Loading...
Resolution No. 2024-75 CES Consultants Inc. Professional Engineering Services NE 191 Street System Stormwater Drainage and Roadway Improvements Project - November 19, 2024 City of Aventura NE 191 Street System Stormwater Drainage and Roadway Improvements Scope of Services October 13, 2024 Prepared By: CEO 0 CONSULTANTS 3150 Southwest 38th Avenue, Suite 450 Miami, Florida 33146 Table of Contents Task 1 Project Management and Coordination 1 1.1 Project Management 1 1.2 Project Kick-Off 1 1.3 Field Site Visit/Assessment Review 2 Task 2 Field Studies and Data Gathering 2 2.1 Development of Geotechnical Engineering Evaluation 3 2.2 Tree Inventory and Arborist Report 3 Task 3 Conceptual Modeling and Recommendation 3 3.1 Conceptual Design 3 3.2 Recommendation Report 4 Task 4 Detailed Design 5 4.1 30% plan development 7 4.2 60% plan development 7 4.3 90% plan development 8 4.4 100% plan development 8 Task 5 Permitting Set& Permitting Services 9 5.1 Permit Coordination and application 9 Task 6 Procurement Bid Phase Services 10 6.1 Bid Services 10 Background The City of Aventura (CITY) requests that the CES Consultants Inc. team (CES TEAM) provide technical support and integrated engineering design services for the hardening and upgrading of the NE 1915Y street system comprising of NE 1915Y Street, east of Biscayne Blvd and NE 29t"Avenue (PROJECT AREA). The NE 1915Y street system is a very low lying area and prone to flooding at every storm event. As current tides rise due to sea level rise, the capacity to discharge into the Bay and the groundwater system is progressively diminishing, and flooding is getting worse. Roadways are becoming impassable for emergency services respondents, and flood waters threaten the health, safety, and the properties of the public,The subject roadways are heavily used by public and creates east to west connectivity for the City. And provides access to important public buildings including Aventura Charter Elementary and Middle school. The Project Base Scope includes but is not limited to: 1. Protection from Flooding: Developing anew stormwater model and stormwater collection system for the PROJECT AREA 2. Roadway Hardening: Raising of the low lying areas of the roadway to prevent flooding and avoid negative impacts from sea-level rise and king tides cme 9 CONSULTANTS Task 1 Proiect Management and Coordination 1.1 Prolect Management The CES TEAM will provide project management and oversight for the duration of the project design, bid phases,and engineering services during construction.This task includes project overall coordination and oversight, development and review of project documents, maintenance of the project filling systems for the project, execution and oversight of sub-CONSULTANT agreements, and update of project schedule and deliverable list. CES will prepare project invoices and progress reports each month. Meetings/Workshops Biweekly progress meetings will be held with the City's PM and additional City staff (optional)to discuss project progress and open action items. At the request of the City, additional staff from the CES TEAM will attend meetings on a case-by-case basis. Up to 24 progress meetings are expected and to be attended by the CES TEAM project manager and up to two additional CES TEAM members. Deliverables • Agenda and Meeting minutes of Biweekly progress meetings • Project baseline schedule (MS Project) (electronic) • Monthly updates to project schedule (electronic) • Progress reports and invoice (electronic) • Open action item list (biweekly updated) (electronic) 1.2 Prolect Kick-Off The CES Team will conduct a kick-off meeting with the CITY to review project scope, deliverables, and schedule for the project. This meeting will include the discussion of the overall project communication plan, success factors, change management plan, and performance indicators. Project success factors and intended outcomes will be defined and will guide the project execution and provide metrics to measure and track project success for the CITY and for project stakeholders. The project goals will be revisited during public and stakeholder engagement to validate and refine success factors. Meetings/Workshops • In person/virtual kickoff(some members of CES TEAM to attend virtually) Deliverables • Agenda and meeting minutes, video recording of virtual meeting (electronic) • Presentation for the City Kickoff Meeting NE 191 Street System Stormwater Drainage and Roadway Improvements Page 1 of 11 October 2024 cme 9 CONSULTANTS 1.3 Field Site Visit/Assessment Review The CES TEAM will conduct one field site visit/assessment review with CITY staff. The CES TEAM will submit a site visit report with the summary of the major findings and observations collected during the site visit within 10 working days following completion of the site visit. Meetings/workshops • One Field Site visit Deliverables • Draft and final site visit report (electronic) Task 2 Field Studies and Data Gathering Following the Notice to Proceed (NTP), The CES TEAM will submit a list of information to be obtained from CITY at the project kick-off meeting. Once received will review them and report any findings that affect the development of the subsequent phases of the project.City will provide available records on recently completed City water,sewer,and stormwater management projects (Stormwater Treatment Systems (STS), tide gates/backflow prevention, outfalls, pumps, pipe systems, water quality Best Management Practices (BMPs), and road modifications) and related information such as building FIFES,and a list of recent and planned public and private development projects in the area. The CITY has a work order with KCI for SUE and survey that will be developed and completed before this project begins.The CITY will provide this information to the CES TEAM and the effort to develop these items is not included in this scope of work. The CES TEAM will review the information and prepare a list of information gaps.The information gaps may include, but will not be limited to: • Updated GIS shapefiles of entire existing stormwater, potable water, sanitary sewer, and other City infrastructure system information, including pipes, pumps, valves, backflow preventers, manholes, hydrants, etc. • Project construction records (including as-built drawings, specifications, design standards, O&M manuals, pile installation records,construction cost estimates,approved submittals, etc.)on recent projects that have been completed near the project area. • Available Topographical Surveys and digital elevation model (DEM) • Aerial photographs for base maps • Building footprint GIS layer. • Previously developed hydrologic and hydraulic (H&H) models, GIS layers, and other supporting information about their recommendations • Previously developed water and sewer hydraulic models, GIS layers,and other supporting information about their recommendations • Private development projects, building FFEs and sea wall elevations • Population projections, traffic zone analysis, data, non-residential development plans, downtown re-development plans, and current and projected land use through 2040 or to the extent available • Customer consumption records, potable and reuse water demand and wastewater flow NE 191 Street System Stormwater Drainage and Roadway Improvements Page 2 of 11 October 2024 cme 9 CONSULTANTS • Projections through 2040 or to the extent available, including a description of the procedure used for demand/flow projections. Please note that some projections will have to be calculated by the CES TEAM • Existing water distribution and wastewater collection system hydraulic model files, pressure zones, asset inventory, as-built information, and maps. 2.1 Development of Geotechnical Engineering Evaluation The CES TEAM's geotechnical sub-CONSULTANT will complete the geotechnical field investigation and laboratory analysis required for the design of the project. The CES TEAM's geotechnical engineers will use geotechnical information to develop sub-surface structural design recommendations and pavement design recommendations. A signed and sealed geotechnical report will be required. Deliverables • Boring plan for coordination with City • Draft and final geotechnical report (electronic) 2.2 Tree Inventory and Arborist Report The CES TEAM will perform an assessment of the tree survey provided by the surveyor (correct identifications and add descriptions, as needed) and then add a narrative and assessment on the health of the surveyed trees. The deliverable would be a stand-alone report that is typically required for the CITY. The goal is to understand the existing tree canopy including species, health and size of individual trees, establish this baseline at the outset of the project. Deliverables • Tree inventory and Arborist Report • Coordination with the CITY Urban Forester regarding tree type and condition is anticipated. Task 3 Conceptual Modeling and Recommendation During the conceptual modeling phase, the CES TEAM will acquire existing information and complete modeling and validation of the project base scope. This information will be compiled, along with a recommendation on the project definition, into a report to then be presented to the CITY and used in the development of the Detailed Design. 3.1 Conceptual Design Utility Research The CES TEAM will perform a complete utility research effort. The preliminary effort will include the following: • submit Sunshine 811 design tickets and gather all existing utility maps and asbuilts NE 191 Street System Stormwater Drainage and Roadway Improvements Page 3 of 11 October 2024 cme 9 CONSULTANTS • Identify potential utility conflicts Stormwater Modeling The modeling effort will include pre- and post-modeling to confirm the flooding and level of service. The CES TEAM will develop a stormwater model of the defined stormwater basin. The stormwater model will include an existing conditions model (Pre-Development), up to three (3) Conceptual models, and a final model as selected by the City. The Pre-Development stormwater model will be created in Interconnected Channel and Pond Routing Version 4 (ICPR4) software utilizing a combination of resources, including existing as-built documents,the project survey,and staff field investigations. Once the Pre-Development model is prepared, it will be calibrated utilizing historical storm events. Once the Pre-Development model is completed and calibrated, three (3) conceptual models will be assembled. 1. The level of service for the system will be for a 10-year, 24-hour theoretical storm event with a Safety Factor of 1.25. The Pre-Development and the two (2) Post-Development alternatives will undergo a 2.33, 10, 25, and 100-year/24 hours. And 25-year/72 hour design storm event in accordance with the grant and regulatory agency requirements. 2. The collection and conveyance system (Inlets, collection pipes, and discharge pipes) will be sized throughout the entire stormwater basin to meet a level of service that is agreed upon with the CITY during the preliminary design phase. Once all alternatives have been prepared, CES TEAM will prepare a technical memorandum provide CITY with a recommendation. CES TEAM will present the results to CITY utilizing Powerpoint. Conceptual Roadway cross sections The CES TEAM will utilize the gathered data, stormwater modeling results, and coordination with CITY staff to develop conceptual roadway cross sections. The CES TEAM will develop, and present to the City two (2) typical cross section alternatives and (2) Conceptual Layout alternatives at 4 locations along the PROJCET AREA. These cross sections will be provided in the recommendation report and final cross sections and layouts will be selected and designed based on CITY recommendations. 3.2 Recommendation Report A report will be prepared to document the concept forthe project and provide a recommendation to the City on the scope of the project to meet their level of service. This report will be submitted to the City for comments and approval prior to starting the development of the 30 percent design. The report will include modeling results, water quality modeling, design criteria, site layout sketches, and hydraulic profile. The following is a draft outline of the Report. • Summary of data collection and site condition • Stormwater modeling • Water quality modeling • Level of service NE 191 Street System Stormwater Drainage and Roadway Improvements Page 4 of 11 October 2024 cme 9 CONSULTANTS • Conceptual roadway cross sections and layouts • variances from original scope • Recommendations Following the review of the report by the City,the CES TEAM will hold a workshop with the CITY to identify comments and revisions.These will be incorporated at the 30%design phase. Deliverables • Stormwater Model • Recommendation report Meetings • Two milestone meetings with CITY to review model set up and results • One meeting with CITY personnel to review Recommendation Report Task 4 Detailed Design During the detailed design phase, the CES TEAM will take the approved preliminary design and recommendation report and develop the project to its complete design.The table below outlines the scope associated with each discipline and the deliverables at each design phase. NE 191 Street System Stormwater Drainage and Roadway Improvements Page 5 of 11 October 2024 cme 6 CONSULTANTS Discipline Scope Description Preliminary 30% 60% 90% _ 100% Utility • Obtain all asbuilts and utility maps for the PROJECT AREA Utility conflict matrix Utility conflict matrix with Utility conflict matrix with Coordination . Prepare utility conflict matrix to identify conflicts - Utility Conflict matrix with relocations relocations proposed relocations proposed • Coordinate with utility owners as needed for relocations proposed Stormwater • Stormwater drainage infrastructure improvements as determined by the Complete Stormwater Conveyance and stormwater modeling. Stormwater Model Plan only Plan and Profile Plan and Profile plans with agency and City Management • Satisfy DERM and SFWMD requirements and obtain all necessary permits _ , comments incorporated Roadway • Roadway improvements including road raising to meet City Standards Complete Roadway plans • Development of eight (8)typical cross sections for roadway Roadway Layout and Complete Roadway plans with Harmonization • Elevate Roadway as determined by stormwater model - Roadway Layout Surface profile with Harmonization designs and agency and • All necessary permits designs incorporated City comments incorporated Street Lighting • Remove and replace all existing lighting with all new pedestrian historical style decorative lighting in compliance with city standards and lighting APL Final Lighting Report, fixtures Preliminary Lighting Complete Lighting Report, Photometric model and • Remove and replace existing lighting load center - Lighting Concept Plans Report, Photometric Photometric model and Lighting Plans with agency • Coordinate proposed corridor lighting aesthetics and lighting design model and Lighting Plans Lighting Plans and City comments criteria applicable for this corridor incorporated • All necessary permits Landscaping and • Tree management plan focused on tree removal, protection, relocation, Tree Inventory, arborist Complete Landscaping irrigation and mitigation requirements. - report, Tree Palette and Complete Landscaping Complete Landscaping Plan Plan Plan with agency and City • All necessary permits mitigation plan comments incorporated P' avement • Modification of pavement markings throughout project area to Complete Pavement ' Marking accommodate proposed roadway layout Complete Pavement Complete Pavement marking Plan with agency • All necessary permits marking Plan marking Plan and City comments incorporated Signalization • Replacement of traffic signals Signals plans and • All necessary permits Signals plans Signals plans and Modifications Details with - - Modifications Details agency and City _ comments incorporated MOT • Complete Maintenance of Traffic Plan that includes coordination with Typical Sections, Notes, stakeholders Typical sections Typical Sections and Plan Typical Sections, Notes, Plan Phasing, Detour Plans • All necessary permits phasing Plan Phasing, Detour Plans with agency and City comments incorporated Harmonization • Development of complete harmonization plans for each property impacted by the project within the project area. • Development of harmonization agreement for approval and signature by Plans Final Harmonization plans City and property owners _ , Meetings, and HA and signed/recorded • Three 3 group meetings with property owners to support the City In signed agreements ( ) g p g p p Y pp Y � g presenting harmonization plans, implementing comments, and obtaining signatures. NE 191 Street System Stormwater Drainage and Roadway Improvements Page 6 of 11 October 2024 cme 9 CONSULTANTS 4.1 30% plan development The purpose of this Task is to advance the preliminary Design to a 30% design progress. Before starting this phase,the CITY will approve the Conceptual model and recommendation and confirm that there are no modifications/changes to the project base scope. At the end of this phase, the CES TEAM will conduct one workshop with the CITY's personnel. Public involvement at this stage is included in the milestone task for this design phase. Following the submission of the 30%design submittal, the CES TEAM will conduct a workshop with CITY staff to present and review the submittal.The CES TEAM will arrange and attend three regulatory Pre-application meetings.This design phase will include some of the following aspects: • Design drawings, details, and draft outline of technical specifications will be developed to approximately 30 percent completion level as a design package, including responses to review comments provided during the in the preliminary design workshop. Deliverables • Responses to comments received during the preliminary design review • 30% Drawings and design reports • Draft outline of technical specifications • Engineer Opinion of Probable Cost (Class 4) • Draft and Final Regulatory First Pre-Application Meeting Minutes Meetings • One meeting with each permitting agency and CITY department • One technical workshop with CITY personnel 4.2 60% plan development The intent of this phase is to advance the design to a 60% design phase so that the CITY can provide feedback on the progress. It is expected that review at later phases will not change the overall design intent established in the 30% Design stage. Following the submission of the 60% design submittal,the CESTEAM will conduct a workshop with CITY staff to present and review the submittal.This design phase will include some of the following aspects: • Design drawings, details, reports, and preliminary technical specifications will be developed to approximately 60 percent completion level as a design package, including responses to review comments provided during the 30% design workshop. • Develop draft technical specifications developed using the CES TEAM standard specification sections for each project component. Deliverables • Responses to comments received during the 30% design review comments • 60% drawings and design reports • Draft technical specifications • Engineer Opinion of Probable Cost (Class 3) NE 191 Street System Stormwater Drainage and Roadway Improvements Page 7 of 11 October 2024 cme 9 CONSULTANTS • Pre vs Post Model Report (revised if necessary) Meetings • One technical workshop with CITY Personnel • One public meeting 4.3 90% plan development The intent of this phase is to advance the design to a 90% design phase so that the CITY can provide feedback on the progress.This level of design will be used to apply for and secure permits. This stage of design will also see the development of harmonization plans for each property adjacent to the PROJECT AREA, meetings with said properties,and subsequent collection of signed harmonization agreements by property owners. Following the submission of the 90% design submittal, the CES TEAM will conduct a workshop with CITY staff to present and review the submittal.This design phase will include some of the following aspects: • Design drawings, details, reports, and technical specifications will be developed to approximately 90 percent completion level as a design package, including responses to review comments provided during the 60%design workshop. • Development of harmonization plan for each property adjacent to the PROJECT AREA, up to one revision of harmonization plan based on meeting with property owner, up to 3 meetings with property owners • Develop technical specifications developed using the CES TEAM standard specification sections for each project component. Deliverables • Responses to comments received during the 60% design review comments • 90%drawings and design reports • technical specifications • Signed Harmonization agreements by all property owners in the PROJECT AREA • Engineer Opinion of Probable Cost (Class 2) Meetings • One meeting with each agency and CITY department • One technical workshop with CITY personnel • One public meeting 4.4 100% plan development The CES TEAM will incorporate comments received from Agencies during the permitting process and develop 100% Design (Bid set).The CES TEAM's project certification will be based on the final 100%design. NE 191 Street System Stormwater Drainage and Roadway Improvements Page 8 of 11 October 2024 cme 9 CONSULTANTS Deliverables • Front End Documents (Client provided) • Signed and sealed drawings and design reports • Signed and sealed technical specifications • Written responses and resolutions to the 90%design review comments. • Table with comments received from permit agencies and responses • List and copy of each secured permit • Class 1 opinion of probable cost • AutoCAD, Civil 3D, and ICPR files for the entire project and models performed • PhotoShop and any other files used for the development of all exhibits and renderings. • Public outreach archives Task 5 Permitting Set & Permitting Services 5.1 Permit Coordination and application THE CES TEAM will use the 90% drawings for permitting. Drawings will be submitted to the Permit Agencies with corresponding applications (submittal fees are not included in the scope). THE CES TEAM will include level of effort necessary to secure required permits for project, including submittals, response to RFI's and resubmitting as needed.This effort will include the following Agencies or Entities: • City of Aventura o Building Department o Right-of-Way o Tree removal/relocation • South Florida Water Management District(SFWMD) Environmental Resource Permit (ERP) • Florida Department of Environmental Protection (FDEP), Miami-Dade County Department of Regulatory and Economic Resources, Division of Environmental Resource Management (RER-DERM) o Class II Stormwater discharge Permit • Miami-Dade County Department of Transportation and Public Works (DTPW) o Traffic Signals and Signs Division (TSS) Meetings • One meeting with each permitting agency at the 30%stage • One meeting with each permitting agency at the 90%stage Deliverables • Permit applications and drawings as noted above (submittal fees are not included) • Permit Set Drawings, computations, and technical specifications • Responses to RFls, and resubmittals from permitting agencies NE 191 Street System Stormwater Drainage and Roadway Improvements Page 9 of 11 October 2024 cme 9 CONSULTANTS Task 6 Procurement Bid Phase Services 6.1 Bid Services The CES TEAM will provide the following bid services during advertisement and bidding for this project: • Assist the CITY with the preparation of a Request for Bid for the project • Respond to Request for Information (RFI) submitted by bidders and assist with the preparation of addenda during the advertisement period • Prepare for and attend a Pre-Bid Conference with prospective bidders and present project • Assist City during bid evaluation and certify bids • Attend Pre-Bid site visit • Attend Industry meetings • Provide a recommendation of Award Deliverables • Responses to RFIs submitted by bidders • Recommendation of Award Letter Assumptions • This scope of work of tasks 1 to 6 includes only the elements defined in this document. Change or modifications to the elements included will require a Change Order to the Work Order. • Once the conceptual design phase is completed the concept will be considered "frozen" and any significant changes in the concept that requires the redevelopment of the conceptual phase will require a change to the work order,to be agreed to by the CITY and the CES TEAM • Project will be designed based on standards, laws,and codes in effect at the time of notice to proceed (NTP) • In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect total construction cost or schedule.These changes are not the responsibility of the CES TEAM. • It is assumed that there will be no wetland impacts requiring wetland ERP consideration and a Class I permit from RER may be required. It is further assumed that the contractor will obtain the needed NPDES construction general permit. • It is assumed the CES TEAM will receive one round of consolidated review comments from the CITY on all deliverables within 2 weeks after submittal. should the City request multiple rounds of review of any particular milestone deliverable, this may be NE 191 Street System Stormwater Drainage and Roadway Improvements Page 10 of 11 October 2024 cme 9 CONSULTANTS consideration for additional services. • Each respective masterplan component(water, sewer, etc.) included adequate modeling to size proposed system components; additional modeling, sizing,verification, validation and/or design is excluded from this Scope of Work. • The CES TEAM shall at no time take title, risk of loss or ownership of the hazardous materials or wastes. Client recognizes that The CES TEAM assumes no risk and/or liability for hazardous materials encountered while performing any services associated with such hazardous waste. • The City will be responsible for the payment of all Permit Fees for all Agencies associated with the Permitting process of this project. The CES TEAM will define permit fee and transmit to the City for payment by the City prior to submittal. • No field archeology evaluations are included. • All deliverables will be submitted in electronic format. • RER will not require a tree permit or tree mitigation. • The project will be bid as one project with all plans and specifications incorporated into one set of contract documents. • This proposal assumes that all signatures for harmonization agreements are to be coordinated and obtained during the 90% Plans phase. However, the design team shall not be liable for any delays resulting from unforeseen issues in dealing with property owners, etc. and may result in a cause for additional services. • This proposal assumes the drainage system being installed will not require a pump station or pressurized injection wells. Compensation The fee required for the work outlined in this scope of work is$856,432.00.Attached is a fee breakdown. The fee includes estimated fees for subconsultants that have not been collected at this time. In addition, there is a contingency line for artist renderings of private property harmonizations of$6,000 per property. NE 191 Street System Stormwater Drainage and Roadway Improvements Page 11 of 11 October 2024 Appendix A- Level of Effort Estimate NE 191st Street Senior Project Senior Project Subconsultant Fee Principal Project Manager Engineer Administrator TOTAL Fee Breakdown Manager Engineer Engineer (Estimate) $275.00 $225.00 $209.00 $185.66 $166.00 $118.00 $72.50 Task 1 -Project Management&Coordination 1.1 -Attend Project Coordination Meetings 12 36 36 $16,800 1.2 Project Kickoff 4 8 16 $ 1,500.00 $8,413 1.3 Field Site Visit/Assessment review 4 16 $ 2,000.00 $5,492 subtotal hours 12 0 36 36 0 0 84 Subtotal Cost $30,705 Task 2 -Field Studies and Data Gathering 2.3 Development of Geotechnical Engineering Evaluation 16 $ 30,000.00 $33,344 2.4 Tree inventory and Arborist Report 16 $ 20,000.00 $23,344 subtotal hours _ 0 Subtotal Cost $56,688 Task 3 -Conceptual Modeling and Recommendation 3.1 Conceptual Design 24 16 40 64 120 80 $59,802 3.2 Recommendation Report 8 8 16 40 80 $ 2,500.00 $30,550 subtotal hours 32 24 56 104 200 Q^ 496 Subtotal Cost $90,353 Task 4-Detailed Design 4.1.1 utility coordination (30% Design) 4 8 8 16 16 $8,601 4.1.2 Stormwwater Conveyance and Management(30% Design) 8 16 24 40 64 64 $36,418 4.1.3 Roadway(30%Design) 16 16 4 40 64 64 $34,438 4.1.4 Street Lighting(30% Design) 8 $ 11,995.40 $13,667 4.1.5 Landscaping and Irrigation (30% Design) 8 8 8 16 20 20 $14,323 4.1.6 Pavement Marking (30%Design) 2 8 16 16 40 $12,569 4.1.7 Signalization (30%Design) 8 $ 8,043.10 $9,715 4.1.8 MOT(30%Design) 4 16 16 $6,727 4.1.9 Harmonization (30%Design) $0 4.1.11 Submittal reviews and workshops(30% Design) 8 16 $5,544 30%subtotal hours — 44 84 136 196 204 0 710 30%subtotal cost�_ $142,002 4.2.1 utility coordination(60% Design) 5 10 10 20 20 $10,752 4.2.2 Stormwwater Conveyance and Management(60% Design) 10 20 30 50 80 80 $45,523 4.2.3 Roadway(60%Design) 20 20 5 50 80 80 $43,048 4.2.4 Street Lighting(60% Design) 8 $ 11,995.40 $13,667 4.2.5 Landscaping and Irrigation (60% Design) 8 8 8 16 24 24 $15,459 4.2.6 Pavement Marking (60%Design) 2 10 20 20 50 $15,573 Appendix A- Level of Effort Estimate NE 191st Street Senior Project Senior Project Subconsultant Fee Principal Project Manager Engineer Administrator TOTAL Fee Breakdown Manager Engineer Engineer (Estimate) 4.2.7 Signalization (60%Design) 8 $ 8,043.10 $9,715 4.2.8 MOT(60%Design) 4 24 20 40 $13,596 4.2.9 Harmonization (60%Design) 40 40 $15,786 4.2.11 Submittal reviews and workshops(60% Design) 8 16 $5,544 60%subtotal hours 52 53 135 411 244 29 0 _ 988 60%subtotal cost $188,663 4.3.1 utility coordination(90% Design) 3 6 6 12 1L $6,451 4.3.2 Stormwwater Conveyance and Management(90% Design) 6 12 18 30 48 48 $27,314 4.3.3 Roadway(90%Design) 12 12 3 30 48 48 $25,829 4.3.4 Street Lighting(90% Design) 8 $ 11,995.40 $13,667 4.3.5 Landscaping and Irrigation (90% Design) 6 6 6 12 18 18 $11,594 4.3.6 Pavement Marking (90%Design) 2 6 12 12 30 $9,564 4.3.7 Signalization (90%Design) 8 $ 8,043.10 $9,715 4.3.8 MOT(90%Design) 3 12 32 40 $13,085 4.3.9 Harmonization (90%Design) 8 24 80 40 80 180 $66,266 4.3.11 Submittal reviews and workshops(90% Design) 8 16 $5,544 90%subtotal hours 45 57 151 142 250 376 0 1021 90%subtotal cost $189,029 4.4.1 Utility Coordination(100%Design) 2 4 4 8 8 $4,301 4.4.2 Stormwwater Conveyance and Management(100%Design) 8 12 20 32 32 $18,209 4.4.3 Roadway(100% Design) 8 2 20 32 32 $17,219 4.4.4 Street Lighting(100%Design) 4 $ 11,995.40 $12,831 4.4.5 Landscaping and Irrigation (100% Design) 4 4 8 12 12 $7,729 4.4.6 Pavement Marking (100% Design) 4 8 8 20 $6,284 4.4.7 Signalization (100% Design) 4 $ 8,043.10 $8,879 4.4.8 MOT(100% Design) 8 8 $3,363 4.4.9 Harmonization (100% Design) $0 4.4.11 Submittal reviews and workshops(100%Design) 16 $5,544 100%subtotal hours 27 22 50 100 1 na 0 371 100%subtotal cost $84,360 subtotal hours 3090 i Subtotal Cost $604,054.96 Task 5 -Permitting Set& Permitting Services 5.1 Permit Coordination and application 16 16 64 64 80 $ 5,000.00 $51,538 subtotal hours 16 16 64 64 80 0 0 240 Subtotal Cost $51,538 Appendix A- Level of Effort Estimate NE 191st Street Senior Project Senior Project Subconsultant Fee Principal Project Manager Engineer Administrator TOTAL Fee Breakdown Manager Engineer Engineer (Estimate) Task 6 -Procurement Bid Phase Services 6.1 Bid Services 4 1E 40 20 $ 1,000.00 $21,093 subtotal hours 4 16 40 20 20 0 0 100 Subtotal Cost $21,093 SUBTOTAL ALL TASKS- LABOR $854,432 Other Direct Costs Expenses (mileage, incidentals, etc) $2,000 SUBTOTAL ALL TASKS- LABOR+ODC EXPENSES $856,432 Contingency Artist renderings for properties impacted by harmonization 1$6000 per property TOTAL $856,432 CWreen Dade Leading the way DATE: 10/11/2024 Jose A.Caraballo,PE Senior Vice-President CES Consultants,Inc. 3150 SW 38th Ave.Suite 450 Miami,FL 33146 Dear Mr.Caraballo, Green Dade,Inc.("Green Dade") is pleased to submit this Proposal to CES Consultants, Inc. (CES) ("Client')for Professional Engineering Consulting Services for the City of Aventura NIP-NE 191st St&Biscayne Blvd to NE 29th and NE 188th ST project.The proposed services will be provided in accordance with the terms and conditions set forth herein,with any required clarification from your team. SCOPE: Provide professional engineering service for the signalization and lighting improvements. The anticipated project, assumptions, responsibilities,and impacts are as described below. NOTE:The signalization and lighting improvements will be provided by Green Dade.The structural calculations and plans will be provided by Chrome Engineering,as Tier 2 subconsultant to Green Dade. PROJECT AREA A LIMITS/SECTIONS: 1. NE 191 St from East of US-1 to NE 29th Ave 2. NE 29th Ave from NE 191 St to NE 188th ST intersection 3. NE 188th ST from NE 188th ST intersection to the end of the road to the East. a.Signalized + intersmOon to remain g, ' FPL isnibutioo .{Y #9f 11 11 Irdersacl7on Redmolruction e e- trC�/>.S 7 - • �" 1 (new signais.cab,pods,etc-I * Masi amu might require decnerg,ntion of FPL , %�- tlistdbutlon lines dw to proximity and pastille ' ttansm�ssinn Imes as wa31 d"riding on the proposed y mast arms and pole clearance to lines_ — , New roadway Corridor lighting be provided using pedestrian // �k decorative poles and supplemented with FPL Lighting as required. New Inlersection signals - .� _ and lighting � �_ •� s © rt Existing i Roadway'Pedestrian Existing Pedestrian lighting lighting to remain (retrofitted If possible) �, +p Ex.signalized lilac- ` '••�. �- intersection to remain / New ot.e ction Ilghting / w�r _. �rrrsl�• •y �li_ DETAILED SCOPE AND ASSUMTIONS PER LOCATION/SECTION: 1. SIGNALIZATION ➢ FDOT/MDC Intersection of US-1 &NE 191 St o No signalization plans required. o Minor impacts to loops are to be replaced in kind(if needed)and show as part of the roadway plans.No signalization plans are expected to be provided. o Existing intersection lighting to remain as is. Green Dade,Inc. e:edmundo.rodriguez@greendade.com 7220 SW 12th ST,Miami,FL,33144 m:786-487-4596 CWreen Dade Leading the way ➢ MDC intersection of NE 190 St&NE 29 Ave o Full intersection reconstruction is anticipated. o New construction plans for intersection are to be provided for MDC permit and construction. o New Intersection lighting is to be provided in compliance with FDOT lighting design criteria,FDM section 231. o New lighting is to be provided matching style of pedestrian decorative light poles found along NE 188th St and East sidewalk for NE 29th Ave north of NE 188th St as required to be supplemented with FPL lighting on sections with FPL distribution lines. ➢ MDC intersection of NE 188 St&NE 29 Ave o No signalization plans required. o Impacts resulted from roadway/drainage improvements,if any,will be negotiated later. o New Intersection lighting is to be provided in compliance with FDOT lighting design criteria,FDM section 231. o New light poles are to be provided matching style of pedestrian decorative light poles found along NE 188th St and East sidewalk for NE 29th Ave north of NE 188th St. ➢ Maintenance of Traffic and Temporary Traffic Control to be provided by contractor or others,and are not considered part of Green Dade's scope of work. 2. LIGHTING ➢ Corridor along NE 191 St&NE 29 Ave from US-1 to 188th ST: o New lighting is assumed to be required from 50'of the WB approach of US-1 &191 St(east side of the intersection)to the intersection of NE 188 St&NE 29 Ave. o New lighting is to be provided matching style of pedestrian decorative light poles found along NE 188th St and East sidewalk for NE 29th Ave north of NE 188th St, unless otherwise indicated by the city. o Where required the new corridor lighting will be supplemented with FPL lighting mounted on FPL pole on sections with existing FPL distribution lines.No new lighting will be proposed on FPL transmission poles. o Any updates to FPL lighting agreements will be review and executed by the city.Green Dade will provide the plans, markups and cut sheet indicating the necessary improvements to be completed by FPL and paid by the city directly to FPL,if any. ➢ FDOT/MDC Intersection of US-1 &NE 191 St 0 Existing intersection lighting to remain as is.No impacts or work anticipated. ➢ MDC intersection of NE 190 St&NE 29 Ave o New Intersection lighting is to be provided in compliance with FDOT lighting design criteria,FDM section 231. o New lighting is to be provided matching style of pedestrian decorative light poles found along NE 188th St and East sidewalk for NE 29th Ave north of NE 188th St as required to be supplemented with FPL lighting on sections with FPL distribution lines. o Lighting East of the intersection is existing to remain. ➢ MDC intersection of NE 188 St&NE 29 Ave o New Intersection lighting is to be provided in compliance with FDOT lighting design criteria,FDM section 231. o New light poles are to be provided matching style of pedestrian decorative light poles found along NE 188th St and East sidewalk for NE 29th Ave north of NE 188th St. o Lighting East of the intersection is existing to remain. ➢ Corridor along NE 188 St from NE 29 Ave to the East: 0 Lighting is existing to remain. 3. STRUCTURAL o Efforts include design and calculations for one light pole foundation. o Efforts include design and calculations for three(3)mast arms. 4. PERMITTING: o Permitting efforts are not to be led by Green Dade. o Green Dade will support CES on the responses to RFI's from AHJ and provide the necessary updates on plans. o Plans updates and requests resulted from AHJ that are considered outside the scope,if any,will be brought to the attention of the city for addendum to this proposal. 5. POST DESIGN SERVICES AND CONSTRUCTION ENGINEER SERVICES 0 These services are not part of Green Dade scope and will be negotiated later,if requested by CES and the city. Green Dade,Inc. e:edmundo.rodriguez@greendade.com 7220 SW 121h ST,Miami,FL,33144 m:786-487-4596 CWreen Dade Leading the way DELIVERABLES: Sinalization Plans Lighting Plans Lighting Report Structural Plans Structural Calculations MEETINGS(Up to 12)including: Task 1:Kick-off Task 3:City of Aventura,FPL&MDC Task 4:One per Phase(30%,60%,90%&100%) Task 5:Permitting Agencies(2 meetings) SITE VISITS(2 visits) One at Initial Assessment One at 90%completion. TIMEFRAME: As required per PRIME AGREEMENT project schedule and deadlines. COMPENSATION: Lighting 4 $54,100.00(Green Dade) Signalization 4 $33,350.00(Green Dade) Structures 4 $4,704.00(Chrome Engineering—Subconsultant) BASIC SERVICES: For Basic Services as defined above, Green Dade,Inc.will be compensated a lump sum fee of$92,154.00. Desing fees and terms are valid for a year.Project stop longer than 6 months will require additional negotiations and/or revision of proposed fee. Any additional/excluded services would be negotiated separately. Thank you for your time and consideration in advance;and looking forward to continuing providing CES CONSULTANTS, INC with all the help and support need. Sincerely, Edmundo Rodriguez, PE President I Green Dade, Inc. Green Dade,Inc. e:edmundo.rodriguez@greendade.com 7220 SW 12"ST,Miami,FL,33144 m:786-487-4596