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07-21-2022 Regular Workshop Agenda The Cty of City Commission Aven'tura Workshop -- July 21, 2022 Following 9:00 a.m. Commission Meeting Aventura Government Center 5th Floor Executive Conference Room 19200 W. Country Club Drive, Aventura, FL 33180 AGENDA 1. Call to Order/Roll Call 2. Discussion: Government Center Outdoor Public Art Sculpture (City Manager) 3. Discussion: Color Palette for the City's Building Code (City Manager) 4. Discussion: Professional Services for Yacht Club Drive Seawall Hardening Improvements — Kimley-Horn & Associates, Inc. (City Manager) Future Action Required. Resolution 5. Update: Communications (City Manager) 6. Discussion: Review of City Zoning/Schedule Special Commission Workshop (City Manager) 7. Adjournment Y Back-up Information Exists This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990,all persons who are disabled and who need special accommodations to participate in this meeting because of that disability should contact the Office of the City Clerk, 305-466-8901 or cityclerk@cityofaventura.com,not later than two days prior to such proceeding. One or more members of the City of Aventura Advisory Boards may participate in the meeting.Agenda items are available online at cityofaventura.com for viewing and printing.Copies of agenda items can also be requested through the Office of the City Clerk at 305-466-8901 or cityclerk@cityofaventura.com. CITY OF "ENTURA OFFICE OF THE CITY MANAGER MEMORANDUM TO: City Commission FROM: Ronald J. Wasson, City Manager DATE: July 18, 2022 SUBJECT: Professional Services for Yacht Club Drive Seawall Hardening Improvements — Kimley-Horn & Associates, Inc. (City Manager) July 21, 2022 City Commission Workshop Agenda Item 4 It is recommended that the City Commission award Work Authorization No. 2022- 043508136-001 in the amount of$175,491.50 to Kimley-Horn &Associates, Inc. The work authorization provides professional design services for seawall hardening improvements, professional services specific to site review, design, permitting, bidding and construction oversight required to repair the seawall along the north side of Yacht Club Drive for approximately 1,500 linear feet of wall. I have placed this matter on the Workshop Agenda for discussion. If you have any questions, please feel free to contact me. RJW/act Attachment CCO2083-22 WORK AUTHORIZATION NO. 2022-043508136-001 2022 YACHT CLUB DRIVE SEAWALL REPAIR The City of Aventura has requested Work Authorization No. 2022-043508136-001 as provided for in the Agreement between the City of Aventura and Kimley-Horn and Associates, Inc. and approved by the City Commission on July 9, 2019. This Work Authorization No. 2022-043508136-001 provides for technical services in accordance with Articles 3, 4, 6, 7 and 8 of the Agreement as further detailed in the scope of services Exhibit A. Payment for such services shall be in accordance with Article 5 of the Agreement. Review Phase Site Visit $4,483.00 Review of Existing Documentation $3,356.00 Total Review Phase—Lump Sum $7,839.00 Design Phase Survey $21,825.00 Geotech $28,127.50 Construction Documents $37,558.00 Total Design Phase— Lump Sum $87,510.50 Permitting Phase Environmental Permitting $15,668.00 Total Permitting Phase—Lump Sum $15,668.00 Bidding Phase Limited Bidding Assistance $7,618.00 Total Bidding Phase—Lump Sum $7,618.00 Construction Phase Shop Drawing and RFI Review $7,520.00 Construction Meetings $16,780.00 Site Visits $30,900.00 Pay App Review $1,656.00 Total Construction Phase—Lump Sum $56,856.00 Total Lump Sum Labor Fee $175,491.50 The time period for this work authorization will be: Design Phase..............................................................60 Days Permitting phase (estimate)...................................120 Days Bidding Phase............................................................45 Days Construction Phase (estimate) ...............................120 Days (after material acquisition) CITY: CITY OF AVENTURA, FLORIDA through its City Manager BY City Manager Ronald J. Wasson day of 12022 Notice to Proceed Yes No Project Initiation Date RECOMMENDED through its Director of Public Works Transportation BY Capital Projects Manager Antonio F. Tomei day of , 2022 Exhibit A Project Description The services to be provided under this proposal is to prepare construction documents to repair the seawall located along the north side of Yacht Club Drive for approximately 1,500 LF of wall. The total length of seawall in this area is approximately 1,900 LF, however approximately 400 LF had been previously repaired under an emergency project due to a partial collapse. Figure 1 below shows the limits of the seawall. The project will include the installation of new battered piles in front of the existing seawall to stabilize and increase the service life of the seawall. As part of this project, a surveyor and geotechnical engineer will be engaged as subconsultants to obtain on-site data for the design of the wall. r _1-.. 1 �• .! qr �y'�T� 1 Assumed Project Limits i _7 ` 7. Figure 1: Limits of Seawall (Source: Google Earth) [Red line shows limits of seawall] Scope of Services The professional services for this project will include the following: Task 1—Site Visit and Existing Document Review Kimley-Horn will conduct a site visit is to document and quantify the structural repairs required throughout the length of the seawall for the development of the repair plans. The site visit will be performed by two (2) engineering professionals, including one licensed PE in Florida. Prior to the site visit, Kimley-Horn will review the readily available prior reports, plans, and as-built documents (to be provided by the City) and develop a preliminary seawall layout to be used for field notes. As part of this visit, SCUBA equipment may be used to understand the condition of the wall elements (piles and wall panels) near the mudline and the splash zone. Photographs taken may be used as part of Task 2 to illustrate the repairs to the seawall. Upon completion of the site visit, Kimley-Horn will schedule a conference call with the City to review our field observations and to discuss the overall repair items that should be addressed in the repair plans. Meeting minutes will be issued by Kimley-Horn. The City of Aventura shall provide the following information prior to scheduling the site visit: • Record Drawings, if any • Maintenance Records, if any • Prior Seawall Evaluation Reports • Recent repair plans and geotechnical data from emergency repair • Coordination with the cathodic protection installer • Prior permits Task 2—Seawall Repair Drawings, Calculations, and Specifications The purpose of this Task is to prepare engineering plans depicting the seawall repairs along the north side of Yacht Club Drive in Aventura, Florida. The Consultant will engage the services of both a Geotechnical Engineering and a Surveying subconsultant. The Geotechnical Engineering firm will obtain three (3) borings approximately 50 feet in depth with one (1) boring being in the water.The Geotechnical Engineer will provide soil parameters and information related to the design of the retrofit. Additionally, the Consultant will utilize high resolution aerials in the development of construction drawings supplemented by a site specific topographic and bathymetric survey to be obtained from the Surveying firm as part of this task. The survey scope will include locating upland features as well as inlet, pipes, penetrations and outfalls through the existing seawall. The Consultant will perform engineering and design services for the preparation of construction plans and design requirements to stabilize the seawall and repair specific deficiencies as discussed during the meeting under Task 1. The deliverable shall consist of engineering plans for the seawall improvements. Construction plans will be prepared to a level suitable for a competitive bidding process in conformance with the current Florida Building Code (2020). The set of plans is anticipated to include the following sheets: • Cover Sheet • General Notes and Technical Specifications • Notes and details for erosion and sediment control measures. • Plan and elevation sheets with work identification sheets • Annotated photographs of specific repairs • Typical section and sequence of construction details • Detail Sheets Project assumptions: • No guardrail/barrier will be installed on top of the wall. • The wall (top of cap) elevation will match existing. • The existing cathodic protection on the existing cap is assumed to be removed and re-installed by the original installer under a separate contract directly with the City. • Specifications will be included in the plans in the form of general notes. (A project manual/specification package is assumed to not be included as part of this task). During this task, Kimley-Horn will attend up to two (2) coordination meetings with the City to discuss project requirements. Meetings are assumed to be virtual and last no more than one (1) hour. Kimley-Horn will submit 60% progress set(11"x17")to the Client for review and comments. Upon submittal of the 60% plans, Kimley-Horn will attend one virtual meeting with the Client to answer any comments/questions on the progress set. Kimley-Horn will submit two (2) half-size (11"x17") printed copies of the final design plans and construction cost estimate to the City staff for bid and construction.The final plans will be signed and sealed by a licensed Florida Engineer. All deliverables shall also be submitted in PDF format. Task 3—Environmental —Seagrass Survey and Permitting This proposal assumes that the seawall replacement project will require environmental regulatory permits from the Florida Department of Environmental Protection (FDEP) and Miami- Dade County Division of Environmental Resources Management (DERM). This proposal assumes that the existing seawall was either constructed in conformance with permits issued by USACE, FDEP and DERM, or was constructed prior to establishment of related permitting requirements. This proposal is based on the assumption that the improvements will be installed either directly landward of the existing seawall, or directly waterward of the existing seawall, such that the face of the new seawall is within 18 inches of the face of the existing seawall. This proposal assumes that the project will qualify for permitting as a State Programmatic General Permit (SPGP) issued by FDEP on behalf of the USACE; and a Class I Short Form Permit with DERM. It is possible that DERM will require installation of new riprap at a 2:1 slope, extending a maximum of eight feet from the face of the reconstructed seawall. If rip-rap is required, the SPGP only allows for 100 linear feet and therefore, separate authorizations would be required for the rip-rap. If rip-rap is required, a separate scope and fee will be prepared for the additional permitting efforts needed. This proposal assumes that all application fees shall be paid by the Client. Task 3.1— Environmental Regulatory Permitting (State/Federal) Kimley-Horn will coordinate and attend one pre-application meeting with FDEP to discuss existing conditions and permitting requirements. Kimley-Horn will prepare a State Programmatic General Permit for submittal to FDEP, to include figures illustrating existing and proposed conditions. Application fees will be paid by the Client. Following application submittal, Kimley-Horn will respond to one Request for Available Information (RAI) from FDEP. Any additional RAIs or meetings will be considered additional services. It is assumed that the contractor will follow the Standard Manatee Conditions for In-Water Work (2011) in order to prevent impacts to the West Indian manatee and will implement a standard turbidity control plan to assure water quality during seawall improvement construction. Task 3.2— Environmental Regulatory Permitting (County) For the DERM Class I Short Form Permit, Kimley-Horn will attend one pre-application meeting with Miami-Dade County. Kimley-Horn will prepare an application for improvements to the seawall and a Class I (Short Form) Approval from DERM. It is anticipated that application materials will encompass essentially the same information submitted to FDEP. Kimley-Horn will submit the application package to DERM. The DERM permit fee will be determined based on estimated construction cost and will be paid by the Client. Following application submittal, Kimley-Horn will respond to one RAI from DERM. Any additional RAIs or meetings will be considered additional services. Task 4— Limited Bidding Assistance It is our understanding that the City will use a competitive bidding process to award the contact to a qualified contractor to construct the improvements. Kimley-Horn shall assist the City during the bidding process by attending one (1) pre-bid meeting and issuing up to two (2) addenda in response to interested contractor questions or requests for information during the bid process. All responses by Kimley-Horn will be approved by the City prior to issuance. Once bids are received, Kimley-Horn shall review the bids and provide a recommendation to the City of the apparent low bidder's price proposal. The City will be responsible for making the award and notifying the successful bidder. Task 5—Construction Phase Services As the Engineer of Record, the Consultant will provide limited construction phase services to assist the City in providing plan clarifications as well as responding to requests for information (RFI's) during the construction of the project. The scope for his task is based on the assumed construction duration of 120 days. During the construction startup phase, it is assumed that at most three (3) requests for information will be received and reviewed. Additionally, the Consultant will review the provided shop drawings (up to a maximum of five (5)) for general compliance with the intent of the design. Kimley-horn will also lead weekly construction meetings (up to sixteen (16) meetings) and prepare meeting minutes. It is assumed that most construction meetings will be held virtually and up to four (4) meetings will be held in the field concurrent with the weekly site visits. Meetings are anticipated to last no more than 1-hour. It is assumed that the Consultant will perform weekly site visits to the project to document and observe the construction. It is assumed that sixteen (16) site visits will be performed throughout the duration of the project. These weekly site visits are anticipated to be at most four (4) hours on site and field observation reports will be provided as part of each site visit. An additional six (6) site visits, in excess of the scheduled weekly site visits, are anticipated to be required during critical aspects of construction.The services provided in this Task are expected to be sufficient for the Consultant to certify the project to the City of Aventura upon completion of construction. It is assumed the Consultant will review and approve Pay Applications from the Contractor at the end of each month. A total of four (4) Pay Applications are assumed to be included in the scope of work. 7k �4 lk .t SEAWALL IMPROVEMENTS 2022 Resilient l r f Florida Grant Program Application: SRP--409-- City of Aventura53697SRP--409--Statewide Flooding and Sea Level Rise Resilience PlanSRP Started at: 10/20/2021 12:48 PM -Finalized at: 10/20/2021 01:49 PM Page: Eligibility Questions Applicant Name Seawall Hardening Entity Type Local Florida Government or Municipality Applicant County Miami-Dade Page: Grantee's General Info Grant Type Statewide Flooding and Sea Level Rise Resilience Plan Provide the Applicant's FEID# that matches the registered listing in My Florida Market Place (MFM) (https://vendor.myfloridamarketplace.com (https://vendor.myfloridamarketplace.com)) 1. Go to MFMP(https://vendor.myfloridamarketplace.com), and login to validate and obtain the correct sequence number for your entity's payment information. 2. Enter your User Name &Password. If unknown enter"publicuser"for the User Name & Password 3. Search through the listings under the detail section, that have the following fields that match your application information for where the applicant's funds are to be delivered to: • Entity legal name • Full address (physical) 4.Should you not find a listing that matches,please contact MFMP to get a correct entry listed for the Grantee at: https://www.dms.myflorida.com/business_operations/state_purchasing/myflorida marketplace (https://www.dms.myflorida.com/business_operations/state_purchasing/myfloridamarketplace)operations. 5. If your question is not answered by the FAQ's link on MFMP's page, please contact the MFMP Vendor Customer Service Desk at vendorhelp@myfloridamarketplace.com (mailto:vendorhelp@myfloridamarketplace.com? subject=MFMP%20Assistance%2ONeeded) or by phone at 866-352-3776. Federal Tax ID Number F65-0662615 Sequence Number 3 %Op pEPAR1,y,F Florida Department of Environmental Protectlon 4O �F Federal Funding Accountability and Transparency Act Form-Subaward to a Recipient z - z ` o �FMTAI pQ Submit completed form to:Contracts_Adm@FloridaDEP.gov Purpose:The Federal Funding Accountability and Transparency Act(FFATA)was signed on September 26,2006.The intent of this legislation is to empower every American with the ability to hold the government accountable for each spending decision.The FFATA legislation requires information on federal awards(federal assistance and expenditures) be made available to the public via a single,searchable website,which is http://www,usaspending.gov/. The FFATA Subaward Reporting System (FSRS) is the reporting tool the Florida Department of Environmental Protection ("DEP") must use to capture and report subaward and executive compensation data regarding first-tier subawards that obligate$30,000 or more in Federal funds(excluding Recovery funds as defined in section 1512(a)(2)of the American Recovery and Reinvestment Act of 2009, Pub. L. 111-5). [Note:This reporting requirement is not applicable for the procurement of property and services obtained by the DEP through a Vendor relationship.Refer to 2 CFR Ch.1 Part 170 Appendix A,Section I.c.3 for the definition of "subaward".] Organization and Project Information:As of October 1,2015,the following information must be provided to the DEP prior to the DEP's issuance of a subaward (Agreement)that obligates$30,000 or more in federal funds as described above. Please provide the following information and return the signed form to DEP as requested. If you have any questions, please contact the DEP's Bureau of General Services, Contracts Team at Contracts Adm@Florida DEP.gov or at telephone number 850/245-2361 for assistance. UEI: YLHMQ9QQ1LT9 (UEI must be twelve(22)characters not including dashes)* Federal Award ID Number(FAIN#): Catalog of Federal Domestic Assistance(CFDA)#: DEP Assigned Grant Agreement#: 22FRP57 Dollar Amount of Grant Disbursement: $600,000.00 * if your company or organization does not have a UEl number,you will need to refer to the som.gov website at https:11sam.gov/content] home to register your entity to request a Unique Entity ID. Business Name: City of Aventura ,DBA Name(If applicable): Principal Place of Business Address: Address Line 1: 19200 W.Country Club Drive Address Line 2: Address Line 3: City: Aventura State: FL Zip+4: 33180-2403 GP OEPARlj,E Rodda Department of Environmental Protection Federal Funding Accountability and Transparency Act Foam-Subaward to a Recipient 2 Z pO�MRNTAI R4�44 Description of Project(up to 4000 characters): City of Aventura Seawall Hardening The Work involved with the Project shall include,but may not be limited to,the furnishing of all labor, materials, tools,equipment, machinery,superintendence, mobilization,and services necessary for the demolition, repair,and installation of a new seawall within Yacht Club Drive,City of Aventura, FL.