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Ordinance No. 2023-09 Adopting Don Soffer Aventura High School Budget 2023-2024 - May 18, 2023 CITY OF AVENTURA ORDINANCE NO. 2023-09 AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, ADOPTING THE ATTACHED DON SOFFER AVENTURA HIGH SCHOOL BUDGET FUND 191 FOR FISCAL YEAR 2023/2024 (JULY 1 — JUNE 30), PURSUANT TO SECTION 4.05 OF THE CITY CHARTER; AUTHORIZING EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; PROVIDING FOR BUDGETARY CONTROL; PROVIDING FOR PERSONNEL AUTHORIZATION; PROVIDING FOR GIFTS AND GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING FOR ENCUMBRANCES; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AS FOLLOWS: Section 1. The 2023/2024 Operating Budget for the Don Soffer Aventura High School, a copy of said budget being attached hereto and made a part hereof as specifically as if set forth at length herein, be and the same is hereby established and adopted. Section 2. Expenditure of Funds Appropriated in the Budget Authorized. Funds appropriated in the Budget may be expended by and with the approval of the City Manager in accordance with the provisions of the City Charter and applicable law. Funds of the City shall be expended in accordance with the appropriations provided in the Budget adopted by this Ordinance and shall constitute an appropriation of the amounts specified therein. Supplemental appropriations or the reduction of appropriations, if any, shall be made in accordance with Section 4.07 of the City Charter. Section 3. Budgetary Control. The Budget establishes a limitation on expenditures by department total. Said limitation requires that the total sum allocated to the Don Soffer Aventura High School Fund may not be increased or decreased without specific authorization by a duly-enacted Resolution affecting such amendment or transfer. Therefore, if requested by the Principal of Don Soffer Aventura High School, the City Manager may authorize transfers from one individual line item account to another, so long as the line item accounts are within the same department and fund. City of Aventura Ordinance No. 2023-09 Section 4. Personnel Authorization. The "Personnel Allocation Summary" enumerates all authorized budgeted positions. However, if requested by the Principal of Don Soffer Aventura High School, the City Manager may amend said authorized budgeted positions in order to address the operating needs of the department so long as sufficient budgeted funds are available. Section 5. Grants and Gifts. When the City of Aventura receives monies from any source, be it private or governmental, by Grant, Gift, or otherwise, to which there is attached as a condition of acceptance any limitation regarding the use or expenditures of the monies received, the funds so received need not be shown in the Operating Budget nor shall said budget be subject to amendment of expenditures as a result of the receipt of said monies, but said monies shall only be disbursed and applied toward the purposes for which the said funds were received. To ensure the integrity of the Operating Budget, and the integrity of the monies received by the City under Grants or Gifts, all monies received as contemplated above must, upon receipt, be segregated and accounted for based upon generally accepted accounting principles and where appropriate, placed into separate and individual trust and/or escrow accounts from which any money drawn may only be disbursed and applied within the limitations placed upon the Gift or Grant as aforesaid. Section 6. Amendments. Upon the passage and adoption of the Don Soffer Aventura High School Fund Budget for the City of Aventura, if the City Manager determines that the Department Total will exceed its original appropriation, the City Manager is hereby authorized and directed to prepare such Ordinances as may be necessary and proper to modify any line item from the Budget hereby. Section 7. Encumbrances. All outstanding encumbrances on June 30, 2023 shall lapse at that time; and all capital outlay encumbrances and/or capital outlay expenditures not spent during the fiscal year may be re-appropriated in the 2023/2024 fiscal year. Section 8. Severability. The provisions of this Ordinance are declared to be severable and if any section, sentence, clause or phrase of this Ordinance shall for any reason be held to be invalid or unconstitutional, such decision shall not affect the validity of Page 2 of 4 City of Aventura Ordinance No. 2023-09 the remaining sections, sentences, clauses, and phrases of this Ordinance but they shall remain in effect, it being the legislative intent that this Ordinance shall stand notwithstanding the invalidity of any part. Section 9. Effective Date. This Ordinance shall be effective immediately upon adoption on second reading. The foregoing Ordinance was offered by Commissioner Friedland, who moved its adoption on first reading. This motion was seconded by Vice Mayor Joel, and upon being put to a vote, the vote was as follows: Commissioner Amit Bloom Yes Commissioner Rachel S. Friedland Yes Commissioner Paul A. Kruss Absent Commissioner Dr. Linda Marks Yes Commissioner Michael Stern Yes Vice Mayor Billy Joel Yes Mayor Howard S. Weinberg Yes The foregoing Ordinance was offered by Commissioner Stern, who moved its adoption on second reading. This motion was seconded by Commissioner Joel, and upon being put to a vote, the vote was as follows: Commissioner Rachel S. Friedland Absent Commissioner Billy Joel Yes Commissioner Paul A. Kruss Yes Commissioner Dr. Linda Marks Yes Commissioner Michael Stern Yes Vice Mayor Amit Bloom Yes Mayor Howard S. Weinberg Yes Page 3 of 4 City of Aventura Ordinance No. 2023-09 PASSED on first reading this 2011 day of April, 2023. PASSED AND ADOPTED on second reading this 18th day of May, 2023. • --fry H WARD S. WEINBERG, ESQ. MAYOR ATTEST: ELLISA L. HORVA , MMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY Page 4 of 4 City of Aventura 0 Don Soffer Aventura High School Fund Budget Fiscal Year 2023/2024 As D -j G O �2 �o Rq HIGN CHARTER SCHOOLS, A City of Aventura Don Soffer Aventura High School Operating and Capital Budget Fiscal Year 2023/2024 otk �q HIGH City Commission/Governing Board Mayor Howard S.Weinberg, Esq. Commissioner Amit Bloom Commissioner Rachel S. Friedland,Esq. Commissioner Billy Joel Commissioner Paul A. Kruss Commissioner Dr. Linda Marks Commissioner Michael Stern City Manager Ronald J.Wasson Principal Dr. Geoff McKee Planning/Management Services Provided Charter Schools USA SON SOFF�� D � G O vo, �O Rq HIGN This page has intentionally been left blank City of Aventura Don Soffer Aventura High School Operating and Capital Budget Fiscal Year 2023/2024 Table of Contents Charter Schools USA's Budget Message................................................................................................................i-iv Comparative Personnel Allocation Summary.......................................................................................................iii Full-Time Staff Comparison Chart..............................................................................................................................iii Introduction..................................................................................................................................................................1-3 Mission Statement,Vision Statement,and Commitment Statement....................................................2 Organization and Operations................................................................................................................................3 FundDescription&Summary...........................................................................................................................5-6 Revenue Projection&Rationale......................................................................................................................7-9 Budgetary Account Summary by Expenditure Function...........................................................11-14 DSAHS Instructional Pay-for-Performance Pay Plan................................................................... 15-17 AdoptingOrdinance........................................................................................................................................... 19-23 10ON soFFF� G O Rq HIGH This page has intentionally been left blank MEMORANDUM TO: City Commission/Governing Board Ronald J. Wasson, City Manager FROM: Dr. Geoff McKee, Principal, Don Soffer Aventura High School Ayanna Jeffrey, Sr. Accounting Analyst, Charter Schools USA DATE: April 14, 2023 SUBJECT: Proposed 2023/2024 Don Soffer Aventura High School Budget Attached is the proposed 2023/2024 Don Soffer Aventura High School ("DSAHS") Fund Budget (Fund 191) which will be effective from July 1, 2023—June 30, 2024. This represents DSAHS' 5t" full year of operations. The budget was designed to meet the educational requirements that accommodate 9t" through 12t" grade students, while continuing to employ staff that possess the leadership qualities that will help DSAHS achieve full enrollment over the next year. Budget Implications Resulting from the Coronavirus ("COVID-19") Pandemic For the last three years, COVID-19 has caused major disruption in international and U.S. economies and markets. School operations have returned to a "traditional" environment; however, the pandemic had a significant impact on learning worldwide. In response to this, the US Department of Education awarded funding to states and school districts through the Elementary and Secondary School Emergency Relief(ESSER) Fund to help schools address the negative impact caused by the pandemic. The School continues to utilize this funding to pay for additional teachers and staff to ensure students have the resources necessary. ESSER grant related revenue and expenditures are included in the FY 2023/24 budget. The budget was prepared in a collaborative effort by CSUSA, including their Sr. Accounting Analyst, staff members from several different divisions, and the DSAHS Principal. In addition, the budget has also been reviewed by the City Manager and the Finance Director. The budget will appear on first and second reading on April 20t" and May 18t", 2023, respectively. i The following are the major highlights of the 2023/2024 budget: • The school budget is based on a projected enrollment of 800 9th, loth, llth and 12th grade students. This is the school's second year of full enrollment. • No City subsidy is budgeted for the FY2023-2024 year. • Includes 62 full-time equivalent employees at a projected cost of $5,640,094 and is summarized by class and category below: 2022/23 2023/24 Job Class Category Actual Proposed Change Administrative Staff Full-time 13.0 13.0 Part-time - - Su btotal 13.0 13.0 - Instructional Staff Full-time 47.0 49.0 2.0 Part-time - - - Su btotal 47.0 49.0 2.0 Total Employees 60.0 62.0 2.0 • Vendor Services includes contracted pupil transportation for two (2) buses to transport students that live two (2) miles or more from the School at a cost of $172,552. • In order to continue enhancing the instructional experience designed to prepare the students for the future, $233,661 has been budgeted for textbooks, reference books and instructional licenses under Instructional Expenditures. Capital expenditures of $112,500 is budgeted for costs associated with Computer hardware, IT Infrastructure and FF&E (i.e. Classroom Furniture). Compensation for Personnel Services Total Compensation for Personnel Services is budgeted at $5,640,094 or 64.1% of the total budget or 61.8% of total operating revenue. This category includes 62 full-time equivalent employees, including 13 administrative staff positions and 49 instructional staff positions as is detailed below. In order to maintain, attract, and retain highly qualified teachers, salaries for this category reflect the school's proposed Pay Plan and stipends of $700,000 as a result of the Miami-Dade County Referendum. All employees are under contract with CSUSA. ii Don Soffer Aventura High School Comparative Personnel Allocation Summary 3 - Year Presentation 2021/22 2022/23 2023/24 Actual Actual Proposed Full- Part- Full- Part- Full- Part- Job Class Time Time Total Time Time Total Time Time Total Administrative Staff Principal 1.0 - 1.0 1.0 - 1.0 1.0 1.0 Assistant Principal 1.0 - 1.0 2.0 - 2.0 2.0 2.0 Dean of Student Affairs - - - - - - - - - School Operations Admnistrator 1.0 - 1.0 1.0 - 1.0 1.0 - 1.0 Office Manager - - - 1.0 - 1.0 1.0 - 1.0 Admnistrative Assistant 1.0 0.5 1.5 1.0 - 1.0 1.0 - 1.0 Receptionist 1.0 - 1.0 1.0 - 1.0 1.0 - 1.0 Enrollment Management 1.0 - 1.0 1.0 - 1.0 1.0 - 1.0 Guidance Counselor 1.0 - 1.0 3.0 - 3.0 3.0 - 3.0 CAPAdvisor 1.0 - 1.0 - - - - - - IT Support 1.0 - 1.0 1.0 - 1.0 1.0 - 1.0 Nurse 1.0 - 1.0 1.0 - 1.0 1.0 - 1.0 Subtotal 10.0 0.5 10.5 13.0 - 13.0 13.0 - 13.0 Instructional Staff Teachers (9-12) 33.0 - 33.0 42.0 - 42.0 44.0 - 44.0 ESE/Special Education Teachers 2.0 - 2.0 3.0 - 3.0 3.0 - 3.0 Curriculum Resource Teacher 1.0 - 1.0 1.0 - 1.0 1.0 - 1.0 Athletic Director 1.0 - 1.0 1.0 - 1.0 1.0 - 1.0 Su btotal 37.0 - 1 37.0 47.0 - 47.0 49.0 - 49.0 Total 47.0 0.5 1 47.5 60.0 - 60.0 62.0 - 62.0 Full-Time Staff Comparison 70.0 60.0 50.0 40.0 30.0 20.0 10.0 202V22-Actual 2022/23-Actual 2023/24-Proposed III The total proposed budget for 2023/2024, is $8,794,645 and is broken down into the following categories: Category Amount % Compensation $ 5,640,094 64.1% Professional Services 647,720 7.4% Vendor Services 991,055 11.3% Administrative Expenditures 44,081 0.5% Instructional Expenditures 772,020 8.8% Other Operating Expenditures 502,416 5.7% Fixed Expenditures 84,759 1.0% Capital Outlay 112,500 1.3% Total $ 8,794,645 100.0% Expenditures by Category Instructional Other Operating Expenditures Expenditures rr Fixed Expenditures 5,7% 1.0% Capital Outlay 8,8% 1,3% Administrative Expenditures -� 0,5% Vendor Services 11,3% Professional Services* Cam pensatio n 7,4% 64,1% Summary I am pleased to submit the detailed budget contained within this document and its related funding levels representing the City's continued commitment to support the Mission and Vision for Don Soffer Aventura High School as outlined on page 2. The City Commission, acting in its capacity as the Don Soffer Aventura High School Governing Board will meet during a Governing Board Meeting on April 20, 2023 to review the proposed budget document in detail. Please refer any questions relating to the enclosed budget to the City Manager's attention. Respectfully submitted, Dr. Geoff McKee Ayinna Jeffrey Principal, Don Soffer Aventura High School Sr. Accounting Analyst, CSUSA iv City of Aventura Don Soffer Aventura High School Operating and Capital Budget Fiscal Year 2023/2024 o°N soFFF� J G O c2 �o RA H►GN Introduction 1 City of Aventura Don Soffer Aventura High School aG � 4 m��GRq H I GN yG�o Mission Statement Don Soffer Aventura High School will provide a rigorous, college preparatory curriculum for the community that ensures each student develops their individual academic talents and leadership skills to become well-rounded citizens primed for excellence. Vision Statement Don Soffer Aventura High School will continually adopt innovative instructional methods and technology designed for the digital native learning styles of the 21St century students.The School will revolutionize instruction and be recognized as a pioneer in modern high school education. Commitment Statement At Don Soffer Aventura High School, students will be empowered to discover their passion, choose their path and define their future. 2 City of Aventura Don Soffer Aventura High School ooN SOF_ 10 �/ O 2rG9q HtG�`'4s Organization and Operations The School is a special revenue fund found within the City's financial statements.The School commenced operations in the City in August 2019 and for the 2023/2024 school year will offer classes for 91h through 12th grades with a projected enrollment of 800 students.The School is funded by public funds based on enrollment and may be eligible for grants in accordance with state and federal guidelines,including food service and capital outlay. The School can accept private donations and the City can incur debt for its operations. Reporting Entity The School operates under a charter granted by the sponsoring school district, the Miami-Dade County Public School District(the"District").The current charter is effective until June 30,2034 but provides for a renewal of up to 15 years by mutual agreement of both parties. In August 2019,the School opened its doors to 200 91h graders. In August 2020, the School expanded its enrollment to 415 students to include 101h grade.In August 2021,the school expanded its enrollment to 620 to include 11th grade and in August 2022, expanded its enrollment to 800 to include 12th grade with approximately 200 students for each grade level. The School is owned by the City and is operated through a management agreement as described below. The School is part of the City's government and is not a separate legal entity or otherwise organized apart from the City.The City was incorporated in November 1995 and operates under a Commission-Manager form of government. Management Agreement The City previously entered into a management agreement with Charter Schools USA, Inc. ("CSUSA") to provide those services necessary to organize, manage, staff, operate and maintain the School. The agreement expires on June 30,2024,with a five-year renewal option by mutual agreement of both parties and provided that the District extends the charter granted to the City.Total management fees projected to be paid to the management company for fiscal year 2023/2024 are$375,696.The other expenditures that are reimbursed to CSUSA from the City relate to teachers'salaries,benefits and all related operational costs. 3 SON soF��4 D � G O vo, �O Rq HIGN This page has intentionally been left blank 4 City of Aventura Don Soffer Aventura High School Operating and Capital Budget Fiscal Year 2023/2024 OOVA SOFT T D j .� 0 li,Qq MOW- 5 HIG� Fund Description Summary 5 • I Don Soffer Aventura High School Fund -191 Fiscal Year 2023/2024(July 1 -June 30) Budget Category Summary Fund Description This fund accounts for operating and capital revenues and expenditures associated with the Don Soffer Aventura High School. In accordance with their Management Agreement with the City, Charter Schools USA, is responsible for the School's budgetary, accounting,auditing and financial reporting functions. 2022/23 2022/23 2023/24 2021/22 Adopted Projected Proposed FCaegory Actual Budget Forecast Budget Revenue Projections Operating Revenue $ 6,208,609 $ 8,451,973 $ 8,907,952 $ 9,131,109 City Subsidy(Advance from the City's General Fund) 2,536,423 - - - Total Revenues $ 8,745,032 $ 8,451,973 $ 8,907,952 $ 9,131,109 Expenditures Operating Expenditures $ 6,110,146 $ 7,826,666 $ 7,912,096 $ 8,682,145 Capital Expenditures 642,613 306,845 346,855 112,500 CSUSA Subsidy to offset Professional Services - - - - Total Expenditures $ 6,752,759 $ 8,133,511 $ 8,258,950 $ 8,794,645 Revenues over/(under) Expenditures $ 1,992,273 $ 318,462 $ 649,002 $ 336,464 6 City of Aventura Don Soffer Aventura High School Operating and Capital Budget Fiscal Year 2023/2024 OOVA SOFT T D J .� 0 li,Qq MOW- 5 HIG� Revenue Projection Rationale 7 ADOPTED PROJECTED PROPOSED Don Soffer Aventura High School ACTUAL BUDGET FORECAST BUDGET Proposed Budget Total Number of Students 637 800 805 800 Forecasted Average FTE per Student $ 7,134.46 $ 7,445.52 $ 7,388.44 $ 7,388.44 REVENUE: Operating Revenue FTE $ 4,541,084 $ 5,956,418 $ 5,944,001 $ 5,910,752 Capital Outlay 335,418 410,894 424,945 422,784 NSLP Revenue 246,244 33,935 68,414 68,124 Food Services 26,248 282,203 90,879 90,378 City's Intersection Safety Camera Program* - 150,000 150,000 - Grants 277,661 735,309 908,669 675,817 Miscellaneous Revenue 163,481 - - - Internal Funds Revenue**** - 33,214 - 63,255 Other Program Revenue: AP/AICE 618,473 850,000 850,000 1,200,000 Refrendum Stipends - - 471,044 700,000 Total Operating Revenue $ 6,208,609 $ 8,451,973 $ 8,907,952 $ 9,131,109 Other Non-Revenue City Subsidy* Advance from the City's General Fund $ 2,536,423 $ - $ - $ - Total Revenues $ 8,745,032 $ 8,451,973 $ 8,907,952 $ 9,131,109 The remainder of this page has intentionally been left blank 8 Revenue Projection Rationale Fiscal Year 2023/2024 Revenues The total revenues available for allocation in the 2023/2024 proposed budget are anticipated to be $9,131,109.This is a net increase of$679,137 or 8.0%compared to the prior year's budget primarily due to the Miami-Dade County referendum funds which are included in the Other Program Revenue - Referendum Stipends and will be used for security personnel and teacher stipends. Operating Revenue FTE-totals$5,910,752 and is based on an average of$7,388.44/student.This revenue category includes the transportation reimbursement component. This revenue category is anticipated to decrease by $45,666 or 0.8% in comparison to the prior years adopted budget.- This line has been budgeted conservatively,using the same average FTE per student as the current fiscal year projection with a total of 800 students,which is five (5) less students projected in enrollment. Capital Outlay-totals$422,784 and is projected to remain relatively level in comparison to the adopted budget and year-end forecast at$528.48/student. NSLP Revenue - totals $68,124 and represents an estimate for reimbursement by the National School Lunch Program ("NSLP") for low-cost or free meals that are provided to students who qualify for the federally assisted meal program.This revenue category is projected based on currentyear reimbursement rates and assumes consistent eligibility year-over-year in the student population. Food Services-totals$90,378 and represents an estimate for un-subsidized meals purchased by students. This revenue category decreased year-over-year in line with enrollment on a per capita basis using the current year student participation rate. Transfers In from the City's General Fund-has decreased by$150,000 when compared with the prior year's budget amount.The City removed the transfer as the high school projected to finish the current and next fiscal year in a surplus well above the$150,000 transfer amount from the City's General Fund for revenues generated from the City's Intersection Safety Camera Program. Grants-The current anticipated impact from Grant Funding provided by Federal and State governments in response to the COVID-19 pandemic is included in the 2023/2024 proposed operating budget. This grant funding totals$675,817 and will cover personnel costs.Approximately ten(10)headcount positions will be funded through ESSERS III. Other Program Revenue - totals $1,900,000 consisting of$1,200,000 in additional FTE Revenue that is expected be awarded to the DSAHS from students passing the Cambridge and Advanced Placement Exams and $700,000 in Miami-Dade County Referendum revenue that will be used for security personnel and teacher stipends. Other Non-Revenue City Subsidy**(Advance from the City's General Fund)-the 2023/2024 budget assumes no City subsidy. 9 SON soF��4 D � G O vo, �O Rq HIGN This page has intentionally been left blank 10 City of Aventura Don Soffer Aventura High School Operating and Capital Budget Fiscal Year 2023/2024 OOVA SOFT T D j .� 0 li,Qq MOW- 5 HIG� Budgetary Account Summary by Expenditure Function 11 ADOPTED PROJECTED PROPOSED Don Soffer Aventura High School ACTUAL BUDGET FORECAST BUDGET Proposed Budget EXPENDITURES Administrative Staff Principal 1.0 1.0 1.0 1.0 Assistant Principal 1.0 2.0 2.0 2.0 Dean of Student Affairs 1.0 - - School Operations Administrator 1.0 1.0 1.0 1.0 Office Manager 1.0 1.0 1.0 Administrative Assistant 1.5 2.0 1.0 1.0 Receptionist 1.0 1.0 1.0 1.0 Enrollment Management 1.0 1.0 1.0 1.0 Guidance Counselor 1.0 3.0 3.0 3.0 CAP Advisor 1.0 1.0 - - IT Support 1.0 1.0 1.0 1.0 Nurse 1.0 1.0 1.0 1.0 Subtotal Administrative Staff 10.5 $ 716,812 16.0 $ 1,027,895 13.0 $ 814,906 13.0 $ 839,432 Instructional Staff Teachers(9-12) 33.0 42.0 42.0 44.0 ESE/Special Education Teachers 2.0 3.0 3.0 3.0 Curriculum Resource Teacher 1.0 1.0 1.0 1.0 Athletic Director 1.0 1.0 1.0 1.0 Subtotal Instructional Staff 37.0 $ 2,145,991 47.0 $ 2,810,808 47.0 $ 2,759,059 49.0 $ 3,174,148 Tutoring $ 25,000 $ 76,862 $ 76,862 $ 76,862 Bonuses 49,732 159,681 175,464 91,954 Stipends 219,043 307,000 525,537 690,737 Benefits 246,835 345,329 275,260 325,783 Workers' Compensation 13,578 21,648 16,213 18,107 Payroll Taxes 237,795 340,110 391,258 423,072 Subtotal $ 791,983 $ 1,250,630 $ 1,460,593 $ 1,626,514 Total Compensation 47.5 $ 3,654,786 63.0 $ 5,089,333 60.0 $ 5,034,559 62.0 $ 5,640,094 12 ADOPTED PROJECTED PROPOSED Don Soffer Aventura High School ACTUAL BUDGET FORECAST BUDGET Proposed Budget-Continued AMA Professional Services Management Fee $ 279,000 $ 375,696 $ 375,696 $ 375,696 Finance&Accounting Services*** 54,381 - - - Personnel Management(Payroll&HR Services)*** 163,141 - - - Legal Fees 11,582 17,369 11,582 11,582 Fee to County Board 87,695 93,069 92,355 92,292 Outside Staff Development 28,925 28,925 28,925 28,925 Accounting Services-Audit 11,750 11,750 11,850 11,850 Professional Fees-Other 16,886 16,886 6,510 7,155 Computer Services Fees 71,288 100,000 100,563 100,000 Advertising/Marketing Expenditure 24,750 15,000 15,000 20,221 Subtotal Professional Services $ 749,398 $ 658,695 $ 642,481 $ 647,720 Vendor Services Contracted Pupil Transportation $ 116,506 $ 159,127 $ 133,803 $ 172,552 Contracted Mental Health 24,267 24,267 80,157 80,157 Extra-Curricular Activity Events&Transportation 79,507 155,000 155,000 155,000 Contracted Food Services 161,557 209,548 141,823 141,180 Drug Testing Fees 30 31 245 245 Licenses&Permits 1,544 2,012 2,012 2,012 Contracted Custodial Services 169,257 191,827 191,827 257,081 Contracted Security 13,515 3,248 152,232 182,828 Subtotal Vendor Services ' $ 566,183 $ 745,060 $ 857,099 $ 991,055 Administration Expenditures Travel $ 7,020 $ 7,020 $ 7,736 $ 7,736 Meals 381 381 818 818 Lodging 3,293 3,293 3,832 3,832 Business Expenditure-Other 153 153 153 153 Dues&Subscriptions 2,861 3,346 4,379 4,379 Printing 2,840 2,909 8,810 8,810 Office Supplies 10,175 15,435 15,435 15,744 _ Medical Supplies 2,610 2,610 2,610 2,610 Subtotal Administrative Expenditures $ 29,333 $ 35,147 $ 43,772 $ 44,081 Instructional Expenditures Textbooks&Reference Books $ 201,878 $ 250,462 $ 250,462 $ 112,037 Consumable Instructional(Student) 1,563 36,438 36,438 36,033 Consumable Instructional(Teacher) 26,251 25,000 25,000 4,039 Instructional Licenses 178,128 163,733 157,949 121,624 Testing Materials 256,450 330,670 330,670 469,829 Contracted SPED Instruction 22,748 28,591 28,591 28,458 Subtotal Instructional Expenditures $ 687,018 $ 834,894 $ 829,110 $ 772,020 13 ADOPTED PROJECTED PROPOSED Don Soffer Aventura High School ACTUAL BUDGET FORECAST BUDGET Proposed Budget-Continued Other Operating Expenditures Telephone&Internet $ 28,765 $ 29,340 $ 38,119 $ 38,881 Postage 390 390 1,628 1,628 Electricity 90,700 92,514 111,878 125,192 Water&Sewer 6,440 6,569 11,328 12,676 Waste Disposal 31,050 37,260 37,260 40,623 Pest Control 3,300 3,465 3,995 3,638 Cleaning Supplies 31,530 21,530 21,530 24,760 Building Repairs&Maintenance 159,046 153,885 193,966 181,637 Miscellaneous Expenditures 11,112 10,126 10,126 10,126 Subtotal Other Operating Expenditures $ 362,333 $ 355,079 $ 429,831 $ 439,161 Internal Funds Expense Internal Funds Expense**** $ - $ 33,214 $ - $ 63,255 Subtotal Internal Funds Revenue $ - $ 33,214 $ - $ 63,255 Fixed Expenditures Office Equipment-Leasing Expenditures $ 13,695 $ 13,624 $ 13,624 $ 13,896 Professional Liability&Other Insurance 47,400 61,620 61,620 70,863 Subtotal Fixed Expenditures $ 61,095 $ 75,244 $ 75,244 $ 84,759 Total Operating Expenditures $ 6,110,146 $ 7,826,666 $ 7,912,096 $ 8,682,145 Capital Expenditures Computers-Hardware $ 552,317 $ 250,545 $ 291,043 $ 75,000 Computers-Software 2,460 - 304 - IT Infrastructure - 20,000 20,000 25,000 Audio Visual Equipment 42,827 23,800 15,693 - FF&E 45,009 12,500 19,815 12,500 Total Capital Expenditures $ 642,613 $ 306,845 $ 346,855 $ 112,500 Total Unadjusted Operating and Capital Expenditures $ 6,752,759 $ 8,133,511 $ 8,258,950 $ 8,794,645 Unadjusted Revenue over/(under)Expenditures $ 1,992,273 $ 318,462 $ 649,002 $ 336,464 Adjusted Revenues over/(under)Expenditures $ 1,992,273 $ 318,462 $ 649,002 $ 336,464 Total Adjusted Operating and Capital Expenditures $ 6,752,759 $ 8,133,511 $ 8,258,950 $ 8,794,645 Total Revenues $ 8,745,032 $ 8,451,973 $ 8,907,952 $ 9,131,109 Projected Addition to Fund Balance/(Deficit) $ 1,992,273 $ 318,462 $ 649,002 $ 336,464 Repayment to City $ $ 218,462 $ 549,002 $ 220,000 Projected Fund Balance After Repayment $ 1,992,273 $ 100,000 $ 100,000 $ 116,464 14 City of Aventura Don Soffer Aventura High School Operating and Capital Budget Fiscal Year 2023/2024 ,QN so Ar J G O / o li,4q G� 5 HI 40*41 C HARTER SCHOOLS r USA DSAHS Instructional Pay-For-Performance Plan 15 , \ C HARTER SCHOOLS USA DSAHS INSTRUCTIONAL PAY-FOR-PERFORMANCE PLAN INDEX A.CSUSA PAY PRACTICES B.PERFORMANCE BASED COMPENSATION C.MERIT INCREASE SCHEDULE D.SCHOOL WIDE PERFORMANCE AND RETENTION BONUS A.CSUSA PAY PRACTICES CSUSA salaries are competitive with the surrounding area schools but structured differently,with a greater emphasis on performance-based pay.For base salaries,pay bands have been established to a minimum,midpoint,and maximum scale by which job families can grow with merit increases.CSUSA will budget criteria,incentives,and other motivating factors to attract, reward and retain the best employees.A salary worksheet will be used to calculate starting salaries in a fair&consistent manner.Below are the basic criteria utilized to determine starting salaries. Base Salary for Teachers in their initial year(10 Month) • Positive Adjustments to base for Experience o $1,000 for 1-3 years o $3,000 for 4-6 years o $4,000 for 7-10 years o $7,500 for 11-15 years o $10,000 for 16-20 years o $12,500 for 21-24 years o $15,000 for 25+years • Positive Adjustments to base for Education Credentials o $3,000 for Masters o $5,000 for Specialist o $7,000 for Doctorate •Other Compensation: (to be reevaluated annually and subject to funding availability) o $3,500 in lieu of the Miami-Dade County Referendum will be added as a stipend to Teacher base pay o Up to$4,000 Positive Adjustments to base for Critical Shortage Areas/Special Consideration,if applicable and based on Budget •$-3,000 Negative Adjustments to base(prior to HB increase)if met all requirements and waiting for Certification documentation •Teachers whose certification expires will have their salary reduced by$3,000 (prior to HB increase). If certification is reestablished within one year, upon receipt of documentation,their previous salary will be reinstated. B.PERFORMANCE BASED COMPENSATION Research supports the notion that people are motivated through achievement, recognition,and growth opportunities. Moreover,studies indicate that not only does this contribute to the retention of high quality staff,but also positively impacts student achievement.Consequently,the School will adopt a performance-based compensation plan that includes: • Merit increases for faculty and staff are determined by a robust evaluation tool based on the research of Robert Marzano, in alignment with statutory requirements 16 • Participation in various programs to provide incentive bonuses for teachers • Performance bonuses for Administration based on Academic Performance,Enrollment/Growth and Culture metrics •School wide performance incentive goal—provided to faculty and staff at schools that achieve predetermined school wide academic improvement goals •Stipends(supplements)are offered separately from base pay for Additional Academic Responsibilities,Title 1 Schools,Critical Teacher Shortage Areas,Bottom 2 School improvement categories,etc. C.MERIT INCREASE SCHEDULE Final Level Instructional staff member scores are calculated by combining the Instructional Practice and Student Performance components of the final evaluation.Please see the school's approved evaluation plan.Budget will determine the Effective teacher's percent increase.This percent increase will fall between 50%-75%of the percent increase that Highly Effective teachers receive per statutory requirements. CSUSA PERFORMANCE EVALUATION RESULTS INSTRUCTIONAL INCREASE* Level 1:UNSATISFACTORY/DEVELOPING/NEEDS IMPROVEMENT 0% Level 2:DEVELOPING/NEEDS IMPROVEMENT 0% Level 3:APPLYING/EFFECTIVE 2.0% Level 4:INNOVATIVE/HIGHLY EFFECTIVE 3.0% *Merit increases are subject to budget allocation •A"Cost of Living"adjustment option may be included in the schedule,budget permitting •Stipends(supplements)are offered separately from base pay for Additional Academic Responsibilities,Title 1 Schools,Critical Teacher Shortage Areas,Bottom 2 School improvement categories,etc. D.SCHOOL WIDE PERFORMANCE AND RETENTION BONUS CSUSA offers a school wide bonus opportunity that acknowledges and shows appreciation to our loyal and committed employees.This is an opportunity for all Full Time Staff to earn a bonus based on the overall performance of their school.* • Up to$500.00 for Non Instructional Employees • Up to$1,000.00 for Instructional Employees •The bonus will be paid out after FTE count and the release of school grades in the fall/winter of the following year •The bonus is based on goals established by the school and approved by leadership • If the school meets its letter grade goal,the bonus will be paid out in full • If the letter grade goal is not met,the bonus will be prorated based on the percentage of goals met *School wide bonus payment is subject to budget allocation 17 NOVA SOFF f E � G O vo2 �o Rq HIGN This page has intentionally been left blank 18 Don Soffer Aventura High School Operating and Capital Budget Fiscal Year 2023/2024 0OX1 SOFFF� J G O c2 �o Rq HIGN Adopting Ordinance 19 CITY OF AVENTURA ORDINANCE NO. 2023- AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, ADOPTING THE ATTACHED DON SOFFER AVENTURA HIGH SCHOOL BUDGET FUND 191 FOR FISCAL YEAR 2023/2024 (JULY 1 — JUNE 30), PURSUANT TO SECTION 4.05 OF THE CITY CHARTER; AUTHORIZING EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; PROVIDING FOR BUDGETARY CONTROL; PROVIDING FOR PERSONNEL AUTHORIZATION; PROVIDING FOR GIFTS AND GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING FOR ENCUMBRANCES; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AS FOLLOWS: Section 1. The 2023/2024 Operating Budget for the Don Soffer Aventura High School, a copy of said budget being attached hereto and made a part hereof as specifically as if set forth at length herein, be and the same is hereby established and adopted. Section 2. Expenditure of Funds Appropriated in the Budget Authorized. Funds appropriated in the Budget may be expended by and with the approval of the City Manager in accordance with the provisions of the City Charter and applicable law. Funds of the City shall be expended in accordance with the appropriations provided in the Budget adopted by this Ordinance and shall constitute an appropriation of the amounts specified therein. Supplemental appropriations or the reduction of appropriations, if any, shall be made in accordance with Section 4.07 of the City Charter. Section 3. Budgetary Control. The Budget establishes a limitation on expenditures by department total. Said limitation requires that the total sum allocated to the Don Soffer Aventura High School Fund may not be increased or decreased without specific authorization by a duly-enacted Resolution affecting such amendment or transfer. Therefore, if requested by the Principal of Don Soffer Aventura High School, the City 20 Manager may authorize transfers from one individual line item account to another, so long as the line item accounts are within the same department and fund. Section 4. Personnel Authorization. The "Personnel Allocation Summary" enumerates all authorized budgeted positions. However, if requested by the Principal of Don Soffer Aventura High School, the City Manager may amend said authorized budgeted positions in order to address the operating needs of the department so long as sufficient budgeted funds are available. Section 5. Grants and Gifts. When the City of Aventura receives monies from any source, be it private or governmental, by Grant, Gift, or otherwise, to which there is attached as a condition of acceptance any limitation regarding the use or expenditures of the monies received, the funds so received need not be shown in the Operating Budget nor shall said budget be subject to amendment of expenditures as a result of the receipt of said monies, but said monies shall only be disbursed and applied toward the purposes for which the said funds were received. To ensure the integrity of the Operating Budget, and the integrity of the monies received by the City under Grants or Gifts, all monies received as contemplated above must, upon receipt, be segregated and accounted for based upon generally accepted accounting principles and where appropriate, placed into separate and individual trust and/or escrow accounts from which any money drawn may only be disbursed and applied within the limitations placed upon the Gift or Grant as aforesaid. Section 6. Amendments. Upon the passage and adoption of the Don Soffer Aventura High School Fund Budget for the City of Aventura, if the City Manager determines that the Department Total will exceed its original appropriation, the City Manager is hereby authorized and directed to prepare such Ordinances as may be necessary and proper to modify any line item from the Budget hereby. Section 7. Encumbrances. All outstanding encumbrances on June 30, 2023 shall lapse at that time; and all capital outlay encumbrances and/or capital outlay expenditures not spent during the fiscal year may be re-appropriated in the 2023/2024 fiscal year. 21 Section 8. Severability. The provisions of this Ordinance are declared to be severable and if any section, sentence, clause or phrase of this Ordinance shall for any reason be held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining sections, sentences, clauses, and phrases of this Ordinance but they shall remain in effect, it being the legislative intent that this Ordinance shall stand notwithstanding the invalidity of any part. Section 9. Effective Date. This Ordinance shall be effective immediately upon adoption on second reading. The foregoing Ordinance was offered by Commissioner who moved its adoption on first reading. This motion was seconded by Commissioner and upon being put to a vote, the vote was as follows: Commissioner Amit Bloom Commissioner Rachel S.Friedland Commissioner Paul A. Kruss Commissioner Dr. Linda Marks Commissioner Michael Stern Vice Mayor Billy Joel Mayor Howard S. Weinberg The foregoing Ordinance was offered by Commissioner who moved its adoption on second reading. This motion was seconded by Commissioner and upon being put to a vote, the vote was as follows: Commissioner Rachel S. Friedland Commissioner Billy Joel Commissioner Paul A. Kruss Commissioner Dr. Linda Marks 22 Commissioner Michael Stern Vice Mayor Amit Bloom Mayor Howard S. Weinberg PASSED on first reading this 20t" day of April, 2023. PASSED AND ADOPTED on second reading this 18t" day of May, 2023. HOWARD S. WEINBERG, ESQ. MAYOR ATTEST: ELLISA L. HORVATH, MMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY 23 ooN so�FFR a � � v H 1 GYr Don Soffer Aventura High School 3151 NE 213th Street Aventura, Florida 33180 Office Telephone: (786) 481-3032 Website: https://aventuracharterhs.org/