Resolution No. 2020-14 Work Authorization (2020-043508109-001)for Yacht Club Drive Drainage Improvements Project with Kimley Horn - February 4, 2020 RESOLUTION NO. 2020-14
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, AUTHORIZING THE CITY MANAGER TO
EXECUTE ATTACHED WORK AUTHORIZATION NO. 2020-043508109-
001 FOR PROFESSIONAL DESIGN SERVICES FOR THE YACHT
CLUB DRIVE DRAINAGE IMPROVEMENTS PROJECT BY AND
BETWEEN THE CITY OF AVENTURA AND KIMLEY HORN; AND
PROVIDING FOR AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Manager is hereby authorized to execute the attached
Work Authorization No. 2020-043508109-001 ($63,028) for professional design
services for the Yacht Club Drive Drainage Improvements project by and between the
City and Kimley Horn.
Section 2. The City Manager is authorized to do all things necessary to carry
out the aims of this Resolution.
Section 3. The funds to be allocated and appropriated pursuant hereto and for
the purposes of carrying out the tenets of this Resolution shall be from Budget Line
Item Number 410-5401-538-6306.
Section 4. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner Dr. Marks, who moved
its adoption. The motion was seconded by Commissioner Landman, and upon being
put to a vote, the vote was as follows:
Commissioner Denise Landman Yes
Commissioner Dr. Linda Marks Yes
Commissioner Gladys Mezrahi Yes
Commissioner Robert Shelley Yes
Commissioner Howard Weinberg Yes
Vice Mayor Marc Narotsky Yes
Mayor Enid Weisman Yes
City of Aventura Resolution No. 2020-14
PASSED AND ADOPTED this 4th day of February, 2020
4/(17(7()AID
ENID WEISMAN, MAYOR
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ATTEST:
ELLISA HORVAT , C
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
tr\._7(
CITY ATTORNEY
Page 2 of 2
WORK AUTHORIZATION NO. 2020-043508109-001
YACHT CLUB DRIVE DRAINAGE IMPROVEMENTS
The City of Aventura has requested Work Authorization No. 2020-043508109-001 as provided
for in the Agreement between the City of Aventura and Kimley-Horn and Associates, Inc. and
approved by the City Commission on July 9, 2019.
This Work Authorization No. 2020-043508109-001 provides for technical services in accordance
with Articles 3, 4, 6, 7 and 8 of the Agreement as further detailed in the scope of services
Exhibit A.
Payment for such services shall be in accordance with Article 5 of the Agreement.
Design Phase
Construction Documents $31,140.00
Total Design Phase—Lump Sum $31,140.00
Permitting Phase
Miami-Dade County Permitting $5,158.00
Total Permitting—Lump Sum $5,158.00
Bidding Phase
Bidding $3,342.00
Total Bidding Phase—Lump Sum $3,342.00
Construction Phase
Site Visits $23,388.00
Total Construction Phase—Lump Sum $23,388.00
Total Lump Sum Labor Fee $63,028.00
The time period for this work authorization will be:
Design Phase 90 Days
Permitting Phase 60 Days
Bidding Phase 45 Days
Construction Phase (estimate) 180 Days
CITY:
CITY OF AVENTURA, FLORIDA
through its • Manager
BY
Vea,44,1".
City Mana
Ronald J. asson
day of F g- Q. ,2020
Notice to Proceed ✓ Yes No
Project Initiation Date 2 - 5 - G a o
RECOMMENDED through its
Director of Public Works Transportation
P • W- s Direct•r
Joseph S. Kroll
IC. day of f.►a ,2020
Exhibit A
Project Description
This proposal is to prepare construction documents for the removal and replacement of the
existing drainage infrastructure along Yacht Club Road from NE 34th Avenue east to the
entrance of the Golden Pointe neighborhood within the City of Aventura, approximately 3,100
LF. The project also includes improvements to the landscaped medians which will include
removal of the invasive species and installation of less intrusive root system landscaping.The
plans will be prepared using high resolution aerials and any available survey information the
City has on file. No additional surveying will be completed as part of this project.The
professional services associated with the project include design, permitting, bidding assistance
and limited construction phase services.
Scope of Services
The professional services for this project will include the following:
Task 1—Construction Documents
As part of this Task,the Consultant will prepare engineering plans depicting the proposed
drainage and landscape improvements along Yacht Club Drive.The Consultant will utilize high
resolution aerials and any available survey information the City has on file.
The Consultant will perform engineering and design services for the preparation of construction
plans and design requirements as notes on the plans.These construction plans shall consist of
engineering plans that will depict the removal of existing drainage infrastructure and
landscaping and the installation of new drainage infrastructure and landscaping along Yacht
Club Road from NE 34th Avenue east to the entrance of the Golden Pointe neighborhood.The
project will also include improvements to the existing medians as needed throughout the
project limits.The existing drainage wells will not be modified or replaced as part of this
project.
Construction plans will be prepared to a level suitable to submit to Miami-Dade County for
review and comment and to be utilized in a competitive bidding process. During this task,
Kimley-Horn will perform the following:
• Attend coordination meetings with the City to discuss project requirements.
• Prepare construction plans for the proposed improvement areas which will delineate
the drainage infrastructure removal and replacement, removal and replacement of
existing landscaping, median improvements,along with site restoration. The plans will
also include notes, details and erosion and sediment control measures.
• Prepare Project Manual to include technical specifications for inclusion into the City's
Bid package.
Task 2—Permitting
Kimley-Horn will prepare permit applications with supporting documentation to the following
jurisdictional regulatory agencies. Kimley-Horn will address up to two(2) rounds of comments
for the regulatory agency submittals identified below.
1. Miami-Dade County
a. Tree removal
b. Plan review
No other agency approvals are included in this scope of services other than those identified
above. Kimley-Horn does not guarantee the issuance of permits or approvals. If permits are
issued for this project,the conditions and expiration dates are the sole responsibility of the
City. Kimley-Horn is not responsible for extending time limited entitlements or permits.The City
shall provide all permit fees.
Task 3—limited Bidding Assistance
It is our understanding that the City will use a competitive bidding process to award the contact
to a qualified contractor to construct the improvements. Kimley-Horn shall consult with and
advise the City for the proposed improvements during the bidding process.This task is limited
to attendance of one (1) pre-bid meeting and issuance of addenda in response to interested
contractor questions or requests for information during the bid process. All responses by
Kimley-Horn will be approved by the City prior to issuance. Once bids are received, Kimley-Horn
shall review the bids and provide a recommendation to the City of the apparent low bidder's
price proposal.The City will be responsible in making the award.
Task 4—Construction Phase Services
As the Engineer of Record,the Consultant will provide limited construction phase services to
assist the City in providing plan clarifications as well as responding to requests for information
(RFI's) during the construction of the project. Additionally,the Consultant will review the
provided shop drawings for general compliance with the intent of the design. The services
provided in this Task are sufficient for the Consultant to certify the project upon completion of
construction to the City of Aventura.
STAFF HOUR ESTIMATE
PROJECT: Yacht Club Drive Drainage Improvements
CLIENT: City of Aventura
ESTIMATOR: Stefano Viola
DESCRIPTION: DIRECT LABOR (MAN-HOURS)
Senior
Principal Supervising Senior Project Engineer Field Administrative/ Expenses Line
Engineer Engineer Engineer Representative Clerk Total
Task 1:Construction Documents
Site visit 4 4- $1,428.00
Plan preparation 2 10 60 80 1 $22,045.00
Drainage calculations 2 12 20 1 $4,889.00
Project Manual preparation 4 12 2 $2,778.00
Task 2: Permitting
Miami Dade County-Tree Removal 2 6 - 4 - 1 $1,909.00
Miami Dade County-Plan Review 2 8 12 1 $3,249.00
Task 3:Limited Bidding Assistance
Pre-bid meeting 3 3 1 $1,146.00
Review bids 3 10 1 $2,196.00
Task 4:Construction Phase Services _
Site Visits 24 24 156 $23,388.00
TOTAL HOURS 2 54 0 139 116 156 8 S0.00
LABOR(S/HOUR) 250.00 207.00 207.00 150.00 130.00 95.00 75.00 1.00
SUBTOTAL $500.00 $11,178.00 $0.00 $20,850.00 $15,080.00 $14,820.00 $600.00 $0.00
PAGE TOTAL $63,028.00 $63,028.00
1 1/15/2020
Kimley>>>Horn
ESTIMATED QUANTITIES
Project: City of Aventura-Yacht Club Drive Drainage Improvements
Date: 1/15/2020
KHA No: 43508109
Location: City of Aventura, Florida
Estimated
Item No. Description Unit Unit Price Value
Quantity
Drainage
1 Mobilization 1 LS $ 50,000.00 $ 50,000.00
2 Maintenance of Traffic 1 LS $ 25,000.00 $ 25,000.00
3 Demolition/Pipe Removal 1 LS $ 50,000.00 $ 50,000.00
4 Exfiltration Trench 2,035 LF $ 150.00 $ 305,250.00
5 18"Pipe 340 LF $ 80.00 $ 27,200.00
6 Manhole 12 EA $ 5,000.00 $ 60,000.00
7 Inlet 4 EA $ 5,000.00 $ 20,000.00
8 Adjust Existing Utility Covers 1 LS $ 10,000.00 $ 10,000.00
9 Signing and Marking 1 LS $ 15,000.00 $ 15,000.00
10 Site Restoration 1 LS $ 10,000.00 $ 10,000.00
Subtotal: $ 572,450.00
Subtotal: $ 572,450.00
25%Contingency: $ 143,112.50
Total Construction Cost: $ 715,562.50
Notes:
1.The Engineer has no control over the cost of labor,materials,equipment,or over the Contractor's methods of determining prices or over
competitive bidding or market conditions.Opinions of probable costs provided herein are based on the information known to Engineer at this time and
represent only the Engineer's judgment as a design professional familiar with the construction industry.The Engineer cannot and does not guarantee
that proposals,bids,or actual construction costs will not vary from its opinions of probable costs.
2.Due to current conditions in the construction industry,this Opinion of Probably Construction Cost is based on our most current data.We have added
a 25%contingency onto the OPC it may still be below the actual bid.
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