02-17-2022 Regular Workshop Agenda The C'ty of City Commission
Aventura Workshop Meeting
-- February 17, 2022
9:00 a.m.
Aventura Government Center
5th Floor Executive Conference Room
19200 W. Country Club Drive, Aventura, FL 33180
AGENDA
1. Call to Order/Roll Call
2. Presentation: Two Turnberry Mixed-Use Office Building (City Manager) **
3. Discussion: Governing Boards Meeting Schedule (City Manager) *
4. Discussion: Renewal of FDOT Landscape Maintenance Contract for Biscayne
Boulevard (City Manager) *
Future Action Required. Resolution
5. Discussion: Approval to Re-roof the Aventura Arts and Cultural Center (AACC) as an
Emergency Expenditure (City Manager)
Future Action Required: Resolution
6. Discussion: Defibrillators (Vice Mayor Friedland)
7. Adjournment
* Back-up Information Exists
** PowerPoint Presentation
This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990,all persons who are disabled and who need
special accommodations to participate in this meeting because of that disability should contact the Office of the City Clerk, 305-466-8901 or
cityclerk@cityofaventura.com,not later than two days prior to such proceeding. One or more members of the City of Aventura Advisory Boards
may participate in the meeting.Agenda items are available online at cityofaventura.com for viewing and printing.Copies of agenda items can also
be requested through the Office of the City Clerk at 305-466-8901 or cityclerk@cityofaventura.com.
Governing Board Facilitator
Governing Board - Ronald J.Wasson
Mayor Enid Weisman City Manager
Commissioner Jonathan]Evans
Commissioner Rachel S.Friedland • City Clerk
Commissioner Denise Landman ]Ellllisa L.Horvath,MMC
Commissioner Dr.Linda Marks „�
M .m+'
Commissioner Marc Narotsky Muir City Attorney
Connnmissioner Robert Shelley Weiss Serota I-lelfinan
:Cole&Bierman
2022 ACES GOVERNING BOARD MEETING SCHEDULE
(Updated 11104/2021)
The City Commission, acting in its capacity as the Governing Board for the
Aventura City of Excellence School (ACES), will meet on the following dates and
times:
Aventura City of Excellence February 1, 2022 4.00 p.m.
School (ACES) Governing Board
Meeting
Aventura City of Excellence May 19, 2022 9.00 a.m.
School (ACES) Governing Board
Meeting
Aventura City of Excellence July 21, 2022 9.00 a.m.
School (ACES) Governing Board
Meeting
Aventura City of Excellence September 22, 2022 9.00 a.m.
School (ACES) Governing Board
Meeting
Meetings will be held at the Aventura Government Center (19200 W. Country Club Drive,
Aventura, Florida) unless otherwise noted on the applicable agenda.
Governing Board Facilitator
Governing Board Ronald J.Wasson
Mayor Enid Weisman City Manager
Commissioner Jonathan Evans
Commissioner Rachel S.Friedland _ w City Cler);
Commissioner Denise Landman 4'��� c�� hllisa L.Horvath,MMC
Commissioner Dr.Linda Marks
Commissioner Marc Narotslky nON SOFFER City Attorney
Commissioner Robert Shelley � AVENTU RA Weiss Scrota Hellman
— HIGH SCHOOL Cole&Bierman
DSAHS 2022 GOVERNING BOARD MEETING SCHEDULE
(Updated 11/04/2022)
The City Commission, acting in its capacity as the Governing Board for the Don
Soffer Aventura High School (DSAHS), will meet on the following dates and times:
Don Soffer Aventura High School February 1, 2022 Following 4.00 p.m.
(DSAHS) Governing Board ACES Governing Board
Meeting Mtg.
Don Soffer Aventura High School May 19, 2022 Following 9.00 a.m.
(DSAHS) Governing Board ACES Governing Board
Meeting Mtg.
Don Soffer Aventura High School July 21, 2022 Following 9.00 a.m.
(DSAHS) Governing Board ACES Governing Board
Meeting Mtg.
Don Soffer Aventura High School September 22, 2022 Following 9.00 a.m.
(DSAHS) Governing Board ACES Governing Board
Meeting Mtg.
Meetings will be held at the Aventura Government Center (19200 W. Country Club Drive,
Aventura, Florida) unless otherwise noted on the applicable agenda.
CITY OF "ENTURA
PUBLIC WORKS/TRANSPORTATION DEPARTMENT
MEMORANDUM
TO: City Commission
FROM: Ronald J. Wasson, City Manager
BY: Joseph S Kroll, Public Works/Trans ion irectorG; /
DATE: February 11, 2022
SUBJECT: Renewal of FDOT Landscape Maintenance Contract for Biscayne
Boulevard (City Manager)
February 17, 2022 City Commission Workshop Agenda Item 4
RECOMMENDATION
It is recommended that the City Commission adopt the attached Resolution authorizing
the City Manager to renew the attached contract with the Florida Department of
Transportation (FDOT) for landscape maintenance along Biscayne Boulevard, from the
Oleta River Bridge to the County line.
JSK/gf/act
CITY OF AVENTURA RESOLUTION NO. 2022-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, AUTHORIZING THE CITY MANAGER TO
EXECUTE THE ATTACHED CONTRACT RENEWAL FOR LANDSCAPE
MAINTENANCE WITHIN THE FLORIDA DEPARTMENT OF
TRANSPORTATION RIGHTS-OF-WAY ON BISCAYNE BOULEVARD
FROM THE OLETA RIVER BRIDGE NORTH TO THE MIAMI-
DADE/BROWARD COUNTY LINE BY AND BETWEEN THE CITY OF
AVENTURA AND THE FLORIDA DEPARTMENT OF
TRANDSPORTATION; AUTHORIZING THE CITY MANAGER TO DO
ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Manager is authorized to execute the attached Contract
Renewal by and between the City of Aventura and the Florida Department of
Transportation to provide landscape maintenance services on the Florida Department of
Transportation rights-of way on Biscayne Boulevard from the Oleta River Bridge north to
the Miami-Dade/Broward County line.
.Section 2. The City Manager is authorized to do all things necessary to carry out
the aims of this Resolution.
Section 3. This Resolution shall become effective immediately upon its adoption.
The foregoing Resolution was offered by Commissioner , who moved its
adoption. The motion was seconded by Commissioner and upon being put to
a vote, the vote was as follows:
Commissioner Jonathan Evans
Commissioner Denise Landman
Commissioner Dr. Linda Marks
Commissioner Marc Narotsky
Commissioner Robert Shelley
Vice Mayor Rachel S. Friedland
Mayor Enid Weisman
City of Aventura Resolution No. 2022-
PASSED AND ADOPTED this 1st day of March, 2022.
ENID WEISMAN, MAYOR
ATTEST:
ELLISA L. HORVATH, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
Page 2 of 2
-23
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION S
CONTRACT RENEWAL CONTRACTS ADMINISTRATI
RATION
OGC-04/06
Contract No.: ASG57 Renewal: (1st, 2nd,etc.) 2nd
Financial Project No(s).: 407334-5-78-01
County(ies): Miami-Dade
This Agreement made and entered into this day of by and between the State of
(This date to be entered by DOT only.)
Florida Department of Transportation, hereinafter called "Department",and City of Aventura - 19200 West Country Club
Drive, Aventura, Florida 33180 hereinafter called "Contractor".
WITNESSETH:
WHEREAS, the Department and the Contractor heretofore on this 18 day of February 2020
(This date to be entered by DOT only)
entered into an Agreement whereby the Department retained the Contractor to perform maintenance of all turf and
landscape within the right of way on the State Roads described in "Exhibit A"of the original contract; and
WHEREAS, said Agreement has a renewal option which provides for a renewal if mutually agreed to by both parties
and subject to the same terms and conditions of the original Agreement;
NOW, THEREFORE, this Agreement witnesseth that for and in consideration of the mutual benefits to flow each
to the other, the parties agree to a renewal of said original Agreement for a period beginning the 11 day of July, 2022 and
ending the 10 day of July, 2023 at a cost of$12,676.00.
All terms and conditions of said original Agreement shall remain in force and effect for this renewal.
IN WITNESS WHEREOF, the parties have executed this Agreement by their duly authorized officers on the day,
month, and year set forth above.
STATE OF FLORIDA
City of Aventura DEPARTMENT OF TRANSPORTATION
Name of Contractor
BY:
Contractor Name and Title District Secretary or Designee (Signature)
BY: Title:
Authorized Signature
(SEAL) Legal:
Name of Surety
Fiscal:
City State Approval as to Availability of Funds
By:
Florida Licensed Insurance Agent or Date
Attorney-In-Fact(Signature)
Countersigned:
Florida Licensed Insurance Agent Date
I
DocuSign Envelope ID:495695CI-EF23-4209-BC19-175751CW718
CONTRACT#—ASG57
TURF AND LANDSCAPE MAINTENANCE
DEPARTMENT FUNDED AGREEMENT
BETWEEN THE
FLORIDA DEPARTMENT OF TRANSPORTATION
AND
CITY OF AVENTURA
This Agreement, is made and entered into this 18
-!--day of F ruary 20_N by and
between the State of Florida Department of Transportation, a component agency of the State of
Florida, hereinafter referred to as the 'DEPARTMENT', and City of Aventura, a municipal
corporation of the State of Florida,hereinafter referred to as the 'LOCAL GOVERNMENT'.
RECITALS:
WHEREAS,the DEPARTMENT has jurisdiction and maintains State Road 5 (Biscayne
Boulevard/US-1)from just South of Ole ta River Bridge to Miami-DadeJBroward County Line in
the LOCAL GOVERNMENT;and
WHEREAS,the DEPARTMENT,at the LOCAL GOVERNMENT's request,has agreed
to compensate the LOCAL GOVERNMENT for the maintenance ofturf and landscape,hereinafter
referred to as the 'PROJECT',and
WHEREAS, the LOCAL GOVERNMENT recognizes that the State Right-of-Way
contains tuff and landscape, is requires ongoing maintenance;
WHEREAS, the DEPARTMENT has programmed funding for the PROJECT under
Financial Project Number 107334-5-79-0,1, and has agreed to compensate the LOCAL
GOVERNMENT for turf and landscape maintenance services as further described in Exhibit"A7
—Scope of Services, and in accordance with the provisions of Exhibit"B"—Financial Summary,
which exhibits are attached hereto, and incorporated by reference;and
WHEREAS,the parties hereto mutually recognize the need for entering into an Agreement
designating and waing forth the responsibilities of each party;and
WHEREAS,the LOCAL GOVERNMENT is aware this Agreement will supplement all
maintenance requirements between the DEPARTMENT and the LOCAL GOVERNMENT for
all previously executed Permits and Agreements; and
WHEREAS, the parties are authorized to enter into this Agreement pursuant to Section
339.08(e)and 339.12,Florida Statutes(F.S.);
NOW,THEREFORE, in consideration of the premises, the mutual covenants and other
valuable considerations contained herein,the receipt and sufficiency of which are acknowledged,
Turf and Landscape Maintenance Department Funded Agreement
between the Florida Department of Transportation and City of Aventura
Financial Project#407334-5-78-01
Page I of 16
Docuftn Envy bpe ID:495695CI-EF23-4209-BC19-175751CO0718
the parties agree as follows:
1. INCORPORATION OF RECITALS
The foregoing recitals are true and correct and are incorporated into the body of this
Agreement,as if fully set forth herein.
2® GENERAL REQUIREMENTS AND OBLIGATIONS OF THE PARTIES
a® The LOCAL GOVERNMENT shall submit this Agreement to its LOCAL
GOVERNMENT Council/Commission for ratification or approval by lution® A
copy of said resolution is attached hereto as Exhibit "W - Local Government's
Resolution,and is herein incorporated by reference,
b. The LOCAL GOVERNMENT shall not commence the PROJECT until the effective
date of this Agmernent, is shall be the to reflected on the written notice to
proceed,and the DEPARTMENT shall not compensate the LOCAL GOVERNMENT
for any PROJECT work undertaken prior to the effective to of this Agreement.
c. The LOCAL GOVERNMENT shall be responsible for the maintenance of all areas that
have turf and landscape within the DEPARTMENT's right-of-way(the project limits)
as described in Exhibit"A".
® The LOCAL GOVERNMENT shall be responsible for performing the required
maintenance within the project limits with the minimum frequencies stipulated in
Exhibit"A"a
e. All turf and landscape maintenance shall be in accordance with the latest edition of the
State of Florida "Guide for Roadside Mowing" and the latest edition of the
"Maintenance Rating Program", and Index 546 of the latest FDOT Design Standards.
f. Before the LOCAL GOVERNMENT starts the or the DEPARTMENT shall be
notified,via fax or e-mail, The fax or e-mail shall be sent to the attention of the
North Miami-Dade Maintenance Engineer,lvanohe Hernandez,P.E.at(305)640-7165
or:ivanohe.hemandez@dot.state.fl.us
g. The LOCAL GOVERNMENT shall not be responsible for the clean-up, removal and
disposal of debris from the DEPARTMENT's right of way following a natural disaster
(i.e.hurticane,tornados,etc.). However,the cost of any cycle or part thereof impaired
by any such event may be deducted from the DEPARTMENT's affected quarterly
payment to the LOCAL GOVERNMENT.
h. It is understood between the parties hereto that all the landscaping covered by this
Agreement may be removed, relocated or adjusted at any time in the future as found
necessary by the DEPARTMENT in order that the adjacent state road be widened,
Turf and Landscape Maintenance Department Funded Agreement
between the Florida Department of Transportation and City of Aventura
Finandal Project#407334-5-78-01
Page 2 of 16
Do Sign Envelope ID:495695C1-EF23-4209-BC19-175751C00718
altered or otherwise changed and maintained to meet with future criteria or planning of
the DEPARTMENT.
i. The LOCAL GOVERNMENT shall not plant additional landscaping within the limits
of the PROJECT,without prior written approval by the DEPARTMENT, in accordance
with Florida Administrative Code Rule 14-40.003. Such approval shall be in the form
of a separate written agreement that will require the LOCAL GOVERNMENT to
properly construct and maintain the additional landscaping without compensation from
the DEPARTMENT.
j. This Agreement shall not obligate the DEPARTMENT to pay the LOCAL
GOVERNMENT to maintain any additional landscaping, planted after the effective
date of this Agreement, within the limits of the PROJECT, and shall not obligate the
LOCAL GOVERNMENT to maintain any such additional landscaping.
k. Payments to the LOCAL GOVERNMENT shall be made in accordance with Sections
3 and 5 of this Agreement.
3. FINANCIAL PROVISIONS
a. The DEPARTMENT agrees to compensate the LOCAL GOVERNMENT, up to the
maximum participating annual amount of J12&76.00 for completion of the services
described in Exhibit"A"—Scope of Services. The method of compensation is included
in Exhibit "B"—Financial Summary.
K The LOCAL GOVERNMENT shall provide quantifiable, measurable, and verifiable
units of deliverables. Each deliverable must specify the required minimum level of
service to be performed and the criteria for evaluating successful completion. The
PROJECT, identified as PROJECT Number 407334-5-78-01, and the quantifiable,
measurable, and verifiable units of deliverables, consisting of the performance
measures services required to perform the PROJECT Scope of Services described in
Exhibit"A". (Section 287.058(1)(d) and (e), F.S.),
C. Invoices shall be submitted by the LOCAL GOVERNMENT in detail sufficient for a
proper pre-audit and post audit based on the quantifiable, measurable and verifiable
units of deliverables as established in Exhibit "A", accompanied by the duly executed
certification document in Exhibit "C", thereby establishing that the Scope of Services
described in Exhibit "A" have been completed, Deliverables must be received and
accepted in writing by the DEPARTMENT's Project Manager prior to payments.
(Section 287,058 (1)(a), F.S.)
d. Supporting documentation must establish that the deliverables were received and
accepted in writing by the LOCAL GOVERNMENT, or performed by the LOCAL
GOVERNMENT, and must also establish that the required minimum level of service
to be performed based on the criteria for evaluating successful completion as specified
Turf and Landscape maintenance Department Funded Agreement
between the Florida Department of Transportation and City of Aventura
Financial Project#407334-5-78-01
Page 3 of 16
Docu Sign Envelope ID:495695Cl-EF23-4209-BC19-175751CO0718
in Exhibit "A" — Scope of Services was met (see Exhibit "C" — Turf and Landscape
JPA Work Certification Document),
e. There shall be no reimbursement or compensation for travel expenses under this
Agreement.
f. Payment shall be made only after receipt and approval of goods and/or services unless
advance payments are authorized by the Chief Financial Officer of the State of Florida
under Chapters 215 and 216, F.S. If the DEPARTMENT determines that the
performance of the LOCAL GOVERNMENT is unsatisfactory, the DEPARTMENT
shall notify the LOCAL GOVERNMENT of the deficiency to be corrected, which
correction shall be made within a time-frame to be specified by the DEPARTMENT,
The LOCAL GOVERNMENT shall, within five days after notice from the
DEPARTMENT, provide the DEPARTMENT with a corrective action plan describing
how the LOCAL GOVERNMENT will address all issues of contract non-performance,
unacceptable performance, failure to meet the minimum performance levels,
deliverable deficiencies, or contract non-compliance. If the corrective action plan is
unacceptable to the DEPARTMENT, the LOCAL GOVERNMENT shall be assessed
a non-performance retainage equivalent to 10% of the total invoice amount. The
retainage shall be applied to the invoice for the then-current billing period. The
retainage shall be withheld until the LOCAL GOVERNMENT resolves the deficiency.
If the deficiency is subsequently resolved, the LOCAL GOVERNMENT may bill the
DEPARTMENT for the retained amount during the next billing period. If the LOCAL
GOVERNMENT is unable to resolve the deficiency, the funds retained may be
forfeited at the end of the Agreement's term. (Section 297.058(l)(h), F.S.).
The LOCAL GOVERNMENT providing goods and/or services to the DEPARTMENT
should be aware of the following time frames. Inspection and approval of goods or
services shall take no longer than 5 working days unless the bid specifications,purchase
order, or contract specifies otherwise, The DEPARTMENT has 20 days to deliver a
request for payment (voucher) to the Department of Financial Services. The 20 days
are measured from the latter of the date the invoice is received or the goods or services
are received, inspected, and approved. (Section 215.422(l), F.S.).
If a payment is not available within 40 days, a separate interest penalty at a rate as
established pursuant to Section 55.03(1), F.S., will be due and payable, in addition to
the invoice amount,to the LOCAL GOVERNMENT. Interest penalties of less than one
(1)dollar will not be enforced unless the LOCAL GOVERNMENT requests pay►rient.
Invoices that have to be returned to LOCAL GOVERNMENT because of LOCAL
GOVERNMENT preparation errors will result in a delay in the payment. The invoice
payment requirements do not start until a properly completed invoice is provided to the
DEPARTMENT. (Section 215.422(3)(b), F.S.)
A Vendor Ombudsman has been established within the DEPARTMENT of Financial
Turf and Landscape Maintenance Department Funded Agreement
between the Florida Department of Transportation and City of Aventura
Financial Project#407334-5-78-01
Page 4 of 16
DocuSign Envelope ID:495695CI-EF23-4209-BC 19-175751 C00718
Services. The duties of this individual include acting as an advocate for LOCAL
GOVERNMENT who may be experiencing problems in obtaining timely payment(s)
from a state agency. The Vendor Ombudsman may be contacted at (850) 413-5516.
(Section 215.422(5) and (7), F.S.)
g. Records of costs incurred under the terms of this Agreement shall be maintained and
made available upon request to the DEPARTMENT at all times during the period of
this Agreement and for five (5) years after final payment is made. Copies of these
documents and records shall be furnished to the DEPARTMENT upon request.
Records of costs incurred include the LOCAL GOVERNMENT's general accounting
records and the PROJECT records, together with supporting documents and records,
of the contractor and all subcontractors performing or on the PROJECT, and all
other records of the Contractor and subcontractors considered necessary by the
DEPARTMENT for a proper audit of costs. (Section 287.058(4), F.S.)
h. In the event this contract is for services in excess of$25,000.00 and a term for a period
of more than I year, the provisions of Section 339.135(6)(a), F.S., are hereby
incorporated:
"The DEPARTMENT, during any fiscal year, shall not expend money, incur
any liability, or enter into any contract which, by its terms, involves the
expenditure of money in excess of the amounts budgeted as available for
expenditure during such fiscal year. Any contract, verbal or written, made in
violation of this subsection is null and void, and no money may be paid on
such contract. The DEPARTMENT shall require a statement from the
Comptroller of the DEPARTMENT that such funds are available prior to
entering into any such contract or other binding commitment of funds.Nothing
herein contained shall prevent the making of contracts for periods
exceeding I year, but any contract so made shall be executory only for the
value of the services to be rendered or agreed to be paid for in succeeding fiscal
years; and this paragraph shall be incorporated verbatim in all contracts
of the DEPARTMENT which are for an amount in excess of$25,000.00 and
which have a to for a period of more than I year."
i. The DEPARTMENT's obligation to pay is contingent upon an annual appropriation by
the Florida Legislature. (Section 216.311, F.S.)
j. The LOCAL GOVERNMENT shall:
i. Utilize the U.S. DEPARTMENT of Homeland Security's E-Verify system to
verify the employment eligibility of all new employees hired by the LOCAL
GOVERNMENT during the to of the contract; and
ii. Expressly require any contractors and subcontractors performing work or
providing services pursuant to the state contract to likewise utilize the U.S.
Turf and Landscape Maintenance Department Funded Agreement
between the Florida Department of Transportation and City of Aventura
Financial Project If 407334-5-78-01
Page 5 of 16
DocuSign Envelope ID:49569SCl-EF23-4209-BC19-175751CO0718
DEPARTMENT of Homeland Security's E-Verify system to verify the
employment eligibility of all new employees hired by the subcontractor during
the contract term, (Executive Order Number 2011-02).
The LOCAL GOVERNMENT shall insert the above clause into any contract entered into by
the LOCAL GOVERNMENT with vendors or contractors hired by the LOCAL
GOVERNMENT for purposes of performing its duties under this Agreement.
4e COMMUNICATIONS
All notices, requests, demands, consents, approvals, and other communication which are
required to be served or given hereunder, shall be in writing and shall be sent by certified U.S.
mail, return receipt requested, postage prepaid, addressed to the party to receive such notices
as follows:
To DEPARTMENT: Florida Department of Transportation
1000NW I I Ith Avenue, Room 6205
Miami, Florida 33172-5800
Attention: District Maintenance Engineer
To LOCAL GOVERNMENT® City of Aventura
19200 West Country Club Drive
Aventura, Florida 33180
Attention: City Manager
Notices shall be deemed to have been received by the end of five (5) business days from the
proper sending thereof unless proof of prior actual receipt is provided.
5. INVOICING
a. The LOCAL GOVERNMENT shall submit quarterly invoices for DEPARTMENT
review,approval,and payment in accordance with this Agreement.Quarterly payments
will be made upon invoice approval in an amount not to exceed one fourth of the
eligible PROJECT costs. Each invoice shall include a completed Turf and Landscape
JPA Work Certification Document (Exhibit "C") certifying that the goods and/or
services to be completed and paid under this Agreement have been satisfactorily
completed and delivered in accordance with the required Scope of Work in Exhibit
"A990
b. In the event temporary work by the DEPARTMENT's forces or by other Contractors
temporarily prevent the LOCAL GOVERNMENT from performing the work described
in this Agreement, the DEPARTMENT shall deduct from the affected quarterly
payment(s) the acreage affected area and only compensate the LOCAL
GOVERNMENT for the actual work it performs.
Turf and Landscape maintenance Department Funded Agreement
between the Florida Department of Transportation and City of Aventura
Financial Project#407334-5-78-01
Page 6 of 16
DocuSign Envelope ID:495695C1-EF234209-BC19-175751C00718
i. The DEPARTMENT shall initiate this procedure only if the temporary work
prevents the LOCAL GOVERNMENT from performing its work for a period
of one (1)month or longer,
C. In the event this Agreement is terminated as established in Section 8 herein, payment
will be prorated within the quarter in which termination occurs. The prorated payment
shall be for approved work meeting the requirements stipulated in this Agreement.
6. FINANCIAL CONSEQUENCES
Payment shall be made only after receipt and approval of goods and services unless advance
payments are authorized by the Chief Financial Officer of the State of Florida under Chapters
215 and 216, F.S. Deliverable(s) must be received and accepted in writing by the Contract
Manager on the DEPARTMENT's invoice transmittal forms prior to payment. If the
DEPARTMENT determines that the performance of the LOCAL GOVERNMENT is
unsatisfactory, the DEPARTMENT shall notify the LOCAL GOVERNMENT of the
deficiency to be corrected, which correction shall be made within thirty (30)calendar days by
the LOCAL GOVERNMENT. The LOCAL GOVERNMENT shall, within five(5)days after
notice from the DEPARTMENT, provide the DEPARTMENT with a corrective action plan
describing how the LOCAL GOVERNMENT will address all issues of contract non-
performance, unacceptable performance, failure to meet the minimum performance levels,
deliverable deficiencies, or contract non-compliance. If the corrective action plan is
unacceptable to the DEPARTMENT, the DEPARTMENT may, at its option, proceed as
follows:
a. The LOCAL GOVERNMENT shall be assessed a non-performance retainage
equivalent to 10% of the total invoice amount. The retainage shall be applied to the
invoice for the then-current billing period. The retainage shall be withheld until the
LOCAL GOVERNMENT resolves the deficiency. If the deficiency is subsequently
resolved, the LOCAL GOVERNMENT may bill the DEPARTMENT for the retained
amount during the next billing period. If the LOCAL GOVERNMENT is unable to
resolve the deficiency,the funds retained may be forfeited at the end of the Agreement
period. (Section 287.058(1)(h), F.S.)
b. Maintain the median or roadside area(s) declared deficient with DEPARTMENT
and/or a Contractor's material, equipment and personnel. The actual cost for such work
will be deducted from the DEPARTMENT's affected quarterly payment to the LOCAL
GOVERNMENT,- or
C. Terminate this Agreement.
Turf and Landscape Maintenance Department Funded Agreement
between the Florida Department of Transportation and City of Aventura
Financial Project#407334-5-78-01
Page 7 of 26
DocuSign Envelope ID:495695CI-EF23-4209-BC19-175751C00718
7. EXPIRATION/RENEWAL
This Agreement is for a to of one(1) year beginning on the effective date of this Agreement,
which shall be the date reflected on the written notice to proceed, and may be renewed twice,
only if mutually agreed to in writing by the DEPARTMENT and the LOCAL
GOVERNMENT. Any such renewal shall be subject to the same terms and conditions set
forth in this Agreement, and shall be contingent upon both satisfactory LOCAL
GOVERNMENT performance evaluations by the DEPARTMENT and the availability of
funds.
This Agreement may be extended if mutually agreed in writing by both parties, for a period
not to exceed six(6) months and shall be subject to the same terms and conditions set forth in
this Agreement. There shall be only one (1) extension of this Agreement.
8. TERMINATION
This Agreement, or part hereof, is subject to tennination under any one of the following
conditions:
a. In the event the DEPARTMENT exercises the option identified by Section 6 of this
Agreement.
b. As mutually agreed by both parties.
C. In accordance with Section 287.058(1)(c), F.S.,the DEPARTMENT shall reserve the
right to unilaterally cancel this Agreement if the LOCAL GOVERNMENT refuses to
allow public access to any or all documents, papers, letters,or other materials made or
received by the LOCAL GOVERNMENT pertinent to this Agreement which are
subject to provisions of Chapter 119, of the F.S.
9. ENTIRE AGREEMENT
This Department Funded Agreement is the entire Agreement between the parties hereto,and it
may be modified or amended only by mutual consent of the parties in writing.
10. GOVERNING LAW
This Agreement shall be governed and construed in accordance with the laws of the State of
Florida.
11. AMENDMENT
This Agreement may be amended by mutual agreement of the DEPARTMENT and the
LOCAL GOVERNMENT expressed in writing, executed and delivered by each party.
Turf and Landscape Maintenance Department Funded Agreement
between the Florida Department of Transportation and City of Aventura
Financial Project#407334-5-78-01
Page 8 of 16
DocuSign Envelope ID:495695C1-EF23-4209-BC 19-175751 C00718
12, INVALIDITY
If any part oft is Agreement shall be deten-nined to be invalid or unenforceable,the remainder
of this Agreement shall not be affected thereby, if such remainder continues to conform to the
to and requirements of applicable law.
13. INDEMNIFICATION
Subject to Section 768.28, Florida Statutes,as may be amended from time to time,the LOCAL
GOVERNMENT shall promptly indemnify, defend, save and hold harmless the
DEPARTMENT, its officers, agents, representatives and employees from any and all losses,
expenses, fines, fees, taxes, assessments, penalties, costs, damages, judgments, claims,
demands, liabilities, attorneys fees, (including regulatory and appellate fees), and suits of any
nature or kind whatsoever caused by, arising out of, or related to the LOCAL
GOVERNMENT's negligent exercise or of its responsibilities as set out in this AGREEMENT,
including but not limited to,any negligent act, negligent action, negligence or omission by the
LOCAL GOVERNMENT, its officers, agents, employees or representatives in the
performance of this AGREEMENT,whether direct or indirect,except that neither the LOCAL
GOVERNMENT nor any of its officers, agents, employees or representatives will be liable
under this provision for damages arising out of injury or damages caused or resulting from the
negligence of the DEPARTMENT.
The LOCAL GOVERNMENT's obligation to indemnify, defend and pay for the defense of
the DEPARTMENT, or at the DEPARTMENT's option, to participate and associate with the
DEPARTMENT in the defense and trial of any claim and any related settlement negotiations,
shall be triggered immediately upon the LOCAL GOVERNMENT's receipt of the
DEPARTMENT's notice of claim for indemnification. The notice of claim for indemnification
shall be deemed received if the DEPARTMENT sends the notice in accordance with the fon-nal
notice mailing requirements set forth in Section 4 of this AGREEMENT, The
DEPARTMENT"s failure to notify the LOCAL GOVERNMENT of a claim shall not release
the LOCAL GOVERNMENT of the above duty to defend and indemnify the DEPARTMENT.
The LOCAL GOVERNMENT shall pay all costs and fees related to this obligation and its
enforcement by the DEPARTMENT. The indemnification provisions of this section shall
survive ten-nination or expiration of this AGREEMENT, but only with respect to those claims
that arose from acts or circumstances which occurred prior to termination or expiration of this
AGREEMENT.
The LOCAL GOVERNMENT's evaluation of liability or its inability to evaluate liability
shall not excuse the LOCAL GOVERNMENT's duty to defend and indemnify the
DEPARTMENT under the provisions of this section. Only an adjudication or judgment,after
Turf and Landscape Maintenance Department Funded Agreement
between the Florida Department of Transportation and City of Aventura
Financial Project#407334-5-78-01
Page 9 of 16
DocuSign Envelope ID:49569 1mEF2 20 C19®175751C 718
the highest appeal is exhausted, specifically i A T°was negligent shall
excuse performance of this provision by the LOCAL GOVERNMENT.
IN WITNESS WHEREOF, e parties hereto have executed this Agreement,on the day
and year ve written,
SECRETARYCITY OF AVENTURA: STATE OF FLORIDA,DEPARTMENT
OF TRANSPORTATION:
0=uSigned by:
em a
k (Max
w _7G (SEAL) EXECrUT1'T"E'QL_
�
�,ODCAL G�OVERNMZ &RXK� SECRETARY
LEGAL REVIEW:
EO—CAL GOVERRNM—[—E"NTTO DISTRICT CHIE�FCO�UNSE�L �
t
n�scogrr,g.na-
Turf and Landscape MaintenanceDepartment Funded Agreement
between the Florida Department of Transportation and City f Aventura
Finandai Project#4 7334-5-7 1
Page 10 of 1
DocuSign Envelope ID:495695CI-EF23-4209-BC19-175751C00718
Exhibit "A"
Scope of Services
Maintenance Responsibilities of the LOCAL GOVERNMENT
The LOCAL GOVERNMENT shall be responsible for the maintenance of all turf and
landscape areas within the DEPARTMENT's right of way on the State Roads below in
accordance with all applicable DEPARTMENT guidelines, standards, and procedures, which
shall include but shall not be limited to the Maintenance Rating Program Handbook, as may
be amended from time to time. Additionally, the LOCAL GOVERNMENT shall maintain the
all turf and landscape areas in accordance with the International Society of Arboriculture
standards, the latest FDOT Design Standard, guidelines, and procedures, as may be amended
from time to time.
5 Biscayne test South of Oleta River Miami-Dade/Broward
oulevard/US®1 Brid e Count Line
For each of the following work activities, the LOCAL GOVERNMENT shall be responsible
for performing these minimum frequencies:
• Litter Pickup - eighteen (18) times per year
• Mowing, including edging and sweeping - eighteen (18) times per year
• Landscape Maintenance/Tree Trimming ® eighteen (18) times per year
The LOCAL GOVERNMENT shall perform a minimum of two cycles per quarter for each of
the work activities described above.
The LOCAL GOVERNMENT's maintenance obligations shall include but not be limited to:
a. Mowing, cutting and/or trimming and edging the grass and turf,
b. Pruning all plant materials,which include trees,shrubs and ground covers,and parts
thereof, including all material from private property encroaching into the
DEPARTMENT'S right-of-way
C. Maintaining existing decorative bricks,mulch and other aesthetic features currently
found within these corridors.
d. Fertilizing, insecticide, pesticide, herbicide and watering will be required to
Turf and Landscape Maintenance Department Funded Agreement
between the Florida Department of Transportation and City of Aventura
Financial Project#407334-5-78-01
Page 11 of 16
DocuSign Envelope ID:495695CI-EF23-4209-BC19-175751C00718
maintain the current landscape and turf in a healthy and vigorous growing
condition.
e. Paying for all water use and all costs associated therewith.
f Pruning such parts thereof which may present a visual or other safety hazard for
those using or intending to use the right-of-way.
9. Removing and disposing of all undesirable vegetation including but not limited to
weeding of plant beds and removal of invasive exotic plant materials.
h. Removing and properly disposing of dead,diseased or otherwise deteriorated plants
in their entirety, and replacing those that fall below the standards set forth in all
applicable DEPARTMENT guidelines, standards and procedures as may be
amended from time to time.
i® Removing and disposing of all trimmings, roots, branches, litter, and any other
debris resulting from the activities described by (a)to(h).
j. Submitting Lane Closure Requests to the DEPARTMENT when maintenance
activities will require the closure of a traffic lane in the DEPA RTMENT's right-of-
way. Lane closure requests shall be submitted through the District Six Lane
Closure Information System,to the DEPARTMENT's area Permit Manager and in
accordance with the District Six Lane Closure Policy, as may be amended from
time to time.
FDOT Financial Project Number: 407334-5-78-01
County: Miami-Dade
FDOT Project Manager:
lvanohe Hernandez, P.E. -(305) 640-7165 or ivanohe.hemandez&dot.statejl.us
LOCAL GOVERNMENT Project Manager:
Ronald J. Wasson,City Manager-(305) 466-8910 or rwassonamcit ofav�entura�.com L_�
Turf and Landscape Maintenance Department Funded Agreement
between the Florida Department of Transportation and pity of Aventura
Financial Project#407334-5-78-01
Page 12 of 16
DocuSign Envelope ID:495695CI-EF23-4209-BC19-175751CO0718
Exhibit "B"
Financial Summary
Financial Responsibilities of the LOCAL GOVERNMENT
The LOCAL GOVERNMENT shall submit invoices to the DEPARTMENT as described in
Section 5 of this Agreement for the work described in Exhibit "A". The following are the
maximum participating compensation amounts the DEPARTMENT will make annually for each
of these work activities:
• Litter Pickup: 2 ®
• Mowing, including edging and sweeping: $2,136.00
• Landscape/Tree Trimming: $9,716.00
TOTAL ANNUAL PROJECT AMOUNT ELIGIBLE FOR COMPENSATION BY
THE DEPARTMENT: $12,676.00
The LOCAL GOVERNMENT may choose to exceed the required minimum maintenance
frequencies for each of the work activities described above at no additional cost to the
DEPARTMENT.
Turf and Landscape Maintenance Department Funded Agreement
between the Fforida Department of Transportation and City of Aventura
Financial Project#407334-5-78-01
Page 13 of 16
6ocuSign Envelope ID:49569SCI-EF23-4209-BC19-175751CGO718
Exhibit "C"
Turf and Landscape Maintenance Department Funded Agreement
between the Florida Department of Transportation and City of Aventura
Financial Project#407334-5-78-01
Page 14 of 16
Docu Sign Envelope ID:495695CI-EF23-4209-BC19-175751C00718
STATE Of ROXAM DEPAUMElFrOFTLU5FORTATION
TURF AND LANDSCAPE JPA WORK CERTIFICA71ONT
CONTRACT NO: 0.1/O2/ 3/O4n
MUNICIP INVOICE NO-
PAGE OF
Instructions: Form to be completed by the Municipa*certifying and documenting when the work was performed. The Department's
Yard Engineer,or designee,will complete the portion confirming that the work performed meets the!PA scope.
Date work Performed
Location/SR
Utter Pickup Mowing Landscape/Tree Trimming
C, rats/ rks;
Nanw(Print): �artte{Pri�tta
Signature: 5! mare;
Oats; Oaa
Turf and Landscape Maintenance Department Funded Agreement
between the Florida Department of Transportation and City Of Aventura
Financial Project#407334-5-78-01
Page 15 of 16
DocuSign Envelope ID:495695C1-EF23-4209-BC1 9-175751 000718
Exhibit "D"
LOCAL GOVERNMENT's Resolution
To be herein incorporated once approved by the LOCAL GOVERNMENT Council/Commission.
Turf and Landscape Maintenance Department Funded Agreement
between the Florida Department of Transportation and City of Aventura
Financial Project""407334-5-78-01
Page 16 of 16
COcuSign Envelope ID:495695CI-EE23-4209-BC19-175751C00716
RESOLUTION
AUTHORIZINGA RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA
RIVEREXECUTE THE ATTACHED CONTRACT RENEWAL FOR LANDSCAPE
MAINTENANCE WITHIN THE FLORIDA DEPARTMENT OF
TRANSPORTATION RIGHT-OF-WAY ON BISCAYNE BOULEVARD
FROM THE OLETA
CITY OF
FLORIDAAVENTURA AND THE
TRANSPORTATION; E
NECESSARY AND EXPEDIENT ACTION TO CARRY OUT THE AIMS
RESOLUTION;OF THIS
COMMISSIONNOW THEREFORE, BE IT RESOLVED BY THE CITY
CITY OF AVENTURA, FLORIDA,
Section 1. The CityManager is herebyauthorized to execute the attached
Contract I by and between the Cityof Aventura and the FloridaDepartment of
Transportation to provide landscape int n nce services on the Florida
f Transportation right-of-way on Biscayne Boulevardfrom he Oleta River Bridge north
to the Miami-Dade/BrowardCounty line.
Section ® The i n er is hereby uoriz to do all things necessary o
carry out the aims of this Resolution.
Section 3. This e of ion shall become -effective immediately upon its
adoption.
The foregoingresolution was offeredo iion r Dr. Marks, who moved its
adoption. The motion was secondedo i ioner Landman, n upon being put to
vote, the vote follows,
Commissioner Denise Landman Yes
Commissioner Dr. Linda Marks Yes
Commissioner Gladys Mezrahi Yes
Commissioner oe filly Yes
Commissioner o r in r Yes
Vice Mayor Marc Narotsky Yes
Mayor Enid Weisman Yes
ljowSign Envy ID:495695C1-EF2 209-BC19-175751 C00718
i
PASSED AND ADOPTED
1
4
ENID
WEISMAN, MAYOR
lem. -0 95r"ev,
ELLISA L.
APPROVED AS TO LEGAL SUFFICIENCY'
CffY CLERK
Page 2 of 2
DocuSign Env ID:495695C1 F2 209- C1 9-175751 C00718
To:AnabsIAIIferIs@dot.statefl.us
FUNDS APPROVAL
FLORIDA DEPARTMENT OF TRANSPORTATION
111202
CONTRACTINFORMATION
C" "l€ yS� A057
AK m PROJ PARTICIPATION(PROJ PART")
� � {s5
� �� O®GOVER ENTAL AGENCY(287.057,F. .)
qz CITY OF AVEh!TURA
F65 6269 01
s fl' 07/19/2020
07/10/2021
c m 12,676.
00
Landscape Maintenance Agreement
FUNDS APPROVAL INFORMATION
FUNDS / 1 a NAITOVE,CPA,COMPTROLLER1112 20
Original
APPROVED
1?sta fZC�'r
r55064020610
��flas
Al
>s� .07
f 242059
3s 40733457801
s�
r/ 2020
55150200
088712120
0001
rf 00
j 0001104
TotalAmount: $12,676.00
DocuSign Envelope ID:495695C1-EF23-4209-BC19-175751CO0718
Exhibit "A"
Scope of Services
Maintenance Responsibilities of the LOCAL GOVERNMENT
The LOCAL GOVERNMENT shall be responsible for the maintenance of all turf and
landscape are within the DEPA RTMENT's right of way on the State Roads below in
accordance with all applicable DEPARTMENT guidelines, standards, and procedures, which
shall include but shall not be limited to the Maintenance Rating Program Handbook, as may
be amended from time to time. Additionally,the LOCAL GOVERNMENT shall maintain the
all turf and landscape areas in accordance with the International Society of Arboriculture
standards, the latest FDOT Design Standard, guidelines, and procedures, as may be amended
from time to time.
IIII I
Biscayne Just South of Ole ta River Miami-Dade/B row
ard
5 Boulevard/US-1 B ride.. . _ _1- ..- ---Coun Line
For each of the following work activities, the LOCAL GOVERNMENT shall be responsible
for performing these minimum frequencies:
• Litter Pickup - eighteen (18) times per year
• Mowing, including edging and sweeping - eighteen(18)times per year
• Landscape Maintenance/Tree Trimming - eighteen (18)times per year
The LOCAL GOVERNMENT shall perform a minimum of two cycles per quarter for each of
the work activities described above.
The LOCAL GOVERNMENT's maintenance obligations shall include but not be limited to:
a. Mowing, cutting and/or trimming and edging the grass and turf.
b. Pruning all plant materials,which include trees,shrubs and ground covers,and parts
thereof, including all material from private property encroaching into the
DEPARTMENT'S right-of-way
C. Maintaining existing decorative bricks,mulch and other aesthetic features currently
found within these corridors.
d. Fertilizing, insecticide, pesticide, herbicide and watering will be required to
Turf and Landscape maintenance Department Funded Agreement
between the Florida Department of Transportation and City of Aventura
Financial Project#407334-5-78-01
Page 11 of 16
4
DocuSign Envelope ID:49569SCI-EF23-4209-BC19-175761C00718
maintain the current landscape and turf in a healthy and vigorous growing
condition.
e. Paying for all water use and all costs associated therewith.
f Pruning such parts thereof which may present a visual or other safety hazard for
to using or intending to use the right-of-way.
9. Removing and disposing of all undesirable vegetation including but not limited to
weeding of plant beds and removal of invasive exotic plant materials.
h. Removing and properly disposing of dead,diseased or otherwise deteriorated plants
in their entirety, and replacing those that fall below the standards set forth in all
applicable DEPARTMENT guidelines, standards and procedures as may be
amended from time to time.
i® Removing and disposing of all trimmings, roots, branches, litter, and any other
debris resulting from the activities described by(a)to(h).
j. Submitting Lane Closure Requests to the DEPARTMENT when maintenance
activities will require the closure of a traff is lane in the DEPA RTMEDT's right-of-
way. Lane closure requests shall be submitted through the District Six Lane
Closure Information System,to the DEPA RTMENT's area Permit Manager and in
accordance with the District Six Lane Closure Policy, as may be amended from
time to time.
FDOT Financial Project Number: 407334-5-78-01
County: Miami-Dade
FDOT Project Manager:
Ivanohe Hernandez, P.E. -(305) 640-7165 or ivanohe.hemandi.Pz(a',dot.state.fl.us
LOCAL GOVERNMENT Project Manager:
Ronald J.Wasson, City Manager-(305)466-8910 or rwasson6i),c,i ofay ura.com
Turf and Landscape Maintenance Department Funded Agreement
between the Florida Department of Transportation and City of Aventura
Financial Project#407334-5-78-01
Page 12 of 16
CITY OF "ENTURA
PUBLIC WORKS/TRANSPORTATION DEPARTMENT
MEMORANDUM
TO: City Commission
FROM: Ronald J. Wasson, City Manager
BY: Joseph S Kroll, Public Works/Transportation Director.(
DATE: February 11, 2022
SUBJECT: Approval to Re-roof the Aventura Arts and Cultural Center (AACC) as
an Emergency Expenditure (City Manager)
February 17, 2022 City Commission Workshop Agenda Item 5
RECOMMENDATION
It is recommended that the City Commission approve a roofing project in the amount of
$213,434.00 from account #001-7001-57-46-20 to re-roof the AACC (Aventura Arts and
Cultural Center), utilizing the state commodities contract with Garland/DBS Inc.
BACKGROUND
The existing roof is ten years old and we have been experiencing spot leaking, which staff
was able to correct with the mindset that we would be able to plan for re-roofing in the
next budget cycle. The repairs did not hold up with the heavy rains we experienced in
November and December. After further inspections, from staff and roofing professionals,
it was determined that the existing roof will not last through the summer months when we
experience daily rainfall. Most of the leaks are over the stage area and pose an unsafe
situation for foot traffic and performances. Staff has informed the City Manager and asked
for an emergency repair.
FISCAL IMPACT
This item was not included in the FY 2021/2022 budget. It was planned to be scheduled
in the City's CIP to be done in FY 2022-2023. Therefore, we will include this appropriation
in the FY 2021-22 mid-year budget amendment which will be presented on the first
reading at a mid-fiscal year Commission meeting.
JSK/gf/act
JSK22002
CITY OF AVENTURA RESOLUTION NO. 2022-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, AWARDING AND LETTING A BID/CONTRACT
TO GARLAND/DBS INCORPORATED, FOR AN EMERGENCY RE-
ROOF OF THE AVENTURA ARTS AND CULTURAL CENTER (AACC)
FOR THE INDIVIDUAL BID PRICE CONTAINED IN EXHIBIT "A"
ATTACHED; AUTHORIZING THE CITY MANAGER TO APPROVE THE
ATTACHED PURCHASE ORDER TO GARLAND/DBS INCORPORATED
FOR THE APPROVED BID PRICE; AUTHORIZING THE CITY MANAGER
TO TAKE NECESSARY AND EXPEDIENT ACTION TO CARRY OUT THE
AIMS OF THIS RESOLUTION; PROVIDING FOR THE APPROPRIATION
AND ALLOCATION OF FUNDS FOR SAID BID AWARD; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Manager of the City of Aventura, Florida, has, pursuant to the
various laws of the State of Florida and the Code of the City of Aventura, properly solicited
and accordingly accepted bids through Garland/DBS Incorporated (a U. S. Communities
Government Purchasing Alliance) for the emergency re-roofing of the Aventura Arts and
Cultural Center (AACC); and
WHEREAS, sealed bids have been submitted to and received by Garland/DBS
Incorporated (a U.S. Communities Government Purchasing Alliance) invitation to
bid/notice to bidders, specifications, proposals and requirements for the project/work as
cited above; and
WHEREAS, staff has determined that Garland/DBS Incorporated has submitted
the lowest responsible and responsive bid according to and follows the City's purchasing
requirements for said project/work; and
WHEREAS, staff is aware that this project is a non-budgeted expenditure and will
be appropriated in a mid-year budget amendment; and
WHEREAS, the City Commission, upon the recommendation of the City Manager,
is therefore desirous of awarding said bid/contract to Garland/DBS Incorporated.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA:
City of Aventura Resolution No. 2022-
Section 1. That the agreement for the emergency re-roofing of the Aventura Arts
and Cultural Center (AACC) is hereby approved for Garland/DBS Incorporated, at the bid
price as contained in the attached bid documents.
Section 2. That the City Manager is hereby authorized to approve a purchase
order for the bid price to Garland/DBS Incorporated, on behalf of the City, by and between
the party embodying the terms, conditions, and specifications as set forth in the bid
specifications, and bid requirements.
Section 3. That the City Manager is hereby authorized and requested to take all
necessary and expedient action to carry out the aims of this Resolution in awarding this
bid/contract.
Section 4. That the funds to be allocated and appropriated at a mid-year budget
amendment pursuant hereto and for the purpose of carrying out the tenets of this
Resolution shall be from Budget Line Item Number 001-7001-575.46-20 Aventura Arts
and Cultural Center R/M account.
Section 5. This Resolution shall become effective immediately upon its adoption.
The foregoing Resolution was offered by Commissioner , who moved its
adoption. The motion was seconded by Commissioner and upon being put to
a vote, the vote was as follows:
Commissioner Jonathan Evans
Commissioner Denise Landman
Commissioner Dr. Linda Marks
Commissioner Marc Narotsky
Commissioner Robert Shelley
Vice Mayor Rachel S. Friedland
Mayor Enid Weisman
Page 2 of 3
City of Aventura Resolution No. 2022-
PASSED AND ADOPTED this 1st day of March, 2022.
ENID WEISMAN, MAYOR
ATTEST:
ELLISA L. HORVATH, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
Page 3 of 3
y nfi a,
Garland/DBS, Inc.
3800 East 91st Street
ua,o
Cleveland, OH 44105 D B S
Phone: (8 0) 7 2-8225 Comma a
Fax: %f3
since 1 E3 � � F ( 1 ) 8 -2
ROOFING MATERIAL AND SERVICES PROPOSAL
Arts and Cultural Center
City of Aventura
3385 NE 188th St
Aventura, FL 33180
Date Submitted: 01/04/2022
Proposal #: 25-FL-210920
MICPA# PW1925
Florida General Contractor License #: CGC1517248
Purchase orders to be made out to: Garland/DBS, Inc.
Please Note: The following budget/estimate is being provided according to the pricing established
under the Master Intergovernmental Cooperative Purchasing Agreement (MICPA) with Racine
County, WI and OMNIA Partners, Public Sector (U.S. Communities). The line item pricing
breakdown from Attachment C: Bid Form should be viewed as the maximum price an agency will be
charged under the agreement. Garland/DBS, Inc. administered an informal competitive process for
obtaining quotes for the project with the hopes of providing a lower market-adjusted price whenever
possible.
Scope of Work:
1. Pressure wash the existing surface using a 10% mixture of Simple Green. Do not use
bleach.
2. Remove wet insulation areas noted in the moisture scan. Mechanically attach new
insulation to match existing, fully adhere new single ply membrane. Apply Unibond ST
Tape on all tie in seams and coat with Liquitec to full saturation.
3. Install new stainless steel pitch pockets around all unistrut penetrations. The bottom 1/2-3/4
of the pitch pocket shall be filled with Gar-Rock fast curing concrete and allowed to cure.
The top '/2-1/4 to be filled with Seal_Tite pourable sealant.
4. On all seams apply Liquitec at a rate of 2.Ogal per square with a 4" roller.
5. Around all internal drains and primary scuppers apply 12" Unibond ST Tape then fully
saturate with Liquitec Base Coat or Apply Liquitec Base Coat at a rate of 1.Ogal per square
and fully embed Grip Polyester Soft or Grip Polyester Firm and apply Liquitec Base Coat at
1.5gal per square over top to fully saturate and allow to cure.
6. On the low lying areas around the perimeter where ponding water is visible, fully reinforce
using a base coat of Liquitec applied at 1.Ogal per square, reinforce with Grip Polyester
Soft or Firm and apply Liquitec at a rate of 1.5 gal per square to fully saturate.
7. Apply a top coat of Liquitec over the field and the flashings at a rate of 2.5gal-3.0 gal per
square. A '/4" notched squeegee should be utilized and the product back rolled.
Page 1 of 4
8. Non Skid Surface Application: Apply Liquitec base coat at 1.0 gallons per square and
immediately broadcast dry roofing granules or 20-40 mesh silica sand into wet coating and
back roll. Contractor shall provide non skid areas around all Mechanical units and provide a
path from the hatch to the closest mechanical unit.
9. In areas that have previous Garland Coating, wipe the coating with acetone immediately
prior to the application of Liquitec.
10. Contractor to provide 2yr Warranty. Garland to provide a 10yr Restoration Warranty.
10. Walkway non inconditioned roof section is excluded
Attachment C: Bid Form - Line Item Pricing Breakdown
Item# Item Description Unit Price Quantity Unit Extended Price
RESTORATIONS-RECOATING OF EXISTING
ROOF SYSTEMS : RESTORATION OF A SINGLE-
PLY WITH TWO-COMPONENT, LOW-ODER
URETHANE &STRIPPED SEAMS
Prepare Roof Surface by Cleaning with TSP or Simple
Green, Use Portable Blowers to Clear the Roof
15.15 Surface of Moisture; Strip in Seams by Applying a Two
Component, Low-Oder Urethane 2 Gallons per Square
USE SEPARATE LINE ITEM,Wait 24-48 Hours,Apply
Two-Component, Low-Oder Urethane as a Base Coat
at a Rate of 1.5 Gallons per Square and a Top Coat at
a Rate of 1.0 Gallon per Square Over the Entire Roof
According to Manufacturer's Specifications. $ 5.46 19,500 SF $ 106,470
RESTORATIONS-RECOATING OF EXISTING
ROOF SYSTEMS : STRIPPING IN SEAMS WITH
15.33 TWO-COMPONENT, LOW-ODER URETHANE
Strip in Seams by Applying a Two-Component, Low
Odor Urethane 2 Gallons per Square $ 3.19 900 LF $ 2,871
Sub Total Prior to Multipliers $ 109,341
MULTIPLIER-ROOF SIZE IS GREATER THAN
10,000 SF, BUT LESS THAN 20,000 SF
Multiplier is applied when Roof Size is greater than
10,000 SF, but less than 20,000 SF. Situation creates
22.21 the fixed costs: equipment, mobilization,
demobilization, disposal, &set-up labor to be allocated
across more of an average roof area resulting in fixed
costs being a slightly larger portion of the overall job
costs 8 $ 109,341 % $ 8,747
Page 2 of 4
MULTIPLIER-DIFFICULT ROOF OR BUILDING
ACCESS
Multiplier is applied when labor production is effected
by roof or building access. Situations that can cause
roof access to be more difficult include, but are not
limited to: no access for lifts or cranes, access is
dependent upon road closure, access point requires
22.01 the closure of a building entrance, roof level is not
accessible from the ground, roof area is interior to
adjacent roofs or roof materials and materials and
equipment must be loaded to one roof area and carried
to another roof area, roof materials and equipment
must be carried to the roof through an interior building
access point, no or limited staging areas on the
ground, etc. 24 $ 109,341 % $ 26,242
MULTIPLIER-MULTIPLE MATERIAL STAGINGS
Multiplier is applied when labor production is effected
by the time it takes to stage a roof multiple times.
22.03 Situations include, but are not limited to staging
materials to perform work on multiple roof levels,
planned shutdowns and restarts, portion of the job is
over sensitive work areas requiring staging from more
than one point, etc. 20 $ 109,341 % $ 21,868
MULTIPLIER-ROOF OR WALLS HAVE LARGE
AMOUNT OF PENETRATIONS/ROOF TOP
OBSTRUCTIONS
Multiplier is applied when labor production is effected a
large number of roof penetrations, a limited amount of
22.06 open roof areas or low overhead clearance requiring
more hand work. Situations include, but are not limited
to rooftop penetrations like:soil stacks, sky lights, roof
drains, exhaust vents, HVAC equipment, etc. or rooftop
obstructions such as: pipes, duct work, electrical wires,
hoses or raised equipment,etc. 30 $ 109,341 % $ 32,802
MULTIPLIER-ROOF IS CONSIDERED NON-
STANDARD ARCHITECTURE
Multiplier is applied when labor production is effected
22.12 because the roof area is not a box-or rectangular-
shaped. Situations considered to be non-standard
architecture can include, but are not limited roof areas
that contains sharp angles and/or curves, have multiple
roof area dividers or expansion joints, long and narrow 15 $ 109,341 % $ 16,401
Total After Multipliers $ 215,402
Base Bid Total Maximum Price of Line Items under the MICPA: $ 215,402
�x'�1!�'rrr'/li/l6 „�f.%/�f '�_r/L, #'''��%1�" `i�/��`✓/I'��' " r7c" �.�"'� y/�s �f �i�� r s�r te�iai
s
Garland/DBS Price Based Upon Local Market Competition:
Triple M $ 286,985
PSI Roofing $ 411,702
Page 3 of 4
Potential issues that could arise during the construction phase of the project will be addressed via
unit pricing for additional work beyond the scope of the specifications. This could range anywhere
from wet insulation, to the replacement of deteriorated wood nailers. Please Note —The construction
industry is experiencing unprecedented global pricing and availability pressures for many key
building components. Specifically, the roofing industry is currently experiencing long lead times and
significant price increases with roofing insulation and roofing fasteners. Therefore, this proposal can
only be held for 30 days. Garland/DBS greatly values your business, and we are working diligently
with our long-term suppliers to minimize price increases and project delays which could effect your
project. Thank you for your understanding and cooperation.
Clarifications/Exclusions:
1. Sales and use taxes are excluded. Please issue a Tax Exempt Certificate.
2. Permits are excluded.
3. Bonds are included.
4. Plumbing, Mechanical, Electrical work is excluded.
5. Masonry work is excluded.
6. Interior Temporary protection is excluded.
7. Any work not exclusively described in the above proposal scope of work is excluded.
If you have any questions regarding this proposal, please do not hesitate to call me at my number
listed below.
Respectfully Submitted,
.5&ae Ra)ecl¢
Steve Rojek
Garland/DBS, Inc.
(216)430-3613
Page 4 of 4
City of Aventura Purchase Order
Purch lrrg Division
19200 s$Country Club Drive
Ave turn FL 3318
(3 5)4 - 92a/(305)466-8939 Fax z
DATE: 01/27/22
O3.RLAAD1DE5, S.PIC SHIP TO:
',.. 3300 EAST 91 8TR.EET CITY 02 AVE.RTURA
CLEV BLAND, ON 44105 3395 H.Z 155'mE ST
AVRKT°DRA, FL 33190
DELIVER By, SHIP VIA: ACCOUNT EO. PROJECT TERMS
01130/22 001-7001-57.5-4S-2D RST/10
CONVIRM 8.2 CONFIRM Tp R&QUI'ST?rDEBD BY
MARK au 11BAUGS IVORA SARJU ALAS
FREICHT CONTRACT 90, RXQ, Mo. REg. DATE
220177 0..1111122.
EXTENDED '..
LINE# lQUAWTrTUOM ITEM NO. AND DESCRIPTION tlTETT COST C05R
1 213434_061, RECOATIRQ: Or EXISTTRO ROOF 1,.0000 213434 00
STSTE.29
ROOF RLSTOR:ATIOW PER. PROPOSAL
025.-FL-210920
MICPA. OPWI92.5
EDRE TO RE COOIRIDNATSO BITS
YACT&A 4°YLSGR AACC
NOR �PBD C07&TRA.C20R
SUB-TOTAL 213434..00
TOTAL 2134.34 a00
FTheve Purchase Order number must appear nn all Invo s,e�f Lad€nar��9teknOwledcrnenYs eefafinrsa the pC3_
FIc�Ada Sales Tax Exemption No: � _ -
83=8012583331 -9 approved By Be+nadd J lasss3n,�� k�8anager