Resolution No. 2022-55 Awarding Contract for Waterways Park Field Enhancement Improvements to FieldTurf USA, Inc. - September 13, 2022 CITY OF AVENTURA RESOLUTION NO. 2022-55
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, AWARDING A CONTRACT FOR WATERWAYS
PARK FIELD ENHANCEMENT IMPROVEMENTS TO FIELDTURF USA,
INC. AT THE PRICE OF $2,372,833.54; AUTHORIZING THE CITY
MANAGER TO EXECUTE ASSOCIATED CONTRACTS; PROVIDING
FOR THE APPROPRIATION AND ALLOCATION OF FUNDS FOR SAID
AWARD; PROVIDING FOR IMPLEMENTATION; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, the City Manager has, pursuant to the various laws of the State of
Florida and the Code of the City of Aventura, properly accepted a proposal for Waterways
Park Field Enhancement Improvements in accordance with Florida Statutes, purchases
from purchasing agreements of special districts, municipalities, or counties, Title XIII,
Chapter 189, Section 4221 , to enable the City to select a contractor without competition
by utilizing co-operative purchasing to piggyback off of an active contract and obtain the
same terms and conditions set forth in the original contract which was awarded through
a competitive process; and
WHEREAS, the City has identified a contract awarded to FieldTurf USA, Inc.
("FieldTurf') by Sourcewell, a state of Minnesota local government unit, for field turf
improvements and installation issued under RFP#031622 on January 27, 2022; and
WHEREAS, the FieldTurf proposal has been submitted to and received by the City
pursuant to the City's request, and requirements for the project/work as cited above; and
WHEREAS, staff has determined that FieldTurf has submitted a responsible and
responsive proposal for said project/work; and
WHEREAS, the City Commission, upon the recommendation of the City Manager,
is therefore desirous of awarding said proposal to said lowest responsible and responsive
contractor;
City of Aventura Resolution No. 2022-55
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA:
Section 1. That the proposal/contract for Waterways Park Field Enhancement
Improvements is hereby awarded to FieldTurf USA, Inc. in the amount of $2,372,833.54.
Section 2. That the City Manager is hereby authorized to execute a contract
with Field Turf USA, Inc. for the field improvements to Waterways Park.
Section 3. That the City Manager is hereby authorized and requested to take all
necessary and expedient action to carry out the aims of this Resolution in awarding this
proposal/contract.
Section 4. That the funds to be allocated and appropriated pursuant hereto and
for the purpose of carrying out the tenets of this Resolution shall be from Budget Line
Item Number 101-8050-861 .63-02.
Section 5. This Resolution shall be effective immediately upon its adoption.
The foregoing Resolution was offered by Commissioner Narotsky, who moved its
adoption. The motion was seconded by Commissioner Joel, and upon being put to a vote,
the vote was as follows:
Commissioner Rachel S. Friedland Absent
Commissioner Billy Joel Yes
Commissioner Dr. Linda Marks Yes
Commissioner Marc Narotsky Yes
Commissioner Robert Shelley Absent
Vice Mayor Denise Landman Yes
Mayor Enid Weisman Yes
Page 2 of 3
City of Aventura Resolution No. 2022-55
PASSED AND ADOPTED this 13t" day of September, 2022.
•
ENID WEISMAN, MAYOR
ATTEST:
ELLISA L. HORVA , MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
Page 3 of 3
COOP BUDGETARYCOSTS
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CITY OF AVENTURA "I__C�-�_II
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September 2, 2022
FieldTurf USA, Inc. is pleased to present the following proposal. FieldTurf pricing
is based on the Sourcewell contract (formerly NJPA). Sourcewell provides
predetermined preferential pricing through approved vendors. Since the products •��`s�` ♦'�+,p
have already been bid at the national level, individual municipalities do not have W
to duplicate the bidding process per Sourcewell Contract # 031622-FTU. o
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Click on the following Sourcewell hyperlink for contract due
rcewell
diligence documentation: Sourcewe, '� ENC-A
Awarded Contract "Buy from Yourself"
Quantity Units Unit Price Total
Site work GC-3
1 Civil /site work scope of work per inclusions 125,579 SF $7.70 $1,754,831.80
2 Project Management - Supervision 1 LS included above included above
Subtotal Site Work $1,754,831.80
Synthetic Turf
3 FieldTurf XT 2" slit film 2 layer turf system 125,579 SF $4.56 $572,640.24
4 Inlaid Softball Markings 1 EA $7,200.00 DONATED
5 Inlaid Soccer Markings 2 EA $7,200.00 DONATED
6 Maintenance Equipment: 1 FieldSweep & 1 GroomRight 1 SET $9,841.50 $9,841.50
Subtotal Synthetic Turf $582,481.74
Subtotal Project $2,337,313.54
7 Performance & Payment Bonds 1 LS $35,520.00 $35,520.00
Total Project $2,372,833.54
info@fieldturf.com
COOP BUDGETARYCOSTS
Fielffurf
PROJECTPROPOSAL
ports
PRODUCT DETAILS
FieldTurf, the worldwide leader in artificial turf, is pleased to offer the FieldTurf XT-50 2" 2 layer infill turf
system, with the following product characteristics:
0, Pile Height: 2 Inches
11�- Infill Weight: 2 Ibs sand & 3 Ibs ambient rubber per sq.ft.
0, Pile Weight: 30 oz/yd2
F Total System Weight: 773 oz/yd2
2—LAYER SYSTEM
homWerKKKis InfM system oDnsJsts of a sarsd
1base with crumb rubber . provide theproper
firrnrom required for optimal
PRESTIGE XT
FieldTurf Prestige XT features the same leading
slit-film as Classic HD, but designed in a two-layer
system.A unique balance of quality and value.
The system allows you to benefit from premier fiber
performance along with best-in-class performance
characteristics.
Fiber Slit-Film
Infill 2-layer
Backing Solid Coated / Perforated
PRICE INCLUDES:
a) Mobilization, Survey& Layout of our work
b) Erosion control as required
c) Cut&cap existing irrigation within field limits
d) Miscellaneous demolition within field limits
e) Strip existing organics and topsoil—offsite disposal
f) Contaminated soil removal and disposal:
g) Bulk excavate for StormTech system
h) Haul out and disposal of contaminated soils generated by excavations deeper than 2' (demolition of
exfiltration trench, excavation for new exfiltration trench, and excavation for StormTech system
1.800.724.2969 1 InfoOftlilturf.00m •
COOP BUDGETARYCOSTS
ffFielffurf
PR
• • • ,o
I) All contaminated soils disposed of at CleanEarth facility
j) Furnish & install 40 mil HDPE seamed liner
k) Cut to subgrade -standard
1) Cut to subgrade for extra storage— 12"
m) Laser grade and compact subgrade
n) Furnish & install 8"x12" concrete curbing at perimeter of field limits
o) Furnish & install 2 x 4 nailer boards at concrete curbing
p) Furnish & install 12" exfiltration trench (2'x2' cross section)
q) Furnish & install 6" HDPE as shown
r) Furnish & install StormTech System as shown
s) Furnish & install 4 oz non-woven geotextile fabric full coverage on the turf limits of the field
t) Furnish & install 12"wide flat panel drains and accessories
u) Furnish & install Nyloplast basins, inline drains, and 42" precast manhole as shown
v) Furnish & install 4.5" of limestone base stone
w) Furnish & install 12" of limestone base stone (extra storage)
x) Furnish & install 1.5" of limestone finish stone
y) Laser grade and compact finish stone
z) Site restoration as required with sod
aa) One year warranty on all civil work
bb) Furnish & Installation of the artificial in-filled grass surface upon a suitable base
cc) An eight (8)year 3rd party pre-paid insured warranty on the FieldTurf artificial grass surface
dd) Performance and Payment Bond fees and all applicable taxes
ee) Maintenance Equipment and Inlaid Sports Markings per COOP breakdown
PRICE DOES NOT INCLUDE:
a) Design Services —included under a separate agreement
b) Any costs associated with necessary charges relating to the delineation of the field
c) Any alteration or deviation from specifications involving extra costs, which alteration or deviation will
be provided only upon executed change orders, and will become an extra charge over and above
the offered price
d) Soil stabilization or remediation of any type
e) Rock excavation/Trash Removal/Dewatering/De-mucking the site
fl Plant replacement
g) Site security
h) Boring for utilities
I) Any electrical work
j) Bleachers, shade structures, netting, and/or padding (goalposts or other)
k) Any sports equipment not specifically listed under inclusions
1) Small vehicle to tow maintenance equipment
m) Once subgrade has been established, a proof roll will be performed to ensure structural stability of
the soils; in the event that unsuitable soils are encountered, a price to remedy these areas can be
negotiated based on recommended methods per project Engineer.
1.800.724.2969 1 InfoOftidturf.00m •
COOP BUDGETARYCOSTS
ffFielffurf
PR
• • • ,o
n) Relocation, removal and repair of existing utilities not limited to electrical conduits, power poles, water,
sewer, gas, cable, telephone, owner placed conduits or communication feeds within the field of play
o) All union labor, prevailing wages or other labor law levies.
p) Permit fees/inspection fees
q) Any work not listed in the inclusions
r) Any concrete flatwork
s) Any fencing removal, installation, or alteration — permanent or temporary
t) Owner to provide suitable access for construction
u) Anything not explicitly noted in the inclusions or not noted in the COOP breakdown
Price is based on current square footage shown above and 85% design documents. Any changes in scope of
work, square footage, sports markings, or added logos of any kind will result in a change in price and this
proposal to be void.
This proposal and offered pricing are based upon FieldTurfs typical dynamic base drainage system and storm
water calculations. However, the scope of work/services and associated pricing are subject to change in the
event of.- (i) design and/or construction requirements of the local permitting authorities which dictate a change in
design and/or construction and/or(ii) existing site conditions which are concealed, unknown and/or differ from
readily available published data for the region.
The budget price is valid for a period of 30 days. The price is subject to increase if affected by an increase in
raw materials, freight, or other manufacturing costs, a tax increase, new taxes, levies or any new legally binding
imposition affecting the transaction. The parties recognize that the impacts of the COVID-19 pandemic are
currently unpredictable and could lead to limitations in labor availability and delays in the supply and delivery of
materials, equipment or products. In addition, as these contingencies have not been factored into this proposal;
materials, equipment and/or products to be used in performing the work may become subject to a price increase.
Accordingly, it is acknowledged that the seller/FieldTurf shall(a) not be subject to any damages for any delay
due to events beyond its control and, (b) be allowed an equitable adjustment of the time and/or of the price of
this proposal or any contractual document resulting therefrom. Please note that the seller/FieldTurf shall use its
best efforts to ensure that it fulfills its commitments and will strive to minimize any negative impacts as they may
arise. Turf Delivery Date to be a minimum of 120 days after receiving a fully executed contract and final
approvals on shop drawings. Thank you for your understanding.
Please feel free to reach out to any member of our project team with questions about our offer:
Kristie Cramer Chris Wedge
Project Manager Regional Sales Manager
(423) 645-7533 (352)242 7520
Kristie.Cramera-FieldTurf.com Chris.Wedgea-FieldTurf.com
Thank you again for your interest in FieldTurf, we look forward to working with you.
1.800.724.2969 1 Into0fieldturf.00m •
COOP BUDGETARYCOSTS
Fielffurf
PROJECTPROPOSAL ports
The present proposal serves to provide an overview of the terms and conditions governing the business
relationship between the parties for the completion of the above-referenced transaction. The parties hereby
undertake to subsequently formalize their agreement by signing a more detailed agreement and/or
purchase order("Contract") and as such the amount listed herein shall be an estimate which will be
formalized in said Contract.
By its signature(s) below, the customer acknowledges having read and accepted this proposal and
undertakes to be bound by it.
Per:
Marie Christine Raymond, Dire or of Operations Owner(Signature)
FieldTurf USA, Inc./Tarkett Sports Canada, Inc.
Printed Name and Title
FieldTurf USA, Inc. holds the Cooperative Purchase contract,any PO for Contract must be made out to
FieldTurf USA, Inc. 175 N Industrial Blvd NE. Calhoun, GA 30701
If you have questions regarding the FieldTurf and Beynon SmartBuy Cooperative Purchasing Program, please contact
Eric Fisher at: Eric.Fisher(cDsmartbuvcooperative.com.
,4 rSmarr Buy
_� PURCHA81Ha PROGRA M
FIELOTURF • BEYNON
COOP BUDGETARYCOSTS
Fielffurf
PROJECTPROPOSAL
CONDITIONS
Notwithstanding any other document or agreement entered into by FieldTurf in connection with
the supply and installation only of its product pursuant to the present bid proposal, the following
shall apply:
a) This bid proposal and its acceptance is subject to material. Access to any field will include suitable
strikes, accidents, delays beyond our control and bridging over curbs from the staging area to permit
force majeure. suitable access to the field by low clearance vehicles.
b) FieldTurf's preferred payment terms are as Staging area surface shall be suitable for passage
follows: (i) 50% of the Price upon Customer's with motor vehicles used to transport materials to the
execution of contract; (ii) 40% of the Price upon site and/or staging area. FieldTurf shall not be liable
shipment of materials from FieldTurf's for any damages to the staging area or its surface
manufacturing facility; and (iii) Remaining balance unless such damages are caused by FieldTurf's
of ten percent (10%) upon substantial completion intentional misconduct or negligence.
of the field, which shall be achieved when f) This proposal is based on a single mobilization. If
Customer is able to use the field for its intended the site is not ready and additional mobilizations
purpose, even if punchlist items remain and the are necessary, additional charges will apply.
Certificate of Completion has not been executed
by Customer. g) Upon substantial completion of FieldTurf's
c) Accounts overdue beyond 30 days of invoice obligations, the Customer shall sign FieldTurf's
date will be charged at an interest rate of 10% Certificate of Completion in the form currently in
per annum. force; to accomplish this purpose, the Customer will
d) FieldTurf requires a minimum of 120 days after ensure that an authorized representative is present
receiving a fully executed contract or purchase at the walk-through to determine substantial
order and final approvals on shop drawings to completion and acceptance of the field, which may
manufacture, coordinate delivery and schedule include a list of punch list items.
arrival of installation crew. Under typical field size h) FieldTurf shall not be a party to any penalty clauses
and scenario, FieldTurf further requires a minimum and/or liquidated damages provisions.
of 28 days per field to install the Product subject to
weather and force majeure i) FieldTurf shall be entitled to recover all costs and
expenses, including attorney fees, associated with
e) FieldTurf requires a suitable staging area. Staging collection procedures in the event that FieldTurf
area must be square footage of field x 0.12, have a pursues collection of payment of any past
minimum access of 15 feet wide by 15 feet high, and, due invoice.
no more than 100 ft from the site. A 25 foot wide by
25 foot long hard or paved clean surface area 1) All colors are to be chosen from FieldTurf's
located within 50 feet of the playing surface shall be standard colors.
provided for purposes of proper mixing of infill
.................................................................................THE TARKETT SPORTS FAMILY-LEADERS IN SPORTS SURFACING .................................................................................
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SECTION 00526
AGREEMENT
THIS AGREEMENT, made and entered into on this 14 day of 0 C i. ,2022 ,
by and between FIELDTURF USA,INC.,Party of the First Part,and The City of Aventura,Party
of the Second Part:
WITNESETH:
That, the First Party, for the consideration hereinafter fully set out,hereby agrees with the Second
Party as follows:
1. That the First Party shall furnish all the materials,and perform all of the Work in manner and
form as provided by the following enumerated Drawings, Specifications, and Documents,
which are attached hereto and made a part hereof, as if fully contained here:
List of Drawings Section 00015
Advertisements for Bids Section 00100
Instruction to Bidder Section 00210
Bid Form Section 00410
Award Preference for Identical Tie Bids Section 00420
Bid Bond Section 00432
List of Proposed Subcontractors Section 00434
Bidder Qualification Statement Section 00450
Non- Collusion Affidavit Section 00454
Request for Taxpayer Identification Number
and Certificate Section 00455
Sworn Statement Pursuant to Florida Section 00456
Statutes on Public Crimes
Notice of Award Section 00510
Agreement Section 00526
Notice to Proceed Section 00550
00526- 1
Payment Bond Section 00612
Performance Bond Section 00614
OSHA Acknowledgment Section 00620
General Conditions Section 00710
Supplementary Conditions Section 00810
Technical Specifications Sections 01000 to 33000
2. That the First Party shall commence the Work to be performed under this Agreement on a
date to be specified in a written order of the Second Party and shall complete all Work
hereunder within the length of time stipulated in the Bid.
3. That the Second Party hereby agrees to pay to the First Parry for the faithful performance of
this Agreement, subject to additions and deductions as provided in the Bid Form, in lawful
money of the United States, the amount of-
Two Million Three Hundred Seventy-Two Thousand Eight Hundred Thirty-Three and
Fifty-Four cents
(Written Dollar Amount)
Dollars ($ 2,372,833.54), Lump Sum.
4. That the Second Party shall make monthly partial payments to the First Party on the basis of
a duly certified and approved estimate of Work performed during each calendar month by the
First Party,Less the retainage provided in the General Conditions,which is to be withheld by
the Second Party until Work within a particular part has been performed in accordance with
this Agreement and until such Work has been accepted by the Second Parry.
5. That upon submission by the First Parry of evidence satisfactory to the Second Party that all
payrolls, material bills, and other costs incurred by the First Party in connection with the
construction of the Work have been paid in full,final payment on account of this Agreement
shall be made within 60 days after the completion by the First Party of all Work covered by
this Agreement and the acceptance of such Work by the Second Party.
6. In the event that the Contractor shall fail to complete the Work within the time limit or the
extended time limit agreed upon, as more particularly set forth in the Contract Documents,
liquidated damages shall be paid at the rate of One Thousand and 00/100 Dollars($1000.00)
per day, plus any monies paid by the City to the Consultant for additional engineering and
inspection services associated with such delay.
7. It is further mutually agreed between the parties hereto that if,at any time after the execution
00526-2
payment, the Second Party shall deem the Surety or Sureties upon such bond to be
unsatisfactory,or if,for any reason such bond ceases to be adequate to cover the performance
of the Work,the First Party shall,at its expense within 5 days after the receipt of notice from
the Second Party so to do,furnish an additional bond or bonds in such form and amount and
with such Surety or Sureties as shall be satisfactory to the Second Party. In such event, no
further payment to the First Party shall be deemed to be due under this Agreement until such
new or additional security for the faithful performance of the Work shall be furnished in
manner and form satisfactory to the Second Party.
8. No additional Work or extras shall be done unless the same shall be duly authorized by
appropriate action by the Party of the Second Part.
IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the day and date
first above written, in two (2) counterparts, each of which shall,without proof or accounting for
the other counterpart be deemed an original Contract.
WITNESSES: CONTRACTOR:
BY:
NAME:
TITLE:
OWNER: of A n a
BY:
NAME: Ronald J. sson
TITLE: CITY MANAGER
AUTHENTICATION:
BY:
NAME: Ellisa L. Horvath
TITLE: CITY CLERK
APPROVED AS TO FORM:
BY:
NAME:
TITLE: CITY ATTORNEY
00526-3