Resolution No. 2022-23 Aventura Title VI Program Update - March 1, 2022 CITY OF AVENTURA RESOLUTION NO. 2022-23
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, APPROVING THE CITY OF AVENTURA TITLE
VI PROGRAM UPDATE IN ACCORDANCE WITH TITLE VI OF THE CIVIL
RIGHTS ACT OF 1964 AND AS REQUIRED BY THE MIAMI-DADE
COUNTY DEPARTMENT OF TRANSPORTATION AND PUBLIC
WORKS, OFFICE OF CIVIL RIGHTS AND LABOR RELATIONS;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY
TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the City of Aventura is a sub-recipient of the American Recovery and
Reinvestment Act ("ARRA") Stimulus Grant through the Miami-Dade County Department
of Transportation and Public Works ("DTPW") and is required to maintain a Title VI/Non-
Discrimination Policy and Plan in accordance with the Civil Rights Act of 1964; and
WHEREAS, the Title VI/Non-Discrimination Policy and Plan for the City of
Aventura, which complies with the federal requirements, helps to not only manage
complaints efficiently by having set procedures, information, and points of contact, but
also to proactively discourage discrimination on the basis of race, color or national origin;
and
WHEREAS, the DTPW 2019 Title VI Program Update (FTA C4702.1 B) requires
the Title VI/Non-Discrimination Policy and Plan to be approved by the governing body by
way of resolution; and
WHEREAS, the Title VI/Non-Discrimination Policy and Plan must be updated
every three years; and
WHEREAS, the City Commission, upon recommendation of the City Manager,
wishes to approve said Title VI Program.
City of Aventura Resolution No. 2022-23
WHEREAS, the City of Aventura hereby finds the updated Title VI/Non
Discrimination Policy and Plan, attached hereto and made a part of this Resolution is in
the best interest of the City of Aventura.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City of Aventura hereby approves and adopts the updated City of
Aventura Title VI/Non-Discrimination Policy and Plan, attached hereto as Attachment 1 .
Section 2. The City Manager is hereby authorized to do all things necessary to
carry out the aims of the Resolution.
Section 3. The City Manager is hereby directed to transmit a copy of this
Resolution to the Miami-Dade County Department of Transportation and Public Works.
Section 4. This Resolution shall become effective immediately upon its adoption.
The foregoing Resolution was offered by Commissioner Shelley, who moved its
adoption. The motion was seconded by Vice Mayor Friedland, and upon being put to a
vote, the vote was as follows:
Commissioner Denise Landman Yes
Commissioner Dr. Linda Marks Yes
Commissioner Marc Narotsky Yes
Commissioner Robert Shelley Yes
Vice Mayor Rachel S. Friedland Yes
Mayor Enid Weisman Yes
PASSED AND ADOPTED this 1st day of March, 2022.
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City of Aventura Resolution No. 2022-23
ENID WEISMAN, MAYOR
ATTEST:
ELLISA L. HORVATH, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
r l
CITY ATTORNEY_..
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Title VI/Non-Discrimination Policy and Plan
TITLE VI NOTICE TO THE PUBLIC
The City of Aventura (COA or the City) gives public notice that it complies with Title
VI of the Civil Rights Act of 1964 and all related statutes. Title VI provides that "no
person in the United States shall, on the ground of race, color, or national origin,
be excluded from participation in, be denied the benefits of, or be subjected to
discrimination under any program or activity receiving Federal financial
assistance." COA operates its programs and services without regard to race, color,
and national origin in accordance with Title VI.
For more information on COA's Title VI Program, obligations, procedures and/or
to file a complaint, please contact or mail a complaint form to:
Antonio Tomei
Title VI Coordinator
19200 W. Country Club Drive
Aventura, FL 33180
A complainant may also file a complaint directly with the Federal Transit
Administration by filing a complaint with the Office of Civil Rights, Attention: Title
VI Program Coordinator, East Building, 5th Floor — TCR, 1200 New Jersey Ave.,
SE, Washington, DC 20590
TITLE VI COMPLAINT INSTRUCTIONS AND PROCEDURE
Any person who believes she or he has been discriminated against on the basis
of race, color, or national origin by COA may file a Title VI complaint by completing
and submitting COA's Title VI Complaint Form. COA investigates completed
complaint forms that are filed no later than 180 calendar days following the date of
the incident in question.
How to file a complaint:
A complaint can be filed in writing and mailed to the following address:
Antonio Tomei
Title VI Coordinator
19200 W. Country Club Drive
Aventura, FL 33180
The preferred method is to file a complaint in writing, by completing COA's Title VI
Complaint Form. If you do not use COA's Title VI Complaint Form, your written
complaint must be signed and at a minimum contain the following:
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1. Contact information including name, mailing address, telephone number(s) and
e-mail address, etc.);
2. A description of how, when, where and why you believe you were discriminated
against including location, names and contact information of any witnesses;
and
3. Other information that you deem significant or important.
Title VI Procedure
1. When a complaint is received by COA, the City will review it to determine if our
office has jurisdiction. The complainant will receive a written acknowledgement
within ten (10) days informing him/her whether the complaint will be investigated
by our office. If the decision is not to investigate as a Title VI complaint, the
notification shall state the reason(s) for the decision.
2. If a complaint is incomplete, additional information may be requested, and the
complainant will be provided thirty (30) business days to submit the required
information. If the information is not received within the time requested, the case
can be administratively closed by COA. A case can also be administratively closed
if the complainant no longer wishes to pursue their case.
3. The COA will make every effort to complete the investigation within sixty (60)
days of receiving the complaint. Once the investigation is completed, a letter
stating the findings of the investigation will be sent to the complainant.
4. The complainant shall be notified of his/her right to appeal the decision.
A person may also file a complaint directly with the Federal Transit Administration
at FTA Office of Civil Rights, 1200 New Jersey Ave., SE, Washington, DC 20590.
COA Title VI Complaint Form - select to download a PDF copy of this form
PUBLIC PARTICIPATION ELEMENT
COA's Public Participation Plan is being prepared to ensure that no one is
precluded from participation in connection with the City's maintenance and
development process. The plan ensures that:
• Potentially affected community members will have an appropriate
opportunity to participate in decisions about a proposed activity that will
affect their environment and/or health;
• The public's contribution can influence the City's decision making
concerning the bus shelters;
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• The concerns of all participants involved will be considered in the decision-
making process; and
• The City will facilitate the involvement of those potentially affected.
COA's Public Participation Plan is intended to encourage and guide public
involvement efforts and enhance access to the City's transportation-related
decision-making process by minority and Limited English Proficient populations.
COA informs residents of any proposed changes to the bus shelters through the
process of a public commission or workshop meeting advertised on the City's
website and posted in the lobby of its Government Center 2 to 3 days prior to the
meeting.
The City and its records are available to the public. The City's Title VI Complaint
Procedure is available to the public 24 hours/7days a week via our website
www.citvofaventura.com.
MINORITY REPRESENTATION ON COMMITTEES AND COUNCIL
The City of Aventura does not have any transit-related committees. If any such
committee is established in the future, this Plan will be amended to depict minority
representation on such committee, and to describe the efforts made to encourage
participation of minorities on such committee.
PROVIDING MEANINGFUL ACCESS TO LIMITED ENGLISH PROFICIENT
PERSONS
Limited English Proficient (LEP)
LEP refers to persons for whom English is not their primary language and who
have a limited ability to read, write, speak or understand English. It includes people
who reported to the U.S. Census that they speak English less than very well, not
well, or not at all.
In order to ensure meaningful access to its services and programs, COA uses the
information obtained in a Four Factor Analysis to determine the specific language
services that are appropriate. This analysis helps COA to determine if it
communicates effectively with LEP persons and informs language access
planning.
The Four Factor Analysis is an individualized assessment that considers:
1. The number or proportion of LEP persons eligible to be served or likely to be
encountered by the bus shelters;
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2. The frequency with which LEP persons come into contact with the bus shelters;
3. The nature and importance of the bus shelters to people's lives; and
4. The resources available to COA for LEP outreach, as well as the cost
associated with that outreach.
The first step in the analysis is understanding the proportion of LEP persons who
may encounter the bus shelters, their literacy skills in English and their native
language, the location of their community and neighborhoods and, more
importantly, if any are underserved as a result of a language barrier.
To do this, the City attempted to evaluate the level of English literacy and to what
degree people in its service area speak a language other than English and what
those languages are. Data for this review is derived from the United States Census
Bureau "Quick Facts" web page data from 2012.
❖ City of Aventura Overview
The bus shelters and bus stop upgrade are located on East Country Club Drive,
West Country Club Drive and on the northeast corner of Biscayne Boulevard and
NE 213th Street in Aventura. Aventura is home to a Hispanic population of 35.8%.
Of the total population (36,981), 55% of COA residents reported speaking English
less than very well. The census data does not provide information concerning COA
residents who may speak a language other than English or Spanish.
Given that COA does not provide public transportation services in connection with
its receipt of FTA funding, which funding was utilized to construct two bus shelters,
with respect to the second and third factors, it is difficult to ascertain the frequency
with which LEP persons come into contact with the bus shelters or the nature and
importance of the bus shelters to people's lives. Based upon the Census Bureau
data, because COA has a considerable LEP population that presumable speaks
Spanish, documents may be translated into Spanish, as needed.
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Department of Transportation and Public Works(DTPW)
OFFICE OF CIVIL RIGHTS MUNICIPALITY INFORMATION SHEET - -
TITLE VI PROGRAM (FTA C 4702.113)
I�
YEARLY UPDATE
Municipality Name City of Aventura 1/20/2022
Address 19200 W.Country Club Drive
Contact Person&Title Antonio F.Tomei,Capital Projects Manager
Contact Numbers 305-466-8923
e-mail address tome it _cityofaventura.com Fax
Legal Status of Organization Corpration
TITLE VI DEFINITION-Title Vl of the Civil Rights Act of 1964 as amended states"No person in the United States shall,on the grounds of race,
color or national origin,be excluded from,participation in,or be denied the benefits of,or be subjected to discrimination under any program,or
activity receiving Federal financial assistance."
ENVIRONMENTAL JUSTICE DEFINITION-When municipalities plan or program activities that could potentially have a disproportionately high or
adverse impact on human health or the environment,recipients should include explicit consideration of the effects on minority populations and
low income populations.
REQUIREMENTS(FTA 4702.113) YES NO NOTES
Title VI statement clearly posted within dwelling or on
company website indicating organization's YES
commitment to providing non-discriminatory services
and how to file a Title VI discrimination complaint. The Title VI Notice is posted in the City Government Center
lobby and on its website.
Tracking system in place to monitor Title VI
complaints,as well as a system in place to monitor YES
active Title VI investigations.
Does municipality collect demographic data? YES Census Bureau
Has municipality conferred with DTPW prior to
completing a four factor analysis?
If answer is NO,what other ways does the municipality NO
provide meaningful access to the population they
serve(provide answer in NOTES section).
Does municipality monitor(every 3 years)the level and
quality of service within predominantly minority areas YES
to ensure equitable treatment.
REQUIREMENTS YES NO NOTES
Does municipality have transit related,non-elected
planning boards,advisory councils or committees,or
similar bodies selected by municipality?
IF YES,please attach a copy of a table depicting the
racial breakdown of the membership of the committee NO
and a description of efforts made to encourage
participation of minorities on committees or councils.
If NO,submit a statement indicating there is NO SUCH
TRANSIT-RELATED,NON-ELECTED PLANNING
BOARDS,ADVISORY COUNCILS OR COMMITTEES.
No such transit related,non elected planning boards,
advisory boards or committees.
Does municipality plan to raise fares within the next 3 NO
years?
Does municipality confer with MDT prior to siting or
location of facility (vehicle storage facilty,
maintenance facility or operations center)which
requires land acquisition and/or the displacement of NO The City contracts out its shuttle service.
persons from their residences and businesses for
which a NEPA process has not been completed? A
'facility'does not include bus shelters,transit stations
or power substations.
Does municipality confer with DTPW prior to
submitting their Public Participation plan? IF YES, NO
does plan include an outreach plan to engage
traditionally underserved persons?
Does municipality confer with DTPW prior to making NO
service adjustments to current system operations?
Does municipality confer with DTPW prior to making a
decision to prepare an Environmental Assessment
NO
(EA)and an Environmental Impact Statement(EIS)
when considering new projects?
Does municipality confer with DTPW prior to
determining whether to notice or involve the public YES
when considering proposed Title VI related
programs/projects?
When considering Title VI related programs/projects,
does municipality confer with DTPW to ensure all YES
requirements from(FTA C 4702.113)are adhered to
prior to completion?
ADDITIONAL INFORMATION
PLEASE ATTACH A COPY OF ALL INFORMATION
REQUESTED AND SUBMIT IT ALONG WITH THE
CHECKLIST.
Please Note that the Municipality is Responsible for
IMMEDIATELY notifying DTPW of any changes
regarding plans for Service,Fares,Enviornmental
Assessments,Sitings/Locations,Title VI Related
Programs and Projects prior to rendering a decision.
CITY OF AVENTURA
Title VI Non-Discrimination Program
Complaint of Discrimination
Complainant (s) Name: Complainant (s) Address:
Nombre(s)de(los)Reclamante(s): Direcci6n(es)de(los)Reclamante(s):
Complainant (s) Phone Number:
Numero(s)de telefono de(los) Reclamante(s):
Complainant's Representative's Name, Address, Phone Number and Relationship (e.g.friend, attorney, parent, ect);
Nombre del representante del Reclamante, direcci6n, telefono y relaci6n(por ejemplo amigo, abogado,padre, etc.):
Name and Address of Agency, Institution, or Department Whom You Allege Discriminated Against You:
Nombre y direcci6n de la agencia, instituci6n o departamento que usted alega discrimin6 en su contra:
Names of the Individual (s) Whom You Allege Discriminated Against You )If Known):
Nombre(s)de(los)individuo(s)que usted alega discriminaron en su contra(si to sabe):
I believe the discrimination I ❑ Race Raza Date of Alleged Discrimination:
experienced was based on Fecha de la supuesta discriminaci6n:
(check all that apply): ❑ Color Color
Creo que la discriminaci6n
que yo experimente fue basada en ❑ National Origin
(marque todos los que apliquen): Origen Nacional
Mail to: Envie por correo a:City of Aventura:Antonio F.Tomei,19200 W.Country Club Dr.,Aventura, FL 33180
This form may also be faxed to:Este formularo tambien se puede enviar por fax a:305-466-3277
City of Aventura has 180 days from receipt of form to complete investigation and issue findings.
City of Homestead Trolley tiene 180 dias desde que recive la forma para completar la investigaci6n y comunicar los resulatdos.
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CITY OF AVENTURA
Title VI Non-Discrimination Program
Complaint of Discrimination
Please list the name(s) and phone number(s) of any person, if known, that Aventura Shuttle Service could contact for
additional information to support or clarify your allegation(s).
Por favor enumere el(los) nombre(s) y telefono(s) de cualquier persona, si sabe, que Transporte de Miami-Dade podria contactar
para obtener informacion adicional para respaldar o aclarar to que usted alega.
Please explain as clearly as possible how, why, when and where you believe you were discriminated against. Include as
much background information as possible about the alleged acts of discrimination. Additional pages may be attached if
needed.
Por favor explique to mas claramente posible c6mo, por que, cuando y d6nde tree usted que discriminaron en su contra. Incluya la
mayor cantidad de information de segundo plano posible acerca de los supuestos actos de discriminaci6n. Puede agregar paginas
adicionales si es necesario.
Complainant(s) or Complainant(s) Representatives Signature: Date of Signature:
Firma de(los) Reclamante(s)o de los representantes de(los)Reclamante(s): Fecha de la firma:
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