02-20-2025 City Commission Regular Workshop AgendaOF AVF��
1. Call to Order/Roll Call
2. Pledge of Allegiance
City Commission
Workshop Agenda
February 20, 2025
9:00 a.m.
Aventura Government Center
5t" Floor Executive Conference Room
19200 W. Country Club Drive, Aventura, FL 33180
3. Discussion of Revisions to TC5 for Second and Final Reading on March 4, 2025
(City Manager)
4. Review of City of Aventura Portfolio Review - Dave Witthohn, Insight Investment
(City Manager)
5. City of Aventura 301" Anniversary Commemorative Book (City Manager)
6. Artist Painted Crosswalk at Waterways Park (City Manager)
7. American Rescue Plan Act (ARPA) Projects Review (City Manager)
8. Aventura Marketing Council Young Stars Showcase Sponsorship (City Manager)
9. Change of Primary and Alternate Representatives to the Miami Dade County
League of Cities (City Manager)
10. Discussion of Proposed Resolution Supporting Public Records Exemption for
Municipal Clerks (City Clerk)*
11. Discussion on Car Carrier Transport Vehicles within the City Boundaries (Mayor
Weinberg)
12. Adjournment
*Back -Up Information
This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and who
need special accommodations to participate in this meeting because of that disability should contact the Office of the City Clerk, 305-
466-8901 or cityclerk@cityofaventura.com, not later than two days prior to such proceeding. One or more members of the City of
Aventura Advisory Boards may participate in the meeting. Agenda items are available online at cityofaventura.com for viewing and
printing. Copies of agenda items can also be requested through the Office of the City Clerk at 305-466-8901 or
city c lerk(&,cityo faventura. com.
CITY OF AVENTURA
OFFICE OF THE CITY CLERK
MEMORANDUM
TO: City Commission
FROM: Ellisa L. Horvath, MMC, City Clerk "J
DATE: February 14, 2025
SUBJECT: Resolution Supporting Public Records Exemption for Municipal
Clerks
February 20, 2025 City Commission Regular Workshop Agenda
RECOMMENDATION
It is recommended that the City Commission provide consensus to procced with the
placement of a resolution on the March 4, 2025 City Commission Meeting Agenda
supporting a public records exemption for municipal clerks, based on the attached sample
resolution provide by the Florida Association of City Clerks.
BACKGROUND
The Florida Association of City Clerks (FACC) has adopted a resolution in support of a
public records exemption for Municipal Clerks and is requesting that resolutions be
adopted in municipalities throughout the State of Florida urging the same. The FACC
Board of Directors is considering how to pursue state legislation to provide a public
records exemption for the personal information of current Municipal Clerks and
employees who perform municipal elections work. The Miami -Dade County Municipal
Clerks Association (MDCMCA) is also urging municipalities to adopt resolutions.
Many municipal staff who perform duties that include, or result in, investigations into
complaints regarding election fraud, legal enforcement of hearings related to neglect or
abuse, or other activities that could lead to a criminal prosecution are exposed to threats
and other acts of violence.
Municipal Clerks often administer elections. Some election workers have been targeted
for threats and violence due to the nature of materials they are responsible for. Further,
Clerks are often involved in legal enforcement proceedings in actions related to violations
of codes and ordinances. Occasionally, these proceedings have led to retaliation and
threats by defendants.
Should you have any questions, please contact me.
Resolution No.
[Enter Resolution Number]
A Resolution of the [City/Town/Village Council or
Commission] of the [City/Town/Village] of [Name of
City/Town/Village], Florida urging the Florida State Legislature to enact
legislation to provide a public records exemption for municipal clerks
and employees who perform municipal elections work or have any part
in code enforcement functions of a city and providing for an effective
date.
Whereas, many municipal staff who perform duties that include, or result in,
investigations into complaints regarding election fraud, legal enforcement of hearings that
could lead to a criminal prosecution or code enforcement actions are exposed to threats
and other acts of violence; and
Whereas, municipal clerks often administer elections and some election workers
have been targeted for threats and violence due to the nature of materials they are
responsible for
Whereas, municipal clerks are often involved in legal enforcement proceedings in
actions related to violations of codes and ordinances and, occasionally, these
proceedings have led to retaliation and threats by defendants; and
Whereas, currently public records exemptions in Florida include those for local
personnel who either investigate, enforce or otherwise provide a service that can result
in contentious interactions when action is taken and municipal clerks and their staffs fall
within the need for a window for greater protection; and
Whereas, the Florida Association of City Clerks is very concerned for the safety
and well-being of the municipal clerks and their staffs who serve the public on a daily
basis and are, oftentimes, the first contact of citizens with cities; and
1IPage
Whereas, the [City/Town/Village of Name of City] has complied with
all requirements and procedures of Florida law in processing and adopting this
Resolution.
Now, Therefore, be it Resolved By the [City/Town/Village Council
or Commission] of the [City/Town/Village] of [Name of
City/Town/Village], Florida as follows:
(1). The [City/Town/Village Council or Commission] of the
[City/Town/Village] of [Name of City/Town/Village] hereby adopts
the recitals set forth in this Resolution (whereas clauses) as the legislative findings of the
City Commission [replace with city/town/village].
(2). The Mayor and [City/Town/Village Council or Commission] of
the [City/Town/Village] of [Name of City/Town/Village], Florida,
hereby urges and encourages the Florida State Legislature to enact legislation to provide
a public records exemption for municipal clerks and employees who perform municipal
elections work or have any part in code enforcement functions of a municipality.
(3). The [City/Town/Village Clerk] is hereby directed and authorized to send a
certified copy of this Resolution to Governor Ron DeSantis, Senator (insert city's
Senator(s)) and Representative (insert city's Representative(s)), the
Cities [insert Local/Regional League], and the Florida League of Cities (FLC).
(4). This Resolution shall take effect immediately upon its adoption.
Passed and Adopted this [enter day] of January, 2025.
League of
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Attest: [City/Town/Village] of [City/Town/Village Name Here]
[Name of Municipal Clerk Here] [Name of Mayor Here]
[City/Town/Village Clerk Job Title Here] Mayor
Approved as to form and legal sufficiency.
[Name of Attorney Here] City Attorney
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