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01-19-2023 ACES Governing Board Meeting Agenda AVENTURA CITY OF EXCELLENCE SCHOOL GOVERNING BOARD ' i • ���• �`�'Min a:..nr'`'3^� REGULAR MEETING AGENDA January 19, 2023 Following 9:00 a.m. City Commission Workshop Aventura Government Center 19200 W. Country Club Drive • Aventura, FL 33180 51h Floor Executive Conference Room Governing Board AVENTURA CITY COMMISSION ACTING IN ITS CAPACITY AS THE GOVERNING BOARD FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL (ACES) Mayor Howard S. Weinberg, Esq. Vice Mayor Billy Joel Commissioner Amit Bloom Commissioner Rachel S. Friedland, Esq. Commissioner Paul A. Kruss Commissioner Dr. Linda Marks Commissioner Michael Stern City Manager Ronald J. Wasson — Governing Board Facilitator City Clerk Ellisa L. Horvath, MMC City Attorneys Weiss Serota Helfman Cole & Bierman Aventura City of Excellence School Governing Board Meeting Agenda January 19, 2023 AVENTURA CITY COMMISSION ACTING IN ITS CAPACITY AS THE GOVERNING BOARD FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL(ACES): 1. CALL TO ORDER\ROLL CALL 2. APPROVAL OF MINUTES (September 22, 2022 Regular Meeting) 3. APPROVAL OF OUT-OF-FIELD WAIVERS 4. REVIEW OF 2022-2023 FALL SURVEY RESULTS 5. APPROVAL OF REFERENDUM SETTLEMENT DISTRIBUTION PLAN 6. SCHOOL UPDATES —ACES PRINCIPAL DR. ANTHONY TYRKALA 7. OTHER BUSINESS 8. PUBLIC COMMENT 9. ADJOURNMENT. This meeting is open to the public.In accordance with the Americans with Disabilities Act of 1990,all persons who are disabled and who need special accommodations to participate in this meeting because of that disability should contact the Office of the City Clerk, (305) 466-8901 or cityclerk@cityofaventura.com, not later than two days prior to such proceedings. One or more members of the City of Aventura Advisory Boards may participate in the meeting. Anyone wishing to appeal any decision made by the Aventura City Commission, acting in its capacity as the Aventura City of Excellence Charter School(ACES)Governing Board,with respect to any matter considered at such meeting or hearing will need a record of the proceedings and,for such purpose,may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Agenda items are available online at cityofaventura.com for viewing and printing,or may be requested through the Office of the City Clerk at(305)466-8901 or cityclerk@cityofaventura.com. Page 1 of 1 fi AVENTURA CITY OF EXCELLENCE SCHOOL GOVERNING BOARD REGULAR MEETING MINUTES SEPTEMBER 22, 2022 Following 9 a.m. City Commission Meeting/Workshop Aventura Government Center 19200 West Country Club Drive Aventura, FL 33180 City Commission, acting in its capacity as the Governing Board for the Aventura City of Excellence School (ACES)- 1. CALL TO ORDER/ROLL CALL: The meeting was called to order by Mayor Enid Weisman at 10:47 a.m. The roll was called and the following were present: Mayor Enid Weisman, Vice Mayor Denise Landman, Commissioner Rachel S. Friedland, Commissioner Billy Joel, Commissioner Dr. Linda Marks, Commissioner Marc Narotsky, Commissioner Robert Shelley, Assistant City Manager Bryan Pegues, City Clerk Ellisa L. Horvath, and City Attorney Robert Meyers. Also present were ACES Principal Dr. Anthony Tyrkala, Rachel Windier-Freitag - South Florida Deputy Director Charter Schools USA, and Rita Weaver - Senior Director of Board Governance Charter Schools USA. As a quorum was determined to be present, the meeting commenced. 2. APPROVAL OF MINUTES: A motion for approval of the July 21, 2022 regular meeting minutes was offered by Commissioner Joel, seconded by Vice Mayor Landman, and passed unanimously, by roll call vote. 3. APPROVAL OF ACES 2022 GOVERNING BOARD PROPOSED MEETING SCHEDULE: Mr. Pegues reviewed the proposed meeting schedule as outlined in the agenda and noted that changes could be made once the new City Commission was seated in November 2022 following the election. A motion for approval was offered by Commissioner Friedland and seconded by Commissioner Narotsky. The City Commission discussed the item. No public comments were provided. The motion passed unanimously by roll call vote. Aventura City of Excellence School (ACES) Governing Board Regular Meeting Minutes September 22, 2022 4. REVIEW OF ACES END OF YEAR SCHOOL REPORT CARDS AND 5. REVIEW OF ACES LETTER GRADE DASHBOARD: Principal Dr. Tyrkala reviewed both items including goals and addressing students with learning disabilities. The City Commission discussed the item including improved response to teaching those students with disabilities, parent understanding of testing for disabilities and an after- school tutoring program catering to those with special needs. No public comments were provided. 6. REVIEW OF ACES 2021-2022 SPRING SURVEY RESULTS: The CSUSA Stakeholder Survey Questions & Categories was distributed and the survey results were reviewed. Ms. Weaver provided information on the grades surveyed (4 through 7). The City Commission discussed the item and provided consensus for future surveys to include grades 3 through 8. No public comments were provided. 7. SCHOOL UPDATES — ACES PRINCIPAL DR. ANTHONY TYRKALA: Principal Dr. Tyrkala provided updates including the following: strategic priorities, enrollment/waitlist, staffing, ESAC meeting, upcoming events, and the current uniform contract ending in June. The City Commission discussed the following items: school uniforms including vendor, store at the school, and donations of used uniforms. No public comments were provided. 8. OTHER BUSINESS: The following additional items were discussed: REUNIFICATION PLAN: The Reunification Plan for ACES dated August 25, 2022 was distributed. As discussed at the DSAHS Governing Board Meeting, it was noted that the item was not open to public records, the document was confidential, the plan is part of the master safety plan and is a requirement for all schools to have for evacuation and reuniting students with their parents. Mr. Pegues had also noted that the police department was heavily involved in the process and recommended approval. A motion for approval was offered by Vice Mayor Landman and seconded by Commissioner Joel. The motion passed unanimously by roll call vote. OUT OF FIELD WAIVERS: Principal Dr. Tyrkala distributed and reviewed the memo request for out-of-field waivers dated September 16, 2022 for the following: Page 2 of 3 Aventura City of Excellence School (ACES) Governing Board Regular Meeting Minutes September 22, 2022 English Speakers of Other Languages (ESOL) Endorsement, Gifted Endorsement, Elementary Education, English 6-12, and Middle School Science. A motion for approval was offered by Commissioner Shelley and seconded by Commissioner Narotsky. The City Commission discussed the item. No public comments were provided. The motion passed unanimously by roll call vote. TEACHER SALARY ALLOCATION PLAN: The 2022-23 Teacher Salary Increase Allocation Charter School Distribution Plan Template due October 1, 2022 and associated documents were distributed and reviewed by Ms. Windier-Freitag. A motion for approval was offered by Commissioner Shelley and seconded by Commissioner Joel. The City Commission discussed the item. No public comments were provided. The motion passed unanimously by roll call vote. 9. PUBLIC COMMENT: None. 10. ADJOURNMENT: There being no further business to come before the Commission as the Governing Board, a motion to adjourn was offered by Vice Mayor Landman, seconded by Commissioner Joel, and unanimously approved; thus, adjourning the meeting at 11:29 a.m. Ellisa L. Horvath, MMC, City Clerk Approved by the City Commission, acting in its capacity as the Governing Board for ACES, on January 19, 2023. Page 3 of 3 CITY OF AVENTURA OFFICE OFTHE CITY MANAGER MEMORANDUM TO: City Commission, acting in its capacity as the Governing Board for the Aventura City of Excellence School (ACES) FROM: Ronald J.Wasson, City Manager DATE: January 13, 2023 SUBJECT: Recommendation to Accept Out-Of-Field Waivers January 19, 2023 ACES Governing Board Meeting Agenda Item RECOMMENDATION It is recommended that the City Commission, acting in its capacity as the Governing Board for the Aventura City of Excellence School, accept the out-of-field waivers as outlined in this memorandum and recommended by Principal Dr.Tyrkala. BACKGROUND The Miami-Dade County School Board requires the Governing Board of each charter school annually to accept a list of teachers considered out-of-field. Teachers working on additional certification or endorsements for subjects that they are teaching are considered out-of-field until requirements are met. All teachers hold a current certification. The additional certification or endorsements are extra credentials. This is atypical practice as teachers expand their professional development. Below are listings of instructional staff members who are working towards additional certification in the following subject areas: Enalish Speakers of Other Lanauaaes (ESOU Endorsement This is an add-on to a current certificate to be able to teach English Language learners. The following teachers are involved in a five-course sequence, allowing six years for completion, though we anticipate them completing the sequence within the two-year period allotted to earn the Governing Board bonus: Coldea, Christine and Khaimou, Maryana Gifted Endorsement This is an add-on to a current certificate to be able to teach gifted learners. The following certified teacher is involved in ongoing coursework in pursuit of gifted endorsement: Lopez, Andrea SchoolAventura City of Excellence Memo To: Ronald J. Wasson, City Manager From: Anthony Tyrkala, Principal Date: 1/10/2023 Re: Request for governing board approval of out-of-field waivers Teachers working on additional certification or endorsements for subjects that they are teaching are considered out-of-field until state requirements are met. All teachers listed below hold a current certification. These waivers will cover additional or unique credentials for their current position until courses and assessments are successfully passed. The following Out of Field Waivers are being requested: English Speakers of Other Languages (ESOL) Endorsement This is an add-on to a current certificate to be able to teach English Language learners. The following teachers are involved in a five-course sequence, allowing six years for completion, some of which have completed coursework and await a testing appointment or FLDOE action: Coldea, Christine and Khaimou, Maryana Gifted Endorsement This is an add-on to a current certificate to be able to teach gifted learners. The following certified teachers are involved in ongoing coursework in pursuit of gifted endorsement: Lopez, Andrea 1 L/] U O U cr. w co ct N U� ul O N F O z � CA � W4-j a bIo -I a--+ •a cn bA 4-j •� bjp+� o ^ l W �U O � t4CIU v� v •� a) cy V 1 cu ++ � cu Q� p CU 4� cu o � 4 o W � � � V c � a-+ a� U � N CA � co CA � O N � w C� rn a � 0 co lu cu - o Ln � �, a , a � q 0 CD p o -0 cD L m o a Ln r6 nr ro cv � � -1 4J O + 3 co s = z L 7L, d � kn a � � .� .� .m cL � L , Cl) w 0v 4fta O � O v C1 m tD Ob 0- Lp J i a_ r� o m a) a m O i a CD Cr1 N p m (.Q L-) N N C a 4 a, H a — I� "R H � u LD CO ro N N N �t rn N CIO a O o � - au Cl) as+ a; o L' 4--d O U4--� o L' +-� 0 L' 4--� a s .` = � a � C � aa � o o ` o al = o o u a o ,i WL a M .� M 4-, a 0) a 0 m o ma o T D o m a N O 0 4.a N 4.a v cn p 4-a L i a-) Q� LA O 4-a Ln LL < CJ 4-J C a-J 4-) va a cn C!1 C/) hoc a--' ct ct cn � c� � ,tea) � ,� � � � O .ct �•� vj � ct ct ct ctO ct cn cn r-4 ct � `tcn cn o cn • � ct cam; •� t ct cn ct ct. c 'moo � cn ct p 3 c }' cn ct cn �' ' bA� a) o }; � cn En 4-0 ct cn rct ct ct U ct cn +�.0 ct ct a ctOro ch ct s ctcn Avn � � ! � O � oo 03 � Oar•° v� �,�� ''doa Ct O V��+ CZ CZ V� o°� V� cct f or V�c � N N LL [ I Mop CV LL Q N C O WCL L C N N N U1 a) a) rl LL [ = rl Ll V T CV N 0 m CY7 CY] T 0 — 4+ Q (v LL N LL cn U') Ctl CV �] 4' — ❑ r C a [ r • Q Cp � a� [a N Cn N LO N ¢ Q N - - p J r- LL [ r- IL ~ RI R! � • OJ _ m i CV Ll CV LL N CV CV 0 4 a-d r :3 L7 in cr CCV N N N ¢ ' W T a w LL N LL Ln O > 4� L _ N --+ �4 LL Ll C m ■ p} V) nr E Z w ra o � N N I a N N o ra • N r L `r Li- m CV CV � ¢ L Ll � nr ni ¢ ¢ ■ Q Q L �'1 Q � T N — CV LJJ LL •• LL 0 Z N N Ia-+ Ln N = N = ■ R! 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(174) (52) (11) (6) (8) (2) (243) (62) (11) (4) (7) (3) I My child's school is perfect for my 51° 34% 10% 3% 1% 1% 1% 1% 3 11% 2% 1% 0% 1% 4, child. ( (59) (1-6) (5) (3) (4) 34 (89) (18) (6) (2) (4) E rn M rn w I feel proud to be a parent at my child'siq 5% 1% 1% 0% 0% 5% 1% 0% 0% 1% school. (31) (7) (3) (1) (1) (40) (4) (3) (2) (4) My child's school always delivers on 48% 37% 10% 2% 2% 0% 1% 46% 42% 9% 1% 1% 0% 1% what they promise. (2 (61) (1-3) (9) (2) (7) (364) (328 (67) (11) (6) (3) (8) 6% 1% 1% 7% 5% 1% 1% 0% 6% My child's school promotes diversity. (38) (6) (4) (40) (43) (8) (7) (2) (46) 1 29% 3% 1% 0% 0% 3% 29% 3% 1% 1% 0% 3% My child's school respects all cultures. (174) (16) (5) (1) (2) (17) (232) (26) (6) (6) (2) (23) I My child has the opportunity to I 49% 28% 8% 2% 1% 1% 11% 53% 30% 7% 2% 1% 0% 6% participate in advanced courses at (291) (1 (46) (14) (5) (4) (64) (421) (2 (57) (16) (8) (3) (46) school. V The school communicates with me in a 33% 3% 1% 0% 1% 0% 5% 1% 0% aa) language I understand. (193) (17) (8) (2) (6) (1) (38) (6) (3) a) ry O ry TO: School rules are applied fairly to all 6% 2% 1% 1% 6% 48% 34% 7% 1% 1% 1% 7% students. (37) (12) (8) (6) (37) 1) (268) (59) (11) (8) (7) (53) 0- w City of Ave ntura Commission: 2021-2022 Fa I 1 & 2022-2023 Fa I I Parent Survey Comparii son App- • 2021-2022 2022-2023 Fall Fall 0 0 o Q n Q) U ° o Q n n3 ° ) O O 6 z Q � 6 z E o o E o 0 v n3 Student of different races or 49% 38% 5% 1% 1% 0% 5% ;%) 3 6% 1% 0% 0% 4% ethnicities at my child's school get (292) (2 (32) (5) (4) (2) (32) 8 ( (47) (10) (3) (3) (30) c6 along. i O O) am given information about services m to support my child's learning and ° 31% 15% 3% 4% 2% 4% ° 32% 15% 4% 3% 2% 3% behavior needs to enhance his or her (17) (22) (13) (23) (34) (20) (15) (22) w talents(tutoring,mentoring,camps, career exploration). --A 10 My child's teacher(s)hold high 49% 8% 2% 1% 1% 2% 51% 9% 1% 1% 0% 2% expectations for my child. (291) (45) (13) (3) (3) (13) 02 (68) (10) (4) (3) (14) 1 believe my child's school is 51% 3 10% 1% 1% 0% 1% 3 3% 7% 2% 2% 0% 1% academicaIIychaIIenging. (is (57) (7) (5) (2) (3) (263) (54) (13) (12) (2) (5) If the school can't help me,they will 41% 30% 10% 2% 2% 1% 14% ° 12% 4% 1% 1% 14% connect me to someone who can. (61) (14) (10) (6) (85) (91) (28) (10) (4) (108) w V) C6 The staff at my school encourages my 55% 32% 8% 1% 1% 1% 3% 54% 8% 1% 1% 0% 2% c child to do his/her best. (323) (189) (47) (8) (5) (3) (16) 4 (60) (11) (4) (1) (13) N V (6 O Someone at my school seems to care 55% 30% 9% 2% 1% 1% 3% 53% 36% 7% 1% 1% 0% 2% about my child. (323) (1 (53) (10) (4) (4) (17) 6) (282) (57) (9) (7) (2) (14) I feel empowered to advocate for my ° 14% 4% 3% 1% 4% 15% 3% 2% 1% 6% own chi Id's and other chi ldren's (82) (23) (15) (7) (22) (116) (27) (12) (7) (48) success in school. n3 O '53 1 can be involved in school o 0 0 0 0 0 0 0 0 0 0 0 0 improvement planning a n d 34/0 29/0 18/0 5/0 3/0 2/0 10/0 29/0 18/0 5/0 2/0 2/0 9/o o decision-making at my child s school. (201) (169) (107) (27) (18) (9) (60) (229) (142)I (42) (13) (18) (69) — ' n3 J City of Ave ntura Commission: 2021-2022 Fa I 1 & 2022-2023 Fa I I Parent Survey Comparii son App- • 2021-2022 2022-2023 Fall Fall 0 0 o Q n Q) U ° o Q n n3 ° ) O O 6 z Q � 6 z E o o E o 0 rn `6 I am asked what my goals are for my � 33% 29% 17% 7% 6% 4% 4% 33% 30% 17% 7% 7% 3% 3% child's learning and/or what classes or (195) (173) (99) (44) (34) (24) (22) (260) (233) (136) (56) (55) (21) (26) programs my child should take. V N 0 19 1� O J School faculty are responsive to 44 10% 2% 2% 1% 1% 46% 3 10% 3% 1% 0% 1% questions and concerns. ( (58) (13) (9) (4) (3) (363) (3 (82) (24) (8) (3) (4) 1 would recommend our school to a 5% 1% 1% 1% 1% 4% 0% 0% 0% 1% friend. (31) (8) (4) (4) (6) (33) (3) (3) (2) (7) 41 O J 5 31% 9% 2% 1% 1% 0% 31% %9 1% 0% 0% 0% My child is happy at our school. ( (1 (52) (12) (3) (4) (1) (246) (70) (10) (2) (1) (1) My child's school is a friendly 8% 1% 0% 1% 0% 8% 1% 1% 0% environment for students,parents (48) (6) (1) (5) (2) (62) (8) (5) (2) and families. n3 0 O V N 32% 3% 0% 0% 0% 29% 3% 1% 0% 0% Students feel safe at school. (189) (18) (2) (2) (1) (226) (22) (5) (2) (3) City of Aventura Comm issi on: 2021-2022 Fa I 1 & 2022-2023 Fa I I Staff Survey Comparii son App- • 2021-2022 2022-2023 Fall Fall a� a� o °� o, o� o o Q a� o Q a� Q 0 Y Q 0 Y Q U) o z Q U) z o o o o o E o o E o 0 cn o E — cn O E — o o Cn I Cn know what is expected of me at work. 7% 2% 1% 1% 610 6% 1% 1%(8) (2) (1) (1) (8) (2) (1) 1 I have the materials and equipment I need to do my 22% 8% 5% 1% 3% 23% 10% 2% 1% 2% work right. (26) (10) (6) (1) (3) (33) (14) (3) (2) (3) At work, have the opportunity to do what do best 21% 12% 3% 2% 51% 37% 8% 1% 2% every day. (25) (14) (4) (2) (73) (53) (11) (2) (3) In the last seven days, I received recognition or 24% 18% 3% 6% 3% 1% 0% 30% 17% 4% 6% 4% praisefordoing good work. (29) (21) (3) (7) (3) (1) (57) (43) (24) (5) (8) (5) My supervisor or someone at work seems to care 21% 6% 2% 1% 1% 6 25% 5% 4% 1% 1% about me as a person. (25) (7) (2) (1) (1) ( (36) (7) (5) (1) (1) There is someone at work who encourages my 22% 8% 5% 2% 1% 3% 7% 1% 2% 1% development. (9) (6) (2) (1) (3) (1-0) (2) (3) (1) 0 a) rn rn 46% 29% 11% 5% 5% 3% 42% 29% 200 4% 2% 3% At work, my opinions seem to count. ( ) ( ) ( ) ( ) ( ) ( ) ( ) ( ) ( ) ( ) ( ) ( ) w 55 35 13 6 6 4 60 41 28 6 3 4 The mission/purpose of my school makes me feel my 26% 8% 2% 2% 2% 54% 35% 8% 1% 1% 1% job is important. (31) (9) (2) (2) (2) (76) (50) (11) (2) (1) (2) W 8% 4% 1% 54% 34% 9% 1% 1% 1% My coworkers are committed to doing quality work. (10) (5) (1) (77) (48) (13) (1) (2) (1) q have a good friend at work. 26% 8% 1% 1% 1% J 30% 8% 1% 1% (31) (9) (1) (1) (1) (42) (12) (2) (2) In the past six months, someone at work has talked 50°/ 24% 13% 3% 4% 3% 3% 26% 6% 4% 4% 1% 1% to me about my progress. (54 (29) (16) (4) (5) (3) (3) W (9) (5) (5) (2) (1) This last year I have had opportunities at work to 22% 15% 3% 1% 1% 3% 27% 8% 1% 1% 1% 1% learn and grow. (26) (18) (4) (1) (1) (4) (39) (12) (2) (1) (2) (1) a) U Our School Team builds a sense of community wher 7% 1% 2% 56% 37% 6% 1% 1% all students are valued and treated equally. (8) (1) (2) (79) (52) (9) (1) (1) a� — � ii 06 Our School Team fosters an understanding and 11% 2% 561F 33% 9% 1% 1% L. appreciation of student diversity. (13) (2) (80) (47) (13) (1) (1) rn Our School Team fosters an understanding and 25% 13% 3% 1% 1% 56% 30% 8% 3% 1% 1% j, appreciation of staff diversity. (30) (15) (3) (1) (1) 80 (43)� (12) (4) (1) (2) City of Aventura Comm issi on: 2021-2022 Fa I 1 & 2022-2023 Fa I I Staff Survey Comparii son App- • 2021-2022 2022-2023 Fall Fall a� a� o °� o, o� o o Q a� o Q a� Q 0 Y Q 0 Y Q U) o z Q U) z o o o o o E o o E o 0 cn o E — cn O E — o o Cn c� Our School Team uses classroom materials that 46% 28% 17% 3% 1% 6% 46% 37% 11% 1% 1% 1% 2% reflect multicultural perspectives. (5 (20) (3) (1) (7) (65) (53) (16) (2) (2) (1) (3) Our School Team models and encourages respect fo 28% 9% 1% 1% 61% 34% 2% 1% 1% 1% 06 students and families from all backgrounds. (33) (11) (1) (1) (87) (48) (3) (1) (1) (2) o rn Our School Team respect students'differences, 28% 6% E0 300 3% 1% 1% 1% r- races and ethnicities. (33) (7) (4) (1) (2) (1) co 6 Our School Team values students'cultural 65% 8% 65% 28% 4% 10/6 10/6 1% w backgrounds. (77) ( (9) (92) (40)� (6) (2) (1) (1) Our School Team and school administration, 21% 8% 1% 1% 2% 1% j 32% 4% 1% 1% promote equity for alI. (25) (1-0) (1) (1) (2) (1) (46) (6) (2) (2) rOur School Team allows all students to participate 22°/ 6% 7% ° 31% 3% 1% 1% in advanced courses. (7) (8) (44) (4) (2) (2) Our School Team identifies and discusses the cultural biases and potential inequalities present 23% 15% 6% 2% 7% 33% 10% 6% 2% 1% 2%(27) (1-8) (7) (2) (8) (47) (1-4) (8) (3) (1) (3) within our school and community. w My school team establishes strong lines of 20% 15% 3% 2% 5% 1% 29%, 7% 4% 2% Ln communication. (24) (1-8) (4) (2) (6) (1) (41) (1-0) (5) (3) U) Y 22% 13% 5% 2% 3% 1% 5% 2% 1% a My school team fosters cooperation/collaboration. (26) (15) (6) (2) (3) (1) (7) (3) (1) t En r- a) 24% 13% 4% 1% 3% 1% 29% 11% 3% 1% 1% My school team inspires me to be creative. (28) (16) (5) (1) (3) (1) (41) (16) (4) (1) (1) V V (6 39% 24% 27% 6% 3% 1% 35% 44% 18% 2% 1% 1% Students are caring towards one another. (47) (29) (32) (7) (3) (1) (50) (62) (25) (3) (1) (1) School administrators are responsive to questions 240/6 8% 3% 3% 54M 27% 13% 1% 1% 1% and concerns. (29) (9) (4) (4) (81) (38) (19) (1) (1) (2) M 0 34% 22% 22% 8% 7% 6% 1% 27% 29% 30% 6% 5% 2% 1% am often involved when changes are planned. (41) (26) (26) (10) (8) (7) (1) (38) (41) (43) (9) (7) (3) (1) 0 a) 34% 13% 27% 12% 5% 6% 3% 25% 29% 27% 10% 6% 2% 1% p1 am involved in determining organizational goals. (41) (16) (32) (14) (6) (7) (3) (36) (41) (38) (14) (8) (3) (2) 0 36% 14% 25% 13% 3% 6% 2% 29% 30% 27% 6% 4% 2% 1% I am involved in creating our vision of the future. 43 (17) (30) (16) (4) (7) (2) (41) (43) (38) (9) (6) (3) (2) City of Aventura Comm issi on: 2021-2022 Fa I 1 & 2022-2023 Fa I I Staff Survey Comparii son App- • 2021-2022 2022-2023 Fall Fall a� a� o Q a� o Q a� Q 0 Y Q 0 Y Q o z Q z o 0 0 o 0 E 0 o E 0 0 cn 0 E — cn 0 E — 0 0 Cn I Cn I would recommend working at this school to a 10% 2% 2% 3% 1% ° 5% 1% 1% 2% � friend. ) (12) (2) (2) (4) (1) (7) (2) (1) (3) M 0 J I am happy working at this school. 22% 9% 3% 2% 1% 6 27% 7% 1% 1% (26) (11) (3) (2) (1) ( (38) (10) (2) (2) � 25% 12% 2% 1% 1% 5 3 2% 1% 3% The school's environment is conducive to learning. (30) (14) (2) (1) (1) (3) (2) (4) Ln 0 0 17% 6% 1% 1% 15% 1% 1% 1% feel safe working at this school. (20) (7) (1) (1) (21) (2) (1) (1) City of Aventura Commission: 2022-2022 Fa I 1 & 2022-2023 Fa I I Student Survey Comparii son App- • 2021-2022 2022-2023 Fall Fall 0 0 o Q n n3 ° o Q cn Q) M ° Y Q +-+ 0 Y -kI O 0� O 6 z E Q 6 z E o o E o 0 n o — n o N — 0 N 0 am excited about going to my 21% 24% 30% 70% 7% 8% 3% 15% 29% 9% 7% 6% 3% school. (73) (85) (104) (23) (26) (28) (11) (205) (390) (41 (118) (97) (79) (37) I am focused on the activities in 24% 22% 3% 5% 2% 2% 22% 39% 27% 7% 2% 1% 1% 4- Eclass. (83) 6) (78) (12) (16) (8) (7) (298) (528) (360i (92) (29) (15) (16) M (O 411111111 w I am excited to attend the 19% 21% 30% 14% 6% 7% 4% 15% 27% 33° 12% 8% 4% 1% classes at my school. (65) (74) (105) (48) (21) (23) (14) (198) (361) (442 (157) (102) (58) (20) 1 often talk about ideas from 15% 18% 31% 9% 7% 12% 7% 14% 22% 26% 13% 12% 8% 5% my classes outside of my (53) (62) (109) (33) (25) (42) (26) (188) (297) (350) (176) (154) (107) (66) school. My teachers provide class work 32% 38% 21% 3% 2% 2% 3% 31% 18% 4% 2% 1% 1% that is academically (111) (134) (72) (10) (7) (6) (10) (244) (52) (25) (13) (16) challenging. I use technology at my school 53% 34% 8% 1% 2% 0% 1% 49% 8% 2% 1% 1% 1% to learn and collaborate on 186) (120) (28) (4) (6) (1) (5) (109) (24) (9) (11) (8) projects and assignments. V C (6 N 30% 11% 2% 2% 3% 7% 39° 14% 3% 1% 1% 4% ry My teachers believe can learn. (160) (105) (37) (8) (7) (9) (24) (193) (39) (15) (16) (58) i O ry -o The school rules are applied 35% 22% 17% 7% 7% 9% 2% 31% 26% 16% 8% 7% 10% 2% T equally to all students. (124) (78) (58) (25) (26) (32) (7) (4� (351) (214) (103) (95) (133) (33) +-I o- Lu I feel that students of different 0 32% 11% 4% 2% 3% 3% 4 ° 12% 4% 3% 2% 3% races or ethnicities get along at (160) (111) (37) (14) (7) (9) (1-2) ( (167) (59) (37) (32) (46) my school. My school provides No instructional materials 25% 16% 5% 6% 5% 5% 32% 33% 18% 6% 3% 2% 5% (textbooks,workbooks etc.) (89) (57) (17) (22) (19) (19) 29) ° (444) (245) (77) (44) (29) (70) that reflect different cultures. 34% 38% 13% 6% 2% 3% 4% 18% 4% 3% 2% 3% feel socially accepted. (118) (134) (45) (22) (7) (11) (13) (237) (51) (40) (28) (43) C6 a There is an adult in my life who 18% 5% 1% 1% 2% 2% 7% 23% 6% 1% 0% 1% 2% cares about me. (62) (19) (3) (2) (7) (7) 93) (306) (86) (11) (5) (11) (26) N N Students respect each other at 23% 25% 27% 11% 5% 8% 3% 19% 27% 27% 13% 7% 6% 2% 0 this school. (79) (86) (93) (37) (18) (28) (9) (259) (359) (356) (168) (93) (75) (28) City of Aventura Commission: 2022-2022 Fa I 1 & 2022-2023 Fa I I Student Survey Comparii son App- • 2021-2022 2022-2023 Fall Fall 0 0 o Q n n3 ° o Q cn Q) M ° Y Q +-+ 0 Y -kI T L n3 �, 6) 0 � O 0� O 6 z E Q 6 z o E o o E o 0 V) W c6 I feel like I am a part of this 35% 31% 18% 7% 3% 3% 3% 2° 19% 7% 3% 3% 2% U) school. (121) (108) (63) (24) (12) (10) (12) (260) (90) (45) (35) (26) a There is at least one adult at 42% 22% 13% 4% 5% 9% 4% 40% 22% 14% 6% 6% 6% 5% my school who knows me well. 48 (77) (46) (15) (16) (33) (15) ( � (296) (193) (81) (82) (79) (67) V (6 Homework/class assignment 35% 30% 18% 6% 2% 3% 5% 9% 35% 19% ■ 6% 4% 4% 3% cD help is available to me if I need (121) (105) (64) (22) (7) (12) (19) 392) (473) (259) (85) (47) (47) (35) it. My teachers encourage me to 31% 41% 14% 4% 3% 3% 5% 32% 38% 20% ■ 4% 2% 1% 3% set academic goals. (107) (144) (50) (13) (11) (9) (16) 427) (504) (262) (58) (33) (19) (35) rn I am involved in setting my 39% 39% 11% 4% 3% 1% 3% 35% 17% 3% 2% 1% 2% academic goals. (39) (13) (11) (5) (9) (34) (27) (12) (29) 0 V o My teachers are responsive to 28% 36% 21% 6% 2% 4% 3% 5% 3% 2% 2% my questions and concerns. (99) (125) (74) (22) (7) (14) (9) ( (68) (37) (27) (24) O J 7 ■ At my school,my opinion seems 25% 22% 20% 11% 6% 10% 6% 22% 24% 11% 6% 8% 5% to count. (88) (78) (70) (37) (22) (34) (21) (292) (320) W( 9) (150) (85) (109) (63) I would recommend my school 35% 30% 12% 6% 5% 5% 7% 36% 18% 5% 4% 5% 3% to a friend. (124) (106) (41) (22) (16) (18) (23) (4M (243) (69) (58) (72) (35) m T O J 32% 28% 23% 5% 3% 6% 3% 31% 22% 7% 4% 3% 2% 1 am happy at this school (97) (81) (19) (11) (20) (11) (289) (90) (53) (46) (25) kh 31% 13% 3% 1% 2% 2% 11% 3% 1% 2% 1% feel safe at this school Ai (45) (9) (3) (6) (6) (153) (45) (18) (21) (16) n3 04 o � � 0 My school is a friendly 38% 31% 18% 7% 2% 2% 2% 32% 35% 19% 6% 3% 2% 1% environment for students, (133) (110) (62) (26) (6) (7) (6) (432) (474) (260) (84) (38) (30) (20) parents and families. CITY OF AVENTURA FINANCE DEPARTMENT MEMORANDUM TO: City Commission acting in its capacity as the Governing Board for the Aventura City of Excellence School (ACES) and City Commission acting in its capacity as the Governing Board for the Don Soffer Aventura High School (DSAHS) FROM: Ronald J. Wasson, City Manager 6�_ BY: Melissa Cruz, Finance Director N�L DATE: January 13, 2023 SUBJECT: Referendum Settlement Distribution Plan for Teachers and Safety Staff at Aventura City of Excellence School ("ACES") and Don Soffer Aventura High School ("DSAHS") January 19, 2023 ACES Governing Board Meeting Agenda Item January 19, 2023 DSAHS Governing Board Meeting Agenda Item RECOMMENDATION It is recommended that the Governing Board approve the attached Referendum settlement distribution plan as detailed in Exhibit A. BACKGROUND On November 8, 2018, Miami-Dade County voters approved a referendum that provided funding to increase teacher's salaries. Unfortunately, the funds were improperly withheld from Charter Schools. Despite this withholding, in fiscal years 2020/21 and 2021/22, ACES and DSAHS paid a referendum stipend in an effort to retain staff. On August 25, 2022, Charter Schools were informed that they will begin receiving the funding from the referendum that passed in 2018, in November 2022 for fiscal year 2022/23. And on November 11 , 2022, a settlement agreement was signed to provide ACES and DSAHS $2,700,000 for the referendum funding that was withheld for the 3 fiscal years, 2019/20 through 2021/22. According to the agreement, the $2,700,000 must be allocated as follows: 88% - Teachers and Instructional Personnel 12% - School Safety and Security Personnel 1 City Staff determined the stipends and police officer salaries paid by the City in FY 2019/20 through FY 2021/22 totaled $932,161 . This amount will be reimbursed and returned to the City. The principals at both schools created a model to distribute the remainder of the settlement ($1 ,767,839) to all teachers and safety personnel. The settlement distribution rules are as follows: - All settlement distributions are for teachers and safety personnel who worked during fiscal years 2019/20 through 2021/22. - Each employee will receive a set amount for every year they worked between FY 2019/20 — FY 2021/22. - If an employee was hired within the first semester or before, they will receive the full annual stipend. - If an employee was hired within the second semester, they will receive half of the annual stipend. - Stipend payments will be made in 2 lump sum amounts: o 1 st will be processed shortly after the payout plan is approved by the ACES and DSAHS Governing Boards. 0 2nd payment will be processed in the first payroll after the end of the school year, June 30, 2023. - Distributions are for employees who are active at the time of the payout. The model determined the following amounts will be distributed: Instructional Stipend per teacher per year $ 8,078.40 Safety/Security Stipend per employee per year $ 719.06 Please see Exhibit A for the calculation detail. 2 EXHIBIT A City of Aventura Summary of Referendum Stipend Settlement payout 2023 Settlement Amount $ 2,700,000 Allocation for Teachers $ 2,376,000 88% Allocation for Safety/Security $ 324,000 120 by the City Paid through School T e FY 2019-20 FY 2020-21 FY 2021-22 6/30/2022 ACES Instructional - 209,605 222,364 431,969 ACES Safety/Security Safety/Security 10,235 5,808 16,043 DSAHS Instructional 70,168 116,810 186,978 DSAHS Safet /Securit - Total 1 1 $ - $ 290,008 $ 344,982 $ 634,990 Police Off icer Salaries paid by the City(net of Safety grant) Paid through School FY 2019-20 FY 2020-21 FY 2021-22 6/30/2022 ACES 26,861 26,393 33,425 86,680 DSAHS 81,899 69,257 59,335 210,492 Total $ 108,760 $ 95,651 $ 92,760 $ 297,171 Settlement funds less total stipends and police officer salaries paid by the City $ 1,767,839 Funds remaining for distribution-Instructional $ 1,757,053 a Funds remaining for distribution-Safety/Security Safety/Security $ 10,786 c Employees,Current Active • • school Total coudforSchool T e FY 2019-20 FY 2020-21 FY 2021-22 Years ACES Instructional 46.5 56 71.5 b ACES Safet /Securit 3 3 3 c DSAHS Instructional 23 14 6.5 b DSAHS Safet /Securit 2 2 2 c Total 74.5 75 83 Instructional Stipend per teacher per year 1 $ 8,078.40 =a/sum of b Safety/Security Stipend per employee per year 1 $ 719.06 =c/sum of d ,Estimated payout by school Total count for School Type FY 2019-20 FY 2020-21 FY 2021-22 Years 1-3 ACES Instructional $ 375,646 $ 452,391 $ 577,606 $ 1,405,642 ACES Safety/Security 2,157 2,157 2,157 6,472 DSAHS Instructional 185,803 113,098 52,510 351,411 DSAHS Safety/Security 1,438 1,438 1,438 4,314 Total I $ 565,044 1 $ 569,084 1 $ 633,711 1 $ 1,767,839