Ordinance No. 2020-04 Adopting ACES Budget for FY 2020-2021 - May 5, 2020City of Aventura
Ave ntu ra C i ty of E xce I Ie nce Sch oo
Charter c hoof Budget
FISCAL YEAR 2020/2021
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
CHARTER SCHOOL FUND BUDGET
FISCAL YEAR 2020/2021
'ACES
EAGLES
Board of Directors
Mayor Enid Weisman
Commissioner Marc Narotsky
Commissioner Denise Landman
Commissioner Dr. Linda Marks
Commissioner Gladys Mezrahi
Commissioner Robert Shelley
Commissioner Howard Weinberg
City Manager
Ronald J. Wasson
Principal
Anthony Tyrkala
Assistant Principals
Leslie Lee
Jorge Paz
Administrative and Educational Services Provided by:
Charter Schools USA
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CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
CHARTER SCHOOL FUND BUDGET
FISCAL YEAR 2020/2021
Table of Contents
City Manager's Budget Message..................................................................................................................
i -ix
Comparative Personnel Allocation Summary .................................................................................................
vii
Full -Time Staff Comparison Chart.................................................................................................................
viii
Organization Chart/ Vision Statement.............................................................................................................
x
INTRODUCTION.............................................................................................................................................1
Organization and Operations..................................................................................................................2
Budget Process and Procedures........................................................................................................
3-5
FinancialPolicies................................................................................................................................
5-6
Philosophy and Essential Elements....................................................................................................
6-7
Curriculum...........................................................................................................................................
7-9
Performance Criteria Matrix....................................................................................................................9
Budget Preparation Calendar................................................................................................................10
DEPARTMENT DESCRIPTION & SUMMARY OF FUND........................................................................11-12
REVENUE PROJECTION & RATIONALE...............................................................................................13-16
BUDGETARY ACCOUNT SUMMARY BY EXPENDITURE FUNCTION.................................................17-27
K-3 Basic 5101......................................................................................................................................18
4-8 Basic 5102......................................................................................................................................19
Exceptional Student Program 5250......................................................................................................20
SubstituteTeachers 5901.....................................................................................................................21
Instructional Media Services 6200........................................................................................................22
School Administration 7300..................................................................................................................23
PupilTransit Services 7800..................................................................................................................24
Operationof Plant 7900........................................................................................................................25
Child Care Supervision 9102................................................................................................................26
CapitalOutlay 7400..............................................................................................................................27
AdoptingOrdinance..................................................................................................................................29-33
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City ®f .
Aventura
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�xL�C Government Center
19200 West Country Club Drive a
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Aventura, Florida 33180
Office of the City Manager
April 16, 2020
The Honorable Mayor and City Commission
Aventura City of Excellence School Board of Directors
City of Aventura
Aventura, Florida 33180
RE: 2020/2021 Charter School Fund Budget Message
Members of the City Commission:
In accordance with Article IV, Section 4.05 of the City of Aventura (the "City") Charter, I
hereby submit the proposed Budget for the Charter School Fund for the fiscal year
beginning July 1, 2020, for your review and consideration. This budget document
represents the 18th year of operation of the Aventura City of Excellence School (the
"School"). Our goal in the development and preparation of a realistic balanced budget was
to provide the funding levels that are necessary to maintain quality educational services for
its students.
Budget Format/Transparency
The format of the budget is in accordance with guidelines adopted by the State and School
Board of Miami -Dade County, Florida and utilizes the school system's account codes as
well. The proposed budget was prepared with input from the School's administrative staff
and Charter Schools USA ("CSUSA").
Significant Factors Affecting Budget Preparation
At the time this budget was prepared, we were in the middle of a global pandemic crisis
commonly known as "COVID-19". This rapidly evolving situation is surrounded by
uncertainty at every level. Although the Florida Legislature recently adjourned its 2020
regular session, it is highly likely that they will hold an emergency special legislative
session, over the next couple of months, to deal with the economic impacts to the State as
a result of the crisis.
Since the financial impact to the State is unknown at this time, this budget has been
prepared in the most conservative manner by holding most operating revenues and
expenditures relatively flat and increasing teacher compensation where needed.
In the past, the School has continually demonstrated that it can operate as a high
performing school that provides quality educational services for its students, within the
school-based revenues. We have also been fortunate to have had a very involved parent
base that participates in fund-raising activities for school improvements.
The 2020/2021 operating budget has increased over the prior year by $519,976 or 5.23%,
primarily due to the items which have been highlighted below -
1 .
elow:
1. Based on actions taken at the State level, the FTE revenues are budgeted to
increase by 2.91 % over the prior year budget. Please note that most, if not all of this
additional funding has been specifically earmarked by the State Legislature for
increasing teacher compensation as more fully described below. After netting out
these funds, FTE funds are anticipated to remain relatively flat in comparison to the
current year per capita amount.
2. Increases to teacher compensation resulting from a combinations of the following:
a. Normal salary increases consistent with the previously adopted performance pay
plan.
b. The projected receipt of $196,275 in new FTE funds which have been specifically
earmarked for increasing teacher compensation.
c. In lieu of the Miami -Dade County Referendum, $196,275 worth of additional
stipends will be provided by the School from available Carryover to the teachers
in order to match the amount of the new FTE funds referenced above.
d. No additional employee positions are proposed.
3. In addition, the budget provides funding for lease payments to the City to satisfy
long-term financing costs related to the construction of the elementary school wing.
4. Continue Cultivating Critical Thinking — A one-to-one computing environment is
provided to all fifth through eighth grade students. Students have the opportunity to
collaborate through authentic integration of online creation tools. Through these
means students acquire 21St century skills that are essential for success in the
growing global society. Students' access to a continually enhanced wireless
infrastructure ensures reliable and efficient availability to instructional resources.
Summary of All Budgetary Funds
The total proposed budget for 2020/2021, including all operating and capital outlay, is
$10,469,476 and is broken down into the following categories:
• Personnel Services — $7,034,518 or 67.19%
• Operating Expenditures — $2,637,208 or 25.19%
• Other Uses — $535,000 or 5.11% (primarily consisting of an $85,000 Contingency and
$444,000 in lease payments to the Debt Service Fund to cover school construction -
related debt payments).
• Capital Outlay — $262,750 or 2.51 %
Other Uses Capital Outlay
5.11% 2.51%
Operating
Expenditures
25.19% Personnel Services
67.19%
�I
The following chart shows a comparison of the department's budgets for the past two (2)
fiscal years. As previously indicated, total Revenues and Expenditures increased over the
prior year by $519,976 or 5.23%, respectively.
Charter School Budget Category Summary
State Shared Revenues
Charges for Services
Miscellaneous Income
Other Non -Revenues
Total Revenues
K-3 Basic 5101
4-8 Basic 5102
Exceptional Student Program 5250
Substitute Teachers 5901
Instructional Media Services 6200
School Administration 7300
Pupil Transit Services 7800
Operation of Plant 7900
Child Care Supervision 9102
Capital Outlay 7400
Total Expenditures
Increase
2019/20 2020/21 (Decrease) % Change
Revenues
$ 8,407,500
$ 8,634,115 $
226,615
2.70%
520,000
520,000
-
0.00%
607,000
582,000
(25,000)
-4.12%
415,000
733,361
318,361
76.71%
$ 9,949,500
$ 10,469,476 $
519,976
5.23%
Expenditures
$ 2,428,030
$ 2,720,373 $
292,343
12.04%
3,126,932
3,410,087
283,155
9.06%
252,230
291,163
38,933
15.44%
139,421
147,076
7,655
5.49%
79,346
99,852
20,506
25.84%
1,142,684
1,131,439
(11,245)
-0.98%
205,200
213,490
8,290
4.04%
1,984,657
2,043,246
58,589
2.95%
150,000
150,000
-
0.00%
441,000
262,750
(178,250)
-40.42%
$ 9,949,500
$ 10,469,476 $
519,976
5.23%
Charter School Fund
This fund is used to account for revenues and expenditures specifically earmarked for the
City's Charter School (i.e., operating and capital revenues and expenditures).
Charter School Fund Budget Revenues
Chargesfor Services
4.97%
State Shared
Revenues
82.47% Miscellaneous
Income
5.56%
Other Non -
Revenues
WOOO 7.00%
Charter School Fund Budget Expenditures
Substitute Teachers
5901 Instructional Media
Exceptional Student 1.40% Services 6200
Program 5250 r 0.95%
2.78%
School Pupil Transit
Administration 7300 —Services 7800
2.04%
4-8 Basic 5102
10.81%
32.57% Operation of Plant
7900
19.52%
K-3 Basic 5101
25.98%
Child Care
Supervision 9102
Capital Outlay 7400 1.43%
2.51%
During the past year a great deal of time and effort was expended on professional
development and curriculum alignment based on Florida's State Standards, increasing
parental involvement, revamping our approach to Science by increasing data -driven
instructional decisions, moving towards an emotionally responsive discipline model by
incorporating mindfulness, focusing on learning gains and student growth at all levels,
and identifying and working with at -risk students who make up our bottom 25%. In the
Iv
coming year we will maintain and expand all of the present academic programs with a
continued emphasis on professional development and implementation related to the
Florida State Standards, as we begin to prepare for the transition to the Florida B.E.S.T.
Standards starting in grades K-2 in year 2021. Given the uncertainty surrounding
COVID-19, we will focus heavily on diagnostic testing, standard -aligned spiraled
instruction and intervention in math and reading. New technology skills and resources
will be leveraged to meet student academic and social -emotional needs. The School's
students will thrive as we navigate through these unprecedented challenges.
The School will enrich a child's learning and social -emotional needs through the
following:
• Whole Child Approach — Emphasis will be placed on the "whole child" to ensure
that academic rigor coexists with social responsibility.
• Character Education — Continue to implement the School's Cloud -9 Program that
encourages students, families and communities to work together as "upstanders".
• Mindfullness — Students will have opportunities to learn strategies to self -regulate,
improve decision making, and reduce stress and anxiety through mindfulness
exercises.
• Challenging Curriculum — Offer high school level courses in the areas of Math,
Science and Foreign Language.
• Curriculum Alignment — Increase academic rigor through the vertical alignment of
the School's reading, writing and math programs kindergarten through eighth grade.
• Differentiation of Instruction — Provide specialized programs for at -risk learners,
on -level learners and gifted students.
• Technology Rich Environment — A combination of mobile learning labs, interactive
technology, personal computing devices and virtual learning platforms, create a
dynamic educational environment. The school community is an energized, vibrant
hub of learning where problem solving and innovation are fostered. Imbedded
professional development is central to ensuring staff are empowered with the
knowledge and impetus to drive innovative instructional programming.
• Extended School Day Programs/Activities — Offer a variety of opportunities
including Before Care and After Care, Sports Study, several Dance programs,
French Classes, Chess Club, Science Tutorial, Writing Tutorial, Reading and Math
Computerized Program, Typing Program, Robotics, Mind Lab, Math Matters, Manner
Academy, Art Enrichment and Saturday Academy.
• Sponsored Clubs — Green Team, Model United Nations Club, Robotics Club,
Coding Club and gender specific Mentoring Clubs.
• Field Trips — Experience hands-on content, living history, ecological studies, guest
authors and a variety of culturally rich opportunities through a combination of on and
off campus field trips.
• School -Wide Events — Organize various events such as Career Day, Red Ribbon
Week, Arbor Day, Peace Day and Field Day.
• Career Awareness and Entrepreneurship — Register all eighth grade students in a
comprehensive course that will allow them to begin career planning.
• STEAM (Science Technology, Engineering, Art and Math) Initiative — Supporting
the development and implementation of grade level specific projects focused on
student creation, problem solving and interdisciplinary study.
v
• Competitive Athletics — Compete at the middle school level in the International
Athletic League. The School fields a boys and girls team for both basketball and
soccer. Offerings also include a competitive flag football and volleyball teams as well
as a Cheerleading Squad.
• Intramural Athletics — Afford students at the middle school level opportunities to
play intramural basketball and volleyball.
• Family Events — Make available various events that include Meet and Greet, Open
House, Kindergarten Kickoff, Student of the Month, Book Fair Family Night, Winter
Showcase, Graduation Ceremonies, Talent Showcase and Quarterly Principal's
Honor Roll Breakfasts.
• Parent Education — Execute FSA ELA, math, writing and FCAT science nights that
present parents with information related to state standards and accountability
testing. Monthly parent workshops related to social, emotional and physical
wellbeing of children and families. Monthly "Coffee Connections" showcasing the
School's initiatives and accomplishments. An increased number of evening and
virtual events will be held to accommodate working parents.
• Transportation — Four (4) school buses are currently utilized to provide school bus
service to approximately 400 students who live more than two (2) miles and no
further than three and '/2 (3.5) miles from the School.
• Safe School Campus — The City provides a full-time certified police officer who
serves as a School Resource Officer. This individual provides instruction to students
related to making strong life choices and is viewed as a role model. Security
measures have been and continue to be reviewed and enhanced to ensure the
safety of students and faculty.
Expenditures
The estimated 2020/2021 proposed budgeted expenditures contained within this budget
total $10,469,476 and are balanced with the projected revenues.
Personnel Services
Personnel Services are budgeted at $7,034,518 or 67.19% of the budget and includes no
new positions. Teacher compensation has been increased to reflect the performance pay
plan instituted four (4) years ago in accordance with Florida Statute 1012.22, rewarding
teachers who are rated developing, effective and highly effective. In addition, teacher
compensation has been increased due to the additional FTE funds and stipends that have
been included as previously described. The total number of employees remains at 104 (95
full-time and 9 part-time). Included in the full-time positions are 88 instructional staff
members. The Principal, two (2) Assistant Principals and Trades Worker II are employees
of the City while all other employees are under contract with CSUSA.
V1
Charter School Fund
Comparative Personnel Allocation Summary
2 - Year Presentation
VII
2019/20
2020/21
Function
Job Class
Full -Time
Part -Time
Total
Full -Time
Part -Time
Total
5101
Teacher
31.00
31.00
31.00
31.00
Other Certified instruction
Assistant Principal
1.00
1.00
1.00
1.00
Reading Specialist
1.00
1.00
1.00
1.00
Instructional Counselor
1.00
-
1.00
1.00
-
1.00
Teacher Assistant
-
7.00
7.00
-
7.00
7.00
Administrative Assistant
1.00
-
1.00
1.00
-
1.00
Subtotal
35.00
7.00
42.00
35.00
7.00
42.00
5102
Teacher
44.00
-
44.00
44.00
-
44.00
Other Certified instruction
Assistant Principal
1.00
1.00
1.00
1.00
Math Coach
1.00
-
1.00
1.00
-
1.00
Comm Spec/Instructional Asst.
-
1.00
1.00
-
1.00
1.00
Subtota
46.00
1.00
47.00
46.00
1.00
47.00
5250
Teacher
2.00
-
2.00
2.00
-
2.00
Other Certified Instruction
Dean of Student Services
1.00
1.00
1.00
1.00
3.00
3.00
3.00
3.00
5901
Pool Sub
1.00
-
1.00
1.00
-
1.00
6200
Media Specialist
1.00
1.00
2.00
1.00
1.00
2.00
7300
Principal
1.00
-
1.00
1.00
-
1.00
Assistant Principal
1.00
1.00
-
-
Dean
-
-
1.00
1.00
Other Support Personnel
Receptionist
2.00
2.00
2.00
2.00
Administrative Secretary
1.00
1.00
1.00
1.00
Registrar/Compliance/ESE Suppor
1.00
1.00
1.00
1.00
Business Manager
1.00
1.00
1.00
1.00
Network/Computer Tech
1.00
1.00
1.00
1.00
Subtotal
8.00
8.00
8.00
8.00
7900
Other Support Personnel
Janitor
1.00
1.00
-
-
Trades Worker II
-
-
1.00
1.00
Subtotal
1.00
-
1.00
1.00
-
1.00
Total
95.00
9.00
104.00
95.00
9.00
104.00
VII
95
94.5
94
93.5
93
92.5
92
Full -Time Staff Comparison
95 95
1 tri
err
2015/16 2016/17 2017/18 2018/19 2019/20 2020/21
Operating Expenditures
The operating expenditures total $2,637,208, representing 25.19% of the proposed budget.
This is $19,084 more than the prior year and includes the following major items:
• Other materials and supplies - $133,500
• Textbooks - $168,000
• Building maintenance contract - $197,658
• After School Programs - $160,000
• Field Trips and School Events - $162,000
• Transportation services contract - $213,490
• CSUSA planning/management fee - $306,000
• MDCSB administrative fee - $155,100
• Food services - $280,000
• Electricity - $130,000
• Repairs and maintenance - $118,500
Other Uses
Other Uses budgeted expenditures total $535,000 (5.11% of the proposed budget) and
primarily consist of an $85,000 Contingency and $444,000 in lease payments to the Debt
Service Fund to cover school construction -related debt payments.
Capital Outlay
A total of $262,750 (2.51% of the proposed budget) has been budgeted to provide for
technology enhancements that include the replacement of AV equipment, whiteboards,
laptops and computers and the purchase of new tablets.
Summary
Even during these very difficult and challenging economic times, due to the City
Commission's commitment, continued interest and support in planning and conducting the
School's financial operations in a responsible and progressive manner, I am able and
pleased to submit this detailed budget document. The budget and its related funding levels
representing the City's continued commitment to providing a school of excellence for our
community under any circumstances.
The 2020/2021 proposed budget contains funding levels to address the following key
objectives:
• Increases in teacher compensation designed to attract and retain highly -qualified
teachers.
• Hiring and retaining administrators and teachers who are well prepared for creating
life-long learners in their students as well as acting as role models in their own quest
for knowledge on the latest "best practices" in educational research to enhance their
teaching abilities.
• Putting into place a strong accountability system that will hold everyone at the
School responsible for maximizing learning opportunities.
• Creating a school climate that enables students and teachers to feel they are cared
for, respected and contributing members of the School.
• Maintain a low staff -pupil ratio in order to enhance the development of the individual
strengths of each student.
• Continuing to use data to evaluate the efficacy of instructional programs.
• Developing a strong parent -teacher relationship.
• Maximizing the use of technology embedded in the classroom instruction through
the implementation of increased wireless network capabilities, a bring your own
device program, mobile labs, classroom labs, interactive televisions, IPad carts and
a one-to-one computing to enhance instruction in grades 5-8.
The preparation and formulation of this document could not have been accomplished
without the assistance and dedicated efforts of the School's Administration and the Finance
Department. I am also extremely grateful to the City Commission for their continued support
in ensuring that this School remains the Aventura City of Excellence School. A Commission
Meeting will be held on April 23, 2020 to review the proposed budget document in detail.
Please refer any questions relating to the enclosed budget to my attention.
Respectfully submitted,
Ronald J. son
City Manager
ix
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
Organization Chart
CSUSA
Administrative/
Educational
Services
ACES
Governing
Board
City
Manager
Principal
School
Operations
Vision Statement
School
Advisory
Committee
To join with our community to become the premier charter school in the nation, where
academic excellence coexists with the promotion of innovation and exploration
grounded in an atmosphere of social responsibility.
x
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2020/2021
INTRODUCTION
Organization and Operations
The School is a special revenue fund found within the City's financial statements. The
School commenced operations in August 2003 in the City and offers classes for
kindergarten through eighth grade with a projected enrollment of 1,020 for the 2020/2021
proposed budget. The School is funded from public funds based on enrollment and may be
eligible for grants in accordance with state and federal guidelines, including food service
and capital outlay. The School can accept private donations and the City can incur debt for
its operations.
Reporting Entity
The School operates under a charter granted by the sponsoring school district, the Miami -
Dade County Public School District (the "District"). The current charter is effective until
June 30, 2033 but provides for a renewal of up to 15 years by mutual agreement of both
parties. In 2005, the School amended the charter to include grades sixth through eighth. In
2012, the School amended the charter to increase the School capacity from 972 to 1,032
over five (5) years commencing with fiscal year 2012/13. The School is owned and operated
by the City, is part of the City's government and is not a separate legal entity or otherwise
organized apart from the City. The City was incorporated in November 1995 and operates
under a Commission -Manager form of government.
Management Contract
The City has a contract with Charter Schools USA ("CSUSA") for administrative and
educational management services for the operations of the School. All School staff, except
the Principal, two (2) Assistant Principals (Dean of Discipline & Operations and Dean of
Curriculum) and the Trades Worker II, are employees of CSUSA. Total fees projected to be
paid to the management company for fiscal year 2020/2021 are $306,000. The majority of
the other expenditures that are reimbursed by the City to CSUSA relate to the teachers'
salaries and benefits.
The current agreement with CSUSA provides an initial term for five (5) years through June
30, 2023 with an additional renewal term of up to five (5) years upon agreement of both
parties.
School Advisory Committee ("SAC")
The Charter School Advisory Committee was established to facilitate the achievement of
the School's mission; for its members to serve on the Educational Excellence School
Advisory Council ("EESAC") and to provide input to the City Manager and Principal
regarding fundraising efforts, school budget and school issues. Members of SAC will be
responsible for developing and implementing the School's fundraising projects. This is a
working Committee as it relates to school fundraising efforts.
The Board consists of five (5) members, each of whom are parents of the School's children,
elected by the parents of school children. The representatives will be as follows:
kindergarten to fourth grade — two (2) representatives
fifth grade to eighth grade — two (2) representatives
At large kindergarten to eighth grade — one (1) representative
2
Budget Process and Procedures
Budget Preparation/Development
January: Meetings are held with the City Manager, Principal and school staff to
develop Goals and to discuss issues that may impact the budget for the
upcoming school year
February: The following steps are taken to prepare preliminary revenue projections and
forecasts developed by the Finance Department for the City Manager's
review:
• Forecast student enrollment.
The State's Florida Education Finance Program ("FEFP") per student
allocation is projected by the State and provided to the School.
Capital Outlay funding is determined by the State based on available
funding.
March: The following steps are taken to forecast the School's personnel needs that
are developed from input from the Principal and staff:
• Review existing staffing requirements to ensure adequate coverage for
student needs and new programs.
• Review the current salary structure to ensure competitiveness within
the School District.
• Obtain benefit calculations such Pension; Health, Life and Disability
Insurance; Dental Insurance and Workers' Compensation from
CSUSA for each qualifying employee.
April: Individual expenditure line items are developed by the Finance Department
based on input from the Principal and through analysis of historical data. A
draft of the budget document is prepared by the Finance Department which
will be is reviewed by the City Manager and the Principal.
April/May: The budget is reviewed by the School Advisory Committee. The City Manager
submits the proposed budget to the City Commission (for adoption) who acts
as the School's Board of Directors.
June: The adopted budget is entered into the accounting system.
July 1. The adopted budget becomes effective.
Budget Adoption
The Charter School budget is approved via Ordinance at two (2) City Commission public
meetings scheduled for April 23, 2020 and May 5, 2020, respectively. The adopted budget
is entered into the accounting system effective July 1, 2020.
Budget Control/Monitoring
Funds appropriated in the budget may be expended by and with the approval of the City
Manager in accordance with the provisions of the City Charter and applicable law. Funds of
9
the City shall be expended in accordance with the appropriations provided in the budget and
shall constitute an appropriation of the amounts specified therein. Supplemental appropriations
or the reduction of appropriations, if any, shall be made in accordance with Section 4.07 of the
City Charter.
The budget establishes a limitation on expenditures by department total. Said limitation
requires that the total sum allocated to the Charter School Department for operating and
capital expenditures may not be increased or decreased without specific authorization by a
duly -enacted Ordinance affecting such amendment or transfer. Therefore, the City Manager
may authorize transfers from one (1) individual line item account to another, so long as the line
item accounts are within the same department and fund.
The "Personnel Allocation Summary" enumerates all of the School's authorized budgeted
positions. The City Manager may amend said authorized budgeted positions in order to
address the operating needs of the Department so long as sufficient budgeted funds are
available. The budget is monitored on a monthly basis to track variances between actual
and budgeted amounts. Significant variances are investigated and monitored for corrective
action. Quarterly review meetings are held with the Principal and City Manager.
Encumbrances do not constitute expenditures or liabilities in the current year, but instead
are defined as commitments related to unperformed contracts for goods or services, which
are only reported in governmental funds.
Budget Amendment
Upon the passage and adoption of the City's Charter School Fund Budget, if the City Manager
determines that the department total will exceed its original appropriation, the City Manager is
authorized to prepare such Ordinances for consideration by the City Commission as may be
necessary and proper to modify any line item from the Budget.
Basis of Accounting
Basis of Accounting refers to the time period when revenues and expenditures are recognized
in the accounts and reported on the financial statements. Basis of accounting relates to the
timing of the measurements made, regardless of the measurement focus applied. The accrual
basis of accounting is followed for the proprietary fund types. The modified accrual basis of
accounting is followed in the governmental fund types and the expendable trust funds type.
Under the modified accrual basis of accounting, revenues are recorded when susceptible to
accrual, that is, when they are both measurable and available. Available means collectible
within the current period or soon enough thereafter to pay current liabilities. Expenditures are
generally recognized under the modified accrual accounting when the related fund liability is
incurred. Exceptions to the general rule are principle and interest on general long-term debt
which is recognized when due.
The Charter School Fund Budget applies all applicable Government Accounting Standards
Board ("GASB") pronouncements as well as the following pronouncements issued on or
before November 30, 1989, unless those pronouncements conflict with or contradict GASB
pronouncements: Financial Accounting Standards Board ("FASB") statements and
interpretations, Accounting Principles Board ("APB") opinions and Accounting Research
Bulletins ("ARB"s).
0
During June 1999, the GASB issued Statement No. 34. This statement established new
accounting and financial reporting standards for state and local governments. The Charter
School Fund implemented the new financial reporting requirements of GASB 34.
Financial Policies
The School's financial policies, as outlined below, set forth the basic framework for its
overall fiscal management. Operating independently of changing circumstances and
conditions, these policies assist the decision-making process of the City Manager and the
School's Administration. These policies provide guidelines for evaluating both current
activities and proposals for future programs.
Most of the policies represent long-standing principles; traditions and practices that have
guided the School in the past and have helped maintain financial stability. They are
reviewed annually as a decision making tool and to ensure their continued relevance in an
ever-changing environment.
Operating Budget Policies
1. At a minimum, the School will maintain an accessible cash reserve equivalent to four
(4) weeks of operating costs.
2. No new or expanded services shall be implemented without a corresponding
revenue source or the implementation of trade-offs of expenditures or revenues at
the same time. This applies to personnel, equipment and any other peripheral
expenditures associated with the service.
3. The School shall continue to support a scheduled level of maintenance and
replacement of its infrastructure.
4. The School shall support capital expenditures that reduce future operating costs.
Capital Budget Policies
1. The School will develop a multi-year capital improvement plan that is updated
annually.
2. The School will maintain its physical assets at a level adequate to protect the
School's capital investment and minimize future maintenance and replacement
costs. The budget will provide for the adequate maintenance and the orderly
replacement of the capital equipment from current revenues wherever possible.
3. The School will provide sufficient funds to replace and upgrade equipment as well as
to take advantage of new technology thereby ensuring that employees have safe
and efficient tools to provide their service. It reflects a commitment to further
automation and use of available technology to improve productivity in the School's
work force. The objective for upgrading and replacing equipment includes: (1)
normal replacement as equipment completes its useful life, (2) upgrades to new
technology, and (3) additional equipment necessary to service the needs of the
School.
4. The School will use the following criterion to evaluate the relative merit of each
capital project. Capital expenditures will foster the goals of:
a. Projects specifically included in an approved replacement schedule.
b. Projects that reduce the cost of operations.
c. Projects that significantly improve safety and reduce risk exposure.
Revenue Policies
1. The School will attempt to maintain a diversified and stable revenue system as a
shelter from short -run fluctuations in any single revenue source.
2. The School will attempt to obtain new revenue sources as a way of ensuring a
balanced budget.
3. The School will annually review fees/charges and will design or modify revenue
systems to include provisions that automatically allow charges to grow at a rate that
keeps pace with the cost of providing the service.
Cash Management/investment Policies
1. All cash received by the School's Business Manager is secured at the School until it
is remitted (at least weekly) to the City's Customer Service Representative II who
prepares it for prompt deposit by armored courier.
2. Investment of School funds will emphasize safety of capital, liquidity of funds and
investment income.
3. The School will aggressively seek the collection of revenues, including any past due
amounts owed.
Reserve Policies
The School will maintain a fund balance of at least $75,000.
Accounting, Auditing, and Financial Reporting Policies
1. An independent audit will be performed annually.
2. The School will produce annual financial reports in accordance with Generally
Accepted Accounting Principles ("GAAP") as outlined by the GASB.
3. In accordance with Chapter 10.850, Rules of the Auditor General of the State of
Florida, the School is required to prepare special purpose financial statements.
Section 10.855(4) states that the special purpose financial statements should
present the charter school's financial position including the charter school's current
and capital assets and current and long-term liabilities, and net position; and the
changes in financial position.
Philosophy and Essential Elements
The School's staff believes that we have a responsibility to create a school climate that
enables every individual to feel cared for, respected and to act as contributing members of
the School culture. All students can learn and will be encouraged to strive for academic
excellence and personal growth that will enable them to be productive and active members
of society. In the practical application of this philosophy, opportunities shall be provided to:
1. Develop in each student and professional staff member a sense of self-worth and a
positive self-concept
2. Imbue such character traits as honesty, integrity, compassion, respect, cooperation,
humility, happiness and responsibility toward each other, our community and our
world
3. Develop in each student an understanding of and responsibility for making positive
personal and social choices
9
4. Improve upon the quality of instruction and curriculum by increasing the
effectiveness of teachers and their teaching through ongoing professional
development
5. Provide each student with experiences to develop an awareness of good health
habits and attitudes for living by encouraging each student to perceive learning as a
life-long continuing process from pre-school through adulthood
6. Encourage, through educational reporting, City and District officials, the citizens of
Aventura and the professional staff to support quality education in the School
7. Use assessment data to identify and track student achievement and learning goals
8. Develop school programs based on "best practices" to promote learning gains
9. Develop strong parent -teacher -student relationships
10. Provide a strong accountability system that holds everyone in the school community
responsible for maximizing learning opportunities
11. Provide a low student -teacher ratio in order to enhance the development of the
individual strengths of each student
12. Provide additional staff members for enrichment and remediation services
13. Develop in each student the ability to think critically, make inferences, apply
knowledge to new settings and use these skills to make wise choices
Curriculum
The School implements the Florida Standards with fidelity and its goals for student learning
are coordinated or integrated across different disciplines. The curriculum's sequence is
rational, with more complex ideas building on simpler ones, respecting each student's
developmental levels and prior learning. Teachers and students are accountable for all state
and local assessments in addition to internal formal and informal assessments and
observations.
Classroom teachers utilize technology daily to reinforce instruction and offer opportunities
for independent practice. Students in fifth through eighth grade utilize Chromebooks
throughout the day to enhance instruction. The students have access to a multitude of
online resources and individualized instructional programs at home and at the School.
Students in kindergarten through fifth grade utilize the School's iPad, laptop and
Chromebook carts on a regular basis. Sixth grade students enroll in a semester technology
course, with an emphasis on keyboarding and critical thinking. Seventh grade students are
required to enroll in a year-long Computer Concepts/Coding course designed to expose
them to all facets of the technology available to them. Eighth grade students take a year-
long technology aided career awareness and entrepreneurship course. Wireless internet
access is available throughout the campus.
The School offers a variety of programs to meet the needs of all learners. The English
Language Learners ("ELL") program is offered to students who are working toward English
language proficiency. Classroom teachers servicing ELL students have undergone special
training related to strategies that enhance language acquisition. The School's ELL
Coordinator collaborates with classroom teachers related to instructional modifications that
aide in content comprehension.
7
Exceptional Education ("ESE") students are serviced within the general classroom, reducing
social stigmas and enhancing the continuity of instruction. The ESE teachers collaborate
with classroom teachers to ensure that "strategies for success" are implemented in all
subject areas.
Students with speech and language needs are serviced by a Speech and Language
Pathologist and students with occupational therapy needs are serviced by a specialist.
These programs are offered to students who qualify for services based on School District
requirements.
At -risk readers are targeted through a variety of intervention courses and strategies. The
School's Collaboration Team teaches at -risk -readers in Kindergarten through eighth grade
in small group settings. This supplemental reading program provides intensive instruction
using research -based programs such as Wonders, Fundations, Reading Plus and I Ready.
At -risk readers in middle school enroll in an intensive reading course which offers a one to
one computing environment to target specific reading deficiencies. Students in need of
additional support related to test -taking strategies, organization and study skills are enrolled
in a specially designed elective class that provides support specific to the their needs.
The School is focused on meeting the needs of all students. To this end, the School offers a
variety of extended school day programs. These programs target student needs and are
offered both before and after school. These programs include small group writing
instruction, focused math tutorials, science study group, civics study group and a Saturday
reading and math academy.
Gifted students in grades two - five receive "Gifted Instruction" in English Language Arts
and reading daily. Project -based applications encompassing the sciences, arts, math, and
language allow students an opportunity to combine their creativity and practical knowledge.
Eligible students in middle school have an opportunity to enroll in gifted courses in English
Language Arts.
A science specialist works with all students, grades second through fifth grade on a weekly
basis by providing integrated labs in their classrooms. A science lab program provides
students with hands-on application of core curriculum. Students in fifth grade experiment in
the science lab two (2) times per week. The lab facilitator co -teaches with the classroom
teacher to ensure instruction and labs are seamlessly aligned. All middle school students
enroll in comprehensive science courses that emphasize hands-on investigation. Students
are exposed to eco -literacy through participation in the outdoor garden project.
The School's modern language program places emphasis on four (4) basic components of
language acquisition (e.g., listening, speaking, reading and writing). Students build an
understanding of the relationship between perspectives and products of various cultures.
Middle school students enroll in introduction to Spanish and can elect to take high school
honors level Spanish I. The elementary Spanish program is offered to all kindergarten
through fifth grade students and emphasizes cultures and conversational speaking.
The School's middle school program offers academic rigor in conjunction with an
extraordinary selection of extracurricular activities and elective programs. Students have
the opportunity to enroll in high school honors level Spanish, Physical Science, Biology,
n
Algebra and Geometry and to select two (2) of eighteen (18) elective courses. Elective
courses include Lead to Feed, Digital Communications, Modern Dance, Art, Guitar, Debate,
Tech Squad, Robotics, Personal Fitness, Team Sports, Physical Education, Spanish, Peer
Mentoring, Stage Craft, STEAM, Study Skills, Yoga and Drama. All middle school students
are invited to participate in after-school teams including volleyball and basketball. The
School also participates in the Independent Athletic League and offers competitive boys and
girls basketball and competitive boys and girls soccer, competitive girls volleyball and boys
flag football. These programs are funded through the school budget and are offered at no
cost to students.
Elementary school students also enjoy a variety of special subject classes daily. These
subjects include art, physical education, technology, media, Spanish and music. Each
Friday, Elementary students participate in a club. Clubs vary from year-to-year based on
student interest and currently include the following; Karaoke, Baton, LEGO Builders, Just
Dance, Peer Mentors, Puppet Theatre, Scrapbooking, Puzzle Mania, Contemporary Dance,
Middle Eastern Dance, Drama and Improv., Chorus, Yoga, Basketball, Harry Potter and
Zumba Kids.
Performance Criteria Matrix
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL
PERFORMANCE CRITERIA 2014/16 2016/16 2016/17 2017/18 2018/19
The State of Florida A+ Plan Grade shall be no lower than a "B".
A
A
A
A
A
Percent of parents that completed all 20 required volunteer hours by
the end of the year.
100%
100%
100%
100%
100%
Number of students enrolled shall be 95% of the number allowed by
the School Charter.
100%
100%
100%
100%
100%
The year-to-year retention rate shall be 90%.
98%
98%
98%
98%
98%
The percentage of parents who on the Parent Survey agree or strongly
agree to the statement that "I would recommend the Charter School
to a friend" is 90%.
99%
99%
99%
99%
97%
The audits required by State Law and the Charter shall indicate that
the financial statements are presented fairly and that tests of
compliance with laws and regulations and consideration of the internal
control over financial reporting disclose no instances of non-
All in
All in
All in
All in
All in
compliance, nor any material weaknesses.
Compliance
Compliance
Compliance
Compliance
Compliance
Class size and student/classroom teacher ratios shall be maintained
throughout the school year at 18:1 for kindergarten through third grade
All in
All in
All in
All in
All in
and an average of 22:1 for all grades fourth through eighth.
Compliance
Compliance
Compliance
Compliance
Compliance
Reading - Percent of Students in the School on grade level and above
in Reading. This is based on the Florida Standards and exhibited in
proficiency on the Florida Standards Assessment ("FSA").
86%
82%
84%
87%
87%
Math - Percent of Students in the School on grade level and above in
Math. This is based on the Florida Standards and exhibited in
proficiency on the FSA.
89%
88%
88%
95%
92%
All Students will achieve high science standards as measured by
Sunshine State Standards Performance Standards.
88%
86%
78%
82%
81%
9
Budget Preparation Calendar
FISCAL YEAR 2020/2021
TIMEFRAME RESPONSIBILITY ACTION REQUIRED
January Principal & School Staff Meetings are held to develop Goals
City Manager and to discuss issues that may
impact the upcoming school budget.
February Finance Department Preliminary revenue projections and forecasts
City Manager are developed.
March Principal & School Staff Personnel needs are developed and
Finance Department forecasted based on input from
the Principal and School Staff.
April Principal Individual expenditure line items are
Finance Department developed based on input from the
Principal and the analysis of
historical data.
Finance Department A draft of the budget document is
City Manager prepared by the Finance
Principal Department which will be reviewed
by the City Manager and the
Principal.
April 21 School Advisory Committee The budget is reviewed by the
School Advisory Committee.
April 23 City Manager The City Manager submits the budget to
City Commission the City Commission who acts as
(the School's Board of Directors) the School's Board of Directors on
1St Reading.
May 5 City Manager The City Manager submits the budget to
Finance Department the City Commission who acts as
(the School's Board of Directors) the School's Board of Directors on
2nd Reading.
June 1 Finance Department The adopted budget is entered into the
accounting system.
July 1 School Department The adopted budget becomes effective.
10
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2020/2021
DEPARTMENT DESCRIPTION
SUMMARY OF FUND
11
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2020/2021
DEPARTMENT DESCRIPTION
This Department is responsible for the organization, operation and management of the City's
Charter School. By focusing on low student teacher ratios, high academic standards and
parental participation, the School provides a first class learning environment for the City's
children. The School operations are provided in conjunction with a management services
contract with Charter Schools USA.
Budget Category Summary
2018119 2019/20 2019/20 2020/21
ACTUAL APPROVED HALF YEAR CITY MANAGEF
CATEGORY BUDGET ACTUAL PROPOSAL
State Shared Revenues
Charges for Services
Miscellaneous Income
Other Non -Revenues
Total Revenues
K-3 Basic 5101
4-8 Basic 5102
Exceptional Student Program 5250
Substitute Teachers 5901
Instructional Media Services 6200
School Administration 7300
Pupil Transit Services 7800
Operation of Plant 7900
Child Care Supervision 9102
Capital Outlay 7400
Total Expenditures
REVENUE PROJECTIONS
$ 8,411,970 $ 8,407,500
585,054 520,000
615,495 607,000
100.000 415.000
$ 4,260,957 $ 8,634,115
238,288 520,000
286,755 582,000
207.500 733.361
$ 9,712,519 $ 9,949,500 $ 4,993,500 $ 10,469,476
EXPENDITURES
$ 2,491,200
$ 2,428,030
$ 1,018,379 $
2,720,373
3,043,304
3,126,932
1,440,546
3,410,087
261,385
252,230
135,579
291,163
209,927
139,421
192,694
147,076
79,223
79,346
32,692
99,852
1,191,339
1,142,684
574,464
1,131,439
205,200
205,200
62,791
213,490
2,005,859
1,984,657
1,042,224
2,043,246
133,854
150,000
54,068
150,000
724.661
441.000
263.048
262.750
$ 10,345,952 $ 9,949,500 $ 4,816,485 $ 10,469,476
Revenues over/(under) Expenditures $ (633,433) $ - $ 177,015 $
Budget Account Summary by Expenditure Function
2018/19 2019/20 2019/20 2020/21
ACTUAL APPROVED HALF YEAR CITY MANAGER
CATEGORY RECAP BUDGET ACTUAL PROPOSAL
Personnel Services
$ 6,464,617
$ 6,355,376
$ 2,922,651
$ 7,034,518
Operating Expenditures
2,652,363
2,618,124
1,407,715
2,637,208
Other Uses
504,311
535,000
223,071
535,000
Capital Outlay
724,661
441,000
263,048
262,750
Total
$ 10,345,952
$ 9,949,500
$ 4,816,485
$ 10,469,476
12
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2020/2021
REVENUE PROJECTION
RATIONALE
13
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
CHARTER SCHOOL FUND 190
REVENUE PROJECTIONS
2020/21
SCHOOL 2018/19 2019/2020 2019/2020 2020/21
REVENUE ACTUAL APPROVED HALF YEAR CITY MANAGER
ACCOUNT # CODE DESCRIPTION BUDGET ACTUAL PROPOSAL
3359050
3261
3359100
3310
3359201
3361
3359301
3363
3359701
3495
3359800
3354
3359910
3391
3316000
3340
3478050 3450
3479050 3473
State Shared Revenues:
School Lunch Reimbursement
Florida Education Finance Program (FEFP)
Florida School Recognition Program Award!
Best & Brightest
E- Rate Program
Transportation
Capital Outlay
Grant Revenue
Subtotal $ 8,411,970 $ 8,407,600 $ 4,260,967 $ 8,634,116
$ 83,787
$ 100,000
$ 39,173 $
100,000
7,349,959
7,440,000
3,780,922
7,656,815
101,568
101,000
-
101,000
106,860
-
36,000
-
8,700
12,000
14,279
12,000
149,814
139,500
81,990
134,300
611,282
615,000
285,959
630,000
-
-
22,634
-
Charges for Services:
Food Service Fees
After School Programs
Subtotal
3811039 3610
3999000 3489
Other Non -Revenues:
Transfers In
Carryover
Subtotal
Total Revenues
$ 186,366 $ 180,000 $ 64,446 $ 180,000
398,688 340,000 173,842 340,000
$ 686,064 $ 620,000 $ 238,288 $ 620,000
$ 73,489 $
30,000 $
Miscellaneous Income:
3611000
3431
Interest Earnings
3661900
3495
Miscellaneous Revenues
3661910
3495
Sport Program Fundraising
3661955
3467
Field Trips/Special Programs
3665000
3469
Other Private Source Revenue
96,759
198,000
Subtotal
3811039 3610
3999000 3489
Other Non -Revenues:
Transfers In
Carryover
Subtotal
Total Revenues
$ 186,366 $ 180,000 $ 64,446 $ 180,000
398,688 340,000 173,842 340,000
$ 686,064 $ 620,000 $ 238,288 $ 620,000
$ 73,489 $
30,000 $
13,098 $
5,000
217,045
200,000
106,065
200,000
8,240
9,000
1,389
9,000
123,855
170,000
69,444
170,000
192,866
198,000
96,759
198,000
$ 616,496 $
607,000 $
286,766 $
682,000
$ 100,000 $ 100,000 $ 50,000 $ 100,000
- 315,000 157,500 633,361
$ 100,000 $ 416,000 $ 207,600 $ 733,361
$ 9,712,619 $ 9,949,600 $ 4,993,600 $ 10,469,476
Revenues
The revenues available for allocation in the 2020/2021 proposed budget are anticipated to
be $10,469,476. This is a net increase of $519,976 or 5.23% compared to the prior year
budget resulting primarily from the following:
• A projected increase of $216,815 (2.91%) in FTE funding of which $196,275 has
been legislatively earmarked for increases to teacher compensation.
• A projected increase of $15,000 (2.44%) in total capital outlay -related funding; and
• An increase in the Use of Carryover of $318,361 (101.07%) primarily due to-
o Normal increases in teacher compensation (averaging about 3%).
o Additional stipends in the amount of $196,275 that the City is providing to
increase teacher compensation in lieu of the Miami -Dade Referendum.
o Very conservative budgeted revenue projections in light of the global
pandemic impact of COVID-19.
14
Revenue Projection Rationale
FISCAL YEAR 2020/2021
State Shared Revenues — totals $8,634,115 and is based on multiple revenue categories
primarily comprised of the following:
School Lunch Reimbursement revenues — estimated to be $100,000.
School Lunch Reimbursement
$125,000 —
$100,000 — —
$75,000 "
$50,000 '
$25,000 '
S-
�o�°�ti�
Florida Education Finance Program revenues — totals $7,656,815 and is based on $7,314
per student excluding the allocations for transportation and funds specifically earmarked for
increases to teacher compensation. Although this revenue is budgeted to increase by
2.91%, after netting out the earmark referenced above, these funds are anticipated to
remain relatively flat in comparison to the current year per capita amount.
Florida Education
Finance Program
$7,500
o $7,000
$6,500
A
Transportation reimbursement revenue — totals $134,300 and is based on 400 students
requiring bus service. r -
$150,000
$125,000
$100,000
$75,000
$50,000
$25,000
S-
151
Transportation
ti ti ti ti ti
Capital Outlay revenue totals $630,000 in 2020/2021 and includes the following:
Local Capital Improvement Revenue — Passed by the Florida Legislature in 2017, HB 7069
requires school districts to give a proportionate share of local capital millage revenue to
eligible charter schools operating in their county, with their share determined by the number
of students each school enrolls. The law was subject to challenge by 14 school districts in
the courts and was upheld by a circuit court in Tallahassee.
Charges for Services — totals $520,000 is based on two (2) revenue categories comprised
of the following:
• Food Service Fees — estimated to be is $180,000.
• After School Programs — includes revenues derived from fees charged for After
School Child Care and is estimated to be $340,000.
Miscellaneous Income — totals $582,000 and is based on multiple revenue categories
comprised of the following:
• A very conservatively budgeted Interest Earnings of $5,000.
• Miscellaneous Revenues of $200,000 (i.e., Bazaar, Book Fair, Dress Down, NSF
Checks, TAW Deposits, Upstanders MIS, Vending Revenue and W/T Booster
Fundraiser).
• Sport Program Fundraising of $9,000.
• Field Trips/Special Programs of $170,000.
• Other Private Source Revenue of $198,000 which is primarily derived from a
revenue sharing agreement with Clear Channel for two (2) leases that generate
billboard advertising revenue.
Other Non -Revenues — totals $733,361 and is based on the following revenue categories:
• Includes a $100,000 transfer from the City's General Fund for revenues generated
from the City's Intersection Safety Camera Program.
• Carryover which includes an allocation of fund balance of $633,361 from the
accumulation of prior year surpluses to be utilized as outlined on the bottom of page
14.
im
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2020/2021
BUDGETARY ACCOUNT SUMMARY
EXPENDITURE FUNCTION
17
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
CHARTER SCHOOL FUND
2020/21
BUDGETARY ACCOUNT SUMMARY
190-6001-569
K-3 Basic 5101
SCHOOL
2018/19 2019/20
2019/20
2020/2
OBJECT
ACTUAL APPROVED
HALF YEAR
CITY MANAGET
ACCOUNT # CODE DESCRIPTION
BUDGET
ACTUAL
PROPOSAI
Personnel Services
Expenditures
1220
120
Teacher(31)
1230
130
Other Certified Instruction (3)
5290
590
Assistant Principal
5299
790
Reading Specialist
5410
521
Instructional Counselor
1250
150
Kindergarten Aides - P/T (7)
14,881
16,221
Administrative Assistant
1502
291
Bonuses
1503
291
Stipends
2101
221
Social Security- matching
2201
211
Pension
2301
231
Health, Life & Disability Insurance
2302
232
Dental Insurance
2401
241
Workers' Compensation
2501
250
Unemployment Com ensation
Subtotal
Operating
Expenditures
4001
330
Travel/Conferences/Training
4101
370
Communication Services
5290
590
Other Mat'I & Supply
5299
790
Miscellaneous Expense
5410
521
Memberships/Dues/Subscription
5411
520
Textbooks
14,881
16,221
Subtotal
$ 1,692,340 $ 1,562,593 $ 625,621 $ 1,650,124
147,966 200,628 65,920 211,055
123,995 115,505 75,034 116,683
70,469
48,000
-
48,000
5,400
38,758
3,600
118,795
142,960
143,722
55,739
157,276
15,791
19,590
7,330
20,469
152,572
135,113
73,158
243,621
14,881
16,221
9,691
4,864
13,165
30,060
8,023
31,646
2,275
4,000
612
4,000
$ 2,381,814
$ 2,314,190 $
924,728 $
2,606,533
$ 5,120 $
4,000 $
2,130 $
4,000
840
840
420
840
33,175
35,000
25,394
35,000
2,586
2,500
-
2,500
1,425
1,500
-
1,500
66,240
70,000
65,707
70,000
$ 109,386 $
113,840 $
93,651 $
113,840
Total Function 5101 $ 2,491,200 $ 2,428,030 $ 1,018,379 $ 2,720,373
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
CHARTER SCHOOL FUND
2020/21
BUDGETARY ACCOUNT SUMMARY
190-6002-569
4-8 Basic 5102
SCHOOL 2018/19 2019/20 2019/20 2020/2
OBJECT ACTUAL APPROVED HALF YEAR CITY MANAGEF
1CCOUNT # CODE DESCRIPTION BUDGET ACTUAL PROPOSAI
Personnel Services
Expenditures
1220
120
Teacher (44)
1230
130
Other Certified Instruction (2)
5290
590
Assistant Principal
5299
790
Math Coach
1250
150
Comm Spec/Instructional Asst.
1502
291
Bonuses
1503
291
Stipends
2101
221
Social Security- matching
2201
211
Pension
2301
231
Health, Life & Disability Insurance
2302
232
Dental Insurance
2401
241
Workers' Compensation
2501
250
Unemployment Compensation
Subtotal
Operating
Expenditures
4001
330
Travel/Conferences/Training
4101
370
Communication Services
5290
590
Other Mat'I & Supply
5299
790
Miscellaneous Expense
5411
520
Textbooks
5901
791
Athletic Activities
154,177
232,941
Subtotal
Total Function 5102
$ 2,255,007 $ 2,125,619 $ 1,000,454 $ 2,267,695
98,163 154,095 46,591 153,719
-
16,588
5,024
15,080
105,749
60,000
-
60,000
16,627
93,668
5,100
204,082
174,245
175,667
77,110
194,532
20,007
23,130
9,621
24,300
154,177
232,941
136,163
260,893
16,529
22,643
13,431
4,962
15,952
36,741
11,318
38,984
2,411
3,500
478
3,500
$ 2,858,867
$ 2,944,592
$ 1,305,290 $
3,227,747
$ 16,268 $ 7,000 $ 10,952 $ 7,000
840 840 420 840
63,368 60,000 39,847 60,000
1,125 1,500 - 1,500
83,368 95,000 74,811 95,000
19,468 18,000 9,226 18,000
$ 184,437 $ 182,340 $ 135,256 $ 182,340
$ 3,043,304 $ 3,126,932 $ 1,440,546 $ 3,410,087
19
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
CHARTER SCHOOL FUND
2020/21
BUDGETARY ACCOUNT SUMMARY
190-6003-569
Exceptional Student Program 5250
SCHOOL 2018/19 2019/20 2019/20 2020/21
OBJECT ACTUAL APPROVED HALF YEAR CITY MANAGER
LCOUNT# CODE DESCRIPTION BUDGET ACTUAL PROPOSAL
Personnel Services
Expenditures
3190
310
Prof & Tech Services - SPED
4001
1220
120
Teacher (2)
$ 97,237 $
95,479 $
45,097 $
110,221
1230
130
Other Certified Instruction (1)
68,001
71,483
31,344
75,993
Dean of Student Services
$ 261,385 $
252,230 $
135,579 $
1502
291
Bonuses
5,783
5,000
-
5,000
1503
291
Stipends
-
-
-
7,094
2101
221
Social Security- matching
12,565
12,773
5,694
14,788
2201
211
Pension
175
1,252
79
1,397
2301
231
Health, Life & Disability Insurance
2,122
5,236
3,044
15,268
2302
232
Dental Insurance
739
336
213
423
2401
241
Workers' Compensation
915
2,671
1,072
2,979
2501
250
Unemployment Com ensation
147
-
48
-
Subtotal
$ 187,684 $
194,230 $
86,591 $
233,163
Operating
Expenditures
3190
310
Prof & Tech Services - SPED
4001
330
Travel/Conferences/Training
5290
590
Other Mat'I & Supply
5299
790
Miscellaneous Eense
-
1,000
Subtotal
58,000 $
48,988 $
Total Fu
$ 65,805 $
51,000 $
45,392 $
51,000
52
1,000
2,255
1,000
7,806
5,000
1,341
5,000
38
1,000
-
1,000
$ 73,701 $
58,000 $
48,988 $
58,000
$ 261,385 $
252,230 $
135,579 $
291,163
20
CITY OF "ENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
CHARTER SCHOOL FUND
2020/21
BUDGETARY ACCOUNT SUMMARY
190-6004-569
Substitute Teachers 5901
SCHOOL 2018/19 2019/20 2019/20 2020/21
OBJECT ACTUAL APPROVED HALF YEAR CITY MANAGER
�ACCOUNT# CODE DESCRIPTION BUDGET ACTUAL PROPOSAL
Personnel Services
31,716 $
1220
120
Pool Sub
1225
140
Teacher -PFF
1502
291
Bonuses
1503
291
Stipends
2101
221
Social Security- matching
2201
211
Pension
2301
231
Health, Life & Disability Insurance
2302
232
Dental Insurance
2401
241
Workers' Compensation
2501
250
Unemployment Compensation
468
1,947
Total Function 5901
$ 31,618 $
31,716 $
36,898 $
35,033
156,384
90,000
141,075
90,000
500
500
-
500
-
-
-
2,365
14,863
9,311
11,564
9,746
-
238
27
263
5,354
4,709
2,717
6,009
-
-
-
159
468
1,947
-
2,001
740
1,000
413
1,000
$ 209,927 $
139,421 $
192,694 $
147,076
21
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
CHARTER SCHOOL FUND
2020/21
BUDGETARY ACCOUNT SUMMARY
190-6005-569
Instructional Media Services 6200
SCHOOL 2018/19 2019/20 2019/20 2020/21
OBJECT ACTUAL APPROVED HALF YEAR CITY MANAGER
LCOUNT# CODE DESCRIPTION BUDGET ACTUAL PROPOSAL
Personnel Services
1230
130
Media Specialist& P/TAsst.
$ 67,785 $
66,993 $
28,995 $
70,936
1502
291
Bonuses
-
2,500
-
2,500
1503
291
Stipends
1,114
-
-
2,365
2101
221
Social Security- matching
4,451
5,125
2,183
5,607
2201
211
Pension
-
394
-
424
2301
231
Health, Life & Disability Insurance
3,337
262
163
13,788
2302
232
Dental Insurance
186
-
-
97
2401
241
Workers' Compensation
364
1,072
446
1,135
2501
250
Unemployment Compensation
51
-
44
-
Subtotal
$ 77,288 $
76,346 $
31,831 $
96,862
Operating Expenditures
5411 520 Textbooks $ 1,935 $ 3,000 $ 861 $ 3,000
Subtotal $ 1,936 $ 3,000 $ 861 $ 3,000
Total Function 6200 $ 79,223 $ 79,346 $ 32,692 $ 99,862
22
CITY OF "ENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
CHARTER SCHOOL FUND
2020/21
BUDGETARY ACCOUNT SUMMARY
190-6006-569
School Administration 7300
SCHOOL 2018/19 2019/20 2019/20 2020/21
OBJECT ACTUAL APPROVED HALF YEAR CITY MANAGER
ACCOUNT# CODE DESCRIPTION BUDGET ACTUAL PROPOSAL
Personnel Services
Expenditures
3114
750
After School Programs
4001
1211
110
Administrators (2)
$ 226,303 $
228,082 $
147,614 $
205,047
Communication Services
4855
Principal
Field Trips/School Events
4856
790
Special Events
5290
590
Dean
5410
521
Memberships/Dues/Subscription
12,347
1260
160
Other Support Personnel (6)
324,104
280,120
158,139
294,481
222,044 $
506,840
Receptionist (2)
Administrative Secretary
Registrar/Compliance/ESE Support
Business Manager
Network/Computer Tech
1502
291
Bonuses
9,139
6,500
-
6,500
1503
291
Stipends
-
-
-
-
2101
221
Social Security - matching
37,720
38,877
20,587
38,214
2201
211
Pension
25,029
25,910
11,524
20,928
2301
231
Health, Life & Disability Insurance
36,962
46,533
9,965
49,593
2302
232
Dental Insurance
2,503
691
1,381
844
2401
241
Workers' Compensation
3,524
8,131
3,146
7,992
2501
251
Unemplo ment Com ensation
393
1,000
64
1,000
Sub t
$ 665,677 $
635,844 $
3529420 $
6249599
Operating
Expenditures
3114
750
After School Programs
4001
330
Travel/Conferences/Training
4041
201
Automobile Allowance
4101
370
Communication Services
4855
790
Field Trips/School Events
4856
790
Special Events
5290
590
Other Mat'I & Supply
5410
521
Memberships/Dues/Subscription
12,347
23,000
Subtotal
$ 168,775 $
160,000 $
66,263 $
160,000
17,201
12,000
227
12,000
5,400
5,400
2,715
5,400
1,440
1,440
722
1,440
123,732
162,000
63,282
162,000
177,909
140,000
76,488
140,000
28,252
23,000
12,347
23,000
2,953
3,000
-
3,000
$ 525,662 $
506,840 $
222,044 $
506,840
Total Function 7300 $ 1,191,339 $ 1,142,684 $ 574,464 $ 1,131,439
23
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
CHARTER SCHOOL FUND
2020/21
BUDGETARY ACCOUNT SUMMARY
190-6007-569
Pupil Transit Services 7800
SCHOOL 2018/19 2019/20 2019/20 2020/21
OBJECT ACTUAL APPROVED HALF YEAR CITY MANAGER
ACCOUNT# CODE DESCRIPTION BUDGET ACTUAL PROPOSAL
Operating Expenditures
3190 310 Prof & Tech Services
$ 205,200 $ 205,200 $ 62,791 $ 213,490
Total Function 7800 $ 205,200 $ 205,200 $ 62,791 $ 213,490
24
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
CHARTER SCHOOL FUND
2020/21
BUDGETARY ACCOUNT SUMMARY
190-6008-569
Operation of Plant 7900
SCHOOL 2018/19 2019/20 2019/20 2020/2
OBJECT ACTUAL APPROVED HALF YEAR CITY MANAGEF
\CCOUNT # CODE DESCRIPTION BUDGET ACTUAL PROPOSAI
Personnel Services
2,403
1260
160
Other Support Personnel
3149
310
Trades Worker II
3201
312
School Resource Officer Allocation
2101
221
Social Security - matching
2201
211
Pension
2301
231
Health, Life & Disability Insurance
2302
232
Dental Insurance
2401
241
Workers' Compensation
4501
320
Subtotal
Operating Expenditures
2,403
3148
312
Planning/Management Fee - CSUSA
3149
310
MDCSB Administrative Fee
3201
312
Accounting & Auditing Fees
3431
310
Contract - Food Services
4101
370
Communication Services
4301
430
Electricity
4320
380
Pub Ut Svc Other Energy Sv- Water
4440
360
Office Equip - Leasing Expense
4501
320
Insurance & Bond Premium
4620
350
Contract -Building Maintenance
4635
350
Repairs & Maintenance
5120
510
Computer Supplies/Software
5290
590
Other Mat'I & Supply
110,000
148,370
Subtotal
Other Uses
29,000
14,944
5901
790
Contingency
5905
790
AACC Expenses
9129
921
Lease Payments to City Debt Svice Fund
Subtotal
$ 63,522 $ 31,410 $ 17,179 $ 76,512
2,525
2,403
1,318
3,405
4,091
4,397
1,881
6,232
11,116
11,198
7,092
11,197
-
345
218
202
2,106
1,000
1,409
1,000
$ 83,360 $
50,753 $
29,097 $
98,548
$ 306,000
$ 306,000 $
153,000 $
306,000
149,409
151,831
76,199
155,100
11,800
12,215
12,000
12,240
271,810
280,000
125,503
280,000
92,809
78,000
46,508
78,000
117,234
130,000
61,413
130,000
29,360
32,000
25,505
32,000
31,179
38,000
16,561
38,000
17,595
38,200
22,360
38,200
180,062
188,658
83,609
188,658
189,334
110,000
148,370
110,000
16,820
29,000
14,944
36,500
4,776
5,000
4,084
5,000
$ 1,418,188
$ 1,398,904 $
790,056 $
1,409,698
$ 56,582 $ 85,000 $ - $ 85,000
3,729 6,000 1,071 6,000
444,000 444,000 222,000 444,000
$ 504,311 $ 535,000 $ 223,071 $ 535,000
Total Function 7900 $ 2,005,859 $ 1,984,657 $ 1,042,224 $ 2,043,246
25
CITY OF "ENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
CHARTER SCHOOL FUND
2020/21
BUDGETARY ACCOUNT SUMMARY
190-6009569
Child Care Supervision 9102
SCHOOL 2018/19 2019/20 2019/20 2020/21
OBJECT ACTUAL APPROVED HALF YEAR CITY MANAGER
ACCOUNT# CODE DESCRIPTION BUDGET ACTUAL PROPOSAL
Operating
Expenditures
3113
310
Contract- Recreation Programs
$ 102,240 $
114,000 $
38,818 $
114,000
4301
430
Electricity
10,000
10,000
5,000
10,000
4501
320
Insurance & Bond Premium
3,000
3,000
1,500
3,000
4620
350
Contract -Building Maintenance
9,000
9,000
4,500
9,000
4635
350
Repairs & Maintenance
8,500
8,500
4,250
8,500
5290
590
Other Mat'I & Supply
1,114
5,500
-
5,500
Total Function 9102 $ 133,854 $ 150,000 $ 54,068 $ 150,000
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
CHARTER SCHOOL FUND
2020/21
BUDGETARY ACCOUNT SUMMARY
190-6010-569
Capital Outlay 7400
SCHOOL 2018/19 2019/20 2019/20 2020/2
OBJECT ACTUAL APPROVED HALF YEAR CITY MANAGEI
CCOUNT # CODE DESCRIPTION BUDGET ACTUAL PROPOSA
Capital Outlay
90,000 $
71,032 $
6401
692
Computer Equipment>5000
6402
643
Computer Equipment <5000
6410
640
Furniture, Fixture & Equipment
6420
640
Repairs & Replacements
-
Total Function 7400
Computer Equipment >5000
Replace Network Infrastructure
Replace Server(s)
Replace AV Equipment and Whiteboards
Subtotal
Computer Equipment <5000
Replace Laptop(s)/Computer(s)
Tablets
Replace Desktop Scanner(s)
Replace Security Cameras
Subtotal
Furniture, Fixture & Equipment
Restroom Renovation - Middle School
Subtotal
Total Function 7400
27
$ 78,530 $
90,000 $
71,032 $
114,000
220,505
221,000
169,004
113,750
423,219
52,000
23,012
35,000
2,407
78,000
-
-
$ 724,661 $
441,000 $
263,048 $
262,750
$ 65,000
16,000
$ 30,000
62,250
1,500
20,000
$ 113,750
$ 262,750
THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2020/2021
ADOPTING ORDINANCE
29
ORDINANCE NO. 2020 -
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, ADOPTING
THE ATTACHED CHARTER SCHOOL OPERATING AND CAPITAL
BUDGET FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL FOR
FISCAL YEAR 2020/2021 (JULY 1 — JUNE 30), PURSUANT TO
SECTION 4.05 OF THE CITY CHARTER; AUTHORIZING
EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET;
PROVIDING FOR BUDGETARY CONTROL; PROVIDING FOR
PERSONNEL AUTHORIZATION; PROVIDING FOR GIFTS AND
GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING FOR
ENCUMBRANCES; PROVIDING FOR SEVERABILITY AND
PROVIDING FOR AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, AS FOLLOWS:
Section 1. The 2020/2021 Operating and Capital Improvement Program
Budget for the Aventura City of Excellence School, a copy of said budget being
attached hereto and made a part hereof as specifically as if set forth at length herein, be
and the same is hereby established and adopted.
Section 2. Expenditure of Funds Appropriated in the Budget Authorized. Funds
appropriated in the Budget may be expended by and with the approval of the City
Manager in accordance with the provisions of the City Charter and applicable law. Funds
of the City shall be expended in accordance with the appropriations provided in the Budget
adopted by this Ordinance and shall constitute an appropriation of the amounts specified
therein. Supplemental appropriations or the reduction of appropriations, if any, shall be
made in accordance with Section 4.07 of the City Charter.
Section 3. Budgetary Control. The Budget establishes a limitation on
expenditures by department total. Said limitation requires that the total sum allocated to
the Charter School department for operating and capital expenses may not be increased
or decreased without specific authorization by a duly -enacted Resolution affecting such
amendment or transfer. Therefore, the City Manager may authorize transfers from one
30
individual line item account to another, so long as the line item accounts are within the
same department and fund.
Section 4. Personnel Authorization. The "Personnel Allocation Summary"
enumerates all authorized budgeted positions. However, the City Manager may amend
said authorized budgeted positions in order to address the operating needs of the
department so long as sufficient budgeted funds are available.
Section 5. Grants and Gifts. When the City of Aventura receives monies from any
source, be it private or governmental, by Grant, Gift, or otherwise, to which there is
attached as a condition of acceptance any limitation regarding the use or expenditures of
the monies received, the funds so received need not be shown in the Operating Budget
nor shall said budget be subject to amendment of expenditures as a result of the receipt of
said monies, but said monies shall only be disbursed and applied toward the purposes for
which the said funds were received. To ensure the integrity of the Operating Budget, and
the integrity of the monies received by the City under Grants or Gifts, all monies received
as contemplated above must, upon receipt, be segregated and accounted for based upon
generally accepted accounting principles and where appropriate, placed into separate and
individual trust and/or escrow accounts from which any money drawn may only be
disbursed and applied within the limitations placed upon the Gift or Grant as aforesaid.
Section 6. Amendments. Upon the passage and adoption of the Charter School
Fund Budget for the City of Aventura, if the City Manager determines that the Department
Total will exceed its original appropriation, the City Manager is hereby authorized and
directed to prepare such Ordinances as may be necessary and proper to modify any line
item from the Budget hereby.
Section 7. Encumbrances. All outstanding encumbrances at June 30, 2020 shall
lapse at that time; and all capital outlay encumbrances and/or capital outlay expenditures
not spent during the fiscal year may be re -appropriated in the 2020/2021 fiscal year.
31
Section 8. Severability. The provisions of this Ordinance are declared to be
severable and if any section, sentence, clause or phrase of this Ordinance shall for any
reason be held to be invalid or unconstitutional, such decision shall not affect the validity of
the remaining sections, sentences, clauses, and phrases of this Ordinance but they shall
remain in effect, it being the legislative intent that this Ordinance shall stand
notwithstanding the invalidity of any part.
Section 9. Effective Date. This Ordinance shall be effective immediately upon
adoption on second reading.
The foregoing Ordinance was offered by Commissioner , who moved
its adoption on first reading. This motion was seconded by Commissioner ,
and upon being put to a vote, the vote was as follows:
Commissioner Denise Landman
Commissioner Dr. Linda Marks
Commissioner Gladys Mezrahi
Commissioner Robert Shelley
Commissioner Howard Weinberg
Vice Mayor Marc Narotsky
Mayor Enid Weisman
The foregoing Ordinance was offered by Commissioner , who moved
its adoption on second reading. This motion was seconded by Commissioner
, and upon being put to a vote, the vote was as follows:
Commissioner Denise Landman
Commissioner Dr. Linda Marks
Commissioner Gladys Mezrahi
32
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
Mayor Enid Weisman
PASSED AND ADOPTED on first reading this 23rd day of April, 2020.
PASSED AND ADOPTED on second reading this 5th day of May, 2020.
ATTEST:
ELLISA L. HORVATH, MMC, CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
33
ENID WEISMAN, MAYOR
AVENTURA CITY OF EXCELLENCE SCHOOL
3333 NE 188th Street
Aventura, Florida 33180
Telephone: (305) 466-1499
Fax: (305) 466-1339
Website: www.aventuracharter.org