Ordinance No. 2023-08 Adopting Aventura City of Excellence School Budget 2023-2024 - May 18. 2023 CITY OF AVENTURA ORDINANCE NO. 2023-08
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, ADOPTING
THE ATTACHED CHARTER SCHOOL OPERATING AND CAPITAL
BUDGET FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL FOR
FISCAL YEAR 2023/2024(JULY 1 —JUNE 30), PURSUANT TO SECTION
4.05 OF THE CITY CHARTER; AUTHORIZING EXPENDITURE OF
FUNDS ESTABLISHED BY THE BUDGET; PROVIDING FOR
BUDGETARY CONTROL; PROVIDING FOR PERSONNEL
AUTHORIZATION; PROVIDING FOR GIFTS AND GRANTS; PROVIDING
FOR AMENDMENTS; PROVIDING FOR ENCUMBRANCES; PROVIDING
FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, AS FOLLOWS:
Section 1. The 2023/2024 Operating and Capital Improvement Program Budget
for the Aventura City of Excellence School, a copy of said budget being attached hereto
and made a part hereof as specifically as if set forth at length herein, be and the same is
hereby established and adopted.
Section 2. Expenditure of Funds Appropriated in the Budget Authorized. Funds
appropriated in the Budget may be expended by and with the approval of the City Manager
in accordance with the provisions of the City Charter and applicable law. Funds of the City
shall be expended in accordance with the appropriations provided in the Budget adopted by
this Ordinance and shall constitute an appropriation of the amounts specified therein.
Supplemental appropriations or the reduction of appropriations, if any, shall be made in
accordance with Section 4.07 of the City Charter.
Section 3. Budgetary Control. The Budget establishes a limitation on expenditures
by department total. Said limitation requires that the total sum allocated to the Charter
School department for operating and capital expenses may not be increased or decreased
without specific authorization by a duly-enacted Resolution affecting such amendment or
transfer. Therefore, the City Manager may authorize transfers from one individual line item
account to another, so long as the line item accounts are within the same department and
fund.
City of Aventura Ordinance No. 2023-08
Section 4. Personnel Authorization. The "Personnel Allocation Summary"
enumerates all authorized budgeted positions. However, the City Manager may amend said
authorized budgeted positions in order to address the operating needs of the department so
long as sufficient budgeted funds are available.
Section 5. Grants and Gifts. When the City of Aventura receives monies from any
source, be it private or governmental, by Grant, Gift, or otherwise, to which there is attached
as a condition of acceptance any limitation regarding the use or expenditures of the monies
received, the funds so received need not be shown in the Operating Budget nor shall said
budget be subject to amendment of expenditures as a result of the receipt of said monies,
but said monies shall only be disbursed and applied toward the purposes for which the said
funds were received. To ensure the integrity of the Operating Budget, and the integrity of
the monies received by the City under Grants or Gifts, all monies received as contemplated
above must, upon receipt, be segregated and accounted for based upon generally accepted
accounting principles and where appropriate, placed into separate and individual trust
and/or escrow accounts from which any money drawn may only be disbursed and applied
within the limitations placed upon the Gift or Grant as aforesaid.
Section 6. Amendments. Upon the passage and adoption of the Charter School
Fund Budget for the City of Aventura, if the City Manager determines that the Department
Total will exceed its original appropriation, the City Manager is hereby authorized and
directed to prepare such Ordinances as may be necessary and proper to modify any line
item from the Budget hereby.
Section 7. Encumbrances. All outstanding encumbrances on June 30, 2023 shall
lapse at that time; and all capital outlay encumbrances and/or capital outlay expenditures
not spent during the fiscal year may be re-appropriated in the 2023/2024 fiscal year.
Section 8. Severability. The provisions of this Ordinance are declared to be
severable and if any section, sentence, clause or phrase of this Ordinance shall for any
reason be held to be invalid or unconstitutional, such decision shall not affect the validity of
the remaining sections, sentences, clauses, and phrases of this Ordinance but they shall
Page 2 of 4
City of Aventura Ordinance No. 2023-08
remain in effect, it being the legislative intent that this Ordinance shall stand notwithstanding
the invalidity of any part.
Section 9. Effective Date. This Ordinance shall be effective immediately upon
adoption on second reading.
The foregoing Ordinance was offered by Vice Mayor Joel, who moved its adoption
on first reading. This motion was seconded by Commissioner Bloom, and upon being put
to a vote, the vote was as follows:
Commissioner Amit Bloom Yes
Commissioner Rachel S. Friedland Yes
Commissioner Paul A. Kruss Absent
Commissioner Dr. Linda Marks Yes
Commissioner Michael Stern Yes
Vice Mayor Billy Joel Yes
Mayor Howard S. Weinberg Yes
The foregoing Ordinance was offered by Vice Mayor Bloom, who moved its
adoption on second reading. This motion was seconded by Commissioner Joel, and upon
being put to a vote, the vote was as follows:
Commissioner Rachel S. Friedland Absent
Commissioner Billy Joel Yes
Commissioner Paul A. Kruss Absent
Commissioner Dr. Linda Marks Yes
Commissioner Michael Stern Yes
Vice Mayor Amit Bloom Yes
Mayor Howard S. Weinberg Yes
Page 3 of 4
City of Aventura Ordinance No. 2023-08
PASSED on first reading this 2011 day of April, 2023.
PASSED AND ADOPTED on second reading this 18th day of May, 2023.
WARD S. WEINBERG, ES
MAYOR
ATTEST:
ELLISA L. HORVAT , MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
Page 4 of 4
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City of Aventura
Aventura City of Excellence
School Budget
Fiscal Year 2 02 3/2 02 4
1
City of Aventura
Aventura City of Excellence School
Charter School Fund Operating and Capital Budget
Fiscal Year 2023/2024
—11W A
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Board of Directors
Mayor Howard S.Weinberg, Esq.
Commissioner Amit Bloom
Commissioner Rachel S.Friedland,Esq.
Commissioner Billy Joel
Commissioner Paul A. Kruss
Commissioner Dr. Linda Marks
Commissioner Michael Stern
City Manager
Ronald J.Wasson
Principal
Dr.Anthony Tyrkala
Assistant Principals
Jorge Paz
Stacy Mogull
Administrative and Educational Services Provided
Charter Schools USA
City of Aventura
Aventura City of Excellence School
Charter School Fund Operating and Capital Budget
Fiscal Year 2023/2024
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City of Aventura
Aventura City of Excellence School
Charter School Fund Operating and Capital Budget
Fiscal Year 2023/2024
Table of Contents
CityManager's Budget Message...............................................................................................................................i-vi
Organization Chart/Vision Statement...................................................................................................................vii
Introduction...................................................................................................................................................................1-4
Organizationand Operations...............................................................................................................................2
PerformanceCriteria Matrix..........................................................................................................3
Budget Preparation Calendar........................................................................................................4
Department Description&Summary of Fund............................................................................................5-6
Revenue Projection&Rationale.......................................................................................................................7-12
Budgetary Account Summary by Expenditure Function..................................................................13-31
K-3 Basic 5101.................................................................................................................................................14-15
4-8 Basic 5102..................................................................................................................................................16-17
Exceptional Student Program 5250........................................................................................................18-19
SubstituteTeachers 5901...........................................................................................................................20-21
Instructional Media Services 6200..........................................................................................................22-23
SchoolAdministration 7300......................................................................................................................24-25
PupilTransit Services 7800.......................................................................................................................26-27
Operationof Plant 7900...............................................................................................................................28-30
CapitalOutlay 7400..............................................................................................................................................31
AdoptingOrdinance..............................................................................................................................................33-37
City of Aventura
Aventura City of Excellence School
Charter School Fund Operating and Capital Budget
Fiscal Year 2023/2024
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Cit�\�/9 t}
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Aventura
" Government Center ACES
19200 West Country Club Drive Culnvanng Community
Aventura,Florida 33180
Office of the City Manager
April 14,2023
The Honorable Mayor and City Commission
Aventura City of Excellence School Board of Directors
City of Aventura
Aventura,Florida 33180
RE: 2023/2024 Charter School Fund Budget Message
Members of the City Commission:
In accordance with Article IV,Section 4.05 of the City of Aventura(the"City") Charter,I hereby submit the
proposed Budget for the Charter School Fund for the fiscal year beginning July 1, 2023, for your review
and consideration. This budget document represents the Aventura City of Excellence School's (the
"School") 215Y year of operations. Our goal in the development and preparation of a realistic balanced
budget was to provide the funding levels that are necessary to maintain quality educational services for
its students.
Budget Format/Transparency
The format of the budget is in accordance with guidelines adopted by the State and School Board of Miami-
Dade County, Florida and utilizes the school system's account codes as well. The proposed budget was
prepared with input from the School's administrative staff and Charter Schools USA("CSUSA").
Budget Implications Resulting from the Coronavirus("COVID-19") Pandemic
For the last three years, COVID-19 has caused major disruption in international and U.S. economies
and markets.School operations have returned to a"traditional"environment;however,the pandemic
had a significant impact on learning worldwide. In response to this,the US Department of Education
awarded funding to states and school districts through the Elementary and Secondary School
Emergency Relief(ESSER) Fund to help schools address the negative impact caused by the pandemic.
The School continues to utilize this funding to invest in technology,pay additional teachers and staff to
ensure students have the resources necessary to help bridge the gap through tutoring, summer
learning and after-school programs. ESSER grant related revenue and expenditures are included in the
FY 2023/24 budget.
Charter School Fund
This fund is used to account for revenues and expenditures specifically earmarked for the City's
Charter School (i.e.,operating and capital revenues and expenditures).
The total proposed budget for FY 2023/24 is $13,350,922. Total revenues and expenditures
increased over the prior year by$1,694,893 or 14.5%,respectively.
i
Revenues
At the time this document was prepared,the Florida Legislative Session had not approved an increase for
Miami-Dade County. The Administration projected revenue totals of $8,450,682 which is based on a
conservative 3.0%increase for an average of$8,188.65/student.This amount is calculated with data from
the most recent FTE invoice with enrollment of 1,032 students.Grant revenue is budgeted at$1,123,136
which reflects funding provided by the ESSER III grant which has corresponding expenditures related to
it for personnel, operating and capital items. Miami-Dade County Referendum funds are budgeted at
$950,000 and are allocated throughout the budget in the stipend line item in addition to the regular
teacher stipends. Florida School Recognition Program Awards (A+ Revenues) are also budgeted
throughout the budget in the bonus line item totaling$190,000. The Transfers in from the City include
$300,000 of revenue generated from the City's Intersection Safety Camera Program and the remainder of
$781,371 is included to balance the budget.
Charter School Fund Budget Revenues
Ch a rgesfor Services
State Shared Revenues 2.0%
87.63fi
M iscellaneous Income
2.3%
Uther Nan-ReVenu es
8.196
Expenditures
Personnel Services
Personnel Services are budgeted at$9,218,763 or 69.0%of the budget and includes five(5)new positions,
one (1) Hall Monitor in K-3,three (3) Hall Monitors in 4-8 and the full allocation of the School Resource
Officer in Plant which are all covered by Miami-Dade County Referendum funding. There is also a
reclassification of the Communication Specialist/Instructional Assistant from part-time to full-time status.
Additionally,a total of 12 positions will continue to be funded by the ESSER grant,two (2) less than in FY
2022/23. Teacher compensation has been increased by 2.5% to reflect the performance pay plan
instituted four (4) years ago in accordance with Florida Statute 1012.22, rewarding teachers who are
rated developing, effective and highly effective. In addition, teacher compensation includes
additional stipends of $759,865. $621,439 of this amount is provided by Miami-Dade County
Referendum funding. The total number of employees increased to 122 (112 full-time and 10 part-
time). Included in the full-time positions are 94 instructional staff members and the School Nurse. A
five percent(5%) increase in health insurance costs is budgeted as rate increases are unknown at
the time of this letter and budget presentation.
ii
Charter School Fund
Comparative Personnel Allocation Summary
2 -Year Presentation
2022/23 2023/24
Function/Job Class Full-Time Part-Time Total Full-Time Part-Time Total
K-3 Basic 'Teacher 31.00 31.00 31.00 31.00
Other Certified Instruction
Assistant Principal 1.00 1.00 1.00 1.00
ESE Teacher 1.00 1.00 1.00 1.00
Instructional Counselor 1.00 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 1.00 1.00
Hall Monitor - - - 1.00 - 1.00
Teacher Assistant - 7.00 7.00 - 7.00 7.00
Subtotal 35.00 7.00 42.00 36.00 7.00 43.00
4-8 Basic 5 102
Teacher 44.00 - 44.00 44.00 - 44.00
Other Certified Instruction
Assistant Principal 1.00 1.00 1.00 1.00
Math Coach 1.00 - 1.00 1.00 1.00
Comm Spec/Instructional Asst. - 1.00 1.00 1.00 1.00
Hall Monitors - - - 3.00 3.00
Subtotal 46.00 1.00 47.00 50.00 50.00
ProgramExceptional Student
Teacher 2.00 - 2.00 2.00 2.00
Other Certified Instruction
Dean of Student Services 1.00 1.00 1.00 1.00
Subtotal 3.00 3.00 3.00 3.00
Substitute Teachers •i
Pool Sub 1.00 1.00 1.00 1.00
Subtotal 1.00 - 1.00 1.00 1.00
Instructional Media Services 00
Media Specialist 1.00 - 1.00 1.00 - 1.00
Media Assistant - 1.00 1.00 - 1.00 1.00
Subtotal 1.00 1.00 2.00 1.00 1.00 2.00
School00
Principal 1.00 - 1.00 1.00 - 1.00
Dean 1.00 1.00 1.00 1.00
Other Support Personnel
Administrative Secretary 1.00 1.00 1.00 1.00
Business Manager 1.00 1.00 1.00 1.00
Network/Computer Tech 1.00 1.00 1.00 1.00
Receptionist 2.00 2.00 2.00 2.00
Registrar/Compliance/ESE Support 1.00 1.00 1.00 1.00
School Nurse 1.00 1.00 1.00 1.00
Subtotal 9.00 - 9.00 9.00 9.00
Operation of Plant 7900
Other Support Personnel
School Resource Officer Allocated with ACES&General Fund 1.00 1.00
Trades Worker II 1.00 1.00 1.00 1.00
Subtotal 1.00 - 1.00 2.00 - 2.00
Grant Positions
Teachers/Administration Support 12.00 2.00 14.00 10.00 2.00 12.00
Subtotal 12.00 2.00 14.00 10.00 2.00 12.00
Total 108.00 11.00 119.00 112.00 10.00 122.00
III
Full-Time Staff Comparison
120 108 112
100 93 94 94 95 96 96
80
60
40
20
0
2016/17 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 2023/24
Operating Expenditures
The budgeted operating expenditures total$3,079,709 (23.1%of the proposed budget). This is$487,389
more than the prior year and includes the following major items:
• Other materials and supplies-$163,000
• Textbooks-$281,000
• Instructional Support-$155,000
• After School Programs-$80,000
• Field Trips and School Events-$125,000
• Transportation services contract-$381,775
• CSUSA planning/management fee-$306,000
• MDCPS administrative fee-$169,014
• Food services-$250,000
• Electricity&Water-$235,000
• Insurance&Bond Premium-$105,000
• Building maintenance contract-$207,000
• Repairs and maintenance-$95,000
ESSER grant funds totaling$318,441 will be used for Instructional Support, Textbooks, Professional &
Technical Services-SPED as well as Other Materials&Supplies.
Other Uses
Other Uses budgeted expenditures total$459,200(3.4%of the proposed budget)and primarily consist of
$15,200 AACC Expenses for use of the Aventura Arts and Cultural Center (AACC) for school events and
$444,000 in lease payments to the Debt Service Fund to cover school construction-related debt payments.
Capital Outlay
A total of$593,250 (4.4%of the proposed budget) is budgeted to provide for technology enhancements
that include the replacement of laptops, student tablets,a clock&paging system and the replacement of
the playground surface. The School has received and will receive additional Federal Funding as the
Federal government continues to respond to the COVID-19 pandemic. The tablets and laptops totaling
$233,750 will be funded by the ESSER grant.The School will utilize such funds to further our investment
in technology and other programs that are intended to enhance the students' total learning experience
and social well-being.
iv
Charter School Fund Budget Expenditures
(by Category)
Other Uses
3.4% / Capital Outlay
4.4%
Operating Expenditures
23 1%
Personnel Services
69.0%
Charter School Fund Budget Expenditures
(by Division)
Substitute Teachers
Exceptional mtudent- 1 7% Instructional Media Services
Program
9 \ 0.8%
3.4% School Administration
8.7%
434 2% Pupil TransitServices
2.9.9 I°
Operation of Plant
16.9%
Capital Outlay
4,4%
K-3 Basic
27.0%
V
Summary
Due to the City Commission's commitment, continued interest and support in planning and conducting
the School's financial operations in a responsible and progressive manner,I am able and pleased to submit
this detailed budget document.The budget and its related funding levels representing the City's continued
commitment to providing a school of excellence for our community under any circumstances.
The 2023/2024 proposed budget contains funding levels to address the following key objectives:
• Teacher compensation designed to attract and retain highly-qualified teachers.
• Hiring and retaining administrators and teachers who are well prepared for creating life-long
learners in their students as well as acting as role models in their own quest for knowledge on
the latest"best practices"in educational research to enhance their teaching abilities.
• Putting into place a strong accountability system that will hold everyone at the School
responsible for maximizing learning opportunities.
• Creating a school climate that enables students and teachers to feel they are cared for,respected
and contributing members of the School.
• Maintain a low staff-pupil ratio in order to enhance the development of the individual strengths
of each student.
• Continuing to use data to evaluate the efficacy of instructional programs.
• Developing a strong parent-teacher relationship.
• Maximizing the use of technology embedded in the classroom instruction through the
implementation of increased wireless network capabilities, mobile labs, classroom labs,
interactive televisions,iPad carts and one-to-one computing to enhance instruction in all grades
K-8.
The preparation and formulation of this document could not have been accomplished without the
assistance and dedicated efforts of the School's Administration and the Finance Department. I am also
extremely grateful to the City Commission for their continued support in ensuring that this School remains
the Aventura City of Excellence School.An Aventura Special City Commission Workshop will be held on
April 20, 2023 to review the proposed budget document in detail. Please refer any questions relating to
the enclosed budget to my attention.
Respectfully submitted,
`V
Ronald J.W ss n
City Manager
vi
City of Aventura
Aventura City of Excellence School
Organization Chart
r
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�EUEN[F S(W3
ACES GoverningC•. •
SchoolCity Manager
Advisory
Committee
`� •
School
Operations
Vision Statement
To join with our community to become the premier charter school in the nation, where
academic excellence coexists with the promotion of innovation and exploration grounded in
an atmosphere of social responsibility.
vii
City of Aventura
Aventura City of Excellence School
Charter School Fund Operating and Capital Budget
Fiscal Year 2023/2024
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viii
City of Aventura
Aventura City of Excellence School
Charter School Fund Operating and Capital Budget
Fiscal Year 2023/2024
QUENCE SCOZ\'
Introduction
1
Organization and Operations
The School is a special revenue fund found within the City's financial statements.The School commenced
operations in August 2003 in the City and offers classes for kindergarten through eighth grade with a
projected enrollment of 1,032 for the 2023/2024 proposed budget. The School is funded from public
funds based on enrollment and may be eligible for grants in accordance with state and federal guidelines,
including food service and capital outlay.The School can accept private donations and the City can incur
debt for its operations.
Reporting Entity
The School operates under a charter granted by the sponsoring school district, the Miami-Dade County
Public School District(the"District").The current charter is effective until June 30, 2033 but provides for
a renewal of up to 15 years by mutual agreement of both parties. In 2005,the School amended the charter
to include grades sixth through eighth. In 2012, the School amended the charter to increase the School
capacity from 972 to 1,032 over five(5)years commencing with fiscal year 2012/13.The School is owned
and operated by the City, is part of the City's government and is not a separate legal entity or otherwise
organized apart from the City. The City was incorporated in November 1995 and operates under a
Commission-Manager form of government.
Management Contract
The City has a contract with Charter Schools USA ("CSUSA") for administrative and educational
management services for the operations of the School. All School staff, except the Principal, two (2)
Assistant Principals (Dean of Student Services and Dean of Curriculum), Trades Worker II and one (1)
School Resource Officer, are employees of CSUSA. Total fees projected to be paid to the management
company for fiscal year 2023/2024 are $306,000, pending contract re-negotiation. The majority of the
other expenditures that are reimbursed by the City to CSUSA relate to the teachers'salaries and benefits.
The current agreement with CSUSA provides an initial term for five (5) years through June 30, 2023.At
the time of this budget presentation this agreement is pending re-negotiation.
School Advisory Committee ("SAC")
The Charter School Advisory Committee was established to facilitate the achievement of the School's
mission; for its members to serve on the Educational Excellence School Advisory Council ("EESAC") and
to provide input to the City Manager and Principal regarding fundraising efforts,school budget and school
issues. Members of SAC will be responsible for developing and implementing the School's fundraising
projects.This is a working Committee as it relates to school fundraising efforts.
The Board consists of five(5) members,each of whom are parents of the School's children,elected by the
parents of school children. The representatives will be as follows:
• Kindergarten to fourth grade-two (2) representatives
• Fifth grade to eighth grade-two (2) representatives
• At large kindergarten to eighth grade-one (1) representative
2
SchoolAventura City of Excellence
Performance Criteria Matrix
Fiscal Year 2023/24
Actual Actual Actual Actual Actual Actual
Performance Criteria 2016/17 2017/18 2018119 2019/20 2020/21 2021/22
The State of Florida A+Plan Grade shall be no lower than a"B". A A A N/A N/A A
Percent of parents that completed all 20 required volunteer hours by the
end of the year. 100% 100% 100% N/A 100% 100%
Number of students enrolled shall be 95%of the number allowed by the
School Charter. 100% 100% 100% 100% 100% 100%
The year-to-year staff retention rate shall be 90%. 98% 98% 98% 95% 93% 92%
The percentage of parents who on the Parent Survey agree or strongly
agree to the statement that"I would recommend the Charter School to a
friend"is 90%. 99% 99% 97% 99% 99% 98%
The audits required by State Law and the Charter shall indicate that the
financial statements are presented fairly and that tests of compliance with
laws and regulations and consideration of the internal control over
financial reporting disclose no instances of non-compliance,nor any All in All in All in All in All in All in
material weaknesses. Compliance Compliance Compliance Compliance Compliance Compliance
Class size and student/classroom teacher ratios shall be maintained
throughout the school year at 18:1 for kindergarten through third grade All in All in All in All in All in All in
and an average of 22:1 for all grades fourth through eighth. Compliance Compliance Compliance Compliance Compliance Compliance
Reading-Percent of Students in the School on grade level and above in
Reading. This is based on the Florida Standards and exhibited in
proficiency on the Florida Standards Assessment("FSA"). 84% 87% 87% N/A 80% 81%
Math-Percent of Students in the School on grade level and above in
Math. This is based on the Florida Standards and exhibited in proficiency
on the FSA. 88% 95% 92% N/A 81% 87%
All Students will achieve high science standards as measured by
Sunshine State Standards Performance Standards. 1 78% 82% 81% N/A 70% 71%
N/A-did not apply in 2019/20 and 2020/21 due to the impacts of COVID-19.
3
Aventura City of Excellence School
Budget Preparation Calendar
Fiscal Year 2023/24
ResponsibilityTimeframe
January Principal&School Staff Meetings are held to develop goals and to discuss
City Manager issues that may impact the upcoming school
budget.
February Finance Department Preliminary revenue projections and forecasts are
City Manager developed.
March Principal&School Staff Personnel needs are developed and forecasted
Finance Department based on input from the Principal and School Staff.
April Principal Individual expenditure line items are developed
Finance Department based on input from the Principal and the analysis
of historical data.
Finance Department A draft of the budget document is prepared by the
City Manager Finance Department which will be reviewed by the
Principal City Manager and the Principal.
April 20 School Advisory Committee The budget is reviewed by the School Advisory
Committee.
City Manager The City Manager submits the budget to the City
City Commission(the School's Board of Directors) Commission who acts as the School's Board of
Directors on 1st Reading.
May 18 City Manager The City Manager submits the budget to the City
City Commission(the School's Board of Directors) Commission who acts as the School's Board of
Directors on 2nd Reading.
May 19 Finance Department The adopted budget is entered into the accounting
system.
July 1 ACES The adopted budget becomes effective.
4
City of Aventura
Aventura City of Excellence School
Charter School Fund Operating and Capital Budget
Fiscal Year 2023/2024
�'rC[ILENCE SQ0\-
Department Description
Summary of Fund
5
City of
Aventura City of Excellence School
Charter School Fund-190
Fiscal Year 2023/24
Budget Category Summary
Fund Description
This Fund is responsible for the organization, operation and management of the City's Charter School. By focusing on low
student teacher ratios, high academic standards and parental participation, the School provides a first-class learning
enviornment for the City's children. The School operations are provided in conjunction with a management services
contract with Charter Schools USA.
2021/22 2022/23 2022/23 2023/24
Actual Adopted Projected City Manager
Category Amount Budget 6/30/2023 Proposal
State Shared Revenues $ 9,071,492 $ 10,236,374 $ 13,284,675 $ 11,692,408
Charges for Services 167,577 346,000 264,000 265,000
Miscellaneous Income 677,874 579,000 236,818 312,143
Other Non-Revenues 150,000 494,655 150,000 1,081,371
Total Revenues $ 10,066,943 $ 11,656,029 $ 13,935,493 $ 13,350,922
Expenditures
K-3 Basic $ 3,244,378 $ 3,016,263 $ 3,465,511 $ 3,602,610
4-8 Basic 4,268,489 3,811,537 4,737,081 4,559,385
Exceptional Student Program 354,115 385,404 491,471 457,531
Substitute Teachers 205,061 267,288 309,700 232,013
Instructional Media Services 117,058 113,230 138,907 102,991
School Administration 1,214,685 1,257,616 1,240,140 1,161,350
Pupil Transit Services 244,500 279,842 351,500 381,775
Operation of Plant 2,092,703 2,038,349 2,099,995 2,260,017
Child Care Supervision 32,265 36,000 - -
CapitalOutlay 268,245 450,500 357,500 593,250
Total Expenditures $ 12,041,500 $ 11,656,029 $ 13,191,805 $ 13,350,922
Revenues over(under)Expenditures $ (1,974,557) $ (0) $ 743,688 $ (0)
Budget Account Summary by Expenditure Function
2021/22 2022/23 2022/23 2023/24
Actual Adopted Estimated through City Manager
Category Amount Budget 6/30/2022 Proposal
Personnel Services $ 8,180,679 $ 8,113,209 $ 9,211,058 $ 9,218,763
Operating Expenditures 3,148,576 2,592,320 3,164,047 3,079,709
Other Uses 444,000 500,000 459,200 459,200
Capital Outlay 268,245 450,500 357,500 593,250
Total $ 12,041,500 $ 11,656,029 $ 13,191,805 $ 13,350,922
6
City of Aventura
Aventura City of Excellence School
Charter School Fund Operating and Capital Budget
Fiscal Year 2023/2024
QUENCE SCOZ\'
Revenue Projection
Rationale
7
City of
Aventura City of Excellence School
Charter School Fund-190
Fiscal Year 2023/24
Revenue Projections
2021/22 2022/23 2022/23 2023/24
Account Actual Adopted Projected City Manager
# Description Amount Budget 6/30/2023 Proposal
State Shared Revenues
3316000 Grant Revenue $ 157,722 $ 1,128,878 $ 1,073,073 $ 1,123,136
3359050 School Lunch Reimbursement 350,644 100,000 135,000 125,000
3359100 Florida Education Finance Program(FEFP) 7,792,952 8,111,374 8,204,546 8,450,682
Florida School Recognition Program
3359201 Awards(A+Revenues) - - 191,127 190,000
3359301 Florida Teacher School Program 36,040 31,050 30,000
3359302 Referendum Funds - 2,840,000 950,000
3359701 E-Rate Program - 12,000 9,000 9,000
3359800 Transportation 69,600 164,650 115,404 115,404
3359910 Capital Outlay 664,533 719,472 685,475 699,185
Subtotal $ 9,071,492 $ 10,236,374 $ 13,284,675 $ 11,692,408
Charges for Services
3478050 Food Service Fees $ 45,458 $ 180,000 $ 124,000 $ 125,000
3479050 After School Programs 122,118 166,000 140,000 140,000
Subtotal $ 167,577 $ 346,000 $ 264,000 $ 265,000
Miscellaneous Income
3611000 Interest Earnings $ (3,168) $ 2,000 $ 2,675 $ 3,000
3661900 Miscellaneous Revenues 69,211 200,000 55,000 125,000
3661910 Sport Program Fundraising 8,989 9,000 7,500 7,500
3661955 Field Trips/Special Programs 101,611 170,000 120,000 125,000
3665000 Other Private Source Revenue 501,231 198,000 51,643 51,643
Subtotal $ 677,874 $ 579,000 $ 236,818 $ 312,143
Other
3811039 Transfers In $ 150,000 $ 150,000 $ 150,000 $ 1,081,371
3999000 Carryover - 344,655 - -
Subtotal $ 150,000 $ 494,655 $ 150,000 $ 1,081,371
Total Revenues $ 10,066,943 $ 11,656,029 $ 13,935,493 $ 13,350,922
8
City of -
Aventura City of Excellence School
Charter School Fund-190
Fiscal Year 2023/24
Revenue Projection Rationale
Object Code City Manager
# Category Proposal2023/24 Comment
This amount represents the funding that was allocated to ACES through the
Coronavirus Aid Relief and Economic Security ("CARES") Act for the
Elementary and Secondary School Emergency Relief ("ESSER") Fund. Grant
revenue of$1.1 million will mostly fund personnel costs for 12 positions as well
as operating items such as textbooks and capital items such as replacements of
3316000 Grant Revenue $ 1,123,136 laptops and tablets.
Money given per meal for students who meet income requirements from the
National School Lunch Program.This amount will always vary depending on
demand for school-based lunches and qualification for the National School
Lunch Program.All revenue under this line item will have a corresponding
3359050 School Lunch Reimbursement 125,000 expenditure related to a meal purchase.
School Lunch Reimbursement
$420,000
$350,000
$280,000
$210,000
$140,000 I
$70,000
At the time this document was prepared,the Florida Legislative Session had not
approved an increase for Miami-Dade County. The Administration projected
revenue total is based on the increase for an average of $8,188.65/student.
This amount is calculated with data from the most recent FTE invoice.
Enrollment of 1,032 students is consistent with the prior year and FTE funds
Florida Education Finance have been budgeted with a 3% anticiapted increase percentage in comparison
3359100 Program(FEFP) 8,450,682 to the current year per capita as the announced amount is not known yet.
Florida Education Finance Program
(FEFP)
$8,500
a $8,000
$7,500
$7,000
$6,500
ob ti°O\�y ti°'P 4'1�\�-6,10, b
9
City of -
Aventura City of Excellence School
Charter School Fund-190
Fiscal Year 2023/24
Revenue Projection Rationale
Object Code City Manager
# Category Proposal2023/24 Comment
Teacher bonuses that Miami-Dade County School Board gives the School
based on the schools grading(A, B,C, D&F).ACES has historically been an A
school,and as such receives a proportional share of the State Allocation for
School Recoginition Funds.These funds are disbursed to staff members based
Florida School Recognition on an internal vote,which is approved by the school Educational Excellence
3359201 Program Awards(A+Revenues) 190,000 School Advisory Council(EESAC).
Florida School Recognition Program Awards
(A+ Revenues)
$200,000
$175,000
$150,000
$125,000
$100,000
$75,000
$50,000
$25,000
Teacher supply money given to teachers by the Miami-Dade County School
3359301 Florida Teacher School Program 30,000 Board
3359302 Referendum Funds 950,000 Bonuses paid to teachers based on voted referendum by Miami-Dade County
3359701 E-Rate Program 9,000 Federal program that reimburses Schools for certain internet costs
3359800 Transportation 115,404 This amount is based on 236 students requiring bus service.
Transportation
$175,000
$150,000
$125,000
$100,000
$75,000
$50,000
$25,000
S-
10
City of -
Aventura City of Excellence School
Charter School Fund-190
Fiscal Year 2023/24
Revenue Projection Rationale
Object Code City Manager
# Category Proposal2023/24 Comment
This amount is budgeted with an anticipated increase by 2%in comparision to
the current year per capita amount and is based on an average of
$677.50/student.This amount is in line with the most recent FTE invoice and
Capital Outlay Worksheet.With enrollment consistent with the current year,
Capital Outlay funds are aniticpated to increase by 2%in comparison to the
3359910 Capital Outlay 699,185 current year per capita amount.
Capital Outlay includes the following:
Local Capital Improvement Revenue-Passed by the Florida Legislature in
2017, HB 7069 requires school districts to give a proportionate share of
local capital millage revenue to eligible charter schools operating in their
county,with their share determined by the number of students each school
enrolls.The law was subject to challenge by 14 school districts in the
courts and was upheld by a circuit court in Tallahassee.
Capital Outlay
$800,000
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
$100,000 all[
ti°ti ti°y ti°� ti° ti° ti° ti° -0�' b
3478050 Food Service Fees 125,000 Student fees associated with food service provided by the contracted vendor
This amount includes revenues derived from fees charged for After School
3479050 After School Programs 140,000 Programs
3611000 Interest Earnings 3,000 Interest earned on cash in bank;conservatively budgeted
This amount represents revenues derived from monies collected from the
Bazaar, Book Fair, Dress Down, NSF Checks,Teacher Appreciation Week
3661900 Miscellaneous Revenues 125,000 Deposits, UpstandersMIS,Vending Revenue and Boosterthon Fundraiser
Athlete fees and fundraisers held by sports teams which are used to offset the
3661910 Sport Program Fundraising 7,500 cost of uniforms,officials,and transportation for Middle School Atheltics
3661955 Field Trips/Special Programs 125,000 Field Trip fees used to fund the associated frield trips for all grade levels
11
City of Aventura
Aventura City of Excellence School
Charter School Fund-190
Fiscal Year 2023/24
Revenue Projection Rationale
Object Code City Manager
# Category Proposal2023/24 Comment
This amount is primarily derived from a revenue sharing agreement with Clear
Channel for two (2) leases that generate billboard advertising revenue. The
proposed budget only includes one billboard as the other one is not up and
3665000 Other Private Source Revenue 51,643 functioning nor anticipated to in the coming fiscal year.
This amount includes a transfer from the City's General Fund for revenues
generated from the City's Intersection Safety Camera Program of$300,000 and
3811039 Transfers In 1,081,371 a transfer in from the City to balance the budget of$781,371
Total Revenues $ 13,350,922
12
City of Aventura
Aventura City of Excellence School
Charter School Fund Operating and Capital Budget
Fiscal Year 2023/2024
QUENCE SCOZ\'
Budgetary Account Summary
by
Expenditure Function
13
City of
Aventura City of Excellence School
Charter School Fund-190
K-3 Basic 5101
Fiscal Year 2023/24
190-6001-569
School 2021/22 2022/23 2022/23 2023/24
Account Object Actual Adopted Projected City Manager
# Code Description Amount Budget 6/30/2023 Proposal
Personnel Services
1220 120 Teachers $ 1,871,555 $ 1,862,037 $ 1,838,895 $ 1,929,413
1230 130 Other Certified Instruction 224,005 207,326 174,400 215,734
1250 150 Teacher Assistant 145,536 141,696 142,534 239,791
1502 291 Bonuses 50,457 - 63,373 71,907
1503 291 Stipends 131,950 118,795 478,832 293,937
2101 221 Social Security-matching 179,151 175,116 206,400 207,318
2201 211 Pension 14,590 21,607 16,695 22,221
2301 231 Health, Life&Disability Insurance 319,845 324,461 328,882 335,030
2302 232 Dental Insurance 5,376 6,008 5,885 6,074
2401 241 Workers'Compensation 41,567 35,377 10,775 37,345
2501 250 Unemployment Compensation 5,823 4,000 25,000 25,000
total $ 2,989,855 $ 2,896,423 $ 3,291,671 $ 3,383,770
Operating
3435 300 Instructional Support $ - $ - $ - $ 45,000
4001 330 Travel/Conferences/Training 28,408 12,000 12,000 12,000
4101 370 Communication Services - 840 840 840
5290 590 Other Materials&Supplies 71,719 35,000 35,000 51,500
5299 790 Miscellaneous Expense 7,825 2,500 2,500 -
5410 521 Memberships/Dues/Subscription - 1,500 1,500 1,500
5411 520 Textbooks 146,571 68,000 122,000 108,000
Subtotal $ 254,523 $ 119,840 $ 173,840 $ 218,840
Total K-3 Basic 5101 $ 3,244,378 $ 3,016,263 $ 3,465,511 $ 3,602,610
14
City of
Aventura City of Excellence School
Charter School Fund-190
K-3 Basic 5101
Fiscal Year 2023/24
Budget Justifications
City Manager
Object Proposal
Code# Category 2023/24 Comment
1220 Teachers $ 1,929,413 (31)Teachers&(4)Grant Funded Teachers(2 F/T&2 P/T)
1230 Other Certified Instruction 215,734 (1)Assistant Principal,(1)ESE Teachers&(1)Instructional Counselor
(7) Teacher Assistants (Part-time), (1) Administrative Assistant & (1) Hall
Monitor(New in FY 2023/24)-Base salary of$24,000 funded with Miami-Dade
1250 Teacher Assistant 239,791 County Referendum
1502 Bonuses 71,907 Bonus associated with A+rating
Amounts paid to teachers for the Miami-Dade County Referendum
Stipend/Eligible Teacher funding as well as amounts for additional roles such
1503 Stipends 293,937 as coaching sports and leading afterschool clubs and activities
2101 Social Security-matching 207,318 Social Security&Medicare Taxes
2201 Pension 22,221 Estimated pension contribution
2301 Health,Life&Disability Insurance 335,030 Estimated annual employee costs for health,life&disability insurance benefits
2302 Dental Insurance 6,074 Estimated annual employee costs for dental insurance benefits
2401 Workers'Compensation 37,345 Allocated cost of workers'compensation premiums
2501 Unemployment Compensation 25,000 Allocated cost of of unemployment compensation
3435 Instructional Support 45,000 Contracted instructional support,i.e.iTutor and Parliament Tutors
Funding for High Impact, National,State,and Local conference attendance,i.e.
Solution Tree Professional Learning Communities at Work(Summer 2023),
Cambridge Curriculum Implementation Conference(Summer 2023), BEST
Standard Implementation in Math and ELA(Summer 2023)and Science of
Reading Essentials(LETRS)2023-2024. Participants are always expected to
teach peers based on the lessons learned,which is facilitated through
4001 Travel/Conferences/Training 12,000 professional development days.
4101 Communication Services 840 Assistant Principal receives$70/month for cell phone allowance
Administrative supplies,classroom decorations,teacher resources,and general
materials that suppot Kindergarten through Third Grade(K-3)i.e.markers,
5290 Other Materials&Supplies 51,500 crayons,paper,etc.
Mebership in National, State, and Local organizations as well as subscriptions
to peer-reviewed periodicals, i.e. Scholastic, Association of Middle Level
5410 Memberships/Dues/Subscription 1,500 Educatiors and National Association for Gifted Children
Costs associated with the purchase of textbooks and instructional materials for
5411 1 Textbooks 108,000 1 Kindergarten through Third Grade(K-3)
Total K-3 Expenditures $ 3,602,610
15
City of
Aventura City of Excellence School
Charter School Fund-190
4-8 Basic 5102
Fiscal Year 2023/24
190-6002-569
School 2021/22 2022/23 2022/23 2023/24
Account Object Actual Adopted Projected City Manager
# Code Description Amount Budget 6/30/2023 Proposal
Personnel Services
1220 120 Teachers $ 2,571,938 $ 2,611,767 $ 2,652,202 $ 2,632,430
1230 130 Other Certified Instruction 166,161 159,837 114,109 163,404
1250 150 Teacher Assistant 17,345 16,038 20,816 98,400
1502 291 Bonuses 63,071 - 81,983 98,054
1503 291 Stipends 226,681 204,082 673,469 442,912
2101 221 Social Security-matching 221,176 221,396 271,007 255,322
2201 211 Pension 19,543 27,237 21,626 28,140
2301 231 Health, Life&Disability Insurance 359,421 333,116 349,926 420,698
2302 232 Dental Insurance 5,776 5,622 6,047 6,675
2401 241 Workers'Compensation 47,925 44,602 13,556 45,410
2501 250 Unemployment Compensation 5,095 3,500 22,000 22,000
Subtotal $ 3,704,131 $ 3,627,197 $ 4,226,741 $ 4,213,445
Operating
3435 300 Instructional Support $ - $ - $ - $ 55,000
4001 330 Travel/Conferences/Training 41,518 12,000 125,000 18,000
4101 370 Communication Services 840 840 840 840
5290 590 Other Materials&Supplies 101,859 60,000 63,000 77,100
5299 790 Miscellaneous Expense 774 1,500 1,500 -
5411 520 Textbooks 391,961 92,000 295,000 170,000
5901 791 Athletic Activities 27,407 18,000 25,000 25,000
Subtotal $ 564,358 $ 184,340 $ 510,340 $ 345,940
Total 4-8 Basic 5102 $ 4,268,489 $ 3,811,537 $ 4,737,081 $ 4,559,385
16
City of -
Aventura City of Excellence School
Charter School Fund-190
4-8 Basic 5102
Fiscal Year 2023/24
_ Budget Justifications
City Manager
Object Proposal
Code# Category 2023/24 Comment
1220 Teachers $ 2,632,430 (44)Teachers&(2)Grant Funded Teachers
1230 Other Certified Instruction 163,404 (1)Assistant Principal&(1)Math Coach
(1)Communication Specialist/Instructional Assistant&(3)Hall Monitors(New in
FY 2023/24)-Base salary of$24,000 per Hall Monitor funded with Miami-Dade
1250 Teacher Assistant 98,400 County Referendum
1502 Bonuses 98,054 Bonus associated with A+rating
Amounts paid to teachers for the Miami-Dade County Referendum
Stipend/Eligible Teacher funding as well as amounts for additional roles such
1503 Stipends 442,912 as coaching sports and leading afterschool clubs and activities
2101 Social Security-matching 255,322 Social Security&Medicare taxes
2201 Pension 28,140 Estimated pension contribution
2301 Health,Life&Disability Insurance 420,698 Estimated annual employee costs for health,life&disability insurance benefits
2302 Dental Insurance 6,675 Estimated annual employee costs for dental insurance benefits
2401 Workers'Compensation 45,410 Allocated cost of workers'compensation premiums
2501 Unemployment Compensation 22,000 Allocated cost of of unemployment compensation
3435 Instructional Support 55,000 Contracted instructional support,i.e.iTutor and Parliament Tutors
Funding for High Impact, National,State,and Local conference attendance,i.e.
Solution Tree Professional Learning Communities at Work(Summer 2023),
Cambridge Curriculum Implementation Conference(Summer 2023)and BEST
Standard Implementation in Math and ELA(Summer 2023). Participants are
always expected to teach peers based on the lessons learned,which is
4001 Travel/Conferences/Training 18,000 facilitated through professional development days.
4101 Communication Services 840 Assistant Principal receives$70/month for cell phone allowance
Administrative supplies,classroom decorations,teacher resources,and general
materials that support Fourth through Eighth Grade(4th-8th)i.e.paper,pens,
5290 Other Materials&Supplies 77,100 markers,etc.
Costs associated with the purchase of textbooks and instructional materials for
Fourth through Eighth Grade (4th - 8th). ELA textbook purchased in FY
2022/23 was for a five (5) year subscription thus reducing FY 2023/24
5411 Textbooks 170,000 budgeted expenditures.
Costs associated with after school competitive sports for students in Sixth
5901 1 Athletic Activities 1 25,000 Ithrough Eighth Grade(6th-8th),i.e.transportation,officials,and uniforms
Total 4-8 Expenditures $ 4,559,385
17
City of Aventura
Aventura City of Excellence School
Charter School Fund-190
Exceptional Student Program 5250
Fiscal Year 2023/24
190-6003-569
School 2021/22 2022/23 2022/23 2023/24
Account Object Actual Adopted Projected City Manager
# Code Description Amount Budget 6/30/2023 Proposal
Personnel Services
1220 120 Teachers $ 126,064 $ 171,819 $ 167,916 $ 164,947
1230 130 Other Certified Instruction 83,479 76,985 80,262 79,680
1502 291 Bonuses 5,255 - 6,035 6,537
1503 291 Stipends 7,880 7,094 47,941 23,016
2101 221 Social Security-matching 16,735 19,576 23,115 20,975
2201 211 Pension 996 1,866 1,519 1,835
2301 231 Health, Life&Disability Insurance 22,142 26,391 19,763 19,252
2302 232 Dental Insurance 823 692 589 675
2401 241 Workers'Compensation 2,102 3,981 1,131 3,914
2501 250 Unemployment Compensation - - 300 300
total $ 265,477 $ 308,404 $ 348,571 $ 321,131
Operating Expenditures
3190 310 Prof&Tech Services-SPED $ 84,358 $ 70,000 $ 125,000 $ 125,000
4001 330 Travel/Conferences/Training 420 1,000 11,900 5,000
5290 590 Other Materials&Supplies 3,713 5,000 5,000 6,400
5299 790 Miscellaneous Expense 146 1,000 1,000 -
Subtotal $ 88,638 $ 77,000 $ 142,900 $ 136,400
Total Exceptional Student Program 5250 $ 354,115 $ 385,404 $ 491,471 $ 457,531
18
City of
Aventura City of Excellence School
Charter School Fund-190
Exceptional Student Program 5250
Fiscal Year 2023/24
Budget Justifications
City Manager
Object Proposal
Code# Category 2023/24 Comment
1220 Teachers $ 164,947 (2)Teachers&(1)Grant Funded Teacher
1230 Other Certified Instruction 79,680 (1)Dean of Students
1502 Bonuses 6,537 Bonus associated with A+rating
1503 Stipends 23,016 Miami-Dade County Referendum Stipend/Eligible Teacher funding
2101 Social Security-matching 20,975 Social Security&Medicare taxes
2201 Pension 1,835 Estimated pension contribution
2301 Health,Life&Disability Insurance 19,252 Estimated annual employee costs for health,life&disability insurance benefits
2302 Dental Insurance 675 Estimated annual employee costs for dental insurance benefits
2401 Workers'Compensation 3,914 Allocated cost of workers'compensation premiums
2501 Unemployment Compensation 300 Allocated cost of of unemployment compensation
Contracted Special Education and Counseling services,i.e.Speech Pathology,
Occupational Therapy,and Mental Health Counseling-which is determined by
3190 Prof&Tech Services-SPED 125,000 required services presented in the a student's Individual Education Plan(IEP)
Funding for High Impact, National,State,and Local conference attendance,i.e.
National Autism Conference(August 2023)and ADHD Training(2023-2024).
Participants are expected to teach peers based on the lessons learned,which
4001 Travel/Conferences/Training 5,000 is facilitated through professional development days.
Administrative supplies,classroom decorations,teacher resources,
documentation and filing materials,and general materials that support the
5290 Other Materials&Supplies 6,400 Exceptional Student Population
Total Exceptional Student Program Expenditures $ 457,531
19
City of Aventura
Aventura City of Excellence School
Charter School Fund-190
Substitute Teachers 5901
Fiscal Year 2023/24
190-6004-569
School 2021/22 2022/23 2022/23 2023/24
Account Object Actual Adopted Projected City Manager
# Code Description Amount Budget 6/30/2023 Proposal
Personnel Services
1220 120 Teachers $ 118,709 $ 177,255 $ 127,459 $ 141,989
1225 140 Pool Sub 58,047 50,000 54,208 -
1502 291 Bonuses 526 - 3,017
1503 291 Stipends 2,627 2,365 38,597 -
2101 221 Social Security-matching 11,358 17,566 17,081 10,862
2201 211 Pension 187 1,329 1,555 1,065
2301 231 Health, Life&Disability Insurance 10,458 13,656 8,864 14,796
2302 232 Dental Insurance 298 480 205 329
2401 241 Workers'Compensation 1,396 3,637 1,014 2,272
2501 250 Unemployment Compensation 1,456 1,000 5,700 5,700
ubtotal $ 205,061 $ 267,288 $ 257,700 $ 177,013
Operating Expenditures
3435 300 Instructional Support $ - $ - $ 52,000 $ 55,000
Subtotal $ - $ - $ 52,000 $ 55,000
Total Substitute Teachers 5901 $ 205,061 $ 267,288 $ 309,700 $ 232,013
20
City of -
Aventura City of Excellence School
Charter School Fund-190
Substitute Teachers 5901
Fiscal Year 2023/24
Budget Justifications
City Manager
Object Proposal
Code# Category 2023/24 Comment
1220 Teachers $ 141,989 (1)Pool Substitute Teacher&(3)Grant Funded Substitute Teachers
2101 Social Security-matching 10,862 Social Security&Medicare taxes
2201 Pension 1,065 Estimated pension contribution
2301 Health,Life&Disability Insurance 14,796 Estimated annual employee costs for health,life&disability insurance benefits
2302 Dental Insurance 329 Estimated annual employee costs for dental insurance benefits
2401 Workers'Compensation 2,272 Allocated cost of workers'compensation premiums
2501 Unemployment Compensation 5,700 Allocated cost of of unemployment compensation
3435 Instructional Support 1 55,000 JCosts associated with contracted substitutes and supplemental supervision
Total Substitute Teachers Expenditures $ 232,013
21
City of Aventura
Aventura City of Excellence School
Charter School Fund-190
Instructional Media Services 6200
Fiscal Year 2023/24
190-6005-569
School 2021122 2022123 2022/23 2023/24
Account Object Actual Adopted Projected City Manager
# Code Description Amount Budget 6/30/2023 Proposal
Personnel Services
1230 130 Other Certified Instruction $ 82,463 $ 78,300 $ 84,742 $ 74,992
1502 291 Bonuses 2,628 - 2,515 -
1503 291 Stipends 2,627 2,365 15,360 -
2101 221 Social Security-matching 6,549 6,171 7,850 5,737
2201 211 Pension 304 440 358 378
2301 231 Health, Life&Disability Insurance 18,423 21,363 23,583 17,299
2302 232 Dental Insurance 135 338 342 185
2401 241 Workers'Compensation 868 1,253 357 1,200
2501 250 Unemployment Compensation - - 200 200
Subtotal $ 113,996 $ 110,230 $ 135,307 $ 99,991
Operating Expenditures
5411 520 Textbooks $ 3,062 $ 3,000 $ 3,600 $ 3,000
Subtotal $ 3,062 $ 3,000 $ 3,600 $ 3,000
Total Instructional Media Services 6200 $ 117,058 $ 113,230 $ 138,907 $ 102,991
22
City of -
Aventura City of Excellence School
Charter School Fund-190
Instructional Media Services 6200
Fiscal Year 2023/24
Budget Justifications
City Manager
Object Proposal
Code# Category 2023/24 Comment
1230 Other Certified Instruction $ 74,992 (1)Media Specialist&(1)Media Assistant(Part-time)
2101 Social Security-matching 5,737 Social Security&Medicare taxes
2201 Pension 378 Estimated pension contribution
2301 Health,Life&Disability Insurance 17,299 Estimated annual employee costs for health,life&disability insurance benefits
2302 Dental Insurance 185 Estimated annual employee costs for dental insurance benefits
2401 Workers'Compensation 1,200 Allocated cost of workers'compensation premiums
2501 Unemployment Compensation 200 Allocated cost of of unemployment compensation
5411 1 Textbooks 3,000 Library books and instructional resources within the media center
Total Instructional Media Services Expenditures $ 102,991
23
City of
Aventura City of Excellence School
Charter School Fund-190
School Administration 7300
Fiscal Year 2023/24
190-6006-569
School 2021/22 2022/23 2022/23 2023/24
Account Object Actual Adopted Projected City Manager
# Code Description Amount Budget 6/30/2023 Proposal
Personnel Services
1201 100 General $ 2,323 $ - $ - $
1211 110 Administrators 226,992 221,512 197,000 206,508
1260 160 Other Support Personnel 405,345 448,473 403,400 410,214
1502 291 Bonuses 6,833 - 18,107 -
1503 291 Stipends - - 88,927 -
2101 221 Social Security-matching 48,832 51,254 47,316 47,179
2201 211 Pension 27,070 24,798 14,662 22,957
2301 231 Health, Life&Disability Insurance 62,871 38,643 44,587 61,942
2302 232 Dental Insurance 1,243 1,376 1,347 1,190
2401 241 Workers'Compensation 6,448 10,720 5,238 12,245
2501 251 Unemployment Compensation 1,456 1,000 6,275 6,275
Subtotal $ 789,411 $ 797,776 $ 826,859 $ 768,510
Operating
3114 750 After School Programs $ 87,859 $ 100,000 $ 80,000 $ 80,000
4001 330 Travel/Conferences/Training 31,256 25,000 25,000 15,000
4041 201 Automobile Allowance 5,400 5,400 5,400 5,400
4101 370 Communication Services 2,280 1,440 1,440 1,440
4855 790 Field Trips/School Events 104,281 162,000 120,000 125,000
4856 790 Special Events 153,437 140,000 140,000 140,000
5290 590 Other Materials&Supplies 38,190 23,000 38,441 23,000
5410 521 Memberships/Dues/Subscription 2,572 3,000 3,000 3,000
Subtotal $ 425,275 $ 459,840 $ 413,281 $ 392,840
Total School Administration 7300 $ 1,214,685 $ 1,257,616 $ 1,240,140 $ 1,161,350
24
City of
Aventura City of Excellence School
Charter School Fund-190
School Administration 7300
Fiscal Year 2023/24
Budget Justifications
City Manager
Object Proposal
Code# Category 2023/24 Comment
1211 Administrators $ 206,508 (1)Principal&(1)Dean
(1)Administrative Secretary,(1)Business Manager,(1)Network/Computer
Technician,(2)Receptionist,(1)Registrar/Compliance/ESE Support,(1)School
1260 Other Support Personnel 410,214 Nurse&(2)Grant Funded-Assistant Registrar&IT Assistant
2101 Social Security-matching 47,179 Social Security&Medicare taxes
2201 Pension 22,957 Estimated pension contribution
2301 Health,Life&Disability Insurance 61,942 Estimated annual employee costs for health,life&disability insurance benefits
2302 Dental Insurance 1,190 Estimated annual employee costs for dental insurance benefits
2401 Workers'Compensation 12,245 Allocated cost of workers'compensation premiums
2501 Unemployment Compensation 6,275 Allocated cost of of unemployment compensation
Costs associated with the teacher and organizational led after school programs
such as chess,dance,sports,tutoring,baton club,mind lab,Spanish,robotics,
3114 After School Programs 80,000 and cheeleading
Funding for High Impact, National,State,and Local conference attendance, i.e.
Cambridge Curriculum Implementation Conference (Summer 2023) and
Leading Science of Reading Implementation (LETRS)2023-2024. Participants
are expected to teach peers based on the lessons learned,which is facilitated
4001 Travel/Conferences/Training 15,000 through professional development days.
4041 Automobile Allowance 5,400 Principal receives$450/month for an automobile allowance
Princpal cell phone allowance-$70/month
4101 Communication Services 1,440 Network/Computer Technician cell phone allowance-$50/month
Costs associated with student field trips.This line item has offsetting revenue
4855 Field Trips/School Events 125,000 with Field Trips/Special Programs.
All school-wide and community events, i.e.Trunk or Treat, Winter Wonderland,
Student Honor Ceremonies, Graduations, Pep-Rallies, Staff Luncheons, and
4856 Special Events 140,000 Staff Celebrations
Administrative supplies,school decorations,teacher resources,leadership
5290 Other Materials&Supplies 23,000 materials,and general materials that suppot all grades and leadership
Membership in National, State, and Local organizations as well as
subscriptions to peer-reviewed periodicals, i.e. Florida Association of School
Administrators, National Association of School Administrators, Marshall Memo
5410 Memberships/Dues/Subscription 3,000 and Education Week
Total School Administration Expenditures $ 1,161,350
25
City of
Aventura City of Excellence School
Charter School Fund-190
Pupil Transit Services 7800
Fiscal Year 2023/24
190-6007-569
School 2021/22 2022/23 2022/23 2023/24
Account Object Actual Adopted Projected City Manager
# Code Description Amount Budget 6/30/2023 Proposal
3190 310 Prof&Tech Services $ 244,500 $ 279,842 $ 351,500 $ 381,775
otal Pupil Transit Services 7800 $ 244,500 $ 279,842 $ 351,500 $ 381,775
26
City of
Aventura City of Excellence School
Charter School Fund-190
Pupil Transit Services 7800
Fiscal Year 2023/24
Budget Justifications
City Manager
Object Proposal
Code# Category 2023/24 Comment
Estimated costs of bus transportation for students. Included in this is the base
3190 Prof&Tech Services $ 381,775 rate, rate of the daily monitoring and double runs
Total Pupil Transit Services Expenditures $ 381,775
27
City of Aventura
Aventura City of Excellence School
Charter School Fund-190
Operation of Plant 7900
Fiscal Year 2023/24
190-6008-569
School 2021/22 2022/23 2022/23 2023/24
Account Object Actual Adopted Projected City Manager
# Code Description Amount Budget 6/30/2023 Proposal
Personnel Services
1260 160 Other Support Personnel $ 78,613 $ 81,811 $ 86,072 $ 158,266
1401 100 Overtime 2,766 - 3,700 3,500
1502 291 Bonuses - - 2,515 -
2101 221 Social Security-matching 3,869 3,811 6,868 12,375
2201 211 Pension 6,368 6,974 7,469 30,565
2301 231 Health, Life&Disability Insurance 17,795 12,093 13,435 39,646
2302 232 Dental Insurance 292 202 - -
2401 241 Workers'Compensation 3,044 1,000 4,151 10,551
Subtotal $ 112,747 $ 105,891 $ 124,209 $ 254,903
Operating Expenditures
3120 310 Legal Fees $ - $ - $ 6,000 $ -
3148 312 Planning/Management Fee-CSUSA 306,000 306,000 306,000 306,000
3149 310 MDCPS Administrative Fee 158,021 158,100 167,240 169,014
3201 312 Accounting&Auditing Fees 11,000 11,000 11,000 11,000
3431 310 Contract-Food Services 307,972 280,000 250,000 250,000
4101 370 Communication Services 97,969 78,000 76,000 80,000
4301 430 Electricity 128,880 130,000 158,500 175,000
4320 380 Water 47,661 32,000 56,000 60,000
4440 360 Office Equip-Leasing Expense 27,240 38,000 28,440 30,000
4501 320 Insurance&Bond Premium 40,606 38,200 94,906 105,000
4620 350 Contract-Building Maintenance 163,411 223,658 205,000 207,000
4635 350 Repairs&Maintenance 222,012 95,000 115,000 95,000
5120 510 Computer Supplies/Software 22,640 37,500 37,500 52,900
5290 590 Other Materials&Supplies 2,545 5,000 5,000 5,000
Subtotal $ 1,535,956 $ 1,432,458 $ 1,516,586 $ 1,545,914
• 5901 790 Contingency $ - $ 50,000 $ - $ -
5905 790 AACC Expenses - 6,000 15,200 15,200
9129 921 Lease Payments to City Debt Svice Fund 444,000 444,000 444,000 444,000
Subtotal $ 444,000 $ 500,000 $ 459,200 $ 459,200
Total Operation of Plant 7900 $ 2,092,703 $ 2,038,349 $ 2,099,995 $ 2,260,017
28
City of
Aventura City of Excellence School
Charter School Fund-190
Operation of Plant 7900
Fiscal Year 2023/24
Budget Justifications
City Manager
Object Proposal
Code# Category 2023/24 Comment
(1)School Resource Officer funded by Miami-Dade County Referendum&(1)
Trades Worker II.In previous years the SRO position was partially allocated vs.
1260 Other Support Personnel $ 158,266 fully funded in FY 2023/24
1401 Overtime 3,500 Estimated overtime
2101 Social Security-matching 12,375 Social Security&Medicare taxes
2201 Pension 30,565 Estimated pension contribution
Estimated annual employee costs for health,life,dental&disability insurance
2301 Health,Life&Disability Insurance 39,646 benefits
2401 Workers'Compensation 10,551 Allocated cost of workers'compensation premiums
The annual administrative and education services fee paid by the School to
3148 Planning/Management Fee-CSUSA 306,000 Charter Schools USA("CSUSA")
2%fee that Miami-Dade County School Board charges the City for
3149 MDCPS Administrative Fee 169,014 administrative services
The cost of the School's year-end financial audit(including any State and
Federal Single Audits),in addition to any other audit-related services that the
3201 Accounting&Auditing Fees 11,000 School may require
Food service vendor costs.This line item has an off-setting revenue through
3431 Contract-Food Services 250,000 the National School Lunch Program and student payments.
Estimated annual costs for phone and internet services i.e. Hotwire,Comcast&
4101 Communication Services 80,000 AT&T
4301 Electricity 175,000 Estimated annual costs for electrical services based on current FPL usage
4320 Water 60,000 Estimated annual costs for water based on current usage
4440 Office Equip-Leasing Expense 30,000 Estimated annual costs for leasing copier equipment i.e.Toshiba
Estimated costs for cyber security,directors&officers,general liability,pollution
4501 Insurance&Bond Premium 105,000 &student accident insurance premiums
Estimated costs for the contractual services,i.e.janitorial cleaning,pest control,
4620 Contract-Building Maintenance 207,000 waste,burglar alarm,fire safety,elevator maintenance,etc.
Estimated costs associated with various repairs and maintenance needed at
4635 Repairs&Maintenance 95,000 the school throughout the year,i.e.painting,repairing thresholds&blinds&etc.
Estimated costs for e-mail service,maintenance associated with hardware,
software,anitvirus,device management&the wireless network as well as the
5120 Computer Supplies/Software 52,900 costs of miscellaneous cables,devices,batteries,etc.
29
City of -
Aventura City of Excellence School
Charter School Fund-190
Operation of Plant 7900
Fiscal Year 2023/24
Budget Justifications
City Manager
Object Proposal
Code# Category 2023/24 Comment
Estimated costs for other expenditures not identified above i.e.Shred-It
services, E-rate Consulting,as well as other items that may present themselves
5290 Other Materials&Supplies 5,000 during the fiscal year
5905 AACC Expenses 15,200 Estimated costs for ACES events held at the Aventura Arts&Cultural Center
Payment to the City of Aventura for the principal&interest due for the qualified
Lease Payments to City Debt Svice loan(Debt Service Series 2012(B))which was taken for the construction&
9129 Fund 1 444,000 1equipment of the Aventura Charter Elementary School
Total Operation of Plant Expenditures $ 2,260,017
30
City of Aventura
Aventura City of Excellence School
Charter School Fund-190
Capital Outlay 7400
Fiscal Year 2023/24
190-6010-569
School 2021/22 2022/23 2022/23 2023/24
Account Object Actual Adopted Projected City Manager
# Code Description Amount Budget 6/30/2023 Proposal
Capital Outlay
6401 692 Computer Equipment>$5.000 $ 70,782 $ 158,000 $ 158,000 $ 180,000
6402 643 Computer Equipment<$5,000 87,865 199,500 199,500 338,250
6410 640 Equipment - - - 75,000
6420 640 Repairs&Replacements - 93,000 -
6490 640 Equipment/Other 109,598 - - -
- Total Capital Outlay 7400 $ 268,245 $ 450,500 $ 357,500 $ 593,250
Computer Equipment iii
This project consists of the regular replacement of smartboards and network infrastructure at ACES. (GIL#190-6010-569.64-01)
Clocks&Paging System(1) $ 150,000
Replace Network Infrastructure(1) 30,000
Subtotal $ 180,000
Computer Equipment iii
This project consists of the regular replacement of computers,tablets,servers and network infrastructure at ACES. (GIL#190-
6010-569.64-02)
Desktop for Multimedia Classroom(3) $ 12,000
Mobile Learning Computer Labs(1) 2,000
Replace AV Equipment and Smartboards(10) 40,000
Replace Desktop Scanner(s)(1) 1,500
Replace Laptop(s)/Computer(s)(55) 71,500
Replace Security Cameras 10,000
Tablets(295) 201,250
Subtotal $ 338,250
Building Repairs and Other Improvements
This project consists of various improvements at ACES. (GIL#190-6010-569.64-10)
Replace Playground Surfacing $ 75,000
Subtotal $ 75,000
Total Capital Outlay 7400 $ 593,250
31
City of Aventura
Aventura City of Excellence School
Charter School Fund Operating and Capital Budget
Fiscal Year 2023/2024
fX QLLENCECSCKfl \S
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32
City of Aventura
Aventura City of Excellence School
Charter School Fund Operating and Capital Budget
Fiscal Year 2023/2024
QUENCE SCOZ\'
Adopting Ordinance
33
CITY OF AVENTURA ORDINANCE NO. 2023-
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, ADOPTING
THE ATTACHED CHARTER SCHOOL OPERATING AND CAPITAL
BUDGET FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL FOR
FISCAL YEAR 2023/2024(JULY 1 —JUNE 30), PURSUANT TO SECTION
4.05 OF THE CITY CHARTER; AUTHORIZING EXPENDITURE OF
FUNDS ESTABLISHED BY THE BUDGET; PROVIDING FOR
BUDGETARY CONTROL; PROVIDING FOR PERSONNEL
AUTHORIZATION; PROVIDING FOR GIFTS AND GRANTS; PROVIDING
FOR AMENDMENTS; PROVIDING FOR ENCUMBRANCES; PROVIDING
FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, AS FOLLOWS:
Section 1. The 2023/2024 Operating and Capital Improvement Program Budget
for the Aventura City of Excellence School, a copy of said budget being attached hereto
and made a part hereof as specifically as if set forth at length herein, be and the same is
hereby established and adopted.
Section 2. Expenditure of Funds Appropriated in the Budget Authorized. Funds
appropriated in the Budget may be expended by and with the approval of the City Manager
in accordance with the provisions of the City Charter and applicable law. Funds of the City
shall be expended in accordance with the appropriations provided in the Budget adopted by
this Ordinance and shall constitute an appropriation of the amounts specified therein.
Supplemental appropriations or the reduction of appropriations, if any, shall be made in
accordance with Section 4.07 of the City Charter.
Section 3. Budgetary Control. The Budget establishes a limitation on expenditures
by department total. Said limitation requires that the total sum allocated to the Charter
School department for operating and capital expenses may not be increased or decreased
without specific authorization by a duly-enacted Resolution affecting such amendment or
transfer. Therefore, the City Manager may authorize transfers from one individual line item
account to another, so long as the line item accounts are within the same department and
fund.
34
Section 4. Personnel Authorization. The "Personnel Allocation Summary"
enumerates all authorized budgeted positions. However, the City Manager may amend said
authorized budgeted positions in order to address the operating needs of the department so
long as sufficient budgeted funds are available.
Section 5. Grants and Gifts. When the City of Aventura receives monies from any
source, be it private or governmental, by Grant, Gift, or otherwise, to which there is attached
as a condition of acceptance any limitation regarding the use or expenditures of the monies
received, the funds so received need not be shown in the Operating Budget nor shall said
budget be subject to amendment of expenditures as a result of the receipt of said monies,
but said monies shall only be disbursed and applied toward the purposes for which the said
funds were received. To ensure the integrity of the Operating Budget, and the integrity of
the monies received by the City under Grants or Gifts, all monies received as contemplated
above must, upon receipt, be segregated and accounted for based upon generally accepted
accounting principles and where appropriate, placed into separate and individual trust
and/or escrow accounts from which any money drawn may only be disbursed and applied
within the limitations placed upon the Gift or Grant as aforesaid.
Section 6. Amendments. Upon the passage and adoption of the Charter School
Fund Budget for the City of Aventura, if the City Manager determines that the Department
Total will exceed its original appropriation, the City Manager is hereby authorized and
directed to prepare such Ordinances as may be necessary and proper to modify any line
item from the Budget hereby.
Section 7. Encumbrances. All outstanding encumbrances on June 30, 2023 shall
lapse at that time; and all capital outlay encumbrances and/or capital outlay expenditures
not spent during the fiscal year may be re-appropriated in the 2023/2024 fiscal year.
Section 8. Severability. The provisions of this Ordinance are declared to be
severable and if any section, sentence, clause or phrase of this Ordinance shall for any
reason be held to be invalid or unconstitutional, such decision shall not affect the validity of
the remaining sections, sentences, clauses, and phrases of this Ordinance but they shall
35
remain in effect, it being the legislative intent that this Ordinance shall stand notwithstanding
the invalidity of any part.
Section 9. Effective Date. This Ordinance shall be effective immediately upon
adoption on second reading.
The foregoing Ordinance was offered by Commissioner who moved its
adoption on first reading. This motion was seconded by Commissioner and
upon being put to a vote, the vote was as follows:
Commissioner Amit Bloom
Commissioner Rachel S. Friedland
Commissioner Paul A. Kruss
Commissioner Dr. Linda Marks
Commissioner Michael Stern
Vice Mayor Billy Joel
Mayor Howard S. Weinberg
The foregoing Ordinance was offered by Commissioner who moved its
adoption on second reading. This motion was seconded by Commissioner
and upon being put to a vote, the vote was as follows:
Commissioner Rachel S. Friedland
Commissioner Billy Joel
Commissioner Paul A. Kruss
Commissioner Dr. Linda Marks
Commissioner Michael Stern
Vice Mayor Am it Bloom
Mayor Howard S. Weinberg
36
PASSED on first reading this 20t" day of April, 2023.
PASSED AND ADOPTED on second reading this 18t" day of May, 2023.
HOWARD S. WEINBERG, ESQ.
MAYOR
ATTEST:
ELLISA L. HORVATH, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
37
1 1 I 1
lZd� •
FX�EN�URA C111 \YY
CEL[ENCE S(K�
Aventura City of Excellence School
3333 NE 188th Street
Aventura, Florida 33180
Telephone: (305) 466-1499
Fax: (305) 466-1339
Website: www.aventuracharter.org