2005-044
RESOLUTION NO. 2005-44
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, AUTHORIZING THE CITY
MANAGER TO EXECUTE THE ATTACHED WORK
AUTHORIZATION NO. 01-0103-056 FOR PROFESSIONAL
DESIGN SERVICES FOR THE MIAMI GARDENS DRIVE
EXTENSION PROJECT BY AND BETWEEN THE CITY OF
AVENTURA AND CRAVEN THOMPSON AND
ASSOCIATES, INC.; AND PROVIDING AN EFFECTIVE
DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA:
Section 1.
That the City Manager is hereby authorized to execute the attached
Work Authorization No. 01-0103-056 ($55,000.00) for professional design services by
and between the City and Craven Thompson and Associates, Inc.
Section 2.
That the City Manager is authorized to do all things necessary to
carry out the aims of this Resolution.
Section 3.
This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner Joel, who moved its
adoption. The motion was seconded by Commissioner Diamond, and upon being put to
a vote, the vote was as follows:
Commissioner Bob Diamond
Commissioner Billy Joel
Commissioner Harry Holzberg
Commissioner Michael Stern
Commissioner Luz Urbáez Weinberg
Vice Mayor lev Auerbach
Mayor Susan Gottlieb
yes
yes
yes
yes
yes
yes
yes
Resolution No. 2005-44
Page 2
PASSED AND ADOPTED this 6th day of September, 2005
APPROVED AS TO LEGAL SUFFICIENCY:
f~
CITY ATTORNEY
WORK AUTHORIZATION NO. 01-0103-056
The City of Aventura has requested Work Authorization No. 01-0103-056 as provided for in the
Agreement between the City of Aventura and Craven Thompson and Associates, Inc. and
approved by the City Commission on July 3, 2001.
This Work Authorization No 01-0103-056 provides for technical services in accordance with
Articles 3, 4, 6, 7 and 8 of the Agreement as further detailed in the scope of services in Exhibit A.
Payment for such services shall be in accordance with Article 5 of the Agreement.
Desism Development Phase
Landscape Design Development """""""""""""""""""""""""""""""""""""""$3,600.00
Street Lighting Design Development .......................................................................$2,200.00
Coordination with City """"""""""""""""""""""""""""""""""""""""""............$500.00
Total Design Development Phase..........................................................................$6,300.00
Construction Documents Phase
Prepare CD's for Landscaping & Irrigation .............................................................$8,500.00
Prepare CD's for Street Lighting and Electrical System..........................................$5,800.00
Permitting Assistance ...............................................................................................$2,500.00
Project Management.................................................................................................$3.500.00
Total Design Phase .........................."...................................................................$20,300.00
Bidding Phase
Prepare Bid DocumentstTechnical Specifications ...................................................$2.500.00
Total Bidding Phase ...............................................................................................$2,500.00
Construction Phase
Attend Preconstruction Conference.............................................................................$600.00
Site Visits ........................................."....................................................................$14,600.00
Contract Administration .........................................................................,.................$8,500.00
Project Closeout Documentation.................................................................................$800.00
Total Construction Phase.....................................................................................$24,500.00
Reimbursable Expenses
Printing, Graphics, Communications, Travel.............................................................. $800.00
Couriers, Express Mail, Etc.........................................................................................$600.00
Total Reimbursable Expenses .......................................................,.......................$1,400.00
Total Estimated Labor Expenses are """"""""""""""""""""""""""""""""""" $53,600.00
Total Estimated Reimbursable Expenses are............................................................$1,400.00
The time period for this work authorization will be:
Design Development Phase........................................60 Days
Construction Documents Phase..................................30 Days
Bidding Phase.............................................................45 Days
Construction Phase (Estimate) .................................180 Days
BY
BY
MA-CM
~daYOf~ ,2005
APPROVED AS TO FORM
BY f~
City Attorney
Weiss Serota Helfman Pastoriza
& Guedes, P.A.
Notice to Proceed- Yes_No
Project Initiation Date
RECOMMENDED through its
Capital Projects Manager
BY ~ f. Jo~
Capital Projects Manager
Antonio F. Tomei
~'2. day of ~,
,2005
EXHIBIT "A"
Consultant shall prepare design drawings and specifications for landscaping, irrigation and street
lighting/electrical improvements to the City owned right-of-way of Miami Gardens Drive from
NE 28th Court to Biscayne Boulevard. The scope of services shall include the design and
construction services for new street lights and electrical; landscape architectura1 design; and an
irrigation system. The plans shall be hased on roadway drawings to be provided by Ford
Engineers, Inc., dated 6/15/05. Consultant shall also assist City in obtaining the required permits
for construction of the roadway, In addition, Consultant shall prepare bid documents for
construction of the street lighting and landscape and irrigation improvements for the entire
roadway length, as well as the roadway improvements ftom Station 10+58 to Station 17+20.
Consultant shall provide construction administration services for this portion of the work.
Engineering drawings for the roadway work will be prepared and provided by Ford Engineers,
Inc. under a separate contract and is not part of this Work Authorization. Subconsulatnt services
for the street lighting design and landscape and irrigation design shall be provided by O'Leary
Richards Design Associates, Inc. and Hillers Electrical Engineering, Inc. Consultant will more
specifically perform the following:
Landscaoe An:hitecture Services:
Design Development Phase:
. Prepare landscape plan that defines the location of proposed plant material and
proposed plant palette.
Prepare a Preliminary Statement of Probable Construction Cost.
. Construction Documents Phase:
. Prepare detailed landscape plans that derIDe the location, variety, size, quality,
and quantity of all proposed vegetation.
Prepare landscape specifications suitable for bidding.
. Prepare a detailed irrigation plan with specifications suitable for bidding.
. Prepare a Final Statement of Probable Construction Cost.
. Bidding Phase:
Attend pre-bid conference.
Respond to Bidder inquires.
Construction Administration Phase:
. Attend pre-construction conference.
. Attend construction progress meetings, as needed.
Complete periodic observation of the landscape and irrigation installation.
Select/approve specimen plant material.
Complete fmallandscape and irrigation inspection, including preparation of final
punch list.
Electrical Enlrlneering Services:
Design Development Phase and Construction Documents Phase:
. Design shall be based on utilizing the City approved luminarie/pole. The lighting
design lighting levels shall be per the City's Code.
. The electrical system design shall be based on the City electrical codes and the
NBC.
Provide electrical calculations and lighting calculations that include point-by-
point lighting calculations reflecting proposed four lane roadway only.
. Does not include any type of pathway or parking lot lighting systems.
Design and coordination meetings with FPL and City.
Design electrical service points, luminarielpoles installations, circuits and conduit
systems for roadway lighting. Includes installation details and plan layouts.
Provide electrical & lighting design to the City on AutoCad 2003.
. Design Irrigation Electrical Service.
Prepare Engineer's Cost Estimate.
. Provide one (1) set of specifications and plans on full size reproducible for each
electrical/lighting submittal 90%, 100 % review and 100% bid set. Also one (1)
hard copy specifications and bid items shall be provided to the City,
Bidding and Construction Administration Phase:
. Attend pre-bid conference.
Respond to Bidder inquires.
. Attend pre-construction conference.
Shop drawing review
Complete periodic site visits during construction.
Perform a fmal inspection of project.
Project Mananment Services
Project management services shall include:
. Coordination with City and subconsultants on preparation of design drawings.
Review of Miami Gardens Drive Connector Improvements - Joint Participation
Agreement between the City and Miami-Dade County and assistance to the City
in meeting the requirements and guidelines of the Agreement, including:
Implementing the standards of Miami-Dade County standards in the
design drawings for the street lighting and landscape and irrigation plans.
Review of roadway plans for compliance with required standards.
Identifying necessary permits and utility adjustments.
Obtaining required permits and/or approvals.
Prepare bid documents to include provisions of the Agreement for
Community Small Business Enterprise (CSBE); Community Business
Enterprise (CBE); Community Workforce Programs (CWP); and 15%
contingency fund.
Assist in preparing evaluation of the bids for review by the County
Public Works Department.
Provide construction administration and inspection services.
Provide Statement of Completion pursuant to the design plans,
specifications and approved change orders.