Resolution No. 2018-64 Adopting in Principle Capital Improvement Program FY 2018/19 - 2022/23 - July 19, 2018 RESOLUTION NO. 2018-64
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, ACCEPTING AND ADOPTING IN PRINCIPLE,
SUBJECT TO ANNUAL REVISION AND AUTHORIZATION, THE CITY OF
AVENTURA CAPITAL IMPROVEMENT PROGRAM DOCUMENT FOR
FISCAL YEAR 2018/19 TO 2022/23 AUTHORIZING THE CITY MANAGER
TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Capital Improvement Program document for fiscal years
2018/19 to 2022/23, attached hereto was presented and recommended to the City
Commission of the City of Aventura by the City Manager as a long term plan of
proposed capital expenditures, the means and methods of financing the projects and
an action plan for the implementation of the projects; and
WHEREAS, the City Commission recognizes the need to adopt a Capital
Improvement Program to address Beautification and Parks, Transportation, Drainage
and Infrastructure Improvements, Public Buildings and Facilities, Information
Technology, and Capital Equipment Purchase and Replacement, which represents a
commitment by the community toward achievement and maintenance of a desirable
high quality of life for all residents; and
WHEREAS, the City Commission recognizes the need to formulate a Capital
Improvement Program which adopts a sound financing plan; and
WHEREAS, the City Commission has reviewed the Capital Improvement
Program document at a public meeting of the City Commission and wishes to adopt
said document in concept.
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City of Aventura Resolution No. 2018-64
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Commission hereby accepts and adopts in principle,
subject to annual revisions and authorization, the City of Aventura Capital Improvement
Program document for fiscal years 2018/19 to 2022/23 attached hereto and
incorporated herein.
Section 2. The City Manager is hereby authorized to do all things necessary
and expedient in order to carry out the aims of this Resolution.
Section 3. This Resolution shall take effect immediately upon adoption.
The foregoing Resolution was offered by Vice Mayor Mezrahi, who moved its
adoption. The motion was seconded by Commissioner Narotsky, and upon being put to
a vote, the vote was as follows:
Commissioner Denise Landman Absent
Commissioner Dr. Linda Marks Yes
Commissioner Marc Narotsky Yes
Commissioner Robert Shelley Yes
Commissioner Howard Weinberg Yes
Vice Mayor Gladys Mezrahi Yes
Mayor Enid Weisman Yes
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City of Aventura Resolution No. 2018-64
PASSED AND ADOPTED this 19th day of July, 2018.
-' ID WEISMAN, MAYOR
•
eery o6 5
ATTEST:
ELLISA L. HORVATH, JC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
P-4 )41\
CITY ATTORNEY
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CITY F AVENTLIf A
Capital Improvement Program
201 u/ 1 r - 2uz1/23
CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2018/19 - 2022/23
CITY COMMISSION
Mayor Enid Weisman
Commissioner Denise Landman
Commissioner Dr. Linda Marks
Commissioner Gladys Mezrahi
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
INTERIM CITY MANAGER
Joanne Carr
DEPARTMENT DIRECTORS
Weiss Serota Helfman Cole & Bierman, P.L., City Attorney
Joanne Carr, Community Development Director
Karen J. Lanke, Information Technology Director
Julie Alm, Charter School Principal
Brian K. Raducci, Finance Director
Ellisa Horvath, City Clerk
Jeff Kiltie, Arts & Cultural Center General Manager
Kimberly Merchant, Community Services Director
Joseph S. Kroll, Public Works/Transportation Director
Bryan Pegues, Chief of Police
CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2018/19- 2022/23
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CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2018/19— 2022/23
TABLE OF CONTENTS
City Manager's Capital Improvement Program Message..................................................................i-iii
Five-Year Highlights.........................................................................................................................iv-v
INTRODUCTION
Purpose of the Capital Improvement Program.............................................................................. 2
LegalAuthority..............................................................................................................................2
Development of the Capital Improvement Program ...................................................................... 3
Capital Improvement Program Policies......................................................................................3-4
Preparingthe Capital Budget........................................................................................................4
Locating a Specific Capital Project................................................................................................4
Reading the Program Schedules ..................................................................................................4
CIPPreparation Calendar.............................................................................................................5
OVERVIEW OF RECOMMENDED PROJECTS
Summary of Recommended Projects............................................................................................ 8
Summary of Major Programs by Year........................................................................................... 8
Summary of Proposed Appropriations by Funding Source ...........................................................9
Summary of Projects by Location and Year................................................................................ 10
FUNDING PLAN
Introduction ................................................................................................................................. 12
Debt vs. Pay-As-You-Go Financing ....................................................................................... 12-13
Required Separation of Funding Sources ................................................................................... 13
Summary of Financing Plan Model ............................................................................................. 13
PROPOSED FINANCING PLAN FOR THE GENERAL FUND— 001 ......................................... 15-19
BEAUTIFICATION AND PARK FACILITY IMPROVEMENT PROJECTS..................................21-27
PROPOSED FINANCING PLAN FOR THE TRANSPORTATION
AND STREET MAINTENANCE FUND— 120........................................................................29-30
TRANSPORTATION SYSTEM IMPROVEMENT PROJECTS ....................................................31-36
PROPOSED FINANCING PLAN FOR THE STORMWATER UTILITY FUND—410 ..................37-38
DRAINAGE SYSTEM IMPROVEMENT PROJECTS ..................................................................39-43
PUBLIC BUILDINGS AND FACILITY IMPROVEMENT PROJECTS .........................................45-50
INFORMATION TECHNOLOGY IMPROVEMENT PROJECTS..................................................51-56
CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT PROJECTS .................................57-63
CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2018/19- 2022/23
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=- City ®f
Aventura
Government Center
19200 West Country Club Drive
Aventura, Florida 33180
Office of the City Manager
July 10, 2018
The Honorable Mayor and
Members of the City Commission
City of Aventura
Aventura, Florida 33180
Enclosed herein is the proposed City of Aventura (the "City") Capital Improvement Program ("CIP")
for the fiscal period October 1, 2018 through September 30, 2023 and the proposed Capital Budget
for the Fiscal period October 1, 2018 through September 30, 2019.
The primary goal of the CIP is to develop a long-term plan of proposed capital expenditures, the
means and methods of financing and a schedule of priorities for implementation. It is important to
stress that the CIP is a planning tool to evaluate both the infrastructure needs and financial
capabilities of the City. In order to determine the impact of the CIP on the City's future operating
budget, the City Commission and residents will be provided with the benefits of a CIP document
which serves as a point of reference and includes an estimated long-term budget plan.
At this point in the City's history, the need for major capital improvement funding has decreased
substantially due to a very ambitious schedule of completing major community facilities and
infrastructure projects during the past twenty two (22) years since the City's incorporation. This
document represents an update of the CIP that was originally prepared for the five-year cycle of
2017/18 to 2021/22. The update process is important for the CIP to become a continuing and
ongoing planning/implementation process. The last four (4) years of last year's program were re-
evaluated in light of unanticipated needs, cost revisions, new project priorities and the City's financial
condition. In addition, the CIP was updated to add new projects in the fifth (5`h) year (FY 2022/23) to
complete the cycle. Projects included within the framework of the program were based on input from
Commissioners, staff, City consultants and citizens.
The following information represents the significant revisions or modifications to the projected CIP as
compared to the prior year's CIP document:
■ Beautification and Park Facility Improvement Projects
o Added $1.6M to complete a drainage and turf project at Waterways Park in FY 2019/20
that is contingent on the issuance of a Miami-Dade County Park Bond.
o Added $490,000 to replace playground equipment at Founders Park in FY 2022/23.
■ Transportation System Improvement Projects
o Added $750,000 worth of Road Resurfacing Program cost to add Country Club Drive to
the resurfacing schedule in FY 2022/23.
o Added $140,000 for two (2) new flashing pedestrian crossing signs.
o Added $250,000 for school crossing flashers at ACHS.
o Provided $25,500 in funding to replace bicycles utilized by the Bike Share Program.
i
■ Drainage System Improvement Projects
o Provided an additional $455,000 in funding for various stormwater drainage
improvements in FYs 2018/19—2022/23.
■ Public Buildings and Facility Improvement Projects
o Added $100,000 in Police Department Improvements in FY 2020/21 to replace the
console panels in the Communications Center.
o Added approximately $250,000 in Community Recreation Center Improvements in FYs
2018/19—2020/21 primarily for security enhancements and restroom renovations.
o Added $237,000 in Government Center Improvements in FYs 2019/20 — 2022/23,
including roofing repairs ($170,000) and to replace the carpet in the Commission
Chambers at the Government Center ($50,000).
■ Capital Equipment Purchase and Replacement Projects
o Added $187,500 for classroom furniture at ACHS in FY 2019/20.
The proposed 2018/19 —2022/23 CIP includes 40 projects in six (6) functional categories with a total
value of $18,801,635. The following represents the percentage of total funding that each functional
category has been allocated:
• Beautification and Park Facility Improvement Projects (16%)
• Transportation System Improvement Projects (22%)
• Drainage System Improvement Projects (7%)
• Public Building and Facility Improvement Projects (7%)
• Information Technology Improvement Projects (27%)
• Capital Equipment Purchase & Replacement Projects (21%)
Major emphasis was placed on the following projects:
• Park Improvements ($2,953,800)
• Road Resurfacing ($2,906,000)
• Streetlight Improvements ($610,000)
• Transportation System Improvements ($660,000)
• Stormwater Drainage Improvements ($1,225,000)
• Air Conditioning Unit Replacements ($221,000)
It should be noted that the City and the Aventura Mall continue to work together to design a traffic
flow improvement project to address congestion on Country Club Drive from motorists going east on
the William Lehman Causeway. This project was not included in this document, as a traffic
operations analysis, design plans and construction drawings will need to be prepared by the City and
approved by FDOT and Miami-Dade County prior to moving forward. Funding for this analysis has
been provided by the Aventura Mall and is available from the Capital Projects Fund.
Through the issuance of a $7.1M Bond, the utilization of General Fund Reserves and other revenue
sources, the approximate $15.5M cost of constructing and equipping the ACHS will be fully reflected
in the FY 2017/18 Budget. Any and all of the project funds that are not expended as of September
30, 2018 will be carried forward to complete the project in FY 2018/19.
The document contains a detailed funding plan that forecasts revenues necessary to fund both the
CIP and the operating budgets over the next five (5) years. The proposed funding plan is based on
conservative estimates and assumes that revenues and operating expenditures grow at specified
levels and can be maintained at certain percentage increases, respectively.
I am proud of the many accomplishments and the support that the City Commission and residents
have shown in the implementation of the capital projects since the City's incorporation. Our
ii
beautification projects, park and open space additions, Government Center, Community Recreation
Center, K-8 Charter School, proposed Charter High School, Arts & Cultural Center, transportation
improvements and many other community enhancements continue to exhibit our commitment to
excellence and professionalism. This document serves many purposes. Importantly it serves as an
aid to the residents in providing a better understanding of the City's long-term capital needs and how
the City intends to meet those demands. It also details our continuing effort to address the needs
and concerns of our citizens while making prudent financial decisions, which contribute to the City's
long-term financial health.
The preparation and formulation of this document could not have been accomplished without the
dedicated efforts of all of the Department Directors and their staff. Their professional efforts have
assisted in the preparation of this important planning program. This document has been prepared
with the assistance of CIVICS Consulting Services.
Upon your review of the 2018/19—2022/23 CIP, I respectfully request and recommend the following:
• Hold a public hearing at the July 19, 2018 Commission Meeting to conceptually adopt (by
Resolution), the final CIP document for implementation.
Upon your review, please let me know if you have any questions or require additional information.
Respectfully submitted,
i OW
Joanne Carr
Interim City Manager
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CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
201 811 9—2022123
FIVE-YEAR HIGHLIGHTS
Beautification and Park Facility Improvement Projects (BP)
✓ Founders Park and Waterways Park Improvements totaling $948,100 and $1,923,450,
respectively to maintain and enhance these facilities.
Transportation Improvement Projects (TI)
✓ Road Resurfacing projects totaling $2,906,000 to resurface asphalt and enhance safety on
NE 187th Street, NE 185th Street, Aventura Boulevard, NE 34th Avenue, NE 28th Avenue, NE
190th Street, Yacht Club Way, the south portion of the Hospital District, NE 188th Street, NE
183 d Street, NE 31St Street and Country Club Drive.
✓ Streetlight Improvement Projects totaling $610,000 for the continuation of retrofitting street
lighting throughout the City with more energy efficient LED fixtures and to retrofit Median Up-
Lighting with LED fixtures.
✓ Transportation System Improvements totaling $660,000 to provide Crosswalk Solar Lighting
($270,000) and two (2) additional Flashing Pedestrian Crossing Signs ($140,000) as well as
school crossing flashers related to the opening of the Aventura Charter High School
($250,000).
✓ Bike Share Program Projects totaling $25,500 for the continued maintenance of the Bike
Share Program.
Drainage Improvement Projects (DI)
✓ Stormwater Drainage Improvements totaling $1,225,000 to address the long-term impacts of
the rising sea levels including the following:
• Country Club Drive Irrigation Relocation
• Swale Cut and Sod Projects at Country Club Drive and the William Lehman
Causeway, Aventura Blvd., 34th Ave. and NE 201St St.
• Storm Grate Installation at Various Locations
• NE 209th Street Drainage Improvements
• Country Club Drive F Curb Installation at Various Locations
Public Building and Facility Improvement Projects (PBF)
✓ Government Center Improvements totaling $237,000 primarily for roofing repairs ($170,000)
and to replace the carpet in the Commission Chambers ($50,000) at the Government Center
Facility.
Information Technology Improvement Projects (IT)
✓ Continues the implementation of technology improvements and management information
systems to enhance the productivity and efficiency of City operations.
iv
Capital Equipment Purchase and Replacement Projects (CE)
✓ Provides the necessary equipment to continue to provide high quality and effective police
services.
✓ Ensures that the tools of production, vehicles and equipment are available for City
operations.
✓ Continues the installation and placement of classroom furniture related to the opening of the
Aventura Charter High School.
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CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2018/19- 2022/23
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CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2018/19-2022/23
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INTRODUCTION
1
This section describes what the City's CIP is, the process for developing it and the Capital Budget
and how to locate a specific project in this document.
Purpose of the Capital Improvement Program
The purpose of the CIP is to establish a long-term plan of proposed capital expenditures, the means
and methods of financing and a schedule of priorities for implementation. In order to determine the
impact on the City's operating budget, debt service and the general trend of future expenditures, the
City Commission will be provided with the advantage of a CIP document as a point of reference and
estimated long-term budgetary plan. In accordance with the State's Growth Management Act, the
City is required to undergo this process in order to meet the needs of its Comprehensive Plan.
The CIP is an official statement of public policy regarding long-range capital development within the
City. A capital improvement is defined as a capital expenditure of $5,000 or more, resulting in the
acquisition, improvement or addition to fixed assets in the form of land, buildings or improvements,
more or less permanent in character, and durable equipment with a life expectancy of more than one
(1) year. In addition, equipment that has a value less than $5,000 is also included in this document
for budgetary purposes.
The CIP lists proposed capital projects to be undertaken, the year in which they will be started, the
amount expected to be expended in each year and the method of financing these projects. Based
on the CIP, a department's capital outlay portion of the annual Operating Budget will be formulated
for that particular year. The CIP document also communicates the City's capital priorities and
project implementing plan to its citizens, businesses and interested parties.
The five-year CIP is updated annually to add new projects in the fifth (5`h) year, to re-evaluate the
program and project priorities in light of unanticipated needs, and to revise recommendations to take
account of new requirements and new sources of funding. Capital Improvement programming thus
becomes an integral part of the City's budgeting and management procedures.
The annual capital programming process provides the following benefits:
1. The CIP is a tool for implementing the City's Comprehensive Plan.
2. The CIP process provides a mechanism for coordinating projects with respect to function,
location and timing.
3. The yearly evaluation of project priorities ensures that the most crucial projects are
developed first.
4. The CIP process facilitates long-range financial planning by matching estimated revenue
against capital needs, establishing capital expenditures and identifying the need for
municipal borrowing and indebtedness within a sound long-range fiscal framework.
5. The impact of capital projects on the City's operating budget can be projected.
6. The CIP serves as a source of information about the City's development and capital
expenditures plan for the public, City operating departments and the City Commission.
Legal Authority
A capital programming process to support the comprehensive plan is required by the Local
Government Comprehensive Planning and Land Development Regulations, incorporated as Chapter
163, Florida Statues.
2
Development of the Capital Improvement Program
The City's capital programming process began in January when operating departments were
required to prepare requests for all proposed capital projects anticipated during the period of
2018/19 —2022/23. A CIP Preparation Manual and related forms were distributed to all departments
for this purpose.
In February, departmental prioritized project requests were submitted to the City Manager's Office
for a comprehensive review. Department Directors were asked to justify projects in terms of benefits
derived, necessity to health, safety and welfare of the City, enhancement to City plans and policies,
the needs of the residents and funding. Projects were prioritized on the basis of Urgency, Necessity,
Desirability and Deferability.
The City Manager reviewed departmental requests and she and the Finance Director conducted
individual meetings with the Department Directors. The departmental requests were prioritized by
the City Manager and the five-year schedule of projects was compiled into document form by the
Finance Director. The methods of financing and revenue sources were then prepared by the
Finance Director and City Manager and were incorporated into the CIP document. At this point, the
proposed CIP is submitted to the City Commission and the public for their review.
In order to facilitate public involvement, a workshop and a public hearing will be held to review the
CIP document prior to the adoption of a Resolution approving the CIP in principle.
Capital Improvement Program Policies
• Annually, the City will prepare a five-year CIP analyzing all anticipated capital expenditures
and identifying associated funding sources. Future capital expenditures necessitated by
changes in population, development, growth, redevelopment or changes in economic base
will be calculated and included in the Capital update process.
• The City will perform all capital improvements in accordance with an adopted CIP.
• The classification of items as capital or operating will be determined by two criteria - cost and
frequency. Generally, a capital project has a "useful life" of more than one (1) year and a
value of $5,000 or more. In addition, equipment that has a value of $5,000 or less is also
included in the document for budgetary purposes.
• The City will coordinate development of the capital improvement budget with the
development of the operating budget. Future operating costs associated with new capital
improvements will be projected and included in the operating forecasts.
• The first year of the five-year capital improvement program will be used as the basis for
formal fiscal year appropriations during the annual budget process.
• The City will maintain all of its assets at a level adequate to protect the City's capital
investment and to minimize future maintenance and replacement costs.
• The City will identify the estimated cost of capital projects and prepare a funding projection
that considers revenues and operating costs to be included in the CIP document that is
submitted to the City Commission for approval.
• The City will determine the most appropriate financing method for all new projects.
• If appropriate, the City will attempt to maintain a mixed policy of pay-as-you-go and
borrowing against future revenues for financing capital projects.
• The City will maintain ongoing maintenance schedules relating to transportation, sidewalk
and drainage system improvements.
• The City will address and prioritize infrastructure needs on the basis of protecting the health,
safety and welfare of the community.
• A CIP preparation calendar shall be established and adhered to.
• Capital projects will conform to the City's Comprehensive Plan.
• Long-term borrowing will not be used to fund current operations or normal maintenance.
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• The City will strive to maintain an unreserved/undesignated General Fund Fund Balance at a
level not less than 10% of the annual General Fund revenue.
• If new project appropriation needs are identified for a specific capital project(s) at an interim
period during the fiscal year, the funding sources will be identified and a budget amendment
will be utilized to provide the formal budgetary authority.
Preparing the Capital Budget
The most important year of the schedule of projects is the first year. It is called the Capital Budget
and is adopted separately from the five-year program as part of the annual budget review process.
Based on the CIP, each department's capital outlay portion will be formulated for that particular year.
Each year the CIP will be revised and another year will be added to complete the cycle. The CIP
preparation thus becomes a continuing part of the City's budget and management process.
The Capital Budget is distinct from the Operating Budget. The Capital Budget authorizes capital
expenditures, while the Operating Budget authorizes the expenditure of funds for employee salaries,
supplies and materials.
Through the City's amendment process, changes can be made to the adopted Capital Budget during
the fiscal year. A request for amendment is generated by an operating department based on an
urgent need for a new capital project or for additional funding for a previously approved project. The
request is reviewed by the Finance Director and City Manager and, if approved by the City Manager,
a budget amendment is presented to the City Commission.
Locating a Specific Capital Project
The CIP is divided into six (6) program areas as follows:
1. Beautification and Park Facility Improvement Projects (BP)
2. Transportation Improvement Projects (TI)
3. Drainage Improvement Projects (DI)
4. Public Building and Facility Improvement Projects (PBF)
5. Information Technology Improvement Projects (IT)
6. Capital Equipment Purchase and Replacement Projects (CE)
Each project in the CIP has a unique project number. This project number appears at the beginning
of the individual project descriptions and the Summary by Year tables. The first digit refers to the
functional category number assigned by the City Manager and the final digits outline the individual
department requesting the project. For example, project BP1-CS is Beautification and Park Facility
Improvement Projects number one (1) requested by the Community Services Department.
Reading the Program Schedules
Detailed information about each capital project is provided directly under the Project Number and
above the related detailed Funding Schedule. The section is arranged by program area and
functional category and includes a description of each project and the funding schedules. Project
timetables for each functional category are indicated in the Summary by Year tables.
The funding schedules are based on the funding needed to complete an individual project. A
project's funding may continue for several years depending on the development timetable. Each
program area has a separate Funding Plan Table that outlines the revenue sources proposed to
fund project expenditures.
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CIP Preparation Calendar
2018119
Date Responsibility Action Required
January 19 Finance Director CIP Preparation Manual and
Request Forms are distributed to
All Department Directors via email.
January 22 to All Department Directors Completed CIP request packages
February 16 are submitted to City Manager.
March1 to City Manager Review of departmental requests and
March 30 Finance Director conduct individual departmental
CIP meetings. Departmental
requests are prioritized.
April 2 to City Manager Five Year schedule of projects is
April 30 Finance Director prepared and method of
financing is determined. Five
year revenue and expenditure
forecasts are prepared.
May 1 to Finance Director Proposed CIP document is prepared
May 31 and printed in final form.
June 14 City Manager Proposed CIP document is submitted
to City Commission.
June 21 City Commission Workshop review meeting.
City Manager
July 19 City Commission Public Hearing on CIP and adoption.
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CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2018/19-2022/23
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CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2018/19- 2022/23
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OVERVIEW OF
RECOMMENDED PROJECTS
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Summary of Recommended Projects
The proposed 2018/19 —2022/23 CIP includes 40 projects in six (6) functional categories with a total
value of $18,801,635. The following represents the percentage of total funding that each functional
category has been allocated:
1. Beautification and Park Facility Improvement Projects (16%)
2. Transportation System Improvement Projects (22%)
3. Drainage System Improvement Projects (7%)
4. Public Building and Facility Improvement Projects (7%)
5. Information Technology Improvement Projects (27%)
6. Capital Equipment Purchase and Replacement Projects (21%)
Summary of Major Programs by Year
The following table presents a summarized breakdown of the costs of the various projects
recommended for funding categorized by major function for each of the five (5) years covered by the
CIP• TABLE 1
CAPITAL IMPROVEMENT PROGRAM
SUMMARY OF MAJOR PROGRAMS BY YEAR
PROJECTS SCHEDULED FOR 2018/19-2022/23
PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
PROGRAM 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL
Beautification&Park Facility Improvement Projects $ 208,350 $ 1,832,900 $ 304,050 $ 125,750 $ 563,850 $ 3,034,900
Transportation System Improvement Projects 901,000 1,011,000 661,500 759,500 868,500 4,201,500
Drainage System Improvement Projects 275,000 275,000 275,000 200,000 200,000 1,225,000
Public Building&Facility Improvement Projects 541,380 378,500 247,000 91,000 81,000 1,338,880
Information Technology Improvement Projects 870,125 903,375 1,004,375 1,069,375 1,164,125 5,011,375
Capital Equipment Purchase&Replacement Projects 1,006,450 969,550 735,580 663,600 614,800 3,989,980
Totals $ 3,802,305 $ 5,370,325 $ 3,227,505 $ 2,909,225 $ 3,492,275 $ 18,801,635
Capital Improvement Program
2018/19 -2022/23
Summary of Major Programs by Function
21%
27%
7%
■Beautification/Park Facility ■Transport System
■Drainage System ■Public Bldg&Facility
■Information Technology ■Capital Equipment Purch/Replace
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Summary of Proposed Appropriations by Funding Source
The following table reflects the distribution of all proposed projects to the funding source or
mechanism, which is appropriate for funding the projects for each of the five (5) years of the
program. TABLE 2
CAPITAL IMPROVEMENT PROGRAM
SUMMARY BY PROPOSED APPROPRIATIONS BY FUNDING SOURCE
PROJECTS SCHEDULED FOR 2018/19-2022/23
PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FUNDING SOURCE 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL
General Fund-001 $ 1,621,225 $ 1,694,825 $ 1,671,505 $ 1,208,225 $ 1,809,275 $ 8,005,055
Transportation and Street Maintenance Fund-120 901,000 1,011,000 661,500 759,500 868,500 4,201,500
Charter School Fund-190 870,380 523,000 413,500 541,500 414,500 2,762,880
Charter High School Fund-191 - 62,500 200,000 200,000 200,000 662,500
Capital Projects Fund-392 134,700 16,500 6,000 - - 157,200
Miami-Dade County Park Bond - 1,600,000 - 1,600,000
Aventura Charter High School Construction Fund-393 - 187,500 - 187,500
StormwaterUtilityFund-410 275,000 275,000 275,000 200,000 200,000 1,225,000
Totals $ 3,802,305 $ 5,370,325 $ 3,227,505 $ 2,909,225 $ 3,492,275 $ 18,801,635
The proposed funding plan involves a commitment to "pay-as-you-go" annual appropriations
established in yearly budgets and does not include additional long-term debt.
Capital Improvement Program
2018/19 -2022/23
Summary of Proposed Appropriations by Funding Source
1%
6%
1%_ 8%
4%__
15%
■General Fund ■Transport&Street Ma int. Fund
■Charter School Fund ■Charter HS Fund
■Capital Projects Fund ■Miami-Dade County Park Bond
Charter HS Const. Fund Stormwater Utility Fund
9
Summary of Projects by Location and Year
The following table outlines the major Beautification and Park Facility and Transportation
Improvement Projects by location and the year in which they are proposed to be funded:
TABLE 3
CAPITAL IMPROVEMENT PROGRAM
2018119-2022123
SUMMARY OF PROJECTS BY LOCATION AND YEAR
Beautification and
Park Facility Transportation
Improvement Improvement
Location Projects Projects
Founders Park 2018/19 to 2022/23 N/A
Waterways Park 2018/19 to 2022/23 N/A
Waterways Dog Park 2019/20 N/A
2021/22 to 2022/23 N/A
Veterans Park 2019/20 to 2020/21 N/A
Citywide Beautification Improvements 2018/19 to 2022/23 N/A
Road Resurfacing Program
NE 187th Street N/A 2018/19
NE 185th Street N/A 2018/19
Aventura Boulevard N/A 2019/20
NE 34th Avenue N/A 2019/20
NE 28th Avenue N/A 2019/20
NE 190th Street N/A 2020/21
Yacht Club Way N/A 2020/21
Hospital District(south portion) N/A 2020/21
NE 188th Street N/A 2021/22
NE 183rd Street N/A 2021/22
NE 31St Street N/A 2021/22
Country Club Drive N/A 2022/23
Streetlight Improvements
Retrofit Street Lighting with LED fixtures N/A 2018/19
Retrofit Median Up-Lighting with LED fixtures N/A 2019/20
Transportation System Improvements
Crosswalk Solar Lighting N/A 2018/19
2021/22-2022/23
Flashing Pedestrian Crossing Signs(2) N/A 2018/19
School Crossing Flashers N/A 2019/20
10
CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2018/19-2022/23
i
FUNDING PLAN
11
Introduction
In order for a CIP to be an effective management planning tool, the program must include not only a
compilation of major capital needs and their costs but also a financing plan for the entire life of the
program. This financing plan must include an analysis of the available resources which will be used
to fund not only the CIP itself but the required operating expenses and debt service requirements of
the City.
In order to ensure that the financing plan is complete in every respect, the plan formulation process
must include:
1. A projection of revenues and resources which will be available to fund operating and capital
expenditures during the life of the CIP.
2. A projection of future years' operating expenditure levels which will be required to provide
ongoing services to City residents.
3. Once the CIP projects have been evaluated, a determination is made of the projects to be
funded and the timing of the cash outflow for each project. The information is then tabulated
to determine the amounts required to fund the CIP for each year.
4. From the information obtained in 1 through 3 above, the additional resources required to
fund the CIP will be determined and a decision will be made on whether the program is to be
financed by the issuance of debt, on a pay-as-you-go basis or some combination of the two
(2).
The financing plan prepared in such a manner will be as accurate as possible and should be an
informative document to all City residents. However, due to the uncertainty involved in projecting
operating cost increases, the community's desire for service increases and the inflow of resources
over a five-year period, the financing plan presented should be viewed as a theoretical framework to
be adjusted each year based on the most recent information available at that time. This will be
accomplished by updating the financing plan each year, adopting operating and capital budgets, and
ordinances to implement fee structures which will be required to fund the program each year.
Debt vs. Pay-As-You-Go Financing
Debt financing through the issuance of long-term bonds is most appropriate when:
1. There are a small number of relatively large dollar value projects.
2. Larger projects cannot be broken into segments and the costs distributed over a longer time
frame without impairing the usefulness of the project.
3. The projects are non-recurring.
4. Assets acquired have a relatively long useful life which equals or exceeds the life of the debt.
Through long-term bond financing, the costs of a project having a long useful life can be shared by
future residents who will benefit from the projects.
In contrast, pay-as-you-go financing is most appropriate for a CIP which includes:
1. A large number of projects having a relatively small dollar value.
2. Projects which can be broken into phases with a portion completed each year without
impairing the overall effectiveness of the project.
3. Projects which are of a recurring nature.
4. Projects where the assets acquired will have relatively short useful lives.
The primary advantage of pay-as-you-go financing is that the interest costs and costs of bringing a
bond issue to market can be avoided. However, if inappropriately used, this financing plan may
12
cause tax rates and fee structures to increase suddenly and may result in current residents paying a
greater portion of projects which benefit future residents.
In summary, the choice of the appropriate financing plan will be contingent upon an analysis of the
projects to be included in a CIP.
Required Separation of Funding Sources
In order to comply with accepted governmental accounting practices and to ensure compliance with
City Codes and any related Bond Indentures, the analysis and financing plan contained herein will
be presented within their respective funds. Projects funded on a pay-as-you-go basis will directly
relate to the Capital Fund Budget from where the source of funding is derived. Each of these
Budgets will appear in the Annual Operating and Capital Improvement Budget, which is adopted
each year. Those funds are currently represented as follows:
1. General Fund —001
2. Transportation and Street Maintenance Fund — 120
3. Charter School Fund — 190
4. Charter High School Fund — 191
5. Capital Projects Fund — 392
6. Aventura Charter High School Construction Fund — 393
7. Miami-Dade County Park Bond (a new fund will be created if necessary)
8. Stormwater Utility Fund —410
In accordance with accounting, legal and internal revenue requirements, all projects to be completed
with the proceeds received from the sale of Bonds or loans will be accounted for in a Capital
Construction Fund or Stormwater Utility Fund. In addition, capital outlay for the Charter School is
included in a separate Budget adopted by the City Commission. In FY 2019/20, capital outlay for the
Aventura Charter High School is anticipated to be included in a separate Budget that would be
adopted by the City Commission.
Summary of Financing Plan Model
Detailed funding plans for individual funds of the City are enclosed herein in the following sections.
The following represents an overview of the major points of the recommended funding plan:
1. Utilizes "pay-as-you-go" financing through annual appropriations to fund the five year amount
of$18,801,635 not including the Aventura Charter High School Construction Project.
2. Through the issuance of a $7.1M Bond, the utilization of General Fund Reserves and other
revenue sources, the approximate $15.5M cost of constructing and equipping the ACHS will
be fully reflected in the FY 2017/18 Budget. Any and all of the project funds that are not
expended as of September 30, 2018 will be carried forward to complete the project in FY
2018/19.
3. Adjusts property tax revenues based on projected conservative growth in assessments.
13
CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2018/19-2022/23
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14
CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2018/19- 2022/23
k
PROPOSED FINANCING PLAN
FOR THE
GENERAL FUND - 001
15
Proposed Financing Plan for the General Fund —001
After evaluating the nature of the various projects that are included in the City's General Fund CIP, it
was decided that pay-as-you-go financing would be the most appropriate method for funding the
program.
Financing Plan Tables
Based on this decision, the analysis which follows is aimed at developing a financing plan which will
allow the City to fund General Government Services operating expenditures and all projects
recommended for funding in the General Fund CIP for each year of the program.
Table 4 presents a five-year projection of available resources for General Government Services.
Unless shown by an asterisk (*), the amount projected for each revenue is based on the
tax rate or fee structure in effect during FY 2017/18. Revenue descriptions followed by
an asterisk (*) were computed based on a projected increase in the rate structure as
outlined in the REVENUE ASSUMPTIONS UTILIZED FOR PROJECTIONS section
immediately following the Table.
Table 5 presents a five-year projection of required operating expenditures for General
Government Services which utilize the cost data as outlined in the OPERATING
EXPENDITURE ASSUMPTIONS UTILIZED FOR PROJECTIONS section immediately
following the Table.
Table 6 is a recap of resources available to fund the General Fund CIP based on projected
revenues and expenditures and the proposed CIP appropriations for the five (5) years of
the program. Please note that this analysis assumes that all available resources not
needed to fund current operating expenditures may be transferred to the General Fund
Capital Reserves which could be used to fund unexpected capital outlays or to fund
future years' programs.
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CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2018/19-2022/23
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17
TABLE 4
GENERAL FUND
PROJECTION OF AVAILABLE RESOURCES FOR GENERAL GOVERNMENT SERVICES
SUMMARY BY YEAR
ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
REVENUES 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23
Ad Valorem Taxes $ 16,571,893 $ 17,072,856 $ 17,977,016 $ 18,424,566 $ 18,883,305 $ 19,353,513 (a)
Section 185 Premium Tax 325,000 330,000 333,300 336,633 339,999 343,399
Utility Taxes 5,695,000 6,015,000 6,195,450 6,381,314 6,572,754 6,769,936 (b)
Unified Communications Tax 1,850,000 1,850,000 1,850,000 1,850,000 1,850,000 1,850,000
City Business Tax 975,000 900,000 909,000 918,090 927,271 936,544 (c)
Building Related Revenue 2,346,000 2,426,000 2,000,000 1,526,000 1,176,000 1,176,000 (d)
Franchise Fee-Electric 1,825,000 1,425,000 1,453,500 3,336,723 3,403,457 3,471,526 (e)
Franchise Fee-Other 575,000 620,000 637,100 654,713 672,854 691,540 (f)
State Revenue Sharing 740,000 825,000 849,750 875,243 901,500 928,545 (g)
Half Cent Sales Tax 2,860,000 2,935,000 3,023,050 3,113,742 3,207,154 3,303,369 (h)
County Business Tax 55,000 50,000 50,500 51,005 51,515 52,030 (i)
Intergovernmental Revenues-Other 55,320 47,670 48,147 48,629 49,115 49,607 Q)
Charges for Services 2,599,421 2,558,106 2,622,059 2,687,611 2,754,802 2,823,673 (k)
Fines & Forfeitures 1,079,000 1,427,500 1,470,325 1,514,435 1,559,868 1,606,664 (I)
Misc. Revenues 290,000 280,000 280,000 280,000 280,000 280,000
Total Available $ 37,841,634 $ 38,762,132 $ 39,699,197 $ 41,998,704 $ 42,629,594 $ 43,636,346
REVENUE ASSUMPTIONS UTILIZED FOR PROJECTIONS
(a) Ad Valorem Taxes are projected to increase 7% in FY 2019/20 (net of a projected $267,000
revenue loss as a result of the Additional Homestead Exemption that will be voted on in November
2018) and then 2.5% thereafter.
(b) Utility Taxes are projected to increase at a rate of 3% per year.
(c) City Business Tax is projected to increase at a rate of 1% per year.
(d) Building Related Revenue is projected to remain stable in FY 2018/19 and then begin to
decrease as overall building activity is anticipated to decrease.
(e) Franchise Fee-Electric is projected to decrease in FY 2018/19, stabilize in FY 2019/20
and then to increase beginning in FY 2020/21 under the newly adopted FPL agreement
that will become effective in June of 2020.
(f) Franchise Fee-Other is projected to increase at a rate of 3% per year (for gas and
sanitation)while towing is projected to remain stable over the same period.
(g) State Revenue Sharing is projected to increase at a rate of 3% per year.
(h) Half Cent Sales Tax is projected to increase at a rate 3% per year.
(i) County Business Tax is projected to increase at a rate of 1% per year.
Q) Intergovernmental Revenues-Other are projected to increase at a rate of 1% per year.
(k) Charges for Services, including the Police Services Agreement with the Aventura Mall
are projected to increase at a rate of 2.5% per year.
(1) Fines & Forfeitures is projected to increase at a rate of 3% per year.
18
TABLE 5
GENERAL FUND
PROJECTION OF OPERATING EXPENDITURES FOR GENERAL GOVERNMENT SERVICES
SUMMARY BY YEAR
ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
DEPARTMENT 2017/18 2018119 2019120 2020121 2021122 2022/23
City Commission $ 146,150 $ 147,644 $ 150,597 $ 153,609 $ 156,681 $ 159,815
Office of the City Manager 746,865 661,547 681,393 701,835 722,890 744,577
Legal 305,000 305,000 305,000 305,000 305,000 305,000
City Clerk's Office 307,197 344,183 354,508 365,143 376,097 387,380
Finance 1,059,843 1,077,476 1,109,800 1,143,094 1,177,387 1,212,709
Information Technology 1,122,810 1,163,720 1,198,632 1,234,591 1,271,629 1,309,778
Police 19,442,439 20,183,170 20,990,497 21,830,117 22,703,322 23,611,455
Community Development 2,578,041 2,591,696 2,340,282 2,057,834 1,859,106 1,894,869
Community Services 2,410,796 2,480,960 2,555,389 2,632,051 2,711,013 2,792,343
Public Works/Transportation 3,033,616 3,162,634 3,257,513 3,355,238 3,455,895 3,559,572
Arts&Cultural Center 809,899 825,440 850,203 875,709 901,980 929,039
Non-Departmental 1,468,900 1,503,500 1,533,570 1,564,241 1,595,526 1,627,437
Total Proj. Operating Exp.
for General Gov. Svcs. $ 33,431,556 $ 34,446,970 $ 35,327,384 $ 36,218,462 $ 37,236,526 $ 38,533,974
Total Proj. Debt Swe./Trans. 2,158,256 2,757,169 2,670,038 2,139,849 2,141,667 2,141,953
Total Proj. Exp. $ 35,589,812 $ 37,204,139 $ 37,997,422 $ 38,358,311 $ 39,378,193 $ 40,675,927
OPERATING EXPENDITURE ASSUMPTIONS UTILIZED FOR PROJECTIONS
Operating expenditures are projected to increase an average of 3% -4% per year.
TABLE 6
GENERAL FUND
RECAP OF PROJECTED AVAILABLE RESOURCES AND OPERATING EXPENDITURES
FOR GENERAL GOVERNMENT SERVICES
SUMMARY BY YEAR
ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
DEPARTMENT 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23
Total Proj.Avail. Resources $ 37,841,634 $ 38,762,132 $ 39,699,197 $ 41,998,704 $ 42,629,594 $ 43,636,346
Proj. Operating Exp. 33,431,556 34,446,970 35,327,384 36,218,462 37,236,526 38,533,974
Proj. Debt Svice./Trans. (Exclude HS) 2,158,256 2,262,145 2,173,938 2,139,849 2,141,667 2,141,953
Subtotal 35,589,812 36,709,115 37,501,322 38,358,311 39,378,193 40,675,927
Balance after Operating Exp.
&Debt Svice./Trans. $ 2,251,822 $ 2,053,017 $ 2,197,875 $ 3,640,393 $ 3,251,401 $ 2,960,419
Less CIP Appropriations for:
Beautification/Park Facility 92,500 208,350 216,400 298,050 125,750 563,850
Public Bldg&Facility 148,000 92,500 286,500 212,000 - 50,000
Information Technology 527,575 448,625 429,875 445,875 438,875 600,625
Capital Equipment Purch/Replace 732,900 871,750 762,050 715,580 643,600 594,800
1,500,975 1,621,225 1,694,825 1,671,505 1,208,225 1,809,275
Charter HS Operating Cost Subsidy - 370,875 400,000 350,000 - -
Amount added to CIP Reserve $ 750,847 $ 60,917 $ 103,050 $ 1,618,888 $ 2,043,176 $ 1,151,144
Charter HS Debt Svice. $ - $ (495,024) $ (496,100) $ - $ - $ -
Total Amount Needed from
Genral Fund-High School $ - $ (495,024) $ (496,100) $ - $ - $
19
CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2018/19-2022/23
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CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2018/19- 2022/23
k
BEAUTIFICATION AND
PARK FACILITY IMPROVEMENT
PROJECTS
21
Beautification and Park Facility Improvement Projects
This section includes beautification projects and improvements to the City's park system and
recreational facilities. There are five (5) projects in the CIP, which total $3,034,900. Special
emphasis was given to upgrading existing park facilities.
Policies
The City's investment in improvements to its City park system is based on the following policies:
Goal. Provide adequate and accessible parks and facilities to meet the recreational needs of all
current and future residents.
■ Provide a variety of quality recreational facilities that will meet the needs of all age
groups within the City and enhance the overall environmental characteristics of the area.
■ Maximize the utilization of all public facilities through the provision of variety in the type of
facility offered.
■ Provide exercise/walking paths and designated areas for bike riders to enhance the
physical well-being of residents.
■ Provide recreational facilities on the basis of 2.75 acres per 1,000 population.
■ Encourage the integration of recreational facilities into the development of residential,
commercial, industrial and open space land uses.
Goal. Update the five-year CIP on an annual basis.
■ Provide parks whereby residents have access to neighborhood parks within a two (2)
mile radius and community parks which serve the entire City.
Goal. Increase Safety Standards
■ Provide for adequate security measures including the limited access to facilities.
■ Replace dangerous equipment and eliminate visual barriers to reduce criminal
opportunities.
■ Employ vandal-resistant equipment and facilities.
■ Maintain a Parks Usage Plan to protect the City's investment in the park system and
ensure the residents' safety.
Goal. Protect and preserve environmentally sensitive land and water areas.
■ Preserve and enhance open space with environmental impact.
Existing Facilities
There are 32 acres of open space and public park land within the City.
Arthur I Snyder Memorial Park
This 3.5 acre site was purchased in 1998 and was one (1) of the City's last remaining waterfront
undeveloped parcels. This park contains the Community Recreation Center as well as open passive
and sitting areas.
Aventura Founders Park
This 11 acre site located on W. Country Club Drive and NE 190`h Street was opened in November
1998 and includes both active and passive recreational opportunities. The park encompasses the
following components: splash pad, jogging path, tennis courts, gated entries, one (1) ball field with
dugouts and backstops, restroom buildings, decorative fencing, playground, picnic area, passive
play areas, baywalk, landscaping, two (2) parking lots, multi-purpose plaza areas, signage, benches
and security lighting.
22
Don Soffer Exercise/Walking Path
This site contains 5.5 acres that are classified as open space recreation area and is used by
residents for both recreational and exercise purposes.
Peace Park
This 1.5 acre site was dedicated to the City in 2013 and was opened in 2016. Facilities and
amenities include a children's playground, adult exercise equipment, an open playfield area,
playground facilities, walkways and landscaping with shade trees.
Veterans Park
This 2 acre site was acquired by the City from a private developer in 2001 and is located on NE 315`
Avenue. Facilities and amenities include a parking lot, 1.5 acre open playfield area, playground
facilities, restroom facilities and landscaping with shade trees. This park was modified in 2008 by
removing the dog play area, expanding the children's play area and adding a restroom facility.
Waterways Dog Park
This 1.5 acre site was acquired by the City in 1998 from the private developer who constructed it and
was converted to a dog park in 2008.
Waterways Park
The 7 acre site was purchased in 2006 and was opened in 2008. Facilities and amenities include a
multipurpose sports field, playground, basketball court, fitness trail, parking and restroom facilities.
Prior Accomplishments
The following projects have been completed or are scheduled for completion as of the 2017/18 fiscal
year:
Project Title Year
Conceptual Design of Aventura Founders Park 1996/97
Design of Country Club Drive Exercise Safety Improvements 1996/97
Purchase of 5.5 acres for Aventura Founders Park 1996/97
Bus Shelter& Bench Replacements 1996/97, 1997/98, 1998/99
1999/00, 2000/01, 2001/02
2005/06
Aventura Blvd. Beautification Improvements 1997/98
Northern Entrance Beautification Improvements 1997/98
Aventura Founders Park Development 1997/98
Country Club Drive Exercise/Walking Path Improvements 1997/98
NE 183�d Street Beautification Improvements 1997/98
NE 34`h Avenue Beautification Improvements 1997/98
Library Landscaping Project 1997/98
Huber Tract Open Space Land Purchase 1998/99
NE 207`h Street Beautification Improvements 1998/99
Country Club Drive Exercise Path Safety Improvements 1998/99, 2004/05, 2009/10
NE 190`h Street Beautification Improvements 1998/99
Biscayne Boulevard Phase I Beautification Improvements 1998/99
FEC Landscape Buffer 1998/99
NE 1915`Street Beautification Improvements 1998/99
Waterways Park Improvements 1999/00
Founders Park Improvements 1999/00, 2001/02, 2002/03
2003/04, 2005/06, 2010/11
2013/14, 2014/15, 2015/16
2016/17
23
Biscayne Boulevard Phase II Beautification Improvements 1999/00
NE 185`h Street& NE 28`h Ave Beautification Improvements 1999/00
NE 213`h Street Beautification Improvements 2001/02
Aventura Blvd. Entrance Features 2001/02
Community Recreation Center Conceptual Design 2000/01
Community Recreation Center Development 2001/02
Expanded Waterways Park Purchase 2003/04
Biscayne Boulevard Phase II Beautification Improvements 2001/02
Country Club Drive Beautification Improvements 2002/03
Newspaper Racks 2002/03, 2003/04
NE 188`h Street Beautification Improvements 2002/03
Yacht Club Way Beautification Improvements 2003/04
William Lehman Causeway Beautification Improvements 2003/04, 2004/05
Veterans Park Development 2003/04
Waterways Park Design 2005/06
Founders Park Parking Lot Expansion 2005/06
NE 207`h Street Swale Beautification Improvements 2005/06
Waterways Park Development 2006/07, 2007/08
Splashpad Addition to Founders Park 2006/07
Miami Gardens Drive Beautification Improvements 2006/07
Waterways Dog Park Development 2007/08
Veterans Park Modifications & Improvements 2007/08, 2013/14
Entrance Features Upgrades 2010/11
Waterways Park Improvements 2013/14, 2014/15, 2015/16
2016/17
Peace Park Design 2014/15
Peace Park Construction 2015/16
Exercise Trail Path Lighting System 2015/16
Replaced Canopies/Fencing throughout the City
as a result of Hurricane Irma 2017/18
Replaced Playground Equipment at Veterans Park 2017/18
Hurricane Irma Landscaping Action Plan 2017/18
Park Facilities/Open Space Recreation
The City's estimated current population is 37,239. The City's Comprehensive Plan recommended
standard is 2.75 acres of park and recreation land for every 1,000 potential residents. The amount
of park and recreation land required by the park standards for this population is 102 acres. In
calculating the number of recreational acres the City has available for use by its residents, public
and private marinas and golf courses are accounted for at a different degree depending on their
accessibility to the City's residents. Assuming that public facilities can be accounted for at 100%,
private recreational facilities at 50% and marinas and the golf course at 25%, the City's existing and
proposed recreation areas total 117. Therefore, no deficiency exists under the City's standards.
Table PFOS1 contains an inventory of existing and proposed recreational and open space areas.
The City owns 32 park/open space acres.
24
TABLE PFOS 1
RECREATION/OPEN SPACE INVENTORY
Applicable
Type Facility Acres Acres
Public Recreation Areas (100%)
C Arthur I Snyder Memorial Park 3.50 3.50
N Aventura Founders Park 11.00 11.00
C Don Soffer Exercise/Walking path 5.50 5.50
N Peace Park 1.50 1.50
N Veterans Park 2.00 2.00
N Waterways Dog Park 1.50 1.50
N Waterways Park 7.00 7.00
Subtotal 32.00 32.00
Private Recreation Areas
P Private Recreation Sites (50%) 63.61 31.81
P Marina Complexes (25%) 9.40 2.35
P Golf Courses (25%) 203.17 50.79
Subtotal 276.18 84.95
Total 308.18 116.95
Tickmark Legend.
C=Community Park
N=Neighborhood Park
P=Private Recreation Areas
Funding Plan by Source
Total funding required for the proposed Beautification and Park Facility Improvement Projects will be
$3,034,900 and will be funded as follows:
PROPOSED BEAUTIFICATION AND PARK FACILITY IMPROVEMENT PROJECTS
SCHEDULED FOR 2018/19-2022/23
FUNDING PLAN BY SOURCE
PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FUNDING SOURCE 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL
General Fund-001 $ 220,350 $ 204,400 $ 298,050 $ 125,750 $ 563,850 $ 1,412,400
Capital Projects Fund-392 - 16,500 6,000 - - 22,500
Miami-Dade County Park Bond - 1,600,000 - - - 1,600,000
Totals $ 220,350 $ 1,820,900 $ 304,050 $ 125,750 $ 563,850 $ 3,034,900
On the following pages, you will find the tables (as outlined below) that summarize and detail the
proposed Beautification and Park Facility Improvement Projects:
✓ Summary by Year (Table PB-1)
✓ Funding Plan by Project Category (Table PB-2)
✓ Projects Scheduled for 2018/19 —2022/23 (Table PB-3)
25
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CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2018/19-2022/23
THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK
28
CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2018/19- 2022/23
k
PROPOSED FINANCING PLAN
FOR THE
TRANSPORTATION AND
STREET MAINTENANCE FUND - 120
29
Proposed Financing Plan for the Transportation and Street Maintenance Fund - 120
This fund was established to account for restricted revenues and expenditures which by State
Statute and the County Transit System Surtax Ordinance are designated for transportation
enhancements, street maintenance and construction costs. The table below reflects the anticipated
revenues available and the proposed appropriations.
A total of $4,201,500 from this fund will be utilized to fund the transportation enhancements, street
maintenance and construction costs during the five-year period.
Table 7 reflects the anticipated revenues available and the proposed appropriations for the
Transportation and Street Maintenance Fund for the five-year period.
TABLE 7
TRANSPORTATION AND STREET MAINTENANCE FUND-120
RECAP OF PROJECTED AVAILABLE RESOURCES AND APPROPRIATIONS
SUMMARY BY YEAR
ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
2017/18 2018/19 2019/20 2020/21 2021/22 2022/23
REVENUE PROJECTIONS
Intergovernmental Revenues
State Revenue Sharing(1) $ 290,000 $ 255,000 $ 261,375 $ 267,909 $ 274,607 $ 281,472
Local Option Cap. Impr. Gas Tax(1) 147,000 147,000 150,675 154,442 158,303 162,261
Local Option Gas Tax(1) 380,000 382,000 391,550 401,339 411,372 421,656
County Transit System Surtax() 1,400,000 1,450,000 1,486,250 1,523,406 1,561,491 1,600,528
2,217,000 2,234,000 2,289,850 2,347,096 2,405,773 2,465,917
Miscellaneous Revenues
Interest 2,000 7,500 7,500 7,500 7,500 7,500
Citywide Bicycle Sharing 40,000 40,000 40,000 40,000 40,000 40,000
Subtotal 42,000 47,500 47,500 47,500 47,500 47,500
Fund Balance
Carryover 1,547,125 1,185,660 716,636 599,201 385,481
Subtotal - 1,547,125 1,185,660 716,636 599,201 385,481
Total Projected Available Resources $ 2,259,000 $ 3,828,625 $ 3,523,010 $ 3,111,232 $ 3,052,474 $ 2,898,898
EXPENDITURES
CONTRACTUAL SERVICES
Public Works/Transportation-5401-541
Landscape/Tree Maint/Streets(Z) $ 640,000 735,000 757,050 779,762 803,155 827,250
City-Wide Bicycle Sharing(Z) 72,000 76,965 79,274 81,652 84,102 86,625
Enhanced Transit Services(Z) 830,000 830,000 859,050 889,117 920,236 952,444
TVMS Maintenance 100,000 100,000 100,000 100,000 100,000 100,000
Total Operating Expenditures 1,642,000 1,741,965 1,795,374 1,850,531 1,907,493 1,966,319
Balance after Operating Expenditures 617,000 2,086,660 1,727,636 1,260,701 1,144,981 932,579
Less CIP Appropriations for Transportation Improvement Projects:
CAPITAL OUTLAY
Public Works/Transportation-5401-541
Road Resurfacing $ 501,000 $ 311,000 $ 551,000 $ 653,000 $ 641,000 $ 750,000
Street Lighting Improv. 400,000 400,000 210,000 - - -
Citywide Bicycle Sharing 47,000 - - 8,500 8,500 8,500
Transportation System Improv. - 190,000 250,000 - 110,000 110,000
Total Capital Expenditures 948,000 901,000 1,011,000 661,500 759,500 868,500
Amount Available for Carryover 1,447,125 $ 1,185,660 $ 716,636 $ 599,201 $ 385,481 $ 64,079
ASSUMPTIONS UTILIZED FOR PROJECTIONS:
(1)Projected to increase by 1.025%/year.
(Z)Projected to increase between 3%-3.5%/year.
30
CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2018/19- 2022/23
k
TRANSPORTATION SYSTEM
IMPROVEMENT PROJECTS
31
Transportation Improvement Projects
This section includes improvements to the City's transportation system, roadways, sidewalks,
pedestrian pathways, street lighting, transit and other infrastructure improvements. There are four
(4) improvement projects in the CIP totaling $4,201,500. Special emphasis was given to road
resurfacing, streetlight improvements, transportation system improvements and the bike share
station program and in order to address maintenance considerations. The projects outlined in this
section have been developed based on our consulting engineer and staff's survey of all City areas.
The projects were prioritized according to the urgency of the improvements needed and age of the
areas to be improved.
Policies
The City's investment in improvements to its transportation system, roads, sidewalks and street
lighting is based on the following policies:
Goal. Improve local roads to meet road safety requirements and serve the transportation needs of
the City.
■ Systematically provide local street improvements throughout the City based upon the
existing condition and age of the street and the cost of maintenance of the street.
■ Implement improvements to meet safety standards.
■ Improve safety by installing street lighting on all appropriate public roadways.
■ Provide walkways and sidewalks to improve the safety of residents traveling throughout
the City.
■ Accept the dedication of private roads throughout the City in accordance with the Policy
governing the conversion of private roads to public roads as outlined in Resolution No.
97-05.
Goal. Address traffic flow along the major roadways and intersections by implementing projects
that create improvements to the system.
Existing Facilities
The following is a schedule of current public roads under the jurisdiction of the City:
Avenue Boulevard Court Drive Place Street Terrace Way
NE 28'"Avenue Aventura Boulevard NE 27'"Court East CountryClub Drive NE 28'"Place NE183rd Street NE 208'"Terrace TurnberryWay
NE 29'"Avenue North CountryClub Drive NE 29'"Place NE 185'"Street NE 214'"Terrace
NE 30'"Avenue West CountryClub Drive NE 187'"Street
NE 34'"Avenue Yacht Club Drive NE 188'"Street
NE 190'"Street
NE 191 st Street
N E 192n Street
N E 193r Street
N E 203r Street
N E 205'"Street
N E 206'"Street
N E 207'"Street
N E 208'"Street
N E 209'"Street
N E 211'"Street
N E 213'"Street
N E 214'"Street
32
Prior Accomplishments
Since the inception of the CIP, the following projects have been completed or are scheduled for
completion as of the 2017/18 fiscal year:
Project Title Year
Sidewalk Installation —Southside of Lehman Causeway 1996/97
Pedestrian Safety Study 1996/97
Aventura Boulevard Street Lighting Improvements 1997/98
NE 183d Street Improvements 1997/98
NE183d Street Lighting Improvements 1997/98
NE 207th Street Lighting Improvements 1997/98
Pedestrian Transportation Circulation Safety Improvements 1997/98
NE 190th Street Lighting Improvements 1998/99
Sidewalk Improvements & Replacements 1998/99, 1999/00, 2000/01
NE 34th Avenue Street Lighting Improvements 1999/00
NE 185th Street& NE 28th Avenue Improvements 1999/00
Safety Improvements— Country Club Drive 1999/00
NE 213th Street Lighting Improvements 2000/01
NE 34th Avenue Safety/Road Improvements 2000/01
Country Club Drive Improvements 2002/03, 2012/13, 2013/14
Yacht Club Way Lighting Improvements 2003/04
NE 31 St Avenue Decorative Street Lighting 2003/04
Extension of Lehman Causeway Westbound Service Road 2003/04
Illuminated Street Signs 2003/04
NE 207th Street Resurfacing 2004/05
Traffic Video Monitoring Program 2004/05, 2005/06
Directional Signs 2004/05
Miami Gardens Drive 2005/06
Aventura Boulevard Resurfacing 2005/06
Miami Gardens Drive Extension and Street Lighting 2006/07
Ne 29th Avenue Street Lighting Improvements 2006/07
Yacht Club Drive Resurfacing 2006/07
Countdown Pedestrian Walkway Signals 2006/07
Traffic Video Monitoring Program— Phase 1 2006/07
Traffic Video Monitoring Program— Phase 11 2007/08
NE 29th Place and Yacht Club Way Resurfacing 2007/08
NE 209th Street/Biscayne Boulevard Traffic Improvements 2007/08
NE 187th Street Traffic Improvements 2007/08
NE 180th & NE 182nd Street/Biscayne Boulevard Signage 2007/08
NE 199th Street/West Country Club Drive Turning Lane 2008/09
NE 190th Street Resurfacing 2008/09
NE 191St Street/Biscayne Boulevard Traffic Improvements 2008/09
Hospital District Resurfacing 2009/10
NE 183d Street Resurfacing & Road Improvements 2009/10
Yacht Club Way Bridge Improvements 2009/10
Count? Club Drive Bus Shelters 2010/11
NE 29t Avenue & NE 187th Street Resurfacing 2010/11
NE 34th Avenue Street Resurfacing 2010/11
Biscayne Boulevard Street Light Upgrades— Phase 1 2010/11
Biscayne Boulevard Street Light Upgrades— Phase 2 2011/12
NE 185th Street, NE 31St Avenue, NE 188th Street& NE 191St Street Resurfacing 2011/12
Biscayne Boulevard Street Light Upgrades— Phase 3 2012/13
Traffic Signal @ NE 185th Street & NE 28th Court 2012/13
33
Turning Lane at North Country Club Drive & NE 34th Avenue 2012/13
Biscayne Boulevard Street Light Upgrades— Phase 4 2013/14
Traffic Flow Improvements NE 185th Street 2013/14
NE 29th Place Resurfacing 2014/15
Biscayne Lake Gardens Resurfacing 2014/15
NE 207th Street Resurfacing 2014/15
Traffic Video Monitoring System Upgrades 2014/15, 2015/16
NE 185th Street Turning Lane Improvements 2014/15
NE 191St Street Resurfacing 2015/16
NE 29th Place (South) Street Lights & Resurfacing 2015/16
NE 213th Street Resurfacing 2015/16
Yacht Club Way Bridge Repairs 2015/16
Count? Club Drive Flashing Pedestrian Crossing Signs 2015/16
NE 30t Avenue Street Lighting 2015/16
NE 27th Avenue, NE 28th Court, NE 30th Avenue & NE 209th Street Resurfacing 2016/17
Aventura Boulevard Street Lighting 2017/18
Road and Infrastructure Improvements
The majority of the projects outlined in the Transportation Improvement Project functional category
are closely aligned with drainage improvements in accordance with established road resurfacing
maintenance schedules.
Funding Plan by Source
Total funding required for the proposed Transportation Improvements Projects will be $4,201,500
and will be funded as follows:
PROPOSED TRANSPORTATION IMPROVEMENT PROJECTS
SCHEDULED FOR 2018/19-2022/23
FUNDING PLAN BY SOURCE
PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FUNDING SOURCE 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL
Transport.&Street Maint.Fund-120 $ 901,000 $ 1,011,000 $ 661,500 $ 759,500 $ 868,500 $ 4,201,500
Totals $ 901,000 $ 1,011,000 $ 661,500 $ 759,500 $ 868,500 $ 4,201,500
On the following pages, you will find the tables (as outlined below) that summarize and detail the
proposed Transportation Improvement Projects:
✓ Summary by Year (Table TI-1)
✓ Funding Plan by Project Category (Table TI-2)
✓ Projects Scheduled for 2018/19—2022/23 (Table TI-3)
34
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CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2018/19- 2022/23
k
PROPOSED FINANCING PLAN
FOR THE
STORMWATER UTILITY FUND - 410
37
Proposed Financing Plan for the Stormwater Utility Fund -410
The City is responsible for stormwater management activities within its corporate boundaries. In
order to address deficiencies and develop an ongoing maintenance program, a Stormwater Utility
Fund was created. The Fund generates revenues for stormwater management costs, permitting,
maintenance and capital improvements from a source other than the General Fund. The Utility
relies on user fees charged to residents and businesses for generating revenues.
A total of $1,225,000 from this fund will be utilized to fund the stormwater drainage improvement
projects during the five-year period. The current stormwater fee is $3.50/ERU for FY 2017/18 but is
currently under review by our consultants to see if it needs to be adjusted in order to sustain the
fund's operating and capital expenditures in the near future.
Table 8 reflects the anticipated revenues available and the proposed appropriations for the
Stormwater Utility Fund for the five-year period.
TABLE 8
STORMWATER UTILITY FUND
RECAP OF PROJECTED AVAILABLE RESOURCES AND APPROPRIATIONS
SUMMARY BYYEAR
ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
2017/18 2018/19 2019/20 2020/21 2021/22 2022/23
REVENUE PROJECTIONS
Charges for Services
Stormwater Utility Fees $ 1,278,000 $ 1,284,000 $ 1,296,840 $ 1,309,808 $ 1,322,906 $ 1,336,135
Subtotal 1,278,000 1,284,000 1,296,840 1,309,808 1,322,906 1,336,135
Miscellaneous Revenues
Interest 7,500 8,000 8,000 8,000 8,000 8,000
Subtotal 7,500 8,000 8,000 8,000 8,000 8,000
Fund Balance
Carryover - - 371,250 729,740 1,074,574 1,479,817
Subtotal 371,250 729,740 1,074,574 1,479,817
Total Projected Available Resources$ 1,285,500 $ 1,292,000 $ 1,676,090 $ 2,047,548 $ 2,405,480 $ 2,823,952
EXPENSES
CONTRACTUAL SERVICES
Public Works(Transportation-5401-538
Prof.SeMces-Engineering(z) $ 100,000 $ 90,000 $ 93,600 $ 97,344 $ 101,238 $ 105,288
Lands Maint.-Streets(z) 350,000 350,000 364,000 378,560 393,702 409,450
Street Maint./Drainage(z) 200,000 200,000 208,000 216,320 224,973 233,972
Subtotal 650,000 640,000 665,600 692,224 719,913 748,710
OTHER OPERATING EXPENSES
Public Works/Transportation-5401-538
Subscriptions&Memberships 500 1,250 1,250 1,250 1,250 1,250
Conferences&Seminars 2,000 3,000 3,000 3,000 3,000 3,000
Training 1,000 1,500 1,500 1,500 1,500 1,500
Subtotal 3,500 5,750 5,750 5,750 5,750 5,750
Total Operating Expenses 653,500 645,750 671,350 697,974 725,663 754,460
Balance after Operating Expenses 632,000 646,250 1,004,740 1,349,574 1,679,817 2,069,492
Less CIP Appropriations for Drainage Improvement Projects:
CAPITAL OUTLAY
Public Works/Transportation-5401-538
Drainage Improvements $ 632,000 $ 275,000 $ 275,000 $ 275,000 $ 200,000 $ 200,000
Total Capital Expenditures 632,000 275,000 275,000 275,000 200,000 200,000
Amount Availablefor Carryover $ - $ 371,250 $ 729,740 $ 1,074,574 $ 1,479,817 $ 1,869,492
ASSUMPTIONS UTILIZED FOR PROJECTIONS:
(1)Projected to increase by 1%/year.
(z)Includes Operation,Maintenance,Engineering and Administration which is projected to increase by 4%/year.
38
CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2018/19-2022/23
i
DRAINAGE SYSTEM
IMPROVEMENT PROJECTS
39
Drainage Improvement Projects
This section includes improvements to the City's drainage system and other infrastructure
improvements. There is one (1) drainage improvement project in the CIP totaling $1,225,000.
Special emphasis was given to stormwater drainage improvements in order to address maintenance
considerations. The project outlined in this section has been developed based on our consulting
engineer and staffs survey of all City areas. The project was prioritized according to the urgency of
the improvements needed and the age of the areas to be improved.
Policies
The City's investment in its drainage system improvements is based on the following policy:
Goal. Utilize the Stormwater Utility Fund to provide revenue sources to fund drainage
improvements contained in the CIP.
■ Coordinate area-wide storm water developments with major street improvements.
■ Provide adequate storm drainage as defined by present standards for different types of
areas of the City.
■ Upgrade areas of the City to conform to the present drainage standards in order to
eliminate flood prone areas.
■ Implement projects that address the long-term problems of the rising sea levels.
Prior Accomplishments
Since the inception of the CIP, the following projects have been completed or are scheduled for
completion as of the 2017/18 fiscal year:
Project Title Year
Country Club Drive Drainage Improvements 1996/97
NE 183�d Street& Drainage Improvements 1997/98
North Aventura Stormwater Collector (213th Street) 1997/98
South Aventura Stormwater Collector 1998/99
NE 30th Avenue Drainage Improvements 2000/01
Biscayne Lake Gardens Area Drainage Improvements 2001/02
NE 188th Street, Lighting & Drainage Improvements 2002/03
NE 190th Street Drainage Improvements 2002/03
Yacht Club Way Drainage and Lighting Improvements 2003/04
Hospital District NE 213th Street Drainage Connector 2003/04
Hospital District North Collector 2004/05
Yacht Club Drive Seawall Improvements 2005/06
NE 213th Street Outfall Drainage Improvement 2006/07
NE 190th Street Drainage Improvements 2007/08
NE 1915`Street& 29th Avenue Drainage Improvements 2008/09
NE 29th Place Drainage Improvements & Resurfacing 2014/15
NE 191St Street Drainage Improvements & Resurfacing 2015/16
NE 29th Place (South) Drainage Improvements, Street Lights & Resurfacing 2015/16
NE 213th Street Seawall Repairs 2015/16
Stormwater Master Plan — Phase 1 2015/16
NE 183 d Street, NE 188th Street& NE 190th Street Seawall Improvements 2016/17
Stormwater Master Plan — Phase 1 2016/17
Aventura Blvd. Drainage Improvement 2017/18
Country Club Drive Drainage Improvement (Swales) 2017/18
40
Funding Plan by Source
Total funding required for the proposed Drainage Improvements Projects will be $1,225,000 and will
be funded as follows:
PROPOSED DRAINAGE IMPROVEMENT PROJECTS
SCHEDULED FOR 2018/19-2022/23
FUNDING PLAN BY SOURCE
PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FUNDINGSOURCE Mk 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL
StormwaterUtility Fund-410 $ 275,000 $ 275,000 $ 275,000 S 200,000 $ 200,000 S 1,225,000
Total 275,000 $ 275,000 $ 275,000 $ 200,000 $ 200,000 $ 1,225,000
On the following pages, you will find the tables (as outlined below) that summarize and detail the
proposed Transportation Improvement Projects:
✓ Summary by Year (Table DI-1)
✓ Funding Plan by Project Category (Table DI-2)
✓ Projects Scheduled for 2018/19— 2022/23 (Table DI-3)
THE REST OF THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK
41
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CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2018/19- 2022/23
THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK
44
CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2018/19- 2022/23
k
PUBLIC BUILDING AND
FACILITY IMPROVEMENT
PROJECTS
45
Public Building and Facility Improvement Projects
Capital projects in this functional category include providing new facilities or improvements to
existing facilities to serve the City's residents. The CIP includes six (6) projects totaling $1,338,880.
The major projects included in this category are the Government Center Improvements and the
Roofing Repairs and Other Improvements at the Aventura City of Excellence School.
Policies
The City's investment in improvements to public buildings and operational facilities is based on the
following policies:
✓ Provide easily accessible services to City residents and adequate parking for City facilities.
✓ Repair and maintain all buildings and facilities in proper order to increase the useful life of
these facilities.
Prior Accomplishments
The following projects have been completed or are scheduled for completion as of the 2017/18 fiscal
year:
Project Title Year
Government Center/Police Station Needs Assessment Study 1996/97
Government Center Land Purchase 1997/98
Design of Government Center/Police 1997/98
Construction of Government Center 1999/00, 2000/01
Purchase of Charter Elementary School Property 2001/02
Construction of Charter Elementary School 2002/03
Community Center Improvements 2003/04, 2004/05,
2006/07, 2007/08
Construction of Middle School Wing to Charter School 2004/05
Holiday Lighting for Government Center 2005/06
Design of Arts & Cultural Center 2007/08
Classroom Additions to Charter School 2008/09
Arts & Cultural Center Construction 2008/09, 2009/10
Government Center Chiller Replacements 2009/10
Police Department Office Improvement 2009/10
Government Center Security Equipment Upgrade 2010/11
Government Center Commission Chambers Video Upgrade 2010/11
Government Center Parking Expansion Design 2011/12
Government Center Parking Garage 2012/13
Police Communications Center Improvements 2014/15
46
Funding Plan by Source
Total funding required for the proposed Public Building and Facility Improvements Projects will be
$1,338,880 and will be funded as follows:
PROPOSED PUBLIC BUILDING AND FACILITY IMPROVEMENT PROJECTS
SCHEDULED FOR 2018/19-2022/23
FUNDING PLAN BY SOURCE
PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FUNDINGSOUR 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL
General Fund-001 $ 92,500 $ 286,500 $ 212,000 $ - $ 50,000 $ 641,000
Charter School Fund-190 448,880 92,000 35,000 91,000 31,000 697,880
541,380 $ 378,500 $ 247,000 $ 91,000 $ 81,000 $ 1,338,880
On the following pages, you will find the tables (as outlined below) that summarize and detail the
proposed Public Building and Facility Improvements Projects:
✓ Summary by Year (Table PBF-1)
✓ Funding Plan by Project Category (Table PBF-2)
✓ Projects Scheduled for 2018/19—2022/23 (Table PBF-3)
47
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CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2018/19- 2022/23
k
INFORMATION TECHNOLOGY
IMPROVEMENT
PROJECTS
51
Information Technology Improvement Projects
This section includes projects relating to the City's Information Technology Systems (i.e.,
communication systems, data processing and the automation of certain operations by utilizing the
latest technology to enhance productivity and efficiency) for all operating departments. There are a
total of 14 projects totaling $5,011,375.
Policies
The City's investment in information/technology projects is based on the following policies:
✓ Continue the implementation upgrade of the Management Information System for all key City
operations to automate functions and improve efficiency and productivity.
✓ Maintain a state-of-the-art Citywide radio communications capability for police operations.
✓ Develop and maintain computerized capabilities of the various City departments and
information systems.
✓ Utilize the latest state-of-the-art technology including the use of the Internet and social media
for the delivery of services.
✓ Maintain the E911 system to enhance police emergency response times.
✓ Utilize the latest technology for education and teaching at the Charter School and the
Aventura Charter High School.
Funding Plan by Source
Total funding required for the proposed Information Technology Projects will be $5,011,375 and will
be funded as follows:
PROPOSED INFORMATION TECHNOLOGY IMPROVEMENT PROJECTS
SCHEDULED FOR 2018/19-2022/23
FUNDING PLAN BY SOURCE
PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FUNDING SOURCE 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL
General Fund-001 $ 448,625 $ 429,875 $ 445,875 $ 438,875 $ 600,625 $ 2,363,875
Charter School Fund-190 421,500 411,000 358,500 430,500 363,500 1,985,000
Charter High School Fund-191 - 62.500 200,000 200,000 200,000 662,500
Totals $ 870,125 $ 903,375 $ 1,004,375 $ 1,069,375 $ 1,164,125 $ 5,011,375
On the following pages, you will find the tables (as outlined below) that summarize and detail the
proposed Information Technology Improvement Projects:
✓ Summary by Year (Table IT-1)
✓ Funding Plan by Project Category (Table IT-2)
✓ Projects Scheduled for 2018/19—2022/23 (Table IT-3)
52
TABLE IT-1
PROPOSED INFORMATION TECHNOLOGY IMPROVEMENT PROJECTS
SCHEDULED FOR 2018/19-2022/23
SUMMARY BY YEAR
PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
CIP# PROJECTCATEGORY 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL
TI Police Computers Systems<$5000 $ 165,375 $ 111,375 $ 130,375 $ 128,375 $ 195,375 730,875
IT2 Central Computer System $5000 200,000 235,000 240,000 250,000 320,000 1,245,000
IT3 Radios 32,000 30,000 42,000 20,000 30,000 154,000
IT4 Computer Equipment>$5000 155,000 132,500 111,000 136,000 125,000 659,500
IT5 Computer Equipment<$5000 266,500 278,500 247,500 294,500 238,500 1,325,500
IT6 Computer Equipment<$5000 - 62,500 200,000 200,000 200,000 662,500
IT7 Computer Equipment<$5000 6,000 6,000 8,000 8,000 8,000 36,000
IT8 Computer Equipment<$5000 3,000 5,000 2,000 3,000 3,000 16,000
IT9 Computer Equipment<$5000 3,000 2,000 1,000 1,000 2,000 $ 9,000
IT10 Computer Equipment<$5000 8,000 6,000 3,000 2,000 6,000 25,000
IT11 Computer Equipment<$5000 5,500 8,000 8,000 14,000 13,000 48,500
IT12 Computer Equipment<$5000 20,750 11,500 6,500 5,500 15,250 59,500
IT13 Computer Equipment<$5000 4,000 13,000 4,000 5,000 5,000 31,000
IT14 Computer Equipment<$5000 1,000 2,000 1,000 2,000 3,000 9,000
Totals $ 870,125 $ 903,375 $ 1,004,375 $ 1,069,375 $ 1,164,125 $ 5,011,375
TABLE IT-2
PROPOSED INFORMATION TECHNOLOGY IMPROVEMENT PROJECTS
SCHEDULED FOR 2018/19 -2022/23
FUNDING PLAN BY PROJECT CATEGORY AND SOURCE
CHARTER CHARTER
GENERAL SCHOOL HIGH SCHOOL
CIP# PROJECT CATEGORY DEPT.# TOTAL FUND-001 FUND-190 FUND-191
IT1 Police Computers Systems<$5000 PD $ 730,875 $ 730,875 $ - $ -
IT2 Central Computer System>$5000 IT 1,245,000 1,245,000
IT3 Radios PD 154,000 154,000 -
IT4 Computer Equipment>$5000 ACES 659,500 - 659,500
IT5 Computer Equipment<$5000 ACES 1,325,500 1,325,500 -
IT6 Computer Equipment<$5000 ACHS 662,500 - - 662,500
IT7 Computer Equipment<$5000 IT 36,000 36,000 -
IT8 Computer Equipment<$5000 F 16,000 16,000
IT9 Computer Equipment<$5000 CM 9,000 9,000
IT10 Computer Equipment<$5000 PW/T 25,000 25,000
IT11 Computer Equipment<$5000 CS 48,500 48,500
IT12 Computer Equipment<$5000 CD 59,500 59,500
IT13 Computer Equipment<$5000 AACC 31,000 31,000
IT14 Computer Equipment<$5000 CC 9,000 9,000 - -
Totals $ 5,011,375 $ 2,363,875 $ 1,985,000 $ 662,500
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CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2018/19- 2022/23
k
CAPITAL EQUIPMENT
PURCHASE AND REPLACEMENT
PROJECTS
57
Capital Equipment Purchase and Replacement Projects
This section includes projects relating to Capital Equipment Purchases and Replacements for all
operating departments. There are a total of 10 projects totaling $3,989,980.
Policies
The City's investment in capital equipment purchases and replacements is based on the following
policies:
Goal: Provide capital equipment that will meet the needs of all departments in order to continue to
efficiently and effectively provide municipal services to the City's residents.
■ Replace equipment when it becomes unusable, unsafe or when maintenance costs
outweigh the total cost of replacement.
■ Develop and maintain an "Equipment Evaluation and Replacement Guide" to determine
replacement schedules and costs.
■ Purchase more economical, fuel efficient and multi-functional vehicles.
■ Purchase "green" or electric vehicles where practical.
■ Maintain all City assets at a level adequate to protect the City's capital investment and to
minimize future maintenance and replacement costs.
Proposed Capital Equipment Purchase and Replacement Projects
Most of the projects outlined in the 2018/19 — 2022/23 CIP pertain to vehicles, operational
equipment and classroom furniture and school crossing flashers related to the Aventura Charter
High School. Detailed project descriptions and a funding schedule follow. The CIP guidelines
provide that capital equipment shall be defined as having a useful life of more than one (1) year and
a value of $5,000 or more. Equipment that has a value of $5,000 or less is also included in this
document for budgetary purpose.
Funding Plan by Source
Total funding required for the proposed Capital Equipment Purchase and Replacement Projects will
be $3,989,980 and will be funded as follows:
PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT PROJECTS
SCHEDULED FOR 2018/19-2022/23
FUNDING PLAN BY SOURCE
PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FUNDING SOURCE 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL
General Fund-001 $ 871,750 $ 762,050 $ 715,580 $ 643,600 $ 594,800 $ 3,587,780
Charter School Fund-190 - 20,000 20,000 20,000 20,000 80,000
Capital Projects Fund-392 134,700 - - - - 134,700
Aventura Charter High School Construction Fund-393 - 187,500 - - - 187,500
$ 1,006,450 $ 969,550 $ 735,580 $ 663,600 $ 614,800 $ 3,989,980
On the following pages, you will find the tables (as outlined below) that summarize and detail the
proposed Capital Equipment Purchase and Replacement Projects:
✓ Summary by Year (Table CE-1)
✓ Funding Plan by Project Category (Table CE-2)
✓ Projects Scheduled for 2018/19— 2022/23 (Table CE-3)
58
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