07-09-2019 Regular Commission Meeting Agenda City Manager
City Commission Ronald J.Wasson
.:...
]Enid Weisman,Mayor
Denise Landman,Vice Mayor Citi Clerk
Dr.Linda Marrs,Commissioner ]Elllisa L.Horvath,MMC
Gladys Mezrahi,Commissioner i
Marc Narotsky,Commissioner City Attorney
Robert Shelley,Commissioner Weiss Scrota Helfman
Howard Weinberg,Commissioner e�✓ Cole&Bierman
CITY COMMISSION MEETING AGENDA
July 9, 2019
6:00 p.m.
Aventura Government Center
19200 West Country Club Drive
Aventura, Florida 33180
1. CALL TO ORDER\ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. AGENDA: Request for Deletions/Emergency Additions
4. SPECIAL PRESENTATIONS:
• Don Soffer Aventura High School Update — Principal
5. CONSENT AGENDA: Matters included under the Consent Agenda are self-explanatory and are not
expected to require discussion or review. Items will be enacted by one motion. If discussion is desired by any member
of the Commission, that item must be removed from the Consent Agenda and considered separately. If the public
wishes to speak on a matter on the consent agenda they must inform the City Clerk prior to the start of the meeting.
They will be recognized to speak prior to the approval of the consent agenda.
A. APPROVAL OF MINUTES:
• June 11, 2019 Regular Commission Meeting
• June 20, 2019 Regular Commission Workshop Meeting
• June 20, 2019 Special Commission Meeting
B. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA DECLARING CERTAIN PROPERTY LISTED UNDER THE ASSETS OF
THE CITY AS SURPLUS TO THE NEEDS OF THE CITY; DESCRIBING THE
MANNER OF DISPOSAL; AUTHORIZING THE CITY MANAGER TO DO ALL
THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION;AND
PROVIDING FOR AN EFFECTIVE DATE.
C. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA, PROVIDING FOR THE APPOINTMENT BY THE COMMISSION OF
ONE OF ITS APPOINTEES TO THE BOARD OF TRUSTEES OF THE POLICE
OFFICERS' RETIREMENT PLAN TO FILL A VACANCY; AND PROVIDING FOR
AN EFFECTIVE DATE.
Aventura City Commission Meeting Agenda
July 9, 2019
D. MOTION AUTHORIZING THE APPROPRIATION OF UP TO $14,000 FOR
UPGRADES TO TI INTERACTIVE POLICE TRAINING SIMULATOR FROM THE
POLICE FEDERAL FORFEITURE FUND IN ACCORDANCE WITH THE CITY
MANAGER'S MEMORANDUM.
E. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE THE
ATTACHED AGREEMENT FOR GENERAL PROFESSIONAL ENGINEERING
SERVICES,INCLUSIVE OF THE SCOPE OF SERVICES AND FEE SCHEDULE AS
OUTLINED IN EXHIBIT "A," BETWEEN THE CITY OF AVENTURA AND
KIMLEY-HORN AND ASSOCIATES,INC.;AUTHORIZING THE CITY MANAGER
TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
F. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA,AWARDING AND LETTING A BID/CONTRACT FOR BID NO. 19-06-20-
2, CITY OF AVENTURA HOLIDAY LIGHTING DISPLAY FOR OUTSIDE
LIGHTING DISPLAYS TO FLORIDA CDI, LLC / CHRISTMAS DESIGNERS FOR
THE INDIVIDUAL BID PRICE AS CONTAINED IN EXHIBIT "A" ATTACHED;
AUTHORIZING THE CITY MANAGER TO EXECUTE THE ASSOCIATED
CONTRACT;AUTHORIZING THE CITY MANAGER TO TAKE NECESSARY AND
EXPEDIENT ACTION TO CARRY OUT THE AIMS OF THIS RESOLUTION;
PROVIDING FOR THE APPROPRIATION AND ALLOCATION OF FUNDS FOR
SAID BID AWARD; AND PROVIDING FOR AN EFFECTIVE DATE.
6. ZONING HEARINGS — QUASI-JUDICIAL PUBLIC HEARINGS: Please be advised that
the following items on the Commission's agenda are quasi-judicial in nature. If you wish to object or comment upon any of these
items,please inform the Mayor when she requests public comments. An opportunity for persons to speak on each item will be
made available after the applicant and staff have made their presentations on each item. All testimony,including public testimony
and evidence,will be made under oath or affirmation. Additionally, each person who gives testimony may be subject to cross-
examination.If you refuse either to be cross-examined or to be sworn,your testimony will be given its due weight. The general
public will not be permitted to cross-examine witnesses,but the public may request the Commission to ask questions of staff or
witnesses on their behalf. Persons representing organizations must present evidence of their authority to speak for the organization.
Further details of the quasi-judicial procedures may be obtained from the Clerk. None.
7. ORDINANCES—FIRST READING/PUBLIC HEARINGS: None.
8. ORDINANCES—SECOND READING/PUBLIC HEARINGS:
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, AMENDING
CHAPTER 36 "RETIREMENT," ARTICLE II "POLICE PENSION PLAN AND
TRUST FUND," IN ACCORDANCE WITH CHANGES CONTAINED IN A
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE DADE
COUNTY POLICE BENEVOLENT ASSOCIATION; BY AMENDING SECTION 36-
22"DEFINITIONS";BY AMENDING SECTION 36-23"ADMINISTRATION OF THE
RETIREMENT PLAN" TO ADDRESS BOARD COMPOSITION; BY AMENDING
SECTION 36-26 "SERVICE RETIREMENT BENEFIT" TO REVISE RETIREMENT
CRITERIA; BY AMENDING SECTION 36-29"VESTING AND TERMINATION"TO
REVISE VESTING CRITERIA; BY AMENDING SECTION 36-35 "DEFERRED
RETIREMENT OPTION PROGRAM" TO REVISE DROP PARTICIPATION;
PROVIDING FOR REPEAL;PROVIDING FOR SEVERABILITY;PROVIDING FOR
INCLUSION IN THE CODE; AND PROVIDING FOR AN EFFECTIVE DATE.
Page 2 of 3
Aventura City Commission Meeting Agenda
July 9, 2019
9. RESOLUTIONS/PUBLIC HEARINGS:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA,ACCEPTING AND ADOPTING IN PRINCIPLE, SUBJECT TO ANNUAL
REVISION AND AUTHORIZATION, THE CITY OF AVENTURA CAPITAL
IMPROVEMENT PROGRAM DOCUMENT FOR FISCAL YEAR 2019/20 TO 2023/24
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO
CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING AN
EFFECTIVE DATE.
10. REPORTS
11. PUBLIC COMMENTS
12. OTHER BUSINESS: None.
13. ADJOURNMENT
FUTURE MEETINGS*
*Meeting dates and times are subject to change.Please check the City's website for the most current schedule.
COMMISSION MEETING/REGULAR COMMISSION WORKSHOP—JULY 18,2019 AT 9 AM
EXECUTIVE CONFERENCE ROOM(5-FLOOR)
FIRST BUDGET PUBLIC HEARING—SEPTEMBER 10,2019 AT 6:00 P.M.
COMMISSION CHAMBER
REGULAR COMMISSION MEETING—SEPTEMBER 10,2019 AT 6:30 PM
COMMISSION CHAMBER
SECOND BUDGET PUBLIC HEARING—SEPTEMBER 18,2019 AT 6:00 P.M.
COMMISSION CHAMBER
REGULAR COMMISSION WORKSHOP—SEPTEMBER 19,2019 AT 9 AM
EXECUTIVE CONFERENCE ROOM(5-FLOOR)
This meeting is open to the public.In accordance with the Americans with Disabilities Act of 1990,all persons who are disabled and
who need special accommodations to participate in this meeting because of that disability should contact the Office of the City Clerk,
305-466-8901,not later than two days prior to such proceeding. One or more members of the City of Aventura Advisory Boards may
be in attendance and may participate at the meeting. Anyone wishing to appeal any decision made by the Aventura City Commission
with respect to any matter considered at such meeting or hearing will need a record of the proceedings and, for such purpose,may
need to ensure that a verbatim record of the proceedings is made,which record includes the testimony and evidence upon which the
appeal is to be based. Agenda items may be viewed at the Office of the City Clerk,City of Aventura Government Center, 19200 W.
Country Club Drive,Aventura,Florida,33180. Anyone wishing to obtain a copy of any agenda item should contact the City Clerk
at 305-466-8901.
Page 3 of 3
The City of CITY COMMISSION Aventura Government Center
AvREGULAR MEETING MINUTES 19200 W.Country Club Drive
entura JUNE 11, 2019 Aventura, Florida 33180
6:00 P.M.
1. CALL TO ORDER/ROLL CALL: The meeting was called to order by Mayor Enid
Weisman at 6:00 p.m. The roll was called and the following were present: Mayor Enid
Weisman, Vice Mayor Denise Landman, Commissioner Dr. Linda Marks, Commissioner
Gladys Mezrahi, Commissioner Marc Narotsky, Commissioner Robert Shelley,
Commissioner Howard Weinberg, City Manager Ronald J. Wasson, City Clerk Ellisa L.
Horvath, and City Attorney David M. Wolpin. As a quorum was determined to be
present, the meeting commenced.
2. PLEDGE OF ALLEGIANCE: The Pledge was led by the Commission.
3. AGENDA: REQUESTS FOR DELETIONS/EMERGENCY ADDITIONS: None.
4. SPECIAL PRESENTATIONS:
• Employee Service Awards: Mr. Wasson, accompanied by Chief Pegues,
presented the following employees with recognition certificates and tokens of
appreciation for the completion of milestone years of services with the City: Officer
Edilberto Ocasio (20 years) and Captain Madison Freeman (20 years).
5. CONSENT AGENDA: There were no requests from the public to address the
Commission.
A motion to approve the items on the Consent Agenda was offered by Commissioner
Shelley, seconded by Commissioner Mezrahi, and passed unanimously by roll call vote.
The following action was taken:
A. Minutes approved as follows:
• May 7, 2019 Regular Commission Meeting
• May 16, 2019 Regular Commission Workshop Meeting
B. Resolution No. 2019-26 adopted as follows:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA DECLARING CERTAIN PROPERTY LISTED UNDER THE ASSETS
OF THE CITY AS SURPLUS TO THE NEEDS OF THE CITY; DESCRIBING
THE MANNER OF DISPOSAL; AUTHORIZING THE CITY MANAGER TO 1)0
ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
C. Resolution No. 2019-27 adopted as follows:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, AUTHORIZING THE CITY MANAGER ON BEHALF
OF THE CITY TO EXECUTE AND OTHERWISE ENTER INTO THE
ATTACHED MULTI-AGENCY OPERATIONAL ASSISTANCE MUTUAL AID
Aventura City Commission Regular Meeting Minutes
June 11,2019
AGREEMENT BETWEEN THE CITY OF AVENTURA AND THE MIAMI-
DADE COUNTY ISLAND CHIEFS REGIONAL MOBILE FIELD FORCE UNIT
FOR LAW ENFORCEMENT ACTIVITIES; AUTHORIZING THE CITY
MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS
OF THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
D. Resolution No. 2019-28 adopted as follows:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA DEDICATING A TWELVE (12) FOOT WIDE EASEMENT TO
MIAMI-DADE WATER AND SEWER DEPARTMENT ON THE DON SOFFER
AVENTURA HIGH SCHOOL SITE; PROVIDING FOR RECORDATION; AND
PROVIDING FOR AN EFFECTIVE DATE.
E. Resolution No. 2019-29 adopted as follows:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA, APPROVING ARTICLES OF INCORPORATION FOR THE
CREATION OF THE DON SOFFER AVENTURA HIGH SCHOOL
FOUNDATION; PROVIDING FOR IMPLEMENTATION; AND PROVIDING
FOR AN EFFECTIVE DATE.
F. Resolution No. 2019-30 adopted as follows:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA APPROVING THE SHORT LIST FOR RFQ NO. 19-03-22-2, CITY OF
AVENTURA ENGINEERING & UTILITY LOCATE SERVICES AS
PRESENTED BY THE EVALUATION COMMITTEE CONTAINED IN EXHIBIT
"A" AND EXHIBIT "B" ATTACHED; AUTHORIZING THE CITY MANAGER
TO ENTER INTO NEGOTIATIONS WITH THE EVALUATION
COMMITTEE'S TOP CHOICES; AUTHORIZING THE CITY MANAGER TO
TAKE NECESSARY AND EXPEDIENT ACTION TO CARRY OUT THE AIMS
OF THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
G. Resolution No. 2019-31 adopted as follows:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA, APPROVING A MEMORANDUM OF UNDERSTANDING
AMENDING THE COLLECTIVE BARGAINING AGREEMENT BETWEEN
THE DADE COUNTY POLICE BENEVOLENT ASSOCIATION AND THE CITY
OF AVENTURA; AUTHORIZING THE CITY MANAGER TO EXECUTE AND
TO TAKE ALL ACTIONS NECESSARY TO IMPLEMENT THE
MEMORANDUM OF UNDERSTANDING; AND PROVIDING FOR AN
EFFECTIVE DATE.
6. ZONING HEARINGS: QUASI-JUDICIAL PUBLIC HEARINGS: None.
7. ORDINANCES - FIRST READING — PUBLIC HEARINGS: Mr. Wolpin read the
following ordinance by title:
Page 2 of 5
Aventura City Commission Regular Meeting Minutes
June 11, 2019
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, AMENDING
CHAPTER 36 "RETIREMENT," ARTICLE II "POLICE PENSION PLAN AND
TRUST FUND," IN ACCORDANCE WITH CHANGES CONTAINED IN A
MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE DADE
COUNTY POLICE BENEVOLENT ASSOCIATION; BY AMENDING SECTION 36-
22 "DEFINITIONS"; BY AMENDING SECTION 36-23 "ADMINISTRATION OF
THE RETIREMENT PLAN" TO ADDRESS BOARD COMPOSITION; BY
AMENDING SECTION 36-26 "SERVICE RETIREMENT BENEFIT" TO REVISE
RETIREMENT CRITERIA; BY AMENDING SECTION 36-29 `NESTING AND
TERMINATION" TO REVISE VESTING CRITERIA; BY AMENDING SECTION
36-35 "DEFERRED RETIREMENT OPTION PROGRAM" TO REVISE DROP
PARTICIPATION; PROVIDING FOR REPEAL; PROVIDING FOR
SEVERABILITY; PROVIDING FOR INCLUSION IN THE CODE; AND
PROVIDING FOR AN EFFECTIVE DATE.
A motion for approval of the ordinance was offered by Commissioner
Dr. Marks and seconded by Vice Mayor Landman.
Mr. Wasson reviewed the item and explained the changes needed for the pension
provisions to comply with the State's requirements. The actuarial impact will be provided
to the Commission, prior to second reading of the item, but is anticipated to be minimal.
Mayor Weisman opened the public hearing. There being no speakers, the public
hearing was closed.
The motion for approval of the ordinance on first reading passed unanimously, by roll
call vote.
8. ORDINANCES - SECOND READING/PUBLIC HEARINGS:
Mr. Wolpin read the following Ordinance by title:
A. AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA; GRANTING TO
PEOPLES GAS SYSTEM, A DIVISION OF TAMPA ELECTRIC COMPANY, A
FLORIDA CORPORATION, A NONEXCLUSIVE FRANCHISE IN THE CITY OF
AVENTURA; AUTHORIZING PEOPLES GAS SYSTEM TO USE THE PUBLIC
RIGHTS-OF-WAY AND STREETS OF THE CITY, FOR THE PURPOSE OF
CONSTRUCTING, MAINTAINING, OPERATING AND EXTENDING GAS LINES IN
THE STREETS AND PUBLIC PLACES OF SAID CITY THEREON AND
THEREUNDER; PROVIDING FOR A FRANCHISE FEE; PROVIDING THE TERMS
AND CONDITIONS OF SUCH GRANT; PROVIDING FOR SEVERABILITY;
PROVIDING FOR INCLUSION IN THE CODE; AND PROVIDING FOR AN
EFFECTIVE DATE.
A motion for approval of the ordinance was offered by Commissioner Weinberg and
seconded by Vice Mayor Landman.
Mr. Wasson explained the significant positive impact of the franchise fee.
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Aventura City Commission Regular Meeting Minutes
June 11, 2019
Mayor Weisman opened the public hearing. There being no speakers, the public
hearing was closed.
The motion for approval of the ordinance on second reading passed unanimously, by
roll call vote, and Ordinance No. 2019-10 was adopted.
Mr. Wolpin read the following Ordinance by title:
B. CITY COMMISSION, IN ITS CAPACITY AS THE AVENTURA CITY OF
EXCELLENCE SCHOOL BOARD OF DIRECTORS:
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA, AMENDING ORDINANCE NO. 2018-07, WHICH ORDINANCE
ADOPTED A CHARTER SCHOOL OPERATING AND CAPITAL BUDGET FOR
THE AVENTURA CITY OF EXCELLENCE SCHOOL FOR FISCAL YEAR
2018/2019 (JULY 1 — JUNE 30) BY REVISING THE 2018/2019 FISCAL YEAR
BUDGET DOCUMENT AS OUTLINED IN EXHIBIT "A" ATTACHED HERETO;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO
CARRY OUT THE AIMS OF THIS ORDINANCE; AND PROVIDING FOR AN
EFFECTIVE DATE.
A motion for approval of the ordinance was offered by Commissioner Narotsky and
seconded by Commissioner Shelley.
Mayor Weisman opened the public hearing. There being no speakers, the public
hearing was closed.
The motion for approval of the ordinance on second reading passed unanimously, by
roll call vote, and Ordinance No. 2019-11 was adopted.
9. RESOLUTIONS/PUBLIC HEARINGS: None.
10. REPORTS:
Vice Mayor Landman reported on the upcoming summer family fun series at the
Aventura Arts & Cultural Center.
Commissioner Dr. Marks thanked all those who work as volunteers for the City and
reported on the recent recognition dinner held for them.
11. PUBLIC COMMENTS: Mr. Wolpin provided information on the process for public
comments. No comments were received from members of the public.
12. OTHER BUSINESS: None.
13. ADJOURNMENT: There being no further business to come before the
Commission, a motion to adjourn was offered by Commissioner Narotsky, seconded by
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Aventura City Commission Regular Meeting Minutes
June 11,2019
Commissioner Mezrahi, and unanimously approved; thus adjourning the meeting at
6:15 p.m.
Ellisa L. Horvath, MMC, City Clerk
Approved by the City Commission on July 9, 2019.
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The City of CITY COMMISSION
Aventura WORKSHOP MEETING MINUTES Aventura Government Center
JUNE 20, 2019 19200 W Country Club Drive
Aventura, Florida 33180
9:00 A.M.
1. CALL TO ORDER/ROLL CALL: The meeting was called to order by Mayor
Weisman at 9:03 a.m. The following were present: Mayor Enid Weisman, Vice Mayor
Denise Landman, Commissioner Dr. Linda Marks, Commissioner Gladys Mezrahi,
Commissioner Marc Narotsky, Commissioner Robert Shelley, Commissioner Howard
Weinberg, City Manager Ronald J. Wasson, City Clerk Ellisa L. Horvath, and City
Attorney Matthew H. Mandel. As a quorum was determined to be present, the meeting
commenced.
Following consensus of the Commission, the following item was taken out of order:
6. DISCUSSION TO AMEND RESOLUTION NO. 2011-55 - APPROVING A SIGN
VARIANCE FOR AVENTURA TURNBERRY JEWISH CENTER (Mayor Weisman):
Mayor Weisman explained the request for the Commission to consider amending
Resolution No. 2011-55, which restricted the Aventura Turnberry Jewish Center, Inc.
from erecting any further signs on the exterior of the Aventura Turnberry Jewish Center
property.
The following members of the public provided comments: former Commissioner Billy
Joel.
City Manager Summary: It was the consensus of the City Commission to allow
for the consideration of an amendment. The required process must be followed through
the owner applying to modify the sign variance (Resolution No. 2011-55).
Due to the absence of the County representative for Item 2, the agenda proceeded to
the next item.
3. DISCUSSION AND SELECTION OF POLICE PENSION BOARD OF
TRUSTEES APPOINTMENT (City Manager): The Commission reviewed the three
resumes received to fill the vacancy on the Police Pension Board of Trustees, due to
the death of Alan Greenfield. Following discussion, Mr. Wasson recommended that Iris
J. Roth be appointed to fill the vacancy.
City Manager Summary: It was the consensus of the City Commission for a
Resolution to be placed on the July Commission Meeting Agenda appointing Iris J. Roth
as a member of the Police Officers' Retirement Plan Board of Trustees.
4. PRESENTATIONS: (City Manager): Mr. Wasson reported that both items 4(a)
Presentation of the Medical Office North District and 4(b) Presentation of West
Marine/Artefacto Development had been removed from the agenda by the presenters.
The following members of the public provided comments: Jeff Bercow, Esq. (Bercow
Radell & Fernandez, 200 S. Biscayne Blvd. Suite 850, Miami), who explained the
removal of the item to address some issues.
Aventura City Commission
Regular Workshop Meeting Minutes—June 20,2019
City Manager Summary: No action, since the item was removed from the
agenda.
5. DESIGNATION OF VOTING DELEGATE FOR THE FLORIDA LEAGUE OF
CITIES CONFERENCE (City Manager): Mr. Wasson explained the request from the
Florida League of Cities for the City to designate one official to be the voting delegate at
the Florida League of Cities Conference in August 2019.
City Manager Summary: It was the consensus of the City Commission that
Commissioner Weinberg be designated as the voting delegate at the Florida League of
Cities Conference.
Due to the absence of Mr. Book for Item 7, the agenda proceeded to the next item.
8. DISCUSSION OF MIAMI-DADE COUNTY'S RESOLUTION URGING
MUNICIPALITIES WITHIN MIAMI-DADE COUNTY TO SUPPORT
COMMUNICATIONS INFRASTRUCTURE EFFORTS IN ANTICIPATION OF MIAMI-
DADE COUNTY'S HOSTING OF SUPER BOWL LIV (Mayor Weisman): Mayor
Weisman explained the request from the Miami-Dade County Board of County
Commissioners, as outlined in Miami-Dade County Resolution R-562-19 provided in the
agenda.
City Manager Summary: It was the consensus of the City Commission for a
Resolution to be placed on the July Commission Meeting Agenda supporting
communications infrastructure efforts in anticipation of Miami-Dade County's hosting of
Super Bowl LIV.
9. CAPITAL IMPROVEMENT PROGRAM 2019-2024 BRIEFING (City Manager):
Mr. Wasson reviewed the Capital Improvement Program (CIP) for the fiscal period
October 1, 2019 through September 30, 2024.
City Manager Summary: It was the consensus of the City Commission to place
a Resolution on the July Commission Meeting Agenda, accepting and adopting the
Capital Improvement Program for 2019/20-2023/2024. Additionally, consensus was
given for a review of the investment policy to be provided at the July Workshop Meeting.
Since Mr. Book was in attendance, the agenda proceeded to Item 7.
7. DISCUSSION AND REVIEW OF RONALD L. BOOK'S CONTRACT (City
Manager): Mr. Book distributed the legislative session reports that had been provided
via email and reviewed the recent session in Tallahassee. He explained that his
direction is derived from the City's Legislative Program and Priorities document
provided, as well as direction from the City Manager or City Attorney for items not
included on that list. The Commission discussed the importance of alerting Mr. Book to
important items that may not be included on the adopted list. Mr. Book will advise the
Commission if he has a conflict on any items.
City Manager Summary: It was the consensus of the City Commission for Mr.
Book to provide future legislative session reports to the City Clerk, at the same time as
Page 2 of 3
Aventura City Commission
Regular Workshop Meeting Minutes—June 20,2019
the City Manager and the City Attorney, which will then be provided to the City
Commission.
Since the County representative was in attendance, the agenda proceeded to Item 2.
2. PRESENTATION OF STREET LIGHT SIGNALIZATION (City Manager): A
representative from the Miami-Dade County Traffic Division Signalization Department
reviewed a PowerPoint titled Miami-Dade County Advanced Traffic Management
System ATMS Project, dated July 19, 2019, which included the following items:
Background, Congestion Management Initiatives, Traffic Control Center Modernization,
Traffic Signal Modernization Project, Project Corridors, Before-After Study, and ATMS
Project.
The Commission discussed the traffic issues in Aventura on Biscayne Boulevard and at
key intersections, which were not addressed in the presentation.
City Manager Summary: It was the consensus of the City Commission for the
representative to relay the message back to the County that addressing the traffic on
Biscayne Boulevard, Miami Gardens Drive, and Ives Dairy needs to be a priority.
Additionally, Mr. Wasson will also communicate to County Commissioner Sally Heyman,
as well as the other County Commissioners and Alice Bravo, that the traffic issues in the
northeast are not being addressed.
The following additional items were discussed:
Following discussion and consensus of the City Commission, the Commission Liaisons
will review the applications received for the Don Soffer Aventura High School Advisory
Board at their June 27, 2019 meeting and provide a list of applicants to be interviewed
by the Commission at a future Commission Workshop Meeting.
Due to the anticipated absence of Mayor Weisman and Vice Mayor Landman at the
Special Commission Meeting on June 20, 2019 at 12:30 p.m., it was the consensus of
the City Commission for Commissioner Shelley to serve as Chair for that meeting.
10. ADJOURNMENT: There being no further business to come before the
Commission, the meeting was adjourned by consensus at 11:53 a.m.
Ellisa L. Horvath, MMC, City Clerk
Approved by the City Commission on July 9, 2019.
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The City of CITY COMMISSION Aventura Government Center
Aventura SPECIALMEENG MINUTES19200W. Countub Drive
Aventura, Florida 33180
12:30 P.M.
1. CALL TO ORDER/ROLL CALL: The meeting was called to order by
Commissioner Robert Shelley at 12:31 p.m., who served as Chair for the meeting. The
roll was called and the following were present: Commissioner Dr. Linda Marks,
Commissioner Gladys Mezrahi, Commissioner Marc Narotskyl, Commissioner Robert
Shelley, Commissioner Howard Weinberg, City Manager Ronald J. Wasson, City Clerk
Ellisa L. Horvath, and City Attorney Matthew H. Mandel. Mayor Enid Weisman2 and Vice
Mayor Denise Landman3 were absent. As a quorum was determined to be present, the
meeting commenced.
2. Mr. Mandel read the following motion title:
MOTION TO APPROVE RETAINING THE LAW FIRM OF TO SERVE AS
SPECIAL LEGAL COUNSEL FOR THE CITY OF AVENTURA ON THE CHAPTER
164, F.S., REFERENDUM REVENUE DISPUTE AND ANY SUBSEQUENT
LITIGATION, AND AUTHORIZING THE CITY MANAGER TO TAKE ANY ACTION
WHICH IS NECESSARY TO IMPLEMENT THIS MOTION.
The Commission discussed the process to be followed to interview potential firms.
The following provided presentations on their respective firms, followed by brief
question and answer sessions with the Commission:
• Michael W. Moskowitz, Esq. - Moskowitz, Mandell, Salim & Simowitz, P.A. (800
Corporate Drive, Suite 500, Fort Lauderdale)4
• Shari L. McCartney, Esq. and Lisa D. MacClugage, Esq. - Tripp Scott, P.A. (110
Southeast Sixth Street, Fifteenth Floor, Fort Lauderdale)
• Alan J. Kluger, Esq.— Kluger, Kaplan, Silverman, Katzen & Levine, P.L. (201
South Biscayne Boulevard, 27th Floor, Miami)
Commissioner Shelley disclosed knowing Mr. Moskowitz through working with his ex-
partner on some home construction projects approximately 15 years ago.
Following conclusion of the presentations, the Commission discussed the firms
interviewed.
A motion to approve retaining the law firm of Kluger, Kaplan, Silverman, Katzen &
Levine, P.L. to serve as special legal counsel for the City of Aventura on the Chapter
164, F.S., referendum revenue dispute and any subsequent litigation, and authorizing
Commissioner Narotsky left the meeting room prior to the presentation by Mr. Kluger and participated via
telephone speakerphone for the remainder of the meeting.
2 Mayor Weisman provided a Memorandum of Voting Conflict(Form 8B),which is attached to the minutes.
s Vice Mayor Landman provided a Memorandum of Voting Conflict(Form 8B),which is attached to the minutes.
Mr. Moskowitz provided his presentation via telephone speakerphone.
Aventura City Commission Special Meeting Minutes
June 20, 2019
the City Manager to take any action which is necessary to implement this motion was
offered by Commissioner Dr. Marks and seconded by Commissioner Mezrahi.
Commissioner Shelley opened the public hearing. There being no speakers, the public
hearing was closed.
The motion passed unanimously (5-0), by roll call vote.
3. RESOLUTION/PUBLIC HEARING: Mr. Mandel read the following Resolution by
title:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA, INITIATING CONFLICT RESOLUTION PROCEDURES PURSUANT
TO CHAPTER 164, FLORIDA STATUTES, THE FLORIDA GOVERNMENTAL
CONFLICT RESOLUTION ACT, REGARDING A CONFLICT BETWEEN THE
CITY OF AVENTURA AND THE SCHOOL DISTRICT OF MIAMI-DADE
COUNTY,FLORIDA; AND PROVIDING FOR AN EFFECTIVE DATE.
A motion for approval of the Resolution was offered by Commissioner
Dr. Marks and seconded by Commissioner Mezrahi.
Mr. Mandel briefly explained the Chapter 164 dispute resolution process.
Commissioner Shelley opened the public hearing. There being no speakers, the public
hearing was closed.
The motion for approval of the Resolution passed unanimously (5-0), by roll call vote,
and Resolution No. 2019-32 was adopted.
4. ADJOURNMENT: There being no further business to come before the
Commission, a motion to adjourn was offered by Commissioner Narotsky, seconded by
Commissioner Mezrahi, and unanimously approved; thus adjourning the meeting at
1:35 p.m.
Ellisa L. Horvath, MMC, City Clerk
Approved by the City Commission on July 9, 2019.
Page 2 of 2
FORM 8B MEMORANDUM OF VOTING CONFLICT FOR
COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS
LAST NAME—FIRST NAME—MIDDLE NAME NAME OF BOARD,COUNCIL,COMMISSION.AUTHORITY.OR COMMITTEE
Weisman, Enid City of Aventura Commission
MAILING ADDRESS THE BOARD,COUNCIL.COMMISSION,AUTHORITY OR COMMITTEE ON
do Kathleen S. Phang, Esq., Berger Singerman LLP, 1450 Brie WHICHISERVE ISAUNIT OF:
CITY COUNTY 4 CITY 0 COUNTY ❑OTHER LOCAL AGENCY
Miami Miami-Dade NAME OF POLITICAL SUBDIVISION:
DATE ON WHICH VOTE OCCURRED
June 20, 2019 MY POSITION IS: ELECTIVE D APPOINTIVE
WHO MUST FILE FORM 8B
This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board, council,
commission, authority, or committee. It applies to members of advisory and non-advisory bodies who are presented with a voting conflict of
interest under Section 112.3143, Florida Statutes
Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending
on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before
completing and filing the form
INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES
A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which
would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on
a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained
(including the parent. subsidiary, or sibling organization of a principal by which he or she is retained), to the special private gain or loss of a
relative:or to the special private gain or loss of a business associate. Commissioners of community redevelopment agencies(CRAs)under
Sec 163 356 or 163.357, F.S., and officers of independent special tax districts elected on a one-acre, one-vote basis are not prohibited
from voting in that capacity.
For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law,
mother-in-law, son-in-law, and daughter-in-law. A"business associate" means any person or entity engaged in or carrying on a business
enterprise with the officer as a partner, joint venturer, coowner of property. or corporate shareholder(where the shares of the corporation
are not listed on any national or regional stock exchange).
•
•
•
•
ELECTED OFFICERS:
In addition to abstaining from voting in the situations described above, you must disclose the conflict:
PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are
abstaining from voting; and
WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the
minutes of the meeting,who should incorporate the form in the minutes.
APPOINTED OFFICERS:
Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise
participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision,
whether orally or in writing and whether made by you or at your direction.
IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE
TAKEN:
• You must complete and file this form (before making any attempt to influence the decision)with the person responsible for recording the
minutes of the meeting, who will incorporate the form in the minutes. (Continued on page 2)
CE FORM 8B-EFF. 11/2013 PAGE 1
Adopted by reference in Rule 34-7.010(1)(f),FA.C.
APPOINTED OFFICERS (continued)
• A copy of the form must be provided immediately to the other members of the agency.
• The form must be read publicly at the next meeting after the form is filed.
IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING:
• You must disclose orally the nature of your conflict in the measure before participating.
• You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the
meeting,who must incorporate the form in the minutes.A copy of the form must be provided immediately to the other members of the
agency, and the form must be read publicly at the next meeting after the form is filed.
DISCLOSURE OF LOCAL OFFICER'S INTEREST
Enid Weisman disclose that on June 20 20 19
(a)A measure came or will come before my agency which(check one or more)
inured to my special private gain or loss;
inured to the special gain or loss of my business associate, •
inured to the special gain or loss of my relative,
inured to the special gain or loss of Miami-Dade County Public Schools by
whom I am retained;or
inured to the special gain or loss of ,which
is the parent subsidiary,or sibling organization or subsidiary of a principal which has retained me.
(b)The measure before my agency and the nature of my conflicting interest in the measure is as follows:
I am the co-owner of a company that is currently a consultant in the area of labor relations and other major
initiatives for Miami-Dade County Public Schools. As such, and to avoid any conflict of interest, I abstained from
participating in any part of the process that occurred on June 20,2019, regarding the retention of counsel to
represent the City of Aventura in possible litigation against Miami-Dade County Public Schools.
If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer,
who is also an attorney,may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way
as to provide the public with notice of the conflict.
July 3,2019
Date Filed Signature
NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE
CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT,
REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A
CIVIL PENALTY NOT TO EXCEED$10,000.
PAGE 2
CE FORM BB-EFF. 11/2013
Adopted by reference in Rule 34.7.010(1)(f).F.A.C.
FORM 8B MEMORANDUM OF VOTING CONFLICT FOR
COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS
LAST NAME—FIRST NAME—MIDDLE NAME NAME OF BOARD,COUNCIL,COMMISSION,AUTHORITY,OR COMMITTEE
Landman Denise Aventura City Commission
MAILING ADDRESS THE BOARD,COUNCIL,COMMISSION.AUTHORITY OR COMMITTEE ON
21047 NE 34th Place WHICH I SERVE ISA UNIT OF:
CITY COUNTY Ef CITY ❑COUNTY ❑OTHER LOCAL AGENCY
Aventura Miami-Dade NAME OF POLITICAL SUBDIVISION:
DATE ON WHICH VOTE OCCURRED City Commissioner
June 20, 2019 MY POSITION IS:
d ELECTIVE U APPOINTIVE
WHO MUST FILE FORM 8B
This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected board,council,
commission,authority,or committee. It applies to members of advisory and non-advisory bodies who are presented with a voting conflict of
interest under Section 112.3143, Florida Statutes.
Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending
on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before
completing and filing the form.
INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES
A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which
would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on
a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained
(including the parent, subsidiary, or sibling organization of a principal by which he or she is retained);to the special private gain or loss of a
relative;or to the special private gain or loss of a business associate.Commissioners of community redevelopment agencies(CRAs)under
Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one-acre, one-vote basis are not prohibited
from voting in that capacity.
For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law,
mother-in-law, son-in-law, and daughter-in-law.A"business associate" means any person or entity engaged in or carrying on a business
enterprise with the officer as a partner,joint venturer, coowner of property, or corporate shareholder(where the shares of the corporation
are not listed on any national or regional stock exchange).
ELECTED OFFICERS:
In addition to abstaining from voting in the situations described above,you must disclose the conflict:
PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are
abstaining from voting;and
WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the
minutes of the meeting,who should incorporate the form in the minutes.
.
APPOINTED OFFICERS:
Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise
participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision,
whether orally or in writing and whether made by you or at your direction.
IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE
TAKEN:
• You must complete and file this form(before making any attempt to influence the decision)with the person responsible for recording the
minutes of the meeting,who will incorporate the form in the minutes. (Continued on page 2)
CE FORM 8B-EFF.11/2013 PAGE 1
Adopted by reference in Rule 34-7.010(1)(f),F.A.C.
APPOINTED OFFICERS (continued)
• A copy of the form must be provided immediately to the other members of the agency.
• The form must be read publicly at the next meeting after the form is filed.
IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING:
• You must disclose orally the nature of your conflict in the measure before participating.
• You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the
meeting,who must incorporate the form in the minutes.A copy of the form must be provided immediately to the other members of the
agency,and the form must be read publicly at the next meeting after the form is filed.
DISCLOSURE OF LOCAL OFFICER'S INTEREST
I. Denise Landman , hereby disclose that on June 20 20 19
•
(a)A measure came or will come before my agency which(check one or more)
inured to my special private gain or loss;
inured to the special gain or loss of my business associate, •
inured to the special gain or loss of my relative, •
inured to the special gain or loss of Miami-Dade Public Schools by
whom I am retained;or
inured to the special gain or loss of ,which
is the parent subsidiary,or sibling organization or subsidiary of a principal which has retained me.
(b)The measure before my agency and the nature of my conflicting interest in the measure is as follows:
A special City Commission meeting was held on June 20, 2019, to approve the appointment of special legal
counsel for the City regarding a revenue dispute with Miami-Dade County Public Schools,which impacts the
City ' s charter schools. I am employed by the Miami-Dade County Public Schools, and although I will receive
no special financial gain in connection with the resolution of this agenda item, I did not attend the meeting and
did not vote on this item due to an appearance of a voting conflict.
If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer,
who is also an attorney, may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way
as to provide the public with notice of the conflict.
•
July 5, 2019
Date Filed Signature
NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE
CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT,
REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A
CIVIL PENALTY NOT TO EXCEED$10,000.
CE FORM 8B-EFF.11/2013 PAGE 2
Adopted by reference in Rule 34-7.010(1)(f),F.A.C.
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
FROM: Ronald J. Wasson, City Manag
DATE: June 18, 2019
SUBJECT: Resolution Declaring Equipment Surplus
July 9, 2019 City Commission Meeting Agenda Item 119
RECOMMENDATION
It is recommended that the City Commission adopt the attached Resolution declaring
certain equipment as surplus to the needs of the City.
BACKGROUND
Section 2-258 of the City Code of Ordinances provides that any property owned by the
City which has become obsolete or which has outlived its usefulness may be disposed
of in accordance with procedures established by the City Manager, so long as the
property has been declared surplus by a resolution of the City Commission.
If you have any questions, please feel free to contact me.
RJW/act
Attachment
CCO1805-19
RESOLUTION NO. 2019-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA DECLARING' CERTAIN PROPERTY LISTED
UNDER THE ASSETS OF THE CITY AS SURPLUS TO THE NEEDS OF
THE CITY; DESCRIBING THE MANNER OF DISPOSAL; AUTHORIZING
THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY
OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City Manager desires to declare certain property as surplus to
the needs of the City; and
WHEREAS, Ordinance No. 2000-09 provides that all City-owned property that
has been declared surplus cannot be disposed of prior to the preparation and formal
approval of a resolution by the City Commission.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. Recitals Adopted. The above recitals are hereby confirmed and
adopted herein.
Section 2. The property listed on Exhibit "A" has been declared surplus and is
hereby approved for disposal.
Section 3. The City Manager is authorized to dispose of the property listed on
Exhibit "A" through a public auction, sale, trade-in, transfer to other governmental
agency or, if of no value, discarded.
Section 4. The City Manager is hereby authorized to do all things necessary to
carry out the aims of this Resolution.
Section 5. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner , who moved
its adoption. The motion was seconded by Commissioner , and upon being
put to a vote, the vote was as follows:
Commissioner Dr. Linda Marks
Commissioner Gladys Mezrahi
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
Vice Mayor Denise Landman
Mayor Enid Weisman
City of Aventura Resolution No. 2019-
PASSED AND ADOPTED this 9th day of July, 2019.
ENID WEISMAN, MAYOR
ATTEST:
ELLISA L. HORVATH, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
Page 2 of 2
CITY OF AVENTURA
POLICE DEPARTMENT
MEMORANDUM
TO: Ronald Wasson, City Manager
FROM: Bryan Pegues, Chief of Police
SUBJECT: Surplus Property
DATE: June 18, 2019
I would like to have the listed items, owned by the City of Aventura, declared Surplus
Property as per City of Aventura APDP, Chapter 6, Subsection 5, Page 1, as these
items have exceeded their useful life and are no longer needed:
Rifles
Colt M4Commando Serial#A0234960
Colt M4Commando Serial#A0234961
Colt M4Commando Serial#A0234962
Colt M4Commando Serial#A0234963
Colt M4Commando Serial#A0234964
Colt M4Commando Serial#A0234970
Colt M4Commando Serial#A0234971
Colt M4Commando Serial#A0234978
Colt M4Commando Serial#A0235216
Colt M4Commando Serial# A0235221
HS Precision .338 Lapua Serial#4292
Smith and Wesson 15T Serial#SW50726
Smith and Wesson 15T Serial#SW61362
Rifle Suppressors
AAC M4-2000 w/ 1 FH Serial # M08910
AAC M4-2000 w/ 1 FH Serial # M08911
AAC M4-2000 w/ 1 FH Serial # M08912
AAC M4-2000 w/ 1 FH Serial # M08913
AAC M4-2000 w/ 1 FH Serial # M08915
AAC M4-2000 w/ 1 FH Serial # M08917
AAC M4-2000 w/ 1 FH Serial# M08919
AAC M4-2000 w/ 1 FH Serial # M09281
AAC M4-2000 w/ 1 FH Serial # M09417
HK UMP 40 Suppressor Serial # 01-001401
HK UMP 40 Suppressor Serial # 01-001400
AWC CQB2 5.56cal Serial # 980253
AWC CQB2 5.56cal Serial # 980256
AWC CQB2 5.56cal Serial # 980259
AWC CQB2 5.56cal Serial # 980261
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
FROM: Ronald J. Wasson, City Manage
DATE: June 20, 2019
SUBJECT: Recommendation to Appoint Member to the Police Pension Board of
Trustees to Fill Vacancy
July 9, 2019 City Commission Meeting Agenda Item St
RECOMMENDATION
It is recommended that the City Commission adopt the attached Resolution appointing
Iris J. Roth as a member of the Police Pension Board of Trustees.
BACKGROUND
The Police Pension Plan Ordinance provides for the City Commission to appoint two (2)
legal residents of the City from a list provided by the City Manager to the Police Pension
Board of Trustees.
A vacancy occurred on the Board with the death of Alan Greenfield. It is recommend
Iris J. Roth be appointed to the Board.
If you have any questions, please feel free to contact me.
RJW/act
Attachment
CCO-1808-19
y�tiTo
10 q A=i CITY OE AVENTURA
z/ Application for
sys- rt.oRS� Police Pension Board of Trustees
Potential board members must be registered voters who have resided in the City of Avant urn for six (6) months
immediately prior to an appointment to the Board. Applicants should have expressed interest and/or experience in
finance, investments and/or familiarity with pension plans.
Name of Applicant
Iris J Roth
Address
2600 Island Blvd.,Apt 205 Aventura, FL 33160
Phone Email _--
305-790-9726 froth@gchg.com
Business Name Occupation
Gold Coast Benefits Group, Inc. Financial Consultant
Business Address
2600 Island Blvd.,Apt 205 Aventura, FL 33160
Business Phone Fax
305-539-0452 866-823-6470
If Retired, list former business name, address and position
Qualifications: Briefly describe the specific expertise and/or abilities you can contribute as a member of
this Board.
Actuarial assistant for defined benefit plans handling benefit and funding calculations in 70s. Since mid-80s,
FINRA/NASO licensed as securities broker&principal and insurance licensed for life, health, annuities,
disability, long term care. Owned/directed Third Party Administration firm for 18 years until selling it in 2006.
Professional designations: Certified Financial Planner, Chartered Life Underwriter&Chartered Financial
Consultant. Former president of the Greater Miami Estate Planning Counc7, founding member of Jewish
1'nmmirnitv_SeodCesnLSollth Flrvidp nnimadausathar riommunibsrrsiionv —_
Please attach a resume along with your application by Friday, May 31, 2019.
I understand that in accordance with the State of Florida Government in the Sunshine Law, this information may be
made public. I understand that all board appointments are for voluntary, uncompensated services and I will be
subject to the applicable Standards of Conduct for Public Officers as set forth by Federal, State, County, City, or
other applicable law pursuant to City Charter Section 7.03
1Y
S/Z3/loll
Signalure of Applicant Date
Email, mail or fax completed application & resume to:
City of Aventura
Office of the City Manager
19200 West Country Ciub Drive, Aventura, FL 33180
305-466-8910 Fax: 305-466-8919
nnrassnn@nil yarn vent Eire nnnr
IRIS J. ROTH
GOLD COAST BENEFITS GROUP,INC
2600 ISLAND BLVD.,#205
AVENTURA, FLORIDA 33160
30.5.539.0452 tel
866.823.6470 fax
305.790,9726 cell
email:
irothagargcom
EDUCATION: B.S.in Mathematics, Magna Cali Laude 1973;S.U,NA', a!Albany- 1973
Courses In Taxation IM.$, in Tax Program;at University of Miami-1983
Charterer( Ixf: Underwriter and Chartens( Financial Consultant-American College,
Bryn Mawr PA-1991 and 1992
Accredited Lstate Plmmrr-National Association of Estate Planners-1995
Certified Finmsial[-fanner-CEP Board of Standards-1998
Registered Financial Gerontologist-American Institute of Financial Gerontology-
2004
PROFESSIONAL Adoism,y Pawn/Member Jewish Canununity Services
AFFILIATIONS: Ex-Clair,Gifts of Insurance Com millee-Foundation of Jewish Philanthropies
Fanner President, Greater Miami Estate Planning Council
Member, Society of Financial Service Prvfs,sionals
Member, Financial Planning Association
Board Mcn,l er,Aumricnn Committee fir the Weiznrarrn Institute of Science, South
Florida Region
EXPERIENCE:
1988-Present GOLD COAST BENEFITS GROUP, INC. (GCBG)
2000-Dec., 2006 FLORIDA PENSIONS, LLC(FP)
Co-cranes of,employer benefits mid irrsnrance collsuihng firm specializing in
accumlating, protecting mid preserving wealth for small business owners and
inliniduals,Loth roll;ed and actively working, Practice revenues currently derive from
adnisonj4:o zstilling fres and eounrissrons from secrMHes/irssurmice product sales.
GCBG parades consulting for death benefit claim disputes & expert ruibless
testimony,where required. It also per&urns product analysis for competitor firms in the
irssumice Indust;/, must companies and other advisors needing technical support.
Pension design & administration practice was handled through GCBG until FP was
formed in 2000 and sold in 2006; all administration work is now handled through a
Boca Raton(ur;.
1980-1988 WOLPER ROSS &COMPANY,LTD,
Managing Consultant-resparsihilill for developing a marketing strategy to sell
insrtmice products and ,s .'ices to ci cols of(inns acquired by Wolper Ross uuhile
maintaining pension practice already established, Managed insurance team consisting
of sales force of 5, advanced underwriting support group of 6, urdettmiting team of 4
and insurance administration group of 4.
Annualized insurance revenues exceeded $1 ue4ltmn of business closed in quarter
ending 3/31/88 with 53,5 mullion in Work in Process- Included audits our existing
policies and comparisons to newly proposed coverage.
Pension preen&-direct responsibility for a professional team of 12(attorney, CPA, 4
adnrinisirataa, enrolled actuary and assistants and support staff) inn the servicing of
client accounts-,stIntegic design, research,actuarial,coniplla ice,instance,etc.
Iris J.Rohr(continued)
Caseload: 350 plan-ranging tram 7 to 1,000 lives, generating $1,200,000 in annual
fees. Organized and supervised group of5 unlmse function was database maintenance,
tracking of case deadlines for entire office,typing ofal1 forms,etc-
Executive Director-Administrative Services Group
Prior to NW formation of consulting teams, 1 organized the Firm's pension
administration area, mordmating 400 plans, recruited and trained administrators in
servicing our uuignr clientele, developed organizational systems, designed database
with proommincr to Back all deadlines and turnaround times for Miami and New
Vor6 offces. Participated in Firm's management as Chairperson of the Operating
Co imittee, -with the responsibility of recommending nernding and setting firm policy in all
areas. Also was responsible for coordinating Miami-NY computer fruit-bons and the
purchase of a nmjr compute, system.
Executive Director-Planning and Design
In initial growth years, I Treaded strategic design and proposal generation for 95% of
dierrty- Developed several cmnpulcr progran on timesharing system prior to
establishment of EDP Department.
1977-1980 FINANCIAL DATA PLANNING CORP.
Assisted in ,set up of nein area responsible for signing Schedule B's (actuarial
certication) for clients utilizing the Goldberg system (mostly under 25 lives).
Included educating users and reviewing their actuarial valuations. Organized system
to request appropriate data, trained personnel, reported to actuary in charge.
Developed nriniannri finding standard account program for timesharing service winch
calculates IRC Sec 412 charges and credits from valuation date and formats output to
mimic Sdmdule B. Fronded support to all pensinu users mrd was responsible for
development of special programs.
7973-1977 BUCK CONSULTANTS (FORMERLY GEORGE B. BUCK CONSULTING
ACTUARIES), NEW YORK
Actuarial assistant in consulting actuary's department. Received farina? actuarial
louring and expe,len e in large plan consulting-
LICENSES: Financial Industry Regulatory Authority, Series 6, 7,63 and 24(Registered Principal)
Life mid Health and Variable Annuity License FL(resident),MD,NY,NJ,and TX
DESIGNATIONS: Certified Financial PlanneurM
Chartered Life Underwriter
Chartered Financial Consultant
Accredited Estate Panne;
Registered Financial GemntelogisfTM
RESOLUTION NO. 2019-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, PROVIDING FOR THE APPOINTMENT BY THE
COMMISSION OF ONE OF ITS APPOINTEES TO THE BOARD OF
TRUSTEES OF THE POLICE OFFICERS' RETIREMENT PLAN TO FILL
A VACANCY; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, Ordinance No. 2004-07 established a Police Officers' Retirement
Plan; and
WHEREAS, in accordance with the provisions of Ordinance No. 2004-07, and
amended by Ordinance 2010-07, two members of the Board of Trustees of the Police
Officers' Retirement Plan shall be appointed by the City Commission from a list
provided by the City Manager, each of whom shall serve for a term of four years from
date of appointment; and
WHEREAS, pursuant to Section Sec. 36-23, if a vacancy shall occur prior to the
expiration of a member's term, a replacement member shall be chosen in the same
manner as the person who has left office and that replacement Trustee shall serve a
full term measured from the date of replacement; and
WHEREAS, the City Commission wishes to provide for the appointment of one
member to the Police Officers' Retirement Plan, due to the vacancy created by the
death of Alan Greenfield, who was reappointed as a Trustee on April 2, 2019.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Commission hereby appoints Iris J. Roth to fill the vacancy
on the Board of Trustees of the City of Aventura Police Officers' Retirement Plan, for a
term of four years from the date of this appointment.
Section 2. This Resolution shall become effective immediately upon its
adoption.
The foregoing resolution was offered by Commissioner , who moved
its adoption. The motion was seconded by Commissioner and upon being
put to a vote, the vote was as follows:
Commissioner Dr. Linda Marks
Commissioner Gladys Mezrahi
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
Vice Mayor Denise Landman
Mayor Enid Weisman
City of Aventura Resolution No. 2019-
PASSED AND ADOPTED this 9th day of July, 2019.
MAYOR ENID WEISMAN
ATTEST:
ELLISA L. HORVATH, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
Page 2 of 2
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
FROM: Ronald J. Wasson, City Manag F
DATE: June 24, 2019
SUBJECT: Disbursement of Police Federal Forfeiture Funds
July 9, 2019 City Commission Meeting Agenda Item 52
RECOMMENDATION
It is recommended that the City Commission adopt the following Motion to expend funds
from the Police Federal Forfeiture Fund:
"Motion authorizing the appropriation of up to $14,000 for upgrades to Ti
Interactive Police Training Simulator from the Police Federal Forfeiture Fund in
accordance with the City Manager's Memorandum".
If you have any questions, please feel free to contact me.
RJW/act
Attachment
ccol eos-1 s
CITY OF AVENTURA
POLICE DEPARTMENT
INTER OFFICE MEMORANDUM
TO: Ronald J. Wasson, City Manager
FROM: Bryan Pegues, Chief of Police /►Vy
DATE: June 19, 2019
SUBJECT: Use of Federal Forfeiture Funds
The Federal Equitable Sharing Agreement (FESA), Section VIII allows for the use of
federally forfeited funds for law enforcement. Section IX, A9 of the Federal Equitable
Sharing agreement requires that the funds be expended only upon request of the Chief
of Police to the governing body of the municipality and approval of the governing body.
I am requesting City Commission approval for the expenditure of these monies for:
Upgrades to our Ti Interactive Police Training Simulator- $14,000
Summary
Ti Training system upgrades — The simulator is an interactive use of force and
firearms simulation system used to train our officers. Software and Hardware upgrades
include: cameras, CPU, laser devices and projectors.
Quote Ti Ti
Training. Outdoors.
Aventura PD
19200 W Country Club Drive 4680 Table Mountain Drive
Aventura, FL 33180 Suite 150
+1 (305)4662893 Golden, CO 80403
(800)634-1936
http://TiTraining.com/
Estimate No. 2595 Issued on Mon Jun 10, 2019
•
Qty Name Description Rate Amount Ta
1 Training Upgrade includes: CPU, Projector, Cable Bundle, Hit $14,000.00 $14.000.00 NON
Lab Detect Camera. Refurbish on laser devices is also
System included. Master Instructor Course Included.
Upgrade .. .._ _:, ....._.
Tax $0.00
Estimated Total $14,000.00
Deposit Due $0.00
Signature:
Signature Date:
Thank you for considering Ti Training.
If these items meet your approval, automatically approve this estimate now!
QUESTIONS?CONTACT US TERMS&CONDITIONS
Kila Otte We accept payment by check, cash and credit. Please send
kila@titraining.com checks to our main address or call with credit card info.
(303)414-3555
NOTE:
This is not an invoice. Please contact Ti Training/Ti Outdoors if
you approve this quote and wish to proceed with an order.
CITY OF AVENTURA
PUBLIC WORKS/TRANSPORTATION DEPARTMENT
MEMORANDUM
TO: City Commission
FROM: Ronald J Wasson, City Manager
BY: Joseph S Kroll, Public Works/Transportation Director
DATE: June 28, 2019 �JJ
SUBJECT: RFQ No. 19-03-22-2 -City of Aventura Engineering & Utility Locate
Services Contract Approval
July 9, 2019 City Commission Meeting Agenda Item .
Recommendation:
It is recommended that the City Commission adopt the attached Resolution appointing
the firm Kimley-Hom and Associates Inc. to perform general professional engineering
consulting services as contained in the attached agreement.
Background:
Pursuant to Resolution No. 2019-30 the City has successfully negotiated a scope of
services and fees with Kimley-Horn and Associates, Inc. The attached agreement is for
General Engineering Services to perform; civil engineering services, site planning, traffic
studies, surveys, bid/awards, cost estimating, construction observation and supervision,
environmental studies, grant management assistance, utility locates and other
professional services as required. This will be for work performed for City buildings,
lands, park facilities, utilities, rights-of-way, beautification purposes and regulatory
matters. In addition, the fee schedule for services rendered (exhibit "A") has been
negotiated and accepted both by the City and Kimley-Hom and Associates Inc.
JSK/gf
Attachments: Exhibit"A" Fee schedule
JSK19010
RESOLUTION NO. 2019-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, AUTHORIZING THE CITY MANAGER TO
EXECUTE THE ATTACHED AGREEMENT FOR GENERAL
PROFESSIONAL ENGINEERING SERVICES, INCLUSIVE OF THE
SCOPE OF SERVICES AND FEE SCHEDULE AS OUTLINED IN EXHIBIT
"A," BETWEEN THE CITY OF AVENTURA AND KIMLEY-HORN AND
ASSOCIATES, INC.; AUTHORIZING THE CITY MANAGER TO DO ALL
THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS,the City of Aventura, in accordance with applicable State laws and the
Code of the City of Aventura, properly requested proposals from firms for services relative
to Engineering & Utility Locate Services; and
WHEREAS, the City Commission adopted Resolution No. 2019-30, which
selected the firm of Kimley-Horn and Associates, Inc. to perform general engineering
consulting and utility locate services pursuant to RFQ No. 19-03-22-2 and authorized the
City Manager to negotiate a contract for said services; and
WHEREAS,the City Manager has negotiated the attached Agreement for General
Professional Engineering Services, inclusive of the scope of services and fee schedule
as outlined in Exhibit "A," between the City and Kimley-Horn and Associates, Inc.; and
WHEREAS, the City Commission, upon the recommendation of the City Manager,
is therefore desirous of approving said agreement, including the scope of services and
fee schedule as contained in Exhibit "A;"
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
City of Aventura Resolution No. 2019-
Section 1. The City Manager is authorized to execute and otherwise enter into
that certain Agreement attached hereto, inclusive of the scope of services and fee
schedule as outlined in Exhibit "A," between the City of Aventura and Kimley-Horn and
Associates, Inc. for General Professional Engineering Services.
.Section 2. The City Manager is authorized to do all things necessary to carry
out the aims of this Resolution.
Section 3. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner , who moved its
adoption. The motion was seconded by Commissioner , and upon being put to
a vote, the vote was as follows:
Commissioner Dr. Linda Marks
Commissioner Gladys Mezrahi
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
Vice Mayor Denise Landman
Mayor Enid Weisman
PASSED AND ADOPTED this 9th day of July, 2019.
Page 2 of 3
City of Aventura Resolution No. 2019-
ENID WEISMAN, MAYOR
ATTEST:
ELLISA L. HORVATH, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
Page 3 of 3
AGREEMENT BETWEEN THE CITY OF AVENTURA AND KIMLEY- HORN &
ASSOCIATES, INC. FOR GENERAL PROFESSIONAL ENGINEERING SERVICES
THIS AGREEMENT is entered into this day of , 2019 between: CITY
OF AVENTURA, a political subdivision of the State of Florida, its successors and assigns,
hereinafter referred to as "CITY",
AND
Kimley-Horn & Associates, Inc., a Florida corporation, its successors and assigns,
hereinafter referred to as "CONSULTANT".
WITNESSETH, in consideration of the mutual terms and conditions, promises, covenants
and payments hereinafter set forth, CITY and CONSULTANT agree as follows:
ARTICLE 1
DEFINITIONS AND IDENTIFICATIONS
For the purposes of this Agreement and the various covenants, conditions, terms and
provisions which follow, the definitions and identifications set forth below are assumed to
be true and correct are therefore agreed upon by the parties.
1.1 CONTRACT ADMINISTRATOR: Whenever the term "CONTRACT
ADMINISTRATOR" is used herein, it is intended to mean the City Manager or
designee. In the administration of this Agreement, all parties may rely upon
instructions or determinations made by the CONTRACT ADMINISTRATOR.
1.2 CONSTRUCTION CONTRACTOR: The person(s), firm(s), corporation(s), or
other entity who enters into an agreement with CITY to perform the construction
work desired by CITY relating to PROJECT.
1.3 CONSULTANT: Kimley-Horn & Associates, Inc., which is the professional
organization with whom CITY has contracted for the performance of professional
engineering services pursuant to this Agreement.
1.4 CITY: City of Aventura, Florida, a body corporate and politic and a political
subdivision of the State of Florida.
1.5 NOTICE TO PROCEED: A written statement issued by the CONTRACT
ADMINISTRATOR directing CONSULTANT to begin work.
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1.6 PROJECT: The nature of the PROJECT includes general professional civil
engineering services, site planning, traffic studies, surveys, predesign, design
permitting, bid/award, cost estimating, program/project management,
construction observation and supervision, environmental studies, grant
management assistance and other professional services as required, GIS
database development and assistance programming, and other projects as
assigned. This includes, but is not limited to, work performed for CITY buildings,
lands, park facilities, utilities, right-of-way, beautification purposes, and regulatory
matters. The term "lands" includes land or property proposed to be acquired or
sold.
1.7 REIMBURSABLES: Whenever the term REIMBURSABLES is used herein, it is
intended to mean actual expenses directly related to the performance of the
services as set forth in this Agreement. REIMBURSABLES are limited to:
a. Identifiable expenses of transportation in connection with the PROJECT
subject to the provisions and limitations for public agencies established in
Chapter 112, Florida Statutes. Automobile travel inside Broward, Miami-
Dade and Palm Beach Counties is not reimbursable.
b. Identifiable per diem, meals and lodgings, taxi fares and miscellaneous
travel-connected expenses for CONSULTANT's personnel subject to the
limitations of Chapter 112, Florida Statutes.
c. Identifiable communication expenses for express mail charges.
d. Identifiable cost of printing reproduction and aerial photography.
e. Identifiable testing costs.
f. Permit application fees. All fees paid to regulatory agencies for approvals
directly attributable to the PROJECT. These permit fees do not include
those permits required for the CONSTRUCTION CONTRACTOR.
Reimbursable subcontractor expenses are limited to the items described above
when the subcontractor incurs authorized reimbursable expenses.
Notwithstanding anything to the contrary in the Agreement, all
REIMBURSEMENTS which exceed Five Hundred Dollars ($500.00) shall be
approved, in writing, by the CONTRACT ADMINISTRATOR prior to incurring the
expenditure. Failure to comply with this provision shall result in the waiver of the
REIMBURSABLES.
2
1.8 BILLING RATE: Whenever the term BILLING RATE is used herein, it is intended
to mean average base salaries and wages paid to personnel by employee
category engaged directly on the PROJECT, including all fringe benefits,
overhead and profit. BILLING RATE by employee category are shown on
EXHIBIT "A".
1.9 ENGINEERING ASSISTANCE: Whenever the term ENGINEERING
ASSISTANCE is used herein, it is intended to mean those professional services
provided to CITY on a day-to-day basis for specific tasks provided the estimated
CONSULTANT cost for specific task does not exceed Twenty Thousand Dollars
($20,000.00). Typical tasks include attendance at meetings, telephone calls, and
providing day-to-day assistance as required.
a. CITY shall describe the Task to be undertaken by CONSULTANT.
b. CONSULTANT shall agree upon a level of effort and employee category
to be assigned to the specific Task, and provide CITY with a proposal for
the work.
c. CITY shall authorize CONSULTANT, in writing, to provide professional
services requested for the specific Task.
d. CONSULTANT shall be reimbursed by CITY as the BILLING RATE
payable for each CONSULTANT'S employee category show on Exhibit
1.10 WORK AUTHORIZATION: Whenever the term WORK AUTHORIZATION is used
herein, it is intended to mean engineering services related to specific projects
identified by CITY for which the estimated CONSULTANT cost exceeds Twenty
Thousand Dollars ($20,000.00).
The authorization issued by CITY shall contain the following information and
requirements:
a. A description of the work to be undertaken and method of compensation
with reference to the appropriate paragraphs of this Agreement.
b. A budget establishing the amount of compensation to be paid, which
amount shall constitute a guaranteed maximum, or a lump sum at the
CONTRACT ADMINISTRATOR's sole discretion, and shall not be
exceeded unless prior written approval of CITY is obtained. The
information contained in the budget shall be in sufficient detail so as to
identify the various elements of costs, and the adequacy of such budget
information shall be subject to the approval of CITY.
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c. A time established for completion of the work or services undertaken by
CONSULTANT or for the submission to CITY of documents, reports and
other information pursuant to this Agreement. The time established for
performance shall be subject to the approval of CITY; however, the time
may, in the sole discretion of CITY, be extended upon justification of
CONSULTANT that additional time is necessary for performance. Failure
on the part of CONSULTANT to comply with the time established for
performance may result in the termination of this Agreement.
d. WORK AUTHORIZATIONS shall be dated and serially numbered.
ARTICLE 2
PREAMBLE
In order to establish the background, context and frame of reference for this Agreement
and to generally express the objectives and intensions of the respective parties herein,
the following statements, representations and explanations shall be accepted as
predicates for the undertakings and commitments included within the provisions which
follow and may be relied upon by the parties as essential elements of the mutual
considerations upon which this Agreement is based.
2.1 CITY has met the requirements of the Consultants' Competitive Negotiation Act,
as set forth in Section 287.055, Florida Statutes, and has selected
CONSULTANT to perform the work of the specified nature as outlined in this
Agreement. Accordingly, this Agreement qualifies as a "continuing contract"
under section 287.055 (2) (g), F.S.
2.2 Negotiations pertaining to the services to be performed by CONSULTANT were
undertaken between CONSULTANT and CITY, and this Agreement incorporates
the results of such negotiations.
ARTICLE 3
SCOPE OF SERVICES
3.1 The Scope of Services required to be performed by CONSULTANT shall be
identified under one of the following procedures.
PROFESSIONAL ENGINEERING ASSISTANCE for specific "day-today" work
Tasks as requested by CITY and agreed to by CONSULTANT.
Professional Services for a PROJECT as set forth in a WORK
AUTHORIZATION. CONSULTANT shall provide all services as set forth in the
4
WORK AUTHORIZATION including, without limitations, all necessary incidental
and related activities and services required.
3.2 CONSULTANT and CITY acknowledge that a WORK AUTHORIZATION does
not delineate every detail and minor work Task required to be performed by
CONSULTANT to complete a PROJECT. If, during the course of the
performance of a WORK AUTHORIZATION, CONSULTANT determines that it
should perform work to complete a PROJECT which is outside the level of effort
originally anticipated, CONSULTANT will notify CONTRACT ADMINISTRATOR
in writing in a timely manner before proceeding with the work. If CONSULTANT
proceeds with said work without notifying CONTRACT ADMINISTRATOR as
provided in Article 6, said work shall be deemed to be within the original level of
effort, whether or not specifically addressed in the WORK AUTHORIZATION.
Notice to CONTRACT ADMINISTRATOR does not constitute authorization or
approval by CITY. Performance of work by CONSULTANT outside the originally
anticipated level of effort without prior written CITY approval is at
CONSULTANT'S sole risk.
ARTICLE 4
TIME OF PERFORMANCE
4.1 In the event CONSULTANT is unable to complete performance of services
because of delays resulting from untimely review and approval by governmental
authorities having jurisdiction over a PROJECT, and such delays are not the fault
of CONSULTANT, CITY shall grant a reasonable extension of time for
completing the work. It shall be the responsibility of CONSULTANT to notify the
CONTRACT ADMINISTRATOR promptly in writing whenever a delay is
anticipated or experienced, and to inform the CONTRACT ADMINISTRATOR of
all facts and details related to the delay.
4.2 The CONSULTANT shall make every reasonable effort to respond within two (2)
hours to requests, but under no circumstances, shall response time exceed four
(4) hours, unless otherwise approved by the CONTRACT ADMINISTRATOR.
4.3 CONSULTANT shall provide CITY with a current up-to-date phone contact list of
personnel at all times.
ARTICLE 5
COMPENSATION AND PAYMENT
5.1 CITY agrees to pay CONSULTANT as compensation for performance of all
approved ENGINEERING ASSISTANCE services required under the terms of
this Agreement at those BILLING RATES described in Article 1.8 and to
reimburse CONSULTANT for REIMBURSABLES as described in Article 1.7, plus
5
subcontractor fees pursuant to paragraph 5.6 for approved ENGINEERING
ASSISTANCE service. The BILLING RATES payable by CITY for each
CONSULTANT'S employee categories is shown on Exhibit "A". Total
compensation for a specific work task under ENGINEERING ASSISTANCE shall
not exceed Twenty Thousand Dollars ($20,000.00).
5.2 CITY agrees to pay CONSULTANT as compensation for performance of all
services as related to WORK AUTHORIZATION required under the terms of this
Agreement at those BILLING RATES described in Article 1.8 plus subcontractor
fees pursuant to paragraph 5.6, up to the guaranteed maximum payment to be
negotiated and stated in the WORK AUTHORIZATION and to reimburse
CONSULTANT for REIMBURSABLES as described in Article 1.7 up to the
guaranteed maximum payments to be negotiated in the WORK
AUTHORIZATION, for a total guaranteed maximum stated in the WORK
AUTHORIZATION. It is understood that the method of compensation is that of
"guaranteed maximum" which means that CONSULTANT shall perform all
services set forth for total compensation in the amount of or less than that stated
in the WORK AUTHORIZATION. The BILLING RATES payable by CITY for
each Consultants employee categories is shown on Exhibit "A".
5.3 CONSULTANT shall submit billings, which are identified by the specific Task,
authorized under ENGINEERING ASSISTANCE on a monthly basis in a timely
manner for all LABOR and REIMBURSABLES attributable to the Task. These
billings shall identify the nature of the work performed, the total hours of work
performed and the employee category of the individuals performing same.
Billings shall itemize REIMBURSABLES by category and identify same as to the
work personnel incurring the expense and the nature of the work with which such
expense was associated. Where prior written approval by CONTRACT
ADMINISTRATOR is required for REIMBURSABLES, a copy of said approval
shall accompany the billing for such REIMBURSABLES. External
REIMBURSABLES and subcontractor fees must be documented by copies of
invoices or receipts, which describe the nature of the expenses and contain a
project number or other identifier, which clearly indicates the expense, is
identifiable to a Task.
5.4 CONSULTANT shall submit billings that are identified by the specific PROJECT
and WORK AUTHORIZATION number on a monthly basis in a timely manner for
all LABOR AND REIMBURSABLES attributable to a PROJECT. These billings
shall identify the nature of the work performed, the total hours of work performed
and the employee category of the individuals performing same. Billings shall
itemize REIMBURSABLES by category and identify same as to the work
personnel incurring the expense and the nature of the work with which such
expense was associated. Where prior written approval by CONTRACT
ADMINISTRATOR is require for REIMBURSABLES, a copy of said approval
shall accompany the billing for such REIMBURSABLES. The statement shall
show a summary of LABOR COSTS and REIMBURSABLES with accrual of the
6
total and credits for portions paid previously. Copies of invoices must document
external REIMBURSABLES and subcontractor fees or receipts that describe the
nature of the expenses and contain a project number or other identifier that
clearly indicates the expense is identifiable to a PROJECT. Internal expenses
must be documented by appropriate CONSULTANT's cost accounting forms with
a summary of charges by category. When requested, CONSULTANT shall
provide backup for past and current invoices that records hours and hourly rates
by employee categories, REIMBURSABLES by category and subcontractor fees
on a Task basis, so that total hours and cost by Task may be determined.
5.5 Notwithstanding anything in paragraphs 5.1, 5.2, 5.3 and 5.4, at the CONTRACT
ADMINISTRATOR's option, the contract method of payment may be a lump sum
amount for a specific, detailed scope of services. For lump sum contracts,
CONSULTANT shall invoice based upon percentage of work complete.
Supporting information shall be provided to document the estimate of completion
percentage.
5.6 CONSULTANT shall bill identifiable subcontractor fees at the actual fees paid by
CONSULTANT.
5.7 CITY agrees that it will use its best efforts to pay CONSULTANT within thirty (30)
calendar days of receipt of CONSULTANT's proper statement as provided
above. The parties shall comply with section 218.70, F.S., et seq. the Prompt
Payment Act.
5.8 Payment will be made to CONSULTANT at:
KIMLEY-HORN &ASSOCIATES, INC.
600 North Pine Island Road
Suite 450
Plantation, FL 33324
ARTICLE 6
ADDITIONAL SERVICES AND CHANGES IN SCOPE OF SERVICES
6.1 Services related to an ENGINEERING ASSITANCE Task which would increase,
decrease or which are outside the level of effort agreed upon by CITY and
CONSULTANT shall be services for which CONSULTANT must obtain prior
written approval of CITY before compensation can be paid.
6.2 Services related to a WORK AUTHORIZATION which would increase, decrease
or which are otherwise outside the Scope of Services or level of effort
contemplated by a WORK AUTHORIZATION shall be services for which
CONSULTANT must obtain the prior written approval from CITY before
compensation can be paid. All terms for the performance of such services must
7
be agreed upon in writing in a document of equal dignity herewith prior to any
deviation from the terms of a WORK AUTHORIZATION and when properly
executed shall become an Amendment to the WORK AUTHORIZATION.
ARTICLE 7
CITY'S RESPONSIBILITIES
7.1 City shall assist CONSULTANT by placing at CONSULTANT's disposal all
information it has available pertinent to the PROJECT including previous reports
and any other data relative to a PROJECT. It shall be CONSULTANT's sole
responsibility to physically retrieve said information.
7.2 CITY shall arrange for access to make all provisions for CONSULTANT to enter
upon public and private property as reasonably required for CONSULTANT to
perform its services under this Agreement.
ARTICLE 8
MISCELLANEOUS
8.1 OWNERSHIP OF DOCUMENTS: All sketches, tracings, drawings,
specifications, designs design calculations, details, models, photographs,
reports, surveys and other documents, plans and data that result from
CONSULTANT's services under this Agreement or that is provided in connection
with this Agreement shall become and shall remain the property of CITY. Copies
of all AutoCAD and other similar software files shall be provided to CITY.
CONSULTANT shall be entitled to keep a copy of such items for record
purposes.
8.2 TERMINATION: This Agreement may be terminated by CONSULTANT for
cause, or by CITY for any reason with or without cause, upon thirty (30) days
written notice from the terminating party to the other party. In the event of such
termination, CONSULTANT shall be paid its compensation for services
performed to termination date, including all REIMBURSABLES then due or
incurred to termination date. In the event that CONSULTANT abandons this
Agreement or causes it to be terminated by CITY, CONSULTANT shall indemnify
CITY against any loss pertaining to this termination. All finished or unfinished
sketches, tracings, drawings, specifications, design, design calculations, details
models, photographs, reports, surveys and other documents, plans and data that
result from CONSULTANT's services under this Agreement shall become and
shall remain the property of CITY and shall be delivered by CONSULTANT to
CITY.
8
8.3 RECORDS: CONSULTANT shall keep such records and accounts and require
any and all consultants and consultants and subcontractors to keep records and
accounts as may be necessary in order to record complete and correct entries as
to personnel hours charged to the PROJECT and any expenses for which
CONSULTANT expects to be reimbursed. Such books and records will be
available at all reasonable times for examination and audit by CITY and shall be
kept for a period of three (3) years after the completion of all work to be
performed pursuant to this Agreement. Incomplete or incorrect entries in such
books and records will be grounds for CITY's disallowance of any fees or
expenses based upon such entries.
8.4 EQUAL OPPORTUNITY: CONSULTANT agrees that it will not discriminate
against any employee or applicant for employment for work under this
Agreement because of race, color, religion, sex, age, national origin or disability
and will take affirmative steps to ensure that applicants are employed and
employees are treated during employment without regard to race, color, religion,
sex, age disability or national origin. This provision shall include, but not be
limited to, the following: employment, upgrading, demotion or transfer;
recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship.
CONSULTANT agrees to furnish CITY with a copy of its Affirmative Action
Policy, if requested.
8.5 NO CONTINGENT FEES: CONSULTANT warrants that it has not employed or
retained any company or person, other than a bona fide employee working solely
for CONSULTANT, to solicit or secure this Agreement and that it has not paid or
agreed to pay any person, company, corporation, individual or firm, other than a
bona fide employee working solely for CONSULTANT, any fee, commission,
percentage, gift, or other consideration contingent upon or resulting from the
award or making of this Agreement. For the breach or violation of this provision,
CITY shall have the right to terminate the Agreement without liability, and, at its
discretion, to deduct from the contract price, or otherwise recover, the full amount
of such fee, commission, percentage, gift or consideration.
8.6 SUBCONTRACTORS: In the event CONSULTANT, during the term of this
Agreement, requires the services of any subcontractors, or other professional
associates in connection with services covered by this Agreement,
CONSULTANT must secure the prior written approval of the CONTRACT
ADMINISTRATOR. As part of the approval process, CITY shall require
subcontractor to comply with the terms of this Agreement, specifically but without
limitations, the requirements of this Article 8. CONSULTANT shall be
responsible for obtaining releases from subcontractors at the time the
subcontractors are paid.
9
8.7 ASSIGNMENT: This Agreement, or any interest herein, shall not be assigned,
transferred or otherwise encumbered by CONSULTANT, under any
circumstances, without the prior written consent of CITY. Said consent shall be
at CITY's sole discretion and may be unreasonably withheld.
8.8 INDEMNIFICATION OF CITY:
a. CONSULTANT shall indemnify and hold harmless the CITY, its officers and
employees, from liabilities, damages, losses and costs, including, but not limited
to, reasonable attorneys' fees, to the extent caused by the negligence,
recklessness or intentional wrongful conduct of the CONSULTANT and persons
employed or utilized by the CONSULTANT in the performance of the Agreement.
b. CONSULTANT further agrees to indemnify and save harmless CITY, its
agents, servants and employees from and against any claim, demand or cause of
action of whatever kind or nature arising out of any conduct or misconduct of
CONSULTANT not included in the above paragraph.
c. Nothing in this Agreement shall be deemed or treated as a waiver by the
City of any immunity to which it is entitled by law, including but not limited to the
City's sovereign immunity as set forth in Section 768.28, Florida Statutes.
8.9 INSURANCE: CONSULTANT shall provide, pay for and maintain in force at all
times during the services to be performed, such insurance, including Workers'
Compensation Insurance, Employer's Liability Insurance, Comprehensive
General Liability Insurance, Business Automotive Liability Insurance and
Professional Liability Insurance.
United States Treasury approved companies authorized to do business in the
State of Florida, and having agents upon whom service of process may be made
in the State of Florida shall issue such policy or policies. CONSULTANT shall
specifically protect CITY by naming CITY and CITY's officers, agents and
employees as additional insured under the Comprehensive General Liability
Insurance Policy, and Business Automobile Liability Insurance Policy, hereinafter
described. The Professional Liability Policy or certificate shall reference this
Project.
All policies shall provide for a Notice of Cancellation and/or Restriction: The
policy(ies) must be endorsed to provide CITY with thirty (30) days advance notice
of cancellation and/or restriction.
a. Professional Liability Insurance: The limits of liability provided by such
policy shall be no less than Two Million Dollars ($2,000,000.00).
10
b. Worker's Compensation Insurance to apply to all employees in
compliance with the Worker's Compensation Law of the State of Florida
and all applicable federal laws.
c. Comprehensive General Liability Insurance with the minimum limits of
One Million Dollars ($1,000,000.00) per occurrence combined single limit
for Bodily Injury Liability and Property Damage Liability. Coverage must
be afforded on a form no more restrictive than the latest edition of the
Comprehensive General Liability Policy, without restrictive endorsements,
as filed by the Insurance Services Office, and must include:
Premises and/or Operations.
Independent Contractors.
Personal Injury Coverage with Employee and Contractual Exclusions
removed with minimum limits of coverage equal to those required for
Bodily Injury Liability and Property Damage Liability. CITY and CITY's
officers, agents and employees are to be named as additional insureds
with respect to liability arising out of operations performed for CITY by or
on behalf of CONSULTANT in connection with such operation.
d. Business Automobile Liability Insurance with minimum limits of One Million
Dollars ($1,000,000.00) per occurrence combined single limit for Bodily
Injury Liability and Property Damage Liability. Coverage must be afforded
on a form no more restrictive than the latest edition of the Business
Automobile Liability Policy, without restrictive endorsements, as filed by
the Insurance Services Office and must include:
Owned vehicles.
Hired and non-owned vehicles.
CITY and CITY's officers, agents and employees are to be named as
additional insureds with respect to liability arising out of operations
performed for CITY by or on behalf of CONSULTANT in connection with
such operation.
e. CONSULTANT shall provide CITY a Certificate of Insurance or a copy of
all insurance policies required by Section 8.9 including any subsection
thereunder. CITY reserves the right to require a certified copy of such
policies upon request. All endorsements and certificates shall state that
CITY shall be given thirty (30) days notice prior to expiration, cancellation
or restriction of the policy.
8.10 REPRESENTIVE OF CITY AND CONSULTANT: It is recognized that questions
in the day-to-day conduct of a PROJECT will arise. The CONTRACT
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ADMINISTRATOR, upon request by CONSULTANT shall designate in writing
and shall advise CONSULTANT in writing of one or more CITY employees to
whom all communications pertaining to the day-to-day conduct of PROJECT
shall be addressed.
CONSULTANT shall inform CONTRACT ADMINISTRATOR in writing of the
representative of CONSULTANT to whom matters involving the conduct of
PROJECT shall be addressed. CONSULTANT shall, at all times during this
Agreement, have available for consultation or otherwise, an employee who shall
be familiar with all work contemplated under this Agreement.
8.11 ATTORNEY'S FEES: If CITY institutes any legal action to enforce any provision
of this Agreement, then CITY shall be entitled to reimbursement from
CONSULTANT for all costs and expenses, including reasonable attorney's fees
incurred by CITY, provided that CITY is the prevailing party in such legal action,
and provided further that CITY shall make application to the court or other
tribunal, for an award of such costs and expenses. Other covenants of this
Agreement constitute consideration for this provision.
8.12 ALL PRIOR AGREEMENTS SUPERSEDED: This document incorporates and
includes all prior negotiations, correspondence, conversations, agreements, or
understandings applicable to the matters contained herein and the parties agree
that there are no commitments, agreements, or understandings concerning the
subject matter of this Agreement that are not contained in this document.
Accordingly, it is agreed that no deviation from the terms hereof shall be
predicated upon any prior representations or agreements whether oral or written.
It is further agreed that no modification, amendment or alteration in the terms or
conditions contained herein shall be effective unless contained in a written
document executed with the same formality and of equal dignity herewith.
8.13 NOTICES: Whenever either party desires to give notice unto the other, it must
be given in written notice, sent by United States mail, with return receipt
requested, addressed to the party for whom it is intended, at the place last
specified, and the place for giving notice in compliance with the provisions of this
paragraph. For the present, the parties designate the following as the respective
places for giving notice, to wit:
FOR CITY: FOR CONSULTANT:
Ronald J. Wasson Gary R. Ratay, P.E.
City Manager Kimley-Horn &Associates, Inc.
City of Aventura 600 North Pine Island Road
19200 West Country Club Drive Suite 450
Aventura, FL 33180 Plantation, FL 33324
305-466-8910 954-535-5112
12
8.14 TRUTH-IN-NEGOTIATION CERTIFICATE: Signature on this Agreement by
CONSULTANT shall act as the execution of a truth-in-negotiation certificate
stating that wage rates and other factual unit costs supporting the compensation
of this Agreement are accurate, complete, and current at the time of contracting.
The original contract price and any additional thereto shall be adjusted to exclude
any significant sums by which CITY determines the contract price was increased
due to inaccurate, incomplete, or non-current wage rates and other factual unit
costs. All such contract adjustments shall be made within one year following the
end of this Agreement.
8.15 NON-EXCLUSIVE AGREEMENT: The services to be provided by
CONSULTANT pursuant to this Agreement shall be non-exclusive and nothing
herein shall preclude CITY from engaging other firms to perform the same or
similar services for the benefit of CITY within CITY's sole and absolute discretion.
8.16 WARRANTIES OF CONSULTANT: CONSULTANT hereby warrants and
represents as follows:
a. At all times during the term of this Agreement, CONSULTANT shall
maintain in good standing all required licenses, certifications and permits
required under federal, state and local laws necessary for the performance
under this Agreement.
b. At all times during this Agreement, CONSULTANT shall perform its
obligations in a prompt, professional and businesslike manner.
8.17 PUBLIC RECORDS:_The CONSULTANT shall comply with The Florida Public
Records Act as follows:
a. Keep and maintain public records in the CONSULTANT's possession or
control in connection with the CONSULTANT'S performance under this
Agreement, that ordinarily and necessarily would be required by the City in
order to perform the service.
b. Upon request by the City's records custodian, provide the City with a copy
of requested records or allow the records to be inspected or copied within
a reasonable time at a cost that does not exceed the cost provided in
Chapter 119, Florida Statutes, or as otherwise provided by law.
c. Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as
authorized by law for the duration of this Agreement, and following
completion of this Agreement until the records are transferred to the City.
13
d. Upon completion of this Agreement or in the event of termination of this
Agreement by either party, any and all public records relating to this
Agreement in the possession of the CONSULTANT shall be delivered by
the CONSULTANT to the City, at no cost to the City, within seven (7) days.
All records stored electronically by the CONSULTANT shall be delivered to
the City in a format that is compatible with the City's information technology
systems. Once the public records have been delivered to City upon
completion or termination of this Agreement, the CONSULTANT shall
destroy any and all duplicate public records that are exempt or confidential
and exempt from public record disclosure requirements.
e. The CONSULTANT's failure or refusal to comply with the provisions of this
Section shall result in the immediate termination of this Agreement by the
City.
IF THE CONSULTANT HAS QUESTIONS REGARDING
THE APPLICATION OF CHAPTER 119, FLORIDA
STATUTES, TO THE CONSULTANT'S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS
AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC
RECORDS AT 305-466-8901,
ehorvathg1 cityofaventura.com OR BY MAIL: City Of
Aventura — City Clerk's Office, 19200 West Country
Club Drive, Aventura, FL 33180.
f. Ownership of Documents: Unless otherwise provided by law, any and all
reports, surveys, and other data and documents provided or created in
connection with this Agreement are and shall remain the property of the
City. Any compensation due to the CONSULTANT shall be withheld until
all documents are received as provided herein.
8.18 SCRUTINIZED COMPANIES.
a. CONSULTANT certifies that it and its subcontractors are not on the Scrutinized
Companies that Boycott Israel List. Pursuant to Section 287.135, F.S., the City
may immediately terminate this Agreement at its sole option if the
CONSULTANT or its subcontractors are found to have submitted a false
certification; or if the CONSULTANT, or its subcontractors are placed on the
Scrutinized Companies that Boycott Israel List or is engaged in the boycott of
Israel during the term of the Agreement.
b. If this Agreement is for more than one million dollars, the CONSULTANT certifies
that it and its subcontractors are also not on the Scrutinized Companies with
Activities in Sudan, Scrutinized Companies with Activities in the Iran Petroleum
Energy Sector List, or engaged with business operations in Cuba or Syria as
14
identified in Section 287.135, F.S. Pursuant to Section 287.135, F.S., the City
may immediately terminate this Agreement at its sole option if the
CONSULTANT , its affiliates, or its subcontractors are found to have submitted
a false certification; or if the CONSULTANT, its affiliates, or its subcontractors
are placed on the Scrutinized Companies with Activities in Sudan List, or
Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List,
or engaged with business operations in Cuba or Syria during the term of the
Agreement.
c. The CONSULTANT agrees to observe the above requirements for applicable
subcontracts entered into for the performance of work under this Agreement.
d. As provided in Subsection 287.135(8), F.S., if federal law ceases to authorize
the above-stated contracting prohibitions then they shall become inoperative.
8.19 GOVERNING LAW: This Agreement shall be construed in accordance with the
laws of the State of Florida. Venue for any action shall be in Miami-Dade
County, Florida.
[The balance of this page has been intentionally left blank].
15
IN WITNESS THEREOF, the parties hereto have made and executed this Agreement on
the respective date first written above.
CITY OF AVENTURA, FLORIDA
BY:
Ronald J. Wasson
City Manager
ATTEST
BY:
Ellisa L. Horvath, MMC
City Clerk
APPROVED AS TO FORM
BY:
City Attorney
Weiss Serota Helfman Cole & Bierman, P.A.
CONSULTANT
BY:
Gary R. Ratay
Senior Associate
(Print or Type)
ATTEST:
16
EXHIBIT "A"
Civil Engineering Services
Principal Engineer $250.00
Senior Supervising Engineer $207.00
Senior Engineer $207.00
Project Engineer $150.00
Engineer (EIN) $130.00
Land Surveying & Mapping Services
Principal Surveyor $175.00
Professional Land Surveyor $150.00
Project Surveyor $125.00
Survey CADD / GIS Tech $100.00
Survey Field Crew (2-Man Crew) $130.00
Survey Field Crew (3-Man Crew) $150.00
Survey Crew with Laser Scan (3-Man Crew) $250.00
Landscape Architecture and Planning Services
Principal Landscape Architect/Principal Planner $175.00
Senior Supervising Landscape Architect $160.00
Senior Landscape Architect $160.00
Landscape Architect $120.00
Project Landscape Designer $100.00
Project Planner $170.00
Construction Administration Services
Director of Construction Management $130.00
Field Representative $ 95.00
Weekend Inspector $142.50
Miscellaneous
Clerical $ 75.00
CITY OF AVENTURA
PUBLIC WORKS/TRANSPORTATION DEPARTMENT
MEMORANDUM
TO: City Commission
FROM: Ronald J Wasson, City Manager
BY: Joseph S Kroll, Public Works/Transportation Director
DATE: July 1, 2019
SUBJECT: Approval of BID # 19-06-20-2 - City of Aventura Holiday Light Display
July 9, 2019 City Commission Meeting Agenda Item rr
Recommendation:
It is recommended that the City Commission adopt the attached Resolution approving
Bid # 19-06-20-2 City of Aventura Holiday Lighting Display to the lowest responsible
and responsive bidder, Florida CDI, LLC / Christmas Designers with a bid of$51,466.00
annually.
Background:
The bidding process was in accordance with the City's Purchasing Ordinance. Bids for
the Holiday Lighting Display were solicited and opened on Thursday, June 20, 2019 at 2
PM. Three (3) qualified bids were received as follows:
Florida CDI, LLC/Christmas Designers $51,466.00
*Miami Christmas Lights $57,830.00
All Season Imports Inc. dba The Christmas Palace $62,450.50
*Miami Christmas Lights base price changed from $35,890.00 to $57,830.00 due to an
error for item #3 unit cost with extended price.
Funding:
This expense will be funded through Public Works/Transportation Accounts No. 120-
5401-541.34-50 and No. 001-9001-580.46-20.
JSK/gf
Attachments: Exhibit "A" Bid Tabulation
JSK19011
RESOLUTION NO. 2019-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, AWARDING AND LETTING A BID/CONTRACT
FOR BID NO. 19-06-20-2, CITY OF AVENTURA HOLIDAY LIGHTING
DISPLAY FOR OUTSIDE LIGHTING DISPLAYS TO FLORIDA CDI, LLC
/ CHRISTMAS DESIGNERS FOR THE INDIVIDUAL BID PRICE AS
CONTAINED IN EXHIBIT "A" ATTACHED; AUTHORIZING THE CITY
MANAGER TO EXECUTE THE ASSOCIATED CONTRACT;
AUTHORIZING THE CITY MANAGER TO TAKE NECESSARY AND
EXPEDIENT ACTION TO CARRY OUT THE AIMS OF THIS
RESOLUTION; PROVIDING FOR THE APPROPRIATION AND
ALLOCATION OF FUNDS FOR SAID BID AWARD; AND PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the City Manager has, pursuant to the various laws of the State of
Florida and the Code of the City of Aventura, properly solicited and accordingly accepted
bids for BID NO. 19-06-20-2 CITY OF AVENTURA HOLIDAY LIGHT DISPLAY; and
WHEREAS, sealed bids have been submitted to and received by the City pursuant
to the City's Invitation to Bid/Notice to Bidders, specifications, proposals and requirements
for the project/work as cited above; and
WHEREAS, staff has determined that Florida CDI, LLC/Christmas Designers has
submitted the lowest responsible and responsive bid for said project/work; and
WHEREAS, the City Commission, upon the recommendation of the City Manager,
is therefore desirous of awarding said bid/contract to said lowest responsible and
responsive bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA THAT:
Section 1. The bid/contract for BID NO. 19-06-20-2, CITY OF AVENTURA
HOLIDAY LIGHTING DISPLAY is hereby awarded to Florida CDI, LLC / Christmas
Designers at the bid price as contained in the attached bid documents.
Section 2. The City Manager is hereby authorized to execute, on behalf of the
City of Aventura Resolution No. 2019-_
City, a contract by and between the party embodying the terms, conditions, and
specifications as set forth in the subject Invitation to Bid/Notice to Bidders, bid
specifications, bid proposal and bid requirements, or if a City prepared contract was part
of said bid proposal, said parties shall execute said prepared contract on behalf of the
City.
Section 3. The City Manager is hereby authorized and requested to take all
necessary and expedient action to carry out the aims of this Resolution in awarding this
bid/contract.
Section 4. The funds to be allocated and appropriated pursuant hereto and for
the purpose of carrying out the tenets of this Resolution shall be from Budget Line Item
Numbers 001-9001-580.46-20 and 120-5401-541.34-50.
Section 5. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner , who moved its
adoption. The motion was seconded by Commissioner , and upon being put to
a vote, the vote was as follows:
Commissioner Dr. Linda Marks
Commissioner Gladys Mezrahi _
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
Vice Mayor Denise Landman
Mayor Enid Weisman
PASSED AND ADOPTED this 9th day of July, 2019.
Page 2 of 3
City of Aventura Resolution No. 2019-
ENID WEISMAN, MAYOR
ATTEST:
ELLISA L. HORVATH, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
Page 3 of 3
CITY OF AVENTURA
BID TABULATION
HOLIDAY LIGHT DISPLAY
BID#19-06-20-2
Bid opening after 2:00 pm on Thursday,June 20,2019
DESCRIPTION Florida CDI,LLC/ Miami Christmas All Seasons Imports Inc.
Christmas Designers Lights dba The Christmas Palace
1. GOVERNMENT CENTER
Frontal View-30 feet Royal Palm $_X 18
Trees w/Wamt White 5mm LED Trees $565.00 $10,170.00 $475.00 $8,550.00 $700.00 $12,600.00
$ X 6
East of Building-Snowflakes 48" Trees $465.00 $ 2,790.00 $115.00 $ 690.00 $310.00 $ 1,860.00
$ X 6
East of Building-Snowflakes 36" Trees $365.00 $ 2,190.00 $ 70.00 $ 420.00 $310.00 $ 1,860.00
2. FOUNDER PARKS
Founders Park-20' Medjool Palm $_X 2
-W. EntrancetoPark Trees $1,180.00 $ 2,360.00 $650.00 $1,300.00 $925.00 $1,850.00
Founder Park-30' Medjool Palm $_X 3
@corner of Park sign Trees $1,240.00 $3,720.00 $725.00 $2,175.00 $1,100.00 $3,300.00
AVENTURABLVD-
3. East to West of Aventura Blvd & W.Country Club Dr.
Center Median-30' Medjool Palm $_X 23
w/aerial power cable Trees $552.00 $12,696.00 $650.00 $14,950.00* $650.00 $14,950.00
Top 18"of Palm Tree wrap Blue $_X 23
LED 5mm Trees $ 76.00 $ 1,748.00 $725.00 $16,675.00* $ 40.00 $ 920.00
AVENTURA BLVD& BISCAYNE BLVD
4. City Mount Sign North& South
North- 30' Medjool Palm(Behind $ X 8
City Sign) Trees $612.00 $4,896.00 $415.00 $9,545.00 $650.00 $5,600.00
North 35' Coconut Palm (Behind $ X 8
City Sign) Trees $400.00 $3,200.00 $425.00 $3,400.00 $700.00 $5,600.00
South--30' Medjool Palm(Behind $_X 8
City Sign) Trees $612.00 $4,896.00 $400.00 $3,200.00 $650.00 $5,200.00
South-- 35' Coconut Palm $_X 7
(Behind City Sign) Trees $400.00 _ $2,800.00 $450.00 $3,150.00 $700.00 $4,900.00
TOTAL BASE BID PRICE
Total of Item 1 Through 4 constitute the Base Bid $51,466.00 $57,830.00* $62,450.50
ADDITIONAL SCHEDULE OF VALUES
Florida CDI,LLC/ Miami Christmas Lights All Seasons Imports
DESCRIPTION Christmas Designers Inc. dba The Christmas
Palace
20' Medjool Palm w/warm white
A 5mm LED Lights and top 18" Each $552.00 $450.00 $965.00
w/Blue LED 5mm
30' Medjool Palm w/warm white
B 5mm LED Lights and top 18" Each $628.00 $650.00 $740.00
w/Blue LED 5mm
35' Medjool Palm w/warm white
C 5mm LED Lights and top 18" Each $704.00 $750.00 $740.00
w/Blue LED 5mm
30' Royal Palm w/5 fronds and
D warm white 5mm LED Lights Each $565.00 $650.00 $700.00
20' Coconut Palm w/warm white
E 5mm LED Lights and top 18" Each $324.00 $450.00 $450.00
w/Blue LED 5mm
35' Coconut Palm w/warm white
F 5mm LED Lights and top 18" Each $392.00 $550.00 $740.00
w/Blue LED 5mm
G 24"Snowflakes w/LED Cool White Each $265.00 $65.00 $ 80.00
Lights
H 36"Snowflakes w/LED Cool White Each $365.00 $70.00 $160.00
Lights
1 48"Snowflakes w/LED Warm Each $465.00 $115.00 $310.00
White Lights
2
Offers listed from the vendors herein are the only offers received timely as of the above opening date and time. All other offers submitted in
response to this solicitation, if any,are hereby rejected as late.
Notes: Miami Christmas Light base bid price change from $35,890.00 to $57,830.00 due to an error for Item #3 unit cost with extended
price.
Purchasing Agent: Dated r ,
3
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission /
FROM: Ronald J. Wasson, City Maria. -r
DATE: July 9, 2019
SUBJECT: Ordinance Amending the Police Officer's Retirement Trust Fund
2nd Reading July 9, 2019 City Commission Meeting Agenda Item 8
RECOMMENDATION
It is recommended that the City Commission adopt the attached Ordinance Amending
the Police Officer's Retirement Trust Fund. Please see the attached impact report for
the change in the pension to accommodate the 57 year old / 22.5 year retirement
benefit. Based on our conversation with the actuarial firm regarding the cost to make
this change to the pension, the cost is generated on the amount of pensionable payroll
($8.4 million) will cost an additional $18,500 dollars. This will ensure us continuing to
receive 185 funds in the amount of $500,000.
If you have any questions, please feel free to contact me.
RJW/act
Attachment
CCO1811-19
CITY OF AVENTURA
POLICE OFFICERS' RETIREMENT TRUST FUND
ACTUARIAL IMPACT STATEMENT
November 14,2018
(Page I)
Attached hereto is a comparison of the impact on the Total Required Contribution(per Chapter 112,Florida
Statutes),and the Required City Contributions,resulting from the implementation of the following changes:
I) Amend the retirement benefit structure. The prior structure was a 3.0%benefit accrual rate with a
Normal Retirement Date of the earlier of 1.)age 55 with 10 years of service or 2.)25 years of
Credited Service, regardless of age. The new structure will have an age 55 with 10 years of service
Normal Retirement Date,but the benefit accrual rate will be 2.75%for all years of Credited
Service if that provision is utilized. There will also be a Delayed Retirement option that says that if
a Member retires later than the 55 & 10 Normal Retirement Date,the benefit accrual rate will be
increased for all years of service by 0.01%for each month worked beyond the 55 & 10 Normal
Retirement Date until the 24'h month,which will increase by 0.02%. Any retirement beyond 2
years passed 55 & 10 will receive a 3.0%benefit accrual rate for all years of service,with a
maximum benefit of 80%of Average Final Compensation. There will also be a Service Retirement
Date of 22.5 years of service, regardless of age,that will receive a 3.0%benefit accrual rate for all
years of service,with a maximum benefit of 80%of Average Final Compensation. Please note that
the benefit accrual rate for Disability Benefits and Line Of Duty Pre-retirement Death Benefits will
remain at 3.0%.
2) If a Member terminates vested without 22.5 years of service,prior to attaining age 57,they will
have the option to receive a 2.75%benefit accrual rate,unreduced benefit at age 55 or a 3.0%
benefit accrual rate, unreduced benefit at age 57. Alternatively,they may elect to receive a benefit
at age 45 or later that is reduced for Early Retirement(from age 55 if the 2.75%accrual rate is
selected or from age 57 if the 3.0%benefit accrual rate is selected).
3) A Deferred Retirement Option Plan will be enacted that allows entry at either 22.5 years of
Credited Service or age 57 with I l years of service. A Member must leave the DROP by the date
which is 5 years beyond first eligibility(22.5 or 57 & 11). If a Member is already beyond this first
eligibility and enters DROP when it is first adopted,then they will be allowed to stay in the DROP
for maximum of 5 years.
CITY OF AVENTURA
POLICE OFFICERS' RETIREMENT TRUST FUND
ACTUARIAL IMPACT STATEMENT
November 14,2018
(Page 2)
•
The cost impact,determined as of October 1,2016(as applicable for the fiscal year ending September 30,
2019), is as follows:
Current Proposed
Total Required Contribution
%of Total Annual Payroll 32.753% 32.975%
Expected Member Cont.
%of Total Annual Payroll 10.775% 10.775%
Equals Required City&State
% of Total Annual Payroll 21.978% 22.200%
Estimated State Contribution 435,103 435,103
%of Total Annual Payroll 5.181% 5.181%
Balance From City
%of Total Annual Payroll 16.797% 17.019%
'Amount shown represents actual State Monies received in fiscal 2018. The City may use all State Monies
received each year in determining their requirement,based on Mutual Consent.
The changes presented herein are in compliance with Part VII,Chapter 112, Florida Statutes and Section
14,Article X of the State Constitution. The liabilities were computed based on the data used for the
October 1,2016 actuarial valuation utilizing the assumptions and methods stated in the October 1,2016
actuarial valuation report, except for the assumed rates of Retirement that is noted in the"Actuarial
Assumptions and Methods"section. This impact statement and the October I,2016 valuation report are
considered an integral part of the actuarial opinions. The undersigned is familiar with the immediate and
long-term aspects of pension valuations, and meets the Qualification Standards of the American Academy
of Actuaries necessary to render the actuarial opinions contained herein.
Patrick T.Donlan,A.S.A., E.A.,M.A.A.A.
Enrolled Actuary#17-6595
CITY OF AVENTURA
POLICE OFFICERS' RETIREMENT TRUST FUND
ACTUARIAL IMPACT STATEMENT
November 14,2018
(Page 3)
STATEMENT OF PLAN ADMINISTRATOR
The prepared information presented herein reflects the estimated cost of the proposed changes.
Chairman, Board of Trustees
•
•
COMPARATIVE SUMMARY OF PRINCIPAL VALUATION RESULTS
New Benefits Old Benefits
10/1/2016 10/1/2016
A. Participant Data
•
Actives 78 78
Service Retirees 12 12 •
Beneficiaries 0 0
Disability Retirees 1 1
Terminated Vested 3 3
Total 94 94
•
Total Annual Payroll $8,398,014 $8,398,014 •
Payroll Under Assumed Ret.Age 8,398,014 8,398,014
Annual Rate of Payments to:
Service Retirees 440,214 440,214
Beneficiaries 0 0
Disability Retirees 32,269 32,269
Terminated Vested 47,156 47,156
B.Assets
Actuarial Value(AVA) 35,713,966 35,713,966
Market Value(MVA) 34,151,399 34,151,399
•
C.Liabilities
•
Present Value of Benefits
Actives
Retirement Benefits 44,473,159 44,437,345
Disability Benefits 1,316,708 1,588,588
Death Benefits 629,512 760,531
Vested Benefits 81,289 332,538
Refund of Contributions 304,126 81,289
Service Retirees 5,220,374 5,220,374
Beneficiaries 0 0
Disability Retirees 386,585 386,585
Terminated Vested 573,267 573,267
Excess State Monies Reserve 0 0
Total 52,985,020 53,380,517
New Benefits Old Benefits
C.Liabilities-(Continued) 10/1/2016 10/1/2016 •
Present Value of Future Salaries 45,996,005 50,577,593
Present Value of Future
Member Contributions 4,956,070 5,449,736
Normal Cost(Retirement) 1,669,824 1,674,826
Normal Cost(Disability) 100,398 107,147
Normal Cost(Death) 47,269 50,759
Normal Cost(Vesting) 14,282 25,721
Normal Cost(Refunds) 23573 14282
Total Normal Cost 1,855,346 1,872,735
•
Present Value of Future
Normal Costs 10,128,577 10,973,313
Accrued Liability(Retirement) 35,322,840 34,611,426
Accrued Liability(Disability) 754,109 920,837
Accrued Liability(Death) 411,296 491,633
Accrued Liability(Vesting) 22,445 180,638
Accrued Liability(Refunds) 165,527 22,444
Accrued Liability(Inactives) 6,180,226 6,180,226
Excess State Monies Reserve 0 0
Total Actuarial Accrued Liability(AL) 42,856,443 42,407,204
Unfunded Actuarial Accrued
Liability(UAAL) 7,142,477 6,693,238
Funded Ratio(AVA/AL) 83.3% 84.2%
D. Actuarial Present Value of New Benefits Old Benefits
Accrued Benefits 10/1/2016 10/1/2016
Vested Accrued Benefits
Inactives 6,180,226 6,180,226
Actives 16,631,766 17,736,466
Member Contributions 6.354.423 6,354,423
Total 29,166,415 30,271,115
Non-vested Accrued Benefits 6,530,165 4,441,284
Total Present Value
Accrued Benefits(PVAB) 35,696,580 34,712,399
Funded Ratio(MVA/PVAB) 95.7% 98.4%
Increase(Decrease) in Present Value of
Accrued Benefits Attributable to:
Plan Amendments 984,181
Assumption Changes 0
New Accrued Benefits 0
Benefits Paid 0
Interest 0
Other 0
Total 984,181
New Benefits Old Benefits
Valuation Date 10/1/2016 10/1/2016
Applicable to Fiscal Year Ending 9/30/2018 9/30/2018
E. Pension Cost
Normal Cost(with interest)
%of Total Annual Payroll ' 22.921 23.136
Administrative Expenses(with interest)
%of Total Annual Payroll ' 0.816 0.816
Payment Required to Amortize
Unfunded Actuarial Accrued
Liability over 28 years
(as of 10/1/2016,with interest)
%of Total Annual Payroll ' 9.238 8.801
Total Required Contribution
%of Total Annual Payroll ' 32.975 32.753
Expected Member Contributions
%of Total Annual Payroll ' 10.775 10.775
Expected City and State Contribution
%of Total Annual Payroll ' 22.200 21.978
' Contributions developed as of 10/1/2016 are expressed as a percentage of total
annual payroll at 10/1/2016 of$8,398,014.
ACTUARIAL ASSUMPTIONS AND METHODS
Mortality Rate Healthy Lives:
Female: RP2000 Generational, 100%Annuitant White
Collar, Scale BB
Male: RP2000 Generational, 10%Annuitant White
Collar/90%Annuitant Blue Collar, Scale BB
Disabled Lives:
Female: 60%RP2000 Disabled Female set forward two
years/40%Annuitant White Collar with no setback,no
projection scale
Male: 60%RP2000 Disabled Male setback four years/
40%Annuitant White Collar with no setback,no
projection scale
It is assumed that 44%of deaths are duty related.
The above assumption rates were mandated by Chapter
2015-157,Laws of Florida. This law mandates the use
of the assumptions used in either of the two most recent
valuations of the Florida Retirement System(FRS). The
above rates are those outlined in Milliman's July 1,2015
FRS valuation report for special risk employees. We
feel this assumption sufficiently accommodates future
mortality improvements.
Interest Rate 7.5%per year compounded annually,net of investment
related expenses.
Retirement Age Earlier of age 57 and 10 years of Credited Service,or
upon completion of 22.5 (25 under Old Benefits)years
of Credited Service, regardless of age. Additionally,any
Member who has reached Normal Retirement is
assumed to continue employment for one additional
year.
Early Retirement Commencing with the earliest Early Retirement Age
(45),members are assumed to retire with an immediate
subsidized benefit at the rates below:
Old Benefits
Age Rate
45-49 10.0%
50+ 25.0%
New Benefits
A¢e Rate
45-49 10.0%
50+ 20.0%
Disability Rate See table below for sample rates. 44%of disablements
are assumed to be in-the-line-of-duty.
Termination Rate See table below for sample rates.
Salary Increases 5.0%per year.
Wage Increases 3.0% per year.
(for purpose of projecting Sponsor
Normal Cost in between vals)
Payroll Increase 0% per year.
(for purpose of amortizing UAAL)
Administrative Expenses $66,033 annually.
Funding Method Entry Age Normal Actuarial Cost Method.
Actuarial Asset Method All assets are valued at market value with an adjustment
made to uniformly spread actuarial investment gains and
losses(as measured by actual market value investment
return against expected market value investment return)
over a five-year period.
% Becoming Disabled %Terminating
Age During the Year During the Year
20 0.14% 10.30%
30 0.18% 4.15%
•
40 0.30% 0.99%
50 1.00% 0.48%
•
•
SUMMARY OF PLAN PROVISIONS
(Old Benefits)
•
•
Credited Service Total number of years and fractional parts of
years of service with the City as a Police
Officer.
Salary Total compensation for services rendered,
excluding off duty detail pay and lump sum sick
and vacation accrual and excluding overtime pay
over 300 hours per year.
Average Final Compensation Average Salary paid during the highest 5 years
of the last 10 years prior to retirement.
Member Contributions 10.775%of Salary. •
Normal Retirement
Eligibility Earlier of age 55 and the completion of 10 years
of Credited Service or the completion of 25 •
years of Credited Service, regardless of age.
Benefit Amount
Hired prior to 10/1/2000 2%of Average Final Compensation
with no rollover balance (AFC)times Credited Service prior to 10/1/2003
plus 3A%of Average Final Compensation times
Credited Service on and after 10/1/2003.
Hired prior to 10/1/2000 3%of Average Final Compensation
with a rollover balance or (AFC)times Credited Service up to a
hired after 10/1/2000 maximum of 80%for the first 40 years,then 2%
of AFC times Credited Service in excess of 40
years.
Maximum Benefit Less than 40 years of Credited Service: 80% of
AFC. More than 40 years of Credited Service:
100%of AFC.
Form of Benefit 10 Years Certain and Life thereafter(options
available).
•
Early Retirement
Eligibility Age 45 and 10 years of Credited Service.
Benefit Amount Deferred benefit payable at Normal Retirement
or immediate benefit reduced 3%per year from
age 55 and 10 years of service.
Disability
Eligibility
Service Incurred Covered from Date of Employment.
Non-Service Incurred 10 years of Credited Service.
Exclusions Disability resulting from use of drugs,illegal
participation in riots,service in military,etc.
Benefit Benefit accrued to date of disability but not less
than 42%of Average Monthly Earnings if
Service Incurred(30%if Non-Service Incurred).
Duration Payable for life(with 120 monthly payments
guaranteed)or until recovery(as determined by
the Board). Optional forms of payment are
available.
Death Benefits
Pre-Retirement
Service Incurred Accrued benefit but not less than 30%of
Average Monthly Earnings,payable as a 10 year
certain and life annuity.
Non-Service Incurred
Less than 10 years service Refund of accumulated contributions with 3%
interest per annum.
10 years or more Accrued benefit otherwise payable at the Early
or Normal Retirement Date for life with 10 years
certain.
Post-Retirement Benefits payable to beneficiary in accordance
with option selected at retirement.
Vesting(Termination)
Less than 10 years of
Contributing Service Refund of Member Contributions with 3%
interest per annum.
10 years or more Accrued benefit payable at age 55,or actuarial
equivalent of age 55 benefit payable as early as
age 50, if Member contributions left in Fund.
or
Refund of Member Contributions with 3%
interest per annum.
Cost of Living Adjustment(COLA) Payable to all retirees of any type(Normal,
Early, Disability,Vested Deferred,Beneficiary,
etc.).
In order to be eligible for the COLA,the Officer
must have been in active employment on or after
October 1,2015 (Officers who terminated prior
to that date are not eligible for the COLA).
The COLA adjustment will be 2.0%each year,
but the first adjustment will not be until 5 years
after retirement.
Board of Trustees Two City Commission appointees who are City
residents,two elected Members of the System,
and a fifth member elected by the other four and
appointed by Commission(as a ministerial
duty).
Memo
DATE: June 4, 2019 Commission Agenda
T t : Honorable Mayor and Members of the City Commission
J' t FROM: Ronald J. Wasson, City Manager
Brett J. Schneider,City Labor Attorney
RE: Ordinance that Amends Chapter 36 "Retirement," Article II "Police Pension
Plan and Trust Fund," Consistent with the Current Collective Bargaining
Agreement between the City and Dade County Police Benevolent Association
for the Period October 1,2016 through September 30,2019,and in Accordance
with a Subsequent Memorandum of Understanding between the Parties.
RECOMMENDATION
It is recommended that the City Commission approve the attached Ordinance, which amends the
"Police Pension Plan and Trust Fund" (the "Plan") in a manner consistent with the current
Collective Bargaining Agreement ("Agreement") between the City of Aventura ("City") and the
Dade County Police Benevolent Association ("PBA") and the recently tentatively agreed to
Memorandum of Understanding ("MOU"), also attached, between the City and the PBA.
BACKGROUND
As you are aware, the City and the PBA ratified the Agreement on February 9, 2017, which
includes various terms and conditions related to the Plan. Subsequently, the Florida Division of
Retirement contacted the City and expressed concerns about certain pension provisions of the Code
relative to its compliance with statutory law. The Police Pension attorney, Sugarman and
Susskind, and the Police Pension actuary, Foster and Foster, recommended certain changes to the
Code to address the Division of Retirement's compliance concerns. The City and PBA recently
agreed via Memorandum of Understanding (MOU) to adopt the proposed changes, which
addressed retirement eligibility, Board of Trustees composition and deferred retirement option
plan(DROP) participation. The PBA ratified the MOU on May 22, 2019. The Ordinance, which
is a codification of the MOU,was drafted by the Police Pension attorney, Sugarman and Susskind,
and subsequently reviewed by the City Attorney's Office to confirm legal sufficiency.
HIGHLIGHTS AND SUMMARY
The main revisions of the Ordinance are as follows:
• Retirement Date. Effective October 1, 2018, a member may retire following the earlier
of: the completion of 22.5 years of credited service, regardless of age; or upon reaching
age 55 with at least ten years of credited service. Currently, the pension ordinance sets the
retirement date as the earlier of the completion of 22.5 years of credited service,regardless
of age; or upon reaching age 57 with ten years of credited service. A member's accrued
benefit shall become 100 percent vested upon reaching the normal retirement date,but shall
not be less than the benefit that the member had accrued as of October 1, 2018.
• Benefit Rate:
o Based on reaching age 55 with 10 years. Effective June 4, 2019, a member may
receive a normal retirement benefit upon attaining age 55 with ten years of credited
service calculated using a 2.75% multiplier, but such member will not be eligible
to participate in the DROP. Such members are subject to an 80%pension maximum
for the first 29.091 years of service and a benefit rate of 2.75%per year for all years
of service over 29.091.
o Based on 22.5 or more years. Effective June 4, 2019, a member may receive a
service retirement benefit upon reaching 22.5 or more years of credited service
calculated using a 3%multiplier to a maximum of 80%for the first 29.091 years of
service. For service years in excess of 29.091, the normal retirement benefit shall
be calculated using a 2.75%multiplier for each year. Such member shall be eligible
to participate in the DROP, subject to the maximum DROP entry deadline.
o After reaching age 55 with at least 10 years, but fewer than 22.5 years. Effective
June 4,2019,a member may receive a delayed retirement benefit after reaching age
55 with at least 10 but fewer than 22.5 years of credited service. The benefit is
calculated by adding 0.01%to a 2.75%multiplier for each of the first 23 months of
service after attaining the normal retirement date of age 55 and 10 years of service,
and adding 0.02%for the 24th month of service after attaining the normal retirement
date of age 55 and 10 years of service until a maximum of 3% is reached. Then,
the total benefit rate is multiplied by the final monthly compensation, and by the
number of years of credited service to a maximum of 80 percent for the first 29.091
years of service. For all subsequent years of service,the delayed retirement benefit
shall be calculated using a 2.75%multiplier for each year in excess of 29.091. Such
member shall be eligible to participate in the DROP subject to the maximum DROP
entry deadline.
o Currently, the pension ordinance determines a normal retirement benefit using a
3% multiplier for all years of credited service to a maximum of 80 percent for the
first 40 years, and all subsequent years determined by using a 2% multiplier for
each year over 40.
2
• Early retirement:
o Effective June 4, 2019, a member receiving an early retirement benefit will not be
eligible to participate in the DROP.
o The early retirement benefit shall continue until the death of the member.
o The benefit shall be determined for normal or delayed retirement and then
actuarially reduced for the number of actual years and months at which the starting
date of the benefit precedes the normal or delayed retirement date, whichever
results in the greater benefit payment to the member.
o A member who leaves City service prior to eligibility for early service retirement
and has not received a refund of accumulated contributions,but who has completed
10 years of credited service, shall be entitled to receive early retirement benefits
upon or after attaining age 50 calculated according to the aforementioned actuarial
reduction formula.
• Deferred Retirement Option Plan (DROPI. A member will be DROP eligible on the
earlier of the first day that he/she is eligible for service or delayed retirement, but with at
least 11 years of credited service and attainment of age 57. After the maximum period of
DROP participation,the member must terminate from employment as a City police officer.
Currently, the DROP participation period begins from the date a member completes 25
years of service, or age 57 with 11 years of service, though a delayed entry reduces the
DROP period.
• Board Composition. Members participating in the DROP may also serve as elected
trustees,but will not have voting rights in such elections. The chief of police may not serve
as or vote for an elected trustee if he/she opts to participate in another City sponsored
retirement plan in lieu of participating in the Plan.
cc: Ellisa L. Horvath, MMC, City Clerk
David M. Wolpin, City Attorney
3
ORDINANCE NO. 2019-
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, AMENDING
CHAPTER 36 "RETIREMENT," ARTICLE II "POLICE PENSION PLAN
AND TRUST FUND," IN ACCORDANCE WITH CHANGES CONTAINED
IN A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND
THE DADE COUNTY POLICE BENEVOLENT ASSOCIATION; BY
AMENDING SECTION 36-22 "DEFINITIONS"; BY AMENDING SECTION
36-23 "ADMINISTRATION OF THE RETIREMENT PLAN" TO ADDRESS
BOARD COMPOSITION; BY AMENDING SECTION 36-26 "SERVICE
RETIREMENT BENEFIT" TO REVISE RETIREMENT CRITERIA; BY
AMENDING SECTION 36-29 "VESTING AND TERMINATION" TO
REVISE VESTING CRITERIA; BY AMENDING SECTION 36-35
"DEFERRED RETIREMENT OPTION PROGRAM" TO REVISE DROP
PARTICIPATION; PROVIDING FOR REPEAL; PROVIDING FOR
SEVERABILITY; PROVIDING FOR INCLUSION IN THE CODE; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Aventura (the "City") maintains a defined benefit pension
plan for its certified police officers, which is known as the City of Aventura Police Officers'
Retirement Plan (the "Plan"), and which is codified in Chapter 36 of the City Code; and
WHEREAS, the City and the Dade County Police Benevolent Association (the
"Union") recently tentatively agreed to a Memorandum of Understanding ("MOU")wherein
the parties agreed to amend the Plan to address certain concerns broached by the Florida
Division of Retirement; and
WHEREAS, the Plan should be amended to conform with the collectively
bargained changes to the Plan as set forth in the MOU; and
WHEREAS, prior to Second Reading of this Ordinance, the City Commission
received and reviewed an actuarial impact statement concerning said changes and finds
that it is in the best interest of the City and its employees to amend the Plan.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA1:
Words in strikeout type are deletions from existing text and word in underline type are additions to existing text.
City of Aventura Ordinance No. 2019-_
Section 1. That each of the above-stated recitals are hereby adopted and
confirmed.
Section 2. That Chapter 36 "Retirement," Article II "Police Pension Plan and
Trust Fund," Section 36-22, "Definitions," of the City Code of Ordinances be amended as
follows:
Sec. 36-22. - Definitions.
Member shall mean a police officer actively employed by the City for whom
contributions to the Retirement Plan are made as required by this article.
Members shall also include retired police officers and those police officers
participating in the DROP established by section 36-35. The chief of police
have the option to participate in this plan or another city sponsored
Retirement Plan. Should the chief of police opt to participate in another city
sponsored Retirement Plan, the chief of police may not serve as or vote for
an elected trustee.
Police officer shall mean any person employed by the City police
department for whom contributions are made or picked up to the Retirement
Plan as required by this article or who participates in the DROP established
by section 36-35 and who is certified as a police officer as a condition of
employment in accordance with the provisions of F.S. § 943.1395, and who
is vested with the authority to bear arms and make arrests, and whose
primary responsibility is the prevention and detection of crime or the
enforcement of the penal, criminal, traffic, or highway laws of the State,
including supervisory and managerial personnel.
Section 3. That Chapter 36 "Retirement," Article II "Police Pension Plan and
Trust Fund," Section 36-23, "Administration of the Retirement Plan," of the City Code of
Ordinances be amended as follows:
Page 2 of 10
City of Aventura Ordinance No. 2019-
Sec. 36-23. -Administration of the Retirement Plan.
(a) The sole and exclusive administration of, and the responsibility for
the proper, effective operation of the Retirement Plan and for implementing
the provisions of this article is vested in a Board of Trustees.
(b) The Board of Trustees shall consist of five persons; two of whom
shall be legal residents of the City of Aventura and who shall be appointed
by the City Commission from a list provided by the City Manager. Two
members of the Board of Trustees shall be police officers elected by a
majority of the police officers who are active members of the plan. Police
officers participating in the DROP established by section 36-35 may serve
as elected trustees but may not vote in such elections. A fifth member of
the Board shall be chosen by a majority of the other four Trustees, and such
person's name shall be submitted to the City Commission for appointment.
The City Commission shall appoint the fifth member selected by the other
four Trustees as a ministerial duty.
(c) All Trustees shall serve a term of four years_If a vacancy shall occur
prior to the expiration of a member's term due to the resignation of a trustee,
an elected trustee no longer being employed as a full-time City police
officer, or an appointed trustee no longer residing in the City a replacement
member shall be chosen in the same manner as the person who has left
office. A replacement Trustee shall serve a full four year term measured
from the date of replacement. All Trustees shall serve until their
replacements are selected.
Section 4. That Chapter 36 "Retirement," Article II "Police Pension Plan and
Trust Fund," Section 36-26, "Service retirement benefit," of the City Code of Ordinances
be amended as follows:
Section 36-26. Service retirement benefit.
(a) Retirement date.
. Prior to October 1, 2018, a member may retire on the first day of the month
coincident with or next following the earlier of: the date upon which the
member completes 25 years of credited service, regardless of age; or the
date upon which the member attains age 55 with ten years of credited
service. There shall be no mandatory retirement age.
ii. -Effective October 1, 2018, a member may retire on the first day of the
month coincident with or next following the earlier of: the date upon which
the member completes 22.5 years of credited service, regardless of age; or
Page 3 of 10
City of Aventura Ordinance No. 2019-_
the date upon which the member attains age 5.755 with at least ten years of
credited service.
Any provision of this plan to the contrary notwithstanding, a member's
accrued benefit shall become 100 percent vested upon the attainment of
the normal retirement date and shall not be less than the benefit that the
member had accrued as of October 1, 2018.
(b) Benefit rate
(f Normal retirement A normal retirement benefit payable to a member
retiring upon attaining age 55 with ten years of credited service shall be
determined by multiplying three 2.75 percent of final monthly compensation
by the number of years of credited service, to ainaximum-of-K-percentfor
the first 29.09140 years of service. For all subsequent y arc of service, the
normal retirement benefit shall be determined by multiplying two 2.75
__• e • ..*• - -. . • , . _. _. y ar-inexcessof4029.091
—service. A member receiving a normal retirement benefit hereunder
shall not be eligible to participate in the DROP established by section 36-
35.
fill Service retirement based on 22.5 or more years of service. A service
retirement benefit payable to a member retiring with 22.5 or more years of
credited service shall be determined by multiplying three percent of final
monthly compensation by the number of years of credited service to a
maximum of 80 percent for the first 40-29.091 years of service. For all
subsequent years of service, the normal retirement benefit shall be
determined by multiplying twe-2.75 percent of final monthly compensation
by each year in excess of 4029.091 years of service. A member receiving
a service retirement benefit hereunder shall be eligible to participate in the
DROP established by section 36-35 subject to the Maximum DROP Entry
Deadline thereof.
(iii) Delayed retirement. A delayed retirement benefit payable to a
member retiring after upon-attaining age 55 with at least ten but less than
22.5 years of credited service shall be determined by adding 0.01% to the
2.75% benefit rate set forth in (i) above for each of the first 23 months of
service after attaining the normal retirement date of age 55 and 10 years of
service and adding 0.02% for the 24th month of service after attaining the
normal retirement date of age 55 and 10 years of service until a maximum
of three percent is reached and then multiplying the total benefit rate by final
monthly compensation and by the number of years of credited service to a
maximum of 80 percent for the first 4029.091 years of service. For all
subsequent years of service, the delayed retirement benefit shall be
determined by multiplying twe-2.75 percent of final monthly compensation
by each year in excess of 4029.091 years of service. A member receiving
a delayed retirement benefit hereunder shall be eligible to participate in the
DROP established by section 36-35 subiect to the Maximum DROP Entry
Deadline thereof.
Page 4 of 10
City of Aventura Ordinance No.2019-
(iv) Examples:
1. Aqe 55 with 10 or more years of credited service. A member retiring at age
55 with 10 or more years of credited service but less than 22.5 years of
credited service would have reached the normal retirement date based on
age and service at age 55, so the member's total benefit rate would be
2.75%.
2. 56 with 10 years. A member retiring at age 56 with 10 years of credited
service would have reached the normal retirement date based on age and
service at age 56, so the member's total benefit rate would be 2.75%.
3. 56 with 11 years. A member retiring at age 56 with 11 years of credited
service would have reached the normal retirement date based on age and
service at age 55, so the member's total delayed retirement benefit rate
would be 2.75 +.12% 112 months x 0.01%1 or 2.87%.
4. 56 with 12 or more years. A member retiring at age 56 with 12 or more years
of credited service but less than 22.5 years of credited service would have
reached the normal retirement date based on age and service at age 55, so
the member's total delayed retirement benefit rate would be 2.75 +.12%
f12 months x 0.01%1 or 2.87%.
5. 57 with 10 years. A member retiring at age 57 with 10 years of credited
service would have reached the normal retirement date based on age and
service at age 57, so the member's total benefit rate would be 2.75%.
6. 57 with 11 years. A member retiring at age 57 with 11 years of credited
service would have reached the normal retirement date based on age and
service at age 56 when the member had attained 10 years of service and
was at least 55 years old, so the member's total delayed retirement benefit
rate would be 2.75% + 0.12% (12 months x 0.01%) or 2.87%.
7. 57 with 12 or mom years. A member retiring at age 57 or later with 12 or
more years of credited service but less than 22.5 years of credited service
would have reached the normal retirement date based on age and service
at age 55, so the member's total delayed retirement benefit rate would be
2.75 + 0.25% (23 months x 0.01% + 1 month x .02%) or 3.0%
8. Any age with 22.5 or more years. A member of any age retiring with 22.5 or
more years of credited service would receive the service retirement benefit
rate of 3%.
9. 80%cap applies. All of the above examples are subject to the 80% pension
maximum for the first 29.091 40 years of service and a benefit rate of 2.75%
per year for all years of service over 29.09140.
(c) All monthly service retirement benefits shall be payable on the first
day of each month. The benefit shall commence on the first day of the month
coincident with or next following the member's actual retirement and shall
Page 5 of 10
City of Aventura Ordinance No. 2019-_
continue until and including the first day of the month of the death of the
member. In the event that a member shall retire in the middle of the month,
the retirement benefit shall commence on the first day of the following
month, but the member shall receive payment eredit for the partial month
preceding the actual date that payment commenced.
(d) Early retirement shall be available to an active member on the first
day of the month coincident with or next following attainment of age 45 and
a completion of ten years of credited service. Early retirement benefit
recipients are not eligible to participate in the DROP established by section
36-35.
(e) A member electing early retirement may choose to receive either a
deferred payment or an immediate payment under the following formula:
(1) A deferred payment shall commence on the normal retirement or
delayed retirement date of the member as chosen by the member- Thic
e credited--service. A deferred payment shall be determined in the same
manner as a normal or delayed retirement, except that final monthly
compensation and credited service shall be based upon the early retirement
date.
(2) An immediate retirement benefit may commence on the first day of
the month coincident with or next following the date of early retirement and
continue to and including the first day of the month of the death of the
member. The benefit shall be determined for normal or delayed retirement
and then actuarially reduced for the number of actual years and months at
which the starting date of the benefit precedes the normal or delayed
retirement date whichever results in the greater benefit payment to the
member: The normal retirement and delayed dates shall be as set forth in
subsection (b) above. • _ _ - _ - -- •• - • .- : : . : • - - .-
- - - - - - - -- -- -• - --. The actuarial reduction factor
applied to the benefit shall be three percent for each year by which the
starting date of the benefit precedes the normal or delayed retirement date.
For example, the early retirement benefit of a member retiring early at age
45 with 20 years of service shall be reduced by 306 percent (age 557—age
45 = 102 years x 3 percent = 306 percent) from the normal retirement date
of age 55 with a 2.75% benefit rate or reduced by 36% (age 57-age 45 = 12
years x 3 percent= 36%)from the delayed retirement date with a 3% benefit
rate,whichever results in the greater benefit payment to the member.
Section 5. That Chapter 36 "Retirement" Article II "Police Pension Plan and
Trust Fund," Section 36-29, "Vesting and termination,"of the City Code of Ordinances be
amended as follows:
Page 6 of 10
City of Aventura Ordinance No. 2019-_
Sec. 36-29. -Vesting and termination.
(b) A member who shall leave the service of the City prior to eligibility
for normal service retirement or early service retirement and has not
received a refund of the member's accumulated contributions, but who has
completed ten years of creditabled service shall be entitled to receive
retirement benefits commencing at the regular normal service retirement
date set forth in section 36-26(b)(i), or early retirement benefits upon or after
attaining age 50 calculated according to the early formula set forth in section
36-26(e)(2). Such benefits will be based on final monthly compensation and
credited service as of the date of termination. If any deferred vested
Section 6. That Chapter 36 "Retirement," Article II "Police Pension Plan and
Trust Fund," Section 36-35, "Deferred Retirement Option Program (DROP)," of the City
Code of Ordinances be added as follows:
Sec. 36-35. - Deferred retirement option program (DROP).
Effective October 1, 2018, a deferred retirement option plan ("DROP") will
be created. A member will be eligible to enter the DROP on the earlier of
the first day that he/she is eligible for aermal-service retirement as defined
by section 36-26(b)(ii) or delayed retirement as defined in section 36-
26(b)(iii) but with at least 11 years of credited service and attainment of age
57. Upon entering the DROP, a member will no longer accrue credited
service or additional pension benefits and will no longer make employee
contributions to the Retirement Plan. Instead, the amount of the monthly
pension benefit for the benefit option selected by the member will be
credited to the member's DROP account. The maximum period that a
member may participate in the DROP is five years. After the maximum
period of DROP participation, the member must terminate from employment
as a City police offiberifficer. DROP participation must beginning from by
the earlier of the date on which a member reaches 25 years of service or
the date on which a member reaches age 57 with 11 years of service
("Maximum DROP Entry Deadlines"). A member may elect to enter DROP
after the foregoing dates, but his/her maximum participation in the DROP
will be reduced by the period of time in which the member delayed entry in
Page 7 of 10
City of Aventura Ordinance No. 2019-
the DROP after reaching either of the foregoing Maximum DROP Entry
Deadlines. The member's DROP account will be self-directed by the
member to mutual funds selected by the Retirement Plan's Board of
Trustees from among those offered by a vendor selected by the Board of
Trustees. The available mutual funds and the vendor may be changed from
time to time by the Board of Trustees. Members will be solely responsible
for the gains and losses of their individual self-directed DROP accounts.
Members who elect to participate in the DROP shall be required to separate
from City service at the conclusion of the DROP period. A member's DROP
shall be distributed to the member in a lump sum, rollover, or a combination
of both, as soon as administratively practicable and not more than 90 days
following the conclusion of the DROP period or approval of the distribution
by the Retirement Plan Board of Trustees, whichever occurs last. Neither
the City, the Retirement Plan, nor its Board of Trustees shall have any
liability or responsibility to guarantee the principal and/or rate of return for a
member's DROP assets. The DROP accounts, although self-directed
separate accounts, will remain part of the pension trust, and distributions
from a member's account shall not be permitted until termination of
employment.
Section 7. Repeal. All sections or parts of sections of the Code of Ordinances
of the City of Aventura, all ordinances or parts of ordinances, and all resolutions or parts
of resolutions in conflict herewith, be and the same are hereby repealed to the extent of
such conflict.
Section 8. Severability. Should any section or provision of this Ordinance, or
any paragraph, sentence or word, be declared by a Court of competent jurisdiction to be
invalid, such decision shall not affect the validity of the remainder hereof, as a whole or a
part hereof, other than the part declared to be invalid.
Section 9. Inclusion in the Code. It is the intention of the City Commission of
the City of Aventura that the provisions of this Ordinance shall become and be made a
part of the Code of Ordinances of the City of Aventura and that the sections of this
Ordinance may be renumbered or relettered and the word "ordinance" may be changed
to "Chapter", "Section", "Article", or such other appropriate word or phrase, the use of
which shall accomplish the intentions herein expressed.
Page 8 of 10
City of Aventura Ordinance No. 2019-_
Section 10. Effective Date. This Ordinance shall be effective upon passage by
the City Commission on second reading.
The foregoing Ordinance was offered by Commissioner Dr. Marks, who moved its
adoption on first reading. This motion was seconded by Vice Mayor Landman, and upon
being put to a vote, the vote was as follows:
Commissioner Dr. Linda Marks Yes
Commissioner Gladys Mezrahi Yes
Commissioner Marc Narotsky Yes
Commissioner Robert Shelley Yes
Commissioner Howard Weinberg Yes
Vice Mayor Denise Landman Yes
Mayor Enid Weisman Yes
The foregoing Ordinance was offered by Commissioner , who moved its
adoption on second reading. This motion was seconded by Commissioner
and upon being put to a vote, the vote was as follows:
Commissioner Dr. Linda Marks
Commissioner Gladys Mezrahi
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
Vice Mayor Denise Landman
Mayor Enid Weisman
Page 9 of 10
City of Aventura Ordinance No. 2019-
PASSED on first reading this 11th day of June, 2019.
PASSED AND ADOPTED on second reading this 9th day of July, 2019.
ENID WEISMAN, MAYOR
ATTEST:
ELLISA L. HORVATH, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
Page 10 of 10
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission N '
FROM: Ronald J. Wasson, City Manager
DATE: July 5, 2019
SUBJECT: Resolution Adopting in Principle the Capital Improvement Program
Document 2019/20 to 2023/24
July 9, 2019 Commission Meeting Agenda Item q
RECOMMENDATION
It is recommended that the City Commission adopt the attached Resolution adopting, in
principle, subject to annual revision and authorization, the Capital Improvement
Program ("CIP") for 2019/20 to 2023/24.
BACKGROUND
The 2019/20 to 2023/24 CIP document was reviewed in detail at the June 20, 2019
Commission Workshop Meeting. The attached document has been updated as follows:
Table PBF-3, page 49, CIP# PBF3 — CS Restroom Renovations - Upon further review,
the scope of this project has been reduced as less work will be required to renovate the
restrooms at the CRC. The $80,000 original cost has been revised to $30,000, resulting
in a $50,000 reduction in capital costs. No other projects have been revised from those
that were presented at the June 20th Commission Workshop Meeting.
The Proposed Financing Plan for the General Fund found on pages 18-19 have been
updated for the revision referenced above as well as for the final assessed value that
was received on July 1st. Once the final Operating Budget is adopted in September, this
schedule will be updated again (if necessary) so that the two (2) documents are in
agreement. If you have any questions, please feel free to contact me.
RJW/act
Attachment
CC01702/17
RESOLUTION NO. 2019-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, ACCEPTING AND ADOPTING IN PRINCIPLE,
SUBJECT TO ANNUAL REVISION AND AUTHORIZATION, THE CITY OF
AVENTURA CAPITAL IMPROVEMENT PROGRAM DOCUMENT FOR
FISCAL YEAR 2019/20 TO 2023124 AUTHORIZING THE CITY MANAGER
TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Capital Improvement Program document for fiscal years
2019/20 to 2023/24, attached hereto was presented and recommended to the City
Commission of the City of Aventura by the City Manager as a long term plan of
proposed capital expenditures, the means and methods of financing the projects and
an action plan for the implementation of the projects; and
WHEREAS, the City Commission recognizes the need to adopt a Capital
Improvement Program to address Beautification and Parks, Transportation, Drainage
and Infrastructure Improvements, Public Buildings and Facilities, Information
Technology, and Capital Equipment Purchase and Replacement, which represents a
commitment by the community toward achievement and maintenance of a desirable
high quality of life for all residents; and
WHEREAS, the City Commission recognizes the need to formulate a Capital
Improvement Program which adopts a sound financing plan; and
WHEREAS, the City Commission has reviewed the Capital Improvement
Program document at a public meeting of the City Commission and wishes to adopt
said document in concept.
Page 1 of 3
City of Aventura Resolution No. 2019-_
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Commission hereby accepts and adopts in principle,
subject to annual revisions and authorization, the City of Aventura Capital Improvement
Program document for fiscal years 2019/20 to 2023/24 attached hereto and
incorporated herein.
Section 2. The City Manager is hereby authorized to do all things necessary
and expedient in order to carry out the aims of this Resolution.
Section 3. This Resolution shall take effect immediately upon adoption.
The foregoing Resolution was offered by Commissioner , who moved
its adoption. The motion was seconded by Commissioner , and upon being
put to a vote, the vote was as follows:
Commissioner Dr. Linda Marks
Commissioner Gladys Mezrahi
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
Vice Mayor Denise Landman
Mayor Enid Weisman
Page 2 of 3
City of Aventura Resolution No.2019-
PASSED AND ADOPTED this 9th day of July, 2019.
ENID WEISMAN, MAYOR
ATTEST:
ELLISA L. HORVATH, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
Page 3 of 3
Of PVFt,
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'SDs 17
PLOP�'J
CITY OF AVENTURA
Capital Improvement Program
2019/20 - 2023/24
CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2019/20 - 2023/24
CITY COMMISSION
Mayor Enid Weisman
Commissioner Denise Landman
Commissioner Dr. Linda Marks
Commissioner Gladys Mezrahi
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
CITY MANAGER
Ronald J. Wasson
DEPARTMENT DIRECTORS
Weiss Serota Helfman Cole & Bierman, P.L., City Attorney
Joanne Carr, Community Development Director
Karen J. Lanke, Information Technology Director
Julie Alm, Charter School Principal
Brian K. Raducci, Finance Director
Ellisa Horvath, City Clerk
Jeff Kiltie, Arts & Cultural Center General Manager
Kimberly Merchant, Community Services Director
Joseph S. Kroll, Public Works/Transportation Director
Bryan Pegues, Chief of Police
CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2019/20- 2023/24
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CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2019/20— 2023/24
TABLE OF CONTENTS
City Manager's Capital Improvement Program Message..................................................................i-iii
Five-Year Highlights.........................................................................................................................iv-v
INTRODUCTION
Purpose of the Capital Improvement Program.............................................................................. 2
LegalAuthority..............................................................................................................................2
Development of the Capital Improvement Program ...................................................................... 3
Capital Improvement Program Policies......................................................................................3-4
Preparingthe Capital Budget........................................................................................................4
Locating a Specific Capital Project................................................................................................4
Reading the Program Schedules ..................................................................................................4
CIPPreparation Calendar.............................................................................................................5
OVERVIEW OF RECOMMENDED PROJECTS
Summary of Recommended Projects............................................................................................ 8
Summary of Major Programs by Year........................................................................................... 8
Summary of Proposed Appropriations by Funding Source ...........................................................9
Summary of Projects by Location and Year................................................................................ 10
FUNDING PLAN
Introduction ................................................................................................................................. 12
Debt vs. Pay-As-You-Go Financing ....................................................................................... 12-13
Required Separation of Funding Sources ................................................................................... 13
Summary of Financing Plan Model ............................................................................................. 13
PROPOSED FINANCING PLAN FOR THE GENERAL FUND— 001 ......................................... 15-19
BEAUTIFICATION AND PARK FACILITY IMPROVEMENT PROJECTS..................................21-28
PROPOSED FINANCING PLAN FOR THE TRANSPORTATION
AND STREET MAINTENANCE FUND— 120........................................................................29-30
TRANSPORTATION SYSTEM IMPROVEMENT PROJECTS ....................................................31-36
PROPOSED FINANCING PLAN FOR THE STORMWATER UTILITY FUND—410 ..................37-38
DRAINAGE SYSTEM IMPROVEMENT PROJECTS ..................................................................39-43
PUBLIC BUILDINGS AND FACILITY IMPROVEMENT PROJECTS .........................................45-50
INFORMATION TECHNOLOGY IMPROVEMENT PROJECTS..................................................51-56
CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT PROJECTS .................................57-63
CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2019/20- 2023/24
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=- City ®f
Aventura
Government Center
19200 West Country Club Drive
Aventura, Florida 33180
Office of the City Manager
June 13, 2019
The Honorable Mayor and
Members of the City Commission
City of Aventura
Aventura, Florida 33180
Enclosed herein is the proposed City of Aventura (the "City") Capital Improvement Program ("CIP")
for the fiscal period October 1, 2019 through September 30, 2024 and the proposed Capital Budget
for the Fiscal period October 1, 2019 through September 30, 2020.
The primary goal of the CIP is to develop a long-term plan of proposed capital expenditures, the
means and methods of financing and a schedule of priorities for implementation. It is important to
stress that the CIP is a planning tool to evaluate both the infrastructure needs and financial
capabilities of the City. In order to determine the impact of the CIP on the City's future operating
budget, the City Commission and residents will be provided with the benefits of a CIP document
which serves as a point of reference and includes an estimated long-term budget plan.
At this point in the City's history, the need for major capital improvement funding has decreased
substantially due to a very ambitious schedule of completing major community facilities and
infrastructure projects during the past twenty three (23) years since the City's incorporation. This
document represents an update of the CIP that was originally prepared for the five-year cycle of
2018/19 to 2022/23. The update process is important for the CIP to become a continuing and
ongoing planning/implementation process. The last four (4) years of last year's program were re-
evaluated in light of unanticipated needs, cost revisions, new project priorities and the City's financial
condition. In addition, the CIP was updated to add new projects in the fifth (5`h) year (FY 2023/24) to
complete the cycle. Projects included within the framework of the program were based on input from
Commissioners, staff, City consultants and citizens.
The following information represents the significant revisions or modifications to the projected CIP as
compared to the prior year's CIP document:
Beautification and Park Facility Improvement Projects
Founders Park
• Added $65,000, $50,000 and $50,000 to replace SplashPad water features in FY 2020/21,
FY 2022/23 and FY 2023/24, respectively.
• Added $25,000 for security enhancements in FY 2019/20, FY 2020/21 and FY 2021/22,
respectively.
• Added $40,000 and $97,000 for fencing in FY 2020/21 and FY 2021/22, respectively.
i
Waterways Park
• Deferred a $1.6M drainage and turf project in FY 2019/20 to a date (to be determined) when
a funding source becomes available.
Transportation System Improvement Projects
Road Resurfacing Program
• Deferred the scheduling of NE 187`h Street from FY 2018/19 to FY 2020/21 and expanded
the project from $155,000 to $425,000 in order to re-prioritize NE 190`h Street ($326,000)
from FY 2020/21 to FY 2019/20.
• Deferred the scheduling of Aventura Boulevard ($365,000), NE 34`h Avenue ($68,000) and
NE 28`h Avenue ($118,000) from FY 2019/20 to FY 2021/22 to provide a more even
workflow.
Transportation System Improvements
• Added $125,000 and $110,000 for new crosswalk solar lighting locations along Country Club
Drive in FY 2019/20 and FY 2023/24, respectively.
• Added $90,000 for a new solar lit crosswalk in FY 2020/21 on Country Club Drive in order to
enhance the crosswalk at that location.
Drainage System Improvement Projects
• Provided an additional $1,575,000 in funding for various stormwater drainage improvements
in FYs 2019/20—2023/24.
Public Buildings and Facility Improvement Projects
• Added $65,000 in Police Department improvements and accelerated the replacement of the
console panels in the Communications Center from FY 2020/21 to FY 2019/20 and to make
other enhancements to the Police Department.
• Added $220,000 under Building Repairs and Other Improvements in FY 2022/23 to replace
the playground surface and equipment at ACES.
• Added $38,000 in Community Recreation Center improvements in FYs 2019/20 — 2023/24
primarily for roof repairs, security enhancements and other minor improvements.
• Added $134,500 in Government Center Improvements in FYs 2019/20 — 2023/24, including
roofing repairs ($45,000), window tint for the 1s` and 3 d floor lobbies ($35,000), upgrade the
exterior parking lot lighting ($15,000) in FY 2020/21 and to upgrade the hallway lighting
($38,000) at the Government Center in FYs 2021/22 —2022/23.
Capital Equipment Purchase and Replacement Projects
• Realigned the timing of purchasing classroom furniture to serve the addition of 200
students/year for FYs 2020/21 —2022/23.
The proposed 2019/20 —2023/24 CIP includes 39 projects in six (6) functional categories with a total
value of $18,519,505. The following represents the percentage of total funding that each functional
category has been allocated:
• Beautification and Park Facility Improvement Projects (11%)
• Transportation System Improvement Projects (21%)
• Drainage System Improvement Projects (15%)
• Public Building and Facility Improvement Projects (8%)
• Information Technology Improvement Projects (24%)
• Capital Equipment Purchase & Replacement Projects (21%)
Major emphasis was placed on the following projects:
• Park Improvements ($2,058,050)
ii
• Road Resurfacing ($2,818,000)
• Street Lighting Improvements ($210,000)
• Transportation System Improvements ($795,000)
• Stormwater Drainage Improvements ($2,800,000)
• Air Conditioning Unit Replacements ($285,000)
It should be noted that the City and the Aventura Mall continue to work together to design a traffic
flow improvement project to address congestion on Country Club Drive from motorists going east on
the William Lehman Causeway. This project was not included in this document, as a traffic
operations analysis, design plans and construction drawings will need to be prepared by the City and
approved by FDOT and Miami-Dade County prior to moving forward. Funding for this analysis in the
amount of $650,000 has been provided by the Aventura Mall and is available from the Capital
Projects Fund — Public Works/Transportation Capital Reserve.
The document contains a detailed funding plan that forecasts revenues necessary to fund both the
CIP and the operating budgets over the next five (5) years. The proposed funding plan is based on
conservative estimates and assumes that revenues and operating expenditures grow at specified
levels and can be maintained at certain percentage increases, respectively.
I am proud of the many accomplishments and the support that the City Commission and residents
have shown in the implementation of the capital projects since the City's incorporation. Our
beautification projects, park and open space additions, Government Center, Community Recreation
Center, K-8 Charter School, Don Soffer Aventura High School, Arts & Cultural Center, transportation
improvements and many other community enhancements continue to exhibit our commitment to
excellence and professionalism. This document serves many purposes. It most importantly serves
as an aid to the residents in providing a better understanding of the City's long-term capital needs
and how the City intends to meet those demands. It also details our continuing effort to address the
needs and concerns of our citizens while making prudent financial decisions, which contribute to the
City's long-term financial health.
I am pleased to submit the 2019/20 — 2023/24 CIP document which will be reviewed in detail at the
June 20, 2019 Commission Workshop. The preparation and formulation of this important planning
program could not have been accomplished without the dedicated assistance and efforts of all
Department Directors and the Finance Director. I am also extremely grateful to the City Commission
for their continued support in assuring that this City remains the City of Excellence.
Upon our collective review of the 2019/20 —2023/24 CIP, I respectfully request and recommend that
we hold a public hearing at the July 9, 2019 Commission Meeting to conceptually adopt (by
Resolution), the final CIP document for implementation. If at any time you should have any
questions or require additional information, please let me know.
Respectfully submitted,
-74 4
Ronald J. on
City Manag
iii
CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2019/20— 2023/24
FIVE-YEAR HIGHLIGHTS
Beautification and Park Facility Improvement Projects (BP)
✓ Founders Park and Waterways Park Improvements totaling $1,457,500 and $358,450,
respectively to maintain and enhance these facilities.
Transportation Improvement Projects (TI)
✓ Road Resurfacing projects totaling $2,818,000 to resurface asphalt and enhance safety on
NE 190th Street, NE 187th Street, Yacht Club Way, Aventura Boulevard, NE 34th Avenue, NE
28th Avenue, NE 188th Street, NE 183rd Street, NE 31 st Street and Country Club Drive.
✓ Street Lighting Improvement Projects totaling $210,000 to retrofit Median Up-Lighting with
LED fixtures.
✓ Transportation System Improvements totaling $795,000 to provide new Crosswalk Solar
Lighting along Country Club Drive, $250,000 for school crossing flashers related to the
opening of the Don Soffer Aventura High School and $90,000 to add a new Solar Lit
Crosswalk on Country Club Drive.
Drainage Improvement Projects (DI)
✓ Stormwater Drainage Improvements totaling $2,800,000 to address the long-term impacts of
the rising sea levels including the following:
• Country Club Drive Curb Installation at various locations.
• Infrastructure Replacement at Yacht Club Drive, Aventura Blvd., NE 34th Ave., NE
28th Ave., NE 31St Ave. and Country Club Drive.
Public Building and Facility Improvement Projects (PBF)
✓ Government Center Improvements totaling $371,500 primarily for roofing repairs ($215,000)
and to replace the carpet in the Commission Chambers ($55,000) at the Government Center
Facility.
Information Technology Improvement Projects (IT)
✓ Continues the implementation of technology improvements and management information
systems to enhance the productivity and efficiency of City operations.
iv
Capital Equipment Purchase and Replacement Projects (CE)
✓ Provides the necessary equipment to continue to provide high quality and effective police
services.
✓ Ensures that the tools of production, vehicles and equipment are available for City
operations.
✓ Continues the installation and placement of classroom furniture related to the opening of the
Don Soffer Aventura Charter High School.
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CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2019/20- 2023/24
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CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2019/20-2023/24
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INTRODUCTION
1
This section describes what the City's CIP is, the process for developing it and the Capital Budget
and how to locate a specific project in this document.
Purpose of the Capital Improvement Program
The purpose of the CIP is to establish a long-term plan of proposed capital expenditures, the means
and methods of financing and a schedule of priorities for implementation. In order to determine the
impact on the City's operating budget, debt service and the general trend of future expenditures, the
City Commission will be provided with the advantage of a CIP document as a point of reference and
estimated long-term budgetary plan. In accordance with the State's Growth Management Act, the
City is required to undergo this process in order to meet the needs of its Comprehensive Plan.
The CIP is an official statement of public policy regarding long-range capital development within the
City. A capital improvement is defined as a capital expenditure of $5,000 or more, resulting in the
acquisition, improvement or addition to fixed assets in the form of land, buildings or improvements,
more or less permanent in character and durable equipment with a life expectancy of more than one
(1) year. In addition, equipment that has a value less than $5,000 is also included in this document
for budgetary purposes.
The CIP lists proposed capital projects to be undertaken, the year in which they will be started, the
amount expected to be expended in each year and the method of financing these projects. Based
on the CIP, a department's capital outlay portion of the annual Operating Budget will be formulated
for that particular year. The CIP document also communicates the City's capital priorities and
project implementing plan to its citizens, businesses and interested parties.
The five-year CIP is updated annually to add new projects in the fifth (5`h) year, to re-evaluate the
program and project priorities in light of unanticipated needs and to revise recommendations to take
account of new requirements and new sources of funding. Capital Improvement programming thus
becomes an integral part of the City's budgeting and management procedures.
The annual capital programming process provides the following benefits:
1. The CIP is a tool for implementing the City's Comprehensive Plan.
2. The CIP process provides a mechanism for coordinating projects with respect to function,
location and timing.
3. The yearly evaluation of project priorities ensures that the most crucial projects are
developed first.
4. The CIP process facilitates long-range financial planning by matching estimated revenue
against capital needs, establishing capital expenditures and identifying the need for
municipal borrowing and indebtedness within a sound long-range fiscal framework.
5. The impact of capital projects on the City's operating budget can be projected.
6. The CIP serves as a source of information about the City's development and capital
expenditures plan for the public, City operating departments and the City Commission.
Legal Authority
A capital programming process to support the comprehensive plan is required by the Local
Government Comprehensive Planning and Land Development Regulations, incorporated as Chapter
163, Florida Statues.
2
Development of the Capital Improvement Program
The City's capital programming process began in January when operating departments were
required to prepare requests for all proposed capital projects anticipated during the period of
2019/20 —2023/24. A CIP Preparation Manual and related forms were distributed to all departments
for this purpose.
In February, departmental prioritized project requests were submitted to the City Manager's Office
for a comprehensive review. Department Directors were asked to justify projects in terms of benefits
derived, necessity to health, safety and welfare of the City, enhancement to City plans and policies,
the needs of the residents and funding. Projects were prioritized on the basis of Urgency, Necessity,
Desirability and Deferability.
The City Manager reviewed departmental requests and he and the Finance Director conducted
individual meetings with the Department Directors. The departmental requests were prioritized by
the City Manager and the five-year schedule of projects was compiled into document form by the
Finance Director. The methods of financing and revenue sources were then prepared by the
Finance Director and City Manager and were incorporated into the CIP document. At this point, the
proposed CIP is submitted to the City Commission and the public for their review.
In order to facilitate public involvement, a workshop and a public hearing will be held to review the
CIP document prior to the adoption of a Resolution approving the CIP in principle.
Capital Improvement Program Policies
• Annually, the City will prepare a five-year CIP analyzing all anticipated capital expenditures
and identifying associated funding sources. Future capital expenditures necessitated by
changes in population, development, growth, redevelopment or changes in economic base
will be calculated and included in the Capital update process.
• The City will perform all capital improvements in accordance with an adopted CIP.
• The classification of items as capital or operating will be determined by two criteria - cost and
frequency. Generally, a capital project has a "useful life" of more than one (1) year and a
value of $5,000 or more. In addition, equipment that has a value of $5,000 or less is also
included in the document for budgetary purposes.
• The City will coordinate development of the capital improvement budget with the
development of the operating budget. Future operating costs associated with new capital
improvements will be projected and included in the operating forecasts.
• The first year of the five-year capital improvement program will be used as the basis for
formal fiscal year appropriations during the annual budget process.
• The City will maintain all of its assets at a level adequate to protect the City's capital
investment and to minimize future maintenance and replacement costs.
• The City will identify the estimated cost of capital projects and prepare a funding projection
that considers revenues and operating costs to be included in the CIP document that is
submitted to the City Commission for approval.
• The City will determine the most appropriate financing method for all new projects.
• If appropriate, the City will attempt to maintain a mixed policy of pay-as-you-go and
borrowing against future revenues for financing capital projects.
• The City will maintain ongoing maintenance schedules relating to transportation, sidewalk
and drainage system improvements.
• The City will address and prioritize infrastructure needs on the basis of protecting the health,
safety and welfare of the community.
• A CIP preparation calendar shall be established and adhered to.
• Capital projects will conform to the City's Comprehensive Plan.
• Long-term borrowing will not be used to fund current operations or normal maintenance.
3
• The City will strive to maintain an unreserved/undesignated General Fund Fund Balance at a
level not less than 10% of the annual General Fund revenue.
• If new project appropriation needs are identified for a specific capital project(s) at an interim
period during the fiscal year, the funding sources will be identified and a budget amendment
will be utilized to provide the formal budgetary authority.
Preparing the Capital Budget
The most important year of the schedule of projects is the first year. It is called the Capital Budget
and is adopted separately from the five-year program as part of the annual budget review process.
Based on the CIP, each department's capital outlay portion will be formulated for that particular year.
Each year the CIP will be revised and another year will be added to complete the cycle. The CIP
preparation thus becomes a continuing part of the City's budget and management process.
The Capital Budget is distinct from the Operating Budget. The Capital Budget authorizes capital
expenditures, while the Operating Budget authorizes the expenditure of funds for employee salaries,
supplies and materials.
Through the City's amendment process, changes can be made to the adopted Capital Budget during
the fiscal year. A request for amendment is generated by an operating department based on an
urgent need for a new capital project or for additional funding for a previously approved project. The
request is reviewed by the Finance Director and City Manager and, if approved by the City Manager,
a budget amendment is presented to the City Commission.
Locating a Specific Capital Project
The CIP is divided into six (6) program areas as follows:
1. Beautification and Park Facility Improvement Projects (BP)
2. Transportation Improvement Projects (TI)
3. Drainage Improvement Projects (DI)
4. Public Building and Facility Improvement Projects (PBF)
5. Information Technology Improvement Projects (IT)
6. Capital Equipment Purchase and Replacement Projects (CE)
Each project in the CIP has a unique project number. This project number appears at the beginning
of the individual project descriptions and the Summary by Year tables. The first digit refers to the
functional category number assigned by the City Manager and the final digits outline the individual
department requesting the project. For example, project BP1-CS is Beautification and Park Facility
Improvement Projects number one (1) requested by the Community Services Department.
Reading the Program Schedules
Detailed information about each capital project is provided directly under the Project Number and
above the related detailed Funding Schedule. The section is arranged by program area and
functional category and includes a description of each project and the funding schedules. Project
timetables for each functional category are indicated in the Summary by Year tables.
The funding schedules are based on the funding needed to complete an individual project. A
project's funding may continue for several years depending on the development timetable. Each
program area has a separate Funding Plan Table that outlines the revenue sources proposed to
fund project expenditures.
4
CIP Preparation Calendar
2019120
Date Responsibility Action Required
January 10 Finance Director CIP Preparation Manual and
Request Forms are distributed to
All Department Directors via email.
January 21 to All Department Directors Completed CIP request packages
February 15 are submitted to City Manager.
March1 to City Manager Review of departmental requests and
March 29 Finance Director conduct individual departmental CIP
meetings. Departmental requests
are prioritized.
April 1 to City Manager Five Year schedule of projects is
April 30 Finance Director prepared and method of
financing is determined. Five
year revenue and expenditure
forecasts are prepared.
May 1 to Finance Director Proposed CIP document is prepared
May 31 and printed in final form.
June 13 City Manager Proposed CIP document is submitted
to City Commission.
June 20 City Commission Workshop review meeting.
City Manager
July 9 City Commission Public Hearing on CIP and adoption.
5
CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2019/20-2023/24
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CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2019/20- 2023/24
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OVERVIEW OF
RECOMMENDED PROJECTS
7
Summary of Recommended Projects
The proposed 2019/20 —2023/24 CIP includes 39 projects in six (6) functional categories with a total
value of $18,519,505. The following represents the percentage of total funding that each functional
category has been allocated:
1. Beautification and Park Facility Improvement Projects (11%)
2. Transportation System Improvement Projects (21%)
3. Drainage System Improvement Projects (15%)
4. Public Building and Facility Improvement Projects (8%)
5. Information Technology Improvement Projects (24%)
6. Capital Equipment Purchase and Replacement Projects (21%)
Summary of Major Programs by Year
The following table presents a summarized breakdown of the costs of the various projects
recommended for funding categorized by major function for each of the five (5) years covered by the
CIP. TABLE 1
CAPITAL IMPROVEMENT PROGRAM
SUMMARY OF MAJOR PROGRAMS BY YEAR
PROJECTS SCHEDULED FOR 2019/20-2023/24
PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
PROGRAM 2019/20 2020/21 2021/22 2022/23 2023/24 TOTAL
Beautification&Park Facility Improvement Projects $ 221,300 $ 593,400 $ 360,650 $ 657,450 $ 296,000 $ 2,128,800
Transportation System Improvement Projects 911,000 648,500 669,500 759,500 860,000 3,848,500
Drainage System Improvement Projects 250,000 1,000,000 600,000 100,000 850,000 2,800,000
Public Building&Facility Improvement Projects 403,000 380,000 179,000 310,000 178,000 1,450,000
Information Technology Improvement Projects 667,875 1,002,375 955,375 970,625 864,375 4,460,625
Capital Equipment Purchase&Replacement Project 545,100 1,098,680 844,300 691,600 651,900 3,831,580
Totals $ 2,998,275 $ 4,722,955 $ 3,608,825 $ 3,489,175 $ 3,700,275 $ 18,519,505
Capital Improvement Program
2019/20 -2023/24
Summary of Major Programs by Function
21%
15%
■Beautification/Park Facility ■Transport System
■Drainage System ■Public Bldg&Facility
■Information Technology ■Capital Equipment Purch/Replace
8
Summary of Proposed Appropriations by Funding Source
The following table reflects the distribution of all proposed projects to the funding source or
mechanism, which is appropriate for funding the projects for each of the five (5) years of the
program.
TABLE 2
CAPITAL IMPROVEMENT PROGRAM
SUMMARY BY PROPOSED APPROPRIATIONS BY FUNDING SOURCE
PROJECTS SCHEDULED FOR 2019/20-2023/24
PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FUNDINGSOURCE 2019/20 2020/21 2021/22 2022/23 2023/24 TOTAL
General Fund-001 $ 1,346,275 $ 2,293,455 $ 1,492,325 $ 1,880,175 $ 1,476,775 $ 8,489,005
Transportation and Street Maintenance Fund-120 911,000 648,500 669,500 759,500 860,000 3,848,500
Charter School Fund-190 441,000 406,000 509,500 599,500 463,500 2,419,500
Charter High School Fund-191 - 375,000 337,500 150,000 50,000 912,500
Capital Projects Fund-392 50,000 - - - - 50,000
StormwaterUtilityFund-410 250,000 1,000,000 600,000 100,000 850,000 2,800,000
$ 2,998,275 $ 4,722,955 $ 3,608,825 $ 3,489,175 $ 3,700,275 $ 18,519,505
The proposed funding plan involves a commitment to "pay-as-you-go" annual appropriations
established in yearly budgets and does not include the issuance of any additional long-term debt.
Capital Improvement Program
2019/20 -2023/24
Summary of Proposed Appropriations by Funding Source
■General Fund ■Transport&Street Maint.Fund
0 Charter S chocl Fund ■Charter HS Fund
■Capital Projects Fund ■Stormwater Utility Fund
9
Summary of Projects by Location and Year
The following table outlines the major Beautification and Park Facility and Transportation
Improvement Projects by location and the year in which they are proposed to be funded:
TABLE 3
CAPITAL IMPROVEMENT PROGRAM
2019/20 -2023/24
SUMMARY OF PROJECTS BY LOCATION AND YEAR
Beautification and
Park Facility Transportation
Improvement Improvement
Location Projects Projects
Beautification and Park Facility Improvement Projects
Founders Park Improvements 2019/20 to 2023/24 N/A
Waterways Park Improvements 2019/20 to 2023/24 N/A
Waterways Dog Park Improvements 2019/20 to 2023/24 N/A
Veterans Park Improvements 2019/20 to 2023/24 N/A
Peace Park Improvements 2019/20 to 2020/21 N/A
Citywide Beautification Improvements 2019/20 to 2023/24 N/A
Road Resurfacing Program
NE 190th Street N/A 2019/20
NE 187th Street N/A 2020/21
Yacht Club Way(213th Street) N/A 2020/21
Aventura Boulevard N/A 2021/22
NE 34th Avenue N/A 2021/22
NE 28th Avenue N/A 2021/22
NE 188th Street N/A 2022/23
NE 183rd Street N/A 2022/23
NE 31St Street N/A 2022/23
Country Club Drive N/A 2023/24
Street Lighting Improvements
Retrofit Median Up-Lighting with LED fixtures N/A 2019/20
Transportation System Improvements
Crosswalk Solar Lighting N/A 2019/20
2021/22-2023/24
School Crossing Flashers N/A 2019/20
Add New Solar Lit Crosswalk N/A 2020/21
10
CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2019/20- 2023/24
i
FUNDING PLAN
11
Introduction
In order for a CIP to be an effective management planning tool, the program must include not only a
compilation of major capital needs and their costs but also a financing plan for the entire life of the
program. This financing plan must include an analysis of the available resources which will be used
to fund not only the CIP itself but the required operating expenditures and debt service requirements
of the City.
In order to ensure that the financing plan is complete in every respect, the plan formulation process
must include:
1. A projection of revenues and resources which will be available to fund operating and capital
expenditures during the life of the CIP.
2. A projection of future years' operating expenditure levels which will be required to provide
ongoing services to City residents.
3. Once the CIP projects have been evaluated, a determination is made of the projects to be
funded and the timing of the cash outflow for each project. The information is then tabulated
to determine the amounts required to fund the CIP for each year.
4. From the information obtained in 1 through 3 above, the additional resources required to
fund the CIP will be determined and a decision will be made on whether the program is to be
financed by the issuance of debt, on a pay-as-you-go basis or some combination of the two
(2).
The financing plan prepared in such a manner will be as accurate as possible and should be an
informative document to all City residents. However, due to the uncertainty involved in projecting
operating cost increases, the community's desire for service increases and the inflow of resources
over a five-year period, the financing plan presented should be viewed as a theoretical framework to
be adjusted each year based on the most recent information available at that time. This will be
accomplished by updating the financing plan each year, adopting operating and capital budgets and
ordinances to implement fee structures which will be required to fund the program each year.
Debt vs. Pay-As-You-Go Financing
Debt financing through the issuance of long-term bonds is most appropriate when:
1. There are a small number of relatively large dollar value projects.
2. Larger projects cannot be broken into segments and the costs distributed over a longer time
frame without impairing the usefulness of the project.
3. The projects are non-recurring.
4. Assets acquired have a relatively long useful life which equals or exceeds the life of the debt.
Through long-term bond financing, the costs of a project having a long useful life can be shared by
future residents who will benefit from the projects.
In contrast, pay-as-you-go financing is most appropriate for a CIP which includes:
1. A large number of projects having a relatively small dollar value.
2. Projects which can be broken into phases with a portion completed each year without
impairing the overall effectiveness of the project.
3. Projects which are of a recurring nature.
4. Projects where the assets acquired will have relatively short useful lives.
The primary advantage of pay-as-you-go financing is that the interest costs and costs of bringing a
bond issue to market can be avoided. However, if inappropriately used, this financing plan may
12
cause tax rates and fee structures to increase suddenly and may result in current residents paying a
greater portion of projects which benefit future residents.
In summary, the choice of the appropriate financing plan will be contingent upon an analysis of the
projects to be included in a CIP.
Required Separation of Funding Sources
In order to comply with accepted governmental accounting practices and to ensure compliance with
City Codes and any related Bond Indentures, the analysis and financing plan contained herein will
be presented within their respective funds. Projects funded on a pay-as-you-go basis will directly
relate to the Capital Fund Budget from where the source of funding is derived. Each of these
Budgets will appear in the Annual Operating and Capital Improvement Budget, which is adopted
each year. Those funds are currently represented as follows:
1. General Fund —001
2. Transportation and Street Maintenance Fund — 120
3. Charter School Fund (ACES)— 190
4. Don Soffer Aventura High School Fund (DSAHS)— 191
5. Capital Projects Fund — 392
6. Stormwater Utility Fund —410
In accordance with accounting, legal and internal revenue requirements, all projects to be completed
with the proceeds received from the sale of Bonds or loans will be accounted for in a Capital
Construction Fund or Stormwater Utility Fund. In addition, capital outlay for the Charter School is
included in a separate Budget previously adopted by the City Commission. In FY 2020/21, capital
outlay for the Don Soffer Aventura High School is anticipated to be included in a separate Budget
that would be adopted by the City Commission.
Summary of Financing Plan Model
Detailed funding plans for individual funds of the City are enclosed herein in the following sections.
The following represents an overview of the major points of the recommended funding plan:
1. Utilizes "pay-as-you-go" financing through annual appropriations to fund the five-year amount
of$18,519,505.
2. Adjusts ad valorem tax revenues based on projected conservative growth in assessments.
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CAPITAL IMPROVEMENT PROGRAM
2019/20-2023/24
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CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2019/20- 2023/24
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PROPOSED FINANCING PLAN
FOR THE
GENERAL FUND - 001
15
Proposed Financing Plan for the General Fund —001
After evaluating the nature of the various projects that are included in the City's General Fund CIP, it
was decided that pay-as-you-go financing would be the most appropriate method for funding the
program.
Financing Plan Tables
Based on this decision, the analysis which follows is aimed at developing a financing plan which will
allow the City to fund General Government Services operating expenditures and all projects
recommended for funding in the General Fund CIP for each year of the program.
Table 4 presents a five-year projection of available resources for General Government Services.
Unless shown by an asterisk (*), the amount projected for each revenue is based on the
tax rate or fee structure in effect during FY 2018/19. Revenue descriptions followed by
an asterisk (*) were computed based on a projected increase in the rate structure as
outlined in the REVENUE ASSUMPTIONS UTILIZED FOR PROJECTIONS section
immediately following the Table.
Table 5 presents a five-year projection of required operating expenditures for General
Government Services which utilize the cost data as outlined in the OPERATING
EXPENDITURE ASSUMPTIONS UTILIZED FOR PROJECTIONS section immediately
following the Table.
Table 6 is a recap of resources available to fund the General Fund CIP based on projected
revenues and expenditures and the proposed CIP appropriations for the five (5) years of
the program. Please note that this analysis assumes that all available resources not
needed to fund current operating expenditures may be transferred to the General Fund
Capital Reserves which could be used to fund unexpected capital outlays or to fund
future years' programs.
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CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2019/20-2023/24
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TABLE 4
GENERAL FUND
PROJECTION OF AVAILABLE RESOURCES FOR GENERAL GOVERNMENT SERVICES
SUMMARY BY YEAR
ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
REVENUES 2018/19 2019/20 2020/21 2021/22 2022/23 2023/24
Ad Valorem Taxes $ 17,072,856 $ 17,686,706 $ 18,126,999 $ 18,578,299 $ 19,040,881 $ 19,515,028 (a)
Section 185 Premium Tax 330,000 425,000 429,250 433,543 437,878 442,257
Utility Taxes 6,015,000 6,040,000 6,221,200 6,407,837 6,600,073 6,798,075 (b)
Unified Communications Tax 1,850,000 1,850,000 1,850,000 1,850,000 1,850,000 1,850,000
City Business Tax 900,000 865,000 873,650 882,387 891,210 900,122 (c)
Building Related Revenue 2,426,000 2,530,500 1,562,500 1,212,500 1,212,500 1,212,500 (d)
Franchise Fee-Electric 1,425,000 835,000 3,336,723 3,403,457 3,471,526 3,540,957 (e)
Franchise Fee-Other 620,000 715,000 734,950 755,499 776,664 798,464 (f)
State Revenue Sharing 825,000 835,000 860,050 885,852 912,428 939,801 (g)
Half Cent Sales Tax 2,935,000 2,995,000 3,084,850 3,177,396 3,272,718 3,370,900 (h)
County Business Tax 50,000 50,000 50,500 51,005 51,515 52,030 (i)
Intergovernmental Revenues-Other 47,670 47,670 48,147 48,629 49,115 49,607 (j)
Charges for Services 2,558,106 2,629,482 2,695,219 2,762,599 2,831,664 2,902,457 (k)
Fines& Forfeitures 1,427,500 1,777,500 1,830,825 1,885,750 1,942,323 2,000,593 (I)
Misc. Revenues 280,000 580,000 480,000 480,000 480,000 480,000
Total Proj.Avail. Resources $ 38,762,132 $ 39,861,858 $ 42,184,863 $ 42,814,753 $ 43,820,495 $ 44,852,791
REVENUE ASSUMPTIONS UTILIZED FOR PROJECTIONS
(a) Ad Valorem Taxes are projected to increase at a rate of 2.5% per year.
(b) Utility Taxes are projected to increase at a rate of 3% per year.
(c) City Business Tax is projected to increase at a rate of 1% per year.
(d) Building Related Revenue is projected to remain relatively stable in FY 2019/20 and then
begin to decrease as overall building activity is anticipated to decrease.
(e) Franchise Fee-Electric is projected to decrease in FY 2019/20 due to the timing of the
implementation of the newly adopted FPL agreement that will become effective in June of
2020 and then to significantly increase beginning in FY 2020/21.
(f) Franchise Fee-Other is projected to increase at a rate of 3% per year (for gas and
sanitation)while towing is projected to remain stable over the same period.
(g) State Revenue Sharing is projected to increase at a rate of 3% per year.
(h) Half Cent Sales Tax is projected to increase at a rate 3% per year.
(i) County Business Tax is projected to increase at a rate of 1% per year.
Q) Intergovernmental Revenues-Other are projected to increase at a rate of 1% per year.
(k) Charges for Services, including the Police Services Agreement with the Aventura Mall
are projected to increase at a rate of 2.5% per year.
(1) Fines & Forfeitures is projected to increase at a rate of 3% per year.
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TABLE 5
GENERAL FUND
PROJECTION OF OPERATING EXPENDITURES FOR GENERAL GOVERNMENT SERVICES
SUMMARY BY YEAR
ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
[EPARTMENT L 2018/19 2019/20 2020/21 2021/22 2022/23 2023/24
City Commission $ 147,644 $ 148,877 $ 151,855 $ 154,892 $ 157,990 $ 161,150
Office of the City Manager 661,547 623,512 642,217 661,484 681,329 701,769
Legal 305,000 305,000 305,000 305,000 305,000 305,000
City Clerk's Office 344,183 351,166 361,701 372,552 383,729 395,241
Finance 1,077,476 1,091,966 1,124,725 1,158,467 1,193,221 1,229,018
Information Technology 1,163,720 1,194,804 1,230,648 1,267,567 1,305,594 1,344,762
Police 20,183,170 21,062,502 21,905,002 22,781,202 23,692,450 24,640,148
Community Development 2,591,696 2,681,593 2,070,002 1,871,639 1,907,778 1,945,001
Community Services 2,480,960 2,534,162 2,610,187 2,688,493 2,769,148 2,852,222
Public Works/Transportation 3,162,634 3,236,792 3,333,896 3,433,913 3,536,930 3,643,038
Arts&Cultural Center 825,440 840,260 865,468 891,432 918,175 945,720
Non-Departmental 1,503,500 1,704,500 1,738,590 1,773,362 1,808,829 1,845,006
Total Proj.Operating Exp.
for General Gov.Svcs. $ 34,446,970 $ 35,775,134 $ 36,339,291 $ 37,360,003 $ 38,660,173 $ 40,008,075
Total Proj. Debt Svice./Trans. 2,757,169 2,997,135 2,265,214 2,265,655 2,264,522 2,266,306
Total Proj. Exp. $ 37,204,139 $ 38,772,269 $ 38,604,505 $ 39,625,658 $ 40,924,695 $ 42,274,381
OPERATING EXPENDITURE ASSUMPTIONS UTILIZED FOR PROJECTIONS
Operating expenditures are projected to increase an average of 3% -4% per year.
TABLE 6
GENERAL FUND
RECAP OF PROJECTED AVAILABLE RESOURCES AND OPERATING EXPENDITURES
FOR GENERAL GOVERNMENT SERVICES
SUMMARY BY YEAR
DOPTED PROJECTED PROJECTED f ROJECTED PROJECTED PROJECTED
DEPARTMENT 2018/19 ja 2019/20 2020121 2021/22 2022/23 2023/24
Total Proj.Avail.Resources $ 38,762,132 $ 39,861,858 $ 42,184,863 $ 42,814,753 $ 43,820,495 $ 44,852,791
Proj.Operating Exp. 34,446,970 35,775,134 36,339,291 37,360,003 38,660,173 40,008,075
Proj.Debt Svice./Trans.(Exclude HS) 2,262,145 2,501,035 2,265,214 2,265,655 2,264,522 2,266,306
Subtotal 36,709,115 38,276,169 38,604,505 39,625,658 40,924,695 42,274,381
Balance after Operating Exp.
&Debt Svice./Trans. $ 2,053,017 $ 1,585,689 $ 3,580,358 $ 3,189,095 $ 2,895,800 $ 2,578,410
Less CIP Appropriations for:
Beautification/Park Facility 208,350 221,300 593,400 360,650 657,450 296,000
Public Bldg&Facility 92,500 273,000 320,000 88,000 59,000 98,000
Information Technology 448,625 356,875 506,375 386,875 472,125 430,875
Capital Equipment Purch/Replace 871,750 495,100 873,680 656,800 691,600 651,900
1,621,225 1,346,275 2,293,455 1,492,325 1,880,175 1,476,775
Charter HS Operating Cost Subsidy 370,875 176,492 500,000 350,000 - -
Amount added to CIP Reserve $ 60,917 $ 62,922 $ 786,903 $ 1,346,770 $ 1,015,625 $ 1,101,635
Charter HS Debt Svice. $ (495,024) $ (496,100) $ - $ - $ - $ -
Total Amount Needed from
General Fund-High School $ (495,024) $ (496,100) $ $ - $ $
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CAPITAL IMPROVEMENT PROGRAM
2019/20-2023/24
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CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2019/20- 2023/24
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BEAUTIFICATION AND
PARK FACILITY IMPROVEMENT
PROJECTS
21
Beautification and Park Facility Improvement Projects
This section includes beautification projects and improvements to the City's park system and
recreational facilities. There are six (6) projects in the CIP, which total $2,128,800. Special
emphasis was given to upgrading existing park facilities.
Policies
The City's investment in improvements to its City park system is based on the following policies:
Goal. Provide adequate and accessible parks and facilities to meet the recreational needs of all
current and future residents.
■ Provide a variety of quality recreational facilities that will meet the needs of all age
groups within the City and enhance the overall environmental characteristics of the area.
■ Maximize the utilization of all public facilities through the provision of variety in the type of
facility offered.
■ Provide exercise/walking paths and designated areas for bike riders to enhance the
physical well-being of residents.
■ Provide recreational facilities on the basis of 2.75 acres per 1,000 population.
■ Encourage the integration of recreational facilities into the development of residential,
commercial, industrial and open space land uses.
Goal. Update the five-year CIP on an annual basis.
■ Provide parks whereby residents have access to neighborhood parks within a two (2)
mile radius and community parks which serve the entire City.
Goal. Increase safety standards
■ Provide for adequate security measures including the limited access to facilities.
■ Replace dangerous equipment and eliminate visual barriers to reduce criminal
opportunities.
■ Employ vandal-resistant equipment and facilities.
■ Maintain a Parks Usage Plan to protect the City's investment in the park system and
ensure the residents' safety.
Goal. Protect and preserve environmentally sensitive land and water areas.
■ Preserve and enhance open space with environmental impact.
Existing Facilities
There are 32 acres of open space and public park land within the City.
Arthur I Snyder Memorial Park
This 3.5 acre site was purchased in 1998 and was one (1) of the City's last remaining waterfront
undeveloped parcels. This park contains the Community Recreation Center as well as open passive
and sitting areas.
Aventura Founders Park
This 11 acre site located on W. Country Club Drive and NE 190`h Street was opened in November
1998 and includes both active and passive recreational opportunities. The park encompasses the
following components: splash pad, jogging path, tennis courts, gated entries, one (1) ball field with
dugouts and backstops, restroom buildings, decorative fencing, playground, picnic area, passive
play areas, baywalk, landscaping, two (2) parking lots, multi-purpose plaza areas, signage, benches
and security lighting.
22
Don Soffer Exercise/Walking Path
This site contains 5.5 acres that are classified as open space recreation area and is used by
residents for both recreational and exercise purposes.
Peace Park
This 1.5 acre site was dedicated to the City in 2013 and was opened in 2016. Facilities and
amenities include a children's playground, adult exercise equipment, an open playfield area,
playground facilities, walkways and landscaping with shade trees.
Veterans Park
This 2 acre site was acquired by the City from a private developer in 2001 and is located on NE 315`
Avenue. Facilities and amenities include a parking lot, 1.5 acre open playfield area, playground
facilities, restroom facilities and landscaping with shade trees. This park was modified in 2008 by
removing the dog play area, expanding the children's play area and adding a restroom facility.
Waterways Dog Park
This 1.5 acre site was acquired by the City in 1998 from the private developer who constructed it and
was converted to a dog park in 2008.
Waterways Park
The 7 acre site was purchased in 2006 and was opened in 2008. Facilities and amenities include a
multipurpose sports field, playground, basketball court, fitness trail, parking and restroom facilities.
Prior Accomplishments
The following projects have been completed or are scheduled for completion by the end of FY
2018/19:
Project Title Year
Conceptual Design of Aventura Founders Park 1996/97
Design of Country Club Drive Exercise Safety Improvements 1996/97
Purchase of 5.5 acres for Aventura Founders Park 1996/97
Bus Shelter& Bench Replacements 1996/97, 1997/98, 1998/99
1999/00, 2000/01, 2001/02
2005/06
Aventura Blvd. Beautification Improvements 1997/98
Northern Entrance Beautification Improvements 1997/98
Aventura Founders Park Development 1997/98
Country Club Drive Exercise/Walking Path Improvements 1997/98
NE 183�d Street Beautification Improvements 1997/98
NE 34`h Avenue Beautification Improvements 1997/98
Library Landscaping Project 1997/98
Huber Tract Open Space Land Purchase 1998/99
NE 207`h Street Beautification Improvements 1998/99
Country Club Drive Exercise Path Safety Improvements 1998/99, 2004/05, 2009/10
NE 190`h Street Beautification Improvements 1998/99
Biscayne Boulevard Phase I Beautification Improvements 1998/99
FEC Landscape Buffer 1998/99
NE 1915`Street Beautification Improvements 1998/99
Waterways Park Improvements 1999/00, 2013/14, 2014/15
2015/16, 2016/17, 2018/19
23
Founders Park Improvements 1999/00, 2001/02, 2002/03
2003/04, 2005/06, 2010/11
2013/14, 2014/15, 2015/16
2016/17, 2018/19
Biscayne Boulevard Phase II Beautification Improvements 1999/00
NE 185`h Street& NE 28`h Ave Beautification Improvements 1999/00
NE 213`h Street Beautification Improvements 2001/02
Aventura Boulevard Entrance Features 2001/02
Community Recreation Center Conceptual Design 2000/01
Community Recreation Center Development 2001/02
Expanded Waterways Park Purchase 2003/04
Biscayne Boulevard Phase II Beautification Improvements 2001/02
Country Club Drive Beautification Improvements 2002/03
Newspaper Racks 2002/03, 2003/04
NE 188`h Street Beautification Improvements 2002/03
Yacht Club Way Beautification Improvements 2003/04
William Lehman Causeway Beautification Improvements 2003/04, 2004/05
Veterans Park Development 2003/04
Waterways Park Design 2005/06
Founders Park Parking Lot Expansion 2005/06
NE 207`h Street Swale Beautification Improvements 2005/06
Waterways Park Development 2006/07, 2007/08
Splashpad Addition to Founders Park 2006/07
Miami Gardens Drive Beautification Improvements 2006/07
Waterways Dog Park Development 2007/08
Veterans Park Modifications & Improvements 2007/08, 2013/14
Entrance Features Upgrades 2010/11
Peace Park Design 2014/15
Peace Park Construction 2015/16
Exercise Trail Path Lighting System 2015/16
Replaced Canopies/Fencing throughout the City
as a result of Hurricane Irma 2017/18
Replaced Playground Equipment at Veterans Park 2017/18
Hurricane Irma Landscaping Action Plan 2017/18
Park Facilities/Open Space Recreation
The City's estimated current population is 37,790. The City's Comprehensive Plan recommended
standard is 2.75 acres of park and recreation land for every 1,000 potential residents. The amount
of park and recreation land required by the park standards for this population is 102 acres. In
calculating the number of recreational acres the City has available for use by its residents, public
and private marinas and golf courses are accounted for at a different degree depending on their
accessibility to the City's residents. Assuming that public facilities can be accounted for at 100%,
private recreational facilities at 50% and marinas and the golf course at 25%, the City's existing and
proposed recreation areas total 117. Therefore, no deficiency exists under the City's standards.
Table PFOS1 contains an inventory of existing and proposed recreational and open space areas.
The City owns 32 park/open space acres.
24
TABLE PFOS 1
RECREATION/OPEN SPACE INVENTORY
Applicable
Type Facility Acres Acres
Public Recreation Areas(100%)
C Arthur I Snyder Memorial Park 3.50 3.50
N Aventura Founders Park 11.00 11.00
C Don Soffer Exercise/Walking path 5.50 5.50
N Peace Park 1.50 1.50
N Veterans Park 2.00 2.00
N Waterways Dog Park 1.50 1.50
N Waterways Park 7.00 7.00
Subtotal 32.00 32.00
Private Recreation Areas
P Private Recreation Sites(50%) 63.61 31.81
P Marina Complexes(25%) 9.40 2.35
P Golf Courses(25%) 203.17 50.79
Subtotal 276.18 84.95
Total 308.18 116.95
Tickmark Legend:
C=Community Park
N=Neighborhood Park
P=Private Recreation Areas
Funding Plan by Source
Total funding required for the proposed Beautification and Park Facility Improvement Projects will be
$2,128,800 and will be funded as follows:
PROPOSED BEAUTIFICATION AND PARK FACILITY IMPROVEMENT PROJECTS
SCHEDULED FOR 2019/20-2023/24
FUNDING PLAN BY SOURCE
PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FUNDINGSOURCE 2019/20 2020/21 2021/22 2022/23 2023/24 TOTAL
General Fund-00 1 $ 221,300 $ 593,400 $ 360,650 $ 657,450 $ 296,000 $ 2,128,800
Totals $ 221,300 $ 593,400 $ 360,650 $ 657,450 $ 296,000 $ 2,128,800
On the following pages, you will find the tables (as outlined below) that summarize and detail the
proposed Beautification and Park Facility Improvement Projects:
✓ Summary by Year (Table PB-1)
✓ Funding Plan by Project Category (Table PB-2)
✓ Projects Scheduled for 2019/20 —2023/24 (Table PB-3)
25
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CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2019/20- 2023/24
:•moi
k
PROPOSED FINANCING PLAN
FOR THE
TRANSPORTATION AND
STREET MAINTENANCE FUND - 120
29
Proposed Financing Plan for the Transportation and Street Maintenance Fund - 120
This fund was established to account for restricted revenues and expenditures which by State
Statute and the County Transit System Surtax Ordinance are designated for transportation
enhancements, street maintenance and construction costs. The table below reflects the anticipated
revenues available and the proposed appropriations.
A total of $3,848,500 from this fund will be utilized to fund the transportation enhancements, street
maintenance and construction costs during the five-year period.
Table 7 reflects the anticipated revenues available and the proposed appropriations for the
Transportation and Street Maintenance Fund for the five-year period.
TABLE 7
TRANSPORTATION AND STREET MAINTENANCE FUND-120
RECAP OF PROJECTED AVAILABLE RESOURCES AND APPROPRIATIONS
SUMMARY BY YEAR
ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
2018/19 2019/20 2020/21 2021/22 2022/23 2023/24
REVENUE PROJECTIONS
Intergovernmental Revenues
State Revenue Sharing(1) $ 255,000 $ 255,000 $ 261,375 $ 267,909 $ 274,607 $ 281,472
Local Option Cap.Impr.Gas Tax/1l 147,000 145,000 148,625 152,341 156,150 160,054
Local Option Gas Tax/1l 382,000 365,000 374,125 383,478 393,065 402,892
County Transit System Surtax(') 1,450,000 1,460,000 1,496,500 1,533,913 1,572,261 1,611,568
2,234,000 2,280,625 337,641 2,396,083 PPM
Miscellaneous Revenues
Interest 7,500 20,000 20,000 20,000 20,000 20,000
Citywide Bicycle Sharing 40,000 40,000 40,000 40,000 40,000 40,000
47,500 60,000 60,000 60,000 60,000
Fund Balance
Carryover 1,547,125 1,605,274 1,195,000 1,048,773 882,715 627,428
Wubtota� 1,547,125 1,605,274 1,195,000 1,048,773 882,715 627,428
Total Projected Available Resources $ 3,828,625 $ 3,890,274 $ 3,535,625 $ 3,446,414 $ 3,338,798 $ 3,143,414
EXPENDITURES
CONTRACTUAL SERVICES
Public Works/Transportation-5401541
Landscape/Tree Maint/Streets(z) 735,000 755,000 777,650 800,980 825,009 849,759
City-Wide Bicycle Sharing(2) 76,965 79,274 81,652 84,102 86,625 89,224
Enhanced Transit Services(z) 830,000 830,000 859,050 889,117 920,236 952,444
NMS Maintenance 100,000 120,000 120,000 120,000 120,000 120,000
W.tal Operating Expenditures 1,741,965 1,784,274 1,838,352 1,894,199 1,951,870 2,011,427
Balance after Operating Expenditures 2,086,660 2,106,000 1,697,273 1,552,215 1,386,928 1,131,987
Less CIP Appropriations for Transportation Improvement Projects:
CAPITAL OUTLAY
Public Works/Transportation-5401541
Road Resurfacing $ 311,000 $ 326,000 $ 550,000 $ 551,000 $ 641,000 $ 750.000
Street Lighting Improv. 400,000 210,000 - - - -
Citywide Bicycle Sharing - - 8,500 8,500 8,500 -
Transportation System Improv. 190,000 375,000 90,000 110,000 110,000 110.000
T I Expenditures 901,000 911,000 648,500 669,500 759,500 860,000
Amount Available for Carryover $ 1,185,660 $ 1,195,000 $ 1,048,773 $ 882,715 $ 627,428 $ 271,987
ASSUMPTIONS UTILIZED FOR PROJECTIONS:
/1l Projected to increase by 1.025%/year.
(z)Projected to increase between 3%-3.5%/year. 30
CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2019/20- 2023/24
:•moi
k
TRANSPORTATION SYSTEM
IMPROVEMENT PROJECTS
31
Transportation Improvement Projects
This section includes improvements to the City's transportation system, roadways, sidewalks,
pedestrian pathways, street lighting, transit and other infrastructure improvements. There are four
(4) improvement projects in the CIP totaling $3,848,500. Special emphasis was given to road
resurfacing, streetlight improvements, transportation system improvements and the bike share
station program and in order to address maintenance considerations. The projects outlined in this
section have been developed based on our consulting engineer and staff's survey of all City areas.
The projects were prioritized according to the urgency of the improvements needed and age of the
areas to be improved.
Policies
The City's investment in improvements to its transportation system, roads, sidewalks and street
lighting is based on the following policies:
Goal. Improve local roads to meet road safety requirements and serve the transportation needs of
the City.
■ Systematically provide local street improvements throughout the City based upon the
existing condition, age and the cost of maintenance of the street.
■ Implement improvements to meet safety standards.
■ Improve safety by installing street lighting on all appropriate public roadways.
■ Provide walkways and sidewalks to improve the safety of residents traveling throughout
the City.
■ Accept the dedication of private roads throughout the City in accordance with the Policy
governing the conversion of private roads to public roads as outlined in Resolution No.
97-05.
Goal. Address traffic flow along the major roadways and intersections by implementing projects
that create improvements to the system.
Existing Facilities
The following is a schedule of current public roads under the jurisdiction of the City:
Avenue(s) Boulevard Court Drive(s) Place(s) Street(s) Terrace(s) Way
NE 28th Ave ntura NE 27th East Country Club NE 28th NE 183rd NE 208th Turnberry
NE 29th North Country Club NE 29th NE 185th NE 214th
NE 30th West Country Club NE 187th
NE 34th Yacht Club NE 188th
NE 190th
NE 191St
NE 192nd
NE 193rd
NE 203rd
NE 205th
NE 206th
NE 207th
NE 208th
N E 209th
NE 211th
NE 213th
NE 214th
32
Prior Accomplishments
Since the inception of the CIP, the following projects have been completed or are scheduled for
completion by the end of FY 2018/19:
Project Title Year
Sidewalk Installation —Southside of Lehman Causeway 1996/97
Pedestrian Safety Study 1996/97
Aventura Boulevard Street Lighting Improvements 1997/98
NE 183d Street Improvements 1997/98
NE183d Street Lighting Improvements 1997/98
NE 207th Street Lighting Improvements 1997/98
Pedestrian Transportation Circulation Safety Improvements 1997/98
NE 190th Street Lighting Improvements 1998/99
Sidewalk Improvements & Replacements 1998/99, 1999/00, 2000/01
NE 34th Avenue Street Lighting Improvements 1999/00
NE 185th Street& NE 28th Avenue Improvements 1999/00
Country Club Drive Safety Improvements 1999/00
NE 213th Street Lighting Improvements 2000/01
NE 34th Avenue Safety/Road Improvements 2000/01
Country Club Drive Improvements 2002/03, 2012/13, 2013/14
Yacht Club Way Lighting Improvements 2003/04
NE 31St Avenue Decorative Street Lighting 2003/04
Extension of William Lehman Causeway Westbound Service Road 2003/04
Illuminated Street Signs 2003/04
NE 207th Street Resurfacing 2004/05
Traffic Video Monitoring Program 2004/05, 2005/06
Directional Signs 2004/05
Miami Gardens Drive 2005/06
Aventura Boulevard Resurfacing 2005/06
Miami Gardens Drive Extension & Street Lighting 2006/07
Ne 29th Avenue Street Lighting Improvements 2006/07
Yacht Club Drive Resurfacing 2006/07
Countdown Pedestrian Walkway Signals 2006/07
Traffic Video Monitoring Program— Phase 1 2006/07
Traffic Video Monitoring Program— Phase 11 2007/08
NE 29th Place and Yacht Club Way Resurfacing 2007/08
NE 209th Street/Biscayne Boulevard Traffic Improvements 2007/08
NE 187th Street Traffic Improvements 2007/08
NE 180th & NE 182nd Street/Biscayne Boulevard Signage 2007/08
NE 199th Street/West Country Club Drive Turning Lane 2008/09
NE 190th Street Resurfacing 2008/09
NE 191St Street/Biscayne Boulevard Traffic Improvements 2008/09
Hospital District Resurfacing 2009/10
NE 183d Street Resurfacing & Road Improvements 2009/10
Yacht Club Way Bridge Improvements 2009/10
County Club Drive Bus Shelters 2010/11
NE 29t Avenue & NE 187th Street Resurfacing 2010/11
NE 34th Avenue Street Resurfacing 2010/11
Biscayne Boulevard Street Light Upgrades— Phase 1 2010/11
Biscayne Boulevard Street Light Upgrades— Phase 2 2011/12
NE 185th Street, NE 31St Avenue, NE 188th Street& NE 191St Street Resurfacing 2011/12
Biscayne Boulevard Street Light Upgrades— Phase 3 2012/13
Traffic Signal at NE 185th Street & NE 28th Court 2012/13
33
Turning Lane at North Country Club Drive & NE 34`h Avenue 2012/13
Biscayne Boulevard Street Light Upgrades— Phase 4 2013/14
Traffic Flow Improvements NE 185`h Street 2013/14
NE 29`h Place Resurfacing 2014/15
Biscayne Lake Gardens Resurfacing 2014/15
NE 207`h Street Resurfacing 2014/15
Traffic Video Monitoring System Upgrades 2014/15, 2015/16
NE 185`h Street Turning Lane Improvements 2014/15
NE 1915`Street Resurfacing 2015/16
NE 29`h Place (South) Street Lights & Resurfacing 2015/16
NE 213`h Street Resurfacing 2015/16
Yacht Club Way Bridge Repairs 2015/16
County Club Drive Flashing Pedestrian Crossing Signs 2015/16
NE 30` Avenue Street Lighting 2015/16
NE 27`h Avenue, NE 28`h Court, NE 30`h Avenue & NE 209`h Street Resurfacing 2016/17
Aventura Boulevard Street Lighting 2017/18
Mystic Point Drive Road Resurfacing 2018/19
Road and Infrastructure Improvements
The majority of the projects outlined in the Transportation Improvement Project functional category
are closely aligned with drainage improvements in accordance with established road resurfacing
maintenance schedules.
Funding Plan by Source
Total funding required for the proposed Transportation Improvements Projects will be $3,848,500
and will be funded as follows:
PROPOSED TRANSPORTATION IMPROVEMENT PROJECTS
SCHEDULED FOR 2019120-2023124
FUNDING PLAN BY SOURCE
PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FUNDING SOURCE 2019/20 2020/21 2021122 2022123 2023124 TOTAL
Transport.&Street Maint.Fund-120 $ 911,000 $ 648,500 $ 669,500 $ 759,500 $ 860,000 $ 3,848,500
Totals $ 911,000 $ 648,500 $ 669,500 $ 759,500 $ 860,000 $ 3,848,500
On the following pages, you will find the tables (as outlined below) that summarize and detail the
proposed Transportation Improvement Projects:
✓ Summary by Year (Table TI-1)
✓ Funding Plan by Project Category (Table TI-2)
✓ Projects Scheduled for 2019/20—2023/24 (Table TI-3)
34
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CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2019/20- 2023/24
:•moi
k
PROPOSED FINANCING PLAN
FOR THE
STORMWATER UTILITY FUND - 410
37
Proposed Financing Plan for the Stormwater Utility Fund -410
The City is responsible for stormwater management activities within its corporate boundaries. In
order to address deficiencies and develop an ongoing maintenance program, a Stormwater Utility
Fund was created. The Fund generates revenues for stormwater management costs, permitting,
maintenance and capital improvements from a source other than the General Fund. The Utility
relies on user fees charged to residents and businesses for generating revenues.
A total of $2,800,000 from this fund will be utilized to fund the stormwater drainage improvement
projects during the five-year period. The City's Stormwater Utility Fee is $3.50/ERU but will continue
to be monitored to see if any adjustments may be necessary in order to sustain the fund's projected
future operating and capital expenditures.
Table 8 reflects the anticipated revenues available and the proposed appropriations for the
Stormwater Utility Fund for the five-year period.
TABLE 8
STORMWATER UTILITY FUND
RECAP OF PROJECTED AVAILABLE RESOURCES AND APPROPRIATIONS
SUMMARY BY YEAR
ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
2018/19 2019/20 2020/21 2021/22 2022/23 2023/24
REVENUE PROJECTIONS
Charges for Services
Stormwater Utility Fees Irl $ 1,284,000 $ 1,300,000 $ 1,313,000 $ 1,326,130 $ 1,339,391 $ 1,352,785
Subtotal 1,284,000 1,300,000 1,313,000 1,326,130 1,339,391 1,352,785
Miscellaneous Revenues
Interest 8,000 8,000 8,000 8,000 8,000 8,000
Subtotal 8,000 8,000 8,000 8,000 8,000 8,000
Fund Balance
Carryover - - 412.250 61,900 98.056 619.784
Subtotal - - 412,250 61,900 98,056 619,784
Total Projected Available Resources$ 1,292,000 $ 1,308,000 $ 1,733,250 $ 1,396,030 $ 1,445,447 $ 1,980,569
EXPENSES
CONTRACTUAL SERVICES
Public Works/Transportation-5401538
Prof.Services-Engineering(2) 90,000 100,000 $ 104,000 $ 108,160 $ 112,486 $ 116,985
Lands Maint.-Streets(2) 350.000 370.000 384,800 400,192 416,200 432,848
Street Maint./Drainage(2) 200,000 170,000 176,800 183,872 191,227 198,876
Subtotal 640,000 640,000 665,600 692,224 719,913 748,709
OTHER OPERATING EXPENSES
Public Works/Transportation-5401538
Subscriptions&Memberships 1,250 1,250 1,250 1.250 1,250 1.250
Conferences&Seminars 3,000 3,000 3,000 3,000 3,000 3.000
Training 1.500 1.500 1.500 1.500 1.500 1.500
Subtotal 5,750 5,750 5,750 5,750 5,750 5,750
Total Operating Expenses 645,750 645,750 671,350 697,974 725,663 754,459
Balance after Operating Expenses 646,250 662,250 1,061,900 698,056 719,784 1,226,110
Less CIP Appropriations for Drainage Improvement Projects
CAPITAL OUTLAY
Public Works/Transportation-5401538
Drainage Improvements $ 275.000 $ 250.000 $ 1.000.000 $ 600.000 $ 100.000 $ 850.000
Total Capital Expenditures 275,000 250,000 1,000,000 600,000 100,000 850,000
Amount Available for Carryover $ 371,250 $ 412,250 $ 61,900 $ 98,056 $ 619,784 $ 376,110
ASSUMPTIONS UTILIZED FOR PROJECTIONS:
1'l Projected to increase by 1%/year.
(2)Includes Operation,Maintenance,Engineering and Administration which is projected to increase by 4%/year.
38
CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2019/20- 2023/24
:•moi
k
DRAINAGE SYSTEM
IMPROVEMENT PROJECTS
39
Drainage Improvement Projects
This section includes improvements to the City's drainage system and other infrastructure
improvements. There is one (1) drainage improvement project in the CIP totaling $2,800,000.
Special emphasis was given to stormwater drainage improvements in order to address maintenance
considerations. The project outlined in this section has been developed based on our consulting
engineer and staffs survey of all City areas. The project was prioritized according to the urgency of
the improvements needed and the age of the areas to be improved.
Policies
The City's investment in its drainage system improvements is based on the following policy:
Goal. Utilize the Stormwater Utility Fund to provide revenue sources to fund drainage
improvements contained in the CIP.
■ Coordinate area-wide storm water developments with major street improvements.
■ Provide adequate storm drainage as defined by present standards for different types of
areas of the City.
■ Upgrade areas of the City to conform to the present drainage standards in order to
eliminate flood prone areas.
■ Implement projects that address the long-term problems of the rising sea levels.
Prior Accomplishments
Since the inception of the CIP, the following projects have been completed or are scheduled for
completion by the end of FY 2018/19:
Project Title Year
Country Club Drive Drainage Improvements 1996/97
NE 183�d Street& Drainage Improvements 1997/98
North Aventura Stormwater Collector (213th Street) 1997/98
South Aventura Stormwater Collector 1998/99
NE 30th Avenue Drainage Improvements 2000/01
Biscayne Lake Gardens Area Drainage Improvements 2001/02
NE 188th Street, Lighting & Drainage Improvements 2002/03
NE 190th Street Drainage Improvements 2002/03
Yacht Club Way Drainage and Lighting Improvements 2003/04
Hospital District NE 213th Street Drainage Connector 2003/04
Hospital District North Collector 2004/05
Yacht Club Drive Seawall Improvements 2005/06
NE 213th Street Outfall Drainage Improvement 2006/07
NE 190th Street Drainage Improvements 2007/08
NE 1915`Street& 29th Avenue Drainage Improvements 2008/09
NE 29th Place Drainage Improvements & Resurfacing 2014/15
NE 191St Street Drainage Improvements & Resurfacing 2015/16
NE 29th Place (South) Drainage Improvements, Street Lights & Resurfacing 2015/16
NE 213th Street Seawall Repairs 2015/16
Stormwater Master Plan — Phase 1 2015/16
NE 183 d Street, NE 188th Street& NE 190th Street Seawall Improvements 2016/17
Stormwater Master Plan — Phase 1 2016/17
Aventura Blvd. Drainage Improvement 2017/18
Country Club Drive Drainage Improvement (Swales) 2017/18
Country Club Drive Irrigation Relocation 2018/19
Country Club Drive & Lehman Causeway Curb & Fill Project 2018/19
Storm Grates NE Section 2018/19
40
Funding Plan by Source
Total funding required for the proposed Drainage Improvements Projects will be $2,800,000 and will
be funded as follows:
PROPOSED DRAINAGE IMPROVEMENT PROJECTS
SCHEDULED FOR 2019/20-2023/24
FUNDING PLAN BY SOURCE
PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FUNDING SOURCE 2019/20 2020/21 2021/22 2022/23 2023/24 TOTAL
Storm water Utility Fund-410 $ 250,000 $ 1,000,000 $ 600,000 $ 100,000 $ 850,000 $ 2,800,000
Totals $ 250,000 $ 1,000,000 $ 600,000 $ 100,000 $ 850,000 $ 2,800,000
On the following pages, you will find the tables (as outlined below) that summarize and detail the
proposed Transportation Improvement Projects:
✓ Summary by Year (Table DI-1)
✓ Funding Plan by Project Category (Table DI-2)
✓ Projects Scheduled for 2019/20— 2023/24 (Table DI-3)
THE REST OF THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK
41
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CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2019/20- 2023/24
THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK
44
CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2019/20- 2023/24
:•moi
k
PUBLIC BUILDING AND
FACILITY IMPROVEMENT
PROJECTS
45
Public Building and Facility Improvement Projects
Capital projects in this functional category include providing new facilities or improvements to
existing facilities to serve the City's residents. The CIP includes five (5) projects totaling $1,450,000.
The major projects included in this category are the Government Center Improvements and the
Roofing Repairs and Other Improvements at the Aventura City of Excellence School.
Policies
The City's investment in improvements to public buildings and operational facilities is based on the
following policies:
✓ Provide easily accessible services to City residents and adequate parking for City facilities.
✓ Repair and maintain all buildings and facilities in proper working order to increase the useful
life of these facilities.
Prior Accomplishments
The following projects have been completed or are scheduled for completion by the end of FY
2018/19:
Project Title Year
Government Center/Police Station Needs Assessment Study 1996/97
Government Center Land Purchase 1997/98
Design of Government Center/Police Department 1997/98
Construction of Government Center 1999/00, 2000/01
Purchase of Charter Elementary School Property 2001/02
Construction of Charter Elementary School 2002/03
Community Recreation Center Improvements 2003/04, 2004/05,
2006/07, 2007/08
Construction of Middle School Wing to Charter School 2004/05
Holiday Lighting for Government Center 2005/06
Design of Arts & Cultural Center 2007/08
Classroom Additions to Charter School 2008/09
Arts & Cultural Center Construction 2008/09, 2009/10
Government Center Chiller Replacements 2009/10
Police Department Office Improvement 2009/10
Government Center Security Equipment Upgrade 2010/11
Government Center Commission Chambers Video Upgrade 2010/11
Government Center Parking Expansion Design 2011/12
Government Center Parking Garage 2012/13
Police Communications Center Improvements 2014/15
Middle School Roof Repairs 2018/19
Restroom Renovation — Elementary School 2018/19
Extend the Sidewalk near the Middle School 2018/19
Charter School (ACES) Security Enhancements 2018/19
Community Recreation Center Security Enhancements 2018/19
Design & Build the Don Soffer Aventura High School 2018/19
46
Funding Plan by Source
Total funding required for the proposed Public Building and Facility Improvements Projects will be
$1,450,000 and will be funded as follows:
PROPOSED PUBLIC BUILDING AND FACILITY IMPROVEMENT PROJECTS
SCHEDULED FOR 2019/20-2023/24
FUNDING PLAN BY SOURCE
PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FUNDING SOURCE 2019/20 2020/21 2021/22 2022/23 2023/24 TOTAL
General Fund-001 $ 273,000 $ 320,000 $ 88,000 $ 59,000 $ 98,000 $ 838,000
Charter School Fund-190 130,000 60,000 91,000 251,000 80,000 612,000
Totals $ 403,000 $ 380,000 $ 179,000 $ 310,000 $ 178,000 $ 1,450,000
On the following pages, you will find the tables (as outlined below) that summarize and detail the
proposed Public Building and Facility Improvements Projects:
✓ Summary by Year (Table PBF-1)
✓ Funding Plan by Project Category (Table PBF-2)
✓ Projects Scheduled for 2019/20—2023/24 (Table PBF-3)
47
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CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2019/20- 2023/24
:•moi
k
INFORMATION TECHNOLOGY
IMPROVEMENT
PROJECTS
51
Information Technology Improvement Projects
This section includes projects relating to the City's Information Technology Systems (i.e.,
communication systems, data processing and the automation of certain operations by utilizing the
latest technology to enhance productivity and efficiency) for all operating departments. There are a
total of 14 projects totaling $4,460,625.
Policies
The City's investment in information/technology projects is based on the following policies:
✓ Continue the implementation upgrade of the Management Information System for all key City
operations to automate functions and improve efficiency and productivity.
✓ Maintain a state-of-the-art Citywide radio communications capability for police operations.
✓ Develop and maintain computerized capabilities of the various City departments and
information systems.
✓ Utilize the latest state-of-the-art technology including the use of the Internet and social media
for the delivery of services.
✓ Maintain the E911 system to enhance police emergency response times.
✓ Utilize the latest technology for education and teaching at the Charter School and the Don
Soffer Aventura High School.
Funding Plan by Source
Total funding required for the proposed Information Technology Projects will be $4,460,625 and will
be funded as follows:
PROPOSED INFORMATION TECHNOLOGY IMPROVEMENT PROJECTS
SCHEDULED FOR 2019/20-2023/24
FUNDING PLAN BY SOURCE
PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FUNDINGSOURCE 2019/20 2020/21 2021/22 2022/23 2023/24 TOTAL
General Fund-001 $ 356,875 $ 506,375 $ 386,875 $ 472,125 $ 430,875 $ 2,153,125
Charter School Fund-190 311,000 346,000 418,500 348,500 383,500 1,807,500
Don SofferAventura High School Fund-191 - 150,000 150,000 150,000 50,000 500,000
Totals $ 667,875 $ 1,002,375 $ 955,375 $ 970,625 $ 864,375 $ 4,460,625
On the following pages, you will find the tables (as outlined below) that summarize and detail the
proposed Information Technology Improvement Projects:
✓ Summary by Year (Table IT-1)
✓ Funding Plan by Project Category (Table IT-2)
✓ Projects Scheduled for 2019/20—2023/24 (Table IT-3)
52
TABLE IT-1
PROPOSED INFORMATION TECHNOLOGY IMPROVEMENT PROJECTS
SCHEDULED FOR 2019/20-2023/24
SUMMARY BY YEAR
PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
CIP# PROJECT CATEGORY hLEPT.# 2019/20 2020/21 2021/22 2022/23 j 2023/24
TI Police Computers Systems<$5000 PD $ 104,375 $ 281,875 $ 133,875 $ 158,875 $ 170,875 $ 849,875
IT2 Central Computer System>$5000 IT 155,000 140,000 145,000 230,000 140,000 810,000
IT3 Radios PD 30,000 42,000 70,000 30,000 80,000 252,000
T4 ComputerEquipment>$5000 ACES 90,000 104,000 129,000 115,000 100,000 538,000
IT5 ComputerEquipment<$5000 ACES 221,000 242,000 289,500 233,500 283,500 1,269,500
IT6 ComputerEquipment<$5000 DSAHS - 150,000 150,000 150,000 50,000 500,000
IT7 ComputerEquipment<$5000 IT 6,000 6,000 6,000 6,000 6,000 30,000
IT8 ComputerEquipment<$5000 F 5,000 2,000 3,000 3,000 3,000 16,000
IT9 ComputerEquipment<$5000 CM 2,000 1,000 1,000 2,000 3,000 9,000
IT10 ComputerEquipment<$5000 PW/T 6,000 3,000 2,000 6,000 5,000 22,000
IT11 ComputerEquipment<$5000 CS 8,000 8,000 12,500 13,000 5,500 47,000
IT12 ComputerEquipment<$5000 CD 36,500 6,500 6,500 15,250 12,500 77,250
IT13 ComputerEquipment<$5000 AACC 2,000 15,000 5,000 5,000 4,000 31,000
IT14 ComputerEquipment<$5000 CC 2,000 1,000 2,000 3,000 1.000 9,000
$ 1,002,375 $ 955,375 $ 970,625 $ 864,375 $ 4,460,625
TABLE IT-2
PROPOSED INFORMATION TECHNOLOGY IMPROVEMENT PROJECTS
SCHEDULED FOR 2019/20-2023/24
FUNDING PLAN BY PROJECT CATEGORY AND SOURCE
CHARTER
SCHOOL DSAHS
CIP# PROJECT CATEGORY DEPT.# RUND-190 FUND-191
ITI Police Computers Systems<$5000 PD $ 849,875 $ 849,875 $ - $
IT2 Central Computer System>$5000 IT 810,000 810,000
IT3 Radios PD 252,000 252,000 -
IT4 Computer Equipment>$5000 ACES 538,000 - 538,000
IT5 ComputerEquipment<$5000 ACES 1,269,500 1,269,500 -
IT6 Computer Equipment<$5000 DSAHS 500,000 - - 500,000
IT7 ComputerEquipment<$5000 IT 30,000 30,000 -
IT8 Computer Equipment<$5000 F 16,000 16,000
IT9 ComputerEquipment<$5000 CM 9,000 9,000
IT10 Com pute r Eq uipm ent<$5000 PWT 22,000 22,000
IT11 Com pute r Eq uipm ent<$5000 CS 47,000 47,000
IT12 Com pute r Eq uipm ent<$5000 CD 77,250 77,250
IT13 Com pute r Eq uipm ent<$5000 AACC 31,000 31,000
IT14 Com pute r Eq uipm ent<$5000 CC 9,000 9,000 - -
$ 4,460,625 $ 2,153,125 $ 1,807,500 $ 500,000
53
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CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2019/20- 2023/24
:•moi
k
CAPITAL EQUIPMENT
PURCHASE AND REPLACEMENT
PROJECTS
57
Capital Equipment Purchase and Replacement Projects
This section includes projects relating to Capital Equipment Purchases and Replacements for all
operating departments. There are a total of 9 projects totaling $3,831,580.
Policies
The City's investment in capital equipment purchases and replacements is based on the following
policies:
Goal. Provide capital equipment that will meet the needs of all departments in order to continue to
efficiently and effectively provide municipal services to the City's residents.
■ Replace equipment when it becomes unusable, unsafe or when maintenance costs
outweigh the total cost of replacement.
■ Develop and maintain an "Equipment Evaluation and Replacement Guide" to determine
replacement schedules and costs.
■ Purchase more economical, fuel efficient and multi-functional vehicles.
■ Purchase "green" or electric vehicles where practical.
■ Maintain all City assets at a level adequate to protect the City's capital investment and to
minimize future maintenance and replacement costs.
Proposed Capital Equipment Purchase and Replacement Projects
Most of the projects outlined in the 2019/20 — 2023/24 CIP pertain to vehicles, operational
equipment and additional classroom furniture for the Don Soffer Aventura High School. Detailed
project descriptions and a funding schedule follow. The CIP guidelines provide that capital
equipment shall be defined as having a useful life of more than one (1) year and a value of$5,000 or
more. Equipment that has a value of $5,000 or less is also included in this document for budgetary
purpose.
Funding Plan by Source
Total funding required for the proposed Capital Equipment Purchase and Replacement Projects will
be $3,831,580 and will be funded as follows:
PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT PROJECTS
SCHEDULED FOR 2019/20-2023/24
FUNDING PLAN BY SOURCE
PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FUNDINGSOURCE 2019/20 2020/21 2021/22 2022/23 2023/24 TOTAL
General Fund-001 $ 495,100 $ 873,680 $ 656,800 $ 691,600 $ 651,900 $ 3,369,080
Don SofferAventura High School Fund-191 - 225,000 187,500 - - 412,500
Capital Projects Fund-392 50,000 - - - - 50,000
Totals $ 545,100 $ 1,098,680 $ 844,300 $ 691,600 $ 651,900 $ 3,831,580
On the following pages, you will find the tables (as outlined below) that summarize and detail the
proposed Capital Equipment Purchase and Replacement Projects:
✓ Summary by Year (Table CE-1)
✓ Funding Plan by Project Category (Table CE-2)
✓ Projects Scheduled for 2019/20—2023/24 (Table CE-3)
58
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