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96-017 RESOLUTION NO. 96-17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVENTURA, FLORIDA APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE ATTACHED STATEWIDE MUTUAL AID AGREEMENT FOR CATASTROPHIC DISASTER RESPONSE AND RECOVERY AND MODIFICATION #1 TO STATEWIDE MUTUAL AID AGREEMENT; AUTHORIZING THE CITY MANAGER TO TAKE ALL ACTION NECESSARY TO IMPLEMENT THE AGREEMENT AND THIS RESOLUTION; PROVIDING FOR EFFECTIVE DATE. WHEREAS, the City Council finds that approval of the Statewide Mutual Aid Agreement for Catastrophic Disaster Response and Recovery and Modification #1 to such Statewide Mutual Aid Agreement (collectively, the "Agreement") is in the best interests of the City of Aventura. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND THE MEMBERS OF THE COUNCIL OF THE CITY OF AVENTURA, FLORIDA, AS FOLLOWS: Section 1. That the attached Agreement is hereby approved, and the City Manager is authorized to execute such Agreement on behalf of the City of Aventura. Section 2. That the City Manager is authorized to take all action necessary to implement the Agreement and this Resolution. Section 3. That this Resolution shall become effective immediately upon its adoption. The foregoing Resolution was offered by Councilmember Holzberg, who moved its adoption. The motion was seconded by Councilmember Cohen, and upon being put to a vote, the vote was as follows: Councilmember Arthur Berger yes Councilmember Jay Beskin yes Counctlmember Ken Cohen yes Councilmember Harry Holzberg yes Councilmember Jeffrey Perlow yes ViCe Mayor Patricia Rogers-Libert yes Mayor Arthur I. Snyder yes PASSED AND ADOPTED this 4th day of June~, 199~. ARTHUR I. SNYD.ER, ~AYOR AC~NG CItY CLERK APPROVED AS 0 LEGAL SUFFICIENCY: CITY ATTORNEY - 2 - STATE OF FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS EMERGENCY MANAGEMENT · HOUSING AND COMMUNITY DEVELOPMENT · RESOURCE PLANNING AND MANAGEMENT LAWTON CHILES JAMES F. MURLEY Governor Secretary October 9, 1996 Mr. Eric M. Soroka, City Manager City of Aventura 2999 N.E. 191st Street, Suite 500 Aventura, Florida 33180 Dear Mr. Soroka: Enclosed for your records is a copy of the executed Statewide Catastrophic Disaster Response and Recovery Mutual Aid Agreement and Modification #1, between the City of Aventura and the State of Florida, Division of Emergency Management. The City of Aventura's participation in the Mutual Aid Agreement will further enhance Florida's ability to plan for, respond to, and recover from a future disaster. This type of team building effort to achieve a comprehensive emergency management program is greatly appreciated. The listing of all approved jurisdictions participating in the Statewide Mutual Aid Agreement is available, if you would like to receive a copy, please call Janice Jones at (904) 413-9974 and one will be sent to you. Thank you for your prompt attention to this agreement. Sincerely, Joseph F. Myers, Directo~°'~ Division of Emergency Management JFM:jjw RECEIVED Enclosure cc: Charles V. Lanza OFFICe OF fH[ 2555 S H U MAR D OAK BOULEVARD TALLAHASSEE, FLORIDA 32399-2100 FLORIDA KEYS AREA OF CRITICAL STATE CONCERN SOUTH FLORIDA RECOVERY OFFICE GREEN SWAMP AREA OF CRITICAL STATE CONCERN FIELD OFFICE PO Box 4022 FIELD OFFICE 2796 Overseas Highway, Suite 212 8600 N.W. 36th Street 155 East Summerlin Marathon, Florida 33050 2227 Miami, florida 3315%4022 Bariow, Florida 33830-4641 RESOLUTION NO. 96-17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AVENTURA, FLORIDA APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE ATTACHED STATEWIDE MUTUAL AID AGREEMENT FOR CATASTROPHIC DISASTER RESPONSE AND R~OVERY AND MODIFICATION #1 TO STATEWIDE MUTUAL AID AGREEMENT; AUTHORIZING THE CITY MANAGER TO TAKE ALL ACTION NECESSARY TO IMPLEMENT THE AGREEMENT AND THIS RESOLUTION; PROVIDING FOR EFFECTIVE DATE. WHEREAS, the City Council finds that approval of the Statewide Mutual Aid Agreement for Catastrophic Disaster Response and Recovery and Modification #1 to such Statewide Mutual Aid Agreement (collectively, the "Agreement") is in the best interests of the City of Aventura. NOW, THEREFORE~ BE IT RESOLVED BY THE MAYOR AND THE MEMBERS OF THE COUNCIL OF THE CITY OF AVENTURA, FLORIDA, AS FOLLOWS: Section 1. That the attached Agreement is hereby approved, and the City Manager is authorized to execute such Agreement on behalf of the City of Aventura. Section 2. That the City Manager is authorized to take all action necessary to implement the Agreement and this Resolution. Section 3. That this Resolution shall 'become effective immediately upon i%s adoption. The foregoing Resolution was offered by Councilmember Holzberg, who moved its adoption. The motion was seconded by Councilmember Cohen, and upon being put to a vote, the vote was as follows: Councilmember Arthur Berger yes Councilmember Jay Beskin yes Councilmember Ken Cohen yes Councilmember Harry Holzberg yes Councilmember Jeffrey Perlow yes Vice Mayor Patricia Rogers-Libert yes Mayor Arthur I. Snyder yes PASSED AND ADOPTED this 4th day of June~ 19~c ARTHUR I. SNYD~R, ~AYOR AC~ING CItY CLERK ' APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY - 2 - City OF AVENTURA GOVERNMENT CENTER 2999 N.E. 191ST STREET SUITE 500 AVENTURA, FLORIDA 33180 OFFICE OFTHE CITY MANAGER August2,1996 Mr. Joseph F. Myers, Director Division of Emergency Management State of Florida, Department of Community Affairs 2740 Centerview Drive Tallahassee, FL 32399-2100 Re: Statewide Mutual Aid Agreement for the City of Aventura Dear Mr. Myers: Enclosed is the City of Aventura's executed Mutual Aid Agreement, together with a completed Appendix A (Authorized Representative Contact), a Certificate of Insurance, and Resolution No. 96-17 showing governing board approval. Once your department has had an opportunity to review and execute same, I would appreciate receiving a fully executed copy for our records. Your help in the handling of this matter is greatly appreciated. Should you have any questions, please do not hesitate to contact me. ~_~ r~ EMS/ne Enclosure CM0061~96 PHONE: 308: 466 - 8910'' FAX: 305 - 466 - 8939 FLORIDA LEAGUE OF CITIES SPONSORED INSURANCE PROGRAMS DECLARATIONS I. DESIGNATED MEMBER: City of Aventura 20801 Biscayne Blvd., Suite 505 Address: Aventura, FL 33180 II. COVERAGE PERIOD From March 29t '1996 to September 30, 1996 12:00 Midnight Standard Time at the address of the Designated Member III. AGREEMENT NUMBERS FMIT 783 cr~ Florida Municipal Insurance Trust (FMIT) FM 627 Florida Municipal Self Insurers Fund (FMSIF) IV. ESTIMATED ANNUAL PREMIUM Gross Participation Net Premium Credit Premium Florida Municipal insurance Trust $ 2,000 $ 0 $ 2,000 Florida Municipal Self Insurers Fund $ 311 $ 0 $ 311 TOTAL $ 2,311 $ 0 $ 2,311 PRO-RATA PREMIUM $ 1,669 $ 0 $ 1,669 '~~---~ "-'~" April 23, 1996 Signature of Authorized Representative Date SIP DEC (10/95) 1 DECLARATIONS (continued) City of Aventura V. FMIT COVERAGE SECTION [] A Indemnity Agreement [] B FMIT Coverage Agreements [] General/Professional Liability $100,000 - Each Person $200,000 - Each Occurrence [] a. Errors & Omissions Liability [] b. Employee Benefits Program Administration Liability [] c. Medical Attendants?Medical Directors' Malpractice Liability [] d. Broad Form Property Damage De. Premises Medical Payments $ Each Person/$ Each Accident [] f. Law Enforcement Exclusion [] g. Extra Contractual Legal Expense [] Automobile [~h. Automobile Liability $100,000 - Each Person $200,000 - Each Occurrence I--Ii. Uninsured Motorists Protection $. Combined Single Limit of Liability [--~j. Personal Injury Protection (Statutory) [] k. Automobile Medical Payments $ Per Person [~1. Automobile Physical Damage Coverage SIP DEC (10/95) 2 DECLARATIONS (continued) City of Aventura Additional Desi.qnated Members [] Clerk of the Court [] Tax Collector [] PrOperty Appraiser [] Supervisor of Elections [] Sheriff [] Property and Allied Covera.qes Per Scheduled Coverage Forms List [] Real and Personal Property [] Coinsurance Contract: The rate charged for this coverage is based upon the use of a coinsurance clause attached to this agreement with the consent of the member. [] Inland Marine [] Electronic Data Processing [] Crime/Bonds [] Time Element VI. FMSlF COVERAGE SECTION [] Workers Compensation Statutory [] C Indemnity Agreement [] D Employers Liability $'1,000,000 Each Accident $1,000,000 Each Disease $1,000,000 Aggregate By Disease SIP DEC (10/95) 3 FLORIDA MUNICIPAL INSURANCE TRUST 04/29/96 Coverage Summary for Fund Year 1995-1996 CITY OF AVENTURA FMIT 783 Period 03/29/96 to 09/30/96 ANNUAL COVERAGE TYPE PREMIUM BASIS PREMIUM General/Professional Liability Limit of Liability - 5,000,000 General Liability $1,747 Errors &Omissions Included Property and Allied Coverages $253 Real and Personal Property Included See Coverage Extensions Included Inland Marine Included Miscellaneous Equipment Included Grand Total $2,000 DECLARATIONS (continued) City of Aventura VII. SPECIAL PLANS Deductibles [] E Workers Compensation & Employers Liability $. Deductible Each Accident []F Liability Deductible Endorsement $ Deductib(e Per Occurrence []G Deductible Stoploss Endorsement $. Deductible Per Occurrence Specific Excess Covera,qe F'-]H Specific Excess Workers Compensation Insurance Endorsement [] I Specific Excess Endorsement - Liability ~]J Specific Excess Endorsement/Self Insured Retention Members - Liability [~K Specific Excess Endorsement/Self Insured Retention Members - Liability/Defense Costs Limit of Liability for [] I; [] J; [] K $5,000,000 General/Professional Liability $. Automobile Liability $. A,qqreqate Excess Coveraqe ~]L Aggregate Excess - Workers Compensation Insurance Endorsement []M Aggregate Excess Liability Insurance Endorsement [--~N Aggregate Excess Endorsement ~ All Lines Larqe Member Rat nq Plans []O FMSIF Large Member Rating Plan VIII, OTHER SIP DEC (10/95) ;ertificate Holder and Loss Payee I Administrator Issue Date 08/29/96 NT STATE OF FLORIDA DEPARTMENT OF COMMUNITYI Florida League of Cities, Inc. AFFAIRS Public Risk Services DIVISION OF EMERGENCY MANAGEMENT P.O. Box 530065 2740 CENTERVIEVV DRIVE Orlando, Florida 32853-0065 TALLAHASSEE FL 32399 2100 I COVERAGE PROVIDED BY: FLORIDA MUNICIPAL INSURANCE TRUST ~GREEMENT NUMBER: FMIT 783 I COVERAGE PERIOD: PROM 10/1/95 I COVERAGE PERIOD: TO 9/30/96 12:00 Midnight Standard Time TYPE OF COVERAGE. LIABILITY TYPE OF COVERAGE - PROPERTY General Liability [] Buildings [] Employee Benefits Program Administration Liability ~'--]Basic Fo~n r~Medical Attondants'/Medica~ Directors' Malpractice LiabUity r--]Special Form F~Bmad Form properly Damage []Agreed Amount [] Law Enforcement Liability [] Deductibte ~ [] []Blanket [] All owned Aums (Priv. Pass) []Bond [] All owned AutOS {Other than Priv. Pass.) [] Description of OperaflonsA.ocaflonsNehlctaslSpectal Items JANICE JONES THE EXYIRAT[ON DATE T~ERT=O~' THE ISSUING ~MPANY WILL END~VOR TO MAIL 30 Cl~ OF AVENTURA .~'~ SUCH ~[CE SHA~L {M~E ~ ~LIQATrON OR LiABiL~Y OF ANY K]ND UmN 2999 NORTHEAST 191 STREET SUITE 505 AVENTU~ FL 33180 CERTIFICATE OF COVERAGE Certificate Holder Administrator Issue Date 8/29/96 NT STATE OF FLORIDA Florida League of Cities, Inc. DEPARTMENT OF COMMUNITY AFFAIRS Public Risk Services DIVISION OF EMERGENCY MANAGEMENT P.O. Box 530065 2740 CENTERVIEW DRIVE Orlando, Florida 32853-0065 TALLAHASSEE FL 32399 2100 COVERAGES COVERAGE PROVIDED BY: FLORIDA MUNICIPAL SELF INSURERS FUND POLICY POLICY TYPE OF POLICY AGREEMENT EFFECTIVE DATE EXPIRATION DATE LIMITS OF LIABILITY NUMBER WORKERS' COMPENSATION FM 627 10/1/95 9/30/96 Statutory $1,000,000 Each Accident EMPLOYER'S LIABILITY $1,000,000 By Disease $1,000,000Aggmga~ By Disease OTHER DESCRIPTION OF OPERATIONS RE: Statewide Mutual Aid Agreement THIS CERTIFICATE IS ISSUED AS A MA]'FER OF INFORMA]ION ONLY AND CONFERS NO RIGHTS UPON ~14E CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY TSE AGREEMENTS ABOVE. DESIGNATED MEMBER CANCELLATION SHOULD ANY PART OF THE ABO'~E DE. SCRIBED AGREEMENTS BE CANCELLED BEFORE JANICE JONES THE EXPIRATION DATE THEREOF, THE iSSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED ABOVE, BUT FAILURE TO GITY OF AVENTURA M^~L SUCH NOTICE SHALL IMFOSE NO OBLIGATION OR LIABILITYOF ANY KIND UFON 2999 NORTHEAST 191 STREET THE PROGRAM, iTS AGENTS OR REPRESEtClFATIVES. SUITE 500 AVENURUA FL 33180 ~lorida S~t~, ~ut~orizes ~e s~t'~ ~ i~ politic~ ~visions to develop ~d ~t~ ~tol~al ~d a~e~ for ' too ~siwe to be'de~t wi~ ~assisted; ~d W~, ~apt~ 252~ Florida Starts, se~ fo~ details conc~g pow~, duti~, right, privilege, ~d ~ities of politi~ ~v~ions of ~e state r~d~g ou~ide aid; ~d W..:~, ~apter 252, Florida Starts, au~oriz~ ~e State to ~er ~to a contract on behalf of ~e s%ate for ~e'lease o~ lo~ to ~y polltical s~divi~ion of ~e' state ~y re~ or personal prope~y of ~e state gove~x~t or ~e t~por~ tr~sfer or ~plo~ent of perso~el Of ~e state gove~t to or ~y any political s~division of ~e state;' ~d W~.:~, ~apter-252, 'F~orida ftatutes, a~orizes ~e gove~ing-~Ody of each poll%Joel s~divlslon of ~e state to ~ter ~to such contract or lease wi~ ~e state,- accept ~y such.lo~, 'or ~ploy such pe~so~el, and such political A~r~ 2?, 1~9~ '~ subdivision may equip, maintain, utilize, and operate any such property and employ necessary personnel therefor in accordance with the purposes for which such contract is executed, and to otherwise do all things and perform any and all acts which it may deem necessary to effectuate the purpose for which such contract was entered into; and W~EREAS, Chapter 252, Florida Statutes, authorizes the Division of Emergency Management to make available any equipment, services, or facilities o~ned or organized by the state or its political subdivisions for use in the affected area upon request of. the duly constituted authority of'the area or upon the request of any recognized and accredited relief agency through such duly constituted authority; and WHEREAS, Chapter 252, Florida Statutes, authorizes the Division of Emergency Management to call to duty and otherwise provide, within or without the state, such support from available personnel, equipment, and other resources of state agencies and the political subdivisions of the state as may be necessary to reinforce emergency management agencies in areas stricken by emergencies; and WHEREAS, Chapter 252, Florida Statutes, requires that each municipality must coordinate requests for state or federal emergency response assistance with its county; and WHEI~E~ AS, the State of Florida is geographically vulnerable to hurricanes, tornadoes, freshwater flooding, sinkhole formations, and other natural disasters that in the past have caused severe disruption of essential human services and severe property d~mage to public roads, utilities, buildings, parks, and other government owned facilities; and WHEreAS, the Parties to this Agreement recognize that additional manpower and equipment may be needed to mitigate further damage and restore vital services to the citizens-of the affected community should such disasters occur; and WHEREAS, to provide the most effective mutual aid possible, each Participating Government, intends to foster communications between the personnel of the other Participating Government by visits, compilation of asset inventories, exchange of information and development of plans and procedures to implement this Agreement; NOW, THEREFORE, the Parties hereto agree as follows: SECTION 1. DEFINITIONS A. "AGREEMEA~'' - the Statewide Mutual Aid Agreement for Emergency Response/Recovery. Political subdivisions of the State of Florida may become a party to this Agreement by executing a copy of this Agreement and providing a copy with original signatures and authorizing resolution(s) to the State of Florida Division of Emergency Managements.. Copies of the agreement with original signatures and copies of authorizing resolutions and ~it 27, 19~, '~ insurance letters shall be filed and maintained at the Division headquarters in Tallahassee, Florida. B. ,,REQUESTINS PARTY" - the participating government entity requesting aid in the event of an emergency. Each municipality must coordinate requests for state or federal emergency response assistance through its county. c. ,,ASSISTING PARTY" - the participating government entity furnishing equipment, services and/or manpower to the Requesting Party. D. ,,AUTHORIZED REPRESENTATIVE,, - an employee of a pamticipating government authorized in writing by that government to request, offer, or provide assistance under the terms of this Agreement. The list of authorized representatives for the participating government executing this Agreement shall be attached as Appendix A to the executed copy of the Agreement supplied to the Division, and shall be updated as needed by each participating government. E. ,,DIVISION,, - the State of Florida, Department of Community Affairs, Division of Emergency ~anagemento F. ,,EMERGENCY,, - any occurrence, or threat thereof, whether natural, or caused by man, in war or in peace, which results or may result in substantial injury or harm to the' population or substantial damage to or less of property. 4 G. "DISASTER" - any natural, technological, or civil emergency that causes damage of sufficient severity and magnitude to result in a declaration of a state Of emergency by a county, Governor, or the President of the United States. E. "PARTICIPATING GOVERi~MENT,, - the State of Florida and any political subdivision of the State of Florida which executes this mutual aid agreement and supplies a complete executed copy to the Division. I. ,,PERIOD OF ASSISTANCE', -- the period of time beginning with the departure of any personnel of the Assisting Party from any point for' the purpose of traveling to the Requesting Party in order to provide assistance and ending upon the return of all personnel and equipment of the Assisting Party, after providing th~ assistance requested, to their residence or regular place of work, whichever occurs first. The period of assistance shall not include any portion of the trip to the Requesting Party or the return trip from the Requesting Party during which the personnel of the Assisting Party are engaged in a course of conduct not reasonably necessary for their safe arrival at or return from the Requesting Party. J. "WORK OR WORK-P~ELATED PERIOD" - any period of time in which either the personnel or equipment of the Assisting Party are being used by the Requesting Party to provide assistance and for which the Requesting Party will reimburse the Assisting 5 A~'{[ 27, 199~ ~ Pa~cy. Specifically included within s~ch ~eriod of time are rest breaks when the personnel of the Assisting Party will return to active work within a reasonable time. Specifically excluded from such period of time are breakfast, lunch, and dinner breaks. SECTION 2. PROCEDURES . When a participating government either becomes affected by, or is ~nder imminent threat of, an emergency or disaster, it may invoke emergency related mutual aid assistance either by: (i) declaring a state 6f local emergency and transmitting a copy of that declaration to the Assisting Party, or to the Division, or (~i) by orally communicating a request for mutual aid assistance to Assisting Party or to the Division, followed as soon as practicable by written confirmation of said request. Mutual aid shall not be requested by Participating Governments unless resources available within the stricken area are deemed inadequate by the Local Emergency Management Agency. All requests for mutual aid shall be transmitted by the Authorized Representative or the Director of the Local Emergency Management Agency. Requests for assistance may be conumunicated either to the Division or directly to an Assisting Party. Requests for assistance under this Agreement shall be limited to catastrophic disasters, except where the Participating Government has no other mutual aid agreement based upon Section 252.40 or 163.01, Florida 6 Statutes, in which case a P~rticipating Government may request assistance-pUrsuant to the provisions of this agreement. A. I~EQUESTS DIRECTLY TO ASSISTING PAl{TM: The Requesting Party may directly ~ontact the authorized representative of the Assisting Party and shall provide them with the information in paragraph C below. All conumunications shall be conducted directly between the Requesting and Assisting Party. Each party shall be responsible for keeping the Division advised of the status of the response activities. The Division shall not be responsible for costs associated with such direct requests for assistance.' However, the Division may provide, by rule, for reimbursement of eligible expenses from the Emergency Management Preparedness and Assistance Trust Fund created under Section 252.373, Florida Statutes. B. ILEQUESTS ROUTED THROUGHt OR ORIGINATING FROMt DIVISION: The Requesting Party may directly contact the Division, in which case it shall provide the Division with the information in paragraph C below. The Division may then contact other Participating Governments on behalf of the Requesting Party and coordinate the provision of mutual aid. The Division shall not be responsible for costs associated with such indirect requests for assistance, unless.the Division so indicates in writing at the time it transmits the request to the Assisting Party. In no event shall the Division or the State of Florida be 7 responsible for costs associated with assistance in the absence of appropriated funds. In all Cases, the party receiving the mutual aid shall be primarily responsible for the costs incurred by any Assisting Party providing assistance pursuant to the provisions of this Agreement. C. REQUIRED IAvFORMATIO~: Each request for assistance shall be accompanied by the following information, to the extent known: 1. A general description of the damage sustained; 2. Identification of the emergency service function for which assistance is needed (e.g. fire, law enforcement, emergency medical, transportation, co~unications, public works and engineering, building, inspection, planning and information assSstance, mass care, resource support, health and other medical services~ search and rescue, etc.) and the particular type of assistanc.e needed; 3. Identification of the public infrastructure system for which assistance is needed (e.g. sanitary sewer, potable water, streets, or storm water systems) and the type of work assistance needed; 4. The amount and type of personnel, equipment, materials, and supplies needed and a reasonable estimate of the length of time they will be needed; 8 5. The need for sites, structures or buildings outside the Requesting Party's political subdivision to serve as relief *centers or staging areas for ~ncoming emergency goods and services; and 6. A specific time and place for a representative of the Requesting Party tQ meet the personnel and equipment of any Assisting Party. This information may be provided on the form attached as Exhibit B, or by any other available means. The Division may revise the format of Exhibit B subsequent to the execution of this agreement, in which case it shall distribute coipies to all participating governments. D. ASSESSMENT OF AVAILABILITY OF P~ESOURCES ~ ABILITY TO RENDER ASSISTANCE: When contacted by a Requesting Party or the Division the authorized representatives of any participating government agree to assess their government's situation to determine available personnel, equipment and other resources. Ail participating governments shall render assistance to the extent personnel, equipment and resources are available. Each participating government agrees to render assistance in accordance with the terms of this Agreement to the fullest extent possible. When th~ authorized representative determines that his Participating Government has available personnel, equipment or other resources, they shall so notify the Requesting Party or the Division, whichever communicated the request, and provide the information below. The Division shall, upon response from sufficient participating pa~ties to meet the needs of the Requesting Party, notify the authorized representative of the Requesting Party and provide them with the following infoz-mation, to the extent known: 1. A complete description of the personnel, equipment, and materials to be furnished to the Requesting Party; 2. The estimated length of time the personnel, equipment, and materials will be available; 3. The areas of experience and abilities of the personnel. and the capability of the equipment to be furnished; 4. The name of the person or persons to be designated as supervisory personnel; and 5. The estimated time when the assistance provided will arrive at the location designated by the authorized representative of the Requesting Party. E. SUPERVISION AITD CONTROL: The personnel, equipment and resources of any Assisting Party shall remain under operational control of the Requesting Party for the area in which they are serving. Dire~t supervision and control of said personnel, equipment and resources shall remain with the designated supervisory personnel of the Assisting Party. Representatives of the Requesting Party shall provide work tasks to the supervisory 10 personnel of the Assisting Party. The designated supervisory personnel of the Assisting Party shall have the responsibility and authority.for assigning work and establishing work Schedules for the personnel of the Assisting Party, based on task or mission assignments p~ovided by the Requesting Party and the Division. The designated supervisory personnel of the Assisting Party shall: maintain daily personnel time records, material records and a log of equipment hours; be responsible for the operation and maintenance of the equipment and other resources furnished by the Assisting Party; and shall report work progress to.the Requesting Party. The Assisting Party's personnel and other resources shall remain subject to recall by the Assisting Party at any time, subject to reasonable notice to the Requesting Party and the Division. At least twenty-four hour advance notification of intent to withdraw personnel or resources shall be provided to the Requesting Party unless such notice is not practicable, in which case such notice as is reasonable shall be provided.. F. FOOD; ~OUSING; SELF-SUFFICIE~Cy Unless specifically instructed otherwise, the Requesting Party shall have the responsibility of providing food and housing for the personnel of the Assisting Party from the time of their arrival at the designated location to the time of their departure. However, Assisting Party personnel and equipment should be, to the 11 greatest extent possible, self-sufficient for operations in areas stricken by emergencies or disasters. The Requesting Party may specify only self-sufficient personnel and resources in-its request for assistance. G. CO~/~UN~CATIONS: Unless specifically instructed otherwise, the Requesting Party shall have the responsibility for coordinating communications between the personnel of the Assisting Party and the Requesting Party. Assisting Party personnel should be prepared to furnish communications equipmen~ sufficient to maintain communications among their respective operating units. ~. RIGHTS A/~D. PRIVILEGES Whenever the employees of the Assisting Party are rendering outside aid pursuant to this Agreement, such employees shall have the powers, duties, rights, privileges, and intmunities, and shall receive the compensation, incidental to their employment. I. WRITTEN ACK~OWLEDGEME~ The Requesting Party shall complete' a written acknowledgment regarding the assistance to be rendered, setting forth the information transmitted in the request, and shall transmit it by the quickest practical means to the Assisting Party or the Division, as applicable, for approval. The form to serve as this written acknowledgement is attached as Attachment C. The Assisting Party/Division shall respond to the written acknowledgement by executing and returning a copy ~o the 12 Requesting Party by the quickest practical means, maintaining a copy for its files. SECTION 3. REIMBURSABLE EMPENSES The terms a'nd conditions governing reimbursement for any assistance provided under this Agreement shall be in accordance with the following provisions, unless otherwise agreed upon by the Requesting and Assisting Parties and specified in the written acknowledgment executed in' accordance with paragraph 2.I. of this Agreement. The Requesting Party shall be ultimately responsible for reimbursement of all reiI~bursable expenses. A. PERSO~rNEL -- During the period of assistance, the Assisting Party shall continue to pay its employees according to its then prevailing ordinances, rules, and regulations. The Requesting Party shall reimburse the Assisting Party for all direct and indirect payroll costs and expenses incurred during the period of assistance, including, but not limited to, employee pensions and benefits as provided by Generally Accepted Accounting Principles (GAAP). The Requesting Party shall reimburse any amounts paid or due for compensation to employees of the Assisting Party Under the terms of the Florida Workers' Compensation Act due to personal injury or death occurring while such employees are ~ngaged in rendering aid under this Agreement. While providing services to the Requesting Party, employees of the Assisting Party shall be considered "borrow servants', of the 13 ~ri! 27, 199~ ,~ Requesting Party and shall be considered in the "dual employment,, with the Requesting and Assisting Parties, subject to the supervision and control of both for purposes of Chapter 440, Florida Statutes. While the Requesting Party shall reimburse the Assisting Party for payments made in workers' compensation benefits required to be paid to its employees due to personal injury or death, the Division, and both the Requesting and Assisting Party shall enjoy immunity from civil prosecution as provided for in the Florida Workers' Compensation Act. B. EQUIPHEI~T - The Assisting Party shall be reimbursed by the Requesting Party for the use of its equipment during the period of assistance according to either a pre-establi'shed local or state hourly rate or according to the actual replacement, operation, and maintenance expenses incurred. For those instances in which costs are reimbursed by the Federal Emergency Management Agency, the eligible dire6t costs shall be determined in accordance with 44 CFR 206.228. The Assisting Party shall pay for all repairs to its equipment as determined necessary by its on-site supervisor(s) to maintain such equipment in safe and operational condition. At the request of the Assisting Party, fuels, miscellaneous supplies, and minor repairs may be provided by the Requesting Party, if practical. The total equipment charges to the Requesting Party shall be reduced by the total value of the fuels, supplies, and repairs furnished by the 14' Apr~ 27~ 1994 ~ Requesting Party and by the amount of any insurance proceeds received by the Assisting Party. c. '~ /~ATERIALS kND SUPPLIES - The Assisting Party shall be reimbursed for all. materials and supplies furnished b~ it and used or damaged during the period of assistance, except for the costs of equipment, fuel and maintenance materials, labor and supplies, which shall be included in the equipment rate established in 3.B. above, unless such damage is caused by gross negligence, willful and wanton misconduct, intentional misuse, or recklessness of the Assisting Party's personnel. The Assisting Party's Personnel shall use reasonable care under the circumstances in the operation and control of all materials and supplies used by them during the period of assistance. The measure of reimbursement shall b~ determined in accordance with 44 CFR 206.228. In the alternative, the Parties may agree that the Requesting Party will replace, with like kind and quality as determined by the .Assisting Party, the materials and supplies used or damaged. If such an agreement is made, it shall be reduced to writing and transmitted to the Division. D. RECORD KEEPING - The Assisting Party shall maintain records and submit invoices for reimbursement by the Requesting Party or the Division using format used or required by FEMA publications, including 44 CFR part 13 and applicable Office of Management and Budget Circulars. Requesting Party and Division. 15 . ~pr~ 27, l~J~ ~ finance personnel shall provide information, directions, and assistance for record keeping to Assisting Party personnel. E. PAYMENT - Unless otherwise mutually agreed in the written acknowledgement executed in accordance with paragraph 2.I. or a subsequent written addendum to the acknowledgement, the Assisting Party shall bill the Requesting Party for all reimbursable expenses with an itemized Notice as soon as practicable after the expenses are incurred, but not later than sixty (60) days following the period of assistance, unless the deadline for identifying damage is extended in accordance with 44 CF~ part 206. The Requesting Party shall pay the bill, or advise of any disputed items, not later than sixty (60) days following the billing date. These timeframes may be modified by mutual agreement. This shall not preclude an Assisting Party or Requesting Party from assuming or donating, in whole or in part, the costs associated with any loss, damage, expense or use of personnel, equipment and resources provided to a Requesting Party. F. PAYMENT BY OR THROUGH THE DIVISION: The Division of Emergency Management may reimburse for all actual and necessary travel and subsistence expenses for personnel providing assistance pursuan~ to the request of the Division, to the extent of funds available, and contingent upon an annual appropriation from the Legislature for such purposes. The Assisting Party shall be responsible for m~king written request to the Division for reimbursement of travel and subsistence expenses, prior to submitting a request for payment to the Requesting Party. The Assisting Party's written request should be submitted as s~on as possible after expiration of the period of assistance. The Division shall provide a written response to said requests within ten (10) days of actual receipt. If the Division denies said request, the Assisting Party shall then bill the Requesting Party. In the event that an affected jurisdiction requests assistance without forwarding said request through the Division, or'an assisting party provides assistance without having been requested by the Division to do so, the Division shall not be liable for reimbursement of any of the cost(s) of assistance. The Division may serve as the eligible entity for requesting reimbursement of eligible costs from FEMA. Any costs to be so reimbursed by or through the Division shall be determined in accordance with 44 CFR 206.228. The Division may authorize applications for reimbursement of eligible costs from the undeclared disaster portion of the Emergency Management Preparedness and Assistance Trust Fund established pursuant to Section 252.373, Florida Statutes, in the event that the disaster or emergency event is not declared pursuant to the Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-288, as amended by Public Law 100-707. Such applications 17 shall be evaluated pursuant to rules established by the Division, and may be funded only to the' extent of available funds. SECTION SECTION 4. INSURANCE Each participating government shall bear the risk of its own actions, as it does with its day-to-day operations, and determine for itself what kinds of insurance, and in what amounts, it should carry. If a participating government is insured, its file shall contain a letter from its insurance carrier authorizing it to provide and receive assistance under this Agreement, and indicating that there will be no lapse in its insurance coverage either on employees, vehicles, or liability. If a participating government is self-insured, its file shall contain a copy of a resolution authorizing its self-insurance program. A copy of the insurance carrier's letter or the resolution of self-insurance shall be attached to the executed copy of this Agreement which is filed with the Division. Each Assisting Party shall be solely responsible for determining that its insurance is current and adequate prior to providing assistance under this agreement. The amount of reimbursement from the Division or the Requesting Party shall be reduced by the amount of any insurance proceeds to which the Assisting Party is entitled as a result of losses experienced in rendering assistance pursuant to this Agreement. SECTION 5. LIABILITY 18 To the extent permitted by law, and without waiving sovereign immunity, each Party to this Agreement shall be responsible for any and all claims, demands, suits, actions, damages, and causes of action related to or arising out of or in any way connected with its o~n actions, and the actions of its personnel, in providing mutual aid assistance rendered or performed pursuant to the terms and conditions of this Agreement. SECTION 6. LENGTH OF TIME FOR EMERGENCY The duration of such state.of emergency declared by the Requesting Party is limited to seven (7) days. It may be extended, if necessary, in 7 day increments. SECTION 7. TERM This Agreement shall be in effect for one (1) year from the date hereof and shall automatically be renewed in successive one (1) year terms unless terminated in writing by the participating government. Notice of such termination shall be made in writing and shall be served personally or by registered mail upon the Director, Division of Emergency Management, Florida Department of Community Affairs, Tallahassee, Florida, which shall provide copies to all other Participating Parties. SECTION 8. EFFECTIVE DATE OF THIS AGREEMENT This Agreement shall be in full force and effect upon approval by the participating government and upon proper execution hereof. 19 ~r~l 27, 1~/, ~ SECTION 9. ROLE OF DIUISION OF EF~ERGENCY M3%NAGEMENT The responsibilities the Division of Emergency'Management, Florida Department of Conumunity Affairs under this Agreement are to: (1) request mutual aid on behalf of a participating government, under the circ~stances identified in this Agreement; (2) coordinate the provision of.mutual aid to a re~esting party, pursuant to the provisions of this Agreement; (3) se~e as the eligible entity for re~esting rei~urSement of eligible costs from FE~, upon a Presidential disaster declaration; (4) se~e as central deposito~ for executed Agreements; and (5) maintain a c~rrent listing of Participating ~over~ents with. their Authorized Representative and contact info~uation, and to provide a copy of the listing to each of the Participating Governments on an annual basis during the second ~arter of the calendar year. SECTION 10. SEVE~BILITY~ EFFECT ON OTHER AGREEMENTS Should any portion, section, or subsection of this Agreement be held to be invalid by a court of competent jurisdiction, that fact shall not affect or invalidate any ether portion, section or subsection; and the remaining portions of this Agreement shall remain in full force and affect without regard to the section, portion, or subsection or ~ower invalidated. In the event that any parties to this agreement have entered into other mutual aid agreements, pursuant to Section 252.40, Florida Statutes, or interlocal agreements, pursuant to Section 2O 163.01, Florida Statutes, those parties agree that said agreements are superseded by this agreement only for emergency management assistance and activities perfol-med in catastrophic emergencies pursuant to this agreement.- In the event that two or more parties to this agreement have not entered into another mutual aid agreement, and the parties wish to engage in mutual aid, then the terms and conditions of this agreement shall apply unless otherwise agreed between those parties. 21 IN WITNESS WHEREOF, the parties set forth below have du%~y executed this Agreement on the date set forth below: ATTEST: BOARD OF CLERK OF ~HE CIRCUIT COLrRT OF DADE FLORIDA (County) By: By: Deputy C, lerk Chairman APPROVED A~ TO FORM: Office of the County Attorney By: EXECUTED BY THE FOLLOWING PARTICIPATING LOCAL GOVEP~q~ENTS IN , COUNTY (attach authorizing resolution or ordinance and insurance letter or resolutio ~/~r eac~__~ CITY OF AVERNTURA , by ¢_..- . ~,. / ~ Political Subdivision Authorized O~fic/ial Date mac M. s0Ro , Political Subdivision Authorized Ofi~icial Date , by Political Subdivision Authorized Official Date , by Political Subdivision Authorized Official Date , by Political Subdivision Authorized official Date , by Political Subdivision Authorized Official Date , by Political Subdivision Authorized Official Date ACKNOWLEDGED AND AGREED BY THE DIVISION OF E~_ERGENCY MANAGEmeNT DireCtor 22 - A/wit ~, 1994 MUTUAL AID AGREEMENT i~OR EHERGE~;CY RESPOI{SE/RECOFERY APPENDIX A Date: July 22, 1996 Name of Goverrument: City of Aventura Mailing Address: 2999 N.E. 191st Street;Suite 500 city, State, Zip: Aventura, FL 33180 Authorized Representatives to Contact for Emergency Assistance: Pr imaI%, Representative Name: Eric M. Soroka Title: City Manager Address: 2999 N.E. 19~st Street;Suite 500 , Aventura, FL 33180 Day Phone: (305). 466-89~17 Night Phone: (954) 472-6668 FAX No.: (305) 466-8939.~ 1st Alternate Representative Name: Robert M. Sherman _ Title: Director of C~m~nity Services Address: 2999 N.E. 191st Street;Suite 500 , Aventura, FL 33180 Day Phone: .(305) 466-89~30 Night Phone:.. (95.4) 748-1793 2nd Alternate Representative Name;. Harry M. Kilgore Title: Director of Finance/Support Services Address:2999 N.E. 191st Stre_e_ t;Suite 500 , Aventura, FL 33180 Day Phone: (305) 466-8920 Night Phone: (954) 969-8936 23 ~priL Z?, 199~ '~ .REQUIRED Ilf~ORI{ATION Each request for assistance shall be accompanied by the following infor~ationl to the extent known: 1. General description of the'damage sustained: 2.' Identification of the emergency service function for which assistance is needed (e.g. fire, law enforcement, emergency medical, transportation, communications, public works and engineering, building, inspection, planning and information- assistance, mass care, resource support, health and other medical services, search and rescue, etc.) and the particular type of assistance needed: 24 ~ri~ 27, 1~4 ~t :I~EQO~I~3D I~Oi~M2L~IO~ (continued) 3. Identification of the public infrastructure system for which assistance is needed (e.g. sanitary sewer, potable water, streets, or storm water systems) and ~he type of work assistance needed: 4. The amount and type of personnel, equipment, materials, and supplies needed and a reasonable estimate of the length of time they will be needed: 5. The need for sites, structures or buildings outside the Requesting Party's political subdivision to serve as relief centers or staging areas for incoming emergency goods and services: 25 REQUIRED INFORMATION (continued) 6. A specific time and place for a representative of the Requesting Party to meet the personnel and equipment of any Assisting Party. 26 AcKNowI~EDGM~NT To be completed by each Assisting Party. NA~LE OF ASSISTING PARTY: AUTHORIZED REPRESENTATIvE:~ CONTACT NLr~BER/PROCEDD-RES:. 1. Assistance To Be Provided: Resource Type Amount Assignment Est. Time Arrival 2. Availability of Additional Resources: 3. Time Llmltatlon , if any: 27 STATE OF FLORIDA ? DEPARTMENT O'F COMMUNITY AFFAIR " 2740 CENTERVIEW DRIVE TALLAH ASSEE, FLORIDA 32399-2100 LAV/TON CHILES LINDA LOOMIS SHELLEY Gm,ernst Secret~ry HE MO~HDUH TO: COUItTY E~GENCY PIA/~AGEHENW DIRECTORS AND Dlvlslon of Emergen~yManagenlen: SUBJECT: Mutual Aid Compact: Modification' DATE: October 19, 1994 In September I provided you all with information.regardingthe execution-of the-Statewide'-Mut~at-k~dAgreemen~/'and-advised you that the Division of Emergency Management (DEM) anticipated a modification to the Agreement, based' upon comments by several local government risk managers. Attached you will find th~ Modification prepared based upon those and other comments re- ceived.. The attached Modification (dated October al, 1994) is now ready for execution. Please destroy or otherwise dispose of any previous drafts you may have received. Therefore, please initiate the processes necessary to have your local governments execute this Modification, and return executed copies with attacb_ments to the Division. County Emergency Management Agency Directors should provide copies of the Modifi- cation to all-those municipalities they previously pmovid~d with the Statewide Mutual Aid Agreement. In addition, DEM will be sending copies to all those that have already executed the Agreement. For those entities 'that have not yet executed'the Statewide Mutual Aid Agreement, the Modification should be executed concurrently with the Agreement. DEM vill forward copies with the Division's endorsement back to all signatories upon final execution. With your continued assistance we anticipate having all modifications executed as soon as possible. If you have any questions, please call Robert C. Byerts at (904) 488-0410. JFM/rb attach. (1) October 21, 1994 MODIFICATION #1 TO STATEWIDE MUTUAL AID AGREF2~ENT WHEREAS, the undersigned County/Municipality (strike one), along with the Department of Community Affairs, Division of Emergency Management (DEM) and various other counties and munici- palities in the State of Florida, has entered into the Statewide Mutual Aid Agreement for Catastrophic Response and Recovery (the Agreement); and WHEREAS, the parties to the Agreement are desirous of amending the Agreement, to reviseprovisions regarding the handling of workers, compensation claims and to clarify and correct certain other terms and conditions; NOW, THEREFORE, .the undersigned signatories agree: 1. The title of the Agreement is revised to read: "state~ wide Mutual Aid Agreement.,, 2. The introductory paragraph is revised to read: "THIS AGREEMENT IS ENTERED INTO BETWEEN THE STATE OF FLORIDA, DIVISION OF EMERGENCY MANAGEMENT, AND BY AND AMONG EACH COUNTY AND MI/NICI- PALITY THAT EXECUTEs AND ADOPTs THE TERMs AMD CONDITIONS CON- TAINED HEREIN, BASED UPON THE FOLLOWING FACTS:,,. 3. The first sentence of SECTION 1. DEFINITIONS, paragraph A. "AGREEMENT- is revised to read: "the Statewide Mutual Aid Agreement.,, The remainder of that paragraph is unchanged. 4. SECTION i. DEFINITIONS, paragraph D. "AUTHORIZED REPRESENTATIVE,, is r ' evlsed to read: "A~ employee of a participat- 1 October 21, 1994 ing government authorized in writing by that government to request, offer, or provide assistance under the terms of this Agreement. The list of authorized representatives for the participating government executing this Agreement shall be attached hereto as 'Exhibit A,' and shall be updated as needed by each participating government." 5. SECTION 1. DEFINITIONS, paragraph H. "PARTICIPATING GOVERNMENT" is revised to read: "The State of Florida, any county which executes this Agreement and supplies a complete, executed copy to the Division, and any municipality which executes this Agreement and supplies a complete, executed copy to the Divi- sion.'' 6. A.new paragraph K. is added to SECTION 1. DEFINITIONS, to read as follows: "K. 'MAJOR DISASTER'- a disaste~ that will likely exceed local capabilities and require-a broad ~range of state and federal assistance." 7. The initial, unn,~hered, paragraph of SECTION 2. PROCEDURES, is revised to read: When a Participating Government either becomes affected by, or is under imminent threat of, a major disaster, it may invoke emergency related mutual aid assistance either by: (i) declaring a state of local emergency and transmitting a copy of that declaration' to the Assisting Party, or to the Division, or (ii) by orally communicating a request for mutual aid assis- 2 October 21, 1994 tance to the Assisting Party or to the Division, fol- lowed as soon as practicable by written confirmation of said request. Mutual aid shall not be requested by any Participating Government unless resources available within the stricken area are deemed inadequate by that Participating Government. Municipalities shall coordi- nate requests for state or federal assistance with their County Emergency Management Agencies. All re- quests for mutual aid shall be transmitted by the Authorized Representative or the Director of the Local Emergency Management Agency. Requests for assistance may be communicated either to the Division or directly to an Assisting Party. Requests for assistance under this Agreement shall be limited to major disasters, except where the Participating Government has no other mutual aid agreement for the provision of assistance related to emergencies or disasters, in which case a Participating Government may request assistance related to any disaster or emergency, pursuant to the provi- sions of this Agreement. 8. SECTION 2. PROCEDUI~ES, paragraph C. REQUIRED IAVFORMA- TION, subparagraph, 6 is revised to read: 6. An.estimated time and a specific place for a representative of the Requesting Party to meet the 3 October 21, 1994 personnel ~nd equipment of any Assisting Party. This information may be provided on the form attached as Exhibit "B," or by any other available means. The Division may revise the format of Exhibit "B" subsequent to the execution of this agreement, in which case it shall distribute copies to all Partici- pating Governments. 9. SECTION 2. PROCEDURES, paragraph I. WRITTE~ ACKNOWL- EDgEMEnT, is revised to read: I. WRITTE~ ACKI~OWLED~E/~E~V~- The Assisting Party shall complete a written acknowledgment regarding the assistance to be rendered, setting forth the informa- tion transmitted in the request, and shall transmit it by the quickest practical means to the Requesting Party or the Division, as applicable, for approval. The form to serve as this written acknowledgement is'attached' as Exhibit C. The Requesting Party/Division shall respond to the written acknowledgement by executing and return- ing a copy to the Assisting Party by the quickest practical means, maintaining a copy for its files. 10. SECTION 3. REIMBURSABLE EXPENSES, paragraph A. PERSON- I~EL, is revised to read: A. PERSO~I~EL - During the period of assistance, 4 October 21, 1994 the Assisting Party shall continue to pay its employees according to its then prevailing ordinances, rules, and regulations. The Requesting Party shall reimburse the Assisting Party for all direct and indirect payroll costs and expenses (including travel expenses~) incurred during the period of assistance, including, but not limited to,.employee pensions and benefits as provided by Generally Accepted Accounting Principle~ (GAAP). However, the Requesting Party shall not be responsible for reimbursing any amounts paid or due as benefits to employees of the Assisting Party under the terms of the Florida Workers' Compensation Act due to personal injury or death occurring while such employees are engaged in rendering aid under this Agreement. Both the Requesting Party and the Assisting Party shall be responsible for payment of such benefits only to their own employees. 11. SECTION 7. TERM, is revised to read: This Agreement shall be in effect for one (1) year from the date hereof and shall be renewed in successLve one (1) year terms unless terminated upon sixty (60) days advance written notice by the Participating Gov2 errnnent. Notice of such termination shall be made in writing and shall be served personally or by registered 5 mail upon the Director, Division of ~mergency Manage- ment, Florida Department of Community Affairs, TaIla- hassee, Florida, which shall provide copies to all other Participating Governments. Notice of termination shall not relieve the withdrawing Participating Govern- ment from obligations incurred hereunder prior to the effective date of the withdrawal and shall not be effective until sixty (60) days after notice thereof has been sent by the Director, Division of Emergency Management, Department of Community Affairs to all other Participating Governments. 12. SECTION 10. SEVERABILITY~ EFFECT ON OTHER AGREEMENTS, is revised to read: Should any portion, section, or subsection of this Agreement be held to be invalid by a court of competent jurisdiction, that fact shall not affect or invalidate any other portion, section or subsection; and the remaining portions of this Agreement shall remain in full force and affect without regard to the section, portion, or subsection or power invalidated. In the event that any parties to this agreement have entered into other mutual aid agreements, pursuant to Section 252.40, Florida Statutes, or interlocal agreements, pursuant to Section 163.01, Florida Stat- utes, those parties agree that said agreements are 6 superseded by this agreement only for emergency manage- ment assistance and activities performed in major disasters, pursuant to this agreement. In the event that two or more parties to this agreement have not entered into another mutual aid agreement, and the parties wish to engage in mutual aid, then the terms and conditions of this agreement shall apply unless otherwise agreed between those parties. 13. The document attached to the Agreement and formerly labeled "APPENDIX A," is revised to be titled "~IBIT A" as indicated in the attached EXHIBIT A. The document attached to the Agreement entitled "P~EQUIRED II,FORMATION" is revised to be titled "EXHIBIT B" as indicated in the attached "~IBIT B." The document attached to the Agreement and entitled "AC~/~OWLEDGMEi~T" is revised to be titled "EXHIBIT C" as indicated in the attached "EXHIBIT C.~w 14. This Modification shall become effective only as between those counties and municipalities, and the State of Florida, when they have actually executed a copy of the MODIFICA- TION #1 TO STATEWIDE MUTUAL AID AGREEMENT containing identical terms, and when that copy has been executed by the State o~ Florida, Division of Emergency Management. 7 IN WITI~ESS WHEREOF, the parties set forth below have duly executed this Agreement on the date set forth below: ATTEST: BOARD OF CLERK OF THE CIRCUIT COURT OF DADE FLORIDA (County) By: By: Deputy Clerk Chairman APPROVED AS TO FORM: Office of the County Attorney By: AV~Ht~A ATTEST: CITY OF CITY CLERK FLORIDA Title ~d/~ 0 ~J~ ~ Title City Mana~ / STATE OF FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS DIVISION OF F2&ERGENCY MANAGE~fENT Title ' '_ STAT]~WID~ ~O'~'U~L ~ID AGREF~F~NT EXtLIB I~ A Date: July 22, 1996 N~e of ~ve~t: Ci~ of A~a Mailing Ad.ess: 2999 N.E. 191st S~reet,S~te 500 city, Stat~, Zip: Av~a, ~ 33180 ~_ Au~oriz~ Representatives to Contact for ~ergen~ ~sist~ce: Prima~ RePresentative Title: Ci~ ~E~ Ad. ess: 2999 N.E. 191st Street, S~te 500 ; A~a, ~ 33180 ~y Phone: (305) ~6-8910 Night Phone: (954) 472-6668 F~ No.: (305) ~6-8939 1st Alte~ate Representative N~e: ~ M. ~ Title: ~rector of ~ Se~ces Address: 2999 N.E. 191st S~t, S~te 500 ; A~a, ~_33180 Day Phone: (305) ~6-8930 · Night Phone: (954) 7~r!~3 2nd Alte~ate Representative N~e: ~M. ~lg~e Title: ~rector of F~ce/~ Se~ces Address: 2999 N.E. 191st Strut, ~te 500 ; Av~a, ~ 33180 Day Phone: (305) ~6-8920 Night Phone: (954) 969-8936 9 EXHIBIT B sTATEWIDE MUTUAL AID AGREEMENT REQUIRED INFORMATION Each request for assistance shall be accompanied by the ollowing information, to the extent known: · General description of the damage sustained: 2t.. Identification of the emergency service function for which ~sistance is needed (e.g. fire, law enforcement, emergency medical, transportation, communications, public works and engi- neering, building, inspection, planning and information assis- tance, mass care, resource support, health and other medical services, search and rescue, etc.) and the particular type of assistance needed: 10 REQUIRED INFORMATION (continued) 3. Identification of' the public infrastructure system for which assistance is needed (e.g. sanitary sewer, potable water, streets, or storm water systems) and the type of work assistance needed: 4. The amount and type of personnel, equipment, materials, and supplies needed and a reasonable estimate of the length of time they will be needed: 5. The need for sites, structures or buildings outside the Requesting Party's political subdivision to serve as relief centers or staging areas for incoming emergency goods and servic- es: 11 REQUII~ED INFORMATION (continued) 6. An estimated time and specific place for a representative of the Requesting Party to meet the personnel and equipment of any Assisting Party. 12 EXHIBIT C STATEWIDE MUTUAL AID AGREF2{ENT ACElgOWLEDGM~NT To be completed by each Assisting Party. NAME OF ASSISTING PARTY: AUTHORIZED REPRESENTATIVE: CONTACT NiIMBER/PROCEDO/LES: 1. Assistance To Be Provided: Resource Type A~ount Assignment Est. Time Arrival 2. Availability of Additional Resources: 3. Time Limitations, if any: 13