Resolution No. 2024-45 Safety Action Plan - Kimley-Horn & Associates, Inc. - July 18, 2024 CITY OF AVENTURA RESOLUTION NO. 2024-45
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE THE
ATTACHED WORK AUTHORIZATION IN THE AMOUNT OF $288,546 FOR
PROFESSIONAL SERVICES FOR THE PREPARATION OF A
COMPREHENSIVE SAFETY ACTION PLAN BY AND BETWEEN THE CITY OF
AVENTURA AND KIMLEY-HORN & ASSOCIATES, INC.; PROVIDING FOR
IMPLEMENTATION; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Aventura ("City") desires to complete a Safety Action Plan
(the "Project"); and
WHEREAS, the Project will address safety of all roadway users, including
pedestrians, bicyclists, public transit, personal conveyance, micro mobility users,
motorists and commercial vehicle operators; and
WHEREAS, the United States Department of Transportation ("USDOT") has
awarded the City a Safe Streets and Roads for All grant ("Grant") in an amount of
$256,000 for the Project; and
WHEREAS, the City accepted the Grant and entered into the Grant Agreement;
and
WHEREAS, the City Commission finds that this Resolution is in the best interest
and welfare of the residents of the City.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA:
Section 1. Recitals. That each if the above-stated recitals are hereby adopted,
confirmed, and incorporated herein.
Section 2. Acceptance and Approval. That the City Manager is hereby
authorized to execute the attached Work Authorization in the amount not to exceed
$288,546 for professional services by and between the City of Aventura and Kimley-Horn
& Associates, Inc.
Section 3. Implementation. That the City Manager is authorized to do all things
City of Aventura Resolution No. 2024-45
necessary to carry out the aims of this Resolution.
Section 4. Effective Date. That this Resolution shall become effective
immediately upon its adoption.
The foregoing Resolution was offered by Commissioner Bloom, who moved its
adoption. The motion was seconded by Commissioner Kruss, and upon being put to a
vote, the vote was as follows:
Commissioner Amit Bloom Yes
Commissioner Rachel S. Friedland Yes
Commissioner Billy Joel Yes
Commissioner Paul A. Kruss Yes
Commissioner Michael Stern Absent
Vice Mayor Dr. Linda Marks Yes
Mayor Howard S. Weinberg Yes
PASSED AND ADOPTED this 18th day of July, 2024.
L 9�4 44��l
HOWARD S. WEINBERG, ES
MAYOR
ATTEST:
ELLISA L. HORVA , MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
ROBERT MEYERS
CITY ATTORNEY
WEISS SEROTA HELFMAN COLE + BIERMAN, P.L.
Page 2 of 2
WORK AUTHORIZATION
COMPREHENSIVE SAFETY ACTION PLAN
The City of Aventura has requested Work Authorization as provided for in the Agreement
between the City of Aventura and Kimley-Horn and Associates, Inc. and approved by the City
Commission on July 9, 2019.
This Work Authorization No. 2024-043508XXX-XXX provides for technical services in accordance
with Articles 3, 4, 6, 7 and 8 of the Agreement as further detailed in the scope of services
Exhibit A.
Payment for such services shall be in accordance with Article 5 of the Agreement.
Planning Phase
Project Management/ Initiation $37,336.00
Leadership Commitment and Goal Setting $31,411.00
Planning Structure $12,559.00
Safety Analysis $28,204.00
Engagement and Collaboration $44,801.00
Equity Considerations $10,674.00
Policy and Process Change $40,328.00
Strategy and Project Selection $45,807.00
Progress and Transparency $15,838.00
Comprehensive Safety Action Plan (CSAP) $21,588.00
Total Planning Phase— Lump Sum $288,546.00
Total Lump Sum Labor Fee $288,546.00
The time period for this work authorization will be:
Planning Phase..............................................................365 Days
CITY:
CITY OF AVENTURA, FLORIDA
through its City Manager
BY
City Manager
Ronald J. Wasson
day of 12024
Notice to Proceed Yes No
Project Initiation Date
RECOMMENDED through its
Director of Public Works Transportation
BY
Public Works Director
Jake Ozyman
day of , 2024
Exhibit A
Project Description
The City is developing a Comprehensive Safety Action Plan that supports the United States
Department of Transportation, and Miami-Dade County's Vision Zero goals, provides a
framework to reduce fatalities and serious injuries on roadways, and improves the safety, health,
and well-being of residents and visitors. The Safety Action Plan will address all roadway users,
including pedestrians; bicyclists; public transit, personal conveyance, and micro mobility users;
motorists; and commercial vehicle operators.
The Safety Action Plan will include the following components developed in accordance with
program guidance:
• Leadership Commitment/Goal Setting — Commitment in eventual goal of zero roadway
fatalities and serious injuries achieved through an ambitious percentage reduction of
fatalities and serious injuries by a specific date
• Planning Structure — The City will establish a project steering committee charged with
oversight of Safety Action Plan development, implementation and monitoring
• Safety Analysis — Prepare a Local Roads Safety Plan analysis based on geospatial
identification of higher-risk locations on all public roads
• Engagement/Collaboration—robust engagement with the public and stakeholders
• Equity Considerations — Safety Action Plan developed in inclusive process; equity
considerations included in analysis and impact assessments of proposed projects and
strategies
• Policy/Process Changes — assessment of best practices, identify refined and/or new
policies, guidelines and/or standards to achieve Vision Zero
• Strategy/Project Selections—comprehensive set of projects and strategies shaped by data
and noteworthy practices, stakeholder input and equity considerations, with a focus on
Safe System Approach; interventions focused on infrastructure, behavioral, and/or
operational safety; inclusion in short-and long-range plans and lists of project priorities
• Progress/Transparency — posting Action Plan online and method to measure progress
overtime with annual public and accessible reporting
The City's Comprehensive Safety Action Plan (CSAP) is funded by the U.S. Department of
Transportation Safe Streets and Roads for All (SS4A)grant program which include 20% local (City)
funds.The focus of the CSAP is to implement the goals of the SS4A program and align them with
local needs and priorities.
Scope of Services
The professional services for this project will include the following:
Task 1 Project Management/Initiation
The CONSULTANT project manager will be responsible for confirming that the CSAP is developed
to meet and exceed all requirements for SS4A Action Plans outlined in the Self-Certifying
Worksheet included in the NOFO. Meeting these requirements will ensure the City of Aventura
will be able to apply for SS4A grant funding in future years.
Task 1.1 Establish Kick-Off Meeting
To lay the foundation for a successful project, the CONSULTANT will conduct a kick-off meeting.
Key members of the CONSULTANT team will meet with key members of the City to promote a
mutual understanding of the project purpose, scope, and timeline. The CONSULTANT will
establish communication frequency and protocols between the CONSULTANT and the City.
Task 1.2 Conduct Progress Meetings
The CONSULTANT will also schedule regular project management meetings. At intervals
determined during the project kick-off meeting, the CONSULTANT project manager, will meet
monthly with the City project manager to review progress and any issues requiring resolution. In
the case of the latter, the CONSULTANT will prepare possible resolution options for the CITY in
advance of each relevant discussion. The goal of these regular meetings is to keep the project on
schedule and on-budget.
Task 1.3 Proiect Coordination and Invoicing
The CONSULTANT will submit monthly invoices for work completed. At the kick-off meeting, the
CITY will confirm invoice requirements to ensure timely payment and meeting SS4A grant
requirements.
Task 1.4 Grant Management
The CONSULTANT will prepare SF-270 (Request for Advance or Reimbursement) or SF-271
(Outlay Report and Request for Reimbursement for Construction Programs) to clearly
document all costs incurred. The CONSULTANT will also prepare quarterly program
performance reports using the Performance Progress Report (PPR) and quarterly financial
status using the SF-425. Performance reports will include:
• The costs of each eligible task and strategy carried out using the grant;
• The roadway safety outcomes and any additional benefits (e.g., increased walking,
biking, or transit use without a commensurate increase in serious and fatal crashes) that
each such project and strategy has generated, as
o Identified in the grant application; and
o Measured by data, to the maximum extent practicable;
• The percent of funds spent in, and providing benefits to, underserved communities; and
• The lessons learned and any recommendations relating to future projects or strategies
to prevent death and serious injury on roads and streets.
Task 1 Deliverables
• One Kick-off Meeting
• Six progress meetings
• Monthly invoices
• Monthly grant reimbursement forms
• Quarterly Progress Reports
Task 2 Leadership Commitment and Goal Setting
The goal for this task is to establish key performance measures and goals for the CSAP. The
performance measures will be used to track progress towards achieving the goals for the CSAP.
The goals and performance measures will be developed in collaboration with City leaders and
stakeholders.
Task 2.1 Develop Goals, Objectives, and Performance Measures
The goals, objectives, and performance measures will be developed based on the needs
assessment and input from stakeholders. The goals and measures will serve as the City's "north
star" to guide decision-making and work related to transportation safety in the City. The
CONSULTANT will lead the development and refinement of the goals, objectives, and
performance measures.
Task 2.2 Develop Commitment Document
For this task, the CONSULTANT will work with project leadership to create formal documentation
that outlines the City's commitments to achieve the CSAP goals.
Task 2.3 Assist Staff with Presentations to Leadership
The CONSULTANT will work with staff to present and request City Commission actions to achieve
the CSAP goals.
Task 2 Deliverables
• One memorandum summarizing the goals, objectives, performance measures and
leadership commitments by City leadership.
• One presentation to City Commission for recommendations to achieve the goals of the
CSAP
Task 3 Planning Structure
The purpose of this task is to solicit feedback from key community partners. These partners may
include, but are not limited to, FDOT, Miami-Dade County, FHWA, local schools, and other local
partners.
Task 3.1 Develop Project Steering Committee (PSC)
The CONSULTANT will work with City staff to identify and finalize stakeholders to invite to be a
part of the PSC.
Task 3.2 Prepare and Conduct PSC Committee Meetings
The PSC will meet three times during the CSAP. The focus will be on regional coordination and
priority setting. Because of the broad reach of the work for CSAP, the PSC will meet at the
beginning, middle, and end of the project.The meetings will ensure the CONSULTANT is capturing
input and projects stakeholders are already working on and that recommendations are aligned
with SS4A and local priorities.
Task 3.3 Committee Documentation
After each PSC meeting, the CONSULTANT will document the input and discussion at each
meeting. The summaries will be submitted to the City as part of the project record and files.
Task 3 Deliverables
• One PSC stakeholder list
• Three PSC meetings
• Three PSC committee meeting summaries
Task 4 Safety Analysis
The purpose of this task is to identify where crashes are occurring in the City, what types of
crashes are occurring, the severity of crashes, and other relevant crash trends. The findings will
be used to develop policy, program, and project recommendations for the CSAP.
Task 4.1 Existing 6-Year Crash Analysis
The CONSULTANT will perform an analysis of existing safety conditions and historical trends in
Aventura. The findings will establish baseline safety metrics to tract progress towards achieving
the CSAP goals. The benchmark crash analysis will cover all roads in the City using the most recent
six years of reportable crash data available. The analysis will document locations where crashes
are occurring, their severity, as well as contributing factors and crash types by mode.
Based on the benchmark crash analysis, a High-Injury Network will be established for the City.
The High-Injury Network will be used to identify policy, program, and project resources can be
focused to achieve the CSAP goals.
Task 4.2 Documentation
The CONSULTANT will create a summary safety analysis report for Task 4. The summary will be
provided as a PowerPoint slide deck.
Task 4 Deliverables
• One safety analysis PowerPoint slide deck
Task 5 Engagement and Collaboration
The purpose of this task is to build broad consensus around transportation safety needs and
priorities in Aventura. Key elements of the task are:
• Education. Each meeting will be an opportunity to educate about the need for safer
streets in the City. What are the trends? Who are crashes impacting and why are they
occurring? The CONSULTANT's approach will engage with these questions during every
phase of the CSAP. The engagement for this project is an opportunity to empower and
expedite transportation safety improvements in Aventura.
• Capacity Building.Some stakeholders are already working together. Others may not work
together now but will have to in the future. The engagement strategy is structured to
bring people together in meaningful ways to talk about how transportation safety
investments can be coordinated.
• Understanding Priorities and Needs.What are people experiencing as they travel around
the City? Where do people feel unsafe and where are their priorities for safer streets?
Engagement will focus on establishing community safety priorities and identifying needs
based on community experiences.
Task 5.1 Community Engagement Plan
The community engagement plan will document the framework for engagement, including
meeting schedules,formats,tools to be used for engagement, and different groups or community
members to be targeted for engagement during the planning process.
Task 5.2 Round 1 Public Kickoff Meeting
One public kickoff meeting will be facilitated by the CONSULTANT. The purpose of the meeting
will be to share information about the CSAP scope and schedule as well as collect initial input
about community priorities. It will also be an opportunity to launch the project website, online
survey, and schedule for neighborhood meetings.
Task 5.3 Round 2 Neighborhood Meetings
Up to three neighborhood meetings will be held in different areas of the City. The purpose of
these meetings is to collect information about specific neighborhoods and areas of the City, and
to ensure equitable access to meetings. Findings from the safety analysis will be shared at these
meetings to give context and guide discussion about needs and priorities related to
transportation safety in Aventura.
Task 5.4 Round 3 CSAP Open House
One CSAP open house will be held to share the draft CSAP recommendations. The purpose of the
meeting is to collect feedback about draft recommendations before they are finalized and
presented to the City Commission for adoption.
Task 5.5 Stakeholder Meetings
The CONSULTANT will conduct one day of stakeholder interviews. The CONSULTANT will work
with city staff to confirm the meeting format and schedule for stakeholder meetings. Meetings
may include focus groups or one-on-one meetings with individual stakeholders.
Task 5.6 Project Website
The CONSULTANT will create one project website. The purpose of the project website will be to
serve as a central location for project information. The website will be updated regularly with
information about the CSAP schedule, meetings, and project reports and presentations as they
are developed.
Task 5.7 Online Survey
The CONSULTANT will create an online survey to collect community input about transportation
safety priorities and needs in Aventura. The survey will include questions as well as an interactive
map. The interactive map will allow respondents to provide geographic-specific information
about safety needs in the City.
Task 5.8 Documentation
The CONSULTANT will summarize the activities and findings from engagement in one summary
report.
Task 5 Deliverables
• One Community Engagement Plan
• One Public Kickoff meeting
• Up to three neighborhood meetings
• One CSAP open house meeting
• One stakeholder meeting day
• One project website
• One online survey
• One engagement summary report
Task 6 Equity Considerations
The goal of this task is to assess the distribution of high-risk location as they related to historically
underserved communities and identify crash trends unique to these locations.
Task 6.1 Equity Analysis
Using crash data from the Task 2 Safety Analysis, the CONSULTANT will review the geographical
distribution of crashes and the High Injury Network locations as they compare to areas within the
City identified as underserved communities. These areas will be identified using a combination
of USDOT Justice40 census tracts and the American Community Survey (ACS) census data that
can highlight demographic data unique to Aventura. This analysis will help guide the
identification of equitable and appropriate projects in Tasks 7, 8, 9, and 10.
As part of this task, the CONSULTANT will undertake the following:
• Collect the most recent ACS data to identify census tracts representing underserved
neighborhoods within Aventura.
• Collect the Historically Disadvantaged Communities information provided by USDOT
through the Justice40 initiative to identify underserved neighborhoods within Aventura.
• Assess the distribution of high-crash locations as they relate to the underserved census
tracts and prioritize strategies to improve safety outcomes in these areas.
Task 6.2 Documentation
The CONSULTANT will summarize the activities and findings for this task in a PowerPoint slide
deck.
Task 6 Deliverables
• One PowerPoint slide deck summarizing the equity analysis findings
Task 7 Policy and Process Changes
To qualify as a SS4A Action Plan,this process will include an assessment of current policies, plans,
programs, guidelines, and standards to identify opportunities to improve decision-making for
safety programs, projects, and other supporting activities. This task will focus on how the City of
Aventura can incorporate policy and process changes into daily decision-making by the City
officials and partner agencies.
Task 7.1 Review Current Policies and Processes to Address Safety
The CONSULTANT will undertake the following:
• Review current policies, plans, programs, guidelines and manuals related to
transportation
• Identify new programs and initiatives the City can implement to promote education and
behavior changes related to desired safety outcomes.
• Compile current policies, plans, guidelines, and manuals into a matrix to summarize
existing efforts to address safety with current procedures and projects
• Review best practices and guidance from the Federal Highway Administration and USDOT
for policy recommendations to promote safety in local policies, plans, guidelines, and
manuals.
• Recommend broad systemic improvements through a safety matrix to be integrated into
existing policies, plans, programs, guidelines, and manuals that will prioritize
transportation safety.
Task 7.2 Develop Recommended Changes
The CONSULTANTwill document the findings and recommendations in a technical memorandum.
The memorandum will include a final matrix showing all plans reviewed, recommended policies
and programs, and how these recommendations relate to the CSAP goals.
Task 7 Deliverables
• One summary report of recommended policy and process changes to address
transportation safety decision-making and progress towards achieving CSAP goals
Task 8 Strategy and Project Selection
The CONSULTANT will develop a comprehensive list of projects and strategies that address high-
risk emphasis areas identified through the safety analysis, by stakeholder input, and the equity
analysis. The list of projects will be a compilation of existing planned projects and new projects
identified during the CSAP planning process. The projects will be prioritized accordingly based on
their relationship to high-risk areas, disadvantaged areas, and other considerations. The list will
also include projects where a specific safety concern was not identified, but safety conditions can
be improved based on design changes to the street. Once identified, planning level project cost
estimates and timeline for implementation for each project will be identified (e.g. short-,
medium-, and long-term timeframes).
Task 8.1 Project Prioritization Criteria
The CONSULTANT will develop a prioritization criterion based on community safety goals and
industry best practices. The criteria will be used to score and rank projects.
Task 8.2 Develop Projects to Improve Safety on the Top 20 High Crash Locations
The CONSULTANT will develop specific projects and interventions to address safety needs and
the top 20 highest crash locations in the City.
Task 8.3 Develop Areawide Strategies to Address Identified Safety Issues
The CONSULTANT will develop a comprehensive list of strategies to address systemic safety
needs in Aventura.
Task 8.4 Documentation with Phased Improvement Plan
The CONSULTANT will develop a phasing plan for identified projects as well as planning-level cost
estimates for each project.
Task 8 Deliverables
• One strategy and project report that will include a prioritization criteria matrix, prioritized
project list, map of projects, and summary of strategies to achieve the CSAP goals
Task 9 Progress and Transparency
The goal for this task is to transparently communicate CSAP goals and performance measures
and track progress towards achieving the CSAP goals.
Task 9.1 Develop a Scorecard to Track Status
The CONSULTANT will develop a performance measures tracking system to monitor and report
the progress of the project achieving the CSAP goals. The scorecard will be used as the basis for
information dashboard on the project website.
Task 9.2 Develop Website Content to Display Actual vs Targets
The CONSULTANT will develop an online dashboard to report and track progress towards
achieving the CSAP goals. The dashboard will be integrated into the project website or can be
integrated into the City's website. The online dashboard will be developed using Esri supported
software. The CONSULTANT will coordinate with the City to setup a Collaboration or similar
shared access approach through ArcGIS online at the start of the project to manage file transfers
and content sharing. No custom website development of software coding is included in the task.
Dashboard indicators and components will utilize information and data developed from previous
task efforts in support of the CSAP goals.
Task 9 Deliverables
• One safety scorecard
• One online safety dashboard
Task 10 Comprehensive Safety Action Plan (CSAP)
The CSAP components outlined in Tasks 1 through 9 will be compiled into a comprehensive safety
action plan for the City of Aventura. By ensuring the inclusion of all components, the CSAP will
make the City of Aventura eligible in subsequent rounds of SS4A Implementation Grants. The
grants can be directed toward design and construction costs or other programs that support the
implementation of the CSAP.
Task 10.1 Draft Report
The CONSULTANT will prepare a draft CSAP for review by the City of Aventura. The draft will
include findings and recommendations developed in Tasks 1 through 9. The draft will also be
made available to PSC and the public to review. The CONSULTANT will submit the draft CSAP in
a digital format to the City of Aventura.
Task 10.2 Final Report
The CONSULTANT will address one set of consolidated comments on the draft CSAP. The
CONSULTANT will coordinate with the City of Aventura staff regarding clarification in the
comments before revising the CSAP to address comments.The CONSULTANT will submit the final
CSAP in a digital format to the City of Aventura.
Task 10 Deliverables
• One draft CSAP
• One final CSAP
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