The URL can be used to link to this page

4-17-2025 ACES and DSAHS Governing Board Meeting AgendaAVENTURA CITY OF EXCELLENCE SCHOOL AND DON SOFFER AVENTURA HIGH SCHOOL v-1. DON SOFFEP A VENTURA HIGH SCHOOL REGULAR MEETING AGENDA April 17, 2025 9:00 a.m. Aventura Government Center 19200 W. Country Club Drive • Aventura, FL 33180 51h Floor Executive Conference Room Governing Board AVENTURA CITY COMMISSION ACTING IN ITS CAPACITY AS THE GOVERNING BOARD FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL (ACES) AND THE DON SOFFER AVENTURA HIGH SCHOOL (DSAHS) Mayor Howard S. Weinberg, Esq. Vice Mayor Rachel S. Friedland, Esq. Commissioner Clifford B. Ain Commissioner Gustavo Blachman Commissioner Amit Bloom Commissioner Paul A. Kruss Commissioner Cindy Orlinsky City Manager Bryan Pegues — Governing Board Facilitator City Clerk Ellisa L. Horvath, MMC City Attorneys Weiss Serota Helfman Cole & Bierman Aventura Governing Board Meeting Agenda April 17, 2025 Aventura City of Excellence School and Don Soffer Aventura High School AVENTURA CITY COMMISSION ACTING IN ITS CAPACITY AS THE GOVERNING BOARD FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL (ACES) AND THE DON SOFFER AVENTURA HIGH SCHOOL (DSAHS): CALL TO ORDER/ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF MINUTES: January 23, 2025 Regular Meeting 4. SCHOOL UPDATES: • ACES Principal Ana Melhuish • DSAHS Principal Dr. Geoff McKee 5. NEW SCHOOL DISCUSSION — JONATHAN HAGE, CHARTER SCHOOLS USA 6. ORDINANCES — FIRST READING/PUBLIC INPUT: A. AVENTURA CITY COMMISSION, ACTING IN ITS CAPACITY AS THE GOVERNING BOARD FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL (ACES): AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, ADOPTING THE ATTACHED AVENTURA CITY OF EXCELLENCE SCHOOL OPERATING AND CAPITAL BUDGET FOR FISCAL YEAR 2025/2026 (JULY 1 — JUNE 30), PURSUANT TO SECTION 4.05 OF THE CITY CHARTER; AUTHORIZING EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; PROVIDING FOR BUDGETARY CONTROL; PROVIDING FOR PERSONNEL AUTHORIZATION; PROVIDING FOR GIFTS AND GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING FOR ENCUMBRANCES; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. B. AVENTURA CITY COMMISSION, ACTING IN ITS CAPACITY AS THE GOVERNING BOARD FOR THE DON SOFFER AVENTURA HIGH SCHOOL (DSAHS): AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, ADOPTING THE ATTACHED DON SOFFER AVENTURA HIGH SCHOOL OPERATING AND CAPITAL BUDGET FOR FISCAL YEAR 2025/2026 (JULY 1 — JUNE 30), PURSUANT TO SECTION 4.05 OF THE CITY CHARTER; AUTHORIZING EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; PROVIDING FOR BUDGETARY CONTROL; PROVIDING FOR PERSONNEL AUTHORIZATION; PROVIDING FOR GIFTS AND GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING FOR ENCUMBRANCES; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. 7. APPROVAL OF THE ACES PARENT/STUDENT HANDBOOK 2025-2026 AND THE DSAHS FAMILY HANDBOOK 2025-2026 8. APPROVAL OF 2025-2026 SCHOOL CALENDAR FOR ACES AND DSAHS 9. APPROVAL OF 2025-2026 GOVERNING BOARD MEETING SCHEDULE 10. REVIEW AND APPROVAL OF 2025 AUDIT ENGAGEMENT LETTERS WITH CITRIN COOPERMAN & COMPANY LLC FOR ACES AND DSAHS Page 1 of 2 Aventura Governing Board Meeting Agenda April 17, 2025 Aventura City of Excellence School and Don Soffer Aventura High School 11. OTHER BUSINESS 12. PUBLIC COMMENT 13. ADJOURNMENT This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and who need special accommodations to participate in this meeting because of that disability should contact the Office of the City Clerk, (305) 466-8901 or cityclerk@cityofaventura.com, not later than two days prior to such proceedings. One or more members of the City of Aventura Advisory Boards may participate in the meeting. Anyone wishing to appeal any decision made by the Aventura City Commission, acting in its capacity as the Governing Board for the Aventura City of Excellence School (ACES) and the Don Soffer Aventura High School (DSAHS), with respect to any matter considered at such meeting or hearing will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Agenda items are available online at cityofaventura.com for viewing and printing, or may be requested through the Office of the City Clerk at (305) 466-8901 or cityclerk@cityofaventura. com. Page 2 of 2 DON SOFFER (;AVENTURA HIGH CHOOL AVENTURA GOVERNING BOARD AVENTURA CITY OF EXCELLENCE SCHOOL AND DON SOFFER AVENTURA HIGH SCHOOL REGULAR MEETING MINUTES JANUARY 23, 2025 9:00 a.m. Aventura Government Center 19200 West Country Club Drive Aventura, FL 33180 Aventura City Commission acting in its capacity as the Governing Board for the Aventura City of Excellence School (ACES) and the Don Soffer Aventura High School (DSAHS): 1. CALL TO ORDER/ROLL CALL: The meeting was called to order by Mayor Howard Weinberg at 9:03 a.m. The roll was called and the following were present: Mayor Howard S. Weinberg, Vice Mayor Rachel S. Friedland, Commissioner Clifford B. Ain, Commissioner Gustavo Blachman, Commissioner Amit Bloom, Commissioner Paul A. Kruss, Commissioner Cindy Orlinsky, City Manager Bryan Pegues, City Clerk Ellisa L. Horvath, and City Attorney Robert Meyers. Also present were ACES Principal Ana Melhuish, DSAHS Principal Dr. Geoff McKee, DSAHS Assistant Principal Dr. Andrea Beck, Rachel Windler-Freitag — Charter Schools USA Area 2 Florida Deputy Director, and Rita Weaver — Charter Schools USA Senior Director of Board Governance. As a quorum was determined to be present, the meeting commenced. 2. PLEDGE OF ALLEGIANCE: The Pledge was led by Mayor Weinberg. The following item (Item 4) was taken out of order: RESOLUTIONS/PUBLIC INPUT: Mrs. Horvath read the following Resolution title: A. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, IDENTIFYING NEW MEMBERS OF THE GOVERNING BOARDS OF THE AVENTURA CITY OF EXCELLENCE SCHOOL AND THE DON SOFFER AVENTURA HIGH SCHOOL AS REQUIRED BY THE AGREEMENTS BETWEEN THE CITY OF AVENTURAAND THE MIAMI- DADE COUNTY SCHOOL BOARD; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY AND PROPER TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE. A motion for approval was offered by Commissioner Kruss and seconded by Commissioner Bloom. Mr. Pegues reviewed the item. Aventura Governing Board Regular Meeting Minutes Aventura City of Excellence School and Don Soffer Aventura High School January 23, 2025 No comments were provided by members of the public. No comments were provided by the City Commission. The motion for approval of the Resolution passed unanimously by roll call vote and Resolution No. 2025-08 was adopted. Mrs. Horvath read the following Resolution title: B. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, GRANTING SIGNATURE AUTHORITY TO THE CITY MANAGER TO SIGN AND EXECUTE ALL DOCUMENTS ON BEHALF OF THE GOVERNING BOARD CHAIRMAN IN CONNECTION WITH THE AVENTURA CITY OF EXCELLENCE SCHOOL (ACES) AND THE DON SOFFER AVENTURA HIGH SCHOOL (DSAHS) MATTERS WHEN THE GOVERNING BOARD CHAIRMAN IS UNAVAILABLE TO SIGN AND EXECUTE SAID DOCUMENTS; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. A motion for approval was offered by Commissioner Blachman and seconded by Vice Mayor Friedland. Mr. Pegues reviewed the item. No comments were provided by members of the public. No comments were provided by the City Commission. The motion for approval of the Resolution passed unanimously by roll call vote and Resolution No. 2025-09 was adopted. 3. SCHOOL UPDATES: • DSAHS Principal Dr. Geoff McKee: Principal Dr. McKee, accompanied by Assistant Principal Dr. Beck, provided updates including the following items: feedback from colleges, college acceptances and scholarships, soccer/basketball/volleyball teams, upcoming play, Holocaust survivor speaker, survey results, parent support, curriculum, and challenging students. Dr. Beck focused on a review of the survey results and parent/student involvement and provided input on ways to improve including an upcoming coffee event and conversations with the leadership team. The City Commission provided input on the items discussed. No comments were provided by members of the public. • ACES Principal Ana Melhuish: Principal Melhuish provided updates including the following items: survey data, open enrollment, data dive on teacher planning day, academics, tutoring, Saturday school, testing, FAST data, PTC planning events, teacher appreciation week, parent event, extracurricular activities, partnering with the high school book study, scholastic book fair, student of the month ceremonies, positivity project, fundraisers, CPR and AED training, FIU partner parent workshops, school choice Page 2 of 4 Aventura Governing Board Regular Meeting Minutes Aventura City of Excellence School and Don Soffer Aventura High School January 23, 2025 week, coffee connection, 100th day of school, career day, black history month, cystic fibrosis week, receipt of passion fundraising award, and field trips. The City Commission provided input on the items discussed including the following: excellent parent showcase, success of donations at both schools for victims of fires in California, positive input on bringing back some programs, DARE program, focus on positivity needed in response to survey results, connecting to the school, and the importance of keeping staff and families at the school. No comments were provided by members of the public. 5. APPROVAL OF MINUTES: A motion for approval of the September 19, 2024 Aventura Governing Board Regular Meeting Minutes was offered by Commissioner Kruss, seconded by Commissioner Bloom, and passed unanimously by roll call vote. 6. APPROVAL OF TEACHER SALARY INITIATIVE ALLOCATION FOR FY25 FOR ACES AND DSAHS: Mayor Weinberg introduced the item. A motion for approval was offered by Vice Mayor Friedland and seconded by Commissioner Bloom. Mr. Pegues reviewed the item. Ms. Weaver addressed the item and reported that the State would be notified upon approval and funding would be provided in the summer. No comments were provided by members of the public. No comments were provided by the City Commission. The motion for approval passed unanimously by roll call vote. 7. APPROVAL OF INTERNET ACCEPTABLE USE AND SAFETY POLICY FOR ACES AND DSAHS: Mayor Weinberg introduced the item. A motion for approval was offered by Commissioner Bloom and seconded by Commissioner Kruss. Mr. Pegues reviewed the item as an annual requirement. Ms. Weaver reported on the statutory requirement of the item, which was the same as the prior year. No comments were provided by members of the public. No comments were provided by the City Commission. The motion for approval passed unanimously by roll call vote. Page 3 of 4 Aventura Governing Board Regular Meeting Minutes Aventura City of Excellence School and Don Soffer Aventura High School January 23, 2025 8. REVIEW OF FALL SURVEY RESULTS FOR ACES AND DSAHS: Mayor Weinberg introduced the item. Mr. Pegues reviewed the item, with the information provided as part of the agenda. Ms. Weaver provided additional comments. No comments were provided by members of the public. No comments were provided by the City Commission. 9. APPROVAL OF TEACHER AND PRINCIPAL EVALUATION SYSTEMS FOR ACES AND DSAHS: Mayor Weinberg introduced the item. Mrs. Horvath distributed an updated version for the Principal Evaluation System as provided by Charter Schools USA. A motion for approval of the item as provided in the updated version was offered by Commissioner Ain and seconded by Commissioner Blachman. Mr. Pegues reviewed the item. No comments were provided by members of the public. No comments were provided by the City Commission. The motion for approval passed unanimously by roll call vote. 10. OTHER BUSINESS: None. 11. PUBLIC COMMENT: No members of the public provided comments: 12. ADJOURNMENT: There being no further business to come before the Commission as the Governing Board, a motion to adjourn was offered by Commissioner Blachman, seconded by Commissioner Ain, and unanimously approved; thus, adjourning the meeting at 10.09 a.m. Ellisa L. Horvath, MMC, City Clerk Approved by the City Commission, acting in its capacity as the Governing Board for ACES and DSAHS, on April 17, 2025. Page 4 of 4 CITY OF AVENTURA OFFICE OF THE CITY MANAGER MEMORANDUM TO: City Commission, acting in its capacity as the Governing Board for the Aventura City of Excellence School (ACES) FROM: Bryan Pegues, City Manager'} BY: Melissa Cruz, Finance Director DATE: April 11, 2025 SUBJECT: Ordinance Adopting Fiscal Year 2025/2026 Aventura City of Excellence School (ACES) Charter School Fund Budget April 17, 2025 ACES Governing Board Meeting Agenda (First Reading) May 22, 2025 ACES Governing Board Meeting Agenda (Second Reading) RECOMMENDATION It is recommended that the City Commission, acting in its capacity as the Governing Board for ACES, approve the attached Ordinance adopting the 2025/2026 Aventura City of Excellence School (ACES) Charter School Fund Budget. The document will be reviewed in detail at the April 17, 2025 ACES Governing Board Meeting. If you have any questions, please feel free to contact me. Attachment CITY OF AVENTURA ORDINANCE NO. 2025- AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, ADOPTING THE ATTACHED AVENTURA CITY OF EXCELLENCE SCHOOL OPERATING AND CAPITAL BUDGET FOR FISCAL YEAR 2025/2026 (JULY 1 — JUNE 30), PURSUANT TO SECTION 4.05 OF THE CITY CHARTER; AUTHORIZING EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; PROVIDING FOR BUDGETARY CONTROL; PROVIDING FOR PERSONNEL AUTHORIZATION; PROVIDING FOR GIFTS AND GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING FOR ENCUMBRANCES; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AS FOLLOWS: Section 1. The 2025/2026 Operating and Capital Improvement Program Budget for the Aventura City of Excellence School, a copy of said budget being attached hereto and made a part hereof as specifically as if set forth at length herein, be and the same is hereby established and adopted. Section 2. Expenditure of Funds Appropriated in the Budget Authorized. Funds appropriated in the Budget may be expended by and with the approval of the City Manager in accordance with the provisions of the City Charter and applicable law. Funds of the City shall be expended in accordance with the appropriations provided in the Budget adopted by this Ordinance and shall constitute an appropriation of the amounts specified therein. Supplemental appropriations or the reduction of appropriations, if any, shall be made in accordance with Section 4.07 of the City Charter. Section 3. Budgetary Control. The Budget establishes a limitation on expenditures by department total. Said limitation requires that the total sum allocated to the Charter School Fund may not be increased or decreased without specific authorization by a duly -enacted Resolution affecting such amendment or transfer. Therefore, if requested by the Principal of the Aventura City of Excellence School, the City Manager may authorize transfers from one individual line item account to another, so long as the line item accounts are within the same department and fund. Section 4. Personnel Authorization. The "Personnel Allocation Summary" enumerates all authorized budgeted positions. However, if requested by the Principal of the City of Aventura Ordinance No. 2025- Aventura City of Excellence School, the City Manager may amend said authorized budgeted positions in order to address the operating needs of the department so long as sufficient budgeted funds are available. Section 5. Grants and Gifts. When the City of Aventura receives monies from any source, be it private or governmental, by Grant, Gift, or otherwise, to which there is attached as a condition of acceptance any limitation regarding the use or expenditures of the monies received, the funds so received need not be shown in the Operating Budget nor shall said budget be subject to amendment of expenditures as a result of the receipt of said monies, but said monies shall only be disbursed and applied toward the purposes for which the said funds were received. To ensure the integrity of the Operating Budget, and the integrity of the monies received by the City under Grants or Gifts, all monies received as contemplated above must, upon receipt, be segregated and accounted for based upon generally accepted accounting principles and where appropriate, placed into separate and individual trust and/or escrow accounts from which any money drawn may only be disbursed and applied within the limitations placed upon the Gift or Grant as aforesaid. Section 6. Amendments. Upon the passage and adoption of the Charter School Fund Budget for the City of Aventura, if the City Manager determines that the Department Total will exceed its original appropriation, the City Manager is hereby authorized and directed to prepare such Ordinances as may be necessary and proper to modify any line item from the Budget hereby. Section 7. Encumbrances. All outstanding encumbrances on June 30, 2025 shall lapse at that time; and all capital outlay encumbrances and/or capital outlay expenditures not spent during the fiscal year may be re -appropriated in the 2025/2026 fiscal year. Section 8. Severability. The provisions of this Ordinance are declared to be severable and if any section, sentence, clause or phrase of this Ordinance shall for any reason be held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining sections, sentences, clauses, and phrases of this Ordinance but they shall remain in effect, it being the legislative intent that this Ordinance shall stand notwithstanding the invalidity of any part. Section 9. Effective Date. This Ordinance shall be effective immediately upon adoption on second reading. Page 2 of 4 City of Aventura Ordinance No. 2025- The foregoing Ordinance was offered by Commissioner , who moved its adoption on first reading. This motion was seconded by Commissioner and upon being put to a vote, the vote was as follows: Commissioner Clifford B. Ain Commissioner Gustavo Blachman Commissioner Amit Bloom Commissioner Paul A. Kruss Commissioner Cindy Orlinsky Vice Mayor Rachel S. Friedland Mayor Howard S. Weinberg The foregoing Ordinance was offered by Commissioner , who moved its adoption on second reading. This motion was seconded by Commissioner and upon being put to a vote, the vote was as follows: Commissioner Clifford B. Ain Commissioner Gustavo Blachman Commissioner Amit Bloom Commissioner Paul A. Kruss Commissioner Cindy Orlinsky Vice Mayor Rachel S. Friedland Mayor Howard S. Weinberg PASSED on first reading this 17t" day of April, 2025. PASSED AND ADOPTED on second reading this 22nd day of May, 2025. Page 3 of 4 City of Aventura Ordinance No. 2025- HOWARD S. WEINBERG, ESQ. MAYOR ATTEST: ELLISA L. HORVATH, MMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: ROBERT MEYERS CITY ATTORNEY WEISS SEROTA HELFMAN COLE + BIERMAN, P.L. Page 4 of 4 City of Aventura Aventura City of Excellence School Budget Fiscal Year 2025/2026 %N CHARTER SCHOOLS:, A City of Aventura Aventura City of Excellence School Operating and Capital Budget Fiscal Year 2025/2026 City Commission/Governing Board Mayor Howard S. Weinberg, Esq. Commissioner Rachel S. Friedland, Esq. Commissioner Clifford B. Ain Commissioner Gustavo Blachman Commissioner Amit Bloom Commissioner Paul A. Kruss Commissioner Cindy Orlinsky City Manager Bryan Pegues Principal Ana Melhuish Planning/Management Services Provided Charter Schools USA This page has intentionally been left blank City of Aventura Aventura City of Excellence School Operating and Capital Budget Fiscal Year 2025/2026 Table of Contents Charter Schools USA's Budget Message................................................................................................................. i-v Comparative Personnel Allocation Summary......................................................................................................... ii Full -Time Staff Comparison Chart............................................................................................................................... iii Introduction............................................................................................................................................1-3 Mission Statement, Vision Statement, and Commitment Statement..................................................... 2 Organization and Operations................................................................................................................................. 3 Fund Description & Summary..........................................................................................................5-6 Revenue Projection & Rationale......................................................................................................7-9 Budgetary Account Summary by Expenditure Function .................................................... 11-14 ACES Instructional Pay -for -Performance Pay Plan.............................................................. 15-17 This page has intentionally been left blank MEMORANDUM TO: City Commission/Governing Board Bryan Pegues, City Manager FROM: Ana Melhuish, Principal, Aventura City of Excellence School Ayanna Jeffrey, Sr. Accounting Analyst, Charter Schools USA DATE: April 11, 2025 SUBJECT: Proposed 2025/2026 Aventura City of Excellence School Budget Attached is the proposed 2025/2026 Aventura City of Excellence School ("ACES") Budget (Fund 190) which will be effective from July 1, 2025 — June 30, 2026, for review and consideration. Our goal in preparing the budget was to ensure continued delivery of high - quality educational services to the students. The budget was prepared in a collaborative effort by CSUSA, including staff members from several different divisions, and the ACES Principal. In addition, the budget has also been reviewed by the City Manager and the Finance Director and will appear on first and second reading on April 17t" and May 22nd, 2025, respectively. The following are the major highlights of the 2025/2026 budget: • The school budget is based on a projected enrollment of 1,032 Kindergarten through 8t" grade students. • At the time of preparation, the Florida Legislative Session had not approved an increase of Florida Education Financial Program (FEFP) funding for Miami -Dade. However, the estimate of the projected increase in these revenues is included using the District's latest FEFP statement for the school as the starting point. • Includes 98 full-time equivalent employees at a projected cost of $8,851,025 and is summarized by class and category below: Job Class Category 2024-25 Projected 2025-26 Proposed Change Administrative Staff Full-time 18.0 18.0 Part-time - - Subtotal 18.0 18.0 Instructional Staff Full-time 84.0 80.0 (4.0) Part-time - - Subtotal 84.0 80.0 (4.0) Total Employees 102.0 98.0 (4.0) • Vendor Services include contracted pupil transportation for four (4) buses to transport students that live two (2) miles or more from the School at a cost of $458,316. • To continue enhancing students' instructional experience, $254,884 has been budgeted for textbooks, reference books and instructional licenses under Instructional Expenditures. • Capital expenditures of $286,470 are budgeted for costs associated with Computer Hardware, IT Infrastructure and FF&E (i.e. Classroom Furniture). Compensation for Personnel Services Total Compensation for Personnel Services is budgeted at $8,851,025 or 63.2% of the total budget expenses and 67.3% of total operating revenue. This category includes 98 full-time equivalent employees, including 18 administrative staff positions and 80 instructional staff positions, detailed below. To maintain, attract, and retain highly qualified teachers, salaries reflect the school's proposed Pay Plan and stipends of $1,202,325 funded by the Miami -Dade County Referendum. All employees are under contract with CSUSA. Aventura City School of Excellence Comparative Personnel Allocation Summary 3 - Year Presentation 2023-24 2024-25 2025-26 Actual Projected Proposed Full- Part- Full- Part- Full- Part - Job Class Time Time Total Time Time Total Time Time Total Administrative Staff Principal 1.0 1.0 1.0 1.0 1.0 1.0 Assistant Principal 2.0 2.0 2.0 2.0 2.0 2.0 School Operations Administrator 1.0 1.0 1.0 1.0 1.0 1.0 Administrative Assistant 3.0 2.0 5.0 3.0 3.0 3.0 3.0 Receptionist 1.0 - 1.0 1.0 1.0 1.0 1.0 Enrollment Management 1.0 1.0 1.0 1.0 1.0 1.0 Guidance Counselor 1.0 1.0 2.0 2.0 2.0 2.0 Dean of Curriculum/Dean of Students 1.0 1.0 2.0 2.0 2.0 2.0 IT Support 1.0 1.0 1.0 1.0 1.0 1.0 Other Support 2.0 2.0 - - - - HaII Monitor 4.0 4.0 4.0 4.0 4.0 4.0 Subtotal 18.0 2.0 20.0 18.0 18.0 18.0 18.0 Instructional Staff Teachers 71.0 - 71.0 67.0 67.0 67.0 67.0 ESE/Special Education Teachers 4.0 4.0 6.0 6.0 6.0 6.0 Curriculum Resource Teacher 1.0 1.0 3.0 3.0 3.0 3.0 Instructional Aides 6.0 8.0 14.0 6.0 6.0 3.0 3.0 Subs 2.0 - 2.0 2.0 2.0 1.0 1.0 Subtotal 84.0 8.0 92.0 84.0 84.0 80.0 80.0 Total 102.0 10.0 112.0 102.0 102.0 98.0 98.0 Full -Time Staff Comparison 102.0 101.0 100.0 99.0 98.0 97.0 96.0 2023/24 - 2024/25 - 2025/26 - Actual Projected Proposed The remainder of this page has been intentionally left blank The total proposed budget for 2025/2026 is $14,001,902 broken down into the following categories: Category Amount % Compensation $ 8,851,025 63.2% Professional Services 1,327,095 9.5% Vendor Services 1,479,201 10.6% Administrative Expenditures 116,142 0.8% Instructional Expenditures 254,884 1.8% Other Operating Expenditures 1,026,671 7.3% Fixed Expenditures 604,059 4.3% Capital Outlay 286,470 2.0% Repayment of Debt 56,355 0.4% Tota 1 $ 14, 001, 902 100.0% Instructional Expenditures 1.8% Administrative Expenditures 0.8% Vendor Services 10.6% Professional Services 9.5% Expenditures by Category Fixed Expenditures OtherOperating 4.3% Capital Outlay Expenditures 2 0% 7.3% Repayment of Debt 0.4% Compensation 63.2% Summary We are pleased to submit the detailed budget contained within this document and its related funding levels representing the City's continued commitment to support the Mission and Vision for Aventura City of Excellence School as outlined on page 2. The City Commission, acting in its capacity as the Aventura City of Excellence School Governing Board will meet during a Governing Board Meeting on April 17, 2025 to review the proposed budget document in detail. Please refer any questions relating to the enclosed budget to the City Manager's attention. Respectfully submitted, ft � Ana Melhuish Ayanna Jeffrey Principal, Aventura City of Excellence Schools Sr. Accounting Analyst, CSUSA This page has intentionally been left blank City of Aventura Aventura City of Excellence School Operating and Capital Budget Fiscal Year 2025/2026 Introduction City of Aventura Aventura City of Excellence School Mission Statement Aventura City School of Excellence will develop future leaders by providing a world -class education with unwavering commitment to the Whole Child, and unyielding dedication to Student Success. Excellence is the expectation, not the exception! Vision Statement To join with our community to become the premier charter school in the nation, where academic excellence coexists with the promotion of innovation and exploration grounded in an atmosphere of social responsibility. K City of Aventura Aventura City of Excellence School Organization and Operations The School is a special revenue fund found within the City's financial statements. The School commenced operations in the City in August 2003 and offers classes for Kindergarten through 8th grades with a projected enrollment of 1,032 students. The School is funded by public funds based on enrollment and may be eligible for grants in accordance with state and federal guidelines, including food service and capital outlay. The School can accept private donations, and the City can incur debt for its operations. Reporting Entity The School operates under a charter granted by the sponsoring school district, the Miami -Dade County Public School District (the "District"). The current charter is effective until June 30, 2033, but provides for a renewal of up to 15 years by mutual agreement of both parties. In 2005, the School amended the charter to include grades sixth through eighth. In 2012, the School amended the charter to increase the School capacity from 972 to 1,032 over five (5) years commencing with fiscal year 2012/13. The School is owned and operated by the City, is part of the City's government and is not a separate legal entity or otherwise organized apart from the City. The City was incorporated in November 1995 and operates under a Commission -Manager form of government. Management Agreement The City previously has a contract with Charter Schools USA, Inc. ("CSUSA") to provide those services necessary to organize, manage, staff, operate and maintain the School. The agreement expires on June 30, 2029, with a five-year renewal option by mutual agreement of both parties and provided that the District extends the charter granted to the City. Total management fees projected to be paid to the management company for fiscal year 2025/2026 are $977,116. The other expenditures that are reimbursed to CSUSA from the City relate to teachers' salaries, benefits and all related operational costs. Q This page has intentionally been left blank City of Aventura Aventura City School of Excellence Operating and Capital Budget Fiscal Year 2025/2026 Fund Description 0 Summary ventura City of Excellence School Fund - 190 Fiscal Year 2025/2026 (July 1 -June 30) Budget Category Summary Fund Description This fund accounts for operating and capital revenues and expenditures associated with the Aventura City of Excellence School. In accordance with their Management Agreement with the City, Charter Schools USA, is responsible for the School's budgetary, accounting, auditing and financial reporting functions. Revenue Projections Operating Revenue $ 14,295,259 $ 12,606,710 $ 12,862,693 $ 13,148,207 Proceeds from Long Term Debt- Lease - - - 153,695 City Subsidy (Advance from the City's General Fund) 4,501,495 1,108,552 1,108,552 700,000 $ 13,715,262 $ 13,971,24 Expenditures Operating Expenditures $ 14,810,433 $ 13,393,512 $ 13,608,503 $ 13,659,077 Capital Expenditures 931,791 321,750 353,279 286,470 Repayment of Debt - - - 56,355 01 Total Expenditures $ 15,742,224 $ 13,715,262 $ 13,4161,782 $ 14R1,902 Revenues over/(under) Expenditures $ 3,054,530 $ 0 $ 9,463 $ 0 The remainder of this page has intentionally been left blank AA City of Aventura Aventura City of Excellence School Operating and Capital Budget Fiscal Year 2025/2026 Revenue Projection Rationale ADOPTED PROJECTED PROPOSED Aventura City of Excellence School BUDGET FORECAST BUDGET Proposed Budget Total Number of Students 1,032 1,032 1,032 Forecasted Average FTE per Student $ 8,750.00 $ 8,744.51 $ 8,963.12 REVENUE: Operating Revenue FTE $ 9,030,082 $ 9,024,334 $ 9,249,943 Capital Outlay 963,888 1,146,318 1,720,344 NSLP Revenue 90,000 78,022 78,022 Food Services 140,000 140,000 140,000 Before and Aftercare Revenue 145,000 103,910 175,000 Miscellaneous Revenue 561,500 564,837 123,337 Other Program Revenue: A+ Bonus 180,500 142,906 - Referendum Stipends 1,495,740 1,662,367 1,661,561 Total Operating Revenue $ 12,606,710 $ 12,862,693 $ 13,148,207 Other Non -Revenue Proceeds from Long Term Debt- Lease $ - $ - $ 153,695 City Subsidy Advance from the City's General Fund $ 1,108,552 $ 1,108,552 $ 700,000 Total Revenues $ 13,715,262 $ 13,971,245 $ 14,001,902 The remainder of this page has intentionally been left blank E:3 Revenue Projection Rationale Fiscal Year 2025/2026 Revenues The total revenues available for allocation in the 2025/2026 proposed budget are anticipated to be $14,001,902. This is a net increase of $286,640 or 2.1% compared to the prior year's budget primarily due to the estimated increase in capital outlay allocation. The estimate is based on previous guidance from FLDOE on increases to this funding program. Operating Revenue FTE - totals $9,249,943 and is based on an average of $8,963.12/student, which includes the transportation reimbursement component. This revenue category is anticipated to be higher than the prior year's adopted budget and represents the estimate of the projected increase in Florida Education Finance Program (FEFP) revenues using the District's latest FEFP statement for the school. Capital Outlay - totals $1,720,344, an increase of 78.5% over the previous budget. This is based on previous guidance from FLDOE on increases to this funding program. NSLP Revenue - totals $78,022 and represents an estimate for reimbursement by the National School Lunch Program ("NSLP") for low-cost or free meals that are provided to students who qualify for the federally assisted meal program. This revenue category is projected based on current year reimbursement rates and assumes consistent eligibility year -over -year in the student population. Food Services - totals $140,000 and represents an estimate for unsubsidized meals purchased by students. This revenue category remained the same year -over -year in line with enrollment on a per capita basis using the current year student participation rate. Miscellaneous Revenue -is $123,337 and comprises of $120,000 derived from revenue sharing agreements for leases that generate billboard advertising revenue and $3,337 for estimated bank account interest revenue. Other Program Revenue - totals $1,661,561 consisting of Miami -Dade County Referendum revenue that will be used for security personnel and teacher stipends. Other Non -Revenue City Subsidy (Advance from the City's General Fund) - is $700,000 and is required to balance the budget. This is a decrease of $408,552 when compared with the prior year's budget amount. Proceeds from Long Term Debt. Lease - the school will obtain finance lease funding to purchase the computer hardware needed for this year. 01 This page has intentionally been left blank 10 City of Aventura Aventura City of Excellence School Operating and Capital Budget Fiscal Year 2025/2026 Budgetary Account Summary by Expenditure Function 11 Don Soffer Aventura High School Proposed Budget EXPENDITURES Administrative Staff Principal Assistant Principal School Operations Administrator Administrative Assistant Receptionist Enrollment Management Guidance Counselor Dean of Curriculum/Dean of Students IT Support Other Support Aftercare Hall Monitor Subtotal Administrative Staff Instructional Staff Teachers ESE/Special Education Teachers Curriculum Resource Teacher Instructional Aides Subs Subtotal Instructional Staff Tutoring Bonuses Stipends Benefits Payroll Taxes Subtotal Total Compensation ADOPTED BUDGET 1.0 2.0 1.0 3.0 1.0 1.0 1.0 1.0 1.0 2.0 4.0 18.0 $ 932,266 71.0 4.0 1.0 6.0 2.0 84.0 $ 5,004,380 PROJECTED FORECAST 1.0 2.0 1.0 3.0 1.0 1.0 2.0 2.0 1.0 4.0 18.0 $ 1,177,170 67.0 6.0 3.0 6.0 2.0 84.0 $ 4,750,796 $ $ 9,278 150,906 147,722 1,168,194 1,423,072 1,024,431 730,159 1,040,525 604,788 $ 3,384,056 $ 2,915,019 102.0 $ 9,320,702 102.0 $ 8,842,985 The remainder of this page has intentionally been left blank 12 PROPOSED BUDGET 1.0 2.0 1.0 3.0 1.0 1.0 2.0 2.0 1.0 4.0 18.0 $ 1,215,670 67.0 6.0 3.0 3.0 1.0 80.0 $ 4,732,418 $ 16,625 52,911 1,358,267 889,223 585,911 $ 2,902,937 98.0 $ 8,851,025 ADOPTED PROJECTED PROPOSED Aventura City of Excellence School BUDGET FORECAST BUDGET Proposed Budget - Continued Professional Services Management Fee $ 749,203 $ 749,203 $ 977,116 Legal Fees - 2,289 9,900 Fee to County Board 41,824 42,714 44,816 Outside Staff Development 44,750 45,050 45,050 Accounting Services - Audit 11,000 11,000 11,000 Professional Fees - Other 8,650 8,650 21,637 Computer Services Fees 158,082 158,082 207,432 Advertising/Marketing Expenditure - 7,033 10,144 Subtotal Professional Services $ 1,013,508 $ 1,024,021 $ 1,327,095 Vendor Services Contracted Pupil Transportation $ 296,000 $ 386,265 $ 458,316 Contracted Mental Health 75,000 75,000 106,510 Extra -Curricular Activity Events & Transportation 480,000 480,000 44,450 Contracted Food Services 230,000 230,000 230,000 Drug Testing Fees - 1,926 2,000 Licenses & Permits - 2,364 2,365 Contracted Custodial Services 349,359 392,085 416,325 Contracted Security 134,902 134,902 219,235 Subtotal Vendor Services $ 1,565,261 $ 1,702,543 $ 1,479,201 Administration Expenditures Travel $ 10,400 $ 10,400 $ 7,750 Meals 250 250 250 Lodging 5,000 5,000 5,000 Business Expenditure - Other - 10,442 11,892 Dues & Subscriptions 16,500 25,273 26,550 Printing 50,000 50,000 52,500 Office Supplies 15,000 15,000 12,200 Medical Supplies - - - Subtotal Administrative Expenditures $ 97,150 $ 116,365 $ 116,142 Instructional Expenditures Textbooks & Reference Books $ 113,000 $ 23,645 $ 57,275 Consumable Instructional (Student) - 10,315 11,000 Consumable Instructional (Teacher) - - 350 Instructional Licenses 60,000 100,711 109,609 Testing Materials 29,972 29,972 1,650 Florida Teacher Lead Program - 22,200 - Contracted SPED Instruction 75,000 75,000 75,000 Subtotal Instructional Expenditures $ 277,972 $ 261,844 $ 254,884 13 ADOPTED PROJECTED PROPOSED Aventura City of Excellence School BUDGET FORECAST BUDGET Proposed Budget - Continued Other Operating Expenditures Telephone &Internet $ 75,840 $ 59,095 $ 57,194 Postage - 4,741 5,258 Electricity 175,000 175,000 150,111 Water & Sewer 84,286 64,956 47,940 Waste Disposal - 15,977 19,173 Pest Control 9,600 9,600 8,865 Cleaning Supplies - 105,107 88,417 Building Repairs & Maintenance 176,393 581,511 600,789 Equipment Repairs & Maintenance - 413 - Miscellaneous Expenditures 5,500 52,046 48,924 Subtotal Other Operating Expenditures $ 526,619 $ 1,068,445 $ 1,026,671 Fixed Expenditures Office Equipment - Leasing Expenditures $ 31,000 $ 31,000 $ 24,624 Professional Liability & Other Insurance 117,300 117,300 135,435 Subtotal Fixed Expenditures $ 148,300 $ 148,299 $ 160,059 Rent Expense $ 444,000 $ 444,000 $ 444,000 Total Operating Expenditures $ 13,393,512 $ 13,608,503 $ 13,659,077 Capital Expenditures Computers - Hardware $ 277,750 $ 278,093 $ 185,415 Audio Visual Equipment - 11,924 36,900 IT Infrastructure 44,000 44,000 25,000 FF& E - 381 12,500 Other - 18,881 26,655 Total Capital Expenditures $ 321,750 $ 353,279 $ 286,470 Total Unadjusted Operating and Capital Expenditures $ 13,715,262 $ 13,961,782 $ 13,945,547 Unadjusted Revenue over/(under) Expenditures $ 0 $ 9,463 $ 56,355 Debt Repayments Long term Debt Repayment $ - $ - $ 51,232 Interest Payment $ - $ - $ 5,123 Total Debt Repayments $ - $ - $ 56,355 Total Adjusted Operating and Capital Expenditures and Debt Repayments $ 13,715,262 $ 13,961,782 $ 14,001,902 Total Revenues $ 13,715,262 $ 13,971,245 $ 14,001,902 Projected Addition to Fund Balance/(Deficit) $ 0 $ 9,463 $ 0 14 City of Aventura Aventura City of Excellence School Operating and Capital Budget Fiscal Year 2025/2026 ACES Instructional Pay -For -Performance Plan CHARTER SCHOOLS USA 15 INDEX •ap%k, CHARTER SCHOOLS USA ACES INSTRUCTIONAL PAY -FOR -PERFORMANCE PLAN A. CSUSA PAY PRACTICES B. PERFORMANCE BASED COMPENSATION c. MERIT INCREASE SCHEDULE A. CSUSA PAY PRACTICES CSUSA salaries are competitive with the surrounding area schools but structured differently, with a greater emphasis on performance -based pay. For base salaries, pay bands have been established to a minimum, midpoint, and maximum scale by which job families can grow with merit increases. CSUSA will budget criteria, incentives, and other motivating factors to attract, reward and retain the best employees. A salary worksheet will be used to calculate starting salaries in a fair & consistent manner. Below are the basic criteria utilized to determine starting salaries. Base Salary for Teachers in their initial year (10 Month) • Base Pay $50,500 • Positive Adjustments to base for Education Credentials o $3,100 for Masters o $5,150 for Specialist o $7,200 for Doctorate • Other Compensation: (to be reevaluated annually and subject to funding availability) o Miami -Dade County Referendum will be added as a stipend to Teacher base pay • Teachers whose certification expires and those who have not received their statement of eligibility from the FLDOE will be classified as "Permanent Substitutes," with a base pay of $47,500 and no eligibility for advanced degree supplements. Permanent substitutes are not eligible for referendum pay. B. PERFORMANCE BASED COMPENSATION Research supports the notion that people are motivated through achievement, recognition, and growth opportunities. Moreover, studies indicate that not only does this contribute to the retention of high quality staff, but also positively impacts student achievement. Consequently, the School will adopt a performance - based compensation plan that includes: • Merit increases for faculty and staff are determined by a robust evaluation tool based on the research of Robert Marzano, in alignment with statutory requirements • A "Cost of Living" adjustment option may be included in the schedule I[: • Participation in various programs to provide incentive bonuses for teachers • Performance bonuses for Administration based on Academic Performance, Enrollment/Growth and Culture metrics • School wide performance incentive goal- provided to faculty and staff at schools that achieve predetermined school wide academic improvement goals • Stipends (supplements) are offered separately from base pay for Additional Academic Responsibilities, Title 1 Schools, Critical Teacher Shortage Areas etc. c. MERIT INCREASE SCHEDULE Final Level Instructional staff member scores are calculated by combining the Instructional Practice and Student Performance components of the final evaluation. Please see the school's approved evaluation plan. Budget will determine the Effective teacher's percent increase. This percent increase will fall between 50%-75% of the percent increase that Highly Effective teachers receive per statutory requirements. CSUSA PERFORMANCE EVALUATION RESULTS INSTRUCTIONAL INCREASE* Level 1: UNSATISFACTORY/DEVELOPING/NEEDS0% IMPROVEMENT Level 2: DEVELOPING/ NEEDS IMPROVEMENT 0% Level 3: APPLYING / EFFECTIVE 2.0% Level 4: INNOVATIVE / HIGHLY EFFECTIVE 2.67 - 4% *Merit increases are subject to budget allocation • A "Cost of Living" adjustment option may be included in the schedule, budget permitting • Stipends (supplements) are offered separately from base pay for Additional Academic Responsibilities, including teaching extra periods and student supervision during planning, lunch, before and after school. Aventura City of Excellence School 3333 NE 188th Street Aventura, Florida 33180 Office Telephone: (305) 466-1499 Website: www.aventuracharter.org CITY OF AVENTURA OFFICE OF THE CITY MANAGER MEMORANDUM TO: City Commission, acting in its capacity as the Governing Board for the Don Soffer Aventura High School (DSAHS) FROM- Bryan Pegues, City Managerx BY: Melissa Cruz, Finance Director mL DATE: April 11, 2025 SUBJECT: Ordinance Adopting 2025/2026 Don Soffer Aventura High School Budget April 17, 2025 DSAHS Governing Board Meeting Agenda (First Reading) May 22, 2025 DSAHS Governing Board Meeting Agenda (Second Reading) RECOMMENDATION It is recommended that the City Commission, acting in its capacity as the Governing Board for the DSAHS, approve the attached Ordinance adopting the 2025/2026 Don Soffer Aventura High School Budget. The document will be reviewed in detail at the April 17, 2025 DSAHS Governing Board Meeting. If you have any questions, please feel free to contact me. Attachment CITY OF AVENTURA ORDINANCE NO. 2025- AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, ADOPTING THE ATTACHED DON SOFFER AVENTURA HIGH SCHOOL OPERATING AND CAPITAL BUDGET FOR FISCAL YEAR 2025/2026 (JULY 1 — JUNE 30), PURSUANT TO SECTION 4.05 OF THE CITY CHARTER; AUTHORIZING EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; PROVIDING FOR BUDGETARY CONTROL; PROVIDING FOR PERSONNEL AUTHORIZATION; PROVIDING FOR GIFTS AND GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING FOR ENCUMBRANCES; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AS FOLLOWS: Section 1. The 2025/2026 Operating and Capital Improvement Program Budget for the Don Soffer Aventura High School, a copy of said budget being attached hereto and made a part hereof as specifically as if set forth at length herein, be and the same is hereby established and adopted. Section 2. Expenditure of Funds Appropriated in the Budget Authorized. Funds appropriated in the Budget may be expended by and with the approval of the City Manager in accordance with the provisions of the City Charter and applicable law. Funds of the City shall be expended in accordance with the appropriations provided in the Budget adopted by this Ordinance and shall constitute an appropriation of the amounts specified therein. Supplemental appropriations or the reduction of appropriations, if any, shall be made in accordance with Section 4.07 of the City Charter. Section 3. Budgetary Control. The Budget establishes a limitation on expenditures by department total. Said limitation requires that the total sum allocated to the Don Soffer Aventura High School Fund may not be increased or decreased without specific authorization by a duly -enacted Resolution affecting such amendment or transfer. Therefore, if requested by the Principal of Don Soffer Aventura High School, the City Manager may authorize transfers from one individual line item account to another, so long as the line item accounts are within the same department and fund. City of Aventura Ordinance No. 2025- Section 4. Personnel Authorization. The "Personnel Allocation Summary" enumerates all authorized budgeted positions. However, if requested by the Principal of Don Soffer Aventura High School, the City Manager may amend said authorized budgeted positions in order to address the operating needs of the department so long as sufficient budgeted funds are available. Section 5. Grants and Gifts. When the City of Aventura receives monies from any source, be it private or governmental, by Grant, Gift, or otherwise, to which there is attached as a condition of acceptance any limitation regarding the use or expenditures of the monies received, the funds so received need not be shown in the Operating Budget nor shall said budget be subject to amendment of expenditures as a result of the receipt of said monies, but said monies shall only be disbursed and applied toward the purposes for which the said funds were received. To ensure the integrity of the Operating Budget, and the integrity of the monies received by the City under Grants or Gifts, all monies received as contemplated above must, upon receipt, be segregated and accounted for based upon generally accepted accounting principles and where appropriate, placed into separate and individual trust and/or escrow accounts from which any money drawn may only be disbursed and applied within the limitations placed upon the Gift or Grant as aforesaid. Section 6. Amendments. Upon the passage and adoption of the Don Soffer Aventura High School Fund Budget for the City of Aventura, if the City Manager determines that the Department Total will exceed its original appropriation, the City Manager is hereby authorized and directed to prepare such Ordinances as may be necessary and proper to modify any line item from the Budget hereby. Section 7. Encumbrances. All outstanding encumbrances on June 30, 2025 shall lapse at that time; and all capital outlay encumbrances and/or capital outlay expenditures not spent during the fiscal year may be re -appropriated in the 2025/2026 fiscal year. Section 8. Severability. The provisions of this Ordinance are declared to be severable and if any section, sentence, clause or phrase of this Ordinance shall for any reason be held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining sections, sentences, clauses, and phrases of this Ordinance but they shall remain in effect, it being the legislative intent that this Ordinance shall stand notwithstanding the invalidity of any part. Page 2 of 4 City of Aventura Ordinance No. 2025- Section 9. Effective Date. This Ordinance shall be effective immediately upon adoption on second reading. The foregoing Ordinance was offered by Commissioner , who moved its adoption on first reading. This motion was seconded by Commissioner , and upon being put to a vote, the vote was as follows: Commissioner Clifford B. Ain Commissioner Gustavo Blachman Commissioner Amit Bloom Commissioner Paul A. Kruss Commissioner Cindy Orlinsky Vice Mayor Rachel S. Friedland Mayor Howard S. Weinberg The foregoing Ordinance was offered by Commissioner , who moved its adoption on second reading. This motion was seconded by Commissioner , and upon being put to a vote, the vote was as follows: Commissioner Clifford B. Ain Commissioner Gustavo Blachman Commissioner Amit Bloom Commissioner Paul A. Kruss Commissioner Cindy Orlinsky Vice Mayor Rachel S. Friedland Mayor Howard S. Weinberg PASSED on first reading this 17t" day of April, 2025. PASSED AND ADOPTED on second reading this 22nd day of May, 2025. Page 3 of 4 City of Aventura Ordinance No. 2025- HOWARD S. WEINBERG, ESQ. MAYOR ATTEST: ELLISA L. HORVATH, MMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: ROBERT MEYERS CITY ATTORNEY WEISS SEROTA HELFMAN COLE + BIERMAN, P.L. Page 4 of 4 City of Aventura Don Soffer Aventura High School Budget Fiscal Year 2025/2026 CHARTER SCHOOLS. k SA City of Aventura Don Soffer Aventura High School Operating and Capital Budget Fiscal Year 2025/2026 City Commission/Governing Board Mayor Howard S. Weinberg, Esq. Commissioner Rachel S. Friedland, Esq. Commissioner Clifford B. Ain Commissioner Gustavo Blachman Commissioner Amit Bloom Commissioner Paul A. Kruss Commissioner Cindy Orlinsky City Manager Bryan Pegues Principal Dr. Geoffrey McKee Planning/Management Services Provided by - Charter Schools USA OOr1 SOF�� J G,, O c2 �O Rq HIGH This page has intentionally been left blank City of Aventura Don Soffer Aventura High School Operating and Capital Budget Fiscal Year 2025/2026 Table of Contents Charter Schools USA's Budget Message................................................................................................................. i-v Comparative Personnel Allocation Summary......................................................................................................... ii Full -Time Staff Comparison Chart............................................................................................................................... iii Introduction............................................................................................................................................1-3 Mission Statement, Vision Statement, and Commitment Statement..................................................... 2 Organization and Operations................................................................................................................................. 3 Fund Description & Summary..........................................................................................................5-6 Revenue Projection & Rationale......................................................................................................7-9 Budgetary Account Summary by Expenditure Function .................................................... 11-14 DSAHS Instructional Pay -for -Performance Pay Plan........................................................... 15-17 QpN SOFF�� G O �2 �O Rq HIGH This page has intentionally been left blank MEMORANDUM TO: City Commission/Governing Board Bryan Pegues, City Manager FROM: Dr. Geoffrey McKee, Principal, Don Soffer Aventura High School Ayanna Jeffrey, Sr. Accounting Analyst, Charter Schools USA DATE: April 11, 2025 SUBJECT: Proposed 2025/2026 Don Soffer Aventura High School Budget Attached is the proposed 2025/2026 Don Soffer Aventura High School ("DSAHS") Budget (Fund 191) which will be effective from July 1, 2025 — June 30, 2026. This represents DSAHS' 7t" full year of operations. The budget was designed to meet the educational requirements that accommodate 9t" through 12t" grade students, while continuing to retain and employ staff who possess best in class qualifications and skills. The budget was prepared in a collaborative effort by CSUSA, including their Sr. Accounting Analyst, staff members from several different divisions, and the DSAHS Principal. In addition, the budget has also been reviewed by the City Manager and the Finance Director. The budget will appear on first and second reading on April 17t" and May 22nd , 2025, respectively. The following are the major highlights of the 2025/2026 budget: • The school budget is based on a projected enrollment of 800 9t", 10t", 11t", and 12t" grade students, which represents full enrollment as per the charter granted by the Miami -Dade District. At the time of preparation, the Florida Legislative Session had not approved an increase of Florida Education Financial Program (FEFP) funding for Miami -Dade. However, the estimate of the projected increase in these revenues is included using the District's latest FEFP statement for the school as the starting point. Includes 63 full-time equivalent employees at a projected cost of $6,597,000 and is summarized by class and category below: Job Class Category 2024/26 Projected 2026/26 Proposed Change Administrative Staff Full-time 13.0 14.0 1.0 Part-time - - - Subtotal 13.0 14.0 1.0 Instructional Staff Full-time 50.0 49.0 (1.0) Part-time - - Subtotal 60.0 49.0 Total Employees 63.0 63.0 Vendor Services includes contracted pupil transportation for two (2) buses to transport students that live two (2) miles or more from the School at a cost of $199,595. To continue enhancing the instructional experience designed to prepare the students for the future, $737,078 has been budgeted for textbooks, reference books, testing materials and instructional licenses under Instructional Expenditures. Capital expenditures of $139,124 is budgeted for costs associated with Computer Hardware, IT Infrastructure and FF&E (i.e., Classroom Furniture). Compensation for Personnel Services Total Compensation for Personnel Services is budgeted at $6,597,000 or 61.1 % of the total budget or 58.3% of total operating revenue. Personnel includes 63 full-time equivalent employees, consisting of 14 administrative staff positions and 49 instructional staff positions as detailed below. To maintain, attract, and retain highly qualified teachers, salaries reflect the school's proposed Pay Plan and stipends of $1,003,827 as a result of the Miami -Dade County Referendum. All employees are under contract with CSUSA. Don Soffer Aventura High School Comparative Personnel Allocation Summary 3 - Year Presentation 2023-24 1 2024-25 1 2026-26 Actual Projected Proposed Full- Part- Full- Part- Full- Part - Job Class Time Time Total Time Time Total Time Time Total Administrative Staff Principal 1.0 1.0 1.0 1.0 1.0 1.0 Assistant Principal 2.0 2.0 3.0 3.0 3.0 3.0 Senior Community Relations Specialist 1.0 1.0 - - - - School Operations Administrator 1.0 1.0 1.0 1.0 1.0 1.0 Office Manager 1.0 1.0 1.0 1.0 1.0 1.0 Administrative Assistant 1.0 1.0 1.0 1.0 1.0 1.0 Receptionist 1.0 1.0 1.0 1.0 1.0 1.0 Enrollment Manager 1.0 1.0 1.0 1.0 1.0 1.0 Guidance Counselor 3.0 3.0 2.0 2.0 2.0 2.0 Dean of Students - - - - 1.0 1.0 IT Support 1.0 1.0 1.0 1.0 1.0 1.0 Nurse 1.0 1.0 1.0 1.0 1.0 1.0 Subtotal 14.0 14.0 13.0 13.0 14.0 14.0 Instructional Staff Teachers (9-12) 38.0 38.0 43.0 43.0 43.0 43.0 ESE/Special Education Teachers 3.0 3.0 2.0 2.0 2.0 2.0 Curriculum Resource Teacher 1.0 1.0 1.0 1.0 1.0 1.0 Athletic Director 1.0 1.0 1.0 1.0 1.0 1.0 Subs 4.0 4.0 3.0 3.0 2.0 2.0 Subtotal 47.0 47.0 50.0 50.0 49.0 49.0 Total 61.0 61.0 63.0 63.0 63.0 63.0 Comparative Personnel Allocation Summary 3 - Year Presentation Full -Time Staff Comparison 63.0 62.5 62.0 61.5 61.0 60.5 60.0 2023/24 - 2024/25 - 2025/26 - Actual Projected Proposed III The total proposed budget for 2025/2026, is $10,804,916 and is broken down into the following categories: Compensation Professional Services Vendor Services Administrative Expenditures Instructional Expenditures Other Operating Expenditures Fixed Expenditures Capital Outlay Total Instructional Expenditures 6.8% Administrative Expenditures 0.5% Vendor Services 10.3 % Professional Services 12.0% Amount % $ 6,597,000 61.1 % 1,298,926 12.0% 1,116,013 10.3% 53,837 0.5% 737,078 6.8% 509,041 4.7% 353,898 3.3% 139,124 1.3% $ 10,804,916 100.0% Expenditures by Category OtherOperating Expenditures Fixed Expenditures A 70/� 3.3% UI Capital Outlay Compensation 61.1 % Summary We are pleased to submit the detailed budget contained within this document and its related funding levels representing the City's continued commitment to support the Mission and Vision for Don Soffer Aventura High School as outlined on page 2. The City Commission, acting in its capacity as the Don Soffer Aventura High School Governing Board will meet during a Governing Board Meeting on April 171", 2025 to review the proposed budget document in detail. Please refer any questions relating to the enclosed budget to the City Manager's attention. Respectfully submitted, A� ?I , e et� Dr. Geoffrey McKee Principal, Don Soffer Aventura High School ►•j Ayanna Jeffrey Sr. Accounting Analyst, CSUSA SON SOFP4 r D � A GN 5 HI This page has intentionally been left blank vi City of Aventura Don Soffer Aventura High School Operating and Capital Budget Fiscal Year 2025/2026 ON SOP D j G O Rq H1GN Introduction 1 City of Aventura Don Soffer Aventura High School Mission Statement Don Soffer Aventura High School will provide a rigorous, college preparatory curriculum for the community that ensures each student develops their individual academic talents and leadership skills to become well-rounded citizens primed for excellence. Vision Statement Don Soffer Aventura High School will continually adopt innovative instructional methods and technology designed for the digital native learning styles of the 215t century students. The School will revolutionize instruction and be recognized as a pioneer in modern high school education. Commitment Statement At Don Soffer Aventura High School, students will be empowered to discover their passion, choose their path and define their future. K City of Aventura Don Soffer Aventura High School Organization and Operations The School is a special revenue fund found within the City's financial statements. The School commenced operations in the City in August 2019 and for the 2025/2026 school year will offer classes for 9ththrough 12th grades with a projected enrollment of 800 students. The School is funded by public funds based on enrollment and may be eligible for grants in accordance with state and federal guidelines, including food service and capital outlay. The School can accept private donations, and the City can incur debt for its operations. Reporting Entity The School operates under a charter granted by the sponsoring school district, the Miami -Dade County Public School District (the "District"). The current charter is effective until June 30, 2034 but provides for a renewal of up to 15 years by mutual agreement of both parties. In August 2019, the School opened its doors to 200 9th graders. In August 2 02 0, the School expanded its enrollment to 415 students to include 10th grade. In August 2 02 1, the school expanded its enrollment to 620 to include 11th grade and in August 2022, expanded its enrollment to 800 to include 12th grade with approximately 200 students for each grade level. The School is owned by the City and is operated through a management agreement as described below. The School is part of the City's government and is not a separate legal entity or otherwise organized apart from the City. The City was incorporated in November 1995 and operates under a Commission -Manager form of government Management Agreement The City previously entered into a management agreement with Charter Schools USA, Inc. ("CSUSA") to provide those services necessary to organize, manage, staff, operate and maintain the School. The agreement expires on June 30, 2029, with a five-year renewal option by mutual agreement of both parties and provided that the District extends the charter granted to the City. Total management fees projected to be paid to the management company for fiscal year 2025/2026 are $905,005. The other expenditures that are reimbursed to CSUSA from the City relate to teachers' salaries, benefits and all related operational costs. Q OOr1 SOF�� J G,, O c2 �O Rq HIGH This page has intentionally been left blank 4 City of Aventura Don Soffer Aventura High School Operating and Capital Budget Fiscal Year 2025/2026 ON SOP D j G O Rq H1GN Fund Description Summary 5 Fiscal Year 2025/2026 (July 1 -June 30) Budget Category Summary Fund Description This fund accounts for operating and capital revenues and expenditures associated with the Don Soffer Aventura High School. In accordance with their Management Agreement with the City, Charter Schools USA, is responsible for the School's budgetary, accounting, auditing and financial reporting functions. Operating Revenue Total Revenues Operating Expenditures Capital Expenditures Revenues over/(under) Expenditures 2024/25 2024125 2025/26 2023/24 Adopted Projected Proposed Actual Budqet Forecast Budqet Revenue Projections $ 12, 663, 397 $ 10, 068, 692 $ 11, 387, 869 $ 11, 312, 557 $ 12,663,397 $ 10,068,692 $ 11,387,869 $ 11,312,557 Expenditures $ 10,178, 550 $ 9,912,038 $ 10, 513, 353 $ 10, 665, 792 283,689 117,907 157,552 139,124 $ 10,462,239 $ , $ 2,201,158 $ 38,747 $ 716,964 $ 507,640 AA City of Aventura Don Soffer Aventura High School Operating and Capital Budget Fiscal Year 2025/2026 ON SOP D J G O Rq H1GN Revenue Projection Rationale 7 ADOPTED PROJECTED PROPOSED Don Soffer Aventura High School BUDGET FORECAST BUDGET Proposed Budget Total Number of Students 800 819 800 Forecasted Average FTE per Student $ 7,949.07 $ 7,896.59 $ 8,094.00 REVENUE: Operating Revenue FTE $ 6,359,258 $ 6,463,359 $ 6,475,204 Capital Outlay 747,200 901,873 1,333,600 NSLP Revenue 72,130 138,577 140,000 Food Services 115,816 53,715 47,945 Grants - 71,521 - Florida Teacher Lead revenue - - - Miscellaneous Revenue 14,800 27,656 27,760 Other Program Revenue: - 113,250 - AP/AICE 1,600,000 2,300,000 2,000,000 Refrendum Stipends 1,159,488 1,317,918 1,288,048 Total Operating Revenue $ 10,068,692 $ 11,387,869 $ 11,312,557 Other Non -Revenue City Subsidy Advance from the City's General Fund $ - $ - $ - Total Revenues $ 10,068,692 $ 11,387,869 $ 11,312,557 The remainder of this page has intentionally been left blank E:3 Revenue Projection Rationale Fiscal Year 2025/2026 Revenues The total revenues available for allocation in the 2025/2026 proposed budget are anticipated to be $11,312,557. This is a net increase of $1,243,865 or 12.4% compared to the prior year's budget primarily due to the estimated increase in capital outlay allocation. The estimate is based on previous guidance from FLDOE on increases to this funding program. Revenues from the AP/RICE program are also expected to increase as well as the Miami -Dade County Referendum funds which are both included under Other Program Revenue. Referendum Stipends will be used for security personnel and teacher stipends. Operating Revenue FTE- totals $6,475,204 and is based on an average of $8,094.00/student and includes the transportation reimbursement component. This revenue category is anticipated to be higher than the prior year's adopted budget and represents an estimate of the projected increase in Florida Education Finance Program (FEFP) revenues using the District's latest FEFP statement for the school. Capital Outlay - totals $1,333,600 representing an increase of 78.5% over the previous budget. This is based on previous guidance from FLDOE on increases to this funding program. NSLP Revenue - totals $140,000 and represents an estimate for reimbursement by the National School Lunch Program ("NSLP") for low-cost or free meals that are provided to students who qualify for the federally assisted meal program. This revenue category is projected based on current year reimbursement rates and assumes consistent eligibility year -over -year in the student population. Food Services - totals $47,945 and represents an estimate for unsubsidized meals purchased by students. This revenue category decreased year -over -year in line with enrollment on a per capita basis using the current year student participation rate. Other Program Revenue - totals $3,288,048 consisting of $2,000,000 in additional FTE Revenue that is expected be awarded to the DSAHS from students passing the Cambridge and Advanced Placement Exams and $1,288,048 in Miami -Dade County Referendum revenue that will be used for security personnel and teacher stipends. 01 OOr1 SOF�� J G,, O c2 �O Rq HIGH This page has intentionally been left blank 10 City of Aventura Don Soffer Aventura High School Operating and Capital Budget Fiscal Year 2025/2026 ON SOP D j G O Rq H1GN Budgetary Account Summary by Expenditure Function 11 ADOPTED PROJECTED PROPOSED Don Soffer Aventura High School BUDGET FORECAST BUDGET Proposed Budget EXPENDITURES Administrative Staff Principal 1.0 1.0 1.0 Assistant Principal 2.0 3.0 3.0 Senior Community Relations Specialist 1.0 - - School Operations Administrator 1.0 1.0 1.0 Office Manager 1.0 1.0 1.0 Administrative Assistant 0.5 1.0 1.0 Receptionist 1.0 1.0 1.0 Enrollment Manager 1.0 1.0 1.0 Guidance Counselor 3.0 2.0 2.0 Dean of Students - - 1.0 IT Support 1.0 1.0 1.0 Nurse 1.0 1.0 1.0 Subtotal Administrative Staff 13.5 $ 990,518 13.0 $ 929,470 14.0 $ 1,021,788 Instructional Staff Teachers(9-12) 41.0 43.0 43.0 ESE/Special Education Teachers 3.0 2.0 2.0 Curriculum Resource Teacher 1.0 1.0 1.0 Athletic Director 1.0 1.0 1.0 Subs 3.0 3.0 2.0 Subtotal Instructional Staff 49.0 $ 3,146,447 50.0 $ 3,286,945 49.0 $ 3,226,083 Tutoring $ 76,862 $ 76,862 $ 76,862 Bonuses 127,870 217,970 132,270 Stipends 1,101,171 1,312,816 1,220,533 Benefits 398,065 470,683 450,425 Workers' Compensation 16,522 - 23,368 Payroll Taxes 404,541 461,792 445,670 Subtotal $ 2,125,031 $ 2,540,124 $ 2,349,129 Total Compensation 62.5 $ 6,261,996 63.0 $ 6,756,539 63.0 $ 6,597,000 12 ADOPTED PROJECTED PROPOSED Don Soffer Aventura High School BUDGET FORECAST BUDGET Proposed Budget - Continued Professional Services Management Fee $ 604,122 $ 604,122 $ 905,005 Legal Fees 11,529 11,529 11,529 Fee to County Board 99,363 94,999 101,175 Outside Staff Development 53,160 53,160 73,854 Accounting Services - Audit 11,900 11,900 11,900 Professional Fees - Other 7,311 7,272 18,300 Computer Services Fees 118,400 121,138 160,800 Advertising/Marketing Expenditure 19,007 19,007 16,363 Subtotal Professional Services $ 924,792 $ 923,126 $ 1,298,926 Vendor Services Contracted Pupil Transportation $ 187,063 $ 186,024 $ 199,595 Contracted Mental Health 80,158 80,158 68,385 Extra -Curricular Activities & Transportation 166,234 166,234 195,234 Contracted Food Services 163,809 167,085 163,809 Drug Testing Fees 245 769 665 Licenses & Permits 2,012 2,012 2,012 Contracted Custodial Services 256,701 259,023 269,536 Contracted Security 199,398 199,397 216,777 Subtotal Vendor Services $ 1,055,620 $ 1,060,701 $ 1,116,013 Administration Expenditures Travel $ 10,083 $ 10,546 $ 14,871 Meals 1,034 948 1,034 Lodging 8,486 8,486 3,000 Business Expenditure - Other 1,287 1,333 1,287 Dues & Subscriptions 4,379 51650 4,379 Printing 9,463 9,463 9,463 Office Supplies 20,267 10,493 17,194 Medical Supplies 2,610 2,610 2,610 Subtotal Administrative Expenditures $ 57,608 $ 49,527 $ 53,837 Instructional Expenditures Textbooks & Reference Books $ 117,411 $ 126,211 $ 44,084 Consumable Instructional (Student) 127,056 114,748 45,087 Consumable Instructional (Teacher) 914 1,842 - Instructional Licenses 8,400 33,684 57,548 Testing Materials 501,959 531,357 563,600 Florida Teacher Lead program - 13,200 - Contracted SPED Instruction 27,462 25,539 26,760 Subtotal Instructional Expenditures $ 783,202 $ 846,582 $ 737,078 13 ADOPTED PROJECTED PROPOSED Don Soffer Aventura High School BUDGET FORECAST BUDGET Proposed Budget - Continued Other Operating Expenditures Telephone & Internet $ 32,943 $ 32,942 $ 33,963 Postage 2,402 2,402 2,476 Electricity 128,947 128,947 132,944 Water & Sewer 13,056 13,056 13,461 Waste Disposal 44,685 44,685 46,919 Pest Control 3,747 3,747 3,935 Cleaning Supplies 25,503 25,503 26,778 Building Repairs & Maintenance 193,388 272,598 211,489 Equipment Repairs & Maintenance - - - Property Tax - - - Miscellaneous Expenditures 7,703 37,074 37,075 Subtotal Other Operating Expenditures $ 452,373 $ 560,954 $ 509,041 Fixed Expenditures Office Equipment- Leasing Expenditures $ 73,560 $ 13,560 $ 13,560 Professional Liability & Other Insurance 302,888 302,364 340,338 Subtotal Fixed Expenditures $ 376,449 $ 315,924 $ 353,898 Total Operating Expenditures $ 9,912,039 $ 10,513,353 $ 10,665,792 Capital Expenditures Computers - Hardware $ 61,050 $ 65,477 $ 90,673 Computers - Software 915 31,818 - IT Infrastructure 25,000 25,000 25,000 FF&E 12,500 16,815 14,564 Other 18,441 18,441 8,887 Total Capital Expenditures $ 117,906 $ 157,552 $ 139,124 Total Unadjusted Operating and Capital Expenditures $ 10,029,945 $ 10,670,905 $ 10,804,916 Unadjusted Revenue over/(under) Expenditures $ 38,747 $ 716,964 $ 507,640 Projected Addition to Fund Balance/(Deficit) $ 38,747 $ 716,964 $ 507,640 14 City of Aventura Don Soffer Aventura High School Operating and Capital Budget Fiscal Year 2025/2026 ON SOFA r D j G O �40P 5G Rq H1G� i� CHARTER SCHOOLS kS A DSAHS Instructional Pay -For -Performance Plan 15 INDEX ON1 C H A R'I'ER SCHOOLS ` USA DSAHS INSTRUCTIONAL PAY -FOR -PERFORMANCE PLAN A. CSUSA PAY PRACTICES B. PERFORMANCE BASED COMPENSATION c. MERIT INCREASE SCHEDULE D. SCHOOL WIDE PERFORMANCE AND RETENTION BONUS A. CSUSA PAY PRACTICES CSUSA salaries are competitive with the surrounding area schools but structured differently, with a greater emphasis on performance -based pay. For base salaries, pay bands have been established to a minimum, midpoint, and maximum scale by which job families can grow with merit increases. CSUSA will budget criteria, incentives, and other motivating factors to attract, reward and retain the best employees. A salary worksheet will be used to calculate starting salaries in a fair & consistent manner. Below are the basic criteria utilized to determine starting salaries. Base Salary for Teachers in their initial year (10 Month) • Base Pay: $54,000 • Positive Adjustments for proven expertise and critical shortage subjects or courses o $3,000 for proven expertise field. o $3,000 for critical shortage subject area/course. • Positive Adjustments to base for Education Credentials o $3,000 for Masters o $5,000 for Specialist o $7,000 for Doctorate • Other Compensation: (to be reevaluated annually and subject to funding availability) o Miami -Dade County Referendum will be added as a stipend to Teacher base pay. • Teachers whose certification expires and those who have not received their statement of eligibility from the FLDOE will be classified as "Permanent Substitutes," with a base pay of $47,000 and no eligibility for advanced degree supplements. Permanent substitutes are eligible for referendum pay if they carry a full teaching load. B.PERFORMANCE BASED COMPENSATION Research supports the notion that people are motivated through achievement, recognition, and growth opportunities. Moreover, studies indicate that not only does this contribute to the retention of high quality staff, but also positively impacts student achievement. Consequently, the School will adopt a performance -based compensation plan that includes: • Merit increases for faculty and staff are determined by a robust evaluation tool based on the research of Robert Marzano, in alignment with statutory requirements. • A "Cost of Living" adjustment option may be included in the schedule. • Participation in various programs to provide incentive bonuses for teachers. • Performance bonuses for Administration based on Academic Performance, Enrollment/Growth and Culture metrics. I[: • School wide performance incentive goal- provided to faculty and staff at schools that achieve predetermined school wide academic improvement goals • Stipends (supplements) are offered separately from base pay for Additional Academic Responsibilities, Critical Teacher Shortage Areas, etc. C.MERIT INCREASE SCHEDULE Final Level Instructional staff member scores are calculated by combining the Instructional Practice and Student Performance components of the final evaluation. Please see the school's approved evaluation plan. Budget will determine the Effective teacher's percent increase. This percent increase will fall between 50%-75% of the percent increase that Highly Effective teachers receive per statutory requirements. CSUSA PERFORMANCE EVALUATION RESULTS INSTRUCTIONAL INCREASE* Level 1: UNSATISFACTORY/DEVELOPING/NEEDS IMPROVEMENT 0% Level 2: DEVELOPING/ NEEDS IMPROVEMENT 0% Level 3: APPLYING / EFFECTIVE 2.0% Level 4: INNOVATIVE / HIGHLY EFFECTIVE 2.67 - 4% *Merit increases are subject to budget allocation • A "Cost of Living" adjustment option may be included in the schedule, budget permitting. •Stipends (supplements) are offered separately from base pay for Additional Academic Responsibilities, including teaching extra periods and student supervision during planning, lunch, before and after school. • Cambridge AICE and College Board AP teachers earn $50 for every passing score earned by their students in alignment with statute. • State recognition funds are voted upon yearly in alignment with statute. 17 SON SOFA c,� �i,4A GN 5 HI Don Soffer Aventura High School 3151 NE 213th Street Aventura, Florida 33180 Office Telephone: (786) 481-3032 Website: https://aventuracharterhs.org/ AVENTURA CITY OF EXCELLENCE SCHOOL ACES PARENT/STUDENT HANDBOOK 2025-2026 ACES AVENTURA CITY OF EXCELLENCE SCHOOL 3333 NE 188" Street Aventura, Florida 33180 Telephone: 305-466-1499 Fax: 305-466-1339 Website: www.aventuracharter.or Board of Directors Mayor Howard S. Weinberg Commissioner Dr. Linda Marks Commissioner Billy Joel Commissioner Paul A. Kruss Commissioner Rachel Friedland Commissioner Amit Bloom City Manager Ronald J. Wasson Charter Schools USA Deputy Director Rachel Windler-Frietag Principal Ana Melhuish 1 ventural City of Excellence School ACES 3333 NE 1881'' Street Aventura, FL 33180 €LP KtF�iEX(F(5(Moo( Dear ACES Families, Welcome to the 2024-2025 school year at ACES! We are thrilled to embark on another exciting year of learning and growth. Our innovative programs include rigorous academics, character education, athletics, interest exploration, and more. ACES curriculum is centered on Florida's B.E.S.T. Standards, and our goal is always to exceed those standards in all that we do! Please know that vour commitment to enaaaina in all communication and reviewina our handbook is vital for ensurina a positive. safe. and supportive learnina environment for all students. It is through the collaborative efforts of school staff, parents, CSUSA, our Governing Board, the School Advisory Committee, and our school community that ACES continues to thrive. We continue to outperform the district, state, and neighboring schools. There are still areas for growth and improvement. This is what sparked our 2024-2025 theme; "Committed to Growth." Even though we perform well year after year, we take immense pride in our students' achievements, our community of educators, and our dedicated families. We recognize that there is always room to improve, and we are committed to fostering an environment where continuous growth is embraced and celebrated. As we look at areas of growth we will focus on Academic Excellence - where we will continue to challenge our students with a rigorous and engaging curriculum. All while supporting our staff through professional development so they continue to be the best educators around. Personal Growth - because we believe that growth extends beyond academics. We are dedicated to developing students' resilience, empathy, and growth mindset. Through this, we aim to prepare students for the challenges and opportunities of the future. Remember, at ACES, Excellence is the Expectation, Not the Exception! As we journey through this year together, let us remember that growth does not have a finish line. It is continuous and requires dedication, perseverance, and willingness to learn from one's mistakes. We are confident that with the collective effort of our students, staff, and families, we will achieve remarkable growth and continued success! We look forward to another incredible year. Sincerely, Ana Melhuish ACES Principal oAAAAlob 00 ��A�ACES�,�� ai C'MAliTTED TO GROWTH 2024 - 2025 2 Table of Contents: Page Number(s) ACES SCHOOL CALENDAR 2025-2026 REPORT CARDS AND INTERIM REPORTS ACES WELCOME NON DISCRIMINATION NOTICE ACES VISION STATEMENT ACES MISSION STATEMENT ACES PHILOSOPHY AND ESSENTIAL ELEMENTS ENROLLMENT/REGISTRATION SCHOOL DIRECTORY GOVERNING BOARD STUDENT RIGHTS AND RESPONSIBILITIES SCHOOL HOURS ARRIVAL POLICY ATTENDANCE ABSENCES EARLY DISMISSAL TARDY POLICY DISMISSAL RULES CAR RIDER PERMITS BUS TRANSPORTATION "STUDENT OF THE MONTH" AWARDS PERSONAL ELECTRONIC DEVICES STUDENT IDENTIFICATION CARDS DRESS CODE & UNIFORM POLICY LABELS DRINKS EMERGENCY PREPAREDNESS EMERGENCY DRILLS FIELD TRIPS CURRICULUM GRADING 3 5 5 6 6 6 6 7 7 7 7 8 8 8 8 9 9 10 11 11 12 12 13 13 14 14 14 14 15 16 16 ACADEMIC HONESTY/HONOR CODE 17 PARENT PORTAL 17 HOME/SCHOOL COMMUNICATION 17 HONOR ROLL REQUIREMENTS 17 RECESS 17 "HOME LEARNING"POLICY 17 INSTRUCTIONAL BOOKS, EQUIPMENT, MATERIALS, AND SUPPLIES 18 PROMOTION/RETENTION 18 HEALTH SERVICES 19 ILLNESS, ACCIDENT AND MEDICAL EMERGENCY 19 SCREENINGS 19 MEDICATION 19 HEAD LICE 19 PARENT VOLUNTEER HOURS 20 PARENTS AND VISITORS ENTERING THE SCHOOL 20 STUDENT RECORDS/PARENT RIGHTS 20 COMMUNICATION POLICY/CONFLICT RESOLUTION 21 MEDIA CENTER 21 PARTIES 22 SCHOOL AFTERCARE INFORMATION 22 SCHOOL AFTERCARE PAYMENT PROCEDURE 23 SCHOOL ADVISORY COMMITTEE 23 LUNCHES 23 LUNCH PROGRAM 23 SCHOOL RULES 24 BULLYING/HARASSMENT POLICY 25 REPORTING SUSPICIOUS BEHAVIOR OR THREATS 25 SPECIAL PROGRAMS 25 ONE TO ONE DEVICES 28 M ACES SCHOOL CALENDAR 2025-2026 Dates when students are not in school: September 1 Labor Day October 2 Teacher Planning November 3-4? Teacher Planning November 11 Veterans Day November 24-28 Thanksgiving Break December 22 — January 2 Winter Recess January 19 Martin Luther King Day February 16 Presidents' Day March 23-27 Spring Break March 30 Teacher Planning April 3 Teacher Planning May 25 Memorial Day June 5 Teacher Planning Early Release Dates: August 14 September 22 October 30 November 21 December 19 January 26 February 2 March 20 May 11 June 2-4 Please note that Teacher Planning Days after the first quarter may serve as inclement weather make-up days if loss of power is likely to occur REPORT CARDS Report Cards Available on the District Student Portal: November 1 st Quarter Report Card February 2nd Quarter Report Card April 3rd Quarter Report Card June 4th Quarter Report Card *Report cards will no lonaer be printed and sent home. E ACES WELCOME The staff of the Aventura City of Excellence School welcomes you to our school family where integrity and excellence are the standards of the school in which the entire community takes pride. Along with increasing your knowledge and developing your skills, your major responsibility at ACES will be to respect your fellow students, teachers, and staff members. They, in return, will respect you. No individual has the right or privilege to infringe or deny the rights of another individual. Remember that your success in school will be directly proportional to your efforts. School will be whatever you make it. Let us always have the spirit to do the things that will make school rewarding. Non Discrimination Notice Aventura City of Excellence School does not discriminate on the basis of race, color, national origin, sex, disability, or age. We strive to be an inclusive community of learners, where all members feel valued. If you feel this has not been the case please contact the school Principal. Vision Statement: To join with our community to become the premier charter school in the nation, where academic excellence coexists with the promotion of innovation and exploration grounded in an atmosphere of social responsibility. Mission Statement: ACES mission is to develop future leaders by providing a world -class education with an unwavering commitment to the Whole Child, and an unyielding dedication to Student Success! At ACES, excellence is the expectation, not the exception! The Aventura City of Excellence School staff believes that we have a responsibility to create a school climate that enables every individual to feel cared for, respected and to act as contributing members of the school culture. All students can learn and will be encouraged to strive for academic excellence and personal growth that will enable them to be productive and active members of society. In the practical application of this philosophy, opportunities shall be provided to: 1. Develop in each student and professional staff member a sense of self-worth and a positive self-concept 2. Imbue such character traits as honesty, integrity, compassion, respect, cooperation, humility, happiness and responsibility toward each other, our community and our world 3. Develop in each student an understanding of and responsibility for making positive personal and social choices 4. Improve upon the quality of instruction and curriculum by increasing the effectiveness of teachers and their teaching through ongoing professional development I 5. Provide each student with experiences to develop an awareness of good health habits and attitudes for living by encouraging each student to perceive learning as a life-long continuing process from preschool through adulthood 6. Encourage, through educational reporting, city and district officials, the citizens of Aventura, and the professional staff to support quality education in the school 7. Use assessment data to identify and track student achievement and learning goals 8. Develop school programs based on "best practices" to promote learning gains 9. Develop strong parent -teacher -student relationships 10. Provide a strong accountability system that will hold everyone at the school responsible for maximizing learning opportunities 11. Provide a low student -teacher ratio in order to enhance the development of the individual strengths of each student 12. Provide additional staff members for enrichment and remediation services 13. Develop in each student the ability to innovate, think critically, make inferences, apply knowledge to new settings and use these skills to make wise choices ENROLLMENT/REGISTRATION Aventura City of Excellence School admits students of any race, color, national origin, religion or gender. First consideration for admission will be given to residents of Aventura and dependents of U.S. military personnel on active duty in accordance with Florida Law. Once a student is accepted as an ACES student, the registrar will support in the completion of all necessary documents. Please see our current and prospective student links on the school website. (linked here) MIAMI-DADE COUNTY PUBLIC SCHOOLS All students attending ACES are students of Miami -Dade County Public Schools, and are subject to applicable policies and entitled to all rights of any student attending a school in the district. SCHOOL DIRECTORY Click here to view the full school directory. GOVERNING BOARD The City of Aventura Commission serves as the Governing Board of ACES. Click here to view the Governing Board directory and a listing of meeting dates. STUDENT RIGHTS AND RESPONSIBILITIES Each student at ACES has the right to: • learn • ask questions and get honest answers • make mistakes 7 • know how their grades are determined • think their own thoughts and believe their own beliefs • grow and develop at their own pace • own their own things • live free from fear • be treated with respect and care • the responsibility to allow others to exercise the above -stated rights SCHOOL HOURS Breakfast available: 8:OOAM - 8:20AM K-5th Grades: 8:30AM - 3:OOPM Middle School: 8:30AM - 3:30PM *Students cannot be dropped off prior to 7:45AM without coordination. ARRIVAL POLICY Students should arrive with all appropriate supplies prior to the start of class (in their seat). Students should not be dropped off prior to 7:45 without coordination and parents are not to leave their vehicle when dropping off. All walkers should enter through the west gate and parents should not pass the Middle School building unless they are going to the front office themselves. Students arriving to school by car will be directed to enter the building through the breezeway. Students will not be able to access the building through the front office. It is advised that parents wait until after arrival to speak to the front office regarding any non -emergency situations. (If it is raining, the students will enter through the gate near the gym or the middle school doors. Please still pull all the way up and students will utilize the awning to walk into the building). ATTENDANCE It is important that pupils acquire the habit of regular attendance. All students are expected to be present and punctual for school every day. Parents are encouraged to promote good attendance and to refrain from making plans which will interrupt the educational process. ABSENCES 1. Your children must be in school every day as mandated by state law. 2. When absences become a concern (3 or more unexcused absences in a calendar month/10 or more unexcused absences in a 90-day period), the attendance clerk will first confirm medical excuse notifications received and recorded for absences. 3. If excused absence is required for more than 10 school days, the school will work with the family to consider hospital -homebound or other district alternatives. 4. The attendance clerk will contact the parent regarding excessive absences (5 or more unexcused absences in a calendar month/15 or more unexcused absences in a 90-day period), tardies, or early dismissals via phone conference, email, teacher/parent conference or letter. 5. If absences continue, a formal referral letter for attendance will be made to administration with supporting documentation of parent contact and non -medical absences stapled to the referral and proper district and school procedures will follow. 6. A student must be present for a minimum of 4 hours of instructional time to be considered present. 7. Students with excused absences will have 10 days to complete make-up work.Please note, students must be in physical attendance at school to receive mastery. Students with unexcused absences will need to submit missing worME hours upon their return. 8. If a student is picked up early, they will be marked absent for any classes they m iss. A student accumulating ten (10) or more class unexcused absences in an annual course or five (5) or more class unexcused absences in a designated semester course may have quarterly, semester, and final grade(s) withheld pending an administrative screening, and completion of assigned interventions by the Attendance Review Committee. When a child returns to school after an absence they must bring a note and turn it into the bin at either the Front Office or Middle School Office. Notes can also be emailed to attendance@aventuracharter.org. The note must include the student's name, dates of absence, the reason for the absence, parent/guardian name, and phone number. The following are considered excused absences: • Student illness • Illness of immediate family • Medical appointment • Death in the family • Observance of a religious holiday or service when it is mandated for all members of a faith that such holiday or service be observed • School -sponsored event or activity approved by the school principal As the holidays approach many of our students' families take holiday vacations. We encourage parents to vacation only when school is not in session. Please note that vacations are considered unexcused absences. Families must fill out and submit a "Notification of Absence" form to the school administration. The school's registrar will inform the family as to the decision. All other absences are considered unexcused. All students with an excused absence (note from home or doctor) have ten days to make up missed work and assessments. All students with an excused absence (note from home or doctor) must complete the make-up assignments for 0 classes missed within the approved makeup window. Students should check Google Classroom to locate the missed work. All students with an unexcused absence may make-up work only if a "Notification of Absence Form" is on file and has been approved by administration. Administration will email teachers directly if a form has been submitted. If prior notification of absence is not completed, the parent must request permission from administration to make up work and assessments. EARLY DISMISSAL The parent or guardian must make all requests for early dismissal to the main office. Parents and guardians requesting early dismissal for their child must do so by sending a note to the teacher who will forward the note to the office. Only in the case of an extreme emergency will a phone call for early dismissal be acceptable. A child being dismissed early must be signed out in the office. The child will be asked to report to the office to meet the parent or guardian for dismissal. Students will only be released to adults who have been listed on the emergency contact card and who are over the age of 18. Please note: According to district rule, early dismissal will not be granted after 2:30 PM for elementary students, or 2:45 PM for middle school students. Additionally, during early release days, early dismissal will not be granted after 11:30 AM for elementary students, or 11:45 AM for middle school students. The front office will be closed to visitors from 2:45-3:45 and 11:45-12:45 on early release days. 5 early dismissals in a single quarter may result in a loss of grade in any subject the student is not present for. Parents must provide documentation for medical appointments. Students who miss classes for medical reasons will be given the opportunity to make up assignments on campus outside of school hours. TARDY POLICY A child is tardy when he/she is not in their classroom by 8:30 a.m. All students who are tardy for the start of school must enter the front office with a parent and be issued a tardy pass. A student is considered tardy if they are absent at the time attendance is taken provided the student is in attendance before the close of the day. If tardy for half a period or more, a student is considered absent for that period. Please note that our arrival gate will be closed at 8:27 daily. All students who arrive after the gate is closed are tardy. Tardy students MUST be signed in by an adult. Excused Tardies: A student will be considered as excused only if a parent/guardian personally escorts their child to the front desk and has a viable reason. The reasons for excused tardies are as follows: 1. Doctor appointments with notes from the doctor/orthodontist or 2. Extreme emergencies approved by administration 10 Excused tardies will not count toward the student's tardy record. Unexcused Tardies: A tardy will be considered as unexcused due to alarm clock failures, "parent's fault", car trouble, and inclement weather conditions. Unexcused tardies will count toward the student's record. Your children must be in school and ON TIME by state law. Unexcused tardies will count toward the student's record. Your children must be in school and ON TIME by state law. 3 unexcused tardies will constitute 1 absence 1. At three tardies, the attendance clerk will double-check for medical excuses or extreme emergencies approved by the administration for tardies turned in and recorded. 2. At three tardies, the attendance clerk will contact the parent regarding excessive tardies or early dismissals via phone conference, email, teacher/parent conference, or letter. 3. At five tardies, students will be issued a morning reflection at 7:45 a.m. to work on goals that promote timeliness. Parents may be required to attend. 4. If tardies continue, a referral letter will be given to administration with supporting documentation of parent contact and non -medical or emergency tardies stapled to the referral. Appropriate consequences will follow, such as early release detention or Saturday School. For all students in grades K — 8, once the student has accumulated 3 excused tardies or absences due to leaving school early for medical/dental reasons within a semester, the parent must provide documentation from a physician that the student had a medical/dental appointment for subsequent class absences or tardies to be excused. DISMISSAL RULES Please note that all same -day changes to elementary dismissal procedures must be handled through email notification to the front desk. Students may only be released to an adult on the emergency contact card. Same -day dismissal changes should be handled as early as possible in the day in order to ensure teachers receive the communication in a timely manner. Parents who pick up their child are expected to adhere to the school's dismissal rules, which have been written to assure the safety of all children. Rules for parental pickup are listed below: 11 • Car Rider dismissal begins at 3:00 PM (elementary) 3:30 PM (middle). Siblings will not be dismissed together. • Families who have students in grades K-5 and 6-8 must make arrangements for both dismissal times. Families can sign-up for sibling connection if they want to pick up at 3:30. Fees will be charged to families who pick up students after K-5 dimissal has ended. • Parents must remain in their vehicle at all times (NO WALK-UPS) • Students will not be released to any individual who is not in a vehicle, unless they are at the walker location (near Middle School) • No cell phone use while in the school zone (subject to citation) • Students who are designated as "walkers" or "bike riders" in grades 4-8 may leave campus on their own during dismissal. Students in grades K-3 must have an adult pick them up unless otherwise communicated to the teacher. Students in K-3 who have older siblings may walk home with the older sibling. Note. A walker is a student who walks from the school campus to their home. Students will not be dismissed to walk to waiting vehicles. • If you must change your child's "typical" dismissal method, a message must be sent to the homeroom teacher the day before. If the change must be done within the school day, parents must receive confirmation from the front office. • If it is raining we will continue as normal unless the conditions require us to pause dismissal. In this case, all families will be notified via school communication tools. • No student should be picked up past 4:00 pm. Families will need to park and come to the front desk to pick up their child, where they will be asked to complete after -care registration and pay the $25 registration fee. For any additional late pickups, students will be placed in emergency after -care with YMCA at a fee to be charged to the family. If a parent knows they will need emergency aftercare prior to dismissal, they should call the Community Recreation Center at (305)466-3883. CAR RIDER Students who are designated as car riders will only be released to vehicles that have activated the student on Concierge Pad. Anyone picking up a student should have each student's placard with their number visible as they drive through the car line. BUS TRANSPORTATION As our present charter agreement states, regular bus transportation will be provided under the following conditions through Al Transportation: • Only children eligible for bus transportation are allowed to ride the school bus. 12 • Eligible bus children may ride the bus only to and/or from designated stops. • Changing designated bus stops is not allowed. • Children who do not qualify as bus riders may not use the regular bus transportation to provide a courtesy ride to visit friends, to attend parties, etc. • Children who qualify as bus riders may not transfer to other buses for a courtesy ride to visit a friend, to attend parties, etc. • Please note that all changes to dismissal procedures should be confirmed by either the teacher or front office. These measures are taken to ensure safe and secure bus transportation with responsible accountability for our children. In the event of any changes from the bus company, we will notify families using Remind. Aventura City of Excellence School has established policies and regulations for student behavior while riding the school bus. It is requested that the regulations below be reviewed with your child and that they are informed that good, safe behavior is expected at all times. /G1IVoil 150mom�@M111•1 • Be at the proper bus stop on time. • Wait for the bus on the sidewalk or on the shoulder of the road. • Stay in line when boarding the bus. • Remain properly and quietly seated while the bus is in motion. • Keep head, arms, and hands inside the bus at all times. • Be courteous to the bus driver and fellow passengers. • Never throw objects in the bus, out of the bus windows, or at the bus. • Obey directions of the bus driver. • Do not deface the bus seats or equipment. • Do not eat while on the bus. • Take all personal articles off the bus when you leave. • Exit the bus in an orderly fashion. • After departing, stop and look both ways. • Cross in front of the stopped bus on the signal from the driver or school crossing guard. Never cross the street from behind the bus. Please note that failure to comply with bus rules may result in the loss of privileges to ride the school bus. Parents may visit https-//studentregistration.nellc.com/ to view bus stop information. "STUDENT OF THE MONTH" AWARDS Each month teachers will nominate one student for the Student of the Month Award. Students will be nominated based on the traits learned monthly from the Positivity Project. Parents are invited on campus to take part in the celebration. 13 PERSONAL ELECTRONIC DEVICES Definition for praoses of this policy_: "electronic devices" shall include any wireless telephone, watch, wireless headphones, or device that allows two-way communication. These devices shall also include any device that may be used to store, record, or play auditory and/or visual information. In order to assist in communicating with family members, ACES will allow students to possess electronic devices on campus without it being a violation of the Code of Student Conduct. However, the use of the electronic device during school hours would be a violation of school policy. The possession of electronic devices by students on school property, or while attendina school -sponsored or school -related events is a privilege, not a right. A campus administrator or teacher, in the exercise of reasonable discretion in response to student misbehavior, abuse of the privilege, or other reasonable cause, may deny or cancel the privilege of possessing an electronic device. Electronic devices are not to be used to make phone calls, send/receive text messages, post anything on social media platforms, etc. AT ALL DURING SCHOOL HOURS, including classroom changes and restroom breaks. Smart watches cannot be worn at any time during the school day. Electronic devices that cause a disruption to the educational environment or any unauthorized use of electronic devices will result in the electronic device being confiscated and turned in to the front office. Confiscated electronic devices will only be returned to a parent or guardian at the end of the school day or the following day. If a cell phone is brought to school and is lost or stolen, the school is not responsible for the loss. Repeat offenders may be advised that they have lost the right to have a device with them during the school day for any reason, and possession at that point may lead to confiscation for the remainder of the school year. Consequences are as follows: First Offense: The electronic device will be returned to the parent/guardian of the student. Devices may be picked up that afternoon between 3-45-4.00 or the following day between 9-30-2.00 Second Offense: The electronic device will be returned to the parent/guardian of the student and the student will be required to turn in their device(s) every morning before reporting to class. Third Offense: Parent must sign paperwork acknowledging the electronic device will be returned at the end of the academic year. Failure to surrender items will result in a disciplinary consequence. STUDENT IDENTIFICATION CARDS Student ID cards are considered a part of the school uniform, and students are expected to have their ID card with them daily. Not having an ID card will result in a uniform violation. Students in grades K-3 will wear their ID card attached to 14 their backpack, while grades 4-8 will wear theirs on the school -provided lanyard or the ACES lanyard purchased at Chai Tees. Defacing the ID card will result in a student being required to purchase a new one, and will be considered a uniform violation. Defacement includes, but is not limited to the following; adding stickers, writing or drawing, bending, cutting, or any other alteration to the ID card or lanyard. DRESS CODE & UNIFORM POLICY All ACES students are required to be in proper uniform at all times. Any student not in uniform will be referred to the office and may be assigned administrative consequences such as reflective time. Kindergarten through 5th-grade students have P.E. 4 days in a row every 2-3 weeks and are required to wear their ACES P.E. uniform. Middle school students scheduled in PE must wear their ACES P.E. uniform for class each day. Athletic shoes must also be worn when the student has PE. Any middle school student who does not have PE or Dance as an elective, must be in regular school uniform daily. Students may only wear ACES uniform sweaters/sweatshirts or plain navy blue sweaters/sweatshirts with no hoods (without any logos/wording) to school. The sweater/sweatshirt (outerwear) policy should be followed on all days except dress -down days. Students are expected to follow the policy of wearing navy blue or ACES outerwear on all spirit and upstander days. Hats and other head coverings are not permitted with the exception of religious reasons. Students must wear proper and safe footwear. Backless footwear such as flip-flops, sandals, and Crocs are inappropriate for school and may not be worn. Students in grades K-5 are not permitted to wear make-up in school. No students should have face piercings or tattoos. Friday is an optional dress -down day. This is a fundraising opportunity for ACES where students are asked to bring $1.00 in order to "dress down." If a student chooses not to bring $1.00 he/she may wear the regular uniform to school. "Soffe shorts". "belly shirts", tank tops, and sweatshirts with hoods are prohibited. Throughout the year ACES will designate days allowing students to wear upstander or spirit shirts. On these days, students must wear the designated clothing and can wear any school -appropriate bottoms. Students are expected to follow the policy of wearing navy blue or ACES outerwear on all spirit and upstander days. Any student violating the ACES dress code, including wearing clothes deemed inappropriate by the teacher or administration will receive reflective -time or be sent to the office to contact home for a change of clothes. 15 All uniform items must be purchased from Chai Tees located at 20725 NE 16th Ave A-10, North Miami Beach, FL 33179. The phone number is (786) 520-3624. Uniforms may also be ordered online at chai-tees.com Below is a summary of the ACES uniform dress code. (ACES' new uniform has had a logo change, however old logos are still allowed to be worn) Kindergarten-51 Grade Students may wear ACES uniform navy blue pants, shorts, skirt or skort with either the ACES oxford or the polo shirt in light blue. Shirts may be long or short sleeve. Navy blue tights or leggings are the only allowable color and may only be worn under skirts or dresses. 61-8IGrade Students may wear ACES uniform khaki pants, shorts, khaki skirt, or skort with either a white or navy polo shirt. White polos are no longer being sold but students may still wear them as part of the uniform. Shirts may be long or short sleeve. The ACES P.E. uniform for all students includes gym shorts or sweatpants that have been purchased at Chai Tees and an ACES t-shirt. All students must be in uniform every day, regardless of weather conditions. LABELS Please have your child's name on all personal property such as lunch boxes, backpacks, sweaters, raincoats, etc. DRINKS Students are encouraged to make healthy choices and bring bottled water to school. Sugary drinks are not permitted. Energy drinks or caffeinated beverages of any kind are prohibited on campus and will be confiscated. We strongly encourage students to bring refillable water bottles when on campus. All water bottles/beverages must be sealable in order to prevent spills. Reusable bottles with an exposed straw will not be allowed on campus. EMERGENCY PREPAREDNESS In the event of an emergency where parents and visitors are not permitted on the school campus, City Hall located at 19200 West Country Club Drive will be the designated meeting location where parents should go to meet a school representative to receive information. Additionally, every effort will be made to post pertinent information related to any incident at www.aventuracharter.org. EMERGENCY DRILLS 16 On a monthly basis, students practice exiting the building in a speedy, safe and quiet manner when the fire alarm sounds. Each class is given directions by the teacher and special announcements may be made by the administration concerning the drill. In addition, Code Red (lockdown) drills are practiced monthly with all conversations being held in a developmentally appropriate manner. FIELD TRIPS Field trips are planned to encourage the development of interests and to expand the instructional program. Before a child is permitted to go on a trip, the parent or guardian must sign a permission slip. Any parent or guardian who does not want the child to take a trip may have the child excused from this activity, but not from school. Any child not going on the trip will be assigned to another class for that period of time. Because we contract with field trip companies for our overnight trips there is limited availability. Any students who have shown a pattern of disruptive behavior, defiance, or non-compliance with school rules and/or attendance expectations may have the privilege of attending a field trip revoked at the discretion of the school administration. Parents will be notified and issued a refund if applicable. In some cases, students and families may be placed on a Field Trip behavior contract as a way to work towards earning the field trip. Chaperones may not bring children other than those in the class(es) attending on the trip (e.g., siblings, cousins, etc.) Chaperones must stay with their designated group for the duration of the trip. Only school staff may chaperone overnight field trips. FIELD TRIP BEHAVIOR Students participating in trip activities must abide by the following rules and regulations: All rules, regulations, and policies governing student behavior in the Miami -Dade County Student Code of Conduct are to be followed. Parents and Students may be required to sign a behavior contract prior to participating in a field trip. Students are to cooperate fully with and follow the instructions of all chaperones and other supervisory personnel. Repeated refusal to follow requests/directions of trip supervisors/chaperones or violation of school rules, regulations or policies will result in parents being notified and student discipline upon return to school. Severe behavioral problems may result in the student being sent home at the expense of the parents. Students who do not 17 behave appropriately on a field trip may lose the privilege of attending future trips. Whenever chaperones or supervisors are speaking, students must be quiet and attentive. Remember that the actions of this group on this trip determine whether or not trips such as these occur in future years. Throughout the trip, students are required to maintain a "buddy system". STUDENTS MAY NOT LEAVE THE GROUP WITHOUT ADVANCE PERMISSION FROM A CHAPERONE. Neither, the School or the City of Aventura, its employees, agents or representatives are responsible for damage or loss to any property, money or other valuables of participants on a trip. Students and parents should carefully consider these rules and if, for any reason, either party feels that the student cannot adhere to ALL of the rules, then that student should not attend. CURRICULUM Instruction is aligned to the B.E.S.T. Standards and the Next Generation Sunshine State Standards. Teachers and students are accountable for all state and local assessments in addition to internal formal and informal assessments and observations (e.g., F.A.S.T., EOC, Benchmark Assessments, STAR, and classroom assessments). All ACES students are required to enroll in 6 live courses on campus. GRADING Kindergarten students will receive grades of E, S, N, and U. Students in grades one through eight will receive traditional grades (e.g., A, B, C, D, F) calculated using the state's grading scale. In addition, students in grades Kindergarten through eighth -grade will receive a report card each quarter that reflects academic progress through grades. Grading Scale Grade K Grades 1 — 8 E — Excellent A — Outstanding 90% - 100% S- Satisfactory B — Above Average Progress 80% - 89% N — Needs Improvement C — Average Progress 70% - 79% U — Unsatisfactory D — Below Average 60% - 69% F —Failure **Parents are encouraged to communicate regularly or meet with teachers individually to discuss student progress. ACADEMIC HONESTY/HONOR CODE Student work is a reflection of their individual ability, so it is assumed and expected that students give their best effort on all assignments. All students will work under an honor code. Each piece of work turned in should be an original product of the student. Plagiarism, Cheating, using Artificial Intelligence, and Stealing are not tolerated and may lead to academic consequences and/or school discipline as well as impact the course grade. PARENT PORTAL Parents and guardians are encouraged to open a Parent Portal account. The Portal contains valuable student information including the Electronic Gradebook, which monitors attendance and academic progress in each class. Prior to adding a student to your account, you must obtain a Parent PIN number for your child. If you need your Parent PIN you must come into the ACES front office with identification, and our Registrar's office will provide it to you. Step-by-step directions for creating a Parent Portal account can be found at the following link: Parent Portal Directions HOME/SCHOOL COMMUNICATION Parents are an integral part of our school and as such we strive to keep them involved and informed. A Parent Night will be held at the beginning of the school year. Parents are encouraged to communicate with teachers via Aventura City of Excellence School email. Parents should also sign up to receive Google Classroom Guardian summaries. CONFERENCES Families are required to have at least one parent -teacher conference during the school year. This can be conducted in person or through a video conference. HONOR ROLL REQUIREMENTS Grade 1 — Grade 8 Principal's Honor Roll: All As in Academic subjects All As and B's in conduct and 1's in effort Honors: All As and B's in academic subjects All As and B's in conduct and 1's in effort Kindergarten: Students may earn the ACES Super Star award by earning all E's and consistently good in conduct and effort RECESS Kindergarten through 5th-grade students will have recess daily (weather permitting). While Middle School students do not have a daily recess, they will be provided with outdoor brain breaks. Please be sure your child has dressed appropriately for the weather as recess takes place outside. 19 "HOME LEARNING" POLICY The purpose of homework is to develop study habits in children early on in their academic lives. It is also used to reinforce concepts that have been taught or to work on projects that have been assigned. It is the position of school administration that homework should be minimal, with the primary focus on research -based instructional technology with significant time throughout a given week to complete recommended lessons/time. Teachers will use the following time schedules as a guide when assigning homework: Grade Level Total daily Average (All Subjects) K-2: 15 minutes 3-5: 30 minutes 6-8: 60 minutes *(Students taking High School courses or who are on accelerated tracks may have increased workloads) These times are a guide and are based on the average child's ability to complete an assignment. Please note that in addition to regular homework, a child who does not complete a class assignment may be required to complete the assignment for homework. Teachers keep daily records of completed homework assignments. Below are a few examples of how parents may assist with homework: • Show an interest in your child's work • Provide a place and time for quiet study • Assist in practicing vocabulary and number combinations • Encourage home reading and listen to your child read • Review the homework for neatness and completeness • Refrain from doing the work for your child • Discuss problems related to home study with your child's teacher • Check the Dadeschools portal often INSTRUCTIONAL BOOKS, EQUIPMENT, MATERIALS, AND SUPPLIES All textbooks and library books needed by students for school and homework assignments are furnished by the school. Books must not be written in or on. Charges will be assessed for damaged or lost books and /or materials. Students must learn to be responsible for the care of personal and school materials. Students will be expected to provide all basic supplies such as paper, pencils, crayons, rulers, scissors, markers, glue, etc. Please help your child come prepared for school by packing his/her homework and supplies. Middle school students will be provided with a set of books for home use for certain subjects. 20 Students should only use Al tools that have been approved by the Administration. PROMOTION/RETENTION Students will be promoted annually from one grade to another upon satisfactory completion of academic and other requirements. Students experiencing difficulties will be identified as soon as possible using the following procedure: 1) On -going communication between the administration, teachers, and parents 2) Informal observations conducted by appropriate staff members, followed by conferences between participants for suggestions as to how to help the child. 3) Appropriate, preliminary assessment of the child's progress will be reported to the parents, at which time the possibility of non -promotion will be discussed. ACES follows the Miami -Dade County Public Schools Student Progression Plan. HEALTH SERVICES ILLNESS, ACCIDENT, AND MEDICAL EMERGENCY If your child shows signs of illness or he/she is not feeling well, please keep your child at home. A child must be fever -free for 24 hours before returning to school. (Fever -free means a temperature less than 100, without medication, for a 24-hour period.) On the Medical Emergency Record please list the name of someone (be sure to receive permission to do so) who would take care of your child in case of need. If information (telephone number, place of employment, physician, etc.) on your Medical Emergency Records changes, please notify us immediately. Immunizations must be updated annually for all students grades Kindergarten through second grade and seventh grade. The completed shot record (blue form) and the physical examination record (yellow form) must be on file with the registrar before students are allowed to attend school. Students in grades third through fifth must have an updated physical annually. SCREENINGS All students are screened for speech, hearing, and vision to rule out any difficulties in these areas in compliance with Miami -Dade County Public Schools. MEDICATION The administering or dispensing of any non-prescription or prescription medicines to students by employees of ACES without specific written authorization by the child's physician is forbidden. Only the school designee may 21 administer prescription medication. A doctor's authorization must be on file for all prescription medication. All medication will be kept in the front office. HEAD LICE Head lice occur everywhere that there are large numbers of children. ACES follows a strict no -nit policy. Regardless of the head lice treatment that has been used, students must be completely free of nits in order to be in school. This policy will help all children, families, and our school remain lice -free. PARENT VOLUNTEER HOURS The purpose of volunteer hours is to ensure a strong home -school connection, which is known to increase performance for students, staff, and the school as a whole. Parents must abide by their contracted 20 volunteer hours for one child attending school and 30 contracted hours for two or more siblings within the school. Volunteers must coordinate their work ahead of time, check in with the receptionist prior to doing any volunteer work, and ensure that proper documentation is completed. Parents may not volunteer in their child's classroom unless they are the designated room parent. Several opportunities will be shared publicly including but not limited to TAW, and Fundraisers. Additionally, ACES will encourage parents to attend workshops and complete training by providing volunteer hours for doing so. Volunteer opportunities are updated regularly on our website. Please note. In the event of a dispute over served hours, it is the parent's responsibility to provide signed documentation. PARENTS AND VISITORS ENTERING THE SCHOOL Appointments must always be made to conference with teachers and administrators. Appointments may be made by e-mail or, sending a note to the teacher. Visitors and parents are to report, sign in, and obtain a visitor's badge at the office each time they come to the school, regardless of the purpose of the visit. In the event that students foraet items at home they should NOT be dropped off at school, and parents are encouraged to communicate this with the teacher or impacted staff member in order to make arrangements for instructional items. The front desk will not accept any items including lunch. This procedure is intended to alleviate unnecessary disruptions to instruction and maintain a safe school environment. Visitors and parents of middle school students are to report to the elementary school building to sign in and obtain a visitor's badge. There will be no external entry to the middle school building during school hours unless authorized by 22 administration. This is a safety practice designed to facilitate quality instruction with no disruptions. ACES use of Raptor Technologies ensures that no unwanted persons are allowed on campus at any time. STUDENT RECORDS/PARENT RIGHTS All student records are kept in compliance with state and district policies. A parent has the right to inspect all school records upon request. Please give the office adequate time to make a copy if records are being requested. Depending on the amount to be copied, parents may have to pay a small fee for this service. Student records leave the building only when a Record Release Form is signed by the parent/guardian. COMMUNICATION POLICY/CONFLICT RESOLUTION Parents/guardians are asked to review all student work and communications sent home. Parents may also view their child's current academic status through the portal. Every teacher welcomes the opportunity to meet with parents to discuss their child's progress. In grades 3-8, all teachers will be invited to attend a parent conference to best provide a whole picture of how the student is doing. If after the conference, there is still a concern: • The parent should first contact the student's teacher to discuss and attempt to resolve such concern or grievance. • In the event the parent cannot resolve their concern or grievance with the student's teacher, they may contact the administrator overseeing that grade level; Dean Stroup for K-5 (dstroup(a)aventuracharter.org) or Ms. Mogull for 6-8 (smogull(d)aventuracharter.or. ) to attempt to resolve their concern or grievance. • In the event the parent cannot resolve their concern or grievance with the assigned administrator, they may contact the Principal of the school to attempt to resolve their concern or grievance. • Parents who cannot resolve their concern or grievance with the Principal of the school may contact the City Manager to discuss and attempt to resolve their concern or grievance. The City Manager's decision on school matters, except the expulsion of students, shall be final. MEDIA CENTER Visiting the Media Center Students in grades K-5 have a scheduled time when they visit the media center with their homeroom class. Middle School students may visit the media center during their lunch period (students must see the media specialist in the morning to acquire a pass). Students with no pass will not be admitted to the media center. Checking Out and Returning Books Students may check out the following number of books: 23 K & 1 — May borrow one book at a time. (Kindergarten students will begin borrowing books once they have become familiar with the media center). This typically occurs in January. 2 & 3 — May borrow two books at a time. 4 & 5 — May borrow three books at a time. Middle School — May borrow four books at a time. If a student would like to renew a book they must physically bring the book into the media center to be re -stamped. Each book has a due date slip on the inside of the front or back cover. The last date on the slip is when the book is due. All books that are to be returned must be placed in the book drop in front of the media specialist's desk. PLEASE DO NOT GIVE YOUR BOOK TO YOUR CLASSROOM TEACHER TO BE RETURNED. If a child is absent on the due date, please have your child bring their book back the day they return to school. If this is not done, an overdue fee will be charged. Every student is given the opportunity to check out books from the media center. If you do not want your child to check out books, it is your responsibility to make your child aware of your wishes. Overdue Books and Fees Books that are not returned on time will be charged a 10-cent fine for each day they are late. Students who do not pay their fines or return their books will not be allowed to check out any library materials until their account is settled in full. Damaged books will also accrue a fee based on the extent of the damage. Checks and cash are accepted when paying fines and fees. Please make checks payable to "City of Aventura". Please write your child's first and last name on the memo section of your check. Books and fines are NOT to be left at the front office. The front office staff will not accept responsibility for books and fines that are left there. Please have your child return their books and pay their fines in the media center as this teaches them responsibility. If you have a question about a notice, fine or fee, you may email Ms. Miranda at smirandaa-aventuracharter.org. Please put your child's first and last name in the subject heading. If you do not have an email, feel free to send a note with your child. Please include a phone number in your letter in case the reply requires a phone call. PARTIES Invitations to parties should not be sent to the school unless the following rules are followed: • The entire homeroom class is invited, or if a specific gender is desired for the party, ALL of the boys or girls in the homeroom class are invited • This will prevent embarrassment to the child not receiving an invitation. If the parent wishes to bring food for a special celebration they must coordinate and approve this with the homeroom teacher. Please note that only store-bought 24 food may be served. Balloons and decorations are not permitted. In K-5 birthdays may be celebrated once a month and must include all of the students having a birthday during the month. The party may be held only during lunch or recess and parents are not allowed to attend. • Siblings are not permitted to attend a party held in a sibling or family member's classroom. Additionally, food may not be brought to individuals in other classrooms. SCHOOL AFTERCARE INFORMATION The School Aftercare Program is run by the YMCA. Students in Kindergarten — 8t" grade may enroll in School Aftercare, an after -school supervision program from 3.00 p.m. to 6.00 p.m. 1. Beginning at 3.30 p.m. students may be picked up from the School Aftercare Program 2. Students must be signed out on the dismissal sheet at the front desk by the parent or/and another authorized person. All parents or authorized persons picking up a student should carry a photo ID at all times. 3. Students will not be dismissed to your vehicle. 4. All students must be picked up by 6.00 p.m. — no later. 5. There is a late fee for children that are not picked up on time. The late pick-up fee is $10 for every 15 minutes past the closing time of 6.00 p.m. Payment is due on the date of the incident. Please be advised that the School Aftercare program is a service provided for our parents who need their children to remain in school until 6.00 p.m. Therefore if you anticipate any conflict with our schedule, you should consider other means of care for your child. Daily/Hourly rates are not available through this service. Emergency Aftercare No student should be picked up from school past 4:OOpm. Families will need to park and come to the front desk to pick up their child, where they will be asked to complete after -care registration and pay the $25 registration fee. For any additional late -pickups, students will be placed in emergency after -care with YMCA at a fee to be charged to the family. If a parent knows they will need emergency aftercare prior to dismissal, they should call the Community Recreation Center at (305) 466-3883. Aftercare Withdrawals: If your child has been enrolled in the program and you wish to withdraw him/her, please notify the rec center. LUNCHES Students who bring lunch from home must bring their lunch to school on a daily basis. Parents will not be able to drop off lunches at the front desk. Students 25 who do not have lunch have the option of getting the daily lunch. (All students in need of food will be provided something to eat) LUNCH PROGRAM A'viands is our food vendor, a K-12 Elior company. While kosher options will not be available, vegetarian options will be offered daily. Breakfast and lunch will be served daily. Prices will be determined annually. Students are also welcome to pack a bagged lunch. *If you do not wish for your child to purchase lunch or snacks through the school, you must communicate that to your child. The school will never deny a student the option to purchase food. Lunch payments should be made through myschooIbucks. com. Families must remain current on their child's lunch balance. Positive balances remaining on the meal account at the end of the year will carry over to the next school year unless a refund is requested in writing/email. Your child may qualify for a free or reduced -price lunch. These guidelines will be disseminated by your child's classroom teacher. All information is confidential. For those parents interested in purchasing Kosher Lunch for their child, please visit the Kosher Lunch link on the Lunch Information page (or click here) to learn how to purchase meals and have them delivered to ACES. Please note that this is a service we allow, however, we do not control the menu, pricing, or delivery times of Xafe. SCHOOL RULES ACES students are expected to follow the MDCPS Code of Student Conduct. A copy is provided to each family at the beginning of the school year. A positive atmosphere is necessary to provide an effective educational program for each child. A good school climate is the result of the administrators, teachers, students, and parents working together. Please note that students may not use fragrances or sprays such as cologne, perfume, or body spray at any time on campus. In the Classroom - Students are expected to. - speak in an acceptable manner • move in a careful way • follow directions • respect the property and ideas of the school, teachers, and others In general, students are expected to behave in a way that promotes learning and does not interfere with teaching and learning. Teachers seek to promote an 26 optimum learning environment. Students reported for misconduct will speak with appropriate school staff. Parents will be notified when it is deemed necessary. In The Halls - Students are expected to. - remember that classes are in session • walk quietly ;neral, go directly to their destinations In students should be quiet, careful, and courteous in the halls. They should be considerate of classes that are in session and try not to disturb teachers and students who are working. During transitions, students should walk on the right-hand side of the hallway. On The Playground - Students are expected to. - play carefully, and in a manner that will not cause harm to themselves or others. • use the rules of the games • follow directions • walk to their class line when the signal is given In general, students are expected to abide by the rules of the playground, to cooperate with the staff on duty, and be considerate. Students who do not follow the rules may be required to miss recess for a period of time. Recess will rarely be taken away in its entirety. In The Cafeteria- Students are expected to. - pass through the serving area in a quiet, orderly manner • remain seated at their assigned tables (elementary school) • eat lunch first without talking, then talk in an acceptable manner (quietly to your neighbor) • respect school property and the belongings of others • follow directions • clear tables and place trash in the proper receptacles before leaving • listen carefully and line up quietly when the signal is given for dismissal from the cafeteria In general, students are expected to abide by the rules of the cafeteria. Students reported for misconduct may be required or referred to the office to have lunch in another area designated by the school administration. A cafeteria supervisor ensures that students follow cafeteria rules and display proper eating etiquette. Classes are rewarded for appropriate behavior. Middle School students are expected to adhere to all of the above rules. Students will be allowed to choose their seats for lunch unless the cafeteria behavior deteriorates. At that time, students will be assigned seats. 27 DISCIPLINARY ACTIONS LiveSchools is used to document daily positive and negative behavior. Families are expected to check their children's accounts frequently and have discussions with them about their behavior. Teachers will communicate with families about any behaviors that are continuous. There are three (3) levels of disciplinary action and the levels are determined by the seriousness of the act and the Miami -Dade Code of Conduct. Level I Actions- In order to resolve Level I discipline problems, the following options are available: • Conference with teacher • Parent Contact • Conference with teacher and family • Conference with a member of administration • Conference with counselor • Behavioral Contract • Detention (lunch) Level II Actions- In order to resolve a Level II offense, more formal disciplinary actions shall be used. Formal actions include but are not limited to: • Detention (after school administrative) • Detention (before or after school teacher) • Time Out • Conference with a member of administration • Saturday School • In -school suspension • Out of -school suspension if repeated offense Level III Actions- In order to resolve Level III offenses, the options available are: • Out of school suspension • Dismissal from school • Administrative review and reassignment AFTER -SCHOOL DETENTION An administrator or teacher will complete the Before or After -School Detention form which includes the date/time/location of the detention, description of why the detention was given, and the attempts made to contact parent/guardian. If a student misbehaves during Detention or is late, they may be issued another behavioral consequence such as Saturday Detention. SATURDAY DETENTION Saturday Detention may be assigned to those students whose behavior is consistently inappropriate. Saturday Detention is scheduled from 8:30 a.m. to 12:00 p.m.; students are required to wear their school uniform and must complete reflection activities while serving the detention. There is zero tolerance for misbehavior. A student may be suspended for one day if they miss Saturday Detention, unless due to a family emergency or illness verified by a doctor's note. SUSPENSION Suspension is a disciplinary action that temporarily removes a student from a class or all classes for a prescribed period of time not to exceed ten (10) school days. The Principal or other member of Administration shall make every effort to employ parental assistance with alternative consequences for misconduct prior to suspending a student except in emergencies, disruptive conditions, or incidents involving serious misconduct. PERMANENT DISMISSAL The Principal may recommend dismissal of a student to the Board of Directors for any of the following: 1. Possession, use of, or transmission of a weapon including, but not limited to, a gun, knife, razor, explosive, ice pick or club. 2. Possession, use of, or transmission of a substance capable of modifying mood or behavior. 3. Using any article as a weapon or in a manner calculated to threaten any person. 4. Committing a serious breach of conduct including, but not limited to, an assault on school personnel or on another pupil, making a threat or false report, lewd or lascivious act, arson, vandalism, or any other such act, which disrupts or tends to disrupt the orderly conduct of any school activity. 5. Engaging in less serious but continuing misconduct including, but not limited to, the use of profane, obscene, or abusive language, or other acts that are detrimental to the educational function of the school and that have clearly transpired. Suspendible offenses include but are not limited to, the following: 1. Fighting or other dangerous and/or disruptive behavior. 2. SmokingNaping on school grounds. 3. Being under the influence or having alcoholic beverages and/or drugs on school grounds. 4. Possession and/or use of a weapon or any object that can be used as a weapon including but not limited to: knives, brass knuckles, Chinese stars, chains, mace, etc. 5. Defacing or vandalizing school property. 6. Igniting any flammable substance. BULLYING/HARASSMENT POLICY ACES follows the Miami -Dade County Public Schools Anti Bullying Policy. Miaml Dade County Public Schools (M-DCPS) is committed to providing a safe learning environment for all students. To this end, M-DCPS is dedicated to eradicating 29 bullying and harassment in its schools by providing awareness, prevention and education in promoting a school atmosphere in which bullying, harassment, and intimidation will not be tolerated by students, school board employees, visitors, or volunteers. The entire policy can be found at the following link: http://www. dadeschools. net/schoolboard/rules/Chapt5/5d-1.101. pdf In accordance with the MDCPS Code of Student Conduct, ACES maintains a Zero Tolerance Policy on school violence, crime, and the use of weapons. Any student who feels that they have been a victim of bullying or have witnessed an act of bullying can report the incident anonymously using the Bullying Form found on our website. REPORTING SUSPICIOUS BEHAVIOR OR THREATS FortifyFL is a suspicious activity reporting tool that allows you to instantly relay information to appropriate law enforcement agencies and school officials. Anyone with knowledge of a threat can use this anonymous reporting tool by accessing the link on any ACES device or on our school website. FortifyFL is linked here. 30 SPECIAL PROGRAMS CHARACTER EDUCATION. - ACES Character Education Program is focused on cultivating community. Core values are integrated throughout the curriculum and within our daily interactions to better prepare students for lifelong learning. ENGLISH LANGUAGE LEARNERS (ELL). - This program is offered to students who are working toward English proficiency. Classroom teachers servicing ELL students have undergone special training related to strategies that enhance language acquisition. ACES ELL Coordinator collaborates with classroom teachers related to instructional modifications that aid in content comprehension. ACES ELL Coordinator meets with parents and conducts annual evaluations to measure progress toward English language proficiency EXCEPTIONAL STUDENT EDUCATION (ESE). - ESE students are fully mainstreamed, reducing social stigmas and enhancing the continuity of instruction. The ESE teacher works with the classroom teacher to modify instruction as appropriate to enable students to meet their goals. The ESE teacher collaborates with classroom teachers to ensure that "strategies for success" are implemented in all subject areas. GIFTED. - Eligible students in grades K through 8 will have an opportunity to enroll in a gifted Language Arts course. Project -based application allows students an opportunity to combine their creativity and practical knowledge. INSTRUCTIONAL TECHNOLOGY. Classroom teachers utilize technology daily to reinforce instruction and offer opportunities for independent practice. ACES students have access to Internet -based instructional programs at home and at school. Middle School students are required to enroll in a half -year Computer Concepts, Coding, and Research course designed to expose them to all facets of the technology world available to them. LIBRARY AND RESEARCH SKILLS. - Students may check out books daily. K-5 students receive library instruction from ACES' Media Specialist in topics such as research skills, types of literature and media, plagiarism, organizing ideas, concept mapping and the importance of developing a lifelong love of learning. 31 MUSIC. - All students in grades K-5 attend music classes once per rotation. The ACES music program emphasizes multicultural music appreciation, song, rhyme, and music. PHYSICAL EDUCATION (PE). - ACES PE program emphasizes sportsmanship and teamwork. Students are exposed to a variety of games, sports, and activities utilizing our full-size, an indoor gymnasium, and our Middle School track and basketball courts. Middle School students may select PE as a half -year or full -year elective. SPEECH AND LANGUAGE. - This program is offered to students who qualify for services based on school district requirements. ACES part-time Speech and Language Pathologist services students' needs in small groups. SCIENCE RESOURCE LAB. - ACES science laboratory program provides students with hands-on application of the core curriculum. Students in kindergarten through fifth conduct experiments within their classrooms. Students conduct scientific investigations including predictions, observation, data collection, evaluation, and communication of findings. All middle school students enroll in a comprehensive science course that emphasizes hands-on investigation. SPANI SH. ACES Modern Language Program places emphasis on four basic components of language acquisition (e.g., listening, speaking, reading, and writing). Students build an understanding of the relationship between perspectives and products of various cultures. Students in grades K-5 receive Spanish instruction one time per rotation. Middle School students can elect to enroll in Spanish courses throughout their Middle School career at ACES. ART Our Arts program fosters self-expression and creativity. The Art Program is designed to inspire and motivate students to experience the connection between disciplines such as language arts, math, science, and social studies. Students use a variety of mediums including paint, chalk, clay, and fabric to create 2-D and 3-D art. 32 ONE-TO-ONE DEVICES All students will be issued a personal device as part of the ACES One -to -One device program. All students and parents must sign the Technology Acceptable User Aareement. Student's will lose access to technology if the agreement is not completed. Terms of Agreement In this agreement, "you" and "your" means the parenuguardian and the student enrolled in Aventura City of Excellence School (ACES). The "equipment" is a Chromebook and battery. Terms: You will be issued an ACES Chromebook and battery to be used during the school day. You will comply with the ACES One -to -One Parent/Student Handbook at all times. Title: Legal title to the equipment belongs to the ACES and shall at all times remain with ACES. Your right to possess and use the equipment is limited to and conditioned upon your full compliance with this Agreement. Your possession of the equipment terminates on the collection date set by the school unless terminated earlier by the ACES or upon withdrawal from the school. Lost, Stolen, or You must report any lost, stolen, or damaged equipment to the Damaged school immediately. For stolen equipment, you must also file a Equipment: police report. If the equipment is lost or damaged, either intentionally or due to negligence, the student may be subject to discipline and you may be responsible for the cost of repair or replacement. Sanctions for Any activity that violates Electronic Resources Policy and Violations Procedures should be reported to a school administrator. Disciplinary action, if any, for the students and other users shall be considered on a case -by -case basis. Violations of the policy can constitute cause for revocation of access privileges, suspension of access to Aventura City of Excellence School electronic resources, other school disciplinary action, and/or other appropriate legal or criminal action including restitution, if appropriate. 33 PARENT OBLIGATION 2025-2026 I (We) the parent(s)/guardian(s) of have read and agree to abide by the Code of Conduct and the Dress Code of Aventura City of Excellence School I (We) understand that my (our) child is a Miami Dade Schools student. WHEREAS, in order to provide my (our) child with a unique educational opportunity; WHEREAS, by choosing to enroll my (our) child at Aventura City of Excellence School is a decision of my (our) personal choice and not a privilege; WHEREAS, my (our) desire to enroll my (our) child at Aventura City of Excellence School is premised upon my (our) desire to become an active partner in the education of my (our) child; NOW, THEREFORE, in consideration of the foregoing: 1. As a parent of a student at Aventura City of Excellence School, my (our) commitment is to abide by the following resolutions: A. To recognize and embrace my role as the primary educator of my child. B. To participate in the parenting workshops as provided by the school. C. To attend all conferences scheduled with any member of the Aventura City of Excellence School staff. D. To participate in the Parent Volunteer Program for 20 hours for the first child and 10 hours for all other additional children. Recording of volunteer hours will be done on PowerSchool by the parent for credit. 1/2 of the hours must be completed before Winter Break and the second 1/2 by May 111 E. To provide transportation to and from school for my child. I understand that if I am late picking up my child, Aventura City of Excellence School is not responsible for my child's safety. If my child is continually tardy or absent, I understand that for the benefit of my child's education, he/she may be required to transfer to a school that is more accessible for my child. F. To purchase uniforms for my child from the Aventura City of Excellence School approved supplier and ensure that my child is wearing the approved uniform daily. G. To supply a lunch, either brown bagged or purchased from the Aventura City of Excellence School approved vendor, each school day for my child. H. To be responsible for timely payment of any fees accrued to my account at the school. I. To participate in at least one of the many parent groups i.e. PTC, School's Improvement Committee, Fundraising Committee, etc. 2. To do the following things to enhance my (our) child's academic growth, I (we) agree to do the following: A. To read and use the information sent home by the school to keep parents informed of the academic topics to be introduced and studied in the classroom. B. To provide a suitable time and place within the home for homework. C. To assist my child in obtaining and regularly using a library card at the Public Library and allow for at least 60 minutes of homework daily. D. To limit television and video games and phone usage during the week and allow more time for reading, studying and family time. E. To check my child's homework nightly. As a proud member of the Charter Schools USA family, we believe all parents should have a choice in their child's education, and that all children deserve access to a quality education. We look forward to sharing information with you regarding changes in legislation, or other factors that could impact the educational environment or a parent's right to choose. We may also call upon you to help us communicate the importance of putting students first. To assist with the advocacy of school choice, you agree, by indicating below, to allow for the licensing of your school related demographic data. You may opt out by checking: No I do not want to participate. Thank you in advance for your support. I (we) understand that participation in the school, as defined above, fulfills the mission of the school by enhancing my child's education and the school community as a whole. I (we) understand that such participation is a contractual obligation to the school and to my (our) child, and that failure or refusal to fulfill this obligation is incompatible with the school's mission. Therefore, a breach of this obligation by you may impact your child's status with the school. Signature of Parent/Guardian Date Acknowledged by: Date School Official 34 Aventura City of Excellence School POLICY AND PROCEDURES PROHIBITING DISCRIMINATION, INCLUDING SEXUAL AND OTHER FORMS OF HARASSMENT I. Policy Against Discrimination A. No person shall, on the basis of race, color, religion, gender, age, marital status, disability, political or religious beliefs, national or ethnic origin, or sexual orientation be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity, or in any employment conditions or practices conducted by this School, except as provided by law. B. The School shall comply with all state and federal laws, which prohibit discrimination and are designed to protect the civil rights of applicants, employees, and/or students, or other persons protected by applicable law. C. The School shall admit students to programs and classes without regard to race, color, religion, gender, age, national or ethnic origin, marital status, disability or handicap or sexual orientation. II. Policy Against Sexual Harassment or Other Forms of Harassment Prohibited by Law A. The School desires to maintain an academic and work environment in which all employees, volunteers, and students are treated with respect and dignity. A vital element of this atmosphere is the School's commitment to equal opportunities and the prohibition of discriminatory practices. The School's prohibition against discriminatory practices includes prohibitions against sexual harassment, or any other form of harassment based upon a person's membership in a protected class and specifically prohibited by applicable state or federal law. The School forbids sexual harassment, or any other form of illegal harassment, of any employee, student, volunteer or visitor. The School will not tolerate sexual harassment, or any other form of illegal harassment by any of its employees, students, volunteers or agents. B. The prohibition against discrimination including sexual and other forms of illegal harassment shall also apply to non -employee volunteers who work subject to the control of school authorities, and to all vendors or service providers who have access to School facilities. III. Definition of Sexual Harassment A. Prohibited sexual harassment includes, but is not limited to, requests for sexual favors, and other verbal, visual or physical conduct of a sexual nature when: 1. Submission to the conduct is explicitly or implicitly made a term or condition of an individual's employment, academic status, or progress. 2. Submission to or rejection of the conduct by an individual is used as the basis for employment or academic decisions affecting the individual. 3. The conduct has the purpose or effect of having a negative impact on the individual's academic performance or employment, unreasonably interfering with the individual's education or employment, or creating an intimidating, hostile, or offensive educational or employment environment. 35 4. Submission to or rejection of the conduct by the individual is used as the basis for any decision affecting the individual regarding any term or condition of employment, employment or academic benefits, or services, honors, programs, or activities available at or through the school. B. Types of conduct which are prohibited in the School and which may constitute sexual harassment include, but are not limited to: 1. Graphic verbal comments about an individual's body or appearance. 2. Sexual jokes, notes, stories, drawings, pictures or gestures. 3. Sexual slurs, leering, threats, abusive words, derogatory comments or sexually degrading descriptions. 4. Unwelcome sexual flirtations or propositions for sexual activity or unwelcome demands for sexual favors, including but not limited to repeated unwelcome requests for dates. 5. Spreading sexual rumors. 6. Touching an individual's body or clothes (including one's own) in a sexual way, including, but not limited to, grabbing, brushing against, patting, pinching, bumping, rubbing, kissing, and fondling. 7. Cornering or blocking normal movements. S. Displaying sexually suggestive drawings, pictures, written materials, and objects in the educational environment. IV. Definition of Other Forms of Prohibited Harassment A. Illegal harassment on the basis of any other characteristic protected by state or federal law is strictly prohibited. This includes verbal or physical conduct that denigrates or shows hostility or aversion toward an individual because of his/her race, color, religion, gender, national origin, age, disability, marital status, citizenship or sexual orientation or any other characteristic protected by law and that: 1. Has the purpose or affect of creating an intimidating, hostile or offensive work or academic environment; 2. Has the purpose or effect of interfering with an individual's work or academic performance; or 3. Otherwise, adversely affects an individual's employment or academic performance. B. Examples of prohibited actions, which may constitute harassment include, but are not limited to, the following: 1. Epithets, slurs or negative stereotyping; 2. Threatening, intimidating or hostile acts, such as stalking; or 36 3. Written or graphic material that denigrates or shows hostility or aversion toward an individual or group and that is placed on walls or elsewhere on the school premises or circulated in the workplace or academic environment. V. Retaliation Prohibited A. Any act of retaliation against an individual who files a complaint alleging a violation of the School's anti -discrimination policy and/or sexual or illegal harassment policy or who participates in the investigation of a discrimination complaint is prohibited. B. Retaliation may include, but is not limited to, any form of intimidation, reprisal or harassment based upon participation in the investigation if, or filing a complaint of, discrimination. VI. Procedures for Filing Complaint of Discrimination, Sexual Harassment, or Other Form of Illegal Harassment A. Procedures for Filing Complaints Any person who believes that he or she has been discriminated against, or placed in a hostile environment based on gender, marital status, sexual orientation, race, national origin, religion, age or disability by an employee, volunteer, agent or student of the school should within sixty (60) days of alleged occurrence file a written or oral complaint. The complaint should set forth a description of the alleged discriminatory actions/harassment, the time frame in which the alleged discrimination occurred, the person or persons involved in the alleged discriminatory actions, and any witnesses or other evidence relevant to the allegations in the complaint. 2. The complaint should be filed with the school Principal. Complaints filed with the Principal must be forwarded to CSUSA Employee Services within five (5) days of the filing of the complaint. If the complaint is against the principal, the complaint may be filed directly with CSUSA Employee Services. 3. If the complaint is against CSUSA Employee Services, the Chief of Schools, or other member of the School's Board, the complaint may be filed with the School Attorney. B. Procedures for Processing Complaints 1. Complaints filed against persons other than the Chief of Schools or member of the School's Board: Upon receipt of the written complaint by CSUSA Employee Services, CSUSA Employee Services shall investigate or appoint an investigator to conduct an investigation of the allegations in the complaint. The investigator shall interview the complainant and the accused; interview any witnesses identified by the complainant, accused, or by other sources; take statements from all witnesses; and review any relevant documents or other evidence. Upon completing a review of all evidence relevant to the complaint, the investigator shall prepare a written summary of the investigation, and make a recommendation to CSUSA Employee Services as to whether there is reasonable cause to believe a violation of the School's anti -discrimination policy has occurred. Copies of documents, evidence and witness statements 37 which were considered in the investigation must be sent to CSUSA Employee Services along with the summary and recommendation. b. If the complaint is against CSUSA Employee Services, the School Attorney shall appoint an investigator, who shall conduct an investigation in the manner set forth in section VI.B.1.a. (above). c. The investigation, summary, relevant documents, witnesses' statements and recommendation should be completed and forwarded to CSUSA Employee Services within thirty (30) days, or to the School Attorney within thirty (30) days, if the complaint is against CSUSA Employee Services. CSUSA Employee Services, or School Attorney, respectively, shall review the investigation summary, evidence and recommendation, and determine within ten (10) days whether there is reasonable cause to believe a discriminatory practice occurred. If CSUSA Employee Services or School Attorney determines there is reasonable cause to believe a violation of the nondiscriminatory policy occurred, he or she shall within ten (10) days provide notice of the reasonable cause finding to the complainant and the accused. CSUSA Employee Services or School Attorney shall then review the investigatory file, reasonable cause determination, and all related documents and evidence, to the Chief of Schools. e. If CSUSA Employee Services or School Attorney determines, after a review of the investigation, summary, recommendation and other evidence, that there is no reasonable cause to believe a discriminatory practice occurred, he or she shall provide within ten (10) days notice of the finding of no reasonable cause to the complainant and accused. The complainant may request a no reasonable cause finding by CSUSA Employee Services or School Attorney be reviewed by the Chief of Schools within ten (10) days of receipt of this notice. The complainant shall provide a written statement detailing facts in support of his or her disagreement with the determination. The complainant will also be given an opportunity to meet with the Chief of Schools and CSUSA Employee Services/School Attorney to present his or her position. The Chief of Schools and CSUSA Employee Services/School Attorney shall prepare a written memorandum summarizing the content of the conference to be included in the complaint file. The Chief of Schools shall within ten (10) days of receipt of the notice make a final determination as to whether there is reasonable cause to believe a discriminatory practice occurred. g. If review by the Chief of Schools is not timely requested, CSUSA Employee Services or School Attorney's determination of no reasonable cause shall be final. The accused may request, within ten (10) days of receipt of a notice of a finding of reasonable cause, that the determination be reviewed by the Chief of Schools. The request must include a written statement expressing the accused's position on the complaint and findings, and address any facts, statements or evidence which he or she submits are inaccurate. The accused will be given an opportunity to meet with the Chief of Schools and CSUSA Employee Services/School Attorney to present his or her position. The Chief of Schools and CSUSA Employee Services/School Attorney must within ten (10) days of receipt of the notice prepare a memorandum summarizing the content of the meeting to be included in the complaint file. After providing the opportunity for an informal hearing as referenced in section VI.B.1.h. (above), the Chief of Schools shall evaluate all the evidence, the investigation summary, recommendations and findings, along with any input by the accused and complainant, and make a final determination as to whether there is reasonable cause to support the complainant's allegations. He or she shall then determine any necessary disciplinary, remedial, or other action. Notice of the final disposition of the complaint and any disciplinary and/or remedial action shall within twenty (20) days of the informal hearing be forwarded to the accused and the complainant and the Chairman of the School's Board, and a copy of will be filed with and maintained in the office of Charter Schools USA Senior Director of Human Resources. 2. Complaints against School Board Members. Complaints against the School's Board Members shall be filed with the School Attorney. The School Attorney will within twenty (20) days appoint an outside, independent investigator to conduct an investigation and make a recommendation as to whether a discriminatory practice has occurred. It is recommended, but not mandatory, that the investigator be an attorney familiar with federal and state law prohibiting discrimination on the basis of a protected status. b. The complainant and accused shall be interviewed by the outside investigator. Both shall provide written lists of witnesses to be interviewed, and documents or other evidence to be reviewed as relevant to the complaint. The investigator shall interview all witnesses identified by the complainant or accused, in addition to witnesses with relevant knowledge which the investigator may discover from other sources. The investigator shall also review relevant documents and other evidence. The investigator shall within twenty (20) days of receiving the complaint prepare a written summary of his or her investigation, and a recommendation to the School Attorney as to whether there is reasonable cause to believe that a discriminatory practice may have occurred. c. If reasonable cause is recommended by the investigator against a School's Board Member, the recommendation shall within twenty (20) days be forwarded to the Chairman of the Aventura City of Excellence School to determine if there is evidence that a misfeasance or malfeasance of office occurred. The Aventura City of Excellence School will be responsible for taking any necessary action in accordance with applicable law with reference to an elected official. d. A finding of no reasonable cause by the outside investigator, which is reviewed and confirmed by the School Attorney, shall be final and a copy will be forwarded to the Chairman of the Aventura City of Excellence School. In compliance with Florida Statute, the investigation file shall become public record and the School's Board Member shall answer to their constituency. 3. Penalties for confirmed Discrimination or Harassment 39 a. Student - A substantiated allegation of discrimination or harassment against a student shall subject that student to disciplinary action consistent with the Code of Student Conduct. b. Employee or Volunteer - A substantiated allegation of discrimination or harassment against an employee may result in disciplinary actions including termination and referral to appropriate law enforcement authorities. A volunteer shall be removed from service and a referral may be made to appropriate law enforcement authorities. 4. Limited Exemption from Public Records Act and Notification of Parents of Minors To the extent possible, complaints will be treated as confidential and in accordance with Florida Statutes and the Family Educational Rights and Privacy Act (FERPA). Limited disclosure may be necessary to complete a thorough investigation as described above. The School's obligation to investigation and take corrective action may supersede an individual's right to privacy. b. The parents of a person under the age of 18 who has filed a complaint of discrimination and/or harassment shall be notified within three (3) days of receipt of a complaint. Aventura City of Excellence School shall conspicuously post its Notice of Non -Discrimination and Non -Harassment and the name and telephone number of the employee responsible for compliance with such policies at its facilities subject to its discretion regarding placement. CSUSA Employee Services Charter Schools USA 800 Corporate Drive, Suite 700 Ft. Lauderdale, FL 33334 (954) 202-3500 Parental Rights in Education Policy WHEREAS, The 2022 Florida Legislature passed House Bill 1557, Parental Rights in Education which Governor Ron DeSantis signed into law on March 28, 2022 with an effective date of July 1, 2022. WHEREAS, This Policy is to ensure the charter school governing board (the "Governing Board") will comply with the newly amended Section 1001.42, Florida Statutes, relating to student welfare and procedures for notifying a student's parent if there is a change in the student's services or monitoring related to the student's mental, emotional, or physical health or well-being and the school's ability to provide a safe and supportive learning environment for the student. WHEREAS, This Policy also provides the procedural requirements for the Governing Board and the relationship/duties of the School Board which serves as the Governing Board's sponsor in relation to the parents fundamental right of parents to make decisions regarding the upbringing and control of their children. Nothing in this Policy is intended to prohibit parents from accessing any of their student's education and health records created, maintained, or used by the Governing Board, as required by Section 1002.22(2), Florida Statutes. NOW THEREFORE, The Governing Board, respecting and reinforcing the fundamental rights of parents to make decisions and control of their children and as required by Section 1001.42, Florida Statutes and further enumerated in Sections 1002.20 and 1014.04, Florida Statutes provides the following: L Notification Requirements The Governing Board shall notify and provide parents/guardians of the following information and services offered at the School at the beginning of each academic school year: a. That classroom instruction by school personnel or third parties on sexual orientation or gender identity may not occur in kindergarten through grade 3 or in a manner that is not age -appropriate or developmentally appropriate for students in accordance with state standards. b. Each health care service offered at their student's school and the option to withhold consent or decline any specific service. c. Provide an option that parental consent to a health care service does not waive a parent's right to access his or her student's educational or health records or to be notified about a change in his or her student's services or monitoring. d. Require consent from the parent/guardian before administering a student well-being questionnaire or health screening form to a student in kindergarten through grade 3. II. Parent Grievance Procedures 41 In the event a parent/guardian feels that any of the above actions in Section I(a-d) of this Policy has or has not occurred, the parent shall first email the principal or his or her designee regarding concerns which is believed to occur within his or her student's school. Upon receipt of the email and/or written correspondence from the student's parent/guardian, the principal or his or her designee shall immediately cause to be investigated whether a violation of Section 1001.42, Florida Statutes has occurred. The principal or his or her designee shall, within seven (7) calendar days after notification by the parent, provide a written summary of the investigative findings and any steps to be taken and available to both the School and the parent. If the parent/guardian, within thirty (30) days after notification to the principal or his or her designee of the alleged violation of Section 1001.42, Florida Statutes, by the parent that the concern remains unresolved, the Governing Board shall appoint a third party (other than the principal or his or her designee) to investigate whether a violation of Section 1001.42, Florida Statutes has occurred or if there is a change in the student's services or monitoring related to the student's mental, emotional, or physical health or well-being and/or the school's ability to provide a safe and supportive learning environment for the student and such change has not been properly communicated to the Parent. The Governing Board shall receive the summary of findings from the third party and report the findings to the School Board for the School Board to make a final determination of whether a violation of Section 1001.42, Florida Statutes has occurred or if there is a change in the student's services or monitoring related to the student's mental, emotional, or physical health or well-being and/or the school's ability to provide a safe and supportive learning environment for the student and such change has not been properly communicated to the Parent. If a concern is not resolved by the School Board, a parent may: a. Request the Commissioner of Education to appoint a special magistrate who is a member of The Florida Bar in good standing and who has at least 5 years' experience in administrative law; or i. The special magistrate shall determine facts relating to the dispute over the School's and School Board's procedure or practice, consider information provided by the school, and render a recommended decision for resolution to the State Board of Education within 30 days after receipt of the request by the parent. ii. The State Board of Education must approve or reject the recommended decision at its next regularly scheduled meeting that is more than 7 calendar days and no more than 30 days after the date the recommended decision is transmitted. iii. The costs of the special magistrate shall be borne by the school district. 42 b. Bring an action against the school district to obtain a declaratory judgment that the school district procedure or practice violates this paragraph and seek injunctive relief. A court may award damages and shall award reasonable attorney fees and court costs to a parent who receives declaratory or injunctive relief. III. Required Communication from Charter School In the event a charter school principal or the principal's designee is directed to notify a parent by the Governing Board pursuant to this Policy, the charter school principal or the principal's designee shall make a reasonable attempt to meet and with the student have the student discuss the issues relating to their upbringing with their parents prior to the formal written notification to the student's parent/guardian. For purposes of this policy, "a reasonable attempt to notify" means the exercise of reasonable diligence and care by the principal or the principal's designee to make contact with the student's parent, guardian, or other known contact whom the student's parent or guardian has authorized to receive notifications. At a minimum, the principal or the principal's designee must take the following actions: a. Use available methods of communication to contact the student's parent, guardian, or other known emergency contact, including but not limited to, telephone calls, text messages, e-mails, and voice mail messages following the notification of a when there is a change in the student's services or monitoring related to the student's mental, emotional, or physical health or well-being and/or the school's ability to provide a safe and supportive learning environment for the student. b. Document the method and number of attempts made to contact the student's parent, guardian, or other known emergency contact, and the outcome of each attempt. A principal or his or her designee who successfully notifies any other known emergency contact may share only the information necessary to alert such contact that the parent or caregiver must be contacted. All such information must be in compliance with federal and state law. IV. Delayed Communication from Charter School The principal or the principal's designee may delay notification pursuant to this Policy if: a. The principal or the principal's designee deems the delay to be in the student's best interest and if there is knowledge, suspicion, or reason to 43 suspect that such notification may result in abuse, abandonment, or neglect; or b. The principal or the principal's designee reasonably believes that such delay is necessary to avoid jeopardizing the health and safety of the student. V. Conflict of Law This policy is intended to supplement Sections 1001.41, 1002.20 and 1014.04, Florida Statutes. If there is any provision of this policy which conflicts with and Florida Statute, the Florida Statute shall control. In the event the Department of Education updates, as necessary, school counseling frameworks and standards; educator practices and professional conduct principles; and any other student services personnel guidelines, standards, or frameworks in accordance with the requirements of this act, the Governing Board shall adopt and incorporate such updated frameworks and standards in compliance with this Policy, Florida Administrative Code, and Florida Statutes. VI. Effective Date. This policy became effective July 1, 2022. The Governing Board reserves the right to change provisions of this Policy at any time in the future. DON SOFFER AV NTU A ti- HIGH SCHOOL FAMILY HANDBOOK 2025-2026 �hk CSUSA Strong Minds Good Hearts The most enriching growth period of our students' lives begins the first day of school. The Charter Schools USA family of schools is proud to offer you and your family a magnificent educational experience until the caps and gowns are donned. Our schools require no tuition and offer a rigorous curriculum, safe learning environment, family atmosphere, and robust extracurricular opportunities. Productive parental involvement powerfully impacts student performance. This handbook provides essential information regarding your student's learning experience. If you would like additional information, please call our main office. CSUSA Mission: Relentless commitment to student greatness in school and in life. CSUSA Values: Purpose, Passion, Integrity, Grit CSUSA Promise: Strong minds and good hearts. Letter from the Principal Dear Members of the Don Soffer Aventura High School Community, Welcome to Don Soffer Aventura High School! I am honored to join you and all members of our school community to accomplish a two-part mission. Part one is to help our students make these high school years the most wonderful years of their lives to date. Part two is to equip our students to make each future year even better. Here are some essential elements of this mission: • Students experience TOP excellence, found at the intersection of each student's greatest "T" for talent, "O" for opportunity, and "P" for purpose. • Support is provided for each student to take every course on the most challenging, manageable level. • Students have the opportunity to complete course requirements for the University of Cambridge Advanced International Certificate of Education (AICE) diploma, as well as the College Board AP Capstone diploma. • Extracurricular and athletic involvement is celebrated for student growth, to experience the fulfillment of selfless service, and to develop resumes that impress college admission officers and scholarship judges. • Students learn to formulate and clearly communicate sophisticated, personal perspectives verbally and in writing; and students learn to understand the perspectives of others. • Students develop the preparation and execution strategies necessary generate a peak performance when it matters most in all areas of life, including standardized testing. • Students advocate for themselves and others if ever support is needed or injustice is perceived, and all members of our community listen. Considering what an amazing school community we have, it is reasonable to anticipate magnificent outcomes: The DSAHS target graduation rate is 100%; DSAHS will earn elite national ranking and maintain the current "A" rating from the Florida Department of Education; the percent of students earning Cambridge AICE diplomas and AP College Board Capstone diplomas will rival top high schools throughout the world; and our graduates will be prepared to succeed at elite universities, thrive in their careers, and become global leaders. Thank you for joining our school community in empowering our students to achieve their greatest potential, while affirming they are worthy of our complete respect, kindness, and devotion just as they are. Gratefully, Dr. Geoff McKee, Principal AVENTURA C uSA CAMBRIDc �1►T7 Capstone School FL Department of = i H i G H S C H O O L Strong Minds Good Hearts International School �CTRaseach, Academic Rigor, Distiacuoo Education School Grade: A Academics Academic recognition: Here are the academic distinctions based on the cumulative weighted grade point average rounded to the one -hundredth's place for all classes taken at DSAHS will be notified: • Summa Cum Laude distinction is earned by the top 5% of the graduating class. • Magna Cum Laude distinction is earned by students ranked in the 6%-10% of the senior class. • Cum Laude distinction is earned by students ranked in the l l%-15% of the senior class, as well as any student with a weighted GPA of 4.0 or higher. Students do not receive an individual rank. Students who have earned these honors, as well as those who are on track to becoming the Valedictorian or Salutatorian will be notified at the start of senior year. The final determination for these honors will be done at the end of the third quarter, senior year, and will include the averaged grade for quarters one, two, and three. These averaged quarter grades will receive the same weight as the annual grades earned during 9t1i, 10'1i, and 11'1i grade. Only high school and college level classes taken at DSAHS will be included. Grades for classes taken virtually, in middle school, through dual enrollment, and through external academic programs, will not be included in this calculation. Don Soffer Aventura High School diploma: Students earn a DSAHS diploma through either successfully passing the courses required for a Cambridge AICE diploma; or through earning at least 24 credits, including 16 core academic credits and eight elective credits. Whether students earn the AICE diploma or 24-credit standard diploma, to earn a DSAHS diploma, students must earn the following credits during high school: four credits in English, four annual credits in mathematics; four annual credits in science; three annual credits in social science taken during high school; two years of a foreign language taken during high school - competitive colleges will require students to earn three high school credits in a foreign language. Students who earn the AICE diploma are not required to earn an annual physical education/health credit or a fine art/performing art requirement. Cambridge Advanced International Certificate of Education Diploma: The Advanced International Certificate of Education (AICE) is an international diploma students earn from the University of Cambridge in England. Cambridge courses teach students to think independently, collaborate with peers, synthesize information, apply knowledge, and present logical and persuasive arguments. The AICE diploma requires students to earn seven credits in specified subjects. Through earning an AICE diploma and documenting 100 hours of community service, students qualify for the Florida Bright Futures Academic Scholars Scholarship. The AICE curriculum requirement includes AICE Global Perspectives, at least one class in the AICE Arts and Humanities category, at least one class in the Math and Science category, at least one class in the Language category, and any three additional AICE classes. Students who complete these requirements are not required to meet the PE, performing or expressive arts, or online requirement for graduation. Advanced Placement (AP) Capstone Diploma: AP Capstone is an innovative program that equips students with the independent research, collaborative teamwork, and communication skills that are increasingly valued by colleges. AP Capstone is built on the foundation of two courses, AP Seminar and AP Research, and is designed to enhance the discipline -specific learning gained through other AP courses. The AP Capstone curriculum fosters inquiry, research, collaboration, and writing skills through the intensive investigation of topics from multiple perspectives. AP courses are rigorous college level courses. The AP Diploma requires students to earn scores of three on the five -point scale in AP Seminar and AP Research and on any four additional AP exams. Standard Diploma Designation: Given to all students who fulfill the State of Florida's graduation requirements. These requirements include a 2.0 GPA, specific classes, and passing required state assessments. Florida Scholar Diploma Designation: Pass the Geometry, Biology 1, and U.S. History End of Course exams; earn 1 credit in Algebra 2; statistics or an equally rigorous mathematics course; chemistry or physics or an equally rigorous course; 2 credits in the same world language; and at least 1 credit in AP, AICE, or dual enrollment. Superintendent's Diploma of Distinction: Meet the standard high school diploma requirements and earn credit in at least 4 Honors, AP, AICE, or dual enrollment courses; complete at least 75 hours of community service; earn a GPA of 3.5 or above by the end of the first semester of senior year with no final grades of a "C" or lower on their transcripts. Don Soffer A ventura High School, Charter Schools USA — Family Handbook Florida Seal of Biliteracy Requirements is established to recognize a high school graduate who has attained a high level of competency in listening, speaking, reading, and writing in one or more languages in addition to English by the award of a silver or gold seal on a standard high school diploma. Florida Gold Seal of Biliteracy is awarded to a student who has earned a standard high school diploma and who has satisfied one of the following criteria for eligibility: Has earned four foreign language course credits in the same foreign language with a cumulative 3.0 grade point average or higher and level 4 or higher on the grade 10 English Language Arts (ELA) Florida Standards Assessment (FSA); or has earned a score or performance level on any of the state approved examinations; or has satisfied alternative requirements as determined by the FL Board of Education. Florida Silver Seal of Biliteracy is awarded to a student who has earned a standard high school diploma and who has satisfied one of these criteria: Has earned four foreign language credits in the same language with a cumulative 3.0 grade point average or higher on a 4.0 scale; or has earned a score or performance level on any of the state approved examinations; or has satisfied alternative requirements as determined by the FL Board of Education. For languages which are not tested on the nationally recognized examinations, students may demonstrate language proficiency through maintenance of a portfolio of language performance meeting the ACTFL Proficiency Guidelines of 2012 in the modes of communication appropriate for that language. Visit this link for additional information: diplomapathways.dadeschools.net. Academic Honor Quality education, ethical conduct, and social responsibility are prioritized at DSAHS. All students are expected to exhibit academic honor. Every graded assignment provides an opportunity success in two categories, one for academic proficiency, and the other for integrity. The more important category is integrity. Violations of academic honor generally fall within these two categories: 1) Receiving or giving information that provides an unfair advantage on a graded assignment. a. Only the information the teacher has availed to all students for all graded assignments. b. An example of an Academic Honor Code violation would be to take a test, then share infonnation with one or more individuals who will take the test later. 2) Submitting work, whether completed in class or elsewhere, that is not original work of the student seeking credit for the submission. a. Assistance from any artificial intelligence (Al) source and any other source must be reported to the teacher in accordance with the teacher's rules. Those who do not demonstrate academic honor will be subject to disciplinary consequences, including probation or dismissal from honor societies and leadership positions. Violations include lying, cheating, stealing, or assisting others in doing so. Such acts damage trust and undermine our school's honorable reputation, of which we are all stewards. Administrative Support Team Dr. Beck, Assistant Principal, Dean for students whose last names begin with G, H, I, J, K, L, M, N, O Ms. Bartley, School Office Manager Ms. Campbell, School Office Administrator Ms. Clappier, Assistant Principal Ms. Cordero, Administrative Assistant and Receptionist Ms. Garzon, School Enrollment and Marketing Administrator Ms. Hernandez, Assistant Principal, Dean for students whose last names begin with P, Q, R, S, T, U, V, W, X, Y, Z Dr. McKee, Principal Ms. Montes, School Counselor, Dean for students whose last names begin with A, B, C, D, E, F Ms. Nicholson, College and Career Specialist Ms. Norris, Athletic Director 4 Don Soffer A ventura High School, Charter Schools USA — Family Handbook Arrival Students need to learn the importance of regular and prompt school attendance. All students must be dropped off in the school driveway. The early start drop-off time is from 7:OOam-7:15am to ensure students are in class by 7:24am. The standard start drop off is from 8:00-8:20am to ensure students are in class by 8:30am. The school is not responsible for supervision before 7:OOam or after 3:45pm, unless students are involved in school -sponsored activities. Breakfast is available from 7:00-7:20am for early start and 8:00-8:25am for standard start students. For drop off and pickup, vehicles enter through 3301 NE 213t1i Street, the Waterways Park main entrance. Athletics Students are encouraged to participate in intramural and interscholastic athletics. Athletic packets must be submitted prior to participation and all Florida High School Athletic Association (FHSAA) requirements must be met prior to participation. Here is the link for additional information; https:Haventuracharterhs.org/athletics/ Attendance Please email AttendancekAventuraCharterHS.Org for all attendance matters. Don Soffer Aventura High School has developed the following attendance policy to comply with Miami -Dade County Public Schools. One of the most significant factors impacting achievement is punctual attendance. It is our obligation to record attendance accurately and ensure that it is taken and recorded for each period, inform parents/guardians of student absences, and to see that the compulsory attendance laws are enforced as mandated by Florida Statutes. We encourage the commitment of students, parents, and staff to work together to accomplish this. Students are responsible to be present and on time to school, turn in proper documentation explaining all absences, make-up missed assignments, and turn in assigned work on time. Documentation regarding an absence must be received within 48-hours following the student's return to school. If documentation is not received within that timeframe, the absence will not be excused. A. Excused Absences a. Student illness: Students missing 5 or more consecutive days of school due to illness or injury are required to provide a written statement from a health care provider. The written statements must include all days of absence. b. Medical Appointment: If a student is absent from school due to a medical appointment, documentation from a health care provider indicating the date and time of the appointment must be submitted to the front office staff. c. Death of a family member. d. Observance of a religious holiday or service when it is mandated for all members of a faith that such a holiday or service be observed. e. School -sponsored event or educational enrichment activity that is not a school -sponsored event, as determined and approved by the principal or principal's designee. The student must receive advance written permission from the principal or the principal's designee. Examples of special events include student performances and presentations at public functions, conferences, and regional, state and national competition. f. Subpoena by law enforcement agency or mandatory court appearance. g. Out of school suspension B. Unexcused Absences a. Absences for vacations, personal services, job interview or orientation, and non -school athletic or club activities. b. Absences to assist with family responsibilities, including supervision of children. c. Absences due to illness of others. d. Absences due to non-compliance with immunization requirements. Tardies: Students disrupt the learning environment if they are not -in their assigned classroom and ready to learn when the late bell rings. 5 Don Soffer A ventura High School, Charter Schools USA — Family Handbook • Students will receive three grace tardies per quarter. These are for unavoidable tardies, including tardies due to health issues. • Additional tardies earn consequences. For the fourth, fifth, and sixth tardies, student phones will be collected and returned to the student after students serve a supervised lunch assignment that day. • Beginning with the seventh tardy in a quarter, the student's cell phone will be confiscated and returned after the student serves a supervised lunch and after -school detention that ends one hour after the student's dismissal time. • In addition to the consequences listed above, the tenth tardy and every additional tardy will be evaluated by administration to determine if a disciplinary referral for insubordination is appropriate. Early Release: Students may not leave campus between 2:35pm and 3:25pm. Students will only be permitted to leave before 2:35pm if one of the following criteria are met: 1) A parent/guardian picks up the student in person; or 2) documentation is presented to confirm the early release qualifies as an excused absence. In either case, the departure must be approved by an administrator and processed in the front office. Students who leave campus without administrative approval will receive disciplinary consequences. Planned Extended Absences: Parents are urged to plan family trips during school vacations. Absences due a vacation are unexcused. If an extended absence is unavoidable, please email AttendancegAventuraCharterHS.Or_g at least one week before the anticipated absence or as soon as the need for the absence is known. Book Bags, Folders, Personal Items Book bags, backpacks, folders, or any other personal items must not display patches, entertainment insignias, drawings, obscene words, gang related paraphernalia, or any other item that would be deemed inappropriate, offensive, promote alcohol or drug use, or reflect negatively on Don Soffer Aventura High School. Failure to comply will constitute a disciplinary consequence and parent notification. Bookbags and all personal belongings are subject to search if there is reasonable suspicion the search will uncover an illicit item or evidence of an illicit act. Bus Transportation Don Soffer Aventura High School does provide bus transportation to students who reside two or more miles from school, as determined by the school's contracted bus company, AIA Transportation. If the number of requesting riders is greater than the number of available bus seats, a waitlist will be created. All reasonable provisions will be made to add qualifying waitlisted students to a bus roster. Cafeteria Aviands is our food services provider. Only students who qualify for free lunch and free breakfast will receive breakfast or lunch without having to pay. Those interested in free or reduced -price meals may apply on www.MySchoolApps.com. Lunch costs must be paid through MySchoolBucks.Com. During lunch, students must remain in the cafeteria or another supervised area on campus. Care of School Property Students are expected to respect the school buildings and property. Receptacles are provided throughout the buildings and grounds for proper disposal of waste. Marking or defacing school property is a serious offense and will result in disciplinary action and will be reported to law enforcement. Any student who damages/vandalizes school property will be required to make full restitution for damages. Chewing gum in the school building is forbidden. All food must be consumed in the cafeteria or area designated by Administration. Any student who disregards rules pertaining to the care of school property will be subject to disciplinary action. Cell Phones Cell phones must be turned off and placed in the teacher's cell phone holding box at the start of every class unless the teacher makes an exception for instructional purposes. Students may not leave the room during class time with their cell phones. Cell phones and other electronic devices are subject to search by an administrator if there is reasonable suspicion 6 Don SofferAventura High School, Charter Schools USA — Family Handbook the cell phone contains evidence regarding a disciplinary infraction, threat to any member of our school community, or criminal offense. Unauthorized use of cell phones or other electronic devices may result in the device being confiscated. Failure to surrender items will result in a disciplinary consequence. If confiscated, the parent may pick up the device when the administrator is available. Furthermore, FL Statute 1006.07 (2)(f) requires the following notification: "use of a wireless communications device includes the possibility of the imposition of disciplinary action by the school or criminal penalties if the device is used in a criminal act. A student may possess a wireless communications device while the student is on school property or in attendance at a school function; however, a student may not use a wireless communications device during instructional time, except when expressly directed by a teacher solely for educational purposes." Character/Citizenship Students at Don Soffer Aventura High School are expected to demonstrate superior character and citizenship. We encourage students to always do the right thing and seek the assistance of staff members when a troublesome situation arises. Follow the golden rule: Do unto others, as you would have them do unto you. Lend a helping hand whenever possible. Readily share gratitude. Make good choices and act responsibly. Child Abuse State law requires that teachers, administrators, and other school personnel report suspected cases of abuse, abandonment, or neglect to the DCF Hotline at 800-96-ABUSE. Communication Between Home and School Communication is essential for parents and staff members to promote outstanding student achievement. Report cards are printed for students at the end of the 1st, 2"d, and V quarter. Teachers will email progress reports to parents at the midpoint of each quarter. Throughout the year, parents and students are encouraged to check grades and attendance through PowerSchool, our online academic platform. Parents in need of PowerSchool login information or any other PowerSchool assistance should contact the main office. Parent satisfaction surveys are emailed to parents during the first quarter and the fourth quarter. Through completing surveys, parents earn volunteer time and help identify areas where praise is deserved and areas where improvement is needed. Contagious Conditions, Including Covid, Pediculosis (HEAD LICE) and Eve Infections Students with contagious ailments or conditions will be quarantined on campus until the parent is able to arrange for the student's departure from school. Prior to returning to class, the school nurse must clear the student. Deliveries to Students Maintaining a safe, uninterrupted learning environment is a priority. All deliveries, including food deliveries for students will be accepted during the school day only from those who are on the student's emergency contact list. Food deliveries will be held in the main office until the student picks up the delivery during lunch. All other items may be picked up by the student during class change. Deliveries from restaurants or delivery services will not be accepted for students. Discipline Procedures The DSAHS disciplinary program is designed to protect the rights of all DSAHS community members and to establish a safe, well -ordered environment where students and teachers can attain peak academic, extracurricular, and athletic success. Mutual respect, law-abiding conduct, good manners, and positive interactions are essential. School authorities will hold students and parents accountable for any action that interferes with the learning process, creates a disruption, or contributes to a hostile environment for any member of the DSAHS community. 7 Don Soffer A ventura High School, Charter Schools USA — Family Handbook DSAHS must have documentation that every student and parent/guardian has had a chance to read the Code of Student Conduct. All parents/guardians must return the page acknowledging the Miami -Dade County Public School's Code of Student Conduct manual, which requires a signature. In addition to the M-DCPS manual, we at DSAHS have created this addendum. Parent & Student Contracts: Included in each student's registration packet are a Parental Contract and a Student Contract. A parent/guardian must sign the Parental Contract agreeing to the terms therein. Each student is required to sign the Student Contract agreeing to the terms therein, including the Miami -Dade County Code of Student Conduct, the DSAHS Addendum to the M-DCPS Code of Student Conduct and the DSAHS Dress Code. Failure to comply with the terms of the Student Contract may result in the following: A. Lunch Detention B. After School Detention C. Suspension D. Recommendation for Expulsion Each teacher will establish appropriate procedures for discipline in his/her classroom based on these guidelines. The following list is not all-inclusive: A. Students are expected to respect the authority of school personnel which includes but is not limited to administration, teachers, staff, and substitutes. B. Malicious or careless destruction of school property results in the replacement, repair or payment for damages by the student or his/her parents. The placement of stickers on school property is forbidden. C. No items that may disrupt the learning environment, including but not limited to water pistols, matches, lighters, vape pens, vape cartridges, vape chargers, weapons, look -alike weapons, or items that could be used as weapons are not permitted at school. D. No items that display images, words, or slogans deemed by school administration to be inappropriate. E. There is zero tolerance for aggression, drugs, or alcohol at school. Students that push, hit, bite, kick, harass, bully or use the internet in a negative way will receive discipline referrals and consequences up to and including suspension, referral to law enforcement, and recommendation for dismissal from the school. F. Each teacher may take disciplinary action to correct a student who disrupts a normal classroom activity, who is disrespectful, disobedient, uses abusive or foul language, violates school rules, or interferes with the learning of any student. G. Disciplinary action taken at DSAHS shall be in accordance with the regulations and procedures established by the school and the Miami -Dade County Public School's Code of Student Conduct. Teacher and Staff Interventions: Severe offenses will result in administrative referrals and consequences. Interventions that may be utilized by school staff include verbal warning, phone call to parent, behavioral contract, referral to administration, mediation/conflict resolution, and a parent conference. Administrative Interventions and Definitions; The following list provides a written description of the disciplinary interventions that may be assigned to a student who is repeatedly tardy to class or commits a behavior infraction. A. After -School Detention or Lunch Detention B. Confiscation of cell phones, electronics, or any items that may cause damage or disruption. C. Loss of Privilege(s): revocation of the right to participate in school activities. D. Suspension: In School Suspension (ISS) requires students to report to a supervised location other than class. E. Out of School Suspension (OSS) is the exclusion of a student from school attendance and school activities. F. Parent Contact/Conference: Phone calls, letters, meetings, emails. G. Referral to Student Services and/or Mental Health Professional: school -based counseling aimed at improving student behavior. H. Restitution or Repair: payment or repair for damages to property. L Threat Assessment: multidisciplinary assessment used to validate a verbal, nonverbal or written threat by a student. Student and parent interviews are conducted, if necessary. J. Time out: a disciplinary action that allows the student time to reflect and refocus. It can be given in the classroom, in the office or in another classroom. Don Soffer A ventura High School, Charter Schools USA — Family Handbook Levels of Disciplinary Action: The Don Soffer Aventura High School staff works diligently to provide an appropriate learning environment for all students. Nonetheless, at times students may become disruptive, talkative, disrespectful, etc. To manage minor offenses, teachers and administrators will work collaboratively to implement a Progressive Discipline Plan and continue to implement the following alternatives to suspensions. The seriousness of the offense, academic placement, attitude, pattern of misconduct, and degree of student cooperation, and any other circumstances will be considered in determining actions. The levels of behaviors are listed below: A. Level I Behaviors: Acts that disrupt the orderly operation of the classroom, school function, extra -curricular activities or approved transportation. B. Level II Behaviors: More serious than Level I because they significantly interfere with learning and/or the well- being of others. C. Level III Behaviors: More serious that Level II because they endanger health and safety, damage property, and/or cause serious discipline to the learning environment. These behaviors require School Police involvement. D. Level IV Behaviors: More serious acts of unacceptable behavior than Level III. They seriously endanger health and well-being of others and/or damage property. These behaviors require School Police involvement. E. Level V Behaviors: The most serious acts of misconduct and violent actions that threaten life. These behaviors require School Police involvement. Please refer to the Miami -Dade County Public School's Code of Student Conduct regarding the Range of Corrective Strategies for Level I — Level V behaviors. Dismissal Students must leave school grounds at dismissal unless participating in an approved after school activity (athletics, clubs, detention). Parents must wait for their student(s) in the parking lot and must comply with the established traffic pattern. As a reminder, there is no supervision for students after 3:45pm, unless the students are involved in a school -sponsored activity while on campus. Dress Code/School Attire/Uniforms Many studies have linked productivity and conduct to attire. Our Dress Code requires that students wear DSAHS polos or sweatshirts, as well as uniform joggers, pants, skorts, or shorts purchased from Chai Tees, the DSAHS uniform vendor; attire earned as an honor roll gift; or approved official DSAHS team or club attire. Students are invited to participate in Dress -Down Fridays. On these days, school -appropriate attire is required: Undergarments may not be visible; hoodies, tank tops, and ripped jeans are prohibited; tops must cover the belly and back; shorts and skirts must be hemmed and within 8" of knee; human images on clothing must be appropriately clothed; clothing with words, pictures or symbols that are offensive or promote the use of drugs, alcohol, tobacco, or any prohibited activity may not be worn on campus or at school activities. Dress code violations must be corrected before students may attend class. Absences due to dress code violations are unexcused. Additional disciplinary consequences will be assigned to egregious offenders. Here are additional guidelines regarding attire and appearance: • Hair must be neat, clean, and may not be a distraction to learning based on the perception of school administration. • No hats, hoodies, headbands, scarves, or bandanas may be worn. Exceptions required for religious observance may be approved by school administration. • Students must wear closed shoes (toe and heel) at all times. No sandals, flip flops, slippers, slides, and shoes with pointed or steel toes, metal tips, cleats, or wheels, may be worn. • Students may not wear apparel that is immodest or offensive on campus or at any school function. • Spiked accessories or other accessories deemed by administration as potentially injurious or inappropriate may not be worn. Please Note: There may be additional dress code issues, according to the judgement of DSAHS administration, which require attention and earn disciplinary action. 9 Don SofferAventura High School, Charter Schools USA — Family Handbook Dual Enrollment Students are encouraged to enroll in dual enrollment, a cost-free opportunity to earn college credit at Florida International University or Miami Dade College during summer sessions. This is especially worthwhile for students able to earn college credit in another language or in technology classes not offered at DSAHS. Interested students should see Ms. Nicholson in February. Emergencies Emergency situations and communications: As we go through the school day, there could be a number of reasons to limit hallway movement within our school building or even restrict all access into or out of the building. A lock down does not automatically mean your student is in danger. Lock downs are used in an abundance of caution to assure our staff and students are secure. Our first priority during a lock down of any type is to secure the building and make sure all everyone is safe. As we are assessing the situation, we are not able to immediately call parents during this time. Law enforcement is immediately involved when placing the school on a Code Red lockdown. We must follow all directions from the local police at that time and they may ask us not to share any information to be sure we do not hinder the investigation. During a lockdown, no one is permitted in or out of the building, so parents should not come to the school to pick up their children unless they are advised to do so. Possible reasons for lock downs: Power outage; plumbing/water issues; weather issues (such as severe lightning and thunderstorms, tornado watches and warnings); facility/maintenance issues; potentially threatening community issue; medical issue requiring emergency transportation; potential on -campus threat; any actual emergency. This list is not all-inclusive. We understand lock downs can be troubling, especially to students. Although we know students may text you during a lock down with inaccurate information. Please trust that we will give you accurate and up- to-date information as quickly as possible. Family Rights and Privacy Act The revised Family Rights and Privacy Act became a Federal law in November 1974. The intent of this law is to protect the accuracy and privacy of student educational records. Without your prior consent, only you and authorized individuals having legitimate educational interests will have access to your student's educational records. In special instances, you may waive this right of access to allow other agencies working with your student to have access to those records. Field Trigs As a learning experience, teachers may plan field trips. Parents may be asked to assist the teacher as chaperones. Parents serving in this capacity may not have other students accompany them. Parents who are officially selected to be chaperones may count their hours on the field trip as volunteer hours. All chaperones must go through the Chaperones approval process as per M-DCPS. Parents serving as chaperones for students on overnight field trips must also be fingerprinted and background checked per the Jessica Lunsford Act. Participation in field trips is a privilege. Students may be excluded from participation in any trip for reasons relating to behavior or conduct. Students who fail to follow instructions will be given an appropriate consequence upon return to school. If a student is suspended, that student may be excluded from participating field trips or other school events for an extended period of time. If a student is currently serving a term of suspension, he or she will be excluded from attending a field trip or participating in a school -related activity. Students participating on the field trip are required to ride on the charter bus with their classmates. Parents attending the field trip may not sign their own student(s) out from the school at the end of the scheduled field trip. Students who do not ride the bus to the field trip location will be marked absent from school for that day. Early dismissal from a field trip site is not permitted. Field trips must be paid through the MySchoolBucks.Com app. Only DSAHS students and approved chaperones will be able to attend DSAHS field trips. 10 Don Soffer A ventura High School, Charter Schools USA — Family Handbook Fortify FL (GetFortifvFL.com) All members of our school community are encouraged to report any potential threat or criminal activity. GetFortifyFL.com provides an online, anonymous reporting option that will immediately alert law enforcement and DSAHS administration. Intentionally false reports will be reviewed by school administration and law enforcement to determine appropriate consequences. Governing Board The DSAHS Governing Board is comprised of the Aventura Mayor, Commissioners, and the City Manager. Communication to the Board should be conducted through the City Manager. For additional information regarding our Governing Board, click the link on our school website. Grading Teachers use a variety of assessments to record an average of at least one grade per week. Grades, progress updates in PowerSchool, reports on state assessments, standardized testing results, parent conferences, and student conferences serve as the primary means of communicating progress and achievement. A student's academic grade reflects the teacher's assessment of the student's mastery of taught standards. Cheating and plagiarism: Students who cheat or commit plagiarism will receive a behavioral consequence. The student will be required to complete graded activity to replace the zero earned as a result of the cheating or plagiarism. To receive credit for the makeup assignment, the student will be required to take a different assessment or redo the assignment during a supervised after school study hall session within five days of the offense. Late submissions, makeup tests, and exam retakes for honors and regular classes. Students will not be academically penalized for turning in an assignment or making up a quiz or test within a reasonable time (generally before the on -time assignments are graded and returned to students). Here are additional guidelines: • Assignments for which extended time is allotted may be lengthened and the requirements increased due to the extra preparation time allotted. • The teacher may require student to complete the makeup assignment under supervision after school. • A behavioral consequence may be assigned for not submitting the assignment on time. Punctuality will impact citizenship grades. • If a student seeks to retake an exam or quiz, the teacher may require the student to attend a study session or complete a preparation assignment prior to the retake. • Late submissions, makeup tests, and exam retakes should be completed within five school days from the time the grade on the original assessment was communicated to the student. • Assignments completed with fidelity should receive no less than 50% credit if submitted prior to the final date work is due each quarter, established as the fifth school day before the quarter ends. • If a student fails to submit an assignment or make up a test before the final date work is due each quarter, the student will earn a zero for that graded assignment or test. Late submissions, makeup tests, and exam retakes for AICE and AP classes: To reflect the academic rigor and standard required by AICE and AP classes, the late work and makeup requirements are aligned to match the collegiate expectations: Mastery work for AP and AICE classes will have a firm due date, published on Schoology at least three school days in advance. Late assignments should be made up as soon as possible, with a 10% drop in the grade each day after the initial due date, or due date that is reestablished due to absence(s). Absent students should be permitted two makeup days for every day of excused absence to take missed tests or submit assignments. For assignments and tests made up after the reestablished date, the grade reduction should be applied as detailed in the above bullet. 11 Don Soffer A ventura High School, Charter Schools USA — Family Handbook • Students with avoidable unexcused absences must take missed tests and make up assignments within two days of returning to school. After two school days, the grade will be reduced as detailed in the second bullet, above. • Assignments completed with fidelity should receive no less than 50% credit if submitted prior to the final date work is due each quarter, established as the fifth school day before the quarter ends. • If a student fails to submit an assignment or make up a test before the final date work is due each quarter, the student will earn a zero for that graded assignment or test. • Teachers may allow extra time, retake opportunities, and more flexible grading for students experiencing extreme setbacks due to severe health issues, a family or personal crisis, etc... Any such cases should be brought to the attention of the teacher as early as possible. Here are guidelines for grading performance and reporting student progress: Grade and Percentage Point Value Honors Course Point Value AP or AICE Course Point Value* A - 89.5-100% 4 5 6 B - 79.5-89.4% 3 4 5 C - 69.5-79.4% 2 3 4 (3 for Miami Dade transcript value) D - 59.5-69.4% 1 1 1 F— 0-59.4% 1 0 1 0 1 0 Note that the point value for each class is used to calculate each student's weighted grade point average and rank. For instance, if Nicholas has straight A's in unweighted courses, Sophia has straight B's in all Honors courses, and Daniel has all C's in AICE classes, Nicholas, Sophia, and Daniel will each have a cumulative grade point average of 4.0, and the same rank. *Students who do not take or based on administrative judgement, do not make a reasonable effort to pass an AICE or AP exam will not receive this added weight. Determining annual grades for high school students: In authorized annual courses, the final grade is determined by assigning the "Point Value" on the chart above to every quarter score, dividing by 4 and rounding up if the value ends in a .5. A teacher may administer a cumulative assessment at the end of each nine -week grading period. The value of the assessment may not exceed 5% of the grade for each nine -week grading period. In secondary courses with mandatory Florida End of Course (EOC) assessments, the EOC score is 30% of the final course grade. To pass an annual course, students in grades 9-12 must earn a minimum of 4 grade points for the year, and 2 of these points must be earned in the second semester. If the average annual grade would have been a D or better, the principal may approve for the average grade to be awarded and the second semester four -point rule to be disregarded. Grade Point Average (GPA): Guidelines for interpreting students' grades with respect to grade point average are provided in School Board Rule 6Gx-13-S5B-1.061. Grade point averages (GPA) impact high school graduation status; eligibility to participate in interscholastic extracurricular activities; awards and recognition program participation; membership in honor societies; college admissions and scholarship opportunities. Grievance Procedure If a student or his/her parents feel they have a grievance or complaint, they should do the following: • The student should set an appointment with the teacher to discuss. • If not resolved, the student should address with the student's dean. • The next step towards resolution would be to address the concern with the principal. • It the issue needs additional attention, the student and parent should email Rachel Windler Freitag, the CSUSA South Florida Deputy Director, rwindlerfreitaggcharterschoolsusa.com. • If still unresolved, the parent and student should contact Ms. Merchant, Governing Board Liaison, (305) 466-8008. If Ms. Merchant does not resolve the concern, she will provide guidance regarding the next step. Homework Regular, purposeful homework is an essential component of the instructional process in school. Homework assignments 12 Don Soffer A ventura High School, Charter Schools USA — Family Handbook should be reflected in the gradebook as practice, not mastery. Honor Roll Students who make the honor roll will be celebrated each quarter at a recognition ceremony during the school day the week report cards are distributed. The following criteria must be met to achieve honor roll status at DSAHS. • Principal's Honor Roll: Academic Grades: > 5.5 weighted GPA or straight A's • Superior Honor Roll: Academic Average: > 3.5 weighted GPA, no grade lower than a C Illness The importance of regular attendance cannot be over -emphasized, but students should not be sent to school when they are ill. Students will be sent home if they have symptoms of any contagious ailment. In order for a student to return to school, he/she should be fever -free without fever reducing medication, and without diarrhea, nausea, congestion, or a productive cough for at least 24 hours. The school nurse must be notified in writing of any student's chronic illness (i.e., asthma, diabetes, heart conditions, or seizures, etc.). Please update Emergency Contact Information when changes occur. Immunizations Florida law requires that all students meet requirements for immunizations or have an exemption on file prior to attending classes. Please contact our school nurse if you have any questions regarding immunizations. Iniury An accident report will be completed and filed for everyday accidents in accordance with these guidelines: • Teachers will send the student to the office if the injury is minor. • Teachers will notify the office if the student is unable to be moved. • School personnel will administer basic first aid. • The parent(s) will be notified. • Emergency Services will be called for critical injuries, and the parent or emergency contact will be notified. Instructional Books, Equipment, Materials, and Supplies All textbooks and technology needed by students for school and home learning assignments are furnished by the school. The items issued for student -use are the responsibility of the student and/or parent and must be returned at the end of the year in the without damage or excessive wear. Failure to do so will result in financial obligations being assigned to the student to cover the replacement cost. Any student who has not paid for a lost book, or any other financial obligation(s), will have the unpaid expenses added to the cost of non-academic activities such as the prom or homecoming, and to participate in any special activities, including graduation. Laptops and Tablets Each student will have an approved laptop or tablet, which must be brought to school every day. Examples include a laptop (PC or Mac), Android tablet, or Wad. Students may register a personal device if the device is approved and prepared by the Technology Specialist. Students who do not register a personal device will receive an Wad or upgraded device if the student has a qualifying class. Personal devices that are not approved and prepared by our Technology Specialist will not be permitted on campus during school. Students who bring unapproved devices will receive disciplinary consequences. Electronic devices and cell phones are subject to search by an administrator if there is reasonable suspicion the device contains evidence regarding a disciplinary infraction, threat to any member of our school community, or criminal offense. All users will be expected to follow the Acceptable Use Policy when utilizing a device and/or when using the school's network. Disciplinary measures will be implemented in accordance with the Miami -Dade County Public School's Code of 13 Don Soffer A ventura High School, Charter Schools USA — Family Handbook Student Conduct for any student who fails to abide by the Acceptable Use Policy. Medication The administering or dispensing of any medicines (including non-prescription medication) to students by school employees without specific written authorization by the physician & parents of the student is forbidden. If it is absolutely necessary that the student take medication in school, a completed Physician's Form must be submitted to the school nurse. The parent may come to the school to administer medication personally. A Physician's Form may be obtained from the main office. Students are not allowed to have any medication (not even over the counter medication) in their possession while at school or any school event. Parents must pick-up and drop-off medicine in the office. Students are responsible to come to the office at the appropriate time to ask for their medication. Parent Teacher Cooperative (PTC) The partnership between the student's home and school support network is essential for student success. The PTC goal is to enhance engagement of all school community members. This will be done through supporting student clubs, committees, and team participants, club sponsors, and team coaches in recruiting community member participation in specific activities. Parent Volunteer Hours Parents/guardians, in accordance with the enrollment agreement, are required to volunteer for 20 hours per household for the 1st student and 30 volunteer hours for two or more students. These hours should be entered by parents through PowerSchool. For assistance with this process, please call the main office. Attending athletic games, participating in school events (i.e. theater shows, art exhibits, community events), joining Parent University learning sessions, helping with club initiatives, completing school -related tasks including CSUSA surveys, responding to wish lists for the school and classrooms, activities to show appreciation for staff members such as purchasing class -enhancing items and writing or emailing supportive notes to school staff. In accordance with our charter and with state policy, we may not accept money in lieu of monetary donations or any other parental obligations. However, parents will receive volunteer hours for time spent shopping, preparing, and delivering donations or supportive cards that benefit members of our school community. Creating a safe environment for students to learn and succeed is our top priority. The School Volunteer Program at DSAHS is responsible for electronic registration, background checks, and the training of volunteers. Any individual interested in volunteering at DSAHS must present a current driver's license. Charter Schools USA has elected to use the Safe Schools Online Training Program to train Professionals, Support Staff, and Volunteers on school -related issues. All volunteers MUST have ALL assigned courses completed prior to any volunteer interactions with staff and students. The completed certificates MUST be printed and submitted to the school office before volunteering. Parents are not permitted to volunteer in classrooms. Parents must be under the direct supervision of a staff member when volunteering on campus or at events with students in attendance. Parking on Campus for Students Only students with current DSAHS parking permits are allowed to park in the DSAHS or Waterways Park parking lot 7:30am-4:OOpm on school days. Students who park on campus without a parking pass will earn disciplinary consequences, and unauthorized cars may be towed at the owner's expense. The cost of an annual parking pass is $95. Parking passes will be issued based on a random selection process in order of seniority by grade. Having a parking pass is a privilege. To qualify for the parking pass lottery, students must be on track to graduate (have a minimum unweighted GPA of 2.0) and, for the preceding or current quarter, meet the following criteria: 1) No more than 5 absences in any one class 2) No more than 5 tardies in any one class 14 Don SofferAventura High School, Charter Schools USA — Family Handbook 3) No more than one in -school suspension 4) No out -of -school suspension It is anticipated that parking permit holders will demonstrate appropriate responsibility and judgement. However, this privilege will be revoked or suspended for lack of adherence to the following guidelines: 1) Students operating a vehicle on school grounds must possess a valid Florida Driver's License. 2) The student's vehicle must have a valid Florida Registration and be covered by the insurance required by Florida law. Proof of valid insurance and registration must be provided for the application to be accepted. 3) Vehicles operated on school grounds must be in safe operating condition. 4) Denial or revocation of a parking permit may result if students exhibit one or more of the following: a. Having more than 5 class absences, more than 5 class tardies, more than one in -school suspension, or one out -of -school suspension during the current or previous quarter. b. Unpaid fees or obligations. c. Parking in a spot that does not match the decal. d. Leaving school grounds without permission. e. Allowing use of the permit by a driver other than the driver to whom the pass is assigned. £ Failure to abide by traffic patterns, driving in a careless or unsafe manner. g. Failure to have a decal properly displayed on the windshield. h. All cars are subject to search and seizure while parked on campus if there is reasonable suspicion that the car contains any of the illicit items listed below. Failure to comply will result in immediate loss of driving privilege, additional consequences, and a referral to law enforcement. i. Having any of the following items in the car: drug, alcohol, intoxicant, tobacco -related product, paraphernalia, vape device, vape cartridge, rolling papers, pipes, matches, alcoholic beverage containers (empty or full), weapon or item that may be used as a weapon including bat, blade, brass knuckles, knife, chain, tear gas, pepper spray; a gun of any sort including, but not limited to air gun, bb gun, paintball gun, pellet gun, staple gun, spear gun, or toy gun. j. Transporting a non -student, (any person, other than a guardian or parent, who is not an active DSAHS student) to school during the school day without administrative pre -approval. k. Leaving campus during the school day without administrative pre -approval. 1. Having a student in the registered car during that student's school day. in. Using a phone while driving on campus, driving over 10 mph on campus, driving in a manner that could jeopardize safety, create a disruption, or damage property. n. Displaying a flag, banner, poster, sticker, or other item that is deemed by administration as inappropriate or potentially disruptive. 5) Students are not permitted to remain in their vehicles or in the parking area after arriving on campus. 6) Students may not enter the parking area during the school day unless pre -approved by an administrator. 7) Don Soffer Aventura High School, the City of Aventura, and the School Board of Miami -Dade shall not be held responsible for damage to vehicles or theft of valuables in cars on school property. This form must be accompanied by three documents. 1) a photocopy of your driver's license, 2) a photocopy of the valid and up-to-date Florida Registration for the vehicle listed on this application, and 3) a photocopy of the valid and up-to- date Insurance Card for the vehicle listed on this application. Please attach all three documents to this signed agreement. Positive School Culture All students and school employees deserve an educational setting that is safe, orderly, and free from harassment and bullying. Bullying and harassment, as defined below are prohibited. Our school complies with the Jeffrey Johnston Stand Up for All Students Act, and Florida Statute 1006.13, the policy of zero tolerance for crime and victimization. Bullying, including cyberbullying, is the systematic and chronic inflicting of physical hurt or psychological distress on one or more people. This may be done through a pattern of unwanted and repeated written, verbal, or physical behaviors, including threatening, insulting, dehumanizing gestures, that are severe or pervasive enough to create an intimidating, hostile, or offensive environment; cause discomfort or humiliation; unreasonably interfere with the individual's school performance or participation; and may include a power differential. 15 Don SofferAventura High School, Charter Schools USA — Family Handbook Pupil Progression Plan Don Soffer Aventura High School abides by the Student Progression Plan for Miami -Dade County Public Schools regarding academic support and enrichment opportunities for our students. For further information, please reference our Program of Study on the DSAHS website. Registration Requirements All enrolled students have been randomly selected for admission in an automated lottery process conducted through the Charter Schools USA enrollment portal. Top priority is given to students who have lived in Aventura for at least one full year during the open enrollment period at the start of the calendar year. Here is the link for interested families: https://csusa.schoolmint.net/welcome Report Cards Report cards are printed for students at the end of the 1st, 2" d, and 3,d quarter. Teachers will email progress reports to parents at the midpoint of each quarter. Throughout the year, parents and students are encouraged to check grades and attendance through PowerSchool, our online academic platform. Parents in need of PowerSchool login information or any other PowerSchool assistance should contact the main office. School Activities and Clubs Students at Don Soffer Aventura High School have the opportunity to participate in a wide variety of activities, including student government, clubs, honor societies, service clubs, school publications, and class activities. Club meetings are scheduled at times when instruction is not taking place, before or after school, or during lunch. There will be a club rush event during lunch in September for students to learn about club activities. Club information is also included in the daily morning announcements and family bulletins. Students may not be officers or captains of more than three clubs or sports teams simultaneously. Club sponsors interested in waiving this limitation should consult the principal. School Hours • Main Office: 7:00am — 4:OOpm • Early Start Student Arrival: 7:1 Oam — 7:25am; students must be seated and ready to learn by 7:35am. • Regular Start Student Arrival: 8:OOam — 8:25am; students should arrive by 8:25am to be in the classroom and ready to learn by 8:30am. • Student Supervision: 7:OOam — 3:45pm School Safety and Security Safety and security are of paramount importance to the CSUSA and DSAHS faculty and staff. As part of DSAHS's commitment to being a premier school, it is our priority to provide a safe and secure learning environment free of distractions. Students powerfully impact school safety through respecting and valuing differences; through not promoting or participating in violent interactions; and through not bullying, teasing, gossiping, or sharing negative information about others. Any student who feels threatened or endangered or who knows of a student who feels threatened or endangered must report these concerns to a teacher, administrator, or our school resource officer immediately. Any student with knowledge of another student or visitor in possession of a weapon, planning to harm someone else or harm oneself, must share this information with a teacher, administrator, or the school resource officer immediately. Though the terms "snitch" and "tattle" have negative connotations, all members of our community must commit to sharing information that may protect others from life -ending and life -scarring events. Breaking the "code of silence" is the first step in creating a safe and healthy school culture. If any student is concerned that sharing such information will result 16 Don Soffer A ventura High School, Charter Schools USA — Family Handbook in retaliation, the student may leave an anonymous note in the office or report anonymously through GetFortifyFL.Com. Emergency Operations Plans: Student and employee safety are a primary concern of the Miami -Dade County Public School (M-DCPS) System and Don Soffer Aventura High School. The Emergency Operations Plan (EOP) was created to provide school personnel with the necessary leadership skills and knowledge needed to respond to critical incidents or other related emergencies that may occur in our schools/community. DSAHS has a site -specific plan to address all types of critical incidents. This plan addresses the individual needs of the school and provides guidelines for devising communication methods with staff, students, parents/guardians, and the media during a critical incident or an emergency. Some protective action procedures include the evacuation of students/staff from the building(s), evacuation of the disabled and, if necessary, the relocation of students/staff from the school campus, lockdown procedures and holding/dismissing students during school and community emergencies. Here are some important tips for parents/guardians to remember during a Critical Incident: • Monitor media outlets for updates and official messages from DSAHS. • Know that school personnel will be addressing the issue and not able to answer calls. An email will be sent via School Messenger as soon as possible. • If the school is on lockdown, wait until the lockdown is lifted before going to the school. All DSAHS administrators and Aventura Police officers have been adequately trained in the school EOP and are prepared to respond immediately during a critical incident or emergency to provide safety for all students. Safety Drills: We will ensure students and staff are prepared to make their way to safety in the event of an emergency by conducting required safety drills, including evacuation drills, extreme weather responses, and lock -down drills. Should we need to evacuate the building, law enforcement officials will assist in determining the reunification site. Students will be released to parents when law enforcement officials confirm the threat is mitigated, and administrators confirm conditions allow for safe departure. Students will only be released to those who present proper identification confirming they are on the Emergency Contact Form. For information during such an emergency, including the student pickup reunification plan, you may contact CSUSA at 954-202-3500. Local news stations may also be helpful is always helpful with disseminating information regarding evacuations and procedures as well. Screenings In accordance with Florida Statute 381.0056 (4), students participate in the following required health screenings: Growth and development screening shall be provided, at a minimum, to students in grades 1, 3 and 6 and optionally to students in grade 9. In addition, annual screening for at -risk indicators of social emotional concerns is conducted for newly enrolled students and students in grades 1, 4, 7, and 10. Any parents who desire to opt out of the screenings, indicated above, for their student shall notify the school in writing. Senior Privilege Students qualify for a senior privilege period, allowing them to take six classes during senior year if they meet the following criteria: Weighted GPA of 3.5 or higher or unweighted GPA of 3.0; Florida Department of Education testing requirements for graduation met; 20 high school credits have been earned; AICE Diploma coursework completed or on track to be completed prior to graduation. Seniors who select Senior Privilege will be assigned to a no -credit study hall class during the privilege period, either at the beginning or end of the day. During the privilege period, students are not required to be on campus. Students who choose to be on campus during the privilege period must be in the main office or under the supervision of a staff member. Student Identification Cards Student ID's will be distributed once student photos are completed. Students must always have their ID's available for any requesting staff member when on campus and when attending school events. Failure to accurately identify oneself will 17 Don Soffer A ventura High School, Charter Schools USA — Family Handbook result in disciplinary action. Student Information System All parents will have access to the web -based PowerSchool to access student information, including real-time grades, attendance. If assistance is needed to access PowerSchool, parents should call the main office. Student Scheduling The administrative team schedules students based on a seven -step scheduling process designed to maximize achievement and accommodate students' academic talents and interests. These additional factors will be taken into consideration: Teacher -assigned grades, standardized and formative assessments, as well as requirements for a Florida high school diploma, Cambridge AICE diploma, AP Capstone diploma, college admission, NCAA participation, and building an impressive academic resume. Students should share scheduling input and questions with their deans or with the principal. Student Records Parents, guardians and students are protected by The Family Educational Rights and Privacy Act and the Florida Statutes from individuals' access to information in students' educational records, and are provided the right to challenge the accuracy of these records. These laws provide that without the prior consent of the parent, guardian or eligible student, a student's records may not be released, except in accordance with the provisions listed in the above -cited laws. The laws provide certain exceptions to the prior consent requirement, which include, but are not limited to, school officials with a legitimate educational interest and lawfully issued subpoenas and court orders. Parents, guardians, or eligible students have the right to inspect and review student records annually. Please contact the Main Office for more information about this. Once a student reaches 18 years of age or is attending an institution of post -secondary education, the consent is required from the student only, unless the student qualifies as a dependent under the law. Student Rights Students have the right to feel safe from hostile acts or threats. Threatening conduct, slurs, inappropriate innuendoes, violent acts, or any conduct that contributes to a hostile environment will result in exclusion from participation in class and school activities and disciplinary action. All students and employees will be treated with respect. All such offenses will be reported to law enforcement. If any parent has a conflict with a student other than their own student, the parent should request to have a DSAHS staff member address the matter. Parents and all other DSAHS community members may not engage in an adversarial interaction with a student or other member of our campus or at any school event. Suspension and/or Expulsion In accordance with the Miami Dade County Public School's Code of Conduct, the principal may recommend student expulsion to the Miami Dade County Superintendent of Schools for any expellable offense. Prior to suspension or expulsion, the student has the right to a fair hearing as outlined by the Code of Conduct. Teacher Conferences Parents may request a conference by emailing the teacher directly. In the event you do not receive a response by the next workday, please contact the main office and ask that the teacher be notified of your request for a conference. Trespassing Students may be on the school campus after school hours only if properly supervised. Violators, including students who come to campus after having been suspended or expelled, will be subject to disciplinary action and legal action for trespassing. Please note that general supervision is not permitted before 7:OOam or after 3:45pm. 18 Don Soffer A ventura High School, Charter Schools USA — Family Handbook If anyone is seen in the building without a visitor sticker or appears as if they do not belong on campus, this should be reported immediately to the nearest faculty or staff member. Unless directed to do so by an administrator, students and approved visitors may not open the doors to the school for anyone. All visitors must be screened through the Main Office. Severe Weather Weather conditions such as lightening alerts, tornado warnings, and severe storm advisories may impact the school schedule. If weather conditions result in school being closed or the arrival or dismissal schedule being altered, an alert will be sent to parents through the School Messenger email system. Valedictorian and Salutatorian Recognition The valedictorian and salutatorian will have the privilege of presenting the valedictory and salutatory speeches at commencement if they meet the DSAHS National Honor Society meritorious requirements to be in good standing. Students must attend DSAHS all four years to be eligible for valedictorian or salutatorian recognition. The cumulative weighted grade point average rounded to the one -hundredth's place for all classes taken at DSAHS will determine the valedictorian and salutatorian after third quarter grades are entered senior year. A preliminary calculation for these honors will be done at the start of senior year, allowing students to report in college and scholarship applications that they are on track to earn these honors. Here are additional considerations impacting valedictorian and salutatorian calculations: • In the event a student takes more than seven classes at DSAHS in a year, the top seven grades earned will be used to determine the valedictorian and salutatorian. • Grades earned during the first three quarters of senior year will be averaged and factored as annual grades, equal to the value of annual grades earned in grades nine, ten, and eleven. • Only grades for classes taken at DSAHS will be included in this calculation. Grades for classes taken virtually, in middle school, through dual enrollment, and through external academic programs will not be included. • If there is a tie for valedictorian, no salutatorian will be named. If there is no tie for valedictorian, and more than one student ties for the honor of salutatorian, co -salutatorians will be recognized. Visitors All visitors, including parents, must report to the office upon arrival during school. For the safety and protection of students, parents and visitors must present a valid driver's license at the front desk. Parents will also sign in and out, state whom they are visiting, state the purpose of the visit, and obtain administrative approval before proceeding to any location other than the main office during school hours. The School Resource Officer will address any concerns regarding this requirement. 19 Don Soffer A ventura High School, Charter Schools USA — Family Handbook C USA AVENTURA HIGH SCHOOL Strong Minds Good Hearts PARENT OBLIGATION I (We) the parent(s)/guardian(s) of have read and agree to abide by the Code of Conduct and the Dress Code of Don Soffer Aventura High School (DSAHS). I (We) understand that my (our) child is a Miami Dade County student. WHEREAS, in order to provide my (our) student with a unique educational opportunity; WHEREAS, by enrolling my (our) student at DSHAS is a decision of my (our) personal choice and not a privilege; WHEREAS, my (our) desire to enroll my (our) child DSAHS is premised upon my (our) desire to become an active partner in the education of my (our) child; NOW, THEREFORE, in consideration of the foregoing: As a parent of a student at Don Soffer Aventura High School, my (our) commitment is to abide by the following resolutions: A. To recognize and embrace my role as the primary educator of my child. B. To participate in the parenting workshops provided by the school. C. To attend all conferences scheduled with any member of the Don Soffer Aventura High School staff. D. To participate in the Parent Volunteer Program for 20 hours for the first child and 10 additional hours for any other children in the family who attend DSAHS. Parents must record their volunteer hours on PowerSchool for administrative review. The goal is for '/2 of the hours must be completed before Winter Break and the second''/2 by May 1st E. To provide transportation to and from school for my child. I understand that if I am late picking up my child, Don Soffer Aventura High School is not responsible for my child's safety. If my child is continually tardy or absent, I understand that for the benefit of my child's education, he/she may be required to transfer to a more accessible. F. To purchase uniforms for my child from the Don Soffer Aventura High School approved supplier and ensure that my child is wearing the approved uniform daily. G. To supply lunch, brought from home or purchased from the DSAHS cafeteria, each school day. H. To be responsible for timely payment of any fees accrued to my account at the school. L To participate in at least one of the many parent groups such as PTC, School Advisory Board, club or team booster. 2. To enhance my (our) child's academic growth, I (we) agree to do the following: A. To read and use the information sent home to keep parents informed of the academic topics to be studied in the classroom. B. To provide a suitable time and place within the home for homework. C. D. To limit television and video games and phone usage during the week and allow more time for reading, studying and family time. E. To check my child's homework nightly. As proud members of the Charter Schools USA family, we believe all parents should have a choice for their child's education, and all children deserve access to a quality education. We look forward to sharing information with you regarding changes in legislation, or other factors that could impact the educational environment or a parent's right to choose. We may call upon you to help us communicate the importance of putting students first. To assist with the advocacy of school choice, you agree, by indicating below, to allow for the licensing of your school related demographic data. You may opt out by checking: No I do not want to participate. Thank you in advance for your support. I (we) understand that participation in the school, as defined above, fulfills the mission of the school by enhancing my child's education and the school community as a whole. I (we) understand that such participation is a contractual obligation to the school and to my (our) child, and that failure or refusal to fulfill this obligation is incompatible with the school's mission. Therefore, a breach of this obligation by you may impact your child's status with the school. Signature of Parent(s)/Guardian(s) Date Once this document is completed, please sign, scan, and email to kareema.bartley@aventuracharterhs.org. 20 Don Soffer A ventura High School, Charter Schools USA — Family Handbook T CSUSA AVENURA� HIGH SCHOOL Strong Minds Good Hearts Handbook Acknowledeement Dear Parent, Please complete, sign, scan, and email to kareema.bartley@aventuracharterhs.org at your earliest convenience. Student Name I acknowledge that I have read the parent handbook. I agree to comply with the policies set forth in this handbook. Parent/Guardian Signature Parent/Guardian Signature Date Date Once this document is completed, please sign, scan, and email to at your earliest convenience. 21 Don Soffer Aventura High School, Charter Schools USA — Family Handbook �(7N S(7�FFR $AVENTURA HIGH SCHOOL � \ CSUSA Strong Minds Good Hearts DON SOFFER AVENTURA HIGH SCHOOL POLICY PROHIBITING DISCRIMINATION, SEXUAL HARRASSMENT, AND OTHER FORMS OF HARASSMENT Policy Against Discrimination A. No person shall, on the basis of race, color, religion, gender, age, marital status, disability, political or religious beliefs, national or ethnic origin, or sexual orientation be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity, or in any employment conditions or practices conducted by this School, except as provided by law. B. The School shall comply with all state and federal laws, which prohibit discrimination and are designed to protect the civil rights of applicants, employees, and/or students, or other persons protected by applicable law. C. The School shall admit students to programs and classes without regard to race, color, religion, gender, age, national or ethnic origin, marital status, disability or handicap or sexual orientation. IL Policy Against Sexual Harassment or Other Forms of Harassment Prohibited by Law A. The School desires to maintain an academic and work environment in which all employees, volunteers, and students are treated with respect and dignity. A vital element of this atmosphere is the School's commitment to equal opportunities and the prohibition of discriminatory practices. The School's prohibition against discriminatory practices includes prohibitions against sexual harassment, or any other form of harassment based upon a person's membership in a protected class and specifically prohibited by applicable state or federal law. The School forbids sexual harassment, or any other form of illegal harassment, of any employee, student, volunteer, or visitor. The School will not tolerate sexual harassment or any form of illegal harassment by any of its employees, students, volunteers or agents. B. The prohibition against discrimination including sexual and other forms of illegal harassment shall also apply to non -employee volunteers who work subject to the control of school authorities, and to all vendors or service providers who have access to School facilities. III. Definition of Sexual Harassment A. Prohibited sexual harassment includes, but is not limited to, requests for sexual favors, and other verbal, visual or physical conduct of a sexual nature when: 1. Submission to the conduct is explicitly or implicitly made a term or condition of an individual's employment, academic status, or progress. 2. Submission to or rejection of the conduct by an individual is used as the basis for employment or academic decisions affecting the individual. 3. The conduct has the purpose or effect of having a negative impact on the individual's academic performance or employment, unreasonably interfering with the individual's education or employment, or creating an intimidating, hostile, or offensive educational or employment environment. 4. Submission to or rejection of the conduct by the individual is used as the basis for any decision affecting the individual regarding any term or condition of employment, employment or academic benefits, or services, honors, programs, or activities available at or through the school. B. Types of conduct which are prohibited in the School and which may constitute sexual harassment include, but are not limited to: 1. Graphic verbal comments about an individual's body or appearance. 2. Sexual jokes, notes, stories, drawings, pictures or gestures. 3. Sexual slurs, leering, threats, abusive words, derogatory comments or sexually degrading descriptions. 22 Don Soffer A ventura High School, Charter Schools USA — Family Handbook 4. Unwelcome sexual flirtations or propositions for sexual activity or unwelcome demands for sexual favors, including but not limited to repeated unwelcome requests for dates. 5. Spreading sexual rumors. 6. Touching an individual's body or clothes (including one's own) in a sexual way, including, but not limited to, grabbing, brushing against, patting, pinching, bumping, rubbing, kissing, and fondling. 7. Cornering or blocking normal movements. 8. Displaying sexually suggestive drawings, pictures, written materials, and objects in the educational environment. IV. Definition of Other Forms of Prohibited Harassment A. Illegal harassment on the basis of any other characteristic protected by state or federal law is strictly prohibited. This includes verbal or physical conduct that denigrates or shows hostility or aversion toward an individual because of his/her race, color, religion, gender, national origin, age, disability, marital status, citizenship or sexual orientation or any other characteristic protected by law and that: 1. Has the purpose or effect of creating an intimidating, hostile or offensive work or academic environment; 2. Has the purpose or effect of interfering with an individual's work or academic performance; or 3. Otherwise, adversely affects an individual's employment or academic performance. B. Examples of prohibited actions, which may constitute harassment include, but are not limited to, the following: 1. Epithets, slurs or negative stereotypes; 2. Threatening, intimidating or hostile acts, such as stalking; or 3. Written or graphic material that denigrates or shows hostility or aversion toward an individual or group and that is placed on walls or elsewhere on the school premises or circulated in the workplace or academic environment. V. Retaliation Prohibited A. Any act of retaliation against an individual who files a complaint alleging a violation of the School's anti- discrimination policy and/or sexual or illegal harassment policy or who participates in the investigation of a discrimination complaint is prohibited. B. Retaliation may include, but is not limited to, any form of intimidation, reprisal or harassment based upon participation in the investigation if, or filing a complaint of, discrimination. VL Procedures for Filing Complaint of Discrimination, Sexual Harassment, or Other Form of Illegal Harassment A. Procedures for Filing Complaints 1. Any person who believes that he or she has been discriminated against, or placed in a hostile environment based on gender, marital status, sexual orientation, race, national origin, religion, age or disability by an employee, volunteer, agent or student of the school should within sixty (60) days of alleged occurrence file a written or oral complaint. The complaint should set forth a description of the alleged discriminatory actions/harassment, the time frame in which the alleged discrimination occurred, the person or persons involved in the alleged discriminatory actions, and any witnesses or other evidence relevant to the allegations in the complaint. 2. The complaint should be filed with the school Principal. Complaints filed with the Principal must be forwarded to CSUSA Employee Services within five (5) days of the filing of the complaint. If the complaint is against the principal, the complaint may be filed directly with CSUSA Employee Services. 3. If the complaint is against CSUSA Employee Services, the Chief of Schools, or other member of the School's Board, the complaint may be filed with the School Attorney. B. Procedures for Processing Complaints 1. Complaints filed against persons other than the Chief of Schools or member of the School's Board: a. Upon receipt of the written complaint by CSUSA Employee Services, CSUSA Employee Services shall investigate or appoint an investigator to conduct an investigation of the allegations in the complaint. The investigator shall interview the complainant and the accused; interview any witnesses identified by the complainant, accused, or by other sources; take statements from all witnesses; and review any relevant documents or other evidence. Upon completing a review of all evidence relevant 23 Don SofferAventura High School, Charter Schools USA — Family Handbook to the complaint, the investigator shall prepare a written summary of the investigation and make a recommendation to CSUSA Employee Services as to whether there is reasonable cause to believe a violation of the School's anti -discrimination policy has occurred. Copies of documents, evidence and witness statements which were considered in the investigation must be sent to CSUSA Employee Services along with the summary and recommendation. b. If the complaint is against CSUSA Employee Services, the School Attorney shall appoint an investigator, who shall conduct an investigation in the manner set forth in section VLB. La. (above). c. The investigation, summary, relevant documents, witnesses' statements and recommendation should be completed and forwarded to CSUSA Employee Services within thirty (30) days, or to the School Attorney within thirty (30) days, if the complaint is against CSUSA Employee Services. CSUSA Employee Services, or School Attorney, respectively, shall review the investigation summary, evidence and recommendation, and determine within ten (10) days whether there is reasonable cause to believe a discriminatory practice occurred. d. If CSUSA Employee Services or School Attorney determines there is reasonable cause to believe a violation of the nondiscriminatory policy occurred, he or she shall within ten (10) days provide notice of the reasonable cause finding to the complainant and the accused. CSUSA Employee Services or School Attorney shall then review the investigatory file, reasonable cause determination, and all related documents and evidence, to the Chief of Schools. e. If CSUSA Employee Services or School Attorney determines, after a review of the investigation, summary, recommendation and other evidence, that there is no reasonable cause to believe a discriminatory practice occurred, he or she shall provide within ten (10) days' notice of the finding of no reasonable cause to the complainant and accused. f. The complainant may request a no reasonable cause finding by CSUSA Employee Services or School Attorney be reviewed by the Chief of Schools within ten (10) days of receipt of this notice. The complainant shall provide a written statement detailing facts in support of his or her disagreement with the determination. The complainant will also be given an opportunity to meet with the Chief of Schools and CSUSA Employee Services/School Attorney to present his or her position. The Chief of Schools and CSUSA Employee Services/School Attorney shall prepare a written memorandum summarizing the content of the conference to be included in the complaint file. The Chief of Schools shall within ten (10) days of receipt of the notice make a final determination as to whether there is reasonable cause to believe a discriminatory practice occurred. g. If review by the Chief of Schools is not timely requested, CSUSA Employee Services or School Attorney's determination of no reasonable cause shall be final. h. The accused may request, within ten (10) days of receipt of a notice of a finding of reasonable cause, that the determination be reviewed by the Chief of Schools. The request must include a written statement expressing the accused's position on the complaint and findings, and address any facts, statements or evidence which he or she submits are inaccurate. The accused will be given an opportunity to meet with the Chief of Schools and CSUSA Employee Services/School Attorney to present his or her position. The Chief of Schools and CSUSA Employee Services/School Attorney must within ten (10) days of receipt of the notice prepare a memorandum summarizing the content of the meeting to be included in the complaint file. i. After providing the opportunity for an informal hearing as referenced in section VLB.1.h. (above), the Chief of Schools shall evaluate all the evidence, the investigation summary, recommendations and findings, along with any input by the accused and complainant, and make a final determination as to whether there is reasonable cause to support the complainant's allegations. He or she shall then determine any necessary disciplinary, remedial, or other action. Notice of the final disposition of the complaint and any disciplinary and/or remedial action shall within twenty (20) days of the informal hearing be forwarded to the accused and the complainant and the Chairman of the School's Board, and a copy of will be filed with and maintained in the office of Charter Schools USA Senior Director of Human Resources. 2. Complaints against School Board Members. a. Complaints against the School's Board Members shall be filed with the School Attorney. The School Attorney will within twenty (20) days appoint an outside, independent investigator to conduct an investigation and make a recommendation as to whether a discriminatory practice has occurred. It is 24 Don Soffer A ventura High School, Charter Schools USA — Family Handbook recommended, but not mandatory, that the investigator be an attorney familiar with federal and state law prohibiting discrimination on the basis of a protected status. b. The complainant and accused shall be interviewed by the outside investigator. Both shall provide written lists of witnesses to be interviewed, and documents or other evidence to be reviewed as relevant to the complaint. The investigator shall interview all witnesses identified by the complainant or accused, in addition to witnesses with relevant knowledge which the investigator may discover from other sources. The investigator shall also review relevant documents and other evidence. The investigator shall within twenty (20) days of receiving the complaint prepare a written summary of his or her investigation, and a recommendation to the School Attorney as to whether there is reasonable cause to believe that a discriminatory practice may have occurred. c. If reasonable cause is recommended by the investigator against a School's Board Member, the recommendation shall within twenty (20) days be forwarded to the Chairman of the DSAHS Governing Board to determine if there is evidence that a misfeasance or malfeasance of office occurred. The DSAHS Governing Board will be responsible for taking any necessary action in accordance with applicable law with reference to an elected official. d. A finding of no reasonable cause by the outside investigator, which is reviewed and confirmed by the School Attorney, shall be final and a copy will be forwarded to the Chairman of the DSAHS Governing Board. In compliance with Florida Statute, the investigation file shall become public record and the School's Board Member shall answer to their constituency. 3. Penalties for confirmed Discrimination or Harassment a. Student - A substantiated allegation of discrimination or harassment against a student shall subject that student to disciplinary action consistent with the Code of Student Conduct. b. Employee or Volunteer - A substantiated allegation of discrimination or harassment against an employee may result in disciplinary actions including termination and referral to appropriate law enforcement authorities. A volunteer shall be removed from service and a referral may be made to appropriate law enforcement authorities. 4. Limited Exemption from Public Records Act and Notification of Parents of Minors a. To the extent possible, complaints will be treated as confidential and in accordance with Florida Statutes and the Family Educational Rights and Privacy Act (FERPA). Limited disclosure may be necessary to complete a thorough investigation as described above. The School's obligation to investigation and take corrective action may supersede an individual's right to privacy. b. The parents of a person under the age of 18 who has filed a complaint of discrimination and/or harassment shall be notified within three (3) days of receipt of a complaint. DSAHS shall conspicuously post its Notice of Non -Discrimination and Non -Harassment and the name and telephone number, Assistant Principal Pam Clappier, 786-481-3032, of the employee responsible for compliance with such policies at its facilities subject to its discretion regarding placement. CSUSA Employee Services Charter Schools USA 800 Corporate Drive, Suite 700 Ft. Lauderdale, FL 33334 (954) 202-3500 25 Don Soffer A ventura High School, Charter Schools USA — Family Handbook CSUSA AVENTURA HIGH SCHOOL Strong Minds Good Hearts Digital Device Agreement (collected during device distribution) Thanks to generous supplemental funding from the City of Aventura and Charter Schools USA (CSUSA), we are able to loan a device to each student. These devices remain the property of CSUSA, and are to be used strictly for schoolwork, enhancing productivity, providing access to learning opportunities beyond the classroom, broadening research, and fostering communication. Prior to receiving a device, students and their parents/guardians must sign the mandatory Equipment Borrower Responsibility Form. School rules apply to students when they are using the device. As students are responsible for their behavior in class and on school grounds, they must also be responsible when using a CSUSA-owned device, regardless of the location. The information and procedures found within this document apply to all digital devices used at DSAHS. Our teachers may also set additional requirements for use in their respective classrooms. Responsibility: As it states in the Equipment Borrower Responsibility Form, "In the event of loss or damage of any kind to any item of equipment, the parent/guardian and student shall pay the cost to replace the same in good repair, condition, and working order; or, if Charter Schools USA determines the equipment to be lost, stolen, destroyed, or damaged beyond repair, you shall pay Charter Schools USA the book value of the equipment." Safety and Security: Security and safety are a priority when using CSUSA-owned devices. It is important to note the specific security/safety and acceptable use concerns that could exist and how those situations will be handled since the device is being accessed both at on and off school grounds. DSAHS provides a secure, filtered and monitored environment while students are in school and using the CSUSA computer network. Software Licensing: The CSUSA-owned device will be configured with a standard -suite of applications and programs that are appropriate for student use along with State mandated safety applications. Software or applications for personal use, such as entertainment and games, may not be installed on this device or any CSUSA-owned device. Consequences of Misuse and/or Violation of the Provision of the Agreement: Inappropriate use of CSUSA-owned devices on or around school property, in school vehicles and buses, and at school -sponsored activities may result in disciplinary action. DSAHS jurisdiction to enforce student behavior and discipline policies shall apply whether the inappropriate use or violation is at school or away from school. Limitation of Liability: DSAHS shall not be responsible for and shall be held harmless from any damages suffered by the student, including those arising from service interruptions, unauthorized use, loss of data, and exposure to potentially harmful or inappropriate material or people. Use of the digital device and accessing the Internet or communication technologies with this device is done at the Parent/Guardian/student's own risk. DSAHS specifically denies any responsibility for the accuracy or quality of information obtained through the Internet. Compliance with Children's Internet Protection Act 2001 (CIPA): In accordance with the Children's Internet Protection Act (CIPA, updated 2011) parent permission is required for students under 13 to use some online tools. Any programs will be used for educational purposes only and all educational data will remain private. Terms of use for CSUSA-owned devices: The device is the property of CSUSA. The device shall only be used to access educational information and to promote learning activities both at school and at home. Additionally, students shall 26 Don Soffer A ventura High School, Charter Schools USA — Family Handbook not transmit or knowingly post their own or other's personal information such as telephone numbers, home addresses, last name, email addresses, photos, or other personal identifying information using CSUSA-owned devices. The CSUSA-owned device is only for the use of the student to whom it is assigned. 2. Physical and virtual vandalism will not be tolerated. Any intentional act by a student that damages or interferes with the appearance or performance of the CSUSA-owned device will be considered vandalism and will be subject to school discipline and appropriate criminal or civil action. Students will be responsible for keeping their devices clear of stickers or other items that might deface or damage the devices finish, screen, or other necessary components. 3. Cyber bullying is specifically prohibited. Students agree not to access, submit, send, publish, display, or print inappropriate material, including ay impolite, abusive, defamatory, obscene, profane, abusive, threatening, offensive, sexually oriented, or illegal material over the internet or CSUSA network. Any recipient of cyber bullying should report the incident immediately to an administrator, teacher, or other staff member. 4. Any attempt to load and/or use software on the or to modify the software image loaded on the CSUSA-owned device is strictly prohibited. 5. The use of CSUSA-owned devices is not private; students should not expect that files stored on or transmitted via this device will be confidential. All digital transmissions are subject to inspecting and/or monitoring by DSAHS employees and other officials. 6. This device has been set up specifically to be used on the CSUSA wireless network. 7. Students and their parent/guardians are financially responsible for the device in case of loss, theft, or damage from the time the device is checked out until it is returned. 8. Students shall immediately report all malfunctions, damage, theft, or loss of a device to a classroom teacher or school administrator at the school. Please enter the information requested below and sign to acknowledge that you have read and understood the terms of this Digital Device Agreement. Student Name (please print): Student Signature: Parent/Guardian Name (please print): Parent/Guardian Signature: Student ID Date: Date: 27 Don Soffer A ventura High School, Charter Schools USA — Family Handbook C USA AVENTURA HIGH SCHOOL Strong Minds Good Hearts Contract for Borrowed Equipment (collected durinE device distribution) Student Information Student(print) Parent/Guardian (print) Homeroom Teacher Grade Level Address Telephone Number Items Checked Out Item # Description Replacement Price, Lost/Damaged Serial Number Date Wad $500 Dell Latitude $650 Macbook AIR $850 Charger $40 Protective Case $50 I acknowledge that I am financially responsible for the items assigned to my student in case of loss, theft, or damage from the time the item is assigned to my student until my student returns the item. I also agree to return said materials immediately upon request. The term "financial responsibility" means that the student shall use the equipment in a careful and proper manner, and shall comply with all laws, Charter Schools USA policies, rules and regulations related to the possession, proper use, and maintenance of the equipment, and all requirements of this form; and that the parent/guardian and student assume and bear the entire risk of loss and damage to the equipment from any and every cause, unless confirmed by a school technology specialist, the such loss or damage was not caused, in whole or in part, by misuse, carelessness, or neglect. In the event of loss or damage of any kind to any item of equipment, the parent/guardian and student shall pay the cost to place the same in good repair, condition, and working order; or, if Charter Schools USA determines the equipment to be lost, stolen, destroyed, or damaged beyond repair, you shall pay Charter Schools USA the book value of the equipment. Student Name (please print): Student Signature: Parent/Guardian Name (please print): Parent/Guardian Signature: Date: Date: For Administration Use Only Authorized By Name Signature Date Date to be Returned.- Date Returned.- 28 Don Soffer A ventura High School, Charter Schools USA — Family Handbook ,401 _ R CSUSA �AVENTURA HIGH SCHOOL Strong � Good Hearts Parental Rights in Education Policv WHEREAS, The 2022 Florida Legislature passed House Bill 1557, Parental Rights in Education which Governor Ron DeSantis signed into law on March 28, 2022, with an effective date of July 1, 2022. WHEREAS, This Policy is to ensure the charter school governing board (the "Governing Board") will comply with the newly amended Section 1001.42, Florida Statutes, relating to student welfare and procedures for notifying a student's parent if there is a change in the student's services or monitoring related to the student's mental, emotional, or physical health or well-being and the school's ability to provide a safe and supportive learning environment for the student. WHEREAS, This Policy also provides the procedural requirements for the Governing Board and the relationship/duties of the School Board which serves as the Governing Board's sponsor in relation to the parents' fundamental right of parents to make decisions regarding the upbringing and control of their children. Nothing in this Policy is intended to prohibit parents from accessing any of their student's education and health records created, maintained, or used by the Governing Board, as required by Section 1002.22(2), Florida Statutes. NOW THEREFORE, The Governing Board, respecting and reinforcing the fundamental rights of parents to make decisions and control of their children and as required by Section 1001.42, Florida Statutes and further enumerated in Sections 1002.20 and 1014.04, Florida Statutes provides the following: I. Notification Requirements The Governing Board shall notify and provide parents/guardians of the following information and services offered at the School at the beginning of each academic school year: a. That classroom instruction by school personnel or third parties on sexual orientation or gender identity may not occur in kindergarten through grade 3 or in a manner that is not age -appropriate or developmentally appropriate for students in accordance with state standards. b. Each health care service offered at their student's school and the option to withhold consent or decline any specific service. c. Provide an option that parental consent to a health care service does not waive a parent's right to access his or her student's educational or health records or to be notified about a change in his or her student's services or monitoring. d. Require consent from the parent/guardian before administering a student well-being questionnaire or health screening form to a student in kindergarten through grade 3. II. Parent Grievance Procedures In the event a parent/guardian feels that any of the above actions in Section I (a-d) of this Policy has or has not occurred, the parent shall first email the principal or his or her designee regarding concerns. Upon receipt of the email and/or written correspondence from the student's parent/guardian, the principal or his or her designee shall investigate whether a violation of Section 1001.42, Florida Statutes has occurred. The principal or his or her designee shall, within seven calendar days after notification by the parent, provide a written summary of the investigative findings and any steps to be taken and available to both the School and the parent. If the parent/guardian, within thirty (30) days after notification to the principal or his or her designee of the alleged violation of Section 1001.42, Florida Statutes, by the parent that the concern remains unresolved, the Governing Board shall appoint a third party (other than the principal or his or her designee) to investigate whether a violation of Section 1001.42, Florida Statutes has occurred or if there is a change in the student's services or monitoring related to the student's mental, emotional, or physical health or well-being and/or the school's ability to provide a safe and supportive learning environment for the student and such change has not been properly communicated to the Parent. The Governing Board shall receive the summary of findings from the third party and report the findings to the School Board for the School Board to make a final determination of whether a violation of Section 1001.42, Florida Statutes has occurred or if there is a change in the student's services or monitoring related to the student's mental, emotional, or physical health or well-being and/or the school's ability to provide a safe and supportive learning environment for the student and such change has not been 29 Don Soffer A ventura High School, Charter Schools USA — Family Handbook properly communicated to the Parent. If a concern is not resolved by the School Board, a parent may: a. Request the Commissioner of Education to appoint a special magistrate who is a member of The Florida Bar in good standing and who has at least 5 years' experience in administrative law; or i. The special magistrate shall determine facts relating to the dispute over the School's and School Board's procedure or practice, consider information provided by the school, and render a recommended decision for resolution to the State Board of Education within 30 days after receipt of the request by the parent. ii. The State Board of Education must approve or reject the recommended decision at its next regularly scheduled meeting that is more than 7 calendar days and no more than 30 days after the date the recommended decision is transmitted. iii. The costs of the special magistrate shall be home by the school district. b. Bring an action against the school district to obtain a declaratory judgment that the school district procedure or practice violates this paragraph and seek injunctive relief. A court may award damages and shall award reasonable attorney fees and court costs to a parent who receives declaratory or injunctive relief. M. Required Communication from Charter School In the event a charter school principal or the principal's designee is directed to notify a parent by the Governing Board pursuant to this Policy, the charter school principal or the principal's designee shall make a reasonable attempt to meet and with the student have the student discuss the issues relating to their upbringing with their parents prior to the formal written notification to the student's parent/guardian. For purposes of this policy, "a reasonable attempt to notify" means the exercise of reasonable diligence and care by the principal or the principal's designee to make contact with the student's parent, guardian, or other known contact whom the student's parent or guardian has authorized to receive notifications. At a minimum, the principal or the principal's designee must take the following actions: a. Use available methods of communication to contact the student's parent, guardian, or other known emergency contact, including but not limited to, telephone calls, text messages, e-mails, and voice mail messages following the notification of a when there is a change in the student's services or monitoring related to the student's mental, emotional, or physical health or well-being and/or the school's ability to provide a safe and supportive learning environment for the student. b. Document the method and number of attempts made to contact the student's parent, guardian, or other known emergency contact, and the outcome of each attempt. A principal or his or her designee who successfully notifies any other known emergency contact may share only the information necessary to alert such contact that the parent or caregiver must be contacted. All such information must be in compliance with federal and state law. IV. Delayed Communication from Charter School The principal or the principal's designee may delay notification pursuant to this Policy if: a. The principal or the principal's designee deems the delay to be in the student's best interest and if there is knowledge, suspicion, or reason to suspect that such notification may result in abuse, abandonment, or neglect; or b. The principal or the principal's designee reasonably believes that such delay is necessary to avoid jeopardizing the health and safety of the student. V. Conflict of Law This policy is intended to supplement Sections 1001.41, 1002.20 and 1014.04, Florida Statutes. If there is any provision of this policy which conflicts with and Florida Statute, the Florida Statute shall control. In the event the Department of Education updates, as necessary, school counseling frameworks and standards; educator practices and professional conduct principles; and any other student services personnel guidelines, standards, or frameworks in accordance with the requirements of this act, the Governing Board shall adopt and incorporate such updated frameworks and standards in compliance with this Policy, Florida Administrative Code, and Florida Statutes. VL Effective Date 30 Don Soffer A ventura High School, Charter Schools USA — Family Handbook This policy became effective July 1, 2022. The Governing Board reserves the right to change provisions of this Policy at any time in the future. 31 Don Soffer A ventura High School, Charter Schools USA — Family Handbook 1 Teacher Planning (No Classes for Students) Recess (Thanksgiving, Winter, Spring) Begin/End Grading Period Legal Holiday ** Early Release LEGAL HOLIDAYS Labor Day - September 1 Veteran's Day - November 11 Thanksgiving - November 27 Dr. Martin Luther King Day - January 19 President's Day - February 16 Memorial Day - May 25 Rev: 3/3/2025 M AUGUST T W TH F M DECEMBER T W TH F M T APRIL W TH F First day of school Last day of 1st, 2nd, 3rd quarter Graduation, 11:15 school dismissal Late start, 10:30am period 2 start Legal holiday or vacation Semester exams, 11:15 Start Teacher planning (no class) Don Soffer Aventura High School Academic Calendar, 2025-2026 M SEPTEMBER T W TH F M T JANUARV W TH F M T MAY W TH F Legal Holidays Labor Day - Sept. 1 Veteran's Day - Nov. 11 Thanksgiving - Nov. 27 Dr. Martin Luther King Day - Jan. 19 President's Day- Feb. 16 Memorial Day - May 25 M OCTOBER T W TH F M FEBRUARY T W TH F M NOVEMBER T W TH F M T MARCH W TH F Revised 031025 The City o Aventura DON SOFFER Aventura Governing Board A(�,, AVENTU RA Aventura City of Excellence School HIGH SCHOOL Don Soffer Aventura High School 2025-2026 Meeting Schedule (PROPOSED) The City Commission, acting in its capacity as the Governing Board for the Aventura City of Excellence School (ACES) and the Don Soffer Aventura High School (DSAHS), will meet on the following dates and times: ACES/DSAHS Governing Board Meeting ACES/DSAHS Governing Board Meeting ACES/DSAHS Governing Board Meeting ACES/DSAHS Governing Board Meeting ACES/DSAHS Governing Board Meeting May 22, 2025 9:00 a.m. June 12, 2025 9:00 a.m. September 18, 2025 9:00 a.m. January 22, 2026 9:00 a.m. April 23, 2025 9:00 a.m. Governing Board Mayor Howard S. Weinberg, Esq. Commissioner Clifford B. Ain Commissioner Gustavo Blachman Commissioner Amit Bloom Commissioner Rachel S. Friedland, Esq. Commissioner Paul A. Kruss Commissioner Cindy Orlinsky Governing Board Facilitator - City Manager Bryan Pegues City Clerk Ellisa L. Horvath, MMC City Attorneys Weiss Scrota Helfman Cole & Bierman All meetings will be held at the Aventura Government Center (19200 West Country Club Drive, Aventura, FL) unless otherwise noted on the applicable agenda. One or more members of the Advisory Boards of the City may participate in these meetings. These meetings are open to the public. In accordance with the American with Disabilities Act of 1990, all persons who are disabled and who need special accommodations to participate in these meetings because of that disability should contact the office of the City Clerk at 305-466-8901 or cityclerk@cityofaventura.com, not later than two days prior to such proceeding. Agenda items may be viewed online at cityofaventura.com. CITRINCOOPERMAN' Citrin Cooperman & Company, LIP Certified Public Accountants 6550 N Federal Hwy, 4th Floor Fort Lauderdale, FL 33308 T : 954.771.0896 F 954.938.9353 citrincooperman.com March 25, 2025 City Manager, Honorable Mayor and Members of the City Commission City of Aventura, Florida Aventura City of Excellence Charter School 19200 West Country Club Drive Aventura, FL 33180 Dear City Manager, Honorable Mayor and Members of the City Commission: We are pleased to confirm our understanding of the services we are to provide for Aventura City of Excellence Charter School (the "School") for the year ended June 30, 2025. This letter, inclusive of the Additional Terms and Conditions of Engagement Addendum and any other attachments or exhibits incorporated herein (collectively, the "Engagement Letter"), is to confirm our understanding of the terms of our engagement and the nature and limitations of the services we will provide. Audit Scope and Objectives We will audit the financial statements of the governmental activities, major fund, and the disclosures, which collectively comprise the basic financial statements of the Aventura City of Excellence Charter School as of and for the year ended June 30, 2025. Accounting standards generally accepted in the United States of America ("U.S. GAAP") provide for certain required supplementary information ("RSI"), such as management's discussion and analysis ("MD&A"), to supplement the School's basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board ("GASB") who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the School's RSI in accordance with auditing standards generally accepted in the United States of America ("GAAS"). These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient appropriate evidence to express an opinion or provide any assurance. The following RSI is required by U.S. GAAP and will be subjected to certain limited procedures, but will not be audited: 1. Management's Discussion and Analysis 2 .Budgetary Comparison Schedule "Citrin Cooperman" is the brand under which Citrin Cooperman & Company, LLP, a licensed independent CPA firm, and Citrin Cooperman Advisors LLC serve clients' business needs. The two firms operate as separate legal entities in an alternative practice structure. The entities of Citrin Cooperman & Company, LLP and Citrin Cooperman Advisors LLC are independent member firms of the Moore North America, Inc. (MINA) Association, which is itself a regional member of Moore Global Network Limited (MGNL). All the firms associated with MNA are independently owned and managed entities. Their membership in, or association with, MNA should not be construed as constituting or implying any partnership between them. J CITR COOPERMANc Citrin Cooperman & Company, LLP City Manager, Honorable Mayor and Members of the City Commission Aventura City of Excellence Charter School March 25, 2025 Page 2 The objectives of our audit are to obtain reasonable assurance as to whether the financial statements as a whole are free from material misstatement, whether due to fraud or error; issue an auditor's report that includes our opinion about whether the School's financial statements are fairly presented, in all material respects, in conformity with U.S. GAAP; and report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GARS and Government Auditing Standards will always detect a material misstatement when it exists. Misstatements, including omissions, can arise from fraud or error and are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment of a reasonable user made based on the financial statements. The objectives also include reporting on internal control over financial reporting and compliance with provisions of laws, regulations, contracts, and award agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards. Auditor's Responsibilities for the Audit of the Financial Statements We will conduct our audit in accordance with GARS and the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and will include tests of the School's accounting records and other procedures we consider necessary to enable us to express such opinions. As part of an audit in accordance with GARS and Government Auditin Standards, we exercise professional judgment and maintain professional skepticism throughout the audit. "Citrin Cooperman" is the brand under which Citrin Cooperman & Company, LLP, a licensed independent CPA firm, and Citrin Cooperman Advisors LLC serve clients' business needs. The two firms operate as separate legal entities in an alternative practice structure. The entities of Citrin Cooperman & Company, LLP and Citrin Cooperman Advisors LLC are independent member firms of the Moore North America, Inc. (MNA) Association, which is itself a regional member of Moore Global Network Limited (MGNL). All the firms associated with MNA are independently owned and managed entities. Their membership in, or association with, MNA should not be construed as constituting or implying any partnership between them. J CITR COOPERMANc Citrin Cooperman & Company, LLP City Manager, Honorable Mayor and Members of the City Commission Aventura City of Excellence Charter School March 25, 2025 Page 3 We will evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management. We will also evaluate the overall presentation of the financial statements, including the disclosures, and determine whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the School or to acts by management or employees acting on behalf of the School. Because the determination of waste and abuse is subjective, GovernmentAudzting Standards do not expect auditors to perform specific procedures to detect waste or abuse in financial audits nor do they expect auditors to provide reasonable assurance of detecting waste or abuse. Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is an unavoidable risk that some material misstatements may not be detected by us, even though the audit is properly planned and performed in accordance with GARS and GovernmentAudzting Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform the appropriate level of management of any material errors, fraudulent financial reporting, or misappropriation of assets that comes to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. We will also conclude, based on the audit evidence obtained, whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the School's ability to continue as a going concern for a reasonable period of time. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, tests of the physical existence of inventories, and direct confirmation of receivables and certain assets and liabilities by correspondence with selected customers, creditors, and financial institutions. We may also request written representations from the School's attorneys as part of the engagement and they may bill the School for responding to this inquiry. "Citrin Cooperman" is the brand under which Citrin Cooperman & Company, LLP, a licensed independent CPA firm, and Citrin Cooperman Advisors LLC serve clients' business needs. The two firms operate as separate legal entities in an alternative practice structure. The entities of Citrin Cooperman & Company, LLP and Citrin Cooperman Advisors LLC are independent member firms of the Moore North America, Inc. (MNA) Association, which is itself a regional member of Moore Global Network Limited (MGNL). All the firms associated with MNA are independently owned and managed entities. Their membership in, or association with, MNA should not be construed as constituting or implying any partnership between them. J CITR COOPERMANc Citrin Cooperman & Company, LLP City Manager, Honorable Mayor and Members of the City Commission Aventura City of Excellence Charter School March 25, 2025 Page 4 Audit Procedures - Internal Control We will obtain an understanding of the School and its environment, including the system of internal control, sufficient to identify and assess the risks of material misstatement of the financial statements, whether due to error or fraud, and to design and perform audit procedures responsive to those risks and obtain evidence that is sufficient and appropriate to provide a basis for our opinions. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentation, or the override of internal control. An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. Accordingly, we will express no such opinion. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards and Government Auditing Standards. Audit Procedures - Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the School's compliance with the provisions of applicable laws, regulations, contracts, agreements, and grants. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. Other Services We will assist in preparing the financial statements, supplemental schedules, and notes of the School in conformity with U.S. GAAP based on information provided by management. In addition, we may assist management with certain adjusting or reclassification entries as part of our financial statement assistance services. However, the preparation of the School's financial statements and supplemental schedules remains the responsibility of management. These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. We will perform the services in accordance with applicable professional standards. We will perform other services, if any, in accordance with applicable professional standards. The other services are limited to any other services noted above or below. We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities. "Citrin Cooperman" is the brand under which Citrin Cooperman & Company, LLP, a licensed independent CPA firm, and Citrin Cooperman Advisors LLC serve clients' business needs. The two firms operate as separate legal entities in an alternative practice structure. The entities of Citrin Cooperman & Company, LLP and Citrin Cooperman Advisors LLC are independent member firms of the Moore North America, Inc. (MNA) Association, which is itself a regional member of Moore Global Network Limited (MGNL). All the firms associated with MNA are independently owned and managed entities. Their membership in, or association with, MNA should not be construed as constituting or implying any partnership between them. J CITR COOPERMANc Citrin Cooperman & Company, LLP City Manager, Honorable Mayor and Members of the City Commission Aventura City of Excellence Charter School March 25, 2025 Page 5 Responsibilities of Management for the Financial Statements Our audit will be conducted on the basis that management acknowledges and understands their responsibility for designing, implementing, establishing, and maintaining effective internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error, and for evaluating and monitoring ongoing activities to help ensure that appropriate goals and objectives are met; following laws and regulations; and ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. Management is also responsible for the selection and application of accounting principles, for the preparation and fair presentation of the financial statements and all accompanying information in conformity with U.S. GAAP, and for compliance with applicable laws and regulations and the provisions of contracts and grant agreements. Management is responsible for making drafts of financial statements, all financial records, and related information available to us and for the accuracy and completeness of that information (including information from outside of the general and subsidiary ledgers); and for the evaluation of whether there are any conditions or events, considered in the aggregate, that raise substantial doubt about the School's ability to continue as a going concern for the 12 months after the financial statements date or shortly thereafter (for example, within an additional three months if currently known) . Management is also responsible for providing us with (1) access to all information of which they are aware that is relevant to the preparation and fair presentation of the financial statements, such as records, documentation, identification of all related parties and all related -party relationships and transactions, and other matters; (2) additional information that we may request for the purpose of the audit; and (3) unrestricted access to persons within the School from whom we determine it necessary to obtain audit evidence. At the conclusion of our audit, we will require certain written representations from management about the financial statements; compliance with laws, regulations, contracts, and grant agreements; and other responsibilities required by GARS and Government Auditing Standards. Management's responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements of each opinion unit taken as a whole. Management is responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the School involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Management's responsibilities include informing us of their knowledge of any allegations of fraud or suspected fraud affecting the School received in communications from employees, former employees, grantors, regulators, or others. In addition, management is responsible for identifying and ensuring that the School complies with applicable laws, regulations, "Citrin Cooperman" is the brand under which Citrin Cooperman & Company, LLP, a licensed independent CPA firm, and Citrin Cooperman Advisors LLC serve clients' business needs. The two firms operate as separate legal entities in an alternative practice structure. The entities of Citrin Cooperman & Company, LLP and Citrin Cooperman Advisors LLC are independent member firms of the Moore North America, Inc. (MNA) Association, which is itself a regional member of Moore Global Network Limited (MGNL). All the firms associated with MNA are independently owned and managed entities. Their membership in, or association with, MNA should not be construed as constituting or implying any partnership between them. J CITR COOPERMANc Citrin Cooperman & Company, LLP City Manager, Honorable Mayor and Members of the City Commission Aventura City of Excellence Charter School March 25, 2025 Page 6 contracts, agreements, and grants and for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, or contracts and grant agreements that we report. Management is responsible for the preparation of the supplementary information, which we have been engaged to report on, in conformity with U.S. GAAP. Management agrees to include our report on the supplementary information in any document that contains, and indicates that we have reported on, the supplementary information. Management also agrees to include the audited financial statements with any presentation of the supplementary information that includes our report thereon. Management's responsibilities include acknowledging to us in the representation letter that (1) management is responsible for presentation of the supplementary information in accordance with U.S. GAAP; (2) management believes the supplementary information, including its form and content, is fairly presented in accordance with U.S. GAAP; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) management has disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information. Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements, performance audits or other studies related to the objectives discussed in the Audit Scope and Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or other studies. Management is also responsible for providing management's views on our current findings, conclusions, and recommendations, as well as your planned corrective actions for the report, and for the timing and format for providing that information. Engagement Administration and Fees We understand that the School's employees will prepare all cash, accounts receivable, and other confirmations we request, prepare applicable schedules and analyses of accounts, respond to all inquires in a timely manner, and will locate any documents selected by us for testing. The timely and accurate completion of these client assistance requests is an essential condition to our completion of the engagement and issuance of our report. "Citrin Cooperman" is the brand under which Citrin Cooperman & Company, LLP, a licensed independent CPA firm, and Citrin Cooperman Advisors LLC serve clients' business needs. The two firms operate as separate legal entities in an alternative practice structure. The entities of Citrin Cooperman & Company, LLP and Citrin Cooperman Advisors LLC are independent member firms of the Moore North America, Inc. (MNA) Association, which is itself a regional member of Moore Global Network Limited (MGNL). All the firms associated with MNA are independently owned and managed entities. Their membership in, or association with, MNA should not be construed as constituting or implying any partnership between them. J CITR COOPERMANc Citrin Cooperman & Company, LLP City Manager, Honorable Mayor and Members of the City Commission Aventura City of Excellence Charter School March 25, 2025 Page 7 We will provide copies of our reports to the School; however, management is responsible for the distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection. The audit documentation for this engagement is the property of Citrin Cooperman & Company, LLP and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to the Florida Auditor General or its designee, a federal agency providing direct or indirect funding, of the U.S. Government Accountability Office for the purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities.. We will notify the School of any such request If requested, access to such audit documentation will be provided under the supervision of Citrin Cooperman & Company's personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend or decide to distribute the copies or information contained therein to others, including other governmental agencies. The audit documentation for this engagement will be retained for a minimum of five years after the report release date or for any additional period requested by the Florida Auditor General. If we are aware that a federal awarding agency or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation. Stephen Emery is the engagement partner and is responsible for supervising the engagement and signing the report or authorizing another individual to sign it. Our fees for these services will be $ 10,377. You will also be billed a charge of 6% of fees for all other expenses, including indirect administrative expenses such as technology, research and library databases, communications and clerical assistance. Interim billings will be submitted as work progresses and as expenses are incurred. Billings are due upon presentation. We will notify you immediately of any circumstances we encounter that could significantly affect this initial fee estimate, including, but not limited to the following: Scheduling changes or other inefficiencies resulting from delays caused by the inability of management to provide previously agreed -upon schedules and documentation in accordance with the agreed -upon engagement timeline. Adjustments, whether client -prepared or resulting from the engagement, that are large in volume. Significant or unusual transactions that were not previously disclosed by the School prior to the finalization of the engagement letter. "Citrin Cooperman" is the brand under which Citrin Cooperman & Company, LLP, a licensed independent CPA firm, and Citrin Cooperman Advisors LLC serve clients' business needs. The two firms operate as separate legal entities in an alternative practice structure. The entities of Citrin Cooperman & Company, LLP and Citrin Cooperman Advisors LLC are independent member firms of the Moore North America, Inc. (MNA) Association, which is itself a regional member of Moore Global Network Limited (MGNL). All the firms associated with MNA are independently owned and managed entities. Their membership in, or association with, MNA should not be construed as constituting or implying any partnership between them. J CITR COOPERMANc Citrin Cooperman & Company, LLP City Manager, Honorable Mayor and Members of the City Commission Aventura City of Excellence Charter School March 25, 2025 Page 8 In accordance with our firm policies, work may be suspended if the School's account becomes overdue and will not be resumed until the School's account is paid in full. You acknowledge and agree that we are not required to continue work in the event of the School's failure to pay any statement or invoice from us in accordance with our customary invoice terms. Should work be suspended, Citrin Cooperman & Company, LLP shall not be liable to the School for any damages that occur as a result of our ceasing to render services. In the event that a situation arises that precludes us from completing the engagement, the School agrees to pay us for the time we incurred on this engagement at our standard hourly rates. The School agrees to reimburse Citrin Cooperman & Company, LLP for attorneys' fees and costs incurred in connection with the collection of past due fees. Alternative Practice Structure Citrin Cooperman & Company, LLP has a contractual arrangement with Citrin Cooperman Advisors LLC, whereby Citrin Cooperman Advisors LLC provides Citrin Cooperman & Company, LLP with professional and support personnel and performs all services in connection with our engagements for which licensure as a CPA firm is not required. In order, to avoid duplication of efforts arising out of this arrangement, we request that you consent to our sharing with Citrin Cooperman Advisors LLC the information that we may obtain from the School in the course of our engagement. Unless you indicate otherwise, your acceptance of the terms of this engagement shall be understood by us as your consent to make disclosures to Citrin Cooperman Advisors LLC and its employees of confidential information that we may obtain in the course of our engagement. Citrin Cooperman & Company, LLP and Citrin Cooperman Advisors LLC practice as an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable law, regulations and professional standards. Citrin Cooperman & Company, LLP provides attest services to its clients. Citrin Cooperman Advisors LLC is not a licensed CPA firm and does not provide audit or attest services. Citrin Cooperman & Company, LLP has a contractual arrangement with Citrin Cooperman Advisors LLC, whereby Citrin Cooperman Advisors LLC provides Citrin Cooperman & Company, LLP with professional and support personnel to perform professional services on behalf of Citrin Cooperman & Company, LLP. This agreement represents the entire understanding between the School and Citrin Cooperman with respect to this engagement. Any amendments to this agreement must be in writing and signed by an authorized representative of both parties. "Citrin Cooperman" is the brand under which Citrin Cooperman & Company, LLP, a licensed independent CPA firm, and Citrin Cooperman Advisors LLC serve clients' business needs. The two firms operate as separate legal entities in an alternative practice structure. The entities of Citrin Cooperman & Company, LLP and Citrin Cooperman Advisors LLC are independent member firms of the Moore North America, Inc. (MNA) Association, which is itself a regional member of Moore Global Network Limited (MGNL). All the firms associated with MNA are independently owned and managed entities. Their membership in, or association with, MNA should not be construed as constituting or implying any partnership between them. J CITR COOPERMANc Citrin Cooperman & Company, LLP City Manager, Honorable Mayor and Members of the City Commission Aventura City of Excellence Charter School March 25, 2025 Page 9 Reporting We will issue a written report upon completion of our audit of the School's financial statements. Our report will be addressed to the Honorable Mayor and Members of the City Commission of the City of Aventura. Circumstances may arise in which our report may differ from its expected form and content based on the results of our audit. Depending on the nature of these circumstances, it may be necessary for us to modify our opinions, add a separate section, or add an emphasis -of -matter or other -matter paragraph to our auditor's report, or if necessary, withdraw from this engagement. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or withdraw from this engagement. We will also provide a report (that does not include an opinion) on internal control related to the financial statements and compliance with the provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a material effect on the financial statements as required by Government Auditing Standards. The report on internal control and on compliance and other matters will state (1) that the purpose of the report is solely to describe the scope of testing of internal control and compliance, and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control on compliance, and (2) that the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. The report will also state that the report is not suitable for any other purpose. If during our audit we become aware that the School is subject to an audit requirement that is not encompassed in the terms of this engagement, we will communicate to management and those charged with governance that an audit in accordance with GARS and the standards for financial audits contained in GovernmentAudzting Standards may not satisfy the relevant legal, regulatory, or contractual requirements. "Citrin Cooperman" is the brand under which Citrin Cooperman & Company, LLP, a licensed independent CPA firm, and Citrin Cooperman Advisors LLC serve clients' business needs. The two firms operate as separate legal entities in an alternative practice structure. The entities of Citrin Cooperman & Company, LLP and Citrin Cooperman Advisors LLC are independent member firms of the Moore North America, Inc. (MNA) Association, which is itself a regional member of Moore Global Network Limited (MGNL). All the firms associated with MNA are independently owned and managed entities. Their membership in, or association with, MNA should not be construed as constituting or implying any partnership between them. 0 CITR' COOPERMANc Citrin Cooperman & Company, LLP City Manager, Honorable Mayor and Members of the City Commission Aventura City of Excellence Charter School March 25, 2025 Page 10 Additional Terms and Conditions of Engagement Addendum Additional terms governing this engagement letter are included in an attachment to this document. By signing this document the School acknowledges that the School has received and read the Additional Terms and Conditions of Engagement Addendum and agrees to be bound by those terms. If the School did not receive the attachment, please ask for a copy before signing this document. This agreement, including the Additional Terms and Conditions included in the attached appendix, represents the entire understanding between the School and Citrin Cooperman & Company, LLP with respect to this engagement. Any amendments to this agreement must be in writing and signed by an authorized representative of both parties. We appreciate the opportunity to be of service to the School and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Very truly yours, CITRIN COOPS MAN &COMP ANY .LP CLIENT AGREEMENT AND ACCEPTANCE Agreed and accepted by: AVENTURA CITY OF EXCELLENCE CHARTER SCHOOL Management signature: Title: Lead Controller - School Accounting Governance signature: Title: "Citrin Cooperman" is the brand under which Citrin Cooperman & Company, LLP, a licensed independent CPA firm, and Citrin Cooperman Advisors LLC serve clients' business needs. The two firms operate as separate legal entities in an alternative practice structure. The entities of Citrin Cooperman & Company, LLP and Citrin Cooperman Advisors LLC are independent member firms of the Moore North America, Inc. (AMA) Association, which is itself a regional member of Moore Global Network Limited (MGNL). All the firms associated with MNA are independently owned and managed entities. Their membership in, or association with, MNA should not be construed as constituting or implying any partnership between them. J Citrin Cooperman & Company, LLP Certified Public Accountants CITRINCOOPERMAN' 6550 N Federal Hwy, 4th Floor Fort Lauderdale, FL 33308 T : 954.771.0896 F 954.938.9353 citrincooperman.com Additional Terms and Conditions of Engagement Addendum Overview This addendum to the engagement letter describes our standard terms and conditions ("Terms and Conditions") related to our provision of services to the School. This addendum, and the accompanying engagement letter, comprise the School's agreement with Citrin Cooperman & Company, LLP ("Citrin Cooperman"). Use of Service Providers During the course of serving the School's account, we will use third -party service providers and/or our wholly -owned and controlled offshore affiliate ("Service Providers"). We will also provide services to the School using certain third -party hardware, software, software services, and managed services (collectively, "Third -Party Products"). Third -party service providers include individuals who are not employed by our firm. Employees of our controlled offshore affiliate are bound by the same confidentiality agreements as those employees located in the United States of America. We may share confidential information about the School with these Service Providers and through use of Third -Party Products to perform our engagement. We remain committed to maintaining the confidentiality and security of the School's information. Accordingly, we maintain internal policies, procedures, and safeguards to protect the confidentiality of the School's information. In addition, we will secure confidentiality agreements with all Service Providers and vendors of Third -Party Products to maintain the confidentiality of the School's information and we will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of the School's confidential information to others. Furthermore, we will remain responsible for our use of any such Service Providers and Third -Party Products. You hereby consent to us sharing the School's information, including confidential information, with our Service Providers on the same basis as we would be permitted to share information with one of our employees; provided that such recipients are bound by written obligations of confidentiality that are as protective of the School's information as the confidentiality terms set forth above. Additionally, you hereby consent to the disclosure of the School's information, to the licensors of such Third -Party Products for the purpose of conducting our engagement. Data Privacy Citrin Cooperman's Privacy Policy ("Privacy Policy) is located on our website at https://www.citrincooperman.com/Privacy-Policy. Our Privacy Policy may be amended from time to time in our sole discretion and without prior notice, and is hereby incorporated by reference into this Engagement Letter. You acknowledge that you have read and understand the Privacy Policy and agree to the practices as described therein. "Citrin Cooperman" is the brand under which Citrin Cooperman & Company, LLP, a licensed independent CPA firm, and Citrin Cooperman Advisors LLC serve clients' business needs. The two firms operate as separate legal entities in an alternative practice structure. The entities of Citrin Cooperman & Company, LLP and Citrin Cooperman Advisors LLC are independent member firms of the Moore North America, Inc. (MINA) Association, which is itself a regional member of Moore Global Network Limited (MGNL). All the firms associated with MNA are independently owned and managed entities. Their membership in, or association with, MNA should not be construed as constituting or implying any partnership between them. JCitrin Cooperman & Company, LLP COOPERMAN" Page 2 Client Portals and Electronic (E-Mail) Communications Management will receive instructions from us inviting you to connect to a secured portal to upload the School's financial information. This process streamlines our requests for information from you and provides us with the information we need in the format we require. Management will receive this e-mail closer to the commencement of the engagement from a member of your engagement team. During the course of our engagement, Citrin Cooperman & Company, LLP ("Citrin Cooperman") or the School may need to electronically transmit confidential information to each other and to other entities engaged by either party. E-mail is a fast and convenient way to communicate. However, e-mail is not a secure means of communication and thus, confidentiality could be compromised. The School agrees to the use of e-mail and other electronic methods to transmit and receive information, between Citrin Cooperman and the School and between Citrin Cooperman and third -party service providers or other entities engaged by Citrin Cooperman or the School. Internet Access It is imperative that our personnel have reliable internet connection in order to work effectively and efficiently at all times. Management agrees to supply our personnel with reliable internet access while working on -site at the School's location. Responding to Requests or Subpoenas As a result of our services to the School, we may be requested or subpoenaed to provide testimony, information or documents (some of which may be privileged) to the School, a governmental agency, an investigative body or a third -party in a legal, administrative or similar proceeding in which we are not a party. If this occurs, our efforts in responding to such requests or subpoenas will be billable to the School as a separate engagement irrespective of whether we are providing any other services to the School at that time. The School agrees that we shall be entitled to compensation for our time at our standard hourly rates and for reimbursement for all associated expenses, including any legal fees incurred in responding to such requests or subpoenas. Independence To ensure that Citrin Cooperman's independence is not impaired under the AICPA's Code of Professional Conduct, you agree to the following: • To provide information with respect to current and potential affiliates, including ownership percentage, to us prior to the commencement of engagement activities. To inform the engagement partner before entering into any substantive employment discussions with any of our personnel. • To obtain preapproval of any non -attest services to be performed by Citrin Cooperman or any of our associated entities. "Citrin Cooperman" is the brand under which Citrin Cooperman & Company, LLP, a licensed independent CPA firm, and Citrin Cooperman Advisors LLC serve clients' business needs. The two firms operate as separate legal entities in an alternative practice structure. The entities of Citrin Cooperman & Company, LLP and Citrin Cooperman Advisors LLC are independent member firms of the Moore North America, Inc. (MNA) Association, which is itself a regional member of Moore Global Network Limited (MGNL). All the firms associated with MNA are independently owned and managed entities. Their membership in, or association with, MNA should not be construed as constituting or implying any partnership between them. J COOPERMAN" Page 3 Hosting of Client Information Citrin Cooperman & Company, LLP Citrin Cooperman is not a host for any client information. The School is expected to retain all financial and non -financial information including anything the School's employees upload to Citrin Cooperman's portal. Management is responsible for downloading and retaining anything we upload to the portal in a timely manner. Portals are only meant as a method of transferring data, are not intended for the storage of client information, and may be deleted at any time. Accordingly, management will not expect us to maintain copies of such records in our possession. Dispute Resolution Any dispute arising out of or relating to this engagement, or breach thereof, shall first be submitted for good faith mediation administered by the American Arbitration Association ("AAA") under its Accounting and Related Services Arbitration and Mediation Procedures (the "Rules"). The parties agree to discuss their differences in good faith and to attempt, with facilitation by the mediator, to reach a consensual resolution of the dispute. The mediation shall be treated as a settlement discussion and shall be confidential. The mediator may not testify for any party in any later proceeding related to the dispute. No recording or transcript shall be made of the mediation proceeding. Each party shall bear its own costs in the mediation. Absent an agreement to the contrary, the fees and expenses of the mediator shall be shared equally by the parties. Mediation shall take place at a place to be designated by the parties in Fort Lauderdale, Florida. No litigation, arbitration or other proceeding shall be commenced prior to sixty (60) days after the parties' first appearance before the mediator. If the matter is not resolved by mediation within sixty (60) days of the parties' first appearance before the mediator, then the parties shall have an additional sixty (60) days to file a written demand for arbitration administered by the AAA under the Rules. If the parties fail to file the written demand for arbitration within this sixty (60) day period, the parties agree that any potential claims shall be deemed to have been waived. The arbitration will be conducted before a single arbitrator selected from the AAA's Panel of Accounting Professionals and Attorneys and shall take place at a place to be designated by the parties. The arbitrator shall be a fit and impartial person and shall have at least ten (10) years' experience in commercial litigation, accounting or a similar field connected to the subject matter of the dispute. The arbitrator, with the aforementioned requisite qualifications, shall be selected pursuant to the Rules. The arbitrator shall issue his or her final award in a written and reasoned decision to be provided to each party. In his or her decision, the arbitrator will declare one party the prevailing party. The arbitrator shall have no authority to award non -monetary or equitable relief of any sort. The arbitrator shall not have authority to award damages that are punitive in nature, or that are not measured by the prevailing party's actual compensatory loss. Any discovery sought in connection with the arbitration must be expressly approved by the arbitrator only upon a showing of substantial need by the party seeking discovery. All aspects of the arbitration shall be treated as confidential. The parties and the arbitrator may disclose the existence, content or result of the arbitration only as expressly provided by the Rules. "Citrin Cooperman" is the brand under which Citrin Cooperman & Company, LLP, a licensed independent CPA firm, and Citrin Cooperman Advisors LLC serve clients' business needs. The two firms operate as separate legal entities in an alternative practice structure. The entities of Citrin Cooperman & Company, LLP and Citrin Cooperman Advisors LLC are independent member firms of the Moore North America, Inc. (MNA) Association, which is itself a regional member of Moore Global Network Limited (MGNL). All the firms associated with MNA are independently owned and managed entities. Their membership in, or association with, MNA should not be construed as constituting or implying any partnership between them. J CITR COOPERMAN` Page 4 Citrin Cooperman & Company, LLP The award reached as a result of the arbitration will be binding on the parties, and confirmation of the arbitration award may be sought in any court having jurisdiction. Any and all claims by the School arising with respect to or relating to this engagement must be commenced within one (1) year following the date on which Citrin Cooperman delivers its services associated with this engagement, by filing a written request for mediation. If this engagement is terminated and the related deliverables are not delivered to the School, for any reason, any and all claims by the School arising under this engagement must be commenced within one (1) year of the date the School is informed of the engagement's termination. This agreement, its enforcement, and any dispute relating in any way to this engagement will be governed by the laws of the State of Florida, without giving effect to any provisions relating to conflict of laws that would require the laws of another jurisdiction to apply. Liability Provision The School agrees to hold us harmless and to release, indemnify, and defend us from any liability or costs, including attorneys' fees, resulting from management's knowing misrepresentations to us. Citrin Cooperman's maximum liability to the School arising for any reason relating to the services rendered under this engagement shall be limited to the fees paid to Citrin Cooperman for the services. Subject to the foregoing, Citrin Cooperman shall not be liable for any actions, damages, claims, liabilities, costs, expenses, or losses in any way arising out of or relating to the services performed under this engagement letter for an amount in excess of the School's actual damages. In no event shall Citrin Cooperman be liable for consequential, special, indirect, incidental, punitive or exemplary damages, costs, expenses, or losses (including, without limitation, lost profits and opportunity costs). Electronic Signatures and Counterparts The School and Citrin Cooperman agree that any electronic signature is intended to authenticate a written signature, shall be valid, and shall have the same force and effect as a manual signature. For purposes hereof, "electronic signature" includes, but is not limited to, a scanned copy of a manual signature, an electronic copy of a manual signature affixed to a document, a signature incorporated into a document utilizing touchscreen capabilities, or a digital signature. This engagement letter may be executed in one or more counterparts, each of which shall be considered an original instrument, but all of which shall be considered one and the same engagement letter. Severability If any portion of this engagement letter is deemed invalid or unenforceable in a binding legal proceeding, that finding shall not operate to invalidate the remainder of the terms set forth in this engagement letter. "Citrin Cooperman" is the brand under which Citrin Cooperman & Company, LLP, a licensed independent CPA firm, and Citrin Cooperman Advisors LLC serve clients' business needs. The two firms operate as separate legal entities in an alternative practice structure. The entities of Citrin Cooperman & Company, LLP and Citrin Cooperman Advisors LLC are independent member firms of the Moore North America, Inc. (MNA) Association, which is itself a regional member of Moore Global Network Limited (MGNL). All the firms associated with MNA are independently owned and managed entities. Their membership in, or association with, MNA should not be construed as constituting or implying any partnership between them. CITRINCOOPERMAN' Citrin Cooperman & Company, LIP Certified Public Accountants 6550 N Federal Hwy, 4th Floor Fort Lauderdale, FL 33308 T : 954.771.0896 F 954.938.9353 citrincooperman.com March 25, 2025 City Manager, Honorable Mayor and Members of the City Commission City of Aventura, Florida Don Soffer Aventura High School 19200 West Country Club Drive Aventura, FL 33180 Dear City Manager, Honorable Mayor and Members of the City Commission: We are pleased to confirm our understanding of the services we are to provide for Don Soffer Aventura High School (the "School") for the year ended June 30, 2025. This letter, inclusive of the Additional Terms and Conditions of Engagement Addendum and any other attachments or exhibits incorporated herein (collectively, the "Engagement Letter"), is to confirm our understanding of the terms of our engagement and the nature and limitations of the services we will provide. Audit Scope and Objectives We will audit the financial statements of the governmental activities, major fund, and the disclosures, which collectively comprise the basic financial statements of the Don Soffer Aventura High School as of and for the year ended June 30, 2025. Accounting standards generally accepted in the United States of America ("U.S. GAAP") provide for certain required supplementary information ("RSI"), such as management's discussion and analysis ("MD&A"), to supplement the School's basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board ("GASB") who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the School's RSI in accordance with auditing standards generally accepted in the United States of America ("GAAS"). These limited procedures will consist of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We will not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient appropriate evidence to express an opinion or provide any assurance. The following RSI is required by U.S. GAAP and will be subjected to certain limited procedures, but will not be audited: 1. Management's Discussion and Analysis 2 .Budgetary Comparison Schedule "Citrin Cooperman" is the brand under which Citrin Cooperman & Company, LLP, a licensed independent CPA firm, and Citrin Cooperman Advisors LLC serve clients' business needs. The two firms operate as separate legal entities in an alternative practice structure. The entities of Citrin Cooperman & Company, LLP and Citrin Cooperman Advisors LLC are independent member firms of the Moore North America, Inc. (MINA) Association, which is itself a regional member of Moore Global Network Limited (MGNL). All the firms associated with MNA are independently owned and managed entities. Their membership in, or association with, MNA should not be construed as constituting or implying any partnership between them. J CITR COOPERMANc Citrin Cooperman & Company, LLP City Manager, Honorable Mayor and Members of the City Commission Don Soffer Aventura High School March 25, 2025 Page 2 The objectives of our audit are to obtain reasonable assurance as to whether the financial statements as a whole are free from material misstatement, whether due to fraud or error; issue an auditor's report that includes our opinion about whether the School's financial statements are fairly presented, in all material respects, in conformity with U.S. GAAP; and report on the fairness of the supplementary information referred to in the second paragraph when considered in relation to the financial statements as a whole. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GARS and Government Auditing Standards will always detect a material misstatement when it exists. Misstatements, including omissions, can arise from fraud or error and are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment of a reasonable user made based on the financial statements. The objectives also include reporting on internal control over financial reporting and compliance with provisions of laws, regulations, contracts, and award agreements, noncompliance with which could have a material effect on the financial statements in accordance with Government Auditing Standards. Auditor's Responsibilities for the Audit of the Financial Statements We will conduct our audit in accordance with GARS and the standards for financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States, and will include tests of the School's accounting records and other procedures we consider necessary to enable us to express such opinions. As part of an audit in accordance with GARS and Government Auditin Standards, we exercise professional judgment and maintain professional skepticism throughout the audit. "Citrin Cooperman" is the brand under which Citrin Cooperman & Company, LLP, a licensed independent CPA firm, and Citrin Cooperman Advisors LLC serve clients' business needs. The two firms operate as separate legal entities in an alternative practice structure. The entities of Citrin Cooperman & Company, LLP and Citrin Cooperman Advisors LLC are independent member firms of the Moore North America, Inc. (MNA) Association, which is itself a regional member of Moore Global Network Limited (MGNL). All the firms associated with MNA are independently owned and managed entities. Their membership in, or association with, MNA should not be construed as constituting or implying any partnership between them. J CITR COOPERMANc Citrin Cooperman & Company, LLP City Manager, Honorable Mayor and Members of the City Commission Don Soffer Aventura High School March 25, 2025 Page 3 We will evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management. We will also evaluate the overall presentation of the financial statements, including the disclosures, and determine whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We will plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether from (1) errors, (2) fraudulent financial reporting, (3) misappropriation of assets, or (4) violations of laws or governmental regulations that are attributable to the School or to acts by management or employees acting on behalf of the School. Because the determination of waste and abuse is subjective, GovernmentAudzting Standards do not expect auditors to perform specific procedures to detect waste or abuse in financial audits nor do they expect auditors to provide reasonable assurance of detecting waste or abuse. Because of the inherent limitations of an audit, combined with the inherent limitations of internal control, and because we will not perform a detailed examination of all transactions, there is an unavoidable risk that some material misstatements may not be detected by us, even though the audit is properly planned and performed in accordance with GARS and GovernmentAudzting Standards. In addition, an audit is not designed to detect immaterial misstatements or violations of laws or governmental regulations that do not have a direct and material effect on the financial statements. However, we will inform the appropriate level of management of any material errors, fraudulent financial reporting, or misappropriation of assets that comes to our attention. We will also inform the appropriate level of management of any violations of laws or governmental regulations that come to our attention, unless clearly inconsequential. Our responsibility as auditors is limited to the period covered by our audit and does not extend to any later periods for which we are not engaged as auditors. We will also conclude, based on the audit evidence obtained, whether there are conditions or events, considered in the aggregate, that raise substantial doubt about the School's ability to continue as a going concern for a reasonable period of time. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts, tests of the physical existence of inventories, and direct confirmation of receivables and certain assets and liabilities by correspondence with selected customers, creditors, and financial institutions. We may also request written representations from the School's attorneys as part of the engagement and they may bill the School for responding to this inquiry. "Citrin Cooperman" is the brand under which Citrin Cooperman & Company, LLP, a licensed independent CPA firm, and Citrin Cooperman Advisors LLC serve clients' business needs. The two firms operate as separate legal entities in an alternative practice structure. The entities of Citrin Cooperman & Company, LLP and Citrin Cooperman Advisors LLC are independent member firms of the Moore North America, Inc. (MNA) Association, which is itself a regional member of Moore Global Network Limited (MGNL). All the firms associated with MNA are independently owned and managed entities. Their membership in, or association with, MNA should not be construed as constituting or implying any partnership between them. J CITR COOPERMANc Citrin Cooperman & Company, LLP City Manager, Honorable Mayor and Members of the City Commission Don Soffer Aventura High School March 25, 2025 Page 4 Audit Procedures - Internal Control We will obtain an understanding of the School and its environment, including the system of internal control, sufficient to identify and assess the risks of material misstatement of the financial statements, whether due to error or fraud, and to design and perform audit procedures responsive to those risks and obtain evidence that is sufficient and appropriate to provide a basis for our opinions. Tests of controls may be performed to test the effectiveness of certain controls that we consider relevant to preventing and detecting errors and fraud that are material to the financial statements and to preventing and detecting misstatements resulting from illegal acts and other noncompliance matters that have a direct and material effect on the financial statements. Our tests, if performed, will be less in scope than would be necessary to render an opinion on internal control and, accordingly, no opinion will be expressed in our report on internal control issued pursuant to Government Auditing Standards. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentation, or the override of internal control. An audit is not designed to provide assurance on internal control or to identify significant deficiencies or material weaknesses. Accordingly, we will express no such opinion. However, during the audit, we will communicate to management and those charged with governance internal control related matters that are required to be communicated under AICPA professional standards and Government Auditing Standards. Audit Procedures - Compliance As part of obtaining reasonable assurance about whether the financial statements are free of material misstatement, we will perform tests of the School's compliance with the provisions of applicable laws, regulations, contracts, agreements, and grants. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion in our report on compliance issued pursuant to Government Auditing Standards. Other Services We will assist in preparing the financial statements, supplemental schedules, and notes of the School in conformity with U.S. GAAP based on information provided by management. In addition, we may assist management with certain adjusting or reclassification entries as part of our financial statement assistance services. However, the preparation of the School's financial statements and supplemental schedules remains the responsibility of management. These nonaudit services do not constitute an audit under Government Auditing Standards and such services will not be conducted in accordance with Government Auditing Standards. We will perform the services in accordance with applicable professional standards. We will perform other services, if any, in accordance with applicable professional standards. The other services are limited to any other services noted above or below. We, in our sole professional judgment, reserve the right to refuse to perform any procedure or take any action that could be construed as assuming management responsibilities. "Citrin Cooperman" is the brand under which Citrin Cooperman & Company, LLP, a licensed independent CPA firm, and Citrin Cooperman Advisors LLC serve clients' business needs. The two firms operate as separate legal entities in an alternative practice structure. The entities of Citrin Cooperman & Company, LLP and Citrin Cooperman Advisors LLC are independent member firms of the Moore North America, Inc. (MNA) Association, which is itself a regional member of Moore Global Network Limited (MGNL). All the firms associated with MNA are independently owned and managed entities. Their membership in, or association with, MNA should not be construed as constituting or implying any partnership between them. J CITR COOPERMANc Citrin Cooperman & Company, LLP City Manager, Honorable Mayor and Members of the City Commission Don Soffer Aventura High School March 25, 2025 Page 5 Responsibilities of Management for the Financial Statements Our audit will be conducted on the basis that management acknowledges and understands their responsibility for designing, implementing, establishing, and maintaining effective internal controls relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error, and for evaluating and monitoring ongoing activities to help ensure that appropriate goals and objectives are met; following laws and regulations; and ensuring that management and financial information is reliable and properly reported. Management is also responsible for implementing systems designed to achieve compliance with applicable laws, regulations, contracts, and grant agreements. Management is also responsible for the selection and application of accounting principles, for the preparation and fair presentation of the financial statements and all accompanying information in conformity with U.S. GAAP, and for compliance with applicable laws and regulations and the provisions of contracts and grant agreements. Management is responsible for making drafts of financial statements, all financial records, and related information available to us and for the accuracy and completeness of that information (including information from outside of the general and subsidiary ledgers); and for the evaluation of whether there are any conditions or events, considered in the aggregate, that raise substantial doubt about the School's ability to continue as a going concern for the 12 months after the financial statements date or shortly thereafter (for example, within an additional three months if currently known) . Management is also responsible for providing us with (1) access to all information of which they are aware that is relevant to the preparation and fair presentation of the financial statements, such as records, documentation, identification of all related parties and all related -party relationships and transactions, and other matters; (2) additional information that we may request for the purpose of the audit; and (3) unrestricted access to persons within the School from whom we determine it necessary to obtain audit evidence. At the conclusion of our audit, we will require certain written representations from management about the financial statements; compliance with laws, regulations, contracts, and grant agreements; and other responsibilities required by GARS and Government Auditing Standards. Management's responsibilities include adjusting the financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements of each opinion unit taken as a whole. Management is responsible for the design and implementation of programs and controls to prevent and detect fraud, and for informing us about all known or suspected fraud affecting the School involving (1) management, (2) employees who have significant roles in internal control, and (3) others where the fraud could have a material effect on the financial statements. Management's responsibilities include informing us of their knowledge of any allegations of fraud or suspected fraud affecting the School received in communications from employees, former employees, grantors, regulators, or others. In addition, management is responsible for identifying and ensuring that the School complies with applicable laws, regulations, "Citrin Cooperman" is the brand under which Citrin Cooperman & Company, LLP, a licensed independent CPA firm, and Citrin Cooperman Advisors LLC serve clients' business needs. The two firms operate as separate legal entities in an alternative practice structure. The entities of Citrin Cooperman & Company, LLP and Citrin Cooperman Advisors LLC are independent member firms of the Moore North America, Inc. (MNA) Association, which is itself a regional member of Moore Global Network Limited (MGNL). All the firms associated with MNA are independently owned and managed entities. Their membership in, or association with, MNA should not be construed as constituting or implying any partnership between them. J CITR COOPERMANc Citrin Cooperman & Company, LLP City Manager, Honorable Mayor and Members of the City Commission Don Soffer Aventura High School March 25, 2025 Page 6 contracts, agreements, and grants and for taking timely and appropriate steps to remedy fraud and noncompliance with provisions of laws, regulations, or contracts and grant agreements that we report. Management is responsible for the preparation of the supplementary information, which we have been engaged to report on, in conformity with U.S. GAAP. Management agrees to include our report on the supplementary information in any document that contains, and indicates that we have reported on, the supplementary information. Management also agrees to include the audited financial statements with any presentation of the supplementary information that includes our report thereon. Management's responsibilities include acknowledging to us in the representation letter that (1) management is responsible for presentation of the supplementary information in accordance with U.S. GAAP; (2) management believes the supplementary information, including its form and content, is fairly presented in accordance with U.S. GAAP; (3) the methods of measurement or presentation have not changed from those used in the prior period (or, if they have changed, the reasons for such changes); and (4) management has disclosed to us any significant assumptions or interpretations underlying the measurement or presentation of the supplementary information. Management is responsible for establishing and maintaining a process for tracking the status of audit findings and recommendations. Management is also responsible for identifying and providing report copies of previous financial audits, attestation engagements, performance audits or other studies related to the objectives discussed in the Audit Scope and Objectives section of this letter. This responsibility includes relaying to us corrective actions taken to address significant findings and recommendations resulting from those audits, attestation engagements, performance audits, or other studies. Management is also responsible for providing management's views on our current findings, conclusions, and recommendations, as well as your planned corrective actions for the report, and for the timing and format for providing that information. Engagement Administration and Fees We understand that the School's employees will prepare all cash, accounts receivable, and other confirmations we request, prepare applicable schedules and analyses of accounts, respond to all inquires in a timely manner, and will locate any documents selected by us for testing. The timely and accurate completion of these client assistance requests is an essential condition to our completion of the engagement and issuance of our report. "Citrin Cooperman" is the brand under which Citrin Cooperman & Company, LLP, a licensed independent CPA firm, and Citrin Cooperman Advisors LLC serve clients' business needs. The two firms operate as separate legal entities in an alternative practice structure. The entities of Citrin Cooperman & Company, LLP and Citrin Cooperman Advisors LLC are independent member firms of the Moore North America, Inc. (MNA) Association, which is itself a regional member of Moore Global Network Limited (MGNL). All the firms associated with MNA are independently owned and managed entities. Their membership in, or association with, MNA should not be construed as constituting or implying any partnership between them. J CITR COOPERMANc Citrin Cooperman & Company, LLP City Manager, Honorable Mayor and Members of the City Commission Don Soffer Aventura High School March 25, 2025 Page 7 We will provide copies of our reports to the School; however, management is responsible for the distribution of the reports and the financial statements. Unless restricted by law or regulation, or containing privileged and confidential information, copies of our reports are to be made available for public inspection. The audit documentation for this engagement is the property of Citrin Cooperman & Company, LLP and constitutes confidential information. However, subject to applicable laws and regulations, audit documentation and appropriate individuals will be made available upon request and in a timely manner to the Florida Auditor General or its designee, a federal agency providing direct or indirect funding, of the U.S. Government Accountability Office for the purposes of a quality review of the audit, to resolve audit findings, or to carry out oversight responsibilities.. We will notify the School of any such request If requested, access to such audit documentation will be provided under the supervision of Citrin Cooperman & Company's personnel. Furthermore, upon request, we may provide copies of selected audit documentation to the aforementioned parties. These parties may intend or decide to distribute the copies or information contained therein to others, including other governmental agencies. The audit documentation for this engagement will be retained for a minimum of five years after the report release date or for any additional period requested by the Florida Auditor General. If we are aware that a federal awarding agency or auditee is contesting an audit finding, we will contact the party(ies) contesting the audit finding for guidance prior to destroying the audit documentation. Stephen Emery is the engagement partner and is responsible for supervising the engagement and signing the report or authorizing another individual to sign it. Our fees for these services will be $ 10,377. You will also be billed a charge of 6% of fees for all other expenses, including indirect administrative expenses such as technology, research and library databases, communications and clerical assistance. Interim billings will be submitted as work progresses and as expenses are incurred. Billings are due upon presentation. We will notify you immediately of any circumstances we encounter that could significantly affect this initial fee estimate, including, but not limited to the following: Scheduling changes or other inefficiencies resulting from delays caused by the inability of management to provide previously agreed -upon schedules and documentation in accordance with the agreed -upon engagement timeline. Adjustments, whether client -prepared or resulting from the engagement, that are large in volume. Significant or unusual transactions that were not previously disclosed by the School prior to the finalization of the engagement letter. "Citrin Cooperman" is the brand under which Citrin Cooperman & Company, LLP, a licensed independent CPA firm, and Citrin Cooperman Advisors LLC serve clients' business needs. The two firms operate as separate legal entities in an alternative practice structure. The entities of Citrin Cooperman & Company, LLP and Citrin Cooperman Advisors LLC are independent member firms of the Moore North America, Inc. (MNA) Association, which is itself a regional member of Moore Global Network Limited (MGNL). All the firms associated with MNA are independently owned and managed entities. Their membership in, or association with, MNA should not be construed as constituting or implying any partnership between them. J CITR COOPERMANc Citrin Cooperman & Company, LLP City Manager, Honorable Mayor and Members of the City Commission Don Soffer Aventura High School March 25, 2025 Page 8 In accordance with our firm policies, work may be suspended if the School's account becomes overdue and will not be resumed until the School's account is paid in full. You acknowledge and agree that we are not required to continue work in the event of the School's failure to pay any statement or invoice from us in accordance with our customary invoice terms. Should work be suspended, Citrin Cooperman & Company, LLP shall not be liable to the School for any damages that occur as a result of our ceasing to render services. In the event that a situation arises that precludes us from completing the engagement, the School agrees to pay us for the time we incurred on this engagement at our standard hourly rates. The School agrees to reimburse Citrin Cooperman & Company, LLP for attorneys' fees and costs incurred in connection with the collection of past due fees. Alternative Practice Structure Citrin Cooperman & Company, LLP has a contractual arrangement with Citrin Cooperman Advisors LLC, whereby Citrin Cooperman Advisors LLC provides Citrin Cooperman & Company, LLP with professional and support personnel and performs all services in connection with our engagements for which licensure as a CPA firm is not required. In order, to avoid duplication of efforts arising out of this arrangement, we request that you consent to our sharing with Citrin Cooperman Advisors LLC the information that we may obtain from the School in the course of our engagement. Unless you indicate otherwise, your acceptance of the terms of this engagement shall be understood by us as your consent to make disclosures to Citrin Cooperman Advisors LLC and its employees of confidential information that we may obtain in the course of our engagement. Citrin Cooperman & Company, LLP and Citrin Cooperman Advisors LLC practice as an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable law, regulations and professional standards. Citrin Cooperman & Company, LLP provides attest services to its clients. Citrin Cooperman Advisors LLC is not a licensed CPA firm and does not provide audit or attest services. Citrin Cooperman & Company, LLP has a contractual arrangement with Citrin Cooperman Advisors LLC, whereby Citrin Cooperman Advisors LLC provides Citrin Cooperman & Company, LLP with professional and support personnel to perform professional services on behalf of Citrin Cooperman & Company, LLP. This agreement represents the entire understanding between the School and Citrin Cooperman with respect to this engagement. Any amendments to this agreement must be in writing and signed by an authorized representative of both parties. "Citrin Cooperman" is the brand under which Citrin Cooperman & Company, LLP, a licensed independent CPA firm, and Citrin Cooperman Advisors LLC serve clients' business needs. The two firms operate as separate legal entities in an alternative practice structure. The entities of Citrin Cooperman & Company, LLP and Citrin Cooperman Advisors LLC are independent member firms of the Moore North America, Inc. (MNA) Association, which is itself a regional member of Moore Global Network Limited (MGNL). All the firms associated with MNA are independently owned and managed entities. Their membership in, or association with, MNA should not be construed as constituting or implying any partnership between them. J CITR COOPERMANc Citrin Cooperman & Company, LLP City Manager, Honorable Mayor and Members of the City Commission Don Soffer Aventura High School March 25, 2025 Page 9 Reporting We will issue a written report upon completion of our audit of the School's financial statements. Our report will be addressed to the Honorable Mayor and Members of the City Commission of the City of Aventura. Circumstances may arise in which our report may differ from its expected form and content based on the results of our audit. Depending on the nature of these circumstances, it may be necessary for us to modify our opinions, add a separate section, or add an emphasis -of -matter or other -matter paragraph to our auditor's report, or if necessary, withdraw from this engagement. If our opinions are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or withdraw from this engagement. We will also provide a report (that does not include an opinion) on internal control related to the financial statements and compliance with the provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a material effect on the financial statements as required by Government Auditing Standards. The report on internal control and on compliance and other matters will state (1) that the purpose of the report is solely to describe the scope of testing of internal control and compliance, and the results of that testing, and not to provide an opinion on the effectiveness of the entity's internal control on compliance, and (2) that the report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. The report will also state that the report is not suitable for any other purpose. If during our audit we become aware that the School is subject to an audit requirement that is not encompassed in the terms of this engagement, we will communicate to management and those charged with governance that an audit in accordance with GARS and the standards for financial audits contained in GovernmentAudzting Standards may not satisfy the relevant legal, regulatory, or contractual requirements. "Citrin Cooperman" is the brand under which Citrin Cooperman & Company, LLP, a licensed independent CPA firm, and Citrin Cooperman Advisors LLC serve clients' business needs. The two firms operate as separate legal entities in an alternative practice structure. The entities of Citrin Cooperman & Company, LLP and Citrin Cooperman Advisors LLC are independent member firms of the Moore North America, Inc. (MNA) Association, which is itself a regional member of Moore Global Network Limited (MGNL). All the firms associated with MNA are independently owned and managed entities. Their membership in, or association with, MNA should not be construed as constituting or implying any partnership between them. 0 CITR' COOPERMANc Citrin Cooperman & Company, LLP City Manager, Honorable Mayor and Members of the City Commission Don Soffer Aventura High School March 25, 2025 Page 10 Additional Terms and Conditions of Engagement Addendum Additional terms governing this engagement letter are included in an attachment to this document. By signing this document the School acknowledges that the School has received and read the Additional Terms and Conditions of Engagement Addendum and agrees to be bound by those terms. If the School did not receive the attachment, please ask for a copy before signing this document. This agreement, including the Additional Terms and Conditions included in the attached appendix, represents the entire understanding between the School and Citrin Cooperman & Company, LLP with respect to this engagement. Any amendments to this agreement must be in writing and signed by an authorized representative of both parties. We appreciate the opportunity to be of service to the School and believe this letter accurately summarizes the significant terms of our engagement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please sign the enclosed copy and return it to us. Very truly yours, CITRIN COOPS MAN & 7OMP A Y, LP CLIENT AGREEMENT AND ACCEPTANCE Agreed and accepted by: DON SOFFER AVENTURA HIGH SCHOOL Management signature: Title: Lead Controller - School Accounting Governance signature: Title: "Citrin Cooperman" is the brand under which Citrin Cooperman & Company, LLP, a licensed independent CPA firm, and Citrin Cooperman Advisors LLC serve clients' business needs. The two firms operate as separate legal entities in an alternative practice structure. The entities of Citrin Cooperman & Company, LLP and Citrin Cooperman Advisors LLC are independent member firms of the Moore North America, Inc. (AMA) Association, which is itself a regional member of Moore Global Network Limited (MGNL). All the firms associated with MNA are independently owned and managed entities. Their membership in, or association with, MNA should not be construed as constituting or implying any partnership between them. J Citrin Cooperman & Company, LLP Certified Public Accountants CITRINCOOPERMAN' 6550 N Federal Hwy, 4th Floor Fort Lauderdale, FL 33308 T : 954.771.0896 F 954.938.9353 citrincooperman.com Additional Terms and Conditions of Engagement Addendum Overview This addendum to the engagement letter describes our standard terms and conditions ("Terms and Conditions") related to our provision of services to the School. This addendum, and the accompanying engagement letter, comprise the School's agreement with Citrin Cooperman & Company, LLP ("Citrin Cooperman"). Use of Service Providers During the course of serving the School's account, we will use third -party service providers and/or our wholly -owned and controlled offshore affiliate ("Service Providers"). We will also provide services to the School using certain third -party hardware, software, software services, and managed services (collectively, "Third -Party Products"). Third -party service providers include individuals who are not employed by our firm. Employees of our controlled offshore affiliate are bound by the same confidentiality agreements as those employees located in the United States of America. We may share confidential information about the School with these Service Providers and through use of Third -Party Products to perform our engagement. We remain committed to maintaining the confidentiality and security of the School's information. Accordingly, we maintain internal policies, procedures, and safeguards to protect the confidentiality of the School's information. In addition, we will secure confidentiality agreements with all Service Providers and vendors of Third -Party Products to maintain the confidentiality of the School's information and we will take reasonable precautions to determine that they have appropriate procedures in place to prevent the unauthorized release of the School's confidential information to others. Furthermore, we will remain responsible for our use of any such Service Providers and Third -Party Products. You hereby consent to us sharing the School's information, including confidential information, with our Service Providers on the same basis as we would be permitted to share information with one of our employees; provided that such recipients are bound by written obligations of confidentiality that are as protective of the School's information as the confidentiality terms set forth above. Additionally, you hereby consent to the disclosure of the School's information, to the licensors of such Third -Party Products for the purpose of conducting our engagement. Data Privacy Citrin Cooperman's Privacy Policy ("Privacy Policy) is located on our website at https://www.citrincooperman.com/Privacy-Policy. Our Privacy Policy may be amended from time to time in our sole discretion and without prior notice, and is hereby incorporated by reference into this Engagement Letter. You acknowledge that you have read and understand the Privacy Policy and agree to the practices as described therein. "Citrin Cooperman" is the brand under which Citrin Cooperman & Company, LLP, a licensed independent CPA firm, and Citrin Cooperman Advisors LLC serve clients' business needs. The two firms operate as separate legal entities in an alternative practice structure. The entities of Citrin Cooperman & Company, LLP and Citrin Cooperman Advisors LLC are independent member firms of the Moore North America, Inc. (MINA) Association, which is itself a regional member of Moore Global Network Limited (MGNL). All the firms associated with MNA are independently owned and managed entities. Their membership in, or association with, MNA should not be construed as constituting or implying any partnership between them. JCitrin Cooperman & Company, LLP COOPERMAN" Page 2 Client Portals and Electronic (E-Mail) Communications Management will receive instructions from us inviting you to connect to a secured portal to upload the School's financial information. This process streamlines our requests for information from you and provides us with the information we need in the format we require. Management will receive this e-mail closer to the commencement of the engagement from a member of your engagement team. During the course of our engagement, Citrin Cooperman & Company, LLP ("Citrin Cooperman") or the School may need to electronically transmit confidential information to each other and to other entities engaged by either party. E-mail is a fast and convenient way to communicate. However, e-mail is not a secure means of communication and thus, confidentiality could be compromised. The School agrees to the use of e-mail and other electronic methods to transmit and receive information, between Citrin Cooperman and the School and between Citrin Cooperman and third -party service providers or other entities engaged by Citrin Cooperman or the School. Internet Access It is imperative that our personnel have reliable internet connection in order to work effectively and efficiently at all times. Management agrees to supply our personnel with reliable internet access while working on -site at the School's location. Responding to Requests or Subpoenas As a result of our services to the School, we may be requested or subpoenaed to provide testimony, information or documents (some of which may be privileged) to the School, a governmental agency, an investigative body or a third -party in a legal, administrative or similar proceeding in which we are not a party. If this occurs, our efforts in responding to such requests or subpoenas will be billable to the School as a separate engagement irrespective of whether we are providing any other services to the School at that time. The School agrees that we shall be entitled to compensation for our time at our standard hourly rates and for reimbursement for all associated expenses, including any legal fees incurred in responding to such requests or subpoenas. Independence To ensure that Citrin Cooperman's independence is not impaired under the AICPA's Code of Professional Conduct, you agree to the following: • To provide information with respect to current and potential affiliates, including ownership percentage, to us prior to the commencement of engagement activities. To inform the engagement partner before entering into any substantive employment discussions with any of our personnel. • To obtain preapproval of any non -attest services to be performed by Citrin Cooperman or any of our associated entities. "Citrin Cooperman" is the brand under which Citrin Cooperman & Company, LLP, a licensed independent CPA firm, and Citrin Cooperman Advisors LLC serve clients' business needs. The two firms operate as separate legal entities in an alternative practice structure. The entities of Citrin Cooperman & Company, LLP and Citrin Cooperman Advisors LLC are independent member firms of the Moore North America, Inc. (MNA) Association, which is itself a regional member of Moore Global Network Limited (MGNL). All the firms associated with MNA are independently owned and managed entities. Their membership in, or association with, MNA should not be construed as constituting or implying any partnership between them. J COOPERMAN" Page 3 Hosting of Client Information Citrin Cooperman & Company, LLP Citrin Cooperman is not a host for any client information. The School is expected to retain all financial and non -financial information including anything the School's employees upload to Citrin Cooperman's portal. Management is responsible for downloading and retaining anything we upload to the portal in a timely manner. Portals are only meant as a method of transferring data, are not intended for the storage of client information, and may be deleted at any time. Accordingly, management will not expect us to maintain copies of such records in our possession. Dispute Resolution Any dispute arising out of or relating to this engagement, or breach thereof, shall first be submitted for good faith mediation administered by the American Arbitration Association ("AAA") under its Accounting and Related Services Arbitration and Mediation Procedures (the "Rules"). The parties agree to discuss their differences in good faith and to attempt, with facilitation by the mediator, to reach a consensual resolution of the dispute. The mediation shall be treated as a settlement discussion and shall be confidential. The mediator may not testify for any party in any later proceeding related to the dispute. No recording or transcript shall be made of the mediation proceeding. Each party shall bear its own costs in the mediation. Absent an agreement to the contrary, the fees and expenses of the mediator shall be shared equally by the parties. Mediation shall take place at a place to be designated by the parties in Fort Lauderdale, Florida. No litigation, arbitration or other proceeding shall be commenced prior to sixty (60) days after the parties' first appearance before the mediator. If the matter is not resolved by mediation within sixty (60) days of the parties' first appearance before the mediator, then the parties shall have an additional sixty (60) days to file a written demand for arbitration administered by the AAA under the Rules. If the parties fail to file the written demand for arbitration within this sixty (60) day period, the parties agree that any potential claims shall be deemed to have been waived. The arbitration will be conducted before a single arbitrator selected from the AAA's Panel of Accounting Professionals and Attorneys and shall take place at a place to be designated by the parties. The arbitrator shall be a fit and impartial person and shall have at least ten (10) years' experience in commercial litigation, accounting or a similar field connected to the subject matter of the dispute. The arbitrator, with the aforementioned requisite qualifications, shall be selected pursuant to the Rules. The arbitrator shall issue his or her final award in a written and reasoned decision to be provided to each party. In his or her decision, the arbitrator will declare one party the prevailing party. The arbitrator shall have no authority to award non -monetary or equitable relief of any sort. The arbitrator shall not have authority to award damages that are punitive in nature, or that are not measured by the prevailing party's actual compensatory loss. Any discovery sought in connection with the arbitration must be expressly approved by the arbitrator only upon a showing of substantial need by the party seeking discovery. All aspects of the arbitration shall be treated as confidential. The parties and the arbitrator may disclose the existence, content or result of the arbitration only as expressly provided by the Rules. "Citrin Cooperman" is the brand under which Citrin Cooperman & Company, LLP, a licensed independent CPA firm, and Citrin Cooperman Advisors LLC serve clients' business needs. The two firms operate as separate legal entities in an alternative practice structure. The entities of Citrin Cooperman & Company, LLP and Citrin Cooperman Advisors LLC are independent member firms of the Moore North America, Inc. (MNA) Association, which is itself a regional member of Moore Global Network Limited (MGNL). All the firms associated with MNA are independently owned and managed entities. Their membership in, or association with, MNA should not be construed as constituting or implying any partnership between them. J CITR COOPERMAN` Page 4 Citrin Cooperman & Company, LLP The award reached as a result of the arbitration will be binding on the parties, and confirmation of the arbitration award may be sought in any court having jurisdiction. Any and all claims by the School arising with respect to or relating to this engagement must be commenced within one (1) year following the date on which Citrin Cooperman delivers its services associated with this engagement, by filing a written request for mediation. If this engagement is terminated and the related deliverables are not delivered to the School, for any reason, any and all claims by the School arising under this engagement must be commenced within one (1) year of the date the School is informed of the engagement's termination. This agreement, its enforcement, and any dispute relating in any way to this engagement will be governed by the laws of the State of Florida, without giving effect to any provisions relating to conflict of laws that would require the laws of another jurisdiction to apply. Liability Provision The School agrees to hold us harmless and to release, indemnify, and defend us from any liability or costs, including attorneys' fees, resulting from management's knowing misrepresentations to us. Citrin Cooperman's maximum liability to the School arising for any reason relating to the services rendered under this engagement shall be limited to the fees paid to Citrin Cooperman for the services. Subject to the foregoing, Citrin Cooperman shall not be liable for any actions, damages, claims, liabilities, costs, expenses, or losses in any way arising out of or relating to the services performed under this engagement letter for an amount in excess of the School's actual damages. In no event shall Citrin Cooperman be liable for consequential, special, indirect, incidental, punitive or exemplary damages, costs, expenses, or losses (including, without limitation, lost profits and opportunity costs). Electronic Signatures and Counterparts The School and Citrin Cooperman agree that any electronic signature is intended to authenticate a written signature, shall be valid, and shall have the same force and effect as a manual signature. For purposes hereof, "electronic signature" includes, but is not limited to, a scanned copy of a manual signature, an electronic copy of a manual signature affixed to a document, a signature incorporated into a document utilizing touchscreen capabilities, or a digital signature. This engagement letter may be executed in one or more counterparts, each of which shall be considered an original instrument, but all of which shall be considered one and the same engagement letter. Severability If any portion of this engagement letter is deemed invalid or unenforceable in a binding legal proceeding, that finding shall not operate to invalidate the remainder of the terms set forth in this engagement letter. "Citrin Cooperman" is the brand under which Citrin Cooperman & Company, LLP, a licensed independent CPA firm, and Citrin Cooperman Advisors LLC serve clients' business needs. The two firms operate as separate legal entities in an alternative practice structure. The entities of Citrin Cooperman & Company, LLP and Citrin Cooperman Advisors LLC are independent member firms of the Moore North America, Inc. (MNA) Association, which is itself a regional member of Moore Global Network Limited (MGNL). All the firms associated with MNA are independently owned and managed entities. Their membership in, or association with, MNA should not be construed as constituting or implying any partnership between them.