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05-01-2020 Special Workshop Meeting AgendaThe City of , ei fura I MM" 19200 West Country Club Drive Aventura, FL 33180 City Commission Special Workshop Meeting May 1, 2020 3:00 p.m. Via Virtual Communications Media Technology This meeting shall be held in accordance with the Governor's Executive Order 2020-69. Because of COVID-19, and the need to ensure the public health, safety and welfare, this meeting will be conducted remotely via Zoom. Due to the on-going state of emergency and the recommendations from all public health authorities, the City of Aventura recommends that all persons view and participate in the meeting through electronic means. Members of the public wishing to access the meeting, please do so as follows.. Join the Zoom Meeting from your computer, tablet, or smartphone at: Zoom.us/join Meeting ID: 820 2322 3230 You can also dial in using your phone to the any of the following numbers: +1 312 626 6799 US (Chicago) +1 929 205 6099 US (New York) +1 346 248 7799 US (Houston) +1 669 900 6833 US (San Jose) +1 253 215 8782 US +1 301 715 8592 US Meeting ID: 820 2322 3230 The City ®f CityCommission , eiEfura speciai workshop MeetingI MEN% May 1, 2020 _0 3:00 p.m. 19200 West Country Club Drive Aventura, FL 33180 Via Virtual Communications Media Technology AGENDA 1. Call to Order/ Roll Call 2. Aventura High School Senior Recognition Car Parade (Mayor Weisman)* 3. Adjournment * Back-up Information Exists This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and who need special accommodations to participate in this meeting because of that disability should contact the Office of the City Clerk, (305) 466-8901 or llanesa@cityofaventura.com, not later than two days prior to such proceeding. One or more members of the City of Aventura Advisory Boards may participate in the meeting. Anyone wishing to appeal any decision made by the Aventura City Commission with respect to any matter considered at such meeting or hearing will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Agenda items are available online at cityofaventura.com for viewing and printing. Copies of agenda items can also be requested through the Office of the City Clerk at (305) 466-8901 or llanesa@cityofaventura.com. CITY OF AVENTURA OFFICE OF THE CITY MANAGER MEMORANDUM TO: City Commission FROM: Ronald J. Wasson, City Manager DATE: April 29, 2020 SUBJECT: Aventura High School Senior Recognition Car Parade (Mayor Weisman) May 1, 2020 City Commission Special Workshop Agenda Item 2 We were asked to help Aventura graduating seniors who will not be having official graduating ceremonies, proms and parties due to the COVID-19 virus to be allowed to participate in a brief vehicle parade around Country Club Drive under the supervision of the Aventura Police Department. Former Commissioner Michael Stern, who is the primary organizer of this proposed event, has asked if the City of Aventura could allow and support this one-time event. The basic plan was for a vehicle parade around Country Club Drive under police escort with participating seniors (one family/student per car). The event would be held on May 14th at 6 p.m. and leave from the south/west Aventura Mall parking field. All participating vehicles under police department supervision, would proceed to Country Club Drive and go around the circle. After proceeding around Country Club Drive, the parade would be over and all vehicles would disperse. Some of the rules that will be enforced: • All participating senior graduating students will be required to register for the parade prior to the event date. (The parade will be limited to 125 vehicles) • All vehicles with a graduate must be accompanied by at least one parent. • Gift bags (if any), will be distributed at the start of the event as the vehicles are lined up. • The event will end after the vehicles have circled Country Club Drive twice. At that time, all participates will disperse. There will be NO assembling after the event. • The police department will formulate a standard operation plan once approval is given to the event. (Covers supervision, patrol assignments, number of officers required and any special requirements for the event) • The entire event should last approximately 1:45 hours As this event is planned out and finalized, there could be some minor modifications, however these listed basic rules will be followed. If there are any questions regarding this event, please feel free to call me at your convenience. I have placed this matter on the Workshop Agenda for discussion and direction by the City Commission.