96-049 RESOLUTION NO. 96-49
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF AVENTURA, FLORIDA, AUTHORIZING THE CITY
MANAGER TO EXECUTE THE ATTACHED WORK
AUTHORIZATION NO. 15414.13 STORMWATER
MANAGEMENT UTILITY AND WORK AUTHORIZATION
NO. '154'14.08 PHASE '1 PRIMARY GIS DATA BASE FOR
PROFESSIONAL ENGINEERING SERVICES BY AND
BETWEEN THE CITY OF AVENTURA AND KEITH AND
SCHNARS, P.A.; AND PROVIDING AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Manager is hereby authorized to execute the attached
Work Authorization No. 15414.13 ($67,000) for the stormwater utility management
project and Work Authorization No. 15414.08 ($61,849) for the Phase 1 Primary GIS
Data Base project for professional engineering services by and between the City and
Keith and Schnars, P.A.
Section 2. The City Manager is authorized to do all things necessary to carry
out the aims of this Resolution.
Section 3. This Resolution shall become effective immediately Upon its
adoption.
The foregoing Resolution was offered by Councilmember Cohen, who moved its
adoption. The motion was seconded by Councilmember Rogers-Libert, and upon being
put to a vote, the vote was as follows:
Resolution No.96-49
Page 2
Councilmember Arthur Berger
Councilmember Jay R. Beskin yes
Councilmember Ken Cohen .~es
Councilmember Harry Holzberg yes
Councilmember Jeffrey M. Perlow yes
Councilmember Patricia Rogers-Libert
Mayor Arthur I. Snyder yes
PASSED AND ADOPTED this 5th day of Novej, fl~r, 199~
ATTEST:
TERESA M. SMITH, CMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
tms
WORK AUTHORIZATION NO. 15414.13
The City of Aventura has requested Work Authorization No. 15414.13, as provided for in
the agreement between the City of Aventura and Keith and Schnars, P.A. and approved
by the City Commission on August 20, 1996.
This Work Authorization No. 15414.13 provides for technical services in accordance with
Articles 3 and 4 of the agreement as further detailed in the scope of services in Exhibit A.
Payment for such services shall be in accordance with Article 5 of the agreement.
Total estimated labor and reimbursable expenses are $67,000.00
The time period for this work authorization will be 90 days.
ATTEST CITY OF AVENTURA, FLORIDA
through its City Manager
BY BY
City Clerk City Manager
Teresa M. Smith Eri(~ M. Soroka
day of ,19
APPROVED AS TO FORM
BY Notice to Proceed Yes No
City Attorney
Weiss-Serota~Helfman. P.A. Project Initiation Date
RECOMMENDED through its
Director of Community Service
BY
Director of Community Service
Robert M. Sherman
day of ,19
:~r. ";: KEIT~ and SCHNARS, P.~.
Exhibit A
Work Authorization No. 15414.13
Stormwater Management Utility
Scope of Consulting Services
between
The City of Aventura, Florida
and
Keith and Schnars, P.A.
October 15, 1996
Exhibit A
WORK AUTHORIZATION NO. 15414.13
Stormwater Management Utility
SCOPE OF CONSULTING SERVICES
PREAMBLE
The following scope of services identifies the specific tasks that need to be performed to
transfer the responsibility of the stormwater management program from Dade County to
Aventura and will clearly document the resources needed to implement this transition. The
necessary stormwater management program components will be clarified to allow the City
to move forward in a positive effort to solve problems that exist or will be created as
development/redevelopment occurs.
TASK 1 - DATA COLLECTION AND EVALUATION
CDM will obtain the following information from Dade County that describes the specific
components of the existing stormwater management program:
· As part of the preliminary evaluation study, the number of Equivalent Residential
Units (ERUs) within the geographic boundary of Aventura will be determined.
· The number and type of stormwater improvements that have been developed or
planned by Dade County within the Aventura City limits will be identified.
· The type and scope of the capital improvement program that has been identified by
Dade County in the Aventura City limits will be determined.
· The schedule for the activities and associated costs to implement various
stormwater projects in Aventura will be prepared.
· The identification of specific problem areas reported by the citizens of Aventura to
the Dade County stormwater management utility will be identified and a status
report will be prepared for the existing problems and resolution of any past
problems.
· The identified inventory of existing stormwater management facilities within
Aventura will be identified by type and location of structure based on County
NPDES maps and other sources. (Note: Condition of existing structures and
projected life span will be evaluated by Keith & Schnars.)
· The specific dollars allocated to Aventura by Dade County to perform necessary
stormwater management maintenance functions on an annual basis will be
determined.
Exhibit A
Work Authorization No. 15414.13
Page 2
· The expenditure requirements for Miami-Dade Water & Sewer Department (WASD)
to bill the stormwater management utility fees for Aventura will be determined.
· The existing dollars allocated for administering the maintenance of the stormwater
management utility system for the City of Aventura by Dade County will be
determined.
· The preliminary study will identify the requirements necessary to transition the
stormwater management utility from Dade county to the City of Aventura; with
particular emphases upon the time required to accomplish this transition and the
costs associated therewith.
As a result of the information collected from Dade County and discussions with Aventura
personnel, CDM will develop a summary of the existing status of stormwater management
utility fees for the City. This summary will also document the present expenditures that
Dade County makes for services within the Aventura area. The type of services will
include: operation and maintenance; stormwater utility maintenance, capital improvement
projects, and miscellaneous expenditures.
As a result of the information obtained and evaluated, CDM will develop an assessment
of the City of Aventura's needs for transitioning the stormwater management utility to the
City's operation. This assessment will include:
· Preliminary evaluation of stormwater management program will be prepared, based
on program to be developed by Keith and Schnars.
· Preliminary identification of stormwater management utility needs.
· Preliminary identification of stormwater management utility billing resources.
· Preliminary identification of stormwater management program permitting needs.
· Preliminary identification of other resource needs for stormwater management.
Letter report summarizing existing system and documenting program needs.
---:'~' KEITH an~d SCHNA ~R$, ~A.
Exhibit A
Work Authorization No. 15414.13
Page 3
Data files that will be transitioned to the City of Aventura for their stormwater management
utility.
Schedule
November 5 - December t6, 1996.
TASK 2 - STORMWATER MANAGEMENT IMPLEMENTATION
CDM will assist the City in developing the necessary program and identifying the
necessary resources associated with transitioning the stormwater management utility
system from Dade County to the City. Included in this evaluation will be:
· Activities necessary to accomplish this transition will be determined and a timetable
for the transition will be provided.
· Resources necessary to establish the stormwater utility will be determined and the
costs associated with those resources will be identified.
· Specific NPDES permit requirements and the associated resources.
· Necessary administrative reporting requirements for the stormwater management
utility.
CDM will assist the City in identifying the specific activities and costs associated with
implementing the stormwater management utility transition from Dade County to the City.
Each of the activities specified will be quantified and resources necessary for this activity
identified. As this evaluation is concluded, CDM will specify the necessary time for
accomplishing this transition from the Dade County stormwater management utility to the
City of Aventura stormwater management utility.
Technical memorandum outlining program, resources, and schedule.
November 18 - December 16, 1996.
....-~ KEITH and SCHNARS, P.A.
Exhibit A
Work Authorization No. 15414.13
Page 4
TASK 3 - STORMWATER MANAGEMENT UTILITY IMPLEMENTATION REPORT
In accordance with the program requirements identified by the City, CDM will produce a
report document summarizing the projected revenues and the recommended activities
necessary for the stormwater management utility transition from Dade County to the City
of Aventura. Included in this document will be the following:
· Executive Summary
· Introduction
· Data Collection/Evaluation
· Program Requirements
· Projected Expenditures and Recommended User Charge
· Programmatic Implementation Schedule/Budget
The draft document will be prepared and five (5) copies will be provided for review by the
City of Aventura. Following receipt of review comments, ten (10) copies of the final
document will be prepared and delivered to the City within 14 calendar days following
receipt of these comments,
Draft and Final Summary Report.
December 16 - January 20, 1997 (Draft)
January 24- February 17, 1997 (Final)
KEITH and ~ ,H~NARS,
WORK AUTHORIZATION NO. 15414.08 ,:~
The City of Aventura has requested Work Authorization No. 15414.08, as provided for in
the agreement between the City of Aventura and Keith and Schnars, P.A. and approved
by the City Commission on August 20, 1996.
This Work Authorization No. 15414.08 provides for technical services in accordance with
Articles 3 and 4 of the agreement as further detailed in the scope of services in Exhibit A.
Payment for such services shall be in accordance with Article 5 of the agreement.
Total estimated labor expenses are $48,960.00
Total estimated reimbursables are $3,319.00
Total estimated software expenses are $9.600.00
Total $61,849.00
The time period for this work authorization will be 90 days:
CITY:
A'I-rEST CITY OF AVENTURA, FLORIDA
through its City Manager
BY BY
City Clerk City Manager
Teresa M. Smith Eric M. Soroka
day of ,19
APPROVED AS TO FORM
BY Notice to Proceed Yes __ No
City Attorney
Weiss~Serota~Helfman. P.A. Project Initiation Date.
RECOMMENDED through its
Director of Community Service
BY
Director of Community Service
Robert M. Sherman
day of ,19
: r. ~ 5EITH a ~C ~H~NARS, P.A.
Exhibit A
Work Authorization No. 15414.08
Phase I - Primary GIS Data Base
Scope of Consulting Services
between
The City of Aventura, Florida
and
Keith and Schnars, P.A.
October 7, 1996
~..~ KEITH and SCH~AR$, P.A.
Exhibit A
WORK AUTHORIZATION NO. 15414.08
Phase I - Primary GIS Data Base
SCOPE OF CONSULTING SERVICES
PREAMBLE
CONSULTANT will develop a Geographic Information System (GIS) digital database for
the City of Aventura. The area to be mapped covers 3.6 square miles. As this database
is one of the primary geographical databases used by the City of Aventura to fulfill its goals
and mission, Keith and Schnars understands the importance of this project. The
CONSULTANT team will make every effort to accelerate the production of the database
and deliver a finished product in as short a time frame as possible. As is outlined in.the
following sections, the CONSULTANT will provide data collection, data input and
manipulation, database creation and attribute entry. The final product will be clean,
attributed ARC/INFO GIS coverages.
1.0 Planning Services:
Two phases will be used in the development of the GIS data base. Phase I will be
the Primary Data layers. Phase II will be the Secondary Data layers and continued
development of the GIS database as determined by the City of Aventura. The
deliverables described in Work Authorization No. 15414.08 pertain only to Phase
I - Primary Data layers.
CONSULTANT will provide a digital database using the moSt current released
version of the ARC/INFO data model. No label errors, dangling ams, or un-
necessary pseudo-nodes will exist. Each polygon will have only one label point.
Coverages will have consistent topological relationships. All coverages will be
'built' by the ARC/INFO routine. One Polygon Attribute Table (PAT) will be
developed for each coverage.
The following products will be produced as deliverables by Keith and Schnars:
A. Aventura Municipal Boundary - Based on legal description contained in the
City Charter.
B. Parcels - Location based on underlying plats.
C. Zoning - Designations and boundaries based on Dade County Zoning Map.
D. Land Use - Designations and boundaries based on Dade County Future
Land Use Map.
E. Streets - Dimensions based on underlying plats. Major streets will be
labeled.
F. Drainage Systems - Initial location based on NPDES/WASA.
KEITH and SCHNARS, P.A.
Software .
The GIS Database will be on Arcview software version 3.0 by Environmental
Systems Research Institute, Inc. (E.S.R.I.). The cost of each unit of software is $-
1,200.00. The City of Aventura will be purchasing eight (8) copies.
Hardware
The City of Aventura currently has the most up-to-date hardware available. Since
it will not be necessary to purchase additional hardware at this time, there is a zero
(0) cost in this area.
Map Pro_iections and Coordinates
The coverages will be georeferenced to the Florida State Plane Coordinate System,
East Zone 3601, North American Datum 1983.
A complete data dictionary for all geographic databases will be delivered. This data
dictionary will contain the following: data description, name and date of source
documents, code definitions, attribute definitions and coordinate system. Both
hardcopy and digital formats will be provided.
COlltrol of Deliverables
CONSULTANT underStands that all deliverables and programs created as part of
this contract will be the exclusive property of the City of Aventura. No information
will be sold or made available to any person, agency or group without the written
authorization of the City of Aventura.
2.0 I~l~gineerin_o Services
The CONSULTANT will coordinate the input of the drainage system data into the
GIS format and review same for accuracy. CONSULTANT will provide quality
assurance/quality control relative to the drainage information utilized in the GIS
database.
3.0 Surveying Services
The CONSULTANT will obtain the underlying approved and recorded plats within
the municipal limits of The City of Aventura and the right of way maps for the
FECRR. The CONSULTANT will coordinate entering this information into the
Primary GIS database. In conjunction with this activity and utilizing the legal
description incorPorated in the City Chamber, the CONSULTANT will establish and
input this information into the Primary GIS database in order to establish the City
boundaries.
-:.'l[-~! KEITH and SCHNA~S, ~.A.
PROJECT WORK AUT.ORtZAT O. PROJECT
NUMBEI~ .. NUMBER 15414.08 MANAGER: Peter R. Gallo ENGINE~R~PLANN~:
TASK NAME: PHASE t -GIS DATABASE DEPT. CODE: 17 PAGE 1 OF 3
TASK / HOURLY PROPOSAL
CLASSIFICATION HOURS RATE DOLLARS RELATED
Proposal Preparation ~ REIMBURSABLE EXPENSES: EST. COST
PRINT
NO.
02 Admln. Asst.~ ~5.00 SUBCONSULTANT A $ $
04 Community Ua/sen 161~ $80.00 $560.00 SUBCONSULTANT B "'
06 CADD Oporator ~ $85.00 SUBCONSULTANT C
07 Scientist II ~ $75.00 SUBCONSULTANT D
08 Enenemic/Flnendal Analyst ~ $75.0<3 PERMIT FEES
09 Scientist I~ $80.0(3 TRAVEL
11 Graphic Designer ~ $80.00 EQUIPMENT/SUPPLIES
12 Landscape Architect (RLA) ~ $85.0~ PRINTS & GRAPHICS $1,000.00
13 Field Ropresente~ve ~ $85.0~
14 Landscape Designer ~ $85.00
15 Planner {AICP) ~ $75.0( A. TOTAL REIMBURSABLE EXP $1,000.00
15 Associate Planner ~ $80.0(
i17 Pro~ect Engineer/Designer ~ $85.0( DIRECT EXPENSES:
18 Prolent Menager I 442~ $85.0( $87,570.00 SUBCONSULTANT A
19 Professional Engfneer (P.E.} ~ $8E.00! SUBCONSULTANT
~0 Prof. Land Suweyor (P.L.S. & Mapper) ~ $75.00 SUBCONSULTANT C
21 Senior Project Manager 16~ $120.00 $1,920.00 SUBCONSULTANT D
~2 Senior Member ~ $175.00 BLUEPRINT/REPROS
~3 Senior Prolect Engineer ~ $75.00 PERMIT FEES
24 Pro, ct Manager II ~ $85.00 MEALS
25 Technlden II ~ $60.00 EQUIPMENT/SUPPLIES
26 Prd/eot Manager III ~ $105.00 ARCVlEW 3.0 SOFT1NARE $9,800.00
29 Technician I~ $55.00 DIGITAL FILES $2,169.00
30 Transportation Planner ~ $85.00
32 Sen~or Field RepresentalNe ~ $80.00 B. TOTAL DIRECT EXPENSES $11,76g.00
42 Sulv~ Path/ ~ $85.00
43 Spec. Sunmy Party~ Quote C. TOTAL DIRECT LABOR $40,050.00 T&M
~ TOTAL BUDGET $52.819.00 ~ ·
(A+B+C)
PREPARED BY: PRG DATE: 10/15/96
TOTAL HOURS ~ APPROVED BY: PRG DATE: 10/15/96
TOTAL DOLLARS $40,050.00 (Dept. Director) o4/ol/96
PROJEC" WORK AUTHORIZATION PROJECT KEITH and SCHI~
TASK NAME: MEETINGS - ENGINEERING DEPT. CODE: 05 PAGE2OF3
TASK / HOURLY PROPOSAL
CLASSIFICATION HOURS~ RATE DOLLARS RELATED
Proposal Preparation m REIMBURSABLE EXPENSES: EST. COST
PRINT
NO.
32 Admln. A~sL~ $35.00 SUBCONSULTANT A $ $
94 Communlt~ Ualson ~ $~.00 SUBCONSULTANT B
~6 CADD Operator~ $65.00 SUBCONSULTANT C
~)7 Sdeeflst II ~ $7S.00 SUBCONSULTANT D
98 Ecmlomlc/Flnancial Analyst ~ $76.00 PERMIT FEES
09 Scientist I ~ $60.00 TRAVEL
11 Graphic De$1gnar ~ $60.00 EQUIPMENT/SUPPLIES
12 Landscape Architect (RLA) ~ $85.00
13 Reid Representative ~ $65.00
14 Lendscape Deel~]ner ~ $65.00
15 Planner (AICP) ~ $75.00 A. TOTAL REIMBURSABLE EXP
16 A~seciete Planner ~
17 Pro~ect Engineer/Designer ~ $65.00 DIRECT EXPENSES:
18 ProJeot Manager I 24~ $85.00 $2,040.00 SUBCONSULTANT A
19 Professional Engineer (P.E.)~ $85.00 SUBCONSULTANT B '"
20 Prof. Land Surve~ (P.LS. & Mapper) ~ $7E.00 SUBCONSULTANT C
21 Senlo~ Project Manager 24~ $120.00 $2,880.00 SUBCONSULTANT D
22 Senior Member ~ $175.00 BLUEPRINT/REPROS
23 Senior Pm)ect Eng~naer ~ $75.00 PERMIT FEES
24 P~ect Manager II ~ $95,0~ MEALS
25 Technician II ~ $60.00 EQUIPMENT/SUPPLIES
26 Pro~t Manager III ~ $105,00
29 Tenhn~en I ~ $S5.00
30 Trenspoltaflon Plenner ~
32 Senior Field Representa~ve ~ $60.00 B. TOTAL DIRECT EXPENSES
42 Sun/e7 Path/ ~ $e5.oo
43 Spec. Survey Par[y ~ Quote C. TOTAL DIRECT LABOR _. $4,920.00 T&M
TOTAL BUDGET $4,920.00 %''
(A+~C)
PREPARED BY: PRG DATE: 10/15/96
TOTAL HOURS ~ APPROVED BY: PRG DATE: 10/15/96
TOTAL DOLLARS $4,920.00 (Dept. Director)
PROJECT WORK AUTHORIZATION PROJECT : ~KEITH ami $CHI~."
NUMBER NUMBER 15414.0~ MANAGER: Peter R. Gallo EI~I~[NE~]I~P~I~!,
TASK NAME: DRAINAGE EVALUATION - ENGINEERING DEPT. CODE: 05 PAGE 3 OF 3
TASK / HOURLY PROPOSAL
CLASSIFICATION HOURS RATE DOLLARS RELATED
Proposal Preparation ~ REIMBURSABLE EXPENSES: EST. COST
PRINT
NO.
~2 Admln. AssL~ $3B.00 SUBCONSULTANT A $ $
~ Community Ualson ~ $60.00 SUBCONSULTANT B
06 CADD Operator ~ $85.00 SUSCONSULTANT C
07 Sciant~st II ~ $75.00 SUBCONSULTANT D
08 Economic/Financial Analyst ~ $75.00 PERMIT FEES
09 Sciantlst I ~ $60.00 TRAVEL
11 Graphic Desl![]ner~ $60.00 EQUIPMENT/SUPPLIES
12 Landscape Architect (RLA) ~ $85.00 DADE CTY. TOWNSHIP MAP $150.00
13 Field Represante~e ~ $$S,00
14 Landscape Designer ~ $85.00
15 Planner (AICP) ~ $75.00 A. TOTAL REIMBURSABLE EXP' $1S0.00
16 Associate Planner ~ $60.00
17 Pro~ect Engineer/Designer ~ $85.00 DIRECT EXPENSES:
18 Project Manager I ~ $85.00 SUBCONSULTANT A
19 Professional Engineer (P.E.) ~ $86.00 SUBCONSULTANT B
20 Prof. Land Surveyor (P.LS. & Mapper) 40 ~ $7S.00 $3,000.00 SUBCONSULTANT C
21 Sanlor Project Manager 8~ $120.00 $960.00 SUBCONSULTANT D
22 Senior Member ~ $175.00 BLUEPRINT/REPROS
23 Sanlo~ Project Engineer ~ $75.0a PERMIT FEES
24 Pro~ect Manager II ~ $95.(X3 MEALS
25 Technician II ~ $80.0<3 EQUIPMENT/SUPPLIES
26 Pro,/act Manager III ~
~ Technician I ~ $5S.0~ -.
~0 Transportation Planner ~ $8S.0~
32 Senior Field Repressnte~e~ $60.0(3 B. TOTAL DIRECT EXPENSES
?2 Sun~/Party ~
43 Spec. Survey Part,/ ~ Quote C. TOTAL DIRECT LABOR $3,960.00 T&M
/
/ TOTAL BUDGET .. $4,110.00
(A+B+C)
PREPARED BY: PRG DATE: 10/15/96
TOTAL HOURS 48 ~ APPROVED BY: PRG DATE: 10/15/96
TOTAL DOLLARS : ....... ~ . $3,960.00 (Dept. Director) 04/01/96