Resolution No. 2024-55 Insurance Contract with Brown & Brown Insurance Services Inc. - September 3, 2024 CITY OF AVENTURA RESOLUTION NO. 2024-55
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, AWARDING A CONTRACT FOR THE CITY'S
PROPERTY, GENERAL LIABILITY, AUTOMOBILE LIABILITY AND
PHYSICAL DAMAGE, CYBER LIABILITY AND WORKERS'
COMPENSATION INSURANCE TO BROWN & BROWN INSURANCE
SERVICES, INC; AUTHORIZING THE CITY MANAGER TO EXECUTE
THE ASSOCIATED CONTRACTS; PROVIDING FOR IMPLEMENTATION;
AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Aventura requires insurance coverages for comprehensive
property including crime and bond; general liability including law enforcement liability and
public officials' liability; automobile liability and physical damage; cyber liability; and
workers' compensation and other insurable risks; and
WHEREAS, the City Manager has, pursuant to the various laws of the State of
Florida and the Code of the City of Aventura, properly accepted a proposal for property,
general liability, automobile liability and physical damage, cyber liability and workers'
compensation insurance to enable the City to select a vendor without competition by
utilizing co-operative purchasing to piggyback off of an active contract and obtain the
same terms and conditions set forth in the original contract which was awarded through
a competitive process; and
WHEREAS, the City has identified a contract awarded to Brown and Brown
Insurance Services, Inc. ("Brown & Brown") by the Town of Jupiter, a State of Florida
municipality, for professional insurance coverages issued under RFP# HR001-2023 on
May 8, 2023; and
WHEREAS, the Brown & Brown proposal has been submitted to and received by
the City pursuant to the City' s request, and requirements for the coverage as cited above;
and
WHEREAS, staff has determined that Brown & Brown has submitted a responsible
and responsive proposal for said coverage; and
WHEREAS, the City Commission, upon the recommendation of the City Manager,
is therefore desirous of awarding said proposal to said lowest responsible and responsive
vendor.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
City of Aventura Resolution No. 2024-55
Section 1. The City Manager is hereby authorized to enter into an agreement
with Brown & Brown for professional insurance coverage as detailed in the proposal
attached hereto as Exhibit "A."
Section 2. The City Manager is hereby authorized to do all things necessary
and expedient in order to effectuate the execution of the attached Agreement described
in Section 1 above, and to carry out the aims of this Resolution.
Section 3. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner Friedland, who moved its
adoption. The motion was seconded by Commissioner Bloom, and upon being put to a
vote, the vote was as follows:
Commissioner Amit Bloom Yes
Commissioner Rachel Friedland Yes
Commissioner Billy Joel Yes
Commissioner Paul A. Kruss Yes
Vice Mayor Dr. Linda Marks Yes
Mayor Howard S. Weinberg Yes
PASSED AND ADOPTED this V day of September, 2024.
�PbvV
WARD S. WEINBER4E .
q MAYOR
ATTEST-
ELLISA L. HORVAT MC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
ROBERT MEYERS
CITY ATTORNEY
WEISS SEROTA HELFMAN COLE + BIERMAN, P.L.
Page 2 of 2
D. Brown & Brown
IPROPERTY & CASUALTY
Proposal Prepared for
City of Aventura
Policy Period 10/01/2024 - 10/01/2025
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About Brown & Brown
With a long-standing history of proven success, we continue to grow and thrive in the extremely competitive and ever-
evolving insurance industry.
Our philosophy is to identify and focus on the exact needs of our clients through analyzing options and strategically planning
effective risk management solutions. Achieving optimum results requires an enormous amount of time, good relationships
and focus on our clients. It is our goal to solve problems for our clients — plain and simple. As succinctly stated in Brown &
Brown's 2020 Annual Report, Brown & Brown is built on integrity, innovation, superior capabilities and discipline.
Our office leverages our massive global resources and offers deep specialties and market strength on behalf of its clients
that is simply not possible from a smaller firm. Brown & Brown is headquartered in Daytona Beach, Florida, with operations
at over 500 locations employing more than 16,000 teammates.
Tot. 10
IIIf Il Illy 0 500+ INS URi-sgL
16,00�+ LOCATIONS BROKERS
TEAMMATES "
Our Story
Brown & Brown Insurance was founded in 1939 as a two-partner firm and has risen to become one of the largest insurance
brokerages in the world. Powered by a culture that values high performance and perseverance, Brown & Brown is arguably
the most efficient operating platform in the insurance brokerage business. With a long-standing history of proven success,
Brown & Brown continues to grow and thrive in the extremely competitive and constantly changing insurance industry.
Our History
Brown & Brown Insurance was founded in Daytona Beach, Florida, in 1939 by cousins J. Adrian Brown and Charles
Covington Owen. In 1959, Adrian's son, Hyatt, took leadership of the family business. Under his direction, the Brown &
Brown vision of a lean and profit-oriented organization came into focus. Following a merger in 1993, the company became
Poe & Brown, Inc., publicly traded on Nasdaq. In 1998, Poe & Brown was changed back to Brown & Brown and became
listed on the New York Stock Exchange (NYSE: BRO),joining the S&P 500 in 2021. The company has continued to thrive
under Chief Executive Officer(CEO) J. Powell Brown, who became the third generation of the family to lead the organization
in 2009.
Powered by a culture that values high performance and perseverance, Brown & Brown has arguably the most efficient
operating model in the insurance brokerage business. We consistently deliver high-quality solutions and services to a broad
array of customers. With a precise and focused acquisition strategy, Brown & Brown has become one of the insurance
industry's most powerful and influential leaders.
Mission Statement
We are dedicated to making a positive difference in the lives of our customers by helping to protect what they value most.
Guiding Principles
We believe in doing what is best for our customers, communities, teammates, carrier partners and shareholders—always.
The cornerstones of our organization's guiding principles are people, performance, service and innovation.
This proposal is based upon the exposures made known to the Agency by you and contains only a
general description of the coverage(s)and does not constitute a policy/contract.For complete policy
information,including exclusions,limitations,and conditions,please refer to your policy.
In the event of differences,the policy will prevail.
BROWN&BROWN
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Our Culture
Brown & Brown's deeply rooted culture is built on integrity, innovation, superior capabilities and discipline. Our culture is not
built through "big company" messaging; it is created by those that put in the work and remain true to shared values and a
commitment to always doing what is best for our customers and our communities.
Discover Our Capabilities
As a successful business, you plan for the future and adapt as circumstances change your course. At Brown & Brown, we
help you navigate the path forward, by taking a different approach to how you view, analyze and purchase insurance. Your
exposures are unique, and you deserve coverage options designed to help protect your assets, interests and reputation. Our
teams work to understand your business and your risk management plan by providing personalized local service
complemented by the exceptional resources and capabilities of a national brokerage.
This proposal is based upon the exposures made known to the Agency by you and contains only a
general description of the coverage(s)and does not constitute a policy/contract.For complete policy
information,including exclusions,limitations,and conditions,please refer to your policy.
In the event of differences,the policy will prevail.
BROWN&BROWN
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Coverage Advantages
+ SUPERIOR WINDSTORM
COVERAGE.While other risk
pools exclude wharves,piers,
docks,signs,antennas,and
communication towers,our -
program provides wind coverage ,•
for these scheduled locations.
�m mot.
+ PREFERRED PROPERTY
PROGRAM Isashared limit.
The amount of limit purchased is
i
is determined annually,In
our 22 years of operation
and res pond ingto numerous - -JUL I + Most competitive
windstorm events,Preferred's i
windstorm deductibles in
total losses have never exceeded -
the shared liit purchased. �� the state.
m
+ No wind exclusions for
' - locations near the coast.
+ No additional premium
• 11 111 of Non . . .verage for injunctive Relief,EEOC,Publiccharged for a single
Records , Inverse Condemnationlocation or total site
locations acquired or newly
• Professional Liability offered on or constructed during the
year with values less than
$15,000,000,
.. -L imit5 u. to i o000,000■n all Ii bility lines.
+ Property in the open(PITO)
• Public Officials and Employment Practices liability with no aggregate limit. coverage is provided up
to 1,000 feet of an existing
• Defense costs are outside of the limit of liability,deductible does not location with no valuation
apply . defense.
restrictions.
• Dead ly Weaponprotection coverage free of -e.Crisis Response provided + Blanket Inland Marine
by leading ' responseCoverage for individual
equipment valued less
than$25,000.
The brief d escnption of cave rage tontainedin this document Is provided as an accommodation onlyand is not intended to cover or describe all coverage Agreement terms.For more
corn pleteand detailed mformatian reiatmgto the scope and limlts of coverage,please refer directly to the Cow erageAgfeementdocuments.Specimen forms are available upon request.
This proposal is based upon the exposures made known to the Agency by you and contains only a
general description of the coverage(s)and does not constitute a policy/contract.For complete policy
information,including exclusions,limitations,and conditions,please refer to your policy.
� In the event of differences,the policy will prevail.
• BROWN&BROWN
42 of 57
P*
GOVERNMENTAL
® INSURANCETRUST
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Insuring Florida's Future
Founded in 1999,Preferred is a non-assessable insurance risk pool made of and for its members,focusing on the unique needs
of Florida's public sector.Our robust membership and financial strength stem from a conservative platform of managed risk.
Program administration is provided by Public Risk Underwriters of Flofida(PRUf.
A key distinguishing feature and advantage of Preferred is the exclusive utilization of independent agents who specialize in public
sector risk throughout the state For distribution.
WHY IS THIS IMPORTANT?
Our members receive local,personalized service and have built-in representation and advocacy to achieve optimal results.
Preferred's membership is represented by Elected Officials from all segments of Florida's Public Sector.Our Board of Trustees
understands your needs and works diIrgentiy to bring you enhanced programs and services.
Specialized member-oriented claims service is provided by Preferred Governmental Claims Solutions(PGCS).With more than 46
years in claims experience,PGCS is Florida's foremost governmental third-party administrator.The cornerstones of their claims
administration are communication,quick access,and sound return-to-work policies.
Preferred is a proven structure of strength created to protect Florida's public sector.
FL Company Lode 9036a4
PO Box 958455 Lake Mary,FL 32795 1 321-832.1450 I pgit-org 051723
The brief descophon of coverage contained in th-s document is provided as an accommodation only and is not Intended to cover or describe all Coverage Agreement terms-For more
complete and detailed info rma Lion relating to the scope and Ilm its of coverage,please refer directly to the coverage Agreement documents.Specimen forms are ava l fable upon request.
This proposal is based upon the exposures made known to the Agency by you and contains only a
general description of the coverage(s)and does not constitute a policy/contract.For complete policy
information,including exclusions,limitations,and conditions,please refer to your policy.
4� In the event of differences,the policy will prevail.
BROWN&BROWN
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Service is the heart of what we do
Our loss Guntrol & Mernbe► Services team I
takes a proactive approach designed to
reduce and prevent claims by customiz
services to your needs at no additional cost. 4L
_ y
PRLi-LRRED RISK MANAGEMENT RESOURCE VECTOR SOLUTIONS -Onlinetrainingplatformwith
CENTER FOR MEMBERS WHO PURCHASE THEIR over600 trainingcourses on HRiEmployment Practices,
EPLI COVERAGE FROM PREFERRED: OSHA Compliance,Motor Vehicle Safety,etc.
Cyber Security Resources PREFERRED VIRTUAL TRAINING ACADEMY -
+ Breach health check Virtual training on a wide variety of topics provided by our
+ Customizable Incident Response Plan
Loss Control Consultants and industry experts.
+ Unlimited Access to Cybersecurity Experts STREA MERY -24/7 mobile streaming from anywhere
+ Immediate crisis management&response with over 700 training topics
HR Helpline Services PREFERRED TIPS-50/50 matching safety&loss
+ Unlimited access.to HR and Employment Law experts control grant program up to 55,000.
ADA Website Compliance Resources
+ WAVE by WebAIM accessibility evaluation tool
+ Expert guidance on ADAccmpliance
74%
60,OOO+ $3,250,000+ Risk Management Resource
Completed Training Courses in TIPS Grants
Center Utilization
The brief description of coverage contained in this document is provided as an accommodation only and is not intended to cover or describe all Coverage Agreement terms.For more
complete and detailed information relating to the scope and limits of coverage.please refer directly to the Coverage Agreement documents.Specimen Forms are available upon request.
This proposal is based upon the exposures made known to the Agency by you and contains only a
general description of the coverage(s)and does not constitute a policy/contract.For complete policy
information,including exclusions,limitations,and conditions,please refer to your policy.
R In the event of differences,the policy will prevail.
BROWN&BROWN
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Innovative Solutions. Accurate Valuations.
,y
In partnership with AssetWorks,Preferred provides property appraisals
for all property locations at no cost to our Members.The field
appraisals provide critical information on primary and secondary building
schad tren ding AssetWOR KS
.. . .
chooseshave the choice to insure at appraised values to maintain blanket coverage.
endorsedwill be 80%coinsurance clause.
You receive exclusive access to the AMP platform which offers an innovative
approach for property tracking and valuation management.AMP provides
dynamic reporting capabilities and features an intuitive design which allows
your team to getup and running in minutes.Vital property information is OAMP
maintained in AMP,including a change history for each asset.Up-to-date
property valuations and information are automatically imported into AMP ASWTMANAGEMENT PLATFORM
and our experienced team offers personalized training to optimize your use
of the system and reporting tools.
The brief descr+peon of to re rage contained Fn this dot u men is prov�d ed as an accom modahon on ly and is not intended to cover or d@scribe all Co ver age Agreem e n l terms.Far more
complete and detailed mfor mation re lati ng to the scope and IwnILs of coves ge.please mfvl directly to the Coverage Agreement documents.Specimen forms are ava Itahle upon request.
This proposal is based upon the exposures made known to the Agency by you and contains only a
general description of the coverage(s)and does not constitute a policy/contract.For complete policy
information,including exclusions,limitations,and conditions,please refer to your policy.
4� In the event of differences,the policy will prevail.
BROWN&BROWN
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Disaster Preparedness and Response
We are with you every step of the way
III .
When a named storm is approaching,our field adjusters from Engle Martin are staged
nearby with all contact and policy information for each member so that they can
provide damage inspections immediately after storm.Engle Martin uses cutting
Engle M a r r i n edge drone technology to identify damage mitigation opportunities that you may not
have known existed.The EM adjusters also have access to prior appraisals and COPE
data which helps streamline and expedite the claims process.This real time response
enables us to get advance claim payments in your hands within days.
Preferred has partnered with First On site Property Restoration company to provide
turn-key emergency response mitigation and property restoration with a 24/7
response including holidays and weekends.Their project managers will complete
an initial scope and get the equip mentyou need to get back up and running
rlrZS i
immediately.First Onsite can supply backup generators,portables or temporary
O N S I i structures,and anything else you need.The project manager from First Onsite will
provide a seamless delivery of service to get you back to your pre-disaster state.If
your preference instead is a local contractor,you can use any vendor that you choose
or select from our preapproved list of vendors.Payments can be made directly to
vendors fora seamless process.
To finalize your claim,we provide a claim resolution packet which includes all documentation to support your claim in addition to
FEMA closeout assistance.
The brief descnption of coverage contamed in this document is provided as an arcom mod ation only and Ls not intended to[over or descnhe all Coverage Agreement terms.For mnrc
ramplete and drt�+'r;iir•fnrrr.-i�nrr-13tingtotlM scope and limitsof coverage,p lea semferd ire rTl•:"nthr[nvr-�rrAnrrrmrnir!n'L:m.�r•'c S ,�rimrnrrrmsire_ivihh?P mon-r- -^
This proposal is based upon the exposures made known to the Agency by you and contains only a
general description of the coverage(s)and does not constitute a policy/contract.For complete policy
information,including exclusions,limitations,and conditions,please refer to your policy.
R In the event of differences,the policy will prevail.
BROWN&BROWN
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Proposal Premium Summary
Line of Business Premium
Property $ 824,985.00
Fees $ 0.00
Taxes $ 0.00
Total $ 824,985.00
Inland Marine $ 3,433.00
Fees $ 0.00
Taxes $ 0.00
Total $ 3,433.00
Crime $ 2,27100
Fees $ 0.00
Taxes $ 0,00
Total $ 2,271.00
General Liability $ 85,501.00
Fees $ 0,00
Taxes $ 0,00
Total $ 85,501.00
Law Enforcement Liability $ 195,263.00
Fees $ 0.00
Taxes $ 0.00
Total $ 195,263.00
Public Officials and Employment Practices Liability $ 76,432.00
Fees $ 0.00
Taxes $ 0.00
Total $ 76,432.00
C ber Liability $ 9,953.00
Fees $ 0.00
Taxes $ 0.00
Total $ 9,953.00
Automobile Liability $ 129,579.00
Fees $ 0.00
Taxes $ 0.00
Total $ 129,579.00
Automobile Physical Damage $ 61,497.00
Fees $ 0.00
Taxes $ 0.00
Total $ 61,497.00
Sub Total $ 1,388,914
Workers Compensation Continue to Next Page
This quote is valid for(30) days or until the proposed effective date
This proposal is based upon the exposures made known to the Agency by you and contains only a
IM general description of the coverage(s)and does not constitute a policy/contract.For complete policy
information,including exclusions,limitations,and conditions,please refer to your policy.
In the event of differences,the policy will prevail.
BROWN&BROWN
48 of 57
Line of
Workers Compensation $ 433,511.00
Fees $ 160.00
Taxes $ 0.00
Total $ ,433,671.00
Grand Total For Packa eMorkers Compensation $ 1,822,585.00
FLOOD
Flood —Government Center $ 5,642.00
Fees $ 0.00
Taxes $ 0.00
Total $ 5,642.00
Flood- Charter Elementary School $ 7,169.00
Fees $ 0.00
Taxes $ 0.00
Total $ 7,169.00
Flood - Charter Middle School $ 9,870.00
Fees $ 0.00
Taxes $ 0.00
Total $ 9,870.00
Flood- Community Recreation Center $ 11,462.00
Fees $ 0.00
Taxes $ 0.00
Total $ 11,462.00
Flood-Arts& Cultural Center Facility $ 12,351.00
Fees $ 0.00
Taxes $ 0.00
Total $ 12,351.00
Flood —Don Soffer Aventura High School Charter $ 3,589.00
Fees $ 0.00
Taxes $ 0.00
Total $ 3,589.00
Flood- Don Soffer Aventura High School (Gymnasium) $ 5,388.00
Fees $ 0.00
Taxes $ 0.00
Total $ 5,388.00
Grand Total for Flood $ 55,471.00
This proposal is based upon the exposures made known to the Agency by you and contains only a
general description of the coverage(s)and does not constitute a policy/contract.For complete policy
information,including exclusions,limitations,and conditions,please refer to your policy.
R In the event of differences,the policy will prevail.
BROWN&BROWN
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Payment Plan
Line of Business Payment Plan Billing Plan
All Proposed Lines of Business except Workers Agency Bill 50% Down Payment, 25%
ompensaton Due at 75 days and 25% due
at 166 days
Workers Compensation Direct Bill Quarterly Installments
Flood Direct Bill Premium payable in full to
Brown & Brown
Sublectivities:
• Signed ACORD application and PGIT Agreement
• Completed/signed supplemental application provided by PGIT
• Signed/completed terrorism forms. You must elect or reject coverage. The additional premium plus any fees and
taxes will apply if signed rejection is not received by company or if electing coverage.
Binding requirements:
Payment is Due Upon Binding
25% Minimum Earned Premium applies to the PGIT Package
This proposal is based upon the exposures made known to the Agency by you and contains only a
general description of the coverage(s)and does not constitute a policy/contract.For complete policy
information,including exclusions,limitations,and conditions,please refer to your policy.
R In the event of differences,the policy will prevail.
BROWN&BROWN
50 of 57
A. M . Best
A. M. Best Rating of Proposed Carriers:
Line of A.
•Property,lnland Marine General Liability, Auto, Cyber Preferred Governmental Not N/A
Workers Compensation,Crime Insurance Trust( PGIT) Rated
Flood Wright Flood National A VI Admitted
Insurance
General Rating-
Rating Categories Rating
Symbols . .
Superior A+to A++ Marginal C+to C++
Excellent A to A- Weak C to C-
Good B+to B++ Poor D
Fair B to B-
These rating classifications reflect AM BEST's opinion of the relative position of each company in comparison with others,
based upon averages within the Property-Casualty insurance industry. They are reflective of overall company services and
standing within the industry.
Financial Size Category-
Class Range ($ in Class Range ($ in Class
Range
iThousands) Thousands) Thousands)
Class I U -$1,000 Class VI $25,000450,000 Class XI $750,00041,000,000
Class II $1,00042,000 Class VI $50,0004100,000 Class XI $1,000,00041,250,000
Class III $2,000-$5,000 Class $100,000-$250,000 Class $1,250,000-$1,500,000
VIII XIII
Class $5,000-$10,000 Class IX $250,000-$500,000 Class $1,500,000-$2,000,000
IV XIV
Class V 1 $10,000425,000 Class X $500,0004750,000 Class XV 1 $2,000,000-Greater
The Financial Size Category is an indication of the size of an Insurer and is based on reported policyholder's surplus
conditional or technical reserve funds, such as mandatory securities valuation reserve, or other investments and operating
contingency funds and/or miscellaneous voluntary reserves in liabilities ($ in Thousands)
This information has been provided to you so that consideration is given to the financial condition of our proposed carriers.
The financial information disclosed is the most recent available to Brown & Brown, Inc. Brown & Brown, Inc. does not
guarantee financial condition of the insurers listed above.
This proposal is based upon the exposures made known to the Agency by you and contains only a
general description of the coverage(s)and does not constitute a policy/contract.For complete policy
information,including exclusions,limitations,and conditions,please refer to your policy.
In the event of differences,the policy will prevail.
BROWN&BROWN
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0. Brown & Brown