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Resolution No. 2025-05 Empire Computing and Consulting Inc. Contract for Access Control System - January 14, 2025CITY OF AVENTURA RESOLUTION NO. 2025-05 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AUTHORIZING THE CITY MANAGER TO PIGGYBACK OFF OF THE CITY OF COCOA CONTRACT (P-20-20-COC) WITH EMPIRE COMPUTING AND CONSULTING, INC. IN AN AMOUNT NOT TO EXCEED $275,000 TO UPGRADE THE CURRENT ACCESS CONTROL SYSTEM IN THE GOVERNMENT CENTER; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Aventura ("City") installed an access control system (the "System") at the Government Center in 2000 when the building was completed; and WHEREAS, the System has been a vital tool in maintaining the safety of the facility; particularly for the Police Department; and WHEREAS, the System has shown signs of aging, making maintenance increasingly challenging due to difficulty in sourcing replacement parts; and WHEREAS, in order to ensure continued reliability and security, the City Manager is recommending upgrading to a modern access control system to effectively manage entry and prevent unauthorized access; and WHEREAS, Section 2-253 of the City Code of Ordinances exempts piggyback contracts from competitive form bidding thereby enabling the City Manager to utilize the City of Cocoa contract with Empire Computing and Consulting, Inc. ("Empire") to enter into a Professional Services Agreement with this vendor to replace and upgrade the current access control system in the Government Center; and WHEREAS, the City Commission finds that this Resolution is in the best interest and welfare of the residents of the City to upgrade the access control system in the Government Center and contract with Empire to provide these services. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA: Section 1. Recitals. That each of the above -stated recitals is hereby adopted, confirmed, and incorporated herein. Section 2. Authorization. That the City Manager is hereby authorized to piggyback off of the City of Cocoa contract with Empire Computing and Consulting, Inc., attached hereto as Exhibit "A," in an amount not to exceed $275,000 for a new and City of Aventura Resolution No. 2025-05 upgraded access control system in the Government Center. Section 3. Effective Date. That this Resolution shall become effective immediately upon its adoption. The foregoing Resolution was offered by Commissioner Bloom, who moved its adoption. The motion was seconded by Commissioner Kruss, and upon being put to a vote, the vote was as follows: Commissioner Clifford B. Ain Yes Commissioner Gustavo Blachman Yes Commissioner Amit Bloom Yes Commissioner Paul A. Kruss Yes Commissioner Cindy Orlinsky Yes Vice Mayor Rachel S. Friedland Yes Mayor Howard S. Weinberg Yes PASSED AND ADOPTED this 14th day of January, 2025. i HOWARD S. WEINBERG, ESQ. MAYOR ATTEST: ELLISA L. HORVAT14, MMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: ROBERT MEYERS CITY ATTORNEY WEISS SEROTA HELFMAN COLE + BIERMAN, P.L. Page 2 of 2 n EMPIRE Computing & Consulting Quoted To: City of Aventura 19200 West Country Club Drive Aventura, FL 33180 Empire Computing and Consulting Inc 120 N Frederick Ave Daytona Beach, FL 32114 386-253-6506 Fax:386-253-6508 Quote #: 20103 Quote Date: 1/7/2025 Page: 1 Customer #: 694 valla i nrougn: a tlzuzo Phone: 305-466-8928 Cust PO: Terms: Reference: CoAven PD Ship Via: Ground Salesperson: GLORIAB Stock Code I Description Quantity I Price I Extended Scope of work: Includes removal of existing panels and installation of new hardware as designed. (28) Cat6 runs, installation of 81 card readers, 3 long range readers for garage, 26 door panels, 3 intercoms and an alarm panel. Empire Assumes all existing wiring, readers and panels is in operable condition. Includes installation and configuration of an integrated visitor check - in system. Installation assumed at 16 work days (Mon - Friday 8 a.m. - 5 p.m.) 2 men. Empire Engineering includes programing of all users and devices, configuration of schedules and users credentials. Training as required. Per City of Cocoa Contract P-20-20-COC Amendment 1 (30% off) SubTotal: 275,000.00 Tax: 0.00 Shipping: Total: 275,000.00 CC)) (f6A ([PeL( litGL6)A PURCHASING 65 Stone Street • Cocoa, FL 32922 PHONE: (321) 433-8833 EMAIL: purchasing@cocoafl.gov CITY OF COCOA I ST AMENDMENT TO PROFESSIONAL CONSULTANT AGREEMENT CONTRACT P-20-20-COC PROFESSIONAL IT SERVICES This FIRST Amendment is made to the agreement between the City of Cocoa, a Florida municipal Corporation ("City") and Empire Computing & Consulting Inc. a for profit corporation ("Contractor"). WHEREAS, the City and the Contractor entered into an agreement for Professional IT Services, dated January 29, 2021. WHEREAS, the Contractor is offering additional products to the City from what was established in Exhibit A, Part II of the original agreement. WHEREAS, the parties desire to amend the Agreement to update and accept the additional product offerings in a revised Exhibit A — Pricing Schedule. NOW, THEREFORE, in consideration of the mutual covenants and promises contained in this Amendment, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto hereby agree as follows: 1. The Agreement is hereby amended to update Exhibit A — Pricing Schedule to include the additional product offerings as attached to this amendment by reference. 2. All of the terms and conditions of the Agreement shall remain in full force and effect, except as modified by this Amendment. 3. This Amendment shall be effective as of the date of the final signature below. By signing below, the parties have executed this Amendment which will be effective as of the date of the final signature. www.CocoaFL.gov O ©®0 Q ©'j Serving our community with RR.1.D.E! EMPIRE COMPUTING & CONSULTING INC. By: David A. Campos Jr (Print Name) CEO/President (Title) CITY OF COCOA By: Stockton Whitten (Print Name) City Manager (Title) r Signature / Date > � r �n r Attest: �•. •�� C ie Sl ly,!City Cleric h Signature / Date CC: Robert Beach, Chief Technology Officer, City of Cocoa Brian Dale, Purchasing / Contracts Division Manager, City of Cocoa www.CocoaFL.gov ©©®®©©Verving our community with RRARE! EXHIBIT A— PRICING SCHEDULE Empire Computing & Consulting Part I - Information Technology Services Cost Schedule Please provide a maximum hourly rate for each category of services your organization has been qualified to provide. Mori -Fri After -Hours j AM - 6 PM & Holiday Category of Service Maximum Maximum Hourly Rate ate Network Architecture and Security $110.00 $ 225.00 Wireless Network Support $110.00* $225.00 Pricing reflected on cost sheet is for single purchase items. Items in quantity or over dollar thresholds can be considered for manufacturer special pricing and additional discounting. Empire is an HPE Aruba Gold partner and a NASPO State of Florida participant. Empire also participates on NASPO with Cisco. Empire can also offer purchasing opportunities through PEPPIVI, GSA and NCPA should the City so find necessary. *The wireless network support above does not include the Radwin point to point wireless installation or maintenance which is covered under a separate contract. EXHIBIT A —PRICING SCHEDULE Empire Computing & Consulting Part II - Information Technology Equipment Cost Schedule Please provide a minimum percentage discount for each category (in blue fields) or each item (in white fields). You may optionally exclude quoting a discount for any category or item by entering "No Bid". 1- Network Equipment % OMNI 6 - Memory % Ruckus 44% Corsair % Cisco 35% Crucial % Transition Networks 10% Kingston % Fortinet* 18% HP % 2 - Server Equipment 7 - Desktop Computers % HP 25% Dell % Cisco 35% HP % 3 - Storage % Lenovo % Barracuda 15% 8 - Laptop Computers % Dell/EMC % Apple % Fujitsu % Asus % HP 35% Dell % Nimble 35% HP % 4 - Wireless Networking % Lenovo % Ruckus 35% Panasonic % Cisco 35% 9 -Tablet Computers Radwin 20% Apple % Ubiquiti* 0% Asus % HPE Aruba* 35% Panasonic 15% 5 - Network/Data Center % 10 -Thin/Zero Clients % APC/Schneider % Dell/Wyse % Avocent 30% 11 - Monitors/Televisions/Projectors % Belkin % Dell % Berk-Tek % LG % Dymo % Samsung % Eaton % Sony % Emcor % Viewsonic % Leviton % Vizio % Middle Atlantic % 12 -Audio/Visual Equipment % NetScout/Fluke % Verkada (entire line)* 30% Siemans % 13 -Telecom/VolP Snake Tray % Jabra % Softing % Mitel/Shoretel % Startech % % TrippA1:A34 Lite % % *Additional offerings included under the first amendment to agreement P-20-20-COC