January 21, 2020 Youth Advisory Board Meeting Minutes • - YOUTH ADVISORY BOARD
=- MEETING MINUTES
JANUARY 21, 2020 — 5:00 p.m.
Aventura Government Center
Executive Conference Room
Aventura. Florida 33180
1. Call to Order/Roll Call: The meeting was called to order at 5.10 p.m. by City
Clerk Ellisa Horvath. The following members were present:
Emily Briskin
Rebecca Richmond-Parks
Gabriela Sartan
Carolina Wesley
Valentina Baredes (Alternate)'
Kenneth Cula (Alternate)2
Valery Fuhrer (Alternate)3
Ariel Jacobs (Alternate)
Megan Shein (Alternate)
Taryn Shein (Alternate)
Absent: Chloe Freitas
Sofia Korn
Jade Stein
Victor Kameo (Alternate)
Sophia Silver (Alternate)
Others present: Ronald J. Wasson, City Manager
Ellisa L. Horvath, MMC, City Clerk
Arleen Llanes, Executive Assistant to City Clerk
2. Selection of Chairperson and Vice-Chairperson: Mrs. Horvath explained the
process to select a Chairperson and Vice-Chairperson and offered recommendations,
based on those who served on the Board the prior year.
A motion to select Rebecca Richmond-Parks to serve as Chairperson was offered by
Ms. Sartan, seconded by Ms. Wesley, and unanimously passed.
A motion to select Gabriela Sartan to serve as Vice-Chairperson was offered by Ms.
Richmond-Parks, seconded by Ms. Baredes, and unanimously passed.
' Served as a voting member at this meeting.
2 Served as a voting member at this meeting.
3 Served as a voting member at this meeting.
City of Aventura—Youth Advisory Board Meeting Minutes 01/21/2020
3. Review of Rules of Procedure and Sunshine Law: Mrs. Horvath reviewed the
rules of procedure, as well as the Sunshine Law.
4. Overview and Mission of the Board: Mrs. Horvath reviewed the duties of the
Board, as outlined in the enacting Ordinance (No. 2017-03).
5. Approval of Minutes — February 5, 2019: A motion to approve the minutes of
the February 5, 2019 meeting was offered by Ms. Wesley, seconded by Ms. Sartan,
and unanimously passed.
6. Discussion of Participation in City Events and Meetings: Mrs. Horvath
reviewed the following upcoming City event in need of volunteers, as provided by the
Community Services Director: Ride with the Aventura Police Bike Event (February 23,
2020). Board members will notify Mrs. Horvath if they are able to volunteer. Future
volunteer opportunities will be provided via email to Board members.
Mrs. Horvath encouraged Board members to attend and participate in Commission
Meetings.
7. Discussion of Projects:
• Census 2020: Community Development Director Joanne Carr explained
the importance of residents responding to the upcoming census in April 2020 and
requested the Board's assistance on ideas to get the message out to local businesses,
schools, and places of worship. The Board discussed various suggestions including:
the use of posters and flyers (distributing to cashiers, placing on tables, posting on
bulletin boards, and at the library), providing a shorter message and image on the
City's website link, providing on social media and during morning announcements at
schools and placing flyers in backpacks, using robo-texts, providing information in
additional languages, showing on digital screens (at the mall, cultural center, and
schools), and displaying information during City events. Board members will assist with
the distribution of posters and flyers to the local businesses in Aventura, as well as
providing information to their school principals, once it is provided by the City.
• City of Aventura Web Site: City Manager Ron Wasson requested input from
the Board on ways to improve the City's current website. The Board reviewed the
website and provided overall positive feedback, with the following suggested changes:
provide the calendar of meetings and events higher on the page, switch the "How Do I"
and "Doing Business" buttons, provide the current round buttons vertically instead of
horizontally and position them higher on the page, add more color and a group photo of
the Commission on their page, add a bio or short quote from each Commissioner under
the picture, minimize items listed under "Resident Information", provide items in one
place versus multiple places, provide more photos, link to the City's social media, and
use scrolling for pertinent information.
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Board members will review other municipal web sites and provide any additional
suggestions.
8. Other Business: It was the consensus of the Board that any future meetings be
scheduled for Tuesdays, at 5.30 p.m., if possible.
9. Adjournment: There being no further business to come before the Board, a
motion to adjourn the meeting was offered by Mr. Cula, seconded by Ms. Sartan, and
unanimously passed; thus, adjourning the meeting at 6.11 p.m.
Ellisa L. Horvath, MMC, City Clerk