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Ordinance No. 2019-09 Adopting Budget for Don Soffer Aventura High School for FY 2019/2020 - May 7, 2019 ORDINANCE NO. 2019-09 AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, ADOPTING THE ATTACHED DON SOFFER AVENTURA HIGH SCHOOL BUDGET FUND 191 FOR FISCAL YEAR 2019/2020 (JULY 1 — JUNE 30), PURSUANT TO SECTION 4.05 OF THE CITY CHARTER; AUTHORIZING EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; PROVIDING FOR BUDGETARY CONTROL; PROVIDING FOR PERSONNEL AUTHORIZATION; PROVIDING FOR GIFTS AND GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING FOR ENCUMBRANCES; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AS FOLLOWS: Section 1. The 2019/2020 Operating Budget for the Don Soffer Aventura High School, a copy of said budget being attached hereto and made a part hereof as specifically as if set forth at length herein, be and the same is hereby established and adopted. Section 2. Expenditure of Funds Appropriated in the Budget Authorized. Funds appropriated in the Budget may be expended by and with the approval of the City Manager in accordance with the provisions of the City Charter and applicable law. Funds of the City shall be expended in accordance with the appropriations provided in the Budget adopted by this Ordinance and shall constitute an appropriation of the amounts specified therein. Supplemental appropriations or the reduction of appropriations, if any, shall be made in accordance with Section 4.07 of the City Charter. Section 3. Budgetary Control. The Budget establishes a limitation on expenditures by department total. Said limitation requires that the total sum allocated to the Don Soffer Aventura High School Fund may not be increased or decreased without specific authorization by a duly-enacted Resolution affecting such amendment or transfer. Therefore, the City Manager may authorize transfers from one individual line item account to another, so long as the line item accounts are within the same department and fund. City of Aventura Ordinance No. 2019-09 Section 4. Personnel Authorization. The "Personnel Allocation Summary" enumerates all authorized budgeted positions. However, the City Manager may amend said authorized budgeted positions in order to address the operating needs of the department so long as sufficient budgeted funds are available. Section 5. Grants and Gifts. When the City of Aventura receives monies from any source, be it private or governmental, by Grant, Gift, or otherwise, to which there is attached as a condition of acceptance any limitation regarding the use or expenditures of the monies received, the funds so received need not be shown in the Operating Budget nor shall said budget be subject to amendment of expenditures as a result of the receipt of said monies, but said monies shall only be disbursed and applied toward the purposes for which the said funds were received. To ensure the integrity of the Operating Budget, and the integrity of the monies received by the City under Grants or Gifts, all monies received as contemplated above must, upon receipt, be segregated and accounted for based upon generally accepted accounting principles and where appropriate, placed into separate and individual trust and/or escrow accounts from which any money drawn may only be disbursed and applied within the limitations placed upon the Gift or Grant as aforesaid. Section 6. Amendments. Upon the passage and adoption of the Don Soffer Aventura High School Fund Budget for the City of Aventura, if the City Manager determines that the Department Total will exceed its original appropriation, the City Manager is hereby authorized and directed to prepare such Ordinances as may be necessary and proper to modify any line item from the Budget hereby. Section 7. Encumbrances. All outstanding encumbrances at June 30, 2019 shall lapse at that time; and all capital outlay encumbrances and/or capital outlay expenditures not spent during the fiscal year may be re-appropriated in the 2019/2020 fiscal year. Section 8. Severability. The provisions of this Ordinance are declared to be severable and if any section, sentence, clause or phrase of this Ordinance shall for any reason be held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining sections, sentences, clauses, and phrases of this Ordinance but they shall Page 2 of 4 City of Aventura Ordinance No. 2019-09 remain in effect, it being the legislative intent that this Ordinance shall stand notwithstanding the invalidity of any part. Section 9. Effective Date. This Ordinance shall be effective immediately upon adoption on second reading. The foregoing Ordinance was offered by Commissioner Shelley, who moved its adoption on first reading. This motion was seconded by Commissioner Landman, and upon being put to a vote, the vote was as follows: Commissioner Denise Landman Yes Commissioner Gladys Mezrahi Yes Commissioner Marc Narotsky Yes Commissioner Robert Shelley Yes Commissioner Howard Weinberg Yes Vice Mayor Dr. Linda Marks Yes Mayor Enid Weisman Yes The foregoing Ordinance was offered by Commissioner Dr. Marks, who moved its adoption on second reading. This motion was seconded by Commissioner Narotsky, and upon being put to a vote, the vote was as follows: Commissioner Dr. Linda Marks Yes Commissioner Gladys Mezrahi Yes Commissioner Marc Narotsky Yes Commissioner Robert Shelley Absent Commissioner Howard Weinberg Yes Vice Mayor Denise Landman Yes Mayor Enid Weisman Yes Page 3 of 4 City of Aventura Ordinance No. 2019-09 PASSED AND ADOPTED on first reading this 11th day of April, 2019. PASSED AND ADOPTED on second reading this 7th day of May, 2019. ENID WEI S AN1, MAYOR 0\ \\ i ATTEST: ELLISA L. HORVAT , C, CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: 41.k))°\" CITY ATTORNEY Page 4 of 4 City of Aventura Don Soffer Aventura High School Fund Budget 2019/20 OWN SOF; �R J Z�G'QA H IGN 54Z CHARTER SCHOOLS, �-A CITY OF AVENTURA DON SOFFER AVENTURA HIGH SCHOOL FUND BUDGET FISCAL YEAR 2019/2020 A -j e. 0 �A H I G►k City Commission/Governing Board Mayor Enid Weisman Commissioner Dr. Linda Marks Commissioner Denise Landman Commissioner Gladys Mezrahi Commissioner Marc Narotsky Commissioner Robert Shelley Commissioner Howard Weinberg City Manager Ron J. Wasson Principal David McKnight Professional Consulting Services Provided by: CMCS Consulting Services, LLC. Planning/Management Services Provided by: Charter Schools USA 1 CIVICS Consulting Services MEMORANDUM TO: City Commission/Governing Board Ron J. Wasson, City Manager FROM: Eric M. Soroka, CIVICS Consultingervice DATE: April 23, 2019 SUBJECT: Proposed 2019/20 Don Soffer Aventura High School Budget Attached is the proposed 2019/20 Budget, effective July 1, 2019 for the Don Soffer Charter High School Fund Budget (Fund 191). This represents the first full year of operations for the new school. The budget was built around the educational requirements to accommodate the 9t" grade with 200 students as well as to begin to employ the leadership staff necessary to meet the full capacity of the school as it grows. The budget was prepared based on information and input provided by Charter Schools USA ("CSUSA") staff members from several divisions as well as the Principal. The budget has also been reviewed by the City Manager and Finance Director. The budget amount is $2,489,413. Since the time of the first reading of the budget, an additional $25,000 was added to fund a part-time CAP Advisor position as requested by the City Commission at the April Workshop Meeting. The enclosed budget has been updated to include this cost. The following are the major highlights of the budget: • As previously discussed, due to starting the school with 200 students and addressing the teacher salary levels and educational, technology/digital priorities established by the City Commission, the budget required a City subsidy of $551,492 ($400,000 from the Granite Aventura LLC Donation and $176,492 from the City's General Fund) to balance the budget. • CSUSA agreed to subsidized the budget in the amount of$65,000 by not charging the school for services normally provided and charged to their other schools. This was done to assist in balancing the budget and further emphasized CSUSA's partnership with the City. • The total number of employees is 22.5 (20 full-time and 3 part-time) at a projected cost of $1,508,293. Included in the full-time positions are 14.5 instructional staff members. • To implement the flexible digital learning environment designed to prepare the students for the future, $130,000 has been budgeted for instructional licenses and textbooks. • Includes contracting services for 2 buses to transport students that live 2 miles or more from the school at cost of$108,000. 2 • Capital costs associated with FF & E and computers/technology are not included as these costs were included in the Construction Fund. The total proposed budget for 2019/20, is $2,489,413 and is broken down into the following categories: • Compensation - $1,508,293 or 59.0% • Professional Services - $282,550 or 11.1% • Vendor Services - $261,329 or 10.2% • Administrative Expenses - $10,310 or 0.4% • Instructional Expenses - $183,450 or 7.2% • Other Operating Expenses - $279,121 or 10.9% • Fixed Expenses - $29,360 or 1.1% Expenditures by Category Other operating Fixed Expenses Expenses 1.1% Instructional Expenses 10.9% 7.2% Administration Expenses 0.4% Vendor Services Compensation 10.2% 54.0% Professional Services 11.1 If you have any questions, please feel free to contact me. Attachments 3 CITY OF AVENTURA AVENTUR FUND 191 BUDGET CATEGORY SUMMARY 2019/20 (July 1 -June 30) FUND DESCIIPTION This fund accounts for operating and capital revenues and expenditures associated with the Don Soffer Aventura High School. In accordance with the Management Agreement with the City, Charter Schools USA, is responsible for budgetary, accounting, auditing and financial reporting for the School 2019/20 PROPOSED CATEGORY BUDGET REVENUE PROJECTIONS Revenues $ 2,312,921 CITY Subsidy (Advance from City General Fund) 176,492 Total Revenues $ 2,489,413 EXPENDITURES Education Programs 2,554,413 CSUSA Subsidy to Offset Service Costs (65,000) Total Expenditures $ 2,489,413 Revenues over(under) Expenditures $ - 4 Don Soffer Aventura High School Proposed Budget 1 Total Number of Students 200 Forecasted Average FTE per Student 6789 REVENUE: FTE 1,357,800 Capital Outlay 116,463 Board Refund over 250 Students - Food Services 38,590 Red Light Camera Violations-From City* 115,000 Grants 250,000 Granite Aventura LLC- Donation * 400,000 Misc Revenues 20,000 Certification - Free and Reduced Lunch 15,068 TOTAL REVENUE $ 2,312,921 EXPENSES Administrative Staff Principal 1 Assistant Principal 1 School Operations Administrator 1 Administrative Assistant 1 Enrollment Management 1 Student Services Coordinator 1 CAP Advisor 0.5 IT Support 0.5 Food Service Director 1 Subtotal Administrative Staff 8 $ 433,235 Instruction Staff Teachers (9-12) 8 Electives 3 Future Ready Coach 1 ESE 1.5 Curriculum Resource Teacher 1 Subs Subtotal Instructional Staff 14.5 $ 840,493 Tutoring 6,480 Stipends 12,500 Benefits 100,198 Workers Compensation 15,489 Payroll Taxes 99,898 Subtotal $ 234,565 Total Compensation $ 1,508,293 5 Professional Services Management Fee 90,000 Finance& Accounting Services ** 15,000 Payroll and HR Services ** 50,000 Legal Fees 5,000 Fee to County Board 66,350 Outside Staff Development 35,000 Computer Services Fees 20,200 Accounting Services-Audit - Professional Fees- other 1,000 Subtotal Professional Services $ 282,550 Vendor Services Contracted Pupil Transportation 108,000 Extra-Curricular Activity Events&Transportation 21,550 Contracted Food Services 42,840 Background/Finger Printing 500 Drug Testing Fees 500 Licenses& Permits 500 Bank Service Fees 2,500 Contacted Custodial Services 84,939 Subtotal Vendor Services $ 261,329 Administration Expenses Travel 3,500 Meals 500 Lodging 1,500 Business Expense - Other 500 Dues& Subscriptions 500 Printing 2,000 Office Supplies 1,310 Medical Supplies 500 Subtotal Administrative Expenses $ 10,310 Instructional Expenses Textbooks& Reference Books 20,000 Consumable Instructional (Student) 12,200 Consumable Instructional (Teacher) 4,250 Instructional Licenses 110,000 Testing Materials 20,000 Contracted SPED Instruction 17,000 Subtotal Instructional Expenses $ 183,450 6 Other Operating Expenses Telephone & Internet 70,500 Postage 2,000 Electricity 60,719 Water& Sewer 4,435 Waste Disposal 21,832 Pest Control 2,500 Maintenance & Cleaning Services 22,000 Building Repairs& Maintenance 73,135 Contingency 22,000 Subtotal Other Operating Expenses $ 279,121 Fixed Expenses Office Equipment- Leasing Expenses 12,360 Professional Liability& Other Insurance 17,000 Subtotal Fixed Expenses $ 29,360 TOTAL OPERATING EXPENSES $ 2,554,413 Difference $ (241,492) CITY Subsidy* (Advance from City General Fund) 176,492 CSUSA Subsidy to Offset Service Costs** 65,000 Revenues over/(under) Expenditures $ - * Counts Toward City Subsidy 7 J Hf DSAHS Pay Plan Base Salary: $50,000 .Teacher Experience: 0$1,000 for 1-3 years 0$3,000 for 4-6 years 0$4,000 for 7-10 years 0$7,500 for 10+ years ,Critical Shortage Area/Special Consideration — Additional compensation .Advanced Degrees ,$3,000 for Masters ,$5,000 for Specialist ,$7,000 for Doctorate s ORDINANCE NO. 2019- AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, ADOPTING THE ATTACHED DON SOFFER AVENTURA HIGH SCHOOL BUDGET FUND 191 FOR FISCAL YEAR 2019/2020 (JULY 1 — JUNE 30), PURSUANT TO SECTION 4.05 OF THE CITY CHARTER; AUTHORIZING EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; PROVIDING FOR BUDGETARY CONTROL; PROVIDING FOR PERSONNEL AUTHORIZATION; PROVIDING FOR GIFTS AND GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING FOR ENCUMBRANCES; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AS FOLLOWS: Section 1. The 2019/2020 Operating Budget for the Don Soffer Aventura High School, a copy of said budget being attached hereto and made a part hereof as specifically as if set forth at length herein, be and the same is hereby established and adopted. Section 2. Expenditure of Funds Appropriated in the Budget Authorized. Funds appropriated in the Budget may be expended by and with the approval of the City Manager in accordance with the provisions of the City Charter and applicable law. Funds of the City shall be expended in accordance with the appropriations provided in the Budget adopted by this Ordinance and shall constitute an appropriation of the amounts specified therein. Supplemental appropriations or the reduction of appropriations, if any, shall be made in accordance with Section 4.07 of the City Charter. Section 3. Budgetary Control. The Budget establishes a limitation on expenditures by budget total. Said limitation requires that the total sum allocated to the Don Soffer Aventura High School Fund may not be increased or decreased without specific authorization by a duly-enacted Resolution affecting such amendment or transfer. Therefore, if requested by the Principal of Don Soffer Aventura High School, the City Manager may authorize transfers from one individual line item account to another. 9 Section 4. Personnel Authorization. The "Personnel Allocation Summary" enumerates all authorized budgeted positions. However, if requested by the Principal of Don Soffer Aventura High School, the City Manager may amend said authorized budgeted positions in order to address the operating needs of the department so long as sufficient budgeted funds are available. Section 5. Grants and Gifts. When the City of Aventura receives monies from any source, be it private or governmental, by Grant, Gift, or otherwise, to which there is attached as a condition of acceptance any limitation regarding the use or expenditures of the monies received, the funds so received need not be shown in the Operating Budget nor shall said budget be subject to amendment of expenditures as a result of the receipt of said monies, but said monies shall only be disbursed and applied toward the purposes for which the said funds were received. To ensure the integrity of the Operating Budget, and the integrity of the monies received by the City under Grants or Gifts, all monies received as contemplated above must, upon receipt, be segregated and accounted for based upon generally accepted accounting principles and where appropriate, placed into separate and individual trust and/or escrow accounts from which any money drawn may only be disbursed and applied within the limitations placed upon the Gift or Grant as aforesaid. Section 6. Amendments. Upon the passage and adoption of the Don Soffer Aventura High School Fund Budget for the City of Aventura, if the City Manager determines that the Budget Total will exceed its original appropriation, the City Manager is hereby authorized and directed to prepare such Ordinances as may be necessary and proper to modify any line item from the Budget hereby. Section 7. Encumbrances. All outstanding encumbrances at June 30, 2019 shall lapse at that time; and all capital outlay encumbrances and/or capital outlay expenditures not spent during the fiscal year may be re-appropriated in the 2019/2020 fiscal year. 10 Section 8. Severability. The provisions of this Ordinance are declared to be severable and if any section, sentence, clause or phrase of this Ordinance shall for any reason be held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining sections, sentences, clauses, and phrases of this Ordinance but they shall remain in effect, it being the legislative intent that this Ordinance shall stand notwithstanding the invalidity of any part. Section 9. Effective Date. This Ordinance shall be effective immediately upon adoption on second reading. The foregoing Ordinance was offered by Commissioner who moved its adoption on first reading. This motion was seconded by Commissioner and upon being put to a vote, the vote was as follows: Commissioner Denise Landman Commissioner Gladys Mezrahi Commissioner Marc Narotsky Commissioner Robert Shelley Commissioner Howard Weinberg Vice Mayor Dr. Linda Marks Mayor Enid Weisman The foregoing Ordinance was offered by Commissioner who moved its adoption on second reading. This motion was seconded by Commissioner and upon being put to a vote, the vote was as follows: Commissioner Denise Landman Commissioner Dr. Linda Marks Commissioner Gladys Mezrahi 11 Commissioner Marc Narotsky Commissioner Howard Weinberg Commissioner Robert Shelley Mayor Enid Weisman PASSED AND ADOPTED on first reading this 11th day of April, 2019. PASSED AND ADOPTED on second reading this 7th day of May, 2019. ENID WEISMAN, MAYOR ATTEST: ELLISA L. HORVATH, MMC, CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY 12 o°�4 SOF7P A J Rq H1GIr� DON SOFFER AVENTURA HIGH SCHOOL 3151 NE 213th Street Aventura, Florida 33180 13