04-15-2021 ACES Governing Board Meeting Agenda Governing Board Facilitator
Governing Board - Ronald J.Wasson
Mayor Enid Weisman City Manager
Vice Mayor Robert Shelley i
Commissioner Jonathan]Evans • City Clerk
Commissioner Rachel S.Friedland ]Ellllisa L.Horvath,MMC
Commissioner Denise Landman
M .m+'
Commissioner Dr.Linda Marks Muir City Attorney
Commissioner Marc Narotsky Weiss Serota Helf]man
Cole&Bierman
AVENTURA CITY OF EXCELLENCE SCHOOL
GOVERNING BOARD
MEETING AGENDA
APRIL 15, 2021
9:00 a.m.
Via Virtual Communications Media Technology
This meeting shall be held via virtual communications media technology as made necessary by
the continued state and local emergency. Because of the continued COVID-19 pandemic, and
the need to ensure the public health, safety and welfare, this meeting will be conducted remotely
via Zoom.
Due to the on-going state of emergency and the recommendations from all public health
authorities, the City of Aventura recommends that all persons view and participate in the meeting
through electronic means. Members of the public wishing to access the meeting, please do so as
follows:
Join the Zoom Meeting from your computer, tablet, or smartphone at:
Zoom.us/join
Meeting ID: 872 2847 8415
You can also dial in using your phone to the any of the following numbers:
+1 312 626 6799 US (Chicago)
+1 929 205 6099 US (New York)
+1 346 248 7799 US (Houston)
+1 669 900 6833 US (San Jose)
+1 253 215 8782 US
+1 301 715 8592 US
Meeting ID: 872 2847 8415
Members of the public may be able to provide comments via audio if directed by the Mayor to do
so. Please tap the screen on your cellphone or tablet, or move your mouse on your computer, to
view an option to raise your hand. Tap or click on the "raise hand" icon displayed to raise your
hand to speak. Callers must press *9 to raise your hand to speak. The City Clerk will notify the
Mayor there are public comments and will notify you when it is your turn to speak by turning your
microphone on. Speakers will be provided three minutes to provide comments.
Comments can also be provided via email to the City Clerk at cityclerk@cityofaventura.com by
April 14, 2021 at 9:00 a.m. Comments received will be provided to the City Commission. Please
list the item you are providing a comment for in your email.
Governing Board Facilitator
Governing Board - Donald J.Wasson
Mayor]Enid Weisman City Manager
Vice Mayor Robert Shelley
Commissioner Jonathan]Evans "*� .^' City Clerk
Commissioner Rachel S.Friedland � ]Ellisa L.Horvath,lYI MC
Commissioner Denise Landman
Mnr .m+'
Commissioner Dr.Linda Marks air City Attorney
Commissioner Marc Narotsky Weiss Scrota Helfinian
Cole&Bierman
AVENTURA CITY OF EXCELLENCE SCHOOL
GOVERNING BOARD
MEETING AGENDA
APRIL 15, 2021
9:00 a.m.
Via Virtual Communications Media Technology
AVENTURA CITY COMMISSION,ACTING IN ITS CAPACITY AS THE GOVERNING BOARD
FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL (ACES):
1. CALL TO ORDER\ROLL CALL
2. APPROVAL OF MINUTES — January 21, 2021
3. ORDINANCE — FIRST READING/PUBLIC HEARING:
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, ADOPTING THE
ATTACHED CHARTER SCHOOL OPERATING AND CAPITAL BUDGET FOR THE
AVENTURA CITY OF EXCELLENCE SCHOOL FOR FISCAL YEAR 2021/2022
(JULY 1 — JUNE 30), PURSUANT TO SECTION 4.05 OF THE CITY CHARTER;
AUTHORIZING EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET;
PROVIDING FOR BUDGETARY CONTROL; PROVIDING FOR PERSONNEL
AUTHORIZATION; PROVIDING FOR GIFTS AND GRANTS; PROVIDING FOR
AMENDMENTS; PROVIDING FOR ENCUMBRANCES; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
4. APPROVAL OF 2021-2022 SCHOOL CALENDAR
5. SCHOOL UPDATE —ACES PRINCIPAL ANTHONY TYRKALA
• Mid-Year Dashboards
• Enrollment
6. OTHER BUSINESS
7. ADJOURNMENT.
ACES Governing Board Meeting Agenda
April 15, 2021
This meeting is open to the public.In accordance with the Americans with Disabilities Act of 1990,all persons who are
disabled and who need special accommodations to participate in this meeting because of that disability should contact
the Office of the City Clerk, (305) 466-8901 or cityclerk@cityofaventura.com, not later than two days prior to such
proceedings. One or more members of the City of Aventura Advisory Boards may participate in the meeting. Anyone
wishing to appeal any decision made by the Aventura City Commission,acting in its capacity as the Aventura City of
Excellence Charter School(ACES)Governing Board,with respect to any matter considered at such meeting or hearing
will need a record of the proceedings and,for such purpose,may need to ensure that a verbatim record of the proceedings
is made, which record includes the testimony and evidence upon which the appeal is to be based. Agenda items are
available online at cityofaventura.com for viewing and printing,or may be requested through the Office of the City Clerk
at(305)466-8901 or cityclerk@cityofaventura.com.
Page 2 of 2
CITY OF "ENTURA
OFFICE OF THE CITY CLERK
MEMORANDUM
TO: City Commission, acting in its capacity as the Governing Board
for the Aventura City of Excellence School (ACES)
FROM: Ellisa L. Horvath, MMC, City Clerk
� �
DATE: April 9, 2021
SUBJECT: Approval of Minutes
April 15, 2021 ACES Governing Board Meeting Agenda Item 2
RECOMMENDATION
It is recommended that the City Commission, acting in its capacity as the Governing Board
for the Aventura City of Excellence School (ACES), approve the attached minutes as
provided by the City Clerk, for the below listed meetings.
BACKGROUND
A meeting was held and minutes have been provided for approval for the following:
• January 21, 2021 ACES Governing Board Meeting
Should you have any questions, please contact me.
/elh
attachments
AVENTURA CITY OF EXCELLENCE SCHOOL GOVERNING BOARD
MEETING MINUTES
JANUARY 21, 2021
9:00 a.m.
Via Virtual Communications Technology
The meeting was held via video conferencing through Zoom, as specified on the meeting
agenda and as a result of the continued state of emergency due to COVID-19.
City Commission, Acting in its Capacity as the Governing Board for the Aventura City of
Excellence School (ACES)-.
1. CALL TO ORDER/ROLL CALL: The meeting was called to order by Mayor Enid
Weisman at 10.30 a.m., following the DSAHS Governing Board Meeting. The roll was
called and the following were present- Mayor Enid Weisman, Vice Mayor Robert Shelley,
Commissioner Jonathan Evans, Commissioner Rachel S. Friedland, Commissioner
Denise Landman, Commissioner Dr. Linda Marks, Commissioner Marc Narotsky, City
Manager Ronald J. Wasson, City Clerk Ellisa L. Horvath, and City Attorney David M.
Wolpin. As a quorum was determined to be present, the meeting commenced.
2. APPROVAL OF MINUTES — DECEMBER 14, 2020: A motion for approval of the
December 14, 2020 meeting minutes was offered by Commissioner Narotsky, seconded
by Vice Mayor Shelley, and passed unanimously, by roll call vote.
3. SCHOOL UPDATE—ACES PRINCIPAL ANTHONY TYRKALA: Principal Tyrkala
provided information covering the following items- enrollment and application process
including the lottery, family model choices, spring diagnostic testing, and NWEA.
Mr. Wasson discussed the consensus to follow the same enrollment policy as Don Soffer
Aventura High School, which he will ensure is part of the school's charter agreement with
Miami-Dade County.
4. OTHER BUSINESS: None.
5. ADJOURNMENT: There being no further business to come before the
Commission as the Governing Board, a motion to adjourn was offered by Vice Mayor
Shelley, seconded by Commissioner Friedland, and unanimously approved-, thus,
adjourning the meeting at 10.43 a.m.
Aventura City of Excellence School(ACES) Governing Board Meeting Minutes
January 21, 2021
Ellisa L. Horvath, MMC, City Clerk
Approved by the City Commission, acting in its capacity as the Governing Board for
ACES, on April 15, 2021.
Page 2 of 2
CITY OF "ENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission, acting in its capacity as the Governing Board
for the Aventura City of Excellence l (ACES)
FROM: Ronald J. Wasson, City Manager
BY: Brian K. Raducci, Assistant City Manager— Finance and Administration
DATE: April 9, 2021
SUBJECT: Ordinance Adopting 2021/2022
Aventura City of Excellence Charter School Fund Budget
11t Reading April 15, 2021 Aventura City of Excellence School Governing Board
Meeting Agenda Item 3
2"d Reading May 4, 2021 City Commission Meeting Agenda Item
RECOMMENDATION
It is recommended that the City Commission, acting in its capacity as the Governing Board
for ACES, approve the attached Ordinance adopting the 2021/2022 Aventura City of
Excellence Charter School Fund Budget. The School Advisory Committee will review the
document on April 13, 2021 and is expected to adopt a motion to recommend approval.
The document will be reviewed in detail at the April 15, 2021 Aventura City of Excellence
School Governing Board Meeting.
If you have any questions, please feel free to contact me.
Attachment
ORDINANCE NO. 2021-
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, ADOPTING
THE ATTACHED CHARTER SCHOOL OPERATING AND CAPITAL
BUDGET FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL FOR
FISCAL YEAR 2021/2022(JULY 1 —JUNE 30), PURSUANT TO SECTION
4.05 OF THE CITY CHARTER; AUTHORIZING EXPENDITURE OF
FUNDS ESTABLISHED BY THE BUDGET; PROVIDING FOR
BUDGETARY CONTROL; PROVIDING FOR PERSONNEL
AUTHORIZATION; PROVIDING FOR GIFTS AND GRANTS; PROVIDING
FOR AMENDMENTS; PROVIDING FOR ENCUMBRANCES; PROVIDING
FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, AS FOLLOWS:
Section 1. The 2021/2022 Operating and Capital Improvement Program
Budget for the Aventura City of Excellence School, a copy of said budget being attached
hereto and made a part hereof as specifically as if set forth at length herein, be and the
same is hereby established and adopted.
Section 2. Expenditure of Funds Appropriated in the Budget Authorized. Funds
appropriated in the Budget may be expended by and with the approval of the City Manager
in accordance with the provisions of the City Charter and applicable law. Funds of the City
shall be expended in accordance with the appropriations provided in the Budget adopted by
this Ordinance and shall constitute an appropriation of the amounts specified therein.
Supplemental appropriations or the reduction of appropriations, if any, shall be made in
accordance with Section 4.07 of the City Charter.
Section 3. Budgetary Control. The Budget establishes a limitation on expenditures
by department total. Said limitation requires that the total sum allocated to the Charter
School department for operating and capital expenses may not be increased or decreased
without specific authorization by a duly-enacted Resolution affecting such amendment or
transfer. Therefore, the City Manager may authorize transfers from one individual line item
account to another, so long as the line item accounts are within the same department and
fund.
City of Aventura Ordinance No. 2021-
Section 4. Personnel Authorization. The "Personnel Allocation Summary"
enumerates all authorized budgeted positions. However, the City Manager may amend said
authorized budgeted positions in order to address the operating needs of the department so
long as sufficient budgeted funds are available.
Section 5. Grants and Gifts. When the City of Aventura receives monies from any
source, be it private or governmental, by Grant, Gift, or otherwise, to which there is attached
as a condition of acceptance any limitation regarding the use or expenditures of the monies
received, the funds so received need not be shown in the Operating Budget nor shall said
budget be subject to amendment of expenditures as a result of the receipt of said monies,
but said monies shall only be disbursed and applied toward the purposes for which the said
funds were received. To ensure the integrity of the Operating Budget, and the integrity of
the monies received by the City under Grants or Gifts, all monies received as contemplated
above must, upon receipt, be segregated and accounted for based upon generally accepted
accounting principles and where appropriate, placed into separate and individual trust
and/or escrow accounts from which any money drawn may only be disbursed and applied
within the limitations placed upon the Gift or Grant as aforesaid.
Section 6. Amendments. Upon the passage and adoption of the Charter School
Fund Budget for the City of Aventura, if the City Manager determines that the Department
Total will exceed its original appropriation, the City Manager is hereby authorized and
directed to prepare such Ordinances as may be necessary and proper to modify any line
item from the Budget hereby.
Section 7. Encumbrances. All outstanding encumbrances at June 30, 2021 shall
lapse at that time; and all capital outlay encumbrances and/or capital outlay expenditures
not spent during the fiscal year may be re-appropriated in the 2021/2022 fiscal year.
Section 8. Severability. The provisions of this Ordinance are declared to be
severable and if any section, sentence, clause or phrase of this Ordinance shall for any
reason be held to be invalid or unconstitutional, such decision shall not affect the validity of
the remaining sections, sentences, clauses, and phrases of this Ordinance but they shall
Page 2 of 4
City of Aventura Ordinance No. 2021-
remain in effect, it being the legislative intent that this Ordinance shall stand notwithstanding
the invalidity of any part.
Section 9. Effective Date. This Ordinance shall be effective immediately upon
adoption on second reading.
The foregoing Ordinance was offered by Commissioner who moved its
adoption on first reading. This motion was seconded by Commissioner and
upon being put to a vote, the vote was as follows:
Commissioner Jonathan Evans
Commissioner Rachel S. Friedland
Commissioner Denise Landman
Commissioner Dr. Linda Marks
Commissioner Marc Narotsky
Vice Mayor Robert Shelley
Mayor Enid Weisman
The foregoing Ordinance was offered by Commissioner who moved its
adoption on second reading. This motion was seconded by Commissioner
and upon being put to a vote, the vote was as follows:
Commissioner Jonathan Evans
Commissioner Rachel S. Friedland
Commissioner Denise Landman
Commissioner Dr. Linda Marks
Commissioner Marc Narotsky
Commissioner Robert Shelley
Mayor Enid Weisman
Page 3 of 4
City of Aventura Ordinance No. 2021-
PASSED on first reading this 15t" day of April, 2021.
PASSED AND ADOPTED on second reading this 4t" day of May, 2021.
ENID WEISMAN, MAYOR
ATTEST:
ELLISA L. HORVATH, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
Page 4 of 4
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Ave
ntura City of Excellence School �C�:-Z.; 5-�
Charter School Budget
FISCAL YEAR
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
CHARTER SCHOOL FUND BUDGET
FISCAL YEAR 2021/2022
ES
AGL
Board of Directors
Mayor Enid Weisman
Commissioner Jonathan Evans
Commissioner Rachel S. Friedland
Commissioner Denise Landman
Commissioner Dr. Linda Marks
Commissioner Marc Narotsky
Commissioner Robert Shelley
City Manager
Ronald J. Wasson
Principal
Anthony Tyrkala
Assistant Principals
Jorge Paz
Stacy Mogull
Administrative and Educational Services Provided by:
Charter Schools USA
F'rC[LLENCE SCHO��
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CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
CHARTER SCHOOL FUND BUDGET
FISCAL YEAR 2021/2022
Table of Contents
City Manager's Budget Message...................................................................................................................i-x
Comparative Personnel Allocation Summary.................................................................................................viii
Full-Time Staff Comparison Chart...................................................................................................................ix
Organization Chart/Vision Statement............................................................................................................xi
INTRODUCTION .............................................................................................................................................1
Organization and Operations..................................................................................................................2
Budget Process and Procedures .........................................................................................................3-5
FinancialPolicies.................................................................................................................................5-6
Philosophy and Essential Elements.....................................................................................................6-7
Curriculum............................................................................................................................................7-9
Performance Criteria Matrix....................................................................................................................9
Budget Preparation Calendar................................................................................................................10
DEPARTMENT DESCRIPTION &SUMMARY OF FUND........................................................................11-12
REVENUE PROJECTION & RATIONALE...............................................................................................13-16
BUDGETARY ACCOUNT SUMMARY BY EXPENDITURE FUNCTION.................................................17-27
K-3 Basic 5101......................................................................................................................................18
4-8 Basic 5102......................................................................................................................................19
Exceptional Student Program 5250 ......................................................................................................20
SubstituteTeachers 5901 .....................................................................................................................21
Instructional Media Services 6200........................................................................................................22
School Administration 7300 ..................................................................................................................23
PupilTransit Services 7800..................................................................................................................24
Operationof Plant 7900........................................................................................................................25
Child Care Supervision 9102................................................................................................................26
CapitalOutlay 7400 ..............................................................................................................................27
AdoptingOrdinance..................................................................................................................................29-33
i 2 ii
F'rC[LLENCE SCHO��
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City of
Aventura
Government Center ACES
19200 West Country Club Drive Cuivaring Community
Aventura, Florida 33180
Office of the City Manager
April 8, 2021
The Honorable Mayor and City Commission
Aventura City of Excellence School Board of Directors
City of Aventura
Aventura, Florida 33180
RE: 2021/2022 Charter School Fund Budget Message
Members of the City Commission:
In accordance with Article IV, Section 4.05 of the City of Aventura (the "City") Charter, I
hereby submit the proposed Budget for the Charter School Fund for the fiscal year
beginning July 1, 2021, for your review and consideration. This budget document
represents the Aventura City of Excellence School's (the "School") 19t" year of operations.
Our goal in the development and preparation of a realistic balanced budget was to provide
the funding levels that are necessary to maintain quality educational services for its
students.
Budget Format/Transparency
The format of the budget is in accordance with guidelines adopted by the State and School
Board of Miami-Dade County, Florida and utilizes the school system's account codes as
well. The proposed budget was prepared with input from the School's administrative staff
and Charter Schools USA ("CSUSA").
Budget Implications Resulting from the Coronavirus ("COVID-19") Pandemic
At the time this budget was prepared, we were and continue to be in the middle of the
Coronavirus ("COVID-19") global pandemic crisis. For more than a year, COVID-19 has
caused major disruption in international and U.S. economies and markets. Due to the fear
of further spread of the virus, many of our societal norms have been sidelined due to
quarantines, the cancellation of events and the overall reduction in business and economic
activity.
As we have seen, the impacts and responses to COVID-19 on a global, national, state and
local level continue to evolve. The situation is compounded by the fact that we have yet to
i
realize the short and long-term financial and societal impacts resulting from COVID-19 and
how that will ultimately affect future operating and capital budgets. Since the full financial
impact is unknown at this time and cannot be reasonably estimated as these events are still
developing, the Administration has prepared a very conservative budget by holding most
operating revenues and expenditures relatively flat and increasing teacher compensation
where needed.
In addition, the City Administration and City Commission continue to aggressively evaluate
and monitor the potential adverse effects that this event may have on the School's financial
position, operations, and its cash flows and will make any and all necessary budget
adjustments to both our revenues and expenditures. It is important to note that it is unknown
how long the pandemic and its effects will last. It is quite possible that as more "actual"
economic data becomes available, and if the economic outlook appears worse than
originally anticipated, additional reserve funds may need to be utilized to provide temporary
stabilization funds until affected revenues have had time to recover to their pre-COVID-19
levels.
It is hopeful that as the distribution of the COVID-19 vaccine continues and with the infusion
of various Federal funding programs (i.e., CARES, GEER and ESSER), School operations
will begin to stabilize and slowly return to a more "traditional" environment in the coming
year.
In the past, the School has continually demonstrated that it can operate as a high
performing school that provides quality educational services for its students, within the
school-based revenues. We have also been fortunate to have had a very involved parent
base that participates in fund-raising activities for school improvements.
The 2021/2022 operating budget has increased over the prior year by $89,123 or .85%,
primarily due to the items which have been highlighted below:
1. At the time this document was prepared the Florida Legislative Session was not yet
complete. As a result, FTE revenue totals $7,775,783 and is based on an average of
$7,535/student. This amount is in line with the most recent FTE invoice. Net of
enrollment driven increases from 1,020 to 1,032 students, FTE funds are anticipated to
remain relatively flat in comparison to the current year per capita amount.
2. Increases to teacher compensation resulting from a combination of the following:
a. Normal salary increases consistent with the previously adopted performance pay
plan.
b. In lieu of the Miami-Dade County Referendum, $196,275 worth of additional
stipends will again be provided to the teachers from the School's available
Carryover.
c. No additional employee positions are proposed.
3. In addition, the budget provides funding for lease payments to the City to satisfy
long-term financing costs related to the construction of the elementary school wing.
4. Build on a Foundation of Innovation — A one-to-one computing environment is being
expanded to now include all students in grades Kindergarten through Eighth Grade.
ii
Students have the opportunity to collaborate through authentic integration of online
creation tools, with a focus on embedded technology enhancing access to rigorous
content and future-ready learning opportunities. Through these means students
acquire 21st century skills that are essential for success in the growing global society.
Students' access to a continually enhanced wireless infrastructure ensures reliable
and efficient availability to instructional resources.
Summary of All Budgetary Funds
The total proposed budget for 2021/2022, including all operating and capital outlay, is
$10,558,599 and is broken down into the following categories:
• Personnel Services — $7,217,564 or 68.36%
• Operating Expenditures — $2,637,535 or 24.98%
• Other Uses — $535,000 or 5.07% (primarily consisting of an $85,000 Contingency and
$444,000 in lease payments to the Debt Service Fund to cover school construction-
related debt payments.
• Capital Outlay — $168,500 or 1.60%. It is quite possible that the School will receive
additional Federal Funding as the Federal government continues to respond to the
COVID-19 pandemic. If such funding is made available, the School may utilize such
funds to further our investment in technology and other programs that are intended
to enhance the students' total learning experience and social well-being.
Other Uses Capital Outlay
5.07% 1.60%
Operating
Expenditures
24.98
Personnel Services
68.36
The following chart shows a comparison of the department's budgets for the past two (2)
fiscal years. As previously indicated, total Revenues and Expenditures increased over the
prior year by $89,123 or .85%, respectively.
iii
Charter School Budget Category Summary
Increase
2020121 2021/22 (Decrease) % Change
Revenues
State Shared Revenues $ 8,634,115 $ 8,779,250 $ 145,135 1.68%
Charges for Services 520,000 520,000 - 0.00%
Miscellaneous Income 582,000 579,000 (3,000) -0.52%
Other Non-Revenues 733,361 680,349 (53,012) -7.23%
I Total Revenues $ 10,469,476 $ 10,558,599 $ 89,123 0.85%
Expenditures
K-3 Basic 5101 $ 2,720,373 $ 2,795,679 $ 75,306 2.77%
4-8 Basic 5102 3,410,087 3,487,527 77,440 2.27%
Exceptional Student Program 5250 291,163 289,400 (1,763) -0.61%
Substitute Teachers 5901 147,076 146,887 (189) -0.13%
Instructional Media Services 6200 99,852 113,734 13,882 13.90%
School Administration 7300 1,131,439 1,142,713 11,274 1.00%
Pupil Transit Services 7800 213,490 217,757 4,267 2.00%
Operation of Plant 7900 2,043,246 2,046,402 3,156 0.15%
Child Care Supervision 9102 150,000 150,000 - 0.00%
Capital Outlay 7400 262,750 168,500 (94,250) -35.87%
Total Expenditures $ 10,469,476 $ 10,558,599 $ 89,123 0.85%
Charter School Fund
This fund is used to account for revenues and expenditures specifically earmarked for the
City's Charter School (i.e., operating and capital revenues and expenditures).
Charter School Fund Budget Revenues
Charges for Services
4.92%
State Shared
Revenues
83.15% Miscellaneous
Income
5.48%
Other Non-Revenues
6.44%
Iv
Charter School Fund Budget Expenditures
Substitute Teachers Instructional Media
Exceptional Student 5901 Services 6200
Program 5250 1.39% 1.08%
2.74% School
Administration 7300
10.82%
4-8 Basic 5102_1__� Pupil Transit
33.03% Services 7800
2.06%
peration of Plant
7900
19.38%
Child Care
Supervision 9102
K-3 Basic 5101 Capital Outlay 7400 1.42%
26.48% 1.60%
During the past year a great deal of time and effort was expended on professional
development and curriculum alignment based on Florida's State Standards, increasing
parental involvement, revamping our approach to data-driven instructional decisions in
all grades and core subjects, maintaining an emotionally responsive discipline model by
incorporating mindfulness, focusing on learning gains and student growth at all levels
while addressing learning loss related to disruptions caused by COVID-19, and
identifying and working with at-risk students who make up our bottom 25% and Special
Populations.
In the coming year, we will maintain and expand all of the present academic programs
with a continued emphasis on professional development and implementation related to
the Florida State Standards, as we begin to prepare for the transition to the Florida
B.E.S.T. Standards starting with full implementation in K-2 in year 2021. Given the
uncertainty of COVID-19 for each student, we will focus heavily on diagnostic testing,
standard-aligned spiraled instruction and intervention in math and reading to develop
and implement personalized learning for each student. New technology skills and
resources will be leveraged to meet student academic and social-emotional needs. The
School's students will thrive as we navigate through these unprecedented challenges.
The School will enrich each child's learning and social-emotional needs through the
following:
• Whole Child Approach — Emphasis will be placed on the "whole child" to ensure
that academic rigor coexists with social responsibility.
• Character Education — Continue to implement the School's Cloud-9 (K-5) and
Second Step (6-8) programs along with our school-wide initiative to be designated
as a No Place for Hate school. We will continue to encourage students, families and
communities to work together as "upstanders".
v
• Mindfullness — Students will have opportunities to learn strategies to self-regulate,
improve decision making, and reduce stress and anxiety through mindfulness
exercises.
• Challenging Curriculum — Offer high school level courses in the areas of Math,
Science and Foreign Language.
• Curriculum Alignment — Increase academic rigor through the vertical alignment of
the School's reading, writing and math programs kindergarten through eighth grade.
• Differentiation of Instruction — Provide specialized programs for at-risk learners,
on-level learners and gifted students.
• Technology Rich Environment — A combination of mobile learning labs, interactive
technology, personal computing devices and virtual learning platforms, create a
dynamic educational environment. The school community is an energized, vibrant
hub of learning where problem solving and innovation are fostered. Imbedded
professional development is central to ensuring staff are empowered with the
knowledge and impetus to drive innovative instructional programming.
• Extended School Day Programs/Activities — Offer a variety of opportunities
including Before Care and After Care, Sports Study, several Dance programs,
French Classes, Chess Club, Science Tutorial, Writing Tutorial, Reading and Math
Computerized Program, Typing Program, Robotics, Mind Lab, Math Matters, Manner
Academy, Art Enrichment and Saturday Academy.
• Sponsored Clubs — Green Team, Model United Nations Club, Robotics Club,
Coding Club and gender specific Mentoring Clubs.
• Field Trips — Experience hands-on content, living history, ecological studies, guest
authors and a variety of culturally rich opportunities through a combination of on and
off campus field trips.
• School-Wide Events — Organize various events such as Career Day, Red Ribbon
Week, Arbor Day, Peace Day and Field Day.
• Career Awareness and Entrepreneurship — Register all eighth grade students in a
comprehensive course that will allow them to begin career planning.
• STEAM (Science, Technology, Engineering, Art and Math) Initiative —
Supporting the development and implementation of grade level specific projects
focused on student creation, problem solving and interdisciplinary study.
• Competitive Athletics — Compete at the middle school level in the International
Athletic League. The School fields a boys and girls team for both basketball and
soccer. Offerings also include a competitive flag football and volleyball teams as well
as a Cheerleading Squad.
• Intramural Athletics — Afford students at the middle school level opportunities to
play intramural basketball and volleyball.
• Family Events — Make available various events that include Meet and Greet, Open
House, Kindergarten Kickoff, Student of the Month, Book Fair Family Night, Winter
Showcase, Graduation Ceremonies, Talent Showcase and Quarterly Principal's
Honor Roll Breakfasts.
• Parent Education — Execute FSA ELA, math, writing and FCAT science nights that
present parents with information related to state standards and accountability
testing. Monthly parent workshops related to social, emotional and physical
wellbeing of children and families. Monthly "Coffee Connections" showcasing the
School's initiatives and accomplishments. An increased number of evening and
virtual events will be held to accommodate working parents.
vi
• Transportation — Four (4) school buses are currently utilized to provide school bus
service to approximately 370 students who live more than two (2) miles and no
further than three and (3.5) miles from the School.
• Safe School Campus — The City provides a full-time certified police officer who
serves as a School Resource Officer. This individual provides instruction to students
related to making strong life choices and is viewed as a role model. Security
measures have been and continue to be reviewed and enhanced to ensure the
safety of students and faculty.
Expenditures
The estimated 2021/2022 proposed budgeted expenditures contained within this budget
total $10,558,599 and are balanced with the projected revenues.
Personnel Services
Personnel Services are budgeted at $7,217,564 or 68.36% of the budget and includes no
new positions. Teacher compensation has been increased to reflect the performance pay
plan instituted four (4) years ago in accordance with Florida Statute 1012.22, rewarding
teachers who are rated developing, effective and highly effective. In addition, teacher
compensation includes additional stipends that have been previously described. The total
number of employees remains at 105 (96 full-time and 9 part-time). Included in the full-time
positions are 88 instructional staff members and the School Nurse. The Principal, two (2)
Assistant Principals and Trades Worker II are employees of the City while all other
employees are under contract with CSUSA.
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vii
Charter School Fund
Comparative Personnel Allocation Summary
2 -Year Presentation
2020/21 2021/22
Function/Job Class Full-Time Part-Time Total Full-Time Part-Time Total
K-3 Basic 5101
Teacher 31.00 31.00 31.00 31.00
Other Certified Instruction
Assistant Principal 1.00 1.00 1.00 1.00
ESE Teacher 1.00 1.00 1.00 1.00
Instructional Counselor 1.00 - 1.00 1.00 - 1.00
Teacher Assistant - 7.00 7.00 - 7.00 7.00
Administrative Assistant 1.00 - 1.00 1.00 - 1.00
Subtotal 35.00 7.00 42.00 35.00 7.00 42.00
4-8 Basic 5102
Teacher 44.00 - 44.00 44.00 - 44.00
Other Certified Instruction
Assistant Principal 1.00 1.00 1.00 1.00
Math Coach 1.00 - 1.00 1.00 - 1.00
Comm Spec/Instructional Asst. - 1.00 1.00 - 1.00 1.00
Subtotal 46.00 1.00 47.00 46.00 1.00 47.00
Exceptional Student Program 5250
Teacher 2.00 - 2.00 2.00 - 2.00
Other Certified Instruction
Dean of Student Services 1.00 1.00 1.00 1.00
Subtotal 3.00 3.00 3.00 3.00
Substitute Teachers 5901
Pool Sub 1.00 1.00 1.00 1.00
Instructional Media Services 6200
Media Specialist 1.00 - 1.00 1.00 - 1.00
Media Assistant - 1.00 1.00 - 1.00 1.00
Subtotal 1.00 1.00 2.00 1.00 1.00 2.00
School Administration 7300
Principal 1.00 - 1.00 1.00 - 1.00
Dean 1.00 1.00 1.00 1.00
Other Support Personnel
Receptionist 2.00 2.00 2.00 2.00
Administrative Secretary 1.00 1.00 1.00 1.00
Registrar/Compliance/ESE Support 1.00 1.00 1.00 1.00
Business Manager 1.00 1.00 1.00 1.00
Netw ork/Computer Tech 1.00 1.00 1.00 1.00
School Nurse 1.00 1.00 1.00 1.00
Subtotal 9.00 9.00 9.00 9.00
Operation of Plant 7900
Other Support Personnel
Trades Worker II 1.00 1.00 1.00 1.00
Subtotal 1.00 - 1.00 1.00 - 1.00
Total 96.00 9.00 105.00 96.00 9.00 105.00
VIII
Full-Time Staff Comparison
r 96
96
95.5
95
95
94.5
94 -
94
93.5
93
92.5
92
91.5
2016/17 2017/18 2018/19 2019/20 2020/21 2021/22
Operating Expenditures
The operating expenditures total $2,637,535, representing 24.98% of the proposed budget.
This is $327 more than the prior year and includes the following major items:
• Other materials and supplies - $133,500
• Textbooks - $163,000
• Building maintenance contract - $197,658
• After School Programs - $160,000
• Field Trips and School Events - $162,000
• Transportation services contract - $217,757
• CSUSA planning/management fee - $306,000
• MDCPS administrative fee - $158,400
• Food services - $280,000
• Electricity - $130,000
• Repairs and maintenance - $118,500
Other Uses
Other Uses budgeted expenditures total $535,000 (5.07% of the proposed budget) and
primarily consist of an $85,000 Contingency and $444,000 in lease payments to the Debt
Service Fund to cover school construction-related debt payments.
Capital Outlay
A total of $168,500 (1.60% of the proposed budget) has been budgeted to provide for
technology enhancements that include the replacement of AV equipment, whiteboards and
tablets.
ix
Summary
Even during these very difficult and challenging economic times, due to the City
Commission's commitment, continued interest and support in planning and conducting the
School's financial operations in a responsible and progressive manner, I am able and
pleased to submit this detailed budget document. The budget and its related funding levels
representing the City's continued commitment to providing a school of excellence for our
community under any circumstances.
The 2021/2022 proposed budget contains funding levels to address the following key
objectives:
• Increases in teacher compensation designed to attract and retain highly-qualified
teachers.
• Hiring and retaining administrators and teachers who are well prepared for creating
life-long learners in their students as well as acting as role models in their own quest
for knowledge on the latest "best practices" in educational research to enhance their
teaching abilities.
• Putting into place a strong accountability system that will hold everyone at the
School responsible for maximizing learning opportunities.
• Creating a school climate that enables students and teachers to feel they are cared
for, respected and contributing members of the School.
• Maintain a low staff-pupil ratio in order to enhance the development of the individual
strengths of each student.
• Continuing to use data to evaluate the efficacy of instructional programs.
• Developing a strong parent-teacher relationship.
• Maximizing the use of technology embedded in the classroom instruction through
the implementation of increased wireless network capabilities, mobile labs,
classroom labs, interactive televisions, IPad carts and one-to-one computing to
enhance instruction in all grades K-8.
The preparation and formulation of this document could not have been accomplished
without the assistance and dedicated efforts of the School's Administration and the Finance
Department. I am also extremely grateful to the City Commission for their continued support
in ensuring that this School remains the Aventura City of Excellence School. An Aventura
City of Excellence School Governing Board Meeting will be held on April 15, 2021 to review
the proposed budget document in detail. Please refer any questions relating to the enclosed
budget to my attention.
Respectfully submitted,
W
Ronald J. a son
City Manag r
x
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
Organization Chart
f�CELLEM SCNZ"�
ACES
Governing
Board
City
Manager
7
E
SUSA Schoolnistrative/ Advisory
cational Committee
rvices
Principal
School
Operations
Vision Statement
To join with our community to become the premier charter school in the nation, where
academic excellence coexists with the promotion of innovation and exploration
grounded in an atmosphere of social responsibility.
xi
F"Cl LENCE SCK"-
THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK
xii
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2021/2022
t"CILLENCE S(K"-
INTRODUCTION
1
Organization and Operations
The School is a special revenue fund found within the City's financial statements. The
School commenced operations in August 2003 in the City and offers classes for
kindergarten through eighth grade with a projected enrollment of 1,032 for the 2021/2022
proposed budget. The School is funded from public funds based on enrollment and may be
eligible for grants in accordance with state and federal guidelines, including food service
and capital outlay. The School can accept private donations and the City can incur debt for
its operations.
Reporting Entity
The School operates under a charter granted by the sponsoring school district, the Miami-
Dade County Public School District (the "District"). The current charter is effective until June
30, 2033 but provides for a renewal of up to 15 years by mutual agreement of both parties.
In 2005, the School amended the charter to include grades sixth through eighth. In 2012,
the School amended the charter to increase the School capacity from 972 to 1,032 over five
(5) years commencing with fiscal year 2012/13. The School is owned and operated by the
City, is part of the City's government and is not a separate legal entity or otherwise
organized apart from the City. The City was incorporated in November 1995 and operates
under a Commission-Manager form of government.
Management Contract
The City has a contract with Charter Schools USA ("CSUSA") for administrative and
educational management services for the operations of the School. All School staff, except
the Principal, two (2) Assistant Principals (Dean of Discipline & Operations and Dean of
Curriculum) and the Trades Worker II, are employees of CSUSA. Total fees projected to be
paid to the management company for fiscal year 2021/2022 are $306,000. The majority of
the other expenditures that are reimbursed by the City to CSUSA relate to the teachers'
salaries and benefits.
The current agreement with CSUSA provides an initial term for five (5) years through June
30, 2023 with an additional renewal term of up to five (5) years upon agreement of both
parties.
School Advisory Committee ("SAC")
The Charter School Advisory Committee was established to facilitate the achievement of
the School's mission; for its members to serve on the Educational Excellence School
Advisory Council ("EESAC") and to provide input to the City Manager and Principal
regarding fundraising efforts, school budget and school issues. Members of SAC will be
responsible for developing and implementing the School's fundraising projects. This is a
working Committee as it relates to school fundraising efforts.
The Board consists of five (5) members, each of whom are parents of the School's children,
elected by the parents of school children. The representatives will be as follows:
• kindergarten to fourth grade —two (2) representatives
• fifth grade to eighth grade—two (2) representatives
• At large kindergarten to eighth grade — one (1) representative
2
Budget Process and Procedures
Budget Preparation/Development
January: Meetings are held with the City Manager, Principal and school staff to
develop Goals and to discuss issues that may impact the budget for the
upcoming school year
February: The following steps are taken to prepare preliminary revenue projections and
forecasts developed by the Finance Department for the City Manager's
review:
• Forecast student enrollment.
• The State's Florida Education Finance Program ("FEFP") per student
allocation is projected by the State and provided to the School.
• Capital Outlay funding is determined by the State based on available
funding.
March: The following steps are taken to forecast the School's personnel needs that
are developed from input from the Principal and staff:
• Review existing staffing requirements to ensure adequate coverage for
student needs and new programs.
• Review the current salary structure to ensure competitiveness within
the School District.
• Obtain benefit calculations such Pension; Health, Life and Disability
Insurance; Dental Insurance and Workers' Compensation from
CSUSA for each qualifying employee.
April: Individual expenditure line items are developed by the Finance Department
based on input from the Principal and through analysis of historical data. A
draft of the budget document is prepared by the Finance Department which
will be is reviewed by the City Manager and the Principal.
April/May: The budget is reviewed by the School Advisory Committee. The City Manager
submits the proposed budget to the City Commission (for adoption) who acts
as the School's Board of Directors.
June: The adopted budget is entered into the accounting system.
July 1. The adopted budget becomes effective.
Budget Adoption
The Charter School budget is approved via Ordinance at two (2) City Commission public
meetings scheduled for April 15, 2021 and May 4, 2021, respectively. The adopted budget
is entered into the accounting system effective July 1, 2021.
Budget Control/Monitoring
Funds appropriated in the budget may be expended by and with the approval of the City
Manager in accordance with the provisions of the City Charter and applicable law. Funds of
3
the City shall be expended in accordance with the appropriations provided in the budget and
shall constitute an appropriation of the amounts specified therein. Supplemental appropriations
or the reduction of appropriations, if any, shall be made in accordance with Section 4.07 of the
City Charter.
The budget establishes a limitation on expenditures by department total. Said limitation
requires that the total sum allocated to the Charter School Department for operating and
capital expenditures may not be increased or decreased without specific authorization by a
duly-enacted Ordinance affecting such amendment or transfer. Therefore, the City Manager
may authorize transfers from one (1) individual line item account to another, so long as the line
item accounts are within the same department and fund.
The "Personnel Allocation Summary" enumerates all of the School's authorized budgeted
positions. The City Manager may amend said authorized budgeted positions in order to
address the operating needs of the Department so long as sufficient budgeted funds are
available. The budget is monitored on a monthly basis to track variances between actual
and budgeted amounts. Significant variances are investigated and monitored for corrective
action. Quarterly review meetings are held with the Principal and City Manager.
Encumbrances do not constitute expenditures or liabilities in the current year, but instead
are defined as commitments related to unperformed contracts for goods or services, which
are only reported in governmental funds.
Budget Amendment
Upon the passage and adoption of the City's Charter School Fund Budget, if the City Manager
determines that the department total will exceed its original appropriation, the City Manager is
authorized to prepare such Ordinances for consideration by the City Commission as may be
necessary and proper to modify any line item from the Budget.
Basis of Accounting
Basis of Accounting refers to the time period when revenues and expenditures are recognized
in the accounts and reported on the financial statements. Basis of accounting relates to the
timing of the measurements made, regardless of the measurement focus applied. The accrual
basis of accounting is followed for the proprietary fund types. The modified accrual basis of
accounting is followed in the governmental fund types and the expendable trust funds type.
Under the modified accrual basis of accounting, revenues are recorded when susceptible to
accrual, that is, when they are both measurable and available. Available means collectible
within the current period or soon enough thereafter to pay current liabilities. Expenditures are
generally recognized under the modified accrual accounting when the related fund liability is
incurred. Exceptions to the general rule are principle and interest on general long-term debt
which is recognized when due.
The Charter School Fund Budget applies all applicable Government Accounting Standards
Board ("GASB") pronouncements as well as the following pronouncements issued on or
before November 30, 1989, unless those pronouncements conflict with or contradict GASB
pronouncements: Financial Accounting Standards Board ("FASB") statements and
interpretations, Accounting Principles Board ("APB") opinions and Accounting Research
Bulletins ("ARB"s).
4
During June 1999, the GASB issued Statement No. 34. This statement established new
accounting and financial reporting standards for state and local governments. The Charter
School Fund implemented the new financial reporting requirements of GASB 34.
Financial Policies
The School's financial policies, as outlined below, set forth the basic framework for its
overall fiscal management. Operating independently of changing circumstances and
conditions, these policies assist the decision-making process of the City Manager and the
School's Administration. These policies provide guidelines for evaluating both current
activities and proposals for future programs.
Most of the policies represent long-standing principles; traditions and practices that have
guided the School in the past and have helped maintain financial stability. They are
reviewed annually as a decision making tool and to ensure their continued relevance in an
ever-changing environment.
Operating Budget Policies
1. At a minimum, the School will maintain an accessible cash reserve equivalent to four
(4) weeks of operating costs.
2. No new or expanded services shall be implemented without a corresponding
revenue source or the implementation of trade-offs of expenditures or revenues at
the same time. This applies to personnel, equipment and any other peripheral
expenditures associated with the service.
3. The School shall continue to support a scheduled level of maintenance and
replacement of its infrastructure.
4. The School shall support capital expenditures that reduce future operating costs.
Capital Budget Policies
1. The School will develop a multi-year capital improvement plan that is updated
annually.
2. The School will maintain its physical assets at a level adequate to protect the
School's capital investment and minimize future maintenance and replacement
costs. The budget will provide for the adequate maintenance and the orderly
replacement of the capital equipment from current revenues wherever possible.
3. The School will provide sufficient funds to replace and upgrade equipment as well as
to take advantage of new technology thereby ensuring that employees have safe
and efficient tools to provide their service. It reflects a commitment to further
automation and use of available technology to improve productivity in the School's
work force. The objective for upgrading and replacing equipment includes: (1)
normal replacement as equipment completes its useful life, (2) upgrades to new
technology, and (3) additional equipment necessary to service the needs of the
School.
4. The School will use the following criterion to evaluate the relative merit of each
capital project. Capital expenditures will foster the goals of:
a. Projects specifically included in an approved replacement schedule.
b. Projects that reduce the cost of operations.
c. Projects that significantly improve safety and reduce risk exposure.
5
Revenue Policies
1. The School will attempt to maintain a diversified and stable revenue system as a
shelter from short-run fluctuations in any single revenue source.
2. The School will attempt to obtain new revenue sources as a way of ensuring a
balanced budget.
3. The School will annually review fees/charges and will design or modify revenue
systems to include provisions that automatically allow charges to grow at a rate that
keeps pace with the cost of providing the service.
Cash Management/Investment Policies
1. All cash received by the School's Business Manager is secured at the School until it
is remitted (at least weekly) to the City's Customer Service Representative II who
prepares it for prompt deposit by armored courier.
2. Investment of School funds will emphasize safety of capital, liquidity of funds and
investment income.
3. The School will aggressively seek the collection of revenues, including any past due
amounts owed.
Reserve Policies
The School will maintain a fund balance of at least $75,000.
Accounting, Auditing, and Financial Reporting Policies
1. An independent audit will be performed annually.
2. The School will produce annual financial reports in accordance with Generally
Accepted Accounting Principles ("GAAP") as outlined by the GASB.
3. In accordance with Chapter 10.850, Rules of the Auditor General of the State of
Florida, the School is required to prepare special purpose financial statements.
Section 10.855(4) states that the special purpose financial statements should
present the charter school's financial position including the charter school's current
and capital assets and current and long-term liabilities, and net position; and the
changes in financial position.
Philosophy and Essential Elements
The School's staff believes that we have a responsibility to create a school climate that
enables every individual to feel cared for, respected and to act as contributing members of
the School culture. All students can learn and will be encouraged to strive for academic
excellence and personal growth that will enable them to be productive and active members
of society. In the practical application of this philosophy, opportunities shall be provided to:
1. Develop in each student and professional staff member a sense of self-worth and a
positive self-concept.
2. Imbue such character traits as honesty, integrity, compassion, respect, cooperation,
humility, happiness and responsibility toward each other, our community and our
world.
3. Develop in each student an understanding of and responsibility for making positive
personal and social choices.
6
4. Improve upon the quality of instruction and curriculum by increasing the
effectiveness of teachers and their teaching through ongoing professional
development.
5. Provide each student with experiences to develop an awareness of good health
habits and attitudes for living by encouraging each student to perceive learning as a
life-long continuing process from pre-school through adulthood.
6. Encourage, through educational reporting, City and District officials, the citizens of
Aventura and the professional staff to support quality education in the School.
7. Use assessment data to identify and track student achievement and learning goals.
8. Develop school programs based on "best practices" to promote learning gains.
9. Develop strong parent-teacher-student relationships.
10. Provide a strong accountability system that holds everyone in the school community
responsible for maximizing learning opportunities.
11. Provide a low student-teacher ratio in order to enhance the development of the
individual strengths of each student.
12. Provide additional staff members for enrichment and remediation services.
13. Develop in each student the ability to think critically, make inferences, apply
knowledge to new settings and use these skills to make wise choices.
Curriculum
The School implements the Florida Standards with fidelity and will fully incorporate the
B.E.S.T. standards in alignment with the State of Florida's guidelines. ACES' goals for
student learning are coordinated or integrated across different disciplines. The curriculum's
sequence is rational, with more complex ideas building on simpler ones, respecting each
student's developmental levels and prior learning. Teachers and students are accountable
for all state and local assessments in addition to internal formal and informal assessments
and observations.
Classroom teachers utilize technology daily to reinforce instruction and offer opportunities
for independent practice. Students in third through eighth grade will utilize Chromebooks
throughout the day to enhance instruction, while students in kindergarten and first grade will
have an iPad cart in each room and second-grade students will utilize laptop carts in their
classes. The students have access to a multitude of online resources and individualized
instructional programs at home and at the School. Sixth grade students enroll in a semester
technology course, with an emphasis on keyboarding and critical thinking. Seventh grade
students are required to enroll in a year-long Computer Concepts/Coding course designed
to expose them to all facets of the technology available to them. Eighth grade students take
a year-long technology aided career awareness and entrepreneurship course. Wireless
internet access is available throughout the campus.
The School offers a variety of programs to meet the needs of all learners. The English
Language Learners ("ELL") program is offered to students who are working toward English
language proficiency. Classroom teachers servicing ELL students have undergone special
training related to strategies that enhance language acquisition. The School's ELL
Coordinator collaborates with classroom teachers related to instructional modifications that
aide in content comprehension.
7
Exceptional Education ("ESE") students are serviced within the general classroom, reducing
social stigmas and enhancing the continuity of instruction. The ESE teachers collaborate
with classroom teachers to ensure that "strategies for success" are implemented in all
subject areas.
Students with speech and language needs are serviced by a Speech and Language
Pathologist and students with occupational therapy needs are serviced by a specialist.
These programs are offered to students who qualify for services based on School District
requirements.
At-risk readers are targeted through a variety of intervention courses and strategies. The
School's Collaboration Team teaches at-risk-readers in Kindergarten through eighth grade
in small group settings. This supplemental reading program provides intensive instruction
using research-based programs such as Wonders, Fundations, Reading Plus and I Ready.
At-risk readers in middle school enroll in an intensive reading course which offers a one to
one computing environment to target specific reading deficiencies. Students in need of
additional support related to test-taking strategies, organization and study skills are enrolled
in a specially designed elective class that provides support specific to their needs.
The School is focused on meeting the needs of all students. To this end, the School offers a
variety of extended school day programs. These programs target student needs and are
offered both before and after school. These programs include small group writing
instruction, focused math tutorials, science study group, civics study group and a Saturday
reading and math academy.
Gifted students in grades two - five receive "Gifted Instruction" in English Language Arts
and reading daily. Project-based applications encompassing the sciences, arts, math, and
language allow students an opportunity to combine their creativity and practical knowledge.
Eligible students in middle school have an opportunity to enroll in gifted courses in English
Language Arts.
A science specialist works with all students, grades second through fifth grade on a weekly
basis by providing integrated labs in their classrooms. A science lab program provides
students with hands-on application of core curriculum. Students in fifth grade experiment in
the science lab two (2) times per week. The lab facilitator co-teaches with the classroom
teacher to ensure instruction and labs are seamlessly aligned. All middle school students
enroll in comprehensive science courses that emphasize hands-on investigation. Students
are exposed to eco-literacy through participation in the outdoor garden project.
The School's modern language program places emphasis on four (4) basic components of
language acquisition (e.g., listening, speaking, reading and writing). Students build an
understanding of the relationship between perspectives and products of various cultures.
Middle school students enroll in introduction to Spanish and can elect to take high school
honors level Spanish I. The elementary Spanish program is offered to all kindergarten
through fifth grade students and emphasizes cultures and conversational speaking.
The School's middle school program offers academic rigor in conjunction with an
extraordinary selection of extracurricular activities and elective programs. Students have the
opportunity to enroll in high school honors level Spanish, Physical Science, Biology, Algebra
8
and Geometry and to select two (2) of eighteen (18) elective courses. Elective courses
include Lead to Feed, Digital Communications, Modern Dance, Art, Guitar, Debate, Tech
Squad, Robotics, Personal Fitness, Team Sports, Physical Education, Spanish, Peer
Mentoring, Stage Craft, STEAM, Study Skills, Yoga and Drama. All middle school students
are invited to participate in after-school teams including volleyball and basketball. The
School also participates in the Independent Athletic League and offers competitive boys and
girls basketball and competitive boys and girls soccer, competitive girls volleyball and boys
flag football. These programs are funded through the school budget and are offered at no
cost to students.
Elementary school students also enjoy a variety of special subject classes daily. These
subjects include art, physical education, technology, media, Spanish and music. Each
Friday, Elementary students participate in a club. Clubs vary from year-to-year based on
student interest and currently include the following; Karaoke, Baton, LEGO Builders, Just
Dance, Peer Mentors, Puppet Theatre, Scrapbooking, Puzzle Mania, Contemporary Dance,
Middle Eastern Dance, Drama and Improv., Chorus, Yoga, Basketball, Harry Potter and
Zumba Kids.
Performance Criteria Matrix
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL
PERFORMANCE CRITERIA 2015116 2016117 2017/18 2018/19 2019/20
The State of Florida A+ Plan Grade shall be no lower than a"B". A A A A N/A
Percent of parents that completed all 20 required volunteer hours by
the end of the year. 100% 100% 100% 100% N/A
Number of students enrolled shall be 95%of the number allowed by
the School Charter. 100% 100% 100% 100% 100%
The year-to-year retention rate shall be 90%. 98% 98% 98% 98% 95%
The percentage of parents who on the Parent Sur\.ey agree or strongly
agree to the statement that"I would recommend the Charter School
to a friend"is 90%. 99% 99% 99% 97% 99%
The audits required by State Law and the Charter shall indicate that
the financial statements are presented fairly and that tests of
compliance with laws and regulations and consideration ofthe internal ✓ ✓ ✓ ✓ ✓
control over financial reporting disclose no instances of non- All in All in All in All in All in
compliance, nor any material weaknesses. Compliance 1 Compliance Compliance Compliance Compliance
Class size and student/classroom teacher ratios shall be maintained ✓ ✓ ✓ ✓ ✓
throughout the school year at 18:1 for kindergarten through third grade All in All in All in All in All in
and an merage of 22:1 for all grades fourth through eighth. Compliance Compliance Compliance Compliance Compliance
Reading-Percent of Students in the School on grade Ie\,el and abo\,e
in Reading. This is based on the Florida Standards and exhibited in
proficiency on the Florida Standards Assessment("FSA"). 82% 84% 87% 87% N/A
Math-Percent of Students in the School on grade Ie\,el and abo\,e in
Math. This is based on the Florida Standards and exhibited in
proficiency on the FSA. 1 88% 88% 95% 92% N/A
All Students will achie\,e high science standards as measured by
Sunshine State Standards Performance Standards. 86% 78% 82% 81% N/A
N/A-did not apply in 2019/20 due to the impacts ofCOVID-19.
9
Budget Preparation Calendar
FISCAL YEAR 2021/2022
TIMEFRAME RESPONSIBILITY ACTION REQUIRED
January Principal & School Staff Meetings are held to develop Goals
City Manager and to discuss issues that may
impactthe upcoming school budget.
February Finance Department Preliminary revenue projections and forecasts
City Manager are developed.
March Principal & School Staff Personnel needs are developed and
Finance Department forecasted based on input from
the Principal and School Staff.
April Principal Individual expenditure line items are
Finance Department developed based on input from the
Principal and the analysis of
historical data.
Finance Department A draft of the budget document is
City Manager prepared by the Finance
Principal Department which will be reviewed
by the City Manager and the
Principal.
April 13 School Advisory Committee The budget is reviewed by the
School Advisory Committee.
April 15 City Manager The City Manager submits the budget to
City Commission the City Commission who acts as
(the School's Board of Directors) the School's Board of Directors on
1st Reading.
May 4 City Manager The City Manager submits the budget to
Finance Department the City Commission who acts as
(the School's Board of Directors) the School's Board of Directors on
2nd Reading.
June 1 Finance Department The adopted budget is entered into the
accounting system.
July 1 School Department The adopted budget becomes effective.
10
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2021/2022
•
4RA 010�
Cl LENCE S(K"-
DEPARTMENT DESCRIPTION
SUMMARY OF FUND
11
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2021/2022
DEPARTMENT DESCRIPTION
This Department is responsible for the organization, operation and management of the City's
Charter School. By focusing on low student teacher ratios, high academic standards and
parental participation, the School provides a first class learning environment for the City's
children. The School operations are provided in conjunction with a management services
contract with Charter Schools USA.
Budget Category Summary
2019/20 2020/21 2020121 2021/22
ACTUAL APPROVED HALF YEAR CITY MANAGER
CATEGORY BUDGET ACTUAL PROPOSAL
REVENUE PROJECTIONS
State Shared Revenues $ 8,700,700 $ 8,634,115 $ 4,217,713 $ 8,779,250
Charges for Services 421,925 520,000 24,174 520,000
Miscellaneous Income 568,443 582,000 95,168 579,000
Other Non-Revenues 100,000 733,361 366,681 680,349
Total Revenues $ 9,791,068 $ 10,469,476 $ 4,703,736 $ 10,558,599
EXPENDITURES
K-3 Basic 5101 $ 2,369,825 $ 2,720,373 $ 1,269,257 $ 2,795,679
4-8 Basic 5102 3,114,980 3,410,087 1,620,760 3,487,527
Exceptional Student Program 5250 349,422 291,163 147,846 289,400
Substitute Teachers 5901 320,332 147,076 74,833 146,887
Instructional Media Services 6200 73,203 99,852 43,150 113,734
School Administration7300 1,037,304 1,131,439 417,431 1,142,713
Pupil Transit Services 7800 167,443 213,490 42,022 217,757
Operation of Plant 7900 1,903,006 2,043,246 938,541 2,046,402
Child Care Supervision 9102 99,338 150,000 25,781 150,000
Capital Outlay 7400 446,492 262,750 76,786 168,500
Total Expenditures $ 9,881,345 $ 10,469,476 $ 4,656,407 $ 10,558,599
Budget Account Summary by Expenditure Function
2019120 2020121 2020/21 2021/22
ACTUAL APPROVED HALF YEAR CITY MANAGER
CATEGORY RECAP BUDGET ACTUAL PROPOSAL
Personnel Services $ 6,541,963 $ 7,034,518 $ 3,353,874 $ 7,217,564
Operating Expenditures 2,443,769 2,637,208 1,002,601 2,637,535
Other Uses 449,121 535,000 223,146 535,000
Capital Outlay 446,492 262,750 76,786 168,500
Total $ 9,881,345 $ 10,469,476 $ 4,656,407 $ 10,558,599
12
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2021/2022
�"CILLENCE SCK \-
REVENUE PROJECTION
RATIONALE
13
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
_'EWCHARTER SCHOOL FUND 190IV
REVENUE PROJECTIONS
2021122
SCHOOL 2019120 2020121 2020121 2021122
REVENUE ACTUAL APPROVED HALF YEAR CITY MANAGER
ACCOUNT# CODE DESCRIPTION BUDGET ACTUAL PROPOSAL
State Shared Revenues:
3359050 3261 School Lunch Reimbursement $ 72,532 $ 100,000 $ 22,368 $ 100,000
3359100 3310 Florida Education Finance Program(FEFP) 7,551,752 7,656,815 3,841,830 7,775,783
3359201 3361 Florida School Recognition Program Award: 102,330 101,000 - 101,000
3359301 3363 Best&Brightest 175,725 - - -
3359701 3495 E-Rate Program 32,275 12,000 1,000 12,000
3359800 3354 Transportation 107,993 134,300 54,592 135,790
3359910 3391 Capital Outlay 642,732 630,000 296,317 654,677
3316000 3340 Grant Revenue 15,361 - 1,606 -
Subtotal $ 8,700,700 $ 8,634,115 $ 4,217,713 $ 8,779,250
Charges for Services:
3478050 3450 Food Service Fees $ 109,624 $ 180,000 $ 4,004 $ 180,000
3479050 3473 After School Programs 312,301 340,000 20,170 340,000
Subtotal $ 421,925 $ 520,000 $ 24,174 $ 520,000
Miscellaneous Income:
3611000 3431 Interest Earnings $ 51,093 $ 5,000 $ 3,836 $ 2,000
3661900 3495 Miscellaneous Revenues 200,684 200,000 18,957 200,000
3661910 3495 Sport Program Fundraising 5,704 9,000 96 9,000
3661955 3467 Field Trips/Special Programs 104,796 170,000 9,273 170,000
3665000 3469 Other Private Source Revenue 206,166 198,000 63,006 198,000
Subtotal r- $ 568,443 $ 582,000 $ 95,168 $ 579,000
Other Non-Revenues:
3811039 3610 Transfers In $ 100,000 $ 100,000 $ 50,000 $ 150,000
3999000 3489 Carryover 633,361 316,681 530,349
Subtotal $ 100,000 $ 733,361 $ 366,681 $ 680,349
Total Revenues $9,791,068 $ 10,469,476 $ 4,703,736 $ 10,558,599
Revenues
The revenues available for allocation in the 2021/2022 proposed budget are anticipated to
be $10,558,599. This is a net increase of $89,123 or .85% compared to the prior year
budget resulting primarily from the following:
• At the time this document was prepared the Florida Legislative Session was not yet
complete. As a result, FTE revenue totals $7,775,783 and is based on an average of
$7,535/student. This amount is in line with the most recent FTE invoice. Net of
enrollment driven increases from 1,020 to 1,032 students, FTE funds are anticipated to
remain relatively flat in comparison to the current year per capita amount.
• Capital Outlay revenue totals $654,677 and is based on an average of $634/student.
This amount is in line with the most recent FTE invoice and Capital Outlay Worksheet.
Net of enrollment driven increases from 1,020 to 1,032 students, Capital Outlay funds
are anticipated to remain relatively flat in comparison to the current year per capita
amount.
• Carryover funds total $530,349 which is a decrease of $103,012 (16.26%) from the
current year. These funds will be utilized to-
o Normal increases in teacher compensation (averaging about 2%).
o Additional stipends in the amount of $196,275 that the City is providing to
increase teacher compensation in lieu of the Miami-Dade Referendum.
o Very conservative budgeted revenue projections in light of the global
pandemic impact of COVID-19.
14
Revenue Projection Rationale
FISCAL YEAR 2021/2022
State Shared Revenues — totals $8,779,250 and is based on multiple revenue categories
primarily comprised of the following,
School Lunch Reimbursement revenues — estimated to be $100,000.
School Lunch Reimbursement
$125,000 t
$100,000
$75,000
$50,000
$zs,000 IMF[
$-
ti°y�\yC�
Florida Education Finance Program revenues — totals $7,775,783 and is based on an average
of $7,535/student. As explained earlier, net of enrollment driven increases from 1,020 to 1,032
students, FTE funds are anticipated to remain relatively flat in comparison to the current
year per capita amount.
Florida Education Finance Program
(FEFP)
$7,500
0
- $7,000
4,4
S6,soo
Transportation reimbursement revenue — totals $135,790 and is based on 370 students
requiring bus service.
Transportation
$150,000
$Zzs,000
$Zoo,000
$75,000
$50,000
$25,000
S-
15
Capital Outlay revenue totals $654,677 and is anticipated to remain relatively flat in
comparison to the current year per capita amount of $634/student. Capital Outlay includes
the following:
Local Capital Improvement Revenue — Passed by the Florida Legislature in 2017, HB 7069
requires school districts to give a proportionate share of local capital millage revenue to
eligible charter schools operating in their county, with their share determined by the number
of students each school enrolls. The law was subject to challenge by 14 school districts in
the courts and was upheld by a circuit court in Tallahassee.
Charges for Services — totals $520,000 is based on two (2) revenue categories comprised
of the following:
• Food Service Fees — estimated to be $180,000.
• After School Programs — includes revenues derived from fees charged for After
School Child Care and is estimated to be $340,000.
Miscellaneous Income — totals $579,000 and is based on multiple revenue categories
comprised of the following:
• Avery conservatively budgeted Interest Earnings of $2,000.
• Miscellaneous Revenues of $200,000 (i.e., Bazaar, Book Fair, Dress Down, NSF
Checks, Teacher Appreciation Week Deposits, Upstanders MIS, Vending Revenue
and Boosterthon Fundraiser).
• Sport Program Fundraising of $9,000.
• Field Trips/Special Programs of $170,000.
• Other Private Source Revenue of $198,000 which is primarily derived from a
revenue sharing agreement with Clear Channel for two (2) leases that generate
billboard advertising revenue.
Other Non-Revenues —totals $680,349 and is based on the following revenue categories:
• Includes a $150,000 transfer from the City's General Fund for revenues generated
from the City's Intersection Safety Camera Program. This represents a $50,000
increase over the current year.
• Carryover which includes an allocation of fund balance of $530,349 from the
accumulation of prior year surpluses to be utilized as outlined on the bottom of page
14.
16
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2021/2022
t"CILLENCE S(K"-
BUDGETARY ACCOUNT SUMMARY
BY
EXPENDITURE FUNCTION
17
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
CHARTER SCHOOL FUND
2021/22
BUDGETARY ACCOUNT SUMMARY
190-6001-569
K-3 Basic 5101
SCHOOL 2019/20 2020/21 2020/21 2021/22
OBJECT ACTUAL APPROVED HALF YEAR CITY MANAGER
ACCOUNT# CODE DESCRIPTION BUDGET ACTUAL PROPOSAL
Personnel Services
1220 120 Teacher(31) $ 1,521,492 $ 1,650,124 $ 763,700 $ 1,692,750
1230 130 Other Certified Instruction(3) 168,343 211,055 94,729 203,784
Assistant Principal
ESE Teacher
Instructional Counselor
1250 150 Teacher Assistant
Kindergarten Aides-P/T(7) 156,976 116,683 58,238 140,286
Administrative Assistant
1502 291 Bonuses 56,245 48,000 20,064 48,000
1503 291 Stipends 3,600 118,795 49,658 118,795
2101 221 Social Security-matching 137,778 157,276 72,113 161,787
2201 211 Pension 18,507 20,469 5,803 20,300
2301 231 Health, Life& Disability Insurance 171,691 243,621 113,872 256,590
2302 232 Dental Insurance 17,549 4,864 4,442 4,958
2401 241 Workers'Compensation 8,291 31,646 149 32,589
2501 250 Unemployment Compensation 2,459 4,000 332 4,000
Subtotal $ 2,262,931 $ 2,606,533 $ 1,183,100 $ 2,683,839
Operating Expenditures
4001 330 Travel/Conferences/Training $ 2,130 $ 4,000 $ 902 $ 4,000
4101 370 Communication Services 840 840 70 840
5290 590 Other Mat'I&Supply 32,692 35,000 18,278 35,000
5299 790 Miscellaneous Expense - 2,500 164 2,500
5410 521 Memberships/Dues/Subscription - 1,500 - 1,500
5411 520 Textbooks 71,232 70,000 66,743 68,000
Subtotal $ 106,894 $ 113,840 $ 86,157 $ 111,840
Total Function 5101 $ 2,369,825 $ 2,720,373 $ 1,269,257 $ 2,795,679
18
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
CHARTER SCHOOL FUND
2021/22
BUDGETARY ACCOUNT SUMMARY
190-6002569
4-8 Basic 5102
SCHOOL 2019/20 2020/21 2020/21 2021/22
OBJECT ACTUAL APPROVED HALF YEAR CITY MANAGER
ACCOUNT# CODE DESCRIPTION BUDGET ACTUAL PROPOSAL
Personnel Services
1220 120 Teacher(44) $ 2,202,983 $ 2,267,695 $ 1,063,239 $ 2,321,032
1230 130 Other Certified Instruction(2) 142,315 153,719 71,280 155,933
Assistant Principal
Math Coach
1250 150 Comm Spec/Instructional Asst.-P/T 9,281 15,080 8,908 15,960
1502 291 Bonuses 67,061 60,000 25,081 60,000
1503 291 Stipends 5,100 204,082 85,309 204,082
2101 221 Social Security-matching 177,804 194,532 90,235 198,849
2201 211 Pension 20,841 24,300 8,683 24,903
2301 231 Health, Life& Disability Insurance 286,940 260,893 148,447 278,940
2302 232 Dental Insurance 27,108 4,962 3,944 5,101
2401 241 Workers'Compensation 11,582 38,984 258 39,887
2501 250 Unemployment Compensation 2,677 3,500 165 3,500
Subtotal $ 2,953,692 $ 3,227,747 $ 1,505,549 $ 3,308,187
Operating Expenditures
4001 330 Travel/Conferences/Training $ 11,757 $ 7,000 $ - $ 7,000
4101 370 Communication Services 840 840 420 840
5290 590 Other Mat'I&Supply 51,423 60,000 38,544 60,000
5299 790 Miscellaneous Expense - 1,500 - 1,500
5411 520 Textbooks 81,048 95,000 75,587 92,000
5901 791 Athletic Activities 16,220 18,000 660 18,000
Subtotal $ 161,288 $ 182,340 $ 115,211 $ 179,340
Total Function 5102 $ 3,114,980 $ 3,410,087 $ 1,620,760 $ 3,487,527
19
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
CHARTER SCHOOL FUND
2021/22
BUDGETARY ACCOUNT SUMMARY
190-6003-569
Exceptional Student Program 5250
SCHOOL 2019/20 2020/21 2020/21 2021/22
OBJECT ACTUAL APPROVED HALF YEAR CITY MANAGER
ACCOUNT# CODE DESCRIPTION BUDGET ACTUAL PROPOSAL
Personnel Services
1220 120 Teacher(2) $ 142,221 $ 110,221 $ 50,427 $ 110,170
1230 130 Other Certified Instruction(1) 72,082 75,993 34,634 74,378
Dean of Student Services
1502 291 Bonuses - 5,000 2,090 5,000
1503 291 Stipends - 7,094 2,965 7,094
2101 221 Social Security-matching 16,494 14,788 6,719 14,661
2201 211 Pension 558 1,397 381 1,384
2301 231 Health, Life&Disability Insurance 6,006 15,268 5,719 15,247
2302 232 Dental Insurance 609 423 194 513
2401 241 Workers'Compensation 1,072 2,979 - 2,953
2501 250 Unemployment Corn ensation 229 - - -
Subtotal $ 239,271 $ 233,163 $ 103,129 $ 231,400
Operating Expenditures
3190 310 Prof&Tech Services-SPED $ 104,009 $ 51,000 $ 44,316 $ 51,000
4001 330 Travel/ConferenceslTraining 3,906 1,000 - 1,000
5290 590 Other Mat'I&Supply 2,236 5,000 401 5,000
5299 790 Miscellaneous Expense - 1,000 - 1,000
Subtotal $ 110,151 $ 58,000 $ 44,717 $ 58,000
Total Function 5250 $ 349,422 $ 291,163 $ 147,846 $ 289,400
20
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
CHARTER SCHOOL FUND
2021/22
BUDGETARY ACCOUNT SUMMARY
190-6004-569
Substitute Teachers 5901
SCHOOL 2019/20 2020/21 2020/21 2021/22
OBJECT ACTUAL APPROVED HALF YEAR CITY MANAGER
ACCOUNT# CODE DESCRIPTION BUDGET ACTUAL PROPOSAL
Personnel Services
1220 120 Pool Sub $ 97,039 $ 35,033 $ 59,901 $ 34,863
1225 140 Substitute Teacher- P/T 184,763 90,000 5,430 90,000
1502 291 Bonuses 4,327 500 208 500
1503 291 Stipends - 2,365 989 2,365
2101 221 Social Security-matching 16,705 9,746 4,587 9,733
2201 211 Pension 27 263 70 261
2301 231 Health, Life& Disability Insurance 16,725 6,009 3,372 6,008
2302 232 Dental Insurance 339 159 60 159
2401 241 Workers'Compensation - 2,001 - 1,998
2501 250 Unemployment Compensation 407 1,000 216 1,000
Total Function 5901 $ 320,332 $ 147,076 $ 74,833 $ 146,887
21
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
CHARTER SCHOOL FUND
2021/22
BUDGETARY ACCOUNT SUMMARY
190-6005-569
Instructional Media Services 6200
SCHOOL 2019/20 2020/21 2020/21 2021/22
OBJECT ACTUAL APPROVED HALF YEAR CITY MANAGER
ACCOUNT# CODE DESCRIPTION BUDGET ACTUAL PROPOSAL
Personnel Services
1230 130 Media Specialist&PfTAsst. $ 68,784 $ 70,936 $ 32,046 $ 76,220
1502 291 Bonuses - 2,500 1,046 2,500
1503 291 Stipends - 2,365 989 2,365
2101 221 Social Security-matching 4,927 5,607 2,511 6,012
2201 211 Pension 540 424 112 425
2301 231 Health, Life&Disability Insurance (2,916) 13,788 6,287 21,647
2302 232 Dental Insurance - 97 149 345
2401 241 Workers'Compensation 446 1,135 - 1,220
2501 250 Unemployment corn ensation 123 - 10 -
Subtotal $ 71,904 $ 96,852 $ 43,150 $ 110,734
Operating Expenditures
5411 520 Textbooks $ 1,299 $ 3,000 $ - $ 3,000
Subtotal $ 1,299 $ 3,000 $ - $ 3,000
Total Function 6200 $ 73,203 $ 99,852 $ 43,150 $ 113,734
22
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
CHARTER SCHOOL FUND
2021/22
BUDGETARY ACCOUNT SUMMARY
190-6006569
School Administration 7300
SCHOOL 2019/20 2020/21 2020/21 2021/22
OBJECT ACTUAL APPROVED HALF YEAR CITY MANAGER
ACCOUNT# CODE DESCRIPTION BUDGET ACTUAL PROPOSAL
Personnel Services
1211 110 Administrators(2) $ 247,632 $ 205,047 $ 113,264 $ 197,291
Principal
Dean
1260 160 Other Support Personnel(7) 301,371 294,481 154,070 333,359
Receptionist(2)
Administrative Secretary
Registrar/Compliance/ESE Support
Business Manager
Network/Computer Tech
School Nurse
1502 291 Bonuses - 6,500 2,717 6,500
2101 221 Social Security-matching 38,756 38,214 20,255 40,595
2201 211 Pension 22,832 20,928 12,304 21,676
2301 231 Health,Life&Disability Insurance 43,832 49,593 34,065 25,726
2302 232 Dental Insurance 2,849 844 480 1,236
2401 241 Workers'Compensation 4,750 7,992 1,719 8,490
2501 251 Unemployment Compensation - 1,000 111 1,000
Subtotal $ 662,022 $ 624,599 $ 338,985 $ 635,873
Operating Expenditures
3114 750 After School Programs $ 101,756 $ 160,000 $ 6,763 $ 160,000
4001 330 Travel/Conferences/Training 4,286 12,000 2,100 12,000
4041 201 Automobile Allowance 5,415 5,400 2,700 5,400
4101 370 Communication Services 1,622 1,440 720 1,440
4855 790 Field Trips/School Events 94,651 162,000 385 162,000
4856 790 Special Events 148,908 140,000 43,229 140,000
5290 590 Other Mat'I&Supply 18,144 23,000 22,549 23,000
5410 521 Memberships/Dues/Subscription 500 3,000 - 3,000
Subtotal $ 375,282 $ 506,840 $ 78,446 $ 506,840
Total Function 7300 $ 1,037,304 $ 1,131,439 $ 417,431 $ 1,142,713
23
CITY OF AVENTUM
AVENTURA CITY OF EXCELLENCE SCHOOL
CHARTER SCHOOL FUND
2021/22
BUDGETARY ACCOUNT SUMMARY
190-6007-569
Pupil Transit Services 7800
SCHOOL 2019/20 2020/21 2020/21 2021/22
OBJECT ACTUAL APPROVED HALF YEAR CITY MANAGER
ACCOUNT# CODE DESCRIPTION BUDGET ACTUAL PROPOSAL
Operating Expenditures
3190 310 Prof&Tech Services $ 167,443 $ 213,490 $ 42,022 $ 217,757
Total Function 7800 $ 167,443 $ 213,490 $ 42,022 $ 217,757
24
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
CHARTER SCHOOL FUND
2021122
BUDGETARY ACCOUNT SUMMARY
190-6008569
Operation of Plant 7900
SCHOOL 2019/20 2020/21 2020121 2021122
OBJECT ACTUAL APPROVED HALF YEAR CITY MANAGER
LCOUNT# CODE DESCRIPTION BUDGET ACTUAL PROPOSAL
Personnel Services
1260 160 Other Support Personnel $ 17,713 $ 76,512 $ 85,922 $ 77,509
Trades Worker II
School Resource Officer Allocation
2101 221 Social Security-matching 1,359 3,405 2,631 3,481
2201 211 Pension 1,881 6,232 3,734 6,371
2301 231 Health,Life&Disability Insurance 9,105 11,197 10,731 12,081
2302 232 Dental Insurance 280 202 221 202
2401 241 Workers'Com ensation 1,473 1,000 1,889 1,000
Subto $ 31,811 $ 98,548 $ 105,128 $ 100,644
Operating Expenditures
3148 312 Planning/Management Fee-CSUSA $ 306,000 $ 306,000 $ 153,000 $ 306,000
3149 310 MDCPS Administrative Fee 152,628 155,100 85,449 158,400
3201 312 Accounting&Auditing Fees 12,000 12,240 12,200 11,000
3431 310 Contract-Food Services 205,693 280,000 27,013 280,000
4101 370 Communication Services 91,471 78,000 54,196 78,000
4301 430 Electricity 103,746 130,000 48,041 130,000
4320 380 Pub Ut Svc Other Energy Sv-Water 48,575 32,000 16,933 32,000
4440 360 Office Equip-Leasing Expense 31,237 38,000 14,035 38,000
4501 320 Insurance&Bond Premium 40,472 38,200 5,696 38,200
4620 350 Contract-Building Maintenance 217,568 188,658 89,200 188,658
4635 350 Repairs&Maintenance 185,477 110,000 74,327 110,000
5120 510 Computer Supplies/Software 22,579 36,500 29,827 35,500
5290 590 Other Mat'I&Supply 4,628 5,000 350 5,000
Subtotal $ 1,422,074 $ 1,409,698 $ 610,267 $ 1,410,758
Other Uses
5901 790 Contingency $ - $ 85,000 $ - $ 85,000
5905 790 AACC Expenses 5,121 6,000 1,146 6,000
9129 921 Lease Payments to City Debt Svice Fund 444,000 444,000 222,000 444,000
Subtotal $ 449,121 $ 535,000 $ 223,146 $ 535,000
Total Function 7900 $ 1,903,006 $ 2,043,246 $ 938,541 $ 2,046,402
25
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
CHARTER SCHOOL FUND
2021/22
BUDGETARY ACCOUNT SUMMARY
190-6009-569
Child Care Supervision 9102
SCHOOL 2019/20 2020/21 2020121 2021/22
OBJECT ACTUAL APPROVED HALF YEAR CITY MANAGER
ACCOUNT# CODE DESCRIPTION BUDGET ACTUAL PROPOSAL
Operating Expenditures
3113 310 Contract-Recreation Programs $ 68,838 $ 114,000 $ 10,531 $ 114,000
4301 430 Electricity 10,000 10,000 5,000 10,000
4501 320 Insurance& Bond Premium 3,000 3,000 1,500 3,000
4620 350 Contract-Building Maintenance 9,000 9,000 4,500 9,000
4635 350 Repairs& Maintenance 8,500 8,500 4,250 8,500
5290 590 Other Mat'I&Supply - 5,500 - 5,500
Total Function 9102 $ 99,338 $ 150,000 $ 25,781 $ 150,000
26
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
CHARTER SCHOOL FUND
2021122
BUDGETARY ACCOUNT SUMMARY
190-6010-569
Capital Outlay 7400
SCHOOL 2019120 2020/21 2020121 2021/22
OBJECT ACTUAL APPROVED HALF YEAR CITY MANAGER
ACCOUNT# CODE DESCRIPTION BUDGET ACTUAL PROPOSAL
Capital Outlay
6401 692 Computer Equipment>5000 $ 71,032 $ 114,000 $ 13,036 $ 106,000
6402 643 Computer Equipment<5000 169,004 113,750 56,052 34,500
6410 640 Furniture,Fixture&Equipment 100,206 35,000 - -
6420 640 Repairs&Replacements 106,250 - 7,698 28,000
Total Function 7400 $ 446,492 $ 262,750 $ 76,786 $ 168,500
Computer Equipment>5000
This project consists of the regular replacement of whiteboards and network infrastructure atA CES.(G/L#190-6010-569.64-01)
Replace Network Infrastructure $ 50,000
Replace AV Equipment and Whiteboards 40,000
Replace Server(s) 16,000
Subtotal $ 106,000
Computer Equipment<5000
This project consists of the regular replacement ofcomputers,tablets,servers and network infrastructure atACES.(G/L#190-6010-569.64-02)
Tablets $ 30,000
Mobile Learning Computer Labs 3,000
Replace Color Laser Printer 1,500
Subtotal $ 34,500
Repairs&Replacements
This project consists o f replacing air condi6oning units a t ACES.(G/L#190-6010-569.64-20)
Replace 20 ton HVAC unit at ACES $ 28,000
$ 28,000
Tota $ 168,500
27
NT (III
F"CILLENCE SCK"
THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK
28
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2021/2022
t"CILLENCE S(K"-
ADOPTING ORDINANCE
29
ORDINANCE NO. 2021-
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, ADOPTING
THE ATTACHED CHARTER SCHOOL OPERATING AND CAPITAL
BUDGET FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL FOR
FISCAL YEAR 2021/2022 (JULY 1 — JUNE 30), PURSUANT TO
SECTION 4.05 OF THE CITY CHARTER; AUTHORIZING
EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET;
PROVIDING FOR BUDGETARY CONTROL; PROVIDING FOR
PERSONNEL AUTHORIZATION; PROVIDING FOR GIFTS AND
GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING FOR
ENCUMBRANCES; PROVIDING FOR SEVERABILITY; AND
PROVIDING FOR AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, AS FOLLOWS:
Section 1. The 2021/2022 Operating and Capital Improvement Program
Budget for the Aventura City of Excellence School, a copy of said budget being
attached hereto and made a part hereof as specifically as if set forth at length herein, be
and the same is hereby established and adopted.
Section 2. Expenditure of Funds Appropriated in the Budget Authorized. Funds
appropriated in the Budget may be expended by and with the approval of the City
Manager in accordance with the provisions of the City Charter and applicable law. Funds
of the City shall be expended in accordance with the appropriations provided in the Budget
adopted by this Ordinance and shall constitute an appropriation of the amounts specified
therein. Supplemental appropriations or the reduction of appropriations, if any, shall be
made in accordance with Section 4.07 of the City Charter.
Section 3. Budgetary Control. The Budget establishes a limitation on expenditures
by department total. Said limitation requires that the total sum allocated to the Charter
School department for operating and capital expenses may not be increased or decreased
without specific authorization by a duly-enacted Resolution affecting such amendment or
transfer. Therefore, the City Manager may authorize transfers from one individual line item
account to another, so long as the line item accounts are within the same department and
fund.
30
Section 4. Personnel Authorization. The "Personnel Allocation Summary"
enumerates all authorized budgeted positions. However, the City Manager may amend
said authorized budgeted positions in order to address the operating needs of the
department so long as sufficient budgeted funds are available.
Section 5. Grants and Gifts. When the City of Aventura receives monies from any
source, be it private or governmental, by Grant, Gift, or otherwise, to which there is
attached as a condition of acceptance any limitation regarding the use or expenditures of
the monies received, the funds so received need not be shown in the Operating Budget
nor shall said budget be subject to amendment of expenditures as a result of the receipt of
said monies, but said monies shall only be disbursed and applied toward the purposes for
which the said funds were received. To ensure the integrity of the Operating Budget, and
the integrity of the monies received by the City under Grants or Gifts, all monies received
as contemplated above must, upon receipt, be segregated and accounted for based upon
generally accepted accounting principles and where appropriate, placed into separate and
individual trust and/or escrow accounts from which any money drawn may only be
disbursed and applied within the limitations placed upon the Gift or Grant as aforesaid.
Section 6. Amendments. Upon the passage and adoption of the Charter School
Fund Budget for the City of Aventura, if the City Manager determines that the Department
Total will exceed its original appropriation, the City Manager is hereby authorized and
directed to prepare such Ordinances as may be necessary and proper to modify any line
item from the Budget hereby.
Section 7. Encumbrances. All outstanding encumbrances at June 30, 2021 shall
lapse at that time; and all capital outlay encumbrances and/or capital outlay expenditures
not spent during the fiscal year may be re-appropriated in the 2021/2022 fiscal year.
Section 8. Severability. The provisions of this Ordinance are declared to be
severable and if any section, sentence, clause or phrase of this Ordinance shall for any
reason be held to be invalid or unconstitutional, such decision shall not affect the validity of
the remaining sections, sentences, clauses, and phrases of this Ordinance but they shall
31
remain in effect, it being the legislative intent that this Ordinance shall stand
notwithstanding the invalidity of any part.
Section 9. Effective Date. This Ordinance shall be effective immediately upon
adoption on second reading.
The foregoing Ordinance was offered by Commissioner who moved
its adoption on first reading. This motion was seconded by Commissioner
and upon being put to a vote, the vote was as follows:
Commissioner Jonathan Evans
Commissioner Rachel S. Friedland
Commissioner Denise Landman
Commissioner Dr. Linda Marks
Commissioner Marc Narotsky
Vice Mayor Robert Shelley
Mayor Enid Weisman
The foregoing Ordinance was offered by Commissioner who moved
its adoption on second reading. This motion was seconded by Commissioner
and upon being put to a vote, the vote was as follows:
Commissioner Jonathan Evans
Commissioner Rachel S. Friedland
Commissioner Denise Landman
Commissioner Dr. Linda Marks
Commissioner Marc Narotsky
Commissioner Robert Shelley
Mayor Enid Weisman
32
PASSED on first reading this 15t" day of April, 2021 .
PASSED AND ADOPTED on second reading this 4t" day of May, 2021 .
ENID WEISMAN, MAYOR
ATTEST:
ELLISA L. HORVATH, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
33
A B L I S H E I 2 II
i
II� NTURA CITY 0
CFILENCE SCHOO
AVENTURA CITY OF EXCELLENCE SCHOOL
3333 NE 1881" Street
Aventura, Florida 33180
Telephone: (305) 466-1499
Fax: (305) 466-1339
Website: www.aventuracharter.org
ACES & DSAHS Academic Calendar 2021 to 2022
S M T W T F S S M T W T F S S M T W7k3
1 2 3 4 5 6 7 1 2 3 4
8 9 10 11 12 13 14 5 7 8 9 10 11 3 4 5 6
15 16 17 18 19 20 21 12 13 14 15 16 17 18 10 11 12 13
22 24 25 26 27 28 19 20 21 22 24 25 17 18 19 20
29 30 31 26 27 28 29 30 24 25 26 27t 2 30
31
mom
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 6 1 3 4 1
7 8 9 10 12 13 5 6 7 8 9 10 11 4 5 6 7 8
R28
15 16 17 18 19 20 12 13 14 15 16 17 18 0 11 12 13 14 15
23 24 27 19 0 21 22 18 19 *20 21 22
29 30 26 PF27 28 29 3 *24 25 26 27 28 29
30 31
S M T W T F S S M T W T F S S M T W
1 2 3 4 5 1 4 5
6 7 8 9 10 11 12 6 7 8 11 12 3 *4 6
13 14 15 16 17 18 19 13 14 17 18 19 10 11 12 13
20 22 23 25 26 22 23 24 2 26 17 18 19 20
27 28 7 30 31 24 25 26 2777
I
S M T W T F S S M T W T F S S M T W T F S
1 2 3 4 5 6 1 2 3 4 1 2
8 9 10 11 14L 11LI 5 6 7 8 *10 11 3 4 5 6 7 8 9
15 16 17 18 1 1 12 13 14 15 16 17 18 10 11 12 13 14 15 16
22 23 24 25 A, 2'p, 28 19 20 21 22 23 24 25 17 18 19 20 21 22 23
29 31 26 27 28 29 30 24 25 26 27 28 29 30
31
First Dom/ ast Day of School
rofessional Development Day (No school for students)
oliday(No school for students and teachers)
School &Administrative Office Closed
* Quarter Start and End Dates
Report Cards Issued
Progress Reports Issued
Holiday Breaks (Winter/Spring)
Professional Development Days after the first quarter may serve as inclement weather make-up days.
ACES & DSAHS
2021-2022 School Calendar
August 9, 2021 First Day for New Teachers (NTI)
August 12, 2021 First Day for Returning Teachers (RTC)
August 23, 2021 First Day for Students/Start of Quarter 1
September 6, 2021 Labor Day Holiday—School Closed
September 7, 2021 Professional Development Day—No Scho old
Students
September 16, 2021 Professional Development Day—No School for
Students
September 23, 2021 Quarter 1 Progress Reports
October 28, 2021 End of Quarter 1
October 29, 2021 Start of Quarter 2
November 1, 2021 Professional Development Day—No School for
Students
November 4, 2021 Quarter 1 Report C ds
November 11, 2021 Veteran's Day Holida -School Closed
November 22-26, 2021 Fall Break—No School for Students and Teachers
School Closed 11/25-11/26
December 2, 2021 Quarter 2 Progress Reports
December 20, 2021-December 31, 2021 Winter Break—No School for Students and Teachers—
School Closed 12/23-12/24 and 12/30-12/31
January 17, 2022 Martin Luther King Jr. Day—School Closed
January 20, 2022 End of Quarter 2
January 21, 2022 Professional Development Day—No School for
Students
January 24, 2022 Start of Quarter 3
February 3, 2022 Quarter 2 Report Cards
February 21, 2022 ` President's Day Holiday—School Closed
February 24, 2022 Quarter 3 Progress Reports
April 1, 2022 End of Quarter 3
March 21-March 25 Spring Break—No School for Students and Teachers
April 4 20'22 Start of Quarter 4
April 1 2022 Quarter 3 Report Cards
April 2022 Professional Development Day—No School for
Students
May 5, 2022 Quarter 4 Progress Reports
May 30, 2022 Memorial Day Holiday—School Closed
June 10, 2022 End of Quarter 4/ Last Day for Students&
Teachers
*Non-student days after Q1 may be used for inclement weather makeup days.
Last Updated March 5, 2021
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