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07-20-2023 City Commission Meeting Agenda (Budget Review) CITY OF AVENTURA Aventura Government Center 19200 West Country Club Drive Aventura, FL 33180 ..�V r■. e4 q CITY COMMISSION MEETING AGENDA Revised 7/19/23 July 20, 2023 9:00 a.m. Aventura Government Center 5th Floor Executive Conference Room City Commission Mayor Howard S. Weinberg, Esq. Vice Mayor Amit Bloom Commissioner Rachel S. Friedland, Esq. Commissioner Billy Joel Commissioner Paul A. Kruss Commissioner Dr. Linda Marks Commissioner Michael Stern City Manager Ronald J. Wasson City Clerk Ellisa L. Horvath, MMC City Attorneys Weiss Serota Helfman Cole & Bierman Aventura City Commission Meeting Agenda(Budget Review)—Revised 7/19/23 July 20, 2023 1. CALL TO ORDER/ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. OVERVIEW AND REVIEW OF PROPOSED OPERATING AND CAPITAL BUDGET FOR FISCAL YEAR 2023/2024 4. MOTION TO ADOPT RESOLUTION TO ESTABLISH TENTATIVE MILLAGE RATE: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, ESTABLISHING A PROPOSED MILLAGE RATE FOR THE 2023/2024 FISCAL YEAR; PROVIDING FOR THE DATE, TIME AND PLACE OF THE PUBLIC HEARING TO CONSIDER THE PROPOSED MILLAGE RATE AND TENTATIVE BUDGET; AND PROVIDING FOR AN EFFECTIVE DATE. 5. MOTION TO APPROVE THE LOCAL OPTION GAS TAX INTERLOCAL AGREEMENT WITH MIAMI-DADE COUNTY 6. ADJOURNMENT Page 1 of 1 1 � 17 ,' •_ 1 1 k�t � I .-•� Yam- � '�.� 9 F � +.i1,1 City of Aventura Operating and Capital Budget For the Fiscal Year 2023/24 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 V City Commission Mayor Howard S. Weinberg, Esq. Commissioner Amit Bloom Commissioner Rachel S. Friedland, Esq. Commissioner Billy Joel Commissioner Paul A. Kruss Commissioner Dr. Linda Marks Commissioner Michael Stern City Manager Ronald J. Wasson Department Directors Weiss Serota Helfman Cole & Bierman, P.L., City Attorney Bryan Pegues, Assistant City Manger Michael Bentolila, Chief of Police Melissa Cruz, Finance Director Ellisa L. Horvath, City Clerk Jeff Kiltie, Arts & Cultural Center General Manager Keven R. Klopp, Community Development Director Karen J. Lanke, Information Technology Director Kimberly S. Merchant, Community Services Director Jake Ozyman, Public Works/Transportation Director Ana Melhuish, Aventura City of Excellence School Principal Geoff McKee, Don Soffer Aventura High School Principal City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank City of Aventura Operating and Capital Budget Fiscal Year 2023/24 Table of Contents CityManager's Budget Message..................................................................................................................................................... i OrganizationChart............................................................................................................................................................................xv Distinguished Budget Presentation Award.........................................................................................................................xvii Introduction...................................................................................................................................................................................... 25 City of Aventura's Mission Statement.........................................................................................................27 CommunityProfile...................................................................................................................................................................27 Budget Procedures and Process........................................................................................................................................31 Summaryof All Funds................................................................................................................................................................. 49 GeneralFund....................................................................................................................................................................................61 RevenueProjections...............................................................................................................................................................67 Expenditures: CityCommission............................................................................................................................................................... 79 Officeof the City Manager............................................................................................................................................87 LegalDepartment............................................................................................................................................................95 CityClerk's Office..........................................................................................................................................................103 FinanceDepartment.................................................................................................................................................... 111 Human Resources Department.........................................................................................................119 Information Technology Department.................................................................................................................. 127 PoliceDepartment........................................................................................................................................................ 135 Community Development Department............................................................................................................... 147 Community Services Department.......................................................................................................................... 155 Public Works/Transportation Department....................................................................................................... 163 Arts & Cultural Center Department...................................................................................................................... 171 Non-Departmental........................................................................................................................................................ 179 CapitalOutlay................................................................................................................................................................. 189 American Rescue Plan Act ("ARPA') Fund.................................................................................................197 PoliceEducation Fund............................................................................................................................................................. 205 Transportation and Street Maintenance Fund.......................................................................................................... 211 Citizens' Independent Transportation Trust (CITT) Fund.....................................................................217 BuildingFund.................................................................................................................................................223 911 Fund.......................................................................................................................................................................................... 233 DebtService Funds.................................................................................................................................................................... 239 CapitalProjects Fund................................................................................................................................................................ 255 StormwaterUtility Fund......................................................................................................................................................... 261 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 Table of Contents Continued Short-term & Long-term Goals, Objectives & Financial Plans...............................................................267 Short-term & Long-term Goals & Objectives............................................................................................269 FY 2023/24 Budget Priorities/Goals and Action Plans...........................................................................269 Short-term Factors & Long-term Financial Plans....................................................................................271 FinancialPolicies...........................................................................................................................................273 Capital Improvement Program Budget Policies......................................................................................275 Cash Management/Investment Policies...................................................................................................................... 276 Financing Programs and Debt Administration......................................................................................................... 277 FundBalance Policies................................................................................................................................279 OperationBudget Policies................................................................................................................................................. 281 Purchasing Policy and Administration........................................................................................................................ 282 RiskManagement.................................................................................................................................................................. 282 Appendices Appendix A - Approved Capital Improvement Program Summary Sheets & Information Fiscal Years2023/24-2027/28....................................................................................................................................................... 283 Appendix B - Authorized Investment Summary Table......................................................................................... 311 Appendix C - Glossary of Acronyms & Terms............................................................................................................. 315 City ®f Aventura &Aq Government Center 19200 West Country Club Drive Aventura, Florida 33180 Office of the City Manager July 14, 2023 The Honorable Mayor and City Commission City of Aventura Aventura, Florida 33180 RE: FY 2023/24 Budget Message Members of the City Commission: In accordance with Article IV, Section 4.05 of the Charter of the City of Aventura (the "City"), I hereby submit the proposed Operating and Capital Budget for all funds for the fiscal year beginning October 1, 2023, for your review and consideration. The budget document emphasizes a professional and conservative fiscal approach and represents the single most important report presented to the City Commission. It is primarily intended to establish an action, operational and financial plan for the delivery of City services. It also represents the City's commitment to providing the highest level of City services to maximize the quality of life for its citizens, businesses and visitors. The proposed budget provides the resources to maintain our quality municipal services and facilities that make Aventura a premier community to live, work and play. This document serves as an aid to the residents in providing a better understanding of the City's operating and fiscal programs. Budget Format/Transparency This single budget document, which includes all City Funds and service programs, has been prepared to provide the public with a comprehensive and transparent overview of all City services and financial framework. A separate budget document for the Aventura City of Excellence School and the Don Soffer Aventura High School is adopted by the City in June of each year and can be found on the City's website. In order to further our efforts to inform our residents how revenue is collected and spent on City services, the City's Website page entitled "Financial Transparency" provides great depth into the City's budget by utilizing easy to view charts and graphs. Users can track budget performance throughout the year and compare data to prior years. The budget is a performance -based plan that links goals and objectives with the financial resources necessary to achieve them. In order to ensure that goals and objectives established in the budget planning process are translated into results, the resources allocation process is tied to performance. The budget document contains performance workload indicators to facilitate this process. Every effort was made to provide a budget document that can be fully reviewed and justified to the City Commission and residents. The preparation of the budget document marks a continued commitment to a planned and professional process of developing a budget that will address the City's current and future issues. It also demonstrates the City's commitment to providing adequate service levels and the necessary justification to support all expenditure requests. Operating and Capital Budget Implications due to the Coronavirus ("COVID-19") Pandemic For the last three years, COVID-19 has caused major disruption in international and U.S. economies and markets. The pandemic had a significant impact on government agencies worldwide. City operations have returned to pre-COVID levels; however, the negative impact of inflation and increased costs for labor and supplies continues. In response to this, the Federal Government has given the City of Aventura and eligible state, local, territorial and tribal governments funding to assist in economic recovery from the COVID-19 pandemic, also known as the American Rescue Plan Act ("ARPA"). Projects planned with the ARPA funds span City Departments. ARPA grant related revenue and expenditures are included in the FY 2023/24 budget. Ad Valorem Taxes On July 1, 2023, the Miami -Dade County Property Appraiser advised the City that we experienced a 10.01% increase in property values in comparison to the prior year. This is the 2na year in the last five years that we have seen an increase in the City's existing property values. This increase was due to a booming housing market in the County coupled with new construction in 2023. In the current year, the addition of new construction totaled approximately $22,440,000. However, with inflation and interest rates surging, economists are predicting a recession ahead. Dramatic price increases for materials and labor shortages are driving many of our expenditure line items up including fuel, repairs and maintenance and equipment. The growth of the FY 2023/24 operating expenditures was maintained in accordance with the FY 2022/23 adopted budget as much as possible to improve the City's financial position going forward. The City's strong fiscal policies and prudent budgeting have assisted in the maintenance of all existing service levels and avoiding raising the tax rate for the 281h year in a row. Due to the uncertainty of future property values and the overall economy, it is imperative that the City continue to follow the policy that unless it is included in the budget or it is self-supporting, new programs or projects should not be considered during the year. Going forward, developments currently under construction will increase the City's tax base and should provide revenue to offset future service demands. We need to continue to remain prudent and conservative in our financial management of the City by only utilizing General Fund Reserves in the case of an emergency or to fund an unanticipated economic event. Summary of All Budgetary Funds & Highlights The total proposed budget for FY 2023/24, including all funds, capital outlay and debt service, (net of interfund eliminations) is $63,416,719. In total, this is $18,675,678 or 22.75% less than the prior year's amended budget. The large decrease is due mostly to a change in accounting presentation of the CIP reserve. In previous years, the City showed the anticipated CIP funding as a gross total. This year and moving forward, the City will display the CIP needs as a net amount. The impact of this change is ($12,709,565) or (90.76%). Moving forward for discussion through the document, the change in the gross categories will not be included for comparison purposes. W Operating expenditures total $50,194,110, while Capital Outlay expenditures and CIP Reserve total $9,473,316 and $1,294,059, respectively. Debt Service expenditures total $2,455,234. Capital Outlay Projects include beautification and park facility improvements, road resurfacing and the commitment to invest in state-of-the-art technology to serve and protect our residents. Maintaining our infrastructure from government buildings to our park facilities continues to be a major funding priority to ensure their sustainability well into the future. The net operating costs for the All Funds budget increased by $4,705,872 or 10.35% as compared to the previous year's amended budget. The budget maintains our current level for all City services except for the following areas: • Increases and changes to staff as explained under Personal Services beginning on page vi. • Building Inspection services and permit revenue, now budgeted in the Building Fund as of the City's FY 2022/23 mid -year budget amendment, these amounts increased by $889,815 or 26.46% due to an increase in the current year activity which is expected to continue into FY 2023/24. • Funding increased compared to the prior year to ensure that adequate coverage is provided at our parks during the peak season and to accommodate increased attendance as the parks will be open 7 days a week, as well and to enhance internal support. • Recreational programming funding and expenditures increased due to an increase in the current year activity as the recovery from the pandemic continues. • Special events in the Community Services Department increased from $145,000 in FY 2022/23 to $375,000 in FY 2023/24 to accommodate for the additional events such as the Annual 5K, Concert Series and Drone Show. • An increase of 15% for health insurance and 5% for dental insurance has been considered in the development of this budget. • Property insurance has been budgeted at a 200% increase, increasing from the current premium of $398,334 to the budgeted premium of $1,195,002. • The new Collective Bargaining Agreement ("CBA") effective October 1, 2023 is reflected in the budget for FY 2023/24. • The overtime in the Police Department operational budget has increased by $200,000. • The actuarial determined percentage for City contributions related to the Police Officers' Retirement Plan will be increasing to 27.70% from 21.78% in the coming fiscal year resulting in an approximate increase of $600,000. • Police Off -duty Services Fund was eliminated and combined in the General Fund per the City's FY 2022/23 mid -year budget amendment. The actuals for the Police Off -duty Services Fund for FY 2020/21 and FY 2021/22 are reflected in the General Fund totals. LW City Manager City Manager %of Fund Proposed Budget General Fund $ 47,554,723 71.19% American Rescue Plan Act (ARPA) Fund 7,576,991 11.34% Police Education Fund 4,500 0.01 % Transportation & Street Maint. Fund 926,000 1.39% Citizens' Independent Transportation Trust (CITT) Fund 2,530,000 3.79% Building Fund 4,252,315 6.37% 911 Fund 72,725 0.11 % Debt Service Funds 2,455,234 3.66% Capital Projects Fund 63,500 0.10% Stormwater Utility Fund 1,360,000 2.04% Subtotal $ 66,795,988 100.00% Interfund Eliminations $ (3,379,269) Total $ 63,416,719 All Funds Summary by Percentage General Fund _ 71.19% 5tormwaterUtility Fund 2.04% Capital Projects Fund 0.1096 _. 911Fund 0.1196_ Debt Service Funds 3.66% Building Fund 6.37 % Citizens' I ndependent Transportation Trust(CITT 3.79% Transportation & Street Vial nt. Fund 1.39% Police Education Fund 0.01% American Rescue Plan Act (A1iPA)F and 1134% 1V City Manager City Manager % of Category Proposed Budget Personal Services $ 28,856,256 43.20% Contractual Services 12,161,982 18.21% Other Charges/Svcs 7,518,132 11.26% Commodities 852,600 1.28% Other Operating Expenses 805,140 1.21 % Capital Outlay 10,767,375 16.12% Debt Service 2,455,234 3.66% Transfer to Funds 3,379,269 5.06% Total $ 66,795,988 100.00% All. Funds Category Summary by Percentage Debt Service Transferto Funds Capital 16. Other Op2rati Expenses 1.21% Commodities 1.28% Other Charg 11.20 18.21% The following chart shows a comparison of each department's budget for the past two (2) years. As mentioned previously discussion will not include the CIP reserve. The total operating expenditures/ expenses amount is $4,705,872 or 10.35% more than the previous year. Increased costs of insurance, contracted labor, materials and supplies, personnel changes, expansion of on -demand transportation services and increase in community services programming contribute to these increases. A driving factor of $10,674,909 reduction in the capital outlay amount from the amended FY 2022/23 budget to the FY 2023/24 budget is the ARPA fund. In FY 2022/23 the total amount of ARPA projects approved by Commission was budgeted. A year-end budget amendment will be done to remove amounts and reduce the FY 2022/23 budget to reflect actual expenditures made throughout the year. In FY 2023/24, the amounts anticipated to be spent in the coming year have been budgeted for the ARPA fund. u All Funds Departmental Budget Comparison Department City Commission Office of the City Manager Legal City Clerk's Office Finance Human Resources Information Technology Police Community Development Community Services Public Works/Transportation Arts & Cultural Center Non -Departmental Subtotal Amended City Manager Increase Budget 2022/23 Proposal 2023124 (Decrease) % Change $ 223,713 $ 301,841 $ 78,128 34.92% 1,428,008 1,431,950 3,942 0.28% 380,000 467,500 87,500 23.03% 402,348 455,583 53,235 13.23% 1,137,237 1,172,353 35,116 3.09% 1,078,686 308,712 (769,974) -71.38% 1,232,330 1,280,266 47,936 3.89% 23,106,853 24,733,797 1,626,944 7.04% 3,705,688 4,569,340 863,652 23.31 % 3,387,799 4,143,781 755,982 22.31% 6,577,507 7,105,372 527,865 8.03% 901,444 1,241,517 340,073 37.73% 1,926,625 2,982,098 1,055,473 54.78% $ 45,488,238 $ 50,194,110 $ 4,705,872 10.35 Total $ 84,704,155 $ 66,795,988 $(17,908,167)-21.14% Personal Services Personal Services for all funds increased by $1,228,055 or 4.44% compared to the prior year. Additional information is outlined below: Total Number of Employees: 203 • 190 full-time, inclusive of the elected officials. This is an increase of four (4) positions from the prior year as outlined below. • 13 part-time - a net change of zero (0) positions as outlined below under General Employees. • 196.5 Full-time Equivalent (FTE) A. General Employees (non -unionized) - General Information: • Reflect a 3.0% increase, effective October 1, 2023. • Reflect a bonus amount that averages 3% per employee for those employees who have not yet reached their maximum salary range. Total Number of Employees: 117 • 104 full-time - an increase of three (3) positions from the prior year as outlined below. • 13 part-time - no change from the prior year. • 110.5 FTE Total Changes to General Employees: • The Part -Time Administrative Assistant in the Community Services Department is being converted to a Full -Time position that will be split between the Community Services Department and the City Clerk's Office. w • Addition of one (1) Special Events Administrator in the Community Services Department as the City has increased the number of events held through the years and to assist with other departmental needs. • Addition of one (1) Full -Time Park Attendant to assist with the workload associated with the increased days and hours of operations at the City's Parks • Addition of one (1) Part -Time Human Resources Assistant in the Human Resources Department. Comparative Budgeted Personnel Allocation Summary 2 -Year Presentation FTE FTE 2022/23 2023/24 City Commission 7.0 7.0 Office of the City Manager 5.0 5.0 Legal* - - City Clerk's Office 2.0 2.5 Finance 7.0 7.0 Human Resources 1.0 1.5 Information Technology 5.0 5.0 Police 130.0 131.0 Community Development 3.4 3.4 Community Services 17.0 19.0 Public Works/Transportation 8.0 8.0 Building Fund 3.1 3.1 Arts & Cultural Center * - - Charter School ** 4.0 4.0 Don Soffer Aventura H.S. *** N/A N/A Total 192.5 196.5 * Departmental staff is provided through contractual services. ** Departmental staff is included in Charter School Fund Budget Document. *** Management is provided by CSUSA and departmental staff is included in Don Soffer Aventura High School Fund Budget Document. B. Employees covered under a Collective Bargaining Agreement with Dade County Police Benevolent Association ("Agreement") - General Information: • Covers Police Officers and Sergeants. o On October 1, 2022, the City entered into the 1St year of a new Agreement which will expire on September 30, 2025. o Effective October 1, 2023, the actuarial determined percentage for City contributions related to the Police Officers' Retirement Plan will be 27.696%, increasing from 21.776%. • An increase of one (1) full-time positions as follows: o Increase of one (1) Police Officers in the Police Department Number of Employees: 86 • 86 Full-time - one officer was added for FY 2023/24 to meet the needs of the department. • N/A Part-time - no change from the prior year. IE Additional Information: • The part-time Park Attendant hourly rate has been increased from $13.50 to $14.50 in order to better attract candidates for these positions, as well as to grow the rate gradually towards the new minimum wage requirement of $15.00/hour by September 30, 2025. • At the time this document was prepared, City staff had not finalized negotiations with its current carrier for Group Health Plan, Vision Plan and Employee Assistance Program ("EAP"). A 15% increase for health insurance costs and 5% increase for dental insurance costs has been considered in the development of this document. • The City's per capita number of employees is significantly lower than that of adjacent municipalities. This is due to the City's emphasis on privatizing major functions of City services for greater productivity and cost savings. I am proud to work with a dedicated group of City employees that strive to provide excellent services and are committed to our community. Over the years and especially throughout the pandemic, they have proven that our workforce can meet any challenge. General Fund (001) The General Fund is used to account for resources and expenditures that are available for the City's general operations of City government functions. As of fiscal year's, 2021/22 audited financial statements, this is a major fund of the City. Revenues The projected revenues in the FY 2023/24 General Fund Budget that are available for allocation total $47,554,723. This is an increase of $5,393,940 or 12.79% over the prior year gross revenue. The changes in revenues are comprised of the following: Transfers q.579S _ Misc.Revenui 1.14% Fines & S. General Fund Revenues by Source Ad Valorem Taxes _ 43.54% Charges For Servkes &98% 8.n% i n(ergOVefnmP..nZ@1 Revenues 1a.23% AN Levied Taxes 21.07% Vlll Locally Levied Taxes - The City's assessed value as reported by the County Property Appraiser is $12,506,035,242. This amount is $1,137,643,703 or 10.01% higher than last year. The ad valorem millage levy for FY 2023/24 is recommended to be 1.7261, which is the same rate adopted last year. This will generate $20,507,334 as compared to last year's amount of $18,641,832. This represents the 28th year without an increase. The budget projection for this category also includes $5,450,000, $1,500,000 and $30,000 in electric, water and gas utility taxes, respectively. In addition, $450,000 in premium taxes, $1,640,000 in unified communications tax and $950,000 in City business tax make up the remainder of this category. All projections take into consideration historical data and various assumptions for the coming year. Licenses and Permits - The projected revenue for this category totals $4,270,000. This amount is $88,000 or 2.10% more than the prior year's budget primarily due to the anticipated increase in electric, gas and solid waste franchise fees. In prior years, Building Division revenue was included in this category. With the creation of the Building Fund in FY 2022/23, the City's mid -year budget amendment moved these line items to the Building Fund and they will be budgeted in the Building Fund moving forward. Intergovernmental Revenues - The projected revenue for this category totals $4,862,676. This amount is $890,627 or 22.42 % more than the prior year's budget as we believe State Revenue Sharing and Half Cent Sales Tax have fully recovered from their COVID-19 lows. Charges for Services - The projected revenue for this category totals $4,274,421. This amount is $837,778 or 24.38% more than the prior year's amended budget due to anticipated increases in programming activity as enrollment has rebounded from the negative COVID impact and the increase in the Aventura Arts and Cultural Center Fees and Rentals. A new line item has been added for the Don Soffer Aventura High School (DSAHS) Police Officer reimbursement. The costs of the Schools Resource Officer which totals $182,996 will be reimbursed back to the City through the referendum funding the School receives. Fines and Forfeitures - The projected revenue for this category totals $2,633,700 and includes revenues derived from county court fines and the intersection safety camera program. This amount is $651,200 or 32.85% more than the prior year's budget primarily due to increased activity. Miscellaneous Revenues - The projected revenue for this category totals $540,000 as the City anticipates stable interest rates yet is still budgeting this line item conservatively. Transfers - The projected revenue for this category is $246,592 and represents the amount that is being transferred from the Building Fund to the General Fund for the costs and services that General Fund contributes to the Building Fund. Expenditures The projected expenditures in the FY 2023/24 General Fund Budget total $47,554,723 and are balanced with the projected revenues. The operating expenditures have increased by $4,539,224 or 11.92% as compared to the prior year as outlined below. Operating Expenditures The Personal Services category is budgeted at $28,467,175 or 59.86% of the General Fund budget. This is an increase of $1,994,231 over the prior year and is explained in the Personal Services under all Funds above. The Contractual Services category is budgeted at $5,268,302 or 11.08% of the General Fund budget. This is an increase of $864,972 over the prior year and is due to increases in contractual costs. Legal fees have increased $92,500, Community Center instructors increased $150,000, Public Works/Transportation landscape/tree maintenance and transportation increased approximately $170,000, the ix staffing and programming at the Aventura Arts and Cultural Center increased approximately $300,000 and costs such as security, janitorial and other contractual costs increased $70,000 in Non -Departmental. The Other Charges/Svcs category is budgeted at $7,293,415 or 15.34% of the General Fund budget. This is an increase of $1,125,351 from the prior year and is primarily due to the increase in the property premium of 200% as explained previously. In addition, anticipated increases in programming activity as enrollment returned to normal from the negative COVID impact and an increase in electric and water utilities are budgeted due to increased utility costs. The Commodities category is budgeted at $811,850 or 1.71% of the total General Fund budget while the Other Operating Expenditures category is budgeted at $779,940 or 1.64% of the total General Fund budget. The main driver of the increase in the Other Operating Expenditures category is the creation of a Computer Subscription line item in preparation for the new Accounting Principle, GASB 96, implementation which moved expenditures from the Other Charges/Svc category to the Other Operating Expenditures category. Capital Outlay General Fund capital outlay projects totaling $1,519,125 that address the City's capital, maintenance and infrastructure needs have been included in the first year of the City's Capital Improvement Program ("CIP") for 2023/24-2027/28. Major General Fund capital outlay items include: • $10,000 for citywide benches and trash cans • $25,000 for security enhancements at Founders Park • $50,000 for the replacement of the South Perimeter Fencing at Founders Park • $443,800 for computer equipment • $80,000 for police radios • $36,000 to replace police in -car video equipment • $418,500 for police vehicles and $100,225 for associated equipment Transfer to Funds This expenditure category totals $3,132,677 and includes transfers from the intersection safety camera program of $300,000 to ACES and $781,371 to ACES to balance the budget deficit for FY 2023/24 as presented in the ACES FY 2023/24 adopted budget as well as transfers to the debt service funds for principal and interest payments associated with our bank qualified loans totaling $2,051,306. i General Fund Expenditure Category Summary ' Increase Category 2022/23 2023/24 (Decrease) % Change Personal Services $ 26,472,944 $ 28,467,175 $ 1,994,231 7.53% Contractual Services 4,403,330 5,268,302 864,972 19.64% Other Charges/Svcs 6,168,064 7,293,415 1,125,351 18.24% Commodities 803,850 811,850 8,000 1.00% Other Operating Expenditures 233,270 779,940 546,670 234.35% Subtotal $ 38,081,458 $ 42,620,682 $ 4,539,224 11.92% Capital Outlay 16,368,953 1,801,364 (14,567,589) -89.00% Transfer to Funds 2,405,999 3,132,677 726,678 30.20% Total $ 56,856,410 $ 47,554,723 $ (9,301,687) -16.36% Non -De pa rtme 6,27% Arts& Ct 2 PU Oic Car General Fund Summary of Expenditures by Department Increase Category General Government 2022/23 2023/24 (Decrease) %Change City Commission $ 223,713 $ 301,841 $ 78,128 34.92% Office of the City Manager 1,428,008 1,431,950 3,942 0.28% Legal 380,000 467,500 87,500 23.03% City Clerk's Office 402,348 455,583 53,235 13.23% Finance 1,137,237 1,172,353 35,116 3.09% Human Resources 284,919 298,712 13,793 4.84% Information Technology 1,232,330 1,280,266 47,936 3.89% Total General Government $ 5,088,555 $ 5,408,205 $ 319,650 6.28% Police 23,004,143 24,656,572 1,652,429 7.18% Community Development 579,885 608,817 28,932 4.99% Total Public Safety $ 23,584,028 $ 25,265,389 $ 1,681,361 7.13% Community Services 3,337,799 4,143,781 805,982 24.15% Public Works/Transportation 3,301,007 3,579,692 278,685 8.44% Arts & Cultural Center 901,444 1,241,517 340,073 37.73% Total Community Services $ 7,540,250 $ 8,964,990 $ 1,424,740 18.90% Non -Departmental 1,868,625 2,982,098 1,113,473 59.59% Capital Outlay 16,368,953 1,801,364 (14,567,589) -89.00% Transfer to Funds 2,405,999 3,132,677 726,678 30.20% Total Other Non -Departmental $ 20,643,577 $ 7,916,139 $ (12,727,438) -61.65% Total $ 56,856,410 $ 47,554,723 $ (9,301,687)-16.36% Summary of General Fund Department Expenditures by Percentage Office of the Gty Manager 3-01% City Commission I eval _ City Clerk's Office 0.96% Anance 2.47% Human Resources 0.63% information Technology 2-69% Police 51.85% X1 American Rescue Plan Act ("ARPA") Fund (101) A total of $7,576,991 is estimated to be used to fund the estimated expenditures in FY 2023/24. Police Education Fund (110) A total of $4,500 is anticipated in revenue for FY 2023/24. The amount budgeted for expenditures will be used for various state -approved training programs throughout the year. Transportation and Street Maintenance Fund (120) Revenues are projected to be $926,000 for FY 2023/24. The funds will be used to allocate for road resurfacing projects to be completed in future years and to install two (2) CCTV Cameras along Country Club Dr. Operating expenditures for roadway and TVMS maintenance are also included in this fund. Citizens' Independent Transportation Trust (CITT) Fund (121) The County Transit System Surtax is estimated to generate $2,500,000 and the Citywide Bicycle Sharing is estimated to generate $30,000, total revenue budgeted at $2,530,000. The funds will be used to replace bicycles utilized by our Bicycle Sharing Program and to install two (2) new crosswalk solar lighting locations. Operating expenditures for the citywide bicycle sharing program, the enhanced portion of the transit services and a portion of the on -demand service are budgeted at $2,530,000. Building Fund (164) Revenues are projected to be $4,252,315 for FY 2023/24 which will be used to pay the operating and capital costs associated with the Building Fund. 911 Fund (180) The anticipated revenues for FY 2023/24 total $72,725. These funds will be used to pay costs associated with the 911 system. Debt Service Funds The total budget for all Debt Service Funds is $2,455,234. Debt Service Fund Series 2010 & 2011 (230) - The proposed budget for FY 2023/24 is $1,192,997. Debt Service Fund Series 2012 (A) (250) - The proposed budget for FY 2023/24 is $361,585. Debt Service Fund Series 2012 (B) (290) - The proposed budget for FY 2023/24 is $403,928. Debt Service Fund Series 2018 (291) - The proposed budget for FY 2023/24 is $496,724. Capital Projects Fund (392) Carryover amounts from prior year Police Impact Fees resulting from recent development will be utilized for the replacement of Police Department equipment and is included at a cost of $63,500. Stormwater Utility Fund (410) Total revenues are projected to be $1,360,000 for FY 2023/24 and will be utilized to support operating costs of $717,000 and future drainage system improvements totaling $643,000 which are being budgeted into the Capital Reserves line item. The City's Stormwater Utility Fee is $3.50/ERU but will continue to be monitored to see if any adjustments may be necessary in order to sustain the fund's projected future operating and capital expenditures. xii Summary I am pleased to submit to you this FY 2023/24 budget document which will be reviewed in detail at the July 20, 2023 Commission Meeting. Its preparation and formulation could not have been accomplished without the dedicated assistance and efforts of all Department Directors, the Finance Director and the Budget Manager. I am also extremely grateful to the City Commission for their continued support in assuring that this City remains the City of Excellence. Respectfully submitted, W Ronald J. W ss n City Manage City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank Xlv City Attorney Finance Department Finance/Accounting Purchasing Community Development Department Planning Zoning Building Inspections Code Enforcement Economic Development Occupational Licenses Legal Services Human Resources Department Personnel Risk Management Community Services Department Parks Special Events Recreation Programming Athletic Leagues Community Recreation Center Community Garden Residents City Commission City Manager Administration Budget/CIP Preparation Customer Service Organizational Ov ersig h Public Works/ Transportation Department City Clerk Information Technology Department Information Management Communications ROW/Median Maintenance Mass Transit Community Facilities Maintenance Capital Projects Stormwater Drainage Maintenance Floodplain Management Minutes Records Retention Clerical Support Elections Arts & Cultural Center Department Facility Managemen Performing Arts Programming Police Department Police Patrol Community Relations Criminal Investigations Traffic Enforcement Emergency Preparedness Charter School Department K-8 School Don Soffer Aventura High School* *Management provided by CSUSA City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank Xvl GOVERNMENT FINANCE OFFICERS ASSOCIATION Distinguished Budget Presentation Award PREW—NTED TO City of Aven#nra Florida For the Fiscal Year Beginnin October 01, 2022 : E�M I � � M � Executive M-ector Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to City of Aventura, Florida, for its Annual Budget for the fiscal year beginning October 1, 2022. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as a financial plan, as an operations guide, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. xvii City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank T9 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 Introduction W City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank `W City of Aventura's Mission Statement Our mission is to join with our community to make Aventura a city of the highest quality and a city of excellence. We do this by providing RESPONSIVE, COST EFFECTIVE AND INNOVATIVE local government services. Community Profile Location and Size The City of Aventura, (the "City") one of Miami-Dade's newest communities, was incorporated on November 7, 1995 and is a young, vibrant, full -service municipality. The City has a diverse demographic base and is recognized internationally as a premier location in which to live, shop and play. The City has a land area of 3.2 square miles and is home to 40,3501 residents per the State estimate. It is located on the Intracoastal Waterway in northeast Miami -Dade County (1 mile west of the Atlantic Ocean) and is conveniently located between Miami (12 miles north) and Fort Lauderdale (12 miles south), just east of I-95. The northern boundary of the City is the Miami-Dade/Broward County line, the western is the Florida East Coast ("FEC") Railroad, the eastern is the Intracoastal Waterway and the southern boundary is NE 1761h Street. Aventura is an upscale condo community with some of South Florida's best-known large-scale condominium projects and apartment buildings. Restaurants, movie theaters and the Aventura Mall are conveniently located nearby and downtown Fort Lauderdale and Miami are just 20 minutes away. City Facts Zip Codes: 33180, 33160 Ethnic Distribution2: • White (Non -Hispanic): 49.3% • African American: 1.7% • Hispanic: 43.8% west halm • Other:5.2% Ch Age Distribution2: • Under 5: 3.9% Fort Lau v eroa I e • Under 18: 17.5% Aventura • 19-64:50.7% PSami • 65+:27.9% Average Household Size2: 2.13 a _ Average Family Size3: 2.90 Housing Occupancy: • Total Housing Units3: 26,469 0� • Owner Occupied Housing Units2: 67.0% Ave n to ra FL • Renter Occupied Housing Units2: 33.0% • Vacant Housing Units3: 7,608 Unemployment Rate4: 1.8% 'University of Florida, Bureau of Economic and Business Research. Population is an estimate as of April 1, 2022 2 U.S. Census Bureau, QuickFacts Aventura City, Florida as of July 1, 2022 3 U.S. Census Bureau, Profile: Aventura, Florida Map courtesy of https://www.bestplaces.net/images/city/1202681-fl-aventura.png 4 U.S. Bureau of Labor Statistics - City of Aventura, FL Unemployment Rate as of April 2023 27 Major Economic Drivers: Retail and Medical Number of Businesses: 2,396 Top 10 Principal Property Taxpayers (amounts in thousands) Fiscal Year 2021/22 Taxpayer Aventura Mall Venture Miami Beach Healthcare Group Ltd Turnberry Isle Resort, LP Aventura Opportunity Owner LLC Florida Power& Light Co. 1 OX Centre LLC Promventure Limited Partnership Summit Properties Partnership, LP Aventura Hospitality LLC SCG Atlas Aventura LLC Taxable Type of Use Assessed Value Rank Shopping Center $ 793,995,202 1 Hospital & Health Care Facility 172,429,284 2 Golf Course, Hotel & Marina 153,791,188 3 Offices & Retail 104,400,000 4 Electrical Utility Company 76,004,319 5 Office Building 74,100,000 6 Shopping Center 69,744,631 7 Rental Apartment Complex 61,600,000 8 Hotel 57,599,324 9 Multi -Family Residences 55,708,400 10 $ 1,619,372,348 Source: Miami -Dade County - Office of the Property Appraiser. Current Full -Time Employees: 187 Current Police Force: 90 Sworn Officers / 35 Civilians Current Part -Time Employees: 7 Public Facilities Located within Corporate Limits: • Arts & Cultural Center: 1 • City Charter Schools: 2 o Aventura City of Excellence School (K-8) o Don Soffer Aventura High School • Fire Stationss: 2 • Open Space Recreation (acres): 32 • Police Stations: 1 • Public Librariess: 1 • Public Parks: 8 o Arthur L. Snyder Memorial Park o Don Soffer Exercise Trail o Founders Park ■ Founders Park Splashpad o Founders Park South o Peace Park o Veterans Park o Waterways Park 5 Operated by Miami -Dade County 28 o Waterways Dog Park • Public Recreation Centers: 1 • Public Schools: None • Public Tennis Courts: 3 Government Structure The form of government used in the City of Aventura, pursuant to its Charter, is a Commission -Manager form of government. Under this form of government, the City Commission is the legislative branch of the government and the City Manager is the executive branch of the government. The City Commission enacts Ordinances, the laws of the City, adopts Resolutions authorizing actions on behalf of the City, reviews plans for development and establishes the policies by which the City is governed. The City Manager is the Chief Executive Officer of the City, overseeing the day-to-day operations, administering the City's service providers, preparing long range plans and implementing the policies established by the City Commission. The City Commission hires the City Attorney, City Clerk and the City Manager who then hires all subordinate employees. The City Commission is comprised of seven (7) members, including the Mayor and six (6) Commissioners. The Mayor is the ceremonial leader of the City, the presiding officer at Commission Meetings and is a voting member of the Commission, with his/her vote having no more or less weight than that of any other member of the Commission. While the leading political figure of the City, the Mayor does not bear the responsibility nor has the authority of directing the day-to-day municipal activities. The Mayor executes all Ordinances, Resolutions and issues Proclamations on behalf of the City, and represents the City to other public and private entities. The position of Mayor is considered to be "part-time" and not an employee of the City. The Mayor is elected at large to a four-year term and may reside in any area of the City. City Commissioners each have the same authority and ability to bring, discuss and vote on matters before the Commission. The position of Commissioner is considered to be "part-time" and not an employee of the City. For election purposes, the City is divided by the William Lehman Causeway into two (2) areas. The City Charter requires that two (2) Commissioners reside in the northern area, two (2) Commissioners reside in the southern area and two (2) Commissioners and the Mayor shall be elected without regard to residence in any particular area. The City Commission is committed to providing quality municipal services at the lowest possible cost. The City's operating departments include the City Commission, Office of the City Manager, Legal, City Clerk's Office, Finance, Information Technology, Police, Community Development, Community Services, Public Works/Transportation, Arts & Cultural Center, Non -Departmental, Charter School and the Don Soffer Aventura High School. Always progressing... Since the City's incorporation, millions of dollars have been spent on infrastructure improvements including streets, sidewalks, lighting, park development, beautification projects, drainage, pedestrian and safety improvements. Some of these improvements include: • A state-of-the-art Government Center provides a one -stop -shop for its residents and houses all governmental operations, including Commission Chambers, Police Station and administrative offices. • A Community Recreation Center situated on 2.8 acres of land in a park like setting on the waterfront. This 25,000 square foot facility includes a gym, meeting rooms, computer lab, exercise and aerobic facilities. • The first municipal -run charter school in Miami -Dade County. In order to address the growing number of families with school age children, the City Commission chose to take an aggressive approach to meet 29 its changing demographics. Doors opened to the Aventura City of Excellence School in the fall of 2003 which is adjacent to the Community Recreation Center. The 84,000 square foot state-of-the-art school serves 1,032 Aventura schoolchildren from kindergarten to 81h grade. In 2010, the City's Arts & Cultural Center opened and has provided numerous performing arts and cultural events for all age groups in the community. Four (4) years ago, the City completed construction of the Don Soffer Aventura High School which opened in August 2019. In August 2023, it is anticipated that 800 91h through 121h grade students will attend the School. Privatized/Contracted City Services The City has adopted a model of privatizing many service areas of its operations over the years. This model has served us well by providing for a more cost-effective service delivery system, as compared to the traditional government structure. We are firm in our knowledge that we must continue to remain prudent and conservative in our financial management of the City while at the same time maintain the high standard of providing services to the community. The following are services that are privatized/contracted in the City of Aventura: • City Attorney and Legal Services • Building Plans Review and Inspections • Planning Services • Engineering Services • Traffic Engineering Services • Recreation Programming, Sports and Special Events • Road, ROW, Building, Park and Median Maintenance • Solid Waste • Shuttle Bus Service • On -Demand Transportation Services • Bicycle Sharing Program • Management of the Aventura Arts & Cultural Center • ACES Charter School Teachers and After School Programs • ACES Charter School Transportation and Food Services • Management of the Don Soffer Aventura High School Incorporation Accomplishments • Highly Visible Police Department, Low Crime Rate • Strong and Growing Economic Base • Lowest Tax Rate - No Increase for the Past 28 Budgets • New Parks and Recreational Opportunities for All Age Groups • Citywide Shuttle Bus Service - Ridership Continues to Expand • Road and Safety Improvements - Traffic Lights, Sidewalks • New Land Development Regulations - Control Over Zoning • Citywide Beautification Program - Bus Shelters and Benches • High Landscape and Roadway Maintenance Standards • Reduced Costs to Citizens - City's Assumption of roads, landscaping and bus service • "A" rated Charter School • Community Recreation Center • Government Center • Arts & Cultural Center • The opening of the Don Soffer Aventura High School in August 2019 • The offering of On -Demand Transportation Services Budget Procedures and Process A Budget Defined A budget is a plan. It is the estimated expenditures/expenses for the given year and shows how the expenditures/expenses will be financed. By Florida Statute, the adopted budget must be balanced, i.e. revenues must equal expenditures/expenses. A budget serves users in four (4) main ways, as a communication device, financial plan, operations guide and a policy document. Communications Device The budget is a communications device internally within the City of Aventura between the different Departments, the Finance Department and the City Manager. Externally, the budget communicates with the different stakeholders of the City, i.e. the citizens, vendors, creditors, etc. Transparency is provided by the budget as the budget shows actual and anticipated amounts that have been received and spent through the years. Additionally, the budget justifications detail what the budgeted amounts pertain to, outlining what the funds are to be spent on. Throughout the budget, beginning with the City Manager's Budget Message, highlights of the City, the Budget, the fiscal year to come and specific points are highlighted. Charts, graphs and pictures are used throughout to engage the readers. Financial Plan The budget, guided by accounting principles shows the anticipated revenues and expenditures/expenses for the upcoming year. Additionally, with the other amounts shown on the document, the actuals for the prior two (2) fiscal years and the amended budget for the current fiscal year, trends can be seen as well has short comings, which allows for changes where needed in the next fiscal year's budget. It is imperative to monitor the budget throughout the fiscal year as well so items that are not on track with the plan can be analyzed. Operations Guide The budget is an operations guide as it plans for the positions that the City will fund each year as shown in the organizational charts of each department, position counts and line item justifications. Each fund and department within the City are explained, thus outlining the functions, responsibilities, goals, objectives and performance measures. Policy Document The budget is legally adopted each year by the City Commission at the 2nd budget hearing in September. It is expected to be followed as a guide to ensure responsible spending and financial decision making. As well, as a policy, the budget allows for the City's operations to run smoothly as the basic plan (guide) for the year, foregoing any unforeseen items and circumstances, is complete. Direction and expectations are accounted for in the budget for both the short-term, the coming fiscal year, as well as the long-term. In the following section, the budget procedures and process for the City of Aventura are outlined. Under the Financial Policies section toward the end of the document, all of the Cities financial policies are outlined. Budget System The City of Aventura uses the Budgeting by Objectives Process in the formulation of its budget. Departmental Budgets include a Recap page that contains the Department Description and Personnel Allocation Summary and Organization Chart. Each department also includes an Objectives page and a Budgetary Account Summary. The Objectives page presents a review of the department objectives and performance/workload indicators. The Budgetary Account Summary provides expenditure detail and a comparison of current and previous year's expenditures. The Budgetary Process is intended to be very valuable in communicating with the City Commission and the City's residents. Budget Process The City's fiscal year begins on October 1st and ends on September 30th of each year as mandated by Florida statutes. When the certified taxable real estate and tangible property values for the City is received from the 31 Miami -Dade County Property Appraiser on July 1st of each year, the City Manager then submits to the City Commission the Proposed Operating and Capital Budget for the coming year no later than July 15th of each fiscal year. The preliminary millage rate is based on the certified taxable value. The appropriations contained in the proposed recommendation shall not exceed the funds derived from taxation and other revenue sources. The City's Budget process begins in April with a staff meeting between the City Manager and Department Directors to review budget philosophy and develop overall goals and objectives. Anticipating the rest of the current fiscal year and looking at the upcoming fiscal year, Directors review the needs of their respective departments based on the community at large. Complaints, recommendations and ideas the citizens and public had are taken into consideration in their budget preparation and in the discussions with the City Manager. The statistics and demographics of Aventura are used, for example as well, to assist with the programming and staffing levels in the Community Services Department. The Finance Department prepares the budgets for the Departments to enter the upcoming fiscal year amounts into. In the month of April, Department Directors update their respective budgets for the upcoming fiscal year as well as for submission to the Finance Department for review. They submit the revenues pertinent to their department and the expenditures/expenses. During this time period, the revenue estimates are prepared by the Finance Department. The preparation of the revenue estimates is done based on trend analysis and looking at the past year(s) and the current year to anticipate the coming year. Agencies are reached out to for estimates if available at the time, i.e. FPL, Miami -Dade County and the State of Florida. In May, the budgets for the City are given to the City Manager and meetings are conducted between the City Manager, the Finance Department and the Departments. During that process, Departments can explain their requested budgeted numbers and additions and/or deletions to those requests are done by the Finance Department. The budgets are balanced, as budgets must be in Florida based on Florida Statute 200.065, by the Finance Department and printed and distributed throughout the City for the City staff and Commission for the budget workshop in July. During the Commission workshop in July, the Commissioners hear from the City Manager and ask pertinent questions, make comments and suggestions and relay information they have heard from their constituents that may require the budget presented to be modified. Any changes the Commission makes at the workshop are entered into the budget thereafter and balanced. An updated budget is prepared ahead of the September hearings. After the first hearing in September, the budget ad along with the notice of tax increase ad is prepared by the Finance Department for publication in the newspaper before the second hearing in accordance with State of Florida TRIM guidelines. Once the second hearing takes place and the millage and budget are adopted, the budget award is submitted to the Government Finance Officers Association (GFOA) for review. The entire budget process encompasses approximately five (5) months of the fiscal year. During this period, meetings were held with Department Directors, the City Commission and the public to insure representative input. The budget calendar that follows details the actions taken during the budget process. Budget Adoption The budget is approved via Ordinance at two (2) public meetings scheduled for September conducted by the City Commission. The adopted budget is integrated into the accounting software system effective October 1st. The rest of this page has intentionally been left blank Kea Bu deet Preparation Calendar Date Aesponsibility March 31 City Manager Distributes prior year Objectives and All Department Directors Performance World oad Indicators to be updated in accordance with City's philosophy. Electronic spreadsheets are delivered to Department Directors with updated budget preparation directives. April 3 to May 28 All Department Directors Completed budget estimates are City Manager submitted to the City Manager. Finance Department Revenue estimates are prepared. May 1 to May 26 Finance Department Completion of non -General Fund City Manager budgets to include totals of all revenues and expenditures submitted to City Manager. June 1 to June 16 City Manager Conducts departmental budget Finance Director review meetings, balances budget and prints budget document. July 14 City Manager City Manager's recommended budget document and message are submitted to City Commission. July 20 City Commission Budget Review Meeting, adopt City Manager tentative ad valorem rate to transmit to County for notification purposes. September 5* City Commission First reading on budget and ad valorem tax rate ordinances. September 22* City Commission Second reading on budget and ad valorem tax rate ordinance and Public Hearing. September 25 Finance Director Documents transmitted to Property Appraiser and State. October 1 All Departments New budget becomes effective. * Dates are subject to change based on School Board and Miami -Dade County Commission meeting dates. 33 Budget Document Reader Guide The City of Aventura's Budget Document is structed into different sections with additional information provided other than budgeted numbers. 1) The Introduction section provides historical and demographical information about the City as well has the budget procedures and policies. 2) The Budget in Brief section highlights the budget in a summation with totals and key factors. 3) The Comparative Personnel Summary displays the additions and subtractions to each department's budgeted positions within the City over the years. 4) The Summary of All Funds displays information for all the revenues and expenditures/expenses of the City over a time period. Additionally, this section breaks out the fund balance estimation for each fund for the past year which was audited, the current fiscal year and the following fiscal year, the year being budgeted. 5) The General Fund Section shows the revenues and then details each department of the City. If the fund/department contains budgeted positions, an organization chart for that department is displayed under the fund/department. Each fund's/department's page states the description of the fund/department and shows the trends over the years presented in chart form as well as summation. Each department page also shows the personnel allocation over the years and contains objectives and workloads. For each revenue and expenditure/expense line item budgeted, a justification is provided allowing readers to see what is included in the amount being budgeted. 6) Following the General Fund are the other Funds of the City which details the same information as described in #5. 7) The Short-term and Long-term Goals, Objectives & Financial Plans for the City are then outlined and discussed. 8) Financial Policies of the City are then detailed. 9) Following the Financial Policies are the Appendices. The Appendices detail the Capital Improvement Program, the Comprehensive Schedule of Fees, Authorized Investment Summary Table and the Glossary of Acronyms and Terms. To read and understand the pages with the budgeted numbers, follow the below guide. Financial information is shown for the two (2) prior fiscal years that have ended and been audited, the current fiscal years amended budget, the current years actuals for the first half of the year and the City Managers Proposed budget for the next fiscal year. The adopted budget includes the Commission Approved budget for the following fiscal year which replaces the City Managers Proposed budget column. The rest of this page has intentionally been left blank 34 Revenues Category Locally Levied Taxes Licenses & Permits Intergovernmental Revenues Charges for Services Fines & Forfeitures Miscellaneous Revenues Transfer/Debt Proceeds Fund Balance Revenue Line Items (A few examples) Ad Valorem Taxes -Current Utility Tax -Electric Building Permits Half Cent Sales Tax Lien Searches Community Center Fees Interest Earnings Fund - There are a total of 13 Funds budgeted within the City of Aventura. Category - Within each Fund there are up to eight (8) categories of revenues used to classify the type of revenue being recorded. Revenue Line Items - Within each category, there are many line items used to account for the different revenues received in the City of Aventura. K?4 Expenditures/Expenses Department City Commission Office of the City Manager Legal City Clerk's Office Finance Human Resources Information Technology Police Community Development Community Services Public Works/Transportation Arts & Cultural Center Non -Departmental Personal Services Contractual Services Other Charges & Services Commodities Other Operating Expenses Capital Outlay Debt Service Transfer to Funds Fund - There are a total of 13 Funds budgeted within the City of Aventura. Department - Within each Fund, there may be different Departments, with the General Fund containing the most Departments. Category Category - Within each Fund, and Department there are up to eight (8) categories of expenditures/expenses that can be used to account for expenditures/expenses. Expenditure/Expense Line Items (A few examples of line items) Employee Salaries Overtime FICA Telephone Office Supplies Other Operating Supplies Subscriptions & Memberships Expenditure/Expense Line Items - Within each category, there are many line items used to account for the different expenditures/expenses throughout the City of Aventura. Budget Control/Monitoring Funds appropriated in the Budget may be expended by and with the approval of the City Manager in accordance with the provisions of the City Charter and applicable law. Funds of the City shall be expended in accordance with the appropriations provided in the Budget and shall constitute an appropriation of the amounts specified therein. Supplemental appropriations or the reduction of appropriations, if any, shall be made in accordance with Section 4.07 of the City Charter. The Budget establishes a limitation on expenditures by department total. Said limitation requires that the total sum allocated to each department for operating and capital expenses may not be increased or decreased without specific authorization by a duly -enacted Resolution/Ordinance affecting such amendment or transfer. Therefore, the City Manager may authorize transfers from one individual line item account to another, so long as the line item accounts are within the same department and fund. • The "Personnel Allocation Summary" enumerates all authorized budgeted positions. However, the City Manager may amend said authorized budgeted positions in order to address the operating needs of the department so long as sufficient budgeted funds are available. The budget is continually monitored to track variances between actual and budgeted amounts. Monthly budget to actual reports are prepared and sent to Department Heads for review and accountability, notating percentages where the budgets should be based on the month of the year and any line items and departments that are over. Significant variances are investigated and monitored for corrective action. Quarterly review meetings are held with the Finance Director, Assistant City Manager and City Manager. Encumbrances do not constitute expenditures or liabilities in the current year, but instead are defined as commitments related to unperformed contracts for goods or services, which are only reported in governmental funds. Budget Amendment Upon the passage and adoption of the budget for the City of Aventura, if the City Manager determines that the department total will exceed its original appropriation, the City Manager is authorized to prepare such Resolutions/Ordinances for consideration by the City Commission as may be necessary and proper to modify any line item from the Budget. The Budget Amendment Process will differ as to form depending on whether or not the original budget appropriation is exceeded as follows: Any change or amendment to the budget that will increase the original total appropriated amount can only be accomplished with the preparation of an Ordinance requiring two (2) public hearings and approval by the City Commission. Any change or amendment to the budget which transfers monies within a fund but does not increase the total appropriated amount can be accomplished with the preparation of a Resolution. This does not require a public hearing, however, approval by the City Commission is still necessary. Basis of Budgeting The Basis of Budgeting refers to the method used to determine when revenues and expenditures are recognized for budgetary purposes. Budgets for governmental funds, the General Fund and Special Revenue Funds, are adopted on a basis that is consistent with Generally Accepted Accounting Principles ("GAAP") which require recognition of transactions or events on a modified accrual basis of accounting. This basis of accounting recognizes increases and decreases in financial resources only to the extent that they reflect near -term inflows or outflows of cash. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the government considers revenues to be available if they are collected within 60 37 days of the end of the current fiscal period. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to compensated absences, pension, other postemployment benefits and claims and judgements, are recorded only when due. Property taxes, when levied for, franchise fees, utility taxes, charges for services, impact fees, intergovernmental revenues when eligibility requirements are met and investment income associated with the current fiscal period are all considered to be measurable and have been recognized as revenues of the current fiscal period, if available. All other revenue items such as fines and forfeitures and licenses and permits are considered to be measurable and available when cash is received by the City. The Enterprise Fund, the Stormwater Utility Fund, follows accrual basis of accounting where revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows, and therefore is budgeted as such. Property taxes are recognized as revenues in the year when an enforceable lien exists and when levied for. Grants and similar items are recognized as revenues as soon as all eligibility requirements imposed by the provider have been met. Basis of Accounting Basis of Accounting refers to the time period when revenues and expenditures are recognized in the accounts and reported on the financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement focus applied. The accrual basis of accounting is followed for the proprietary fund types. The modified accrual basis of accounting is followed in the governmental fund types and the expendable trust funds type. Under the modified accrual basis of accounting, revenues are recorded when susceptible to accrual, that is, when they are both measurable and available. Available means collectible within the current period or soon enough thereafter to pay current liabilities. Expenditures are generally recognized under the modified accrual accounting when the related fund liability is incurred. Exceptions to the general rule are principal and interest on general long-term debt which is recognized when due. The City applies all applicable Governmental Accounting Standards Board ("GASB") pronouncements as well as the following pronouncements issued on or before November 30, 1989, unless those pronouncements conflict with or contradict GASB pronouncements: Financial Accounting Standards Board ("FASB") statements and interpretations, Accounting Principles Board ("APB") opinions and Accounting Research Bulletins ("ARBs"). During June 1999, the GASB issued Statement No. 34. This statement established new accounting and financial reporting standards for state and local governments, which have been appropriately implemented by the City. Fund Structure The accounts of the City are organized and operated on the basis of funds and account groups. A fund is an independent fiscal and accounting entity with a self -balancing set of accounts. Fund accounting segregates funds according to their intended purpose and is used to aid management in demonstrating compliance with the finance -related legal and contractual provisions. The minimum number of funds is maintained consistent with legal and managerial requirements. Account groups are a reporting device to account for certain assets and liabilities of the governmental funds not recorded directly in those funds. The following governmental funds have annual appropriated budgets: Government Fund Types General Fund (001) • This is the City's primary operating fund. It accounts for all financial resources of the City, except those required to be accounted for in another fund. Resources are derived primarily from ad valorem taxes, utility taxes, franchise fees, intergovernmental revenues and charges for services. Expenditures are incurred to provide general government, public safety, community development and community services. The Police Off -duty Services Fund, Fund 620, was established to account for revenues and 38 expenditures associated with services provided by off -duty Police Officers in private customer details to the various businesses and condominium associations. During FY 2022/23, this fund was closed and combined with the General Fund and therefore is not included in the budget presented in the following pages. All Police Off -duty activity is included in the General Fund; revenue can be found under the line item entitled "Police Detail Billing" and the corresponding expenditure can be found in the Police Department budget under the line item entitled "Extra Duty Detail". Special Revenue Funds account for revenue sources that are legally restricted to expenditures of specific purposes (excluding pension trusts and major capital projects). Included in the budget are the following special revenue funds: American Rescue Plan Act ("ARPA") (101) • This fund is used to account for revenues and expenditures associated with the funds the City received as part of the American Rescue Plan Act (ARPA). The U.S. Department of the Treasury launched the Coronavirus State and Local Fiscal Recovery Funds, which provides $350 billion in emergency funding for eligible state, local, territorial, and tribal governments. The intent of these funds is to aid and assist eligible governmental entities in recovery efforts resulting from the economic fallout of the COVID-19 pandemic. The City of Aventura's allocation is $18,525,074. This funding covers all qualifying expenditures on or after March 3, 2021. All funds must be obligated by December 31, 2024, and expended by December 31, 2026. As of fiscal year's 2021/22 audited financial statements this is a major fund of the City. Police Education Fund (110) • This Fund is used to account for revenues and expenditures associated with the two dollars ($2.00) the City receives from each paid traffic citation, which, by state statute, must be used to further the education of the City's Police Officers. Transportation & Street Maintenance Fund (120) • This fund was established to account for restricted revenues and expenditures which by State Statute and County Transit System Surtax Ordinance are designated for transportation enhancements, street maintenance and construction costs. In FY 2023/24, the County Transit System Surtax, which accounts for transit and transportation revenues and expenditures moved into its own Fund, Fund 121. As of fiscal year's 2021/22 audited financial statements this is a major fund of the City. Citizens' Independent Transportation Trust (CITT) Fund (121) • This fund was established in FY 2023/24 to account for restricted revenues and expenditures which by County Transit System Surtax Ordinance are designated for transit and transportation, which in prior years was recorded in the Transportation and Street Maintenance Fund, Fund 120. Building Fund (164) • This fund was established in FY 2022/23 to comply with the Building Construction Standards - Enforcement, Chapter 553.80 Section (7)(a)4. Of the Florida Statutes. This fund enables the City to account for the monies coming in and out of the building function of the Community Development Department. 911 Fund (180) • This fund is used to account for revenues and expenditures specifically earmarked for the City's emergency 911 system in accordance with Florida Statute 365.172. The funds may be used to provide emergency dispatch systems, training, communication, maintenance and repairs and related capital outlay purchases. The fund offsets a portion of the emergency 911 operational costs. 39 The Debt Service Funds were established to account for revenues transferred from the General Fund and the ACES Charter School Fund to satisfy the debt service payments associated with the long-term financing of the following bank qualified loans and are comprised of the following funds: Debt Service Fund Series 2010 & 2011 C230� • Established for the purchase of Founders Park, the permanent Government Center site and construction of the Government Center. The original debt was issued in 1999 and was refinanced in 2010 and 2011 through Bank of America. Debt Service Fund Series 2012 (A) (250) • Established for the acquisition of the property for the ACES Charter School and to partially fund the Community Recreation Center. The original debt was issued in 2002 and was refinanced in 2012 through SunTrust Bank. Debt Service Fund Series 2012 (B) (290) • Established for the construction and equipment of the ACES Charter Elementary School. The original debt was issued in 2002 and was refinanced in 2012 through SunTrust Bank. Debt Service Fund Series 2018 (291) • The original debt was issued in 2018 by BB&T Bank for the partial construction and equipping of the DSAHS. The Capital Projects Funds, Fund 39Z accounts for the acquisition and/or construction of major capital projects funded by impact fees or other revenues specifically earmarked for capital projects restricted by City Ordinances or City Commission policy. Proprietary Funds The Enterprise Fund is used to account for operations that are financed and operated in a manner similar to a commercial enterprise, where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges, or where the governing body has decided that periodic determination of the revenue earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability or other purposes. Included in the budget is the following Enterprise Fund: Stormwater Utility Fund (4101 • This fund is used to account for revenues and expenditures specifically earmarked for the construction and maintenance of the City's stormwater drainage system. As of fiscal year's 2021/22 audited financial statements this is a major fund of the City. The rest of this page has intentionally been left blank 40 The City of Aventura Budgeted Funds 9" Funi Citizens' Independent Transpp�nation Trust (CITT) Fund :1 x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x { { f / — ¥ , ) / / ) ® j \ ® ± a)�\ ƒ 2 j § ) ® — § ) ° kCL _ S[ S/ f)§ _ L 3\ \ \ k 3 ) ) § / { \ ± $ ) > & § $ ' \ \ ` ƒ ) ® { ƒ 23.� _ ± ± / 2 G ƒ 3{ \ / 5 § k k § ) § § ® ®§ § $ j , \ 2{ k 2 #°<oe J± 3§3 3§ 3 3< <= e c 3 emsj3am S)IJo @aWUJa ©ep-OE) ) aqk ��mno aqk Funds Excluded from the Adopted Budget Aventura Charter High School Construction Fund (393) • The Aventura Charter High School Construction Fund was established to account for the funding sources and uses related to the construction and quipping of the Don Soffer Aventura High School. As of September 9, 2021, the remaining expenditure being funded from this Fund was completed. There is a de minimis amount remaining in the fund which will be used for the school. As of fiscal year's 2021/22 audited financial statements, this is a major fund of the City. Aventura City of Excellence School ('ACES') Charter School Fund (190) • The City owns and operates a charter K-8 school which is accounted for in a separate special revenue fund. The City previously entered into an agreement with Charter Schools USA ("CSUSA") to provide administrative and educational services to ACES. As of fiscal year's 2021/22 audited financial statements, this is a major fund of the City. Don SofferAventura High School ('DSAHS') Charter High School Fund (191) • The DSAHS is a tuition -free public charter high school that opened in August 2019 to 200 9th grade students. In August 2020 10th grade was added bringing the total enrollment to 415 students. In August 2021, the 11th grade will be added bringing the total enrollment to 620 students and in August 2022 the 12th grade was added to bring total projected enrollment to 800 students. • The City has entered into a separate management agreement with CSUSA to provide the services necessary to organize, manage, staff, operate and maintain the DSAHS. The current year operating budget is accounted for in a separate special revenue fund and was prepared by CSUSA in collaboration with the City's professional staff. • Both ACES and the DSAHS have July 1 - June 30 fiscal years. Their budgets are adopted separately from each other and apart from the City, by the Commission in May of each year. • As of fiscal year's 2021/22 audited financial statements, this is a major fund of the City. Blended Component Units The financial reporting entity consists of the City, organizations for which the City is financially accountable and other organizations for which the nature and significance of their relationship with the City are such that exclusion would cause the reporting entity's financial statements to be misleading or incomplete. The City is financially accountable for a component unit if it appoints a voting majority of the organization's governing board and it is able to impose its will on that organization or there is a potential for the organization to provide specific financial benefits to, or impose specific financial burdens on the City. Blended component units are separate legal entities that meet the component unit criteria described above and whose governing body is the same as, substantially the same as, or appointed by the City Commission and the component unit provides services (financial benefit) entirely to the City. Currently, the City has one blended component unit: Don Soffer Aventura High School Foundation, Inc. (the "Foundation"). In June 2019, the City Commission approved Resolution No. 2019-29, which approved the articles of incorporation for the creation of the Foundation. The Foundation was created as a Florida not -for -profit 501(c)(3) corporation which may seek and find contributions for the improvement and operation of the Don Soffer Aventura High School Fund (a special revenue fund of the City). The Foundation is governed by a Board of Directors that are approved by the City Commission. Separate financial statements of the blended component unit are not issued. 43 City of Aventura Budgeted Funds vs. Funds in Annual Comprehensive Financial Report Aventura Charter High School Construction Fund* Federal Forfeiture City of Aventura Fund Police Officers Retirement Plan Law Enforcement Trust Fund *Major Fund in FY 2021f22 Financial Statement 44 Property Taxes Property taxes are assessed as of January 1 each year and are first billed (levied) and due the following November 1. Under Florida law, the assessment of all properties and the collection of all county, municipal, school board and special district property taxes are consolidated in the Offices of the County Property Appraiser and County tax Collector. The laws for the State regulating tax assessments are also designed to assure a consistent property valuation method statewide. All property is reassessed according to its fair market value as of January 1 each year. Each assessment roll is submitted to the Executive Director of the Florida Department of Revenue for review to determine if the assessment rolls meet all of the appropriate requirements of State Statutes. All real and tangible personal property taxes are due and payable on November 1 each year or as soon as practicable thereafter as the assessment roll is certified by the County Property Appraiser. Miami - Dade County mails each property owner on the assessment roll a notice of the taxes due and collects the taxes for the City. Taxes may be paid upon receipt of the notice from Miami -Dade County, with discounts at the rate of 4% if paid in the month of November, 3% if paid in the month of December, 2% if paid in the month of January and 1% if paid in the month of February. Taxes paid during the month of March are without discount, and all unpaid taxes on real and tangible personal property become delinquent and liens are placed on April 1 of the year following the year in which the taxes were assessed. Procedures for the collection of delinquent taxes by Miami -Dade County are provided for in the laws of Florida. Assessed Value and Estimated Actual Assessed Value of Taxable Property (Last Ten Fiscal Years) Fiscal Year Less: Tax Ended Personal Exempt Real Total Taxable September 30, Tax Roll Year Real Property Property Property Assessed Value 2014 2013 $ 8,109,509,199 $ 211,480,897 $ (534,557,698) $ 7,786,432,398 2015 2014 8,734,453,409 198,681,857 (538,824,136) 8,394,311,130 2016 2015 9,418,840,654 208,455,823 (532,334,375) 9,094,962,102 2017 2016 10,256,329,248 216,738,181 (571,373,185) 9,901,694,244 2018 2017 10,450,567,929 223,735,802 (575,305,868) 10,098,997,863 2019 2018 10,669,786,837 251,121,004 (555,067,665) 10,365,840,176 2020 2019 11,012,770,618 286,759,608 (559,343,594) 10,740,186,632 2021 2020 10,835,195,692 309,145,157 (594,123,975) 10,550,216,874 2022 2021 10,775,110,254 301,043,151 (624,796,747) 10,451,356,658 2023 2022 11,687,926,721 326,924,234 (646,469,416) 11,368,391,639 Note: (1) Florida Law requires that all property be assessed at current fair market value. The City experienced losses in Taxable Assessed Value ("TAV"), prior to the addition of new construction, in Tax Roll Years 2018 - 2021. In Tax Roll Years 2018 - 2019, there was sufficient new construction to more than offset these losses, resulting in small net increases to the TAV in those years. In Tax Roll Years 2020 - 2021, this was not the case, resulting in small net decreases to the TAV in those W years. In Tax Roll Years 2022 and 2023, the first increases in the City's existing property values were seen. Millage Rate State statutes permit municipalities to levy property taxes at a rate of up to 10 mills ($10 per $1,000 of assessed taxable valuation). The City's tax levy is established by the City Commission prior to October 1 of each year, and the County Property Appraiser incorporates the millage into the total tax levy, which includes Miami -Dade County, Miami -Dade County School Board and certain other special taxing districts. The City of Aventura has maintained the same millage rate, 1.7261, for the 28th consecutive year in FY 2023/24. 514.00 S12.d0 510.00 Ssaa Sr�aa $COO a00 .4- Total Taxable A$sesssd Value (in INNlansj 2.0000 1.7251 $1�.51 1.8000 $10.10 $1037 $10.74 $10.55 $10.45 1.6000 $8 9 $= . ■ 1 1 1 1 1.�000 $7.79 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2U24 1111111111111111ITocal Taxable Assessed Value In BIIllona—9—Mlllap 1.2A00 1.0000 � 0.2000 The City of Aventura's millage rate is 1.7261 for fiscal year 2023/24. This means that for every one thousand dollars ($,1000) of taxable assessed value of property, it is taxed 1.7261 mills ($1.7261 per $1,000 of taxable assessed valuation). For example, on the Notice Proposed Property Taxes and Proposed or Adopted Non -Ad Valorem Assessments, also known as the TRIM Notice, taking the Current Taxable Value of $333,366, then dividing it by 1,000 and multiplying that number ($333.36) by the Tax Rate (millage) of 1.7261, the total taxes of $575.42 is derived. Tax Rate Comparison In FY 2022/23, the City of Aventura has the lowest tax rate in Miami -Dade County when comparing total millage and the second lowest tax rate when comparing operating millage only. The table below compares the adopted tax rates of cities located within the County for fiscal year 2022/23: Millage Code Municipality or County Area Operating Millage Debt Mills a Total Mills e 2800 Ave ntura 1.7261 - 1.7261 3000 Uninc. County 1.9090 - 1.9090 1200 Bal Harbour 1.9654 - 1.9654 3100 Sunny Isles 2.0000 - 2.0000 3500 Doral 1.7166 0.4810 2.1976 3200 Miami Lakes 2.2664 - 2.2664 2000 Pinecrest 2.3500 - 2.3500 3300 Palmetto Bay 2.3500 - 2.3500 3600 Cutler Bay 2.8332 - 2.8332 2400 Key Biscayne 3.1533 - 3.1533 1300 Bay Harbor Island 3.1728 - 3.1728 2200 Medley 3.2000 - 3.2000 2500 Sweetwater 3.5634 - 3.5634 0900 South Miami 3.9999 - 3.9999 1400 Surfside 4.2000 - 4.2000 2600 Virginia Gardens 4.6000 - 4.6000 2700 Hialeah Gardens 5.1613 - 5.1613 0300 Coral Gables 5.5590 - 5.5590 0200 Miami Beach 5.8155 0.2360 6.0515 2100 Indian Creek 6.3000 - 6.3000 0400 Hialeah 6.3018 - 6.3018 1000 Homestead 6.1434 0.3550 6.4984 2300 North Bay Village 5.7159 0.8299 6.5458 0700 North Miami Beach 6.1000 0.4743 6.5743 1500 West Miami 6.5897 - 6.5897 0500 Miami Springs 6.9100 - 6.9100 1600 Florida City 6.9299 - 6.9299 0600 North Miami 7.4000 - 7.4000 3400 Miami Gardens 6.9363 0.6070 7.5433 0100 Miami 7.5539 0.3235 7.8774 1100 Miami Shores 7.8000 0.1846 7.9846 1800 El Portal 8.3000 - 8.3000 1900 Golden Beach 7.7350 0.6650 8.4000 0800 Opa-Locks 9.3500 - 9.3500 1700 Biscayne Park 9.5000 - 9.5000 Source: Miarry-Dade County Office of the Property Appraiser - 2022 Adopted Millage Rates Schedule 47 Where Do Your Tax Dollars Go? The City of Aventura is not the only place to which tax dollars get distributed from property tax bills. Each taxing authority displayed as a portion of the picture and chart below has their own millage rate and contributes to the portion of taxes paid by each property every year. The City of Aventura only receives a small portion of the total property taxes paid by each property owner. Miami -Dade County Miami -Dade County School Board City of Aventura Okeechobee Basin SFWMD *Based on fiscal year 2022/23 Tax Rates **Depiction above is for representational purposes only and is not designed to exact scale Taxing Authority Miami -Dade County Miami -Dade County School Board South Florida Water Management District (SFWMD) Everglades Okeechobee Basin Florida Inland Navigation District (FIND) City of Aventura Total Millage Rate 2022/2023 Adopted Millages 8.2832 6.5890 0.0948 0.0327 0.1026 0.0320 1.7261 49.13% 39.08% 0.56% 0.19% 0.61 % 0.19% 10.24% 16.8604 100.00% 48 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 v Summary of All Funds AR] City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank 6111 City of Aventura Summary of all Funds Fiscal Year 2023/24 Operating & Capital Outlay All Budgeted Funds Trends $90,000,000 $80,000,000 $70,000,000 $60,000,000 $50,000,000 ■ Revenues $40,000,000 Expenditures/Expenses $30,000,000 $20,000,000 $10,000,000 $0 Actual Amount 2020/21 Actual Amount 2021/22 Amended Budget 2022/23 City Manager Proposal 2023/24 Revenues by Fund Fund Actual Amount Actual Amount Amended Budget Half Year City Manager # Fund 2020121 2021/22 2022123 Actual 2022/23 Proposal2023/24 001 General Fund $ 44,231,052 $ 50,363,251 $ 56,856,410 $ 38,895,636 $ 47,554,723 101 American Rescue Plan Act (2,177) 1,620,312 16,768,742 294,054 7,576,991 110 Police Education Fund 2,487 5,269 5,500 26,510 4,500 120 Transportation & Street Maint. Fund 2,352,990 3,351,007 2,699,500 1,822,093 926,000 121 Citizens' Independent Transportation Trust (CITT) Fun - - - - 2,530,000 164 Building Fund - - 3,362,500 2,516,476 4,252,315 180 911 Fund 101,530 78,859 106,800 52,403 72,725 230-290 Debt Service Funds 3,215,938 2,494,655 2,452,310 1,226,155 2,455,234 392 Capital Projects Fund 1,293 47,913 864,407 465,983 63,500 393-394 Aventura Charter High School Const. Fund 758,680 500,000 75,000 - - 410 Stormwater Utility Fund 1,293,369 1,783,406 1,512,986 510,699 1,360,000 Subtotal $ 51,955,162 $ 60,244,672 $ 84,704,155 $ 45,810,009 $ 66,795,988 Interfund Eliminations $ (2,300,214) $ (4,887,078) $ (2,611,758) $ (1,277,641) $ (3,379,269) Total Revenue $ 49,654,948 $ 55,357,594 $ 82,092,397 $ 44,532,368 $ 63,416,719 Revenues by Category Actual Amount Actual Amount Amended Budget Half Year City Manager Object Code # Category 2020/21 2021/22 2022/23 Actual 2022/23 Proposal 2023/24 310000/319999 Locally Levied Taxes $ 27,042,926 $ 27,468,826 $ 28,196,832 $ 21,774,356 $ 30,727,334 320000/329999 Licenses & Permits 7,254,275 10,900,604 7,544,500 4,296,614 8,506,065 330000/339999 Intergovernmental Revenues 6,986,195 10,534,170 23,076,991 3,647,801 15,786,892 340000/349999 Charges For Services 4,607,719 5,478,438 4,836,643 3,041,701 5,609,421 350000/359999 Fines & Forfeitures 2,031,658 3,312,326 1,988,000 1,750,315 2,639,450 360000/369999 Miscellaneous Revenues 843,475 55,653 225,000 2,021,506 761,500 380000/389999 Transfers/Debt Proceeds 3,188,914 2,494,655 2,714,546 1,226,155 2,701,826 399900/399999 Fund Balance 16,121,643 8,051,561 63,500 Total Revenues $ 51,955,162 $ 60,244,672 $ 84,704,155 $ 45,810,009 $ 66,795,988 61 City of Aventura Summary of all Funds Fiscal Year 2023/24 Operating & Capital Outlay Expenditures/Expenses by Fund Fund Actual Amount Actual Amount Amended Budget Half Year City Manager # Fund 2020121 2021122 2022123 Actual 2022/23 Proposal2023/24 001 General Fund $ 40,393,891 $ 49,145,913 $ 56,856,410 $ 21,124,090 $ 47,554,723 101 American Rescue Plan Act 1,745,049 16,768,742 3,998,879 7,576,991 110 Police Education Fund 2,200 3,180 5,500 4,500 120 Transportation & Street Maint. Fund 2,389,064 2,791,207 2,699,500 1,583,850 926,000 121 Citizens' Independent Transportation Trust (CITT) Fun 2,530,000 164 Building Fund 3,362,500 2,187,146 4,252,315 180 911 Fund 91,390 59,356 106,800 17,813 72,725 230-290 Debt Service Funds 2,455,434 2,457,437 2,452,310 291,480 2,455,234 392 Capital Projects Fund 79,300 83,949 864,407 365,889 63,500 393-394 Aventura Charter High School Const. Fund 260,130 75,000 24,493 410 Stormwater Utility Fund 1,071,326 1,252,380 1,512,986 568,646 1,360,000 Subtotal $ 46,742,735 $ 57,538,471 $ 84,704,155 $ 30,162,286 $ 66,795,988 Interfund Eliminations $ (2,300,214) $ (4,887,078) $ (2,611,758) $ (1,277,641) $ (3,379,269) Total Expenditures/Expenses $ 44,442,521 $ 52,651,393 $ 82,092,397 $ 28,884,645 $ 63,416,719 Expenditures/Expenses by Category Actual Amount Actual Amount Amended Budget Half Year City Manager abject Code # Category 2020/21 2021/22 2022/23 Actual 2022/23 Proposal 2023124 1000/2999 Personal Services $ 24,954,046 $ 26,186,079 $ 27,628,201 $ 13,955,068 $ 28,856,256 3000/3999 Contractual Services 8,742,288 11,846,301 10,412,330 6,027,400 12,161,982 4000/4999 Other Charges/Svcs 4,996,882 6,213,100 6,383,987 3,494,088 7,518,132 5000/5399 Commodities 606,750 770,090 813,350 382,118 852,600 5400/5999 Other Operating Expenses 885,464 910,798 250,370 103,077 805,140 Subtotal $ 40,185,430 $ 45,926,368 $ 45,488,238 $ 23,961,751 $ 50,194,110 6000/6999 Capital Outlay $ 1,801,657 $ 4,267,588 $ 34,151,849 $ 4,631,414 $ 10,767,375 7000/7999 Debt Service 2,455,434 2,457,437 2,452,310 291,480 2,455,234 8000/8999 Transfer to Funds 2,300,214 4,887,078 2,611,758 1,277,641 3,379,269 Total Expenditures/Expenses $ 46,742,735 $ 57,538,471 $ 84,704,155 $ 30,162,286 $ 66,795,988 6% City of Summary of all Funds Fiscal Year 2023/24 Operating & Capital Outlay Expenditures/Expenses by Department/Division Dept. Div Actual Amount Actual Amount Amended Budget Half Year City Manager # Department 2020/21 2021/22 2022/23 Actual2022/23 Proposal2023124 •. • 0101 City Commission $ 149,565 $ 176,438 $ 223,713 $ 106,563 $ 301,841 0501 Office of the City Manager 537,366 1,189,999 1,428,008 700,465 1,431,950 0601 Legal 501,961 383,803 380,000 185,868 467,500 0801 City Clerk's Office 374,872 336,228 402,348 194,050 455,583 1001 Finance 1,075,843 1,210,670 1,137,237 580,216 1,172,353 1101 Human Resources - 113,000 1,078,686 712,712 308,712 1201 Information Technology 1,195,555 1,106,965 1,232,330 546,249 1,280,266 2001 Police 21,743,378 22,715,232 23,106,853 11,429,903 24,733,797 4001 Community Development 3,077,911 4,999,872 3,705,688 2,364,715 4,569,340 5001 Community Services 2,707,826 3,481,194 3,387,799 1,939,936 4,143,781 5401 Public Works/Transportation 6,347,105 7,032,364 6,577,507 3,347,829 7,105,372 7001 Arts & Cultural Center 651,044 1,028,581 901,444 606,321 1,241,517 9001 Non -Departmental 1,823,004 2,152,022 1,926,625 1,246,924 2,982,098 Subtotal $ 40,185,430 $ 45,926,368 $ 45,488,238 $ 23,961,751 $ 50,194,110 Outlay:Capital 8001 City Commission $ $ - $ 7,750 $ 4,687 $ - 8005 Office of the City Manager 5,371 2,200 - 4,300 8006 Legal - - 1,144 - 8008 City Clerk's Office 2,457 3,200 - 1,300 8010 Finance 374 4,538 3,400 - 3,600 8011 Human Resources - 12,884 35,945 7,609 27,411 8012 Information Technology 152,436 24,768 3,058,951 125,146 1,246,350 8020 Police 561,756 1,078,249 2,735,253 666,088 1,897,317 8040 Community Development 1,527 9,379 178,534 34,027 82,988 8050 Community Services 132,434 305,446 7,853,211 1,744,829 3,749,750 8054 Public Works/Transportation 615,044 2,286,114 5,887,359 1,595,263 2,350,100 8069 & 6010 Charter School 260,446 - 75,000 24,493 - 8070 Arts & Cultural Center 3,642 223,589 143,600 - 110,200 8090 Non -Departmental 73,998 314,793 163,822 88,254 - 8090 CIP Reserve - - 14,003,624 339,874 1,294,059 Subtotal $ 1,801,657 $ 4,267,588 $ 34,151,849 $ 4,631,414 $ 10,767,375 • D- 9001 Transfer to Funds $ 2,300,214 $ 4,887,078 $ 2,611,758 $ 1,277,641 $ 3,379,269 9001 Debt Service 2,455,434 2,457,437 2,452,310 291,480 2,455,234 Subtotal $ 4,755,648 $ 7,344,515 $ 5,064,068 $ 1,569,121 $ 5,834,503 Total Expenditures/Expenses $ 46,742,735 $ 57,538,471 $ 84,704,155 $ 30,162,286 $ 66,795,988 Interfund Eliminations $ (2,300,214) $ (4,887,078) $ (2,611,758) $ (1,277,641) $ (3,379,269) Total Expenditures/Expenses $ 44,442,521 $ 52,651,393 $ 82,092,397 $ 28,884,645 $ 63,416,719 53 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank 54 Budget in Brief Budgeted Amounts by Fund: General Fund: $47,554,723 American Rescue Plan Act ("ARPA") Fund: $7,576,991 Police Education Fund: $4,500 Transportation & Street Maintenance Fund: $926,000 Citizens' Independent Transportation Trust (CITT) Fund: $2,530,000 Building Fund: $4,252,315 911 Fund: $72,725 Debt Service Funds: $2,455,234 Capital Projects Fund: $63,500 Stormwater Utility Fund: $1,360,000 Number of Funds Budgeted: 13 Property Values Increased 10.01% Millage Rate: 1.7261 (28th Year Remained Constant) Stormwater Utility Rates: 1 ERU = $3.50 FY 2023/24 Total Budgeted Positions: 203 3% COLA for General 3% COLA for PBA FY 2023/24 General Fund Capital Outlay $1,519,125 Property Insurance Increase: 200% Health Insurance Increase: 15% Dental Insurance Increase: 5% I 611 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank 611 cc E E m cn c O i+ O c Q � O N N i L a a L � O � r m L Q E O U v N M N O N M N N N O N N N N O N N O N O N O N O N to O N o O N I- �D O N �D Ln O N LO O N O O 1 LO O O O O v LO O 0 1 O a r_: Sn N r_: N Sn �: H .4 C6 H .4 z M N O O ' O O O O O Iq O O 0 ' O Q r_: Sn N r_: � Sn 6 M M C6 H .4 z M N O O ' O O ' O O O O O ' ' O Q r_: .4 N r_: Sn 6 r_: H C6 .4 z M N O O - O O - O O O O O - - O Q r- fV N r- 0 0 r- Sn r z M N O O 1 O O 1 O O O O O 1 1 O a r_: H N r_: fD O 6 N r_:� z O O ' O O ' O O O O O ' ' O Q r_: H N r_: fD O 6 N r_:� z O O 1 O O 1 O O O O O 1 1 O a r_: H N r_: fD N 6 N r_:� z O O 1 O O 1 O O O LO LO O a r_: H N r fD Sn 6 �: fD .4 z N N O 0 ' O O ' O O Iq O ' ' ' O Q r_: H N r_: fD N 6 N .4 z O 0 1 O O 1 O O v O 1 1 1 O a r_: H N r fD N C6 N .4 z 0 O N 0 co to O to co 0 co co C O � L y k y C * O E O R O Q C R O R O ii c a+ L ci i L a U O p H fn a p Q NU) a ,�^^ L •E y Y N 0 O LL V/ _ oo ui R U o R `O •V N !_ = w O O O 7 7 — L O U O J U ii m r_ a U U a m U m r- LO Comparative Budgeted Personnel Allocation Summary 4 - Year Presentation FTE 2020/21 2021/22 2022/23 2023/24 2023/24 CityCommission 7.0 7.0 7.0 7.0 7.0 Office of the City Manager 2.0 4.0 5.0 5.0 5.0 Legal* - - - - - City Clerk's Office 2.0 2.0 2.0 2.5 2.5 Finance 7.0 7.0 7.0 7.0 7.0 Human Resources - - 1.0 2.0 1.5 Information Technology 6.0 5.0 5.0 5.0 5.0 Police 130.0 130.0 130.0 131.0 131.0 Community Development 7.0 7.0 3.4 3.4 3.4 Community Services 25.0 23.0 23.0 24.5 19.0 Public Works/Transportation 7.0 8.0 8.0 8.0 8.0 Building Fund - - 3.6 3.6 3.1 Arts & Cultural Center * - - - - - Charter School ** 4.0 4.0 4.0 4.0 4.0 Don Soffer Aventura H.S. *** N/A N/A N/A N/A N/A Total 197.0 197.0 199.0 203.0 196.5 Departmental staff is provided through contractual services. Departmental staff is included in Charter School Fund Budget Document. * * Management is provided by CSUSA and departmental staff is included in Don Soffer Aventura High School Fund Budget Document. * ** Human Resources was grouped with Finance in FY 2021/22. * The Community Development Department of the General Fund has employees allocated to and fully funded from the Building Fund. ****** (1) Police Officer's salary & benefits are included in ACES budget for FY 2023/24, for the City's Operating Budget this position is only included in the Police Department position counts. Total Employees Citywide FTE Positions 2020/21 2021/22 2022/23 2023/24 2023/24 Total Full -Time 180.0 182.0 186.0 190.0 190.0 Total Part -Time 17.0 15.0 13.0 13.0 6.5 Total 197.0 197.0 199.0 203.0 196.5 General Employees FTE Positions 2020/21 2021/22 2022/23 2023/24 2023/24 Total Full -Time 97.0 99.0 101.0 104.0 104.0 Total Part -Time 17.0 15.0 13.0 13.0 6.5 Total 114.0 114.0 114.0 117.0 110.5 Employees covered under a Collective Bargaining Agreement with Dade County Police Benevolent Association FTE Positions 2020/21 2021/22 2022/23 2023/24 2023/24 Total Full -Time Total Part -Time Total 83.0 83.0 85.0 86.0 86.0 83.0 83.0 85.0 86.0 86.0 58 The chart below compiles the audited FY 2021/22 Fund Balances for the budgeted funds of the City of Aventura. Then added or subtracted from those audited numbers are the estimated savings or use for the current fiscal year, FY 2022/23. Added or subtracted to the FY 2022/23 estimated Fund Balance is the FY 2023/24 budgeted estimated savings or use arriving at the estimated fund balance for the fiscal year being budgeted, FY 2023/24. Fund Balance Schedule Governmental Funds Special Revenue Funds Citizens' Street Independent American Rescue Maintenance and Transportation General Fund Plan Act ("ARPA") Police Education Transportation Trust (CITT) Fund Building Fund 911 Fund (001) Fund (101) Fund (110) Fund (120) (121) (164) (180) FY 2021/22 Audited Fund Balance: Nonspendable $ 694,042 $ $ - $ - $ $ $ - Restricted - 10,391 6,625,387 63,578 Committed 19,772,304 - - - Assigned 691,054 1,494,773 Unassigned/Unrestricted 25,782,664 (1,621,687) - - - FY 2021/22 Total Fund Balance/Net Position $ 46,940,064 $ (126,914) $ 10,391 $ 6,625,387 $ $ $ 63,578 Budgeted FY 2022/23 Estimated Savings/(Use) to/of Fund Balance/Net Position $ (1,709,800) $ - $ - $ (401,500) $ $ $ (21,010) FY 2022/23 Estimated Fund Balance/Net Position $ 45,230,264 $ (126,914) $ 10,391 $ 6,223,887 $ $ $ 42,568 FY 2023/24 Estimated Savings/(Use) to/of Fund Balance/Net Position $ 282,239 $ - $ - $ - $ 368,820 $ $ - FY 2023/24 Estimated Fund Balance/Net Position $ 45,512,503 $ (126,914) $ 10,391 $ 6,223,887 $ 368,820 $ $ 42,568 Governmental Funds Proprietary Fund Enterprise Fund Debt Service Funds (230.291) Debt Service Fund (230) Debt Service Fund (250) Debt Service Fund (290) Debt Service Fund (291) Debt Service Funds (230-291) Capital Projects Fund (392) Stormwater Utility Fund (410) FY 2021/22 Audited Fund Balance: Nonspendable $ - $ $ - $ $ - $ - $ Restricted 257 4 334,857 335,118 756,865 Committed - - - - Assigned - Unassigned/Unrestricted - - - - 1,272,153 FY 2021/22 Total Fund Balance/Net Position $ 257 $ 4 $ 334,857 $ $ 335,118 $ 756,865 $ 1,272,153 FY 2022/23 Estimated Savings/(Use) to/of Fund Balance/Net Position $ - $ $ - $ $ - $ (82,700) $ 115,514 FY 2022/23 Estimated Fund Balance/Net Position $ 257 $ 4 $ 334,857 $ $ 335,118 $ 674,165 $ 1,387,667 FY 2023/24 Estimated Savings/(Use) to/of Fund Balance/Net Position $ - $ - $ - $ $ - $ (63,500) $ 643,000 FY 2023/24 Estimated Fund Balance/Net Position $ 257 $ 4 $ 334,857 $ $ 335,118 $ 610,665 $ 2,030,667 *Included in the FY 2022/23 Budgeted Revenues & Expenditures/Expenses for the General Fund is the Police Off -duty Services Fund as it was amended and moved into the General Fund in FY 2022/23 " For detailed information of Fund Balances definitions and restrictions, please see the narrative of the Budget Document and/or the Citys Annual Comprehensive Financial Report Fund Balance Changes of 10% of more In the above chart, for the budgeted year any changes in fund balance from the current year, FY 2022/23, estimated fund balance to the next year, FY 2023/24, of 10% or more will be explained. The rest of this page has intentionally been left blank 59 Fund Balance Analysis General Fund (001) An estimated savings of $282,239 will be put into CIP Reserve in the Capital Outlay Department of the General Fund to assist with any overages or unanticipated projects the City may encounter throughout the year, i.e. ARPA Project overages. Citizens' Independent Transportation Trust (CITT) Fund (121) An estimated savings of $368,820 will be put into CIP Reserve in this fund to assist with any overages, unanticipated projects and/or future years projects. Capital Projects Fund (392) The Capital Projects Fund will be using $63,500 of Carryover Revenue designated for Police use to allow for the expenditures in the FY 2023/24 budget. Stormwater Utility Fund (410) The Stormwater Utility Fund will be saving $643,000 in Capital Reserve that will be utilized in coming years as shown in the CIP projections for drainage projects. 60 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 v General Fund City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank Summary of the General Fund - 001 Fiscal Year 2023/24 Operating & Capital Outlay Fund Description The General Fund accounts for resources and expenditures that are available for the City's general operations of City government functions. General Fund Trends 60,000,000 50,000,000 40,000,000 0,000,000 , . , , ■ Revenues 20,000,000 Expenditures 10,000,000 Actual Amount Actual Amount Amended Budget City Manager 2020/21 2021/22 2022/23 Proposal 2023/24 Revenue Projections Summary Half Year Actual Amount Actual Amount Amended Actual City Manager Category 2020121 2021122 Budget 2022/23 2022/23 Proposal 2023/24 Current Revenues $ 44,231,052 $ 50,363,251 $ 42,160,783 $ 31,547,822 $ 47,554,723 Carryover 14,695,627 7,347,814 Total Revenues $ 44,231,052 $ 50,363,251 $ 56,856,410 $ 38,895,636 $ 47,554,723 Expenditures Summary Dept. Half Year Div Actual Amount Actual Amount Amended Actual City Manager # Department 2020/21 2021/22 Budget2022123 2022123 Proposa12023124 Operating 0101 City Commission $ 149,565 $ 176,438 $ 223,713 $ 106,563 $ 301,841 0501 Office of the City Manager 537,366 1,189,999 1,428,008 700,465 1,431,950 0601 Legal 501,961 383,803 380,000 185,868 467,500 0801 City Clerk's Office 374,872 336,228 402,348 194,050 455,583 1001 Finance 1,075,843 1,210,670 1,137,237 580,216 1,172,353 1101 Human Resources 284,919 111,595 298,712 1201 Information Technology 1,195,555 1,106,965 1,232,330 546,249 1,280,266 2001 Police 21,649,788 22,652,696 23,004,143 11,412,090 24,656,572 4001 Community Development 3,077,911 4,999,872 579,885 280,449 608,817 5001 Community Services 2,707,826 3,472,301 3,337,799 1,939,936 4,143,781 5401 Public Works/Transportation 3,388,995 3,539,349 3,301,007 1,591,825 3,579,692 7001 Arts & Cultural Center 651,044 1,028,581 901,444 606,321 1,241,517 9001 Non -Departmental 1,823,320 2,123,190 1,868,625 1,236,534 2,982,098 Subtotal $ 37,134,046 $ 42,220,092 $ 38,081,458 $ 19,492,161 $ 42,620,682 8001 City Commission $ $ - $ 7,750 $ 4,687 $ - 8005 Office of the City Manager 5,371 2,200 4,300 8006 Legal 1,144 - 8008 City Clerk's Office 2,457 3,200 1,300 8010 Finance 374 4,538 3,400 3,600 8011 Human Resources 7,609 4,350 8012 Information Technology 152,436 24,768 258,951 124,557 191,000 8020 Police 482,456 851,082 930,072 146,116 869,225 8040 Community Development 1,527 9,379 117,596 19,671 27,800 8050 Community Services 132,434 69,675 169,750 8,986 235,750 8054 Public Works/Transportation 112,764 533,091 1,582,785 56,144 71,600 8070 Arts & Cultural Center 3,642 223,589 143,600 110,200 8090 Non -Departmental 73,998 314,793 163,822 88,254 8090 CIP Reserve 12,985,827 282,239 Subtotal $ 959,631 $ 2,038,743 $ 16,368,953 $ 457,168 $ 1,801,364 Transfer to Funds $ 2,300,214 $ 4,887,078 $ 2,405,999 $ 1,174,761 $ 3,132,677 Subtotal $ 2,300,214 $ 4,887,078 $ 2,405,999 $ 1,174,761 $ 3,132,677 Total $ 40,393,891 $ 49,145,913 $ 56,856,410 $ 21,124,090 $ 47,554,723 * Police Off -duty Services Fund amounts are reflected in the General Fund 63 General Fund - 001 Fiscal Year 2023/24 Revenue Projections Summary by category Half Year Object Actual Amount Actual Amount Amended Actual City Manager Code Category 2020121 2021122 Budget 2022123 2022123 Proposal 2023/24 3100001319999 Locally Levied Taxes $ 27,042,926 $ 27,468,826 $ 28,196,832 $ 21,774,356 $ 30,727,334 320000/329999 Licenses & Permits 7,254,275 10,900,604 4,182,000 1,792,477 4,270,000 330000/339999 Intergovernmental Revenues 4,591,308 5,195,271 3,972,049 2,379,699 4,862,676 340000/349999 Charges for Services 3,231,246 4,146,452 3,436,643 2,610,514 4,274,421 350000/359999 Fines & Forfeitures 2,029,183 3,306,842 1,982,500 1,724,491 2,633,700 360000/369999 Miscellaneous Revenues 82,114 (654,744) 185,000 1,266,285 540,000 3800001389999 Transfer from Funds 205,759 246,592 399900/399999 Fund Balance 14,695,627 7,347,814 Total Revenues $ 44,231,052 $ 50,363,251 $ 56,856,410 $ 38,895,636 $ 47,554,723 Expenditures Summary by Category Half Year Object Actual Amount Actual Amount Amended Actual City Manager Code Category 2020121 2021122 Budget 2022123 2022123 Proposal 2023124 1000/2999 Personal Services $ 24,954,046 $ 26,073,079 $ 26,472,944 $ 13,161,354 $ 28,467,175 3000/3999 Contractual Services 6,230,949 8,826,432 4,403,330 2,410,338 5,268,302 4000/4999 Other Charges & Services 4,913,720 6,149,488 6,168,064 3,445,441 7,293,415 5000/5399 Commodities 603,888 769,510 803,850 378,780 811,850 5400/5499 Other Operating Expenses 431,443 401,583 233,270 96,248 779,940 Total Operating Expenditures $ 37,134,046 $ 42,220,092 $ 38,081,458 $ 19,492,161 $ 42,620,682 6000/6999 Capital Outlay $ 959,631 $ 2,038,743 $ 16,368,953 $ 457,168 $ 1,801,364 8000/8999 Transfer to Funds 2,300,214 4,887,078 2,405,999 1,174,761 3,132,677 Total Expenditures $ 40,393,891 $ 49,145,913 $ 56,856,410 $ 21,124,090 $ 47,554,723 64 General Fund - 001 Fund Balance Analysis Fiscal Year 2023/24 Revenue Projections Half Year Actual Amount Actual Amount Amended Actual City Manager Category 2020/21 2021/22 Budget 2022123 2022123 Proposal 2023/24 $ - $ - $ 14,695,627 $ 7,347,814 $ Locally Levied Taxes Property Taxes $ 17,346,855 $ 17,216,330 $ 18,841,832 $ 17,169,402 $ 20,707,334 Section 185 Premium Tax 382,744 471,692 425,000 450,000 Utility Taxes 6,840,576 7,046,187 6,405,000 2,892,385 6,980,000 Unified Comm. Tax 1,640,219 1,697,442 1,650,000 700,794 1,640,000 City Business Tax 832,532 1,037,175 875,000 1,011,775 950,000 Subtotal $ 27,042,926 $ 27,468,826 $ 28,196,832 $ 21,774,356 $ 30,727,334 Licenses & Permits 7,254,275 10,900,604 4,182,000 1,792,477 4,270,000 Intergovernmental Rev. 4,591,308 5,195,271 3,972,049 2,379,699 4,862,676 Charges for Services 3,231,246 4,146,452 3,436,643 2,610,514 4,274,421 Fines & Forfeitures 2,029,183 3,306,842 1,982,500 1,724,491 2,633,700 Miscellaneous 82,114 (654,744) 185,000 1,266,285 540,000 Interfund Transfers In 205,759 246,592 Subtotal $ 17,188,126 $ 22,894,425 $ 13,963,951 $ 9,773,466 $ 16,827,389 Total Revenues $ 44,231,052 $ 50,363,251 $ 42,160,783 $ 31,547,822 $ 47,554,723 Half Year Object Actual Amount Actual Amount Amended Actual City Manager Code Category 2020121 2021/22 Budget 2022123 2022/23 Proposal 2023/24 0101 City Commission $ 149,565 $ 176,438 $ 223,713 $ 106,563 $ 301,841 0501 Office of the City Manager 537,366 1,189,999 1,428,008 700,465 1,431,950 0601 Legal 501,961 383,803 380,000 185,868 467,500 0801 City Clerk's Office 374,872 336,228 402,348 194,050 455,583 1001 Finance 1,075,843 1,210,670 1,137,237 580,216 1,172,353 1101 Human Resources 284,919 111,595 298,712 1201 Information Technology 1,195,555 1,106,965 1,232,330 546,249 1,280,266 2001 Police 21,649,788 22,652,696 23,004,143 11,412,090 24,656,572 4001 Community Development 3,077,911 4,999,872 579,885 280,449 608,817 5001 Community Services 2,707,826 3,472,301 3,337,799 1,939,936 4,143,781 5401 Public Works/Transportation 3,388,995 3,539,349 3,301,007 1,591,825 3,579,692 7001 Arts & Cultural Center 651,044 1,028,581 901,444 606,321 1,241,517 9001 Non -Departmental 1,823,320 2,123,190 1,868,625 1,236,534 2,982,098 Total Operating Expenditures $ 37,134,046 $ 42,220,092 $ 38,081,458 $ 19,492,161 $ 42,620,682 Capital Outlay Expenditures 959,631 2,038,743 3,383,126 457,168 1,519,125 Interfund Transfers Out 2,300,214 4,887,078 2,405,999 1,174,761 3,132,677 Total Expenditures/Uses $ 40,393,891 $ 49,145,913 $ 43,870,583 $ 21,124,090 $ 47,272,484 Ending Fund Balance Designated for Capital Improvements $ 3,837,161 $ 1,217,338 $ 12,985,827 $ 17,771,546 $ 282,239 M City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank City of Aventura Operating and Capital Budget Fiscal Year 2023/24 v Revenue Projections M-A City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank 68 City of Aventura General Fund - 001 Fiscal Year 2023/24 Revenue Projections Summary by Category General Fund Revenues Trend $60,000,000 Fund Balance $50,000,000 .w Transfers $40,000,000 _ ■ Miscellaneous Revenues $30,000,000 Fines & Forfeitures Charges For Services $20,000,000 Intergovernmental Revenues $10,000,000 Licenses & Permits $_ ■ Locally Levied Taxes Actual Amount Actual Amount Amended City Manager $(10,000,000) 2020/21 2021/22 Budget 2022/23 Proposal 2023/24 City Manager Object Actual Amount Actual Amount Amended Half Year Proposal # Category 2020/21 2021/22 Budget 2022/23 Actual 2022/23 2023/24 3111000 Ad Valorem Taxes -Current $ 16,827,280 $ 16,771,383 $ 18,641,832 $ 17,158,100 $ 20,507,334 3112000 Ad Valorem Taxes -Delinquent 519,575 444,947 200,000 11,302 200,000 3125200 Section 185 Premium Tax 382,744 471,692 425,000 450,000 3141000 Utility Tax -Electric 5,187,183 5,446,418 5,200,000 2,353,011 5,450,000 3143000 Utility Tax -Water 1,621,659 1,568,775 1,175,000 529,825 1,500,000 3144000 Utility Tax -Gas 31,734 30,994 30,000 9,549 30,000 3149000 Unified Communications Tax 1,640,219 1,697,442 1,650,000 700,794 1,640,000 3161000 City Business Tax 832,532 1,037,175 875,000 1,011,775 950,000 Subtotal $ 27,042,926 $ 27,468,826 $ 28,196,832 $ 21,774,356 $ 30,727,334 3221000 Building Permits $ 2,653,447 $ 5,608,307 $ $ $ 3221500 Radon/Code Comp Admin. Fee 4,912 15,286 3222000 Certificate of Occupancy 201,747 123,343 3231000 Franchise Fee -Electric 3,613,512 4,257,486 3,450,000 1,392,479 3,500,000 3234000 Franchise Fee -Gas 114,040 119,421 80,000 41,718 100,000 3237100 Franchise Fee -Solid Waste 603,777 761,594 587,000 342,275 600,000 3238000 Franchise Fee -Towing 50,000 50,000 50,000 3291000 Engineering Permits 12,840 15,167 15,000 16,005 20,000 Subtotal $ 7,254,275 $ 10,900,604 $ 4,182,000 $ 1,792,477 $ 4,270,000 Intergovernmental 3311901 Revenues CESF Police Grant $ 112,360 $ 1,977 $ - $ $ 3312000 COVID-19 (40,822) - 3312100 Bulletproof Vests 23,887 5,960 3312910 FEMA 379,014 49,556 - - - 3344901 Maintenance Agreement Payment 12,676 12,676 12,676 6,338 12,676 3351200 State Revenue Sharing 916,880 1,181,487 750,000 531,165 950,000 3351500 Alcoholic Beverage License 28,833 32,714 25,000 1,049 30,000 3351800 Half Cent Sales Tax 3,115,378 3,824,629 3,137,373 1,820,182 3,825,000 3354930 Fuel Tax Refund 10,315 18,454 7,000 1,965 3372105 Grant From Local Govt 5,000 3382000 County Business Tax 51,674 49,891 40,000 13,040 45,000 Subtotal $ 4,591,308 $ 5,195,271 $ 3,972,049 $ 2,379,699 $ 4,862,676 [:1r] City of Aventura General Fund - 001 Fiscal Year 2023/24 Revenue Projections Summary by Category Charges For Services 3413000 Certificate of Use Fees $ $ $ 5,000 $ $ 3419500 Lien Search Fees 156,151 165,960 75,000 39,350 75,000 3421100 Police Detail Billing 574,002 478,842 550,000 124,234 450,000 3421200 DSAHS Police Officer - - 182,996 3421300 Police Services Agreement 1,313,575 1,369,270 1,366,643 758,213 1,516,425 3425000 Development Review Fees 207,693 133,800 150,000 61,551 150,000 3472000 Parks & Recreation Fees 500,461 700,536 500,000 575,796 600,000 3472500 Community Center Fees 129,037 538,486 300,000 640,559 450,000 3473000 Membership & Guest Fees 8,172 74,322 50,000 69,490 55,000 3474000 Founders Day 20,720 10,000 24,200 15,000 3475000 Summer Recreation 342,155 528,759 330,000 (134) 330,000 3476001 AACC Fees and Rentals 135,757 100,000 317,255 450,000 Subtotal $ 3,231,246 $ 4,146,452 $ 3,436,643 $ 2,610,514 $ 4,274,421 ForfeituresFines & 3511000County Court Fines $ 108,993 $ 280,684 $ 230,000 $ 103,745 $ 240,000 3541000 Code Violation Fines 500 3,500 2,500 125,575 50,000 3542000 Intersection Safety Camera Program 1,919,690 3,022,658 1,750,000 1,495,171 2,343,700 Subtotal $ 2,029,183 $ 3,306,842 $ 1,982,500 $ 1,724,491 $ 2,633,700 Miscellaneous Revenues 3611000 Interest Earnings $ 48,660 $ (705,795) $ 125,000 $ 1,204,923 $ 500,000 3644200 Sale of Assets 9,811 17,844 10,000 22,471 10,000 3644910 Lost/Abandoned Property 902 5,702 - - - 3644920 Evidence 8,949 16,476 3691101 Convenience Fee 2,904 3693101 Opiod Settlment - 5,254 3699000 Misc. Revenues 10,888 11,029 50,000 33,637 30,000 Subtotal $ 82,114 $ (654,744) $ 185,000 $ 1,266,285 $ 540,000 ng Subtotal Fund Balance 3999000 Carryover $ $ $ 14,695,627 $ 7,347,814 $ Subtotal $ - $ - $ 14,695,627 $ 7,347,814 $ Total General Fund Revenue $ 44,231,052 $ 50,363,251 $ 56,856,410 $ 38,895,636 $ 47,554,723 rite] City of Aventura General Fund - 001 Fiscal Year 2023/24 Revenue Projection Rationale Object Code # Category City Manager Proposal 2023/24 Comment Ad Valorem or property taxes are authorized by Chapter 166, Florida Statutes. The Florida Constitution limits local governments to a maximum of 10 mills of Ad Valorem taxation. The amount of revenue is based on the tax rate multiplied by the assessed value of the City which is provided by the County Property Appraiser. The amount is then budgeted at 95% of its gross value to allow for prompt payment discounts and other adjustments in accordance with Florida Statutes. The City's assessed value as reported by the County Property Appraiser is $12,506,035,242. This amount is $1,137,643,703 or 10.01% more than last year. The ad valorem millage levy for fiscal year 2022/23 is recommended to be 1.7261, which is the same rate adopted last year. This will generate $20,507,334 compared 3111000 Ad Valorem Taxes -Current $ 20,507,334 to last year's amount of $18,641,832. This represents the 28th year without a millage rate increase. City Ad Valorem Tax Rate History 1995/96 - 2006/07 - 22270 2007/08 - present - 1.7261 * During the City's history, the millage rate has not increased, by has gone down from when the City was first incoporated and then has been maintained. *At the City's current millage rate of 1.7261, $100,000,000 of assessed value generates approximately $164,000 in ad valorem taxes (net of the discount). Ad Valorem Taxes - Current $21,000,000 $20,000,000 $19,000,000 $18,000,000 $17,000,000 $16,000,000 $15,000,000 $14,000,000 $13,000,000 $12,000,000 ti°ti ti°_50\y� ti°ti°ti°\may 0&y\�� This revenue source is derived by those taxpayers who do not pay their taxes by March 31" of any given year. On average the total revenue received in this category is minimal 3112000 Ad Valorem Taxes -Delinquent 200,000 when compared to the total Ad Valorem taxes collected. Ad Valorem Taxes - Delinquent $800,000 $600,000 $400,000 $200,000 VAN City of Aventura General Fund - 001 Fiscal Year 2023/24 Revenue Projection Rationale Object Code # Category City Manager Proposal 2023124 Comment Revenue received from a percentage of insurance policies on property with the City of 3125200 Section 186 Premium Tax 450,000 Aventura all of which are used for the Police Pension Plan Section 166231(1)(A), Florida Statutes, authorizes a city to collect Public Service or Utility Taxes. Miami -Dade County previously established by Ordinance utility taxes for unincorporated areas in the amount of 10% on electricity. The City enacted Ordinance 96- 03 which mirrored the County's utility tax levies. The projection is based on actual 3141000 Utility Tax -Electric 5,450,000 collections for the past two (2) fiscal years. Utility Tax - Electric $6,000,000 $5,000,000 $4,000,000 $3,000,000 % 'L°71\y'L°tip'\1� 'L°'�° 'L°y 'P&ti\�� 'L 'L°'P\�b Section 166231(1) (A), Florida Statutes, authorizes a City to collect Public Service or Utility Taxes. Miami -Dade County previously established by Ordinance utility taxes for unincorporated areas in the amount of 10% on water. The City enacted Ordinance 96-03 which mirrored the County's utility tax levies. The projection is based on actual collections 3143000 Utility Tax -Water 1,600,000 for the past two (2) fiscal years. Utility Tax - Water $1,500,000 $1,000,000 $500,000 ° ti°tib\yA ti°ti^\y� ti°ti�\y� W City of Aventura General Fund - 001 NIEL Fiscal Year 2023/24 Revenue Projection Rationale Object Code # Category City Manager Proposal 2023124 Comment Section 166231(1) (A), Florida Statutes, authorizes a City to collect Public Service or Utility Taxes. Miami -Dade County previously established by Ordinance utility taxes for unincorporated areas in the amount of 10% on gas and oil. The City enacted Ordinance 96 03 which mirrored the County's utility tax levies. The projection is based on actual 3144000 Utility Tax -Gas 30,000 collections for the past two (2) fiscal years. Utility Tax - Gas $34,000 $32,000 $30,000 $28,000 $26,000 $24,000 $22,000 $20,000 Effective October 1, 2001, the Unified Communications Tax replaced municipal utility taxes and franchise fees on all telecommunication, cable and other communication services. The 3149000 Unified Communications Tax 1,640,000 projection is based on actual collections in the current fiscal year. Unified Communications Tax $2,200,000 $2,000,000 $1,800,000 $1,600,000 $1,400,000 $1,200,000 �Oy�\ti1 �Oy\,�4 �Oy�\tic� 73 City of Aventura General Fund - 001 Fiscal Year 2023/24 Revenue Projection Rationale Object Code # Category City Manager Proposal 2023124 Comment Pursuant to Chapter 205, Florida Statutes, the City has adopted an ordinance imposing a business tax for the privilege of engaging in or managing any business, profession or occupation within the City. The amount budgeted is based on anticipated collections in the 3161000 City Business Tax 960,000 current fiscal year. City Business Tax $1,000,000 $750,000 $500,000 $250,000 S- y ft- A city may charge electric companies for the use of its rights -of -way per Florida Statutes 166.021 and 337.401. In the past, Miami -Dade County had an agreement with FPL covering the City, as well as the unincorporated areas of the County. The County Commission, via an interlocal agreement, had agreed to share these revenues with the City. On January 9, 2018, the City adopted a new FPL Franchise Agreement (Ordinance No. 2018-02) which became effective in June 2020 which is anticipated to generate additional revenue for the City in FY 2021/22. The amount that has been budgeted is based on a conservative projection that was prepared after a recent discussion with our 3231000 Franchise Fee -Electric 3,600,000 FPL representative. Franchise Fee -Electric $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 S- 74 City of Aventura General Fund - 001 Fiscal Year 2023/24 Revenue Projection Rationale Object Code # Category City Manager Proposal 2023124 Comment A city may charge gas companies for the use of its rights -of -way per Florida Statutes 166.021 and 337.401. It is standard practice to enact a 6% fee on gross revenues. The projected amount is based on the new Peoples Gas System Agreement which was adopted 3234000 Franchise Fee -Gas 100,000 on June 11, 2019 (Ordinance No. 2019-10). Franchise Fee -Gas $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 1b (o �1b�y� The City issues solid waste franchises to the private sector for all areas of the City. In addition a fee of 10% was adopted for the private companies to utilize the City's rights-of- 3237100 Franchise Fee -Solid Waste 600,000 way. The amount projected is based on historical collections. Franchise Fee -Solid Waste $800,000 $750,000 $700,000 $650,000 $600,000 $550,000 $500,000 $450,000 $400,000 lb ° 'L°��9ti The amount budgeted is based on a franchise agreement for towing services within our 3238000 Franchise Fee -Towing 50,000 corporate limits that was awarded in November 2017. This fee is representative of the costs associated with regulatory review of the installation of utilities, paving, drainage and right-of-way renovation/excavation by the City staff. The amount budgeted is conservative and considers the actual collections in the current fiscal 3291000 Engineering Permits 20,000 year and projected activity for next year. Maintenance Agreement Funds provided by FDOT to maintain Medians and Rights -of -Way along Biscayne 3344901 Payment 12,676 Boulevard. W. City of Aventura General Fund - 001 Fiscal Year 2023/24 Revenue Projection Rationale Object Code # Category City Manager Proposal 2023/24 Comment Revenues received in this category represent base cigarette tax and 8!h cent motor fuel tax which are levied by the State. The portion which comes from cigarette tax is projected to approximate 79.9% for FY 2023/24 and will be deposited into the General Fund. The 3351200 State Revenue Sharing 950,000 remainder is deposited to the Transportation and Street Maintenance Fund. State Revenue Sharing $1,300,000 $1,100,000 $900,000 $700,000 $500,000 $300,000 $100,000 \ti1 4' �Oy�\,y4 �Oy�\tiA �oy�\,LO �O�O\ti1 �O�y\�ti �O�v\.L'� �Oy��0�1y Various alcoholic beverage license taxes are levied on manufacturers, distributors, vendors and sales agents of alcoholic beverages in the State. The tax is collected by the State and distributed back to the City. The City's share is approximately 38% of the proceeds of the 3351500 Alcoholic Beverage License 30,000 tax collected within the City. This revenue source represents % of the revenue generated by the additional 1% sales tax which is distributed to counties and cities based on a per capita formula. The amount budgeted is conservative and considers the actual collections in the current fiscal year and 3351800 Half Cent Sales Tax 3,825,000 projected activity for next year. Half Cent Sales Tax $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 4 �Oy�\tiC� �Oy�\ti1 NI- City of Aventura General Fund - 001 Fiscal Year 2023/24 Revenue Projection Rationale Object Code # Category City Manager Proposal 2023/24 WComment All businesses in the City must pay a County Business Tax in addition to the City's Business Tax to operate a business within the County's corporate limits. A portion of the 3382000 County Business Tax 45,000 County's revenues are remitted to the City. County Business Tax $60,000 $50,000 $40,000 $30,000 $20,000 $10,000 1\° y � 3 b, ti°y^\ycb ti°y�\y� 3419500 Lien Search Fees 75,000 Revenue resulting from requests for City lien searches Estimated amount of revenue generated by off duty details provided to the City's 3421100 Police Detail Billing 450,000 businesses and condominium associations Estimated revenue to be received for the Police Officer assigned to Don Soffer Aventura High School (DSAHS) which will be reimbursed to the City by DSAHS as part of the 3421200 DSAHS Police Officer 182,996 schools referendum funding for security This amount represents the contractual cost to be paid by Aventura Mall for an increase in 3421300 Police Services Agreement 1,516,425 the level of policing services that was negotiated in FY 2016/17. These are fees charged to developers for costs associated with the interdepartmental 3425000 Development Review Fees 150,000 review of new development proposals such as site plans and plats. This includes non-resident fees for entering the park and user fees associated with the 3472000 Parks & Recreation Fees 600,000 various programs at Founders Park and Waterways Park 3472500 Community Center Fees 450,000 Fees charged for the various programs provided at the Community Recreation Center 3473000 Membership & Guest Fees 55,000 Membership fees and guest fees charged for use of the Community Recreation Center 3474000 Founders Day 15,000 Sponsorship to offset costs of Founders Day expenditures This represents fees charged for participants in the City's Summer Recreation Program. This revenue considers the actual collections in the current fiscal year and projected 3475000 Summer Recreation 330,000 activity for next year. This represents anticipated revenue of $200,000 from rentals and $250,000 from self 3476001 AACC Fees and Rentals 450,000 presentation tickets The City receives a portion of the revenues resulting from traffic enforcement activities within its corporate limits. The projection is conservative and based on actual revenues for 3511000 County Court Fines 240,000 the current period. Revenues in this category are generated when the owner of property within the City's 3541000 Code Violation Fines 50,000 corporate limits violates a City code. Intersection Safety Camera Revenues generated from the Intersection Safety Camera Program. Projection is based on 3542000 Program 2,343,700 conservative historical data. 77 City of Aventura General Fund - 001 Fiscal Year 2023/24 Revenue Projection Rationale Object Code # Category City Manager Proposal 2023/24 Comment Investment practices are maintained to allow for 100% of available funds to be invested at all times. Determining factors in forecasting revenue for this line item are the anticipated 3611000 Interest Earnings 500,000 interest rate and the amount of pooled dollars available for investment. 3644200 Sale of Assets 10,000 Revenue resulting from the sale of old/obsolete and surplus assets 3699000 Misc. Revenues 30,000 Any other revenues not otherwise classified. This amount represents the costs for the services that are provided to the Building Fund 3811014 Transfer from Building Fund 246,692 from the Departments in the General Fund. Total Revenues $ 47,664,723 78 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 v City Commission r9l City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank 80 City Commission Fiscal Year 2023/24 Departmental Budget Summary Deaartment Descriation The City Commission is the community's legislative body which acts as the decision -making entity that establishes policies and ordinances to meet the community's needs on a proactive basis. The City Commission is committed to providing the best possible professional government and the delivery of quality service levels that reflect community priorities and maintain the quality of life for all residents. $ 350,000 $300,000 $ 250,000 $200,000 $150,000 $100,000 $50,000 City Commission Trends Actual Amount Actual Amount Amended Budget City Manager 2020/21 2021/22 2022/23 Proposal 2023/24 Other Operating Expenses Commodities Other Charges & Services ■ Personal Services City Manager Object Actual Amount Actual Amount Amended Half Year Proposal Code # Category 2020/21 2021/22 Budget 2022/23 Actual 2022/23 2023/24 1000/2999 Personal Services $ 60,476 $ 65,301 $ 160,454 $ 30,098 148,284 4000/4999 Other Charges & Services 64,606 72,212 84,259 43,880 93,032 5000/5399 Commodities 3,339 6,433 3,900 13,874 3,900 5400/5499 Other Operating Expenses 21,144 32,492 35,100 18,711 56,625 Total Expenditures $ 149,565 $ 176,438 $ 223,713 $ 106,563 301,841 81 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank 82 City Commission Organization Chart Budgeted Personnel Allocation Summary Position Title 2020/21 2021/22 2022/23 2023/24 Mayor 1.0 1.0 1.0 1.0 Commissioner 1.0 1.0 1.0 1.0 Commissioner 1.0 1.0 1.0 1.0 Commissioner 1.0 1.0 1.0 1.0 Commissioner 1.0 1.0 1.0 1.0 Commissioner 1.0 1.0 1.0 1.0 Commissioner 1.0 1.0 1.0 1.0 Total 7.0 7.0 7.0 7.0 83 City Commission Fiscal Year 2023/24 001-0101-511 City Manager Object Actual Amount Actual Amount Amended Half Year Proposal Code # Category 2020/21 2021/22 Budget 2022/23 Actual 2022/23 2023/24 Personal 1210 Commission Salaries $ 51,746 $ 56,906 $ 90,000 $ 25,850 $ 55,000 2101 FICA 8,482 8,109 10,130 4,108 7,452 2301 Health, Life & Disability - - - - 85,705 2401 Workers' Compensation 248 286 324 140 127 Subtotal $ 60,476 $ 65,301 $ 100,454 $ 30,098 148,284 4001 Travel & Per Diem $ - $ - $ - $ - $ 6,100 4030 Legislative Expenses 64,606 72,212 80,759 40,380 83,182 4650 R&M - Office Equipment - - 3,500 3,500 3,750 Subtotal $ 64,606 $ 72,212 $ 84,259 $ 43,880 93,032 5101 Office Supplies $ 395 $ 1,425 $ 400 $ 1,015 $ 400 5290 Other Operating Supplies 2,944 5,008 3,500 12,859 3,500 Subtotal $ 3,339 $ 6,433 $ 3,900 $ 13,874 3,900 Other Operating Expenses 5410 Subscriptions & Memberships $ 15,781 $ 7,191 $ 12,650 $ 15,511 $ 17,025 5420 Conferences & Seminars 5,363 14,328 9,950 3,200 27,100 5981 High School Scholarship - 10,973 12,500 - 12,500 Subtotal $ 21,144 $ 32,492 $ 35,100 $ 18,711 56,625 Total City Commission $ 149,565 $ 176,438 $ 223,713 $ 106,563 301,841 84 City Commission Fiscal Year 2023/24 Budget Justifications Object Code # Category City Manager Proposal 2023/24 Comment 1210 Commission Salaries $ 55,000 (1) Mayor & (6) Commissioners 2101 FICA 7,452 Social Security & Medicare taxes 2301 Health, Life & Disability 85,705 Estimated annual employee costs for health, dental, life & disability insurance benefits 2401 Workers' Compensation 127 Allocated cost of workers' compensation premiums paid Costs associated with travel to US Conference of Mayors and Miami -Dade Days in 4001 Travel & Per Diem 6,100 Tallahassee, FL $11,825.47 established per Commissioner to offset expenditures incurred in the 4030 Legislative Expenses 83,182 performance of their official duties Costs associated with ongoing support for the Request to Speak Solution in Commission 4650 R&M -Office Equipment 3,750 Chambers 5101 Office Supplies 400 Office supplies for the City Commission, i.e. business cards, etc. Costs associated with items that are not classified in another line item. i.e. food for 5290 Other Operating supplies 3,500 Commission during workshops, uniforms & etc. Memberships to the following organizations: Aventura Marketing Council, Florida League of Cities, Florida League of Mayors, Miami -Dade League of Cities, National League of Cities & 5410 Subscriptions & Memberships 17,025 other miscellaneous subscriptions & memberships Conferences & seminars with the following organizations to keep informed of changing and new developments in local government: Florida League of Cities, Miami -Dade League of Cities, US Conference of Mayors, National Schools Conference, Miami -Dade Days, Joint hosting of a Miami -Dade League of Cities Dinner with Golden Beach and Sunny Isles & 5420 Conferences & Seminars 27,100 miscellaneous conferences, seminars and dinner meetings at organizations The City Commission establishes one (1) annual scholarship for Aventura senior Krop High School students, one (1) scholarship opportunity to a senior who will be attending DSAHS 5981 High School Scholarship 12,500 and $10,000 for the DSAHS Prom Total City Commission $ 301,841 85 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank 31 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 v Office of the City Manager 87 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank 88 Office of the City Manager Fiscal Year 2023/24 Departmental Budget Summary Department Description The Office of the City Manager maintains a City government structure that represents the needs of the community and provides quality services in an efficient, businesslike and professional manner. Responsible for the overall management o all functions and activities of the City's operations, preparation of the annual budget and 5-year CIP document and ensures the propert implementation of policies and ordinances adopted by the City Commission. The Office of the City Manager provides recommendations and solutions to community concersn and utilizes a customer service focus process to respond to citizen requests. Office of the City Manager Trends $1, 600,000 $1,400,000 $1,200,000 00 Other Operating Expenses $1,000,000 Commodities $800,000 Other Charges & Services $600,000 Contractual Services $400,000 ■ Personal Services $ 200,000 Actual Amount Actual Amount Amended Budget City Manager 2020/21 2021/22 2022/23 Proposa12023/24 Half Year City Manager Object Actual Amount Actual Amount Amended Actual Proposal Code # Category 2020/21 2021/22 Budget 2022/23 2022/23 2023/24 1000/2999 Personal Services $ 453,313 $ 843,155 $ 943,338 $ 486,019 $ 961,325 3000/3999 Contractual Services 52,500 234,620 260,000 122,602 265,400 4000/4999 Other Charges & Services 13,533 89,703 204,170 64,850 111,225 5000/5399 Commodities 14,793 4,725 3,000 4,370 10,500 5400/5499 Other Operating Expenses 3,227 17,796 17,500 22,624 83,500 Total Expenditures $ 537,366 $ 1,189,999 $ 1,428,008 $ 700,465 $ 1,431,950 89 Office of the City Manager Organization Chart Budgeted Personnel Allocation Sum Position Title City Manager Assistant City Manager Communications Manager Secretary to City Manager Social Media Specialist** Multimedia Specialist Total Full -Time Total Part -Time 2020/21 2021/22 2022/23 2023/24 1.0 * - 1.0 - - 1.0 * 1.0 1.0 1.0 - 1.0 1.0 1.0 1.0 1.0 - 1.0 1.0 1.0 1.0 - 1.0 2.0 3.0 5.0 5.0 - 1.0 - - Total 2.0 4.0 5.0 5.0 * This Position was budgeted, funded and allocated from within the Finance Department as the Assistant City Manager - Finance and Administration ** This Position was reclassified to the Multimedia Specialist 0111 Office of the City Manager Fiscal Year 2023/24 Objectives 1. Provide completed reports and recommendations on a timely basis upon which the City Commission can make policy decision: 2. Prepare and submit budget to the City Commission by mid -July of each year. 3. Oversee customer service functions by all Departments to ensure timely response or resolution of citizen requests. 4. Coordinate, control and monitor the activities of all City Departments and operations. 5. Interact with community organizations and associations to increase public awareness of City's various programs, facilities and 6. Update 5-year Capital Improvement Program document and submit to the City Commission by June of each year. 7. Effectively administer the budget priorities and goals established by the City Commission. 8. Perform the functions of Director of Emergency Management to provide for an effective emergency response capability for all C 9. Coordinate and oversee the Aventura City of Excellence School and the Don Soffer Aventura High School operations and prep< 10. Oversee capital projects. 11. Issue newsletters and annual report to the public. 12. Update and enhance the City's website to become more user-friendly. 13. Maintain City provided web content and services while addressing departmental and customer needs on cityofaventura.com, aventuracharter.org and aventurace nter.org. 14. Maintain the City's intranet in order to provide routine and timely information to City staff. 15. Coordinate an efficient communications strategy to deliver consistent messaging across the City's websites, email, print and social media to the City's customers. Create, produce and coordinate the distribution of the City's periodical publications including newsletters and the annual 16. report. Performance Measures and Scorecard City Manager's Actual Actual Projected Estimate Performance Measures Objective(s) 2020/221 2021/22 2022/23 2023/24 Citizen Requests & Inquires 3, 5 190 221 220 240 Commission Requests 1 43 64 60 60 Community Meetings Attended 5 46 46 46 48 Agenda Back up Items Prepared 1 61 75 75 75 No. of Newsletters & Reports Issued 11 6 9 9 10 M Annual Budget & CIP Prepared 2, 6& 7 2 2 2 2 0 School Budget 9 2 2 2 2 o Capital Projects 6 & 10 8 10 10 8 School Advisory Committee Meetings 5 12 12 12 12 % of time www.cityofaventura.com is available 12 99% 99% 99% 99% of time www.aventuracharter.org is available 13 99% 99% 99% 99% Number of City periodical publications coordinated 11, 15 & 16 41 N/A N/A I N/A 4 Office of the City Manager Fiscal Year 2023/24 001-0501-512 Half Year City Manager Object Actual Amount Actual Amount Amended Actual Proposal Code # Category 2020/21 2021/22 Budget 2022/23 2022/23 2023/24 1201 Employee Salaries $ 335,176 $ 622,057 $ 675,249 $ 360,295 $ 675,523 1401 Overtime - 204 - - - 1410 Holiday Pay - 487 - - - 2101 FICA 19,554 39,679 51,657 20,933 51,678 2201 Pension 55,804 96,792 109,085 54,818 112,271 2301 Health, Life & Disability 42,027 82,520 104,916 49,161 120,293 2401 Workers' Compensation 752 1,416 2,431 812 1,560 Subtotal $ 453,313 $ 843,155 $ 943,338 $ 486,019 $ 961,325 3170 Lobbyist Services $ 52,500 $ 60,000 $ 60,000 $ 30,000 60,000 3492 Social Media - 174,620 200,000 92,602 205,400 Subtotal $ 52,500 $ 234,620 $ 260,000 $ 122,602 $ 265,400 Other Charges 4001 Travel & Per Diem $ - $ 4,842 $ 8,610 $ 166 $ 10,000 4041 Car Allowance 6,000 6,000 12,000 3,000 6,000 4101 Communication Services 2,390 3,398 1,920 2,247 3,625 4420 Leased Equipment - - - - 8,700 4650 R&M - Office Equipment - - - 2,248 1,900 4701 Printing & Binding 5,143 4,036 4,000 632 1,000 4710 Printing/Newsletter - 44,545 150,000 55,058 80,000 4815 Web Page Maintenance - 26,882 27,640 1,499 - Subtotal $ 13,533 $ 89,703 $ 204,170 $ 64,850 $ 111,225 5101 Office Supplies $ 13,943 $ 2,239 $ 3,000 $ 705 $ 2,500 5120 Computer Operating Supplies 850 - - - 2,000 5290 Other Operating Supplies - 2,486 - 3,665 6,000 Subtotal $ 14,793 $ 4,725 $ 3,000 $ 4,370 $ 10,500 5410 Subscriptions & Memberships $ 1,199 $ 5,470 $ 7,500 $ 18,604 $ 10,000 5420 Conferences & Seminars - 5,821 2,500 4,020 7,500 5441 Computer Subscriptions - - - - 58,500 5901 Contingency 2,028 6,505 7,500 - 7,500 Subtotal $ 3,227 $ 17,796 $ 17,500 $ 22,624 $ 83,500 Total City Manager $ 537,366 $ 1,189,999 $ 1,428,008 $ 700,465 $ 1,431,950 0% Office of the City Manager Fiscal Year 2023/24 Budget Justifications Object Code # Category City Manager Proposal 2023/24 Comment (1) City Manager, (1) Assistant City Manager, (1) Secretary to City Manager, (1) 1201 Employee Salaries $ 675,523 Communications Manager, & (1) Multimedia Specialist 2101 FICA 51,678 Social Security & Medicare taxes 2201 Pension 112,271 Estimated pension contribution paid by the City for each full-time General employee 2301 Health, Life & Disability 120,293 Estimated annual employee costs for health, dental, life & disability insurance benefits 2401 Workers' Compensation 1,560 Allocated cost of workers' compensation premiums paid Costs associated with retaining a professional lobbyist to foster the City's position at the 3170 Lobbyist Services 60,000 state and county level Costs associated with the Communications Firm monthly fee plus $20,000 for socail media 3492 Social Media 205,400 incidentials Travel and per diem costs associated with attending conferences and seminars for the following organizations: Florida City and County Management Association (FCCMA), International City/County Management Association (ICMA), Miami -Dade City & County Management Association, Miami -Dade City Days & Florida Municipal Communicators 4001 Travel & Per Diem 10,000 Association (FMCA) 4041 Car Allowance 6,000 City Manager receives $500/month for a car allowance 4101 Communication Services 3,625 Telephone services for department personnel 4420 Leased Equipment 8,700 Cost of a leased vehicle for Assistant City Manager 4650 R&M - Office Equipment 1,900 Maintenance costs associated with the City's PEG channel Printing costs associated with department projects and needs, i.e. business cards, 4701 Printing & Binding 1,000 envelopes Cost of printing various documents, informational newsletters and the annual report to the 4710 Printing/Newsletter 80,000 residents 5101 Office Supplies 2,500 General office supplies for staff, i.e. pens, paper, folders, etc. 5120 Computer Operating Supplies 2,000 Costs associated with computer operating supplies, i.e. printer toner Costs associated with other items that are not specifically included in other line items, 5290 Other Operating Supplies 6,000 included in this special awards given by the City Manager Memberships with the following professional organizations and subscriptions: City -County Communications & Marketing Association, Communication resource subscriptions, Digital subscription to photo library, Florida City & County Manager's Association, Florida Municipal Communicators Association, Interantional City Management Association, Miami-dade Country League of Cities, Miami -Dade County Management Association & miscellaneous subscriptions. Included in this is the subscription based service for operating the City's PEG 5410 Subscriptions & Memberships 10,000 Channel. 93 Office of the City Manager Fiscal Year 2023/24 Budget Justifications Object Code # Category City Manager Proposal 2023/24 Comment Conferences & seminars to keep informed of changing & new developments in the field of City Management, local government & personnel including the following: Florida City & County Manager's Association, Florida League of Cities, Florida Municpal Communicators Association Conference, International City Management Association & miscellaneous 5420 Conferences & Seminars 7,500 management seminars Costs associated with software subscriptions, i.e. maintaing and updating the City's web 5441 Computer Subscriptions 58,500 page and associated online services 5901 Contingency 7,500 Funds for incidential and unexpected items that may come up throughout the year Total Office of the City Manager $ 1,431,950 0111 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 v Legal Department 0161 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank Oil Legal Department Fiscal Year 2023/24 Departmental Budget Summary Department Description The Legal Department provides legal support and advice to the City Commission, City Manager, Department Directors and advisory boards on all legal issues affecting the City. $ 600,000 $ 500,000 $400,000 $ 300,000 $200,000 $100,000 Legal Department Trends Actual Amount Actual Amount Amended Budget City Manager 2020/21 2021/22 2022/23 Proposal 2023/24 Other Operating Expenses Contractual Services Half Year City Manager Object Actual Amount Actual Amount Amended Actual Proposal Code # Category 2020/21 2021/22 Budget 2022/23 2022/23 2023/24 3000/3999 Contractual Services $ 501,961 $ 383,803 $ 375,000 $ 185,868 $ 467,5R 5400/5499 Other Operating Expenses - Total Expenditure $ 501,961 - 5,000 - - 383,803 $ 380,000 $ 185,868 $ 467,500 FOfl City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank M] Legal Department Fiscal Year 2023/24 Objectives 1 Ensure that the various rules, laws and requirements of state, local and federal governments are understood and followed by the City. 2. Review and preparation of contracts, ordinances and resolutions. 3. Represent the City in litigation matters. 4. Provide legal support services to the City Commission, staff and City Boards. Performance Measures and Scorecard Performance Measures Legal Objective(s) W Positive compliance with all rules and regulations 1, 2 & 4 o L Number of documents prepared 1 & 2 V! C w Litigation is avoided or concluded to the City's satisfaction 1, 2, 3 & 4 Number of meetings attended 1 & 4 OR Legal Department Fiscal Year 2023/24 001-0601-514 Half Year City Manager Object Actual Amount Actual Amount Amended Actual Proposal Code # Category 2020/21 2021/22 Budget 2022/23 2022/23 2023/24 Contractual Services 3120 Prof. Services - Legal $ 501,961 $ 383,803 $ 375,000 $ 185,868 $ 467,500 Subtotal $ 501,961 $ 383,803 $ 375,000 $ 185,868 $ 467,500 5901 Contingency $ $ $ 5,000 $ $ Subtotal $ $ $ 5,000 $ $ Total Legal $ 501,961 $ 383,803 $ 380,000 $ 185,868 $ 467,500 Legal Deapartment Fiscal Year 2023/24 Budget Justifications Object City Manager Code # Category Proposal 2023/24 Comment Estimated cost of maintaining the contracted City Attorney arrangement with the firm of Weiss Serota Helfman Cole & Bierman, P.L., to perform legal services required by the City Commission and City Manager. The hourly rate increased in FY 2023/24 from $225 to $250. Additionally, other attorneys the City may utilize throughout the year are included in 3120 Prof. Services - Legal $ 467,500 this line item as well. Total Legal $ 467,500 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank City of Aventura Operating and Capital Budget Fiscal Year 2023/24 v City Clerk's Office City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank fitell! City Clerk's Office Fiscal Year 2023124 Departmental Budget Summary Department Description record and maintain an accurate record of the official actions of the City Commission and Advisory Boards. The City Clerk ves as the local Elections Supervisor, provides notice of all required meetings, effects legal advertising and responds to )lic records requests. The City Clerk implements and maintains records management programs and administers the )lication and supplement of the City Code, as well as amendments to the City Charter. The Office maintains custody of the / Seal and all City records, assists in the preparation of agenda items, prepares and distributes agenda packages and vides recaps of applicable meetings. Additionally, the Office of the City Clerk provides certain administrative support to the ✓ Commission and assists the City Manager's Office with special projects. $500,000 $450,000 $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 City Clerk's Office Trends Actual Amount Actual Amount Amended Budget City Manager 2020/21 2021/22 2022/23 Proposal2023/24 ■ Other Operating Expenses Commodities ■ Other Charges & Services ■ Personal Services City Manager Object Actual Amount Actual Amount Amended Half Year Proposal Code # Category 2020/21 2021/22 Budget 2022/23 Actual 2022/23 2023/24 1000/2999 Personal Services $ 296,991 $ 306,306 $ 325,808 $ 177,284 $ 373,243 4000/4999 Other Charges & Services 72,520 26,565 68,340 15,157 71,840 5000/5399 Commodities 3,579 1,672 4,750 776 5,750 5400/5499 Other Operating Expenses 1,782 1,685 3,450 833 4,750 otal Expenditures $ 374,872 $ 336,228 $ 402,348 $ 194,050 $ 455,583 I City Clerk's Office Organization Chart Budgeted Personnel Allocation Sum Position Title City Clerk Executive Assistant to City Clerk Administrative Assistant 1* Total 2020/21 2021/22 2022/23 2023/24 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 - - - 0.5 2.0 2.0 2.0 2.5 * Allocated 50% with the Community Services Department fiNb: City Clerk's Office Fiscal Year 2023/24 Objectives 1. To prepare and/or maintain accurate minutes of the proceedings of the City Commission, Local Planning Agency, and applicable Advisory Boards and other Committees of the City, as well as provide recaps of Commission and other applicable meetings. 2. To publish and post public notices as required by law. 3 To maintain custody of applicable City records and promulgate procedures for the orderly management, maintenance, retention, imaging and destruction of said records. To provide administrative support to the City Commission, including the preparation of proclamations and certain recognition 4. certificates. 5 To administer the publication and maintenance of the City Charter and Code of Ordinances, including amendments and approved supplements to same, as well as Resolutions adopted by the City Commission. 6. To conduct the City of Aventura municipal general and special elections in accordance with City, County and State laws. 7. To establish and coordinate the City's records management program in compliance with State law. 8. To effect legal advertising to fulfill statutory requirements of local and State laws. 9 To prepare and provide for the distribution of Commission meeting and other applicable meeting agenda packages, including placement of same on the City's website. 10. To respond to requests for information and public records in a timely manner. Performance Measures and Scorecard City Clerk's Actual Actual Projected Estimate Performance Measures Objective(s) 2020/2021 2021/22 2022/23 2023/24 No. of Sets of Minutes Prepared/Approved 1 65 63 46 50 No. of Public Notices Prepared/Posted 2 78 108 55 77 H w No. of Legal Advertisements Published 2 & 8 31 29 21 18 H No. of Ordinances Prepared/Enacted 5 21 23 10 11 M No. of Resolutions Prepared/Enacted 5 63 65 65 60 -a o No. of Lien Requests Responded To" 10 1,781 n/a n/a n/a Y 0 No. of Welcome Letters Prepared" 4 148 144 n/a n/a No. of Agenda Packages Prepared/Distributed/Posted 9 79 62 36 40 No. of Agenda Recaps Prepared/Distributed 1 27 30 20 16 No. of Proclamations Issued 4 21 38 19 20 f[1fl City Clerk's Office Fiscal Year 2023124 001-0801-519 City Manager Object Actual Amount Actual Amount Amended Half Year Proposal Code # Category 2020/21 2021/22 Budget 2022/23 Actual 2022/23 2023/24 Personal 1201 Employee Salaries $ 215,448 $ 221,800 $ 236,533 $ 128,166 $ 253,134 1401 Overtime 2,031 2,371 1,500 950 5,000 2101 FICA 15,804 16,595 18,095 8,561 19,747 2201 Pension 29,356 30,963 33,334 16,987 37,135 2301 Health, Life & Disability 33,861 34,065 35,494 22,330 57,642 2401 Workers' Compensation 491 512 852 290 585 Subtotal $ 296,991 $ 306,306 $ 325,808 $ 177,284 $ 373,243 4001 Travel & Per Diem $ - $ - $ 1,000 $ - $ 2,000 4041 Car Allowance 6,000 6,000 6,000 3,000 6,000 4101 Communication Services 840 840 840 420 840 4701 Printing & Binding 1,595 190 1,000 - 1,500 4730 Records Retention 525 4,475 4,000 - 4,500 4740 Ordinance Codification 3,330 7,258 5,500 1,400 7,000 4911 Legal Advertising 4,111 6,636 25,000 3,574 25,000 4915 Election Expenses 56,119 1,166 25,000 6,763 25,000 Subtotal $ 72,520 $ 26,565 $ 68,340 $ 15,157 $ 71,840 Commodities 5101 Office Supplies $ 2,391 $ 1,320 $ 3,000 $ 776 $ 3,500 5120 Computer Operating Supplies - - - - 500 5290 Other Operating Supplies 1,188 352 1,750 - 1,750 Subtotal $ 3,579 $ 1,672 $ 4,750 $ 776 $ 5,750 Other Operating Expenses 5410 Subscriptions & Memberships $ 1,782 $ 1,460 $ 1,450 $ 833 $ 2,050 5420 Conferences & Seminars - 225 21000 - 2,700 Subtotal $ 1,782 $ 1,685 $ 3,450 $ 833 $ 4,750 Total City Clerk $ 374,872 $ 336,228 $ 402,348 $ 194,050 $ 455,583 City Clerk's Office Fiscal Year 2023/24 Budget Justifications Object Code # Category City Manager Proposal 2023/24 Comment (1) City Clerk, (1) Executive Assistant to City Clerk & (1) Administrative Assistant 1 1201 Employee Salaries $ 253,134 (Allocated 50% with the Community Services Department) 1401 Overtime 5,000 Estimated overtime costs 2101 FICA 19,747 Social Security & Medicare taxes 2201 Pension 37,135 Estimated pension contribution paid by the City for each full-time General employee 2301 Health, Life & Disability 57,642 Estimated annual employee costs for health, dental, life & disability insurance benefits 2401 Workers' Compensation 585 Allocated cost of workers' compensation premiums paid Provides for attendance at the International Institute of Municipal Clerks Conference, Florida Association of City Clerks Conferences, Florida League of Cities Conference, and other 4001 Travel & Per Diem 2,000 professional educational opportunities 4041 Car Allowance 6,000 Department Directors receive $500/month for a car allowance 4101 Communication Services 840 Telephone services for department personnel Costs associated with the preparation of agendas, manuals, and any other necessary 4701 Printing & Binding 1,500 published materials Costs associated with the imaging of records to maintain the records management program, 4730 Records Retention 4,500 as well as those items associated with storage and preservation of records 4740 Ordinance Codification 7,000 Costs associated with the official codification of City Ordinances and Charter Amendments Costs incurred to satisfy legal requirements of Florida State Statutes, the Miami -Dade 4911 Legal Advertising 25,000 County Code and the City of Aventura Code Costs associated with the November 5, 2024 Municipal General Election, as well as any 4915 Election Expenses 25,000 special elections scheduled during the fiscal year 5101 Office Supplies 3,500 General supplies for the operation of the City Clerk's Office 5120 Computer Operating Supplies 500 Costs associated with computer supplies, i.e. printer toner 5290 Other Operating Supplies 1,750 Other items not covered under general office supplies Subscriptions for The Miami Herald and The Daily Business Review publications as well as memberships with professional organizations such as but not limited to: Florida Association of City Clerks, International Institute of Municipal Clerks, and the Miami -Dade County 5410 Subscriptions & Memberships 2,050 Municipal Clerks Association Provides for attendance at the International Institute of Municipal Clerks Conference, Florida Association of City Clerks Conferences, Florida League of Cities Conference, and other 5420 Conferences & Seminars 2,700 professional educational opportunities Total City Clerk's Office $ 455,583 1119 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank OR City of Aventura Operating and Capital Budget Fiscal Year 2023/24 v Finance Department INS City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank `NV: Finance Department Fiscal Year 2023/24 Departmental Budget Summary Department Description the Finance Department provides overall financial and support services to the organization which includes accounting, cast nanagement, purchasing, financial planning and budgetary control. Finance Department Trends $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 Actual Amount Actual Amount Amended Budget City Manager 2020/21 2021/22 2022/23 Proposal 2023/24 Other Operating Expenses Commodities ■ Other Charges & Services Contractual Services ■ Personal Services City Manager Object Actual Amount Actual Amount Amended Half Year Actual Proposal Code # Category 2020/21 2021/22 Budget 2022/23 2022/23 2023/24 1000/2999 Personal Services $ 994,496 $ 1,088,327 $ 1,043,336 $ 527,896 $ 1,054,98E 3000/3999 Contractual Services 44,285 52,396 $ 60,341 36,249 64,200 4000/4999 Other Charges & Services 23,616 30,945 $ 20,260 7,077 24,840 5000/5399 Commodities 4,051 5,477 $ 5,800 6,775 7,500 5400/5499 Other Operating Expenses 9,395 33,525 $ 7,500 2,219 20,825 Total Expenditures $ 1,075,843 $ 1,210,670 $ 1,137,237 $ 580,216 $ 1,172,353 Gfdc? Position Title Finance Department Organization Chart Budgeted Personnel Allocation Sum 2020/21 2021/22 2022/23 2023124 Assistant City Manager — Finance and Administration 1.0 Finance Director - Controller 1.0 Budget Manager - Purchasing Agent 1.0 Human Resource Manager* 1.0 Accountant 2.0 Customer Service Representative II 1.0 otal 7.0 * Budgeted in the Human Resources Department beginning in FY 2022123 1.0 - - - 1.0 1.0 1.0 1.0 1.0 - 1.0 1.0 1.0 1.0 1.0 1.0 - - 2.0 2.0 2.0 1.0 1.0 1.0 7.0 7.0 7.0 ISE! Finance Department Fiscal Year 2023/24 Objectives 1. Invest idle funds in accordance with the City's Investment Policy 100% of the time. 2. Issue Annual Comprehensive Financial Report ("Annual Report") by March 31st of each year. 3 Obtain Government Finance Officers Association's Certificate of Achievement for Excellence in Financial Reporting for the Annual Report each year. 4 Obtain Government Finance Officers Association's Distinguished Budget Presentation Award for the City's Annual Operating and Capital Budget each year. Obtain Government Finance Officers Association Popular Annual Financial Reporting Award for the Popular Annual Financial 5. Report each year. 6. Produce/distribute quarterly financial monitoring reports within 30 days of quarter -end. 7. Annually review adequacy of purchasing procedures. 8. Issue purchase orders within two (2) business days of approval. 9. Process all invoices within ten (10) business days of approval. 10. Process bi-weekly payroll/related reports in a timely and accurate manner. Performance Measures and Scorecard Finance Actual Actual Projected Estimate Performance Measures Objective(s) 2020/221 2021/22 2022/23 2023/24 % of idle funds invested in accordance with policy 1 100% 100% 100% 100% Number of Annual Reports issued prior to 3/31 2 1 1 - 1 Number of GFOA Awards received 3, 4& 5 1 2 3 3 to Number of quarterly reports produced timely 6 4 4 4 4 to v Annually review purchasing procedures 7 1 1 2 1 % of purchase orders issued within 2 days 8 99% 98% 99% 99% Y `o % of invoices processed within 10 days 9 99% 99% 99% 99% 2 Number of bi-weekly payroll processed timely 10 26 26 26 26 Assist the City Manager in the development, preparation and administration of the City's Annual Budget, Capital Improvement Program and the ACES and the DSAHS Budgets 4 4 4 4 4 ISM Finance Department Fiscal Year 2023124 001-1001-513 City Manager Object Actual Amount Actual Amount Amended Half Year Actual Proposal Code # Category 2020/21 2021/22 Budget 2022/23 2022/23 2023/24 Personal 1201 Employee Salaries $ 697,554 $ 804,720 $ 753,317 $ 381,391 $ 742,284 2101 FICA 48,947 55,147 57,629 26,654 56,785 2201 Pension 98,002 102,244 105,433 54,267 108,274 2301 Health, Life & Disability 148,442 124,411 124,245 64,738 145,930 2401 Workers' Compensation 1,551 1,805 2,712 846 1,715 Subtotal $ 994,496 $ 1,088,327 $ 1,043,336 $ 527,896 $ 1,054,988 Contractual Services 3180 Medical Exams - New Employees $ 872 $ 1,075 $ - $ - $ - 3190 Prof. Services 1,713 4,621 3,475 1,499 4,200 3201 Prof. Services - Auditor 41,700 46,700 56,866 34,750 60,000 Subtotal $ 44,285 $ 52,396 $ 60,341 $ 36,249 $ 64,200 Other Charges 4001 Travel & Per Diem $ 1,206 $ 4,774 $ 5,000 $ 1,769 $ 7,500 4041 Car Allowance 1,147 5,839 6,000 3,000 6,000 4101 Communication Services 1,440 1,436 840 420 840 4650 R&M -Office Equipment 1 (7,135) - - - 4701 Printing & Binding 1,869 3,399 3,420 1,307 3,500 4910 Advertising 17,953 22,632 5,000 581 7,000 Subtotal $ 23,616 $ 30,945 $ 20,260 $ 7,077 $ 24,840 5101 Office Supplies $ 2,751 $ 4,067 $ 5,000 $ 1,300 $ 4,000 5120 Computer Operating Supplies 561 150 500 471 2,000 5220 Gas & Oil 495 - - - - 5290 Other Operating Supplies 244 1,260 300 5,004 1,500 Subtotal $ 4,051 $ 5,477 $ 5,800 $ 6,775 $ 7,500 Other Operating Expenses 5410 Subscriptions & Memberships $ 4,701 $ 26,666 $ 3,500 $ 1,154 $ 5,225 5420 Conferences & Seminars 3,390 5,730 2,500 980 3,600 5441 Computer Subscriptions - - - - 10,000 5450 Training 1,079 1,129 1,000 85 1,500 5901 Contingency 225 - 500 - 500 Subtotal $ 9,395 $ 33,525 $ 7,500 $ 2,219 $ 20,825 Total Finance $ 1,075,843 $ 1,210,670 $ 1,137,237 $ 580,216 $ 1,172,353 Ifi6: Finance Department Fiscal Year 2023/24 Budget Justifications Object Code # Category City Manager Proposal 2023/24 Comment (1) Finance Director, (1) Controller, (1) Budget Manager, (1) Purchasing Agent, (2) 1201 Employee Salaries $ 742,284 Accountant & (1) Customer Service Representative II 2101 FICA 56,785 Social Security & Medicare taxes 2201 Pension 108,274 Estimated pension contribution paid by the City for each full-time General employee 2301 Health, Life & Disability 145,930 Estimated annual employee costs for health, dental, life & disability insurance benefits 2401 Workers' Compensation 1,715 Allocated cost of workers' compensation premiums paid 3180 Medical Exams - New Employee - This account is now being budgeted in the Human Resources Department 3190 Prof. Services 4,200 The cost related to the transport of the City's bank deposits by an armored courier service The cost of an audit firm to perform the City's year-end financial audit (including any State and Federal Single Audits), in addition to any other audit -related services that the City may 3201 Prof. Services - Auditor 60,000 require The costs associated with employees to attend conferences and seminars in order maintain professional designations and to remain current in their respective field: Florida Association of Public Procurement Officer, Florida Government Finance Officers Association, Government Finance Officers Association, National Institute of Governmental Procurement, South Florida Government Finance Officers Association & any other miscellaneous 4001 Travel & Per Diem 7,500 trainings throughout the year 4101 Communication Services 840 Includes telephone services for department personnel 4041 Car Allowance 6,000 Department Directors receive $500/month for a car allowance 4701 Printing & Binding 3,500 Printing of various office supplies, i.e. envelopes 4910 Advertising 7,000 Includes the cost of advertising all bid and RFP notices 5101 Office Supplies 4,000 General office supplies for the department 5120 Computer Operating Supplies 2,000 Estimated costs of computer operating supplies that may be needed in the year 5290 Other Operating Supplies 1,500 Operating supplies required for Finance -related equipment and operations Includes the cost to fund memberships to the following organizations: American Institute of Certified Public Accountants, American Payroll Association, Florida Association of Public Procurement Officer, Florida City & County Manager's Association, Florida Government Finance Officers Association, Florida Institute of Certified Public Accountants, Government Finance Officers Association, National Contract Management Association, National Institute of Governmental Procurement & South Florida Government Finance Officers Association. Additionally to costs for the following GFOA awards are included in this line item: Certificate of Achievement in Financial Reporting, Distinguished Budget Presentation Award & Popular 5410 Subscriptions & Memberships 5,225 Annual Financial Report ffrl Finance Department Fiscal Year 2023/24 Budget Justifications Object Code # Category City Manager Proposal 2023/24 Comment Includes the cost to maintain professional designations as well as educate and inform staff of the latest developments and trends in their respective field: Florida Association of Public Procurement Officer, Florida City & County Manager's Association, Florida Government Finance Officers Association, Florida Institute of Certified Public Accountants, Government Finance Officers Association, National Institute of Government Procurement & South 5420 Conferences & Seminars 3,600 Florida Government Finance Officers Association 5441 Computer Subscriptions 10,000 Subscription to Debt Book for lease & intangible subscription 5450 Training 1,500 Estimated costs of additional training not included in the conferences & seminars line item 5901 Contingency 500 Funds for incidential and unexpected items that may come up throughout the year Total Finance $ 1,172,353 if&z City of Aventura Operating and Capital Budget Fiscal Year 2023/24 Human Resources Department INK City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank IM Human Resources Department Fiscal Year 2023/24 Departmental Budget Summary Department Description =ormerly included as part of the Finance Department, the Human Resources Department was created in FY 2022/23 and provide, overall financial and support services to the organization which includes personnel management and risk management. Human Resources Department Trends $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 401111111111111W Actual Amount Actual Amount Amended Budget City Manager 2020/21 2021/22 2022/23 Proposal 2023/24 Other Operating Expenses Commodities i Other Charges & Services Contractual Services ■ Personal Services "Human Resources was budgeted in Finance in FY 2020/21 & FY 2021/22 City Manager Object Actual Amount Actual Amount Amended Half Year Actual Proposal Code # Category 2020/21 2021/22 Budget 2022/23 2022/23 2023/24 1000/2999 Personal Services $ $ 137,299 $ 77,679 $ 175,932 3000/3999 Contractual Services 50,000 269 7,500 4000/4999 Other Charges & Services 87,100 30,659 67,140 5000/5399 Commodities 2,500 266 2,500 5400/5499 Other Operating Expenses 8,020 2,722 45,640 xpenditures $ $ 284,919 $ 111,595 $ 298,712 IPA Human Resources Department Organization Chart Budgeted Personnel Allocation Summary Position Title 2020/21 2021/22 2022/23 2023/24 Human Resources Director* - - - 1.0 Human Resources Assistant (P/T) - - - 1.0 Human Resources Manager— - - 1.0 - Total Full -Time - - 1.0 1.0 Total Part -Time - - - 1.0 Total - - 1.0 2.0 Human Resources Manager was promoted to Human Resources Director 1/1/2023 * Previously budgeted in the Finance Department IWIA Human Resources Fiscal Year 2023/24 Objectives 1. Maintain an effective personnel system to allow for timely recruitment and retention of employees. 2. Partner with departments to provide guidance and consultation on human resources matters. 3. Audit human resources practices and processes to ensure efficiency and compliance with state and federal laws. 4. Prepare and maintain the comprehensive pay plan to ensure competitiveness with the job market. 5. Automate and support the entire employee life cycle, streamlining processes and diversity initiatives. 6. Annually review adequacy of insurance coverage. 7. Work closely with all departments in an effort to protect the City's financial, physical, and human resources in connection with occupational health and safety, loss control, claims management, insurance and risk. Performance Measures and Scorecard Human Resources Actual Actual Projected Estimate Performance Measures Objective(s) 2020/221 2021/22 2022/23 2023/24 w Annual staff development and training 2 N/A N/A 3 3 'w Annually review adequacy of insurance coverage 6 1 1 1 1 65 g Employee Engagement Events 1& 5 N/A N/A 5 7 o Number of New Hires —Full-time 1 & 4 9 19 29 16 o Number of New Hires — Part-time 1 & 4 6 11 9 11 3: Workers Comp Claims filed 2, 6 & 7 N/A 74 40 56 123 Human Resources Department Fiscal Year 2023/24 001-1101-513 City Manager Object Actual Amount Actual Amount Amended Half Year Actual Proposal Code # Category 2020/21 2021/22 Budget 2022/23 2022/23 2023/24 Personal 1201 Employee Salaries $ $ $ 103,806 $ 59,063 $ 134,379 2101 FICA 7,941 4,611 10,280 2201 Pension 13,833 7,971 17,505 2301 Health, Life & Disability 11,345 5,900 13,458 2401 Workers' Compensation 374 134 310 Subtotal $ $ $ 137,299 $ 77,679 $ 175,932 Contractual Services 3180 Medical Exams - New Employees $ $ $ 4,500 $ 269 $ 4,500 3190 Prof. Services 45,500 - 3,000 Subtotal $ $ $ 50,000 $ 269 $ 7,500 Other Charges 4001 Travel & Per Diem $ $ $ 4,000 $ - $ 6,000 4041 Car Allowance 6,000 1,500 6,000 4101 Communication Services 600 360 840 4650 R&M - Office Equipment 28,000 7,135 2,000 4701 Printing & Binding 1,000 202 1,000 4801 Employee Engagement Programs 31,000 11,556 31,000 4910 Advertising 16,500 9,906 20,300 Subtotal $ $ $ 87,100 $ 30,659 $ 67,140 •5101 , Office Supplies $ $ $ 2,500 $ 266 $ 2,000 5120 Computer Operating Supplies 500 Subtotal $ $ $ 2,500 $ 266 $ 2,500 Other Operating Expenses 5410 Subscriptions & Memberships $ $ $ 520 $ 632 $ 640 5420 Conferences & Seminars 3,500 1,995 5,500 5441 Computer Subscriptions - - 35,500 5450 Training 3,500 95 3,500 5901 Contingency 500 - 500 Subtotal $ $ $ 8,020 $ 2,722 $ 45,640 Total Human Resources $ $ $ 284,919 $ 111,595 $ 298,712 124 Human Resources Department Fiscal Year 2023/24 Budget Justifications Object Code # Category City Manager Proposal 2023/24 Comment 1201 Employee Salaries $ 134,379 (1) Human Resources Director & (1) Human Resources Assistant (P/T) 2101 FICA 10,280 Social Security & Medicare taxes 2201 Pension 17,505 Estimated pension contribution paid by the City for each full-time General employee 2301 Health, Life & Disability 13,458 Estimated annual employee costs for health, dental, life & disability insurance benefits 2401 Workers' Compensation 310 Allocated cost of workers' compensation premiums paid 3180 Medical Exams - New Employee 4,500 Background screenings and pre -employment drug testing 3190 Prof. Services 3,000 Cost related to contracting a temporary human resources assistant Costs associated with employees to attend conferences and seminars in order to maintain professional designations and to remain current in their respective field: HR Florida Conference & Expo, Public Risk Management Conference, Society for Human Resources 4001 Travel & Per Diem 6,000 Management National Conference & NEOGOV Conference 4101 Communication Services 840 Telephone services for department personnel 4041 Car Allowance 6,000 Department Directors receive $500/month for a car allowance 4650 R&M -Office Equipment 2,000 Costs associated with repairs & maintenance of office equipment 4701 Printing & Binding 1,000 Printing of flyers for employee events Cost of engagement programs for City employees: Employee Appreciation Day, Employee Health fair, Employee Outing, Halloween Employee Event, Holiday Luncheon, Intern Appreciation Luncheon, Recruitment Promo Items, Take Your Child to Work Day & 4801 Employee promotional events 31,000 Thanksgiving Luncheon 4910 Advertising 20,300 Cost of advertising employment opportunity notices and fees to attend job fairs 5101 Office Supplies 2,000 General office supplies 5120 Computer Operating Supplies 500 Costs of toner and other computer supplies Cost to fund memberships and subscriptions to professional organizations: Florida Public Human Resources Association, Inc., Greater Miami Society for Human Resources, Human Resources Association of Broward County, International Public Management Association for 5410 Subscriptions & Memberships 640 Human Resources & Society for Human Resources Management Cost to maintain professional designations as well as educate and inform staff of the latest developments and trends in the Human Resources/Risk field: Akerman Labor & Employment Law Seminar, Florida Public Human Resources Association Annual Conference, HR Florida Conference & Expo, International Public Management Association, Society for Human Resource Management National Conference, NEOGOV conference & 5420 Conferences & Seminars 5,500 other personnel related conferences & seminars 1KI. Human Resources Department Fiscal Year 2023/24 Budget Justifications Object Code # Category City Manager Proposal 2023/24 Comment Costs related to the hosted application used by Human Resources to automate recruitment, onboarding, forms, performance management process and a learning management 5441 Computer Subscriptions 35,500 software subscription and implementation 5450 Training 3,500 Staff training 5901 Contingency 500 Funds for incidential and unexpected items that may come up throughout the year Total Human Resources $ 298,712 IN9, City of Aventura Operating and Capital Budget Fiscal Year 2023/24 v Information Technology Department 127 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank 128 Information Technology Department Fiscal Year 2023/24 Departmental Budget Summary Department Description The Information Technology Department provides a secure computing environment that allows for efficient processing of City elated business. Information Technology Department Trends $1,400,000 $1, 200,000 UA $1,000,000 Other Operating Expenses $800,000 Commodities ® Other Charges & Services $600,000 Contractual Services $400,000 ■ Personal Services $200,000 Actual Amount Actual Amount Amended Budget City Manager 2020/21 2021/22 2022/23 Proposal 2023/24 City Manager Object Actual Amount Actual Amount Amended Half Year Actual Proposal Code # Category 2020/21 2021/22 Budget 2022/23 2022/23 2023/24 1000/2999 Personal Services $ 881,235 $ 774,895 $ 825.007 $ 424,196 $ 834,056 3000/3999 Contractual Services 9,516 9,777 10,000 3,471 15,000 4000/4999 Other Charges & Services 283,606 304,345 372,773 111,514 404,510 5000/5399 Commodities 16,477 13,026 17,000 3,903 18,000 5400/5499 Other Operating Expenses 4,721 4,922 7,550 3,165 8,700 Total Expenditures $ 1,195,555 $ 1,106,965 $ 1,232,330 $ 546,249 $ 1,280,266 `W Information Technology Department Organization Chart Budgeted Personnel Allocation Summary Position Title 2020/21 2021/22 2022/23 2023/24 Information Technology Director 1.0 1.0 1.0 1.0 Assistant IT Director - - - 1.0 IT Operations Manager 1.0 1.0 1.0 - Network Administrator II 1.0 1.0 1.0 1.0 Network Administrator 1 1.0 1.0 1.0 1.0 Commun Tech Project Specialist 1.0 - - - IT Support/Project Specialist 1.0 1.0 1.0 1.0 Total 6.0 5.0 5.0 5.0 * IT Operations Manager to be promoted to Assistant IT Director in FY 2023124 1916 Information Technology Fiscal Year 2023/24 Objectives 1. Provide a secure computer network for applications, sharing of common files, email, etc. for City staff. 2 Provide a secure computer network for applications, sharing of common files, email, etc. to support administrative staff, teachers and the students at the Aventura City of Excellence School ("ACES'). 3. Assist and support ACES One -to -One (1: 1) student device initiative. 4. Provide a central computer system that serves the information management needs of all departments. 5. Provide help desk support and services to all City and ACES staff. 6. Develop a 3 to 5-year replacement cycle for computing equipment. 7. Expand E-Government applications and services. 8. Provide training on computer applications and computer -related topics. Performance Measures and Scorecard Information Technology Actual Actual Projected Estimate Performance Workload Indicators Objective(s) 2020/221 2021/22 2022/23 2023/24 % of time computer network is operational 4 99% 99% 99% 99% N U) % of time ACES computer network is operational 4 99% 99% 99% 99% N w Number of workstations supported 3, 5, 6 & 8 1,684 1,690 1,709 1,709 a Number of physical servers supported 1, 2 & 4 23 20 20 20 YNumber of virtual servers supported 1, 2 & 4 42 38 40 40 Number of help desk support cases 5 5,997 5,781 5,500 5,600 Number of training sessions held 8 4 1 4 1 4 3 1191 Information Technology Department Fiscal Year 2023/24 001-1201-513 City Manager Object Actual Amount Actual Amount Amended Half Year Actual Proposal Code # Category i 2020/21 2021/22 Budget 2022/23 2022/23 2023/24 1201 Employee Salaries $ 625,145 $ 551,873 $ 586,618 $ 305,834 $ 577,635 2101 FICA 43,848 39,230 44,876 20,503 44,189 2201 Pension 84,032 76,026 80,417 41,134 82,714 2301 Health, Life & Disability 126,811 106,517 110,990 56,041 128,184 2401 Workers' Compensation 1,399 1,249 2,106 684 1,334 Subtotal $ 881,235 $ 774,895 $ 825,007 $ 424,196 $ 834,056 3190 Other Prof. Services $ 9,516 $ 9,777 $ 10,000 $ 3,471 $ 15,000 Subtotal $ 9,516 $ 9,777 $ 10,000 $ 3,471 $ 15,000 Other Charges 4001 Travel & Per Diem $ 2,355 $ 2,273 $ 9,200 $ 890 $ 9,200 4041 Car Allowance 6,000 6,000 6,000 3,000 6,000 4101 Communication Services 7,830 6,797 7,040 3,876 8,260 4650 R&M - Office Equipment 229,926 266,821 322,083 98,029 350,750 4701 Printing & Binding 123 106 250 - - 4851 Web Page Maintenance 17,580 - - - - 4852 Email Hosting Services 19,792 22,348 28,200 5,719 30,300 Subtotal $ 283,606 $ 304,345 $ 372,773 $ 111,514 $ 404,510 5101 Office Supplies $ 932 $ 1,096 $ 2,000 $ 341 $ 2,000 5120 Computer Operating Supplies 15,545 11,930 15,000 3,562 16,000 Subtotal $ 16,477 $ 13,026 $ 17,000 $ 3,903 $ 18,000 5410 Subscriptions & Memberships $ 2,041 $ 521 $ 1,400 $ 470 $ 1,400 5420 Conferences & Seminars 511 899 2,150 249 2,300 5450 Training 2,169 3,502 4,000 2,446 5,000 Subtotal $ 4,721 $ 4,922 $ 7,550 $ 3,165 $ 8,700 Total Information Technology $ 1,195,555 $ 1,106,965 $ 1,232,330 $ 546,249 $ 1,280,266 IRYA Information Technology Department Fiscal Year 2023/24 Budget Justifications Object Code # Category City Manager Proposal 2023/24 Comment (1) Information Technology Director, (1) Assistant IT Director, (1) Network Administrator II, 1201 Employee Salaries $ 577,635 (1) Network Administrator I & (1) IT Support/Project Specialist 2101 FICA 44,189 Social Security & Medicare taxes 2201 Pension 82,714 Estimated pension contribution paid by the City for each full-time General employee 2301 Health, Life & Disability 128,184 Estimated annual employee costs for health, dental, life & disability insurance benefits 2401 Workers' Compensation 1,334 Allocated cost of workers' compensation premiums paid Costs associated with utilizing professional services for the City's network infrastructure, 3190 Other Prof. Services 15,000 security and applications Costs of employees attending conferences and seminars in order to stay current in their field: Central Square User Training, Educational Technology Conference, FDLE CJIS Training Symposium, Florida Local Government Information Systems Association & other 4001 Travel & Per Diem 9,200 conferences, trainings & seminars 4041 Car Allowance 6,000 Department Directors receive $500/month for a car allowance 4101 Communication Services 8,260 Telephone and wireless data access for department personnel Maintenance and support of the IBM AS 400 and software and equipment purchased from Central Square as well as other major hardware maintenance paid directly to IBM or other vendors. Includes Cisco Networking equipment, security software, backup solutions and 4650 R&M -Office Equipment 350,750 application maintenance 4852 Email Hosting Services 30,300 Costs associated with providing email, virus protection and spam filtering for City staff 5101 Office Supplies 2,000 Office supplies for staff Cost of minor supplies and software to maintain existing systems and to upgrade to the most current versions of software and operating systems: upgrades for other than Police, 5120 Computer Operating Supplies 16,000 operating system upgrades, minor hardware upgrades & application licenses Memberships with professional organizations and subscriptions: Florida Association of Educational Data Systems, Florida Local Government Information Systems Association & 5410 Subscriptions & Memberships 1,400 technical resource subscriptions Funding to keep informed of changing and new developments in the field of local government information technology, communications and personnel as follows: Central Square User Training Conferences, Educational Technology Conferences, FDLE CJIS Training Symposium, Florida Local Government Information Systems Association & other 5420 Conferences & Seminars 2,300 computer related courses for certification and seminars 5450 Training 5,000 Ongoing training for all personnel in the department including classes towards certification Total Information Technology $ 1,280,266 133 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank 134 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 v Police Department IN& City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank 1912' Police Department Fiscal Year 2023124 Departmental Budget Summary Department Description The Police Department is professional, full service and community -oriented. The Department responds to all calls for service in a timely and professional manner and ensures that all crimes are thoroughly investigated and those who are arrested are successfully prosecuted. The Police Department interacts with the community and creates partnerships that enhance law enforcement, crime prevention and quality of life issues. Police Department Trends $25,000,000 $ 20,000,000 $15,000,000 $10,000,000 $5,000,000 Actual Amount Actual Amount Amended Budget City Manager 2020/21 2021/22 2022/23 Proposal2023/24 Other Operating Expenses Commodities ■ Other Charges & Services Contractual Services ■ Personal Services City Manager Object Actual Amount Actual Amount Amended Half Year Proposal Code # Category 2020/21 2021/22 Budget 2022/23 Actual 2022/23 2023/24 1000/2999 Personal Services $ 19,431,121 $ 20,063,513 $ 20,283,943 $ 10,006,084 $ 21,816,122 3000/3999 Contractual Services 769,021 796,877 820,000 386,538 815,000 4000/4999 Other Charges & Services 887,241 1,099,374 1,151,700 704,058 877,850 5000/5399 Commodities 508,016 626,667 681,500 281,595 697,500 5400/5499 Other Operating Expenses 54,389 66,265 67,000 33,815 450,100 Total Expenditures $ 21,649,788 $ 22,652,696 $ 23,004,143 $ 11,412,090 $ 24,656,572 137 Chief of Police Infimmmi Affnirc Executive Assistant Administrative Services Major Captain (2) Sergeant (1) Officer (2) 911 Manager Comm Supervisor (4) Comm Officer III (4) Comm Officer II (3) Comm Officer (4) Records Manager Records Clerk (3) Public Records Specialist Fleet Mgr/Quartermaster Emergency Vehicle Technician Fleet Maintenance Worker Personnel/Training Specialist (2) Staff Inspection/ 4 nn rc e4 i+n+i n n Operations Major Captain (2) Sergeant (11) Officer (50) Community Policing Officer (1) Marine Patrol (1) Police Service Aide (4) School Resource Officer (2) *(1) Allocated to ACES & (1) Allocated to DSAHS Crime Prevention Coordinator Traffic Officer (5) Specialized Services Major Captain Sergeant (1) Detective (11) Property Room/Crime Scene Supervisor Crime Scene/Property Room Custodian II Crime Scene/Property Room Custodian I Administrative Assistant III Task Force Detective (1) Police Department Budgeted Personnel Allocation Summary Position Title 2020121 2021/22 2022/23 2023/24 Chief of Police 1.0 1.0 1.0 1.0 Major 3.0 3.0 3.0 3.0 Captain 5.0 5.0 5.0 5.0 Sergeant 13.0 13.0 13.0 13.0 Detective 8.0 11.0 12.0 12.0 Police Officer 62.0 59.0 60.0 61.0 Crime Prevention Coordinator 1.0 1.0 1.0 1.0 Property Room/Crime Scene Supervisor 1.0 1.0 1.0 1.0 Crime Scene/Property Room Custodian II 1.0 1.0 1.0 1.0 Crime Scene/Property Room Custodian 1 1.0 1.0 1.0 1.0 Police Service Aide 4.0 4.0 4.0 4.0 Records Manager 1.0 1.0 1.0 1.0 Records Clerk 3.0 3.0 3.0 3.0 Public Records Specialist 1.0 1.0 1.0 1.0 911 Manager 1.0 1.0 1.0 1.0 Police Communication Supervisor 3.0 3.0 4.0 4.0 Police Communication Officer III 6.0 6.0 4.0 4.0 Police Communication Officer II 2.0 2.0 1.0 3.0 Police Communication Officer 5.0 5.0 6.0 4.0 Executive Assistant 1.0 1.0 1.0 1.0 Administrative Assistant 111 2.0 2.0 1.0 1.0 Personnel & Training Specialist 2.0 2.0 2.0 2.0 Fleet Manager/Quartermaster 1.0 1.0 1.0 1.0 Emergency Vehicle Technician 1.0 1.0 1.0 1.0 Fleet Maintenance Worker 1.0 1.0 1.0 1.0 tal 130.0 130.0 130.0 131.0 IRN City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank 1EIR Police Department Fiscal Year 2023/24 Objectives 1. Workforce Initiative: Develop and retain a quality workforce. Enhance employee competency and cultivate new leadership. Plan for anticipated personnel openings by continuing with an established national recruitment plan. Engage highly qualified applicants who will meet or exceed our department's rigorous recruitment standards. Enhance leadership and decision -making skills for all supervisory personnel through recurring training in critical incident management and incident based command systems. Develop internal and external strategies to prepare for upcoming special events and potential uncertainties. 2. School Safety Initiative: Provide preparedness training to all current and incoming school employees to assist them during school threats. Specific training will cover: active shooters, IED/bomb recognition, handling violent occurrences and critical incident management protocols. Launch additional student -centered school safety programs that focus on protection, engagement and education at DSAHS. (DARE, Driving, Police Explorers, Student -led Police Club and Social Media Safety). Expand and integrate new school safety technology. Continue testing and training with our current security measures to ensure an effective police response during critical incidents. 3. Internal Departmental Efficiency Initiative: Organizational restructuring to prioritize efficiency, accommodate evolving priorities and enhance effectiveness of policing for the community that we serve. Prioritize in-service training that will ensure compliance with state and national mandates. 4. Community Outreach Initiative: Expand the outreach of our Crime Prevention Division to improve citizen -based safety awareness and strategies for fighting crime and enhancing quality of life for all Aventura residential communities, businesses and schools. Host additional town hall events specifically tailored to our residential and business communities. Continue to conduct ongoing customer service surveys of residents, businesses and victims of crimes to improve our resource allocation and decision making. Recruit, train and retain additional volunteers to assist with crime prevention programs. Enhance relationships with the community through police department initiated events and guidance from the Community Advisory Panel. 5. Public Relations Initiatives: Ongoing communication with residents regarding COVID-19 pandemic, public safety, traffic conditions and community events by engaging local social networking platforms to assist in timely and easily accessible information. Recruit and train additional staff in public relations and the proper utilization of social media platforms for law enforcement agencies. Utilize effective social media content to promote the department's image and enhance outreach. 6. Traffic Safety Initiatives: Continue with strategies that have reduced the number of traffic crashes and fatalities throughout the City. Work with internal and external Aventura stakeholders (governmental agencies, businesses, tourists and residents) to address traffic flow issues along the Biscayne Boulevard, Ives Dairy Road and Miami Gardens Drive corridors. Develop a safety program to educate teenage drivers in the areas of distracted driving, impaired driving and seat belt use. IEN Police Department Fiscal Year 2023/24 Objectives 7. Technological Advancement Initiatives: Maintain our radio system console inside our E911 Center. Replace and improve the video wall in Communications in order to view cameras located within the City, Charter Schools and the Government Center. Complete the Police personnel attendance system ("InTime") integration with the City's current payroll system to provide for an automatic transfer of data during the bi-weekly payroll accounting process. Performance Measures and Scorecard Actual Actual Projected Estimate Performance Workload Indicators Police Objective(s) 2020/221 2021/22 2022/23 2023/24 Man-hours assigned to traffic flow issues 6 12,000 12,000 12,100 12,200 Progress toward National Re -accreditation 3 100% 100% 100% 25% Personnel hired 1 8 9 21 3 Community programs 4 & 5 22 20 5 20 Community presentations 4 & 5 19 15 15 20 H Community involvement activities 4 & 5 22 20 23 23 M Man hours assigned to School Resources 2 4,328 5,355 5,400 5,400 -a M 0 Calls for service 7 15,343 19,964 19,068 19,100 o Arrests 3 & 6 991 906 1,076 1,876 Accidents 6 1,709 1,871 1,840 1,840 Traffic citations 6 4,212 6,796 7,384 7,500 Parking citations issued 6 817 1,297 1,786 2,000 Part 1 crimes reported 1,560 1,759 1,994 2,244 Customer service surveys 4 & 5 534 720 720 720 `051 Police Department Fiscal Year 2023124 001-2001-521 City Manager Object Actual Amount Actual Amount Amended Half Year Proposal Code # Category 2020/21 2021/22 Budget 2022/23 Actual 2022/23 2023/24 Personal 1201 Employee Salaries $ 10,982,266 $ 11,591,707 $ 11,959,082 $ 5,753,823 $ 12,208,716 1390 Court Time 43,306 85,375 190,000 56,766 90,000 1401 Overtime 1,720,944 1,635,841 1,000,000 917,724 1,200,000 1410 Holiday Pay 249,380 303,532 265,000 164,338 275,000 1420 Extra Duty Detail 416,264 431,234 550,000 214,396 450,000 1501 Police Incentive Pay 77,359 79,087 76,920 39,209 73,860 2101 FICA 942,564 999,951 944,068 525,636 1,093,765 2201 Pension 2,348,382 2,529,392 2,575,029 1,032,208 3,452,578 2301 Health, Life & Disability 2,178,365 2,114,267 2,151,954 1,032,733 2,421,316 2401 Workers' Compensation 472,291 293,127 571,890 269,251 550,887 Subtotal $ 19,431,121 $ 20,063,513 $ 20,283,943 $ 10,006,084 $ 21,816,122 3170 Temporary Staff $ 22,641 $ 9,632 $ - $ 194 $ - 3180 Medical Exams 9,202 8,971 30,000 3,660 30,000 3190 Prof. Services - Traffic Safety Program 729,371 771,770 750,000 358,826 775,000 3192 Prof. Services 7,807 6,504 40,000 23,858 10,000 Subtotal $ 769,021 $ 796,877 $ 820,000 $ 386,538 $ 815,000 Other Charges 4001 Travel & Per Diem $ 15,378 $ 21,552 $ 27,000 $ 9,603 $ 30,000 4040 Administrative Expenses 25,449 9,740 26,500 5,160 26,500 4042 Recruiting & Hiring Expense 5,015 8,750 12,000 7,208 15,000 4043 CALEA Accreditation 4,770 3,403 5,000 4,770 10,000 4050 Investigative Expense 20,367 20,542 24,000 7,240 28,000 4101 Communication Services 119,309 146,847 183,000 67,085 150,000 4201 Postage 4,117 2,812 4,200 3,120 4,500 4420 Leased Equipment 85,298 78,899 130,000 37,468 100,000 4440 Copy Machine Costs 2,088 1,642 5,000 641 5,000 4610 R&M - Vehicles 226,666 267,695 160,000 176,007 300,000 4645 R&M - Equipment 237,965 394,409 420,000 234,835 203,850 4650 R&M - Office Equipment 136,000 138,000 150,000 149,939 - 4701 Printing & Binding 4,819 5,083 5,000 982 5,000 Commodities Subtotal $ 887,241 $ 1,099,374 $ 1,151,700 $ 704,058 $ 877,850 5101 Office Supplies $ 13,355 $ 13,722 $ 15,000 $ 4,270 $ 15,000 5120 Computer Operating Supplies 7,109 11,495 16,000 3,436 16,000 5220 Gas & Oil 246,860 374,100 400,000 154,408 400,000 5240 Uniforms 37,932 40,472 42,000 20,098 45,000 5245 Uniform Allowance 124,060 82,909 88,000 40,538 85,000 5266 Photography 1,060 279 1,500 - 1,500 5270 Ammunition 17,360 42,194 47,000 33,424 55,000 5290 Other Operating Supplies 60,280 61,496 72,000 25,421 80,000 Subtotal $ 508,016 $ 626,667 $ 681,500 $ 281,595 $ 697,500 Other Operating Expenses 5410 Subscriptions & Memberships $ 5,986 $ 6,961 $ 7,500 $ 4,278 $ 7,500 5430 Educational Assistance 3,000 2,296 4,500 2,296 3,500 5441 Computer Subscriptions - - - - 374,100 5450 Training 45,403 57,008 55,000 27,241 65,000 Subtotal $ 54,389 $ 66,265 $ 67,000 $ 33,815 $ 450,100 Total Police $ 21,649,788 $ 22,652,696 $ 23,004,143 $ 11,412,090 $ 24,656,572 143 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank 144 Police Department Fiscal Year 2023/24 Budget Justifications Object Code # Category City Manager Proposal 2023/24 Comment (1) Chief of Police, (3) Majors, (5) Captain, (13) Sergeant, (12) Detective, (61) Police Officer, (1) Crime Prevention Coordinator, (1) Property Room/Crime Scene Supervisor, (1) Crime Scene/Property Room Custodian II, (1) Crime Scene/Property Room Custodian I, (4) Police Service Aide, (1) Records Manager, (3) Records Clerk, (1) Public Records Specialist, (1) 911 Manager, (4) Communication Supervisor, (4) Communication Officer III, (3) Communication Officer II, (4) Communication Officer, (1) Executive Assistant, (1) Administrative Assistant III, (2) Personnel & Training Specialist, (1) Fleet Manager/Quartermaster, (1) Emergency Vehicle Technician & (1) Fleet Maintenance 1201 Employee Salaries $ 12,208,716 Worker 1390 Court Time 90,000 Overtime and standby court time Anticipated and unanticipated manpower hours such as major criminal investigations, personnel shortages, training, City events, natural and manmade disasters, holiday details, 1401 Overtime 1,200,000 homeland security and various dignitary details 1410 Holiday Pay 275,000 Estimated costs with funding holiday pay for shift employees Estimated costs associated with off duty details provided to the City's businesses and 1420 Extra Duty Detail 450,000 condominium associations. This is offset by the Police Detail Billing Revenue (3421100) Mandated by the State of Florida for rewarding sworn personnel who have obtained 1501 Police Incentive Pay 73,860 additional education 2101 FICA 1,093,765 Social Security & Medicare taxes Actuarially calculated contribution that the City is required to contribute to fund the benefits paid to the retirees of the Police Retirement Plan & the estimated pension contribution paid by the City for each full-time General employee. The contribution for the Police in the Police 2201 Pension 3,452,578 Pension Plan increased from 21.776% to 27.696% in FY 2023/24. 2301 Health, Life & Disability 2,421,316 Estimated annual employee costs for health, dental, life & disability insurance benefits 2401 Workers' Compensation 550,887 Allocated cost of workers' compensation premiums paid All police officers are required to have a physical exam prior to employment or as required 3180 Medical Exams 30,000 per departmental policy for specialized units, included in this is Blue Line Counseling Costs associated with the Intersection Traffic Safety Camera Program including payments Prof. Services - Traffic Safety to the vendor for the equipment and the use of contractual employees to review the 3190 Program 775,000 violations Costs associated with outsourcing the administration of promotional testing, Miami -Dade County court subpoena program and arrest form program fees, document imaging, attorney 3192 Prof. Services 10,000 fees and other professional services 4001 Travel & Per Diem 30,000 Travel and other expenses associated with employees on City business/training Awards, Officer/Civilian of the Year ceremony, employee plaques and other expenses not 4040 Administrative Expenses 26,500 directly tied to a specific function or account 4042 Recruiting & Hiring Expense 15,000 Department recruitment of personnel and pay for required pre -hire testing Costs associated with the Department becoming nationally accredited with the Commission 4043 CALEA Accreditation 10,000 on Accreditation for Law Enforcement Agencies ("CALEA") and conference attendance Costs associated with the Detectives in Specialized Services and Crime Scene to complete 4050 Investigative Expense 28,000 criminal investigations, crime scene processing and transcription of taped statements 101 Police Department Fiscal Year 2023/24 Budget Justifications Object Code # Category City Manager Proposal 2023/24 Comment Mobile phones, cellular lines for data transmission, vehicle GPS, computer system communications and other communication devices. Costs formerly paid from the E911 Fund 4101 Communication Services 150,000 to ATT for selective routing of 911 calls and associated fees. 4201 Postage 4,500 Estimated costs for mailing of correspondence & certified mail 4420 Leased Equipment 100,000 Covers costs for leased equipment and vehicles 4440 Copy Machine Costs 5,000 Costs associated with rentals, leases and repairs for the copy machines Costs associated with the repair and maintenance of department vehicles, including preventative maintenance, damage repair and replacement of worn and/or broken parts not 4610 R&M -Vehicles 300,000 covered under warranty Repair and maintenance of Police Department radios, computers, GPS systems, LPR 4645 R&M - Equipment 203,850 system, In Car Video and other equipment Printing of materials for the police department used in official police or City business, i.e. 4701 Printing & Binding 5,000 business cards & letterhead 5101 Office Supplies 15,000 Office supplies i.e., copy paper, folders, staples, etc. 5120 Computer Operating Supplies 16,000 Costs associated with computer operating supplies i.e., printer ink, batteries, toner, etc. 5220 Gas & Oil 400,000 Costs associated with fuel for City vehicles and vessel(s) Uniforms and accessories worn by both police and civilian personnel of the Police 5240 Uniforms 45,000 Department Each employee required to wear a uniform receives an allowance for uniform maintenance 5245 Uniform Allowance 85,000 and cleaning, this is paid 50% in October and 50% in April each fiscal year 5266 Photography 1,500 Supplies for crime scene or other department related photos 5270 Ammunition 55,000 Tasers, ammunitions, duty and training ammo for police officer use 5290 Operating Supplies 80,000 Supplies and items needed for the daily operation of the Police Department Costs associated with this line item are subscriptions to professional journals, and 5410 Subscriptions & Memberships 7,500 membership in professional and regional law enforcement organizations Reimbursement for employees up to 75% of the state tuition rate for college courses and/or 5430 Educational Assistance 3,500 college degrees that are related to their job functions 5441 Computer Subscriptions 374,100 OSSI and other software maintenance and upgrades Police academy training, maintaining state standards and having a highly trained, 5450 Training 65,000 professional police force Total Police $ 24,656,572 IC1: City of Aventura Operating and Capital Budget Fiscal Year 2023/24 v Community Development Department 147 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank 148 Community Development Fiscal Year 2023/24 Departmental Budget Summary Department Description The Community Development Department is composed of four (4) divisions: Planning and Zoning, Building, Code Compliance and Local Business Tax Receipts. The Planning and Zoning division is responsible for the City's planning, zoning, development review and economic development functions. The Building division is responsible for building permitting and inspections; this division was moved to the Building Fund in FY 2022/23 to comply with the Building Construction Standards - Enforcement, Chapter 553.80 Section (7)(a)4. of the Floida Statutes. Code Compliance is responsible for City Code enforcement. Local Business Tax Receipts is responsible for the issuance and enforcement o Local Business Tax Receipts. This Department strives to provide efficient and professional "one -stop" customer service at a centralized location. Community Development Department Trends $5,000,000 $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 $5 Nino =0 Actual Amount Actual Amount Amended Budget City Manager 2020/21 2021/22 2022/23 Proposal 2023/24 Other Operating Expenses Commodities Other Charges & Services Contractual Services ■ Personal Services Half Year City Manager Object Actual Amount Actual Amount Amended Actual Proposal Code # Category 2020/21 2021/22 Budget 2022/23 2022/23 2023/24 1000/2999 Personal Services $ 784,614 $ 799,327 $ 427,898 $ 211,145 $ 450,689 3000/3999 Contractual Services 2,189,042 4,128,225 120,000 15,938 105,000 4000/4999 Other Charges & Services 92,151 60,852 26,837 49,889 42,328 5000/5399 Commodities 9,246 8,224 3,000 2,367 4,500 5400/5499 Other Operating Expenses 2,858 3,244 2,150 1,110 6,300 Total Expenditures $ 3,077,911 $ 4,999,872 $ 579,885 $ 280,449 $ 608,817 IER Community Development Department General Fund Organization Chart Budgeted Personnel Allocation Summary Position Title 2020/21 2021/22 2022123 2023/24 Community Development Director** Building 1.0 1.0 0.7 0.7 Official (P/T)* 1.0 1.0 - - Management Assistant - Administration** 1.0 1.0 0.7 0.7 Customer Service Rep III* 1.0 1.0 - - Management Assistant - Operations** Code 1.0 1.0 0.7 0.7 Compliance Officer II/Zoning Review 1.0 1.0 - - Planner** - - 0.8 0.8 Code Compliance Officer I** - 1.0 0.5 0.5 Code Compliance Officer (P/T) 1.0 - - - Total Full -Time 5.0 6.0 3.4 3.4 Total Part -Time 2.0 1.0 - - Total 7.0 7.0 3.4 3.4 * Budgeted in the Building Fund ** Allocated with the Building Fund ***Management Assistant - Administration formerly entitled Executive Assistant/Planning Technician **** Management Assistant - Operations formerly entitled Customer Service Rep II Wit City of Community Development Department Fiscal Year 2023/24 Objectives 1. Provide customer -focused technical assistance to the community. 2 Provide staff support for land planning and development, zoning, building permit and inspections, business tax receipts, code compliance, intersection safety, records and lien request services. Provide staff support and training for the Department's TRAKiT software for Building, Code, Planning and Zoning and Local Business 3' Tax Receipt functions. 4 Facilitate submission of all planning, zoning and local business tax receipts, project and permit forms digitally via the City's website and implement digital submission of permit applications and project plans. 5. Provide E-TRAKiT for online inspection requests and results. 6. Complete building inspections within 24 hours of the request. 7. Complete non-complex building plan review within 10 days. 8. Maintain privatized building inspection and review. Initiate a running, voluntary customer survey to measure satisfaction with technical assistance and customer service with land 9. development, variance applications, permitting and business regulation. Performance Measures and Scorecard Performance Workload Indicators Community Development Objective(s) Actual 2020/221 Actual 2021122 Projected 2022/23 Estimate 2023/24 % of Customer Comments Identifying Improvements Needed 1 & 9 NA NA TBD TBD Average Hours of TRAKiT Training per Employee 3, 5 & 8 - - 4 4 No. of Local Business Tax Receipts Issued 2 & 4 1,870 2,333 1 2,450 2,500 No. of Code Warnings and Notice of Violations Issued 2 132 253 250 250 No. of Special Master Hearings 2 592 478 500 500 % of Applications Submitted Digitally 2, 4 & 5 - 40% 55% 60% R g No. of Building Permits Issued 2 3,913 5,267 5,500 5,500 c No. of Building Inspections Performed 6 11,283 17,676 18,000 18,000 c No. of Land Development Applications Processed (All Types) 2 27 49 35 30 % of Inspections Performed within 24 Hrs. of Request 6 99% 99% 99% 99% of Plan Reviews Conducted within 10 Days 7 97% 98% 98% 9g% No. of Lien Requests Responded to 2 2,845 3,032 2,500 2,000 • of Permits Paid by Credit Card 1 0% 16% 20% 50% • of Inspections Requested via Online Portal 4 50%1 100% 100% 100% IN Community Development Department Fiscal Year 2023/24 001-4001-524 Half Year City Manager Object Actual Amount Actual Amount Amended Actual Proposal Code # Category 2020/21 2021/22 Budget 2022/23 2022/23 2023/24 Personal 1201 Employee Salaries $ 588,503 $ 606,039 $ 304,738 $ 151,319 $ 315,836 1401 Overtime 1,082 - 3,000 - 3,000 1410 Holiday Pay 212 - - - - 2101 FICA 43,763 46,939 23,313 11,463 24,391 2201 Pension 63,867 66,124 42,832 21,784 45,473 2301 Health, Life & Disability 81,872 73,371 46,888 25,406 60,483 2401 Workers' Compensation 51315 6,854 7,127 1,173 1,506 Subtotal $ 784,614 $ 799,327 $ 427,898 $ 211,145 $ 450,689 Contractual Services 3101 Building Inspection Services $ 2,103,748 $ 4,011,309 $ - $ - $ - 3190 Prof. Services 85,294 116,916 120,000 15,938 105,000 Subtotal $ 2,189,042 $ 4,128,225 $ 120,000 $ 15,938 $ 105,000 4001 Travel & Per Diem $ - $ 914 $ 4,000 $ - $ 6,500 4041 Car Allowance 6,517 6,000 4,200 2,100 4,200 4101 Communication Services 1,180 1,722 1,125 414 828 4420 Lease Equipment 1,908 2,551 700 1,301 2,800 4610 R&M - Vehicles 38 32 1,000 - 1,000 4645 R&M - Equipment 37,776 39,665 11,812 11,319 22,000 4701 Printing 4,898 5,524 2,000 1,593 3,000 4730 Records Retention 39,834 4,444 2,000 33,162 2,000 Subtotal $ 92,151 $ 60,852 $ 26,837 $ 49,889 $ 42,328 Commodities 5101 Office Supplies $ 7,210 $ 4,885 $ 1,200 $ 2,107 $ 1,000 5120 Computer Operating Supplies 1,985 523 400 140 2,100 5220 Gas & Oil 51 442 1,000 120 500 5240 Uniforms - 213 400 - 400 5290 Other Operating Supplies - 2,161 - - 500 Subtotal $ 9,246 $ 8,224 $ 3,000 $ 2,367 $ 4,500 Other Operating Expenses 5410 Subscriptions & Memberships $ 1,629 $ 1,477 $ 250 $ 150 $ 300 5420 Conferences & Seminars 767 1,538 1,500 885 4,000 5450 Training 462 229 400 75 2,000 Subtotal $ 2,858 $ 3,244 $ 2,150 $ 1,110 $ 6,300 Total Community Development $ 3,077,911 $ 4,999,872 $ 579,885 $ 280,449 $ 608,817 WYA Community Development Department Fiscal Year 2023/24 Budget Justifications Object Code # Category City Manager Proposal 2023/24 Comment (1) Community Development Director, (1) Management Assistant - Administration, (1) Management Assistant - Operations (1) Planner & (1) Code Compliance Officer I (All of these positions are allocated within the Community Development Department of the 1201 Employee Salaries $ 315,836 General Fund and in the Building Fund.) 1401 Overtime 3,000 Estimated overtime costs 2101 FICA 24,391 Social Security & Medicare taxes 2201 Pension 45,473 Estimated pension contribution paid by the City for each full-time General employee 2301 Health, Life & Disability 60,483 Estimated annual employee costs for health, dental, life & disability insurance benefits 2401 Workers' Compensation 1,506 Allocated cost of workers' compensation premiums paid Costs associated with utilizing professional consulting services for traffic, civil engineering, architectural design, and landscape review of site plan proposals. The line item also includes comprehensive planning by a professional consulting firm to ensure compliance with the State's Growth Management requirements as the City seeks to implement the County -required Rapid Transit Zone and Metropolitan Urban Center requirements. Planning for the intensification of density and FAR allowances will coincide with long term coordination of infrastructure, mobility strategies, and the drafting of land development regulations to facilitate redevelopment initiatives in accordance with the City Commission's 3190 Prof. Services 105,000 vision. Travel costs associated with attendance at annual training/conferences for planning professionals, code compliance professionals and licensing professionals, i.e. Florida Chapter of the American Planning Association (FAPA), Florida Association of Code Enforcement (FACE), Florida Association of Business Tax Officers (FABTO) and Central 4001 Travel & Per Diem 6,500 square Engage Annual Conference 4041 Car Allowance 4,200 Department Directors receive $500/month for a car allowance 4101 Communication Services 828 Telephone services for department personnel 4420 Lease Equipment 2,800 Lease of copy machine Estimated costs of repairs and maintenance on two (2) existing vehicles utilized by the 4610 R&M -Vehicles 1,000 Department - Code Compliance and Business Licensing Maintenance, support and hosting of the TRAKiT application suite which is used for code 4645 R&M - Equipment 22,000 compliance, business tax receipts and the electronic submission of plans for zoning review 4701 Printing 3,000 Printing of noticies pertaining to delinquent business taxes, code violations, etc. Estimated costs for imaging Planning and Zoning, Code Compliance and Business Tax 4730 Records Retention 2,000 records Office supplies needed for Planning and Zoning, Business Licensing, Code Compliance and 5101 Office Supplies 1,000 Department Administration Computer operating supplies for Planning and Zoning, Business Licensing, Code 5120 Computer Operating Supplies 2,100 Compliance and Department Administration Gas & Oil for two (2) exisiting vehicles utilized by the Department - Code Compliance and 5220 Gas & Oil 500 Business Licensing 153 Community Development Department Fiscal Year 2023/24 Budget Justifications Object Code # Category City Manager Proposal 2023/24 Comment Uniform maintenance, uniform shirts, and work shoes for the Code Compliance Officer as 5240 Uniforms 400 well as other operational staff (non -Building Division) 5290 Other Operating Supplies 500 Miscellaneous supplies for Code Compliance, Business Licensing and Zoning operations Memberships with professional organizations and subscriptions: American Planning Association, Florida Association of Business Tax Officials, Florida Association of Code 5410 Subscriptions & Memberships 300 Enforcement, Florida Planning Association & miscellaneous subscriptions Funding to keep informed of changing and new developments in the field of planning, 5420 Conferences & Seminars 4,000 economic development and code enforcement 5450 Training 2,000 l In-house refresher training for use of TRACKiT Total Community Development $ 608,817 154 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 v Community Services Department `M City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank 1W7: Community Services Fiscal Year 2023/24 Departmental Budget Summary Department Description The Community Services Department is responsible for the maintenance of parks, community recreation, camps, athletic leagues, special event programming and Community Center programming and activities. The Department is organized to provide a wide scope of recreational programs, activities and special events for all age groups on a quality basis. Community Services Department Trends $4,500,000 $4,000,000 $3,500,000 Other Operating Expenses $3,000,000 t Commodities $2,500,000 Other Charges & Services $2,00,000 Contractual Services $1, 500,000 $1,000,000 ■ Personal Services $ 500,000 Actual Amount Actual Amount Amended Budget City Manager 2020/21 2021/22 2022/23 Proposal2023/24 Object Actual Amount Actual Amount Amended Half Year City Manager Code # Category 2020/21 2021/22 Budget 2022/23 Actual 2022/23 Proposal 2023/24 1000/2999 Personal Services $ 978,460 $ 1,016,375 $ 1,223,479 $ 567,130 $ 1,439,181 3000/3999 Contractual Services 672,007 966,414 811,320 563,472 981,000 4000/4999 Other Charges & Services 1,018,464 1,450,078 1,255,000 779,894 1,673,100 5000/5399 Commodities 25,901 24,066 29,000 19,746 18,000 5400/5499 Other Operating Expenses 12,994 15,368 19,000 9,694 32,500 Total Expenditures $ 2,707,826 $ 3,472,301 $ 3,337,799 $ 1,939,936 $ 4,143,781 157 Community Services Department Organization Chart Budgeted Personnel Allocation Summary Position Title 2020/21 2021122 2022123 2023/24 Community Services Director Parks and Recreation Manager Parks and Recreation Assistant Manager Parks and Recreation Supervisor Community Program Manager Community Rec Center Manager Community Rec Center Assistant Manager Community Rec Center Supervisor Special Events Administrator Administrative Assistant (P/T) Administrative Assistant 1* Park Attendant (F/T) Park Attendant (P/T) Park Attendant (P/T) Seasonal Total Full -Time Total Part -Time Total *Allocated 50% with the City Clerk's Office 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 - 2.0 3.0 3.0 2.0 1.0 - - 1.0 1.0 - 1.0 1.0 - 1.0 - - 1.0 2.0 2.0 1.0 1.0 - - - - - 1.0 1.0 1.0 1.0 - - - - 0.5 3.0 2.0 3.0 4.0 11.0 9.0 8.0 8.0 3.0 3.0 3.0 3.0 10.0 10.0 11.0 13.5 15.0 13.0 12.0 11.0 25.0 23.0 23.0 24.5 158 Community Services Department Fiscal Year 2023/24 Objectives Identify and address problematic situations before the can escalate, and to promptly respond to concerns with accurate and 1. timely information. Work with the Community Services Advisory Board to aid in their mission of enhancing the beauty of the City and promoting 2. Community events. 3. Implement the Department's approved Operating and Capital Improvement Budgets. 4. Impement and oversee approved ARPA projects for the Department. Provide community programming that educates participants in areas such as fairness, teambuilding, inclusion, and respect for 5. one another. Expand Summer Camp programming and Aftercare Programs, both of which provide enjoyable experiences for children and a 6. safe option for families. Strive to enhance the wellness of Aventura Residents and the sense of community through promotion of Department operated 7. facilities. Continue to make maximum use of all Department facilities to provide the greatest number of activity options for Aventura 8. residents. 9 Provide Department members with the proper education and equipment to safely perform their duties in a working environment that is inclusive and their contributions are valued and respected. Performance Measures and Scorecard Community Services Actual Actual Projected Estimate Performance Workload Indicators Objective(s) 2020/221 2021/22 2022/23 2023/24 Resident complaints & concerns cleared`" 1 35 45 N/A N/A N v U) Advisory Board Meetings attended 2 1 6 6 6 N w CIP projects completed 3& 4 5 6 11 12 a Founders Park attendance* 3, 5 & 7 148,169 149,559 125,000* 125,000* 0 Y Community Recreation Center attendance* 3, 5, 6, 7 & 8 49,396 84,650 89,000 90,000 � Number of participants registered in youth sports* 3, 4, 5, 6, 7 & 8 1,382 1,804 1,700* 1,500* Number of Special Events* 1, 3, 5, 7 & 81 2 12 12 13+ Founders Park Field will close for American Rescue Plan Act ("ARPA") Project Summer 2023 For accuracy, this will not be tracked moving forward as this Department is proactive and completes #1 of the Objectives before receiving Resident complaints & con 2023/24 Youth Sports Calendar Sport Season Basketball Oct - April Boys Soccer Oct- May Girls Soccer Oct - May Travel Soccer Sept - May Travel Basketball Oct - May 159 Community Services Department Fiscal Year 2023/24 001-5001-539 Object Actual Amount Actual Amount Amended Half Year City Manager Code # Category 2020/21 2021/22 Budget 2022/23 Actual 2022/23 Proposal 2023/24 Personal 1201 Employee Salaries $ 689,034 $ 714,355 $ 871,515 $ 398,569 $ 1,010,992 1401 Overtime 11,476 9,929 15,000 3,179 20,000 1410 Holiday Pay 5,711 9,836 - 5,878 - 2101 FICA 52,265 55,890 66,671 32,110 78,871 2201 Pension 51,838 68,490 90,181 47,240 109,350 2301 Health, Life & Disability 150,819 137,977 157,607 68,853 195,412 2401 Workers' Compensation 17,317 19,898 22,505 11,301 24,556 Subtotal $ 978,460 $ 1,016,375 $ 1,223,479 $ 567,130 $ 1,439,181 Contractual Services 3113 Prof. Services - Comm. Cen. Inst. $ 123,123 $ 402,824 $ 225,000 $ 305,740 $ 375,000 3150 Prof. Services - Landscape Arch. 13,230 12,960 15,000 11,540 24,000 3190 Prof. Services - Programming - - - - 7,000 3452 Lands/Tree Maint. Svcs - Parks 535,654 550,630 571,320 246,192 575,000 Subtotal $ 672,007 $ 966,414 $ 811,320 $ 563,472 $ 981,000 4001 Travel & Per Diem $ 1,883 $ (2,088) $ 6,000 $ - $ 6,000 4041 Car Allowance 6,000 6,000 6,000 3,000 6,000 4101 Communication Services 5,626 9,316 6,000 5,163 12,600 4420 Lease 2,491 1,875 4,000 834 4,000 4610 R&M - Vehicles 3,599 (315) 3,000 1,707 4,000 4645 R&M - Equipment 12,951 10,587 13,000 825 13,000 4672 R&M - Parks 160,068 119,823 130,000 49,190 145,000 4701 Printing & Binding 3,630 5,773 7,000 2,995 7,500 4850 Special Events 57,650 105,468 145,000 79,610 375,000 4851 Cultural/Recreation Programs 498,269 722,326 485,000 509,049 600,000 4852 Founders Day Activities 16,400 82,078 100,000 92,975 150,000 4854 Summer Recreation 249,897 389,235 350,000 34,546 350,000 Subtotal $ 1,018,464 $ 1,450,078 $ 1,255,000 $ 779,894 $ 1,673,100 Commodities 5101 Office Supplies $ 2,436 $ 2,652 $ 3,500 $ 1,066 $ 3,500 5120 Computer Operating Supplies 17,719 14,817 17,000 14,136 6,000 5220 Gas & Oil 491 378 1,000 385 1,000 5240 Uniforms 5,130 5,950 6,000 3,956 6,000 5290 Other Operating Supplies 125 269 11500 203 1,500 Subtotal $ 25,901 $ 24,066 $ 29,000 $ 19,746 $ 18,000 Other Operating Expenses 5410 Subscriptions & Memberships $ 3,887 $ 3,279 $ 4,000 $ 2,493 $ 4,000 5420 Conferences & Seminars 2,152 4,941 6,000 2,358 7,000 5441 Computer Subscriptions - - - - 12,000 5450 Training 6,449 7,088 7,000 4,843 7,500 5901 Contingency 506 60 2,000 - 2,000 Subtotal $ 12,994 $ 15,368 $ 19,000 $ 9,694 $ 32,500 Total Community Services $ 2,707,826 $ 3,472,301 $ 3,337,799 $ 1,939,936 $ 4,143,781 f[:3i', Community Services Department Fiscal Year 2023/24 Budget Justifications Object Code # Category City Manager Proposal 2023/24 Comment (1) Community Services Director, (1) Parks and Recreation Manager, (3) Parks and Recreation Assistant Manager, (1) Community Program Manager, (2) Community Recreation Center Assistant Manager, (1) Special Events Administrator, (1) Administrative Assistant I (Allocated 50% with the City Clerk's Office), (4) Park Attendant (F/T), (8) Park 1201 Employee Salaries $ 1,010,992 Attendant (P/T) & (3) Park Attendant (P/T) Seasonal 1401 Overtime 20,000 Estimated overtime costs 2101 FICA 78,871 Social Security & Medicare taxes 2201 Pension 109,350 Estimated pension contribution paid by the City for each full-time General employee 2301 Health, Life & Disability 195,412 Estimated annual employee costs for health, dental, life & disability insurance benefits 2401 Workers' Compensation 24,556 Allocated cost of workers' compensation premiums paid Funding for the various instructors who teach or lead recreation classes and programs at City parks and the Community Recreation Center - Costs are offset by revenues generated 3113 Prof. Services - Comm. Cen. Insi 375,000 by registration fees Funding for contracted landscape artichitect to oversee departmental projects and 3150 Prof. Services - Landscape Arch 24,000 landscape services Costs associated with events held at the Aventura Arts & Cultural Center, i.e. Veterans 3190 Prof. Services - Programming 7,000 Day, Arbor Day, CRC Camp Talent Show, CRC Showcase, etc. Funding for complete landscape maintenance services for Founders Park and SplashPad, Waterways Park, Waterways Dog Park, Veterans Park and Peace Park. Services include: irrigation and grounds maintenance services; tree trimming, specialized Bermuda turf maintenance for athletic fields that includes liquid fertilization and deep tine aeration six (6) times per year, specialty pesticide applications for the Dog Park and general park 3452 Lands/Tree Maint. Svcs - Parks 575,000 maintenance Funding for travel and per diem while attending the following conferences and seminars: Florida Recreation and Parks Association, National Recreation and Parks Association and 4001 Travel & Per Diem 6,000 other seminars 4041 Car Allowance 6,000 Department Directors receive $500/month for a car allowance 4101 Communication Services 12,600 Telephone stipend for department personnel and facility internet services Funding for lease of copy machine at the Community Recreation Center and Waterways 4420 Lease 4,000 Park 4610 R&M - Vehicles 4,000 Repair and maintenance of department fleet 4645 R&M - Equipment 13,000 Online registration software annual fee Funding for repair and maintenance of park amenities and equipment. In addition to routine repairs and maintenance costs, funding request includes costs for, reconditioning clay tennis courts, routine daily maintenance of clay courts by a tennis professional, SplashPad 4672 R&M - Parks 145,000 supplies and replacing park signage 4701 1 Printing & Binding 7,500 Printing and binding of various materials needed to operate the Department GI:1 Community Services Department Fiscal Year 2023/24 Budget Justifications Object Code # Category City Manager Proposal 2023/24 Comment Funding for special events related to community -wide, annual events to foster community pride and improve the quality of life for the residents: Movie Nights, Earth/Arbor Day, July 4th Fireworks, Volunteer Dinner, Drone Show, Bike events, Halloween, Veterans Day, 4850 Special Events 375,000 Winter Wonderland and a City Concert Series Costs associated with establishing a wide variety of comprehensive recreation programming; youth athletics, recreation programs and classes and other programs - all 4851 Cultural/Recreation Programs 600,000 costs are offset by registration fees Funding entertainment, activities, games, community stage, production, sound, lighting, rental costs, temporary power and other required logistics for the 28th anniversary 4852 Founders Day Activities 150,000 Founders Day activities Funding for supplies and various counselors who teach or lead summer camp programs at the Community Recreation Center - costs are offset by revenues generated by registration 4854 Summer Recreation 350,000 fees 5101 Office Supplies 3,500 Office supplies for the Department 5120 Computer Operating Supplies 6,000 Costs for computer supplies, i.e. toner and other necessary items. 5220 Gas & Oil 1,000 Gas and oil for Department fleet 5240 Uniforms 6,000 Employee uniforms 5290 Other Operating Supplies 1,500 Additional operating supplies as needed Funding memberships in the Florida Recreation and Parks Association, National Recreation and Parks Association, Commission for Accreditation of Park and Recreation Agencies, American Society of Composers, Authors and Publishers, Broadcast Music, Inc., Movie 5410 Subscriptions & Memberships 4,000 Licenses and the Society of European Songwriters, Artists and Composers Funding for attending the following conferences: Commission for Accreditation of Park and Recreation Agencies, Florida Recreation and Parks Association, National Recreation and 5420 Conferences & Seminars 7,000 Parks Association & customer service training and local seminars 5441 Computer Subscriptions 12,000 Online registration software annual fee Costs associated with providing Department members with proper education to safely perform their duties in a working environment that is inclusive and their contributions are 5450 Training 7,500 valued and respected 5901 1 Contingency 2,000 1 Funds for incidential and unexpected items that may come up throughout the year Total Community Services $ 4,143,781 Ill*- : City of Aventura Operating and Capital Budget Fiscal Year 2023/24 v Public Works/Transportation Department f111.10 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank Public Works/Transportation Department Fiscal Year 2023/24 Departmental Budget Summary Department Description The Public Works/Transportation Department is responsible for the maintenance of roads, medians, public areas, drainage systems, government facilities, beautification projects, mass transit services and capital projects. These services seek to enhance the high quality of life for the City's residents, businesses and visitors by maintaining City infrastructure and the appearance of the City and providing public transportation opportunities to reduce vehicular traffic. Public Works/Transportation Department Trends $4,000,000 $3,500,000 $3,000,000 ■ Other Operating Expenses $2,500,000 Commodities $2,000,000 ■ Other Charges & Services $1,500,000 Contractual Services $1,000,000 ■ Personal Services $500,000 Actual Amount Actual Amount Amended Budget City Manager 2020/21 2021/22 2022/23 Proposal 2023/24 City Manager Object Code Actual Amount Actual Amount Amended Half Year Actual Proposal # Category 2020/21 2021/22 Budget 2022/23 2022/23 2023/24 1000/2999 Personal Services $ 1,070,498 $ 1,110,390 $ 1,157,882 $ 646,790 $ 1,205,855 3000/3999 Contractual Services 1,402,986 1,300,144 1,027,425 411,422 1,288,835 4000/4999 Other Charges & Services 898,347 1,100,509 1,088,000 522,939 1,055,802 5000/5399 Commodities 13,316 19,623 16,700 9,319 21,700 5400/5499 Other Operating Expenses 3,848 8,683 11,000 1,355 7,500 Total Expenditures $ 3,388,995 $ 3,539,349 $ 3,301,007 $ 1,591,825 $ 3,579,692 IMW Public Works/Transportation Department Organization Chart Budgeted Personnel Allocation Sum f Position Title 2020121 2021/22 2022/23 2023/24 Director of PW/Transp. Assistant Director of PW/Transp. Executive Assistant Capital Projects Manager Public Works Stormwater Coordinator Facilities Manager Trades Worker III Trades Worker II * Total 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 1.0 - - - - 2.0 2.0 2.0 7.0 8.0 8.0 8.0 f[:12 City of Public Works/Transportation Department Fiscal Year 2023/24 Objectives 1. Provide accurate and quick responses to resident and business owner complaints and concerns. 2. Implement and manage an approved operating and CIP Budget. 3. Continue to be a Tree City USA City. Conform to the National Pollutant Discharge Elimination System ("NPDES) Stormwater standards with pre and post 4. construction inspections. 5. Enforce the Stormwater Inspection Policy and Ordinance for private property compliance. 6. Continue with Staff Educational and Certification Requirements for the NPDES and Floodplain Management compliance. 7. Monitor ridership numbers for three bus feasability. 8. Provide a safe, clean and reliable Bicycle Sharing Program. 9. Complete Coastal Line Rail Station Area Master Plan and Lehman Causeway Improvement Plan. 10. Implement and manage the Stormwater Management Plan. 11. Maintain the storm drain system for optimal performance. 12. Participate in regional efforts to improve transportation in Northeast Miami -Dade. 13. Maintain streets and walkways for vehicular and pedestrian safe usage. 14. Maintain all City Facilities to provide for a safe and clean environment. 15. Maintain policy updates as needed for accreditation. 16. Oversee capital projects. 17. Assist Community Development Department with the City Community Rating System ("CRS") application process. 18. Continue to monitor stormwater inspections on private property to conform with NPDES requirements. 19. Continue quarterly spraying due to COVID-19. Performance Measures and Scorecard Public Works/Transportati Actual Actual Projected Estimate Performance Workload Indicators on Objective(s) 2020/221 2021/22 2022123 2023/24 Resident complaints & concerns cleared 1 173 N/A N/A N/A Tree City re -certification 3 1 1 1 1 Stormwater basins/systems cleaned 4, 5, 6, 10, 11 & 18 19 1 21 20 8 m w Shuttle bus ridership 7 187,365 139,367 125,463 130,000 PW permits issued 17 & 18 43 31 42 61 R ° Y Illicit discharge inspections (stormwater) 4, 5,17 & 18 17 24 24 10 NPDES permit inspection private property 4, 6 & 18 22 3 2 18 Annual facility & mechanical inspections 2, 14, 16 & 19 31 55 72 30 Number of BCycle rentals 1 8, 12, 13 & 16 1,146 1 2,914 3,309 1 2,700 Iff- A Public Works/Transportation Department Fiscal Year 2023/24 001-5401-541 City Manager Object Code Actual Amount Actual Amount Amended Half Year Actual Proposal # Category 2020/21 2021/22 Budget2022/23 2022/23 2023/24 1201 Employee Salaries $ 723,403 $ 756,049 $ 802,308 $ 449,706 $ 833,184 1401 Overtime 28,708 4,226 10,000 2,886 10,000 1410 Holiday Pay - 9,539 7,790 2101 FICA 56,543 58,522 61,377 34,660 64,504 2201 Pension 102,865 108,345 113,864 58,568 121,358 2301 Health, Life & Disability 120,021 131,981 133,355 69,411 144,742 2401 Workers' Compensation 38,958 41,728 36,978 23,769 32,067 Subtotal $ 1,070,498 $ 1,110,390 $ 1,157,882 $ 646,790 $ 1,205,855 Contractual Services 3150 Prof. Services - Landscape Arch. $ - $ - $ 1,000 $ $ 2,500 3160 Prof. Services - Security 51,323 47,408 3410 Other Contractual Services - Janitorial Services - - 75,000 3450 Lands/Tree Maint. Svcs - Streets 831,310 740,015 781,425 370,281 843,015 3451 Beautification/Signage 30,353 41,476 45,000 34,708 45,000 3455 Transportation Services 490,000 471,245 200,000 308,320 3491 Other Contractual Services - - 6,433 15,000 Other Subtotal $ 1,402,986 $ 1,300,144 $ 1,027,425 $ 411,422 $ 1,288,835 4001 Travel & Per Diem $ - $ 4,639 $ 2,000 $ $ 3,500 4041 Car Allowance 6,000 6,000 6,000 3,000 6,000 4101 Communication Services 3,667 4,104 3,500 1,901 4,080 4301 Utilities - Electric 92,385 99,608 112,000 53,011 110,000 4311 Utilities - Street Lighting 93,634 97,666 95,000 44,535 60,000 4320 Utilities - Water 494,169 663,588 600,000 313,272 600,000 4420 Leased Equipment - - 9,222 4610 R&M - Vehicles 3,562 7,352 6,000 1,883 7,000 4620 R&M - Buildings 85,342 80,784 130,000 30,230 115,000 4631 R&M - Janitorial Services 25,311 40,728 50,000 29,721 4645 R&M - Equipment 1,482 3,107 3,500 2,848 5,500 4691 R&M - Streets 92,795 92,933 80,000 42,538 135,000 4701 Printing & Binding - - 500 Subtotal $ 898,347 $ 1,100,509 $ 1,088,000 $ 522,939 $ 1,055,802 5101 Office Supplies $ 2,715 $ 3,206 $ 3,000 $ 962 $ 3,000 5120 Computer Operating Supplies 3,000 2,750 3,000 118 3,000 5220 Gas & Oil 5,457 11,590 7,000 5,406 12,000 5240 Uniforms 1,957 1,427 2,500 1,304 2,500 5290 Other Operating Supplies 187 650 1,200 1,529 1,200 Other Operating5410 Subtotal $ 13,316 $ 19,623 $ 16,700 $ 9,319 $ 21,700 Subscriptions & Memberships $ 1,923 $ 3,360 $ 2,000 $ 1,355 $ 2,000 5420 Conferences & Seminars 889 1,411 3,000 3,500 5450 Training 899 1,825 2,000 2,000 5901 Contingency 137 2,087 4,000 Subtotal $ 3,848 $ 8,683 $ 11,000 $ 1,355 $ 7,500 Total Public Works/Transportation $ 3,388,995 $ 3,539,349 $ 3,301,007 $ 1,591,825 $ 3,579,692 II11-R Public Works/Transportation Department Fiscal Year 2023/24 Budget Justifications Object Code # Category City Manager Proposal 2023124 Comment (1) Public Works/Transportation Director, (1) Assistant Public Works/Transportation Director, (1) Executive Assistant, (1) Capital Projects Manager, (1) Public Works 1201 Employee Salaries $ 833,184 Stormwater Coordinator, (1) Facilities Manager & (2) Trades Worker II 1401 Overtime 10,000 Estimated overtime costs 2101 FICA 64,504 Social Security & Medicare taxes 2201 Pension 121,358 Estimated pension contribution paid by the City for each full-time General employee 2301 Health, Life & Disability 144,742 Estimated annual employee costs for health, dental, life & disability insurance benefits 2401 Workers' Compensation 32,067 Allocated cost of workers' compensation premiums paid 3150 Prof. Services - Landscape Arch 2,500 Public Works/Transportation landscape design/inspections Other Contractual Services - 3410 Janitorial Services 75,000 General cleaning costs and additional porters and supplies for special events Costs associated with contracting tree, landscape, irrigation and flower maintenance services for all public right-of-ways and median. Included in this account is the funding for 3450 Lands/Tree Maint. Svcs - Streets 843,015 the water trucks for landscaping. Banner and street furniture maintenance and repairs, this includes costs for signage 3451 Beautification/Signage 45,000 upgrades, new banners and associated hardware Percentage of three (3) mini -bus public transit routes six (6) days per week on a contractual basis that carries approximately 100,000 passengers per year, including the printing costs for route schedules. Transit system links the residential areas to community, retail and 3455 Transportation Services 308,320 medical establishments, as well as Miami -Dade and Broward routes. 3491 Other Contractual Services 15,000 Funding the necessary contractual services i.e. pest control, solid waste provider & etc. 4001 Travel & Per Diem 3,500 Cost associated with annual Public Works conference and State & Local seminars 4041 Car Allowance 6,000 Department Directors receive $500/month for a car allowance 4101 Communication Services 4,080 Telephone services for department personnel 4301 Utilities - Electric 110,000 Estimated annual costs for electrical services based on current FPL usage 4311 Utilities - Street Lighting 60,000 Estimated annual costs for electrical services based on current FPL usage 4320 Utilities -Water 600,000 Estimated annual funding for water consumption 4420 Leased Equipment 9,222 Cost of a leased vehicle for the Public Works/Transportation Director 4610 R&M - Vehicles 7,000 Costs associated with the Department's vehicle maintenance Public Works/Transportation Department Fiscal Year 2023/24 Budget Justifications Object Code # Category City Manager Proposal 2023124 Comment Funding the necessary building repair and maintenance functions for the Community Recreation Center and park buildings for HVAC maintenance, roof inspections, general building repairs, painting, sprinkler retrofit for server room and dispatch from water to cartridge. Funding request includes upgrading trash receptacles to include recycling materials and replacing existing lights with LED energy saving fixtures. Included in this is 4620 R&M - Buildings 115,000 the fire alarm system and burglar system monitoring. 4645 R&M - Equipment 5,500 Estimated costs for repair and maintenance of tools and supplies, i.e. Sisco support Maintenance of all paved City roadways, bike paths/exercise paths, street signs, striping, 4691 R&M - Streets 135,000 repair/installation of curbing, catch basin repair/maintenance and electric service repairs 4701 Printing & Binding 500 Printing costs associated with envelopes, business cards, etc. 5101 Office Supplies 3,000 General office supplies Includes the cost of minor supplies and software to maintain existing systems and to 5120 Computer Operating Supplies 3,000 upgrade software and operating systems to the current versions 5220 Gas & Oil 12,000 Vehicle fuel 5240 Uniforms 2,500 Uniforms for Department staff Estimated costs for supplies and miscellaneous items required for the Department's 5290 Other Operating Supplies 1,200 operation Memberships in the American Public Works Association, Association of State Floodplain 5410 Subscriptions & Memberships 2,000 Managers, Facility Managers Association and Florida Stormwater Association Funding for attending the following conferences: American Public Works Association, Association of State Floodplain Managers, Florida Stormwater Association & other 5420 Conferences & Seminars 3,500 professional and customer service training and local seminars Funding for staff to get specialized training for their disciplines to include air conditioning, 5450 1 Training 2,000 lelectrical and stormwater Total Public Works/Transportation $ 3,579,692 GrN: City of Aventura Operating and Capital Budget Fiscal Year 2023/24 v Arts & Cultural Center IVA City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank `rP: Arts & Cultural Center Fiscal Year 2023/24 Departmental Budget Summary Department Description e Arts & Cultural is responsible for the operations and programming of the Arts & Cultural Center. The goal is to provide a facility it offers a wide range of quality entertainment and cultivates partnerships with other local and regional organizations to enhance a quality of life for the City by providing a variety of performing arts and relevant cultural programming for audiences of all ages. Arts & Cultural Center Trends $1,400,000 $1, 200,000 $1,000,000 Commodities $800,000 ■ Other Charges & Services $600,000 Contractual Services $400,000 $200,000 $- Actual Amount Actual Amount Amended Budget City Manager 2020/21 2021/22 2022/23 Proposal 2023/24 Object Actual Amount Actual Amount Amended Half Year Actual City Manager Code # Category 2020/21 2021/22 Budget 2022/23 2022/23 Proposal 2023/24 3000/3999 Contractual Services $ 523,565 $ 891,389 $ 734,244 $ 567,872 1,053,867 4000/4999 Other Charges & Services 125,142 132,944 160,500 35,737 180,650 5000/5399 Commodities 2,337 4,248 6,700 2,712 7,000 Total Expenditures $ 651,044 $ 1,028,581 $ 901,444 $ 606,321 1,241,517 173 Arts & Cultural Center Department Organization Chart Budgeted Personnel Allocation Summary PACA Contractual Employees 2020/21 2021/22 2022/23 2023/24 General Manager 1.00 1.00 1.00 1.00 Event Services Manager 1.00 1.00 1.00 1.00 Technical Director 1.00 1.00 1.00 1.00 Box Office Manager 1.00 1.00 1.00 1.00 Marketing Coordinator 0.30 0.30 0.30 0.30 Event Services Coordinator (P/T) 0.75 0.75 0.75 - Event Services Coordinator - - - 1.00 Technical Coordinator - - - 1.00 Labor (P/T) 0.25 0.25 0.25 0.35 Total 5.30 5.30 5.30 6.65 174 Arts & Cultural Center Fiscal Year 2023/24 Objectives 1 To provide artistic offerings and experiences to our increasingly diverse community with an emphasis on fostering a cooperative spirit and enhancing the quality of life in Aventura. Create a performing arts facility that is welcoming and inclusive of the public at large by maintaining an aesthetically pleasing 2. and professional facility. 3 Enhance the learning experiences of students at Aventura City of Excellence School and the Don Soffer Aventura High School by expanding performing arts activities and educational opportunities. 4. To increase general public awareness of the value of the cultural and educational programs available. Performance Measures and Scorecard Arts & Cultural Actual Actual Projected Estimate Perfromance Workload Indicators Center Objective(s) 2020121 2021/22 2022123 2023/24 w Advisory Board Meetings attended 4 - 1 4 4 w Number of performances/events 1, 2 & 4 20 94 125 150 R Total attendance 1, 2, 3 & 4 1,000 13,750 25,000 30,000 oNumber of promotional material produced 4 - 10 20 20 o Summer Camp 3& 4 1 1 1 1 % of patrons who respond favorably to AACC 1 & 2 80% 80% 80% 80% Arts & Cultural Center Fiscal Year 2023/24 001-7001-575 Actual Amount Actual Amount Amended Half Year Actual City Manager 2020/21 2021/22 Budget2022/23 2022/23 Proposal2023/24 Contractual Services 3112 Prof. Services - Management Services $ 151,536 $ 155,328 $ 159,984 $ 79,992 $ 164,784 3114 Prof. Services - Man Serv/Staffing 318,731 339,435 389,260 174,616 512,083 3115 Prof. Services - Man Serv/Marketing 24,000 24,000 30,000 12,000 30,000 3190 Prof. Services - Programming 28,923 340,121 130,000 278,334 300,000 3410 Other Contractual Services - Janitorial Services 375 32,505 25,000 20,199 40,500 3491 Other Contractual Services - Other 2,731 6,500 Subtotal $ 523,565 $ 891,389 $ 734,244 $ 567,872 1,053,867 Other 4101 Communication Services $ 7,202 $ 9,317 $ 6,600 $ 3,225 $ 6,600 4201 Postage - 16,730 8,600 8,600 4301 Utilities 54,735 63,241 54,000 29,900 60,000 4440 Copy Machine Costs 1,044 1,206 2,800 386 2,800 4620 R&M - Buildings 57,646 23,261 7,000 1,936 13,500 4645 R&M - Equipment 4,379 3,584 6,500 773 9,000 4701 Printing & Binding 136 15,605 14,500 (1,113) 14,500 4910 Advertising 60,000 - 65,000 4920 Licenses/Permit Fees 500 630 650 Subtotal $ 125,142 $ 132,944 $ 160,500 $ 35,737 180,650 Commodities 5101 Office Supplies $ 832 $ 653 $ 1,200 $ 734 $ 1,500 5120 Computer Operating Supplies 876 502 1,000 453 1,000 5290 Other Operating Supplies 629 3,093 4,500 1,525 4,500 Subtotal $ 2,337 $ 4,248 $ 6,700 $ 2,712 7,000 Total Arts & Cultural Center $ 651,044 $ 1,028,581 $ 901,444 $ 606,321 1,241,517 flrL.: Arts & Cultural Center Fiscal Year 2023/24 Budget Justifications Object Code # Category City Manager Proposal 2023/24 Comment Payment for services provided in conjunction with the Agreement with Performing Arts 3112 Prof. Services - Man Sery 164,784 Center Authority for management, programming and operational support services Reimbursement to Performing Arts Center Authority in accordance with agreement for staff 3114 Prof. Services - Man Serv/Staffing 512,083 personnel costs Prof. Services - Man 3115 Serv/Marketing 30,000 Payment for marketing and public relation services This line item is used to fund "City Presents" performances in order to attract a variety of 3190 Prof. Services - Programming 300,000 programming Other Contractual Services - 3410 Janitorial Services 40,500 Costs associated with cleaning the AACC facility Other Contractual Services - Estimated costs for waste services, pest control, special event parking services, annual fire 3491 Other 6,500 and fire extinguisher inspection & etc. 4101 Communication Services 6,600 Telephone service and other communication type services 4201 Postage 8,600 Estimated costs for mailing of correspondence, certified mail & season brochure 4301 Utilities 60,000 Electricity, water, sewer and refuse service for the AACC 4440 Copy Machine Costs 2,800 Lease of copy machine Costs of repairs and maintenance at the AACC as well as air conditioning maintenance, fire 4620 R&M - Buildings 13,500 alarm monitoring/maintenance and generator maintenance Costs of maintaining service contracts on all equipment located at the AACC. Included in this amount is $5,000 for rigging inspection and maintenance which occurs every two (2) 4645 R&M - Equipment 9,000 years. 4701 Printing & Binding 14,500 Printing for season brochure and other mailings 4910 Advertising 65,000 Costs associated with promoting events at the AACC 4920 Licenses/Permit Fees 650 Annual Fire Permit from Miami -Dade County 5101 Office Supplies 1,500 Costs associated with office supplies 5120 Computer Operating Supplies 1,000 Costs associated with computer supplies, i.e. toner Costs of other supplies related to theater operations, i.e. tools, small equipment, batteries, 5290 Other Operating Supplies 4,500 tape, etc. Total Arts & Cultural Center $ 1,241,517 177 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank 178 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 v Non -Departmental IVA City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank Non -Departmental - Transfers Fiscal Year 2023/24 Departmental Budget Summary Department Description The Non -Departmental transfers category of the Non -Departmental Department accounts for the transfers of the City of Aventura from the General Fund to the other Funds of the City. $5,000,000 $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1, 500,000 $1,000,000 $500,000 Object Code # Actual Amount 2020/21 Total Expenditures Non -Departmental Transfers Trends ■ Transfers Actual Amount Amended Budget City Manager 2021/22 2022/23 Proposal 2023/24 Half Year City Manager Actual Amount Actual Amount Amended Actual Proposal 2020/21 2021/22 Budget 2022/23 2022/23 2023/24 $ 2,300,214 $ 4,887,078 $ 2,405,999 $1,174,761 $ 3,132,677 $ 2,300,214 $ 4,887,078 $ 2,405,999 $1,174,761 $ 3,132,677 Non -Departmental - Transfers Fiscal Year 2023124 001-9001-581 Half Year City Manager Object Actual Amount Actual Amount Amended Actual Proposal Code # Category 2020/21 2021/22 Budget 2022/23 2022/23 2023/24 9118 T/fer - Charter School Fund (190) $ 100,000 $ 150,000 $ 150,000 $ 75,000 $ 1,081,371 9119 T/fer - Charter H.S. Fund (191) 150,000 150,000 150,000 75,000 - 9123 T/fer - Debt Svice Fund Ser 2010 & /11 (230) 1,190,919 1,189,446 1,191,834 595,917 1,192,997 9125 T/fer - Debt Svice Fund Ser 2012 (A) (250) 362,487 363,969 360,476 180,238 361,585 9126 T/fer - Debt Svice Fund Ser 2018 (291) 496,808 497,240 497,212 248,606 496,724 9127 T/fer - Charter H.S. Construction Fund (394' - - 56,477 - - 9128 T/fer - DSAHS - 2,536,423 - Total Non -Departmental -Transfers $ 2,300,214 $ 4,887,078 $ 2,405,999 $1,174,761 $ 3,132,677 IRYA Non -Departmental - Transfers Fiscal Year 2023/24 Budget Justifications Object Code # Category City Manager Proposal 2023124 Comment T/fer - Charter School Fund Transfer of $300,000 from the Intersection Safety Camera Program revenues and $781,371 9118 (190) $ 1,081,371 from the General Fund Balance to the Charter School Fund (Fund 190) T/fer - Debt Svice Fund Ser 2010 Transfer to 2010 & 2011 Debt Service Fund (Fund 230) for required interest and principal 9123 & /11 (230) 1,192,997 on that bank qualified loan with Bank of America T/fer - Debt Svice Fund Ser 2012 Transfer to 2012 (A) Loan Debt Service Fund (Fund 250) for required interest and principal 9125 (A) (250) 361,585 on that bank qualified loan with SunTrust Bank T/fer - Debt Svice Fund Ser 2018 Transfer to 2018 Loan Debt Service Fund (Fund 291) for required interest and principal on 9126 (291) 1 496,724 that bank qualified loan with BB&T Bank Total Non -Departmental - Transfers $ 3,132,677 183 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank 184 Non -Departmental Fiscal Year 2023/24 Departmental Budget Summary Department Description fhe Non -Departmental Department accounts for the City-wide expenditures that cannot be readily identified or attributable to specific department of the City and/or that are used in general by every department of the City. Non -Departmental Trends $3,000,000 $2,500,000 $2,000,000 $1, 500,000 $1,000,000 $500,000 Actual Amount Actual Amount Amended Budget City Manager 2020/21 2021/22 2022/23 Proposal 2023/24 Other Operating Expenses Commodities ■ Other Charges & Services Contractual Services ■ Personal Services City Manager Object Actual Amount Actual Amount Amended Half Year Proposal Code # Category 2020/21 2021/22 Budget 2022/23 Actual 2022/23 2023/24 1000/2999 Personal Services $ 2,842 $ 5,490 $ 4,500 $ 7,033 $ 7,50C 3000/3999 Contractual Services 66,066 62,787 135,000 116,637 205,000 4000/4999 Other Charges & Services 1,434,494 1,781,961 1,649,125 1,079,787 2,691,098 5000/5399 Commodities 2,833 55,349 30,000 33,077 15,000 5400/5499 Other Operating Expenses 317,085 217,603 50,000 - 63,500 otal Expenditures $ 1,823,320 $ 2,123,190 $ 1,868,625 $ 1,236,534 $ 2,982,098 IEW Non -Departmental Fiscal Year 2023124 001-9001-590 City Manager Object Actual Amount Actual Amount Amended Half Year Proposal Code # Category 2020/21 2021/22 Budget 2022/23 Actual 2022/23 2023/24 Personal 2501 Unemployment $ 2,842 $ 5,490 $ 4,500 $ 7,033 $ 7,500 Subtotal $ 2,842 $ 5,490 $ 4,500 $ 7,033 $ 7,500 Contractual Services 3157 Prof. Services - Other $ $ $ - $ 4,590 $ 5,000 3160 Prof. Services - Security 60,000 38,535 75,000 3410 Contractual Services - Janitorial 66,066 62,787 75,000 48,118 95,000 3491 Contractual Services - Other - - - 25,394 30,000 Subtotal $ 66,066 $ 62,787 $ 135,000 $ 116,637 $ 205,000 4101 Communication Services $ 219,754 $ 376,654 $ 300,000 $ 140,712 $ 375,000 4201 Postage 6,921 14,408 12,000 7,594 15,000 4301 Utilities 164,864 224,847 200,000 117,089 250,000 4320 Water 31,980 36,772 32,000 22,292 45,000 4440 Copy Machine Costs 10,941 7,711 10,000 5,229 11,000 4501 Insurance 777,959 855,669 868,125 676,284 1,748,098 4620 R&M - Government Center 222,115 265,900 225,000 110,587 247,000 4650 R&M - Office Equipment (40) - 2,000 - - Subtotal $ 1,434,494 $ 1,781,961 $ 1,649,125 $ 1,079,787 $ 2,691,098 • 5211 , Credit Card Fees $ $ 36,349 $ 20,000 $ 27,329 $ - 5290 Other Operating Supplies 2,833 19,000 10,000 5,748 15,000 Subtotal $ 2,833 $ 55,349 $ 30,000 $ 33,077 $ 15,000 5410 Subscriptions & Memberships $ $ $ $ $ 5441 Computer Subscriptions 13,500 5901 Contingency 40,254 91,709 50,000 50,000 5906 Hurricane/Preparation 276,831 - - - 5950 Disaster Supplies - 125,894 - - Subtotal $ 317,085 $ 217,603 $ 50,000 $ - $ 63,500 Total Non -Departmental $ 1,823,320 $ 2,123,190 $ 1,868,625 $ 1,236,534 $ 2,982,098 Non -Departmental Fiscal Year 2023/24 Budget Justifications Object Code # Category City Manager Proposal 2023124 Comment 2501 Unemployment $ 7,500 Unemployment costs 3157 Prof. Services - Other 5,000 Professional consulting services 3160 Prof. Services - Security 75,000 Costs associated with security at the Government Center 3410 Contractual Services - Janitorial 95,000 Costs for janitorial services at the Government Center 3491 Contractual Services - Other 30,000 Estimated costs for waste service, pest control, equipment inspections & etc. Telephone service, internet access, web pages and other communication type services for 4101 Communication Services 375,000 Government Center, this includes Intertel maintenance and Wireless data service 4201 Postage 15,000 Estimated costs for mailing of correspondence & certified mail 4301 Utilities 250,000 Electricity for the Government Center 4320 Water 45,000 Water and sewer service for the Government Center 4440 Copy Machine Costs 11,000 Estimated copy machine & postage machine costs for the City General liability, automobile, property, flood and other miscellaneous insurance coverages 4501 Insurance 1,748,098 for City -owned or leased facilities and equipment Costs of maintaining service contracts for mechanical systems and other repairs within the 4620 R&M - Government Center 247,000 Government Center, Le A/C, fire alarm & generator maintenance Cost associated with items used by employees City-wide and the costs for employee anniversary awards given to employees who meet threshold anniversaries in their tenure at 5290 Other Operating Supplies 15,000 the City 5441 Computer Subscriptions 13,500 Cost of the GoGov App for the City 5901 Contingency 50,000 Reserve for unanticipated expenditures Total Non -Departmental $ 2,982,098 IE:Yl City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank 188 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 v Capital Outlay `ER City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank IPit Capital Outlay Fiscal Year 2023124 Departmental Budget Summary Department Description The Capital Outlay Department of the General Fund accounts for all capital outlay purchases of the City Departments in the General Fund by Department and Type of acquisition. Capital Outlay Department Trends ■ Non -Departmental Arts & Cultural Center $ 3, 500,000 ■ Public Works/Transportation $ 3,000,000 ■ Community Services $2,500,000 Community Development $ 2,000,000 Police ■ Information Technology $1,500,000 $1,000,000 Human Resources ■ Finance $500,000 ■ City Clerk's Office 00 Office of the City Manager Actual Amount Actual Amount Amended Budget City Manager ■ City Commission 2020/21 2021/22 2022/23 Proposal2023/24 Object City Manager Code Actual Amount Actual Amount Amended Half Year Proposal #/Division Category 2020/21 2021/22 Budget 2022/23 Actual 2022/23 2023/24 000Outlay 8001 City Commission $ $ - 7,750 $ 4,687 $ - 8005 Office of the City Manager 5,371 2,200 - 4,300 8006 Legal - - 1,144 - 8008 City Clerk's Office 2,457 3,200 - 1,300 8010 Finance 374 4,538 3,400 - 3,600 8011 Human Resources - - - 7,609 4,350 8012 Information Technology 152,436 24,768 258,951 124,557 191,000 8020 Police 482,456 851,082 930,072 146,116 869,225 8040 Community Development 1,527 9,379 117,596 19,671 27,800 8050 Community Services 132,434 69,675 169,750 8,986 235,750 8054 Public Works/Transportation 112,764 533,091 1,582,785 56,144 71,600 8070 Arts & Cultural Center 3,642 223,589 143,600 - 110,200 8090 Non -Departmental 73,998 314,793 163,822 88,254 - Total Expenditures I City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank `Py: ay Project Appropriation 001-80XX City Manager Object Actual Amount Actual Amount Amended Half Year Proposal Code # Category 2020/21 2021/22 Budget 2022/23 Actual 2022/23 2023/24 City Commission - 0001-511 6410 Equipment>$5,000 $ $ 7,750 $ 4,687 $ Subtotal $ $ - 7,750 $ 4,687 $ • 8005-512 6402 Computer Equipment <$5,000 $ $ 5,371 2,200 $ - $ 4,300 6410 Office Equipment - - - Subtotal $ $ 5,371 2,200 $ - $ 4,300 Legal8006-514 6402 Computer Equipment <$5,000 $ $ - - $ 1,144 $ - Subtotal $ $ - - $ 1,144 $ - City Clerk's • 8008-519 6402 Computer Equipment <$5,000 $ $ 2,457 3,200 $ - $ 1,300 Subtotal $ $ 2,457 3,200 $ $ 1,300 Finance - 8010-513 6402 Computer Equipment <$5,000 $ 374 $ 4,538 3,400 $ $ 3,600 Subtotal $ 374 $ 4,538 3,400 $ $ 3,600 Human Resources - 8011-513 6402 Computer Equipment <$5,000 $ - $ - - $ - $ 2,850 6410 Equipment>$5,000 7,609 - 6411 Equipment <$5,000 - - 1,500 Subtotal $ $ - $ 7,609 $ 4,350 6401 Computer Equipment>$5,000 $ 148,766 $ 16,883 252,951 $ 124,557 $ 185,000 6402 Computer Equipment <$5,000 3,670 7,885 6,000 - 6,000 Subtotal $ 152,436 $ 24,768 258,951 $ 124,557 $ 191,000 6401 Computer Equipment >$5,000 $ 13,120 $ - - $ - $ 9,000 6402 Computer Equipment <$5,000 79,307 67,844 205,475 7,514 206,000 6407 Radio Purchase & Replacement 7,810 40,078 30,000 2,460 80,000 6410 Equipment >$5,000 171,622 156,133 274,000 95,545 155,725 6411 Equipment <$5,000 2,501 - - - - 6414 Police Dept Office Improvements 94,392 - - - - 6450 Vehicles 113,704 587,027 420,597 40,597 418,500 Subtotal $ 482,456 $ 851,082 930,072 $ 146,116 $ 869,225 Community Development - 8040-524 6402 Computer Equipment <$5,000 $ 1,527 $ 9,379 111,346 $ 19,671 $ 2,800 6410 Equipment >$5,000 - - 6,250 - 25,000 Subtotal $ 1,527 $ 9,379 117,596 $ 19,671 $ 27,800 1110,161 ay Project Appropriation 001-80XX City Manager Object Actual Amount Actual Amount Amended Half Year Proposal Code # Category 2020/21 2021/22 Budget 2022/23 Actual 2022/23 2023/24 Community Services - 8050-539 6402 Computer Equipment <$5,000 $ 1,340 $ 8,855 10,800 $ $ 11,450 6410 Equipment >$5,000 14,000 - 20,000 40,000 6411 Equipment <$5,000 - 6,594 9,900 21,300 6205 Community Center Improvements 32,484 - 35,000 56,000 6310 Aventura Founders Park 45,359 59,500 2,122 75,000 6322 Waterways Park Improvements - - 13,050 6,864 26,000 6323 Waterways Dog Park Improvements 37,046 11,500 - 6,000 6326 Veterans Park Improvements - - 6,000 - 6327 Peace Park Improvements 39,251 17,180 4,000 - - Subtotal $ 132,434 $ 69,675 169,750 $ 8,986 $ 235,750 Works/TransportationPublic 8054-539/541 6420 Repairs & Replacements $ 9,035 $ 15,000 - $ 39,145 $ - 6421 Government Center Improvements - 343,121 1,559,920 - 50,000 6301 Beautification Projects 8,838 3,745 9,750 9,273 15,300 6341 Transportation System Imp. 55,870 168,701 6,915 6,914 - 6402 Computer Equipment <$5,000 758 2,524 6,200 812 6,300 6410 Equipment>$5,000 38,263 - - - - Subtotal $ 112,764 $ 533,091 1,582,785 $ 56,144 $ 71,600 6208 Building Improvements $ - $ 207,361 120,000 $ $ - 6402 Computer Equipment <$5,000 2,740 4,717 5,600 5,200 6410 Equipment >$5,000 902 11,511 18,000 105,000 Subtotal $ 3,642 $ 223,589 143,600 $ $ 110,200 6101 Land Acquisition/Purchase $ 73,998 $ 41,402 110,000 $ 34,432 $ 6206 Garage Expansion/Improvemnts - 249,102 - - 6410 Equipment >$5,000 - 24,289 53,822 53,822 Subtotal $ 73,998 $ 314,793 163,822 $ 88,254 $ Total Capital $ 959,631 $ 2,038,743 3,383,126 $ 457,168 $ 1,519,125 6999 Capital Reserve $ - $ - $ 12,985,827 $ - $ 282,239 Total Capital with Capital Reserve $ 959,631 $ 2,038,743 16,368,953 $ 457,168 $ 1,801,364 102 City of Aventura Capital Outlay Fiscal Year 2023/24 Capital Project Descriptions Citv Manaaer's Office 6402 Computer Equipment <$5,000 1 $ 4,300 This project consists of the replacement and upgrade of computer equipment Total City Manager's Office $ 4,300 Citv Clerk's Office 6402 1 Computer Equipment <$5,000 1 $ 1,300 IThis project consists of the replacement and upgrade of computer equipment Total City Clerk's Office $ 6402 1 Computer Equipment <$5,000 1 $ 3,600 IThis project consists of the replacement and upgrade of Total Finance $ M3,600 Human Resources 6402 Computer Equipment <$5,000 $ 2,850 This project consists of the replacement and upgrade of computer equipment 6411 Equipment <$5,000 1,500 This project consists of purchasing new equipment Total Human Resources $ 4,350 ll� Information Technoloav This project consists of purchasing new and replacement computer hardware and software that utilizes the latest technology for the City's general information management system, 6401 Computer Equipment >$5,000 $ 185,000 which is utilized by all City Departments 6402 Computer Equipment <$5,000 6,000 This project consists of the replacement and upgrade of computer equipment Total Information Technology $ 191,000 Police r i This project consists of purchasing computer equipment and software that utilizes the latest 6401 Computer Equipment >$5,000 $ 9,000 technology This project consists of purchasing computer equipment and software that utilizes the latest 6402 Computer Equipment <$5,000 206,000 technology, i.e. Desktop Computers, Replacement of Mobile Laptop(s) & Vehicle Modem(s) This project consists of upgrading the equipment for the 800 Mhz police radio system to ensure a state-of-the-art system and to maintain the E911 system and the purchasing of new 6407 Radio Purchase & Replace 80,000 radios for vehicles and personnel in the Police Department. This project consists of purchasing new equipment and replacing inefficient, defective or 6410 Equipment >$5,000 166,725 unusable equipment, i.e. Replacement of In -Car Video & Replacement of Vehicle Equipment This project consists of purchasing police vehicles to maintain a vehicle replacement 6460 Vehicles 418,500 program Total Police $ Communitv Development 6402 Computer Equipment <$5,000 $ 2,800 This project consists of the replacement and upgrade of computer equipment This project consists of purchasing new office cabinets and desks for the Community 6410 Equipment >$5,000 25,000 Development Department to replace worn and broken equipment from the original building Total Community Development $ 27,800 IB1.1 Capital Outlay Fiscal Year 2023/24 Capital Project Descriptions Community Services 6402 Computer Equipment <$5,000 $ 11,460 This project consists of the replacement and upgrade of computer equipment This project consists of purchasing new equipment and replacing inefficient, defective or unusable equipment for the Community Services Department, i.e. Replacement of Electric 6410 Equipment >$5,000 40,000 Low Speed Vehicle and Strength Machines at the CRC This project consists of purchasing new equipment and replacing inefficient, defective or 6411 Equipment <$5,000 21,300 unusable equipment This project consists of various improvements at the Community Recreation Center, i.e. 6205 Community Center Improvements 56,000 Adding/Renovating Closets and Replacing Audio Equipment This project consists of the maintenance, replacement and enhancement of various equipment and improvements, i.e. Replacement of the South Perimeter Fencing and Security 6310 Aventura Founders Park 76,000 Enhancements This project consists of the maintenance, replacement and enhancement of various 6322 Waterways Park Improvements 26,000 equipment and improvements Waterways Dog Park This project consists of the maintenance, replacement and enhancement of various 6323 Improvements 6,000 equipment and improvements Total Community Services $ 236,750 Public Works/Transportation This project consists of various improvements at the Government Center, i.e. Employee 6421 Government Center Improvement $ 50,000 Lounge Improvement Project and Upgrade of the 5th Floor Bathroom This project consists of the maintenance, replacement and enhancement to street furniture 6301 Beautification Projects 15,300 and water fountains throughout the City 6402 Computer Equipment <$5,000 6,300 This project consists of the replacement and upgrade of computer equipment Total Public Works $ 71,600 Arts & Cultural Center 6402 Computer Equipment <$5,000 $ 6,200 This project consists of the replacement and upgrade of computer equipment This project consists of purchasing new equipment and replacing inefficient, defective or 6410 Equipment >$5,000 106,000 unusable equipment, i.e. Replacement of the Audio Console Total Arts & Cultural Center $ 110,200 Non -Departmental Amount set aside in the General Fund to be saved for the anticipated overages in the American Rescue Plan Act ("ARPA") from the original estimated costs in the Revenue Replacement Category which allows for only $10 million dollars to be spent and/or 6999 Capital Reserve 282,239 unanticipated projects or overages on other Capital Projects. Total Arts & Cultural Center $ 282,239 Total Capital Outlay $ 1,801,364 1Fb: City of Aventura Operating and Capital Budget Fiscal Year2023/24 --r — American Rescue Plan Act ("ARPA") Fund WIN City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank IPR American Rescue Plan Act ("ARPA") Fund - 101 Fiscal Year 2023/24 Fund Budget Summary Fund Description The American Rescue Plan Act ("ARPA") Fund is used to account for the revenues and expenditures associated with the Coronavirus State and Local Fiscal Recovery Funds launched by the U.S. Department of the Treasury. This provided $350 billion in emergency funding for eligible state, local, territorial, and tribal governments. The intent of these funds is to aid and assist eligible governmental entities in recovery efforts resulting for the economic fallout of the COVID-19 pandemic. All funds must be obligated by December 31, 2024, and expended by December 31, 2026. The City of Aventura received $18,525,074. American Rescue Plan Act ("ARPA") Fund Trends $18,000,000 $16,000,000 $14,000,000 $12,000,000 $10,000,000 $8,000,000 $6,000,000 $4,000,000 $2,000,000 $- $(2,000,000) Actual Amount 2020/21 Actual Amount 2021/22 Amended Budget 2022/23 City Manager Proposal 2023/24 ■ Revenues Expenditures Revenue Projections Summary by Category City Manager Object Actual Amount Actual Amount Amended Half Year Actual Proposal Code # Category 2020/21 2021/22 Budget 2022/23 2022/23 2023/24 M000/33999 Intergovernmental Revenues $ - $ 1,745,049 16,768,742 $ - $ 7,576,991 ;60000/36999 Miscellaneous Revenues (2,177) (124,737) 294,054 !99900/39999' Fund Balance Total Revenues $ (2,177) $ 1,620,312 16,768,742 $ 294,054 $ 7,576,991 Expenditures Summary by Category City Manager Object Actual Amount Actual Amount Amended Half Year Actual Proposal Code # Category 2020/21 2021/22 Budget 2022/23 2022/23 2023/24 8001 Human Resources $ $ 125,884 829,712 $ 601,117 $ 33,061 8008-8050 Information Technology 2,800,000 589 1,055,350 8020 Police 143,218 1,722,481 493,957 964,592 8040 Community Development 30,000 14,356 9,988 8050 Community Services 244,664 7,733,461 1,735,843 3,514,000 8054 Public Works 1,202,451 3,595,088 1,142,627 2,000,000 9001 Non -Departmental 28,832 58,000 10,390 - Total Expenditures $ $ 1,745,049 16,768,742 $ 3,998,879 $ 7,576,991 IRA City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank NO American Rescue Plan Act (ARPA) Fund - 101 Fiscal Year 2023/24 Revenue Projections City Manager Object Actual Amount Actual Amount Amended Half Year Actual Proposal Code # Category 2020/21 2021/22 Budget 2022/23 2022/23 2023/24 3311001 American Rescue Plan $ $ 1,745,049 16,768,742 $ $ 7,576,991 Subtotal $ Miscellaneous Revenues $ 1,745,049 16,768,742 $ $ 7,576,991 3611000 Interest $ (2,177) $ (124,737) $ 294,054 $ Subtotal $ (2,177) $ (124,737) $ 294,054 $ 3999000 Carryover $ $ $ $ Subtotal $ $ $ $ Total Revenues $ (2,177) $ 1,620,312 16,768,742 $ 294,054 $ 7,576,991 Expenditures City Manager Actual Amount Actual Amount Amended Half Year Actual Proposal 2020/21 2021/22 Budget 2022/23 2022/23 2023/24 1201 Incentive Pay $ $ 113,000 793,767 $ 601,117 $ 10,000 Subtotal $ $ 113,000 793,767 $ 601,117 $ 10,000 Capital • :00 6401 Software $ $ 12,884 35,945 $ $ 23,061 Subtotal $ $ 12,884 35,945 $ $ 23,061 Total Human Resources $ $ 125,884 829,712 $ 601,117 $ 33,061 Information Capital • Technology 8008-8050-861) 6401 Software $ $ 50,000 $ $ 50,000 6401 Software 1,250,000 250,000 6402 Equipment 695,000 250,000 6403 Consultant 500,000 150,350 6404 Connectivity 50,000 25,000 6402 Equipment 30,000 6401 Software 50,000 6402 Equipment 175,000 6404 Connectivity 175,000 589 155,000 Total Information Technology $ $ 2,800,000 $ 589 $ 1,055,350 6402 Equipment $ $ 143,218 166,922 $ 3,515 $ 6402 Equipment 1,555,559 490,442 638,608 Subtotal $ $ 143,218 1,722,481 $ 493,957 $ 638,608 • :0i 6402 Equipment $ $ $ $ 325,984 Subtotal $ $ $ $ 325,984 Total Police $ $ 143,218 1,722,481 $ 493,957 $ 964,592 PAG American Rescue Plan Act (ARPA) Fund - 101 Fiscal Year 2023/24 Expenditures City Manager Object Actual Amount Actual Amount Amended Half Year Actual Proposal Code # Category 2020/21 2021/22 Budget 2022/23 2022/23 2023/24 6301 Equipment $ $ 30,000 $ 14,356 $ 9,988 Total Community Development $ $ 30,000 $ 14,356 $ 9,988 4855 Vaccinations $ $ 8,893 50,000 $ $ Subtotal $ $ 8,893 50,000 $ $ Xital • :i i 6202 Renovations 60,000 6302 Turf 4,493,118 1,023,525 1,650,000 6307 Lighting & Courts 30,350 1,750,000 676,618 735,000 6401 Software 60,000 6402 Equipment 6,000 825,000 23,830 929,000 6405 Park Improvements 199,421 495,343 11,870 200,000 Subtotal $ $ 235,771 7,683,461 $ 1,735,843 $ 3,514,000 M Total Community Services $ - $ 244,664 7,733,461 $ 1,735,843 $ 3,514,000 6309 Drainage $ $ 1,168,285 3,545,088 $ 1,142,627 $ 2,000,000 Subtotal $ $ 1,168,285 3,545,088 $ 1,142,627 $ 2,000,000 6408 Radios $ $ 34,166 50,000 $ $ Subtotal $ $ 34,166 50,000 $ $ Total Public Works $ $ 1,202,451 3,595,088 $ 1,142,627 $ 2,000,000 3410 Janitorial Total Expenditures $ $ 1,745,049 16,768,742 $ 3,998,879 $ 7,576,991 RUN American Rescue Plan Act (ARPA) Fund - 101 Fiscal Year 2023/24 Revenue Projection Rationale Object City Manager Code # Category Proposal 2023124 Comment Revenues received from the U.S. Department of Treasury, these funds have been received and deferred until the end of the year when a journal entry will be made to cover the 3311001 American Rescue Plan $ 7,576,991 expenditures for the fiscal year Total American Rescue Plan Act (ARPA) Fund Revenues $ 7,676,991 Budget Expenditure Justifications Object City Manager Code # Category Proposal 2023124 Projects Human Resources 1201 Incentive Pay $ 10,000 1001-02 HR - Premium/Incentive - Vaccine incentive 6401 Software 23,061 1001-01 HR - Computer Software Total Human Resources $ 33,061 Information Technologv 6401 Software $ 60,000 1201-03 - ERP/Computer Software - Agenda Management System 6401 Software 250,000 1201-03 - ERP/Computer Software - New Financial/HR Enterprise System 1201-02 - Hardware Upgrades 1201-07 - CCTV and Security Cameras - Parks 6402 Equipment 250,000 1201-09 - Fire Suppression 6403 Consultant 150,350 1201-04 - IT Consultant 6404 Connectivity 25,000 1201-08 - Wifi - Government Center 6402 Equipment 175,000 1201-06 - CCTV and Security Cameras - Parks 1201-05 - Connectivity 6404 Connectivity 1 155,000 1201-08 - Wifi - Waterways Dog Park Total Information Technology $ 1,066,360 Police 2001-01 - Radio Communication System Upgrade/Radio Modification Upgrades 2001-02 - 2 Community Policing Vehicles 2001-04 - 911 Videowall Upgrade/Replacement 6402 Equipment $ 638,608 2001-07 - LPR Camera Upgrades 6402 Equipment 325,984 2001-08 - BearCat Armored Response Vehicle Replacement Total Police $ 964,692 Communitv Development 6301 1 Equipment $ 9,988 �40011-011 - Building Department Renovation Total Community Development $ 9,988 ►9163 American Rescue Plan Act (ARPA) Fund - 101 Fiscal Year 2023/24 Budget Expenditure Justifications Continued Parks and Recreation 6302 Turf $ 1,650,000 5001-01 - Artifical Turf/Field Enhancement - Founders Park 6307 Lighting & Courts 735,000 5001-02 - Founders Park - Lighting & Tennis & Pickleball Courts 5001-03 - Access Control Systems - Founders, Waterways, Dog & Veterans 5001-04 - Waterways Playground Relocation 6402 Equipment 929,000 5001-07 - Veterans Park - Community Garden Relocation from Founders 6405 Park Improvements 200,000 5001-05 - ADA Compliant Restrooms - Waterways Dog Park Total Parks and Recreation $ 3,514,000 Object City Manager Code # Category Proposal 2023/24 Comment Public Works 6309 1 Drainage $ 2,000,000 �5401-03 - Seawall Replacement/Repair Total Public Works $ 2,000,000 Expenditures $ 7,576,991 Ney,I City of Aventura Operating and Capital Budget Fiscal Year2023/24 --r - Police Education Fund POOR City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank 4112, Police Education Fund - 110 Fiscal Year 2023124 Fund Budget Summary Fund Description The Police Education Fund is used to account for revenues and expenditures associated with the two dollars ($2.00) the City receives from each paid traffic citation, which, by State Statute, must be used to further the education of the City's Police Officers. Police Education Fund Trends $6,000 $5,000 $4,000 $3,000 ■ Revenues M 0 0 0 Expenditures $2,000 $1,000 II Actual Amount 2020/21 Actual Amount 2021/22 Amended Budget 2022/23 City Manager Proposal 2023/24 Revenue Projections Summary by Category City Manager Object Actual Amount Actual Amount Amended Half Year Actual Proposal Code # Category 2020/21 2021/22 Budget 2022/23 2022/23 2023/24 50000/35999 Fines & Forfeitures $ 2,475 $ 5,484 $ 5,500 $ 25,824 $ 4,500 60000/36999 Miscellaneous Revenues 12 (215) - 686 - Total Revenues $ 2,487 $ 5,269 $ 5,500 $ 26,510 $ 4,500 Expenditures Summary by Category City Manager Object Actual Amount Actual Amount Amended Half Year Actual Proposal Code # Category 2020/21 2021/22 Budget 2022/23 2022/23 2023/24 i400/5999 Other Operating Expenses $ 2,200 $ 3,180 $ 5,500 $ $ 4,500 otal Expenditures $ 2,200 $ 3,180 $ 5,500 $ $ 4,500 049YA Police Education Fund - 110 Fiscal Year 2023124 Revenue Projections City Manager Object Actual Amount Actual Amount Amended Half Year Actual Proposal Code # Category 2020/21 2021/22 Budget 2022/23 2022/23 2023/24 3511000 Fines $ 2,475 $ 5,484 $ 5,500 $ 25,824 $ 4,500 Subtotal $ 2,475 $ 5,484 $ 5,500 $ 25,824 $ 4,500 3611000 Interest $ 12 $ (215) $ - $ 686 $ - Subtotal $ 12 $ (215) $ - $ 686 $ - Total Revenues $ 2,487 $ 5,269 $ 5,500 $ 26,510 $ 4,500 Expenditures City Manager Object Actual Amount Actual Amount Amended Half Year Actual Proposal Code # Category WJ 2020/21 2021/22 Budget 2022/23 2022/23 2023/24 5450 Training $ 2,200 $ 3,180 $ 5,500 $ $ 4,500 Total Expenditures $ 2,200 $ 3,180 $ 5,500 $ $ 4,500 PAY? Police Education Fund - 110 Fiscal Year 2023/24 Revenue Projection Rationale Object City Manager Code # Category Proposal 2023/24 Comment Two dollars ($2.00) is received from each paid traffic citation issued within the City's corporate limits, which by State Statute, must be used to further the education of the City's 3511000 Fines $ 4,500 Police Officers Total Police Education Fund Revenues $ 4,500 Budget Expenditure Justifications Object City Manager Code # Category Proposal 2023/24 Comment Sworn Officer training, maintaining State standards and having a highly trained, 5450 Training $ 4,500 professional Police Force Total Police Education Fund Expenditures $ 4,500 POR City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank PAR City of Aventura Operating and Capital Budget Fiscal Year 2023/24 Transportation and Street Maintenance Fund pas City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank PA VA Transportation and Street Maintenance Fund - 120 Fiscal Year 2023124 Fund Budget Summary Fund Description The Transportation and Street Maintenance Fund was established to account for restricted revenues and expenditures which by State Statute are designated for transportation enhancements, street maintenance and construction costs. In FY 2023124 this the Citizens' Independent Transportation Trust (CITT) revenues and expenditures were moved to the Citizens' Independent Transportation Trust (CITT) Fund, Fund 121. $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 Transportation and Street Maintenance Fund Trends P L Actual Amount Actual Amount Amended Budget City Manager 2020/21 2021/22 2022/23 Proposal2023/24 Revenue Projections Summary by Category ■ Revenues Expenditures City Manager Object Actual Amount Actual Amount Amended Half Year Proposal Code # Category 2020/21 2021/22 Budget 2022/23 Actual 2022/23 2023/24 0000/33999 Intergovernmental Revenues $ 2,293,405 $ 3,055,905 $ 2,260,000 $ 1,232,548 $ 776,000 60000/36999 Miscellaneous Revenues 59,585 295,102 38,000 388,795 150,000 99900/39999 Fund Balance - - 401,500 200,750 - Total Revenues $ 2,352,990 $ 3,351,007 $ 2,699,500 $ 1,822,093 $ 926,000 Expenditures Summary by Category City Manager Object Actual Amount Actual Amount Amended Half Year Proposal Code # Category 2020/21 2021/22 Budget 2022/23 Actual 2022/23 2023/24 3000/3999 Contractual Services $ 1,841,749 $ 2,309,275 $ 2,561,000 $ 1,452,870 $ 786,000 6000/6999 Capital Outlay 547,315 481,932 138,500 130,980 140,000 Total Expenditures $ 2,389,064 $ 2,791,207 $ 2,699,500 $ 1,583,850 $ 926,000 PA191 Transportation and Street Maintenance Fund - 120 Fiscal Year 2023/24 Revenue Projections City Manager Object Actual Amount Actual Amount Amended Half Year Proposal Code # Category 2020/21 2021/22 Budget 2022/23 Actual 2022/23 2023/24 Intergovernmental „ 3351200 State Revenue Sharing $ 264,619 $ 313,084 $ 220,000 $ 133,705 $ 250,000 3353001 Local Option Cap. Impr. Gas Tax 129,589 138,630 120,000 64,364 140,000 3353010 Local Option Gas Tax 342,584 362,609 320,000 171,684 378,000 3354930 Fuel Tax Refund - - - - 8,000 3383801 County Transit System Surtax 1,556,613 2,241,582 1,600,000 862,795 - Subtotal $ 2,293,405 $ 3,055,905 $ 2,260,000 $ 1,232,548 $ 776,000 Miscellaneous Revenues 3611000 Interest $ 9,134 $ (76,645) $ 3,000 $ 132,965 $ 150,000 3632000 Transportation Mitigation Impact Fee - 335,594 - 166,974 - 3633000 Citywide Bicycle Sharing 50,451 36,153 35,000 16,856 3661000 Developer Contributions/Streets - - - 72,000 - Subtotal $ 59,585 $ 295,102 $ 38,000 $ 380,795 $ 150,000 3999000 Carryover - Impact Fees $ $ $ 401,500 $ 200,750 $ Subtotal $ $ $ 401,500 $ 200,750 $ Total Revenues $ 2,352,990 $ 3,351,007 $ 2,699,500 $ 1,822,093 $ 926,000 txpenanures City Manager Object Actual Amount Actual Amount Amended Half Year Proposal Code # Category 2020/21 2021/22 Budget 2022/23 Actual 2022/23 2023/24 3450 Landscape/Tree Maint/Streets $ 747,573 $ 703,450 $ 726,000 $ 377,493 $ 666,000 3453 Citywide Bicycle Sharing 81,864 83,448 85,000 42,774 - 3455 Enhanced Transit Services 780,400 755,148 550,000 399,747 3456 On -Demand Transit Services 112,860 662,507 1,080,000 537,724 - 3460 TVMS Maintenance 119,052 104,722 120,000 95,132 120,000 Subtotal $ 1,841,749 $ 2,309,275 $ 2,561,000 $ 1,452,870 $ 786,000 6304 Circulator System Improv. - Bus Shelter $ 2,190 $ 25,000 $ $ $ - 6305 Road Resurfacing 418,905 416,519 65,000 6308 Citywide Bicycle Sharing - - 8,500 - 6341 Transportation System Improv. 126,220 40,413 130,000 130,980 75,000 Subtotal $ 547,315 $ 481,932 $ 138,500 $ 130,980 $ 140,000 Total Expenditures $ 2,389,064 $ 2,791,207 $ 2,699,500 $ 1,583,850 $ 926,000 PAE! Street Maintenance Fund - 120 Fiscal Year 2023/24 Revenue Projection Rationale Object Code # Category City Manager Proposal 2023/24 Comment Revenue received in this category is projected to approximate 20.1 % for FY 2023/24 of the total State Revenue Sharing Funds. Their source is the motor fuel tax and is restricted to 3351200 State Revenue Sharing $ 250,000 road construction and maintenance. State Revenue Sharing $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 'L°P\may 'L°$,'01'L°��,�k The County has adopted two phases of the local option gas tax as follows: The second phase must be used for transportation expenditures needed to meet the requirements of the 3353001 Local Option Cap. Impr. Gas Tax 140,000 capital improvements elements of an adopted comprehensive plan. The County has adopted two phases of the local option gas tax as follows: The first phase is six cents per gallon on fuel and is collected by the State's Department of Revenue and remitted monthly based on a formula which provides a weight of 75% to population and 25% to center line mileage in each city. These funds must be used for transportation related 3353010 Local Option Gas Tax 378,000 expenditures. Total Local Option Gas Tax $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 ob Revenue refunded from the State of Florida; per Florida law which refunds qualified entities 3354930 Fuel Tax Refund 8,000 that purchase and use tax -paid fuel for an exempt purpose Investment practices are maintained to allow for 100% of available funds to be invested at all times. Determining factors in forecasting revenue for this line item are the anticipated 3611000 Interest 150,000 interest rate and the amount of pooled dollars available for investment. Total Street Maintenance Fund Revenue $ 926,000 04R Street Maintenance Fund - 120 Fiscal Year 2023/24 Budget Expenditure Justifications Object City Manager Code # Category Proposal 2023/24 Comment Costs associated with contracting tree, landscape, irrigation and flower maintenance 3450 Landscape/Tree Maint/Streets 666,000 services for all public right-of-ways and medians 3460 TVMS Maintenance 120,000 Operating costs associated with maintaining the Traffic Video Monitoring System ("TVMS") Total Operating Expenditures $ 786,000 Capital Project Descriptions Object Code # Category Comment This project consists of road resurfacing roadways as determined by the City's maintenance standards and the Public Works/Transportation Department as follows: 6305 Road Resurfacing $ 65,000 - Country Club Dr. (1 of 2 - this amount will be saved to complete the project in FY 2024/25) This project consists of CCTV Cameras as follows: 6341 1 Transportation System Improv. 75,000 - (2) CCTV - Cameras Country Club Dr. Total Capital Outlay Expenditures $ 140,000 Total Street Maintenance Fund Expenditures $ 926,000 ►41.1 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 v Citizens' Independent Transportation Trust (CITY) Fund 05VA City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank PA[. Citizens' Independent Transportation Trust (CITT) Fund -121 Fiscal Year 2023/24 Fund Budget Summary Fund Description The Citizens' Independent Transportation Trust (CITT) Fund was established in FY 2023/24 to separately account for restricted revenues and expenditures which by County Transit System Surtax Ordinance are designated for transportation enhancements, street maintenance and construction costs. Previously, the revenues and expenditures for this fund were accounted for in the Transportation and Street Maintenance Fund, fund 120. $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 Citizens' Independent Transportation Trust (CITT) Fund Trends Actual Amount Actual Amount Amended Budget City Manager 2020/21 2021/22 2022/23 Proposal2023/24 Revenue Projections Summary by Category ■ Revenues Expenditures City Manager Object Actual Amount Actual Amount Amended Half Year Proposal Code # Category 2020/21 2021/22 Budget 2022/23 Actual 2022/23 2023/24 30000/33999 Intergovernmental Revenues $ - $ - $ - $ - $ 2,500,000 60000/36999 Miscellaneous Revenues 30,000 Total Revenues $ $ - $ $ $ 2,530,000 Expenditures Summary by Category City Manager Object Actual Amount Actual Amount Amended Half Year Proposal Code # Category 2020/21 2021/22 Budget 2022/23 Actual 2022/23 2023124 3000/3999 Contractual Services $ - $ - $ - $ - $ 2,022,680 6000/6999 Capital Outlay 507,320 Total Expenditures $ $ $ $ $ 2,530,000 PA Citizens' Independent Transportation Trust (CITT) Fund - 121 Fiscal Year 2023124 Revenue Projections City Manager Object Actual Amount Actual Amount Amended Half Year Proposal Code # Category 2020/21 2021/22 Budget 2022/23 Actual 2022/23 2023/24 Intergovernmental Revenues 3383801 County Transit System Surtax $ $ $ $ $ 2,500,000 Subtotal $ $ $ $ $ 2,500,000 Miscellaneous Revenues 3633000 Citywide Bicycle Sharing $ $ $ $ $ 30,000 Subtotal $ $ $ $ $ 30,000 Total Revenues $ - $ - $ - $ - $ 2,530,000 txpenanures City Manager Object Actual Amount Actual Amount Amended Half Year Proposal Code # Category 2020/21 2021/22 Budget 2022/23 Actual 2022/23 2023/24 3453 Citywide Bicycle Sharing $ $ $ $ $ 86,000 3455 Enhanced Transit Services 511,680 3456 On -Demand Transit Services 1,425,000 Subtotal $ $ $ $ $ 2,022,680 6308 Citywide Bicycle Sharing 8,500 6341 Transportation System Improv. 130,000 6999 Capital Reserve 368,820 Subtotal $ $ $ $ $ 507,320 Total Expenditures $ - $ - $ - $ - $ 2,530,000 P41V', Citizens' Independent Transportation Trust (CITT) Fund -121 Fiscal Year 2023/24 Revenue Projection Rationale Object Code # Category City Manager Proposal 2023/24 Comment County voters approved a ''/z% sales tax increase for transportation needs that went into effect January 2003. As provided by County Ordinance, the cities receive 20% of the 3383801 County Transit System Surtax 2,500,000 proceeds based upon population. County Transit System Surtax $3,000,000 $2, 500,000 $2,000,000 $1, 500,000 $1,000,000 $500,000 ti�y�\1lb TIP\,tib 3633000 Citywide Bicycle Sharing 30,000 Amount received for Bicycle rental program throughout the City Total Street Maintenance Fund Revenue $ 2,530,000 Budget Expenditure Justifications Object Code # Category City Manager Proposal 2023/24 Comment 3453 Citywide Bicycle Sharing 86,000 Operating costs associated with the Bicycle Sharing Program 20% funding requirement of the County Transit System Surtax to enhance public bus transportation system beyond levels set in the 2001/02 budget and to fund the expanded transit service routes. This is a percentage of the cost to fund the City's shuttle bus service of three (3) mini -buses public transit routes six (6) days per week on a contractual basis that carries approximately 100,000 passengers per year and links the residential areas to 3455 Enhanced Transit Services 511,680 community, retail and medical establishments, as well as Miami -Dade and Broward routes. Annual funding required for eight (8) Tesla vehicles and two (2) Vans to provide on -demand transit services (within the Designated Service Area) Monday through Friday from 7:00 AM - 3456 1 On -Demand Transit Services 1,425,000 Ill PM Total Operating Expenditures $ 2,022,680 %414 City of Aventura Citizens' Independent Transportation Trust (CITT) Fund -121 Fiscal Year 2023/24 Capital Project Descriptions Object Code # Category Comment This project consists of the replacement of bicycles utilized for the City's Bicycle Sharing 6308 Citywide Bicycle Sharing 8,500 Program that have become obsolete due to normal wear and tear This project consists of Crosswalk Solar Lighting System Improvements as follows: 6341 Transportation System Improv. 130,000 - (2) New Crosswalk Solar Lighting Locations 6999 1 Capital Reserves 368,820 1 Estimated amount to be saved for future capital projects Total Capital Outlay Expenditures $ 507,320 Total Street Maintenance Fund Expenditures $ 2,530,000 ►WA City of Aventura Operating and Capital Budget Fiscal Year 2023/24 v Building Fund 223 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank 224 Building Fund - 164 Fiscal Year 2023/24 Fund Budget Summary Fund Description The Building division of the Community Development Department is responsible for building permitting and inspections. The Building Fund was established in FY 2022/23 to comply with the Building Construction Standards - Enforcement, Chapter 553.80 Section (7)(a)4. of the Floida Statutes. This fund enables the City to account for the monies coming in and out of the building function of the Community Development Department. Building Fund Trends $4,500,000 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1, 500,000 — $1,000,000 $500,000 $- Amended Budget 2022/23 I i: City Manager Proposal 2023/24 ■ Revenues Expenditures Revenue Projections Summary by Category City Manager Object Actual Amount Actual Amount Amended Half Year Proposal Code # Category 2020/21 2021/22 Budget 2022/23 Actual 2022/23 2023/24 20000/32999 Licenses & Permits $ - $ - $ 3,362,500 $ 2,504,137 $ 4,236,065 �50000/35999Fines & Forfeitures 1,250 �60000/36999' Miscellaneous Revenues 12,339 15,000 Total Revenues $ $ $ 3,362,500 $ 2,516,476 $ 4,252,315 Expenditures Summary by Category City Manager Object Actual Amount Actual Amount Amended Half Year Proposal Code # Category 2020/21 2021/22 Budget 2022/23 Actual 2022/23 2023/24 1000/2999 Personal Services $ - $ - $ 361,490 $ 192,597 $ 379,081 3000/3999 Contractual Services 2,680,000 1,856,473 3,375,000 4000/4999 Other Charges & Services 77,713 34,807 162,192 5000/5399 Commodities 6,500 389 36,750 5400/5499 Other Operating Expenses 100 7,500 6000/6999 Capital Outlay 30,938 45,200 9000/9999 T/fer - General Fund (001) 205,759 102,880 246,592 Total Expenditures $ $ $ 3,362,500 $ 2,187,146 $ 4,252,315 PW Community Development Department Building Fund Organization Chart Budgeted Personnel Allocation Summary Position Title 2020/21 2021/22 2022/23 2023/24 Community Development Director** - - 0.3 0.3 Building Official (P/T)* 1.0 1.0 Management Assistant - Administration** 0.3 0.3 Customer Service Rep III* 1.0 1.0 Management Assistant - Operations** 0.3 0.3 Planner** 0.2 0.2 Code Compliance Officer 1** 0.5 0.5 Total Full -Time 2.6 2.6 1 IL Total Part -Time 1.0 1.0 Total 3.6 3.6 * Budgeted in the Building Fund —Allocated with the Building Fund ***Management Assistant - Administration formerly entitled Executive Assistant/Planning Technician **** Management Assistant - Operations formerly entitled Customer Service Rep II QW, Building Fund - 164 Fiscal Year 2023/24 Revenue Projections City Manager Object Actual Amount Actual Amount Amended Half Year Proposal Code # Category 2020/21 2021/22 Budget 2022/23 Actual 2022/23 2023/24 Licenses & Permits 3221000 Building Permits $ $ $ 3,200,000 $ 2,414,319 $ 4,066,065 3221500 Radon/Code Comp Admin. Fee 7,500 4,712 8,500 3222000 Certificate of Occupancy 155,000 85,106 161,500 Subtotal $ $ $ 3,362,500 $ 2,504,137 $ 4,236,065 3541000 Code Violation Fines $ $ $ $ $ 1,250 Miscellaneous Revenues Subtotal $ $ $ $ $ 1,250 3611000 Interest $ $ $ $ 12,339 $ 15,000 Subtotal $ $ $ $ 12,339 $ 15,000 Total Revenues $ $ $ 3,362,500 $ 2,516,476 $ 4,252,315 Expenditures City Manager Object Actual Amount Actual Amount Amended Half Year Proposal Code # Category 2020/21 2021/22 Budget 2022/23 Actual 2022/23 2023/24 1201 Employee Salaries $ $ $ 270,644 $ 147,360 $ 283,638 2101 FICA 20,704 10,573 21,698 2201 Pension 29,112 15,987 30,843 2301 Health, Life & Disability 32,859 17,246 39,968 2401 Workers' Compensation 8,171 1,431 2,934 Services Subtotal $ $ $ 361,490 $ 192,597 $ 379,081 itractual mmunity 3101 ■4001-524 Building Inspection Services $ $ $ 2,650,000 $ 1,856,473 $ 3,335,000 3190 Prof. Services 30,000 40,000 Charges & Services Subtotal $ $ $ 2,680,000 $ 1,856,473 $ 3,375,000 ier mmunity 4041 D-4001-524 Car Allowance $ $ $ 1,800 $ 900 $ 1,800 4101 Communication Services 375 1,009 492 4420 Lease Equipment 2,100 2,500 4645 R&M - Equipment 35,438 31,236 81,400 4701 Printing 1,662 4,000 4730 Records Retention 38,000 - 70,000 4852 Email Hosting Services - 2,000 Subtotal $ $ $ 77,713 $ 34,807 $ 162,192 mmunity 5101 D-4001-524 Office Supplies $ $ $ 4,800 $ 389 $ 3,000 5120 Computer Operating Supplies 1,600 33,600 5240 Uniforms 100 150 Subtotal $ $ $ 6,500 $ 389 $ 36,750 Operatingier mmunity 5450 ■4001-524 Training $ $ $ 100 $ $ 7,500 Subtotal $ $ $ 100 $ $ 7,500 227 6402 Computer Equipment <$5,000 6410 Equipment >$5,000 9101 Transfer to General Fund Subtotal Subtotal Building Fund - 164 Fiscal Year 2023/24 $ $ $ 12,188 $ $ 5,200 18,750 40,000 $ $ $ 30,938 $ $ 45,200 $ $ $ 205,759 $ 102,880 $ 246,592 $ $ $ 205,759 $ 102,880 $ 246,592 Total Expenditures $ - $ $ 3,362,500 $ 2,187,146 $ 4,252,315 228 City of Aventura Building Fund - 140 Fiscal Year 2023/24 Revenue Projection Rationale Object Code # Category City Manager Proposal 2023/24 Comment Permits must be issued to any individual or business that performs construction work within the City's corporate limits. These permits are issued for construction, such as plumbing, electrical, structural, mechanical, etc. and their fees are set by City Ordinance. The projection includes an increase over the current year budget based on actual collections in the current fiscal year and anticipated FY 2023/24 building activity. Prior to FY 2022/23, 3221000 Building Permits $ 4,066,065 these fees were collected in the General Fund. Building Permits $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 tidy^\ycb 'Ise, 3221500 Radon/Code Comp Admin. Fe 8,500 Prior to FY 2022/23, this fee was collected in the General Fund. 3222000 Certificate of Occupancy 161,500 Prior to FY 2022/23, this fee was collected in the General Fund. Prior to FY 2022/23, this fee was collected in the General Fund. From FY 2022/23 and forward it is collected in both the General Fund and the Building Fund based on the 3541000 Code Violation Fines 1,250 violation. Investment practices are maintained to allow for 100% of available funds to be invested at all times. Determining factors in forecasting revenue for this line item are the anticipated 3611000 Interest 15,000 interest rate and the amount of pooled dollars available for investment. Total Building Fund Revenue $ 4,252,315 Budget Expenditure Justifications Object Code # Category City Manager Proposal 2023/24 Comment (1) Community Development Director*, (1) Building Official (P/T), (1) Management Assistant - Administration*, (1) Customer Service Rep III, (1) Management Assistant - Operations*, (1) Planner* & (1) Code Compliance Officer I* (*All of these positions are allocated within the Community Development Department of the General Fund and in the 1201 Employee Salaries $ 283,638 Building Fund). 2101 FICA 21,698 Social Security & Medicare taxes Estimated pension contribution paid by the City to Mission Square for each full-time 2201 Pension 30,843 General employee 2301 Health, Life & Disability 39,968 Estimated annual employee costs for health, dental, life & disability insurance benefits 2401 Workers' Compensation 2,934 Allocated cost of workers' compensation premiums paid to the Florida League of Cities 229 City of Aventura Building Fund - 140 Fiscal Year 2023/24 Budget Expenditure Justifications Continued Object Code # Category City Manager Proposal 2023/24 Comment Estimated costs associated with the private firm performing permit application review and building inspection services, including 40-year recertification and unsafe structure enforcement. The average number of building permits issued on a monthly basis has 3101 Building Inspection Services 3,335,000 remained at a steady high level during the last fiscal year, as have revenues Costs associated with utilizing professional consulting services for traffic, civil engineering, architectural design, and landscape review of site plan proposals. There is additional cost for software licenses for the additional inspectors as well continuing costs for implementation of Central Square's e-TRAKiT software to improve online services related to building permits, business licensing, and code violations. Additional funding will be provided in the coming year to: Continue the Department's transition to online submission and review of plans, permit applications, license applications, etc. This will include digital requesting and reporting of inspection results, digital payment of fees and online customer service enhancements & Contract with a private firm in order to enhance the Department's technical plan review capabilities. Such services will include, but not be limited to, detailed plan review to ensure compliance with land development regulations and the drafting of potential Land Development Code changes in order to facilitate redevelopment initiatives in 3190 Prof. Services 40,000 accordance with the City Commission's vision. 4041 Car Allowance 1,800 Department Directors receive $500/month for a car allowance 4101 Communication Services 492 Telephone services for department personnel 4420 Lease Equipment 2,500 Lease of copy machine 4645 R&M - Equipment 81,400 Annual cost for TRAKiT and Bluebeam maintenance & Laserfische 4701 Printing 4,000 Costs associated with printing for the Building Division 4730 Records Retention 70,000 Estimated costs for imaging building permit records Costs associated with providing email, virus protection and spam filtering for the Building 4852 Email Hosting Services 2,000 Division Office supplies for the Building Division, i.e. file folders, permit cards, rubber bands, pens 5101 Office Supplies 3,000 and statples Miscellaneous computer supplies for Permit Clerks, Plan Reviewers and Building 5120 Computer Operating Supplies 33,600 Inspectors Uniform maintenance and work shoes for the Code Compliance Officers and uniform shirts 5240 Uniforms 150 for the Building Division staff 5450 Training 7,500 Training for Plan Reviewers and Inspectors to transition to digital processing Total Operating Expenditures $ 3,960,523 Capital Project Descriptions Object Code # Category Comment 6402 Computer Equipment <$5,000 5,200 Replacement and upgrade of computer equipment 6410 Equipment >$5,000 40,000 Purchase of new office cabinets and desks Total Capital Outlay Expenditures $ 45,200 ►49IH City of Aventura Building Fund - 140 Fiscal Year 2023/24 Transfers Object Code # Category Comment This amount represents the costs for the services that are provided to the Building Fund 9101 Transfer to General Fund $ 246,592 from the Departments in the General Fund which is transferred to the General Fund. Total Transfers $ 246,692 Total Building Fund Expenditures $ 4,262,316 0911 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank 09% City of Aventura Operating and Capital Budget Fiscal Year 2023/24 v 911Fund 233 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank 234 911 Fund - 180 Fiscal Year 2023124 Fund Budget Summary Fund Description The 911 Fund is used to account for revenues and expenditures specifically earmarked for the City's emergency 911 system in accordance with Florida Statues 365.172. The funds may be used to provide emergency dispatch systems, training, communication, maintenance and repairs and related capital outlay purchases. The fund offsets a portion of the emergency 911 ,operations. $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 911 Fund Trends Actual Amount 2020/21 Actual Amount 2021/22 Amended Budget 2022/23 City Manager Proposal 2023/24 Revenue Projections Summary by Category ■ Revenues Expenditures City Manager Object Actual Amount Actual Amount Amended Half Year Proposal Code # Category 2020/21 2021/22 Budget 2022/23 Actual 2022/23 202: 30000/33999 Intergovernmental Revenues $ 101,482 $ 79,751 $ 76,200 $ 35,554 $ 71,225 60000/36999 Miscellaneous Revenues 48 (892) - 1,549 1,500 99900/39999 Fund Balance - - 30,600 15,300 - Total Revenues $ 101,530 $ 78,859 $ 106,800 $ 52,403 $ 72,725 Expenditures Summary by Category City Manager Object Actual Amount Actual Amount Amended Half Year Proposal Code # Category 2020/21 2021/22 Budget 2022/23 Actual 2022/23 202: 4000/4999 Other Charqes & Services $ 83,162 $ 54,719 $ 88,210 $ 13,840 $ 62,525 5000/5399 Commodities 2,862 580 3,000 2,949 4,000 5400/5999 Other Operating Expenses 5,366 4,057 6,000 1,024 6,200 6000/6999 Capital Outlay - - 9,590 - - Total Expenditures $ 91,390 $ 59,356 $ 106,800 $ 17,813 $ 72,725 PAW Fiscal Year 2023/24 Revenue Projections City Manager Object Actual Amount Actual Amount Amended Half Year Proposal Code # Category 2020/21 2021/22 Budget 2022/23 Actual 2022/23 2023/24 3379110 911 Fees -Wire Line $ 63,726 $ 10,878 $ 3,200 $ 589 $ 2,225 3379111 911 Fees -Wireless 29,837 56,000 58,000 28,901 57,000 3379112 911 Fees -Prepaid 7,919 12,873 15,000 6,064 12,000 Subtotal $ 101,482 $ 79,751 $ 76,200 $ 35,554 $ 71,225 3611000 Interest $ 48 $ (892) $ $ 1,549 $ 1,500 Subtotal $ 48 $ (892) $ $ 1,549 $ 1,500 3999000 Carryover $ $ $ 30,600 $ 15,300 $ Subtotal $ $ $ 30,600 $ 15,300 $ - Total Revenues $ 101,530 $ 78,859 $ 106,800 $ 52,403 $ 72,725 Expenditures 2001-521 City Manager Object Actual Amount Actual Amount Amended Half Year Proposal Code # Category 2020/21 2021/22 Budget 2022/23 Actual 2022/23 2023/24 4001 Travel & Per Diem 4645 R&M - Equipment $ 602 $ 1,446 $ 5,000 $ (29) $ 5,000 82,560 53,273 83,210 13,869 57,525 Subtotal $ 83.162 $ 54.719 $ 88.210 $ 13.840 $ 62.525 5290 Other Operating Supplies $ 2,862 $ 580 $ 3,000 $ 2,949 $ 4,000 Subtotal $ 2,862 $ 580 $ 3,000 $ 2,949 $ 4,000 5410 Subscriptions & Memberships $ 584 $ 426 $ 1,000 $ 147 $ 1,200 5450 Training 3,334 3,631 5,000 877 5,000 5950 Disaster Supplies 1,448 - - - - Subtotal $ 5,366 $ 4,057 $ 6,000 $ 1,024 $ 6,200 6999 Capital Reserves $ $ $ 9,590 $ $ Subtotal $ $ $ 9,590 $ $ - Total Expenditures $ 91,390 $ 59,356 $ 106,800 $ 17,813 $ 72,725 0619: City of Aventura Fiscal Year 2023124 Revenue Projection Rationale Object Code # Category City Manager Proposal 2023/24 Comment Amount anticipated for 911 Wire Line fees collected by the State in accordance with Florida 3379110 911 Fees -Wire Line $ 2,225 Statues 365.172 Amount anticipated for 911 Wireless fees collected by the State in accordance with Florida 3379111 911 Fees -Wireless 57,000 Statues 365.172 Amount anticipated for 911 Prepaid fees collected by the State in accordance with Florida 3379112 911 Fees -Prepaid 12,000 Statues 365.172 Total 911 Fees $110,000 $90,000 $70,000 $50,000 $30,000 $10,000 $(10,000) ti ti ti ti ti ti ti ti Investment practices are maintained to allow for 100% of available funds to be invested at all times. Determining factors in forecasting revenue forthis line item are the anticipated interest 3611000 Interest 1,500 Irate and the amount of pooled dollars available for investment. Total 911 Fund Revenue $ 72,725 Budget Expenditure Justifications Object Code # Category City Manager Proposal 2023/24 Comment Travel and per diem expenditures associated with employees on City business or training 4001 Travel & Per Diem $ 5,000 associated with the City's 911 Center 4645 R&M - Equipment 57,525 Repair and maintenance of the 911 equipment Purchase of supplies and items needed for the daily operation of the Police Department's 5290 Other Operating Supplies 4,000 911 Center Subscriptions to professional journals and memberships in professional and regional law 5410 Subscriptions & Memberships 1,200 enforcement organzations as it relates to the 911 Center 5450 Training 5,000 Maintain State standards and a highly trained dispatch function Total 911 Fund Expenditures $ 72,725 237 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank 238 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 v Debt Service Funds PXR City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank Pzit Debt Service Funds - 230-291 Fiscal Year 2023/24 Funds Budget Summary Fund Description The Debt Service Funds are established to account for revenues and/or transfers pledged for debt service payments on long-term financing. $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1, 500,000 $1,000,000 $ 500,000 Actual Amount 2020/21 Debt Service Funds Trends Actual Amount 2021/22 Amended Budget 2022/23 City Manager Proposal 2023/24 ■ Revenues Expenditures Revenue Projections Summary by Category Object Actual Amount Actual Amount Amended Half Year City Manager Code # Category 2020/21 2021/22 Budget 2022/23 Actual 2022/23 Proposal 2023/24 i0000/36999 Miscellaneous Revenues $ 27,024 $ - $ - $ - $ 80000/38999 Transfer/Debt Proceeds 3,188,914 2,494,655 2,452,310 1,226,155 2,455,234 Total Revenues $ 3,215,938 $ 2,494,655 $ 2,452,310 $ 1,226,155 $ 2,455,234 Expenditures by Category Object Actual Amount Actual Amount Amended Half Year City Manager Code # Category 2020/21 2021/22 Budget 2022/23 Actual 2022/23 Proposal 2023/24 7000/7999 Debt Service $ 2,455,434 $ 2,457,437 $ 2,452,310 $ 291,480 $ 2,455,234 Total Expenditures $ 2,455,434 $ 2,457,437 $ 2,452,310 $ 291,480 $ 2,455,234 Q,I Debt Service Funds Fiscal Year 2023124 Reveue Projections Object Actual Amount Actual Amount Amended Half Year City Manager Code # Category 2020/21 2021/22 Budget 2022/23 Actual 2022/23 Proposal 2023/24 Miscellaneous Revenues 3611000 Interest $ 27,024 $ $ $ $ Subtotal $ 27,024 $ $ $ $ Transfer/Debt 3811001 Transfer from General Fund $ 2,744,914 $ 2,050,655 $ 2,049,522 $ 1,024,761 $ 2,051,306 3811901 Transfer from Charter School Fund 444,000 444,000 402,788 201,394 403,928 Subtotal $ 3,188,914 $ 2,494,655 $ 2,452,310 $ 1,226,155 $ 2,455,234 Total Revenues $ 3,215,938 $ 2,494,655 $ 2,452,310 $ 1,226,155 $ 2,455,234 Expenditures Object Actual Amount Actual Amount Amended Half Year City Manager Code # Category 2020/21 2021/22 Budget 2022/23 Actual 2022/23 Proposal 2023/24 7130 Principal $ 1,785,000 $ 1,845,000 $ 1,900,000 $ 135,000 $ 1,965,000 7230 Interest 670,434 612,437 552,310 156,480 490,234 Total Expenditures $ 2,455,434 $ 2,457,437 $ 2,452,310 $ 291,480 $ 2,455,234 Notes: - The City has no legal debt limit. - General Obligation Debt requires approval by voter referendum. - Other debt requires Commission approval by a Simple Majority (4 of 7 Commissioners) Fiscal Year Principal Interest Total FY 2023/24 1,965,000 490,234 2,455,234 FY 2024/25 2,025,000 426,127 2,451,127 FY 2025/26 2,080,000 360,119 2,440,119 FY 2026/27 2,145,000 292,123 2,437,123 Thereafter 6,765,000 1,085,786 7,850,786 Total $ 14,980,000 $ 2,654,389 $ 17,634,389 Q1VA Debt Service Series 2010 & 2011 Fund - 230 Fiscal Year 2023/24 Fund Budget Summary Fund Description The Debt Service Fund Series 2010 & 2011 Fund was established to account for debt service payment expenditures associated with the long-term financing for the purchase of properties utlized for public parks and the permanent Government Center and the construction of the Government Center. The original debt was issued in 1999 and was refinanced in 2010 and 2011. Debt Service Fund Series 2010 & 2011 Fund Trends $1,194,000 $1,193,000 $1,192,000 $1,191,000 $1,190,000 $1,189,000 $1,188,000 $1,187,000 Actual Amount 2020/21 Actual Amount 2021/22 Amended Budget City Manager Proposal 2022/23 2023/24 Revenue Projections by Category ■ Revenues Expenditures City Manager Object Actual Amount Actual Amount Amended Half Year Proposal Code # Category am 2020/21 2021/22 Budget 2022/23 Actual 2022/23 2023/24 D000/38999 Transfer/Debt Proceeds 1,190,919 1,189,446 1,191,834 595,917 1,192,997 Total Revenues $ 1,190,919 $ 1,189,446 $ 1,191,834 $ 595,917 $ 1,192,997 Expenditures by Category City Manager Object Actual Amount Actual Amount Amended Half Year Proposal Code # Category 2020/21 2021/22 Budget 2022/23 Actual 2022/23 2023/24 7000/7999 Debt Service $ 1,190,919 $ 1,189,446 $ 1,191,834 $ - $ 1,192,997 Total Expenditures $ 1,190,919 $ 1,189,446 $ 1,191,834 $ - $ 1,192,997 243 Debt Service Series 2010 & 2011 Fund - 230 Fiscal Year 2023/24 Revenue Projections City Manager Object Actual Amount Actual Amount Amended Half Year Proposal Code # Category am 2020/21 2021/22 Budget 2022/23 Actual 2022/23 2023/24 Transfer/Debt Proceeds 3811001 Transfer from General Fund $ 1,190,919 $ 1,189,446 $ 1,191,834 $ 595,917 $ 1,192,997 Total Revenues $ 1,190,919 $ 1,189,446 $ 1,191,834 $ 595,917 $ 1,192,997 txpenanures City Manager Object Actual Amount Actual Amount Amended Half Year Proposal Code # Category 2020/21 2021/22 Budget 2022/23 Actual 2022/23 2023/24 7130 Principal $ 885,000 $ 915,000 $ 950,000 $ $ 985,000 7230 Interest 305,919 274,446 241,834 207,997 M Total Expenditures $ 1,190,919 $ 1,189,446 $ 1,191,834 $ $ 1,192,997 244 Debt Service Series 2010 & 2011 Fund - 230 Fiscal Year 2023/24 Bank Qualified Loan - Bank of America FBO Refunding Bonds, Series 2010 & 2011 Combined Amortization Scheudle Annual Period Interest Debt Debt Bond Ending Principal Rate Interest Service Service Balance 4/1/2011 $ - 3.42%, 3.64% $ 222,613.20 $ 222,613.20 $ 15,950,000.0C 10/1/2011 - 3.42%, 3.64% 278,866.50 278,866.50 $ 501,479.70 4/1/2012 650,000.00 3.42%, 3.64% 278,866.50 928,866.50 15,300,000.00 10/1/2012 - 3.42%, 3.64% 267,509.50 267,509.50 1,196,376.00 4/1/2013 675,000.00 3.42%, 3.64% 267,509.50 942,509.50 14,625,000.00 10/1/2013 - 3.42%, 3.64% 255,714.00 255,714.00 1,198,223.50 4/1/2014 695,000.00 3.42%, 3.64% 255,714.00 950,714.00 13,930,000.00 10/1/2014 - 3.42%, 3.64% 243,565.50 243,565.50 1,194,279.50 4/1/2015 725,000.00 3.42%, 3.64% 243,565.50 968,565.50 13,205,000.00 10/1/2015 - 3.42%, 3.64% 230,887.50 230,887.50 1,199,453.00 4/1/2016 745,000.00 3.42%, 3.64% 230,887.50 975,887.50 12,460,000.00 10/1/2016 - 3.42%, 3.64% 217,862.00 217,862.00 1,193,749.50 4/1/2017 775,000.00 3.42%, 3.64% 217,862.00 992,862.00 11,685,000.00 10/1/2017 - 3.42%, 3.64% 204,312.50 204,312.50 1,197,174.50 4/1/2018 805,000.00 3.42%, 3.64% 204,312.50 1,009,312.50 10,880,000.00 10/1/2018 - 3.42%, 3.64% 190,239.00 190,239.00 1,199,551.50 4/1/2019 830,000.00 3.42%, 3.64% 190,239.00 1,020,239.00 10,050,000.00 10/1/2019 - 3.42%, 3.64% 175,732.50 175,732.50 1,195,971.50 4/ 1 /2020 860, 000.00 3.42%, 3.64% 175, 732.50 1, 035, 732.50 9,190, 000.00 10/1/2020 - 3.42%, 3.64% 160,696.50 160,696.50 1,196,429.00 4/1/2021 885,000.00 3.42%, 3.64% 160,696.50 1,045,696.50 8,305,000.00 10/1/2021 - 3.42%, 3.64% 145,222.00 145,222.00 1,190,918.50 4/1/2022 915,000.00 3.42%, 3.64% 145,222.00 1,060,222.00 7,390,000.00 10/1/2022 - 3.42%, 3.64% 129,223.50 129,223.50 1,189,445.50 4/1/2023 950,000.00 3.42%, 3.64% 129,223.50 1,079,223.50 6,440,000.00 10/1/2023 - 3.42%, 3.64% 112,610.00 112,610.00 1,191,833.50 4/1/2024 985,000.00 3.42%, 3.64% 112,610.00 1,097,610.00 5,455,000.00 10/1/2024 - 3.42%, 3.64% 95,387.00 95,387.00 1,192,997.00 4/1/2025 1,020,000.00 3.42%, 3.64% 95,387.00 1,115,387.00 4,435,000.00 10/1/2025 - 3.42%, 3.64% 77,549.00 77,549.00 1,192,936.00 4/1/2026 1,050,000.00 3.42%, 3.64% 77,549.00 1,127,549.00 3,385,000.00 10/1/2026 - 3.42%, 3.64% 59,192.50 59,192.50 1,186,741.50 4/1/2027 1,085,000.00 3.42%, 3.64% 59,192.50 1,144,192.50 2,300,000.00 10/1/2027 - 3.42%, 3.64% 40,221.00 40,221.00 1,184,413.50 4/ 1 /2028 1,130, 000.00 3.42%, 3.64% 40,221.00 1,170, 221.00 1,170, 000.00 10/1/2028 - 3.42%, 3.64% 20,463.50 20,463.50 1,190,684.50 4/1/2029 1,170,000.00 3.42%, 3.64% 20,463.50 1,190,463.50 1,190,463.50 $ 15,950,000.00 $ 6,033,121.20 $ 21,983,121.20 $ 21,983,121.20 Fiscal Year Principal Interest Total FY 2023/24 985,000 207,997 1,192,997 FY 2024/25 1,020,000 172,936 1,192,936 FY 2025/26 1,050,000 136,742 1,186, 742 FY 2026/27 1,085,000 99,414 1,184,414 Thereafter 2,300,000 81,146 2,381,146 Total $ 6,440,000 $ 698,235 $ 7,138,235 ►Z111 Debt Service Series 2012 (A) Fund - 250 Fiscal Year 2023124 Fund Budget Summary Fund Description The Debt Service Series 2012 (A) Fund was established to account for debt service payment expenditures associated with the 2002 Loan which was used to acquire property for the Charter School and partially fund the Community Recreation Center. The original debt was issued in 2002 and was refinanced in 2012. $365,000 $364,000 $363,000 $362,000 $361,000 $360,000 $359,000 $358,000 Debt Service Series 2012 (A) Fund Trends ■ Revenues Expenditures Actual Amount 2020/21 Actual Amount 2021/22 Amended Budget City Manager Proposal 2022/23 2023/24 Revenue Projections Summary by Category Amended Half Year City Manager Object Actual Amount Actual Amount Budget Actual Proposal Code # Category AM 2020/21 2021/22 2022/23 2022/23 2023/24 80000/38999 Transfer/Debt Proceeds $ 362,487 $ 363,969 $ 360,476 $ 180,238 $ 361,585 Total Revenues $ 362,487 $ 363,969 $ 360,476 $ 180,238 $ 361,585 Expenditures Summary by Category Code # Category Amended Half Year City Manager Object Actual Amount Actual Amount Budget Actual Proposal 2020/21 2021/22 2022/23 2022/23 2023/24 7000/7999 Debt Service $ 362,486 $ 363,969 $ 360,476 $ 21,917 $ 361,585 Total Expenditures $ 362,486 $ 363,969 $ 360,476 $ 21,917 $ 361,585 lz1' Debt Service Series 2012 (A) Fund - 250 Fiscal Year 2023/24 Revenue Projections Amended Half Year City Manager Object Actual Amount Actual Amount Budget Actual Proposal Code # Category 2020/21 2021/22 2022/23 2022/23 2023/24 Transfer/Debt Proceeds 3811001 Transfer from General Fund $ 362,487 $ 363,969 $ 360,476 $ 180,238 $ 361,585 Total Revenues $ 362,487 $ 363,969 $ 360,476 $ 180,238 $ 361,585 Expenditures Amended Half Year City Manager Object Actual Amount Actual Amount Budget Actual Proposal Code # Category 2020/21 2021/22 2022/23 2022/23 2023/24 7130 Principal $ 302,464 $ 311,916 $ 316,642 $ - $ 326,094 7230 Interest 60,022 52,053 43,834 21,917 35,491 Total Expenditures $ 362,486 $ 363,969 $ 360,476 $ 21,917 $ 361,585 247 Debt Service Fund Series 2012 (A) - Fund 250 Fiscal Year 2023124 Bank Qualified Loan - SunTrust Bank Refunding Bonds, Series 2012 (A) Amortization Schedule Annual Period Interest Debt Debt Bond Ending Principal Rate Interest Service Service Balance 2/1/2013 $ - $ 63,934.14 $ 63,934.14 $ 4,671,651.00 8/1/2013 278,834.00 2.18% 50,921.00 329,755.00 $ 393,689.14 4,392,817.00 2/1/2014 - 47,881.71 47,881.71 8/1/2014 300,101.00 2.18% 47,881.71 347,982.71 395,864.42 4,092,716.00 2/1/2015 - 44,610.60 44,610.60 8/1/2015 307,190.00 2.18% 44,610.60 351,800.60 396,411.20 3,785,526.00 2/1 /2016 - 41,262.23 41,262.23 8/1/2016 314,279.00 2.18% 41,262.23 355,541.23 396,803.46 3,471,247.00 2/1/2017 - 37,836.59 37,836.59 8/1/2017 321,368.00 2.18% 37,836.59 359,204.59 397,041.18 3,149,879.00 2/1/2018 - 35,370.48 35,370.48 8/1/2018 283,560.00 2.65% 41,498.93 325,058.93 360,429.41 2,866,319.00 2/1/2019 - 37,763.09 37,763.09 8/1/2019 290,649.00 2.65% 37,763.09 328,412.09 366,175.18 2,575,670.00 2/1/2020 - 33,933.85 33,933.85 8/1/2020 297,738.00 2.65% 33,933.85 331,671.85 365,605.70 2,277,932.00 2/1/2021 - 30,011.22 30,011.22 8/1/2021 302,464.00 2.65% 30,011.22 332,475.22 362,486.44 1,975,468.00 2/1/2022 - 26,026.33 26,026.33 8/1/2022 311,916.00 2.65% 26,026.33 337,942.33 363,968.66 1,663,552.00 2/1/2023 - 21,916.91 21,916.91 8/1/2023 316,642.00 2.65% 21,916.91 338,558.91 360,475.82 1,346,910.00 2/1/2024 - 17,745.23 17,745.23 8/1/2024 326,094.00 2.65% 17,745.23 343,839.23 361,584.46 1,020,816.00 2/1/2025 - 13,449.01 13,449.01 8/1/2025 333,183.00 2.65% 13,449.01 346,632.01 360,081.02 687,633.00 2/1/2026 - 9,059.41 9,059.41 8/1/2026 340,272.00 2.65% 9,059.41 349,331.41 358,390.82 347,361.00 2/1/2027 - 4,576.40 4,576.40 8/1/2027 347,361.00 2.65% 4,576.40 351,937.40 356,513.80 - $ 4,671,651.00 $ 923,869.71 $5,595,520.71 $ 5,595,520.71 Fiscal Year Principal Interest Total FY 2023124 326,094 35,491 361,585 FY 2024/25 333,183 26,899 360,082 FY 2025/26 340,272 18,117 358,389 FY 2026/27 347,361 9,151 356,512 Total $1,346,910 $ 89,658 $ 1,436,568 248 Debt Service Series 2012 (B) Fund - 290 Fiscal Year 2023124 Fund Budget Summary Fund Description The Debt Service Series 2012 (B) Fund was established to account for debt service payment expenditures associated with the Florida Intergovernmental Finance Commission Loan which was used to fund the construction and equipment for the Aventura Charter Elementary School. The original debt was issued in 2002 and was refinanced in 2012. Debt Service Series 2012 (B) Fund Trends $450,000 $440,000 $430,000 $420,000 $410,000 $400,000 $ 390,000 $ 380,000 Actual Amount 2020/21 Actual Amount 2021/22 Amended Budget 2022/23 City Manager Proposal 2023/24 Revenue Projections Summary by Category ■ Revenues ■ Expenditures City Manager Object Actual Amount Actual Amount Amended Half Year Actual Proposal Code # Category 2020/21 2021/22 Budget 2022/23 2022/23 2023/24 60000/36999 Miscellaneous Revenues $ 227 $ - $ - $ - $ 80000/38999 Transfer/DebtProceeds 444,000 444,000 402,788 201,394 403,928 Total Revenues $ 444,227 $ 444,000 $ 402,788 $ 201,394 $ 403,928 Expenditures Summary by Category City Manager Object Actual Amount Actual Amount Amended Half Year Actual Proposal Code # Category 2020/21 2021/22 Budget 2022/23 2022/23 2023/24 7000/7999 Debt Service $ 405,221 $ 406,782 $ 402,788 $ 24,715 $ 403,928 Total Expenditures $ 405,221 $ 406,782 $ 402,788 $ 24,715 $ 403,928 PZI Debt Service Series 2012 (B) Fund - 290 Fiscal Year 2023/24 Revenue Projections City Manager Object Actual Amount Actual Amount Amended Half Year Actual Proposal Code # Category 2020/21 2021/22 Budget 2022/23 2022/23 2023/24 Miscellaneous Revenues 3611000 Interest $ 227 $ $ $ $ Subtotal $ 227 $ $ $ $ - Transfer/Debt Proceeds 3811901 Transfer from Charter School Fund $ 444,000 $ 444,000 $ 402,788 $ 201,394 $ 403,928 Subtotal $ 444,000 $ 444,000 $ 402,788 $ 201,394 $ 403,928 Total Revenues $ 444,227 $ 444,000 $ 402,788 $ 201,394 $ 403,928 Expenditures City Manager Object Actual Amount Actual Amount Amended Half Year Actual Proposal Code # Category 2020/21 2021/22 Budget 2022/23 2022/23 2023/24 7130 Principal $ 337,536 $ 348,084 $ 353,358 $ - $ 363,906 7230 Interest 67,685 58,698 49,430 24,715 40,022 Total Expenditures $ 405,221 $ 406,782 $ 402,788 $ 24,715 $ 403,928 PA19 Debt Service Fund Series 2012 (B) - Fund 290 Fiscal Year 2023/24 Bank Qualified Loan - SunTrust Bank Refunding Bonds, Series 2012 (B) Amortization Schedule Annual Period Interest Debt Debt Bond Ending Principal Rate Interest Service Service Balance 2/1/2013 $ - $ 71,347.58 $ 71,347.58 $ 5,213,349.00 8/1/2013 311,166.00 2.18% 56,825.50 367,991.50 $ 439,339.08 4,902,183.00 2/1/2014 - 53,433.79 53,433.79 8/1/2014 334,899.00 2.18% 53,433.79 388,332.79 441,766.58 4,567,284.00 2/1/2015 - 49,783.40 49,783.40 8/1/2015 342,810.00 2.18% 49,783.40 392,593.40 442,376.80 4,224,474.00 2/1/2016 - 46,046.77 46,046.77 8/1/2016 350,721.00 2.18% 46,046.77 396,767.77 442,814.54 3,873,753.00 2/1/2017 - 42,223.91 42,223.91 8/1/2017 358,632.00 2.18% 42,223.91 400,855.91 443,079.82 3,515,121.00 2/1/2018 - 39,885.87 39,885.87 8/1/2018 316,440.00 2.65% 46,796.66 363,236.66 403,122.53 3,198,681.00 2/1/2019 - 42,583.91 42,583.91 8/1/2019 324,351.00 2.65% 42,583.91 366,934.91 409,518.82 2,874,330.00 2/1/2020 - 38,265.84 38,265.84 8/1/2020 332,262.00 2.65% 38,265.84 370,527.84 408,793.68 2,542,068.00 2/1/2021 - 33,842.45 33,842.45 8/1/2021 337,536.00 2.65% 33,842.45 371,378.45 405,220.90 2,204,532.00 2/1/2022 - 29,348.85 29,348.85 8/1/2022 348,084.00 2.65% 29,348.85 377,432.85 406,781.70 1,856,448.00 2/1/2023 - 24,714.82 24,714.82 8/1/2023 353,358.00 2.65% 24,714.82 378,072.82 402,787.64 1,503,090.00 2/1/2024 - 20,010.57 20,010.57 8/1/2024 363,906.00 2.65% 20,010.57 383,916.57 403,927.14 1,139,184.00 2/1/2025 - 15,165.91 15,165.91 8/1/2025 371,817.00 2.65% 15,165.91 386,982.91 402,148.82 2/1/2026 - 10,215.92 10,215.92 8/1/2026 379,728.00 2.65% 10,215.92 389,943.92 400,159.84 2/1 /2027 - 5,160.62 5,160.62 8/1/2027 387,639.00 2.65% 5,160.62 392,799.62 397,960.24 $ 5,213,349.00 $ 1,036,449.13 $ 6,249,798.13 $ 6,249,798.13 Fiscal Year Principal Interest Total FY 2023/24 363,906 40,022 403,928 FY 2024/25 371,817 30,332 402,149 FY 2025/26 379,728 20,432 400,160 FY 2026/27 387,639 10,322 397,961 Thereafter - - - Total $ 1,503,090 $ 101,108 $ 1,604,198 767,367.00 387,639.00 PAM Debt Service Series 2018 Fund - 291 Fiscal Year 2023/24 Fund Budget Summary Fund Description The Debt Service Series 2018 Fund was established to account for debt service payment expenditures associated with the partial construction and equipping of the Don Soffer Aventura High School within the City and paying costs of issuance of the bonds. The bank qualified bonds were issued in February of 2018, have a life of 20 years and an interest rate of 3.68%. Debt Service Series 2018 Fund Trends $497,300 $497,200 $497,100 $497,000 $496,900 $496,800 $496,700 $496,600 $496,500 $496,400 Actual Amount 2020/21 Actual Amount 2021/22 Amended Budget 2022/23 City Manager Proposal 2023/24 Revenue Projections Summary by Category ■ Revenues Expenditures City Manager Object Actual Amount Actual Amount Amended Half Year Proposal Code # Catego 1 2020/21 2021/22 Budget 2022/23 Actual 2022/23 2023/24 !0000/38999 Transfer/Debt Proceeds $ 496,808 $ 497,240 $ 497,212 $ 248,606 $ 496,724 Total Revenues $ 496,808 $ 497,240 $ 497,212 $ 248,606 $ 496,724 Expenditures Summary by Category City Manager Object Actual Amount Actual Amount Amended Half Year Proposal Code# Category 2020/21 2021/22 Budget 2022/23 Actual 2022/23 2023/24 7000/7999 Debt Service $ 496,808 $ 497,240 $ 497,212 $ 244,848 $ 496,724 Total Expenditures $ 496,808 $ 497,240 $ 497,212 $ 244,848 $ 496,724 QVA Debt Service Series 2018 Fund - 291 Fiscal Year 2023124 Revenue Projections City Manager Object Actual Amount Actual Amount Amended Half Year Proposal Code # Category J 2020/21 2021/22 Budget 2022/23 Actual 2022/23 2023/24 3811001 Transfer from General Fund $ 496,808 $ 497,240 $ 497,212 $ 248,606 $ 496,724 Total Revenues $ 496,808 $ 497,240 $ 497,212 $ 248,606 $ 496,724 txpenanures City Manager Object Actual Amount Actual Amount Amended Half Year Proposal Code # Category 2020/21 2021/22 Budget 2022/23 Actual 2022/23 2023/24 7130 Principal $ 260,000 $ 270,000 $ 280,000 $ 135,000 $ 290,000 7230 Interest 236,808 227,240 217,212 109,848 206,724 _ Total Expenditures $ 496,808 $ 497,240 $ 497,212 $ 244,848 $ 496,724 253 Debt Service Fund Series 2018 - Fund 291 Fiscal Year 2023/24 Bank Qualified Loan - BB&T Bank Capital Revenue Bonds, Series 2018 Amortization Schedule Annual Period Interest Debt Debt Bond Ending Principal Rate Interest Service Service Balance 2/15/2018 $ 7.100.000 8/1/2018 $ 2/1/2019 8/1/2019 2/1/2020 8/1/2020 2/1/2021 8/1/2021 2/1/2022 8/1/2022 2/1/2023 8/1/2023 110,000 120,000 120,000 125,000 125,000 130,000 130,000 130,000 140,000 135,000 145,000 3.68% 3.68% 3.68% 3.68% 3.68% 3.68% 3.68% 3.68% 3.68% 3.68% 3.68% $ 120,479 128,616 126,408 124,200 121,900 119,600 117,208 114,816 112,424 109,848 107,364 $ 230,479 248,616 246,408 249,200 246,900 249,600 247,208 244,816 252,424 244,848 252,364 $ 230,479 495,024 496,100 496,808 497,240 497,212 6,990,000 6,870,000 6,750,000 6,625,000 6,500,000 6,370,000 6,240,000 6,110,000 5,970,000 5,835,000 5,690,000 2/1/2024 145,000 3.68% 104,696 249,696 5,545,000 8/1/2024 145,000 3.68% 102,028 247,028 496,724 5,400,000 2/1/2025 150,000 3.68% 99,360 249,360 5,250,000 8/1/2025 150,000 3.68% 96,600 246,600 495,960 5,100,000 2/1/2026 155,000 3.68% 93,840 248,840 4,945,000 8/1/2026 155,000 3.68% 90,988 245,988 494,828 4,790,000 2/1/2027 165,000 3.68% 88,136 253,136 4,625,000 8/1/2027 160,000 3.68% 85,100 245,100 498,236 4,465,000 2/1/2028 165,000 3.68% 82,156 247,156 4,300,000 8/1/2028 170,000 3.68% 79,120 249,120 496,276 4,130,000 2/1/2029 175,000 3.68% 75,992 250,992 3,955,000 8/1/2029 175,000 3.68% 72,772 247,772 498,764 3,780,000 2/1/2030 180,000 3.68% 69,552 249,552 3,600,000 8/1/2030 180,000 3.68% 66,240 246,240 495,792 3,420,000 2/1/2031 185,000 3.68% 62,928 247,928 3,235,000 8/1/2031 190,000 3.68% 59,524 249,524 497,452 3,045,000 2/1/2032 195,000 3.68% 56,028 251,028 2,850,000 8/1/2032 195,000 3.68% 52,440 247,440 498,468 2,655,000 2/1/2033 205,000 3.68% 48,852 253,852 2,450,000 8/1/2033 200,000 3.68% 45,080 245,080 498,932 2,250,000 2/1/2034 205,000 3.68% 41,400 246,400 2,045,000 8/1/2034 210,000 3.68% 37,628 247,628 494,028 1,835,000 2/1/2035 220,000 3.68% 33,764 253,764 1,615,000 8/1/2035 215,000 3.68% 29,716 244,716 498,480 1,400,000 2/1/2036 225,000 3.68% 25,760 250,760 1,175,000 8/1/2036 225,000 3.68% 21,620 246,620 497,380 950,000 2/1/2037 230,000 3.68% 17,480 247,480 720,000 8/1/2037 235,000 3.68% 13,248 248,248 495,728 485,000 2/1/2038 245,000 3.68% 8,924 253,924 240,000 8/1/2038 240,000 3.68% 4,416 244,416 498,340 - $ 7,100,000 $ 3,068,251 $ 10,168,251 $ 10,168,251 Fiscal Year Principal Interest Total FY 2023/24 290,000 206,724 496,724 FY 2024/25 300,000 195,960 495,960 FY 2025/26 310,000 184,828 494,828 FY 2026/27 325,000 173,236 498,236 Thereafter 4,465,000 1,004,640 5,469,640 Total $5,690,000 $ 1,765,388 $ 7,455,388 254 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 &`2�1 a Capital Projects Fund OW City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank P&7: Capital Projects Fund - 392 Fiscal Year 2023124 Fund Budget Summary Fund Description The Capital Projects Fund was established to account for impact fees and other revenues specifically earmarked for capital projects restricted by City Ordinance or Commission Policy. $1,000,000 $900,000 $800,000 $ 700,000 $ 600,000 $500,000 $400,000 $ 300,000 $200,000 $100,000 Capital Projects Fund Trends Actual Amount 2020/21 Actual Amount 2021/22 Amended Budget City Manager Proposal 2022/23 2023/24 Revenue Projections Summary by Category ■ Revenues Expenditures Half Year City Manager Object Actual Amount Actual Amount Amended Actual Proposal Code # Category 2020/21 2021/22 Budget 2022/23 2022/23 2023/24 60000/36999 Miscellaneous Revenues $ 1,293 $ 47,913 $ - $ 33,779 $ 99900/39999 Fund Balance - - 864,407 432,204 63,500 Total Revenues $ 1,293 $ 47,913 $ 864,407 $ 465,983 $ 63,500 Expenditures Summary by Category Half Year City Manager Object Actual Amount Actual Amount Amended Actual Proposal Code # Category 2020/21 2021/22 Budget 2022/23 2022/23 2023/24 3000/6999 Capital Outlay $ 79,300 $ 83,949 $ 864,407 $ 365,889 $ 63,500 Total Expenditures $ 79,300 $ 83,949 $ 864,407 $ 365,889 $ 63,500 257 Capital Projects Fund - 392 Fiscal Year 2023/24 Revenue Projections Half Year City Manager Object Actual Amount Actual Amount Amended Actual Proposal Code # Category 2020/21 2021/22 Budget 2022/23 2022/23 2023/24 3611000 Interest $ 1,293 $ (9,847) $ $ 15,268 $ 3632200 Police Impact Fees - 57,760 18,511 Subtotal $ 1,293 $ 47,913 $ $ 33,779 $ - Fund Balance 3999000 Carryover - Police $ $ $ 184,659 $ 92,330 $ 63,500 3999000 Carryover - Comm. Svcs. 5,473 2,737 - 3999000 Carryover - Pub. Works/Trans. 674,275 337,138 - Subtotal $ $ $ 864,407 $ 432,204 $ 63,500 Total Revenues $ 1,293 $ 47,913 $ 864,407 $ 465,983 $ 63,500 r-xpenunures Half Year City Manager Object Actual Amount Actual Amount Amended Actual Proposal Code # Category 2020/21 2021/22 Budget 2022/23 2022/23 2023/24 6410 Equipment>$5,000 $ - $ - $ - $ - $ 7,500 6411 Equipment <$5,000 79,300 83,949 82,700 26,015 56,000 6999 Capital Reserve - - 101,959 - - Subtotal $ 79,300 $ 83,949 $ 184,659 $ 26,015 $ 63,500 Community Services - 5001-572 6999 Capital Reserve $ $ $ 5,473 $ 2,737 $ - Subtotal $ $ $ 5,473 $ 2,737 $ - Works/TransportationPublic 6999 Capital Reserve $ $ $ 674,275 $ 337,138 $ - Subtotal $ $ $ 674,275 $ 337,138 $ - Total Expenditures $ 79,300 $ 83,949 $ 864,407 $ 365,889 $ 63,500 258 Capital Projects Fund - 392 Fiscal Year 2023/24 Revenue Projection Rationale Object City Manager Code # Category Proposal 2023/24 Comment Represents funds set aside from previously collected Police Impact Fees used for the 3999000 Carryover - Police $ 63,500 expenditures in the current fiscal years budget Total Capital Projects Fund Revenues $ 63,500 Capital Project Descriptions Object City Manager Code # Category Proposal 2023/24 Comment Police Purchase of new equipment and replacing inefficient, defective or unusable equipment for the Police Department, including the following: 6410 Equipment >$5,000 $ 7,500 - (1) Ballistic Shield Purchase of new equipment and replacing inefficient, defective or unusable equipment for the Police Department, including the following: Personnel & Training Unit Equipment (15) Ballistic Vests (7) SWAT Vests 6411 1 Equipment <$5,000 56,000 (3) UAS Battery Replacement Cart Total Capital Projects Fund Expenditures $ 63,500 259 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank 0z:16 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 v Stormwater Utility Fund 4.1 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank 4M Stormwater Utility Fund - 410 Fiscal Year 2023/24 Fund Budget Summary Fund Description The Stormwater Utility Fund is used to account for revenues and expenditures specifically earmarked for the construction and maintenance of the City's stormwater drainage system. $2,000,000 $1,800,000 $1, 600,000 $1,400,000 $1, 200,000 $1,000,000 $ 800,000 $ 600,000 $400,000 $200,000 Stormwater Utility Fund Trends Actual Amount 2020/21 Actual Amount 2021/22 Amended Budget 2022/23 City Manager Proposal 2023/24 Revenue Projections Summary by Category ■ Revenues Expenses Half Year City Manager Object Actual Amount Actual Amount Amended Actual Proposal Code # Category 2020/21 2021/22 Budget 2022/23 2022/23 2023/24 30000/33999 Interaovernmental Revenues $ - $ 458.194 $ - $ - $ 40000/34999 Charges for Services 1,376,473 1,331,986 1,400,000 431,187 1,335,000 60000/36999 Miscellaneous Revenues (83,104) (6,774) 2,000 24,019 25,000 99900/39999 Fund Balance - - 110,986 55,493 - Total Revenues $ 1,293,369 $ 1,783,406 $ 1,512,986 $ 510,699 $ 1,360,000 Expenses Summary by Category Half Year City Manager Object Actual Amount Actual Amount Amended Actual Proposal Code # Category 2020/21 2021/22 Budget 2022/23 2022/23 2023/24 3000/3999 Contractual Services $ 669,906 $ 681,762 $ 710,000 $ 297,329 $ 710,000 5400/5999 Other Operating Expenses 446,455 501,978 6000/6999 Capital Outlay (45,035) 68,640 Total Expenses $ 1,071,326 $ 1,252,380 5,500 5,805 7,000 797,486 265,512 643,000 1,512,986 $ 568,646 $ 1,360,000 Q-191? Stormwater Utility Fund - 410 Fiscal Year 2023/24 Revenue Projections Half Year City Manager Object Actual Amount Actual Amount Amended Actual Proposal Code # Category 2020/21 2021/22 Budget 2022/23 2022/23 2023/24 3343606 FDEP Grant $ $ 458,194 $ $ $ Subtotal $ $ 458,194 $ $ $ 3439110 Stormwater Utility Fees $ 1,376,473 $ 1,331,986 $ 1,400,000 $ 431,187 $ 1,335,000 Subtotal $ Miscellaneous Revenues 1,376,473 $ 1,331,986 $ 1,400,000 $ 431,187 $ 1,335,000 3611000 Interest $ 709 $ (6,774) $ 2,000 $ 24,019 $ 25,000 3641001 Loss on Disposal of Fixed Assets (83,813) - - - Subtotal $ (83,104) $ (6,774) $ 2,000 $ 24,019 $ 25,000 3999000 Carryover $ $ $ 110,986 $ 55,493 $ Subtotal $ $ $ 110,986 $ 55,493 $ Total Revenues $ 1,293,369 $ 1,783,406 $ 1,512,986 $ 510,699 $ 1,360,000 Stormwater Utility Fund - 410 Fiscal Year 2023124 Expenses Half Year City Manager Object Actual Amount Actual Amount Amended Actual Proposal Code # Category 2020/21 2021/22 Budget 2022/23 2022/23 2023/24 3110 3450 3460 Prof. Services - Engineering Lands Maint. - Streets Street Maint./Drainage $ 105,522 $ 135,956 $ 170,000 $ 64,778 $ 170,000 362,615 370,333 370,000 154,715 370,000 201,769 175,473 170,000 77,836 170,000 Subtotal $ 669,906 $ 681,762 $ 710,000 $ 297,329 $ 710,000 ier Operating Expenses Ilic .. 5410 Subscriptions & Memberships $ - $ 80 $ 1,500 $ 5,805 $ 1,500 5420 Conferences & Seminars 1,000 2,604 2,500 - 3,500 5450 Training 2,254 1,678 1,500 2,000 5915 Depreciation 443,201 497,616 - - - Subtotal $ 446,455 $ 501,978 $ 5,500 $ 5,805 $ 7,000 OutlayXital Works/Transportation 6000 Assets Capitalized $ (935,947) $ (458,255) $ - $ - $ 6306 Drainage Improvements 525,411 526,895 570,986 265,512 6309 Seawall Improvements 365,501 - - - - 6999 Capital Reserve - - 226,500 - 643,000 Subtotal $ (45,035) $ 68,640 $ 797,486 $ 265,512 $ 643,000 Total Expenses $ 1,071,326 $ 1,252,380 $ 1,512,986 $ 568,646 $ 1,360,000 Stormwater Utility Fund - 410 Fiscal Year 2023/24 Revenue Projection Rationale Object Code # Category City Manager Proposal 2023/24 Comment A stormwater utility fee is assessed against each developed property within the City for services and facilities provided by the stormwater management system. The rate per equivalent residential unit ("ERU") to be used in calculating stormwater utility fees is as 3439110 Stormwater Utility Fees $ 1,335,000 follows: 1. Single-family dwelling units: one (1.0) ERU. 2. Multi -family dwelling units: one (1.0) ERU per dwelling unit. 3. Non-residential developed properties: shall be assigned ERUs on the basis of one (1.0) ERU per 1,548 square feet of impervious area. The following procedures and criteria are to be used to calculate stormwater utility fees: 1. Each single-family dwelling unit, multi -family dwelling unit and non-residential developed property shall be assessed a stormwater utility fee calculated by multiplying the rate for one (1.0) ERU by the number of ERUs provided in sections 1 — 3 above, respectively. 2. The stormwater utility fees, together with investment earnings shall be deposited in the Stormwater Utility Fund and shall be used exclusively for planning, constructing, financing, operating and maintaining the stormwater utility and the infrastructure of the stormwater management system. The City's current Stormwater Utility Fee is $3.50/ERU but will continue to be monitored to see if any adjustments may be necessary in order to sustain the fund's projected future operating and capital expenditures. The budgeted revenue amount is based on 38,153 ERUs at 96%, rounded down. Stormwater Utility Fees $1,500,000 $1, 250,000 $1,000,000 $750,000 $500,000 $250,000 �Oy�\ti1 �oy�\ti1b �Oy�\tiC� �Oy()\,y0 Investment practices are maintained to allow for 100% of available funds to be invested at all times. Determining factors in forecasting revenue for this line item are the anticipated 3611000 Interest 25,000 linterest rate and the amount of pooled dollars available for investment. Total Stormwater Utility Fund Revenues $ 1,360,000 Budget Expense Justifications Object Code # Category City Manager Proposal 2023/24 Comment Costs associated with providing professional services for the Public Works/Transportation 3110 Prof. Services - Engineering $ 170,000 Department's CIP and Operating projects Costs associated with contracting tree, landscape, irrigation and flower maintenance 3450 Lands Maint. - Streets 370,000 services for all public righ-of-ways and medians 3460 Street Maint./Drainage 170,000 Costs associated with maintaining the street and drainage system ►031. Stormwater Utility Fund - 410 Fiscal Year 2023/24 Budget Expense Justifications Continued Object Code # Category City Manager Proposal 2023/24 Comment Memberships with professional organizations and subscriptions, i.e. American Public Works 5410 Subscriptions & Memberships 1,500 Association Includes the cost to maintain professional designations as well as educate and inform staff of the latest developments and trends in the Public Works/Transportation industry, i.e. American Public Works Association Conference & other professional training and local 5420 Conferences & Seminars 3,500 seminars 5450 Training 2,000 Ongoing training for all personnel in the Department - including classes towards certification Total Operating Expenses $ 717,000 Capital Project Descriptions Object Code # Category City Manager Proposal 2023/24 Comment 6999 Capital Reserves $ 643,000 Estimated amount to be saved for future capital projects Total Capital Outlay Expenses $ 643,000 Total Stormwater Utility Fund Expenses $ 1,360,000 ►UR City of Aventura Operating and Capital Budget Fiscal Year 2023/24 -kA Short-term & Long-term Goals, Objectives & Financial Plans OZ:V, City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank 041-V Short-term & Long-term Goals & Objectives The City of Aventura's mission statement states key words that are incorporated to the operations of the City on a daily basis. "Highest quality", "excellence", "responsive", "cost effective", and "innovative" are those terms that are applied throughout and incorporated into the budget for FY 2023/24 as it relates to providing services to the community through the short-term and long-term goals and objectives. Through citizens requests, Mayor & Commission workshops and department ideas, new initiatives are brought forth, discussed and implemented. On November 7, 1995, the citizens of Aventura overwhelmingly voted to approve the City's Charter and officially incorporate as Miami -Dade County's 28th municipality. Incorporation afforded residents the opportunity to improve the quality of government services they receive and take control of the City's destiny. Since incorporation, a great deal of progress has been made to accomplish the goals of incorporation with the creation of our own police force, new and expanded parks and recreation opportunities and citywide beautification projects. Aventura is governed by a commission -manager form of government, combining the political leadership of its elected officials with the executive experience of its City Manager. This structure is vastly different from that of other local governments, emulating the private sector by privatizing services and emphasizing customer service based on the following principles: • Prompt response to citizen requests. • One -stop service for permits and business licenses. • Commitment to public involvement. • Utilization of "Electronic Government" to provide service and information. • Commitment to hiring only the most qualified and highly motivated employees. • Limiting the number of employees by privatizing or contracting with the private sector for many services. • A professional, businesslike manner at all times. • An emphasis on quality not quantity. • A high quality of life for citizens, businesses and visitors. • A safe and secure environment to live and work. • Low taxes. • Establishing a small number of operating departments that work closely with the community. Those principles have been proven and continue to be proven through City operations and span the goals and objectives of each department throughout the City. FY 2023/24 Budget Priorities/Goals and Action Plans The budget addresses the following priorities and goals that the City Commission has either adopted or supported through policy or initiatives. These priorities and goals that the City addresses in the budget, were developed through prior workshops and conversations. Enhance the safety and security of our residents, schools and businesses: • Continue to provide effective police services, training and security measures at both Aventura City of Excellence School ("ACES') and the Don Soffer Aventura High School ("DSAHS"). • Continue community outreach initiatives to engage the community in joint problem solving and crime prevention techniques. • Continue to utilize innovative technology throughout the community and with our business partners to prevent, reduce and solve crime. 269 • Continue to expand communications with the public by utilizing social media, community outreach and the Police Department's Community Advisory Panel. • Increased the Police Department's overtime and events budgets to meet the increased number of departmental sponsored events. Provide and support quality educational choices for Aventura students to succeed academically and become productive citizens: • Continue to operate ACES as an "A" rated high performing school and provide support services thorough various City departments. • Opened the Don Soffer Aventura High School in August 2019 and continue to operate as an "A" rated high performing school. Maintain efficient and responsive government which embraces the highest standards of service and financial stability: • For the 2811, year in a row no increase in the tax rate is recommended. • Continue to focus on the five-year capital improvement program for the planned maintenance of the City's infrastructure for Beautification and Park Facility Improvement Projects and Road Resurfacing Program in the amount of $2,352,400 and $3,025,000, respectively. • Maintain healthy reserves that ensures the City's ability to provide quality services under challenging economic times and to address unforeseen emergencies. • Continue the model of privatizing many City service areas while maintaining a small workforce which has allowed for a more cost-effective service delivery system, as compared to the traditional governmental structure. • Continue to utilize technology to improve productivity and expand E-government applications. Continue to explore alternate transportation modes to alleviate traffic and support bicycle friendly initiatives: • Continue to fund the free Aventura Express Shuttle Bus system that serves nearly 10,000 riders a month and extend service to new developments. • Continue to offer and expand On -Demand Transportation Services which the City first launched in FY 2020/21 that serves nearly 10,000 riders a month. • Implement recommendations included in the Unfiled Master Plan for Pedestrian and Bicycle Connectivity. • Continue to maintain the Aventura bicycle sharing program. • Continue to collaborate with state, county and local officials to address possible solutions to traffic issues. Community Engagement, Parks, Programs and Special Events: • Maintain part-time seasonal Park Attendant hours in order to provide adequate coverage in the peak season and accommodate increased attendance at our park facilities. • Continue the afterschool program at the Community Recreation Center for Aventura students that attend Aventura Waterways K-8. • Continue youth travel soccer and basketball leagues that were established to respond to the increased demand for these services in the community. The cost will be offset by fees charged for this service. • Continue the "Community Ride with the Police Department" Special Events which provide opportunities for the residents to interact with the Police. • Maintain funding to support the Aventura Arts & Cultural Center as a state-of-the-art venue and continue to provide wide variety of programming for all age groups. • Continue to fund Family Movie Nights at Founders Park. • Provide adequate funding to maintain our parks and recreational facilities at a high level. 270 • Continue to employ the Aventura Youth Council. Environmental Sustainability and Go Green Initiatives • Maintain Tree City USA status. • Continue to improve the energy utilization at all City facilities by replacing inefficient and worn air conditioning systems. • Ensure that redevelopment projects that require land use/zoning revisions do not have a negative impact on the community. • Monitor and participate in regional efforts to address the impacts of rising sea level and the long- range impacts of climate change. • Implement strategies and recommendations included in the City's Comprehensive Stormwater Management Plan to address drainage infrastructure improvements and long-range impacts of climate change. • Continue the "Go Green Award Program" sponsored by the Community Services Advisory Board to recognize condominiums and businesses that have made efforts to reduce energy consumption and implement recycling programs. • Provide adequate funding to maintain our signature landscape, streets, rights -of -way and facilities. • Maintain the silver level certification recognition by the Florida Green Local Government Program. • Maintain the development incentives in the City's Green Building Program to encourage developers to use green building standards. Short-term Factors & Long-term Financial Plans The City of Aventura has incorporated the following factors into their short-term and long-term financial plans and its effect upon the budgets to come: Ad Valorem Taxes The property taxes that the City receives fluctuate as they are based on the assessed value from the Miami -Dade County Property Appraiser. As stated ValoremAd earlier in this document, in fiscal year 2023/24, IF property values increased by 10.01% which is the ' r .rcen " Y second increase the City has had in the last five from Previous FY years. The developments in the City that are under 13 12,080,224 construction will increase the tax base and it is 14 $ 12,791,444 5-89% anticipated that assessed values will continue to 15 $ 13,977,630 9-27% increase in the next coming years at a smaller 16 $ 15,008,874 7-38% percentage. 17 $ 16,349,089 8-93% 18 $ 16,747,025 2 43% However, it is imperative for the financial stability of the City, to budget conservatively in order to be able 19 $ 17,051,593 1-82% to withstand an economic downturn should it come. 20 $ 17,557,171 2-96% Additionally, the minimum wage increases in the 21 $ 17,346,885 -1.20% State of Florida and increased pricing in labor and 2-2 $ 17,216,330 -0-75% supplies continue to affect the City and must be 23* $ 18.841,832 9_"% monitored. 24* $ 20,707,334 9-90% 25— $ 21 121.481 2 00% State of Florida Minimum Wage Increase The State of Florida is increasing the minimum wage 26— $ 21.543 910 2 00% each year until 2026, when the new minimum wage 'Budgeted will be $15 per hour. The City of Aventura has a plan "Forecasted to increase wages for employees affected, namely part-time and seasonal employees before September Of 30, 2026. The two (2) charts below compare the City of Aventura's Pay Rate Increase Plan versus the State of Florida's Minimum Wage Increase6. 2020/2021 2021/2022 2022/2023 2023/2024 2024/2025 2025/2026 2026/2027 American Rescue Plan Act ("ARPA) VS. f'a-epte--mber -Rate of Pay 30, dft Per Hour 11.0000 2020/2021 $ 10.0000 12.5000 2021 /2022 $ 11.0000 13.5000 2022/2023 $ 12.0000 14.5000 2023/2024 $ 13.0000 15.5000 2024/2025 $ 14.0000 15.5000 2025/2026 $ 15.0000 16.5000 As stated earlier in the budget document, the Federal Government has given the City of Aventura and eligible state, local, territorial and tribal governments funding to assist in economic recovery from the COVID-19 pandemic. The City of Aventura has been allocated $18,525,074. As the funds must be obligated by December 31, 2024 and expended by December 31, 2026, the long-term financial plans cannot exclude an ARPA discussion. As of July 2023, the City has plans for $16.8 million of the monies that have been and will be dispersed. These projects span the Parks and Recreation, Information Technology, Police, Public Works, Community Development and Human Resources Departments. Details can be found on the ARPA projects approved by Commission and the amounts projected to be spent through FY 2027 as the funds must be expended by December 31, 2026 in Appendix B - Approved Capital Improvement Program Fiscal Years 2023/24 - 2027/28 under the section American Rescue Plan Act ("ARPA") Grant Funded Projects. These projects and amounts will be entered into the FY 2023/24 budget and can be found under the American Rescue Plant Act ("ARPA") section of this budget document. Future Years Projected In the Appendix for the Capital Improvement Program summary sheets for fiscal years 2023/24 - 2027/28, projections for each budgeted fund having such improvements was completed a few months prior when the CIP Budget was in process and finalizing and have since been updated to reflect the current revenue and expenditure/expense projections included in the FY 2023/24 budget document. The revenues and expenditures are developed for the upcoming budgeted year based on current numbers and expected trends. Capital projects for the coming years presented are then looked at and moved around accordingly based on the immediate needs to the City and its citizens. The City's strives to continue to not only maintain but exceed its reputation as the "City of Excellence" and this allows for proper planning to reach the City's goals and objectives in the coming and upcoming years. The City also focuses on "pay-as-you-go" financing to maintain low debt levels which is in line with the City's Debt Policy and Administration. 6 2021-01-29-Notice-FL-Minimum-Wage-Increase.pdf (state.gov) I1M City of Aventura Operating and Capital Budget Fiscal Year 2023/24 v Financial Policies 273 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank 274 The City's financial policies, compiled below, set forth the basic framework for the overall fiscal management of the City. Operating independently of changing circumstances and conditions, these policies assist the decision - making process of the City Manager and City Commission. These policies provide guidelines for evaluating both current activities and proposals for future programs. Most of the policies represent long-standing principles; traditions and practices that have guided the City in the past and have helped maintain financial stability over the last 28 years. They are reviewed annually as a decision -making tool and to ensure their continued relevance in an ever -changing environment. The current years budget complies with the relevant and applicable financial policies presented below. Capital Improvement Program Budget Policies 1. Each year, the City prepares a five-year capital improvement program ("CIP") analyzing all anticipated capital expenditures and identifying associated funding sources. Future capital expenditures necessitated by changes in population, changes in development, growth, redevelopment or changes in economic base will be calculated and included in the capital update process. 2. The City will perform all capital improvements in accordance with the adopted CIP. The City will maintain its physical assets at a level adequate to protect the City's capital investment and minimize future maintenance and replacement costs. The budget will provide for the adequate maintenance and the orderly replacement of the capital equipment from current revenues wherever possible. 3. The City will provide sufficient funds to replace and upgrade equipment as well as to take advantage of new technology thereby ensuring that employees have safe and efficient tools to provide their service. It reflects a commitment to further automation and use of available technology to improve productivity in the City's workforce. The objective for upgrading and replacing equipment includes: (1) normal replacement as equipment completes its useful life, (2) upgrades to new technology, and (3) additional equipment necessary to service the needs of ACES and the DSAHS. 4. The City will use the following criterion to evaluate the relative merit of each capital project. Capital expenditures will foster goals of: a) Projects specifically included in an approved replacement schedule. b) Projects that reduce the cost of operations. c) Projects that significantly improve safety and reduce risk exposure. S. The classification of items as capital or operating will be determined by two (2) criteria - cost and frequency. Generally, a capital project has a "useful life" of more than one (1) year and a value of $5,000 or more. 6. The City will coordinate development of the CIP with the development of the operating budget. Future operating costs associated with new capital improvements will be projected and included in the operating forecasts. 7. The first year of the five-year CIP will be used as the basis for formal fiscal year appropriations during the annual budget process. 8. The City will maintain all of its assets at a level adequate to protect the City's capital investment and to minimize future maintenance and replacement costs. 9. The City will identify the estimated cost of capital projects and prepare a funding projection that considers revenues and operating costs to be included in the CIP document that is submitted to the City Commission for approval. 10. The City will determine the most appropriate financing method for all new projects. 11. If appropriate, the City will attempt to maintain a mixed policy of pay-as-you-go and borrowing against future revenues for financing capital projects. 12. The City will maintain ongoing maintenance schedules relating to road, sidewalk and drainage system improvements. 13. The City will address and prioritize infrastructure needs on the basis of protecting the health, safety and welfare of the community. 14. A CIP preparation calendar shall be established and adhered to. PrAl. 15. Capital projects will conform to the City's Comprehensive Plan. 16. Long-term borrowing will not be used to fund current operations or normal maintenance. 17. The City will strive to maintain an unassigned General Fund balance at a level not less than 10% of the annual General Fund revenue. 18. If new project appropriation needs are identified at an interim period during the fiscal year, the funding sources will be identified and mid -year budget amendments will be utilized to provide formal budgetary authority. In addition, budget amendments may be utilized to increase appropriations for specific capital projects. Cash Management/Investment Policies Pooled Cash The City maintains a pooled cash account for all funds, enabling the City to invest large amounts of idle cash for short periods of time and to optimize earnings potential. Cash and cash equivalents represents the amount owned by each City fund. Interest earned on pooled cash and investments is allocated monthly based on cash balances of the respective funds. Investments are reported at their fair value based on quoted market prices as reported by recognized security exchanges. Investing On February 7, 2019, the City Commission re -adopted, by Resolution, Chapter 6.6 of the Administrative Policy Directives and Procedures Manual, entitled "Investment Objectives and Parameters" as the City's Investment Policy for the Management of Public Funds. The Policy was adopted in accordance with Section 218.415, F.S., and its underlying objective is to properly manage and diversify the City's investments to ensure: 1. Safety of Capital 2. Liquidity of Funds 3. Investment Income The purpose of this policy is to set forth the investment objectives and parameters for the management of public funds of the City. These policies are designed to ensure the prudent management of public funds, the availability of operating and capital funds when needed and a competitive investment return. This investment policy applies to the investment of public funds in excess of amounts needed to meet current expenses, which includes cash and investment balances of City funds. Investment Categories Cash, Cash Equivalents and Investments This investment category consists of cash and short-term investments with original maturities of three (3) months or less when purchased, includes cash on hand, demand deposits and investments with the Florida SBA Pool. Operating Account The City's operating funds are currently in a Full Analysis Public Funds Account. This account earns a combination of credit against our analysis charges in addition to interest income. At June 30, 2021, the City's funds were collateralized according to the Qualified Public Depository program, where banks are required to maintain collateral amounts with the Florida Pool. Florida SBA Pool ("Florida Prime") Florida Prime is a 2a7-like pool and the value of the City's position is the same as the value of the pool shares and is recorded at amortized cost. Q12, Investments under Management In May of 2009 the City contracted with an Investment Manager to manage a portion of the City's investment portfolio in accordance with our Investment Objectives and Parameters Policy. The City utilizes a 3rd- Party Custodian for all of the City's investments under the direction of our Investment Manager. A Complete list of the City's Authorized Investments may be found in ("Appendix B") entitled Authorized Investment Summary Table. Financing Programs and Debt Administration The City currently has four (4) outstanding long-term debt issues. At September 30, 2023, the projected aggregate outstanding principal balance will be $14,980,000. Debt Service Fund Series 2010 & 2011 (230) Due to a very favorable interest rate environment, in September of 2010, the City issued a partial advance refunding of the original Series 1999 Revenue Bonds with a Bank Loan (described below) that resulted in a more than $1.1M NPV savings over the life of the loan. The remaining portion of the original Series 1999 Revenue Bonds was refunded in February of 2011 and resulted in a nearly $530,000 NPV savings over the life of its loan. The Series 2010 Revenue Bonds are bank qualified debt, secured solely by a covenant to budget and appropriate the required debt service payments each year. This loan is structured the same as a serial bond issue with principal payments due on April 1st and semi-annual interest payments due on April 1st and October 1st of each year with the final maturity on April 1, 2029. Debt service requirements average approximately $751,000 per year over the 19-year life of the obligation. The interest rate is locked at 3.42%. The Series 2011 Revenue Bonds are bank qualified debt, secured solely by a covenant to budget and appropriate the required debt service payments each year. This loan is structured the same as a serial bond issue with principal payments due on April 1st and semi-annual interest payments due on April 1st and October 1st of each year with the final maturity on April 1, 2029. Debt service requirements average approximately $406,000 per year over the 19-year life of the obligation. The interest rate is locked at 3.64%. Debt Service Fund Series 2012 (A) (250) & Series 2012 (B) (290) Due to a very favorable interest rate environment, in June of 2012, the City refunded the original Series 2002 Revenue Bonds with a Bank Loan (described below) that resulted in a more than $2.5M NPV savings over the life of the loan. The Series 2012 Revenue Bonds are bank qualified debt, secured solely by a covenant to budget and appropriate the required debt service payments each year. This loan is structured the same as a serial bond issue with principal payments due on August 1st and semi-annual interest payments due on February 1st and August 1st of each year with the final maturity on August 1, 2027. Debt service requirements average approximately $368,000 and $411,000 for Debt Service Funds 250 and 290, respectively per year over the 15-year life of the obligation. The interest rate is locked at 2.65%. Debt Service Fund Series 2018 (291) The Series 2018 Revenue Bonds are bank qualified debt, secured solely by a covenant to budget and appropriate the required debt service payments each year. This loan is structured the same as a serial bond issue with principal and interest payments due on February 1st and August 1st of each year with the final maturity on August 1, 2038. Debt service requirements average approximately $497,000 per year over the 20-year life of the obligation. The interest rate is locked at 3.68%. ONFA Debt Policy and Administration The City has established an informal policy regarding the utilization and management of debt instruments. Debt is used for a variety of purposes. The principal use of debt by the City has been for making capital expenditures. This informal policy was formed to establish criterion and procedures for the issuance of debt financing by the City. This Debt Policy supports the commitment of the City Commission, management, staff and other decision makers to adhere to the sound financial management practices including full and timely repayment of all borrowings and achieving the lowest possible cost of capital. 1. General a) The City will analyze all funding alternatives in order to minimize the impact of debt structures on the taxpayers. b) The City may utilize debt to refinance current debt or for the acquisition, construction or remodeling of capital improvement projects that cannot be funded from current revenue sources or in such cases wherein it is more equitable to the user of the project to finance the project over its useful life. 2. Debt Structure The City may consider the use of credit enhancements (letters of credit, bond insurance, surety bonds, etc.) when such credit enhancements process cost effective. 3. Issuance of Obligations a) The City may retain an independent financial advisor for advice on debt structuring and marketing debt issuances. b) The City may also retain independent bond counsel and disclosure counsel for legal and procedural advice on all debt issuances. c) As necessary, the City may retain other service advisors, such as trustees, underwriters and pricing advisors. d) Any process utilized to select professional service providers in connection with the City's debt program shall be in conformance with City purchasing policies, procedures and requirements. 4. Maturity of the Debt Bonds will generally not have more than thirty (30) year duration. 5. Payment of Debt Pre -authorized electronic payments are utilized to ensure that all debt related payments are made and received in a timely manner. Debt Limit Although the City Charter makes no reference to limitations in establishing debt (i.e., debt limit), the City has limited its borrowing to prudent levels that are able to be satisfied with existing revenue and cash flow projections. Prudent meaning that the City maintains a debt amount that the General Fund can afford to transfer to the Debt Service Funds as it has no voted debt millage. The City strives to keep the tax rate consistent while maintaining service levels. In order to achieve this goal, the General Fund needs to be able to subsidize the debt. The City utilizes debt financing on large expenditures for capital projects or purchases that may be depreciated over their useful lives. By using debt financing, the cost of the expenditure is amortized over its useful life allowing the expenditure to be matched against revenue streams from those receiving the benefits. The City in doing so, balances the budget knowing that over the coming years, as the levels of debt payments will decrease, additional funds will be available for use in other areas of the City, or to look at undertaking larger Capital Projects which would require new debt. Debt Issuance When establishing debt, there are a number of factors that must be considered in the process. These factors include the long-term needs of the City and the amount of resources available to repay the debt. There are different ways for a City to achieve debt financing. The City may obtain a bank loan, issue special revenue bonds 278 or ask the residents to approve a ballot item authorizing the issuance of general obligation bonds. The Commission considers the asset's useful life and current economic conditions, to determine the appropriate type of financing instrument. The City Charter allows revenue bonds to be issues when authorized by the City Commission as long as five (5) of the seven (7) Commission members approve the debt. Ad Valorem (general obligation bonds) must be approved by referendum of the electorate. The Charter provides no limit on the amount of the general obligation debt; however, the adopted Capital Improvement Program provides that the general obligation bonds shall not exceed 10% of the City's total assessed value. The City of Aventura has issued bank qualified revenue bonds. In the Debt Service Funds section of the budget document, the purpose and use of each debt issuance can be found under each bond issuance title and number as well as the debt to maturity schedules outlining the principal and interest owed until the payoff date. 2013 $ 27,215,000 $ 311,384 $ 26,903,616 $ 7,501,239,017 0.36% $ 713.15 2014 25,540,000 337,770 25,202,230 7,786,432,398 0.32% 676.35 2015 23, 805, 000 353,377 23,451, 623 8, 394, 311,130 0.28% 625.83 2016 22,015,000 380,498 21,634,502 9,094,962,102 0.24% 575.22 2017 20,165, 000 408,361 19, 756, 639 9, 901, 694, 244 0.20% 524.13 2018 25,335,000 478,742 24,856,258 10,098,997,863 0.25% 659.42 2019 23,215,000 536,587 22,678,413 10,365,840,176 0.22% 600.12 2020 20,510,000 258,892 20,251,108 10,740,186,632 0.19% 532.49 2021 18,725,000 297,898 18,427,102 10,550,216,874 0.17% 456.44 2022 16, 880, 000 335,118 16, 544, 882 10,451, 356, 658 0.16% 411.13 The above shows the total outstanding debt over the past ten (10) audited fiscal years. The table shows how the amount of debt has decreased as well as the percentage as it relates to assessed value of taxable property and the amount per capita. Fund Balance Policies The City hereby establishes and will classify reservations of General Fund, Fund Balance, as defined herein, in accordance with GASB Statement No. 54 Fund Balance Reporting and Governmental Fund Type Definitions. This policy shall primarily apply to the City's General Fund. Fund Balance shall be composed of nonspendable, restricted, committed, assigned and unassigned amounts. Fund Balance information is primarily used to identify the available resources to repay long-term debt, fund capital improvements, stabilize property tax rates, or enhance the City's financial position, in accordance with policies established by the City Commission. Fund Balance Definitions and Classifications Fund Balance - refers to the difference between assets and liabilities reported in a governmental fund. Listed below are the various Fund Balance categories (in order from most to least restrictive). 279 Fund Balance - Nonspendable Includes amounts that are not in a spendable form (e.g., inventory) or are required, either legally or contractually, to be maintained intact (e.g., principal of an endowment fund). Examples include: • Inventory • Prepaid Expenditures • Long -Term Portion of Receivables • Corpus of a Permanent Fund The City hereby establishes the following Nonspendable Fund Balance Reserves in the General Fund: a) Inventory Reserve The Inventory Fund Balance Reserve is established to indicate those amounts relating to inventories that are not in a spendable form. b) Prepaid Expenditures The Prepaid Expenditures Fund Balance Reserve is established to indicate those amounts relating to prepaid expenditures that are not in a spendable form. Fund Balance - Restricted Includes amounts that can be spent only for the specific purposes stipulated by external resource providers (e.g., creditors, grant providers, contributors or laws or regulations of other governmental entities), constitutionally, or through enabling legislation (that is, legislation that creates a new revenue source and restricts its use). Effectively, restrictions may be changed or lifted only with the consent of resource providers and when they are legally enforceable. Fund Balance - Committed Includes amounts that can be used only for the specific purposes as established by the adoption of this policy and the annual budget ordinance by the City Commission. Commitments can only be removed or changed by taking the same action that originally established the commitment (e.g., an ordinance). Committed Fund Balance remains binding unless removed in the same manner in which it was established. The action to impose the limitation on resources needs to occur prior to the close of the fiscal year, although the exact amount may be determined subsequently. Contractual obligations should be incorporated to the extent that existing resources in the fund have been specifically committed for use in satisfying those contractual obligations. Encumbrances may be reported as committed. The City hereby establishes the following Committed Fund Balance Reserves in the General Fund: a) Capital Reserve The Capital Fund Balance Reserve is committed by the City Commission as set forth in the annual budget ordinance (and any amendments thereto) to be utilized in future years to fund various capital needs. b) Hurricane/Emergency Recovery Operating Reserve The Hurricane/Emergency Recovery Operating Fund Balance Reserve is to be maintained by the City Manager at a minimum level of $5,000,000 for the purposes of responding to and providing relief and recovery efforts to ensure the maintenance of services to the public during hurricane/emergency situations. Such emergencies include, but are not limited to hurricanes, tropical storms, flooding, terrorist activity and other natural or man-made disasters. Additional funds may be appropriated when necessary via a budget amendment ordinance. This Reserve may not necessarily be established in the annual budget. In the event these funds are utilized, they should be replenished in order to prepare for possible future events. The City will make every effort to replenish this reserve over a five-year period beginning with the completion of recovery from the event for which the reserve funds were used. 280 Fund Balance - Assigned Includes amounts that the City intends to use for specific purposes or projects as authorized by the City Manager. In governmental funds other than the General Fund, assigned fund balance represents the amount that is not restricted or committed. This indicates that resources in other governmental funds are, at a minimum, intended to be used for the purpose of that fund. An appropriation of existing fund balance to eliminate a projected budgetary deficit in the subsequent year's budget in an amount no greater than the projected excess of expected expenditures over expected revenues satisfies the criteria to be classified as an assignment of fund balance. Encumbrances resulting from issuing purchase orders as a result of normal purchasing activities approved by appropriate officials may be reported as assigned. Fund Balance - Unassigned Unassigned fund balance for the General Fund includes all amounts not contained in the other classifications. Unassigned amounts are the portion of fund balance which is not obligated or specifically designated and are generally available for any purpose. If another governmental fund has a fund balance deficit, then it will be reported as a negative amount in the unassigned classification in that fund. Positive unassigned amounts will be reported only in the General Fund. The Minimum Level of Unassigned Fund Balance of the General Fund, at the beginning of each fiscal year, shall not be less than 10% of the annual General Fund revenue. In any fiscal year where the City is unable to maintain this 10% minimum reservation of fund balance as required in this section, the City shall not budget any amounts of unassigned fund balance for the purpose of balancing the budget. In addition, the City Manager will make every effort to reestablish the minimum Unassigned Fund Balance in a 24 - 36-month period beginning with the year from which the reserve funds fell below the 10% threshold. Spending Order of Fund Balance The City uses restricted amounts to be spent first when both the restricted and unrestricted fund balance is available unless there are legal documents/contract that prohibit doing this, such as in grant agreements requiring dollar for dollar spending. Additionally, the City would first use committed fund balance, followed by assigned fund balance and then unassigned fund balance when expenditures are incurred for purposes for which amounts in any of the restricted fund balance classification could be used. Open encumbrances at the end of the fiscal year may only be classified as committed or assigned, depending on at what level of authorization originally established them. Annual Review and Determination of Fund Balance Reserve Amounts The City Manager shall issue a report on an annual basis to the City Commission outlining compliance with the fund balance policy Accounting, Auditing, and Financial Reporting Policies An independent audit will be performed annually. The City will produce annual financial reports in accordance with GAAP as outlined by the GASB. Operating Budget Policies 1. The City will maintain at a minimum, an accessible cash reserve equivalent to eight (8) weeks of operating costs. 2. No new or expanded services shall be implemented without a corresponding revenue source or the implementation of trade-offs of expenses or revenues at the same time. This applies to personnel, equipment and any other peripheral expenses associated with the service. 3. The City shall continue to support a scheduled level of maintenance and replacement of its infrastructure. 4. The City shall support capital expenditures that reduce future operating costs. S. All budgeted funds of the City must be balanced, i.e. revenues must equal expenditures/expenses as per Florida Statute 200.065. ON Purchasing Policy and Administration The purchasing process involves the act and function of responsibility for the acquisition of equipment, materials, supplies and services arriving at a fair and reasonable price and terms, preparing the contract or purchase order, and following up to ensure timely delivery. Our goal is to promote the City's best interest through planning, evaluation and selection of vendors in order to obtain cost effective and efficient goods and services. The Finance Department via the Purchasing Agent is to conduct all purchasing activities in a manner that is conducive to building and maintaining a professional relationship with vendors while buying the goods and services required at the lowest possible cost to the City. Objectives To provide at the time and place needed in the proper quantity and of the proper quality: all materials, supplies, tools, equipment and services for the operations of the City. 1. To secure such materials, supplies, tools, equipment and services at the lowest possible cost, consistent with prevailing economic conditions, while establishing and maintaining a reputation for fairness and integrity. 2. To furnish members of management with timely information and to advise them how market conditions and trends could affect the future availability and price of any needed materials, supplies, tools, equipment and services. 3. Conduct all purchasing in accordance with City Ordinance No. 96-07 as amended by Ordinance No. 2006-17. 4. Stimulate competitive bidding and provide interested vendors with an opportunity to offer their products and/or services to the City. Purchasing Guidelines 1. Purchases < or = to $5,000 Do not require competitive bidding or City Commission approval. 2. Purchases > $5.000 but < $50,000 May be made or entered into by the City Manager without City Commission approval, provided that three (3) quotes are obtained. 3. Purchases > $50,000 Except as exempted by sections 2-253 and 2-256, shall be awarded by the City Commission after formal competitive Bidding, (e.g., Request for Proposal [RFP]). Revenue Policies 1. The City will attempt to maintain a diversified and stable revenue system as a shelter from short -run fluctuations in any single revenue source. 2. The City will attempt to obtain new revenue sources as a way of ensuring a balanced budget. 3. The City will review fees/charges annually and will design or modify revenue systems to include provisions that automatically allow charges to grow at a rate that keeps pace with the cost of providing the service. Risk Management The City maintains an insurance policy through the Florida Municipal Insurance Trust for general liability, automobile, property, flood, workers' compensation coverage and other miscellaneous insurance coverages for City -owned or leased facilities and equipment. The liability limit under this policy is $5,000,000. Or-% City of Aventura Operating and Capital Budget Fiscal Year 2023/24 �� &11�e q Appendix A Approved Capital Improvement Program Summary Sheets Fiscal Years 2023/24 - 2027/28 283 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank 284 Capital Improvement Program Fiscal Year 2023/24 - 2027128 Summary of Programs by Year Projected Projected Projected Projected Projected Project Category OR_ FY2023/ 4 FY2024/ 5 FY2025/ 6 FY2026127 FY2027/ 8 _ Total Beautification and Park Facility Improvement Projects (BP) $ 122,300 $ 513,000 $ 533,350 $ 945,750 $ 238,000 $ 2,352,400 Capital Equipment Purchase and Replacement Projects (CE) 883,025 876,950 803,000 652,700 777,800 3,993,475 Drainage Improvement Projects (DI) - 795,000 1,250,000 540,000 700,000 3,285,000 Information Technology Improvement Projects (IT) 1,147,250 939,950 1,011,600 966,500 1,091,100 5,156,400 Public Building and Facility Improvement Projects (PBF) 181,000 511,000 494,801 267,500 338,000 1,792,301 Transportation Improvement Projects (TI) 278,500 923,500 988,500 988,500 613,500 3,792,500 Total $ 2,612,075 $ 4,559,400 $ 5,081,251 $ 4,360,950 $ 3,758,400 $ 20,372,076 Transportation Improvement Projects (TI) 19% Public Building and Improvement Project 9% Information Technology Projects (I- 25% The rest of this page has intentionally been left blank Beautification and Park Facility Improvement Projects (BP) 11% Capital Equipment Purchase and Replacement Projects (CE) 20% Drainage Improvement Projects (DI) 16% PX.R Capital Improvement Program Fiscal Year 2023/24 - 2027/28 Summary of Proposed Appropriations by Funding Source Projected Projected Projected Projected Projected Funding Source FY2023/24 FY2024/25 FY2025/26 FY2026/27 FY2027/28 Total General Fund -001 $ 1,519,125 $ 2,121,450 $ 2,109,051 $ 2,112,750 $ 1,857,150 $ 9,719,526 Transportation and Street Maintenance - 120 140,000 149,800 160,286 171,506 183,511 805,103 Citizens' Independent Transportation Trust (CITT) Fund - 121 138,500 773,700 828,214 816,994 429,989 2,987,397 Building Fund - 164 45,200 31,700 5,200 6,700 - 88,800 Charter School Fund - 190 593,250 477,750 568,500 578,000 452,750 2,670,250 Charter High School Fund - 191 112,500 210,000 160,000 135,000 135,000 752,500 Capital Projects Fund - 392 63,500 - - - - 63,500 Stormwater Utility Fund - 410 - 795,000 1,250,000 540,000 700,000 3,285,000 Total $ 2,612,075 $ 4,559,400 $ 5,081,251 $ 4,360,950 $ 3,758,400 $ 20,372,076 Stormwater Utility Fund - 410 Capital Projects Fund - 16% 392 0% Charter High School Fund - 191 4% Charter School Fund -� 190 13% Building Fund - 164 0% Citizens' Independent Transportation Trust (CITT) Fund - 121 15% Transportation and Street Maintenance - 120 4% The rest of this page has intentionally been left blank ►V:Zy Capital Improvement Program Five -Year Highlights The following information represents the highlights of the projects over the next five years: Beautification and Park Facility Improvement Projects (BP) • Founders Park and Waterways Park Improvements - totaling $1,716,000 and $183,000, respectively to maintain and enhance these facilities. Capital Equipment Purchase and Replacement Projects (CE) • Provides the necessary equipment to continue to provide high quality and effective police services. • Ensures that the tools of production, vehicles and equipment are available for City operations. • Equip the Community Services Department and the AACC with adequate equipment to provide the level and quality of services and operations they currently provide. Drainage Improvement Projects (DI) • Stormwater Drainage Improvements - totaling $3,285,000 to address the long-term impacts of the rising sea levels: o $1,250,000 to Elevate the Roadway at 191st Street o $2,035,000 for the replacement of infrastructure on Country Club Dr. Information Technology Improvement Projects (IT) • Continues the implementation of technology improvements and management information systems to enhance the productivity and efficiency of City operations. • Provides the necessary funding to continue the installation and maintenance of the computers, laptops, servers and network infrastructure at the Don Soffer Aventura High School ("DSAHS") and ACES. Public Building and Facility Improvement Projects (PBF) • Building Repairs and Other Improvements- totaling $250,000 atAventura City of Excellence School ("ACES") to: • Replace Playground Surfacing and Equipment, $75,000 and $175,000 respectively Government Center Improvements - totaling $507,000 primarily to: • Upgrade Commission Chamber Dais ($70,000) • Replace carpeting in the Commission Chambers ($80,000) • Replace carpeting at the Government Center ($78,000) • Upgrade hallway lighting ($64,000) at the Government Center • Upgrade bathrooms at the Government Center ($145,000); • Gym Shower & Changing Room Replacement ($50,000); and to • Employee Lounge Improvement Project ($20,000) • HVAC Replacements at the Community Recreation Center (CRC) and at ACES - totaling $339,801 and $270,500, respectively. Transportation Improvement Projects (TI) • Road Resurfacing projects - totaling $3,025,000 to resurface asphalt and enhance safety on Country Club Dr and NE 301h Ave from 203rd to 2101h Street. • Transportation System Improvements - totaling $725,000 to provide two (2) CCTV Cameras on Country Club Dr and new crosswalk solar lighting at various locations. • Bike Share Station Program - totaling $42,500 to replace bikes at each station. ►IN American Rescue Plan Act ("ARPA") Projects • Human Resources Computer Software and Vaccine Incentives ($33,061) • Information Technology Upgrades, Software, Connectivity, Cameras, Wifi and Fire Suppression ($2,615,000) • Police Radio Communication System Upgrades, Community Policing Vehicles, 911 Videowall Upgrade/Replacement and a BearCat Armored Response Vehicle Replacement ($964,592) • Community Development Building Department Renovations ($9,988) • Community Services Park Enhancements, Upgrades and Renovations ($3,724,000) • Public Works/Transportation Seawall Replacement/Repair ($2,224,500) The rest of this page has intentionally been left blank 288 Capital Improvement Program = Summary of Projects by Location and Year Fiscal Year 2023/24 - 2027/28 FY 2023/24 FY 2024/25 FY 2025/26 FY 2026/27 FY 2027/28 Beautification and Park Facility Improvement Projects Citywide Beautification Improvements Founders Park Improvements Peace Park Improvements Veterans Park Improvements Waterways Dog Park Improvements Waterways Park Improvements Transportation Improvement Projects Bike Share Station Program Replace Bicycles Road Resurfacing Program Country Club Dr. NE 30th Ave from 203rd to 210th Transportation System Improvements CCTV - Cameras - Country Club Dr. New Crosswalk Solar Lighting Locations The rest of this page has intentionally been left blank OWN City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank 0456 T 0 L31 N R U u d .o a` E co R N 0 N a N V �, c e'o 4) N d N N t O N 3 0 } r � � Q 0 ,aN N v LL E R O a 0 R E E 7 cn 44 c d E r C a In 0., 0 0 0 0 0 c C C C (O C C r- O O O O O O O m C C C r- N (D N W W O O O O O O O m N V N D W N O O O O O (C! 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LL 000m000000 N (O W (0 0 0 0 0 0 0 W W W r- (O O O O O O EA O O O O O O O O 0 ('7 ('7 (D ('7 O O O (O O N N N— O (D W N O N r EA O O O O O O O 0 IliIli(D O O O O O V N m m (D W N O r- m V EA O O O O O O O O 0 ('7 ('7 (D O O O O (O O V N— O (D V r- O W m N V EA O O O O O O O O O 0 O ('7 V V O O O O O O V N (D N (O (D W N O O m m V EA 0 0 0 m 0 0 0 0 0 ('7 ('7 (D W O O O O O ' V — M N (O (D W (D O W O W y d 0 a` d E d 0 E O O U F O E 0 0 0 0 0 0 0 0 0 0 O O O O O O O O O O > > > > > > > > > > LL LL LL LL LL LL LL LL LL LL m m m m m m m m m m c c c c c c c c c c C7 C7 C7 C7 C7 C7 C7 C7 C7 C7 U U LL 2 a a a U O O 0 n E a� U) O O O O C O O O O O O O '�5 061O OOOOECIAV O EA EA EA EA O G � v v v v v o o n a a a Q E a a m E E O O N a a a a m a aUi aUi o a U U aU U U U U U m m U 0 U U LL 2 a a a U O_ F F F F F F F F F F rn N T L31 N U u d a E co 'fa R N C N a N V �, N N a N N t O NCL 3 Q W 'aN N v LL E R O a !m 4m c fu E r fo d In O O O m O o o (�D Rol� co U7 "I C O P11=1 m O m m m r m O O O O O O O O t'7 1� V m(D O O O U7 � N N m O m R OO011zlz O01 Ol 011 N m W N� m O O C, C, C, C, C, C, C,O t'7 P- N t'7 lc O P- M - U7 W U7 N M r N m N 0 cl� 0 r- 0 m RO �O0 0 ��lz-Ci a LL O cr 2 a a fa v v c c n0n000> 0 0 0 o LL LL a a a a a a a$$> U U LL LL LL C (0 m f0 f0 f0 Y .0. 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LL O F F CL c c f O Co YO c C S l U f c � f N CL F F F a c i a m f fl c f a o f o m ' c fl f m U F C F F F F F a a a a a F F F F F a a a a a N rn N Operating Impact of Proposed Projects In the five-year CIP there are no projects that will have a significant impact on the City's current General Fund operating budget. The majority of the projects are considered maintenance of infrastructure or equipment replacement and/or purchase. As new computer and other equipment such as radios are purchased, the cost of physical items to repair equipment and time spent by IT Staff to do so decreases in the coming years. Additional Software that is purchased comes with licensing fees that will have to budgeted each year in the future. The new CCTV Cameras planned will require additional monitoring maintenance invoices as anticipated and included in the budget document. The Crosswalk Solar Lighting Locations will require not additional utility expenditures for electric as they use natural elements. American Rescue Plan Act ("ARPA") Grant Funded Projects As part of the American Rescue Plan Act, the U.S. Department of the Treasury launched the Coronavirus State and Local Fiscal Recovery Funds (CSLFRF), which provides $350 billion in emergency funding for eligible state, local, territorial, and tribal governments. The intent of these funds is to aid and assist eligible governmental entities in recovery efforts resulting from the economic fallout of the COVID-19 pandemic. On January 6, 2022, the Department of Treasury released the Final Rule which details spending guidelines for the CSLFRF funding. Under the Final Rule, there are four eligible use categories: 1) Public Sector Revenue 2) Public Health and Economic Response 3) Premium Pay for Essential Workers 4) Water, Sewer and Broadband Infrastructure There are four restrictions on use of the funds. They may not be used: 1) To offset a reduction in net tax revenue 2) To replenish financial reserves 3) For deposits into pension funds 4) For debt service payments The City of Aventura's allocation is $18,525,074. This funding covers all qualifying expenditures on or after March 3, 2021. All funds must be obligated by December 31, 2024, and expended by December 31, 2026. This section includes projects to be funded by the ARPA grant allocation awarded to the City in FY 2021. After thorough review of the Final Rule, staff reviewed the City's operational and capital needs and compiled a proposed spending plan for the majority of the funding. The spending plan was presented to the City Commission at the City Commission workshop on January 20, 2022 and approved at the City Commission meeting in February 2022. The spending plan was amended in April 2022, November 2022 and April 2023. There is a total of 34 projects, totaling $16,768,742 which has and will be funded out of the ARPA Fund, Fund 101. Total ARPA funds spent at the time this document was prepared is approximately $6.1 million. In the following pages you will find a table that displays the approved ARPA projects by department, outlining the amounts to be expended each year. They are included in the CIP document for informational purposes only. 293 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank PRE O O O O O O O O O O O do CO O Cl- O 0 O O O O O O O O O O O O O O O O O O O O I co O LO OM O M T m m m M 0 m� N M Ln � N F w N A 69 A 'Al m CEO . . . . 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CL CL CL CL CL CL CL CL CL CL CL Q Q Q Q Q Q Q Q Q Q Q m T Y 2 a y d uo O O C = _ y C O O m E � E = o c E Z d O IL 44 O Y a a, o d a N to a) 41 E E O m U U o a) N T T r r U CO T y a a1 a1 y (n O LL a) a w w a1 m a) - > a o E a U E a - a) Q= WU U LL Qf p N O O N M V Lo OW Q) O O O O O O O O O a o 0 0 0 0 0 0 0 0 0 0 Q Q Q Q Q Q Q Q Q Q Q LL LL LL LL LL LL LL LL LL LL LL Q Q Q Q Q Q Q Q Q Q Q VID Cfl co MI III TIN E» I W m "mlwi V O M co COI UA 169 0, O O O O O O O H LL LL LL LL LL LL LL Q Q Q Q Q Q Q CL CL CL CL CL CL CL Q Q Q Q Q Q Q V m m m m m m mO IL LL LL LL LL LL LL LL N CO V CO of O O O O O O O mmmmmmo N N N N N N N Q Q Q Q Q Q Q LL LL LL LL LL LL LL Cr Cr Cr Cr Cr Cr Cr Q Q Q Q Q Q Q C O > O x O O O O O O O O O O O O O O O O O O O O O O LO 0 0 0 0 m LO m O o O Ln O U3 O O O O O ' O OM m COm CO Lo O O o O N UA LL LL LL LL LL LL LL Q Q Q Q Q Q Q CL CL CL CL CL CL CL Q Q Q Q Q Q Q N U U U U U U U T c E E O U y C a1 a) > IL y C � C 2T y a U J C O O O LL 0 0 o LL E � 2� N C 06 1' C O O y U -Op a N y 0 UO O C a1 a7 � O LL C C C C C .0 a7 � a� o m � E C7 E LL O y O w U N E J E C L w J N M E a1 M T O a)a1 O a-) T L p a1 C L L o H LL O E y LL LL y U m E y m a) U C a1 w Q C a1 QO U>p O LOL Q > Q uo i U) U) U) U) U) U) U) U U U U U U U N M V LO O O O O O O O O 0 0 0 0 0 0 0 O O O O O O O LO LO LO LO LO LO LO Q Q Q Q Q Q Q LL LL LL LL LL LL LL Cr Cr Cr Cr Cr Cr Cr Q Q Q Q Q Q Q N 0) N 0 E Q O O ' O ' O O O H of E M a) Z U N m Q) d a C m N C to 41 i v 2T C m >N> a) N a N N C � w 0 o aa) aa), w' OT C — 5 UN N_ r � W % U U U V Qf W (A O a o 0 0 O O O Q Q Q O O � N N � N r N N Y7 N N Ql EA 69 EA 69 69 O Y7 cn EA 69 EA 69 O O N N N N EA 69 O O O O N N EA 69 O O O O o H C C C C J J J LLLL LL LL EL EL EL EL ¢ ¢ ¢ ¢ O N d d d d H N Y o d L co L M M N a) a) .o U U a) N N � a a C E d d a m a`) m n E 3 .0 x H H H H d d d d N M V O O O O 0 0 0 0 Lo Lo Lo Lo a a a a ■ou ■ou O III V m O a' N W 0 ~ r C-4 M O r M N C-4 w rli a r° wa EH EH EH m N Purpose of the Capital Improvement Program The purpose of the CIP is to establish a long-term plan of proposed capital expenditures, the means and methods of financing and a schedule of priorities for implementation. In order to determine the impact on the City's operating budget, debt service and the general trend of future expenditures, the City Commission will be provided with the advantage of a CIP document as a point of reference and estimated long-term budgetary plan. In accordance with the State's Growth Management Act, the City is required to undergo this process in order to meet the needs of its Comprehensive Plan. The CIP is an official statement of public policy regarding long-range capital development within the City. A capital improvement is defined as a capital expenditure of $5,000 or more, resulting in the acquisition, improvement or addition to fixed assets in the form of land, buildings or improvements, more or less permanent in character and durable equipment with a life expectancy of more than one (1) year. In addition, equipment that has a value less than $5,000 is also included in this document for budgetary purposes. The CIP lists proposed capital projects to be undertaken, the year in which they will be started, the amount expected to be expended in each year and the method of financing these projects. Based on the CIP, a department's capital outlay portion of the annual Operating Budget will be formulated for that particular year. The CIP document also communicates the City's capital priorities and plan for implementing projects to its citizens, businesses and interested parties. The five-year CIP is updated annually to add new projects in the fifth (51h) year, to re-evaluate the program and project priorities in light of unanticipated needs and to revise recommendations to take account of new requirements and new sources of funding. Capital Improvement programming thus becomes an integral continuing part of the City's budgeting and management procedures. The annual capital programming process provides the following benefits: 1. The CIP is a tool for implementing the City's Comprehensive Plan. 2. The CIP process provides a mechanism for coordinating projects with respect to function, location and timing. 3. The yearly evaluation of project priorities ensures that the most crucial projects are developed first. 4. The CIP process facilitates long-range financial planning by matching estimated revenue against capital needs, establishing capital expenditures and identifying the need for municipal borrowing and indebtedness within a sound long-range fiscal framework. S. The impact of capital projects on the City's operating budget can be projected. 6. The CIP serves as a source of information about the City's development and capital expenditures plan for the public, City operating departments and the City Commission. The rest of this page has intentionally been left blank 01AVA Examples of Capital Projects VS. Examples of NON -CAPITAL PROJECTS Beautification projects Landscaping (i.e. purchase of new tree) Construction of buildings and facilities, including Repairs and maintenance to office (i.e. repair of additions or major alterations and repairs blinds) Construction or rehabilitation of streets, sidewalks Continuing professional services (i.e. monthly, and drainage lines quarterly & yearly inspections, assessments and/or monitoring) Large equipment (i.e., equipment & computers over Desktop equipment (i.e. small printers, electric $5,000) calculators and individual computers under $5,000 Park improvements Recurring park maintenance Purchase of new vehicles Tires and other vehicle parts for repairs and maintenance Replacement of Air Conditioning Units Repairs and maintenance to A/C unit Legal Authority A capital programming process to support the comprehensive plan is required by the Local Government Comprehensive Planning and Land Development Regulations, incorporated as Chapter 163, Florida Statutes. Preparing the Capital Budget The most important year of the schedule of projects is the first year. It is called the Capital Budget and is adopted separately from the five-year program as part of the annual budget review process. Based on the CIP, each department's capital outlay portion will be formulated for that particular year. Each year the CIP will be revised and another year will be added to complete the cycle. The CIP preparation thus becomes a continuing part of the City's budget and management process. The Capital Budget is distinct from the Operating Budget. The Capital Budget authorizes capital expenditures, while the Operating Budget authorizes the expenditure of funds for employee salaries, supplies and materials. Through the City's amendment process, changes can be made to the adopted Capital Budget during the fiscal year. A request for amendment is generated by an operating department based on an urgent need for a new capital project or for additional funding for a previously approved project. The request is reviewed by the Finance Director and City Manager and, if approved by the City Manager, a budget amendment is presented to the City Commission. Development of the Capital Improvement Program The City's capital programming process began in January when operating departments were required to prepare requests for all proposed capital projects anticipated during the period of 2023/24 - 2027/28. A CIP Preparation Manual and related forms were distributed to all departments for this purpose. 298 In February, departmental prioritized project requests were submitted to the City Manager's Office for a comprehensive review. Department Directors were asked to justify projects in terms of benefits derived, necessity to health, safety and welfare of the City, enhancement to City plans and policies, the needs of the residents and funding. Projects were prioritized on the basis of Urgency, Necessity, Desirability and Deferability. The City Manager reviewed departmental requests and the City Manager, the Finance Director and the Budget Manager conducted individual meetings with the Department Directors. The departmental requests were prioritized by the City Manager and the five-year schedule of projects was compiled into document form by the Finance Director and Budget Manager. The methods of financing and revenue sources were then prepared by the Finance Director, Budget Manager and City Manager and were incorporated into the CIP document. At this point, the proposed CIP is submitted to the City Commission and the public for their review. In order to facilitate public involvement, a workshop and a public hearing will be held to review the CIP document prior to the adoption of a Resolution approving the CIP in principle. Operating Impact and the Capital Improvement Program During the CIP process, City staff begins with looking into future needs based on current and future staffing levels, the community and growth of the community but also inventorying current assets. In completing the inventory of current assets, the conditions of these items are looked at and the anticipated need for replacements are assessed. During the CIP meetings, the operating impact of the submitted capital is discussed, looked at and reviewed concurrently. First year costs of capital and operating are looked at along with the future years continued impact of any operating costs to be incurred. Projects labeled replacements, upgrades and renovations allow for more efficient and streamlined daily operations. Additional utility expenditures/expenses as well as personnel costs and maintenance costs are examined with all projects. While some projects may have a net effect on operating costs or decrease them, others will increase the operating costs. The rest of this page has intentionally been left blank PWR City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank 006 Funding Plan Introduction In order for a CIP to be an effective management planning tool, the program must include not only a compilation of major capital needs and their costs but also a financing plan for the entire life of the program. This financing plan must include an analysis of the available resources which will be used to fund not only the CIP itself but the required operating expenditures and debt service requirements of the City. In order to ensure that the financing plan is complete in every respect, the plan formulation process must include: 1. A projection of revenues and resources which will be available to fund operating and capital expenditures during the life of the CIP. 2. A projection of future years' operating expenditure levels which will be required to provide ongoing services to City residents. 3. Once the CIP projects have been evaluated, a determination is made of the projects to be funded and the timing of the cash outflow for each project. The information is then tabulated to determine the amounts required to fund the CIP for each year. 4. From the information obtained in 1 through 3 above, the additional resources required to fund the CIP will be determined and a decision will be made on whether the program is to be financed by the issuance of debt, on a pay-as-you-go basis or some combination of the two (2). The financing plan prepared in such a manner will be as accurate as possible and should be an informative document to all City residents. However, due to the uncertainty involved in projecting operating cost increases, the community's desire for service increases and the inflow of resources over a five-year period, the financing plan presented should be viewed as a theoretical framework to be adjusted each year based on the most recent information available at that time. This will be accomplished by updating the financing plan each year, adopting operating and capital budgets and ordinances to implement fee structures which will be required to fund the program each year. Debt vs. Pay -As -You -Go Financing Debt financing through the issuance of long-term bonds is most appropriate when: 1. There are a small number of relatively large dollar value projects. 2. Larger projects cannot be broken into segments and the costs distributed over a longer time frame without impairing the usefulness of the project. 3. The projects are non -recurring. 4. Assets acquired have a relatively long useful life which equals or exceeds the life of the debt. Through long-term bond financing, the costs of a project having a long useful life can be shared by future residents who will benefit from the projects. In contrast, pay-as-you-go financing is most appropriate for a CIP which includes: 1. A large number of projects having a relatively small dollar value. 2. Projects which can be broken into phases with a portion completed each year without impairing the overall effectiveness of the project. 3. Projects which are of a recurring nature. 4. Projects where the assets acquired will have relatively short useful lives. The primary advantage of pay-as-you-go financing is that the interest costs and costs of bringing a bond issue to market can be avoided. However, if inappropriately used, this financing plan may cause tax rates 46 and fee structures to increase suddenly and may result in current residents paying a greater portion of projects which benefit future residents. In summary, the choice of the appropriate financing plan will be contingent upon an analysis of the projects to be included in a CIP. Required Separation of Funding Sources In order to comply with accepted governmental accounting practices and to ensure compliance with City Codes and any related Bond Indentures, the analysis and financing plan contained herein will be presented within their respective funds. Projects funded on a pay-as-you-go basis will directly relate to the Capital Fund Budget from where the source of funding is derived. Each of these Budgets will appear in the Annual Operating and Capital Improvement Budget, which is adopted each year. Those funds are currently represented as follows: 1. General Fund - 001 2. Transportation and Street Maintenance Fund - 120 3. Citizens' Independent Transportation Trust (CITT) Fund - 121 4. Building Fund - 164 S. Charter School Fund ("ACES") -190 6. Don Soffer Aventura High School Fund ("DSAHS") - 191 7. Capital Projects Fund - 392 8. Stormwater Utility Fund - 410 In accordance with accounting, legal and internal revenue requirements, all projects to be completed with the proceeds received from the sale of Bonds or loans will be accounted for in a Capital Construction Fund or Stormwater Utility Fund. In addition, capital outlay for ACES and DSAHS are included in separate Budgets previously adopted by the City Commission. Summary of Financing Plan Model Detailed funding plans for individual funds of the City are enclosed herein in the following sections. The following represents an overview of the major points of the recommended funding plan: 1. Utilizes "pay-as-you-go" financing through annual appropriations to fund the five-year amount of $20,372,076. 2. Adjusts ad valorem tax revenues based on projected conservative growth in assessments. Funding Schedules The funding schedules are based on the funding needed to complete an individual project. A project's funding may continue for several years depending on the development timetable. Each program area has a separate Funding Plan Table that outlines the revenue sources proposed to fund project expenditures. The rest of this page has intentionally been left blank [01YA City of Aventural General Fund - 001 Projection of Available Resources for General Government Services - Summary by Year Amended JJWProjecteProjected Is Projected Projected Projected Revenue! 1 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 Ad Valorem Taxes $ 18,841,832 $ 20,707,334 $ 21,117,481 $ 21,535,831 $ 21,962,548 $ 22,397,799 (a) Section 185 Premium Tax 425,000 450,000 450,000 450,000 450,000 450,000 Utility Taxes 6,405,000 6,980,000 7,050,400 7,120,904 7,192,113 7,264,035 (b) Unified Communications Tax 1,650,000 1,640,000 1,644,100 1,648,210 1,652,331 1,656,462 City Business Tax 875,000 950,000 975,000 975,000 980,000 980,000 (c) Building Related Revenue 15,000 20,000 20,000 20,000 20,000 20,000 (d) Franchise Fee -Electric 3,450,000 3,500,000 3,507,000 3,514,014 3,521,042 3,528,084 (e) Franchise Fee -Other 717,000 750,000 770,000 800,100 830,200 850,200 (f) State Revenue Sharing 750,000 950,000 955,000 960,000 965,000 970,000 (g) Half Cent Sales Tax 3,137,373 3,825,000 3,863,250 3,901,883 3,940,901 3,980,310 (h) County Business Tax 40,000 45,000 45,000 45,000 45,000 45,000 (i) Intergovernmental Revenues -Other 44,676 42,676 42,676 42,676 42,676 42,676 Q) Charges for Services 3,436,643 4,274,421 4,540,322 4,653,335 4,760,989 4,864,814 (k) Fines & Forfeitures 1,982,500 2,633,700 2,657,377 2,681,289 2,705,644 2,730,034 (1) Misc. Revenues 185,000 540,000 305,150 305,301 305,453 305,605 Transfers 205,759 246,592 249,712 253,458 255,993 258,553 Total Projected Available Resources $ 42,160,783 $ 47,554,723 $ 48,192,468 $ 48,907,001 $ 49,629,890 $ 50,343,572 Revenue Assumptions Utilized for Projections (a) Ad Valorem Taxes are projected to remain stable in years 2024/25 - 2027/28. (b) Utility Taxes are projected to increase at varying rates of 1 % and 3 % per year- (c) City Business Tax is projected to increase at a rate between 0 % and 2.6 % per year- (d) The majority of the Building related revenue has been moved to the Building Fund in FY 2022/23 and forward (e) Franchise Fee - Electric is projected to increase at a rate of 0-2% per year- (f) Franchise Fee - Other is projected to increase at a rate between 0 % and 4.8 % per year (for gas and solid waste) while towing is projected to remain stable over the same period- (g) State Revenue Sharing is projected to remain relatively stable over the coming years at 0.5%- (h) Half Cent Sales Taxis projected to increase at a rate of 1 % per year- (i) Intergovernmental Revenues - Other is projected to remain relatively stable over the coming years & Fuel Tax Refund Revenue has been moved to the Transportation and Street Maintenance Fund in FY 2023/24. 0) The Police Services Agreement with the Aventura Mall (the largest portion of Charges for Services category) is projected to increase at a rate of 2.5 % per year- (k) Fines & Forfeitures is projected to increase from FY 2023/24 - FY 2027/28. The rest of this page has intentionally been left blank [001 City of Aventura Projection of Operating Expenditures for General Government Services - Summary by Year eed �Projecte� Projected Projected Projected Projected Department 2022/nd23 2023/24 2024/25 2025126 2oxao� 2027/28 City Commission $ 223,713 $ 301,841 $ 307,123 $ 312,498 $ 317,967 $ 327,506 Office ofthe City Manager 1,428,008 1,431,950 1,457,009 1,482,507 1,508,451 1,553,705 Legal 380,000 467,500 474,279 481,393 488,614 498,386 City Clerk's Office 402,348 455,583 463,556 471,668 479,922 494,320 Finance 1,137,237 1,172,353 1,192,869 1,213,744 1,234,985 1,272,035 Human Resources 284,919 298,712 303,939 309,258 314,670 324,110 Information Technology 1,232,330 1,280,266 1,302,671 1,325,468 1,348,664 1,389,124 Police 23,004,143 24,656,572 25,088,062 25,527,103 25,973,827 26,753,042 Community Development 579,885 608,817 461,555 489,584 511,377 536,732 Community Services 3,337,799 4,143,781 4,216,297 4,290,082 4,365,158 4,496,113 Public Works/Transportation 3,301,007 3,579,692 3,642,337 3,706,078 3,770,934 3,884,062 Arts & Cultural Center 901,444 1,241,517 1,263,244 1,285,351 1,307,845 1,347,080 Non -Departmental 1,868,625 2,982,098 2,997,008 3,011,993 3,027,053 3,042,188 Total Projected Operating Expenditures for General Jw Government Services $ 38,081,458 $ 42,620,682 $ 43,169,949 $ 43,906,727 $ 44,649,467 $ 45,918,403 Total Projected Debt Service/Transfers $ 2,405,999 $ 3,132,677 $ 2,601,127 $ 2,590,119 $ 2,587,123 $ 1,836,961 otal Projected Expenditures $ 40,487,457 $ 45,753,359 $ 45,771,076 $ 46,496,846 $ 47,236,590 $ 47,755,364 Operating Expenditure Assumptions Utilized for Projections Operating expenditures are projected to increase an average of 0.5 % - 3 % per year. General Fund Combined Summary of Projected Available Resources and Operating Expenditures for General Government Services - by Year Amended Projected Projected Projected Projected Projected Department 2022/23 2023/24 2024/25 2025/26 2026/27 2027/28 Total Projected Available Resources $ 42,160,783 $ 47,554,723 $ 48,192,468 $ 48,907,001 $ 49,629,890 $ 50,343,572 Projected Operating Expenditures 38,081,458 42,620,682 43,169,949 43,906,727 44,649,467 45,918,403 Projected Debt Service/Transfers WACES & HS 2,405,999 3,132,677 2,601,127 2,590,119 2,587,123 1,836,961 Subtotal $ 40,487,457 $ Balance after Operating Expenditures & Debt Service Transfers $ 1,673,326 $ 1,801,364 $ 2,421,392 $ 2,410,155 $ 2,393,300 $ 2,588,209 Less CIP Appropriations for: Beautification/Park Facility 103,800 122,300 513,000 533,350 945,750 238,000 Capital Equipment Purch/Replace 927,234 767,025 866,950 793,000 642,700 767,800 Information Technology 637,172 523,800 405,500 423,400 391,800 513,350 Public Bldg & Facility 1,714,920 106,000 336,000 359,301 132,500 338,000 $ 3,383,126 $ 1,519,125 $ 2,121,450 $ 2,109,051 $ 2,112,750 $ 1,857,150 Amount added to (used by) CIP Reserve $ (1,709,800) $ 282,239 $ 299,942 $ 301,104 $ 280,550 $ 731,059 [d1L! Transportation and Street Maintenance Fund - 120 Projected Available Resources and Appropriations - Summary by Year Amended Projected Projected Projected Projected Projected 2022/23 2023/24 2024/26 2026/26 2026127 2027/28 Revenue Projections Intergovernmental Revenues State Revenue Sharing (1) $ 220,000 $ 250,000 $ 255,000 $ 260,000 $ 265,000 $ 270,000 Local Option Cap. Impr. Gas Taxi 120,000 140,000 149,800 160,286 171,506 183,511 Local Option Gas Tax(') 320,000 378,000 393,120 408,845 425,199 442,207 Fuel Tax Refund (1) - 8,000 8,025 8,050 8,075 8,100 County Transit System Surtax 1,600,000 - - - - - Subtotal $ 2,260,000 $ 776,000 $ 806,946 $ 837,181 $ 869,780 $ 903,818 Interest S 3.000 $ 150,000 S 150,000 $ 150,000 $ 150,000 S 150,000 Citywide Bicycle Sharing 35,000 - - - - - Subtotal $ 38,000 $ 150,000 $ 160,000 $ 160,000 $ 160,000 $ 160,000 Carryover - Impact Fees 401,500 Subtotal $ 401,600 $ $ $ $ $ Total Projected Available Resources $ 2,699,600 $ 926,000 $ 966,946 $ 987,181 $ 1,019,780 $ 1,063,818 Expenditures Landscape/Tree Maint/Streets (2) $ 726,000 $ 666,000 $ 666,000 S 685,980 S 685,980 S 706,559 City -Wide Bicycle Sharing (2) 85,000 - - - - - Enhanced Transit Services (3) 550,000 On -Demand Transit Services (3) 1,080,000 - - - - - TVMS Maintenance (3) 120,000 120,000 120,000 120,000 120,000 120,000 Total Operating Expenditures $ 2,661,000 $ 786,000 $ 786,000 $ 805,980 $ 805,980 $ 826,559 Balance after Operating Expenditures $ 138,500 $ 140,000 $ 169,945 $ 181,201 $ 213,800 $ 227,259 Circulator System Improv. $ - $ - $ - $ - $ - S - Road Resurfacing - 65,000 149,800 160,286 171,506 183.511 Citywide Bicycle Sharing 8,500 - - - - - Transportation System Improv. 130,000 75,000 - - - - Total Capital Expenditures $ 138,500 $ 140,000 $ 149,800 $ 160,286 $ 171,506 $ 183,611 Amount Available for Carryover $ - $ - $ 20,145 $ 20,915 $ 42,294 $ 43,748 Assumptions Utilized for Projections: (1) Projected to increase between 0.3% - 7% per year. (2) Projected to increase between 1% - 3% per year. (3) Projected to remain relatively stable over the next few years. The rest of this page has intentionally been left blank Citizens' Independent Transportation Trust (CITT) Fund - 121 Projected Available Resources and Appropriations - Summary by Year Amended Projected Projected Projected Projected Projected 2022/23 2023/24 2024/26 2026/26 2026127 2027/28 Revenue Projections Intergovernmental Revenues County Transit System Surtax $ $ 2,500,000 $ 2,778,643 $ 2,850,000 $ 2,900,000 $ 2,900,000 Subtotal $ $ 2,500,000 $ 2,778,643 $ 2,850,000 $ 2,900,000 $ 2,900,000 Citywide Bicycle Sharing $ $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 Subtotal $ $ 30,000 $ 30,000 $ 30,000 $ 30,000 $ 30,000 Total Projected Available Resources $ $ 2,630,000 $ 2,808,643 $ 2,880,000 $ 2,930,000 $ 2,930,000 Expenditures City -Wide Bicycle Sharing (2) $ $ 86,000 $ 88,580 $ 91,237 $ 93,974 $ 96,793 Enhanced Transit Services (2) 511,680 514,238 516,809 519,393 521,990 On -Demand Transit Services (2) 1,425,000 1,432,125 1,439,286 1,446,482 1,453,714 Total Operating Expenditures $ $ 2,022,680 $ 2,034,943 $ 2,047,332 $ 2,069,849 $ 2,072,497 Balance after Operating Expenditures $ - $ 607,320 $ 773,700 $ 832,668 $ 870,161 $ 857,603 Road Resurfacing $ $ - $ 635,200 $ 689,714 $ 678,494 $ 291,489 Citywide Bicycle Sharing 8,500 8,500 8,500 8,500 8,500 Transportation System Improv. 130,000 130,000 130,000 130,000 130,000 Capital Reserves - - Total Capital Expenditures $ $ 138,500 $ 773,700 $ 828,214 $ 816,994 $ 429,989 G Amount Available for Carryover $ $ 368,820 $ $ 4,454 $ 53,157 $ 427,514 Assumptions Utilized for Projections: Ili Projected to increase between 0% - 11.1% per year. (2) Projected to increase between 0.5% - 3% per year. The rest of this page has intentionally been left blank MIA City of Aventura Building Fund - 164 Projected Available Resources and Appropriations - Summary by Year Amended Projected Projected Projected Projected Projected 2022/23 2023/24 2024/25 2025/26 2026/27 2027128 Revenue Projections Licenses & Permits Building Permits a> $ 3,200,000 $ 4,066,065 $ 4,075,000 $ 4,085,000 $ 4,095,000 $ 4,108,673 Radon/Code Comp Admin. Fee (2) 7,500 8,500 8,500 8,750 9,000 9,200 Certificate of Occupancy (2) 155,000 161,500 161,500 161,500 161,500 161,500 Subtotal $ 3,362,500 $ 4,236,065 $ 4,245,000 $ 4,255,250 $ 4,265,500 $ 4,279,373 Code Violation Fines (2) Interest $ $ 1,250 $ 1,250 $ 1,250 $ 1,250 $ 1,250 Subtotal $ $ 1,250 $ 1,250 $ 1,250 $ 1,250 $ 1,250 $ $ 15,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 Subtotal $ $ 15,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 Total Projected Available Resources $ 3,362,500 $ 4,252,315 $ 4,266,250 $ 4,276,500 $ 4,286,750 $ 4,300,623 Employee Salaries ' $ 270,644 $ 283,638 $ 290,729 $ 297,997 $ 305,447 $ 313,083 FICA (') 20,704 21,698 22,240 22,796 23,366 23,950 Pension ' 29,112 30,843 31,614 32,404 33,214 34,044 Health, Life & Disability ' 32,859 39,968 40,368 40,772 41,180 41,592 Workers' Compensation ' 8,171 2,934 3,081 3,235 3,397 3,567 Subtotal $ 361,490 $ 379,081 $ 388,032 $ 397,204 $ 406,604 $ 416,236 Contractual Services Community Development - 4001-524 Building Inspection Services (2) $ 2,650,000 $ 3,335,000 $ 3,345,005 $ 3,351,695 $ 3,358,398 $ 3,365,115 Prof. Services (2) 30,000 40,000 40,400 40,804 41,212 41,624 Subtotal $ 2,680,000 $ 3,375,000 $ 3,385,405 $ 3,392,499 $ 3,399,610 $ 3,406,739 Other Charges & Services Community Development - 400 Car Allowance (2) $ 1,800 $ 1,800 $ 1,800 $ 1,800 $ 1,800 $ 1,800 Communication Services (2) 375 492 492 492 492 492 Lease Equipment (2) 2,100 2,500 2,575 2,652 2,732 2,814 R&M - Equipment (2) 35,438 81,400 82,214 83,036 83,866 84,705 Printing (2) - 4,000 4,020 4,040 4,060 4,080 Records Retention (2) 38,000 70,000 71,750 73,544 75,383 77,268 Email Hosting Services (2) - 21000 2,040 2,081 2,123 2,165 Subtotal $ 77,713 $ 162,192 $ 164,891 $ 167,645 $ 170,456 $ 173,324 Commodities Community Development - 4001-524 Office Supplies (2) $ 4,800 $ 3,000 $ 3,015 $ 3,030 $ 3,045 $ 3,060 Computer Operating Supplies «' 1,600 33,600 33,768 33,937 34,107 34,278 Uniforms (2) 100 150 150 150 150 150 Subtotal $ 6,500 $ 36,750 $ 36,933 $ 37,117 $ 37,302 $ 37,488 Training (2) $ 100 $ 7,500 $ 7,575 $ 7,651 $ 7..728 $ 7,805 Subtotal $ 100 $ 7,500 $ 7,575 $ 7,651 $ 7,728 $ 7,805 - Total Operating Expenditures $ 3,125,803 $ 3,960,523 $ 3,982,836 $ 4,002,116 $ 4,021,700 $ 4,041,592 Balance after Operating Expenditures $ 236,697 $ 291,792 $ 283,414 $ 274,384 $ 265,050 $ 259,031 MIYA Building Fund - 164 Projected Available Resources and Appropriations - Summary by Year Amended Projected Projected Projected Projected Projected Transfer to General Fund "I $ 205,759 $ 246,592 $ 249,712 $ 253,458 $ 255,993 $ 258,553 Subtotal $ 205,759 $ 246,592 $ 249,712 $ 253,458 $ 255,993 $ 258,553 Computer Equipment>$5,000 $ - $ - $ 25,000 $ - $ - $ Computer Equipment <$5,000 12,188 5,200 6,700 5,200 6.700 Equipment>$5,000 18,750 40,000 Total Capital Expenditures $ 30,938 $ 45,200 $ 31,700 $ 5,200 $ 6,700 $ Amount Available for Carryover $ - $ - $ 2,002 $ 15,726 $ 2,357 $ 478 Assumptions Utilized for Projections: Projected to increase between 1 % - 5 % per year. Projected to increase between 0 % - 3 % per year. The rest of this page has intentionally been left blank MIN Stormwater Utility Fund - 410 Projected Available Resources and Appropriations - Summary by Year Amended Projected Projected Projected Projected Projected 2022/23 2023/24 2024/26 2026/26 2026127 2027/28 Revenue Projections Charges for Services Stormwater Utility Fees' $ 1,400,000 $ 1,335,000 $ 1,505,710 $ 1,505,710 $ 1,535,824 S 1,535,824 Subtotal $ 1,400,000 $ 1,335,000 $ 1,606,710 $ 1,605,710 $ 1,636,824 $ 1,636,824 Interest S 2,000 $ 25,000 S 25,000 S 25,000 $ 25,000 $ 25,000 Subtotal $ 2,000 $ 26,000 $ 26,000 $ 25,000 $ 25,000 $ 26,000 Carryover $ 110,986 $ S S 470,178 $ $ - Subtotal $ 110,986 $ $ $ 470,178 $ $ Total Projected Available Resources $ 1,512,986 $ 1,360,000 $ 1,530,710 $ 2,000,888 $ 1,560,824 $ 1,660,824 Prof. Services - Engineering (2) $ 170,000 $ 170,000 $ 176,800 $ 183,872 $ 191,227 $ 198,876 Lands Maint. - Streets (2) 370,000 370,000 378,140 386,459 394,961 403,650 Street Maint./Drainage (2) 170,000 170,000 171,700 173,417 175,151 176,903 Subtotal $ 710,000 $ 710,000 $ 726,640 $ 743,748 $ 761,339 $ 779,429 Subscriptions & Memberships $ 1,500 $ 1,500 $ 1,515 $ 1,530 $ 1,545 $ 1,560 Conferences & Seminars (l 2,500 3,500 3,535 3,570 3,606 3,642 Training (l 1,500 2,000 2,020 2,040 2,060 2,081 Subtotal $ 6,600 $ 7,000 $ 7,070 $ 7,140 $ 7,211 $ 7,283 Total Operating Expenses $ 715,600 $ 717,000 $ 733,710 $ 750,888 $ 768,550 $ 786,712 Balance after Operating Expenses $ 797,486 $ 643,000 $ 797,000 $ 1,250,000 $ 792,274 $ 774,112 Drainage Improvements $ 570,986 $ $ 795,000 $ 1,250,000 $ 540,000 $ 700,000 Capital Reserve 226,500 - - - - Total Capital Expenditures $ 797,486 $ $ 796,000 $ 1,260,000 $ 640,000 $ 700,000 Amount Available for Carryover $ - $ 643,000 $ 2,000 $ - $ 262,274 $ 74,112 Assumptions Utilized for Projections: (1) Stormwater Utility Fees and Other Operating Expenses projected to increase by 1% - 12.4% per year. (2) Contractual Services includes Operation, Maintenance, Engineering and Administration which is projected to increase by 1% - 4% per year. The rest of this page has intentionally been left blank 001 City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank OR City of Aventura Operating and Capital Budget Fiscal Year 2023/24 Appendix B Authorized Investment Summary Table ME City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank [OVA �G k L L L cucu L L L L L L •^ cu (D cu cu cu 0 1 1 1 1 cu cu cu cu cu cu u ' 0 = J o o \ s s s s s o s s s LO N N NLO N #O± 5 i+ 10 O O Ns s s s s s s s s s C) C)s s CD s � J 3 CO i E O O O O O O O O O O O O O O O O O O O O p m p O O 0 ' CL O C) O LO O 00 O O N O ' LO CO LO N LO Cl) LO N LO N LO cN c O LO p p O Et} U N N Ur cu N a cu �Q cna cu N o a Q cu Q Q z a U z O a WE cn -a cn -a n cu a 0 0 m m m (3) o + + O U (n 0 cu U Q ++ �, Q cn`� 3 cno 0 W cn a) U)" cu to m L N U O cnL to O O Q N i cu U c O c O O 0 7 O d • 2 a) (7 j a) cn rn a Q cn o cn +- a a C aD a) a) a) N 4n (D N 0 Q cnE E E m a) LL E a? L L L E L C (u x L H a) > j L Q L1J p O c� O c� O c� Q c� cu a u � +-� aD �—' aD �—' aD �—' cu a) a� to cu U E C Y L cu Z Y yam+ yam+ yam+ m (E O J cu i O yam+ cu cu Rf O y -a -a to i cu > O >+ E 0 O co m a� � °� °� Q Q cu ai ai � 9 000 2 U U H N f 0 F'; I.% N N U L U 7 N N 0 N N U � O N � m -o O) N s= � m o n (a N -O O) O U � O (6 w 0 0 m t c N 0 N N N Co (6 Q N E co Q = O `O Q � 0 O co (6 C O n n N N V) U � Ln Cl) /f2 (6 V N 7 J � N o n `O E N Q N -0 a% a x U w Co C co O 0 (6 8L O O N > x s (U ca U -O U O -o m 7 N > C -O O U O C 0 Q w w os > O 9 N co N N O co CL s w s O U Co LO C Q co N C N (6 ?� O z, a) O a) o (gg6 7 iz O � t E 0 0 co E X O x Q co U > > City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank Kie! City of Aventura Operating and Capital Budget Fiscal Year 2023/24 Appendix C Glossary of Acronyms & Terms ON City of Aventura Operating and Capital Budget Fiscal Year 2023/24 4 This page has intentionally been left blank K1r 911 Fund This fund is used to account for revenues and expenditures specifically earmarked for the City's emergency 911 system in accordance with Florida Statutes 365.172. The funds may be used to provide emergency dispatch systems, training, communication, maintenance and repairs and related capital outlay purchases. The fund offsets a portion of the emergency 911 operations. -A- Account A term used to identify an individual asset, liability, expenditure control, revenue control, encumbrance control or fund balance. Accounting System The total structure of records and procedures which discover, record, classify, summarize and report information on the financial position and results of operations of the City or any of its funds, fund types, balanced account groups or organizational components. Accrual Basis of Accounting A method of accounting where revenues are recorded when service is given and expenses are recognized when the benefit is received. ACFR - Annual Comprehensive Financial Report Actuary A person that makes determinations of required contributions to achieve future funding levels that addresses risk and time. Ad Valorem Taxes Taxes levied on all real and certain personal property, tangible and intangible, according to the property's assessed valuation. Adopted Budget The initially proposed budget as formally approved by the City Commission. Amended Budget The adopted budget as formally adjusted by the City Commission. Amortization The reduction of debt through regular payments of principal and interest sufficient to retire the debt instrument at a predetermined date known as maturity. Annual Comprehensive Financial Report ("Annual Report") This official annual report presents the status of the City's finances in a standardized format. The Annual Report is organized by fund and contains two (2) basic types of information: a balance sheet that compares assets with liabilities and fund balance and an operating statement that compares revenues and expenditures. APB - Accounting Principles Board Appropriation An authorization granted by the City Commission to make expenditures and to incur obligations for specific purposes. An appropriation is limited in amount to the time it may be expended. OVA ARBs - Accounting Research Bulletins Arts & Cultural Center ("AACC") A facility in Aventura that offers a wide range of entertainment and provides a variety of performing arts and relevant cultural programming. Assessed Valuation A valuation set upon real estate or other property by the County Property Appraiser and the State as a basis for levying ad valorem taxes. Assets Cash, receivables or capital assets listed within the balance sheet. AVE - Avenue Aventura City of Excellence School ("ACES") A Charter School in Aventura for grades K-8. -B- Balance Sheet Basic financial statement that describes the basis of accounting used in its preparation and presentation of a specified date in the City's assets, liabilities and the remaining fund balance or fund equity. Balanced Budget A budget in which current funds or revenues equal planned expenditures. Basis of Accounting Basis of Accounting refers to the time period when revenues and expenditures are recognized in the accounts and reported on the financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement focus applied. Basis of Budgeting The Basis of Budgeting refers to the method used to determine when revenues and expenditures are recognized for budgetary purposes. Budgets for governmental funds are adopted on a basis that is consistent with Generally Accepted Accounting Principles ("GAAP") which require recognition of transactions or events on a modified accrual basis of accounting. This basis of accounting recognizes increases and decreases in financial resources only to the extent that they reflect near -term inflows or outflows of cash. Basis Point Equal to 1/100 of 1%. If interest rates rise from 7.50% to 7.75%, the difference is referred to as an increase of 25 basis points. Bond A written promise, generally under seal, to pay a specified sum of money, called the face value, at a fixed time in the future, called the date of maturity and carrying interest at a fixed rate, usually payable periodically. Note: The difference between a note and a bond is that the latter usually runs for a longer period of time and requires greater legal formality. Bond Covenants A legally enforceable promise made to the bondholders from the issuer, generally in relation to the funding source utilized for repayment. Mr.] Bonded Debt That portion of indebtedness represented by outstanding bonds. Budget A financial operating plan that embodies an estimate of proposed expenditures for a given period (usually a single fiscal year) and the proposed means of financing them. Budget Calendar A schedule of key dates that the City utilizes to prepare, adopt and administer the budget. Budget Message A general discussion of the proposed budget as presented in writing by the City Manager to the City Commission. Budgetary Control The control or management of the City in accordance with the approved budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenues. Represents the level of control at which expenditures may not exceed budget. Any revisions that alter the total expenditures of a department must be approved by the City Commission. Building Fund A fund established to account for the revenues and expenditures of the Building Department to comply with Florida Statutes. -C- CALEA - Commission of Accreditation for Law Enforcement Agencies Capital Budget A plan of proposed capital outlays and the means of financing them for the current fiscal period. Capital Construction Fund A fund established to account for bond proceeds and expenditures associated with the purchase of properties and/or constructions costs to be utilized for public parks, Arts & Cultural Center, the Government Center and Police Station and the Don Soffer Aventura High School. Capital Improvement Program ("CIP") A plan for capital expenditures to be incurred each year over a five-year period to meet capital needs arising from the long-term work program or otherwise. It sets forth each project or other contemplated expenditure in which the City is to have a part and specifies the full resources estimated to be available to finance the projected expenditures. Capital Outlays Non -recurring expenditures of an infrequent or unusual nature which may result in the acquisition/addition to the City's fixed capital assets or infrastructure. Capital Projects Fund A fund established to account for impact fees and other revenues specifically earmarked for capital projects restricted by City Ordinance or Commission Policy. CARES - Coronavirus Aid, Relief, and Economic Security ON Carryover An existing fund balance that is projected to be available for use in the City's annual budgeted expenditures. Centers for Disease Control and Prevention ("CDC") Mentioned in the glossary due to the COVID-19 pandemic. Chart of Accounts The classification system used by the City to organize the accounting for various funds. Charter Schools USA, Inc. ("CSUSA") An organization that managers the Aventura City of Excellence School ("ACES") CIP - Capital Improvement Project COLA - Cost of Living Adjustment Collective Bargaining Agreement ("CBA') An employment agreement between the City and Dade County Police Benevolent Association that covers Officers and Sergeants. Commercial Paper An unsecured promissory note that is issued for a specific amount, maturing on a specific day. Normally, the maximum maturity is 270 days, but the most common length is 30 days. Contingency An appropriation of funds available to cover unforeseen events that occur during the fiscal year. These funds, if not used, lapse at year-end. Note: This is not the same as fund balance. Coronavirus Disease 2019 ("COVID-19") A pandemic that affected the world and changed how people, businesses and communities do life and work. CPI - Consumer Price Index CRC - Community Recreation Center CRS - Community Rating System Current Assets Assets that one can reasonably expect to convert into cash, sell or be consumed through operations within one (1) year. Current Liabilities Obligation whose liquidation is expected to require the use of existing resources classified as current assets or the creation of other current liabilities. Debt Service The payment of principal and interest on borrowed funds such as bonds. 320 Debt Service Fund A fund established to finance and account for the accumulation of resources for and the payment of, general long-term debt principal and interest. Note: This fund is also referred to as a "Sinking Fund". Debt Service Requirements The amounts of revenue which must be provided for a debt service fund so that all principal and interest payments can be made in full and on schedule. Defeasance A provision that voids a bond when the borrower puts cash in escrow via a refunding bond issuance sufficient to service the borrower's debt When a bond issue is defeased, the borrower sets aside cash to pay off the bonds, therefore the outstanding debt and cash offset each other on the balance sheet and are removed from the financial statements. Depreciation The decrease in the value of physical assets due to their use and the passage of time. DEPT - Department DIV - Division Don Soffer Aventura High School ("DSAHS") Aventura's High School for grades 9-12. -E- Encumbrances Obligations in the form of purchase orders, contracts or salary commitments which are chargeable to an appropriation and for which a part of the appropriation is reserved. They cease to be encumbrances when paid or when the actual liability is set up. Equivalent Residential Unit ("ERU") Used in calculating stormwater utility fees. The City charges a specific amount per ERU. Expenditures For accrual basis accounts, this term designates total charges incurred, whether paid or unpaid, including expenses, provision for debt service and capital outlays. For cash basis accounts, the term covers only actual disbursements for these purposes. Note: Encumbrances are not considered expenditures. Expenses Charges incurred, whether paid or unpaid, for operation, maintenance and interest and other charges which are presumed to benefit the current fiscal period. 12 FASB - Financial Accounting Standards Board Fiscal Period Any period at the end of which a governmental unit determines its financial condition and the results of its operations and closes its books. Note: It is usually a year, though not necessarily a calendar year. Fiscal Year ("FY") Any period of 12 consecutive months to which the annual budget applies and at the end of which the City determines its financial position and results of operations. The City's fiscal year begins October 1St and ends September 301h. Fixed Assets Land, buildings, machinery, furniture, or other equipment that have a useful life of more than one (1) year that cost more than $5,000. Florida Department of Transportation ("FDOT") Maintains the roadways in the State of Florida. Florida Power & Light Company ("FPL") Franchise Fee Charges to service providers for exclusive/non-exclusive rights to operate within municipal boundaries. Examples include electric, gas, sanitation and towing. FT - Full Time FTE - Full Time Equivalent Full -Time Equivalent Position ("FTE") A part-time position converted to the decimal equivalent of a full-time position based on 2,080 hours/year. Fund An independent fiscal and accounting entity with a self -balancing set of accounts recording cash and/or other resources, together with all related liabilities, obligations, reserves and equities which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions or limitations. Fund Accounts All accounts necessary to set forth the financial operations and financial condition of a fund. Fund Balance The excess of a fund's assets over its liabilities and reserves. The City follows GASB Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions which requires that governmental fund financial statements present fund balances based on classifications that comprise a hierarchy that is based primarily on the extent to which the City is bound to honor constraints on the specific purposes for which amounts in the respective governmental funds can be spent. The classifications used in the governmental fund financial statements are as follows: Nonspendable: This classification includes amounts that cannot be spent because they are either (a) not in spendable form or (b) are legally or contractually required to be maintained intact. "Not in spendable form" includes items that are not expected to be converted to cash (such as inventories and prepaid amounts) and items such as long-term amount of loans and notes receivable, as well as property acquired for resale. The corpus (or principal) of a permanent fund is an example of an amount that is legally or contractually required to be maintained intact. Restricted: This classification includes amounts for which constraints have been placed on the use of the resources either (a) externally imposed by creditors (such as through a debt covenant), grantors, contributors, or laws or regulations of other governments, or (b) imposed by law through constitutional provisions or enabling legislation. 0c314: Committed: This classification includes amounts that can be used only for the specific purposes determined by a formal action of the City Commission that can, by adoption of an ordinance prior to the end of the fiscal year, commit fund balance. Once adopted, the limitation imposed by the ordinance remains in place until a similar action is taken (the adoption of another ordinance) to remove or revise the limitation. Resources accumulated pursuant to stabilization arrangements are reported in this category. Assigned: This classification includes amounts that are constrained by the City's intent to be used for a specific purpose but are neither restricted nor committed. The City Commission has by resolution authorized the City Manager to assign fund balance. The City Commission may also assign fund balance as it does when appropriating fund balance to cover a gap between estimated revenue and appropriations in the subsequent year's budget Unlike commitments, assignments generally can only exist temporarily. In other words, an additional action does not normally have to be taken for the removal of an assignment. Conversely, as discussed above, an additional action is essential to either remove or revise a commitment. Unassigned: This classification includes the residual fund balance for the General Fund. This classification represents fund balance that has not been assigned to other funds and that has not been restricted, committed, or assigned to specific purposes within the General Fund. Unassigned fund balance may also include negative balances for any governmental fund if expenditures exceed amounts restricted, committed or assigned for those specific purposes. -G- GAAP - Generally Accepted Accounting Principles General Fund The fund that is available for any legal authorized purpose and which is therefore used to account for all revenues and all activities except those required to be accounted for in another fund. Note: The General Fund is used to finance the City's ordinary operations GIS - Geographic Information System Goal A statement of broad direction, purpose or intent based on the needs of the community. A goal is general and timeless; that is, it is not concerned with a specific achievement in a given period. Government Finance Officers Association ("GFOA") Organization that provides education, best practices and award recognition for governments. Governmental Accounting Standards Board ("GASB") Issue accounting pronouncements. Grant A contribution by one (1) governmental unit to another. The contribution is usually made to aid in the support of a specified function (e.g., education), but is sometimes also made for general purposes. d:E Heating, Ventilation and Air Conditioning ("HVAC") Referenced in Capital Projects when these need replacing. -I- 323 Income This term is used in accounting for governmental enterprises and represents the excess of the revenues earned over the expenses incurred in carrying on particular phases of an enterprise's activities. As indicated elsewhere, the excess of the total revenues over the total expenses of the utility for a particular accounting period is called "net income". Infrastructure Public domain fixed assets including roads, bridges, curbs, gutters, sidewalks, drainage systems, lighting systems and other items that have value only to the City. Interest Income Revenue generated through the investment of fund balances. Interfund Transfers Administrative fees charged to other City funds for the provision of administration and other City services. Intergovernmental Revenue Revenue received from or through the Federal, State or County government, including State Revenue Sharing, Alcoholic Beverage Tax, Sales Tax and Gasoline Taxes. Inventory A detailed list showing quantities, descriptions, property values, units of measure and unit prices. Note: The term is often confined to consumable supplies but may also cover fixed assets. -L- Liabilities Debts or obligations owed by one (1) entity to another entity payable in money, goods or services. -M- Mill A taxation unit equal to $1 of tax obligation for every $1,000 of assessed property value. Millage The total tax obligation per $1,000 of assessed property value. Mission Statement The statement that identifies the particular purpose and function of a department. -N- Net Position Excess of the City's assets and deferred outflows over its liabilities. Non -Departmental Activities, revenues and expenditures that are not assigned to a department. NPDES - National Pollutant Discharge Elimination System 324 Da Objective Something to be accomplished in specific, well-defined and measurable terms and that is achievable within a specific time frame. Operating Budget A budget for general revenues and expenditures such as salaries, utilities and supplies. Ordinance A formal legislative enactment by the City Commission. -P- Pay-as-You-Go Financing A method of paying for capital projects that relies on current tax and grant revenues rather than on debt. Performance Budget A budget wherein expenditures are based primarily upon measurable performance of activities and work programs. Performance Workload Indicators Data collected to determine the amount of work completed. Performance Measures Data collected to determine how effective and/or efficient a program is in achieving its goals and objectives. Police Education Fund A special revenue fund used to account for revenues pursuant to Florida Statute 943.25 which allows municipalities to collect two dollars ($2.00) from each traffic citation for the purpose of criminal justice education and training for police officers. Police Off -duty Services Fund A special revenue fund used to account for revenues and expenditures associated with services provided by off -duty police officers in private customer details to the various businesses and condominium associations. This fund was dissolved during FY 2022/23 and combined with and accounted for currently in the General Fund. Property Tax A tax levied on the assessed value of real and personal property. This tax is also known as ad valorem tax. Proprietary Fund Enterprise and internal service funds that are similar to corporate funds, in that they are related to assets, liabilities, equities, revenues, expenses and transfers determined by business or quasi -business activities. Note: The Stormwater Utility Fund is an example of this type of fund. PT - Part Time 0141 -R- Reserves The City's current year budgeted funds that are not planned to be expended. These reserves may "carryover" into the available fund balance of subsequent years. Resolution A legislative act by the City Commission with less legal formality than an ordinance. Revenues Increases in governmental fund type net current assets from other than expenditure refunds and residual equity transfers. Rolled -Back Rate The operating millage rate required to raise the same ad valorem tax revenues as were levied in a prior year, exclusive of new construction, additions to structures, deletions and property added (e.g., annexations). -S- Sales Tax Tax imposed on the purchase of goods and services. Special Revenue Fund A fund used to account for the proceeds of specific revenue sources that are legally restricted to expenditure for specified purposes. Stormwater Utility Fund This fund is used to account for revenues and expenditures specifically earmarked for the construction and maintenance of the City's stormwater drainage system. -T- Taxable Assessed Value ("TAW) The assessed value less homestead and other exemptions, if applicable. Taxes Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or permanent benefits such as special assessments. Transportation and Street Maintenance Fund A special revenue fund to account for restricted revenues and expenditures which by Florida Statutes are designated for street maintenance and construction costs. Trust and Agency Funds These funds are used to account for assets held by the City in a trustee capacity or as an agent for individuals, private organizations, other governments and/or other funds. Truth in Millage ("TRIM") The Florida Truth in Millage Act ("TRIM") serves to formalize the property tax levying process by requiring a specific method of tax rate calculation form of notice, public hearing requirements and advertisement specifications prior to the adoption of a budget tax rate. W1.1 The effect of TRIM is to inform taxpayers that their property taxes are changing (up or down), the cause (a change in the assessed value of their property and/or an increase in the proposed spending level) and how the proposed new tax rate compares to the rate that would generate the same property tax dollars as the current year (the "rolled -back" rate). Unencumbered The portion of an allotment not yet expended or encumbered. Useful Life The period of time that a fixed asset is expected to operate. This can refer to a budgeted period of time for an equipment class or the actual amount of time for a particular item. User Charges or Fees The payment of a fee for direct receipt of public service by the party benefiting from the service. Utility Service Tax Taxes levied on consumer consumption of utility services provided in the City. The tax is levied as a percentage of gross receipts. The rest of this page has intentionally been left blank K�z: !r7 m 19200 east Country Club Drive ventur , Florida 33180 Phone: 305-466-8920 Fax:305-466-8939 cityofaventu ra,cvm CITY OF "ENTURA OFFICE OF THE CITY MANAGER MEMORANDUM TO: City Commission " 4 FROM: Ronald J. Wasson, City Manager BY: Melissa Cruz, Finance Director ML DATE: July 14, 2023 SUBJECT: Resolution Establishing Proposed Millage Rate 2023/24 Fiscal Year July 20, 2023 City Commission Meeting Agenda RECOMMENDATION It is recommended that the City Commission adopt a millage rate of 1.7261 for fiscal year 2023/24. This rate includes no increase and will generate $20,507,334 based on an assessed value of $12,506,035,242 or $1,865,502 more in Ad Valorem taxes than the previous year. BACKGROUND Attached hereto is a Resolution that establishes the proposed millage rate for the 2023/24 fiscal year and public hearing dates. State statutes require the City to establish a tentative millage rate and the first public hearing date that will be transmitted to the County Property Appraiser. The County Property Appraiser issues a notice to all property owners in the City that includes the proposed tax rates and public hearing dates for all government agencies imposing ad valorem taxes. A detail discussion of the requirements for setting the millage rate is contained in the attached memorandum from our Finance Director. If you have any questions, please feel free to contact me. Attachment CITY OF "ENTURA FINANCE DEPARTMENT MEMORANDUM TO: Ronald J. Wasson, City Manager (4--. FROM: Melissa Cruz, Finance Director ML DATE: July 14, 2023 SUBJECT: Certification of Taxable Value/Public Hearing Dates DR-420 Certification of Taxable Value and Millage Rates On July 1, 2023, we received the 2023 Certification of Taxable Value— DR-420 (the "DR- 420" is included as Exhibit 1) from the Miami-Dade County Property Appraiser. On line 4 of the DR-420, the City's taxable value of $12,506,035,242 is reported. This value is approximately $106M higher than the estimated $12,400,000,000 that was tentatively reported to us on June 1, 2023 and approximately $1.1 B or 10.01% higher than the $11,368,391,539 which was reported to us last year at this time. The DR-420 includes a breakdown of the change in taxable value as follows: New Construction - $22,439,761 (line 5) represents the increase in taxable value for properties that came on line between January 1 and December 31, 2022. Existing Property— $1,220,929,608 or 10.84% represents the change in taxable value of existing property, [$12,483,595,481 (line 6) minus $11,262,665,873 (line 7) of the form]. The purpose of the DR-420 is for a taxing authority to calculate its "rolled-back rate." Section 200.065 (1) of the Florida Statutes, defines the rolled-back rate as "...a millage rate which, exclusive of new construction, additions to structures, deletions, increases in the value of improvements that have undergone a substantial rehabilitation..., will provide the same ad valorem tax revenue for each taxing authority as was levied during the prior year..." Due to the increase in the City's taxable value from the prior year's final gross taxable value, our rolled-back rate for 2023 (FY 2023/24) is 1.5573 (line 16 of the DR-420) and is lower than the City's current millage rate of 1.7261. Since this is the case, the City will publish a "NOTICE OF PROPOSED TAX INCREASE" and would also be required to include the statement that the current year proposed rate as a percent change of rolled- back rate is 10.84% in the ordinance adopting the millage rate which will be read at the two (2) public hearings in September. 1 DR-420MM-P Maximum Millage Levy Calculation Preliminary Disclosure In addition, we must prepare the DR-420MM-P (Exhibit II)to determine what other millage rates the City could adopt and by what level of Commission approval. For example: A.) Majority Vote (4 of 7 Commissioners)—a millage rate of 1.7350 mills (line 13 of the DR-420MM-P) could be adopted B.) Two-thirds Vote (5 of 7 Commissioners)—a millage rate of 1.9085 mills (line 14 of the DR-420MM- P) could be adopted In accordance with the City Commission's intent to not increase the millage rate, the proposed millage rate of 1.7261 mills has been utilized in preparing our FY 2023/24 Budget. This rate will require a majority vote of the City Commission to adopt. After a 5% reduction to cover early payment discounts of up to 4%, plus 1% for uncollectibility, the proposed millage rate will generate the $20,507,334 of ad valorem taxes reflected on the General Fund Revenue Projections page of the budget document. You will note that this amount is $1,865,502 more than the $18,641,832 budgeted last year based on the same rate of 1.7261 mills. By comparison, if the roll-back rate of 1.5573 were adopted, the City would generate $18,501,866 in ad valorem taxes, for a negative difference of$2,005,468 ($18,501,866 - $20,507,334). Public Hearing Dates Since we received the certification on July 1, state law requires us to hold two (2) public hearings (between September 3rd and October 81n) that cannot conflict with any of the following dates: Miami-Dade County—public hearings are scheduled for September 7th and September 21st. Miami- Dade County School Board —a public hearing is scheduled for September 6tn As a result, the following dates are recommended for the City's public hearings: First public hearing 6.00 P.M., Tuesday, September 5th Second public hearing 6.00 P.M., Friday, September 22nd Since we need to include the date of the first meeting on our submitted DR-420, we need to have a commitment from the Mayor and Commission by no later than the July 20th budget review meeting. The information contained in the preceding paragraphs is based on my review of the Florida Department of Revenue's 2023 TRIM Compliance Manual. Please let me know if you have any questions or comments pertaining to this memorandum. 2 Reset Form Print Form DR-420 CERTIFICATION OF TAXABLE VALUE R.5/,2 Rule 12D-16.002 Florida Administrative Code FLORIDA Effective 11/12 Year: 2023 County: MIAMI-DADE Principal Authority: Taxing Authority: CITY OF AVENTURA CITY OF AVENTURA SECTION I : COMPLETED BY PROPERTY APPRAISER 1. Current year taxable value of real property for operating purposes $ 12,138,033,785 (1) 2. Current year taxable value of personal property for operating purposes $ 366,204,753 (2) 3. Current year taxable value of centrally assessed property for operating purposes $ 1,796,704 (3) 4. Current year gross taxable value for operating purposes (Line 1 plus Line 2 plus Line 3) $ 12,506,035,242 (4) Current year net new taxable value (Add new construction,additions,rehabilitative 5. improvements increasing assessed value by at least 100%,annexations,and tangible $ 22,439,761 (5) personal property value over 115%of the previous year's value.Subtract deletions.) 6. Current year adjusted taxable value (Line 4 minus Line 5) $ 12,483,595,481 (6) 7. Prior year FINAL gross taxable value from prior year applicable Form DR-403 series $ 11,262,665,873 (7) 8 Does the taxing authority include tax increment financing areas?If yes,enter number ❑ YES ❑✓ NO Number (8) of worksheets(DR-420TIF)attached. If none,enter 0 0 Does the taxing authority levy a voted debt service millage or a millage voted for 2 Number 9. years or less under s.9(b),Article VII,State Constitution?If yes,enter the number of ❑ YES ❑✓ NO (9) DR-420DEBT,Certification of Voted Debt Millage forms attached.If none,enter 0 0 Property Appraiser Certification I certify the taxable values above are correct to the best of my knowledge. SIGN Signature of Property Appraiser: Date: HERE Electronically Certified by Property Appraiser 6/30/2023 4:32 PM SECTION II : COMPLETED BY TAXING AUTHORITY If this portion of the form is not completed in FULL your taxing authority will be denied TRIM certification and possibly lose its millage levy privilege for the tax year.If any line is not applicable,enter -0-. 10. Prior year operating millage levy(Ifprioryearmillage was adjusted then use adjusted 1.7261 per$1,000 (10) millage from Form DR-422) 11. Prior year ad valorem proceeds (Line 7 multiplied by Line 10,divided by 1,000) $ 19,440,488 01) 12 Amount,if any,paid or applied in prior year as a consequence of an obligation measured by a $ 0 (12) dedicated increment value (Sum of either Lines 6cor Line 7a for al/DR-420TIFforms) 13. Adjusted prior year ad valorem proceeds (Line 11 minus Line 12) $ 19,440,488 (13) 14. Dedicated increment value,if any (Sum of either Line 6bor Line 7e for al/DR-420TIFforms) $ 0 (14) 15. Adjusted current year taxable value (Line 6 minus Line 74) $ 12,483,595,481 (15) 16. Current year rolled-back rate (Line 13 divided by Line 75,multiplied by 7,000) 1.5573 per$1000 (16) 17. Current year proposed operating millage rate 1.7261 per$1000 (17) 18 Total taxes to be levied at proposed millage rate (Line 77multiplied byLine4,divided (18) by 7,000) $ 21,586,667 Continued on page 2 DR-420 R. 5/12 Page 2 19 TYPE of principal authority(check one) ❑ County ❑ Independent Special District (19) ❑ Municipality ❑ Water Management District 20 Applicable taxing authority(check one) ✓❑ Principal Authority ❑ Dependent Special District (20) ❑ MSTU ❑ Water Management District Basin 21. Is millage levied in more than one county?(check one) ❑ Yes ❑✓ No (21) DEPENDENT SPECIAL DISTRICTS AND MSTUs I , STOP HERE-SIGN AND SUBMIT 22 Enter the total adjusted prior year ad valorem proceeds of the principal authority,all dependent special districts,and MSTUs levying a millage. (The sum of Line 13 from all DR-420 $ 19,440,488 (22) forms) 23• Current year aggregate rolled-back rate(Line 22 divided by Line 15,multiplied by 1,000) 1.5573 per$1,000 (23) 24. Current year aggregate rolled-back taxes(Line 4 multiplied by Line 23,divided by 1,000) $ 19,475,649 (24) Enter total of all operating ad valorem taxes proposed to be levied by the principal 25• taxing authority,all dependent districts,and MSTUs,if any.(The sum of Line 18 from all $ 21,586,667 (25) DR-420 forms) 26 Current year proposed aggregate millage rate(Line25 divided by Line 4,multiplied 1.7261 per$1,000 (26) by 1,000) 27 Current year proposed rate as a percent change of rolled-back rate(Line 26 divided by 10.84 % (27) Line 23,minus 1,multiplied by 100) First public Date: Time: Place: budget hearing I certify the millages and rates are correct to the best of my knowledge. Taxing Authority Certification The millages comply with the provisions of s.200.065 and the provisions of either s.200.071 or s.200.081, F.S. Signature of Chief Administrative Officer: Date: G N Title: Contact Name and Contact Title: MELISSA CRUZ,FINANCE DIRECTOR H RONALD J.WASSON,CITY MANAGER E Mailing Address: Physical Address: R 19200 W.COUNTRY CLUB DRIVE 19200 W.COUNTRY CLUB DRIVE E City,State,Zip: Phone Number: Fax Number: AVENTURA,FL 33180 (305)466-8920 (305)466-8939 Instructions on page 3 DR-420 CERTIFICATION OF TAXABLE VALUE R. 5/12 INSTRUCTIONS Page 3 "Principal Authority" is a county, municipality, or independent special district (including water management districts). "Taxing Authority" is the entity levying the millage. This includes the principal authority, any special district dependent to the principal authority, any county municipal service taxing unit (MSTU), and water management district basins. Each taxing authority must submit to their property appraiser a DR-420 and the following forms, as applicable: DR-420TIF, Tax Increment Adjustment Worksheet DR-420DEBT, Certification of Voted Debt Millage DR-420MM-P, Maximum Millage Levy Calculation - Preliminary Disclosure Section I: Property Appraiser Section II: Taxing Authority Use this DR-420 form for all taxing authorities except school Complete Section II. Keep one copy, return the original and districts. Complete Section I, Lines 1 through 9, for each county, one copy to your property appraiser with the applicable municipality, independent special district, dependent special DR-420TIF, DR-420DEBT, and DR-420MM-P within 35 days district, MSTU, and multicounty taxing authority. Enter only of certification. Send one copy to the tax collector. "Dependent taxable values that apply to the taxing authority indicated. Use a special district" (ss. 200.001(8)(d) and 189.403(2), F.S.) separate form for the principal authority and each dependent means a special district that meets at least one of the district, MSTU and water management district basin. following criteria: Line 8 • The membership of its governing body is identical to that of Complete a DR-420TIF for each taxing authority making the governing body of a single county or a single payments to a redevelopment trust fund under Section 163.387 municipality. (2)(a), Florida Statutes or by an ordinance, resolution or • All members of its governing body are appointed by the agreement to fund a project or to finance essential infrastructure. governing body of a single county or a single Check "Yes" if the taxing authority makes payments to a municipality. redevelopment trust fund. Enter the number of DR-420TIF forms • During their unexpired terms, members of the special attached for the taxing authority on Line 8. Enter 0 if none. district's governing body are subject to removal at will by Line 9 the governing body of a single county or a single municipality. Complete a DR-420DEBT for each taxing authority levying either The district has a budget that requires approval through an a voted debt service millage (s.12, Article VII, State Constitution) affirmative vote or can be vetoed by the governing body or a levy voted for two years or less (s. 9(b), Article VII, State of a single county or a single municipality. Constitution). Check "Yes" if the taxing authority levies either a voted debt "Independent special district" (ss. 200.001(8)(e) and 189.403 service millage or a levy voted for 2 years or less (s. 9(b), Article (3), F.S.) means a special district that is not a dependent VII, State Constitution). These levies do not include levies special district as defined above. A district that includes more approved by a voter referendum not required by the State than one county is an independent special district unless the Constitution. Complete and attach DR-420DEBT. Do not district lies wholly within the boundaries of a single complete a separate DR-420 for these levies. municipality. Send a copy to each taxing authority and keep a copy. When the "Non-voted millage" is any millage not defined as a "voted taxing authority returns the DR-420 and the accompanying forms, millage" in s. 200.001(8)(0, F.S. immediately send the original to: Lines 12 and 14 Florida Department of Revenue Adjust the calculation of the rolled-back rate for tax increment Property Tax Oversight -TRIM Section values and payment amounts. See the instructions for P. O. Box 3000 DR-420TIF. On Lines 12 and 14, carry forward values from Tallahassee, Florida 32315-3000 the DR-420TIF forms. Line 24 Include only those levies derived from millage rates. All TRIM forms for taxing authorities are available on our website at http://dor.myflorida.com/dor/property/trim r. Reset Form Print Form e DR-420MM-P MAXIMUM MILLAGE LEVY CALCULATION R.s/12 PRELIMINARY DISCLOSURE Rule 12D-16.002 Code � Florida Administrative Code FLORIDA For municipal governments,counties,and special districts Effective 11/12 Year: 2023 County: MIAMI-DADE Principal Authority: Taxing Authority: CITY OF AVENTURA CITY OF AVENTURA 1 �ls your taxing authority a municipality or independent special district that has levied ❑ Yes No (1) ad valorem taxes for less than 5 years? IF YES, 0 STOP HERE. SIGN AND SUBMIT. You are not subject to a millage limitation. 2. Current year rolled-back rate from Current Year Form DR-420,Line 16 1.5573 per$1,000 (2) 3. Prior year maximum millage rate with a majority vote from 2022 Form DR-420MM,Line 13 1.8700 per$1,000 (3) 4. Prior year operating millage rate from Current Year Form DR-420,Line 10 1.7261 per$1,000 (4) If Line 4 is equal to or greater than Line 3, skip to Line 11. If less, continue to Line 5. Adjust rolled-back rate based on prior year majority-vote maximum millage rate 5. Prior year final gross taxable value from Current Year Form DR-420,Line 7 $ 11,262,665,873 (5) Prior year maximum ad valorem proceeds with majority vote 6 $ 21,061,185 (6) (Line 3 multiplied by Line 5 divided by 1,000) 7 Amount,if any,paid or applied in prior year as a consequence of an obligation $ 0 (7) measured by a dedicated increment value from Current Year Form DR-420 Line 12 8. Adjusted prior year ad valorem proceeds with majority vote (Line 6 minus Line 7) $ 21,061,185 (8) 9. Adjusted current year taxable value from Current Year form DR-420 Line 15 $ 12,483,595,481 (9) 10. Adjusted current year rolled-back rate(Line 8 divided byline 9,multiplied by 1,000) 1.6871 per$1,000 (10) Calculate maximum millage levy 11. Rolled-back rate to be used for maximum millage levy calculation 1.6871 per$1,000 (11) (Enter Line 10 if adjusted or else enter Line 2) 12. Adjustment for change in per capita Florida personal income(See Line 12 Instructions) 1.0284 (12) 13. Majority vote maximum millage rate allowed (Line 11 multiplied by Line 72) 1.7350 per$1,000 (13) 14. Two-thirds vote maximum millage rate allowed (Multiply Line 13 by 7.70) 1.9085 per$1,000 (14) 15. Current year proposed millage rate 1.7261 per$1,000 (15) 16. Minimum vote required to levy proposed millage: (Check one) (16) a. Majority vote of the governing body: Check here if Line 15 is less than or equal to Line 13.The maximum millage rate is equal to the majority vote maximum rate.Enter Line 13 on Line 17. ❑ b. Two-thirds vote of governing body: Check here if Line 15 is less than or equal to Line 14,but greater than Line 13.The maximum millage rate is equal to proposed rate.Enter Line 15 on Line 17. c. Unanimous vote of the governing body,or 3/4 vote if nine members or more: Check here if Line 15 is greater than Line 14. El The maximum millage rate is equal to the proposed rate.Enter Line 15 on Line 17. ❑ d. Referendum: The maximum millage rate is equal to the proposed rate.Enter Line 15 on Line 17. The selection on Line 16 allows a maximum millage rate of 17. (Enter rate indicated by choice on Line 76) 1.7350 per$1,000 (17) 18. Current year gross taxable value from Current Year Form DR-420,Line 4 $ 12,506,035,242 (18) Continued on page 2 Taxing Authority: DR-420MM-P CITY OF AVENTURA R.5/12 Page 2 19. Current year proposed taxes(Line 15 multiplied byline 18,divided by 1,000) $ 21,586,667 (19) Total taxes levied at the maximum millage rate (Line 17multiplied byline 18,divided 20. $ 21,697,971 (20) by 1,000) DEPENDENT SPECIAL DISTRICTS AND MSTUs I STOP HERE. SIGN AND SUBMIT. 21 Enter the current year proposed taxes of all dependent special districts&MSTUs levying $ 0 (21) a millage. (The sum of all Lines 19 from each district's Form DR-420MM-P) 22. Total current year proposed taxes(Line 19plus Line 21) $ 21,586,667 (22) Total Maximum Taxes 23 Enter the taxes at the maximum millage of all dependent special districts&MSTUs $ 0 (23) levying a millage(The sum of all Lines 20 from each district's Form DR-420MM-P) 24. Total taxes at maximum millage rate(Line20 plus Line23) $ 21,697,971 (24) Total Maximum Versus Total Taxes Levied 25 Are total current year proposed taxes on Line 22 equal to or less than total taxes at the Z YES NO (25) maximum millage rate on Line 24?(Check one) I certify the millages and rates are correct to the best of my knowledge.The millages Taxing Authority Certification comply with the provisions of s.200.065 and the provisions of either s.200.071 or s. S 200.081,F.S. Signature of Chief Administrative Officer: Date: G N Title: Contact Name and Contact Title: H RONALD J.WASSON,CITY MANAGER MELISSA CRUZ,FINANCE DIRECTOR E R Mailing Address: Physical Address: E 19200 W.COUNTRY CLUB DRIVE 19200 W.COUNTRY CLUB DRIVE City,State,Zip: Phone Number: Fax Number: AVENTURA,FL 33180 (305)466-8920 (305)466-8939 Complete and submit this form DR-420MM-P,Maximum Millage Levy Calculation-Preliminary Disclosure, to your property appraiser with the form DR-420, Certification of Taxable Value. Instructions on page 3 MAXIMUM MILLAGE LEVY CALCULATION DR-420MM-P PRELIMINARY DISCLOSURE R.5/12 INSTRUCTIONS Page 3 General Instructions Line Instructions Each of the following taxing authorities must Lines 5-10 complete a DR-420MM-P. Only taxing authorities that levied a 2022 millage rate less • County than their maximum majority vote rate must complete these • Municipality lines. The adjusted rolled-back rate on Line 10 is the rate • Special district dependent to a county or that would have been levied if the maximum vote rate for municipality 2022 had been adopted. If these lines are completed, enter • County MSTU the adjusted rate on Line 11. • Independent special district, including water management districts Line 12 •Water management district basin This line is entered by the Department of Revenue. The same adjustment factor is used statewide by all taxing Voting requirements for millages adopted by a authorities. It is based on the change in per capita Florida two-thirds or a unanimous vote are based on the personal income (s. 200.001(8)(i), F.S.), which Florida Law full membership of the governing body, not on requires the Office of Economic and Demographic Research the number of members present at the time of to report each year. the vote. This form calculates the maximum tax levy for Lines 13 and 14 2023 allowed under s. 200.065(5), F.S. Counties Millage rates are the maximum that could be levied with a and municipalities, including dependent special majority or two-thirds vote of the full membership of the districts and MSTUs, which adopt a tax levy at the governing body.With a unanimous vote of the full final hearing higher than allowed under s. membership (three-fourths vote of the full membership if 200.065, F.S., may be subject to the loss of their the governing body has nine or more members) or a half-cent sales tax distribution. referendum,the maximum millage rate that can be levied is the taxing authority's statutory or constitutional cap. DR-420MM-P shows the preliminary maximum millages and taxes levied based on your Line 16 proposed adoption vote. Each taxing authority Check the box for the minimum vote necessary at the final must complete, sign, and submit this form to hearing to levy your adopted millage rate. their property appraiser with their completed DR-420,Certification of Taxable Value. Line 17 Enter the millage rate indicated by the box checked in Line The vote at the final hearing and the resulting 16. If the proposed millage rate is equal to or less than the maximum may change. After the final hearing, majority vote maximum millage rate, enter the majority vote each taxing authority will file a final Form maximum. If a two-thirds vote, a unanimous vote, or a DR-420MM, Maximum Millage Levy Calculation referendum is required, enter the proposed millage rate. For Final Disclosure, with Form DR-487, Certification a millage requiring more than a majority vote,the proposed of Compliance, with the Department of Revenue. millage rate must be entered on Line 17, rather than the maximum rate, so that the comparisons on Lines 21 through Specific tax year references in this form are 25 are accurate. updated each year by the Department. All TRIM forms for taxing authorities are available on our website at http://floridarevenue.com/property/Pages/Forms.aspx CITY OF AVENTURA RESOLUTION NO. 2023- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, ESTABLISHING A PROPOSED MILLAGE RATE FOR THE 2023/2024 FISCAL YEAR; PROVIDING FOR THE DATE, TIME AND PLACE OF THE PUBLIC HEARING TO CONSIDER THE PROPOSED MILLAGE RATE AND TENTATIVE BUDGET; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Chapter 200, Florida Statutes, Determination of Millage, sets forth the procedures that must be followed in establishing a millage rate and adopting an annual budget; and WHEREAS, the Miami Dade County Property Appraiser has certified the taxable value of property within the City of Aventura, as required by Chapter 200, Section 200.065(1) and Chapter 193, Section 193.023, Florida Statutes; and WHEREAS, pursuant to Chapter 200, Section 200.065(2)(b), the City of Aventura is required to establish its proposed millage rate and the date, time and place that the public hearing will be held to consider the proposed millage rate and tentative budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, THAT: Section 1. The following is hereby established as the proposed millage rate for the 2023/2024 fiscal year: 1.7261 per $1,000.00 of taxable assessed value. Section 2. September 5, 2023 is hereby established as the date for a public hearing on the tentative budget and proposed millage rate, to be held at 6:00 p.m. at the Aventura Government Center, 19200 West Country Club Drive, Aventura, Florida. Section 3. The City Clerk is hereby authorized and directed to place all necessary advertisements in accordance with Chapter 200, Florida Statutes, the Truth in Millage (TRIM) Bill. Section 4. This Resolution shall become effective immediately upon its adoption. The foregoing resolution was offered by Commissioner , who moved its adoption. The motion was seconded by Commissioner and upon being put to a vote, the vote was as follows: City of Aventura Resolution No. 2023- Commissioner Rachel S. Friedland Commissioner Billy Joel Commissioner Paul A. Kruss Commissioner Dr. Linda Marks Commissioner Michael Stern Vice Mayor Amit Bloom Mayor Howard S. Weinberg PASSED AND ADOPTED this 20t" day of July, 2023. HOWARD S. WEINBERG, ESQ. MAYOR ATTEST: ELLISA L. HORVATH, MMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY Page 2 of 2 MEMORANDUM Agenda Item No. 8(G)(1) TO: Honorable Chairman Oliver G. Gilbert, III DATE: July 18, 2023 and Members, Board of County Commissioners FROM: Geri Bonzon-Keenan SUBJECT: Resolution approving amended County Attorney and restated interlocal agreement with various municipalities to reestablish distribution of proceeds of the six-cent local option gas tax for the 30-year period from January 1, 2024 through December 31, 2053; authorizing County Mayor to execute the agreement and to exercise all provisions contained therein The accompanying resolution was prepared by the Office of Management and Budget and placed on the agenda at the request of Prime Sponsor Vice Chairman Anthony Rodriguez. Geri Bo opt-K enar Conty Attorney GBK/gh MDC001 I• E Memorandum mm Date: July 18, 2023 To: Honorable Chairman Oliver G. Gilbert, III and Members, Board of County Commissioners From: Daniella Levine Cava Mayor Subject: Resolution Approving Amended and Restated Interlocal Agreement for the Reestablishment and Distribution of the Six-Cent Local Option Gas Tax Executive Summary Pursuant to Section 336.025, Florida Statues, local counties are permitted to impose up to a six-cent local option gas tax (per gallon) of motor and diesel fuels sold in each such county and that are distributed to the local county and municipalities. The proceeds generated from this can be used towards transportation purposes, that include funding activities for the Department of Transportation and Public Works (DTPW) as well as municipal transportation functions. This item approves the amended and restated interlocal agreement between the County and municipalities that reestablishes the disbursement formula of the six-cent local option gas tax currently being used to distribute local option fuel tax proceeds between the County and eligible municipalities for the 30-year period including January 1, 2024 through December 31, 2053. Recommendation It is recommended that the Miami-Dade County (County) Board of County Commissioners (Board) approve the resolution which includes the amended and restated interlocal agreements that reestablish the distribution methodology for the six-cent local option gas tax among the County and municipalities currently being used to distribute local option fuel tax proceeds between the County and eligible municipalities for the 30-year period including January 1, 2024 through December 31, 2053. Scope of Agenda Item The impact of this item is countywide as the six-cent local option gas tax eligible uses include funding public transportation operations and public works functions. Additionally, this item will allow municipalities to fund public transportation operations and public works functions. Fiscal Impact/ Funding Source The annual fiscal impact associated with a six-cent levy is projected to be $63.764 million in FY 2023- 24 with the County receiving $44.890 million and the municipalities receiving $18.874 million. The relevied local option gas tax will be imposed January 1, 2024, through December 31, 2053. The January 1st relevy of the six-cent local option gas tax will create a four month lapse in collections. This lapse is being accounted for in the FY 2023-24 Proposed Budget so that no budget gaps exist for the County and municipalities. Delegation of Authority This item authorizes the Mayor or Mayor's designee to execute the amended and restated interlocal agreement with the municipalities and to exercise all provisions contained therein. Track Record / Monitor The Miami-Dade Office of Management and Budget (OMB) will administer and oversee the interlocal agreements. MDC002 Honorable Chairman Oliver G. Gilbert, III and Members, Board of County Commissioners Page 2 Background State law permits counties to impose up to a six-cent local option gas tax on motor fuel and special fuels. Miami-Dade County imposed a four-cent local option gas tax on September 1, 1983, and an additional two cents were imposed in 1985 bringing the total tax collected to six cents. The current local option gas tax (Ordinance 93-53)will expire on August 31st, 2023. Miami-Dade County and the municipalities within the County share approximately $63.764 million generated by the six-cent local option gas tax. The county and cities rely on this revenue to support their respective roadway/public transportation expenditures. Permissible uses of the tax are: a. Public transportation operations and maintenance b. Roadway and right-of-way maintenance and equipment and structures used primarily for the storage and maintenance of such equipment c. Roadway and right-of-way drainage d. Street lighting e. Traffic signs, traffic engineering, signalization and pavement markings f. Bridge maintenance and operations g. Debt service and current expenditures for transportation capital projects in the above program areas, including construction or reconstruction of roads The proceeds from the existing tax are distributed based on a formula in an interlocal agreement originally established by the parties in substantially the form provided in Resolution No. R-903-98, which currently allocates 70.4 percent of the net proceeds to Miami-Dade and 29.6 percent to all eligible incorporated cities. The municipal share is distributed among cities based on a weighing of population (75 percent) and centerline miles of roadway maintained (25 percent) for each city as compared to the total population and centerline mile figures for the entire incorporated area. The County agrees to use its best efforts to spend two-thirds of its share within the incorporated area of the County. The current County share is approximately$44.890 million programmed for FY 2023-24. To meet statutory requirements, a majority of the incorporated area population of Miami-Dade County must enter into the agreements. r��1 Fp . 4 Edward Marquez Chief Financial Officer MDC003 Mi Oi C4 co NiNi'o U) 'o 'o U) 'o W C'I co CO 11 LO NiCO 1- 00 0 0 0) CO U) 0 C4 C4 q� qR LNi V) t Ni NiC, C� O. 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(—D 00 c-4 cc 4. ca x C,� ca 0 EL IL w W 72 LL ca 0 CL tn u x 'a 1 wl a1 Z� � Lo w C,0i M- 0 I E ca sel IWI 0 W 2 OCL U)1 mw Or r_ LU 1 >1 1 �e 1 U)i -j w W W W 1 U)1 U)i 1 u O wi i �ei m! wl U)i & ol mi mi i w UO mo 3 I l I I W� z 0 13� W� W� LL LL 01 CL C� (L w 0 ca < m. . . ca w U)� ll W� W� < wi i < z 0 o w I ol ol ol < w ca 01 UY U) O� W� C? 04 < < w W 0 :L ca w w o m 0 0 i z 0 W W z LL w ca z w W 04 5, w 0 > 0 ol 0� 3 t 0 z 0� 0� 15� 5 O� < 2L 0 O� O� 0� :)� :)� -i LL ca ca ca a w LL m I z > > >z z 0 UY w UY U) Co MDC004 -- MEMOFANDUM (Revised) TO: Honorable Chairman Oliver G. Gilbert, III DATE: July 18, 2023 and Members, Board of County Commissioners FROM: onzon-Keenan SUBJECT: Agenda Item No. 8(G)(1) County Attorney Please note any items checked. "3-Day Rule" for committees applicable if raised 6 weeks required between first reading and public hearing 4 weeks notification to municipal officials required prior to public hearing Decreases revenues or increases expenditures without balancing budget Budget required Statement of fiscal impact required Statement of social equity required Ordinance creating a new board requires detailed County Mayor's report for public hearing No committee review Applicable legislation requires more than a majority vote (i.e., 2/3's present , 2/3 membership , 3/5's , unanimous , CDMP 7 vote requirement per 2-116.1(3)(h) or (4)(c) , CDMP 2/3 vote requirement per 2-116.1(3)(h) or (4)(c) , or CDMP 9 vote requirement per 2-116.1(4)(c)(2) ) to approve Current information regarding funding source, index code and available balance, and available capacity (if debt is contemplated) required MDC005 Approved Mayor Agenda Item No. 8(G)(1) Veto 7-18-23 Override RESOLUTION NO. RESOLUTION APPROVING AMENDED AND RESTATED INTERLOCAL AGREEMENT WITH VARIOUS MUNICIPALITIES TO REESTABLISH DISTRIBUTION OF PROCEEDS OF THE SIX-CENT LOCAL OPTION GAS TAX FOR THE 30-YEAR PERIOD FROM JANUARY 1, 2024 THROUGH DECEMBER 31, 2053; AUTHORIZING COUNTY MAYOR OR COUNTY MAYOR'S DESIGNEE TO EXECUTE THE AGREEMENT AND TO EXERCISE ALL PROVISIONS CONTAINED THEREIN WHEREAS, Section 336.025, Florida Statutes, authorizes county governments to levy various local option fuel taxes upon every gallon of motor fuel and diesel fuel sold in the county and taxed under the provisions of Part I or Part II of Chapter 206 of the Florida Statutes pursuant to an ordinance enacted by the Board of County Commissioners; and WHEREAS, in 1993, the Board of County Commissioners of Miami-Dade County, Florida("Board"), levied a six-cent($0.06) local option gas tax on every gallon of motor fuel and diesel fuel sold in Miami-Dade County ("1993 Local Option Gas Tax"); and WHEREAS, in 1997, this Board extended the imposition of the 1993 Local Option Gas Tax that began on September 1, 1993, for a maximum period of 30 years through Ordinance No. 97-156; and WHEREAS, pursuant to Resolution No. R-903-98, Miami-Dade County and eligible municipalities entered into an interlocal agreement in accordance with Section 336.025(3)(a)(1), Florida Statutes, establishing the method of distributing the proceeds of the six-cent($0.06) local option gas tax within Miami-Dade County for the remainder of the 1993 Local Option Gas Tax's term; and MDC006 Agenda Item No. 8(G)(1) Page No. 2 WHEREAS, the proceeds of the 1993 Local Option Gas Tax have been distributed in accordance with the terms of that interlocal agreement; and WHEREAS,by ordinance,Miami-Dade County desires to relevy the six-cent local option fuel tax authorized by Section 336.025(1)(a), Florida Statutes for the 30-year period including January 1, 2024 through December 31, 2053; and WHEREAS, Miami-Dade County and various municipalities representing a majority of the population of the incorporated areas of Miami-Dade County desire to amend and restate their current interlocal agreement in order to reestablish the distribution formula currently being used to distribute local option fuel tax proceeds between the County and eligible municipalities for the 30-year period including January 1, 2024 through December 31, 2053, NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF MIAMI-DADE COUNTY, FLORIDA,that this Board: Section 1. Approves the Interlocal Agreement between Miami-Dade County and various municipalities representing a majority of the population of the incorporated areas of Miami-Dade County reestablishing the distribution formula currently being used to distribute local option fuel tax proceeds between the County and eligible municipalities for the 30-year period including January 1, 2024 through December 31, 2053, in substantially the form attached hereto and made a part hereof. Section 2. Authorizes the County Mayor or the County Mayor's designee to execute the Agreement, for and on behalf of Miami-Dade County after proper execution by all municipalities that are parties thereto and to exercise all provisions contained therein. MDC007 Agenda Item No. 8(G)(1) Page No. 3 The foregoing resolution was offered by Commissioner who moved its adoption. The motion was seconded by Commissioner and upon being put to a vote, the vote was as follows: Oliver G. Gilbert, III, Chairman Anthony Rodriguez, Vice Chairman Marleine Bastien Juan Carlos Bermudez Kevin Marino Cabrera Sen. Rene Garcia Roberto J. Gonzalez Keon Hardemon Danielle Cohen Higgins Eileen Higgins Kionne L. McGhee Raquel A. Regalado Micky Steinberg The Chairperson thereupon declared this resolution duly passed and adopted this 18th day of July, 2023. This resolution shall become effective upon the earlier of (1) 10 days after the date of its adoption unless vetoed by the County Mayor, and if vetoed, shall become effective only upon an override by this Board, or (2) approval by the County Mayor of this resolution and the filing of this approval with the Clerk of the Board. MIAMI-DADE COUNTY, FLORIDA BY ITS BOARD OF COUNTY COMMISSIONERS JUAN FERNANDEZ-BARQUIN, CLERK By: Deputy Clerk Approved by County Attorney as �� to form and legal sufficiency. Gerald K. Sanchez MDC008 INTERLOCAL AGREEMENT THIS AMENDED AND RESTATED AGREEMENT entered into this day of 2023, by and between Miami-Dade County, Florida, a political subdivision of the State of Florida and municipalities representing a majority of the population of the incorporated area of Miami-Dade County. WITNESSETH WHEREAS, Section 336.025, Florida Statutes, authorizes county governments to levy various local option fuel taxes upon every gallon of motor fuel and diesel fuel sold in the county and taxed under the provisions of Part I or Part II of Chapter 206 of the Florida Statutes pursuant to an ordinance enacted by the Board of County Commissioners; and WHEREAS, in 1993, the Board of County Commissioners of Miami-Dade County, Florida("Board"), levied a six-cent($0.06) local option gas tax on every gallon of motor fuel and diesel fuel sold in Miami-Dade County ("1993 Local Option Gas Tax"); and WHEREAS, in 1997, this Board extended the imposition of the 1993 Local Option Gas Tax that began on September 1, 1993, for a maximum period of 30 years through Ordinance No. 97-156; and WHEREAS, pursuant to Resolution No. R-903-98, Miami-Dade County and eligible municipalities entered into an interlocal agreement in accordance with Section 336.025(3)(a)(1), Florida Statutes, establishing the method of distributing the proceeds of the six-cent($0.06) local option gas tax within Miami-Dade County for the remainder of the 1993 Local Option Gas Tax's term; and WHEREAS, the proceeds of the 1993 Local Option Gas Tax have been distributed in accordance with the terms of that interlocal agreement; and 1 MDC009 WHEREAS, by ordinance, Miami-Dade County desires to relevy the six-cent local option fuel tax authorized by Section 336.025(1)(a), Florida Statutes, for the 30-year period including January 1, 2024 through December 31, 2053; and WHEREAS, Miami-Dade County and various municipalities representing a majority of the population of the incorporated areas of Miami-Dade County desire to amend and restate their current interlocal agreement in order to reestablish the distribution formula currently being used to distribute local option fuel tax proceeds between the County and eligible municipalities for the 30-year period including January 1, 2024 through December 31, 2053, NOW, THEREFORE, in consideration of the covenants contained herein,the receipt and adequacy of which are hereby acknowledged by all parties hereto, it is agreed as follows: 1. This amended and restated agreement shall become effective upon its approval by the governing bodies of the County and of municipalities representing a majority of the population of the incorporated area of Miami-Dade. 2. The distribution formula described in the original interlocal agreement provided in County Resolution No. R-903-98 has governed local option gas tax distributions for FY 1999- 2000 and each subsequent fiscal year for the entire term of the "1993 Local Option Gas Tax", as defined in Article IX, Chapter 29 of the Code of Miami Dade County, Florida, as amended. 3. The parties desire to have that same distribution formula govern gas tax distributions for any local option gas taxes relevied by Miami-Dade County pursuant to Section 336.025(1)(a), Florida Statutes, for the 30-year period including January 1, 2024 through December 31, 2053. 4. Currently, Miami-Dade County has imposed and levied a local option gas tax of up to six cents, the net proceeds thereof had been previously allocated on the basis of 70.4 percent 2 M DC010 (the "County portion") to the County and 29.6 percent (the "municipal portion") to all eligible incorporated municipalities in Miami-Dade County, Florida pursuant to Section 336.025(6), Florida Statutes. Net proceeds shall mean local option gas taxes collected by the Florida Department of Revenue ("DOR") less the amount retained by the DOR for administration as provided under Florida law. 5. The municipal portion of the local option gas taxes shall be distributed among the eligible incorporated municipalities in Miami-Dade County, Florida, based on a formula as follows: a. Seventy-five percent based upon the ratio of the population of each eligible incorporated municipality compared to the total population of all eligible incorporated municipalities in Miami-Dade County; and b. Twenty-five percent based upon the ratio of total centerline miles of roadway maintained by each eligible incorporated municipality compared to the total centerline miles maintained by all eligible incorporated municipalities in Miami- Dade County. 6. In the event that an eligible municipality annexes an area of unincorporated Miami- Dade County or a newly incorporated municipality becomes eligible for participation in the distribution of local option gas tax proceeds, the distribution shall be set in accordance with the formula in Sections 5(a) and 5(b), in which case the County's Unincorporated Municipal Service Area ("UMSA") share will be reduced by the proportionate reduction in population and roadway centerline miles, and provided to the municipal portion with the County and municipal shares adjusted accordingly. For calculation purposes, the UMSA share of the County's portion shall be defined as 20 percent of the original 74 percent County share of the 1993 Local Option Gas Tax, 3 MDC011 as described in Section 29-79 of the Code of Miami-Dade County, Florida. The County's portion of the local option gas tax shall never be less than 80 percent of the original 74 percent share (59 percent of the total net proceeds distributed by the state). 7. Population figures used shall be the figures used to determine the annual distribution of the half cent local government sales tax pursuant to Section 218.60(1)(a), Florida Statutes. Centerline mile figures shall be based upon yearly figures submitted by each municipality to the Department of Financial Services in their Annual Financial Report and recorded by the Florida Department of Transportation as required by Section 218.32, Florida Statutes. The population and centerline mile figures shall be updated annually with data current as of June 1 of each year. 8. Miami-Dade County will use its best efforts to spend two thirds of the County portion on transportation expenses within the incorporated municipalities. 9. The percentages for distribution shall be calculated by the County annually. By July 1 of each year, the County shall notify all municipalities and the appropriate state agencies of the percentages for distribution of LOGT proceeds among the municipalities for the upcoming annual period commencing January 1. The percentage for distribution of local option gas tax proceeds to any city whose current population or centerline mile figures are not available shall be determined by the County based on the most recent available population and/or centerline mile figures reported to the state. In the event that either the population figures and/or the centerline miles are proven to be incorrect for any given municipality in any given year, the correction to the percentage distribution will be made in the subsequent year gas tax distribution calculation. 10. Pursuant to Section 336.025(5)(b), Florida Statutes, disputes regarding the percentage of distribution to any municipality hereunder shall be resolved through an appeal to the 4 M DC012 Administration Commission in accordance with procedures developed by the Commission. Pending final disposition of such proceedings, the tax shall be collected and such funds shall be held in escrow by the Clerk of the Circuit Court of the County until final disposition is made. 11. The net proceeds of local option gas taxes shall only be used for "transportation expenditures," as defined by Section 336.025(7), Florida Statutes. 12. In the event that a significant shift of responsibility for regional transportation services occurs between the County and the municipalities, this interlocal agreement may be renegotiated by the mutual consent of the County and the municipalities representing a majority of the population of the incorporated area of Miami-Dade County. IN WITNESS WHEREOF,the parties have caused this Amended and Restated Interlocal Agreement to be executed by their respective and duly authorized officers as of the date written above. ATTEST: JUAN FERNANDEZ-BARQUIN, MIAMI-DADE COUNTY, FLORIDA CLERK By: DEPUTY CLERK By: Name: Title: ATTEST: ATTEST: By: By: ATTEST: ATTEST: By: By: 5 MDC013