Resolution No. 2024-75 CES Consultants Inc. Professional Engineering Services NE 191 Street System Stormwater Drainage and Roadway Improvements Project - November 19, 2024CITY OF AVENTURA RESOLUTION NO. 2024-75
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, AUTHORIZING THE CITY MANAGER TO
EXECUTE THE ATTACHED WORK AUTHORIZATION IN THE AMOUNT
OF $856,932 FOR PROFESSIONAL ENGINEERING SERVICES FOR
THE NE 191 STREET SYSTEM STORMWATER DRAINAGE AND
ROADWAY IMPROVEMENTS PROJECT BY AND BETWEEN THE CITY
OF AVENTURA AND CES CONSULTANTS, INC.; PROVIDING FOR
IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA:
Section 1. That the City Manager is hereby authorized to execute the attached
Work Authorization in the amount not to exceed $856,932 for professional engineering
services by and between the City of Aventura and CES Consultants, Inc.
Section 2. That the City Manager is authorized to do all things necessary to
carry out the aims of this Resolution.
Section 3. That this Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner Bloom, who moved its
adoption. The motion was seconded by Commissioner Kruss, and upon being put to a
vote, the vote was as follows:
Commissioner Cliff Ain
Yes
Commissioner Gustavo Blachman
Yes
Commissioner Amit Bloom
Yes
Commissioner Paul A. Kruss
Yes
Commissioner Cindy Orlinsky
Yes
Vice Mayor Rachel S. Friedland
Yes
Mayor Howard S. Weinberg
Yes
City of Aventura Resolution No. 2024-75
PASSED AND ADOPTED this 19th day of November, 2024.
vY
HOWARD S. WEINBERG, E
MAYOR
ATTEST:
ELLISA L. HORVATH, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
ROBERT MEYERS
CITY ATTORNEY
WEISS SEROTA HELFMAN COLE + BIERMAN, P.L.
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City of Aventura
NE 191 Street System Stormwater Drainage and Roadway
Improvements
Scope of Services
October 13, 2024
Prepared By:
CEO 0
CONSULTANTS
3150 Southwest 38th Avenue, Suite 450
Miami, Florida 33146
Table of Contents
Task 1 Project Management and Coordination
1.1 Project Management
1.2 Project Kick -Off
1.3 Field Site Visit/Assessment Review
Task 2 Field Studies and Data Gathering
2.1 Development of Geotechnical Engineering Evaluation
2.2 Tree Inventory and Arborist Report
Task 3 Conceptual Modeling and Recommendation
3.1 Conceptual Design
3.2 Recommendation Report
Task 4 Detailed Design
4.1 30% plan development
4.2 60% plan development
4.3 90% plan development
4.4 100% plan development
Task 5 Permitting Set & Permitting Services
5.1 Permit Coordination and application
Task 6 Procurement Bid Phase Services
6.1 Bid Services
1
1
1
2
2
3
3
3
3
4
5
7
7
8
8
9
9
10
10
Background
The City of Aventura (CITY) requests that the CES Consultants Inc. team (CES TEAM) provide technical
support and integrated engineering design services for the hardening and upgrading of the NE 1915Y street
system comprising of NE 1915Y Street, east of Biscayne Blvd and NE 29t" Avenue (PROJECT AREA).
The NE 1915Y street system is a very low lying area and prone to flooding at every storm event. As current
tides rise due to sea level rise, the capacity to discharge into the Bay and the groundwater system is
progressively diminishing, and flooding is getting worse. Roadways are becoming impassable for
emergency services respondents, and flood waters threaten the health, safety, and the properties of the
public, The subject roadways are heavily used by public and creates east to west connectivity for the City.
And provides access to important public buildings including Aventura Charter Elementary and Middle
school.
The Project Base Scope includes but is not limited to:
1. Protection from Flooding: Developing anew stormwater model and stormwater collection
system for the PROJECT AREA
2. Roadway Hardening: Raising of the low lying areas of the roadway to prevent flooding and
avoid negative impacts from sea -level rise and king tides
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CONSULTANTS
Task 1 Proiect Management and Coordination
1.1 Project Management
The CES TEAM will provide project management and oversight for the duration of the project
design, bid phases, and engineering services during construction. This task includes project overall
coordination and oversight, development and review of project documents, maintenance of the
project filling systems for the project, execution and oversight of sub -CONSULTANT agreements,
and update of project schedule and deliverable list. CES will prepare project invoices and progress
reports each month.
Meetings/Workshops
Biweekly progress meetings will be held with the City's PM and additional City staff (optional) to
discuss project progress and open action items. At the request of the City, additional staff from
the CES TEAM will attend meetings on a case -by -case basis. Up to 24 progress meetings are
expected and to be attended by the CES TEAM project manager and up to two additional CES
TEAM members.
Deliverables
• Agenda and Meeting minutes of Biweekly progress meetings
• Project baseline schedule (MS Project) (electronic)
• Monthly updates to project schedule (electronic)
• Progress reports and invoice (electronic)
• Open action item list (biweekly updated) (electronic)
1.2 Proiect Kick -Off
The CES Team will conduct a kick-off meeting with the CITY to review project scope, deliverables,
and schedule for the project. This meeting will include the discussion of the overall project
communication plan, success factors, change management plan, and performance indicators.
Project success factors and intended outcomes will be defined and will guide the project
execution and provide metrics to measure and track project success for the CITY and for project
stakeholders. The project goals will be revisited during public and stakeholder engagement to
validate and refine success factors.
Meetings/Workshops
• In person/virtual kickoff (some members of CES TEAM to attend virtually)
Deliverables
• Agenda and meeting minutes, video recording of virtual meeting (electronic)
• Presentation for the City Kickoff Meeting
NE 191 Street System Stormwater Drainage and Roadway Improvements
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CONSULTANTS
1.3 Field Site Visit/Assessment Review
The CES TEAM will conduct one field site visit/assessment review with CITY staff. The CES TEAM
will submit a site visit report with the summary of the major findings and observations collected
during the site visit within 10 working days following completion of the site visit.
Meetings/workshops
• One Field Site visit
Deliverables
• Draft and final site visit report (electronic)
Task 2 Field Studies and Data Gathering
Following the Notice to Proceed (NTP), The CES TEAM will submit a list of information to be
obtained from CITY at the project kick-off meeting. Once received will review them and report
any findings that affect the development of the subsequent phases of the project. City will provide
available records on recently completed City water, sewer, and stormwater management projects
(Stormwater Treatment Systems (STS), tide gates/backflow prevention, outfalls, pumps, pipe
systems, water quality Best Management Practices (BMPs), and road modifications) and related
information such as building FIFES, and a list of recent and planned public and private development
projects in the area. The CITY has a work order with KCI for SUE and survey that will be developed
and completed before this project begins. The CITY will provide this information to the CES TEAM
and the effort to develop these items is not included in this scope of work. The CES TEAM will
review the information and prepare a list of information gaps. The information gaps may include,
but will not be limited to:
• Updated GIS shapefiles of entire existing stormwater, potable water, sanitary sewer, and
other City infrastructure system information, including pipes, pumps, valves, backflow
preventers, manholes, hydrants, etc.
• Project construction records (including as -built drawings, specifications, design
standards, O&M manuals, pile installation records, construction cost estimates, approved
submittals, etc.) on recent projects that have been completed near the project area.
• Available Topographical Surveys and digital elevation model (DEM)
• Aerial photographs for base maps
• Building footprint GIS layer.
• Previously developed hydrologic and hydraulic (H&H) models, GIS layers, and other
supporting information about their recommendations
• Previously developed water and sewer hydraulic models, GIS layers, and other supporting
information about their recommendations
• Private development projects, building FFEs and sea wall elevations
• Population projections, traffic zone analysis, data, non-residential development plans,
downtown re -development plans, and current and projected land use through 2040 or to
the extent available
• Customer consumption records, potable and reuse water demand and wastewater flow
NE 191 Street System Stormwater Drainage and Roadway Improvements
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CONSULTANTS
• Projections through 2040 or to the extent available, including a description of the
procedure used for demand/flow projections. Please note that some projections will
have to be calculated by the CES TEAM
• Existing water distribution and wastewater collection system hydraulic model files,
pressure zones, asset inventory, as -built information, and maps.
2.1 Development of Geotechnical Engineering Evaluation
The CES TEAM's geotechnical sub -CONSULTANT will complete the geotechnical field investigation
and laboratory analysis required for the design of the project. The CES TEAM's geotechnical
engineers will use geotechnical information to develop sub -surface structural design
recommendations and pavement design recommendations. A signed and sealed geotechnical
report will be required.
Deliverables
• Boring plan for coordination with City
• Draft and final geotechnical report (electronic)
2.2 Tree Inventory and Arborist Report
The CES TEAM will perform an assessment of the tree survey provided by the surveyor (correct
identifications and add descriptions, as needed) and then add a narrative and assessment on the
health of the surveyed trees. The deliverable would be a stand-alone report that is typically
required for the CITY. The goal is to understand the existing tree canopy including species, health
and size of individual trees, establish this baseline at the outset of the project.
Deliverables
• Tree inventory and Arborist Report
• Coordination with the CITY Urban Forester regarding tree type and condition is
anticipated.
Task 3 Conceptual Modeling and Recommendation
During the conceptual modeling phase, the CES TEAM will acquire existing information and
complete modeling and validation of the project base scope. This information will be compiled,
along with a recommendation on the project definition, into a report to then be presented to the
CITY and used in the development of the Detailed Design.
3.1 Conceptual Design
Utility Research
The CES TEAM will perform a complete utility research effort. The preliminary effort will include
the following:
• submit Sunshine 811 design tickets and gather all existing utility maps and asbuilts
NE 191 Street System Stormwater Drainage and Roadway Improvements
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CONSULTANTS
• Identify potential utility conflicts
Stormwater Modeling
The modeling effort will include pre- and post -modeling to confirm the flooding and level of
service. The CES TEAM will develop a stormwater model of the defined stormwater basin. The
stormwater model will include an existing conditions model (Pre -Development), up to three (3)
Conceptual models, and a final model as selected by the City. The Pre -Development stormwater
model will be created in Interconnected Channel and Pond Routing Version 4 (ICPR4) software
utilizing a combination of resources, including existing as -built documents, the project survey, and
staff field investigations. Once the Pre -Development model is prepared, it will be calibrated
utilizing historical storm events. Once the Pre -Development model is completed and calibrated,
three (3) conceptual models will be assembled.
1. The level of service for the system will be for a 10-year, 24-hour theoretical storm event
with a Safety Factor of 1.25. The Pre -Development and the two (2) Post -Development
alternatives will undergo a 2.33, 10, 25, and 100-year/24 hours. And 25-year/72 hour
design storm event in accordance with the grant and regulatory agency requirements.
2. The collection and conveyance system (Inlets, collection pipes, and discharge pipes) will
be sized throughout the entire stormwater basin to meet a level of service that is agreed
upon with the CITY during the preliminary design phase.
Once all alternatives have been prepared, CES TEAM will prepare a technical memorandum
provide CITY with a recommendation. CES TEAM will present the results to CITY utilizing
Powerpoint.
Conceptual Roadway cross sections
The CES TEAM will utilize the gathered data, stormwater modeling results, and coordination with
CITY staff to develop conceptual roadway cross sections.
The CES TEAM will develop, and present to the City two (2) typical cross section alternatives and
(2) Conceptual Layout alternatives at 4 locations along the PROJCET AREA.
These cross sections will be provided in the recommendation report and final cross sections and
layouts will be selected and designed based on CITY recommendations.
3.2 Recommendation Report
A report will be prepared to document the concept forthe project and provide a recommendation
to the City on the scope of the project to meet their level of service. This report will be submitted
to the City for comments and approval prior to starting the development of the 30 percent design.
The report will include modeling results, water quality modeling, design criteria, site layout
sketches, and hydraulic profile. The following is a draft outline of the Report.
• Summary of data collection and site condition
• Stormwater modeling
• Water quality modeling
• Level of service
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CONSULTANTS
• Conceptual roadway cross sections and layouts
• variances from original scope
• Recommendations
Following the review of the report by the City, the CES TEAM will hold a workshop with the CITY to
identify comments and revisions. These will be incorporated at the 30% design phase.
Deliverables
• Stormwater Model
• Recommendation report
Meetings
• Two milestone meetings with CITY to review model set up and results
• One meeting with CITY personnel to review Recommendation Report
Task 4 Detailed Design
During the detailed design phase, the CES TEAM will take the approved preliminary design and
recommendation report and develop the project to its complete design. The table below outlines the
scope associated with each discipline and the deliverables at each design phase.
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CONSULTANTS
Discipline
utility
Coordination
Stormwater
Conveyance and
Management
Roadway
Street Lighting
Landscaping and
irrigation
P' avement
Marking
•
Scope Description
Obtain all asbuilts and utility maps for the PROJECT AREA
Prepare utility conflict matrix to identify conflicts
Coordinate with utility owners as needed for relocations
Stormwater drainage infrastructure improvements as determined by the
stormwater modeling.
Satisfy DERM and SFWMD requirements and obtain all necessary permits_
Roadway improvements including road raising to meet City Standards
Development of eight (8) typical cross sections for roadway
Elevate Roadway as determined by stormwater model
All necessary permits
Remove and replace all existing lighting with all new pedestrian historical
style decorative lighting in compliance with city standards and lighting APL
fixtures
Remove and replace existing lighting load center
Coordinate proposed corridor lighting aesthetics and lighting design
criteria applicable for this corridor
All necessary permits
Tree management plan focused on tree removal, protection, relocation,
and mitigation requirements.
All necessary permits
Modification of pavement markings throughout project area to
accommodate proposed roadway layout
All necessary permits
Signalization • Replacement of traffic signals
• All necessary permits
MOT • Complete Maintenance of Traffic Plan that includes coordination with
stakeholders
• All necessary permits
Harmonization • Development of complete harmonization plans for each property
impacted by the project within the project area.
• Development of harmonization agreement for approval and signature by
City and property owners
• Three (3) group meetings with property owners to support the City in
presenting harmonization plans, implementing comments, and obtaining
signatures.
Preliminary
Stormwater Model
30%
Utility Conflict matrix
Plan only
Roadway Layout
Lighting Concept Plans
Tree Inventory, arborist
- report, Tree Palette and
mitigation plan
60%
Utility conflict matrix
with relocations
proposed
Plan and Profile
Roadway Layout and
Surface profile
Preliminary Lighting
Report, Photometric
model and Lighting Plans
90% 100%
Utility conflict matrix with Utility conflict matrix with
relocations proposed relocations proposed
Plan and Profile
Complete Roadway plans
with Harmonization
designs incorporated
Complete Lighting Report,
Photometric model and
Lighting Plans
Complete Landscaping Complete Landscaping
Plan Plan
Complete Pavement
marking Plan
- Signals plans
Complete Stormwater
plans with agency and City
comments incorporated
Complete Roadway plans
with Harmonization
designs and agency and
City comments
incorporated
Final Lighting Report,
Photometric model and
Lighting Plans with agency
and City comments
incorporated
Complete Landscaping
Plan with agency and City
comments incorporated
Complete Pavement '
marking Plan with agency
and City comments
incorporated
Signals plans and
Modifications Details with
agency and City
comments incorporated
' Typical Sections, Notes,
Typical Sections and Plan Typical Sections, Notes, Plan Phasing, Detour Plans
Typical sections phasing Plan Phasing, Detour Plans with agency and City
comments incorporated
Complete Pavement
marking Plan
Signals plans and
Modifications Details
Plans, Meetings, and HA
Final Harmonization plans
signed and signed/recorded
agreements
NE 191 Street System Stormwater Drainage and Roadway Improvements
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CONSULTANTS
4.1 30% plan development
The purpose of this Task is to advance the preliminary Design to a 30% design progress. Before
starting this phase, the CITY will approve the Conceptual model and recommendation and confirm
that there are no modifications/changes to the project base scope. At the end of this phase, the
CES TEAM will conduct one workshop with the CITY's personnel. Public involvement at this stage
is included in the milestone task for this design phase. Following the submission of the 30% design
submittal, the CES TEAM will conduct a workshop with CITY staff to present and review the
submittal. The CES TEAM will arrange and attend three regulatory Pre -application meetings. This
design phase will include some of the following aspects:
• Design drawings, details, and draft outline of technical specifications will be developed
to approximately 30 percent completion level as a design package, including responses
to review comments provided during the in the preliminary design workshop.
Deliverables
• Responses to comments received during the preliminary design review
• 30% Drawings and design reports
• Draft outline of technical specifications
• Engineer Opinion of Probable Cost (Class 4)
• Draft and Final Regulatory First Pre -Application Meeting Minutes
Meetings
• One meeting with each permitting agency and CITY department
• One technical workshop with CITY personnel
4.2 60% plan development
The intent of this phase is to advance the design to a 60% design phase so that the CITY can
provide feedback on the progress. It is expected that review at later phases will not change the
overall design intent established in the 30% Design stage. Following the submission of the 60%
design submittal, the CESTEAM will conduct a workshop with CITY staff to present and review the
submittal. This design phase will include some of the following aspects:
• Design drawings, details, reports, and preliminary technical specifications will be
developed to approximately 60 percent completion level as a design package, including
responses to review comments provided during the 30% design workshop.
Develop draft technical specifications developed using the CES TEAM standard
specification sections for each project component.
Deliverables
• Responses to comments received during the 30% design review comments
• 60% drawings and design reports
• Draft technical specifications
• Engineer Opinion of Probable Cost (Class 3)
NE 191 Street System Stormwater Drainage and Roadway Improvements
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CONSULTANTS
• Pre vs Post Model Report (revised if necessary)
Meetings
• One technical workshop with CITY Personnel
• One public meeting
4.3 90% plan development
The intent of this phase is to advance the design to a 90% design phase so that the CITY can
provide feedback on the progress. This level of design will be used to apply for and secure permits.
This stage of design will also see the development of harmonization plans for each property
adjacent to the PROJECT AREA, meetings with said properties, and subsequent collection of signed
harmonization agreements by property owners. Following the submission of the 90% design
submittal, the CES TEAM will conduct a workshop with CITY staff to present and review the
submittal. This design phase will include some of the following aspects:
• Design drawings, details, reports, and technical specifications will be developed to
approximately 90 percent completion level as a design package, including responses to
review comments provided during the 60% design workshop.
• Development of harmonization plan for each property adjacent to the PROJECT AREA,
up to one revision of harmonization plan based on meeting with property owner, up to
3 meetings with property owners
• Develop technical specifications developed using the CES TEAM standard specification
sections for each project component.
Deliverables
• Responses to comments received during the 60% design review comments
• 90% drawings and design reports
• technical specifications
• Signed Harmonization agreements by all property owners in the PROJECT AREA
• Engineer Opinion of Probable Cost (Class 2)
Meetings
• One meeting with each agency and CITY department
• One technical workshop with CITY personnel
• One public meeting
4.4 100% plan development
The CES TEAM will incorporate comments received from Agencies during the permitting process
and develop 100% Design (Bid set). The CES TEAM's project certification will be based on the final
100% design.
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CONSULTANTS
Deliverables
• Front End Documents (Client provided)
• Signed and sealed drawings and design reports
• Signed and sealed technical specifications
• Written responses and resolutions to the 90% design review comments.
• Table with comments received from permit agencies and responses
• List and copy of each secured permit
• Class 1 opinion of probable cost
• AutoCAD, Civil 3D, and ICPR files for the entire project and models performed
• PhotoShop and any other files used for the development of all exhibits and renderings.
• Public outreach archives
Task 5 Permitting Set & Permitting Services
5.1 Permit Coordination and application
THE CES TEAM will use the 90% drawings for permitting. Drawings will be submitted to the
Permit Agencies with corresponding applications (submittal fees are not included in the scope).
THE CES TEAM will include level of effort necessary to secure required permits for project,
including submittals, response to RFI's and resubmitting as needed. This effort will include the
following Agencies or Entities:
• City of Aventura
o Building Department
o Right -of -Way
o Tree removal/relocation
• South Florida Water Management District (SFWMD) Environmental Resource Permit
(ERP)
• Florida Department of Environmental Protection (FDEP), Miami -Dade County
Department of Regulatory and Economic Resources, Division of Environmental Resource
Management (RER-DERM)
o Class II Stormwater discharge Permit
• Miami -Dade County Department of Transportation and Public Works (DTPW)
o Traffic Signals and Signs Division (TSS)
Meetings
• One meeting with each permitting agency at the 30% stage
• One meeting with each permitting agency at the 90% stage
Deliverables
• Permit applications and drawings as noted above (submittal fees are not included)
• Permit Set Drawings, computations, and technical specifications
• Responses to RFls, and resubmittals from permitting agencies
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CONSULTANTS
Task 6 Procurement Bid Phase Services
6.1 Bid Services
The CES TEAM will provide the following bid services during advertisement and bidding for this
project:
• Assist the CITY with the preparation of a Request for Bid for the project
• Respond to Request for Information (RFI) submitted by bidders and assist with the
preparation of addenda during the advertisement period
• Prepare for and attend a Pre -Bid Conference with prospective bidders and present
project
• Assist City during bid evaluation and certify bids
• Attend Pre -Bid site visit
• Attend Industry meetings
• Provide a recommendation of Award
Deliverables
• Responses to RFIs submitted by bidders
• Recommendation of Award Letter
Assumptions
• This scope of work of tasks 1 to 6 includes only the elements defined in this document.
Change or modifications to the elements included will require a Change Order to the Work
Order.
• Once the conceptual design phase is completed the concept will be considered "frozen"
and any significant changes in the concept that requires the redevelopment of the
conceptual phase will require a change to the work order, to be agreed to by the CITY and
the CES TEAM
• Project will be designed based on standards, laws, and codes in effect at the time of notice
to proceed (NTP)
• In soils, foundation, groundwater, and other subsurface investigations, the actual
characteristics may vary significantly between successive test points and sample intervals
and at locations other than where observations, exploration, and investigations have
been made. Because of the inherent uncertainties in subsurface evaluations, changed or
unanticipated underground conditions may occur that could affect total construction cost
or schedule. These changes are not the responsibility of the CES TEAM.
• It is assumed that there will be no wetland impacts requiring wetland ERP consideration
and a Class I permit from RER may be required. It is further assumed that the contractor
will obtain the needed NPDES construction general permit.
• It is assumed the CES TEAM will receive one round of consolidated review comments from
the CITY on all deliverables within 2 weeks after submittal. should the City request
multiple rounds of review of any particular milestone deliverable, this may be
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CONSULTANTS
consideration for additional services.
• Each respective masterplan component (water, sewer, etc.) included adequate modeling
to size proposed system components; additional modeling, sizing, verification, validation
and/or design is excluded from this Scope of Work.
• The CES TEAM shall at no time take title, risk of loss or ownership of the hazardous
materials or wastes. Client recognizes that The CES TEAM assumes no risk and/or liability
for hazardous materials encountered while performing any services associated with such
hazardous waste.
• The City will be responsible for the payment of all Permit Fees for all Agencies associated
with the Permitting process of this project. The CES TEAM will define permit fee and
transmit to the City for payment by the City prior to submittal.
• No field archeology evaluations are included.
• All deliverables will be submitted in electronic format.
• RER will not require a tree permit or tree mitigation.
• The project will be bid as one project with all plans and specifications incorporated into
one set of contract documents.
• This proposal assumes that all signatures for harmonization agreements are to be
coordinated and obtained during the 90% Plans phase. However, the design team shall
not be liable for any delays resulting from unforeseen issues in dealing with property
owners, etc. and may result in a cause for additional services.
• This proposal assumes the drainage system being installed will not require a pump station
or pressurized injection wells.
Compensation
The fee required for the work outlined in this scope of work is $856,432.00. Attached is a fee breakdown.
The fee includes estimated fees for subconsultants that have not been collected at this time. In addition,
there is a contingency line for artist renderings of private property harmonizations of $6,000 per property.
NE 191 Street System Stormwater Drainage and Roadway Improvements
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Appendix A - Level of Effort Estimate
NE 191st Street
Fee Breakdown
Principal
Senior Project
Manager
Project Manager
Senior
Engineer
Engineer
Project
Engineer
Administrator
$275.00
$225.00
$209.00
$185.66
$166.00
$118.00
$72.50
Task 1 - Project Management & Coordination
1.1 -Attend Project Coordination Meetings
12
36
36
1.2 Project Kickoff
4
8
16
1.3 Field Site Visit/Assessment review
4
16
subtotal hours
12 0 36 36 0 0
Subtotal Cost
Task 2 - Field Studies and Data Gathering
2.3 Development of Geotechnical Engineering Evaluation
16
2.4 Tree inventory and Arborist Report
16
subtotal hours
Subtotal Cost
Task 3 - Conceptual Modeling and Recommendation
3.1 Conceptual Design
24
16
40
64
120
80
3.2 Recommendation Report
8
8
16
40
80
subtotal hours 32 24 56 104 200 Qn r
Subtotal Cost
Task 4 - Detailed Design
4.1.1 utility coordination (30% Design)
4
8
8
16
16
4.1.2 Stormwwater Conveyance and Management (30% Design)
8
16
24
40
64
64
4.1.3 Roadway (30% Design)
16
16
4
40
64
64
4.1.4 Street Lighting (30% Design)
8
4.1.5 Landscaping and Irrigation (30% Design)
8
8
8
16
20
20
4.1.6 Pavement Marking (30% Design)
2
8
16
16
40
4.1.7 Signalization (30% Design)
8
4.1.8 MOT (30% Design)
4
16
16
4.1.9 Harmonization (30% Design)
4.1.11 Submittal reviews and workshops (30% Design)
8
16
30% subtotal hours — 44 84 136 196 204 0
30% subtotal cost
4.2.1 utility coordination (60% Design)
5
10
10
20
20
4.2.2 Stormwwater Conveyance and Management (60% Design)
10
20
30
50
80
80
4.2.3 Roadway (60% Design)
20
20
5
50
80
80
4.2.4 Street Lighting (60% Design)
g
4.2.5 Landscaping and Irrigation (60% Design)
8
8
8
16
24
24
4.2.6 Pavement Marking (60% Design)
2
10
20
20
50
Subconsultant Fee
(Estimate)
TOTAL
$16,800
$8,413
$5,492
84
$ 1,500.00
$ 2,000.00
$30,705
$33,344
$23,344
0
$ 30,000.00
$ 20,000.00
$56, 688
$59,802
$30,550
496
$ 2,500.00
$90,353
$8,601
$36,418
$34,438
$
11,995.40
$13,667
$14, 323
$12,569
$
8,043.10
$9,715
$6,727
$0
$5,544
710
$142,002
$10,752
$45,523
$43,048
$
11,995.40
$13,667
$15,459
$15,573
Appendix A - Level of Effort Estimate
NE 191st Street
Senior Project
Senior
Project
Subconsultant Fee
Principal
Project Manager
Engineer
Administrator
TOTAL
Fee Breakdown
Manager
Engineer
Engineer
(Estimate)
4.2.7 Signalization (60% Design)
8
$
8,043.10
$9,715
4.2.8 MOT (60% Design)
4
24
20
40
$13,596
4.2.9 Harmonization (60% Design)
40
40
$15,786
4.2.11 Submittal reviews and workshops (60% Design)
8
16
1
$5,544
60% subtotal hours
52
53
135
411
244
29
0
_
988
60% subtotal cost
$188,663
4.3.1 utility coordination (90% Design)
3
6
6
12
1L
$6,451
4.3.2 Stormwwater Conveyance and Management (90% Design)
6
12
18
30
48
48
$27,314
4.3.3 Roadway (90% Design)
12
12
3
30
48
48
$25,829
4.3.4 Street Lighting (90% Design)
8
$
11,995.40
$13,667
4.3.5 Landscaping and Irrigation (90% Design)
6
6
6
12
18
18
$11,594
4.3.6 Pavement Marking (90% Design)
2
6
12
12
30
$9,564
4.3.7 Signalization (90% Design)
8
$
8,043.10
$9,715
4.3.8 MOT (90% Design)
3
12
32
40
1
$13,085
4.3.9 Harmonization (90% Design)
8
24
80
40
80
180
1
$66,266
4.3.11 Submittal reviews and workshops (90% Design)
8
16
1
$5,544
90% subtotal hours
45
57
151
142
250
376
0
1021
90% subtotal cost
$189,029
4.4.1 Utility Coordination (100% Design)
2
4
4
8
8
$4,301
4.4.2 Stormwwater Conveyance and Management (100% Design)
8
12
20
32
32
$18,209
4.4.3 Roadway (100% Design)
8
2
20
32
32
$17,219
4.4.4 Street Lighting (100% Design)
4
$
11,995.40
$12,831
4.4.5 Landscaping and Irrigation (100% Design)
4
4
8
12
12
$7,729
4.4.6 Pavement Marking (100% Design)
4
8
8
20
$6,284
4.4.7 Signalization (100% Design)
4
$
8,043.10
$8,879
4.4.8 MOT (100% Design)
8
8
$3,363
4.4.9 Harmonization (100% Design)
$0
4.4.11 Submittal reviews and workshops (100% Design)
16
$5,544
100% subtotal hours
27
22
50
100
1 na
0
371
100% subtotal cost
$84,360
subtotal hours
i
3090
Subtotal Cost
$604, 054.96
5 - Permitting Set & Permitting Services
5.1 Permit Coordination and application
16
16
64
64
80
$
5,000.00
$51,538
subtotal hours
16
16
64
64
80
0
0
240
Subtotal Cost
$51,538
Appendix A - Level of Effort Estimate
NE 191 st Street
Fee Breakdown
6 - Procurement Bid Phase Services
Principal
Senior Project Senior Project � Project Manager Engineer Administrator
Manager I I Engineer I Engineer
6.1 Bid Services 4 1 1E 1 40 20
subtotal hours 4 16 40 20 20 0 0
Subtotal Cost
ngency
Artist renderings for properties impacted by harmonization
Subconsultant Fee
(Estimate)
$ 1,000.00
TOTAL
$21, 093
10(
$21,093
SUBTOTAL ALL TASKS - LABOR
$854,432
Other Direct Costs Expenses (mileage, incidentals, etc)
$2,000
SUBTOTAL ALL TASKS - LABOR + ODC EXPENSES
$856,432
1$6000
per property
TOTAL
$856,432
CWreen Dade
Leading the way
DATE: 10/11/2024
Jose A. Caraballo, PE
Senior Vice -President
CES Consultants, Inc.
3150 SW 38th Ave. Suite 450
Miami, FL 33146
Dear Mr. Caraballo,
Green Dade, Inc. ("Green Dade") is pleased to submit this Proposal to CES Consultants, Inc. (CES) ("Client") for Professional Engineering
Consulting Services for the City of Aventura NIP - NE 191st St & Biscayne Blvd to NE 29th and NE 188th ST project. The proposed services will
be provided in accordance with the terms and conditions set forth herein, with any required clarification from your team.
SCOPE: Provide professional engineering service for the signalization and lighting improvements. The anticipated project, assumptions,
responsibilities, and impacts are as described below.
NOTE: The signalization and lighting improvements will be provided by Green Dade. The structural calculations and plans will be provided
by Chrome Engineering, as Tier 2 subconsultant to Green Dade.
PROJECT AREA A LIMITS 1 SECTIONS:
1. NE 191 St from East of US-1 to NE 29th Ave
2. NE 29th Ave from NE 191 St to NE 188th ST intersection
3. NE 188th ST from NE 188th ST intersection to the end of the road to the East.
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DETAILED SCOPE AND ASSUMTIONS PER LOCATION 1 SECTION:
1. SIGNALIZATION
➢ FDOT/MDC Intersection of US-1 & NE 191 St
o No signalization plans required.
o Minor impacts to loops are to be replaced in kind (if needed) and show as part of the roadway plans. No signalization
plans are expected to be provided.
o Existing intersection lighting to remain as is.
Green Dade, Inc. e: edmundo.rodriguez@greendade.com
7220 SW 121h ST, Miami, FL, 33144 m: 786-487-4596
CWreen Dade
Leading the way
➢ MDC intersection of NE 190 St & NE 29 Ave
o Full intersection reconstruction is anticipated.
o New construction plans for intersection are to be provided for MDC permit and construction.
o New Intersection lighting is to be provided in compliance with FDOT lighting design criteria, FDM section 231.
o New lighting is to be provided matching style of pedestrian decorative light poles found along NE 188th St and East
sidewalk for NE 29th Ave north of NE 188th St as required to be supplemented with FPL lighting on sections with FPL
distribution lines.
➢ MDC intersection of NE 188 St & NE 29 Ave
o No signalization plans required.
o Impacts resulted from roadway/drainage improvements, if any, will be negotiated later.
o New Intersection lighting is to be provided in compliance with FDOT lighting design criteria, FDM section 231.
o New light poles are to be provided matching style of pedestrian decorative light poles found along NE 188th St and East
sidewalk for NE 29th Ave north of NE 188th St.
➢ Maintenance of Traffic and Temporary Traffic Control to be provided by contractor or others, and are not considered part of Green
Dade's scope of work.
2. LIGHTING
➢ Corridor along NE 191 St & NE 29 Ave from US-1 to 188th ST:
o New lighting is assumed to be required from 50' of the WB approach of US-1 & 191 St (east side of the intersection) to
the intersection of NE 188 St & NE 29 Ave.
o New lighting is to be provided matching style of pedestrian decorative light poles found along NE 188th St and East
sidewalk for NE 29th Ave north of NE 188th St, unless otherwise indicated by the city.
o Where required the new corridor lighting will be supplemented with FPL lighting mounted on FPL pole on sections with
existing FPL distribution lines. No new lighting will be proposed on FPL transmission poles.
o Any updates to FPL lighting agreements will be review and executed by the city. Green Dade will provide the plans,
markups and cut sheet indicating the necessary improvements to be completed by FPL and paid by the city directly to
FPL, if any.
➢ FDOT/MDC Intersection of US-1 & NE 191 St
0 Existing intersection lighting to remain as is. No impacts or work anticipated.
➢ MDC intersection of NE 190 St & NE 29 Ave
o New Intersection lighting is to be provided in compliance with FDOT lighting design criteria, FDM section 231.
o New lighting is to be provided matching style of pedestrian decorative light poles found along NE 188th St and East
sidewalk for NE 29th Ave north of NE 188th St as required to be supplemented with FPL lighting on sections with FPL
distribution lines.
o Lighting East of the intersection is existing to remain.
➢ MDC intersection of NE 188 St & NE 29 Ave
o New Intersection lighting is to be provided in compliance with FDOT lighting design criteria, FDM section 231.
o New light poles are to be provided matching style of pedestrian decorative light poles found along NE 188th St and East
sidewalk for NE 29th Ave north of NE 188th St.
o Lighting East of the intersection is existing to remain.
➢ Corridor along NE 188 St from NE 29 Ave to the East:
0 Lighting is existing to remain.
3. STRUCTURAL
o Efforts include design and calculations for one light pole foundation.
o Efforts include design and calculations for three (3) mast arms.
4. PERMITTING:
o Permitting efforts are not to be led by Green Dade.
o Green Dade will support CES on the responses to RFI's from AHJ and provide the necessary updates on plans.
o Plans updates and requests resulted from AHJ that are considered outside the scope, if any, will be brought to the
attention of the city for addendum to this proposal.
5. POST DESIGN SERVICES AND CONSTRUCTION ENGINEER SERVICES
0 These services are not part of Green Dade scope and will be negotiated later, if requested by CES and the city.
Green Dade, Inc.
e: edmundo.rodriguez@greendade.com
7220 SW 121h ST, Miami, FL, 33144
m: 786-487-4596
DELIVERABLES:
Sinalization Plans
Lighting Plans
Lighting Report
Structural Plans
Structural Calculations
MEETINGS (Up to 12) including:
Task 1: Kick-off
Task 3: City of Aventura, FPL & MDC
Task 4: One per Phase (30%, 60%, 90%& 1001/16)
Task 5: Permitting Agencies (2 meetings)
SITE VISITS (2 visits)
One at Initial Assessment
One at 90% completion.
TIMEFRAME:
As required per PRIME AGREEMENT project schedule and deadlines.
COMPENSATION:
CWreen Dade
Leading the way
Lighting 4 $54,100.00 (Green Dade)
Signalization 4 $33,350.00 (Green Dade)
Structures 4 $4,704.00 (Chrome Engineering — Subconsultant)
BASIC SERVICES: For Basic Services as defined above, Green Dade, Inc. will be compensated a lump sum fee of $92,154.00.
Desing fees and terms are valid for a year. Project stop longer than 6 months will require additional negotiations and/or revision of proposed fee.
Any additional/excluded services would be negotiated separately.
Thank you for your time and consideration in advance; and looking forward to continuing providing CES CONSULTANTS, INC with all the help
and support need.
Sincerely,
Edmundo Rodriguez, PE
President I Green Dade, Inc.
Green Dade, Inc. e: edmundo.rodriguez@greendade.com
7220 SW 121h ST, Miami, FL, 33144 m: 786-487-4596