96-028
RESOLUTION NO. 96-28
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AVENTURA, FLORIDA, APPOINTING THE FIRM OF KEITH AND
SCHNARS, P.A. TO PERFORM GENERAL PROFESSIONAL
ENGINEERING SERVICES; AUTHORIZING THE CITY MANAGER TO
EXECUTE THE ATTACHED AGREEMENT FOR PROFESSIONAL
SERVICES; AGREEING TO THE NEGOTIATED SCOPE OF SERVICES
AND FEES CONTAINED IN SAID AGREEMENT; AND, PROVIDING AN
EFFECTIVE DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
AVENTURA, FLORIDA, THAT:
Section 1. The firm of Keith and Schnars, PA be and the same is hereby
appointed to perform General Professional Engineering Services on behalf of the City
of Aventura.
Section 2. The City Manager of the City of Aventura, Florida, is hereby
authorized to execute the attached agreement for professional services by and between
the City and Keith and Schnars, PA, and whereby the City agrees to the negotiated
scope of services and fees.
Section 3. This Resolution shall become effective immediately upon its
adoption.
The foregoing resolution was offered by Vice Mayor Rogers-Libert, who moved
its adoption. The motion was seconded by Councilmember Cohen, and upon being put
to a vote, the vote was as follows:
Councilmember Arthur Berger yes
Councilmember Jay Beskin yes
Councilmember Ken Cohen yes
Councilmember Harry Holzberg yes
Council member Jeffrey Perlow yes
Vice Mayor Patricia Rogers-Libert yes
Mayor Arthur I. Snyder yes
Resolution No.96-28
Page 2
PASSED AND ADOPTED by the City Council of the City of Aventura, Florida this
20th day of August, 1996.
ATTEST:
~(Ln~ .fk~
TERESA M. SMITH, '
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
~ ~fl\ ~
CITY ATTORNEY
Agreement
Between
THE CITY OF A VENTURA, FLORIDA
and
KEITH AND SCHNARS, P.A.
For
GENERAL PROFESSIONAL
ENGINEERING SERVICES
AUGUST 1996
AGREEMENT
Between
THE CITY OF A VENTURA
and
KEITH AND SCHNARS, P.A.
for
GENERAL PROFESSIONAL ENGINEERING SERVICES
This agreement is an Agreement between: CITY OF A VENTURA, a political subdivision of
the State of Florida, its successors and assigns, hereinafter referred to as "CITY",
AND
Keith and Schnars, P.A., a Florida corporation, its successors and assIgns, hereinafter
referred to as "CONSULTANT".
WITNESSETH, in consideration of the mutual terms and conditions, promises, covenants
and payments hereinafter set forth, CITY and CONSULTANT agree as follows:
ARTICLE 1
DEFINITIONS AND IDhNTIFICATIONS
For the purposes of this Agreement and the various covenants, conditions, terms and
provisions which follow, the definitions and identifications set forth below are assumed to be
true and correct and are therefore agreed upon by the parties.
1.1 CONTRACT ADMINISTRATOR: Whenever the term "CONTRACT
ADMINISTRATOR" is used herein, it is intended to mean the City Manager or
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designee. In the administration of this Agreement, all partIes may rely upon
instructions or determinations made by the CONTRACT ADMINISTRATOR.
1.2 CONSTRUCTION CONTRACTOR: The person(s), firm(s),
corporation(s) or other entity who enters into an agreement with CITY to perform the
construction work desired by CITY relating to PROJECT.
1.3 CONSULTANT: Keith and Schnars, P.A., which is the professional
organization with whom CITY has contracted for the performance of services
pursuant to this Agreement.
1.4 CITY: City of Aventura, Florida, a body corporate and politic and a political
subdivision of the State of Florida.
1.5 NOTICE TO PROCEED: A written statement issued by the CONTRACT
ADMINISTRATOR directing CONSULTANT to begin work.
1.6 PROJECT: The nature of the PROJECT includes planning, studies,
surveys, predesign, design, permIttmg, bid/award, program management,
construction observations and professional engineering services, GIS Database
Development and Applications programming, and other projects as assigned. This
includes, but is not limited to, work performed for CITY buildings, lands, park
facilities, utilities, right-of-way, beautification purposes, and regulatory matters. The
term "lands" includes land or property proposed to be acquired or sold.
1.7 REIMBlJRSABLES: Whenever the term REIMBURSABLES is used herein, it is
intended to mean actual expenses directly related to the performance of the services as
set forth in this Agreement. REIMBURSABLES are limited to:
a. Identifiable expenses of transportation in connection with the PROJECT
subject to the provisions and limitations for public agencies established in
Chapter 112, Florida Statutes. Automobile travel inside Broward, Dade and
Palm Beach Counties is not reimbursable. Surface travel outside Florida and
all air travel will be reimbursed only when prior written approval for such
expense has been given by CONTRACT ADMINISTRATOR. Rental cars
shall be mid-sized or smaller.
b. Identifiable per diem, meals and lodgings, taxi fares and miscellaneous travel-
connected expenses for CONSULTANT's personnel subject to the limitations
of Chapter 112, Florida Statutes.
c. Identifiable communication expenses for express mail charges.
d. Identifiable cost of printing reproduction and aerial photography.
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e. Identifiable testing costs.
f. Permit application fees. All fees paid to regulatory agencies for approvals
directly attributable to the PROJECT. These permit fees do not include those
permits required for the CONSTRUCTION CONTRACTOR.
Reimbursable subcontractor expenses are limited to the items described above when
the subcontractor provides for reimbursable expenses.
Notwithstanding anything to the contrary in the Agreement, all REIMBURSEMENTS
which exceed Five Hundred Dollars ($500.00) shall be approved, in writing, by the
CONTRACT ADMINISTRATOR prior to incurring the expenditure. Failure to
comply with this provision shall result in the waiver of the REIMBURSABLES.
1.8 BILLING RATE: Whenever the term BILLING RATE is used herein, it is
intended to mean average base salaries and wages paid to personnel by employee
category engaged directly on the PROJECT, including all fringe benefits, overhead
and profit. BILLING RATE by employee category are shown on EXHIBIT A.
1.9 ENGINEERING ASSISTANCE: Whenever the term ENGINEERING
ASSISTANCE is used herein, it is intended to mean those professional services
provided to CITY on a day-to-day basis for specific tasks provided the estimated
engineering cost for specific task does not exceed Fifteen Thousand Dollars
($15,000.00). Typical tasks include response to field or engineering problems,
attendance at meetings, review of bids and providing day-to-day assistance as required
to respond to engineering issues, utility operations or field problems.
a. CITY shall describe the Task to be undertaken by CONSULTANT.
b. CONSULTANT shall agree upon a level of effort and employee category to be
assigned to the specific Task, and provide CITY with a proposal for the work.
C. CITY shall authorize CONSULTANT, in writing, to provide professional
services requested for the specific Task.
d. CONSULTANT shall be reimbursed by CITY at the BILLING RATE payable
for each CONSULTANT's employee category shown on Exhibit A.
1.10 WORK AUTHORIZATION: Whenever the term WORK AUTHORIZATION
is used herein, it is intended to mean engineering services related to specific projects
identified by CITY for which the estimated engineering cost exceeds Fifteen
Thousand Dollars ($15,000.00).
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The authorization issued by CITY shall contain the following information and
requirements:
a. A description of the work to be undertaken and method of compensation with
reference to the appropriate paragraphs of this Agreement.
b. A budget establishing the amount of compensation to be paid, which amount
shall constitute a guaranteed maximum, or a lump sum at the CONTRACT
ADMINISTRATOR's discretion, and shall not be exceeded unless prior
written approval of CITY is obtained. The information contained in the
budget shall be in sufficient detail so as to identify the various elements of
costs, and the adequacy of such budget information shall be subject to the
approval of CITY.
C. A time established for completion of the work or services undertaken by
CONSULTANT or for the submission to CITY of documents, reports and
other information pursuant to this Agreement. The time established for
performance shall be subject to the approval of CITY; however, the time may,
in the sole discretion of CITY, be extended upon justification of
CONSULTANT that additional time is necessary for performance. Failure on
the part of CONSULTANT to comply with the time established for
performance may result in the termination of this Agreement.
d. WORK AUTHORIZATIONS shall be dated and serially numbered.
ARTICLE 2
PREAMBLE
In order to establish the background, context and frame of reference for this Agreement and
to generally express the objectives and intentions of the respective parties herein, the
following statements, representations and explanations shall be accepted as predicates for the
undertakings and commitments included within the provisions which follow and may be
relied upon by the parties as essential elements of the mutual considerations upon which this
Agreement is based.
2.1 CITY has met the requirements of the Consultants' Competitive Negotiation Act, as
set forth in Section 287.055, Florida Statutes, and has selected CONSULTANT to
perform the work of the specified nature as outlined in this Agreement. Accordingly,
this Agreement qualifies as a "continuing contract" under section 287.055 (2) (g),
F.S.
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2.2 Negotiations pertaining to the services to be performed by CONSULTANT were
undertaken between CONSULTANT and CITY, and this Agreement incorporates the
results of such negotiations.
ARTICLE 3
SCOPE OF SERVICES
3.1 The Scope of Services required to be performed by CONSULT ANT shall be
identified under one of the following procedures:
ENGINEERING ASSISTANCE for specific "day-to-day" work Tasks as requested by
CITY and agreed to by CONSULTANT.
Professional Services for a PROJECT as set forth in a WORK AUTHORIZATION.
CONSULTANT shall provide all services as set forth in the WORK
AUTHORIZATION including, without limitations, all necessary, incidental and
related activities and services required.
3.2 CONSULTANT and CITY acknowledge that a WORK AUTHORIZATION does not
delineate every detail and minor work Task required to be performed by
CONSULTANT to complete a PROJECT. If, during the course of the performance
of a WORK AUTHORIZATION, CONSULTANT determines that it should perform
work to complete a PROJECT which is outside the level of effort originally
anticipated, CONSULTANT will notify CONTRACT ADMINISTRATOR in writing
in a timely manner before proceeding with the work. If CONSULTANT proceeds
with said work without notifying CONTRACT ADMINISTRATOR as provided in
Article 6, said work shall be deemed to be within the original level of effort, whether
or not specifically addressed in the WORK AUTHORIZATION. Notice to
CONTRACT ADMINISTRATOR does not constitute authorization or approval by
CITY. Performance of work by CONSULTANT outside the originally anticipated
level of effort without prior written CITY approval is at CONSULTANT's sole risk.
ARTICLE 4
TIME OF PERFORMANCE
4.1 In the event CONSULTANT is unable to complete performance of services because
of delays resulting from untimely review and approval by governmental authorities
having jurisdiction over a PROJECT, or by CONSTRUCTION CONTRACTOR and
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such delays are not the fault of CONSULTANT, CITY shall grant a reasonable
extension of time for completing the work. It shall be the responsibility of
CONSULTANT to notify the CONTRACT ADMINISTRATOR promptly in writing
whenever a delay is anticipated or experienced, and to inform the CONTRACT
ADMINISTRATOR of all facts and details related to the delay.
4.2 In the event CITY declares an emergency, the CONSULTANT shall make every
reasonable effort to respond within two (2) hours, but under no circumstances, shall
response time exceed four (4) hours.
4.3 CONSULTANT shall provide CITY with a current up-to-date list of emergency
personnel at all times.
ARTICLE 5
COMPENSATION AND PAYMENT
5.1 CITY agrees to pay CONSULTANT as compensation for performance of all
approved ENGINEERING ASSISTANCE services required under the terms of this
Agreement at those BILLING RATES described in Article 1.8 and to reimburse
CONSULTANT for REIMBURSABLES as described in Article 1.7, plus
subcontractor fees pursuant to paragraph 5.6 for approved ENGINEERING
ASSISTANCE service. The BILLING RATES payable by CITY for each
CONSULTANT's employee categories is shown on Exhibit "A". Total
compensation for a specific work task under ENGINEERING ASSISTANCE shall not
exceed Fifteen Thousand Dollars ($15,000.00).
5.2 CITY agrees to pay CONSULTANT as compensation for performance of all services
as related to a WORK AUTHORIZATION required under the terms of this
Agreement at those BILLING RATES described in Article 1.8 plus subcontractor fees
pursuant to paragraph 5.6, up to the guaranteed maximum payment to be negotiated
and stated in the WORK AUTHORIZATION and to reimburse CONSULTANT for
REIMBURSABLES as described in Article 1.7 up to the guaranteed maximum
payments to be negotiated in the WORK AUTHORIZATION, for a total guaranteed
maximum stated in the WORK AUTHORIZATION. It is understood that the method
of compensation is that of "guaranteed maximum" which means that CONSULTANT
shall perform all services set forth for total compensation in the amount of or less
than that stated in the WORK AUTHORIZATION. The BILLING RATES payable
by CITY for each Consultant's employee categories is shown on Exhibit "A".
5.3 CONSULTANT shall submit billings which are identified by the specific Task
authorized under ENGINEERING ASSISTANCE on a monthly basis in a timely
manner for all LABOR and REIMBURSABLES attributable to the Task. These
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billings shall identify the nature of the work performed, the total hours of work
performed and the employee category of the individuals performing same. Billings
shall itemize REIMBURSABLES by category and identify same as to the work
personnel incurring the expense and the nature of the work with which such expense
was associated. Where prior written approval by CONTRACT ADMINISTRATOR
is required for REIMBURSABLES, a copy of said approval shall accompany the
billing for such REIMBURSABLES. External REIMBURSABLES and subcontractor
fees must be documented by copies of invoices or receipts which describe the nature
of the expenses and contain a project number or other identifier which clearly
indicates the expense is identifiable to a Task. Internal expenses must be documented
by appropriate CONSULTANT's cost accounting forms with a summary of charges
by category.
5.4 CONSULTANT shall submit billings which are identified by the specific PROJECT
and WORK AUTHORIZATION number on a monthly basis in a timely manner for
all LABOR and REIMBURSABLES attributable to a PROJECT. These billings shall
identify the nature of the work performed, the total hours of work performed and the
employee category of the individuals performing same. Billings shall itemize
REIMBURSABLES by category and identify same as to the work personnel incurring
the expense and the nature of the work with which such expense was associated.
Where prior written approval by CONTRACT ADMINISTRATOR is required for
REIMBURSABLES, a copy of said approval shall accompany the billing for such
REIMBURSABLES. The statement shall show a summary of LABOR COSTS and
REIMBURSABLES with accrual of the total and credits for portions paid previously.
External REIMBURSABLES and subcontractor fees must be documented by copies of
invoices or receipts which describe the nature of the expenses and contain a project
number or other identifier which clearly indicates the expense is identifiable to a
PROJECT. Internal expenses must be documented by appropriate CONSULTANT's
cost accounting forms with a summary of charges by category. When requested,
CONSULTANT shall provide backup for past and current invoices that records hours
and salary costs by employee categories, REIMBURSABLES by category and
subcontractor fees on a Task basis, so that total hours and cost by Task may be
determined.
5.5 Notwithstanding anything in paragraphs 5.1, 5.2, 5.3 and 5.4, at the CONTRACT
ADMINISTRATOR's option, the contract method of payment may be a lump sum
amount for a specific, detailed scope of services. For lump sum contracts,
CONSULTANT shall invoice based upon percentage of work complete. Supporting
information shall be provided to document the estimate of completion percentage.
5.6 CONSULTANT shall bill identifiable subcontractor fees at the actual fees paid by
CONSULTANT.
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5.7 CITY agrees that it will use its best efforts to pay CONSULTANT within thirty (30)
calendar days of receipt of CONSULTANT's proper statement as provided above.
The parties shall comply with section 218.70, F.S., et seq. the Prompt Payment Act.
5.8 Payment will be made to CONSULTANT at:
KEITH AND SCHNARS, P.A.
7855 N. W. 12th Street
Suite 219
Miami, Florida 33126
ARTICLE 6
ADDITIONAL SERVICES AND CHANGES IN SCOPE OF SERVICES
6.1 Services related to an ENGINEERING ASSISTANCE Task which would increase,
decrease or which are outside the level of effort agreed upon by CITY and
CONSULTANT shall be services for which CONSULTANT must obtain prior
written approval of CITY before compensation can be paid.
6.2 Services related to a WORK AUTHORIZATION which would increase, decrease or
which are otherwise outside the Scope of Services or level of effort contemplated by a
WORK AUTHORIZATION shall be services for which CONSULTANT must obtain
the prior written approval from CITY before compensation can be paid. All terms for
the performance of such services must be agreed upon in writing in a document of
equal dignity herewith prior to any deviation from the terms of a WORK
AUTHORIZATION, and when properly executed shall become an Amendment to the
WORK AUTHORIZATION.
6.3 The CONSULTANT agrees to establish a permanent office within the City of
Aventura's corporate limits within ninety (90) days of this Agreement.
ARTICLE 7
CITY'S RESPONSIBILITES
7.1 CITY shall assist CONSULTANT by placing at CONSULTANT's disposal all
information it has available pertinent to the PROJECT including previous reports and
any other data relative to a PROJECT. It shall be CONSULTANT's sole
responsibility to physically retrieve said information.
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7.2 CITY shall arrange for access to make all provisions for CONSULTANT to enter
upon public and private property as reasonably required for CONSULTANT to
perform its services under this Agreement.
ARTICLE 8
MISCELLANEOUS
8.1 OWNERSHIP OF DOCUMENTS: All sketches, tracings, drawings,
specifications, designs, design calculations, details, models, photographs, reports,
surveys and other documents, plans and data that result from CONSULTANT's
services under this Agreement or that is provided in connection with this Agreement
shall become and shall remain the property of CITY. Copies of all AutoCAD and
other similar software files shall be provided to CITY. CONSULTANT shall be
entitled to keep a copy of such items for record purposes. However, no changes or
revisions to the documents or data furnished by CONSULTANT shall be made by
CITY unless CONSULTANT's name and professional seal are removed from such
changed or revised materials.
8.2 TERMINATION: This Agreement may be terminated by CONSULTANT
for cause, or by CITY for any reason with or without cause, upon thirty (30) days
written notice from the terminating party to the other party. In the event of such
termination, CONSULTANT shall be paid its compensation for services performed to
termination date, including all REIMBURSABLES then due or incurred to
termination date. In the event that CONSULTANT abandons this Agreement or
causes it to be terminated by CITY, CONSULTANT shall indenmify CITY against
any loss pertaining to this termination. All finished or unfinished sketches, tracings,
drawings, specifications, design, design calculations, details models, photographs,
reports, surveys and other documents, plans and data that result from
CONSULTANT's services under this Agreement shall become and shall remain the
property of CITY and shall be delivered by CONSULTANT to CITY.
8.3 RECORDS: CONSULTANT shall keep such records and accounts and
require any and all consultants and subcontractors to keep records and accounts as
may be necessary in order to record complete and correct entries as to personnel
hours charged to the PROJECT and any expenses for which CONSULTANT expects
to be reimbursed. Such books and records will be available at all reasonable times for
examination and audit by CITY and shall be kept for a period of three (3) years after
the completion of all work to be performed pursuant to this agreement. Incomplete or
incorrect entries in such books and records will be grounds for CITY's disallowance
of any fees or expenses based upon such entries.
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8.4 EQUAL OPPORTUNITY: CONSULTANT agrees that it will not
discriminate against any employee or applicant for employment for work under this
Agreement because of race, color, religion, sex, age, national origin or disability and
will take affirmative steps to ensure that applicants are employed and employees are
treated during employment without regard to race, color, religion, sex, age, disability
or national origin. This provision shall include, but not be limited to, the following:
employment, upgrading, demotion or transfer; recruitInent advertising; layoff or
termination; rates of payor other forms of compensation; and selection for training,
including apprenticeship. CONSULTANT agrees to furnish CITY with a copy of its
Affirmative Action Policy, if requested.
8.5 NO CONTINGENT FEES: CONSULTANT warrants that it has not
employed or retained any company or person, other than a bona fide employee
working solely for CONSULTANT, to solicit or secure this Agreement and that it has
not paid or agreed to pay any person, company, corporation, individual or firm, other
than a bona fide employee working solely for CONSULTANT, any fee, commission,
percentage, gift, or other consideration contingent upon or resulting from the award
or making of this Agreement. For the breach or violation of this provision, CITY
shall have the right to terminate the Agreement without liability, and, at its discretion,
to deduct from the contract price, or otherwise recover, the full amount of such fee,
commission, percentage, gift or consideration.
8.6 SUBCONTRACTORS: In the event CONSULTANT, during the term of
this Agreement, requires the services of any subcontractors, or other professional
associates in connection with services covered by this Agreement, CONSULTANT
must secure the prior written approval of the CONTRACT ADMINISTRATOR. As
part of the approval process, CITY shall require subcontractor to comply with the
terms of this Agreement, specifically but without limitations, the requirements of this
Article 8. CONSULTANT shall be responsible for obtaining releases from
subcontractors at the time the subcontractors are paid.
8.7 ASSIGNMENT: This Agreement, or any interest herein, shall not be
assigned, transferred or otherwise encumbered by CONSULTANT, under any
circumstances, without the prior written consent of CITY. Said consent shall be at
CITY's sole discretion and may be umeasonably withheld.
8.8 INDEMNIFICATION OF CITY:
a. CONSULTANT shall indemnify, and save harmless CITY, its agents, servants
and employees from and against any suits, expenses, damages, costs, claims,
demands and/or causes of action of whatever kind or nature arising out of error,
omission or negligent act of CONSULTANT, its agents, servants or employees
in the performance of services under this Agreement.
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b. CONSULTANT further agrees to indemnify and save harmless CITY, its
agents, servants and employees from and against any claim, demand or cause of
action of whatever kind or nature arising out of any conduct or misconduct of
CONSULTANT not included in the above paragraph.
8.9 INSURANCE: CONSULTANT shall provide, pay for and maintain in
force at all times during the services to be performed, such insurance, including
Workers' Compensation Insurance, Employer's Liability Insurance, Comprehensive
General Liability Insurance, Business Automobile Liability Insurance and Professional
Liability Insurance.
Such policy or policies shall be issued by United States Treasury approved companies
authorized to do business in the State of Florida, and having agents upon whom
service of process may be made in the State of Florida. CONSULTANT shall
specifically protect CITY by naming CITY and CITY's officers, agents, and
employees as additional insured under the Comprehensive General Liability Insurance
Policy and Business Automobile Liability Insurance Policy, hereinafter described.
The Professional Liability Policy or certificate shall reference this Project.
All policies shall provide for a Notice of Cancellation and/or Restriction: The
policy(ies) must be endorsed to provide CITY with thirty (30) days advance notice of
cancellation and/or restriction.
a. Professional Liability Insurance: The limits of liability provided by such
policy shall be no less than Five Hundred Thousand Dollars ($500,000.00).
b. Worker's Compensation Insurance to apply to all employees in compliance with
the Worker's Compensation Law of the State of Florida and all applicable federal
laws.
c. Comprehensive General Liability Insurance with mlmmum limits of Three
Hundred Thousand Dollars ($300,000.00) per occurrence combined single limit
for Bodily Injury Liability and Property Damage Liability. Coverage must be
afforded on a form no more restrictive than the latest edition of the
Comprehensive General Liability Policy, without restrictive endorsements, as
filed by the Insurance Services Office, and must include:
Premises and/or Operations.
Independent Contractors.
Personal Injury Coverage with Employee and Contractual Exclusions removed
with minimum limits of coverage equal to those required for Bodily Injury
Liability and Property Damage Liability.
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CITY and CITY's officers, agents and employees are to be named as additional
insureds with respect to liability arising out of operations performed for CITY
by or on behalf of CONSULT ANT in connection with such operation.
d. Business Automobile Liability Insurance with minimum limits of Two Hundred
Thousand Dollars ($200,000.00) per occurrence combined single limit for
Bodily Injury Liability and Property Damage Liability. Coverage must be
afforded on a form no more restrictive than the latest edition of the Business
Automobile Liability Policy, without restrictive endorsements, as filed by the
Insurance Services Office and must include:
Owned vehicles.
Hired and non-owned vehicles.
CITY and CITY's officers, agents and employees are to be named as additional
insureds with respect to liability arising out of operations performed for CITY
by or on behalf of CONSULT ANT in connection with such operation.
e. CONSULTANT shall provide CITY a Certificate of Insurance or a copy of all
insurance policies required by Section 8.9 including any subsection thereunder.
CITY reserves the right to require a certified copy of such policies upon
request. All endorsements and certificates shall state that CITY shall be given
thirty (30) days notice prior to expiration, cancellation or restriction of the
policy.
8.10 REPRESENTATIVE OF CITY AND CONSULTANT: It is recognized
that questions in the day-to-day conduct of a PROJECT will arise. The CONTRACT
ADMINISTRATOR, upon request by CONSULTANT shall designate in writing and
shall advise CONSULTANT in writing of one or more CITY employees to whom all
communications pertaining to the day-to-day conduct of PROJECT shall be addressed.
CONSULTANT shall inform CONTRACT ADMINISTRATOR in writing of the
representative of CONSULTANT to whom matters involving the conduct of
PROJECT shall be addressed. CONSULTANT shall, at all times during this
Agreement, have available for consl'ltation or otherwise, an employee who shall be
familiar with all work contemplated under this Agreement.
8.11 ATTORNEY'S FEES: If CITY institutes any legal action to enforce any
provision of this Agreement, then CITY shall be entitled to reimbursement from
CONSULTANT for all costs and expenses, including reasonable attorney's fees
incurred by CITY, provided that CITY is the prevailing party in such legal action, and
provided further that CITY shall make application to the court or other tribunal, for an
award of such costs and expenses.
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8.12 ALL PRIOR AGREEMENTS SUPERSEDED: This document
incorporates and includes all prior negotiations, correspondence, conversations,
agreements, or understandings applicable to the matters contained herein and the
parties agree that there are no commitInents, agreements, or understandings concerning
the subject matter of this Agreement that are not contained in this document.
Accordingly, it is agreed that no deviation from the terms hereof shall be predicated
upon any prior representations or agreements whether oral or written. It is further
agreed that no modification, amendment or alteration in the terms or conditions
contained herein shall be effective unless contained in a written document executed
with the same formality and of equal dignity herewith.
8.13 NOTICES: Whenever either party desires to give notice unto the other, it
must be given by written notice, sent by registered United States mail, with return
receipt requested, addressed to the party for whom it is intended, at the place last
specified, and the place for giving notice in compliance with the provisions of this
paragraph. For the present, the parties designate the following as the respective places
for giving notice, to wit:
FOR CITY:
FOR CONSULTANT:
Eric M. Soroka
City Manager
City of Aventura
2999 N.E. 191" Street
Suite 500
Aventura, Florida 33180
William V. Keith
Chairman
Keith and Schnars, P.A.
7855 N.W. 12th Street
Suite 219
Miami, Florida 33126
8.14 TRUTH-IN-NEGOTIATION CERTIFICATE: Signature on this
Agreement by CONSULTANT shall act as the execution of a truth-in-negotiation
certificate stating that wage rates and other factual unit costs supporting the
compensation of this Agreement are accurate, complete, and current at the time of
contracting. The original contract price and any additions thereto shall be adjusted to
exclude any significant sums by which CITY determines the contract price was
increased due to inaccurate, incomplete, or non-current wage rates and other factual
unit costs. All such contract adjustInents shall be made within one year following the
end of this Agreement.
8.15 NON-EXCLUSIVE AGREEMENT: The services to be provided by
CONSULTANT pursuant to this Agreement shall be non-exclusive and nothing herein
shall preclude CITY from engaging other firms to perform the same or similar
services for the benefit of CITY within CITY's sole and absolute discretion.
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8.16 WARRANTIES OF CONSULTANT:
and represents as follows:
CONSULTANT hereby warrants
a. At all times during the term of this Agreement, CONSULTANT shall maintain in
good standing all required licenses, certifications and permits required under
federal, state and local laws necessary for the performance under this Agreement.
b. At all times during this Agreement, CONSULTANT shall perform its obligations
in a prompt, professional and businesslike manner.
8.17 GOVERNING LAW: This Agreement shall be construed in accordance
with the laws of the State of Florida. Venue for any action shall be in Dade County,
Florida.
[The balance of this page has been intentionally left blank].
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IN WITNESS THEREOF, the parties hereto have made and executed this Agreement on the
respective dates under each signature.
CITY:
BY
kfA)l( M
City Clerk
CITY OF A VENTURA, FLORIDA
through its City Manager
ATTEST
BY
Teresa M. Smith
City Manager
Eric M. Soroka
APPROVED AS TO FORM / _ p,\
BY ~ 'rrr-'
City Attorney
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15
EXHIBIT "An
-
~ I~~~
KEITH and SCHNARS, P.A.
SUPPLEMENTAL PROFESSIONAL FEE SCHEDULE
for the City of A ventura, Florida
-
CODE JOB CLASSIFlCA nON
HOURL Y RATE
02 Administrative Assistant. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 35.00
04 Community Liaison ........................................ $ 60.00
08 EconomiclFinanciaI Analyst . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 75.00
06 CADD Operator .......................................... $ 65.00
11 Graphic Designer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 60.00
29 Technician I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 55.00
25 Technician II ............................................. $ 60.00
09 Scientist I . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 60.00
07 Scientist II . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 75.00
03 Scientist III .............................................. $ 85.00
16 Associate Planner. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 60.00
12 Landscape Architect (RLA)/ChiefPlanner (AICP) ................. $ 85.00
14 Landscape Designer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 65.00
15 Planner (AICP) ........................................... $ 75.00
30 Transportation Planner. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 65.00
13 Field Representative. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 55.00
32 Senior Field Representative .................................. $ 60.00
19 Professional Engineer (P.E.) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 85.00
17 Project EngineerlDesigner ................................... $ 65.00
23 Senior Project Engineer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 75.00
18 Project Manager! ......................................... $ 85.00
24 Project Manager II . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 95.00
26 Project Manager III ....................................... $105.00
21 Senior Project Manager. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $120.00
22 Senior Member .......................................... $175.00
20 Professional Land Surveyor (Professional Surveyor & Mapper) ....... $ 75.00
42 Survey Party ............................................. $ 85.00
43 Specialized Survey Party (Hydrographic/GPS/4-person, etc.) . Call for quotation
Expense items such as identifiable communication expenses, facsimiles, reproduction
costs, courier and overnight mailing services, and special accounting expenses not
applicable to general overhead are invoiced as direct charges at actual cost.
Transportation expenses are in accord with Section 112.061 F.S.
AA
AB
AC
AD
AE
AF
AG
AH
BA
BB
BC
BD
BE
CA
CB
CC
CD
CE
CF
DA
DB
DC
DD
DE
DF
DG
DH
DI
DJ
DK
DL
DM
DN
DO
DP
DQ
DR
DS
DT
DU
DV
DW
DX
KEITH and SCHNARS, P.A.
ENGINEERS-PLANNERS-SURVEYORS
J[BJ:TJ[ an4 S~S, P.A.
GEOTECHNICAL TESTING FEE SCHEDULE
LABORATORY TESTING SERVICES
(Samples Delivered to Laboratory)
AGGREGATES
Abrasion Resistance/Los Angeles
Aggregate Unit Weight . . . . .
Limerock Carbonate Content
Organic Impurities in Sand
Sieve Amount of Material Finer No. 200
Sieve Analysis . . . . . . . . . . .
Soundness by Sodium/Magnesium sulfate
Specific Gravity and Absorption . . . .
$lOO.OOj'rest
$ 25.00j'rest
$ 3O.00j'rest
$ 25.00j'rest
$ 25.00j'rest
$ 35.00j'rest
$13O.00j'rest
$ 4O.00j'rest
ASPHALT
Asphalt Mix Design . . . . . .
Bitumen Extraction & Gradation
Bulk Specific Gravity . . . . .
Stability and Flow (3 specimens)
Theoretical Maximum Specific Gravity
$5OO.00jMix
$ 9O.00j'rest
$ 25.00j'rest
$ 95.00j'rest
$ 35.00j'rest
CONCRETE
Concrete Mix Design . . . . . . . . . .
Compression Strength of Concrete Cores
Compression Test 2" x 2" Cubes (Minimum 4)
Compression Test Cylinders (Minimum 4)
Flexural Strength of Concrete Beams . .
Splitting Tensile Strength of Cylinders
$325.00jMix
$ 2O.00/Cl:lre
$ 10.OO/ClII::e
$ 15.00j'rest
$ 2O.00j'rest
$ 15.00j'rest
SOIL TESTS
California Bearing Ratio . . . . .
Consolidation Test/One Dimensional
Hydrometer Analysis . . . .
Laboratory Moisture content . . . .
Limerock Bearing Ratio . . . . . .
Atterberg Limits . . . . . .
Organic Content by Loss on Ignition
Shrinkage Limit .. ......
Sieve Analysis . . . . . . .
Sieve and Atterberg Limits/Classification
Specific Gravity . . . . .
Direct Shear Test . . . . . . . .
Standard Proctor Compaction Test
Modified Proctor Compaction Test
Constant Head Permeability Test
Falling Head Permeability Test
PH of Soil .....
Resistivity of Soils
Turbidity Test
Triaxial compression Test
Unconfined Compression Test
Rock Mass Quality Designation
Coupon Weight verification
Soil - Cement Mix Design
$185.00j'rest
$5OO.00j'rest
$ SO.OOj'rest
$ 15.00j'rest
$185.00j'rest
$ 4O.00j'rest
$ 35.00j'rest
$ 35. OOj'rest
$ 35.00j'rest
$ 65.00j'rest
$ 3O.00j'rest
$5OO.00j'rest
$ 9O.00j'rest
$ 95.00j'rest
$225.00j'rest
$175.00j'rest
$ 25.00j'rest
$ 2O.00j'rest
$ 15.00j'rest
$ Q.J:Jta.ti<n
$ SO.OOj'rest
$ 75.00j'rest
$ 15.00j'rest
$225.00jMix
324 Southwest 13th Avenue. Pompano Beach. FL 33069 . (954) 946-9933 . Fax (954) 783-0077
EA
EB
EC
ED
EE
EF
EG
FA
FB
FC
FD
FE
FF
FG
FH
FI
FJ
FK
FL
FM
FN
FO
Gl
G2
G3
G4
G5
G6
G7
G8
GA
GB
GC
GD
GE
GF
GG
GH
GI
GJ
GK
GL
GM
GN
GO
GP
GQ
GR
GS
GT
GU
GV
GW
GX
GY
GZ
HA
HB
HC
HD
Hf:
FIELD TESTING SERVICES
ASPHALT FIELD SERVICES
Asph~lt Plant Inspection (Minimum 4 hours)
Asphalt Job Site Inspection (Minimum 4 hours)
Nuclear Density Test (Minimum 2) ......
Nuclear Density Test (More than 2) ......
Obtaining Drilled Cores (6" Diameter/Minimum 3)
Sampling Fresh Asphalt . . . . . .
Thickness Determination (Minimum 4) . . . . . .
$ 45.oofH:=
$ 45.oofH:=
$ 24.oo~
$ 22.oo~
$ SO.oo/a:n:e
$ 35.oofH:=
$ 4O.oo/a:n:e
CONCRETE FIELD SERVICES
Air Content by Pressure Method
Air Content by Volumetric Method
Air Content by Chase Indicator
concrete Plant Inspection (Minimum 4 Hours)
Concrete Placement Inspection (Minimum 4 Hours)
Concrete Cylinders (Min. 4/Set) . . .
Concrete Beams (6" x 6" - Minimum 2)
Drilled Concrete Cores (Minimum 3)
Schmidt Hammer Test (Minimum 2) .
Slump Test ...........
Unit Weight and Yield of Concrete
Concrete Cubes (2" x 2" - Minimum 6)
Concrete Standby Time . .
Threshold Inspection
Stucco Thickness (Minimum 2)
$ 2O.oo~
$ 2O.oo~
$ 2O.oo~
$ 45.oo~
$ 45.oo~
$ 12. SO/Oil.
$ 3O.oo{Bean
$ 9O.oo/a:n:e
$ 2O.oo~
$ 15.oo~
$ 25.oo~
$ 10.00~
$ 35.oofH:=
$ SO.oofH:=
$ 25.oo~
SOIL FIELD SERVICES
Standard Penetration Boring (0' - 30')
Standard Penetration Boring (31' - 50')
Standard Penetration Boring (51' - 100')
Standard Penetration Boring ( > 100')
Density Test Standby Time . . . . . . . .
Drill Crew Standby Time . . . . . . . . .
Limerock Thickness Determination (Minimum 10)
Standard Penetration Boring (Portable Tripod)
Auger Boring . . . . . . . . .
Rock Coring (0' - 50') .......
Rock Coring ( > 50') .......
Undisturbed Sampling of Soils (Shelby Tube)
Monitoring Well Installation (2")
Monitoring Well Installation (4") .
Static Cone Penetration Test
Exfiltration Test (FDOT)
Exfiltration Test (Usual Open Hole)
Soil Percolation Test . .
Slug Test . . . . . . . .
Double Ring Infiltrometer Test
pile Load Test .... .
Plat Load Test .... .
Seismic Monitoring (Blasting) .
seismic Monitoring (Dynamic Compaction)
Geophysical Survey . . . . . . .
Test Pit Inspection and sampling
Soil Sampling . . . . . . . .
Dynamic Compaction Inspection
Excavation Inspection . .
$ 8. SOf"tot
$ 9. SOf"tot
$ Q.XJtatiro.
$ Q.XJtatiro.
$ 35.oofH:=
$100.00fH:=
$ 15.oo~
$ 15.oof"tot
$ 7.oof"tot
$ 10.oof"tot
$ 10.oof"tot
$ 2O.oof1\ll:>;!
$ Q.XJtatiro.
$ Q.....",.kY\
$ 7.oo~
$335.oo~
$3lO.oo~
$ Q.XJtatiro.
$ Q.....",.;l'Y\
$325.oo~
$ Q.....",.;rn.
$ Q....."";l'Y\
$ 75.00, 'Ib..lr
$ 75.oofH:=
$ Q.XJtatiro.
$ 75.oo~
$ 35.oofH:=
$ 45.oofH:=
$ 45.oofH:=
SOIL FIELD SERVICES
Fill Placement Inspection
Mineral Slurry Inspection
Pile Driving Inspection .
Nuclear Density Test (Minimum 2)
Nuclear Density Test (More than 2)
Roadway Cores (Minimum 6) . . .
Technician Travel Time . . . .
Sand Cone Densities (Minimum 3)
Vibro Inspection . . . .
?fTssur<;';f1~~~c~~SS~ljl~n . . .
$ 45.oofH:=
$ 45.oofH:=
$ 45.oofH:=
$ 24.oo~
$ 22.oo~
$ SO.oo/a:n:e
$ 35.oofH:=
$ SO.oo~
$ 45.oofH:=
$ 45.oofH:=
----IJl"'... ..
COMPANY
INSURANCE
July 24, 1996
Mr. Eric Soroka, City Manager
City of A ventura
Government Center
2999 N .E. 191 Street. Suite 500
A ventura, Florida 33180
Re: Keith & Sclmars' Insurance Renewal
Zurich General Liability Policy #GLO-8990559 Policy Period 8/14/1995-96
Zurich Business Auto Policy #BAP-8990558 Policy Period 8/14/1995-96
Crum & Forster Umbrella Policy # 553-029008 Policy Period 8/1411995-96
Dear Mr. Soroka:
As per your conversation with Bill Robinson of Keith & Schnars. Seitlin and Company is in the
process ofrenewing the above reference policies with an effective date of August 14, 1996. We
are currently negotiating the renewal pricing with the Underwriters are who in the process of
releasing the renewal quotes. None of the above policies have received notification that they are
being nonrenewed or cancelled and we do not have any reason to believe that there will be any
material changes in the policy from the existing coverage as per the most cWTent Certificate of
Insurance.
If you should have any further questions or concerns, please give me a call.
Sincerely yours,
~-;7~
Vice President
..... Il_nx 6301 N.W. 5th Way, sun.3OOll . Ft. Laudertlale, FL :33309
@ -~. (305) 93&-8788 . Dade: (305) 944-8951 . Palm Beach: 1-80ll-677-7348 . Fax: (305) 938-8566
~
-. "
...~
PRODlICJm.
I5smt DATX CMMIDDtYn
2/28/96
._.. ~EHYEFIJ,@~"r
. "". . - . , ,~ ,...': .' ...~~.
. . '. . "."<' .. . .; '. ""~.' .:t.
.' . . k"..-...._..........,..~,.....-.._'._.:. .._,..
11DS a:Rl.'IFJ::ATE IS J88t.lED AS A MA.'I"I'XB. OFDil'OR."d.\.TICfIl' o::q.r AND
CONFERS NO RIGBTS UPONTHB CERI'IFIC'A'I'B BOl.DElL 'I'IID CI1lIIFIC.\TE
I)(lIi:S N<J1' A.'d.::o.-o. xrIli:ND OR ALTER THE. COVEBAG& AiTORDED BY TIm
POLICIES BELOW
Seit1in & Company
P. O. Box 025220
COMPANIES AFFORDING COVERAGE
Miami.. FL 33101.5220
COMPANY
LETn:R
A
Zurich Insurance: Co.
"""""D
COMPA."'iY
LETrER
B
Zurich Insurance Co.
Keith Ilnd Schnnn. P.A.
6500 N. Andrcwu. Avo
Fort Lauderdale F1 33309
COMPA."ft C
LETrER U.S. Fire Insurance
COMPANY
L>:ITER D Riscorp
COMPANY E
L>:ITER
'~"iOii\\
TlDIS IS TO CERl'DT 1'HA.T TIm POLICIE8 01' INI!IUllANCX LI5TED BELOW'RA. VB BEXl'f ISSUED TO THE IN5URED NA.'\fED ABOVE FOR TIlE pcr,lCYPXRIOD
L"mI:'ATlm. NorwrrB8TANDtNG.\NY JU:QUIREMENT, TERM OR CONDrr:rON Qi' ANY CCNl"RACT OR aI'Bli:ll DCX:U1ldE.NT WITH RESPRCTTO wm:::B:TBIS
CXR11F[CATBMAY BE IS&tlED OR MAY PERJ:AIN. TBE J:NStllL\I'iCX AFFORDED BY TBE POLlCIES DESC'lUBlID:BE:RJm'(lB SUBJECT TO .u.r.. TBETERMS.
EXCLUBlONl AND CONDmONS OF SUCHl'OLIcm8. IJMI'I'S moWN MAY BA. VB BERN REDOCXD BY PAID CLUMs.
CO TYI'ZOJIIN!RlRANC:& rouCyNtlMBEll l"QLlCYEn, :POLICYR:O".
Tll DATE (MMIDDlYYl DATE (MM/DDlfi)
LIMm
A"""""""=
GL08990559
8/14/95
8/14/96
lll<N2RAL AGCR2GATll
PRClI).COMPIOP AGO.
PERS.IJ ADV. OOURY
EACH occtlllIm<CX
FIRE DAMAG:&<QM lb.
MED. KtP. (OM Ptr1
COMBINED SINGLE
LIMIr
200()(X)O
1000000
1000000
1000000
B AUl'OMOBILB LIABILITY
X ANY AUTO
ALL OWNED AurOS
BAP8990558
8/14/95
3/14/96
5000
1000000
SCBJmUI..lID Aur09
BODILYOOURY
.............
X HIRED Aural
BODILYnQUllY
.....-
GARAGB LIABILlrt
PROPERTY DAMAGE
EXCl<ll8 IL\RILITY
5530290084
8/14/95
8/[4/96
EACH QC(."lllUD:SC!:
AGGREGATE
200()(X)O
2000000
29399
1/01/96
1/01/97
EAClIACCIDENr
DISL\SE-POUCyLnflT
WOB.JCmS' COMP2S9ATION
.um
EMl'LOYER'S UABILITY
DmlWllM~ACBE!dP.
lOOOOO
500000
100000
0'l'JJBR
DESCRIPTION Oi" OPERATION81LOCATIONlIIVEBlCLES/SPEClA.,L ITEMB
'30 DAYS NOnCE GrvEN ON WORKERS COMpo
KEITH & SCHNARS.P.A.
.,:.'; ,;;;:~~;:::\:'. ";;:c':;~]::,,~ri:~~\:>~~:;::~~;,,:; ~",: Ck"""CELLA.TION~;:ii~:,:~~~ci~~'"~t~~~~,::.~~;~~;~~~~,,~:-;:;::-".:,_~.p;~'F~~_~;-l!~.'
'1:-! SHot1J..D A..""IY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
~~;l1UPlRAnOXnAT& TBERE01i'. TIm 1S81JING COMPA..""IYwtLL XNDEAVOB. TO
M.UL ....lll....- DAYS 'WRITrEN -:"r01"1Clt TOTBE CERTD"lCATE BOLDEll :"fA..l\tEn TO THE
"~-. 1'.EFl". BUT FAILl'RE. TO M.UL S'CCn:~OTICX SHALL I:\fi"Ol'IE:'iO 08UCATION OR
,
!!~: LlABlLITY OF ANY KL"'m UPO,"(THE COMPANY. In AGENTS ORREPRE5ENTATlVES.
CERTlIIICATElIQLDER :. ,.
6500 N. ANDREWS AVE.
PT. LAUDERDALE. FL 33309
;c~.o. AurDORlZED rc::2
I'"
I:
-
ACORD :15-5(1/90)
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. ~~. ~.:j~,~1,.ui:,,:..;:~."\;}~~<;g~t:'~,:..t.;.~,~~'.(::
ARCHITECTSfENGlNEERS
PROFESSIONAL LIABILITY POLlCY
Continental Casualty Company
MEMORANDUM OF INSURANCE --
ARCHITECTS A..ND ENGINEERS
PROFESSIONAL LIABILITY
.
To:
SAMPLE
FOR PROPOSAL PURPOSES ONLY
As set forth below, the named insured has in
force. on the date indicated, a policy of
professional liability insurance issued by
Continental Casualty Company (the Company),
with a limit of liability of not less than the
amount indicated.
This memorandum is issued as a matter
of information only and confers no fights
upon the holder. By its issuance, it does
not alter, change. modify or extend
the provisions of said policy and does not
waive any rights thereunder.
Name of Insured:
KEITH AND SCHNARS, P.A.
6500 NORTH ANllREWS A VENUE
FT. LAUDERDALE. FLORIDA 33309.ZUZ
Policy Period:
03/01196 TO 03/01197
Address of Insured:
Policy Number:
Limit of Liability-Per Claim:
AEN 006091227
S 1 ,000,000
Limit of Liability-Annual Aggregate:
S2,OOO,OOO
AMES & ('.rOUGH
INSURANCEIRlSK MANAGEMENT. lNC.
~.
. 7
~-- ~~/
arSh~es. ~
March 11. 1996
William T. Robinson
Certified Public Accountant
8222 Wiles Road, Suite 247
Coral Springs, Florida 33067
(954) 752-8152
July 23, 1996
Mr. Eric Soroka, City Manager
City of Aventura
Government Center
2999 N.E. 191st Street, Suite 500
Aventura, Florida 33180
Dear Mr. Soroka:
Please be advised that I have been the Certified Public Accountant (C.PA) for Keith and
Schnars, P.A. continuously since April 1982. As a closely held corporation, Keith and Schnars,
P.A. as a matter of policy does not disclose specific financial statements save for those
instances mandated by financial lenders to support various credit requests and real estate
acquisitions.
However, as a result of my tenure with the Corporation and the nature of selVices provided by
my firm, I can certainly speak to the financial stability of Keith and Schnars, P.A. The firm
currently employs two hundred fifteen (215) individuals at locations from Miami to Jacksonville.
The three principal office locations are Fort Lauderdale, Stuart and Lakeland. The annual
payroll, all of which is paid to Florida residents which directly supports our State economy,
approximates $7,700,000. The Corporation has invested substantial dollars in capital assets to
insure that employees and clients are provided the most current technology. The Corporate
headquarters at 6500 North Andrews Avenue is a modern campus-like environment which is
owned by the firm with substantial equity in the property. This ownership provides stability in
providing for fixed occupancy costs and the ability to incorporate change within the interior layout
when deemed appropriate due to expansion absent the difficulties often associated with
restrictive lease covenants and space limitations. The Corporation is current with all financial
obligations and strives to maintain an excellent credit relationship with all vendors. All taxes at
federal, state and local level are currently paid. The Corporation has developed and maintains
on an annual basis a business plan which is monitored via monthly reports. This plan sets forth
revenue projections, guidelines on budgeting matters including salary costs, purchasing and
capital acquisitions, and targets acceptable project margins at the project and corporate level.
Member American Institnle of Certified Public Accountants, Florida Inslilule of Certified Public Accountants
Page Two - July 23, 1996
Mr. Eric Soroka
Keith and Schnars, P.A., due to its financial strength and commitments to employing highly
competent staff at all levels, established a Profit Sharing Plan in 1982. In 1988 this plan was
amended to incorporate Internal Revenue Code 401 K provisions. This plan is quite substantial
and the contribution on behalf of Keith and Schnars, P.A. is at the forefront of retirement plans
for closely held corporations.
Keith and Schnars, P.A. maintains its banking relationship with Capital Bank in Oakland Park and
Real Estate division located on Brickell Avenue in Miami. In fact, the vibrant financial position
that Keith and Schnars, P.A. enjoys results in them being courted by various banking institutions
desirous of obtaining an account of such significance.
I would invite you to contact me directly if you wish to discuss this correspondence of if you seek
additional disclosures.
Very truly yours,
w~/~
William T. Robinson
Certified Public Accountant
WTR/kde
Member American Institute of Certified Pnblic Accountants, Florida Institute of Certified Public Accountants
8-12-1996 12,25PM
FROM KEITH SCHNARS P A 95d 771 3636
P.2
, KEITH and SCHNARS, P.A.
ENOINEE~S~PLANNERS-SU~Veyo~s
August 12, 1996
Mr. Roben M. Shem>an
Ciry of A ventura
2999 N.E. 191 Street, Ste 500
Aventura, PL 33180
Dca: Mr. Sherman.
I am presently faxing copies of Our certificates of insurance as required by the contract between the City of
Avenwra and OlIDielvCS. There will be originals sem to you as well. AS you can see, the General Liabiliry
and Auto coverages are due to expire on August 14. 1996. Our insurance agent has informed me that you
will automatically receive the renewal certificate reflecting continuos coverage.
If you find any problems with this or in our meeting the requirements, please let me know.
Please do not hesitatc to call me at 954n76-1616, extension 413.
Thank you very much.
Sincerely,
-::::r-~::::e-,,'
~ Ros!s,
Finance
CC: Dr. Olivia Jackson, Keith & SchnOls, Miami office
6500 North Andrews Avenue' Ft. Lauderdale, Florida 33309-2132
(954) 776-1616' (800) 4S$-1255' Fax (954) 771-7690
8-12-1996 12,26PM
08/12/96 11:04
FROM KEITH SCHNARS P A gSd 771 3636
ttJllSa.:lS8568 SEITLIN -
P.3
1tI002l1103
.-......
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6I)GN!CP" ~ Q'TCl'Q)OIt ....I.YWIc'hCCOVPAC$ ~ft'T1Uli
..........-
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COMPANlES AFFORDING COVERAGE
_.... R. ,>>1l1:.S1iQ
-
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-
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6500 N. Aadre.wJ- Ave
Foft ............ n 33309
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CElttIFICATE Hawn 15 ADDITIONAL INSURED 011 C!Il!RAL LIAB1LITY ONLY WITH RESPECT TO
PROJECT: 96-532
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291111 H.E. 191 SneEr, SUITE 500
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ARCHITECTSIENGINEERS
PROFESSIONAL LIABILITY POLICY
Continental Casualty Company
MEMORANDUM OF INSURANCE --
ARCHITECTS AND ENGINEERS
PROFESSIONAL LIABILITY
To:
THE CITY OF A VENTURA
2999 N.E. 191 STREET, STE. 500
A VENTURA, FL 33180
ATTN: MR. ROBERT M. SHERMAN
RE: 96-532
As set forth below, the named insured has in
force, on the date indicated, a policy of
professional liability insurance issued by
Continental Casualty Company (the Company),
with a limit of liability of not less than the
amount indicated.
This memorandum is issued as a matter
of information only and confers no rights
upon the holder. By its issuance, it does
not alter, change, modify or extend
the provisions of said policy and does not
waive any rights thereunder.
Name of Insured:
KEITH AND SCHNARS, P.A.
Address of Insured:
Policy Period:
6500 NORTH ANDREWS AVENUE
FT. LAUDERDALE, FLORIDA 33309-2132
03/01196 TO 03/01197
Policy Number:
AEN 00-609-12-27
Limit of Liability-Per Claim:
$1,000,000
Limit of Liability-Annual Aggregate:
$2,000,000
Cancellation Notice:
In the event of cancellation of the above policy, the Company will endeavor to mail 30 days written
notice to the certificate holder, but failure to mail such notice shall impose no obligation or liability
of any kind upon the Company, its agents or representatives.
AMES & GOUGH
;;J:~~:I;; Z~~~~"~NT' INC.
'" j ..-
Marshall Ames, CPCU
August 20, 1996
8-12-1996 12,26PM
08/12/1996 11;18
7038272279
FROM KEITH SCHNARS P A 95d 771 3636
!>AGE 02
MEMORANDUM OF INSURANCE-
ARCHITECTS AM> ENGINEERS
PROFESSIONAL LIABILITY
To:
TIll: CITY OF A VENTURA
ZlI" I'II.E. .,1 STRKET. ITE 51.
A VENTURA, FL nil.
ATTI'II; MR. ROBERT M. SlIERMAN
RE: '6.552
As set forth below. the IIamed insured bu in
fOf\:!;, OIllhe dale indi\llled. a policy of
prof'essiooalliabillty iDaurance issued by
Continental Casualty Company (the Company),
with a limit of liability of not 1es.1han the:
lIJIIOIIIlt i....,;c~
NlIIDC of 1nalJred:
KEITH AND SCHluaS. P.A.
Address ofIlI6ured:
65.. NORTH ANDREWS A VENVE
PT. LAUDERDALE, .LORIDA Ule,.Z13Z
Policy Number:
AEN '1.'''.U-Z7
P.d
AMES GOUGH
ARCHlTECTSIENGINEERS
PROFESSIONAL LIABILITY POuey
Continental Caaualty Company
This meulol111l6um is i,llMd . a DIiIftIr
ofinfol1JllltiOll OIIly and ~ no riglllS
upon lIIe bolder. By its iNuance, it dOCll
nol all<<, lOiIanF. modify or cxlelld
the provisions of said polic:y and does nOI
wah'e any rights thereunder.
Policy Period;
tJllt19' TO 03101197
Limit of Liability-Per CIaiIu and ~te:
55......
Can~1IaIion Nlllice:
In rile eVelIl of l'IlIcellalion of the ~ve policy, the ComP,Uly will ~or 10 ~ ~ daYlliawrmeno'!"
notiee to l!Ie eertilic:are holder. but faillR to mail such nollee shall unpose no ob1igalion or I uy
of any kind upon tbe COmpally, its agents or repre:iCtllltiveJ.