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Resolution No. 2022-25 Graybar Agreement for Additional Lighting at Founders Park - March 1, 2022 CITY OF AVENTURA RESOLUTION NO. 2022-25 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH GRAYBAR TO PROVIDE AND INSTALL ADDITIONAL LIGHTING AT FOUNDERS PARK AS SET FORTH IN GRAYBAR PROPOSAL 0239941996 IN THE AMOUNT OF $681,818.18; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, THAT: Section 1. The City Manager is hereby authorized to execute an agreement based upon the attached Proposal (the "Proposal") in substantially the form attached hereto, between the City of Aventura and Graybar to provide additional lighting at Founders Park as approved in concept by City of Aventura Resolution 2022-15, and as outlined in Graybar Proposal 0239941996 in the amount of $681 ,818.18, which is based upon Competitive Bid EV2370 executed by the U.S. Communities Government Purchasing Alliance, with the total estimated project cost to not exceed $800,000.00. Section 2. The City Manager is hereby authorized to do all things necessary to carry out the aims of this Resolution. Section 3. This Resolution shall become effective immediately upon its adoption. The foregoing Resolution was offered by Commissioner Shelley, who moved its adoption. The motion was seconded by Vice Mayor Friedland, and upon being put to a vote, the vote was as follows: Commissioner Denise Landman Yes Commissioner Dr. Linda Marks Yes Commissioner Marc Narotsky Yes Commissioner Robert Shelley Yes Vice Mayor Rachel S. Friedland Yes Mayor Enid Weisman Yes PASSED AND ADOPTED this 1st day of March, 2022. City of Aventura Resolution No. 2022-25 • ENID WEISMAN, MAYOR ATTEST: ELLISA L. HORVATH, MMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: -i I CITY ATTORNEY Page 2 of 2 Gr%4)aR,. 110 CENTURY PARK DR TALLAHASSEE FL 32304-2844 Phone:239-280-1102 Fax: 239-643-3137 To: CITY OF AVENTURA Date: 02/16/2022 19200 W. COUNTRY CLUB DRIVE Proj Name: FOUNDERS PARK SPORTS AVENTURA FL 33180-2403 GB Quote M 0239941996 Attn: Kimberly Merchant Release Nbr: Phone: 305-466-8970 Purchase Order Nbr: Fax: 305-466-3277 Additional Ref# Email: amon.guerrero@graybar.com Valid From: 02/09/2022 Valid To: 03/11/2022 Contact: Si Pratt Email: si.pratt@graybar.com Proposal We Appreciate Your Request and Take Pleasure in Responding As Follows Notes: Quotation Price# Materials Delivered to Job Site and Turnkey Installation Item Item/Type Quantity Supplier Catalog Nbr Description Price Unit Ext.Price 100 1 EA MUSCO NOF MUSCO BASEBALL $681,818.18 1 $681,818.18 SPORTS SPORTS SOCCER LIGHTING MULTIPURPOSE LIGHTING """Item Note:""" Sales tax,permit fees,and bonding are not included. Pricing furnished is effective for 60 days unless otherwise noted and is considered confidential. Light-Structure System#with Total Light Control#TLC for LED#technology Guaranteed Lighting Performance Guaranteed light levels and uniformity BallTracker®technology#targeted light,optimizing visibility of the ball in play with no glare in the players typical line-of-sight System Description Pre-cast concrete bases with integrated lightning grounding Galvanized steel poles Factory wired and tested remote electrical component enclosures Pole length,factory assembled wire harnesses Factory wired poletop luminaire assemblies Factory aimed and assembled luminaires,including BallTracker®luminaires UL Listed assemblies Environmental Light Control Spill light minimized Off-site glare light minimized Control Systems and Services •Control-Link®control and monitoring system to provide remote on/off and dimming(high/medium/low) control and performance monitoring with 24/7 customer support Operation and Warranty Services •Product assurance and warranty program that covers materials and onsite labor,eliminating 100%of your maintenance costs for 25 years •Support from Musco#s Lighting Services Team#over 170 Team members dedicated to operating and This equipment and associated installation charges may be financed for a low monthly payment through Graybar Financial Services(subject to credit approval). For more information call 1-800-241-7408 to speak with a leasing specialist. To learn more about Graybar,visit our website at www.graybar.com 24-Hour Emergency Phone#: 1-800-GRAYBAR This Graybar quote is based on the terms of sale in the EV2370 Master Agreement which can be found by clicking the link found at https://www.om n iapartners.com/h u bfs/PUBLIC°/`20SECTOR/Supplier°/u201 nformation/G rayba r/EV2370_G raybar_MAD_2017_12_20.pdf Page 1 of 5 To: CITY OF AVENTURA Date: 02/16/2022 19200 W. COUNTRY CLUB DRIVE Proj Name: FOUNDERS PARK SPORTS AVENTURA FL 33180-2403 GB Quote M 0239941996 Attn: Kimberly Merchant Proposal We Appreciate Your Request and Take Pleasure in Responding As Follows maintaining your lighting system#plus a network of 1800+contractors Installation Services Provided Customer Responsibilities: 1.Complete access to the site for construction utilizing standard 2-wheel drive rubber tire equipment. 2. Locate existing underground utilities not covered by your local utilities.(i.e.water lines,electrical lines,irrigation systems,and sprinkler heads).Musco or Subcontractor will not be responsible for repairs to unmarked utilities. 3.Any sod restoration and/or replacement. 4. Locate and mark field reference points per Musco supplied layout.(i.e.home plate,center of FIB field) 5. Pay for extra costs associated with foundation excavation in non-standard soils(rock,caliche,high water table, collapsing holes,etc.)or soils not defined in geo-technical report.Standard soils are defined as soils that can be excavated using standard earth auguring equipment. 6. Pay any power company fees and requirements. 7. Pay all permitting fees. 8. Provide area on site for disposal of spoils from foundation excavation. 9. Provide area on site for dumpsters. Musco Responsibilities: 1. Provide required foundations,poles,electrical enclosures,luminaires,wire harnesses,and control cabinets. 2. Provide layout of pole locations and aiming diagram. 3. Provide Project Management as required. 4. Provide stamped foundation designs based on soils that meet or exceed those of a Class 5 material as defined by 2018 IBC Table 1806.2. 5.Assist our installing subcontractor and ensure our responsibilities are satisfied. Musco Subcontractor Responsibilities General: 1.Obtain any required permitting. 2.Contact your local udig for locating underground public utilities and then confirm they have been clearly marked. 3.Contact the facility owner/manager to confirm the existing private underground utilities and irrigation systems have been located and are clearly marked to avoid damage from construction equipment.Notify owner and repair damage to marked utilities.Notify owner and Musco regarding damage which occurred to unmarked utilities. 4. Provide labor,equipment,and materials to off load equipment at jobsite per scheduled delivery. 5. Provide storage containers for material,(including electrical components enclosures),as needed. 6. Provide necessary waste disposal and daily cleanup. 7. Provide adequate security to protect Musco delivered products from theft,vandalism or damage during the installation. 8. Keep all heavy equipment off playing fields when possible.Repair damage to grounds which exceeds that which would be expected.Indentations caused by heavy equipment traveling over dry ground would be an example of expected damage.Ruts and sod damage caused by equipment traveling over wet grounds would be an example of damage requiring repair. 9. Provide startup and aiming as required to provide complete and operating sports lighting system. 10.Installation to commence upon delivery and proceed without interruption until complete. Notify Musco immediately of any breaks in schedule or delays. Foundations,Poles,and Luminaires: This equipment and associated installation charges may be financed for a low monthly payment through Graybar Financial Services(subject to credit approval). For more information call 1-800-241-7408 to speak with a leasing specialist. To learn more about Graybar,visit our website at www.graybar.com 24-Hour Emergency Phone#: 1-800-GRAYBAR This Graybar quote is based on the terms of sale in the EV2370 Master Agreement which can be found by clicking the link found at https://www.om n iapartners.com/h u bfs/PUBLIC°/`20SECTOR/Supplier°/u201 nformation/G rayba r/EV2370_G raybar_MAD_2017_12_20.pdf Page 2 of 5 To: CITY OF AVENTURA Date: 02/16/2022 19200 W. COUNTRY CLUB DRIVE Proj Name: FOUNDERS PARK SPORTS AVENTURA FL 33180-2403 GB Quote M 0239941996 Attn: Kimberly Merchant Proposal We Appreciate Your Request and Take Pleasure in Responding As Follows 1.Mark and confirm pole locations per the aiming diagram provided.If there are any issues,immediately notify your Musco Project Manager. 2. Provide labor,materials,and equipment to install(9)LSS foundations as specified on Layout and per the stamped foundation drawings,if applicable. 3. Remove spoils to owner designated location at jobsite. 4. Provide labor,materials,and equipment to assemble Musco TLC-LED luminaires,electrical component enclosures, poles,and pole harnesses. 5. Provide labor,equipment,and materials to erect(9)dressed LSS Poles and aim utilizing the pole alignment beam. Electrical: 1. Provide labor,materials,and equipment to reuse existing electrical service panels as required. 2. Provide labor,materials,and equipment to install all underground conduit,wiring,pull boxes etc.and terminate wiring as required. 3. Provide as-built drawings on completion of installation,(if required). Control System: 1. Provide labor,equipment,and materials to install(1)Musco control and monitoring cabinet and terminate all necessary wiring. 2. Provide a dedicated 120 V 20 A controls circuit or a step-down transformer for 120 V control circuit if not available. 3.Check all zones to make sure they work in both auto and manual mode. 4.Commission Control-Link®by contacting Control-Link Central#at 877-347-3319. Payment Terms Net 30 days for materials and progressive payments for labor. Delivery Timing 8-12 weeks for delivery of materials to the job site from the time of order,submittal approval,and confirmation of order details including voltage,phase,and pole locations. Due to the built-in custom light control per luminaire,pole locations need to be confirmed prior to production.Changes to pole locations after the product is sent to production could result in additional charges. Notes Quote is based on: Shipment of entire project together to one location. 480 Volt,3 Phase electrical system requirement. Structural code and wind speed=2020 FBC, 175 mi/h, Exposure High Velocity Hurricane Zone,Importance Factor II. Owner is responsible for getting electrical power to the site,coordination with the utility,and any power company fees. •Standard soil conditions#rock,bottomless,wet or unsuitable soil may require additional engineering,special installation methods and additional cost. •Confirmation of pole locations prior to production. This equipment and associated installation charges may be financed for a low monthly payment through Graybar Financial Services(subject to credit approval). For more information call 1-800-241-7408 to speak with a leasing specialist. To learn more about Graybar,visit our website at www.graybar.com 24-Hour Emergency Phone#: 1-800-GRAYBAR This Graybar quote is based on the terms of sale in the EV2370 Master Agreement which can be found by clicking the link found at https://www.om n iapartners.com/h u bfs/PUBLIC°/`20SECTOR/Supplier°/u201 nformation/G rayba r/EV2370_G raybar_MAD_2017_12_20.pdf Page 3 of 5 To: CITY OF AVENTURA Date: 02/16/2022 19200 W. COUNTRY CLUB DRIVE Proj Name: FOUNDERS PARK SPORTS AVENTURA FL 33180-2403 GB Quote M 0239941996 Attn: Kimberly Merchant Proposal We Appreciate Your Request and Take Pleasure in Responding As Follows Total in USD (Tax not included): $681,818.18 This equipment and associated installation charges may be financed for a low monthly payment through Graybar Financial Services(subject to credit approval). For more information call 1-800-241-7408 to speak with a leasing specialist. To learn more about Graybar,visit our website at www.graybar.com 24-Hour Emergency Phone#: 1-800-GRAYBAR This Graybar quote is based on the terms of sale in the EV2370 Master Agreement which can be found by clicking the link found at https://www.om n iapartners.com/h u bfs/PUBLIC°/`20SECTOR/Supplier°/u201 nformation/G rayba r/EV2370_G raybar_MAD_2017_12_20.pdf Page 4 of 5 To: CITY OF AVENTURA Date: 02/16/2022 19200 W. COUNTRY CLUB DRIVE Proj Name: FOUNDERS PARK SPORTS AVENTURA FL 33180-2403 GB Quote M 0239941996 Attn: Kimberly Merchant Proposal We Appreciate Your Request and Take Pleasure in Responding As Follows Signed: This equipment and associated installation charges may be financed for a low monthly payment through Graybar Financial Services(subject to credit approval). For more information call 1-800-241-7408 to speak with a leasing specialist. 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