10-16-2020 Regular Workshop Agenda The City ®f City Commission
AlTeifura Workshop Meeting
October 16, 2020
' 9:00 a.m.
19200 West Country Club Drive Aventura,FL33180 Commission Chamber
AGENDA
1. Call to Order/Roll Call
2. Discussion: Amendment No. 7 to Professional Services Agreement with American
Traffic Solutions (d.b.a. Verra Mobility) (City Manager)*
Future Action Required: Resolution
3. Discussion: Evaluation Committee Ranking for On-Demand Transportation Services
(City Manager)*
Future Action Required: Resolution
4. Selection of Parent Representatives to the Don Soffer Aventura High School Advisory
Board(City Manager)*
Future Action Required: Resolution
5. Update: City Events (City Manager)
6. Discussion: Providing Shuttle Bus Service to the Biscayne Bay Campus of FIU
(Commissioner Landman)
7. City Clerk Annual Review
8. Adjournment
* Back-up Information Exists
Please be advised that the City of Aventura will be following the Center for Disease Control's recommendations for those
attending this in-person meeting.As such,persons seeking to attend the in-person meeting will have to pass a temperature
screening checkpoint,must wear a mask at all times,and follow social distancing guidelines. Persons who do not pass the
temperature screening checkpoint will not be allowed to enter the building or Commission Chamber. Persons not wearing
or refusing to wear a mask,or refusing to follow social distancing guidelines may be escorted off the premises.
This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990,all persons who are disabled
and who need special accommodations to participate in this meeting because of that disability should contact the Office of the City
Clerk,(305)466-8901 or cityclerk@cityofaventura.com,not later than two days prior to such proceedings. One or more members
of the City of Aventura Advisory Boards may participate in the meeting. Agenda items are available online at cityofaventura.com
for viewing and printing, or may be requested through the Office of the City Clerk at (305) 466-8901 or
cityclerk@cityo fventura.com.
CITY OF "ENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
FROM. Ronald J. Wasson, City Manager - --
DATE: October 9, 2020
SUBJECT: Amendment No. 7 to Professional Services Agreement with
American Traffic Solutions (d.b.a. Verra Mobility) (City Manager)
October 16, 2020 City Commission Workshop Agenda Item 2
On or about February 8, 2008, the City entered into a professional Services Agreement
with American Traffic Solutions for a traffic camera safety program. The Agreement
was amended on or about September 1, 2009, July 1, 2010, May 7, 2013, June 20,
2013, November 7, 2014, and November 7, 2017.
The City and American Traffic Solutions mutually desire to extend the program allowing
for a price reduction, upgrades to HD video for all sites and potential HD expansion if of
value to the City. I have placed this matter on the Workshop Agenda for discussion.
If you have any questions, please feel free to contact me.
RJW/act
CCO1930-20
Draft for Discussion Purposes Only
AMENDMENT NO.7 TO PROFESSIONAL SERVICES AGREEMENT
This Amendment No.7(the"Amendment")to the Professional Services Agreement is made by and between
the City of Aventura ("City") and American Traffic Solutions, Inc., now doing business as Verra Mobility,
with its principal offices at 1150 N.Alma School Road,Mesa,Arizona 85201 ("Verra Mobility"or"Vendor")
(individually, a "Party"; collectively, the "Parties"), and is effective as of the last signature date below (the
"Effective Date"). Tlie Professional Services Agreement and any prior amendments thereto are collectively
referred to as the"Agreement."
RECITALS
WHEREAS, on or about February 8, 2008, the City and Vendor entered into a Professional Services
Agreement, which was amended on or about September 1, 2009,July 1, 2010, May 7, 2013,June 20, 2013,
November 7,2014,and November 7,2017 (herein, the "Agreement")whereby the City and Vendor agreed to
the provision of Vendor services to the City in connection with a Traffic Camera Safety Program, subject to
the terms and conditions stated in the Agreement;and
WHEREAS, City and Vendor mutually desire to extend the term of the Agreement, modify the fee
structure for current services, and add enhanced services to the Agreement.
TERMS AND CONDITIONS
NOW THEREFORE-, City and Vendor hereby agree as set forth below:
1. The execution of this Amendment shall serve as written notice by the City to Vendor, pursuant to
Section 2.0. Term. of the Agreement, to extend the Agreement for an additional five (5) year term
beyond the current term pursuant to terms of Section 2.0 of the Agreement. Notwithstanding anything
in the Agreement to the contrary,the parties agree the"Start Date"of this additional five (5)year term
shall be May 7, 2023. If upon the mutual agreement of the parties the City installs additional camera
systems the five (5)year term shall begin on the date of the last installed camera system subsequent to
Effective Date of this Amendment. The remaining renewal terms and conditions in Section 2,0 Term,
of the Agreement shall remain unchanged, except any future renewal terms must be mutually
acceptable to each party as 'indicated in writing.
2. Upon the mutual agreement of the parties, the City may elect to install additional red light camera
systems during the term of this Agreement. Such mutual agreement shall be evidenced by a written
notice to proceed(NTP) submitted by the City to Verra Mobility and the written acknowledgment and
acceptance by Verra Mobility of the NTP.All additional red light camera system shall include enhanced
video services subject to the terms and conditions in this Agreement,including,but not limited to, the
City receiving all required approvals and permitting from the Florida Department of Transportation.
3. Section 1.0 of Exhibit F of the Agreement is hereby modified to change the price per camera per
month from a flat monthly fee of $4,250 per camera per month to $4,150 per camera per month.
However, the pricing for 1 or 2 lane sites remains unchanged and the same as stated in Section 1.0 of
Exhibit F of the Agreement prior to the effective date of this Amendment. The certified mail
processing surcharge also remains unchanged.
4. Upgrade to High-Definition (HD) Video. Within ninety (90) days of the Effective Date of this
Amendment Verra Mobility will upgrade at no additional cost to the City all the City's red light cameras
,with HD video cameras and related firmware.
6. Independent Counsel. Each party has had the benefit of counsel and the opportunity to seek
independent advice and counsel concerning the terms of this Amendment. Neither party is relying on
1
Draft for Discussion Purposes Only
the other to provide information concerning the terms of this Amendment or its effect on the
Agreement. As such,Vendor and City agree that this Amendment is the product of mutual effort and
in the event of an ambiguity,it will not be construed more strictly against one party than the other.
7. The provisions of the Agreement,as amended by this Amendment,including the recitals,comprise all
of the terms, conditions, agreements, and representations of the parties with respect to the subject
matter hereof. Except as expressly amended or modified by the terms of this Amendment, all terms
of the Agreement shall remain in full force and effect. In the event of a conflict between the terms of
this Amendment and the Agreement, the terms of this Amendment shall prevail and control.
S. This Amendment may be executed in one or more counterparts, each of which shall constitute an
original, but all of which taken together shall constitute one and the same instrument. Each party
represents and warrants that the representative signing this Amendment on its behalf has all right and
authority to bind and commit that party to the terms and conditions of this Amendment.
IN WqTNESS\X/14EREOF, the parties hereto have executed this Amendment.
CITY OF AVENTURA AMERICAN TRAFFIC SOLUTIONS
Signature: Signature:
Name/Title: Name/Title:
Date:— Date:
2
AMENDMENT NO.6 TO PROFESSIONAL SERVICES AGREEMENT
This Amendment No. 6 (the "Amendment") to the Professional Services Agreement is made by and
between the City of Aventura("City") and American Traffic Solutions, LLC., a Delaware Limited Liability
Company, with Its principal offices at 1550 N. Alma School Road, Mesa, Arizona 85201 CATS' or
VVndor) (individually, a 'Party'; collectively, the "Parties'), and is effective as of the day of
2017 (the -Effective Dateo). The Professional Services Agreement and any prior
amendments thereto are collectively referred to as the"Agreement'
RECITALS
WHEREAS, on or about February 8, 2008, the City and Vendor entered into a Professional
Services Agreement, which was amended on or about September 1, 2009, July 1, 2010, May 7, 2013,
June 20,2013, and November 7,2014, (herein,the"Agreement")whereby the City and Vendor agreed to
the provision of Vendor services to the City in connection with a Traffic Camera Safety Program, subject
to the terms and conditions stated in the Agreement;and
WHEREAS,City and Vendor mutually desire to extend the to of the Agreement,modify the fee
structure for current services,and add enhanced services to the Agreement.
TERMS AND CONDITIONS
NOW THEREFORE,City and Vendor hereby agree as set forth below:
1. The execution of this Amendment shall serve as written notice by the City to Vendor, pursuant to
Section 2.0. Term.of the Agreement,to extend the Agreement for an additional five(5)year term
beyond the current to pursuant to terms of Section 2.0 of the Agreement. Notwithstanding
anything in the Agreement to the contrary, the parties agree the"Start Date"of this additional five
(5) year to shall be May 7, 2018. The remaining renewal terms and conditions in Section 2.0
Term. of the Agreement shall remain unchanged, except any future renewal terms must be
mutually acceptable to each party as indicated in writing.
2. Section 1.0 of Exhibit F of the Agreement is hereby modified to change the price per camera per
month from a lane-based pricing structure to a flat monthly fee of$4,250 per camera per month
for any camera installed prior to the effective date of this Amendment and $4,750 per camera per
month for any camera installed subsequent to the effective date of this Amendment. However,the
pricing for 1 or 2 lane sites remains unchanged and the same as stated in Section 1.0 of Exhibit F
of the Agreement prior to the effect" date of this Amendment. The certified mail processing
surcharge also remains unchanged.
3. Option For Enhanced Video Services. Upon the granting of all necessary approvals and
permits, for which City agrees to obtain directly or assist Vendor in obtaining, Vendor agrees to
make available to City such video system enhancements that permit City to perform remote video
retrieval and video streaming for the Camera Systems installed as of the effective date of this
Amendment—should City provide Vendor with written notice of its desire to implement such
enhancements. In such event,fees shall be as indicated below, which are not included in the flat
monthly service fee set forth in Section 1.0 of Exhibit F of the Agreement.
Vendor shall make the system enhancements to allow for ATS Live to be available to City at
Vendor's expense,except that City shall be responsible for Data Plan Use fees. City understands
the standard fee for ATS Live AutoPatrol Add-On System of$1,650 per camera will be waived.
ATS Live Includes 30 minutes per camera per month at no charge. Each Camera Systems
allotted amount of minutes can be shared across all systems. For instance, if five (5) Camera
Systems are to be equipped with ATS Live, the first 150 minutes to be shared across those five
(5) Camera Systems every month will be free of charge to the City. If more than 150 minutes is
used per month then each additional block of 30 minutes to be shared across all Camera
Systems will cost the City$30 per block.
4. The parties agree that the Enhanced Video Services shall be subject to the following provisions:
1. Historical video is stored at the Camera site for a time period of at least 30
days pursuant to the City's direction to retain the video for the period
specified in the State of Florida General Records Schedule GS 1-SL, Item
Number 302, after which time the video is overwritten.
i i. Requested video files pursuant to the Enhanced Video Services will be
available for City download within 1 business day of request and will be
available for retrieval for 30 days, consistent with State of Florida General
Records Schedule GS 1-SL, Item Number 302.
iii. City acknowledges that once it obtains a requested video file, it is
responsible for any preservation, and associated storage requirements that
may be required by law for said video file. Consistent with Section 5 of this
Amendment below, City agrees that since the requested video file is not
required by Vendor to perform the services outlined in this Agreement, the
video file and any resulting public records shall be transferred to City prior to
the termination of the Agreement and City shall serve as the records
custodian for any said public records created. City agrees to assume
responsibility to respond to, and if appropriate defend, at its sole expense,
any requests for data or info anon obtained through the Enhanced Video
Service,whether by formal public records request or otherwise. Vendor shall
not be responsible for any storage, storage costs or public records requests
pertaining to the historical video beyond maintaining public records
consistent wJith the records retention schedule specified by the City in this
Agreement and consistent with the process outlined in Section 5 of this
Amendment below.
iv. Video file requests from historical video are limited to 30 minutes. If
additional footage is required, additional requests may be made by City.
V. To avoid unintended data usage charges, streaming video is limited to 10-
minute sessions.After 10 minutes, users will be prompted to reconnect.
VL City understands they are solely responsible for the proper use of video
gathered through any video enhancement.
5. The Agreement shall be modified to include the following provision:
a. Public Records: As required by Section 119.0701, Florida Statutes, AT S hereby specifically
agrees to comply with the public records laws of the State of Florida.ATS specifically agrees to:
I. Keep and maintain public records required by City in order to perforrn the service.
ii. Upon request from City's custodian of public records, provide City with a copy of the
requested records or allow the records to be inspected or copied within a reasonable time
at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as
otherwise provided by law,
HL Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law for the
2
duration of the Agreement term and following completion of the Agreement if ATS does
not transfer the records to City.
iv. Upon completion of the Agreement, transfer, at no cost, to City all public records in
possession of ATS or keep and maintain public records required by City to perform the
project scope of services. If ATS transfers all public records to City upon completion of
the Agreement, ATS shall destroy any duplicate public records that are exempt or
confidential and exempt from public records disclosure requirements. If ATS keeps and
maintains public records upon completion of the Agreement, ATS shall meet all
applicable requirements for maintaining public records. All records stored electronically
must be provided to City upon request from City's custodian of public records in a format
that is compatible with the information technology systems of City.
V. In the event ATS fails to comply with a public records request, City shall be authorized to
enforce this contractual provision.
vi. IF ATS HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119,
FLORIDA STATUTES,TO ATSIS DUTY TO PROVIDE PUBLIC RECORDS RELATING
TO THIS AGREEMENT,CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT:
Ellisa L. Horvath,MMC
19200 West Country Club Drive
Aventura, FL 33180
Telephone: (305)466-8901
Fax: (305)466-8919
horvathe@cityofaventura.com
6. Independent Counsel. Each party has had the benefit of counsel and the opportunity to seek
independent advice and counsel concerning the terms of this Amendment. Neither party is
relying on the other to provide information concerning the terms of this Amendment or its effect
on the Agreement. As such, Vendor and City agree that this Amendment is the product of
mutual effort and in the event of an ambiguity, it will not be construed more strictly against one
party than the other.
7. The provisions of the Agreement, as amended by this Amendment, including the recitals,
comprise all of the terms, conditions, agreements, and representations of the parties with respect
to the subject matter hereof. Except as expressly amended or modified by the terms of this
Amendment, all terms of the Agreement shall remain in full force and effect. In the event of a
conflict between the terms of this Amendment and the Agreement, the terms of this Amendment
shall prevail and control.
8. This Amendment may be executed in one or more counterparts, each of which shall constitute an
original, but all of which taken together shall constitute one and the same instrument. Each party
represents and warrants that the representative signing this Amendment on its behalf has all right
and authority to bind and commit that party to the terms and conditions of this Amendment.
IN WITNESS WHEREOF,the parties hereto have executed this Amendment
CI V TtlRA AMERICAN TRAFFIC SOLUTIONS
Signature:_ d Signature: 11Z-3 .......................
Name/Title.- Namerritle: 7- C�0-1=i.Q I Q
d - 3
Date:--- 9 1
CITY OF "ENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
FROM: Ronald J. Wasson, City Manager
DATE: October 9, 2020
SUBJECT: Evaluation Committee Ranking for On-Demand Transportation
Services (City Manager)
October 16, 2020 City Commission Workshop Agenda Item 3
On September 22, 2020, the City held a virtual oral presentation for the evaluation and
ranking of on-demand transportation services. Attached is the evaluation ranking with
firm rank accordingly. I have placed this matter on the Workshop Agenda for discussion.
If you have any questions, please feel free to contact me.
RJW/act
Attachment
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CITY OF "ENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
FROM: Ronald J. Wasson City Manager
er
DATE: October 9, 2020
SUBJECT: Selection of Parent Representatives to the Don Soffer Aventura High
School Advisory Board (City Manager)
October 16, 2020 City Commission Workshop Agenda Item 4
The City has received the parent selections to the Don Soffer Aventura High School
Advisory Board from Principal David McKnight. The school administration advertised the
position and held an election to nominate two parent representatives. The following
representatives were chosen by the Don Soffer High School parents to serve an
additional one-year term on the DSHS Advisory Board:
Ms. Nikki Shein
Mr. Michael S. Yavner
I have placed this matter on the Workshop Agenda for consensus by the City Commission
to proceed with these parents for the Don Soffer Aventura High School Advisory Board.
RJW/act
Attachment
CCO1936-20