07-19-2018 Commission Meeting Agenda Interim City Manager
City Commission 16 Joanne Carr,AICD
Enid Weisman,Mayor
Gladys Mezrahi,Vice Mayor City Clerk
Demise Landman,Commissioner ]Elllisa L.Horvath,MMC
Dr.Linda Marks,Commissioner I
Marc Narotsky,Commissioner City Attorney
Robert Shelley,Commissioner , � G� Weiss Scrota Helfmaxn
Howard Weinberg,Commissioner e �'� Cole&Bierman
CITY COMMISSION MEETING AGENDA
JULY 199 2018 REVISED
9:00 a.m.
Executive Conference Room
Aventura Government Center
19200 West Country Club Drive
Aventura, Florida 33180
1. CALL TO ORDER\ROLL CALL
2. RESOLUTION/PUBLIC HEARING:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA,ACCEPTING AND ADOPTING IN PRINCIPLE, SUBJECT TO ANNUAL
REVISION AND AUTHORIZATION, THE CITY OF AVENTURA CAPITAL
IMPROVEMENT PROGRAM DOCUMENT FOR FISCAL YEAR 2018/19 TO 2022/23
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO
CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING AN
EFFECTIVE DATE.
3. ORDINANCES FIRST READING/PUBLIC HEARINGS:
A. CITY COMMISSION, IN ITS CAPACITY AS THE AVENTURA CITY OF
EXCELLENCE SCHOOL BOARD OF DIRECTORS:
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA, AMENDING ORDINANCE NO. 2018-07, WHICH ORDINANCE
ADOPTED A CHARTER SCHOOL OPERATING AND CAPITAL BUDGET FOR
THE AVENTURA CITY OF EXCELLENCE SCHOOL FOR FISCAL YEAR
2018/2019 (JULY 1 - JUNE 30) BY REVISING THE 2018/2019 FISCAL YEAR
BUDGET DOCUMENT AS OUTLINED IN EXHIBIT"A"ATTACHED HERETO;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO
CARRY OUT THE AIMS OF THIS ORDINANCE; AND PROVIDING FOR AN
EFFECTIVE DATE.
B. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA, AMENDING ORDINANCE NO. 2017-10 WHICH ORDINANCE
ADOPTED A BUDGET FOR THE 2017/2018 FISCAL YEAR BY REVISING THE
2017/2018 FISCAL YEAR OPERATING AND CAPITAL BUDGET AS OUTLINED
IN EXHIBIT "A" ATTACHED HERETO; AUTHORIZING THE CITY
MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF
THIS ORDINANCE;AND PROVIDING FOR AN EFFECTIVE DATE.
Aventura City Commission Meeting Agenda
July 19, 2018
4. OVERVIEW AND REVIEW OF PROPOSED BUDGET
A. GENERAL FUND
• REVENUES
• GENERAL GOVERNMENT DEPARTMENTS
• City Commission
• Office of the City Manager
• Legal
• City Clerk's Office
• Finance
• Information Technology
• POLICE DEPARTMENT
• COMMUNITY DEVELOPMENT DEPARTMENT
• COMMUNITY SERVICES DEPARTMENT
• PUBLIC WORKS/TRANSPORTATION DEPARTMENT
• ARTS & CULTURAL CENTER DEPARTMENT
• NON-DEPARTMENTAL
• CAPITAL OUTLAY
B. MOTION TO ADOPT RESOLUTION TO ESTABLISH TENTATIVE
MILLAGE RATE:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, ESTABLISHING A PROPOSED MILLAGE
RATE FOR THE 2018/2019 FISCAL YEAR; PROVIDING FOR THE
DATE, TIME AND PLACE OF THE PUBLIC HEARING TO CONSIDER
THE PROPOSED MILLAGE RATE AND TENTATIVE BUDGET; AND
PROVIDING FOR AN EFFECTIVE DATE.
C. POLICE EDUCATION FUND
D. TRANSPORTATION AND STREET MAINTENANCE FUND
E. 911 FUND
F. DEBT SERVICE FUNDS
G. CAPITAL PROJECTS FUND
Page 2 of 3
Aventura City Commission Meeting Agenda
July 19, 2018
H. STORMWATER UTILITY FUND
L POLICE OFF-DUTY SERVICES FUND
5. RESOLUTIONS:
A. CITY COMMISSION, IN ITS CAPACITY AS THE AVENTURA CITY OF
EXCELLENCE SCHOOL BOARD OF DIRECTORS:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA, ACTING IN THEIR CAPACITY AS THE BOARD OF DIRECTORS
FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL, ADOPTING THE
IMPLEMENTATION OF THE MIAMI-DADE COUNTY SCHOOL BOARD'S
STUDENTS ATTIRED FOR EDUCATION (SAFE) POLICY; AUTHORIZING
THE EXECUTION OF NECESSARY DOCUMENTS; AND PROVIDING FOR AN
EFFECTIVE DATE.
B. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA DECLARING CERTAIN PROPERTY LISTED UNDER THE ASSETS
OF THE CITY AS SURPLUS TO THE NEEDS OF THE CITY;DESCRIBING THE
MANNER OF DISPOSAL; AUTHORIZING THE CITY MANAGER TO DO ALL
THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION;
AND PROVIDING FOR AN EFFECTIVE DATE.
C. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA AUTHORIZING THE MAYOR TO EXECUTE THE ATTACHED
AMENDED AND RESTATED AGREEMENT FOR PROFESSIONAL
CONSULTING SERVICES BY AND BETWEEN CMCS CONSULTING
SERVICES, LLC AND THE CITY OF AVENTURA; PROVIDING FOR AN
EFFECTIVE DATE.
D. CITY COMMISSION, IN ITS CAPACITY AS THE AVENTURA CITY OF
EXCELLENCE SCHOOL BOARD OF DIRECTORS:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA, ACTING IN THEIR CAPACITY AS THE BOARD OF DIRECTORS
FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL, ADOPTING A
MENTAL HEALTH PLAN FOR THE AVENTURA CITY OF EXCELLENCE
SCHOOL (ACES); AUTHORIZING THE EXECUTION OF NECESSARY
DOCUMENTS; AND PROVIDING FOR AN EFFECTIVE DATE.
6. ADJOURNMENT
This meeting is open to the public.In accordance with the Americans with Disabilities Act of 1990,all persons who are
disabled and who need special accommodations to participate in this meeting because of that disability should contact
the Office of the City Clerk,305-466-8901,not later than two days prior to such proceeding. One or more members of
the City of Aventara Advisory Boards may be in attendance and may participate at the meeting. Anyone wishing to
appeal any decision made by the Aventara City Commission with respect to any matter considered at such meeting or
hearing will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the
proceedings is made,which record includes the testimony and evidence upon which the appeal is to be based. Agenda
items may be viewed at the Office of the City Clerk, City of Aventara Government Center, 19200 W. Country Club
Drive,Aventara,Florida,33180. Anyone wishing to obtain a copy of any agenda item should contact the City Clerk at
305-466-8901. (AGENDA REVISED JULY 17,2018)
Page 3 of 3
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
FROM: Joanne Carr, Interim City Manage
BY: Eric M. Soroka, CMCS Cons ipg
DATE: July 11, 2018
SUBJECT: Resolution Adopting in Principle the Capital Improvement Program
Document 2018/19 to 2022/23
July 19, 2018 Commission Meeting Agenda Item c4
RECOMMENDATION
It is recommended that the City Commission adopt the attached Resolution adopting, in
principle, subject to annual revision and authorization, the Capital Improvement
Program for 2018/19 to 2022/23.
BACKGROUND
A revised Capital Improvement Program document was submitted for the City
Commission's review and approval.
If you have any questions, please feel free to contact me.
Attachment
RESOLUTION NO. 2018-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, ACCEPTING AND ADOPTING IN PRINCIPLE,
SUBJECT TO ANNUAL REVISION AND AUTHORIZATION, THE CITY OF
AVENTURA CAPITAL IMPROVEMENT PROGRAM DOCUMENT FOR
FISCAL YEAR 2018/19 TO 2022/23 AUTHORIZING THE CITY MANAGER
TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Capital Improvement Program document for fiscal years
2018/19 to 2022/23, attached hereto was presented and recommended to the City
Commission of the City of Aventura by the City Manager as a long term plan of
proposed capital expenditures, the means and methods of financing the projects and
an action plan for the implementation of the projects; and
WHEREAS, the City Commission recognizes the need to adopt a Capital
Improvement Program to address Beautification and Parks, Transportation, Drainage
and Infrastructure Improvements, Public Buildings and Facilities, Information
Technology, and Capital Equipment Purchase and Replacement, which represents a
commitment by the community toward achievement and maintenance of a desirable
high quality of life for all residents; and
WHEREAS, the City Commission recognizes the need to formulate a Capital
Improvement Program which adopts a sound financing plan; and
WHEREAS, the City Commission has reviewed the Capital Improvement
Program document at a public meeting of the City Commission and wishes to adopt
said document in concept.
Page 1 of 3
City of Aventura Resolution No. 2018-
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Commission hereby accepts and adopts in principle,
subject to annual revisions and authorization, the City of Aventura Capital Improvement
Program document for fiscal years 2018/19 to 2022/23 attached hereto and
incorporated herein.
Section 2. The City Manager is hereby authorized to do all things necessary
and expedient in order to carry out the aims of this Resolution.
Section 3. This Resolution shall take effect immediately upon adoption.
The foregoing Resolution was offered by Commissioner , who moved
its adoption. The motion was seconded by Commissioner , and upon being
put to a vote, the vote was as follows:
Commissioner Denise Landman
Commissioner Dr. Linda Marks
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
Vice Mayor Gladys Mezrahi
Mayor Enid Weisman
Page 2 of 3
City of Aventura Resolution No. 2018-
PASSED AND ADOPTED this 19th day of July, 2018.
ENID WEISMAN, MAYOR
ATTEST:
ELLISA L. HORVATH, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
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CITY F AVENTLIf A
Capital Improvement Program
201 u/ 1 r - 2uz1/23
CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2018/19 - 2022/23
CITY COMMISSION
Mayor Enid Weisman
Commissioner Denise Landman
Commissioner Dr. Linda Marks
Commissioner Gladys Mezrahi
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
INTERIM CITY MANAGER
Joanne Carr
DEPARTMENT DIRECTORS
Weiss Serota Helfman Cole & Bierman, P.L., City Attorney
Joanne Carr, Community Development Director
Karen J. Lanke, Information Technology Director
Julie Alm, Charter School Principal
Brian K. Raducci, Finance Director
Ellisa Horvath, City Clerk
Jeff Kiltie, Arts & Cultural Center General Manager
Kimberly Merchant, Community Services Director
Joseph S. Kroll, Public Works/Transportation Director
Bryan Pegues, Chief of Police
CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2018/19- 2022/23
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CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2018/19— 2022/23
TABLE OF CONTENTS
City Manager's Capital Improvement Program Message..................................................................i-iii
Five-Year Highlights.........................................................................................................................iv-v
INTRODUCTION
Purpose of the Capital Improvement Program.............................................................................. 2
LegalAuthority..............................................................................................................................2
Development of the Capital Improvement Program ...................................................................... 3
Capital Improvement Program Policies......................................................................................3-4
Preparingthe Capital Budget........................................................................................................4
Locating a Specific Capital Project................................................................................................4
Reading the Program Schedules ..................................................................................................4
CIPPreparation Calendar.............................................................................................................5
OVERVIEW OF RECOMMENDED PROJECTS
Summary of Recommended Projects............................................................................................ 8
Summary of Major Programs by Year........................................................................................... 8
Summary of Proposed Appropriations by Funding Source ...........................................................9
Summary of Projects by Location and Year................................................................................ 10
FUNDING PLAN
Introduction ................................................................................................................................. 12
Debt vs. Pay-As-You-Go Financing ....................................................................................... 12-13
Required Separation of Funding Sources ................................................................................... 13
Summary of Financing Plan Model ............................................................................................. 13
PROPOSED FINANCING PLAN FOR THE GENERAL FUND— 001 ......................................... 15-19
BEAUTIFICATION AND PARK FACILITY IMPROVEMENT PROJECTS..................................21-27
PROPOSED FINANCING PLAN FOR THE TRANSPORTATION
AND STREET MAINTENANCE FUND— 120........................................................................29-30
TRANSPORTATION SYSTEM IMPROVEMENT PROJECTS ....................................................31-36
PROPOSED FINANCING PLAN FOR THE STORMWATER UTILITY FUND—410 ..................37-38
DRAINAGE SYSTEM IMPROVEMENT PROJECTS ..................................................................39-43
PUBLIC BUILDINGS AND FACILITY IMPROVEMENT PROJECTS .........................................45-50
INFORMATION TECHNOLOGY IMPROVEMENT PROJECTS..................................................51-56
CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT PROJECTS .................................57-63
CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2018/19- 2022/23
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=- City ®f
Aventura
Government Center
19200 West Country Club Drive
Aventura, Florida 33180
Office of the City Manager
July 10, 2018
The Honorable Mayor and
Members of the City Commission
City of Aventura
Aventura, Florida 33180
Enclosed herein is the proposed City of Aventura (the "City") Capital Improvement Program ("CIP")
for the fiscal period October 1, 2018 through September 30, 2023 and the proposed Capital Budget
for the Fiscal period October 1, 2018 through September 30, 2019.
The primary goal of the CIP is to develop a long-term plan of proposed capital expenditures, the
means and methods of financing and a schedule of priorities for implementation. It is important to
stress that the CIP is a planning tool to evaluate both the infrastructure needs and financial
capabilities of the City. In order to determine the impact of the CIP on the City's future operating
budget, the City Commission and residents will be provided with the benefits of a CIP document
which serves as a point of reference and includes an estimated long-term budget plan.
At this point in the City's history, the need for major capital improvement funding has decreased
substantially due to a very ambitious schedule of completing major community facilities and
infrastructure projects during the past twenty two (22) years since the City's incorporation. This
document represents an update of the CIP that was originally prepared for the five-year cycle of
2017/18 to 2021/22. The update process is important for the CIP to become a continuing and
ongoing planning/implementation process. The last four (4) years of last year's program were re-
evaluated in light of unanticipated needs, cost revisions, new project priorities and the City's financial
condition. In addition, the CIP was updated to add new projects in the fifth (5`h) year (FY 2022/23) to
complete the cycle. Projects included within the framework of the program were based on input from
Commissioners, staff, City consultants and citizens.
The following information represents the significant revisions or modifications to the projected CIP as
compared to the prior year's CIP document:
■ Beautification and Park Facility Improvement Projects
o Added $1.6M to complete a drainage and turf project at Waterways Park in FY 2019/20
that is contingent on the issuance of a Miami-Dade County Park Bond.
o Added $490,000 to replace playground equipment at Founders Park in FY 2022/23.
■ Transportation System Improvement Projects
o Added $750,000 worth of Road Resurfacing Program cost to add Country Club Drive to
the resurfacing schedule in FY 2022/23.
o Added $140,000 for two (2) new flashing pedestrian crossing signs.
o Added $250,000 for school crossing flashers at ACHS.
o Provided $25,500 in funding to replace bicycles utilized by the Bike Share Program.
i
■ Drainage System Improvement Projects
o Provided an additional $455,000 in funding for various stormwater drainage
improvements in FYs 2018/19—2022/23.
■ Public Buildings and Facility Improvement Projects
o Added $100,000 in Police Department Improvements in FY 2020/21 to replace the
console panels in the Communications Center.
o Added approximately $250,000 in Community Recreation Center Improvements in FYs
2018/19—2020/21 primarily for security enhancements and restroom renovations.
o Added $237,000 in Government Center Improvements in FYs 2019/20 — 2022/23,
including roofing repairs ($170,000) and to replace the carpet in the Commission
Chambers at the Government Center ($50,000).
■ Capital Equipment Purchase and Replacement Projects
o Added $187,500 for classroom furniture at ACHS in FY 2019/20.
The proposed 2018/19 —2022/23 CIP includes 40 projects in six (6) functional categories with a total
value of $18,801,635. The following represents the percentage of total funding that each functional
category has been allocated:
• Beautification and Park Facility Improvement Projects (16%)
• Transportation System Improvement Projects (22%)
• Drainage System Improvement Projects (7%)
• Public Building and Facility Improvement Projects (7%)
• Information Technology Improvement Projects (27%)
• Capital Equipment Purchase & Replacement Projects (21%)
Major emphasis was placed on the following projects:
• Park Improvements ($2,953,800)
• Road Resurfacing ($2,906,000)
• Streetlight Improvements ($610,000)
• Transportation System Improvements ($660,000)
• Stormwater Drainage Improvements ($1,225,000)
• Air Conditioning Unit Replacements ($221,000)
It should be noted that the City and the Aventura Mall continue to work together to design a traffic
flow improvement project to address congestion on Country Club Drive from motorists going east on
the William Lehman Causeway. This project was not included in this document, as a traffic
operations analysis, design plans and construction drawings will need to be prepared by the City and
approved by FDOT and Miami-Dade County prior to moving forward. Funding for this analysis has
been provided by the Aventura Mall and is available from the Capital Projects Fund.
Through the issuance of a $7.1M Bond, the utilization of General Fund Reserves and other revenue
sources, the approximate $15.5M cost of constructing and equipping the ACHS will be fully reflected
in the FY 2017/18 Budget. Any and all of the project funds that are not expended as of September
30, 2018 will be carried forward to complete the project in FY 2018/19.
The document contains a detailed funding plan that forecasts revenues necessary to fund both the
CIP and the operating budgets over the next five (5) years. The proposed funding plan is based on
conservative estimates and assumes that revenues and operating expenditures grow at specified
levels and can be maintained at certain percentage increases, respectively.
I am proud of the many accomplishments and the support that the City Commission and residents
have shown in the implementation of the capital projects since the City's incorporation. Our
ii
beautification projects, park and open space additions, Government Center, Community Recreation
Center, K-8 Charter School, proposed Charter High School, Arts & Cultural Center, transportation
improvements and many other community enhancements continue to exhibit our commitment to
excellence and professionalism. This document serves many purposes. Importantly it serves as an
aid to the residents in providing a better understanding of the City's long-term capital needs and how
the City intends to meet those demands. It also details our continuing effort to address the needs
and concerns of our citizens while making prudent financial decisions, which contribute to the City's
long-term financial health.
The preparation and formulation of this document could not have been accomplished without the
dedicated efforts of all of the Department Directors and their staff. Their professional efforts have
assisted in the preparation of this important planning program. This document has been prepared
with the assistance of CIVICS Consulting Services.
Upon your review of the 2018/19—2022/23 CIP, I respectfully request and recommend the following:
• Hold a public hearing at the July 19, 2018 Commission Meeting to conceptually adopt (by
Resolution), the final CIP document for implementation.
Upon your review, please let me know if you have any questions or require additional information.
Respectfully submitted,
i OW
Joanne Carr
Interim City Manager
iii
CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
201 811 9—2022123
FIVE-YEAR HIGHLIGHTS
Beautification and Park Facility Improvement Projects (BP)
✓ Founders Park and Waterways Park Improvements totaling $948,100 and $1,923,450,
respectively to maintain and enhance these facilities.
Transportation Improvement Projects (TI)
✓ Road Resurfacing projects totaling $2,906,000 to resurface asphalt and enhance safety on
NE 187th Street, NE 185th Street, Aventura Boulevard, NE 34th Avenue, NE 28th Avenue, NE
190th Street, Yacht Club Way, the south portion of the Hospital District, NE 188th Street, NE
183 d Street, NE 31St Street and Country Club Drive.
✓ Streetlight Improvement Projects totaling $610,000 for the continuation of retrofitting street
lighting throughout the City with more energy efficient LED fixtures and to retrofit Median Up-
Lighting with LED fixtures.
✓ Transportation System Improvements totaling $660,000 to provide Crosswalk Solar Lighting
($270,000) and two (2) additional Flashing Pedestrian Crossing Signs ($140,000) as well as
school crossing flashers related to the opening of the Aventura Charter High School
($250,000).
✓ Bike Share Program Projects totaling $25,500 for the continued maintenance of the Bike
Share Program.
Drainage Improvement Projects (DI)
✓ Stormwater Drainage Improvements totaling $1,225,000 to address the long-term impacts of
the rising sea levels including the following:
• Country Club Drive Irrigation Relocation
• Swale Cut and Sod Projects at Country Club Drive and the William Lehman
Causeway, Aventura Blvd., 34th Ave. and NE 201St St.
• Storm Grate Installation at Various Locations
• NE 209th Street Drainage Improvements
• Country Club Drive F Curb Installation at Various Locations
Public Building and Facility Improvement Projects (PBF)
✓ Government Center Improvements totaling $237,000 primarily for roofing repairs ($170,000)
and to replace the carpet in the Commission Chambers ($50,000) at the Government Center
Facility.
Information Technology Improvement Projects (IT)
✓ Continues the implementation of technology improvements and management information
systems to enhance the productivity and efficiency of City operations.
iv
Capital Equipment Purchase and Replacement Projects (CE)
✓ Provides the necessary equipment to continue to provide high quality and effective police
services.
✓ Ensures that the tools of production, vehicles and equipment are available for City
operations.
✓ Continues the installation and placement of classroom furniture related to the opening of the
Aventura Charter High School.
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CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2018/19- 2022/23
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CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2018/19-2022/23
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INTRODUCTION
1
This section describes what the City's CIP is, the process for developing it and the Capital Budget
and how to locate a specific project in this document.
Purpose of the Capital Improvement Program
The purpose of the CIP is to establish a long-term plan of proposed capital expenditures, the means
and methods of financing and a schedule of priorities for implementation. In order to determine the
impact on the City's operating budget, debt service and the general trend of future expenditures, the
City Commission will be provided with the advantage of a CIP document as a point of reference and
estimated long-term budgetary plan. In accordance with the State's Growth Management Act, the
City is required to undergo this process in order to meet the needs of its Comprehensive Plan.
The CIP is an official statement of public policy regarding long-range capital development within the
City. A capital improvement is defined as a capital expenditure of $5,000 or more, resulting in the
acquisition, improvement or addition to fixed assets in the form of land, buildings or improvements,
more or less permanent in character, and durable equipment with a life expectancy of more than one
(1) year. In addition, equipment that has a value less than $5,000 is also included in this document
for budgetary purposes.
The CIP lists proposed capital projects to be undertaken, the year in which they will be started, the
amount expected to be expended in each year and the method of financing these projects. Based
on the CIP, a department's capital outlay portion of the annual Operating Budget will be formulated
for that particular year. The CIP document also communicates the City's capital priorities and
project implementing plan to its citizens, businesses and interested parties.
The five-year CIP is updated annually to add new projects in the fifth (5`h) year, to re-evaluate the
program and project priorities in light of unanticipated needs, and to revise recommendations to take
account of new requirements and new sources of funding. Capital Improvement programming thus
becomes an integral part of the City's budgeting and management procedures.
The annual capital programming process provides the following benefits:
1. The CIP is a tool for implementing the City's Comprehensive Plan.
2. The CIP process provides a mechanism for coordinating projects with respect to function,
location and timing.
3. The yearly evaluation of project priorities ensures that the most crucial projects are
developed first.
4. The CIP process facilitates long-range financial planning by matching estimated revenue
against capital needs, establishing capital expenditures and identifying the need for
municipal borrowing and indebtedness within a sound long-range fiscal framework.
5. The impact of capital projects on the City's operating budget can be projected.
6. The CIP serves as a source of information about the City's development and capital
expenditures plan for the public, City operating departments and the City Commission.
Legal Authority
A capital programming process to support the comprehensive plan is required by the Local
Government Comprehensive Planning and Land Development Regulations, incorporated as Chapter
163, Florida Statues.
2
Development of the Capital Improvement Program
The City's capital programming process began in January when operating departments were
required to prepare requests for all proposed capital projects anticipated during the period of
2018/19 —2022/23. A CIP Preparation Manual and related forms were distributed to all departments
for this purpose.
In February, departmental prioritized project requests were submitted to the City Manager's Office
for a comprehensive review. Department Directors were asked to justify projects in terms of benefits
derived, necessity to health, safety and welfare of the City, enhancement to City plans and policies,
the needs of the residents and funding. Projects were prioritized on the basis of Urgency, Necessity,
Desirability and Deferability.
The City Manager reviewed departmental requests and she and the Finance Director conducted
individual meetings with the Department Directors. The departmental requests were prioritized by
the City Manager and the five-year schedule of projects was compiled into document form by the
Finance Director. The methods of financing and revenue sources were then prepared by the
Finance Director and City Manager and were incorporated into the CIP document. At this point, the
proposed CIP is submitted to the City Commission and the public for their review.
In order to facilitate public involvement, a workshop and a public hearing will be held to review the
CIP document prior to the adoption of a Resolution approving the CIP in principle.
Capital Improvement Program Policies
• Annually, the City will prepare a five-year CIP analyzing all anticipated capital expenditures
and identifying associated funding sources. Future capital expenditures necessitated by
changes in population, development, growth, redevelopment or changes in economic base
will be calculated and included in the Capital update process.
• The City will perform all capital improvements in accordance with an adopted CIP.
• The classification of items as capital or operating will be determined by two criteria - cost and
frequency. Generally, a capital project has a "useful life" of more than one (1) year and a
value of $5,000 or more. In addition, equipment that has a value of $5,000 or less is also
included in the document for budgetary purposes.
• The City will coordinate development of the capital improvement budget with the
development of the operating budget. Future operating costs associated with new capital
improvements will be projected and included in the operating forecasts.
• The first year of the five-year capital improvement program will be used as the basis for
formal fiscal year appropriations during the annual budget process.
• The City will maintain all of its assets at a level adequate to protect the City's capital
investment and to minimize future maintenance and replacement costs.
• The City will identify the estimated cost of capital projects and prepare a funding projection
that considers revenues and operating costs to be included in the CIP document that is
submitted to the City Commission for approval.
• The City will determine the most appropriate financing method for all new projects.
• If appropriate, the City will attempt to maintain a mixed policy of pay-as-you-go and
borrowing against future revenues for financing capital projects.
• The City will maintain ongoing maintenance schedules relating to transportation, sidewalk
and drainage system improvements.
• The City will address and prioritize infrastructure needs on the basis of protecting the health,
safety and welfare of the community.
• A CIP preparation calendar shall be established and adhered to.
• Capital projects will conform to the City's Comprehensive Plan.
• Long-term borrowing will not be used to fund current operations or normal maintenance.
3
• The City will strive to maintain an unreserved/undesignated General Fund Fund Balance at a
level not less than 10% of the annual General Fund revenue.
• If new project appropriation needs are identified for a specific capital project(s) at an interim
period during the fiscal year, the funding sources will be identified and a budget amendment
will be utilized to provide the formal budgetary authority.
Preparing the Capital Budget
The most important year of the schedule of projects is the first year. It is called the Capital Budget
and is adopted separately from the five-year program as part of the annual budget review process.
Based on the CIP, each department's capital outlay portion will be formulated for that particular year.
Each year the CIP will be revised and another year will be added to complete the cycle. The CIP
preparation thus becomes a continuing part of the City's budget and management process.
The Capital Budget is distinct from the Operating Budget. The Capital Budget authorizes capital
expenditures, while the Operating Budget authorizes the expenditure of funds for employee salaries,
supplies and materials.
Through the City's amendment process, changes can be made to the adopted Capital Budget during
the fiscal year. A request for amendment is generated by an operating department based on an
urgent need for a new capital project or for additional funding for a previously approved project. The
request is reviewed by the Finance Director and City Manager and, if approved by the City Manager,
a budget amendment is presented to the City Commission.
Locating a Specific Capital Project
The CIP is divided into six (6) program areas as follows:
1. Beautification and Park Facility Improvement Projects (BP)
2. Transportation Improvement Projects (TI)
3. Drainage Improvement Projects (DI)
4. Public Building and Facility Improvement Projects (PBF)
5. Information Technology Improvement Projects (IT)
6. Capital Equipment Purchase and Replacement Projects (CE)
Each project in the CIP has a unique project number. This project number appears at the beginning
of the individual project descriptions and the Summary by Year tables. The first digit refers to the
functional category number assigned by the City Manager and the final digits outline the individual
department requesting the project. For example, project BP1-CS is Beautification and Park Facility
Improvement Projects number one (1) requested by the Community Services Department.
Reading the Program Schedules
Detailed information about each capital project is provided directly under the Project Number and
above the related detailed Funding Schedule. The section is arranged by program area and
functional category and includes a description of each project and the funding schedules. Project
timetables for each functional category are indicated in the Summary by Year tables.
The funding schedules are based on the funding needed to complete an individual project. A
project's funding may continue for several years depending on the development timetable. Each
program area has a separate Funding Plan Table that outlines the revenue sources proposed to
fund project expenditures.
4
CIP Preparation Calendar
2018119
Date Responsibility Action Required
January 19 Finance Director CIP Preparation Manual and
Request Forms are distributed to
All Department Directors via email.
January 22 to All Department Directors Completed CIP request packages
February 16 are submitted to City Manager.
March1 to City Manager Review of departmental requests and
March 30 Finance Director conduct individual departmental
CIP meetings. Departmental
requests are prioritized.
April 2 to City Manager Five Year schedule of projects is
April 30 Finance Director prepared and method of
financing is determined. Five
year revenue and expenditure
forecasts are prepared.
May 1 to Finance Director Proposed CIP document is prepared
May 31 and printed in final form.
June 14 City Manager Proposed CIP document is submitted
to City Commission.
June 21 City Commission Workshop review meeting.
City Manager
July 19 City Commission Public Hearing on CIP and adoption.
5
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OVERVIEW OF
RECOMMENDED PROJECTS
7
Summary of Recommended Projects
The proposed 2018/19 —2022/23 CIP includes 40 projects in six (6) functional categories with a total
value of $18,801,635. The following represents the percentage of total funding that each functional
category has been allocated:
1. Beautification and Park Facility Improvement Projects (16%)
2. Transportation System Improvement Projects (22%)
3. Drainage System Improvement Projects (7%)
4. Public Building and Facility Improvement Projects (7%)
5. Information Technology Improvement Projects (27%)
6. Capital Equipment Purchase and Replacement Projects (21%)
Summary of Major Programs by Year
The following table presents a summarized breakdown of the costs of the various projects
recommended for funding categorized by major function for each of the five (5) years covered by the
CIP• TABLE 1
CAPITAL IMPROVEMENT PROGRAM
SUMMARY OF MAJOR PROGRAMS BY YEAR
PROJECTS SCHEDULED FOR 2018/19-2022/23
PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
PROGRAM 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL
Beautification&Park Facility Improvement Projects $ 208,350 $ 1,832,900 $ 304,050 $ 125,750 $ 563,850 $ 3,034,900
Transportation System Improvement Projects 901,000 1,011,000 661,500 759,500 868,500 4,201,500
Drainage System Improvement Projects 275,000 275,000 275,000 200,000 200,000 1,225,000
Public Building&Facility Improvement Projects 541,380 378,500 247,000 91,000 81,000 1,338,880
Information Technology Improvement Projects 870,125 903,375 1,004,375 1,069,375 1,164,125 5,011,375
Capital Equipment Purchase&Replacement Projects 1,006,450 969,550 735,580 663,600 614,800 3,989,980
Totals $ 3,802,305 $ 5,370,325 $ 3,227,505 $ 2,909,225 $ 3,492,275 $ 18,801,635
Capital Improvement Program
2018/19 -2022/23
Summary of Major Programs by Function
21%
27%
7%
■Beautification/Park Facility ■Transport System
■Drainage System ■Public Bldg&Facility
■Information Technology ■Capital Equipment Purch/Replace
8
Summary of Proposed Appropriations by Funding Source
The following table reflects the distribution of all proposed projects to the funding source or
mechanism, which is appropriate for funding the projects for each of the five (5) years of the
program. TABLE 2
CAPITAL IMPROVEMENT PROGRAM
SUMMARY BY PROPOSED APPROPRIATIONS BY FUNDING SOURCE
PROJECTS SCHEDULED FOR 2018/19-2022/23
PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FUNDING SOURCE 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL
General Fund-001 $ 1,621,225 $ 1,694,825 $ 1,671,505 $ 1,208,225 $ 1,809,275 $ 8,005,055
Transportation and Street Maintenance Fund-120 901,000 1,011,000 661,500 759,500 868,500 4,201,500
Charter School Fund-190 870,380 523,000 413,500 541,500 414,500 2,762,880
Charter High School Fund-191 - 62,500 200,000 200,000 200,000 662,500
Capital Projects Fund-392 134,700 16,500 6,000 - - 157,200
Miami-Dade County Park Bond - 1,600,000 - 1,600,000
Aventura Charter High School Construction Fund-393 - 187,500 - 187,500
StormwaterUtilityFund-410 275,000 275,000 275,000 200,000 200,000 1,225,000
Totals $ 3,802,305 $ 5,370,325 $ 3,227,505 $ 2,909,225 $ 3,492,275 $ 18,801,635
The proposed funding plan involves a commitment to "pay-as-you-go" annual appropriations
established in yearly budgets and does not include additional long-term debt.
Capital Improvement Program
2018/19 -2022/23
Summary of Proposed Appropriations by Funding Source
1%
6%
1%_ 8%
4%__
15%
■General Fund ■Transport&Street Ma int. Fund
■Charter School Fund ■Charter HS Fund
■Capital Projects Fund ■Miami-Dade County Park Bond
Charter HS Const. Fund Stormwater Utility Fund
9
Summary of Projects by Location and Year
The following table outlines the major Beautification and Park Facility and Transportation
Improvement Projects by location and the year in which they are proposed to be funded:
TABLE 3
CAPITAL IMPROVEMENT PROGRAM
2018119-2022123
SUMMARY OF PROJECTS BY LOCATION AND YEAR
Beautification and
Park Facility Transportation
Improvement Improvement
Location Projects Projects
Founders Park 2018/19 to 2022/23 N/A
Waterways Park 2018/19 to 2022/23 N/A
Waterways Dog Park 2019/20 N/A
2021/22 to 2022/23 N/A
Veterans Park 2019/20 to 2020/21 N/A
Citywide Beautification Improvements 2018/19 to 2022/23 N/A
Road Resurfacing Program
NE 187th Street N/A 2018/19
NE 185th Street N/A 2018/19
Aventura Boulevard N/A 2019/20
NE 34th Avenue N/A 2019/20
NE 28th Avenue N/A 2019/20
NE 190th Street N/A 2020/21
Yacht Club Way N/A 2020/21
Hospital District(south portion) N/A 2020/21
NE 188th Street N/A 2021/22
NE 183rd Street N/A 2021/22
NE 31St Street N/A 2021/22
Country Club Drive N/A 2022/23
Streetlight Improvements
Retrofit Street Lighting with LED fixtures N/A 2018/19
Retrofit Median Up-Lighting with LED fixtures N/A 2019/20
Transportation System Improvements
Crosswalk Solar Lighting N/A 2018/19
2021/22-2022/23
Flashing Pedestrian Crossing Signs(2) N/A 2018/19
School Crossing Flashers N/A 2019/20
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CITY OF AVENTURA
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i
FUNDING PLAN
11
Introduction
In order for a CIP to be an effective management planning tool, the program must include not only a
compilation of major capital needs and their costs but also a financing plan for the entire life of the
program. This financing plan must include an analysis of the available resources which will be used
to fund not only the CIP itself but the required operating expenses and debt service requirements of
the City.
In order to ensure that the financing plan is complete in every respect, the plan formulation process
must include:
1. A projection of revenues and resources which will be available to fund operating and capital
expenditures during the life of the CIP.
2. A projection of future years' operating expenditure levels which will be required to provide
ongoing services to City residents.
3. Once the CIP projects have been evaluated, a determination is made of the projects to be
funded and the timing of the cash outflow for each project. The information is then tabulated
to determine the amounts required to fund the CIP for each year.
4. From the information obtained in 1 through 3 above, the additional resources required to
fund the CIP will be determined and a decision will be made on whether the program is to be
financed by the issuance of debt, on a pay-as-you-go basis or some combination of the two
(2).
The financing plan prepared in such a manner will be as accurate as possible and should be an
informative document to all City residents. However, due to the uncertainty involved in projecting
operating cost increases, the community's desire for service increases and the inflow of resources
over a five-year period, the financing plan presented should be viewed as a theoretical framework to
be adjusted each year based on the most recent information available at that time. This will be
accomplished by updating the financing plan each year, adopting operating and capital budgets, and
ordinances to implement fee structures which will be required to fund the program each year.
Debt vs. Pay-As-You-Go Financing
Debt financing through the issuance of long-term bonds is most appropriate when:
1. There are a small number of relatively large dollar value projects.
2. Larger projects cannot be broken into segments and the costs distributed over a longer time
frame without impairing the usefulness of the project.
3. The projects are non-recurring.
4. Assets acquired have a relatively long useful life which equals or exceeds the life of the debt.
Through long-term bond financing, the costs of a project having a long useful life can be shared by
future residents who will benefit from the projects.
In contrast, pay-as-you-go financing is most appropriate for a CIP which includes:
1. A large number of projects having a relatively small dollar value.
2. Projects which can be broken into phases with a portion completed each year without
impairing the overall effectiveness of the project.
3. Projects which are of a recurring nature.
4. Projects where the assets acquired will have relatively short useful lives.
The primary advantage of pay-as-you-go financing is that the interest costs and costs of bringing a
bond issue to market can be avoided. However, if inappropriately used, this financing plan may
12
cause tax rates and fee structures to increase suddenly and may result in current residents paying a
greater portion of projects which benefit future residents.
In summary, the choice of the appropriate financing plan will be contingent upon an analysis of the
projects to be included in a CIP.
Required Separation of Funding Sources
In order to comply with accepted governmental accounting practices and to ensure compliance with
City Codes and any related Bond Indentures, the analysis and financing plan contained herein will
be presented within their respective funds. Projects funded on a pay-as-you-go basis will directly
relate to the Capital Fund Budget from where the source of funding is derived. Each of these
Budgets will appear in the Annual Operating and Capital Improvement Budget, which is adopted
each year. Those funds are currently represented as follows:
1. General Fund —001
2. Transportation and Street Maintenance Fund — 120
3. Charter School Fund — 190
4. Charter High School Fund — 191
5. Capital Projects Fund — 392
6. Aventura Charter High School Construction Fund — 393
7. Miami-Dade County Park Bond (a new fund will be created if necessary)
8. Stormwater Utility Fund —410
In accordance with accounting, legal and internal revenue requirements, all projects to be completed
with the proceeds received from the sale of Bonds or loans will be accounted for in a Capital
Construction Fund or Stormwater Utility Fund. In addition, capital outlay for the Charter School is
included in a separate Budget adopted by the City Commission. In FY 2019/20, capital outlay for the
Aventura Charter High School is anticipated to be included in a separate Budget that would be
adopted by the City Commission.
Summary of Financing Plan Model
Detailed funding plans for individual funds of the City are enclosed herein in the following sections.
The following represents an overview of the major points of the recommended funding plan:
1. Utilizes "pay-as-you-go" financing through annual appropriations to fund the five year amount
of$18,801,635 not including the Aventura Charter High School Construction Project.
2. Through the issuance of a $7.1M Bond, the utilization of General Fund Reserves and other
revenue sources, the approximate $15.5M cost of constructing and equipping the ACHS will
be fully reflected in the FY 2017/18 Budget. Any and all of the project funds that are not
expended as of September 30, 2018 will be carried forward to complete the project in FY
2018/19.
3. Adjusts property tax revenues based on projected conservative growth in assessments.
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PROPOSED FINANCING PLAN
FOR THE
GENERAL FUND - 001
15
Proposed Financing Plan for the General Fund —001
After evaluating the nature of the various projects that are included in the City's General Fund CIP, it
was decided that pay-as-you-go financing would be the most appropriate method for funding the
program.
Financing Plan Tables
Based on this decision, the analysis which follows is aimed at developing a financing plan which will
allow the City to fund General Government Services operating expenditures and all projects
recommended for funding in the General Fund CIP for each year of the program.
Table 4 presents a five-year projection of available resources for General Government Services.
Unless shown by an asterisk (*), the amount projected for each revenue is based on the
tax rate or fee structure in effect during FY 2017/18. Revenue descriptions followed by
an asterisk (*) were computed based on a projected increase in the rate structure as
outlined in the REVENUE ASSUMPTIONS UTILIZED FOR PROJECTIONS section
immediately following the Table.
Table 5 presents a five-year projection of required operating expenditures for General
Government Services which utilize the cost data as outlined in the OPERATING
EXPENDITURE ASSUMPTIONS UTILIZED FOR PROJECTIONS section immediately
following the Table.
Table 6 is a recap of resources available to fund the General Fund CIP based on projected
revenues and expenditures and the proposed CIP appropriations for the five (5) years of
the program. Please note that this analysis assumes that all available resources not
needed to fund current operating expenditures may be transferred to the General Fund
Capital Reserves which could be used to fund unexpected capital outlays or to fund
future years' programs.
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TABLE 4
GENERAL FUND
PROJECTION OF AVAILABLE RESOURCES FOR GENERAL GOVERNMENT SERVICES
SUMMARY BY YEAR
ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
REVENUES 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23
Ad Valorem Taxes $ 16,571,893 $ 17,072,856 $ 17,977,016 $ 18,424,566 $ 18,883,305 $ 19,353,513 (a)
Section 185 Premium Tax 325,000 330,000 333,300 336,633 339,999 343,399
Utility Taxes 5,695,000 6,015,000 6,195,450 6,381,314 6,572,754 6,769,936 (b)
Unified Communications Tax 1,850,000 1,850,000 1,850,000 1,850,000 1,850,000 1,850,000
City Business Tax 975,000 900,000 909,000 918,090 927,271 936,544 (c)
Building Related Revenue 2,346,000 2,426,000 2,000,000 1,526,000 1,176,000 1,176,000 (d)
Franchise Fee-Electric 1,825,000 1,425,000 1,453,500 3,336,723 3,403,457 3,471,526 (e)
Franchise Fee-Other 575,000 620,000 637,100 654,713 672,854 691,540 (f)
State Revenue Sharing 740,000 825,000 849,750 875,243 901,500 928,545 (g)
Half Cent Sales Tax 2,860,000 2,935,000 3,023,050 3,113,742 3,207,154 3,303,369 (h)
County Business Tax 55,000 50,000 50,500 51,005 51,515 52,030 (i)
Intergovernmental Revenues-Other 55,320 47,670 48,147 48,629 49,115 49,607 Q)
Charges for Services 2,599,421 2,558,106 2,622,059 2,687,611 2,754,802 2,823,673 (k)
Fines & Forfeitures 1,079,000 1,427,500 1,470,325 1,514,435 1,559,868 1,606,664 (I)
Misc. Revenues 290,000 280,000 280,000 280,000 280,000 280,000
Total Available $ 37,841,634 $ 38,762,132 $ 39,699,197 $ 41,998,704 $ 42,629,594 $ 43,636,346
REVENUE ASSUMPTIONS UTILIZED FOR PROJECTIONS
(a) Ad Valorem Taxes are projected to increase 7% in FY 2019/20 (net of a projected $267,000
revenue loss as a result of the Additional Homestead Exemption that will be voted on in November
2018) and then 2.5% thereafter.
(b) Utility Taxes are projected to increase at a rate of 3% per year.
(c) City Business Tax is projected to increase at a rate of 1% per year.
(d) Building Related Revenue is projected to remain stable in FY 2018/19 and then begin to
decrease as overall building activity is anticipated to decrease.
(e) Franchise Fee-Electric is projected to decrease in FY 2018/19, stabilize in FY 2019/20
and then to increase beginning in FY 2020/21 under the newly adopted FPL agreement
that will become effective in June of 2020.
(f) Franchise Fee-Other is projected to increase at a rate of 3% per year (for gas and
sanitation)while towing is projected to remain stable over the same period.
(g) State Revenue Sharing is projected to increase at a rate of 3% per year.
(h) Half Cent Sales Tax is projected to increase at a rate 3% per year.
(i) County Business Tax is projected to increase at a rate of 1% per year.
Q) Intergovernmental Revenues-Other are projected to increase at a rate of 1% per year.
(k) Charges for Services, including the Police Services Agreement with the Aventura Mall
are projected to increase at a rate of 2.5% per year.
(1) Fines & Forfeitures is projected to increase at a rate of 3% per year.
18
TABLE 5
GENERAL FUND
PROJECTION OF OPERATING EXPENDITURES FOR GENERAL GOVERNMENT SERVICES
SUMMARY BY YEAR
ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
DEPARTMENT 2017/18 2018119 2019120 2020121 2021122 2022/23
City Commission $ 146,150 $ 147,644 $ 150,597 $ 153,609 $ 156,681 $ 159,815
Office of the City Manager 746,865 661,547 681,393 701,835 722,890 744,577
Legal 305,000 305,000 305,000 305,000 305,000 305,000
City Clerk's Office 307,197 344,183 354,508 365,143 376,097 387,380
Finance 1,059,843 1,077,476 1,109,800 1,143,094 1,177,387 1,212,709
Information Technology 1,122,810 1,163,720 1,198,632 1,234,591 1,271,629 1,309,778
Police 19,442,439 20,183,170 20,990,497 21,830,117 22,703,322 23,611,455
Community Development 2,578,041 2,591,696 2,340,282 2,057,834 1,859,106 1,894,869
Community Services 2,410,796 2,480,960 2,555,389 2,632,051 2,711,013 2,792,343
Public Works/Transportation 3,033,616 3,162,634 3,257,513 3,355,238 3,455,895 3,559,572
Arts&Cultural Center 809,899 825,440 850,203 875,709 901,980 929,039
Non-Departmental 1,468,900 1,503,500 1,533,570 1,564,241 1,595,526 1,627,437
Total Proj. Operating Exp.
for General Gov. Svcs. $ 33,431,556 $ 34,446,970 $ 35,327,384 $ 36,218,462 $ 37,236,526 $ 38,533,974
Total Proj. Debt Swe./Trans. 2,158,256 2,757,169 2,670,038 2,139,849 2,141,667 2,141,953
Total Proj. Exp. $ 35,589,812 $ 37,204,139 $ 37,997,422 $ 38,358,311 $ 39,378,193 $ 40,675,927
OPERATING EXPENDITURE ASSUMPTIONS UTILIZED FOR PROJECTIONS
Operating expenditures are projected to increase an average of 3% -4% per year.
TABLE 6
GENERAL FUND
RECAP OF PROJECTED AVAILABLE RESOURCES AND OPERATING EXPENDITURES
FOR GENERAL GOVERNMENT SERVICES
SUMMARY BY YEAR
ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
DEPARTMENT 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23
Total Proj.Avail. Resources $ 37,841,634 $ 38,762,132 $ 39,699,197 $ 41,998,704 $ 42,629,594 $ 43,636,346
Proj. Operating Exp. 33,431,556 34,446,970 35,327,384 36,218,462 37,236,526 38,533,974
Proj. Debt Svice./Trans. (Exclude HS) 2,158,256 2,262,145 2,173,938 2,139,849 2,141,667 2,141,953
Subtotal 35,589,812 36,709,115 37,501,322 38,358,311 39,378,193 40,675,927
Balance after Operating Exp.
&Debt Svice./Trans. $ 2,251,822 $ 2,053,017 $ 2,197,875 $ 3,640,393 $ 3,251,401 $ 2,960,419
Less CIP Appropriations for:
Beautification/Park Facility 92,500 208,350 216,400 298,050 125,750 563,850
Public Bldg&Facility 148,000 92,500 286,500 212,000 - 50,000
Information Technology 527,575 448,625 429,875 445,875 438,875 600,625
Capital Equipment Purch/Replace 732,900 871,750 762,050 715,580 643,600 594,800
1,500,975 1,621,225 1,694,825 1,671,505 1,208,225 1,809,275
Charter HS Operating Cost Subsidy - 370,875 400,000 350,000 - -
Amount added to CIP Reserve $ 750,847 $ 60,917 $ 103,050 $ 1,618,888 $ 2,043,176 $ 1,151,144
Charter HS Debt Svice. $ - $ (495,024) $ (496,100) $ - $ - $ -
Total Amount Needed from
Genral Fund-High School $ - $ (495,024) $ (496,100) $ - $ - $
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BEAUTIFICATION AND
PARK FACILITY IMPROVEMENT
PROJECTS
21
Beautification and Park Facility Improvement Projects
This section includes beautification projects and improvements to the City's park system and
recreational facilities. There are five (5) projects in the CIP, which total $3,034,900. Special
emphasis was given to upgrading existing park facilities.
Policies
The City's investment in improvements to its City park system is based on the following policies:
Goal. Provide adequate and accessible parks and facilities to meet the recreational needs of all
current and future residents.
■ Provide a variety of quality recreational facilities that will meet the needs of all age
groups within the City and enhance the overall environmental characteristics of the area.
■ Maximize the utilization of all public facilities through the provision of variety in the type of
facility offered.
■ Provide exercise/walking paths and designated areas for bike riders to enhance the
physical well-being of residents.
■ Provide recreational facilities on the basis of 2.75 acres per 1,000 population.
■ Encourage the integration of recreational facilities into the development of residential,
commercial, industrial and open space land uses.
Goal. Update the five-year CIP on an annual basis.
■ Provide parks whereby residents have access to neighborhood parks within a two (2)
mile radius and community parks which serve the entire City.
Goal. Increase Safety Standards
■ Provide for adequate security measures including the limited access to facilities.
■ Replace dangerous equipment and eliminate visual barriers to reduce criminal
opportunities.
■ Employ vandal-resistant equipment and facilities.
■ Maintain a Parks Usage Plan to protect the City's investment in the park system and
ensure the residents' safety.
Goal. Protect and preserve environmentally sensitive land and water areas.
■ Preserve and enhance open space with environmental impact.
Existing Facilities
There are 32 acres of open space and public park land within the City.
Arthur I Snyder Memorial Park
This 3.5 acre site was purchased in 1998 and was one (1) of the City's last remaining waterfront
undeveloped parcels. This park contains the Community Recreation Center as well as open passive
and sitting areas.
Aventura Founders Park
This 11 acre site located on W. Country Club Drive and NE 190`h Street was opened in November
1998 and includes both active and passive recreational opportunities. The park encompasses the
following components: splash pad, jogging path, tennis courts, gated entries, one (1) ball field with
dugouts and backstops, restroom buildings, decorative fencing, playground, picnic area, passive
play areas, baywalk, landscaping, two (2) parking lots, multi-purpose plaza areas, signage, benches
and security lighting.
22
Don Soffer Exercise/Walking Path
This site contains 5.5 acres that are classified as open space recreation area and is used by
residents for both recreational and exercise purposes.
Peace Park
This 1.5 acre site was dedicated to the City in 2013 and was opened in 2016. Facilities and
amenities include a children's playground, adult exercise equipment, an open playfield area,
playground facilities, walkways and landscaping with shade trees.
Veterans Park
This 2 acre site was acquired by the City from a private developer in 2001 and is located on NE 315`
Avenue. Facilities and amenities include a parking lot, 1.5 acre open playfield area, playground
facilities, restroom facilities and landscaping with shade trees. This park was modified in 2008 by
removing the dog play area, expanding the children's play area and adding a restroom facility.
Waterways Dog Park
This 1.5 acre site was acquired by the City in 1998 from the private developer who constructed it and
was converted to a dog park in 2008.
Waterways Park
The 7 acre site was purchased in 2006 and was opened in 2008. Facilities and amenities include a
multipurpose sports field, playground, basketball court, fitness trail, parking and restroom facilities.
Prior Accomplishments
The following projects have been completed or are scheduled for completion as of the 2017/18 fiscal
year:
Project Title Year
Conceptual Design of Aventura Founders Park 1996/97
Design of Country Club Drive Exercise Safety Improvements 1996/97
Purchase of 5.5 acres for Aventura Founders Park 1996/97
Bus Shelter& Bench Replacements 1996/97, 1997/98, 1998/99
1999/00, 2000/01, 2001/02
2005/06
Aventura Blvd. Beautification Improvements 1997/98
Northern Entrance Beautification Improvements 1997/98
Aventura Founders Park Development 1997/98
Country Club Drive Exercise/Walking Path Improvements 1997/98
NE 183�d Street Beautification Improvements 1997/98
NE 34`h Avenue Beautification Improvements 1997/98
Library Landscaping Project 1997/98
Huber Tract Open Space Land Purchase 1998/99
NE 207`h Street Beautification Improvements 1998/99
Country Club Drive Exercise Path Safety Improvements 1998/99, 2004/05, 2009/10
NE 190`h Street Beautification Improvements 1998/99
Biscayne Boulevard Phase I Beautification Improvements 1998/99
FEC Landscape Buffer 1998/99
NE 1915`Street Beautification Improvements 1998/99
Waterways Park Improvements 1999/00
Founders Park Improvements 1999/00, 2001/02, 2002/03
2003/04, 2005/06, 2010/11
2013/14, 2014/15, 2015/16
2016/17
23
Biscayne Boulevard Phase II Beautification Improvements 1999/00
NE 185`h Street& NE 28`h Ave Beautification Improvements 1999/00
NE 213`h Street Beautification Improvements 2001/02
Aventura Blvd. Entrance Features 2001/02
Community Recreation Center Conceptual Design 2000/01
Community Recreation Center Development 2001/02
Expanded Waterways Park Purchase 2003/04
Biscayne Boulevard Phase II Beautification Improvements 2001/02
Country Club Drive Beautification Improvements 2002/03
Newspaper Racks 2002/03, 2003/04
NE 188`h Street Beautification Improvements 2002/03
Yacht Club Way Beautification Improvements 2003/04
William Lehman Causeway Beautification Improvements 2003/04, 2004/05
Veterans Park Development 2003/04
Waterways Park Design 2005/06
Founders Park Parking Lot Expansion 2005/06
NE 207`h Street Swale Beautification Improvements 2005/06
Waterways Park Development 2006/07, 2007/08
Splashpad Addition to Founders Park 2006/07
Miami Gardens Drive Beautification Improvements 2006/07
Waterways Dog Park Development 2007/08
Veterans Park Modifications & Improvements 2007/08, 2013/14
Entrance Features Upgrades 2010/11
Waterways Park Improvements 2013/14, 2014/15, 2015/16
2016/17
Peace Park Design 2014/15
Peace Park Construction 2015/16
Exercise Trail Path Lighting System 2015/16
Replaced Canopies/Fencing throughout the City
as a result of Hurricane Irma 2017/18
Replaced Playground Equipment at Veterans Park 2017/18
Hurricane Irma Landscaping Action Plan 2017/18
Park Facilities/Open Space Recreation
The City's estimated current population is 37,239. The City's Comprehensive Plan recommended
standard is 2.75 acres of park and recreation land for every 1,000 potential residents. The amount
of park and recreation land required by the park standards for this population is 102 acres. In
calculating the number of recreational acres the City has available for use by its residents, public
and private marinas and golf courses are accounted for at a different degree depending on their
accessibility to the City's residents. Assuming that public facilities can be accounted for at 100%,
private recreational facilities at 50% and marinas and the golf course at 25%, the City's existing and
proposed recreation areas total 117. Therefore, no deficiency exists under the City's standards.
Table PFOS1 contains an inventory of existing and proposed recreational and open space areas.
The City owns 32 park/open space acres.
24
TABLE PFOS 1
RECREATION/OPEN SPACE INVENTORY
Applicable
Type Facility Acres Acres
Public Recreation Areas (100%)
C Arthur I Snyder Memorial Park 3.50 3.50
N Aventura Founders Park 11.00 11.00
C Don Soffer Exercise/Walking path 5.50 5.50
N Peace Park 1.50 1.50
N Veterans Park 2.00 2.00
N Waterways Dog Park 1.50 1.50
N Waterways Park 7.00 7.00
Subtotal 32.00 32.00
Private Recreation Areas
P Private Recreation Sites (50%) 63.61 31.81
P Marina Complexes (25%) 9.40 2.35
P Golf Courses (25%) 203.17 50.79
Subtotal 276.18 84.95
Total 308.18 116.95
Tickmark Legend.
C=Community Park
N=Neighborhood Park
P=Private Recreation Areas
Funding Plan by Source
Total funding required for the proposed Beautification and Park Facility Improvement Projects will be
$3,034,900 and will be funded as follows:
PROPOSED BEAUTIFICATION AND PARK FACILITY IMPROVEMENT PROJECTS
SCHEDULED FOR 2018/19-2022/23
FUNDING PLAN BY SOURCE
PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FUNDING SOURCE 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL
General Fund-001 $ 220,350 $ 204,400 $ 298,050 $ 125,750 $ 563,850 $ 1,412,400
Capital Projects Fund-392 - 16,500 6,000 - - 22,500
Miami-Dade County Park Bond - 1,600,000 - - - 1,600,000
Totals $ 220,350 $ 1,820,900 $ 304,050 $ 125,750 $ 563,850 $ 3,034,900
On the following pages, you will find the tables (as outlined below) that summarize and detail the
proposed Beautification and Park Facility Improvement Projects:
✓ Summary by Year (Table PB-1)
✓ Funding Plan by Project Category (Table PB-2)
✓ Projects Scheduled for 2018/19 —2022/23 (Table PB-3)
25
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CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2018/19-2022/23
THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK
28
CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2018/19- 2022/23
k
PROPOSED FINANCING PLAN
FOR THE
TRANSPORTATION AND
STREET MAINTENANCE FUND - 120
29
Proposed Financing Plan for the Transportation and Street Maintenance Fund - 120
This fund was established to account for restricted revenues and expenditures which by State
Statute and the County Transit System Surtax Ordinance are designated for transportation
enhancements, street maintenance and construction costs. The table below reflects the anticipated
revenues available and the proposed appropriations.
A total of $4,201,500 from this fund will be utilized to fund the transportation enhancements, street
maintenance and construction costs during the five-year period.
Table 7 reflects the anticipated revenues available and the proposed appropriations for the
Transportation and Street Maintenance Fund for the five-year period.
TABLE 7
TRANSPORTATION AND STREET MAINTENANCE FUND-120
RECAP OF PROJECTED AVAILABLE RESOURCES AND APPROPRIATIONS
SUMMARY BY YEAR
ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
2017/18 2018/19 2019/20 2020/21 2021/22 2022/23
REVENUE PROJECTIONS
Intergovernmental Revenues
State Revenue Sharing(1) $ 290,000 $ 255,000 $ 261,375 $ 267,909 $ 274,607 $ 281,472
Local Option Cap. Impr. Gas Tax(1) 147,000 147,000 150,675 154,442 158,303 162,261
Local Option Gas Tax(1) 380,000 382,000 391,550 401,339 411,372 421,656
County Transit System Surtax() 1,400,000 1,450,000 1,486,250 1,523,406 1,561,491 1,600,528
2,217,000 2,234,000 2,289,850 2,347,096 2,405,773 2,465,917
Miscellaneous Revenues
Interest 2,000 7,500 7,500 7,500 7,500 7,500
Citywide Bicycle Sharing 40,000 40,000 40,000 40,000 40,000 40,000
Subtotal 42,000 47,500 47,500 47,500 47,500 47,500
Fund Balance
Carryover 1,547,125 1,185,660 716,636 599,201 385,481
Subtotal - 1,547,125 1,185,660 716,636 599,201 385,481
Total Projected Available Resources $ 2,259,000 $ 3,828,625 $ 3,523,010 $ 3,111,232 $ 3,052,474 $ 2,898,898
EXPENDITURES
CONTRACTUAL SERVICES
Public Works/Transportation-5401-541
Landscape/Tree Maint/Streets(Z) $ 640,000 735,000 757,050 779,762 803,155 827,250
City-Wide Bicycle Sharing(Z) 72,000 76,965 79,274 81,652 84,102 86,625
Enhanced Transit Services(Z) 830,000 830,000 859,050 889,117 920,236 952,444
TVMS Maintenance 100,000 100,000 100,000 100,000 100,000 100,000
Total Operating Expenditures 1,642,000 1,741,965 1,795,374 1,850,531 1,907,493 1,966,319
Balance after Operating Expenditures 617,000 2,086,660 1,727,636 1,260,701 1,144,981 932,579
Less CIP Appropriations for Transportation Improvement Projects:
CAPITAL OUTLAY
Public Works/Transportation-5401-541
Road Resurfacing $ 501,000 $ 311,000 $ 551,000 $ 653,000 $ 641,000 $ 750,000
Street Lighting Improv. 400,000 400,000 210,000 - - -
Citywide Bicycle Sharing 47,000 - - 8,500 8,500 8,500
Transportation System Improv. - 190,000 250,000 - 110,000 110,000
Total Capital Expenditures 948,000 901,000 1,011,000 661,500 759,500 868,500
Amount Available for Carryover 1,447,125 $ 1,185,660 $ 716,636 $ 599,201 $ 385,481 $ 64,079
ASSUMPTIONS UTILIZED FOR PROJECTIONS:
(1)Projected to increase by 1.025%/year.
(Z)Projected to increase between 3%-3.5%/year.
30
CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2018/19- 2022/23
k
TRANSPORTATION SYSTEM
IMPROVEMENT PROJECTS
31
Transportation Improvement Projects
This section includes improvements to the City's transportation system, roadways, sidewalks,
pedestrian pathways, street lighting, transit and other infrastructure improvements. There are four
(4) improvement projects in the CIP totaling $4,201,500. Special emphasis was given to road
resurfacing, streetlight improvements, transportation system improvements and the bike share
station program and in order to address maintenance considerations. The projects outlined in this
section have been developed based on our consulting engineer and staff's survey of all City areas.
The projects were prioritized according to the urgency of the improvements needed and age of the
areas to be improved.
Policies
The City's investment in improvements to its transportation system, roads, sidewalks and street
lighting is based on the following policies:
Goal. Improve local roads to meet road safety requirements and serve the transportation needs of
the City.
■ Systematically provide local street improvements throughout the City based upon the
existing condition and age of the street and the cost of maintenance of the street.
■ Implement improvements to meet safety standards.
■ Improve safety by installing street lighting on all appropriate public roadways.
■ Provide walkways and sidewalks to improve the safety of residents traveling throughout
the City.
■ Accept the dedication of private roads throughout the City in accordance with the Policy
governing the conversion of private roads to public roads as outlined in Resolution No.
97-05.
Goal. Address traffic flow along the major roadways and intersections by implementing projects
that create improvements to the system.
Existing Facilities
The following is a schedule of current public roads under the jurisdiction of the City:
Avenue Boulevard Court Drive Place Street Terrace Way
NE 28'"Avenue Aventura Boulevard NE 27'"Court East CountryClub Drive NE 28'"Place NE183rd Street NE 208'"Terrace TurnberryWay
NE 29'"Avenue North CountryClub Drive NE 29'"Place NE 185'"Street NE 214'"Terrace
NE 30'"Avenue West CountryClub Drive NE 187'"Street
NE 34'"Avenue Yacht Club Drive NE 188'"Street
NE 190'"Street
NE 191 st Street
N E 192n Street
N E 193r Street
N E 203r Street
N E 205'"Street
N E 206'"Street
N E 207'"Street
N E 208'"Street
N E 209'"Street
N E 211'"Street
N E 213'"Street
N E 214'"Street
32
Prior Accomplishments
Since the inception of the CIP, the following projects have been completed or are scheduled for
completion as of the 2017/18 fiscal year:
Project Title Year
Sidewalk Installation —Southside of Lehman Causeway 1996/97
Pedestrian Safety Study 1996/97
Aventura Boulevard Street Lighting Improvements 1997/98
NE 183d Street Improvements 1997/98
NE183d Street Lighting Improvements 1997/98
NE 207th Street Lighting Improvements 1997/98
Pedestrian Transportation Circulation Safety Improvements 1997/98
NE 190th Street Lighting Improvements 1998/99
Sidewalk Improvements & Replacements 1998/99, 1999/00, 2000/01
NE 34th Avenue Street Lighting Improvements 1999/00
NE 185th Street& NE 28th Avenue Improvements 1999/00
Safety Improvements— Country Club Drive 1999/00
NE 213th Street Lighting Improvements 2000/01
NE 34th Avenue Safety/Road Improvements 2000/01
Country Club Drive Improvements 2002/03, 2012/13, 2013/14
Yacht Club Way Lighting Improvements 2003/04
NE 31 St Avenue Decorative Street Lighting 2003/04
Extension of Lehman Causeway Westbound Service Road 2003/04
Illuminated Street Signs 2003/04
NE 207th Street Resurfacing 2004/05
Traffic Video Monitoring Program 2004/05, 2005/06
Directional Signs 2004/05
Miami Gardens Drive 2005/06
Aventura Boulevard Resurfacing 2005/06
Miami Gardens Drive Extension and Street Lighting 2006/07
Ne 29th Avenue Street Lighting Improvements 2006/07
Yacht Club Drive Resurfacing 2006/07
Countdown Pedestrian Walkway Signals 2006/07
Traffic Video Monitoring Program— Phase 1 2006/07
Traffic Video Monitoring Program— Phase 11 2007/08
NE 29th Place and Yacht Club Way Resurfacing 2007/08
NE 209th Street/Biscayne Boulevard Traffic Improvements 2007/08
NE 187th Street Traffic Improvements 2007/08
NE 180th & NE 182nd Street/Biscayne Boulevard Signage 2007/08
NE 199th Street/West Country Club Drive Turning Lane 2008/09
NE 190th Street Resurfacing 2008/09
NE 191St Street/Biscayne Boulevard Traffic Improvements 2008/09
Hospital District Resurfacing 2009/10
NE 183d Street Resurfacing & Road Improvements 2009/10
Yacht Club Way Bridge Improvements 2009/10
Count? Club Drive Bus Shelters 2010/11
NE 29t Avenue & NE 187th Street Resurfacing 2010/11
NE 34th Avenue Street Resurfacing 2010/11
Biscayne Boulevard Street Light Upgrades— Phase 1 2010/11
Biscayne Boulevard Street Light Upgrades— Phase 2 2011/12
NE 185th Street, NE 31St Avenue, NE 188th Street& NE 191St Street Resurfacing 2011/12
Biscayne Boulevard Street Light Upgrades— Phase 3 2012/13
Traffic Signal @ NE 185th Street & NE 28th Court 2012/13
33
Turning Lane at North Country Club Drive & NE 34th Avenue 2012/13
Biscayne Boulevard Street Light Upgrades— Phase 4 2013/14
Traffic Flow Improvements NE 185th Street 2013/14
NE 29th Place Resurfacing 2014/15
Biscayne Lake Gardens Resurfacing 2014/15
NE 207th Street Resurfacing 2014/15
Traffic Video Monitoring System Upgrades 2014/15, 2015/16
NE 185th Street Turning Lane Improvements 2014/15
NE 191St Street Resurfacing 2015/16
NE 29th Place (South) Street Lights & Resurfacing 2015/16
NE 213th Street Resurfacing 2015/16
Yacht Club Way Bridge Repairs 2015/16
Count? Club Drive Flashing Pedestrian Crossing Signs 2015/16
NE 30t Avenue Street Lighting 2015/16
NE 27th Avenue, NE 28th Court, NE 30th Avenue & NE 209th Street Resurfacing 2016/17
Aventura Boulevard Street Lighting 2017/18
Road and Infrastructure Improvements
The majority of the projects outlined in the Transportation Improvement Project functional category
are closely aligned with drainage improvements in accordance with established road resurfacing
maintenance schedules.
Funding Plan by Source
Total funding required for the proposed Transportation Improvements Projects will be $4,201,500
and will be funded as follows:
PROPOSED TRANSPORTATION IMPROVEMENT PROJECTS
SCHEDULED FOR 2018/19-2022/23
FUNDING PLAN BY SOURCE
PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FUNDING SOURCE 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL
Transport.&Street Maint.Fund-120 $ 901,000 $ 1,011,000 $ 661,500 $ 759,500 $ 868,500 $ 4,201,500
Totals $ 901,000 $ 1,011,000 $ 661,500 $ 759,500 $ 868,500 $ 4,201,500
On the following pages, you will find the tables (as outlined below) that summarize and detail the
proposed Transportation Improvement Projects:
✓ Summary by Year (Table TI-1)
✓ Funding Plan by Project Category (Table TI-2)
✓ Projects Scheduled for 2018/19—2022/23 (Table TI-3)
34
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CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2018/19- 2022/23
k
PROPOSED FINANCING PLAN
FOR THE
STORMWATER UTILITY FUND - 410
37
Proposed Financing Plan for the Stormwater Utility Fund -410
The City is responsible for stormwater management activities within its corporate boundaries. In
order to address deficiencies and develop an ongoing maintenance program, a Stormwater Utility
Fund was created. The Fund generates revenues for stormwater management costs, permitting,
maintenance and capital improvements from a source other than the General Fund. The Utility
relies on user fees charged to residents and businesses for generating revenues.
A total of $1,225,000 from this fund will be utilized to fund the stormwater drainage improvement
projects during the five-year period. The current stormwater fee is $3.50/ERU for FY 2017/18 but is
currently under review by our consultants to see if it needs to be adjusted in order to sustain the
fund's operating and capital expenditures in the near future.
Table 8 reflects the anticipated revenues available and the proposed appropriations for the
Stormwater Utility Fund for the five-year period.
TABLE 8
STORMWATER UTILITY FUND
RECAP OF PROJECTED AVAILABLE RESOURCES AND APPROPRIATIONS
SUMMARY BYYEAR
ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
2017/18 2018/19 2019/20 2020/21 2021/22 2022/23
REVENUE PROJECTIONS
Charges for Services
Stormwater Utility Fees $ 1,278,000 $ 1,284,000 $ 1,296,840 $ 1,309,808 $ 1,322,906 $ 1,336,135
Subtotal 1,278,000 1,284,000 1,296,840 1,309,808 1,322,906 1,336,135
Miscellaneous Revenues
Interest 7,500 8,000 8,000 8,000 8,000 8,000
Subtotal 7,500 8,000 8,000 8,000 8,000 8,000
Fund Balance
Carryover - - 371,250 729,740 1,074,574 1,479,817
Subtotal 371,250 729,740 1,074,574 1,479,817
Total Projected Available Resources$ 1,285,500 $ 1,292,000 $ 1,676,090 $ 2,047,548 $ 2,405,480 $ 2,823,952
EXPENSES
CONTRACTUAL SERVICES
Public Works(Transportation-5401-538
Prof.SeMces-Engineering(z) $ 100,000 $ 90,000 $ 93,600 $ 97,344 $ 101,238 $ 105,288
Lands Maint.-Streets(z) 350,000 350,000 364,000 378,560 393,702 409,450
Street Maint./Drainage(z) 200,000 200,000 208,000 216,320 224,973 233,972
Subtotal 650,000 640,000 665,600 692,224 719,913 748,710
OTHER OPERATING EXPENSES
Public Works/Transportation-5401-538
Subscriptions&Memberships 500 1,250 1,250 1,250 1,250 1,250
Conferences&Seminars 2,000 3,000 3,000 3,000 3,000 3,000
Training 1,000 1,500 1,500 1,500 1,500 1,500
Subtotal 3,500 5,750 5,750 5,750 5,750 5,750
Total Operating Expenses 653,500 645,750 671,350 697,974 725,663 754,460
Balance after Operating Expenses 632,000 646,250 1,004,740 1,349,574 1,679,817 2,069,492
Less CIP Appropriations for Drainage Improvement Projects:
CAPITAL OUTLAY
Public Works/Transportation-5401-538
Drainage Improvements $ 632,000 $ 275,000 $ 275,000 $ 275,000 $ 200,000 $ 200,000
Total Capital Expenditures 632,000 275,000 275,000 275,000 200,000 200,000
Amount Availablefor Carryover $ - $ 371,250 $ 729,740 $ 1,074,574 $ 1,479,817 $ 1,869,492
ASSUMPTIONS UTILIZED FOR PROJECTIONS:
(1)Projected to increase by 1%/year.
(z)Includes Operation,Maintenance,Engineering and Administration which is projected to increase by 4%/year.
38
CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2018/19-2022/23
i
DRAINAGE SYSTEM
IMPROVEMENT PROJECTS
39
Drainage Improvement Projects
This section includes improvements to the City's drainage system and other infrastructure
improvements. There is one (1) drainage improvement project in the CIP totaling $1,225,000.
Special emphasis was given to stormwater drainage improvements in order to address maintenance
considerations. The project outlined in this section has been developed based on our consulting
engineer and staffs survey of all City areas. The project was prioritized according to the urgency of
the improvements needed and the age of the areas to be improved.
Policies
The City's investment in its drainage system improvements is based on the following policy:
Goal. Utilize the Stormwater Utility Fund to provide revenue sources to fund drainage
improvements contained in the CIP.
■ Coordinate area-wide storm water developments with major street improvements.
■ Provide adequate storm drainage as defined by present standards for different types of
areas of the City.
■ Upgrade areas of the City to conform to the present drainage standards in order to
eliminate flood prone areas.
■ Implement projects that address the long-term problems of the rising sea levels.
Prior Accomplishments
Since the inception of the CIP, the following projects have been completed or are scheduled for
completion as of the 2017/18 fiscal year:
Project Title Year
Country Club Drive Drainage Improvements 1996/97
NE 183�d Street& Drainage Improvements 1997/98
North Aventura Stormwater Collector (213th Street) 1997/98
South Aventura Stormwater Collector 1998/99
NE 30th Avenue Drainage Improvements 2000/01
Biscayne Lake Gardens Area Drainage Improvements 2001/02
NE 188th Street, Lighting & Drainage Improvements 2002/03
NE 190th Street Drainage Improvements 2002/03
Yacht Club Way Drainage and Lighting Improvements 2003/04
Hospital District NE 213th Street Drainage Connector 2003/04
Hospital District North Collector 2004/05
Yacht Club Drive Seawall Improvements 2005/06
NE 213th Street Outfall Drainage Improvement 2006/07
NE 190th Street Drainage Improvements 2007/08
NE 1915`Street& 29th Avenue Drainage Improvements 2008/09
NE 29th Place Drainage Improvements & Resurfacing 2014/15
NE 191St Street Drainage Improvements & Resurfacing 2015/16
NE 29th Place (South) Drainage Improvements, Street Lights & Resurfacing 2015/16
NE 213th Street Seawall Repairs 2015/16
Stormwater Master Plan — Phase 1 2015/16
NE 183 d Street, NE 188th Street& NE 190th Street Seawall Improvements 2016/17
Stormwater Master Plan — Phase 1 2016/17
Aventura Blvd. Drainage Improvement 2017/18
Country Club Drive Drainage Improvement (Swales) 2017/18
40
Funding Plan by Source
Total funding required for the proposed Drainage Improvements Projects will be $1,225,000 and will
be funded as follows:
PROPOSED DRAINAGE IMPROVEMENT PROJECTS
SCHEDULED FOR 2018/19-2022/23
FUNDING PLAN BY SOURCE
PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FUNDINGSOURCE Mk 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL
StormwaterUtility Fund-410 $ 275,000 $ 275,000 $ 275,000 S 200,000 $ 200,000 S 1,225,000
Total 275,000 $ 275,000 $ 275,000 $ 200,000 $ 200,000 $ 1,225,000
On the following pages, you will find the tables (as outlined below) that summarize and detail the
proposed Transportation Improvement Projects:
✓ Summary by Year (Table DI-1)
✓ Funding Plan by Project Category (Table DI-2)
✓ Projects Scheduled for 2018/19— 2022/23 (Table DI-3)
THE REST OF THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK
41
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CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2018/19- 2022/23
THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK
44
CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2018/19- 2022/23
k
PUBLIC BUILDING AND
FACILITY IMPROVEMENT
PROJECTS
45
Public Building and Facility Improvement Projects
Capital projects in this functional category include providing new facilities or improvements to
existing facilities to serve the City's residents. The CIP includes six (6) projects totaling $1,338,880.
The major projects included in this category are the Government Center Improvements and the
Roofing Repairs and Other Improvements at the Aventura City of Excellence School.
Policies
The City's investment in improvements to public buildings and operational facilities is based on the
following policies:
✓ Provide easily accessible services to City residents and adequate parking for City facilities.
✓ Repair and maintain all buildings and facilities in proper order to increase the useful life of
these facilities.
Prior Accomplishments
The following projects have been completed or are scheduled for completion as of the 2017/18 fiscal
year:
Project Title Year
Government Center/Police Station Needs Assessment Study 1996/97
Government Center Land Purchase 1997/98
Design of Government Center/Police 1997/98
Construction of Government Center 1999/00, 2000/01
Purchase of Charter Elementary School Property 2001/02
Construction of Charter Elementary School 2002/03
Community Center Improvements 2003/04, 2004/05,
2006/07, 2007/08
Construction of Middle School Wing to Charter School 2004/05
Holiday Lighting for Government Center 2005/06
Design of Arts & Cultural Center 2007/08
Classroom Additions to Charter School 2008/09
Arts & Cultural Center Construction 2008/09, 2009/10
Government Center Chiller Replacements 2009/10
Police Department Office Improvement 2009/10
Government Center Security Equipment Upgrade 2010/11
Government Center Commission Chambers Video Upgrade 2010/11
Government Center Parking Expansion Design 2011/12
Government Center Parking Garage 2012/13
Police Communications Center Improvements 2014/15
46
Funding Plan by Source
Total funding required for the proposed Public Building and Facility Improvements Projects will be
$1,338,880 and will be funded as follows:
PROPOSED PUBLIC BUILDING AND FACILITY IMPROVEMENT PROJECTS
SCHEDULED FOR 2018/19-2022/23
FUNDING PLAN BY SOURCE
PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FUNDINGSOUR 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL
General Fund-001 $ 92,500 $ 286,500 $ 212,000 $ - $ 50,000 $ 641,000
Charter School Fund-190 448,880 92,000 35,000 91,000 31,000 697,880
541,380 $ 378,500 $ 247,000 $ 91,000 $ 81,000 $ 1,338,880
On the following pages, you will find the tables (as outlined below) that summarize and detail the
proposed Public Building and Facility Improvements Projects:
✓ Summary by Year (Table PBF-1)
✓ Funding Plan by Project Category (Table PBF-2)
✓ Projects Scheduled for 2018/19—2022/23 (Table PBF-3)
47
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CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2018/19- 2022/23
k
INFORMATION TECHNOLOGY
IMPROVEMENT
PROJECTS
51
Information Technology Improvement Projects
This section includes projects relating to the City's Information Technology Systems (i.e.,
communication systems, data processing and the automation of certain operations by utilizing the
latest technology to enhance productivity and efficiency) for all operating departments. There are a
total of 14 projects totaling $5,011,375.
Policies
The City's investment in information/technology projects is based on the following policies:
✓ Continue the implementation upgrade of the Management Information System for all key City
operations to automate functions and improve efficiency and productivity.
✓ Maintain a state-of-the-art Citywide radio communications capability for police operations.
✓ Develop and maintain computerized capabilities of the various City departments and
information systems.
✓ Utilize the latest state-of-the-art technology including the use of the Internet and social media
for the delivery of services.
✓ Maintain the E911 system to enhance police emergency response times.
✓ Utilize the latest technology for education and teaching at the Charter School and the
Aventura Charter High School.
Funding Plan by Source
Total funding required for the proposed Information Technology Projects will be $5,011,375 and will
be funded as follows:
PROPOSED INFORMATION TECHNOLOGY IMPROVEMENT PROJECTS
SCHEDULED FOR 2018/19-2022/23
FUNDING PLAN BY SOURCE
PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FUNDING SOURCE 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL
General Fund-001 $ 448,625 $ 429,875 $ 445,875 $ 438,875 $ 600,625 $ 2,363,875
Charter School Fund-190 421,500 411,000 358,500 430,500 363,500 1,985,000
Charter High School Fund-191 - 62.500 200,000 200,000 200,000 662,500
Totals $ 870,125 $ 903,375 $ 1,004,375 $ 1,069,375 $ 1,164,125 $ 5,011,375
On the following pages, you will find the tables (as outlined below) that summarize and detail the
proposed Information Technology Improvement Projects:
✓ Summary by Year (Table IT-1)
✓ Funding Plan by Project Category (Table IT-2)
✓ Projects Scheduled for 2018/19—2022/23 (Table IT-3)
52
TABLE IT-1
PROPOSED INFORMATION TECHNOLOGY IMPROVEMENT PROJECTS
SCHEDULED FOR 2018/19-2022/23
SUMMARY BY YEAR
PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
CIP# PROJECTCATEGORY 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL
TI Police Computers Systems<$5000 $ 165,375 $ 111,375 $ 130,375 $ 128,375 $ 195,375 730,875
IT2 Central Computer System $5000 200,000 235,000 240,000 250,000 320,000 1,245,000
IT3 Radios 32,000 30,000 42,000 20,000 30,000 154,000
IT4 Computer Equipment>$5000 155,000 132,500 111,000 136,000 125,000 659,500
IT5 Computer Equipment<$5000 266,500 278,500 247,500 294,500 238,500 1,325,500
IT6 Computer Equipment<$5000 - 62,500 200,000 200,000 200,000 662,500
IT7 Computer Equipment<$5000 6,000 6,000 8,000 8,000 8,000 36,000
IT8 Computer Equipment<$5000 3,000 5,000 2,000 3,000 3,000 16,000
IT9 Computer Equipment<$5000 3,000 2,000 1,000 1,000 2,000 $ 9,000
IT10 Computer Equipment<$5000 8,000 6,000 3,000 2,000 6,000 25,000
IT11 Computer Equipment<$5000 5,500 8,000 8,000 14,000 13,000 48,500
IT12 Computer Equipment<$5000 20,750 11,500 6,500 5,500 15,250 59,500
IT13 Computer Equipment<$5000 4,000 13,000 4,000 5,000 5,000 31,000
IT14 Computer Equipment<$5000 1,000 2,000 1,000 2,000 3,000 9,000
Totals $ 870,125 $ 903,375 $ 1,004,375 $ 1,069,375 $ 1,164,125 $ 5,011,375
TABLE IT-2
PROPOSED INFORMATION TECHNOLOGY IMPROVEMENT PROJECTS
SCHEDULED FOR 2018/19 -2022/23
FUNDING PLAN BY PROJECT CATEGORY AND SOURCE
CHARTER CHARTER
GENERAL SCHOOL HIGH SCHOOL
CIP# PROJECT CATEGORY DEPT.# TOTAL FUND-001 FUND-190 FUND-191
IT1 Police Computers Systems<$5000 PD $ 730,875 $ 730,875 $ - $ -
IT2 Central Computer System>$5000 IT 1,245,000 1,245,000
IT3 Radios PD 154,000 154,000 -
IT4 Computer Equipment>$5000 ACES 659,500 - 659,500
IT5 Computer Equipment<$5000 ACES 1,325,500 1,325,500 -
IT6 Computer Equipment<$5000 ACHS 662,500 - - 662,500
IT7 Computer Equipment<$5000 IT 36,000 36,000 -
IT8 Computer Equipment<$5000 F 16,000 16,000
IT9 Computer Equipment<$5000 CM 9,000 9,000
IT10 Computer Equipment<$5000 PW/T 25,000 25,000
IT11 Computer Equipment<$5000 CS 48,500 48,500
IT12 Computer Equipment<$5000 CD 59,500 59,500
IT13 Computer Equipment<$5000 AACC 31,000 31,000
IT14 Computer Equipment<$5000 CC 9,000 9,000 - -
Totals $ 5,011,375 $ 2,363,875 $ 1,985,000 $ 662,500
53
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CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
2018/19- 2022/23
k
CAPITAL EQUIPMENT
PURCHASE AND REPLACEMENT
PROJECTS
57
Capital Equipment Purchase and Replacement Projects
This section includes projects relating to Capital Equipment Purchases and Replacements for all
operating departments. There are a total of 10 projects totaling $3,989,980.
Policies
The City's investment in capital equipment purchases and replacements is based on the following
policies:
Goal: Provide capital equipment that will meet the needs of all departments in order to continue to
efficiently and effectively provide municipal services to the City's residents.
■ Replace equipment when it becomes unusable, unsafe or when maintenance costs
outweigh the total cost of replacement.
■ Develop and maintain an "Equipment Evaluation and Replacement Guide" to determine
replacement schedules and costs.
■ Purchase more economical, fuel efficient and multi-functional vehicles.
■ Purchase "green" or electric vehicles where practical.
■ Maintain all City assets at a level adequate to protect the City's capital investment and to
minimize future maintenance and replacement costs.
Proposed Capital Equipment Purchase and Replacement Projects
Most of the projects outlined in the 2018/19 — 2022/23 CIP pertain to vehicles, operational
equipment and classroom furniture and school crossing flashers related to the Aventura Charter
High School. Detailed project descriptions and a funding schedule follow. The CIP guidelines
provide that capital equipment shall be defined as having a useful life of more than one (1) year and
a value of $5,000 or more. Equipment that has a value of $5,000 or less is also included in this
document for budgetary purpose.
Funding Plan by Source
Total funding required for the proposed Capital Equipment Purchase and Replacement Projects will
be $3,989,980 and will be funded as follows:
PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT PROJECTS
SCHEDULED FOR 2018/19-2022/23
FUNDING PLAN BY SOURCE
PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FUNDING SOURCE 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL
General Fund-001 $ 871,750 $ 762,050 $ 715,580 $ 643,600 $ 594,800 $ 3,587,780
Charter School Fund-190 - 20,000 20,000 20,000 20,000 80,000
Capital Projects Fund-392 134,700 - - - - 134,700
Aventura Charter High School Construction Fund-393 - 187,500 - - - 187,500
$ 1,006,450 $ 969,550 $ 735,580 $ 663,600 $ 614,800 $ 3,989,980
On the following pages, you will find the tables (as outlined below) that summarize and detail the
proposed Capital Equipment Purchase and Replacement Projects:
✓ Summary by Year (Table CE-1)
✓ Funding Plan by Project Category (Table CE-2)
✓ Projects Scheduled for 2018/19— 2022/23 (Table CE-3)
58
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CITY OF AVENTURA
FINANCE DEPARTMENT
MEMORANDUM
TO:
RCity nCommission
Car, nt
FROM: Joanne Carr, Interim City Manager
BY: Brian K. Raducci, Finance Director
DATE: July 13, 2018
SUBJECT: Ordinance Amending 2018/19 Charter School Fund Budget (ACES)
1" Reading July 19, 2018 City Commission Meeting Agenda Item 24-
2nd Reading September 4, 2018 City Commission Meeting Agenda Item
RECOMMENDATION
It is recommended that the City Commission approve the attached Ordinance amending
the 2018/19 Charter School Fund Budget (ACES). The total amount of the amendment
is $578,880 and will be funded from available Carryover.
BACKGROUND
The attached document has been prepared to accomplish the following items:
1. In accordance with the revised CIP, projects that were originally proposed to be
funded from the General Fund will now be funded from the Charter School Fund
and as a result, the following budget amendment is proposed: (i.e., $448,880)
Capital Outlay- 6410 Furniture, Fixture & Equipment($402,880)
Middle School Roof Repairs $ 217,880
ACES Play Area Turf Replacement Project 110,000
Restroom Renovation - Elementary School 35,000
Extend the Sidewalk near the Middle School Bike Rack 35,000
Drinking Fountain 5.000
Subtotal $402,880
Capital Outlay- 6420 Repairs & Replacements ($46.0001
Replace 17.5 ton HVAC $ 25,000
Replace 12.5 ton HVAC 21.000
Subtotal $ 46,000
Total $ 448,880
2. Due to recent safety changes in the School Industry, certain safety-related items
were recommended after the adoption of the original 2018/19 Charter School
Fund Budget and as a result, the following budget amendment is proposed: (i.e.,
$50,000)
Capital Outlay- 6401 Computer Equipment>5000 ($45,000)
Replace Mobile Radios $45,000
Capital Outlay- 6402 Computer Equipment<5000 ($5,0001
Security Cameras $ 5,000
3. Earlier in the year, the School's Media Center suffered water intrusion that
resulted in damage to portions of the shelving and sheetrock in the immediate
area. All of the damaged shelves and drywall have been removed in order to
remediate the wet areas. New drywall will be installed and new shelves have
been ordered to replace the damaged ones and as a result, the following budget
amendment is proposed as prepared by the Public Works/Transportation
Department:
Capital Outlay- 6410 Furniture, Fixture & Equipment($80,000)
Media Room Shelving and related repairs $80,000
Based on the foregoing amendment and the amendment that was previously approved
for the Elementary School roof repairs on May 1, 2018, the projected fund balance at
June 30, 2019 should approximate $1,136,000.
If you should have any questions related to this memorandum, please feel free to
contact the Interim City Manager.
BKR/bkr
Cc: CMCS Consulting Services
ORDINANCE NO. 2018-
_
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, AMENDING ORDINANCE NO. 2018-07, WHICH
ORDINANCE ADOPTED A CHARTER SCHOOL OPERATING AND
CAPITAL BUDGET FOR THE AVENTURA CITY OF EXCELLENCE
SCHOOL FOR FISCAL YEAR 2018/2019 (JULY 1 — JUNE 30) BY
REVISING THE 2018/2019 FISCAL YEAR BUDGET DOCUMENT AS
OUTLINED IN EXHIBIT "A" ATTACHED HERETO; AUTHORIZING THE
CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT
THE AIMS OF THIS ORDINANCE; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, upon the periodic review and analysis of current budgetary
commitments and obligations, and based upon the projected needs and requirements
of the Aventura City of Excellence School and upon the recommendations of the City
Manager (and the concurrence of the Finance Director as to Accounting Principles), it is
deemed necessary to adjust, amend and implement the 2018/2019 Operating and
Capital Budget of the Aventura City of Excellence School as set forth in Exhibit "A"
attached hereto and made a part hereof.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, AS FOLLOWS:
Section 1. The recitals contained in the preamble to this Ordinance are
incorporated by reference herein.
Section 2. The City Commission hereby authorizes the amendment of
Ordinance No. 2018-07, which Ordinance adopted a budget for the 2018/2019 fiscal
year for the Aventura City of Excellence School by revising the 2018/2019 budget as
set forth on the attached Exhibit "A", which exhibit is deemed incorporated by reference
as though set forth in full herein.
City of Aventura Ordinance No. 2018-
Section 3. The City Manager is hereby authorized to do all things necessary to
carry out the aims of this Ordinance.
Section 4. Effective Date. This Ordinance shall be effective immediately
upon adoption on second reading.
The foregoing Ordinance was offered by Commissioner , who moved
its adoption on first reading. This motion was seconded by Commissioner
and upon being put to a vote, the vote was as follows:
Commissioner Denise Landman
Commissioner Dr. Linda Marks _
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
Vice Mayor Gladys Mezrahi
Mayor Enid Weisman
The foregoing Ordinance was offered by Commissioner , who moved
its adoption on second reading. This motion was seconded by Commissioner
and upon being put to a vote, the vote was as follows:
Commissioner Denise Landman
Commissioner Dr. Linda Marks
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
Vice Mayor Gladys Mezrahi
Mayor Enid Weisman
Page 2 of 3
City of Aventura Ordinance No.2018-
PASSED on first reading this 19th day of July, 2018.
PASSED AND ADOPTED on second reading this 4th day of September, 2018.
ENID WEISMAN, MAYOR
ATTEST:
ELLISA L. HORVATH, MMC, CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
Page 3 of 3
Exhibit A
FY 2018/19 Budget Amendments
CHARTER SCHOOL FUND(190)
SCHOOL 2018/19 2018/19 2018/19
OBJECT REVENUE/OBJECT ADOPTED AMENDED REVISED
CODE CODE CATEGORY/DESCRIPTION BUDGET AMOUNT BUDGET
Revenues
Other Non-Revenues:
3999000 3-'.U., Carryover $ 278,750 $ 578,880 $ 857,630
SUBTOTAL $ 278,750 $ 578,880 $ 857,630
Total Amendments-Revenues $ 578,880
Expenditures
Capital Outlay
6401 692 Computer Equipment>5000 $ 110,000 $ 45,000 $ 155,000
6402 643 Computer Equipment<5000 261,500 5,000 266,500
6410 640 Furniture, Fixture&Equipment - 482,880 482,880
6420 640 Repairs&Replacements - 46,000 46,000
SUBTOTAL $ 371,500 $ 578,880 $ 950,380
Total Amendments-Expenditures $ 578,880
CITY OF AVENTURA
FINANCE DEPARTMENT
MEMORANDUM
TO: City Commission
FROM: Joanne Carr, Interim City Manager,�'-�,{
BY: Brian K. Raducci, Finance Director
DATE: July 13, 2018
SUBJECT: Mid-Year Ordinance Amending 2017118 Budget
1" Reading July 19, 2018 City Commission Meeting Agenda Item It
2"" Reading September 4, 2018 City Commission Meeting Agenda em
RECOMMENDATION
It is recommended that the City Commission approve the attached Ordinance amending the
2017/18 budget. The total amount of each fund's budget amendment is outlined below.
BACKGROUND
As you may be aware, the City normally amends the budget at mid-year to:
• recognize actual fund balance amounts carried over based on the prior year's audit and to;
• re-appropriate the balances in capital outlay projects which were not 100% complete by
the end of the prior fiscal year.
In addition, this budget amendment will provide the funding for the items referenced below.
Many of these items were approved by formal Commission action or consensus and now
require a corresponding budget amendment to provide the necessary funding.
• Establish the budget for Hurricane Irma — related expenditures which were incurred by the
City after October 1, 2017.
• Establish the budget for the Aventura Charter High School Construction Fund (including
the transfer in from the Capital Projects Fund that was approved by the City Commission
on May 17, 2018) as well as the related Debt Service Fund pertaining to our new 20-year
Bond.
• Provide funding for "Other Items" that were not considered in the originally adopted FY
2017/18 Budget.
GENERAL FUND 10011
Revenues and Expenditures—a net increase of$2,115,479, respectively
Capital Outlay/Information Technology (8012-513)
6401 Computer Equipment>$5,000—To re-appropriate $198,000 from capital reserve funds for
capital outlay projects which were not 100% complete by the end of the prior fiscal year (i.e.,
phone system $125,000 and network and server infrastructure upgrade $73,000).
1
Capital Outlay/Public Works/Transportation (8054-541)
6309 Seawall Improvements- $517,647
a. To re-appropriate $233,647 from capital reserve funds for Seawall Improvement projects
which were not 100% complete by the end of the prior fiscal year (NE 183'd, NE 188th
Streets).
b. To appropriate an additional $284,000 from capital reserve funds to fund Bid No: 18-11-
15-2 that was approved by the Commission on January 9, 2018 due to higher than
anticipated bids for the NE 188th & NE 190th St. Seawall Improvement Projects. An
accompanying amount will be amended in the Stormwater Utility Fund.
Capital Outlay/Non-Departmental (8090-590)
6101 Land Acquisition/Purchase—Aventura Charter High School Site—$4,430,000
a. To re-appropriate $3,367,504 from capital reserve funds for the acquisition of the two (2)
acre parcel on NE 213th Street that will become the Aventura Charter High School Site.
Although the original purchase was approved at the February 9, 2017 Commission
Meeting, due to various items the property did not close until December 2017.
b. To appropriate an additional $1,062,496 from capital reserve funds to fund the costs
associated with the expedited site preparation of the land that was discussed at the April
19, 2018 Commission Workshop.
HURRICANE IRMA BUDGET IMPACT
Due to the circumstances created by Hurricane Irma in early September 2017, the City
incurred/will incur many expenditures that were not budgeted in either the FY 2016/17 or FY
2017/18 Budgets. As a result, the FY 2016/17 Budget was previously amended for Hurricane
Irma-related expenditures that the City had incurred through September 30, 2017, (i.e.,
overtime, debris removal, emergency repairs, etc.).
In addition, the FY 2017/18 Budget will need to be amended for additional debris removal,
emergency repairs, etc., that were or will be incurred on or after October 1, 2017 and prior to
September 30, 2018. Although we anticipate that the City will be reimbursed for much of the
Hurricane Irma-related costs through a combination of federal and state aid (75% and 12.5%,
respectively) where applicable, we will "temporarily" utilize funds from the Hurricane/Emergency
Recovery Operating Reserve to cover such costs. The Hurricane/Emergency Recovery
Operating Reserve will be made whole at September 30, 2018 (to the extent possible) from the
City's other reserves which are anticipated to be replenished in the future (to the extent
possible) when the federal and state funds are received.
Please note that at the time this memorandum was prepared, not all of the debris monitoring
and removal invoices had been received. As a result, this amendment utilizes conservative
estimates where applicable. Any necessary true-ups will be reflected in the year-end audit and
subsequent year's budget amendment. In addition, of the $2,115,479 net increase to the FY
2017/18 General Fund Budget, $1,590,000 of it was a result of the actual and anticipated
expenditures related to the response to Hurricane Irma and preparation for the current year
Hurricane Season.
2
1. Capital Outlay/Public Works/Transportation (8054-541)
6352 Hurricane Landscape Restoration — to appropriate $916,750 from capital reserve
funds that was passed by Commission Motion on November 16, 2017 in order to
implement the Hurricane Irma Landscaping Restoration Action Plan to restore landscape
that was damaged by Hurricane Irma.
2. Capital Outlay/Non-Departmental (8090-590)
6452 Equipment - Hurricane Related — To appropriate $300,000 for equipment that was
damaged as a result of Hurricane Irma (i.e., shade canopies and fencing throughout the
Park System and Air Conditioners at ACES Middle School).
3. NON-DEPARTMENTAL (9001)
To appropriate an additional $1,290,000 for costs associated with Hurricane Irma and
preparation for the current year Hurricane Season as follows:
a. 5904 Hurricane/Debris Removal $1,000,000
b. 5905 Hurricane/Debris Monitor 230,000
c. 5906 Hurricane/Preparation 55,000
d. 5907 Hurricane/Supplies 5,000
AVENTURA CHARTER HIGH SCHOOL MATTERS
Non Departmental/Transfers (9001-581)
1. 9126 Transfer to Debt Service Fund - 2018 (Fund 2911 — to appropriate additional
carryover funds of $230,479 for the principal ($110,000) and interest ($120,479) that is
due on August 1, 2018 for the new $7.1M Series 2018 Revenue Bond that will be used
to partially construct and equip the Aventura Charter High School.
2. 9127 Transfer to Charter H.S. Construction Fund (Fund 3931 — to appropriate
$6,200,000 to assist with the construction of the Aventura Charter High School facility.
a. $6,000,000 from the General Fund capital reserve funds.
b. $200,000 will be offset from the City's Intersection Safety Camera Program.
OTHER ITEMS
1. NON-DEPARTMENTAL(9001)
4620 R&M - Government Center — to appropriate additional carryover funds of $95,000
for unanticipated repairs related to the following:
a. $11,000 related to repairs at the AACC for a leaking roof.
b. $84,000 for damage resulting from water intrusion into the Police Department's
first floor offices as water seeped through the concrete and sandstone wall areas
on the Government Center's east side. In addition, earth along the exterior wall
had to be temporarily removed so that the wall's below grade surface could be
waterproofed and caulked (10 year warranty) to prevent the problem from
occurring again. New drywall and carpeting will be installed to replace that which
was damaged and as a result, the following budget amendment is proposed as
prepared by the Public Works/Transportation Department. The Contract for the
repair was approved by the Commission on May 1, 2018.
3
CAPITAL PROJECTS FUND (392)
Revenues and Expenditures—a net increase of$232,000, respectively
To recognize and re-appropriate additional carryover funds to fund the project below.
3930 Transfer to Charter H.S. Construction Fund (Fund 393)—to appropriate Park Impact Fee
reserves that total $232,000 to assist with the construction of the Aventura Charter High School
Gym facility.
AVENTURA CHARTER SCHOOL CONSTRUCTION FUND (393)
Revenues and Expenditures—a net increase of$15,532,000, respectively
To recognize revenue and expenditures related to the construction of the Aventura Charter High
School that was approved by the City Commission on May 17, 2018 as follows:
Revenues/Advances
Bond Proceeds $ 7,100,000
Transfer from General Fund Reserves 6,000,000
Advance from General Fund
Naming Rights Donation 2,000,000
Transfer from General Fund —
Intersection Safety Camera Program 200,000
Transfer from the Capital Projects Fund —
Park Impact Fees 232,000
Total $15,532,000
Charter School Capital Outlay (6010-569)
Facility/Building Construction $13,859,841
Architect 775,000
Builders Risk Insurance 81,500
FF&E 370,000
FPL Transformer 45,000
Security System 225,000
Threshold Inspection/Testing 85,159
Traffic Engineer 35,000
Subtotal $15,476,500
COSTS OF ISSUANCE
Non-Departmental - 9001-590
Prof. Services- Costs of Issuance $55 500
Subtotal $55,500
Total Amendments- Expenditures $15,532,000
These funds are shown here for illustration purposes only. They will not be transferred but
rather "advanced" from the General Fund to the Aventura Charter High School
Construction Fund, until such time that the Naming Rights funds are collected (i.e.,
$500,000 in November 2018, 2019, 2020& 2021) and reimbursed to the General Fund.
4
2018 LOAN DEBT SERVICE FUND (291)
Revenues and Expenditures—a net increase of$230,479, respectively
To recognize the Transfer In from the General Fund of$230,479 and to appropriate the principal
($110,000) and interest ($120,479) that is due on August 1, 2018 for the new $7.1M Series
2018 Revenue Bond that will be used to partially construct and equip the Aventura Charter High
School.
STORMWATER UTILITY FUND (410)
Revenues and Expenditures—a net increase of$709,319, respectively
To recognize an FDEP grant that we received for Seawall Improvement Projects ($100,000) and
to re-appropriate the carryover funds based on the prior' year's audit in the amount of$609,319
to fund the improvements below as well as to adjust the Capital Reserve budgeted line item.
6306 Drainage Improvements- $352,011
a. To re-appropriate $300,739 for Drainage Improvement projects which were not 100%
complete by the end of the prior fiscal year (i.e., NE 183rd NE 188th. NE 190th and 213th
Street Seawall and Median Drainage Projects as well as the Stormwater Management
Plan).
b. To appropriate an additional $51,272 (due to the higher than anticipated Bid No. 18-02-
14-2) to replace the County Club Drive Pump Station which was approved by the City
Commission on March 6, 2018.
Seawall Improvements - $794,829
a. To appropriate an additional $400,000 to fund Bid No: 18-11-15-2 that was approved by
the Commission on January 9, 2018 due to higher than anticipated bids for the NE 188th
& NE 190th St. Seawall Improvement Projects. An accompanying amount was shown in
the General Fund.
b. To appropriate an additional $394,829 to fund change order #2 for the NE 183`d Street
Seawall Restoration Project that was approved by the Commission on June 12, 2018.
If you should have any questions related to this memorandum, please feel free to contact the
City Manager.
BKR/bkr
Cc: CMCS Consulting Services
5
ORDINANCE NO. 2018-
_
AN ORDINANCE OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, AMENDING ORDINANCE
NO. 2017-10 WHICH ORDINANCE ADOPTED A BUDGET
FOR THE 2017/2018 FISCAL YEAR BY REVISING THE
2017/2018 FISCAL YEAR OPERATING AND CAPITAL
BUDGET AS OUTLINED IN EXHIBIT "A" ATTACHED
HERETO; AUTHORIZING THE CITY MANAGER TO DO
ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF
THIS ORDINANCE; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, upon the periodic review and analysis of current budgetary
commitments and obligations, and based upon the projected needs and requirements
of the City and upon the recommendations of the City Manager (and the concurrence of
the Finance Director as to Accounting Principles), it is deemed necessary to adjust,
amend and implement the 2017/2018 Operating and Capital Budget as set forth in
Exhibit "A" attached hereto and made a part hereof.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, AS FOLLOWS:
Section 1. The recitals contained in the preamble to this Ordinance are
incorporated by reference herein.
Section 2. The City Commission hereby authorizes the amendment of
Ordinance No. 2017-10, which Ordinance adopted a budget for the 2017/2018 fiscal
year, by revising the 2017/2018 budget as set forth on the attached Exhibit "A" which
exhibits are deemed incorporated by reference as though set forth in full herein.
Section 3. The City Manager is hereby authorized to do all things necessary to
carry out the aims of this Ordinance.
City of Aventura Ordinance No. 2018-_
Section 4. Effective Date. This Ordinance shall be effective immediately
upon adoption on second reading and shall be applicable retroactively from and after
October 1, 2017.
The foregoing Ordinance was offered by Commissioner , who
moved its adoption on first reading. This motion was seconded by Commissioner
, and upon being put to a vote, the vote was as follows:
Commissioner Denise Landman
Commissioner Dr. Linda Marks
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
Vice Mayor Gladys Mezrahi
Mayor Enid Weisman
The foregoing Ordinance was offered by Commissioner , who moved
its adoption on second reading. This motion was seconded by Commissioner
, and upon being put to a vote, the vote was as follows:
Commissioner Denise Landman
Commissioner Dr. Linda Marks
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
Vice Mayor Gladys Mezrahi
Mayor Enid Weisman
Page 2 of 3
City of Aventura Ordinance No. 2018-
PASSED on first reading this 19th day of July, 2018.
PASSED AND ADOPTED on second reading this 4th day of September, 2018.
MAYOR ENID WEISMAN
ATTEST:
ELLISA L. HORVATH, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
Page 3 of 3
Exhibit A
FY 2017/18 Budget Amendments
GENERAL FUND(001)
2017/18 2017/18 2017/18
OBJECT ADOPTED AMENDED REVISED
CODE CATEGORY BUDGET AMOUNT BUDGET
Revenues
Fines&Forfeitures
3542000 Intersection Safety Camera Program $ 800,000 $ 200,000 $ 1,000,000
SUBTOTAL $ 800,000 $ 200,000 $ 1,000,000
Non-Revenue
3999000 Carryover $ 15,562,859 $ 1,915,479 $ 17,478,338
SUBTOTAL $ 15,562,859 $ 1,915,479 $ 17,478,338
Total Amendments-Revenues $ 2,115,479
Expenditures
Capital Outlay/Information Technoloav(8012-513)
6401 Computer Equipment>$5,000 S 275,847 $ 198,000 $ 473,847
SUBTOTAL $ 275,847 $ 198,000 $ 473,847
Capital Outlay/Public Works/Transportation(8054-541)
6309 Seawall Improvements $ 1,043,660 $ 517,647 $ 1,561,307
6352 Hurricane Landscape Restoration - 916,750 916,750
SUBTOTAL $ 1,043,660 $ 1,434,397 $ 2,478,057
Non Departmental/Transfers(9001-581)
9126 Transfer to Debt Service Fund-2018(Fund 291) $ - $ 230,479 $ 230,479
9127 Transfer to Charter H.S.Construction Fund(Fund 393) - 6,200,000 6,200,000
SUBTOTAL $ - $ 6,430,479 $ 6,430,479
Capital Outlay/Non-Departmental(8090-590)
6101 Land Acquisition/Purchase $ - $ 4,430,000 $ 4,430,000
6452 Equipment-Hurricane Related - 300,000 300,000
6999 Capital Reserve 14,772,304 (12,062,397) 2,709,907
SUBTOTAL $ 14,772,304 $ (7,332,397) $ 7,439,907
NON-DEPARTMENTAL(90011
4620 R&M-Government Center $ 200,000 $ 95,000 $ 295,000
5904 Hurricane/Debris Removal - 1,000,000 1,000,000
5905 Hurricane/Debris Monitor - 230,000 230,000
5906 Hurricane/Preparation - 55,000 55,000
5907 Hurricane/Supplies - 5,000 5,000
Total Non-Departmental $ 200,000 $ 1,385,000 $ 1,585,000
Total Amendments-Expenditures $ 2,115,479
Page 1 of 3
Exhibit A
DEBT SERVICE FUND
2018 LOAN DEBT SERVICE FUND(291)
2017/18 2017/18 2017/18
OBJECT ADOPTED AMENDED REVISED
CODE CATEGORY BUDGET AMOUNT BUDGET
Revenues
Non-Revenue
3811001 Transfer from General Fund $ - $ 230,479 $ 230,479
SUBTOTAL $ - $ 230,479 $ 230,479
Total Amendments-Revenues S 230,479
DEBT SERVICE
Non-Departmental-9001-590
7130 Principal S - $ 110,000 $ 110,000
7230 Interest - 120,479 120,479
SUBTOTAL $ - $ 230,479 $ 230,479
Total Amendments-Expenditures S 230,479
CAPITAL PROJECTS FUND(392)
2017/18 2017/18 2017118
OBJECT ADOPTED AMENDED REVISED
CODE CATEGORY BUDGET AMOUNT BUDGET
Revenues
Non-Revenue
3999000 Carryover-Community Services $ 193,327 S 232,000 $ 425,327
SUBTOTAL $ 193,327 $ 232,000 $ 425,327
Total Amendments-Revenues S 232,000
Expenditures
Non Departmental/Transfers(9001-5811
3930 Transfer to Charter H.S.Construction Fund(Fund 393) $ - $ 232,000 $ 232,000
SUBTOTAL $ - $ 232,000 $ 232,000
Total Amendments-Expenditures $ 232,000
Page 2 of 3
Exhibit A
AVENTURA CHARTER SCHOOL CONSTRUCTION FUND (393)
2017/18 2017/18 2017/18
OBJECT ADOPTED AMENDED REVISED
CODE CATEGORY BUDGET AMOUNT BUDGET
Revenues
Non-Revenue
3842000 Bond Proceeds S - $ 7,100,000 $ 7,100,000
3811001 Transfer from General Fund Reserves - 6,000,000 6,000,000
Advance from General Fund-Naming Rights Donation - 2,000,000 2,000,000
3811001 Transfer from General Fund-Intersection Safety Camera Program - 200,000 200,000
3814000 Transfer from Capital Projects Fund-Park Impact Fees - 232,000 232,000
SUBTOTAL $ - $ 15,532,000 $ 15,532,000
Total Amendments-Revenues $ 15,532,000
Expenditures
Charter School Capital Outlay(6010-5611
6208 Facility/Building Construction $ - $ 13,859,841 $ 13,859,841
6208 Architect - 775,000 775,000
6208 Builders Risk Insurance - 81,500 81,500
6208 FF&E - 370,000 370,000
6208 FPL Transformer - 45,000 45,000
6208 Security System - 225,000 225,000
6208 Threshold Inspection/Testing - 85,159 85,159
6208 Traffic Engineer - 35,000 35,000
SUBTOTAL $ - $ 15,476,500 $ 15,476,500
COSTS OF ISSUANCE
Non-Deoartmental-9001-590
3125 Prof.Services-Costs of Issuance $ - $ 55,500 $ 55,500
SUBTOTAL $ - $ 55,500 $ 55,500
Total Amendments-Expenditures $ 15,532,000
STORMWATER UTILITY FUND(410)
2017/18 2017/18 2017/18
OBJECT ADOPTED AMENDED REVISED
CODE CATEGORY BUDGET AMOUNT BUDGET
Revenues
Non-Revenue
3343606 FDEP Grant $ - $ 100,000 $ 100,000
3999000 Carryover 303,031 609,319 912,350
SUBTOTAL $ 303,031 $ 709,319 $ 1,012,350
Total Amendments-Revenues $ 709,319
Expenditures
Public Works/Transportation-54-538
6306 Drainage Improvements $ 398,031 $ 352,011 $ 750,042
6309 Seawall Improvements - 794,829 794,829
6999 Capital Reserve 537,000 (437,521) 99,479
SUBTOTAL $ 935,031 $ 709,319 $ 1,644,350
Total Amendments-Expenditures $ 709,319
Page 3 of 3
City of Aventura
Proposed Opand
Capi* tal Budget
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CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
�rn1
CITY COMMISSION
Mayor Enid Weisman
Commissioner Denise Landman
Commissioner Dr. Linda Marks
Commissioner Gladys Mezrahi
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
INTERIM CITY MANAGER
Joanne Carr
DEPARTMENT DIRECTORS
Weiss Serota Helfman Cole & Bierman, P.L., City Attorney
Joanne Carr, Community Development Director
Karen J. Lanke, Information Technology Director
Julie Alm, Charter School Principal
Brian K. Raducci, Finance Director
Ellisa Horvath, City Clerk
Jeff Kiltie, Arts & Cultural Center General Manager
Kimberly Merchant, Community Services Director
Joseph S. Kroll, Public Works/Transportation Director
Bryan Pegues, Chief of Police
CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
TABLE OF CONTENTS
City Manager's Budget Message ....................................................................................................i-xiii
Organization Chart/Our Mission Statement.....................................................................................xiv
Distinguished Budget Presentation Award .........................................................................................xv
INTRODUCTION..............................................................................................................................1-1
CommunityProfile...................................................................................................................... 1-2
Budget Procedures and Process ............................................................................................... 1-4
FinancialPolices........................................................................................................................ 1-7
Cash Management/Investment Policies..................................................................................... 1-8
FundBalance Policies................................................................................................................ 1-9
Financing Programs and Debt Administration.......................................................................... 1-11
RiskManagement.................................................................................................................... 1-13
Demographics and Miscellaneous Statistics............................................................................ 1-14
Budget Preparation Calendar................................................................................................... 1-15
Assessed Value Information .................................................................................................... 1-16
TaxRate Comparison .............................................................................................................. 1-17
Where Do Your Tax Dollars Go?.............................................................................................. 1-18
Comparative Personnel Allocation Summary........................................................................... 1-19
Privatized/Contracted City Services......................................................................................... 1-19
SUMMARY OF ALL FUNDS ...........................................................................................................2-1
FundBalance Analysis...............................................................................................................2-4
GENERALFUND.............................................................................................................................2-5
Summaryof Budget...................................................................................................................2-6
Revenue Projections..................................................................................................................2-9
Expenditures:
CityCommission................................................................................................................2-19
Office of the City Manager.................................................................................................2-23
LegalDepartment ..............................................................................................................2-29
CityClerk's Office ..............................................................................................................2-33
FinanceDepartment ..........................................................................................................2-39
Information Technology Department..................................................................................2-47
PoliceDepartment .............................................................................................................2-55
Community Development Department...............................................................................2-63
Community Services Department ......................................................................................2-69
Public Works/Transportation Department..........................................................................2-75
Arts & Cultural Center Department ....................................................................................2-81
Non-Departmental..............................................................................................................2-87
CapitalOutlay ....................................................................................................................2-91
CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
TABLE OF CONTENTS —CONTINUED
POLICE EDUCATION FUND.........................................................................................................2-99
TRANSPORTATION AND STREET MAINTENANCE FUND......................................................2-103
911 FUND....................................................................................................................................2-109
DEBT SERVICE FUNDS .............................................................................................................2-113
CAPITAL PROJECTS FUND ......................................................................................................2-135
AVENTURA CHARTER HIGH SCHOOL CONSTRUCTION FUND............................................2-139
STORMWATER UTILITY FUND..................................................................................................2-143
POLICE OFFDUTY SERVICES FUND........................................................................................2-147
SUMMARY OF CAPITAL IMPROVEMENT PROGRAM.................................................................3-1
2018/19-2022/23 Five-Year Highlights.......................................................................................3-2
Purpose of the Capital Improvement Program...........................................................................3-4
LegalAuthority...........................................................................................................................3-4
Development of the Capital Improvement Program ...................................................................3-5
Capital Improvement Program Policies......................................................................................3-5
Preparing the Capital Budget.....................................................................................................3-6
Locating a Specific Capital Project.............................................................................................3-6
Summary of Recommended Projects.........................................................................................3-7
Summary of Major Programs by Year........................................................................................3-7
Summary of Proposed Appropriations by Funding Source ........................................................3-8
Summary of Projects by Location and Year...............................................................................3-9
Summary of Financing Plan Model ..........................................................................................3-10
Impact of Capital Projects on Operating Budget ......................................................................3-10
Proposed Beautification and Park Facility Improvement Projects............................................3-11
Proposed Transportation Improvement Projects......................................................................3-12
Proposed Drainage Improvement Projects ..............................................................................3-13
Proposed Public Building and Facility Improvement Projects ..................................................3-14
Proposed Information Technology Improvement Projects........................................................3-15
Proposed Capital Equipment Purchase and Replacement Projects ........................................3-16
Impact of Capital Projects on Operating Budget Schedule ......................................................3-18
APPENDICES
APPENDIX A— GLOSSARY...........................................................................................................A-1
APPENDIX B—AUTHORIZED INVESTMENTS SUMMARY TABLE.............................................B-1
City ®f
Aventura
Government Center
19200 West Country Club Drive
Aventura, Florida 33180
Office of the City Manager
July 10, 2018
The Honorable Mayor and City Commission
City of Aventura
Aventura, Florida 33180
RE: FY 2018/19 Budget Message
Members of the City Commission:
In accordance with Article IV, Section 4.05 of the Charter of the City of Aventura (the "City"), I hereby
submit the proposed Operating and Capital Budget for all funds for the fiscal year beginning October 1,
2018, for your review and consideration. The budget document emphasizes a professional and
conservative fiscal approach and represents the single most important report presented to the City
Commission. It is primarily intended to establish an action, operational and financial plan for the delivery
of City services. It also represents the City's commitment to providing the highest level of City services
to maximize the quality of life for its citizens, businesses and visitors. The proposed budget provides the
resources to maintain our quality municipal services and facilities that make Aventura a premier
community to live, work and play. This document serves as an aid to the residents in providing a better
understanding of the City's operating and fiscal programs.
Budget Format/Transparency
This single budget document, which includes all City Funds and service programs, has been prepared to
provide the public with a comprehensive and transparent overview of all City services and financial
framework. A separate budget document for the Aventura City of Excellence Charter School and
proposed Aventura Charter High School is adopted by the City in May of each year. In order to further
our efforts to inform our residents how revenue is collected and spent on City services, the City's
Website page entitled "Financial Transparency Tools" provides great depth into the City's budget by
utilizing easy to view charts and graphs. Users can track budget performance throughout the year and
compare data to prior years.
The budget is a performance based plan that links goals and objectives with the financial resources
necessary to achieve them. In order to ensure that goals and objectives established in the budget
planning process are translated into results, the resources allocation process is tied to performance.
The budget document contains performance/workload indicators to facilitate this process. Every effort
was made to provide a budget document that can be fully reviewed and justified to the City Commission
and residents.
The preparation of the budget document marks a continued commitment to a planned and professional
process of developing a budget that will address the City's current and future issues. It also
demonstrates the City's commitment to providing adequate service levels and the necessary justification
to support all expenditure requests.
i
FY 2018/19 Budget Priorities/Goals and Action Plans
The budget addresses the following priorities and goals that the City Commission has either adopted or
supported through policy or initiatives:
Enhance the safety and security of our residents, schools and businesses:
• Continue community outreach initiatives to engage the community in joint problem solving
and crime prevention techniques.
• Add one (1) new School Resource Officer for the new Aventura High School to be opened
in August 2019.
• Improve communications with the community by expanding social media and community
policing efforts by the Police Department.
• Increase overtime costs to meet the demands of police service requirements and
community safety.
Provide and support quality educational choices for Aventura students to succeed academically
and become productive citizens:
• Continue to operate Aventura City of Excellence School K-8 as an "A" rated high
performing school and provide support services thorough various City departments.
• Continue to take the necessary steps to ensure the opening of the proposed Aventura
Charter High School by August 2019 including the funding of the upfront operating and
capital construction costs.
Maintain efficient and responsive government which embraces the highest standards of service
and financial stability:
• For the 23rd year in a row no increase in the tax rate is recommended.
• Continue to focus on maintaining and protecting the City's infrastructure by funding capital
outlay projects from park improvements to road resurfacing expenditures in the amount of
$2,931,925.
• Maintain healthy reserves that protect the City's ability to provide quality services no matter
the economic times and address unforeseen emergencies.
• Continue the model of privatizing many service areas of the City's operations while
maintaining a small workforce which has allowed for a more cost effective service delivery
system, as compared to the traditional government structure.
• Continue to utilize technology to improve productivity and expand E-government
applications.
Continue to explore alternate transportation modes to alleviate traffic and support bicycle friendly
initiatives:
• Continue to fund the free Aventura Express Shuttle Bus system that serves almost 26,000
riders a month and extend service to new developments.
• Continue to implement recommendations included in the Unfiled Master Plan for Pedestrian
and Bicycle Connectivity.
• Maintain the Aventura BCycle bike share program.
• Continue to collaborate with state, county and local officials to address possible solutions to
traffic issues.
Community Engagement, Parks, Programs and Special Events:
• Expand part-time seasonal Park Attendant hours in order to provide adequate coverage in
the peak season and accommodate increased attendance at our park facilities.
ii
• Continues the new afterschool program at the Community Recreation Center for Aventura
students that attend Aventura Waterways K-8.
• Youth travel soccer and basketball leagues were established to respond to increased
demand for these services in the community. The cost will be offset by fees charged for
this service.
• Continue the "Community Ride with the Police Department" Special Event which provides
opportunities for the residents to interact with the Police.
• Increase funding to support a wide Varity of programming for all age groups at the Aventura
Arts & Cultural Center.
• Continue to fund Family Movie Nights at Founders Park.
• Provide adequate funding to maintain our parks and recreation facilities at a high level.
• Employ the use of the Youth Advisory Board.
Environmental Sustainability and Go Green Initiatives
• Maintain Tree City USA status.
• Continue to improve the energy efficiency of all City facilities including the replacement of
worn air conditioning systems.
• Ensure that redevelopment projects that require land use/zoning revisions do not have a
negative impact on the community.
• Includes funding to continue to retrofit street lighting throughout the City with more energy
efficient LED fixtures.
• Monitor and participate in regional efforts to address the impact of rising sea level and the
long-range impacts of climate change.
• Implement strategies and recommendations included in the City's Comprehensive
Stormwater Management Plan to address drainage infrastructure improvements and long-
range impacts of climate change.
• Continue the "Go Green Award Program" sponsored by the Community Services Board to
recognize condominiums and businesses that have made efforts to reduce energy
consumption and implement recycling programs.
• Provide adequate funding to maintain our signature landscape, streets, rights-of-way and
facilities.
• Maintain the silver level certification recognition by the Florida Green Local Government
Program.
Significant Factors
The Miami-Dade County Property Appraiser has advised that the City experienced a 2.6%
increase in property values over the prior year. This lower than anticipated increase was due to
a flat condominium market currently experienced in the County which was offset by new
construction in the amount of $227 million. In light of lower than anticipated property
assessments, the growth of operating expenditures for 2018/19 and new personnel were dialed
back to better position the City finances going forward. The budget does not include any
significant expansion or additional areas of service except for the start-up costs associated with
the Aventura Charter High School. Once again, our strong fiscal policies and prudent budgeting
have assisted in the maintenance of all existing service levels and avoiding raising the tax rate
for the 23rd year in a row.
Due to the uncertainly associated with the property values, it is imperative that the City continue
to follow the policy that unless it is included in the budget or it is self-supporting, new programs
or projects should not be considered during the year. We need to continue to remain prudent
and conservative in our financial management of the City.
iii
The financial plan to fund the construction and start-up costs of the Aventura Charter High
School project will reduce the City's General Fund balance by $10.6 million over the next two (2)
years. Unless it is needed in the case of an emergency or to fund an unanticipated economic
event every effort should be made to avoid reducing the General Fund reserves further.
Going forward, developments currently under construction will increase the City's tax base and
the implementation of the new FPL Franchise Agreement in 2020 should provide revenue to
offset service demands in the future. However, we need to continue to be conservative in our
approach to City finances during these uncertain economic times.
The budget process produced a total budget of $59,606,774 or 21.4% less than the previous
year. This is a result of the completion of major capital outlay projects in the prior year and including
the funding for the Aventura Charter High School in the prior year. Capital Outlay expenditures are
budgeted at $2,931,925 and decreased by $17,386,459 compared to the prior year. Projects
included range from park improvements to road resurfacing and the commitment to invest in
state-of-the-art technology to serve and protect our residents. Maintaining our infrastructure
from government buildings to our park facilities continues to be a major funding priority to
protect these assets well into the future.
Operating costs for all funds increased by $1,255,709 or 3.5% as compared to the previous
year. General Fund operating cost increases were limited to 3%. The budget maintains our
current level for all City services except the following areas:
• Added one (1) new Police Officer position to serve as a School Resource Officer for the new
Aventura Charter High School to enhance safety and security.
• The number of part-time seasonal Park Attendant hours was increased at a cost of $24,000
to provide adequate coverage in the peak season and accommodate increased attendance
at our park facilities.
• Added four (4) more weekends to the splash pad season.
• A new "sci-tech camp" is a program for residents to explore the interconnections between
science, technology, engineering and mathematics (STEM) while challenging their creativity
and problem-solving skills. The cost will be offset by fees charged for this service.
• The employee health insurance costs rose by 5%, which had a $134,000 impact on the
budget.
iv
Summary of All Budgetary Funds
The total proposed budget for FY 2018/19, including all funds, capital outlay and debt service, is
$59,606,774. This is $16,234,536 or 21.4% less as compared to the prior year. Operating
expenditures total $37,386,601, while Capital Outlay expenditures total $19,261,139 and Debt
Service expenditures total $2,959,034.
Fund Summary by Amount
PROPOSED %of
FUND AMOUNT BUDGET
General Fund $ 53,597,668 85.9%
Police Education Fund 11,116 0.0%
Transportation & Street Maint. Fund 3,828,625 6.1%
911 Fund 90,800 0.2%
Debt Service Funds 2,959,034 4.7%
Capital Projects Fund 134,700 0.2%
Stormwater Utility Fund 1,292,000 2.1%
Police Offduty Services Fund 450,000 0.7%
Fund Summary by Percentage
0.2%
0.2%l r0.7%
0.0%
6.1% 4.7%
■General Fund ■Police Education Fund Transport.&Street Maint.Fund
■911 Fund Debt Service Funds Capital Projects Fund
Police OffdutyServices Fund
V
Expenditures by category are as follows:
Expenditure Category Summary by Amount
PROPOSED %of
CATEGORY AMOUNT BUDGET
Personal Services $ 23,806,240 39.9%
Contractual Services 7,997,180 13.4%
Other Charges/Svcs 4,770,580 8.0%
Commodities 585,650 1.0%
Other Operating Expenses 226,951 0.4%
Capital Outlay 19,261,139 32.3%
Debt Service 2,959,034 5.0%
Total $ 59,606,774 100.0%
Category Summary by Percentage
5.0%
39.9%
32.3%
8.0%
0.4%
1.0%
■Personal Services ■Contractual Services ■Other Charges/Svcs ■Commodities
Other Operating Exp. Capital Outlay ■ Debt Service
VI
The following chart shows a comparison of each department's budget for the past two (2) years.
The total budget amount is 21.4% or $16,234,536 less than the previous year. This is a result of the
completion of major capital outlay projects in the prior year and including the funding for the
Aventura Charter High School in the prior year.
Departmental Budget Comparison
INCREASE
DEPARTMENT 2017/18 2018/19 (DECREASE) % Change
City Commission $ 146,150 $ 147,644 $ 1,494 1.0%
Office of the City Manager 746,865 661,547 (85,318) -11.4%
Legal 305,000 305,000 - 0.0%
City Clerk's Office 307,197 344,183 36,986 12.0%
Finance 1,059,843 1,077,476 17,633 1.7%
Information Technology 1,122,810 1,163,720 40,910 3.6%
Police 19,946,275 20,735,086 788,811 4.0%
Community Development 2,578,041 2,591,696 13,655 0.5%
Community Services 2,410,796 2,480,960 70,164 2.9%
Public Works/Transportation 5,229,116 5,550,349 321,233 6.1%
Arts &Cultural Center 809,899 825,440 15,541 1.9%
Non-Departmental 1,468,900 1,503,500 34,600 2.4%
Subtotal 36,130,892 37,386,601 1,255,709 3.5%
Capital Outlay 20,318,384 2,931,925 (17,386,459) -85.6%
CIP Reserve 16,940,708 16,329,214 (611,494) -3.6%
Debt Service 2,451,326 2,959,034 507,708 20.7%
Total $ 75,841,310 $ 59,606,774 $ (16,234,536) -21.4%
GENERALFUND
The General Fund is used to account for resources and expenditures that are available for the City's
general operations of City government functions.
Revenues
The revenues, available for allocation in the FY 2018/19 General Fund Budget, including inter-fund
transfers, are anticipated to be $53,597,668. This is an increase of $193,175 or 0.4% more as
compared to last year.
Locally Levied Taxes — The City's assessed value as reported by the County Property Appraiser is
$10,365,840,176. This amount is 2.64% or $266,842,313 higher than last year. The ad valorem
millage levy for fiscal year 2018/19 is recommended to be 1.7261, which is the same rate adopted
last year. This will generate $16,997,856 compared to last year's amount of $16,560,288. This
represents the 23rd year without an increase. The budget includes $4,850,000 from electric utility
taxes and anticipated utility taxes for water and gas and the unified communications tax make up the
remainder of this category and are based on historical data and the number of residential and
commercial establishments located in the City.
Licenses and Permits — The amount for this revenue category is projected to be $275,000 less than
the prior year based on lower than anticipated amounts for franchise fees which were partially offset
by increases in Certificates of Occupancy and Franchise Fees for Sanitation. The budget includes
$1,425,000 from FPL franchise fees based on the Interlocal Agreement with the County and
$2,250,000 for building permits.
Vii
Intergovernmental Revenues — Total revenues for this category are projected to increase by
$147,350 as compared to the amount budgeted for the prior year due to anticipated higher Sales
Tax and State Revenue Sharing.
Charges For Services— Revenues relating to charges for services are anticipated to be $41,315 less
than the prior year's budget. The majority of the decrease is attributed to lower than anticipated
revenues from the Summer Recreation Program.
Fines and Forfeitures — Total revenues projected for FY 2018/19 is $1,427,500. Revenues from
county court fines and intersection safety camera program are included in this category.
Miscellaneous Revenues — Projected revenues are anticipated to be $280,000. This is a decrease
of$10,000 compared to the amount budgeted for the prior fiscal year.
Fund Balance — This represents a designated amount of funds accumulated in reserves. The
amount utilized from the fund balance is $14,835,536.
Revenues by Source
Locally Levied Taxes
17.0
Ad Valorem Taxes` \
31.9%
Licenses&Permits
8.3%
Intergovernmental
Revenues
7.2%
Charges For Services
4.8%
Fines&Forfeitures
Fund Balance 2.7%
Transfers
27.7% 0.0%
Misc.Revenues
0.5%
Viii
Expenditures
The estimated FY 2018/19 General Fund expenditures contained within this budget total
$53,597,668 and are balanced with the projected revenues. Total expenditures are $193,175 or
0.4% more than the FY 2017/18 amount. The operating expenditures have increased by $1,015,414
or 3.0% as compared to the prior year.
Expenditure Category Summary
INCREASE
CATEGORY 2017/18 2018/19 (DECREASE) %Change
Personal Services $ 22,752,392 $ 23,356,240 $ 603,848 2.7%
Contractual Services 5,584,024 5,615,215 31,191 0.6%
Other Charges/Svcs 4,349,255 4,685,780 336,525 7.7%
Commodities 537,400 585,650 48,250 9.0%
Other Operating Expenses 208,485 204,085 (4,400) -2.1%
Subtotal 33,431,556 34,446,970 1,015,414 3.0%
Capital Outlay 17,814,681 16,393,529 (1,421,152) -8.0%
Transfer to Funds 2,158,256 2,757,169 598,913 27.8%
Total $ 53,404,493 $ 53,597,668 $ 193,175 0.4%
Personal Services
Personal Services increased by $603,848 or 2.7% compared to the prior year. The increase
includes a 5% or $134,000 increase in Health Insurance costs based on experience modifications.
The expenditures for non-unionized employees have been budgeted to reflect a 3% increase and a
performance/merit increase amount that averages 3% per employee for those employees who have
not reached the maximum of their salary range. The Collective Bargaining Agreement ("CBA")
between the City and the Dade County Police Benevolent Association was ratified in February 2017
and covers the period October 1, 2016 — September 30, 2019. In FY 2018/19 the CBA calls for a
3% cost of living increase for all Police Officers and Sergeants. The total number of full-time
employees is 183 compared to 182 in FY 2017/18. The total number of part-time employees is 16.
However, the number of part-time seasonal Park Attendant hours was increased at a cost of
$24,000 to provide adequate coverage in the peak season and accommodate increased attendance
at our park facilities. Other personnel changes contained in the budget are as follows:
• Police Department — Added one (1) new Police Officer position to serve as a School
Resource Officer for the new Aventura Charter High School to enhance safety and security.
The per capita number of employees is significantly lower than adjacent municipalities. This is due
to the City's emphasis on privatizing major functions of City services for greater productivity and cost
savings. I am proud to work with a dedicated group of City employees that strive to provide
excellent services and are committed to our community. Over the years they have proven that our
work force can meet any challenge
ix
Comparative Personnel Allocation Summary
2 -Year Presentation
2017/18 2018/19
City Commission 7.0 7.0
Office of the City Manager 3.0 3.0
Legal* - -
City Clerk's Office 2.0 2.0
Finance 7.0 7.0
Information Technology 6.0 6.0
Police 129.0 130.0
Community Development 9.0 9.0
Community Services 24.0 24.0
Public Works/Transportation 7.0 7.0
Arts &Cultural Center* - -
Charter School ** 4.0 4.0
Total 198.0 199.0
* Departmental staff is provided through contractual services.
**Departmental staff is included in Charter School Fund
Budget Document.
Operating Expenditures
The expenditures for contractual services are budgeted at $5,615,215 or 10.5% of the General Fund
budget. This is $31,191, more than the prior year. This can be attributed to maintenance cost
increases. Expenditures for other charges and services are budgeted at $4,685,780, which
represents 8.7% of the total budget. This is $336,525 more than the prior year and is due to
increased costs associated with utilities, liability insurance and police software maintenance.
Expenditures for commodities are budgeted at $585,650 which represents 1.1% of the total budget.
Total costs associated with other operating expenses are budgeted at $204,085 which represents
.4% of the total budget.
Capital Outlay
General Fund projects included in the first year of the City's five year Capital Improvement Program
("CIP") for 2018-2023 represent a long-term plan to address infrastructure maintenance needs. A
total of$1,621,225 has been budgeted in the General Fund for Capital Outlay projects along with a
$14,772,304 reserve to fund future projects.
Major General Fund capital outlay items are as follows:
Computer Equipment $416,625 Police Vehicles $442,000
Equipment$429,750 HVAC Replacements $16,000
Park Improvements $188,000 Police Radio Equipment $32,000
Community Center Improvements $75,000 Beautification Projects $21,850
Transfer to Funds
Transfers to the debt service funds to pay principal and interest payments associated with the long-
term financing of bonds and loans is $2,757,169 which is an increase of $598,913 as compared to
the prior year due to the addition of the 2018 Capital Bonds that were utilized to partially finance the
construction and equipping of the Aventura Charter High School. The transfer also includes
$100,000 each from the intersection safety camera program to the ACES Charter School Fund and
Aventura Charter High School.
X
General Fund
Summary of Expenditures by Department
INCREASE
CATEGORY 2017/18 2018/19 (DECREASE) %Change
GENERAL GOVERNMENT
City Commission $ 146,150 $ 147,644 $ 1,494 1.0%
Office of the City Manager 746,865 661,547 (85,318) -11.4%
Legal 305,000 305,000 - 0.0%
City Clerk's Office 307,197 344,183 36,986 12.0%
Finance 1,059,843 1,077,476 17,633 1.7%
Information Technology 1,122,810 1,163,720 40,910 3.6%
Total General Gott 3,687,865 3,699,570 11,705 0.37T
PUBLIC SAFETY
Police 19,442,439 20,183,170 740,731 3.8%
Community De\.elopment 2,578,041 2,591,696 13,655 0.5%
Total Police 22,020,480 22,774,866 754,386 3.4%
COMMUNITY SERVICES
Community Services 2,410,796 2,480,960 70,164 2.9%
Public Works/Transportation 3,033,616 3,162,634 129,018 4.3%
Arts&Cultural Center 809,899 825,440 15,541 1.9%
Total Community Svcs. 6,254,311 6,469,034 214,723 3.4%
OTHER NON-DEPARTMENTAL
Non-Departmental 1,468,900 1,503,500 34,600 2.4%
Capital Outlay 17,814,681 16,393,529 (1,421,152) -8.0%
Transfer to Funds 2,158,256 2,757,169 598,913 27.8%
Total Other Non-Dept. 21,441,837 20,654,198 (787,639) -3.7%
TOTAL $ 53,404,493 $ 53,597,668 $ 193,175 0.4%
Police
Information Technology 37.7%
Community
2.2%
Finance Development
2.0% 4.8%
City Clerk's Office
0.6% //-Community Services
Legal / 4.6/
0.6% /
Office of the City 'r-
Manager Public Works/Trans.
1.2% 5.9
City Commission
0.3% /
Transfers- Arts&Cultural Center
5.1% 1.5%
Non-Departmental
Capital Outlay 2.8%
30.6%
XI
Police Education Fund
This Fund is used to account for revenues and expenditures associated with the two dollars ($2.00)
the City receives from each paid traffic citation, which, by state statute, must be used to further the
education of the City's Police Officers. A total of $11,116 is anticipated in revenue for FY 2018/19.
The amount budgeted for expenditures will be used for various state-approved training programs
throughout the year.
Transportation and Street Maintenance Fund
This fund was established to account for restricted revenues and expenditures which by State
Statute and County Transit System Surtax Ordinance are designated for transportation
enhancements, street maintenance and construction costs. Revenues are projected to be
$3,828,625 for FY 2018/19. The County Transit System Surtax is estimated to generate $1,450,000.
The funds will be used to provide two (2) additional flashing Pedestrian Crossing Signs, Crosswalk
Solar Lighting, continues the process of retrofitting street lights to LED, and funds road resurfacing
projects (NE 187`h Street and NE 185`h Street). Operating expenditures for roadway, TVMS
maintenance and the Citywide Bicycle Sharing operating costs are budgeted at $1,741,965.
911 Fund
This fund is used to account for revenues and expenditures specifically earmarked for the City's
emergency 911 system in accordance with Florida Statute 365.172. The funds may be used to
provide emergency dispatch systems, training, communication, maintenance and repairs and related
capital outlay purchases. The fund offsets a portion of the emergency 911 operational costs. The
anticipated revenues for FY 2018/19 are $90,800, down $4,200 from the previous year due to many
residents giving up their home land lines. Funds will be used to pay costs associated with the 911
system.
Debt Service Funds
The total budget for all Debt Service Funds is $2,959,034 and is $507,708 more than the previous
year. These funds were established to account for revenues transferred from the General Fund and
the ACES Charter School Fund and debt service payments associated with the long-term financing
of the following bonds and loans:
2010 & 2011 Debt Service Fund — Established for the purchase of Founders Park, the permanent
Government Center site and construction of the Government Center. The original debt was issued
in 1999 and was refinanced in 2010 and 2011. The proposed budget for FY 2018/19 is $1,195,972.
2000 Loan Debt Service Fund — Established for the construction of the Community Recreation
Center and the acquisition of Waterways Park. The proposed budget for FY 2018/19 is $520,820.
2012 (A) Loan Debt Service Fund — Established for the acquisition of the property for the ACES
Charter School and to partially fund the Community Recreation Center. The proposed budget for FY
2018/19 is $353,135. The original debt was issued in 2002 and was refinanced in 2012.
2012 (B) Loan Debt Service Fund — Established for the construction and equipment of the ACES
Charter Elementary School. The proposed budget for FY 2018/19 is $394,083. The original debt
was issued in 2002 and was refinanced in 2012.
xii
2018 Loan Debt Service Fund — Established for the partial construction and equipping of the
Aventura Charter High School. The proposed budget for FY 2018/19 is $495,024. The debt was
issued in 2018.
Capital Projects Fund
This fund was established to account for impact fees and other revenues specifically earmarked for
capital projects restricted by City Ordinances or City Commission policy. The total fund for FY
2018/19 is $134,700. Carryover amounts from prior year Police Impact Fees resulting from recent
development will be utilized for the replacement of Police Department equipment and is included at a
cost of$134,700.
Aventura Charter High School Construction Fund
This fund was established to account for the funding sources and uses relate to the construction and
equipping of the Aventura Charter High School. The FY 2017/18 budget has been amended in the
amount of$15,532,000 to account for the project cost.
Stormwater Utility Fund
This fund is used to account for revenues and expenditures specifically earmarked for the
construction and maintenance of the City's stormwater drainage system. Total revenues are
projected to be $1,292,000 for FY 2018/19 and will be utilized to support maintenance costs of
$640,000. Capital improvements to the drainage system are budgeted in the amount of $275,000
and a reserve account to assist in funding future projects was established in the amount of
$371,250. The City's Stormwater Utility Fee is $3.50/ERU but is currently under review by our
consultants to determine if any adjustments are needed in order to sustain the fund's future
operating and capital expenditures.
Police Offduty Services Fund
This Fund was established to account for revenues and expenditures associated with services
provided by offduty Police Officers in private customer details to the various businesses and
condominium associations. The proposed Police Services Offduty Fund for FY 2018/19 is
anticipated to be $450,000.
Summary
I am pleased to submit the detailed budget contained herein for FY 2018/19. The preparation and
formulation of this document could not have been accomplished without the assistance and
dedicated efforts of all Department Directors, the Finance Director and CIVICS Consulting Services. I
am also extremely grateful to the City Commission for the continued support in assuring that this City
remains the City of Excellence. A Commission Meeting will be held on July 19, 2018 to review in
detail the proposed budget document
Respectfully submitted,
i4k)
Joanne Carr
Interim City Manager
xiii
CITY OF AVENTURA
ORGANIZATION CHART
10
Residents
City Commission
City Attorney City Manager City Clerk
Administration Minutes
Legal Services Budget/CIF Preparation Records Retention
Customer Service Clerical Support
Organizatic nal Oversight Elections
Public Safety Community Finance Community
Development Services
Department Department Department Department
Police Planning Finance/Accounting Parks
Patrol Zoning Purchasing Special Events
Community Relations Building Inspections Risk Management Recreation Programming
Criminal investigations Code Enforcement Personnel Athletic Leagues
Traffic Enforcement Economic Development Community Recreation Center
Emergency Preparedness Occupational Licenses Community Garden
Charter School Arts&Cultural Information Public Works/
Department Center Technology Transportation
Department Department Department
Information Management ROW/Median Maint.
K-8 School Facility Management Mass Transit
Performing Arts Programming Communications Community Facilities Maint.
Capital Projects
Stormwater Drainage Maint.
Our Mission Statement
Our mission is to join with our community to make Aventura a city of the highest quality and a city of
excellence. We do this by providing RESPONSIVE, COST EFFECTIVE AND INNOVATIVE local
government services.
xiv
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
PRFSF'FED T4
City of Aventura
Florida
For the Fiscal: Year Bcginning
October 1, 2017
P• �-
f:xec:utive direct+}r
The Government Finance Officers Association of the United States and Canada (GFOA) presented
a Distinguished Budget Presentation Award to City of Aventura, Florida for its annual budget for
the fiscal year beginning October 1, 2017. In order to receive this award, a governmental unit must
publish a budget document that meets program criteria as a policy document, as an operations
guide, as a financial plan, and as a communications device.
This award is valid for a period of one year only. We believe our current budget continues to
conform to program requirements, and we are submitting it to GFOA to determine its eligibility for
another award.
xv
CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
^ i
THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK
xvi
CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
:•moi
k
INTRODUCTION
1-1
Community Profile
City Facts:
Location and Size Location:
Aventura, one of Miami-Dade's newest . 12 miles north of Miami
communities, was incorporated in 1995 and is a . 12 miles south of Fort Lauderdale
young, vibrant, full-service municipality with a . 1 mile west of the Atlantic Ocean
diverse demographic base and is recognized
internationally as a premier location in which to Zip Codes: 33180, 33160
live, shop and play.
Police Force: 91 Sworn Officers/39 Civilians
Aventura is 3.2 square miles located on the
Intracoastal Waterway in northeast Miami-Dade Major Economic Drivers: Retail and medical
County and is conveniently located between Miami
and Fort Lauderdale, just east of 1-95. Number of Businesses: 2,438
The northern boundary of the City is the Miami- Government Structure
Dade/Broward County line, the western is the FEC The form of government used in the City of
Railroad, the eastern is the Intracoastal waterway Aventura, pursuant to its Charter, is a Commission-
and the southern boundary is NE 176`h Street. Manager form of government. Under this form of
government the City Commission is the legislative
..- 41A, i'lentevlon r-areuiatrdale branch of the government and the City Manager is
the executive branch of the government. The City
[� rRrtt.Msl.
Commission enacts Ordinances, the laws of the
°""'i° I}5M1I3 City, adopts Resolutions authorizing actions on
Cdop_r behalf of the City, reviews plans for development
f epeeHu�gyr64d and establishes the policies by which the City is
,,arnra Hallandale governed. The City Manager is the Chief
Executive Officer of the City, overseeing the day-
-. P L ; r,rA City, to-day operations, administering the City's service
providers, preparing long range plans and
Yu6pth Miami implementing the policies established by the City
f. Commission.
;Miami Sh.0—p
t The City Commission hires the City Attorney, City
AllClerk and City Manager who then hires all
�;.;, subordinate employees.
ihh'ICH7 StQ
The City Commission is comprised of seven (7)
Aventura is an upscale condo community with members, including the Mayor and six (6)
some of South Florida's best-known large-scale Commissioners.
condominium projects and apartment buildings.
Restaurants, movie theaters and the Aventura Mall The Mayor is the ceremonial leader of the City, the
are conveniently located nearby and downtown presiding officer at Commission Meetings and is a
Fort Lauderdale and Miami are just 20 minutes voting member of the Commission, with his/her
away. vote having no more or less weight than that of any
other member of the Commission. While the
leading political figure of the City, the Mayor does
not bear the responsibility nor has the authority of
directing the day-to-day municipal activities. The
Mayor executes all Ordinances, Resolutions and
issues Proclamations on behalf of the City, and
represents the City to other public and private
1-2
entities. The position of Mayor is considered to be City of Excellence School in the fall of 2003
"part-time" and not an employee of the City. The which is adjacent to the Community Recreation
Mayor is elected at large to a four-year term, and Center. The 84,000 square foot state-of-the-
may reside in any area of the City. art school serves 1,020 Aventura
schoolchildren from kindergarten to 8`h grade.
City Commissioners each have the same authority • In 2010, the City's Arts & Cultural Center
and ability to bring, discuss and vote on matters opened and has provided numerous
before the Commission. The position of performing arts and cultural events for all age
Commissioner is considered to be "part-time" and groups in the community.
not an employee of the City. • On May 17, 2018, the City Commission
approved an Agreement for Construction
For election purposes, the City is divided by the Management Services with Kaufman Lynn
William Lehman Causeway into two (2) areas. The Construction for the Aventura High School
City Charter requires that two (2) Commissioners Construction Project. The scheduled start date
reside in the northern area, and two (2) is June 14, 2018, with a substantial
Commissioners reside in the southern area, and completion/temporary certificate of occupancy
two (2) Commissioners and the Mayor shall be date of July 15, 2019.
elected without regard to residence in any
particular area. Privatized/Contracted City Services
The City Commission is committed to providing The City has adopted a model of privatizing many
quality municipal services at the lowest possible service areas of its operations over the years. This
cost. The City's operating departments include the model has served us well by providing for a more
City Commission, Office of the City Manager, cost effective service delivery system, as
Legal, City Clerk's Office, Finance, Information compared to the traditional government structure.
Technology, Police, Community Development, We are firm in our knowledge that we must
Community Services, Public Work/Transportation, continue to remain prudent and conservative in our
Arts & Cultural Center, Non-Departmental, Charter financial management of the City while at the same
School and Charter High School. time maintain the high standard of providing
services to the community.
Always progressing...
Since the City's incorporation, millions of dollars A list of the Privatized/Contracted City Services
have been spent on infrastructure improvements can be found on the bottom of page 1-19.
including streets, sidewalks, lighting, park
development, beautification projects, drainage, Incorporation Accomplishments
pedestrian and safety improvements. Some of ❖ Highly Visible Police Department, Low
these improvements include: Crime Rate
• A state-of-the-art Government Center provides ❖ Strong and Growing Economic Base
a one-stop-shop for its residents and houses ❖ Lowest Tax Rate— No Increase for the
all governmental operations, including Past 21 Budgets
Commission Chambers, Police Station and ❖ New Parks and Recreational Opportunities
administrative offices. for All Age Groups
• A Community/Recreation Center situated on ❖ Citywide Shuttle Bus Service— Ridership
2.8 acres of land in a park like setting on the Continues to Expand
waterfront. This 25,000 square foot facility ❖ Road and Safety Improvements—Traffic
includes a gym, meeting rooms, computer lab, Lights, Sidewalks
exercise and aerobic facilities. ❖ New Land Development Regulations—
• The first municipal-run charter school in Miami- Control Over Zoning
Dade County. In order to address the growing ❖ Citywide Beautification Program— Bus
number of families with school age children, Shelters and Benches
the City Commission chose to take an ❖ High Landscape and Roadway
aggressive approach to meet its changing Maintenance Standards
demographics. Doors opened to the Aventura
1-3
❖ Reduced Costs to Citizens—City's
Assumption of roads, landscaping and bus
service
❖ "A" rated Charter School
❖ Community Recreation Center
❖ Government Center
❖ Arts & Cultural Center
Long Term Goals & Objectives it ` L
On November 7, 1995, the citizens of Aventura u
overwhelmingly voted to approve the City's Charter r.
and officially incorporate as Miami-Dade County's
28`h municipality. Incorporation afforded residents
the opportunity to improve the quality of Budget Procedures and Process
government services they receive and take control
of the City's destiny. Since incorporation, a great Budget System
deal of progress has been made to accomplish the The City of Aventura uses the Budgeting by
goals of incorporation with the creation of our own Objectives Process in the formulation of its budget.
police force, new and expanded parks and Departmental Budgets include a Recap page that
recreation opportunities and citywide beautification contains the Department Description and
projects. Aventura is governed by a commission- Personnel Allocation Summary and Organization
manager form of government, combining the Chart. Each department also includes an
political leadership of its elected officials with the Objectives page and a Budgetary Account
executive experience of its City Manager. This Summary. The Objectives page presents a review
structure is vastly different from that of other local of the department objectives and
governments, emulating the private sector by performance/workload indicators. The Budgetary
privatizing services and emphasizing customer Account Summary provides expenditure detail and
service based on the following principles: a comparison of current and previous year's
expenditures. The Budgetary Process is intended
• Prompt response to citizen requests. to be very valuable in communicating with the
• One-stop service for permits and business Commission and citizens of the City.
licenses.
• Commitment to public involvement. Budget Process
• Utilization of"Electronic Government" to The City's fiscal year begins on October 1s` and
provide service and information. ends on September 30`h of each year as mandated
• Commitment to hiring only the most by Florida statutes. When the certified taxable real
qualified and highly motivated employees. estate and tangible property values for the City is
• Limiting the number of employees by received from the Miami-Dade County Property
privatizing or contracting with the private Appraiser on July 1s` of each year, the City
sector for many services. Manager then submits to the City Commission the
• A professional, businesslike manner at all Proposed Operating and Capital tBudget for the
times. coming year no later than July 10 of each fiscal
An emphasis on quality not quantity. year. The preliminary millage rate is based on the
• certified taxable value. The appropriations
• A high quality of life for citizens, contained in the proposed recommendation shall
businesses and visitors. not exceed the funds derived from taxation and
• A safe and secure environment to live and other revenue sources.
work.
• Low taxes. The City's Budget process began in April with a
• Establishing a small number of operating staff meeting between the City Manager and
departments that work closely with the Department Directors to review budget philosophy
community. and develop overall goals and objectives. The
entire budget process encompasses approximately
1-4
five (5) months of the fiscal year. During this Encumbrances do not constitute expenditures or
period, meetings were held with Department liabilities in the current year, but instead are
Directors, the City Commission and the public to defined as commitments related to unperformed
insure representative input. The budget calendar contracts for goods or services, which are only
that follows details the actions taken during the reported in governmental funds.
budget process.
Budget Amendment
Budget Adoption Upon the passage and adoption of the budget for the
The budget is approved via Ordinance at two City of Aventura, if the City Manager determines that
public meetings scheduled for September the department total will exceed its original
conducted by the City Commission. The adopted appropriation, the City Manager is authorized to
budget is integrated into the accounting software prepare such Resolutions/Ordinances for
system effective October 1st. consideration by the City Commission as may be
necessary and proper to modify any line item from
Budget Control/Monitoring the Budget.
Funds appropriated in the Budget may be expended
by and with the approval of the City Manager in The Budget Amendment Process will differ as to
accordance with the provisions of the City Charter form depending on whether or not the original
and applicable law. Funds of the City shall be budget appropriation is exceeded as follows:
expended in accordance with the appropriations
provided in the Budget and shall constitute an Any change or amendment to the budget that
appropriation of the amounts specified therein. will increase the original total appropriated
Supplemental appropriations or the reduction of amount can only be accomplished with the
appropriations, if any, shall be made in accordance preparation of an Ordinance requiring two (2)
with Section 4.07 of the City Charter. public hearings and approval by the City
Commission.
The Budget establishes a limitation on expenditures
by department total. Said limitation requires that the Any change or amendment to the budget which
total sum allocated to each department for operating transfers monies within a fund but does not
and capital expenses may not be increased or increase the total appropriated amount can be
decreased without specific authorization by a duly- accomplished with the preparation of a
enacted Resolution/Ordinance affecting such Resolution. This does not require a public
amendment or transfer. Therefore, the City hearing, however, approval by the City
Manager may authorize transfers from one individual Commission is still necessary.
line item account to another, so long as the line item
accounts are within the same department and fund. Basis of Accounting
Basis of Accounting refers to the time period when
• The "Personnel Allocation Summary" revenues and expenditures are recognized in the
enumerates all authorized budgeted positions. accounts and reported on the financial statements.
However, the City Manager may amend said Basis of accounting relates to the timing of the
authorized budgeted positions in order to measurements made, regardless of the
address the operating needs of the department measurement focus applied.
so long as sufficient budgeted funds are
available. The accrual basis of accounting is followed for the
proprietary fund types. The modified accrual basis
The budget is continually monitored to track of accounting is followed in the governmental fund
variances between actual and budgeted amounts. types and the expendable trust funds type. Under
Significant variances are investigated and the modified accrual basis of accounting, revenues
monitored for corrective action. Quarterly review are recorded when susceptible to accrual, that is,
meetings are held with the Finance Director and when they are both measurable and available.
City Manager. Available means collectible within the current period
or soon enough thereafter to pay current liabilities.
Expenditures are generally recognized under the
1-5
modified accrual accounting when the related fund major capital projects). Included in the budget are
liability is incurred. Exceptions to the general rule the following special revenue funds:
are principal and interest on general long-term debt
which is recognized when due. 0 Police Education (110)
Transportation & Street Maintenance (120)
The City applies all applicable Government 0 911 (180)
Accounting Standards Board ("GASB")
pronouncements as well as the following The Debt Service Funds account for the servicing
pronouncements issued on or before November of general long-term and are comprised of the
30, 1989, unless those pronouncements conflict following debit service funds:
with or contradict GASB pronouncements:
Financial Accounting Standards Board ("FASB") . 2010 & 2011 Loan Debt Service (230)
statements and interpretations, Accounting . 2000 Loan Debt Service (240)
Principles Board ("APB") opinions and Accounting . 2012 (A) Loan Debt Service (250)
Research Bulletins ("ARBs"). 2012 (B) Loan Debt Service (290)
During June 1999, the GASB issued Statement
• 2018 Loan Debt Service (291)
No. 34. This statement established new The Capital Projects Funds accounts for the
accounting and financial reporting standards for acquisition and/or construction of major capital
state and local governments, which have been projects funded by impact fees or other revenues
appropriately implemented by the City. earmarked for specific projects. Included in the
Fund Structure budget is the following Capital Projects Funds:
The accounts of the City are organized and • Capital Projects Fund (392)
operated on the basis of funds and account
groups. A fund is an independent fiscal and Aventura Charter High School Construction
accounting entity with a self-balancing set of Fund (393)
accounts. Fund accounting segregates funds
according to their intended purpose and is used to Proprietary Funds
The Enterprise Fund is used to account for
aid management in demonstrating compliance with
the finance-related legal and contractual operations that are financed and operated in a
provisions. The minimum number of funds is manner similar to a commercial enterprise, where
maintained consistent with legal and managerial the intent of the governing body is that the costs of
requirements. Account groups are a reporting providing goods or services to the general public
device to account for certain assets and liabilities on a continuing basis be financed or recovered
of the governmental funds not recorded directly in primarily through user charges, or where the
governing body has decided that periodic
those funds. The following governmental funds
have annual appropriated budgets: determination of the revenue earned, expenses
incurred, and/or net income is appropriate for
Government Fund Types capital maintenance, public policy, management
The General Fund is the City's primary operating control, accountability or other purposes. Included
fund. It accounts for all financial resources of the in the budget is the following Enterprise Fund:
City, except those required to be accounted for in
another fund. Resources are derived primarily Stormwater Utility (410)
from taxes, franchise and utility taxes, charges for
services, and intergovernmental revenues. Funds Excluded from the Adopted Budget
Expenditures are incurred to provide general
government, public safety, community Aventura City of Excellence School ("ACES")
development and community services. (Charter School Fund — 190)
• The City owns and operates a Charter
Special Revenue Funds account for revenue School which is accounted for in a
sources that are legally restricted to expenditures separate Special Revenue fund. The
of specific purposes (excluding pension trusts and School's fiscal year is July 1s` through June
1-6
30`h. Since the fund was created under a tool and to ensure their continued relevance in an
Charter from the School Board it is adopted ever-changing environment.
separately by the City Commission in May.
Operating Budget Policies
Aventura Charter High School Fund (191) 1. The City will maintain at a minimum, an
• The City is in the process of constructing accessible cash reserve equivalent to eight
a new Charter High School within the (8)weeks of operating costs.
City. The current year operating budget 2. No new or expanded services shall be
which is accounted for in a separate implemented without a corresponding
Special Revenue fund continues the revenue source or the implementation of
start-up process that began last year and trade-offs of expenses or revenues at the
was prepared in collaboration by our same time. This applies to personnel,
Professional Consulting Services equipment and any other peripheral
Provider — CIVICS Consulting Services, expenses associated with the service.
LLC., and our Planning Services 3. The City shall continue to support a
Provider — Charter Schools USA scheduled level of maintenance and
("CSUSA"). replacement of its infrastructure.
4. The City shall support capital expenditures
• The School's fiscal year is July 1s` that reduce future operating costs.
through June 30`h and its budget is
adopted separately by the City Capital Budget Policies
Commission in May. 1. Each year, the City prepares a five-year
capital improvement program ("CIP")
analyzing all anticipated capital
expenditures and identifying associated
funding sources. Future capital
expenditures necessitated by changes in
population, changes in development,
growth, redevelopment or changes in
economic base will be calculated and
included in the capital update process.
-- 2. The City will perform all capital
'err:
TV improvements in accordance with the
r " u adopted CIP. The City will maintain its
physical assets at a level adequate to
protect the City's capital investment and
Financial Policies minimize future maintenance and
replacement costs. The budget will provide
The City's financial policies, compiled below, set for the adequate maintenance and the
forth the basic framework for the overall fiscal orderly replacement of the capital
management of the City. Operating independently equipment from current revenues wherever
of changing circumstances and conditions, these possible.
policies assist the decision-making process of the 3. The City will provide sufficient funds to
City Manager and City Commission. These replace and upgrade equipment as well as
policies provide guidelines for evaluating both to take advantage of new technology
current activities and proposals for future thereby ensuring that employees have safe
programs. and efficient tools to provide their service.
It reflects a commitment to further
Most of the policies represent long-standing automation and use of available technology
principles; traditions and practices that have to improve productivity in the City's work
guided the City in the past and have helped force. The objective for upgrading and
maintain financial stability over the last 22 years. replacing equipment includes: (1) normal
They are reviewed annually as a decision making replacement as equipment completes its
1-7
useful life, (2) upgrades to new technology, protecting the health, safety and welfare of
and (3) additional equipment necessary to the community.
service the needs of the Charter School. 14. A CIP preparation calendar shall be
4. The City will use the following criterion to established and adhered to.
evaluate the relative merit of each capital 15. Capital projects will conform to the City's
project. Capital expenditures will foster Comprehensive Plan.
goals of: 16. Long-term borrowing will not be used to
a) Projects specifically included in an fund current operations or normal
approved replacement schedule. maintenance.
b) Projects that reduce the cost of 17. The City will strive to maintain an
operations. unreserved General Fund balance at a
c) Projects that significantly improve level not less than 10% of the annual
safety and reduce risk exposure. General Fund revenue.
5. The classification of items as capital or 18. If new project appropriation needs are
operating will be determined by two (2) identified at an interim period during the
criteria - cost and frequency. Generally, a fiscal year, the funding sources will be
capital project has a "useful life" of more identified and mid-year budget
than one (1) year and a value of $5,000 or amendments will be utilized to provide
more. formal budgetary authority. In addition
6. The City will coordinate development of the budget amendments may be utilized to
CIP with the development of the operating increase appropriations for specific capital
budget. Future operating costs associated projects.
with new capital improvements will be
projected and included in the operating Revenue Policies
forecasts. 1. The City will attempt to maintain a
7. The first year of the five-year CIP will be diversified and stable revenue system as a
used as the basis for formal fiscal year shelter from short-run fluctuations in any
appropriations during the annual budget single revenue source.
process. 2. The City will attempt to obtain new revenue
8. The City will maintain all of its assets at a sources as a way of ensuring a balanced
level adequate to protect the City's capital budget.
investment and to minimize future 3. The City will review fees/charges annually
maintenance and replacement costs. and will design or modify revenue systems
9. The City will identify the estimated cost of to include provisions that automatically
capital projects and prepare a funding allow charges to grow at a rate that keeps
projection that considers revenues and pace with the cost of providing the service.
operating costs to be included in the CIP
document that is submitted to the City Cash Management/Investment Policies
Commission for approval.
10. The City will determine the most On October 10, 2016, the City Commission re-
appropriate financing method for all new adopted, by Resolution, Chapter 6.6 of the
projects. Administrative Policy Directives and Procedures
11. If appropriate, the City will attempt to Manual, entitled "Investment Objectives and
maintain a mixed policy of pay-as-you-go Parameters" as the City's Investment Policy for the
and borrowing against future revenues for Management of Public Funds. The Policy was
financing capital projects. adopted in accordance with Section 218.415, F.S.,
12. The City will maintain ongoing and its underlying objective is to properly manage
maintenance schedules relating to road, and diversify the City's investments to ensure:
sidewalk and drainage system
improvements. 1. Safety of Capital
13. The City will address and prioritize 2. Liquidity of Funds
infrastructure needs on the basis of 3. Investment Income
1-8
The purpose of this policy is to set forth the The City hereby establishes the following
investment objectives and parameters for the Nonspendable Fund Balance Reserves in the
management of public funds of the City. These General Fund:
policies are designed to ensure the prudent a) Inventory Reserve
management of public funds, the availability of The Inventory Fund Balance Reserve is
operating and capital funds when needed and a established to indicate those amounts
competitive investment return. This investment relating to inventories that are not in a
policy applies to the investment of public funds in spendable form.
excess of amounts needed to meet current
expenses, which includes cash and investment b) Prepaid Expenditures
balances of City funds. The Prepaid Expenditures Fund Balance
Reserve is established to indicate those
A Complete list of the City's investment categories amounts relating to prepaid expenditures
may be found in (APPENDIX B) entitled Authorized that are not in a spendable form.
Investment Summary Table.
Fund Balance — Restricted
Fund Balance Policies Includes amounts that can be spent only for the
specific purposes stipulated by external resource
The City hereby establishes and will classify providers (e.g., creditors, grant providers,
reservations of General Fund, Fund Balance, as contributors or laws or regulations of other
defined herein, in accordance with GASB governmental entities), constitutionally, or through
Statement No. 54 Fund Balance Reporting and enabling legislation (that is, legislation that creates
Governmental Fund Type Definitions. This policy a new revenue source and restricts its use).
shall primarily apply to the City's General Fund. Effectively, restrictions may be changed or lifted
Fund Balance shall be composed of only with the consent of resource providers and
nonspendable, restricted, committed, assigned and when they are legally enforceable.
unassigned amounts.
Fund Balance —Committed
Fund Balance information is primarily used to Includes amounts that can be used only for the
identify the available resources to repay long-term specific purposes as established by the adoption of
debt, fund capital improvements, stabilize property this policy and the annual budget ordinance by the
tax rates, or enhance the City's financial position, City Commission. Commitments can only be
in accordance with policies established by the City removed or changed by taking the same action
Commission. that originally established the commitment (e.g., an
ordinance).
Fund Balance Definitions and Classifications
Fund Balance — refers to the difference between Committed Fund Balance remains binding unless
assets and liabilities reported in a governmental removed in the same manner in which it was
fund. Listed below are the various Fund Balance established. The action to impose the limitation on
categories (in order from most to least restrictive). resources needs to occur prior to the close of the
fiscal year, although the exact amount may be
Fund Balance — Nonspendable determined subsequently. Contractual obligations
Includes amounts that are not in a spendable form should be incorporated to the extent that existing
(e.g., inventory) or are required, either legally or resources in the fund have been specifically
contractually, to be maintained intact (e.g., committed for use in satisfying those contractual
principal of an endowment fund). obligations. Encumbrances may be reported as
committed.
Examples include:
• Inventory
• Prepaid Expenditures
• Long-Term Portion of Receivables
• Corpus of a Permanent Fund
1-9
The City hereby establishes the following approved by appropriate officials may be reported
Committed Fund Balance Reserves in the General as assigned.
Fund:
a) Capital Reserve Fund Balance — Unassigned
The Capital Fund Balance Reserve is Unassigned fund balance for the General Fund
committed by the City Commission as set includes all amounts not contained in the other
forth in the annual budget ordinance (and classifications. Unassigned amounts are the
any amendments thereto) to be utilized in portion of fund balance which is not obligated or
future years to fund various capital needs. specifically designated and are generally available
b) Hurricane/Emergency Recovery for any purpose. If another governmental fund has
Operating Reserve a fund balance deficit, then it will be reported as a
The Hurricane/Emergency Recovery negative amount in the unassigned classification in
Operating Fund Balance Reserve is to be that fund. Positive unassigned amounts will be
maintained by the City Manager at a reported only in the General Fund. The Minimum
minimum level of $5,000,000 for the Level of Unassigned Fund Balance of the General
purposes of responding to and providing Fund, at the beginning of each fiscal year, shall not
relief and recovery efforts to ensure the be less than 10% of the annual General Fund
maintenance of services to the public revenue. In any fiscal year where the City is
during hurricane/emergency situations. unable to maintain this 10% minimum reservation
Such emergencies include, but are not of fund balance as required in this section, the City
limited to hurricanes, tropical storms, shall not budget any amounts of unassigned fund
flooding, terrorist activity and other natural balance for the purpose of balancing the budget.
or man-made disasters. Additional funds In addition, the City Manager will make every effort
may be appropriated when necessary via a to reestablish the minimum Unassigned Fund
budget amendment ordinance. This Balance in a 24 — 36 month period beginning with
Reserve may not necessarily be the year from which the reserve funds fell below
established in the annual budget. In the the 10% threshold.
event these funds are utilized, they should
be replenished in order to prepare for Spending Order of Fund Balance
possible future events. The City will make The City uses restricted amounts to be spent first
every effort to replenish this reserve over a when both the restricted and unrestricted fund
five-year period beginning with the balance is available unless there are legal
completion of recovery from the event for documents/contract that prohibit doing this, such
which the reserve funds were used. as in grant agreements requiring dollar for dollar
spending. Additionally, the City would first use
Fund Balance —Assigned committed fund balance, followed by assigned fund
Includes amounts that the City intends to use for a balance and then unassigned fund balance when
specific purposes or projects as authorized by the expenditures are incurred for purposes for which
City Manager. In governmental funds other than amounts in any of the restricted fund balance
the General Fund, assigned fund balance classification could be used. Open encumbrances
represents the amount that is not restricted or at the end of the fiscal year may only be classified
committed. This indicates that resources in other as committed or assigned, depending on at what
governmental funds are, at a minimum, intended to level of authorization originally established them.
be used for the purpose of that fund. An
appropriation of existing fund balance to eliminate Annual Review and Determination of
a projected budgetary deficit in the subsequent Fund Balance Reserve Amounts
year's budget in an amount no greater than the The City Manager shall issue a report on an annual
projected excess of expected expenditures over basis to the City Commission outlining compliance
expected revenues satisfies the criteria to be with the fund balance policy
classified as an assignment of fund balance.
Encumbrances resulting from issuing purchase
orders as a result of normal purchasing activities
1-10
Accounting, Auditing, and 2000 Loan Debt Service Fund 240
Financial Reporting Policies The Series 2000 Revenue Bonds are bank
An independent audit will be performed annually. qualified debt, secured solely by a covenant to
The City will produce annual financial reports in budget and appropriate the required debt service
accordance with Generally Accepted Accounting payments each year. This loan is structured the
Principles (GAAP) as outlined by the GASB. same as a serial bond issue with principal
payments due on October 1s` and semi-annual
Financing Programs and Debt interest payments due on April 1s` and October 1s`
Administration of each year with the final maturity on October 1,
2020. Debt service requirements average
The City currently has five (5) outstanding long- approximately $535,000 per year over the 20-year
term debt issues. At September 30, 2018, the life of the obligation. The interest rate is locked at
projected outstanding principal balance is 5.04%.
$25,335,000. 2012 (A) Loan Debt Service Fund 250 & 2012 (B)
Loan Debt Service Fund 290
2010 & 2011 Debt Service Fund 230 Due to a very favorable interest rate environment,
Due to a very favorable interest rate environment, in June of 2012, the City refunded the original
in September of 2010, the City issued a partial Series 2002 Revenue Bonds with a Bank Loan
advance refunding of the original Series 1999 (described below) that resulted in a more than
Revenue Bonds with a Bank Loan (described $2.5M NPV savings over the life of the loan.
below) that resulted in a more than $1.1M NPV
savings over the life of the loan. The remaining The Series 2012 Revenue Bonds are bank
portion of the original Series 1999 Revenue Bonds qualified debt, secured solely by a covenant to
was refunded in February of 2011 and resulted in a budget and appropriate the required debt service
nearly $530,000 NPV savings over the life of its payments each year. This loan is structured the
loan. same as a serial bond issue with principal
payments due on August 1s` and semi-annual
The Series 2010 Revenue Bonds are bank interest payments due on February 1s` and August
qualified debt, secured solely by a covenant to 1s` of each year with the final maturity on August 1,
budget and appropriate the required debt service 2027. Debt service requirements average
payments each year. This loan is structured the approximately $368,000 and $411,000 for Debt
same as a serial bond issue with principal Service Funds 250 and 290, respectively per year
payments due on April 1st and semi-annual interest over the 15-year life of the obligation. The interest
payments due on April 1s` and October 1s` of each rate is locked at 2.18%.
year with the final maturity on April 1, 2029. Debt
service requirements average approximately 2018 Loan Debt Service Fund 291
$751,000 per year over the 19-year life of the The Series 2018 Revenue Bonds are bank
obligation. The interest rate is locked at 3.42%. qualified debt, secured solely by a covenant to
budget and appropriate the required debt service
The Series 2011 Revenue Bonds are bank payments each year. This loan is structured the
qualified debt, secured solely by a covenant to same as a serial bond issue with principal and
budget and appropriate the required debt service interest payments due on February 1s` and August
payments each year. This loan is structured the 1s` of each year with the final maturity on August 1,
same as a serial bond issue with principal 2038. Debt service requirements average
payments due on April 1s` and semi-annual interest approximately $497,000 per year over the 20-year
payments due on April 1s` and October 1s` of each life of the obligation. The interest rate is locked at
year with the final maturity on April 1, 2029. Debt 3.68%.
service requirements average approximately
$406,000 per year over the 19-year life of the Debt Policy and Administration
obligation. The interest rate is locked at 3.64%. The City has established an informal policy
regarding the utilization and management of debt
instruments. Debt is used for a variety of
purposes. The principal use of debt by the City
1-11
has been for making capital expenditures. This 5. Payment of Debt
informal policy was formed to establish criterion Pre-authorized electronic payments are
and procedures for the issuance of debt financing utilized to ensure that all debt related
by the City. This Debt Policy supports the payments are made and received in a
commitment of the City Commission, management, timely manner.
staff and other decision makers to adhere to the
sound financial management practices including Although the City Charter makes no reference to
full and timely repayment of all borrowings and limitations in establishing debt, the City has limited
achieving the lowest possible cost of capital. its borrowing to prudent levels that are able to be
satisfied with existing revenue and cash flow
1. General projections. The City utilizes debt financing on
a) The City will analyze all funding large expenditures for capital projects or purchases
alternatives in order to minimize the that may be depreciated over their useful lives. By
impact of debt structures on the using debt financing, the cost of the expenditure is
taxpayers. amortized over its useful life allowing the
b) The City may utilize debt to refinance expenditure to be matched against revenue
current debt or for the acquisition, streams from those receiving the benefits.
construction or remodeling of capital
improvement projects that cannot be When establishing debt, there are a number of
funded from current revenue sources or factors that must be considered in the process.
in such cases wherein it is more These factors include the long-term needs of the
equitable to the user of the project to City and the amount of resources available to
finance the project over its useful life. repay the debt. There are different ways for a City
to achieve debt financing. The City may obtain a
2. Debt Structure bank loan, issue special revenue bonds or ask the
The City may consider the use of credit residents to approve a ballot item authorizing the
enhancements (letters of credit, bond issuance of general obligation bonds. The
insurance, surety bonds, etc.) when such Commission considers the asset's useful life and
credit enhancements process cost current economic conditions, to determine the
effective. appropriate type of financing instrument.
3. Issuance of Obligations Cash Management
a) The City may retain an independent
financial advisor for advice on debt Pooled Cash
structuring and marketing debt The City maintains a pooled cash account for all
issuances. funds, enabling the City to invest large amounts of
b) The City may also retain independent idle cash for short periods of time and to optimize
bond counsel and disclosure counsel earnings potential. Cash and cash equivalents
for legal and procedural advice on all represents the amount owned by each City fund.
debt issuances. Interest earned on pooled cash and investments is
c) As necessary, the City may retain other allocated monthly based on cash balances of the
service advisors, such as trustees, respective funds. Investments are reported at their
underwriters and pricing advisors. fair value based on quoted market prices as
d) Any process utilized to select reported by recognized security exchanges.
professional service providers in
connection with the City's debt program Investment Categories
shall be in conformance with City Cash, Cash Equivalents and Investments
purchasing policies, procedures and This investment category consists of cash and
requirements. short-term investments with original maturities of
three (3) months or less when purchased, includes
4. Maturity of the Debt cash on hand, demand deposits and investments
Bonds will generally not have more than with the Florida SBA Pool.
thirty (30) year duration.
1-12
Operating Account
The City's operating funds are currently in a Full
Analysis Business Checking Account which earns
credit against our analysis charges. At June 30,
2018, the Pool was covered based on the bank's
required collateral amounts with the Florida Pool.
Florida SBA Pool ("Florida Prime")
Florida Prime is a 2a7-like pool and the value of
the City's position is the same as the value of the
pool shares and is recorded at amortized cost.
Investments under Management
In May of 2009 the City contracted with an
Investment Manager to manage a portion of the
City's investment portfolio in accordance with our
Investment Objectives and Parameters Policy.
The City utilizes a 3rd- Party Custodian for all of the
City's investments under the direction of our
Investment Manager.
Risk Management
The City maintains an insurance policy with the
Florida Municipal Insurance Trust for general
liability, automobile, property and workers'
compensation coverage. The liability limit under
this policy is $5,000,000.
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DEMOGRAPHICS AND MISCELLANEOUS STATISTICS
FISCAL YEAR 2018119
Date of Incorporation: November 7, 1995
Form of City Government: Commission - Manager
Area: 3.2 Square Miles
Population per State Estimate('): 37,694
Ethnic Distribution(2):
White (Non-Hispanic) 57.9% African American 3.9%
Hispanic 35.8% Other 2.4%
Age Distribution(2):
Under20 17%
20-34 18%
35-54 26%
55-64 13%
65+ 26%
Average Household Size(2):
Average Household size 1.99
Average Family size 2.66
Housing Occupancy(2):
Total housing units 26,120
Owner occupied housing units 11,756
Renter occupied housing units 6,136
Seasonal, recreational and vacant
housing units 8,228
Full Time Employees: 183 Public Tennis Courts: 3
Public Facilities Located
within Corporate Limits: Public Recreation Centers: 1
Public Parks: 7 Public Schools: 0
Open Space Recreation (acres): 32 Charter Schools: 1
Arts & Cultural Center: 1
Public Libraries(3) 1
Police Stations: 1
Fire Stations(3): 2
University of Florida, Bureau of Economic& Business Research. Population is an estimate as
of April 1, 2017
(2) U.S. Census Bureau, Profile of General Demographic Characteristics: 2010 for Aventura,
Florida
(3) Operated by Miami-Dade County
1-14
BUDGET PREPARATION CALENDAR
FISCAL YEAR 2018/19
DATE RESPONSIBILITY ACTION REQUIRED
April 2 City Manager Distributes prior year Objectives and
All Department Directors Performance /Workload Indicators
to be updated in accordance with
our philosophy.
April 13 City Manager Electronic spreadsheets are delivered to
Department Directors with updated
budget preparation directives.
April 16 All Department Directors Completed budget estimates are submitted to
to City Manager the City Manager. Revenue estimates
May 7 Finance Department are prepared.
May 9 Finance Department Completion of non General Fund budgets to
to City Manager include totals of all revenues and
May 31 expenditures submitted to City Manager.
June 1 City Manager Conducts departmental budget review
to Finance Director meetings, balances budget and prints
June 22 budget document.
July 10 City Manager City Manager's recommended budget
document and message are submitted to
City Commission.
July 19 City Commission Budget Review Meeting, adopt tentative ad
City Manager valorem rate to transmit to County for
notification purposes.
September 4* City Commission First reading on budget and ad valorem tax
rate ordinances.
September 12* City Commission Second reading on budget, ad valorem tax
rate ordinance and Public Hearing.
September 14 Finance Director Documents transmitted to Property
Appraiser and State.
October 1 All Departments New budget becomes effective.
* Dates are subject to change based on School Board and Miami-Dade County Commission meeting dates.
1-15
ASSESSED VALUE INFORMATION
(LAST TEN FISCAL YEARS)
Fiscal Year Tax Less: Total Taxable
Ended Roll Real Personal Tax Exempt Assessed
September 30, Year Property Property Real Property Value
2009 2008 $ 9,860,466,135 $ 209,118,365 $(629,776,968) $9,439,807,532
2010 2009 8,433,846,719 221,526,640 (591,538,406) 8,063,834,953
2011 2010 7,607,087,842 216,861,227 (579,342,462) 7,244,606,607
2012 2011 7,599,224,177 212,774,157 (521,364,015) 7,290,634,319
2013 2012 7,832,825,557 216,503,467 (548,090,007) 7,501,239,017
2014 2013 8,109,509,199 211,480,897 (534,557,698) 7,786,432,398
2015 2014 8,734,453,409 198,681,857 (538,824,136) 8,394,311,130
2016 2015 9,418,840,654 208,455,823 (532,334,375) 9,094,962,102
2017 2016 10,256,329,248 216,738,181 (571,373,185) 9,901,694,244
2018 2017 10,450,567,929 223,735,802 (575,305,868) 10,098,997,863
Note: (1) Florida Law requires that all property be assessed at current fair market value.
1-16
TAX RATE COMPARISON
The City of Aventura has the lowest tax rate in Miami-Dade County. The table below compares the
adopted tax rates of cities located within the County for fiscal year 2017/18:
Millage Total Operating Debt
Code City Millage Millage Millage
2800 jAventura 1.7261 1.7261 -
3500 Doral 1.9000 1.9000 -
3000 Uninc. County 1.9283 1.9283 -
1200 Bal Harbour 1.9654 1.9654 -
2000 Pinecrest 2.3000 2.3000 -
3100 ISunny Isles Beach 2.3000 2.3000 -
3300 Palmetto Bay 2.3292 2.3292 -
3200 Miami Lakes 2.3353 2.3353 -
3600 Cutler Bay 2.3907 2.3907 -
2400 Key Biscayne 3.0000 3.0000 -
1300 jBay Harbor Islands 3.9995 3.9995 -
2500 Sweetwater 4.2151 4.2151 -
0900 South Miami 4.3000 4.3000 -
1400 Surfside 4.8000 4.8000 -
2600 Virginia Gardens 5.1500 5.1500 -
2700 Hialeah Gardens 5.1613 5.1613 -
2200 Med ley 5.4000 5.4000 -
0300 Coral Gables 5.5590 5.5590 -
0200 Miami Beach 5.8888 5.7224 0.1664
2300 North Bay Village 6.2698 5.6500 0.6198
0400 Hialeah 6.3018 6.3018 -
1000 Homestead 6.4790 5.9215 0.5575
2100 Indian Creek 6.6092 6.6092 -
1500 West Miami 6.8858 6.8858 -
0700 North Miami Beach 7.1752 6.4000 0.7752
1600 Florida City 7.1858 7.1858 -
0500 Miami Springs 7.3575 7.3575 -
0600 North Miami 7.5000 7.5000 -
3400 Miami Gardens 7.9928 6.9363 1.0565
0100 Miami 8.0300 7.4365 0.5935
1800 EI Portal 8.3000 8.3000 -
1100 Miami Shores 8.3491 7.9000 0.4491
1900 Golden Beach 8.4000 7.48001 0.9200
0800 Opa-locks 1 8.9999 8.9999 -
1700 Biscayne Park 1 9.7000 9.7000 -
Source: Miami-Dade County Office of the Property Appraiser
2017 Adopted Millage Rates Schedule
1-17
WHERE DO YOUR TAX DOLLARS GO?
(Based on fiscal year 2017/18 Tax Rates)
Miami-Dade County Miami-Dade County School Board City of Aventura
ILI
�Mrlp
06W ALL b I h I;Py-4 udi mmirm K 06586608 0
Cr
W.Lmi mirn LN, I:
K 06
L
K 06586G08 13
Everglades FIND
Okeechobee Basin SFWM
(depiction above is for representational purposes only and is not designed :o exact scale)
2017/18
Adopted
Taxing Authority Millages %
Miami-Dade County 8.2464 47.65%
Miam i-Dade County School Board 6.9940 40.41%
South Florida Water Management District (SFWMD) 0.1275 0.74%
Everglades 0.0441 0.25%
Okeechobee Basin 0.1384 0.80%
Florida Inland Navigation District (FIND) 0.0320 0.18%
City of Aventura 1.7261 9.97%
Total Millage Rate 17.3085 100.00%
1-18
COMPARATIVE PERSONNEL ALLOCATION SUMMARY
Comparative Personnel Allocation Summary
10-Year Presentation
2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18 2018/19
City Commission 7.0 7.0 7.0 7.0 7.0 7.0 7.0 7.0 7.0 7.0
Office of the City Manager 5.0 4.6 4.6 4.6 3.6 3.6 3.6 3.0 3.0 3.0
Legal* - - - - - - - - - -
City Clerk's Office 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0 2.0
Finance 7.0 7.0 7.0 6.0 7.0 7.0 7.0 7.0 7.0 7.0
Information Technology 6.0 6.0 6.0 6.0 6.0 6.0 6.0 6.0 6.0 6.0
Police 121.0 120.0 120.0 121.0 121.0 123.0 124.0 125.0 129.0 130.0
Community Development 9.0 8.4 8.4 8.4 8.4 8.4 9.4 9.0 9.0 9.0
Community Services 28.0 28.0 27.0 26.0 26.0 26.0 26.0 21.5 24.0 24.0
Public Works/Transportation - - - - - - - 6.5 7.0 7.0
Arts&Cultural Center* - - - - - - - - - -
Charter School ** 3.0 3.0 3.0 4.0 4.0 4.0 4.0 4.0 4.0 4.0
Total 188.0 186.0 185.0 185.0 185.0 187.0 189.0 191.0 198.0 199.0
* Departmental staff is provided through contractual services.
**Departmental staff is included in Charter School Fund Budget Document.
PRIVATIZED/CONTRACTED CITY SERVICES
■ City Attorney and Legal Services
■ Building Plans Review and Inspections
■ Planning Services
■ Engineering Services
■ Traffic Engineering Services
• Recreation Programming, Sports and Special Events
■ Road, ROW, Building, Park and Median Maintenance
■ Solid Waste
■ Shuttle Bus Service
■ Bike Share Program
■ Aventura Arts and Cultural Center
■ ACES Charter School Teachers and After School Programs
■ ACES Charter School Transportation and Food Services
■ Aventura Charter High School Consulting Services
1-19
CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
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1-20
CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
i
SUMMARY OF ALL FUNDS
2-1
CITY OF AVENTURA
SUMMARY OF ALL FUNDS
2018/19
OPERATING &CAPITAL OUTLAY
REVENUE PROJECTIONS
APPROVED HALFYEAR CITY MANAGER
FUND ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. FUND 2015/16 2016/17 2017/18 2017/18 2018/19
001 General Fund $ 57,181,072 $ 59,136,821 $ 53,404,493 $ 33,421,229 $ 53,597,668
110 Police Education Fund 6,184 5,102 8,836 1,838 11,116
120 Transportation&Street Maint.Fund 6,159,665 3,243,620 4,326,053 1,737,281 3,828,625
180 911 Fund 148,916 96,747 95,000 34,994 90,800
230-290 Debt Service Funds 2,578,943 2,571,306 2,451,326 1,238,538 2,959,034
392 Capital Projects Fund 1,735,263 145,498 193,327 420,942 134,700
393 Aventura Charter High School Const.F - - 15,532,000 - -
410 Stormwater Utility Fund 915,270 1,293,225 1,588,531 460,953 1,292,000
620 Police Offduty Services Fund 536,686 504,092 400,000 235,677 450,000
Subtotal 69,261,999 66,996,411 77,999,566 37,551,452 62,363,943
Interfund Eliminations (2,200,908) (2,200,502) (2,158,256) (1,079,128) (2,757,169)
Total Revenue $ 67,061,091 $ 64,795,909 $ 75,841,310 $ 36,472,324 $ 59,606,774
EXPENDITURES
DEPT./ APPROVED HALFYEAR CITY MANAGER
DIV. ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. DEPARTMENT 2015/16 2016/17 2017/18 2017/18 2018/19
Operating Expenditures:
0101 City Commission $ 137,508 $ 140,231 $ 146,150 $ 72,559 $ 147,644
0501 Office of the City Manager 792,193 724,156 746,865 510,514 661,547
0601 Legal 382,150 406,843 305,000 196,093 305,000
0801 City Clerk's Office 296,237 305,914 307,197 137,007 344,183
1001 Finance 979,649 1,011,759 1,059,843 496,943 1,077,476
1201 Information Technology 869,691 1,011,682 1,122,810 499,222 1,163,720
2001 Police 18,027,392 19,088,253 19,946,275 9,021,536 20,735,086
4001 Community Development 3,966,715 3,741,651 2,578,041 2,332,168 2,591,696
5001 Community Services 6,923,716 4,704,436 2,410,796 1,035,857 2,480,960
5401 Public Works/Transportation - 2,968,648 5,229,116 2,395,241 5,550,349
7001 Arts&Cultural Center 839,556 778,210 809,899 269,447 825,440
9001 Non-Departmental 1,328,625 1,703,170 1,468,900 731,611 1,503,500
Subtotal 34,543,432 36,584,953 36,130,892 17,698,198 37,386,601
Capital Outlay:
8005 Office of the City Manager - 3,996 2,000 - 3,000
8008 City Clerk's Office - - 3,000 - 1,000
8010 Finance 2,030 1,992 3,000 908 3,000
8012 Information Technology 131,812 228,733 281,847 11,007 206,000
8020 Police 596,455 871,045 1,049,407 374,203 976,375
8040 Community Development 2,920 2,988 242,000 - 50,750
8050 Community Services 3,976,076 2,845,058 344,800 284,183 367,950
8054 Public Works/Transportation - 96,239 2,791,267 2,499,233 1,250,350
8069 Charter School - 48,861 15,532,000 179,378 -
8070 Arts&Cultural Center 27,240 36,652 69,063 2,981 73,500
8090 Non-Departmental - 154,702 - 3,361,610 -
8090 CIP Reserve 149,573 5,000 16,940,708 - 16,329,214
Subtotal 4,886,106 4,295,266 37,259,092 6,713,503 19,261,139
Non-Departmental:
9001 Transfer to Funds - - - - -
9001 Debt Service 2,543,904 2,543,679 2,451,326 1,225,663 2,959,034
Subtotal 2,543,904 2,543,679 2,451,326 1,225,663 2,959,034
Total Expenditures $ 41,973,442 $ 43,423,898 $ 75,841,310 $ 25,637,364 $ 59,606,774
2-2
CITY OF AVENTURA
SUMMARY OF ALL FUNDS
2018/19
OPERATING &CAPITAL OUTLAY
DEPT./ APPROVED HALFYEAR CITY MANAGER
DIV. ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY 2015/16 2016/17 2017/18 2017/18 2018/19
1000/2999 Personal Services $ 20,799,508 $ 22,192,088 $ 23,152,392 $ 10,687,746 $ 23,806,240
3000/3999 Contractual Services 8,778,080 8,853,786 7,776,024 4,655,007 7,997,180
4000/4999 Other Charges/Svcs 4,033,694 4,265,987 4,438,255 1,972,652 4,770,580
5000/5399 Commodities 492,715 523,124 537,400 238,950 585,650
5400/5999 Other Operating Expenses 439,435 749,968 226,821 143,843 226,951
�ubtota1 34,543,432 36,584,953 36,130,892 17,698,198 37,386,601
6000/6999 Capital Outlay 4,886,106 4,295,266 37,259,092 6,713,503 19,261,139
7000/7999 Debt Service 2,543,904 2,543,679 2,451,326 1,225,663 2,959,034
8000/8999 Tra nsfe r to Funds - - - - -
Total Expenditures $ 41,973,442 $ 43,423,898 $ 75,841,310 $ 25,637,364 $ 59,606,774
4-Year Presentation
2015/16 2016/17 2017/18 2018/19
City Commission 7.0 7.0 7.0 7.0
Office of the City Manager 3.6 3.0 3.0 3.0
Legal*
City Clerk's Office 2.0 2.0 2.0 2.0
Finance 7.0 7.0 7.0 7.0
Information Technology 6.0 6.0 6.0 6.0
Police 124.0 125.0 129.0 130.0
Community Development 9.4 9.0 9.0 9.0
Community Services 26.0 21.5 24.0 24.0
Public Works/Transportation 6.5 7.0 7.0
Arts&Cultural Center
Charter School 4.0 4.0 4.0 4.0
Total 189.0 191.0 198.0 199.0
Departmental staff is provided through contractual services.
Departmental staff is included in Charter School Fund Budget Document.
Comparative Personnel Allocation Summary
Full-Time vs. Part-Time
4 - Year Presentation
2015/16 2016/17 2017/18 2018/19
Total Full-Time 176.0 178.0 182.0 183.0
Total Part-Time 13.0 13.0 16.0 16.0
189.00 191.00 198.00 199.00
2-3
CITY OF AVENTURA
FUND BALANCE ANALYSIS
APPROVED HALFYEAR CITY MANAGER
ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
DEPARTMENT 2015/16 2016/17 2017/18 2017/18 2018/19
GENERAL FUND(001)
Beginning Balance/Carryover $ 17,401,791 $ 18,837,457 $ 15,562,859 $ 7,781,430 $ 14,835,536
Revenues/Sources 39,779,281 40,299,364 37,841,634 25,639,799 38,762,132
Expenditures/Uses (36,224,970) (37,764,513) (38,632,189) (23,383,636) (38,825,364)
Ending Fund Balance $ 20,956,102 $ 21,372,308 $ 14,772,304 $ 10,037,593 $ 14,772,304
SPECIAL REVENUE FUNDS:
POLICE EDUCATION FUND(110)
Beginning Balance/Carryover $ 732 $ 2,836 $ 2,836 $ - $ 5,116
Revenues/Sources 5,452 6,000 6,000 1,838 6,000
Expenditures/Uses (3,348) (8,836) (8,836) - (11,116)
Ending Fund Balance $ 2,836 $ - $ - $ 1,838 $ -
STREET MAINTENANCE FUND(120)
Beginning Balance/Carryover $ 2,421,260 $ 2,067,053 $ 2,067,053 $ - $ 1,547,125
Revenues/Sources 3,738,405 2,259,000 2,259,000 1,737,281 2,281,500
Expenditures/Uses (2,865,757) (4,326,053) (4,326,053) (1,001,931) (3,828,625)
Ending Fund Balance $ 3,293,908 $ $ $ 735,350 $
911 FUND(180)
Beginning Balance/Carryover $ 57,942 $ $ $ $ -
Revenues/Sources 90,974 95,000 95,000 34,994 90,800
Expenditures/Uses (134,897) (95,000) (95,000) (6,270) (90,800)
Ending Fund Balance $ 14,019 $ $ $ 28,724 $ -
DEBT SERVICE FUNDS(230-291)
Beginning Balance/Carryover $ 7,682 $ $ $ - $ 7,782
Revenues/Sources 2,571,261 2,451,326 2,451,326 1,238,538 2,951,252
Expenditures/Uses (2,543,904) (2,451,326) (2,451,326) (1,225,663) (2,959,034)
Ending Fund Balance $ 35,039 $ - $ - $ 12,875 $ -
CAPITAL PROJECTS FUND(392)
Beginning Balance/Carryover $ 1,480,274 $ 193,327 $ 193,327 $ $ 134,700
Revenues/Sources 254,989 - - 420,942 -
Expenditures/Uses (680,680) (193,327) (193,327) (152,629) (134,700)
Ending Fund Balance $ 1,054,583 $ $ $ 268,313 $
AVENTURA CHARTER HIGH SCHOOL CONSTRUCTION FUND(393)
Beginning Balance/Carryover $ $ $ $ $
Revenues/Sources 15,532,000
Expenditures/Uses 15,532,000 179,378
Ending Fund Balance $ $ $ 31,064,000 $ 179,378 $
STORMWATER UTILITY FUND(410)
Beginning Balance/Carryover $ $ 303,031 $ 303,031 $ $
Revenues/Sources 915,270 1,285,500 1,285,500 460,953 1,292,000
Expenditures/Uses (1,165,564) (1,588,531) (1,588,531) (561,527) (1,292,000)
Ending Fund Balance $ (250,294) $ $ $ (100,574) $
POLICE OFF DUTY SERVICES FUND(620)
Beginning Balance/Carryover $ - $ $ $ - $ -
Revenues/Sources 536,686 400,000 400,000 235,677 450,000
Expenditures/Uses (430,230) (400,000) (400,000) (205,458) (450,000)
Ending Fund Balance $ 106,456 $ - $ - $ 30,219 $
2-4
CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
GENERAL FUND
2-5
CITY OF AVENTURA
GENERAL FUND -001
SUMMARY OF BUDGET
FISCAL YEAR 2018/19
OPERATING & CAPITAL OUTLAY
FUND DESCRIPTION
The General Fund is used to account for resources and expenditures that are available for the City's
general operations.
REVENUE PROJECTIONS
APPROVED HALFYEAR CITY MANAGER
ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
CATEGORY 2015/16 2016/17 2017/18 2017/18 2018/19
Current Revenues $ 39,779,281 $ 40,299,364 37,841,634 $ 25,639,799 $ 38,762,132
Transfers
Carryover 17,401,791 18,837,457 15,562,859 7,781,430 14,835,536
Total Revenues $ 57,181,072 $ 59,136,821 53,404,493 $ 33,421,229 $ 53,597,668
EXPENDITURES
DEPT./ APPROVED HALFYEAR CITY MANAGER
DIV. ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. DEPARTMENT 2015/16 2016/17 2017/18 2017/18 2018/19
Operating Expenditures:
0101 City Commission $ 137,508 $ 140,231 146,150 $ 72,559 $ 147,644
0501 Office of the City Manager 792,193 724,156 746,865 510,514 661,547
0601 Legal 382,150 406,843 305,000 196,093 305,000
0801 City Clerk's Office 296,237 305,914 307,197 137,007 344,183
1001 Finance 979,649 1,011,759 1,059,843 496,943 1,077,476
1201 Information Technology 869,691 1,011,682 1,122,810 499,222 1,163,720
2001 Police 17,458,917 18,569,558 19,442,439 8,809,808 20,183,170
4001 Community Development 3,966,715 3,741,651 2,578,041 2,332,168 2,591,696
5001 Community Services 4,984,832 2,285,355 2,410,796 1,035,857 2,480,960
5401 Public Works/Transportation 2,968,648 3,033,616 1,690,111 3,162,634
7001 Arts&Cultural Center 839,556 778,210 809,899 269,447 825,440
9001 Non-Departmental 1,328,625 1,703,170 1,468,900 731,611 1,503,500
Subtotal 32,036,073 33,647,177 33,431,556 16,781,340 34,446,970
Capital Outlay
8005 Office of the City Manager - 3,996 2,000 3,000
8008 City Clerk's Office 3,000 1,000
8010 Finance 2,030 1,992 3,000 908 3,000
8012 Information Technology 131,812 228,733 281,847 11,007 206,000
8020 Police 596,455 871,045 1,049,407 374,203 841,675
8040 Community Development 2,920 2,988 242,000 50,750
8050 Community Services 1,227,532 471,626 190,800 131,554 367,950
8054 Public Works/Transportation 96,239 1,201,260 1,640,905 74,350
8069 Charter School 48,861
8070 Arts&Cultural Center 27,240 36,652 69,063 2,981 73,500
8090 Non-Departmental 154,702 3,361,610
8090 CIP Reserve 125,000 14,772,304 14,772,304
Subtotal 2,112,989 1,916,834 17,814,681 5,523,168 16,393,529
Transfer to Funds 2,200,908 2,200,502 2,158,256 1,079,128 2,757,169
Subtotal 2,200,908 2,200,502 2,158,256 1,079,128 2,757,169
Total $ 36,349,970 $ 37,764,513 53,404,493 $ 23,383,636 $ 53,597,668
2-6
CITY OF AVENTURA
GENERAL FUND -001
CATEGORY SUMMARY
FISCAL YEAR 2018/19
REVENUE PROJECTIONS
APPROVED HALFYEAR CITY MANAGER
OBJECT ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
CODE CATEGORY 2015/16 2016/17 2017/18 2017/18 2018/19
310000/319999 Locally Levied Taxes $ 23,987,918 $ 25,205,918 25,416,893 $ 18,628,539 $ 26,167,856
320000/329999 Licenses&Permits 6,872,638 6,046,949 4,746,000 3,143,411 4,471,000
330000/339999 Intergovernmental Revenues 3,665,014 3,783,153 3,710,320 1,656,348 3,857,670
340000/349999 Charges for Services 2,161,544 2,202,801 2,599,421 1,082,333 2,558,106
350000/359999 Fines&Forfeitures 2,791,686 2,727,273 1,079,000 1,014,726 1,427,500
360000/369999 Miscellaneous Revenues 300,481 333,270 290,000 114,442 280,000
380000/389999 Transfer from Funds - - - - -
399900/399999 Fund Balance 17,401,791 18,837,457 15,562,859 7,781,430 14,835,536
Total Available General IM� $ 57,181,072 $ 59,136,821 53,404,493 $ 33,421,229 $ 53,597,668
EXPENDITURES
MW APPROVED HALFYEAR CITY MANAGER
OBJECT ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
CODE CATEGORY 2015/16 2016/17 2017/18 2017/18 2018/19
1000/2999 Personal Services 20,369,278 21,761,088 22,752,392 10,482,288 23,356,240
3000/3999 Contractual Services 7,115,434 6,721,210 5,584,024 3,951,333 5,615,215
4000/4999 Other Charges&Services 3,901,462 4,184,668 4,349,255 1,967,663 4,685,780
5000/5399 Commodities 492,457 523,124 537,400 238,950 585,650
5400/5499 Other Operating Expenses 157,442 457,087 208,485 141,106 204,085
Total operating expenses 32,036,073 33,647,177 33,431,556 16,781,340 34,446,970
6000/6999 Capital Outlay 2,112,989 1,916,834 17,814,681 5,523,168 16,393,529
8000/8999 Transfer to Funds 2,200,908 2,200,502 2,158,256 1,079,128 2,757,169
Total expenditures $ 36,349,970 $ 37,764,513 53,404,493 $ 23,383,636 $ 53,597,668
2-7
CITY OF AVENTURA
GENERAL FUND -001
FUND BALANCE ANALYSIS
FISCAL YEAR 2018/19
REVENUE PROJECTIONS
APPROVED HALFYEAR CITY MANAGER
ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
CATEGORY 2016/16 2016/17 2017/18 2017/18 2018/19
Beginning Fund Balance $ 17,401,791 $ 18,837,467 16,662,869 $ 7,781,430 $ 14,836,636
Revenues/Sources:
Locally Levied Taxes
Property Taxes $ 16,008,874 $ 16,349,089 16,671,893 $ 16,097,620 $ 17,072,866
Section 186 Premium Tax 342,209 338,366 326,000 330,000
Utility Taxes 6,647,012 6,816,808 6,696,000 2,433,989 6,016,000
Unified Comm.Tax 2,072,093 1,838,996 1,860,000 816,664 1,860,000
City Business Tax 917,730 862,661 976,000 280,276 900,000
Subtotal 23,987,918 26,206,918 26,416,893 18,628,639 26,167,866
Licenses&Permits 6,872,638 6,046,949 4,746,000 3,143,411 4,471,000
Intergovernmental Rev. 3,666,014 3,783,163 3,710,320 1,666,348 3,867,670
Charges for Services 2,161,644 2,202,801 2,699,421 1,082,333 2,668,106
Fines&Forfeitures 2,791,686 2,727,273 1,079,000 1,014,726 1,427,600
Miscellaneous 300,481 333,270 290,000 114,442 280,000
Interfund Transfers In
Subtotal 16,791,363 16,093,446 12,424,741 7,011,260 12,694,276
Total Revenues/Sources $ 39,779,281 $ 40,299,364 37,841,634 $ 26,639,799 $ 38,762,132
APPROVED HALFYEAR CITY MANAGER
OBJECT ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
CODE CATEGORY 2016/16 2016/17 2017/18 2017/18 2018/19
Expenditures/Uses:
Operating Expenditures
0101 City Commission $ 137,608 $ 140,231 146,160 $ 72,669 $ 147,644
0601 Office of the City Manager 792,193 724,166 746,866 610,614 661,647
0601 Legal 382,160 406,843 306,000 196,093 306,000
0801 City Clerk's Office 296,237 306,914 307,197 137,007 344,183
1001 Finance 979,649 1,011,769 1,069,843 496,943 1,077,476
1201 Information Technology 869,691 1,011,682 1,122,810 499,222 1,163,720
2001 Police 17,468,917 18,669,668 19,442,439 8,809,808 20,183,170
4001 Community Development 3,966,716 3,741,661 2,678,041 2,332,168 2,691,696
6001 Community Services 4,984,832 2,286,366 2,410,796 1,036,867 2,480,960
6401 Public Works/Transportation 2,968,648 3,033,616 1,690,111 3,162,634
7001 Arts&Cultural Center 839,666 778,210 809,899 269,447 826,440
9001 Non-Departmental 1,328,626 1,703,170 1,468,900 731,611 1,603,600
Total Operating Expenditures 32,036,073 33,647,177 33,431,666 16,781,340 34,446,970
Capital Outlay Expenditures 2,112,989 1,916,834 3,042,377 6,623,168 1,621,226
Interfund Transfers Out 2,200,908 2,200,602 2,168,266 1,079,128 2,767,169
Total Expenditures/Uses 36,349,970 37,764,613 38,632,189 23,383,636 38,826,364
Ending Fund Balance
Designated for
115apital improvements 20,831,102 21,372,308 14,772,304 10,037,693 14,772,304
2-8
CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
:•moi
k
REVENUE PROJECTIONS
2-9
CITY OF AVENTURA
GENERAL FUND -001
REVENUE PROJECTIONS
FISCAL YEAR 2018/19
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
Locally Levied Taxes
3111000 Ad Valorem Taxes-Current $ 14,932,035 $ 15,905,409 $ 16,560,288 $ 15,068,473 $ 16,997,856
3112000 Ad Valorem Taxes-Delinquent 76,839 443,680 11,605 29,147 75,000
3125200 Section 185 Premium Tax 342,209 338,365 325,000 - 330,000
3141000 Utility Tax-Electric 4,533,286 4,635,614 4,540,000 2,015,342 4,850,000
3143000 Utility Tax-Water 1,087,367 1,149,076 1,125,000 406,975 1,135,000
3144000 Utility Tax-Gas 26,359 32,118 30,000 11,672 30,000
3149000 Unified Communications Tax 2,072,093 1,838,995 1,850,000 816,654 1,850,000
3161000 City Business Tax 917,730 862,661 975,000 280,276 900,000
Subtotal 23,987,918 25,205,918 25,416,893 18,628,539 26,167,856
Licenses&Permits
3221000 Building Permits 4,337,795 3,778,479 2,250,000 2,655,774 2,250,000
3221500 Radon/Code Comp Admin.Fee 9,100 2,701 6,000 5,658 6,000
3222000 Certificate of Occupancy 113,847 241,967 60,000 164,095 125,000
3231000 Franchise Fee-Electric 1,780,409 1,367,326 1,825,000 - 1,425,000
3234000 Franchise Fee-Gas 10,112 5,769 15,000 2,083 10,000
3237100 Franchise Fee-Sanitation 516,832 561,190 520,000 252,041 560,000
3238000 Franchise Fee-Towing 58,500 45,152 40,000 26,000 50,000
3291000 Engineering Permits 46,043 44,365 30,000 37,760 45,000
Subtotal 6,872,638 6,046,949 4,746,000 3,143,411 4,471,000
Intergovernmental Revenues
3312100 Bulletproof Vests 10,214 3,608 - - -
3312550 Byrne Grant - - 7,200 -
3342009 Justice Assistance Grant 24,028 10,939 - 1,520 -
3344901 Maintenance Agreement Payment 12,670 12,670 12,670 6,338 12,670
3351200 State Revenue Sharing 686,039 775,062 740,000 375,585 825,000
3351500 Alcoholic Beverage License 19,098 22,801 20,000 875 20,000
3351800 Half Cent Sales Tax 2,856,232 2,868,029 2,860,000 1,240,576 2,935,000
3354930 Fuel Tax Refund 10,894 14,778 15,450 6,996 15,000
3377501 MPO Transit Study - 26,718 - 13,281 -
3382000 County Business Tax 45,839 48,548 55,000 11,177 50,000
Subtotal 3,665,014 3,783,153 3,710,320 1,656,348 3,857,670
Charges For Services
3413000 Certificate of Use Fees 2,973 3,467 5,000 1,995 5,000
3419500 Lien Search Fees 85,150 79,300 100,000 40,150 80,000
3421300 Police Services Agreement 781,647 863,748 1,227,421 583,404 1,258,106
3425000 Development Review Fees 248,383 138,691 130,000 60,203 130,000
3471000 Rec/Cultural Events 32,078 29,164 25,000 10,534 25,000
3472000 Parks&Recreation Fees 140,744 154,114 160,000 102,758 160,000
3472500 Community Center Fees 209,752 192,669 200,000 167,536 200,000
3473000 Membership&Guest Fees - 48,197 - 25,562 -
3474000 Founders Day 25,672 20,182 30,000 31,375 30,000
3475000 Summer Recreation 462,061 502,520 540,000 18,612 500,000
3476001 AACC Fees and Rentals 173,084 170,749 182,000 40,204 170,000
Subtota 2,161,544 2,202,801 2,599,421 1,082,333 2,558,106
2-10
CITY OF AVENTURA
GENERAL FUND -001
REVENUE PROJECTIONS - CONTINUED
FISCAL YEAR 2018/19
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
Fines&Forfeitures
3511000 County Court Fines 215,261 350,484 275,000 133,373 275,000
3541000 Code Violation Fines 3,000 1,605 4,000 1,132 2,500
3542000 Intersection Safety Camera Program 2,573,425 2,375,184 800,000 880,221 1,150,000
Subtotal 2,791,686 2,727,273 1,079,000 1,014,726 1,427,500
Misc.Revenues
3611000 Interest Earnings 194,169 269,213 190,000 74,383 200,000
3644200 Sale of Assets 15,063 11,891 25,000 20,929 20,000
3644910 Lost/Abandoned Property 3,393 85 - 1,256 -
3644920 Evidence 11,383 2,675 452
3665000 Unrestricted - 18 -
3662010 Brick Pavers 300 - - - -
3699000 Misc.Revenues 76,173 49,388 75,000 17,422 60,000
Subtotal 300,481 333,270 290,000 114,442 280,000
Non-Revenue
3999000 Carryover 17,401,791 18,837,457 15,562,859 7,781,430 14,835,536
Subtotal 17,401,791 18,837,457 15,562,859 7,781,430 14,835,536
Total Available General Fund $ 57,181,072 $ 59,136,821 $ 53,404,493 $ 33,421,229 $ 53,597,668
2-11
REVENUE PROJECTION RATIONALE
LOCALLY LEVIED TAXES
3111000 Ad Valorem Taxes-Current—Ad Valorem or property taxes are authorized by Chapter 166,
Florida Statutes. The Florida Constitution limits local governments to a maximum of 10 mills of Ad
Valorem taxation. The amount of revenue is based on the tax rate multiplied by the assessed value
of the City which is provided by the County Property Appraiser. The amount is then budgeted at
95% of its gross value to allow for prompt payment discounts and other adjustments in accordance
with Florida Statutes. The City's assessed value as reported by the Property Appraiser is
$10,365,840,176. This amount is 2.64% or $266,842,313 higher than last year. The ad valorem
millage levy for fiscal year 2018/19 is recommended to be 1.7261, which is the same rate adopted
last year. This will generate $16,997,856 compared to last year's amount of $16,560,288. This
represents the 23 d year without an increase.
City Ad Valorem Tax Rate History:
1995/96 to 2006/07 —2.2270
2007/08 to present— 1.7261
Ad Valorem Taxes - Current
$20,000,000
$15,000,000
$10,000,000
$5,000,000
$-
ti°tiy\yam \N� XN \yh ti°y�\y�ti°y°\y^ti°y^\y�ti°y�\y�
3112000 Ad Valorem Taxes-Delinquent—This revenue source is derived by those taxpayers who do
not pay their taxes by March 31s` of any given year. On average the total revenue received in this
category is minimal when compared to the total Ad Valorem taxes collected.
Ad Valorem Taxes - Delinquent
$500,000
$400,000
$300,000
$200,000
$100,000
$-
(0
41 °�,^ ti°tip\yam ti°��\y�
2-12
3141000 Utility Tax-Electric — Section 166.231(1)(A), Florida Statutes, authorizes a city to collect
Public Service or Utility Taxes. Miami-Dade County previously established by Ordinance utility taxes
for unincorporated areas in the amount of 10% on electricity. The City enacted Ordinance 96-03
which mirrored the County's utility tax levies. The projection is based on actual collections for the
past two (2) fiscal years.
Utility Tax - Electric
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
3143000 Utility Tax-Water — Section 166.231(1) (A), Florida Statutes, authorizes a City to collect
Public Service or Utility Taxes. Miami-Dade County previously established by Ordinance utility taxes
for unincorporated areas in the amount of 10% on water. The City enacted Ordinance 96-03 which
mirrored the County's utility tax levies. The projection is based on actual collections for the past two
(2) fiscal years.
Utility Tax- Water
$1,150,000
$1,050,000
$950,000
$850,000
$750,000
3144000 Utility Tax-Gas — Section 166.231(1) (A), Florida Statutes, authorizes a City to collect
Public Service or Utility Taxes. Miami-Dade County previously established by Ordinance utility taxes
for unincorporated areas in the amount of 10% on gas and oil. The City enacted Ordinance 96-03
which mirrored the County's utility tax levies. The projection is based on actual collections for the
past two (2)fiscal years.
Utility Tax - Gas
I W
70$40,
00
00
$30,000
$20,000
$10,000
$
2-13
3149000 Unified Communications Tax— Effective October 1, 2001, the Unified Communications Tax
replaced municipal utility taxes and franchise fees on all telecommunication, cable and other
communication services. The projection is based on anticipated actual collections for the past fiscal
year.
Unified Communications Tax
$3,000,000
$2,500,000
$2,000,000
$1,500,000 _
$1,000,000
$500,000
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3161000 City Business Tax — Pursuant to Chapter 205, Florida Statutes, the City has adopted an
ordinance imposing a business tax for the privilege of engaging in or managing any business,
profession or occupation within the City. The amount budgeted is based on anticipated collections in
FY 2017/18.
City Business Tax
$1,000,000
$950,000
$900,000
$850,000
$800,000
$750,000
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LICENSES AND PERMITS
3221000 Building Permits — Permits must be issued to any individual or business that performs
construction work within the City's corporate limits. These permits are issued for construction, such
as plumbing, electrical, structural, mechanical, etc. and their fees are set by City Ordinance. The
projection includes maintaining the current year budget based on actual collections in FY 2017/18
and anticipated building activity.
Building Permits
$5,000,000
$4,000,000
$3,000,000
$2,000,000 r:
$1,000,000
ti°tip\�° ^
2-14
3231000 Franchise Fee-Electric — A city may charge electric companies for the use of its rights-of-
way per Florida Statutes 166.021 and 337.401. Miami-Dade County currently has an agreement
with FPL covering the area now incorporated as Aventura, as well as the current unincorporated
areas of the County. The County Commission, via an interlocal agreement, has agreed to share
these revenues with Aventura. The amount projected is based on anticipated collections compared
to the actual amount collected for FY 2017/18. On January 9, 2018, the City adopted a new FPL
Franchise Agreement which will become effective in June 2020 which is anticipated to generate
additional revenue for the City in FY 2020/21.
Franchise Fee-Electric
$3,000,000 fi
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
$-
^11
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3234000 Franchise Fee-Gas —A city may charge gas companies for the use of its rights-of-way per
Florida Statutes 166.021 and 337.401. It is standard practice to enact a 6% fee on gross revenues.
The amount projected is based on historical collections.
Franchise Fee-Gas
$50,000
$40,000
$30,000
$20,000
$10,000
^11
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3237100
3237100 Franchise Fee-Sanitation — The City issues solid waste franchises to the private sector for
all areas of the City. In addition a fee of 10% was adopted for the private companies to utilize the
City's rights-of-way. The amount projected is based on historical collections.
Franchise Fee-Sanitation
$500,000
$480,000
$460,000
$440,000
$420,000
$400,000
$380,000
2-15
3238000 Franchise Fee-Towing — The amount budgeted is based on a franchise agreement for
towing services within our corporate limits that was awarded in November 2017.
3291000 Engineering Permits — This fee is representative of the costs associated with regulatory
review of the installation of utilities, paving, drainage and right-of-way renovation/excavation by the
City staff. The amount budgeted is based on actual collections in FY 2017/18 and expectations for
next year.
INTERGOVERNMENTAL REVENUES
3344901 Maintenance Agreement Payment — Funds provided by FDOT to maintain Medians and
Rights-of-Way along Biscayne Boulevard.
3351200 State Revenue Sharing — Revenues received in this category represent base cigarette tax
and 8t cent motor fuel tax which are levied by the State. The portion which comes from cigarette
tax of approximately 76.2% of the total is deposited to the General Fund. The remainder is
deposited to the Transportation and Street Maintenance Fund. The amount budgeted is based on
actual collections in the current fiscal year.
State Revenue Sharing
$900,000 _
$800,000 _
$700,000
$600,000
$500,000
$400,000
$300,000
$200,000
3351500 Alcoholic Beverage License — Various alcoholic beverage license taxes are levied on
manufacturers, distributors, vendors and sales agents of alcoholic beverages in the State. The tax is
collected by the State and distributed back to the City. The City's share is approximately 38% of the
proceeds of the tax collected within the City.
3351800 Half Cent Sales Tax — This revenue source represents '/2 of the revenue generated by the
additional 1% sales tax which is distributed to counties and cities based on a per capita formula.
The amount budgeted is based on actual collections for the current fiscal year which includes an
increase compared to the prior year.
Half Cent Sales Tax
$3,000,000
$2,500,000
$2,000,000
$1,500,000
$1,000,000
$500,000
cb
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ti°y�\y° I\ A\, 'b\y�
2-16
3382000 County Business Tax—All businesses in the City must have pay a County Business Tax in
addition to the City's Business Tax to operate a business within the County's corporate limits. A
portion of the County's revenues are remitted to the City.
County Business Tax
$60,000
$50,000
$40,000 _
$30,000
$20,000
$10,000
ti°y�\yIb
CHARGES FOR SERVICES
3421300 Police Services Agreement — This amount represents the amount to be paid by Aventura
Mall for an increase in the level of services. The amount represents the City's cost of providing
officers pursuant to an agreement that was renegotiated in FY 2016/17.
3425000 Development Review Fees — These are fees charged to developers for costs associated
with the interdepartmental review of new development proposals such as site plans and plats.
3471000 Rec/Cultural Events — This is the amount paid by City residents to participate in various
trips and events sponsored by the City. The revenues are offset by an expenditure account in the
Community Services Department.
3472000 Parks & Recreation Fees — This includes non-resident fees for entering the park and user
fees associated with the various programs at Founders Park and Waterways Park.
3472500 Community Center Fees —This represents membership fees and user fees charged for the
various programs provided at the Community Recreation Center.
3475000 Summer Recreation — This represents fees charged for participants in the City's Summer
Recreation Program.
3476001 AACC Fees and Rentals — This represents anticipated revenue from rental fees, sponsors
and the summer performing arts camp.
FINES & FORFEITURES
3511000 County Court Fines — The City receives a portion of the revenues resulting from traffic
enforcement activities within its corporate limits. The projection is based on actual revenues for the
current period.
3541000 Code Violation Fines — Revenues in this category are generated when the owner of
property within the City's corporate limits violates a City code.
3542000 Intersection Safety Camera Program — Revenues generated from the Traffic Safety
Camera Program. Projection is based on historical data.
2-17
MISC. REVENUES
3611000 Interest Earnings — Investment practices are maintained to allow for 100% of available
funds to be invested at all times. Determining factors in forecasting revenue for this line item are the
anticipated interest rate and the amount of pooled dollars available for investment.
3699000 Misc. Revenues —Any other revenues not otherwise classified.
NON — REVENUE
3999000 Carryover — This amount is derived by a comparison of all of the anticipated revenues for
the current period to all of the anticipated expenditures for the current period. The amount budgeted
represents the total needed to fund anticipated future capital projects and to balance the revenues
with projected expenditures.
THE REST OF THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK
2-18
CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
:•moi
k
CITY COMMISSION
2-19
CITY OF AVENTURA
CITY COMMISSION
FISCAL YEAR 2018/19
DEPARTMENT DESCRIPTION
The City Commission is the community's legislative body which acts as the decision-making entity
that establishes policies and ordinances to meet the community's needs on a proactive basis. The
City Commission is committed to providing the best possible professional government and the
delivery of quality service levels that reflect community priorities and maintain the quality of life for all
residents.
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
1000/2999 Personal Services $ 63,756 $ 64,309 $ 62,650 $ 27,069 $ 62,650
3000/3999 Contractual Services - - - - -
4000/4999 Other Charges&Services 54,583 57,651 59,850 29,779 61,644
5000/5399 Commodities 2,115 4,816 3,600 2,399 3,600
5400/5499 Other Operating Expenses 17,054 13,455 20,050 13,312 19,750
Wtal Operating Expenses $ 137,508 $ 140,231 $ 146,150 $ 72,559 $ 147,644
PERSONNEL ALLOCATION SUMMARY
Position No. Position Title 2015/16 2016/17 2017/18 2018/19
0301 Mayor 1.0 1.0 1.0 1.0
0401 Commissioner 1.0 1.0 1.0 1.0
0402 Commissioner 1.0 1.0 1.0 1.0
0403 Commissioner 1.0 1.0 1.0 1.0
0404 Commissioner 1.0 1.0 1.0 1.0
0405 Commissioner 1.0 1.0 1.0 1.0
0406 Commissioner 1.0 1.0 1.0 1.0
Total 7.0 7.0 7.0 7.0
2-20
CITY OF AVENTURA
CITY COMMISSION
2018/19
BUDGETARY ACCOUNT SUMMARY
001-0101-511
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
PERSONAL SERVICES
1210 Commission Salaries $ 54,870 $ 55,323 $ 55,000 $ 23,237 $ 55,000
2101 FICA 8,472 8,702 7,452 3,711 7,452
2401 Workers'Compensation 414 284 198 121 198
r Subtotal= 63,756 64,309 62,650 27,069 62,650
OTHER CHARGES&SERVICES
4030 Legislative Expenses 54,583 57,651 59,850 29,779 61,644
Subtotal 54,583 57,651 59,850 29,779 61,644
COMMODITIES
5101 Office Supplies 227 395 400 325 400
5290 Other Operating supplies 1,888 4,421 3,200 2,074 3,200
Subtotal 2,115 4,816 3,600 2,399 3,600
OTHER OPERATING EXPENSES
5410 Subscriptions&Memberships 15,384 8,650 9,550 10,064 10,000
5420 Conferences&Seminars 670 3,805 9,500 3,248 8,750
5981 High School Scholarship 1,000 1,000 1,000 - 1,000
Subtotal 17,054 13,455 20,050 13,312 19,750
Total City Commission $ 137,508 $ 140,231 $ 146,150 $ 72,559 $ 147,644
2-21
CITY COMMISSION
BUDGET JUSTIFICATIONS
4030 Legislative Expenses — This account represents the $8,806 (rounded) established per
Commissioner to offset expenditures incurred in the performance of their official duties.
5410 Subscriptions & Memberships—The following memberships are included for funding:
Florida League of Cities
National League of Cities
Miscellaneous Seminars
5420 Conferences & Seminars — Funding for this purpose is essential in order to keep informed of
changing and new developments in local government.
Florida League of Cities
National League of Cities
Miscellaneous Seminars
5981 Krop High School Scholarship — The City Commission establishes an annual scholarship for
Aventura senior Krop High School students to offset college expenses.
2-22
CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
e
OFFICE OF THE CITY MANAGER
2-23
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
FISCAL YEAR 2018/19
DEPARTMENT DESCRIPTION
Maintain a City government structure that represents the needs of the community and provides
quality services in an efficient, businesslike and professional manner. Responsible for the overall
management of all functions and activities of the City's operations, preparation of annual budget and
5-year CIP document and ensures the proper implementation of policies and ordinances adopted by
the City Commission. Provides recommendations and solutions to community concerns. Utilizes
customer service focus process to respond to citizen requests.
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
1000/2999 Personal Services $ 684,517 $ 610,654 $ 609,165 $ 449,786 $ 541,007
3000/3999 Contractual Services 52,500 52,635 52,500 26,250 52,500
4000/4999 Other Charges&Services 47,940 56,152 72,000 29,786 58,540
5000/5399 Commodities 2,578 1,956 4,000 1,259 3,000
5400/5499 Other Operating Expenses 4,658 2,759 9,200 3,433 6,500
Total operating expenses $ 792,193 $ 724,156 $ 746,865 $ 510,514 $ 661,547
* PERSONNEL ALLOCATION SUMMARY
Position No. Position Title 2015/16 2016/17 2017/18 2018/19
0101 City Manager 1.0 1.0 1.0 1.0
4701 Capital Proj.Manager/Code Enforcement Officer 0.6 - - -
0201 Secretary to City Manager 1.0 1.0 1.0 1.0
0801 Receptionist/inform.Clerk 1.0 1.0 1.0 1.0
Total 3.6 3.0 3.0 3.0
2-24
OFFICE OF THE CITY MANAGER
ORGANIZATION CHART
City Manager
Secretary to the
City Manager
Receptionist/
Information Clerk
2-25
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
FISCAL YEAR 2018119
OBJECTIVES
1. Provide completed reports and recommendations on a timely basis upon which the City
Commission can make policy decisions.
2. Prepare and submit budget to the City Commission by July 10`h of each year.
3. Oversee customer service functions by all Departments to ensure timely response or
resolution of citizen requests.
4. Coordinate, control and monitor the activities of all City Departments and operations.
5. Interact with community organizations and associations to increase public awareness of City's
various programs, facilities and services.
6. Update 5-year Capital Improvement Program document and submit to the City Commission by
June of each year.
7. Effectively administer the budget priorities and goals established by the City Commission.
8. Perform the functions of Director of Emergency Management to provide for an effective
emergency response capability for all City operations.
9. Coordinate and oversee the City's K-8 Charter School operations and prepare annual budget.
10. Work with consultant to oversee and manage efforts to open the new Aventura Charter High
School by August 2019.
11. Oversee capital projects.
12. Issue newsletters and annual report to the public.
PERFORMANCE WORKLOAD INDICATORS
ACTUAL ACTUAL PROJECTED ESTIMATE
PERFORMANCE WORKLOAD INDICATOR 2015/16 2016/17 2017/18 2018/19
Citizen Requests &Inquires 27 25 36 36
Commission Requests 22 20 35 35
Community Meetings Attended 15 15 20 20
Agenda Back up Items Prepared 72 60 70 70
No.of Newsletters &Reports Issued 6 6 6 6
Annual Budget&CIP Prepared 2 2 2 2
School Budget 1 1 1 1
City Manager Briefing Reports 12 12 12 12
Capital Projects 12 12 12 12
School Advisory Committee Meeting 5 5 5 5
2-26
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
2018/19
BUDGETARY ACCOUNT SUMMARY
001-0501-512
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
PERSONAL SERVICES
1201 Employee Salaries $ 487,396 $ 439,711 $ 425,764 $ 356,854 $ 372,108
2101 FICA 26,407 22,416 32,571 21,469 28,466
2201 Pension 80,678 73,436 72,778 32,133 61,159
2301 Health,Life&Disability 85,701 73,963 76,519 38,413 77,934
2401 Workers'Compensation 4,335 1,128 1,533 917 1,340
Subtotal 684,517 610,654 609,165 449,786 541,007
CONTRACTUAL SERVICES
3170 Lobbyist Services 52,500 52,635 52,500 26,250 52,500
Wubto� 52,500 52,635 52,500 26,250 52,500
OTHER CHARGES&SERVICES
4001 Travel&Per Diem 385 1,140 - 1,474 2,500
4040 Administrative Expenses - - 600 - -
4041 Car Allowance 11,400 11,400 11,400 6,983 7,200
4101 Communication Services 1,818 1,183 2,000 569 840
4701 Printing&Binding 1,879 4,829 3,000 804 3,000
4710 Printing/Newsletter 32,458 37,600 55,000 19,956 45,000
Subtotal 47,940 56,152 72,000 29,786 58,540
COMMODITIES
5101 Office Supplies 2,578 1,956 4,000 1,259 3,000
Subtotal 2,578 1,956 4,000 1,259 3,000
OTHER OPERATING EXPENSES
5410 Subscriptions&Memberships 3,074 2,369 6,200 2,969 3,500
5420 Conferences&Seminars 1,334 390 2,000 464 2,000
5901 Contingency 250 - 1,000 - 1,000
Subtotal 4,658 2,759 9,200 3,433 6,500
Total City Manager $ 792,193 $ 724,156 $ 746,865 $ 510,514 $ 661,547
2-27
OFFICE OF THE CITY MANAGER
BUDGET JUSTIFICATIONS
3170 Lobbyist Services — Costs associated with retaining a professional lobbyist to foster the City's
position at the state and county level.
4710 Printing/Newsletter — Represents the cost of printing various documents, informational
newsletters and the annual report to the residents.
5410 Subscriptions & Memberships — This line item is used to fund memberships with professional
organizations and subscriptions.
Florida City & County Manager's Association
International City Management Association
American Planning Association
Government Finance Officers Association
American Society of Public Administration
Miscellaneous subscriptions
5420 Conferences & Seminars — Funding for this purpose is essential in order to keep informed of
changing and new developments in the field of City Management, local government and personnel.
Florida City & County Manager's Association
International City Management Association
Florida League of Cities
Miscellaneous Management Seminars
2-28
CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
:•moi
k
LEGAL DEPARTMENT
2-29
CITY OF AVENTURA
LEGAL
FISCAL YEAR 2018119
DEPARTMENT DESCRIPTION
To provide legal support and advice to the City Commission, City Manager, Department Directors
and advisory boards on all legal issues affecting the City.
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015116 2016117 2017/18 2017/18 2018/19
1000/2999 Personal Services $ - $ - $ - $ - $ -
3000/3999 Contractual Services 382,150 406,843 300,000 196,093 300,000
4000/4999 Other Charges&Services - - - - -
5000/5399 Commodities - -
5400/5499 Other Operating Expenses - - 5,000 - 5,000
Total Operating Expenses $ 382,150 $ 406,843 $ 305,000 $ 196,093 $ 305,000
OBJECTIVES
1. Ensure that the various rules, laws and requirements of state, local and federal governments
are understood and followed by the City.
2. Review and preparation of contracts, ordinances and resolutions.
3. Represent the City in litigation matters.
4. Provide legal support services to the City Commission, staff and City Boards.
PERFORMANCE WORKLOAD INDICATORS
PERFORMANCE WORKLOAD INDICATOR
Positive compliance with all rules and regulations.
Number of documents prepared.
Litigation is avoided or concluded to the City's satisfaction.
Number of meetings attended.
2-30
CITY OF AVENTURA
LEGAL
2018/19
BUDGETARY ACCOUNT SUMMARY
001-0601-514
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
CONTRACTUAL SERVICES
3120 Prof.Services-Legal $ 382,150 $ 406,843 $ 300,000 $ 196,093 $ 300,000
Subtotal 1 382,150 406,843 300,000 196,093 300,000
OTHER OPERATING EXPENSES
5901 Contingency - - 5,000 - 5,000
Subtotal - - 5,000 - 5,000
Total Legal $ 382,150 $ 406,843 $ 305,000 $ 196,093 $ 305,000
BUDGET JUSTIFICATIONS
3120 Prof. Services - Legal — Represents the estimated cost of maintaining the contracted City
Attorney arrangement with the firm of Weiss Serota Helfman Cole & Bierman, P.L., to perform legal
services required by the City Commission and City Manager. The firm has agreed to maintain their
hourly rate of$203 for FY 2018/19.
2-31
CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
^ i
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2-32
CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018119
k
CITY CLERK'S OFFICE
2-33
CITY OF AVENTURA
CITY CLERK'S OFFICE
FISCAL YEAR 2018/19
DEPARTMENT DESCRIPTION
L[end
rd and maintain an accurate record of the official actions of the City Commission and
Boards. Serve as the local Elections Supervisor. Provide notice of all required meetings,
gal advertising and respond to public records requests. Implement and maintain records
ent program. Administer publication and supplement of City Code Book. Maintain custody
eal and all City records. Assist in preparation of agenda items, prepare and distribute
packages and recaps. Schedule Code Enforcement Hearings and provide administrative
o Special Master. Provide clerical support to the City Commission. Assist City Manager's
th special projects.
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
1000/2999 Personal Services $ 232,895 $ 242,038 $ 250,597 $ 125,700 $ 267,583
3000/3999 Contractual Services - - - - -
4000/4999 Other Charges&Services 59,488 58,111 49,300 9,300 69,300
5000/5399 Commodities 2,246 3,978 4,000 1,540 4,000
5400/5499 Other Operating Expenses 1,608 1,787 3,300 467 3,300
Total Operating Expenses $ 296,237 $ 305,914 $ 307,197 $ 137,007 $ 344,183
PERSONNEL ALLOCATION SUMMARY
Position No. Position Title 2015/16 2016/17 2017/18 2018/19
0501 City Clerk 1.0 1.0 1.0 1.0
3005 Executive Assistant to City Clerk 1.0 1.0 1.0 1.0
Total 2.0 2.0 2.0 2.0
2-34
CITY CLERK'S OFFICE
ORGANIZATION CHART
City Cler
Executive Assistant to
City Clerk
2-35
CITY OF AVENTURA
CITY CLERK'S OFFICE
FISCAL YEAR 2018119
OBJECTIVES
1. To prepare and maintain accurate minutes of the proceedings of the City Commission,
Advisory Boards and other Committees of the City, as well as provide applicable recaps of
Commission meetings.
2. To publish and post public notices as required by law.
3. To maintain custody of City records and promulgate procedures for the orderly management,
maintenance, retention, imaging and destruction of said records.
4. To provide administrative support to City Commissioners, including mail, correspondence, and
travel and conference registration, as well as preparation of proclamations and recognition
certificates.
5. To administer the publication and maintenance of the City Charter and Code of Ordinances,
including approved supplements to same.
6. To conduct municipal elections in accordance with City, County and State laws.
7. To establish and coordinate the City's records management program in compliance with state
law.
8. To effect legal advertising to fulfill statutory requirements of local and state law.
9. To prepare and provide for distribution of Commission meeting agenda packages, including
placement of same on the City's website.
10. To respond to requests for information and public records in a timely manner.
PERFORMANCE WORKLOAD INDICATORS
ACTUAL ACTUAL PROJECTED ESTIMATE
PERFORMANCE WORKLOAD INDICATOR 2015/16 2016/17 2017/18 2018/19
No.of Sets of Minutes Prepared 40 46 30 38
No.of Public Notices Prepared 30 25 25 27
No.of Legal Advertisements Published 34 34 25 28
No.of Ordinances Drafted 17 12 12 13
No.of Resolutions Drafted 75 59 55 64
No.of Lien Requests Responded To 1,762 1,605 1,400 1,502
No.of Welcome Letters Prepared 190 246 200 214
No.of Agenda Packages Prepared/Distributed 30 33 26 29
No.of Agenda Recaps Prepared/Distributed 19 19 16 17
No.of Proclamations Issued 1 22 1 20 1 17 1 21
2-36
CITY OF AVENTURA
CITY CLERK'S OFFICE
2018/19
BUDGETARY ACCOUNT SUMMARY
001-0801-519
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
PERSONAL SERVICES
1201 Employee Salaries $ 169,626 $ 175,833 $ 181,079 $ 91,536 $ 193,792
1401 Overtime 870 1,199 800 703 800
2101 FICA 12,669 13,352 13,853 6,981 14,825
2201 Pension 24,001 24,666 26,588 12,221 28,478
2301 Health,Life&Disability 25,067 26,529 27,625 14,022 28,990
2401 Workers'Compensation 662 459 652 237 698
Subtotal 232,895 242,038 250,597 125,700 267,583
OTHER CHARGES&SERVICES
4001 Travel&Per Diem - - 1,500 - 1,500
4041 Car Allowance 6,000 6,000 6,000 3,000 6,000
4101 Telephone 840 840 900 420 900
4701 Printing&Binding 1,312 133 3,000 84 3,000
4730 Records Retention 695 910 4,000 - 4,000
4740 Ordinance Codification 3,558 5,455 3,900 2,978 3,900
4911 Legal Advertising 24,707 25,183 25,000 2,818 25,000
4915 Election Expenses 22,376 19,590 5,000 - 25,000
Subtotal i 59,488 58,111 49,300 9,300 69,300
COMMODITIES
5101 Office Supplies 1,661 2,699 3,200 1,537 3,200
5290 Other Operating Supplies 585 1,279 800 3 800
Subtotal 2,246 3,978 4,000 1,540 4,000
OTHER OPERATING EXPENSES
5410 Subscriptions&Memberships 1,258 1,389 1,300 467 1,300
5420 Conferences&Seminars 350 398 2,000 - 2,000
Subtotal 1,608 1,787 3,300 467 3,300
Total City Clerk $ 296,237 $ 305,914 $ 307,197 $ 137,007 $ 344,183
2-37
CITY CLERK'S OFFICE
BUDGET JUSTIFICATIONS
4001 Travel & Per Diem — Provides for attendance at the International Institute of Municipal Clerks
Conferences, Florida Association of City Clerks Conference, Training Institute and the Florida
League of Cities Conferences.
4730 Records Retention — Costs associated with the imaging of records to maintain the records
management program.
4740 Ordinance Codification — Costs associated with the official codification of City Ordinances.
4911 Legal Advertising — Costs incurred to satisfy legal requirements of State Statutes, County and
City Code.
4915 Election Expenses—Costs associated with the election that will be held in November 2018.
5410 Subscription & Memberships — This line item is used to fund memberships with professional
organizations and subscriptions.
Florida Association of City Clerks
International Institute of Municipal Clerks
Miami-Dade County Municipal Clerks Association
Newspapers
2-38
CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
:•moi
k
FINANCE DEPARTMENT
2-39
CITY OF AVENTURA
FINANCE
FISCAL YEAR 2018/19
DEPARTMENT DESCRIPTION
11 To provide overall financial and support services to the organization which includes accounting, cash
management, purchasing, risk management, personnel management financial planning and
budgetary control.
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
1000/2999 Personal Services $ 887,326 $ 920,072 $ 945,778 $ 434,024 $ 961,991
3000/3999 Contractual Services 45,700 47,894 57,725 41,402 60,725
4000/4999 Other Charges&Services 30,507 30,130 37,140 15,265 36,060
5000/5399 Commodities 5,831 5,232 7,700 1,984 7,200
5400/5499 Other Operating Expenses 10,285 8,431 11,500 4,268 11,500
otal Operating Expenses $ 979,649 $ 1,011,759 $ 1,059,843 $ 496,943 $ 1,077,476
11 PERSONNEL ALLOCATION SUMMARY
Position No. Position Title 2015/16 2016/17 2017/18 2018/19
1001 Finance Director 1.0 1.0 1.0 1.0
1501 Controller 1.0 1.0 1.0 1.0
13701 Human Resources Manager 1.0 1.0 1.0 1.0
1301 Purchasing Agent 1.0 1.0 1.0 1.0
1201-1202 Accountant 2.0 2.0 2.0 2.0
3601 Customer Service Rep.II 1.0 1.0 1.0 1.0
Total 7.0 7.0 7.0 7.0
2-40
FINANCE DEPARTMENT
ORGANIZATION CHART
Finance
Director
Risk Management
F
hasing Accounting Human Resources
hasing Controller Human Resources
ent Manager
Accountant (2) Customer Service
Representative II
Headings above that are bolded and underlined, represent a function and/or service of the department.
2-41
CITY OF AVENTURA
FINANCE
FISCAL YEAR 2018/19
OBJECTIVES
1. Invest idle funds in accordance with the City's Investment Policy 100% of the time.
2. Issue Comprehensive Annual Financial Report ("CAFR") by March 31s`of each year.
3. Obtain Government Finance Officers Association's Certificate of Achievement for Excellence in
Financial Reporting for CAFR each year.
4. Produce/distribute quarterly financial monitoring reports within 30 days of quarter-end.
5. Annually review adequacy of purchasing procedures.
6. Issue purchase orders within two (2) business days of approval.
7. Process all invoices within ten (10) business days of approval.
8. Process bi-weekly payroll/related reports in a timely and accurate manner.
9. Annually review adequacy of insurance coverage.
10. Maintain effective personnel system to allow for timely recruitment and retention of employees
11. Assist the City Manager in the development and preparation of the City's Annual Budget,
Capital Improvement Program and the K-8 Charter School Budget.
PERFORMANCE WORKLOAD INDICATORS
ACTUAL ACTUAL PROJECTED ESTIMATE
PERFORMANCE WORKLOAD INDICATOR 2015/16 2016/17 2017/18 2018/19
%of idle funds invested in accordance with policy 100% 100% 100% 100%
Number ofCAFRs issued prior to 3/31 1 1 1 1
Number of GFOACertificate of Achievements 1 1 1 1
Number of quarterly reports produced timely 4 4 4 4
Annually review purchasing procedures 1 1 1 1
%of purchase orders issued within 2 days 98% 98% 99% 99%
%of invoices processed within 10 days 98% 98% 98% 98%
Number ofbi-weekly payroll processed timely 26 26 26 26
Annually review adequacyof insurance coverage 1 1 1 1
Number of New Hires—Full-time 9 10 14 10
Number of New Hires—Part-time 10 1 13 7 10
Assist the City Manager in the development and preparation of the
City's Annual Budget,Capital Improvement Program and the K-8
Charter School Budget 1 1 1 3
2-42
CITY OF AVENTURA
FINANCE
2018/19
BUDGETARY ACCOUNT SUMMARY
001-1001-513
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
PERSONAL SERVICES
1201 Employee Salaries $ 624,634 $ 646,642 $ 655,475 $ 301,756 $ 669,668
2101 FICA 42,928 44,341 50,144 19,799 51,230
2201 Pension 87,467 89,892 94,782 42,494 96,805
2301 Health,Life&Disability 129,933 137,561 143,017 69,212 141,877
2401 Workers'Compensation 2,364 1,636 2,360 763 2,411
Subtotal 887,326 920,072 945,778 434,024 961,991
CONTRACTUAL SERVICES
3180 Medical Exams-New Employees 778 2,441 4,200 245 4,200
3190 Prof.Services 2,922 3,353 4,525 1,785 4,525
3201 Prof.Services-Auditor 42,000 42,100 49,000 39,372 52,000
Subtotal 45,700 47,894 57,725 41,402 60,725
OTHER CHARGES&SERVICES
4001 Travel&Per Diem 5,547 6,093 7,500 670 7,500
4101 Communication Services 1,440 1,491 1,440 720 1,440
4610 R&M-Vehicles 609 160 700 109 700
4650 R&M-Office Equipment 5,011 5,262 5,500 5,262 5,500
4701 Printing&Binding 3,503 2,319 4,000 2,201 3,420
4910 Advertising 14,397 14,805 17,500 6,303 17,500
4990 Other Current Charges - - 500 - -
Subtotal 30,507 30,130 37,140 15,265 36,060
COMMODITIES
5101 Office Supplies 3,879 3,951 5,000 1,405 5,000
5120 Computer Operating Supplies 869 - 1,000 - 500
5220 Gas&Oil 798 803 1,400 411 1,400
5290 Other Operating Supplies 285 478 300 168 300
5,831 5,232 7,700 1,984 7,200
OTHER OPERATING EXPENSES
5410 Subscriptions&Memberships 4,433 3,537 4,000 1,963 4,000
5420 Conferences&Seminars 4,563 4,852 5,500 2,305 5,500
5450 Training 1,289 42 1,500 - 1,500
5901 Contingency - - 500 - 500
Subtotal 10,285 8,431 11,500 4,268 11,500
Total Finance $ 979,649 $ 1,011,759 $ 1,059,843 $ 496,943 $ 1,077,476
2-43
FINANCE
BUDGET JUSTIFICATIONS
3190 Prof. Services — The cost related to the transport of the City's bank deposits by an armored
courier service.
3201 Prof. Services -Auditor—The cost of an audit firm to perform the City's year-end financial audit
(including any State and Federal Single Audits), in addition to any other audit-related services that
the City may require.
4001 Travel & Per Diem—The costs associated with employees to attend conferences and seminars
in order maintain professional designations and to remain current in their respective field.
Florida Association of Public Procurement Officer
Florida Government Finance Officers Association
Government Finance Officers Association
HR Florida Conference & Expo
National Institute of Governmental Procurement
Society for Human Resource Management National Conference
4101 Communication Services— Includes telephone services for department personnel.
4650 R&M - Office Equipment — Includes costs related to the hosted application used by Human
Resources to automate the hiring process.
4910 Advertising — Includes the cost of advertising all bids, RFP and employment opportunity
notices.
5410 Subscriptions & Memberships — Includes the cost to fund memberships and subscriptions to
professional organizations.
American Institute of Certified Public Accountants
American Payroll Association
Florida Association of Public Procurement Officer
Florida Government Finance Officers Association
Florida Institute of Certified Public Accountants
Florida Public Human Resources Association, Inc.
Government Finance Officers Association
Greater Miami Society for Human Resource Management
Human Resources Association of Broward County
International Public Management Association for Human Resources
National Contract Management Association
National Institute of Governmental Procurement
Society for Human Resource Management
2-44
FINANCE
BUDGET JUSTIFICATIONS - CONTINUED
5420 Conferences & Seminars — Includes the cost to maintain professional designations as well as
educate and inform staff of the latest developments and trends in their respective field.
Akerman Labor& Employment Law Seminar
Florida Association of Public Procurement Officer
Florida Government Finance Officers Association
Florida Institute of Certified Public Accountants
Florida Public Human Resources Association Annual Conference
Government Finance Officers Association
HR Florida Conference & Expo
International Public Management Association or other personnel-related conferences &
seminars
National Institute of Governmental Procurement
Society for Human Resource Management National Conference
2-45
CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
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CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
:•moi
k
INFORMATION TECHNOLOGY
DEPARTMENT
2-47
CITY OF AVENTURA
INFORMATION TECHNOLOGY
FISCAL YEAR 2018/19
DEPARTMENT DESCRIPTION
This department provides a secure computing environment that allows for efficient processing of
City-related business. Information Technology uses the City's website, social media, AVTV and
radio station to deliver accurate and consistent information to the City's customers.
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
1000/2999 Personal Services $ 642,424 $ 735,542 $ 805,410 $ 385,398 $ 831,349
3000/3999 Contractual Services 1,313 1,873 10,000 3,849 10,000
4000/4999 Other Charges&Services 207,162 253,053 273,865 103,430 289,236
5000/5399 Commodities 15,358 12,786 18,000 5,395 17,500
5400/5499 Other Operating Expenses 3,434 8,428 15,535 1,150 15,635
Total Operating Expenses $ 869,691 $ 1,011,682 $ 1,122,810 $ 499,222 $ 1,163,720
PERSONNEL ALLOCATION SUMMARY
Position No. Position Title 2015/16 2016/17 2017/18 2018/19
9201 Information Technology Director 1.0 1.0 1.0 1.0
00141 Operations Manager - 1.0 1.0 1.0
8701-8702 Network Administrator II 1.0 1.0 1.0 1.0
1402 Network Administrator 1 1.0 1.0 1.0 1.0
13201 Comm un Tech Project Specialist 1.0 1.0 1.0 1.0
13601-13602 Support/Project Specialist 2.0 1.0 1.0 1.0
Total 6.0 6.0 6.0 6.0
2-48
INFORMATION TECHNOLOGY DEPARTMENT
ORGANIZATION CHART
Information Technology
Director
IT Operations Communications
Manager Tech Project
Specialist
F
ork IT Support/Project
rator II Specialist
ork
rator I
2-49
CITY OF AVENTURA
INFORMATION TECHNOLOGY
FISCAL YEAR 2018119
OBJECTIVES
1. Provide a secure computer network for applications, sharing of common files, email, etc. for
City staff.
2. Provide a secure computer network for applications, sharing of common files, email, etc. to
support administrative staff, teachers and the students at Aventura City of Excellence School
("ACES").
3. Provide a central computer system that serves the information management needs of all
departments.
4. Provide help desk support and services to all City and ACES staff.
5. Develop a 3 to 5 year replacement cycle for computing equipment.
6. Expand E-Government applications and services.
7. Maintain City provided web content and services while addressing departmental and customer
needs on cityofaventura.com, aventuracharter.org and aventurace nter.org.
8. Maintain the City's intranet in order to provide routine and timely information to City staff.
9. Coordinate an efficient communications strategy to deliver consistent messaging across the
City's websites, email, print, and social media to the City's customers.
10. Improve the City's cable channel, AVTV, by keeping information accurate and current as well
as varying programming.
11. Create, produce and coordinate the distribution of the City's periodical publications including
newsletters and the annual report.
12. Provide training on computer applications and computer related topics.
13. Provide project management and technical support for Community Development's project to
upgrade to a new centralized software solution for permitting and related services.
PERFORMANCE WORKLOAD INDICATORS
ACTUAL ACTUAL PROJECTED ESTIMATE
PERFORMANCE WORKLOAD INDICATOR 2015/16 2016/17 2017/18 2018/19
• of time computer network is operational 99% 99% 99% 99%
• of time ACES computer network is operational 99% 99% 99% 99%
• of time www.cityofaventura.com is available 99% 99% 99% 99%
• of time www.aventuracharter.org is available 99% 99% 99% 99%
Number of workstations supported 837 914 1,137 1,286
Number of physical servers supported 22 20 19 18
Number of virtual servers supported 36 36 37 37
Number of help desk support cases 4,418 5,169 5,100 5,200
NumberofCityperiodical publications coordinated 4 4 4 4
Number oftraining sessions held 4 4 4 4
2-50
CITY OF AVENTURA
INFORMATION TECHNOLOGY
2018/19
BUDGETARY ACCOUNT SUMMARY
001-1201-513
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
PERSONAL SERVICES
1201 Employee Salaries $ 454,706 $ 521,693 $ 562,734 $ 271,390 $ 579,617
2101 FICA 31,957 36,823 43,049 17,998 44,341
2201 Pension 62,673 72,483 80,421 36,240 82,834
2301 Health,Life&Disability 91,356 103,215 117,186 59,080 122,476
2401 Workers'Compensation 1,732 1,328 2,020 690 2,081
Subtotal 642,424 735,542 805,410 385,398 831,349
CONTRACTUAL SERVICES
3190 Other Prof.Services 1,313 1,873 10,000 3,849 10,000
Subtotal 1,313 1,873 10,000 3,849 10,000
OTHER CHARGES&SERVICES
4001 Travel&Per Diem 4,138 5,130 7,500 1,359 7,500
4041 Car Allowance 6,000 6,000 6,000 3,000 6,000
4101 Comm unication Services 6,053 7,600 8,380 4,381 8,780
4650 R&M-Office Equipment 167,061 209,616 219,585 88,494 227,556
4701 Printing&Binding 163 222 500 84 500
4851 Web Page Maintenance 6,898 7,056 12,700 1,718 16,900
4852 Email Hosting Services 16,849 17,429 19,200 4,394 22,000
Subtotal 207,162 253,053 273,865 103,430 289,236
COMMODITIES
5101 Office Supplies 1,543 1,389 3,000 554 2,500
5120 Computer Operating Supplies 13,815 11,397 15,000 4,841 15,000
Subtotal 15,358 12,786 18,000 5,395 17,500
OTHER OPERATING EXPENSES
5410 Subscriptions&Memberships 970 890 4,200 960 4,300
5420 Conferences&Seminars 2,230 1,350 3,335 190 3,335
5450 Training 234 6,188 8,000 - 8,000
Subtotal 3,434 8,428 15,535 1,150 15,635
Total Information Technology $ 869,691 $ 1,011,682 $ 1,122,810 $ 499,222 $ 1,163,720
2-51
INFORMATION TECHNOLOGY
BUDGET JUSTIFICATIONS
3190 Other Prof. Services — Costs associated with utilizing professional services for the City's
network infrastructure, security and applications and to enhance the cable TV channel and radio
station programming.
4001 Travel & Per Diem — Costs of employees attending conference and seminars in order to stay
current in their field.
Florida Local Government Information Systems Association
Superion User Training
Educational Technology Conference
Communication Conferences
FDLE CJIS Training Symposium
Other conferences, training and seminars
4101 Communication Services — Includes telephone and wireless data access for department
personnel.
4650 R&M - Office Equipment— Includes maintenance and support of the IBM AS 400 and software
and equipment purchased from Superion as well as other major hardware maintenance paid directly
to IBM or other vendors. Includes Cisco Networking equipment, security software, digital signs and
application maintenance.
4851 Web Page Maintenance — Costs associated with maintaining and updating the City's Web
Page and associated online services.
4852 Email Hosting Services — Costs associated with providing email, virus protection and spam
filtering for City staff.
5120 Computer Operating Supplies — Includes the cost of minor supplies and software to maintain
existing systems and to upgrade to most current versions of software and operating systems.
Upgrades for other than Police
Operating System Upgrades
Minor hardware upgrades
Application licenses
5410 Subscriptions & Memberships — This line item is used to fund memberships with professional
organizations and subscriptions.
Florida Local Government Information Systems Association
Florida Association of Educational Data Systems
City-County Communications & Marketing Association
Technical resource subscriptions
Communication resource subscriptions
Digital subscription to photo library
2-52
INFORMATION TECHNOLOGY
BUDGET JUSTIFICATIONS —CONTINUED
5420 Conferences & Seminars — Funding for this purpose is essential in order to keep informed of
changing and new developments in the field of local government information technology,
communications and personnel as follows:
Florida Local Government Information Systems Association
Superion User Training Conferences
Educational Technology Conferences
Communications Conferences
FDLE CJIS Training Symposium
Computer related courses for certification and seminars
5450 Training — Ongoing training for all personnel in the department including classes towards
certification.
2-53
CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
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CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
:•moi
k
POLICE DEPARTMENT
2-55
CITY OF AVENTURA
POLICE
FISCAL YEAR 2018/19
DEPARTMENT DESCRIPTION
To provide a professional, full service, community oriented Police Department. Respond to all calls
for service in a timely and professional manner. Ensure that all crimes are thoroughly investigated
and those who are arrested are successfully prosecuted. Interact with the community and create
partnerships that enhance law enforcement, crime prevention and quality of life issues.
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
1000/2999 Personal Services $ 15,431,891 $ 16,627,375 $ 17,374,939 $ 7,813,901 $ 17,868,970
3000/3999 Contractual Services 892,143 709,401 749,000 317,499 749,000
4000/4999 Other Charges&Services 651,406 732,718 817,000 465,022 1,025,700
5000/5399 Commodities 423,045 448,502 439,500 201,933 479,500
5400/5499 Other Operating Expenses 60,432 51,562 62,000 11,453 60,000
Total Operatinj Expenses $ 17,458,917 $ 18,569,558 $ 19,442,439 $ 8,809,808 $ 20,183,170
PERSONNEL ALLOCATION SUMMARY
Position No. Position Title 2015/16 2016/17 2017/18 2018/19
0901 Chief of Police 1.0 1.0 1.0 1.0
9401-9402 Majors 2.0 3.0 2.0 2.0
2601 Commander 1.0 1.0 1.0 1.0
3002 Executive Assistant 1.0 1.0 1.0 1.0
2201-2205 Captains 4.0 4.0 5.0 5.0
2301-2312 Sergeants 12.0 12.0 12.0 12.0
2101-2108 Detectives 7.0 8.0 8.0 8.0
2001-2063 Police Officers 58.0 58.0 62.0 63.0
6201 Crime Prev Coordinator 1.0 1.0 1.0 1.0
3701 Crime Analyst 1.0 - - -
5501 Property Room/Crime Scene Supervisor 1.0 1.0 1.0 1.0
3901 Crime Scene Tech II 1.0 1.0 1.0 1.0
4801 Property Room/Crime Scene Tech 1.0 1.0 1.0 1.0
2801-2804 Police Service Aides 4.0 4.0 4.0 4.0
6301 Records Supervisor 1.0 1.0 1.0 1.0
6901-6903 Records Clerk 3.0 3.0 3.0 3.0
1401 Records Specialist 1.0 1.0 1.0 1.0
1601 911 Manager 1.0 1.0 1.0 1.0
13001-13003 Communication Supervisor 3.0 3.0 3.0 3.0
12901-12907 Communication Officer III 6.0 7.0 7.0 7.0
6701-6706 Communication Officer II 6.0 6.0 6.0 6.0
2701-2704 Communication Officer 1.0 - - -
8601-8602 Administrative Asst.Ill 2.0 2.0 2.0 2.0
13501-13502 Personnel&Training Specialist 2.0 2.0 2.0 2.0
7501 Fleet Manager/Quartermaster 1.0 1.0 1.0 1.0
13801 Emergency Vehicle Technician 1.0 1.0 1.0 1.0
9301 Fleet Maintenance Worker 1.0 1.0 1.0 1.0
Total 124.0 125.0 129.0 130.0
2-56
POLICE DEPARTMENT
ORGANIZATION CHART
Staff Inspection/
C7ofPolice7' Accreditation
Captain
7 Internal Affairs Executive Assistant
Administrative Services Operations Specialized Services
Commander Major Major
Captain Captain (2) Captain
Sergeant r Sergeant-Patrol (6) Sergeant
Officer-Patrol (34)
Officer Detective (8)
(Personnel and Training) Sergeant-Mall (2)
Officer-Mall (15) Property Room/
911 Manager Crime Scene Supervisor
Comm. Supervisor(3) Police Service Aide (4)
Comm. Officer(13) Crime Scene Technician
Sergeant-Traffic
Records Supervisor Officers-Traffic(5) Property Room/
Records Clerk(3) Crime Scene Technician
Records Specialist Marine Patrol
Crime Prevention
Fleet Mgr./Quartermaster School Resource Officer Coordinator
Emergency Vehicle (2)
Technician Administrative Assistant
Fleet Maintenance Worker Sergeant-CSU
Personnel/Training
Specialist(2)
Administrative Assistant
Headings above that are bolded and underlined, represent a function and/or service of the department.
2-57
CITY OF AVENTURA
POLICE
FISCAL YEAR 2018/19
OBJECTIVES
1. Technological Advancement Initiatives:
• Implementation of a current NexGen compliant E911 system in order to successfully and
seamlessly migrate to the next phase of the E911 industry.
• Completion of the Police personnel attendance system ("InTime") integration with the
City's current payroll system that will allow for an automatic transfer of data during the bi-
weekly payroll accounting process.
2. Workforce Initiative:
• Develop and retain a quality workforce to enhance employee competency and
leadership.
• Invest in the recruitment and training of approximately 10 uniformed officers and
continuing staff education to enhance police safety, professional community interaction
and meeting the needs of our City's evolving population.
3. Restructure organizational positions to create a dedicated Community Policing Unit that will
oversee Community Outreach, School Resource Officers, Crime Prevention, homelessness,
elder abuse and communication with the community.
4. Increase the outreach of our Crime Prevention Division in the areas of education, crime
avoidance, homeowner association concerns, breakfast discussion forums, and business and
tourist safety needs.
5. Community Outreach Initiatives:
• In order to effectively meet the unique needs of our community, we will expand our
Community Outreach Program to encompass every residential neighborhood and
business.
• We will continue to conduct ongoing customer service surveys of residents, businesses
and victims of crimes to improve our resource allocation, decision making and analysis.
6. Public Relations Initiatives:
• Improve our communication with the community through various social media outlets in
order to alert the public in real time to public safety threats, traffic conditions and
community events.
• Orientation and training of staff to specialize in public relations utilizing social media
technology.
7. School Safety Initiative:
• Expand police services in order to meet the need for the community's evolving school
safety requirements.
• Provide operational training seminars to current and incoming employees to prepare
them to be proactive in school safety threat awareness, to include: active shooters,
IED/bomb recognition, handling violent occurrences and critical incident management
protocols.
2-58
PERFORMANCE WORKLOAD INDICATORS
ACTUAL ACTUAL PROJECTED ESTIMATE
PERFORMANCE WORKLOAD INDICATOR 2015/16 2016/17 2017/18 2018/19
Man-hours Assigned to traffic flow issues 19,300 11,520 11,520 11,520
Progress Toward National Re-accreditation 33% 75% 100% 25%
Personnel Hired 7 4 9 4
Community Programs 27 30 32 35
Community Presentations 26 29 80 100
Community Involvement Activities 34 60 80 100
Man hours Assigned to School Resources 2,400 2,400 2,400 4,800
Calls for Service 15,419 17,680 18,056 18,100
Arrests 1,560 1,232 1,208 1,200
Accidents 2,071 2,162 2,360 2,400
Traffic Citations 19,597 13,343 9,252 9,300
Parking Citations Issued 618 889 1,080 1,090
Part 1 Crimes Reported 1 2,128 j 2,091 2,520 2,600
Customer Service Surveys 1,000 1,000 1,000 1,000
2-59
CITY OF AVENTURA
POLICE
2018/19
BUDGETARY ACCOUNT SUMMARY
001-2001-521
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
PERSONAL SERVICES
1201 Employee Salaries $ 9,489,420 $ 9,821,268 $ 10,583,196 $ 4,664,820 $ 10,875,627
1390 Court Time 126,345 89,217 115,000 57,476 115,000
1401 Overtime 730,861 1,169,068 800,000 508,021 820,000
1410 Holiday Pay 158,509 155,852 150,000 144,271 150,000
1501 Police Incentive Pay 68,970 71,270 76,380 36,080 75,720
2101 RCA 755,799 802,955 828,654 379,242 850,974
2201 Pension 1,896,785 2,184,499 2,189,480 885,560 2,245,372
2301 Health,Life&Disability 1,831,509 1,945,962 2,137,345 1,016,213 2,227,159
2401 Workers'Compensation 373,693 387,284 494,884 122,218 509,118
Subtotal 15,431,891 16,627,375 17,374,939 7,813,901 17,868,970
CONTRACTUAL SERVICES
3170 Temporary Staff 18,469 - - - -
3180 Medical Exams 7,255 5,513 9,000 3,411 9,000
3190 Prof.Services-Traffic Safety Prc 832,022 666,325 700,000 287,669 700,000
3192 Prof.Services 34,397 37,563 40,000 26,419 40,000
FSubtotal7l 892,143 709,401 749,000 317,499 749,000
OTHER CHARGES&SERVICES
4001 Travel&Per Diem 17,637 17,998 18,000 5,596 21,000
4040 Administrative Expenses 8,518 9,466 20,000 3,817 37,500
4042 Recruiting&Hiring Expense 4,544 2,217 8,000 4,032 10,000
4043 CALEA Accreditation 5,345 8,521 13,000 12,232 9,200
4050 Investigative Expense 8,699 15,028 19,000 11,537 19,000
4101 Communication Services 77,517 141,853 145,000 67,889 183,000
4201 Postage 3,447 3,696 4,000 1,831 4,000
4420 Leased Equipment 44,410 39,442 50,000 24,391 82,000
4440 Copy Machine Costs 3,814 2,680 3,000 1,309 3,000
4610 R&M-Vehicles 100,900 112,270 90,000 21,237 115,000
4645 R&M-Equipment 254,422 249,976 313,000 186,657 407,000
4650 R&M-Office Equipment 118,656 123,559 130,000 121,776 130,000
4701 Printing&Binding 3,497 6,012 4,000 2,718 5,000
Subtotal 651,406 732,718 817,000 465,022 1,025,700
COMMODITIES
5101 Office Supplies 13,086 10,164 13,000 3,915 13,000
5115 Byrne Grant Match 14,530 13,907 10,000 - 10,000
5120 Computer Operating Supplies 11,792 13,452 12,000 6,317 14,000
5220 Gas&Oil 193,379 225,710 200,000 115,785 225,000
5240 Uniforms 27,646 25,660 39,000 14,953 39,000
5245 Uniform Allowance 69,759 71,406 72,000 35,305 72,000
5266 Photography 139 1,237 500 338 500
5270 Ammunition 40,868 20,239 30,000 13,198 30,000
5290 Operating Supplies 51,846 66,727 63,000 12,122 76,000
Subtotal 423,045 448,502 439,500 201,933 479,500
OTHER OPERATING EXPENSES
5410 Subscriptions&Memberships 6,239 7,517 7,000 2,238 7,000
5430 Educational Assistance 10,509 4,943 8,000 642 6,000
5450 Training 43,684 39,102 47,000 8,573 47,000
Subtotal 60,432 51,562 62,000 11,453 60,000
Total Police $ 17,458,917 $ 18,569,558 $ 19,442,439 $ 8,809,808 $ 20,183,170
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POLICE
BUDGET JUSTIFICATIONS
1390 Court Time —This line item is used to fund overtime and standby court time.
1401 Overtime — The expenditures from this account are anticipated and unanticipated manpower
hours such as major criminal investigations, personnel shortages, training, City events, natural and
manmade disasters, holiday details, homeland security and various dignitary details.
1410 Holiday Pay — This request reflects estimated costs with funding holiday pay for shift
employees.
1501 Police Incentive Pay — This is mandated by the State for rewarding sworn personnel who have
obtained additional education.
3180 Medical Exams — All police officers are required to have a physical exam prior to employment
or as required per departmental policy for specialized units.
3190 Prof. Services Traffic Safety Program — Costs associated with the Intersection Traffic Safety
Camera Program including payments to the vendor for the equipment and the use of contractual
employees to review the violations.
3192 Prof. Services — Costs associated with outsourcing the administration of promotional testing,
document imaging, attorney fees and other professional services.
4001 Travel & Per Diem — Used to pay for travel and other expenses associated with employees on
City business/training.
4040 Administrative Expenses — Awards, Officer/Civilian of the Year ceremony, employee plaques
and other expenses not directly tied to a specific function or account.
4042 Recruiting & Hiring Expense — Funds have been allocated to assist the Department with
recruitment of personnel and pay for required pre-hire testing.
4043 CALEA Accreditation — Costs associated with the Department becoming nationally accredited
with the Commission on Accreditation for Law Enforcement Agencies and CALEA conference
attendance.
4050 Investigative Expense — Costs associated with the Detectives in Specialized Services and
Crime Scene to complete criminal investigations, crime scene processing and transcription of taped
statements.
4101 Communication Services — Costs for mobile phones, cellular lines for data transmission,
vehicle GPS, computer system communications and other communication devices. Costs formally
paid from the E911 Fund to ATT for selective routing of 911 calls and associated fees.
4420 Leased Equipment— Covers costs for leased equipment and vehicles.
4610 R&M - Vehicles — Covers costs associated with the repair and maintenance of department
vehicles. Costs include preventative maintenance, damage repair and replacement of worn and/or
broken parts not covered under warranty.
2-61
POLICE
BUDGET JUSTIFICATIONS —CONTINUED
4645 R&M - Equipment— Funds allocated to this account will be used for repair and maintenance of
Police Department radios, computers, GPS systems, LPR system, In Car Video, software and other
equipment.
4650 R&M - Office Equipment—This account covers the cost of the OSSI software maintenance and
upgrades.
4701 Printing & Binding — This account covers the cost of printing of materials for the police
department used in official police or City business. Examples include business cards and letterhead.
5240 Uniforms — This account is used for issuing uniforms and accessories worn by both police and
civilian personnel of the Police Department.
5245 Uniform Allowance — Each employee required to wear a uniform receives an allowance for
uniform maintenance and cleaning. This account is paid out 50% in October and 50% in April each
fiscal year.
5266 Photography — Funds from this account are used to purchase supplies for crime scene or other
department related photos.
5270 Ammunition — Funds from this account pay for tasers, simunitions duty and training ammo for
police officer use.
5290 Operating Supplies — Funds from this account are used for the purchase of supplies and items
needed for the daily operation of the police department.
5410 Subscriptions & Memberships — Costs associated with this line item are subscriptions to
professional journals, and membership in professional and regional law enforcement organizations.
5430 Educational Assistance — This account is used to reimburse employees up to 75% of the state
tuition rate for college courses and/or college degrees that are related to their job functions.
5450 Training — Costs associated with this account are related to Police academy training,
maintaining state standards and having a highly trained, professional police force.
2-62
CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
:•moi
k
COMMUNITY DEVELOPMENT
DEPARTMENT
2-63
CITY OF AVENTURA
COMMUNITY DEVELOPMENT
FISCAL YEAR 2018/19
DEPARTMENT DESCRIPTION
This Department is composed of four divisions: Planning and Zoning, Building, Code Compliance
and Local Business Tax Receipts. The Planning and Zoning division is responsible for the City's
planning, zoning, development review and economic development functions. The Building Division
is responsible for building permitting and inspections. Code Compliance is responsible for City Code
enforcement. Local Business Tax Receipts is responsible for the issuance and enforcement of Local
Business Tax Receipts. This Department strives to provide efficient and professional "one-stop"
customer service at a centralized location.
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
1000/2999 Personal Services $ 801,202 $ 813,764 $ 808,691 $ 399,932 $ 833,096
3000/3999 Contractual Services 3,104,751 2,836,597 1,640,000 1,905,354 1,640,750
4000/4999 Other Charges&Services 47,659 80,884 107,300 20,054 96,300
5000/5399 Commodities 9,798 8,253 13,150 4,709 13,150
5400/5499 Other Operating Expenses 3,305 2,153 8,900 2,119 8,400
Total Operating Expenses $ 3,966,715 $ 3,741,651 $ 2,578,041 $ 2,332,168 $ 2,591,696
PERSONNEL ALLOCATION SUMMARY
Position No. Position Title 2015/16 2016/17 2017/18 2018/19
13101 Community Development Director 1.0 1.0 1.0 1.0
4201 Building Official(P/T) 1.0 1.0 1.0 1.0
9001 Executive Assistant/Planning Technician 1.0 1.0 1.0 1.0
3601-3604 Customer Service Rep II 4.0 4.0 4.0 4.0
8901 Code Compliance Officer II/Zoning Review 1.0 1.0 1.0 1.0
8902 Code Compliance Officer(P/T) 1.0 1.0 1.0 1.0
4701 Capital Projects Manager/Code Enforcement Office 0.4 - - -
Total Full-Time 7.4 7.0 7.0 7.0
Total Part-Time 2.0 2.0 2.0 2.0
Total 9.4 9.0 9.0 9.0
2-64
COMMUNITY DEVELOPMENT DEPARTMENT
ORGANIZATION CHART
(MMCommunity
Development
Director
4ExeAssistant/
Planning Tech
Building Inspections Code Enforcement rPlanninq
& Permitting Business Tax
Receipts
oo
Building Official Code Compliance Contractual Planner
Officer II
Contractual Building
Review& Inspection Code Compliance
Services Officer I P/T
Customer Service Customer Service
Rep 11 (3) Rep II/Compl/Inspect
Headings above that are bolded and underlined, represent a function and/or service of the department.
2-65
CITY OF AVENTURA
COMMUNITY DEVELOPMENT
FISCAL YEAR 2018119
OBJECTIVES
1. Continue to provide customer-focused technical assistance to the community.
2. Provide staff support for land development and variance applications and requests.
3. Provide staff support for the Building Division to receive and process building permit and
contractors' license applications.
4. Provide staff support to ensure efficient issuance and maximize collection of Local Business
Tax Receipts.
5. Provide staff support to ensure compliance with City Code by residential and commercial
development.
6. Provide staff support at Special Master hearings.
7. Provide staff support for the City's Intersection Safety Camera Program.
8. Maintain privatized building inspection and review.
9. Maintain an up-to-date listing of existing businesses in the City.
10. Provide building inspections within 24 hours of the request.
11. Complete non-complex building plan review within 10 days.
12. Provide all building, planning, zoning and local business tax receipt applications on the City's
website for download.
13. Continue to provide inspection services on the City's website.
14. Provide credit card base for payment in person and online.
15. Implement and train staff on TrakiT software for electronic submission of building permits and
plans.
16. Continue to update procedural manual for all divisions of the department.
17. Implement and train staff on TrakiT software GeoTract module to ensure efficient operation of
all divisions of the department.
18. Continue with the records management program for all divisions of the department.
PERFORMANCE WORKLOAD INDICATORS
ACTUAL ACTUAL PROJECTED ESTIMATE
PERFORMANCE WORKLOAD INDICATOR 2015/16 2016/17 2017/18 2018/19
No.of Local Business Tax Receipts Issued 2,625 2,438 2,600 2,600
No.of Code Notice of Violations Issued 109 150 200 200
No.of Special Master Hearings 4 1,931 500 700
No.of Building Permits Issued 4,959 4,560 5,000 5,000
No.of Building Inspections Performed 12,055 11,257 10,000 10,000
No.of Land Development Petitions Processed 14 14 10 10
No.of Variance Requests Processed 7 3 4 4
No.of Site Plans Reviewed 10 10 6 6
•of Inspections Performed 24 Hrs.of Request 99 99 99 99
•of Plan Reviews Conducted Within 10 Days 1 98 1 98 1 98 1 98
2-66
CITY OF AVENTURA
COMMUNITY DEVELOPMENT
2018/19
BUDGETARY ACCOUNT SUMMARY
001-4001-524
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
PERSONAL SERVICES
1201 Employee Salaries $ 570,800 $ 582,388 $ 569,098 $ 282,511 $ 584,653
1401 Overtime 2,351 2,095 5,000 1,026 5,000
1410 Holiday Pay - 329 - 56 -
2101 FICA 46,539 42,871 43,536 20,077 44,726
2201 Pension 71,382 69,815 71,561 33,330 73,709
2301 Health,Life&Disability 99,953 110,611 107,936 60,223 113,206
2401 Workers'Compensation 10,177 5,655 11,560 2,709 11,802
Subtotal 801,202 813,764 808,691 399,932 833,096
CONTRACTUAL SERVICES
3101 Building Inspection Services 2,971,861 2,723,009 1,500,000 1,871,378 1,500,750
3190 Prof.Services 132,890 113,588 140,000 33,976 140,000
Subtotal 3,104,751 2,836,597 1,640,000 1,905,354 1,640,750
OTHER CHARGES&SERVICES
4001 Travel&Per Diem 3,244 2,673 4,000 672 4,000
4041 Car Allowance 6,000 6,000 6,000 3,000 6,000
4101 Communication Services 1,216 1,029 1,500 588 1,500
4420 Lease Equipment 3,164 2,317 2,800 1,131 2,800
4610 R&M-Vehicles 740 258 2,000 125 1,000
4645 R&M-Equipment - 635 45,000 - 35,000
4701 Printing 7,442 8,372 6,000 2,825 6,000
4730 Records Retention 25,853 59,600 40,000 11,713 40,000
Subtotal 47,659 807884 1077300 207054 967300
COMMODITIES
5101 Office Supplies 6,988 5,736 7,500 3,930 7,500
5120 Computer Operating Supplies 1,356 1,201 2,000 346 2,000
5220 Gas&Oil 1,001 556 1,500 433 1,500
5240 Uniforms 453 317 650 - 650
5245 Uniform Allowance - 318 1,500 1,500
5290 Other Operating Supplies 125 - - -
Subtotal 9,798 8,253 13,150 47709 13,150
OTHER OPERATING EXPENSES
5410 Subscriptions&Memberships 1,447 1,049 2,500 855 2,000
5420 Conferences&Seminars 1,762 1,104 3,400 1,065 3,400
5450 Training 96 - 2,500 199 2,500
5901 Contingency - - 500 - 500
Subtotal 3,305 2,153 87900 27119 8,400
Total Community Development $ 3,966,715 $ 3,741,651 $ 2,578,041 $ 2,332,168 $ 2,591,696
2-67
COMMUNITY DEVELOPMENT
BUDGET JUSTIFICATIONS
3101 Building Inspection Services — Estimated costs associated with private firm to perform building
inspection services.
3190 Prof. Services— Costs associated with utilizing professional planning consulting services.
4420 Lease Equipment — This budget item is included to cover costs associated with leasing a
copier.
4645 R&M - Equipment — Includes maintenance, support and hosting of Sungard's TRAKiT
application suite which is used for plan review, building permits, inspections, code compliance,
business tax receipts and the associated web portal.
4730 Records Retention — Estimated costs for imaging building permit records.
5240 Uniforms — This includes uniform maintenance and work shoes for the Code Compliance
Officers.
5410 Subscriptions & Memberships — This line item is used to fund memberships with professional
organizations and subscriptions.
American Planning Association
Florida Planning Association
American Institute of Certified Planners
Florida Association of Code Enforcement
Building Officials Association
Miscellaneous subscriptions
Florida Association of Business Tax Officials
5420 Conferences & Seminars — Funding for this purpose is essential in order to keep informed of
changing and new developments in the field of planning, economic development and code
enforcement.
2-68
CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
:•moi
k
COMMUNITY SERVICES
DEPARTMENT
2-69
CITY OF AVENTURA
COMMUNITY SERVICES
FISCAL YEAR 2018/19
DEPARTMENT DESCRIPTION
This department is responsible for the maintenance of parks, community recreation, camps, athletic
leagues, special events programming, and Community Center programming and activates. The
department is organized to provide a wide scope of recreational programs, activities and special
events for all age groups on a quality basis.
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
1000/2999 Personal Services $ 1,625,126 $ 877,995 $ 919,796 $ 400,085 $ 986,460
3000/3999 Contractual Services 1,938,874 610,257 634,000 369,933 659,000
4000/4999 Other Charges&Services 1,393,740 773,385 825,000 252,494 794,500
5000/5399 Commodities 17,247 13,323 16,500 8,781 26,500
5400/5499 Other Operating Expenses 9,845 10,395 15,500 4,564 14,500
�tal Operating Expenses $ 4,984,832 $ 2,285,355 $ 2,410,796 $ 1,035,857 $ 2,480,960
PERSONNEL ALLOCATION SUMMARY
Position Ni Position Title 2015/16 2016/17 2017/18 2018/19
5001 Director of Community Services 1.0 1.0 1.0 1.0
5101 Public Works Operations Manager 1.0 - - -
3004 Executive Assistant 1.0 0.5
5301 Public Works Coordinator 1.0 -
13901 Parks and Recreation Manager II 1.0
4901 Parks and Recreation Manager 1.0 - - -
13901 Parks and Recreation Manager - 1.0 1.0 1.0
1901-1902 Parks and Recreation Supervisor 3.0 2.0 2.0 2.0
5801-5803 Park Attendant(F/T) 3.0 3.0 3.0 3.0
7701 Facilities Manager 1.0 - - -
5401 Maintenance Worker 1.0 - - -
14501 Community Program Manager - 1.0 1.0 1.0
10201 Community Rec Center Manager - 1.0 1.0 1.0
10401 Community Rec Center Supervisor 1.0 1.0 1.0 1.0
5701-5711 Park Attendant(P/T) 11.0 11.0 11.0 11.0
Park Attendant(P/T)Seasonal - - 3.0 3.0
Total Full-Time 15.0 10.5 10.0 10.0
Total Part-Time 11.0 11.0 14.0 14.0
Total 26.0 21.5 24.0 24.0
2-70
COMMUNITY SERVICES DEPARTMENT
ORGANIZATION CHART
2wass
Community Services
Di rector
Community Program Manager Parks&Recreation Manager
Contractual: CRC Parks& Contractual:
Manager Recreation
Recreation Supervisor(2) Landscape
Programming Maintenance
Youth Sports CRC Park Attendant Recreation
Supervisor FT(3) Programming
Park Park Tennis Pro
Attendant Attendant Youth Sports
PT(3) PT(8)
Seasonal P/T(3)
Parks/Amenities:
• Aventura BCycle Bike Share Program
• Community Green Garden
• Community Recreation Center
• Founders Park and SplashPad
• Peace Park
• Veterans Park
• Waterways Park
• Waterways Dog Park
Events and Activities:
• Winter, Spring and Summer Camps
• 8 Teacher Planning Day Programs
• 11 Special Events including:4 Movie Nights, Earth Day/Arbor Day Program, July 4th Fireworks, Halloween,
Founders Day, Veterans Day and two (2) Ride with the Police bike events
• Senior Trips and Tours Program
• Recreation Programs,Activities and Classes
• Youth and Adult Sports Leagues and Tennis
• Park/Athletic Field Maintenance and Landscaping
• Special Event Permitting
2-71
CITY OF AVENTURA
COMMUNITY SERVICES
FISCAL YEAR 2018119
OBJECTIVES
1. Provide accurate and timely responses to resident complaints and concerns.
2. Work with Community Services Advisory Board to provide quality programs and services.
3. Implement approved operating and CIP Budget.
4. Increase Community Recreation Center attendance.
5. Increase youth sports league participation.
6. Foster community pride through 11 special events per year.
7. Increase rentals for the Aventura BCycle program and promote bicycle safety awareness.
8. Enhance landscape and athletic turf maintenance in all parks.
PERFORMANCE WORKLOAD INDICATORS
ACTUAL ACTUAL PROJECTED ESTIMATE
PERFORMANCE WORKLOAD INDICATOR 2015/16 2016/17 2017/18 2018/19
Resident complaints &concerns cleared (1) 145 40 45 48
Advisory Board Meetings attended 5 5 6 5
CIP projects completed 6 5 7 9
Founders Park attendance (Z) 190,249 189,460 190,000 192,000
Community Recreation Center attendance(Z) 90,126 97,899 105,000 107,000
Number of participants registered in youth sports 1,014 943 950 1,000
Number of Special Events 10 12 12 12
Number of BCycle rentals 281 6,031 6,500 7,000
(1)Resident complaints &concerns cleared 2015/16 numbers included Public Works department
(Z)Parks and the Community Recreation Centerwere closed due to Hurricane Irma'
2018-19 Youth Sports Calendar
Sport Season
Basketball Oct-April
Boys Soccer Oct-May
Girls Soccer Oct-May
Little League Baseball Mar-May
Travel Soccer Aug-May
Travel Basketball Oct-May
2-72
CITY OF AVENTURA
COMMUNITY SERVICES
2018/19
BUDGETARY ACCOUNT SUMMARY
001-5001-539
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
PERSONAL SERVICES
1201 Employee Salaries $ 1,161,385 $ 631,847 $ 632,828 $ 268,101 $ 678,060
1401 Overtime 17,647 14,212 10,000 8,391 15,000
2101 FICA 104,357 25,210 48,411 20,623 51,872
2201 Pension 132,888 54,851 68,976 29,278 72,335
2301 Health,Life&Disability 184,668 132,802 146,425 65,385 153,045
2401 Workers'Compensation 24,181 19,073 13,156 8,307 16,148
9Subt� 1,625,126 877,995 919,796 400,085 986,460
CONTRACTUAL SERVICES
3113 Prof.Services-Comm.Cen.Inst. 124,816 139,174 110,000 131,361 110,000
3150 Prof.Services-Landscape Arch. 66,355 24,000 24,000
3160 Prof.Services-Security 32,019
3450 Lands/Tree Maint.Svcs-Streets 916,888
3451 Beautification/Signage 69,531
3452 Lands/Tree Maint.Svcs-Parks 256,894 471,083 500,000 238,572 525,000
3455 Transportation Services 472,371
Subtotal 1,938,874 610,257 634,000 369,933 659,000
OTHER CHARGES&SERVICES
4001 Travel&Per Diem 631 63 1,500 1,500
4041 Car Allowance 6,000 6,500 6,000 3,000 6,000
4101 Communication Services 4,914 3,555 5,500 1,743 5,500
4301 Utilities-Electric 51,205
4311 Utilities-Street Lighting 206,068
4320 Utilities-Water 206,824
4420 Lease 2,644 2,093 4,000 654 3,500
4610 R&M-Vehicles 4,258 4,319 4,000 2,985 4,000
4620 R&M-Buildings 68,818
4631 R&M-Janitorial Services 45,407
4645 R&M-Equipment 22,263 8,193 12,500 5,239 12,500
4672 R&M-Parks 99,074 72,100 105,000 33,268 115,000
4691 R&M-Streets 14,752
4701 Printing&Binding 5,272 5,819 6,500 5,110 6,500
4850 Special Events 68,722 119,656 120,000 37,814 90,000
4851 Cultural/Recreation Programs 111,974 120,500 110,000 82,573 110,000
4852 Founders Day Activities 148,706 76,809 80,000 79,329 80,000
4854 Summer Recreation 326,208 353,778 370,000 779 360,000
Subt� 1,393,740 773,385 825,000 252,494 794,500
COMMODITIES
5101 Office Supplies 3,885 2,769 3,500 1,071 3,500
5120 Computer Operating Supplies 5,967 3,856 5,000 3,915 16,000
5220 Gas&Oil 2,214 279
5240 Uniforms 4,637 5,971 6,000 3,516 6,000
5290 Other Operating Supplies 544 727 2,000 1,000
r Subtotal 17,247 13,323 16,500 8,781 26,500
OTHER OPERATING EXPENSES
5410 Subscriptions&Memberships 2,930 2,225 3,500 1,483 3,500
5420 Conferences&Seminars 289 199 3,000 381 2,000
5450 Training 6,401 5,871 6,500 2,700 6,500
5901 Contingency 225 2,100 2,500 2,500
Subtotal 9,845 10,395 15,500 4,564 14,500
Total Community Services $ 4,984,832 $ 2,285,355 $ 2,410,796 $ 1,035,857 $ 2,480,960
2-73
COMMUNITY SERVICES
BUDGET JUSTIFICATIONS
3113 Prof. Services - Comm. Cen. Inst. — Provides funding for the various instructors who teach or
lead recreation classes and programs at City parks and the Community Recreation Center. Costs
are offset by revenues generated by registration fees.
3452 Lands/Tree Maint. Svcs - Parks — Provides funding for complete landscape maintenance
services for Founders Park and SplashPad, Waterways Park, Waterways Dog Park, Veterans Park
and Peace Park. Services include: irrigation and grounds maintenance services; tree trimming,
specialized Bermuda turf maintenance for athletic fields that includes liquid fertilization and deep tine
aeration six (6) times per year, specialty pesticide applications for the Dog Park, and general park
maintenance.
4672 R&M - Parks — Provides funding for repair and maintenance of park amenities and equipment.
In addition to routine repairs and maintenance costs, funding request includes costs for, re-
conditioning clay tennis courts, routine daily maintenance of clay courts by a tennis professional,
SplashPad supplies and replacing park signage.
4850 Special Events — This figure represents funding for 11 special events related to community-
wide, annual events to foster community ride and improve the quality of life for the residents: four
(4) Movie Nights, Earth/Arbor Day, July 4` Fireworks, two (2) Bike events, Halloween and Veterans
Day.
4851 Culture/Recreation Programs — Provide for costs associated with establishing a wide variety of
comprehensive recreation programming; senior trips to local venues, youth athletics, recreation
programs and classes and other programs. All costs are offset by registration fees.
4852 Founders Day Activities — Provides for funding entertainment, activities, games, community
stage, production, sound, lighting, rental costs, temporary power and other required logistics for the
23' anniversary Founders Day activities which will be held on Sunday November 11, 2018.
5410 Subscriptions & Memberships — Provides for funding memberships in the Florida Recreation
and Parks Association, National Recreation and Parks Association, American Society of Composers,
Authors and Publishers, Broadcast Music, Inc., and the Society of European Songwriters, Artists and
Composers.
5420 Conferences & Seminars — Provides for funding for attending the following conferences:
Florida Recreation and Parks Association, National Recreation and Parks Association, customer
service training and local seminars.
2-74
CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
:•moi
k
PUBLIC WORKS/TRANSPORTATION
DEPARTMENT
2-75
CITY OF AVENTURA
PUBLIC WORKS/TRANSPORTATION
FISCAL YEAR 2018/19
DEPARTMENT DESCRIPTION
This department is responsible for the maintenance of roads, medians, public areas, drainage
systems, government facilities, beautification projects, mass transit services and capital projects.
These services seek to enhance the high quality of life for the City's residents, businesses and
visitors by maintaining City infrastructure and the appearance of the City and providing public
transportation opportunities to reduce vehicular traffic.
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
1000/2999 Personal Services $ - $ 869,339 $ 967,866 $ 446,393 $ 1,000,634
3000/3999 Contractual Services 1,357,063 1,420,000 851,846 1,409,000
4000/4999 Other Charges&Services 723,078 627,000 383,248 732,000
5000/5399 Commodities 12,532 12,250 5,108 12,500
5400/5499 Other Operating Expenses 6,636 6,500 3,516 8,500
Total Operating Expenses $ $ 2,968,648 $ 3,033,616 $ 1,690,111 $ 3,162,634
PERSONNEL ALLOCATION SUMMARY
Position Ni Position Title 2015/16 2016/17 2017/18 2018/19
00142 Director of Public Works/Transportation - 1.0 1.0 1.0
5101 Public Works Operations Manager 1.0 1.0 1.0
3004 Executive Assistant 0.5 1.0 1.0
4701 Capital Projects Manager 1.0 1.0 1.0
14401 Public Works Stormwater Coordinator - 1.0 1.0
5301 Public Works Coordinator 1.0 - -
7701 Facilities Manager 1.0 1.0 1.0
5401 Maintenance Worker 1.0 1.0 1.0
Total 6.5 7.0 7.0
2-76
PUBLIC WORKS/TRANSPORTATION DEPARTMENT
ORGANIZATION CHART
Public Works/
Transportation
Director
Executive Assistant
Contractual Landscape Public Works Capital ProjectsConsulting
Shuttle Bus Service Architect Operations Manager Manager Engineers
Contractual: Public Works Facilities
Stormwater Manager
lo
Electrical Coordinator
Maintenance
Landscape
Maintenance Maintenance Contractual:
Worker
Street Building
Maintenance Maintenance
Pest Control
Security
Information Officer
• Capital Projects
• City Buildings and Facilities Maintenance
• Engineering Services
• GIS/Mapping
• Landscape Maintenance/Beautification
• Pedestrian/Bicycle Programs
• Public Works Permitting
• ROW/Streets/Stormwater Maintenance
• Shuttle Buses/Transportation
2-77
CITY OF AVENTURA
PUBLIC WORKS/TRANSPORTATION
FISCAL YEAR 2018119
OBJECTIVES
1. Provide accurate and quick responses to resident complaints and concerns.
2. Implement and manage an approved operating and CIP Budget.
3. Continue Tree City USA Status.
4. Conform to NPDES Stormwater standards with pre and post construction inspections.
5. Enforce the Stormwater Inspection Policy and Ordinance for private property compliance.
6. Continue with Staff Educational and Certification Requirements for NPDES and FPM
compliance.
7. Increase ridership and expand Citywide shuttle bus service.
8. Complete Coastal Line Rail Station Area Master Plan and Lehman Causeway Improvement
Plan.
9. Implement and manage the Stormwater Management Plan.
10. Maintain storm drain system for an optimum drainage system.
11. Participate in regional efforts to improve transportation in Northeast Miami-Dade.
12. Maintain streets and walkways for vehicle and pedestrian safe usage.
13. Maintain all City Facilities to provide for a safe and clean environment.
14. Continue to work toward full Public Works accreditation from the American Public Works
Association.
15. Oversee capital projects.
PERFORMANCE WORKLOAD INDICATORS
ACTUAL ACTUAL PROJECTED ESTIMATE
PERFORMANCE WORKLOAD INDICATOR 2015/16 2016/17 2017/18 2018/19
Resident complaints &concerns cleared N/A 173 175 170
Tree City re-certification N/A 1 1 1
Stormwater basins/systems cleaned N/A 65 73 75
Shuttle bus ridership N/A 289,731 312,000 315,000
PW permits issued N/A 62 65 68
Illicit discharge inspections (stormwater) N/A 12 7 10
NPDES permit inspection private property N/A 5 12 17
Annual facility&mechanical inspections N/A 18 18 18
2-78
PUBLIC WORKS/TRANSPORTATION
2018/19
BUDGETARY ACCOUNT SUMMARY
001-5401-541
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
PERSONAL SERVICES
1201 Employee Salaries $ - $ 604,847 $ 664,900 $ 311,089 $ 689,108
1401 Overtime 3,120 7,000 420 3,500
2101 RCA 46,543 50,865 23,348 52,717
2201 Pension 86,998 96,900 44,335 100,446
2301 Health,Life&Disability 107,960 118,988 57,661 124,756
2401 Workers'Compensation 19,871 29,213 9,540 30,107
Subtotal 869,339 967,866 446,393 1,000,634
CONTRACTUAL SERVICES
3150 Prof.Services-Landscape Arch. 34,560 8,000 - 4,000
3160 Prof.Services-Security 32,281 40,000 14,472 45,000
3450 Lands/Tree Maint.Svcs-Streets 810,518 800,000 567,150 800,000
3451 Beautification/Signage 36,526 72,000 13,696 60,000
3455 Transportation Services 443,178 500,000 256,528 500,000
ff_Subtota� 1,357,063 1,420,000 851,846 1,409,000
OTHER CHARGES&SERVICES
4001 Travel&Per Diem 2,131 1,500 1,142 2,000
4041 Car Allowance 5,855 6,000 3,000 6,000
4101 Communication Services 2,777 3,250 1,362 3,000
4301 Utilities-Electric 66,292 50,000 4,737 45,000
4311 Utilities-Street Lighting 157,562 125,000 78,594 140,000
4320 Utilities-Water 329,978 205,000 200,189 300,000
4610 R&M-Vehicles 2,820 1,750 557 2,000
4620 R&M-Buildings 61,281 70,000 17,649 70,000
4631 R&M-Janitorial Services 41,724 46,000 15,995 46,000
4645 R&M-Equipment 2,562 8,500 1,454 8,000
4691 R&M-Streets 50,096 110,000 58,569 110,000
Subtotal 723,078 627,000 383,248 732,000
COMMODITIES
5101 Office Supplies 3,016 4,000 1,426 4,000
5120 Computer Operating Supplies 3,280 3,500 1,330 3,000
5220 Gas&Oil 4,485 2,250 2,155 2,500
5240 Uniforms 1,024 1,500 162 2,000
5290 Other Operating Supplies 727 1,000 35 1,000
Subtotal 12,532 12,250 5,108 12,500
OTHER OPERATING EXPENSES
5410 Subscriptions&Memberships 1,138 1,000 291 1,000
5420 Conferences&Seminars 1,189 1,500 1,969 2,500
5450 Training 1,627 1,000 - 2,000
5901 Contingency 2,682 3,000 1,256 3,000
Subtotal 6,636 6,500 3,516 8,500
Total Public Works/Transportation $ $ 2,968,648 $ 3,033,616 $ 1,690,111 $ 3,162,634
2-79
PUBLIC WORKS/TRANSPORTATION
BUDGET JUSTIFICATIONS
3160 Prof. Services - Security — Provides funding for contractual services for Government Center
lobby security.
3450 Lands/Tree Maint. Svcs - Streets — Provides funding for costs associated with contracting tree,
landscape, irrigation and flower maintenance services for all public right-of-ways and medians.
3451 Beautification/Signage — Provides funding for banner and street furniture maintenance and
repairs. Funding request includes costs for median informational signage upgrades, replacing metal
halide light fixtures on NE 199`h Street with LED fixtures, new banners and associated hardware.
3455 Transportation Services — Funding level includes providing six (6) mini-bus public transit routes
six (6) days per week on a contractual basis that carries over 300,000 passengers per year,
including the printing costs for route schedules. Transit system links the residential areas to
community, retail and medical establishments, as well as Miami-Dade and Broward routes.
Additional funding has been provided to address possible route improvements during peak times.
4311 Utilities - Street Lighting — Provides funding for services associated with maintaining street
lighting in the various areas of the City.
4320 Utilities - Water— Provides funding for purchasing water for irrigating the medians, swales and
right of ways in the City.
4620 R&M - Buildings — Provides for funding the necessary building repair and maintenance
functions for the Community Recreation Center and park buildings for HVAC maintenance, pest
control services, fire alarm system monitoring, roof inspections, general building repairs, painting,
security system monitoring, sprinkler retrofit for server room and dispatch from water to cartridge.
Funding request includes upgrading trash receptacles to include re-cycling materials and replacing
existing lights with LED energy saving fixtures.
5410 Subscriptions & Memberships — Provides for funding memberships in the American Public
Works Association, Florida Stormwater Association, Association of State Floodplain Managers and
the Facility Managers Association.
5420 Conferences & Seminars — Provides for funding for attending the following conferences:
American Public Works Association, Florida Stormwater Association, Association of State Floodplain
Managers, customer service training and local seminars.
5450 Training — Provides for funding for staff to get specialized training for their disciplines to include
air conditioning, electrical and stormwater.
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CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
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ARTS & CULTURAL CENTER
DEPARTMENT
2-81
CITY OF AVENTURA
ARTS & CULTURAL CENTER
FISCAL YEAR 2018/19
DEPARTMENT DESCRIPTION
This department is responsible for the operations and programming of the Arts and Cultural Center.
The goal is to provide a facility that offers a wide range of quality entertainment and cultivates
partnerships with other local and regional organizations to enhance the quality of life for the City by
providing a variety of performing arts and relevant cultural programming for audiences of all ages.
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
1000/2999 Personal Services $ - $ - $ - $ - $ -
3000/3999 Contractual Services 633,505 619,832 645,799 198,457 659,240
4000/4999 Other Charges&Services 201,685 154,309 156,400 69,112 158,500
5000/5399 Commodities 4,366 4,069 6,700 1,878 6,700
5400/5499 Other Operating Expenses - - 1,000 - 1,000
Total Operating Expenses $ 839,556 $ 778,210 $ 809,899 $ 269,447 $ 825,440
PACA Contractual Employees 2015/16 2016/17 2017/18 2018/19
General Manager 1.00 1.00 1.00 1.00
Event Services Manager 1.00 1.00 1.00 1.00
Technical Director 1.00 1.00 1.00 1.00
Box Office Manager 1.00 1.00 1.00 1.00
Marketing Coordinator 0.30 0.30 0.30 0.30
Event Services Coordinator(P/T) 0.75 0.75 0.75 0.75
P/T Labor 0.25 0.25 0.25 0.25
Total 5.30 5.30 5.30 5.30
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ARTS & CULTURAL CENTER DEPARTMENT
ORGANIZATION CHART
City Commission
City Manager
AACC
Advisory Board
General Manager
Broward Center
for the
Performing Arts
Operations
Headings above that are bolded and underlined, represent a function and/or service of the department.
2-83
CITY OF AVENTURA
ARTS & CULTURAL CENTER
FISCAL YEAR 2018119
OBJECTIVES
1. To provide artistic offerings to our increasingly diverse community with an emphasis on
fostering a cooperative spirit and enhancing the quality of life in Aventura.
2. Create a performing arts facility that is welcoming and inclusive of the public at large by
maintaining an aesthetically pleasing and professional facility.
3. Enhance the learning experiences of students at Aventura City of Excellence Charter School
by expanding performing arts activities and educational opportunities.
4. To increase general public awareness of the value of the cultural and educational programs
available.
PERFORMANCE WORKLOAD INDICATORS
ACTUAL ACTUAL PROJECTED ESTIMATE
PERFORMANCE WORKLOAD INDICATOR 2015/16 2016/17 2017/18 2018/19
Advisory Board Meetings attended 3 2 2 2
Number of performances/events 149 136 151 150
Total attendance 31,162 26,655 31,000 32,000
Number of promotional material produced 50 50 50 50
Summer Camp 1 1 1 1
%of patrons who respond favorably to AACC 92% 80% 80% 80%
2-84
CITY OF AVENTURA
ARTS &CULTURAL CENTER
2018/19
BUDGETARY ACCOUNT SUMMARY
001-7001-575
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
PERSONAL SERVICES
1201 Employee Salaries $ - $ - $ - $ - $ -
1401 Overtime
2101 RCA
2201 Pension
2301 Health,Life&Disability
2401 Workers'Compensation
Subtotal - - - - -
CONTRACTUAL SERVICES
3112 Prof.Services-Man Sery 133,131 135,909 144,000 60,330 144,240
3114 Prof.Services-Man Sery/Staffing 303,149 301,100 342,799 105,044 350,000
3115 Prof.Services-Man Sery/Marketing 23,400 23,400 24,000 11,850 25,000
3190 Prof.Services-Programming 151,576 138,813 110,000 6,148 115,000
3410 Prof.Services-Janitorial Services 22,249 20,610 25,000 15,085 25,000
Subtotal 633,505 619,832 645,799 198,457 659,240
OTHER CHARGES&SERVICES
4101 Communication Services 6,553 6,639 6,500 3,387 6,600
4201 Postage 8,691 8,605 8,600 9,038 8,600
4301 Utilities 52,942 43,932 54,000 27,995 54,000
4440 Copy Machine Costs 2,248 1,766 2,800 637 2,800
4620 R&M-Buildings 7,911 16,614 7,000 10,153 7,000
4645 R&M-Equipment 7,447 6,243 6,500 1,624 6,500
4701 Printing&Binding 14,408 14,595 14,500 15,012 14,500
4850 Special Events 48,880 - - - -
4910 Advertising 52,605 55,408 56,000 - 58,000
4920 Licenses/Permit Fees - 507 500 1,266 500
Subtotal 201,685 154,309 156,400 69,112 158,500
COMMODITIES
5101 Office Supplies 1,123 1,381 1,200 946 1,200
5120 Computer Operating Supplies 178 1,182 1,000 103 1,000
5290 Other Operating Supplies 3,065 1,506 4,500 829 4,500
Subtotal 4,366 4,069 6,700 1,878 6,700
OTHER OPERATING EXPENSES
5901 Contingency - - 1,000 - 1,000
Subtotal - - 1,000 - 1,000
Total Arts&Cultural Center $ 839,556 $ 778,210 $ 809,899 $ 269,447 $ 825,440
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ARTS & CULTURAL CENTER
BUDGET JUSTIFICATIONS
3112 Prof. Services - Man Sery— Payment for services provided in conjunction with the Agreement
with Performing Arts Center Authority for management, programming and operational support
services.
3114 Prof. Services - Man Sery/Staffing — Reimbursement to Performing Arts Center Authority in
accordance with agreement for staff personnel costs.
3115 Prof. Services - Man Sery/Marketing — Payment for marketing and public relation services.
3190 Prof. Services - Programming — This line item is used to fund "City Presents" performances in
order to attract a variety of programming.
3410 Prof. Services -Janitorial Services— Costs for cleaning the AACC facility.
4101 Communication Services — Costs associated with telephone service and other communication
type services.
4301 Utilities —Costs associated with electricity, water, sewer and refuse service for the AACC.
4620 R&M - Buildings — Costs of maintaining service contracts for mechanical systems within the
AACC.
4645 R&M - Equipment — Costs of maintaining service contracts on all equipment located at the
AACC.
4910 Advertising— Costs associated with promoting events at the AACC.
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CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
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NON -DEPARTMENTAL
2-87
CITY OF AVENTURA
PARTMENTA�F�
2018/19
BUDGETARY ACCOUNT SUMMARY
001-9001-581
OBJECT 0 IN APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
TRANSFERS
9118 Transfer to Charter School Fund $ 100,000 $ 100,000 $ 100,000 $ 50,000 $ 100,000
9119 Transfer to Charter High School Fund - - - - 100,000
9123 Transfer to Debt Service Fund-2010/11 1,193,517 1,197,080 1,199,552 599,776 1,195,704
9124 Transfer to Debt Service Fund-2000 510,536 506,384 506,476 253,238 520,820
9125 Transfer to Debt Service Fund-2012(A) 396,855 397,038 352,228 176,114 345,621
9126 Transfer to Debt Service Fund-2018 - - - - 495,024
lotalNon-DepartmentallnsfM $ 2,200,908 $ 2,200,502 $ 2,158,256 $ 1,079,128 $ 2,757,169
NON-DEPARTMENTAL— TRANSFERS
BUDGET JUSTIFICATIONS
9118 Transfer to Charter School Fund — Represents transfer of amount from the Intersection Safety
Camera Program revenues to the Charter School Fund.
9119 Transfer to Charter High School Fund — Represents transfer of amount from the Intersection
Safety Camera Program revenues to the Charter High School Fund.
9123 Transfer to Debt Service Fund - 2010/11 — Transfer to 2010 & 2011 Debt Service Fund (Fund
230) for required interest and principal on that bank qualified loan.
9124 Transfer to Debt Service Fund - 2000 — Transfer to 2000 Loan Debt Service Fund (Fund 240)
for required interest and principal on that bank qualified loan.
9125 Transfer to Debt Service Fund - 2012 (A) — Transfer to 2012 (A) Loan Debt Service Fund
(Fund 250) for required interest and principal on that bank qualified loan.
9126 Transfer to Debt Service Fund - 2018 — Transfer to 2018 Loan Debt Service Fund (Fund 291)
for required interest and principal on that bank qualified loan.
2-88
CITY OF AVENTURA
NON-DEPARTMENTAL
2018/19
BUDGETARY ACCOUNT SUMMARY
001-9001-590
OBJECT lip APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
PERSONAL SERVICES
2501 Unemployment $ 141 $ - $ 7,500 $ - $ 2,500
Subtotal 141 - 7,500 - 2,500
CONTRACTUAL SERVICES
3157 City Manager Recruitment - 14,500 - 10,050 -
3410 Prof.Services-Janitorial 64,498 64,315 75,000 30,600 75,000
Subtotal� 64,498 78,815 75,000 40,650 75,000
OTHER CHARGES&SERVICES
4101 Communication Services 91,143 97,604 98,000 50,710 98,000
4201 Postage 15,911 10,895 15,000 4,849 15,000
4301 Utilities 249,864 210,238 215,000 88,092 185,000
4320 Water - 44,373 - 5,479 15,000
4440 Copy Machine Costs 10,139 8,027 10,000 3,547 10,000
4501 Insurance 689,739 704,530 784,400 321,106 839,000
4620 R&M-Government Center 148,795 189,530 200,000 116,390 200,000
4650 R&M-Office Equipment 1,701 - 2,000 - 2,000
Subtotal 1,207,292 1,265,197 1,324,400 590,173 1,364,000
COMMODITIES
5290 Other Operating Supplies 9,873 7,677 12,000 3,964 12,000
Subtotal 9,873 7,677 12,000 3,964 12,000
OTH ER OP ERATI NG EXPENSES
5901 Contingency 46,821 71,449 50,000 20,670 50,000
5904 Hurricane/Debris Removal - 241,556 - - -
5905 Hurricane/Debris Monitor - 64,996
5906 Hurricane/Preparation 36,581 8,463
5907 Hurricane/Supplies - 1,895 - 2,695 -
Subta- 46,821 351,481 50,000 96,824 50,000
Total Non-Departmental $ 1,328,625 $ 1,703,170 $ 1,468,900 $ 731,611 $ 1,503,500
2-89
NON-DEPARTMENTAL
BUDGET JUSTIFICATIONS
2501 Unemployment— Unemployment costs.
3410 Prof. Services -Janitorial — Costs for janitorial services at the Government Center.
4101 Communication Services — Costs associated with telephone service, internet access, web
pages and other communication type services for Government Center. Includes Intertel
maintenance and Wireless data service.
4301 Utilities —Costs associated with electricity and refuse service for the Government Center.
4320 Water— Costs associated with water and sewer service for the Government Center.
4501 Insurance — General liability, automobile, property and flood insurance coverage for all City-
owned or leased facilities and equipment.
4620 R&M - Government Center — Costs of maintaining service contracts for mechanical systems
and other repairs within the Government Center.
4650 R&M - Office Equipment — Costs of maintaining service contracts on all office equipment
located at the Government Center.
2-90
CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
CAPITAL OUTLAY
2-91
CITY OF "ENTURA
PITAL OUTLAY
2018/19
PROJECT APPROPRIATION
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2016/17 2017/18 2017/18 2018/19
City Manager's Office-8005-512
6402 Computer Equipment<$5,000 $ $ 3,996 $ 2,000 $ - $ 3,000
Subtotal 3,996 2,000 3,000
City Clerk-8008-519
6402 Computer Equipment<$5,000 - 3,000 1,000
Subtotal - 3,000 - 1,000
Finance-8010-513
6402 Computer Equipment<$5,000 2,030 1,992 3,000 908 3,000
Subtotal 2,030 1,992 3,000 908 3,000
Information Technology.-8012-513
6401 Computer Equipment>$5,000 126,446 222,870 275,847 11,007 200,000
6402 Computer Equipment<$5,000 5,366 5,863 6,000 - 6,000
Subtota 131,812 228,733 281,847 11,007 206,000
Police-8020-521
6401 Computer Equipment>$5,000 76,566 45,064 144,620 - -
6402 Computer Equipment<$5,000 - 114,245 223,425 - 165,375
6407 Radio Purchase&Replace. 39,207 - 85,177 44,631 32,000
6410 Equipment>$5,000 120,432 268,455 112,385 10,878 180,900
6411 Equipment<$5,000 45,959 34,878 73,800 23,141 21,400
6450 Vehicles 314,291 408,403 410,000 295,553 442,000
Subtotal 596,455 871,045 1,049,407 374,203 841,675
Community Development-8040-524
6402 Computer Equipment<$5,000 2,920 2,988 242,000 - 20,750
6410 Equipment>$5,000 - - - 30,000
Subtotal 2,920 2,988 242,000 50,750
Community Services-8050-539/541/572
6402 Computer Equipment<$5,000 8,181 13,373 17,000 - 5,500
6410 Equipment>$5,000 46,725 9,360 40,850 22,884 89,200
6411 Equipment<$5,000 10,549 6,677 16,050 4,900 10,250
6420 HVAC Replacements 6,224 - - - -
6301 Beautification Projects 9,193
6306 Traffic Safetyand Flow Improvements 299,715
6307 Lighting Improvements 167,126 - - -
6205 Community Center Improvements - - 34,000 34,053 75,000
6310 Aventura Founders Park 15,978 172,090 72,500 62,662 173,000
6322 Waterways Park Improvements 7,702 26,045 - - 15,000
6325 NE 188th Street Park Improvements 262,459 219,132 - - -
6353 Exercise Trail Improvements 393,680 24,949 10,400 7,055 -
Subtotal 1,227,532 471,626 190,800 131,554 367,950
2-92
CITY OF AVENTURA
OUTLAY-CONTINUP
2018/19
PROJECT APPROPRIATION
001-80X�
OBJECT 7 APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
Public Works/Transportation-8054-539/541
6420 HVAC Replacements 114,000 32,221 16,000
6301 Beautification Projects 9,873 9,600 9,597 20,350
6305 Road Resurfacing 12,110
6306 Traffic Safety Flow Improvements 39,556
6309 Seawall Improvements 3,193 1,043,660 894,003
6352 Hurricane Landscape Restoration 7,193 682,312
6402 Computer Equipment<$5,000 2,739 6,000 785 8,000
6410 Equipment>$5,000 21,575 28,000 21,987 30,000
Subtota� 96,239 1,201,260 1,640,905 74,350
Charter School-8069-569
6305 Charter School Improvements 48,861
Subtotal 48,861
Arts&Cultural Center-8070-575
6301 Improve.Other Than Bldg/Marquee 1,500
6402 Computer Equipment<$5,000 5,931 6,000 2,981 4,000
6410 Equipment>$5,000 27,240 30,721 63,063 68,000
Subtotal 27,240 36,652 69,063 2,981 73,500
Non-Departmental-8090-590
6101 Land Acquisition/Purchase 132,496 3,171,196
6452 Hurricane Related 22,206 190,414
6999 Capital Reserve 125,000 14,772,304 14,772,304
Subtotal 125,000 154,702 14,772,304 3,361,610 14,772,304
Total Capital $ 2,112,989 $ 1,916,834 $ 17,814,681 $ 5,523,168 $ 16,393,529
2-93
CAPITAL PROJECT DESCRIPTIONS
CITY MANAGER'S OFFICE
6402 Computer Equipment <$5,000 — This project consists of the replacement and upgrade of
computer equipment utilized in the Office of the City Manager.
CITY CLERK'S OFFICE
6402 Computer Equipment <$5,000 — This project consists of the replacement and upgrade of
computer equipment utilized in the City Clerk's Office.
FINANCE
6402 Computer Equipment <$5,000 — This project consists of the replacement and upgrade of
computer equipment utilized in the Finance Department.
INFORMATION TECHNOLOGY
6401 Computer Equipment >$5,000 — This project consists of purchasing new and replacement
computer hardware and software that utilizes the latest technology for the City's general information
management system, which is utilized by all City Departments.
6402 Computer Equipment <$5,000 — This project consists of the replacement and upgrade of
computer equipment utilized in the Information Technology Department.
POLICE
6402 Computer Equipment <$5,000 — This project consists of purchasing computer equipment and
software that utilizes the latest technology for the Police Department.
Computer Upgrades $ 5,000
Desktop Computer(s) 24,000
Desktop Scanner(s) 4,000
Laser Printer(s) 1,500
Replace Mobile Laptop(s) 50,000
Replace Server(s) 7,000
Vehicle Modem(s) 56,000
Vehicle Printer(s) 7,875
Laptop-Ruggized 10,000
6407 Radio Purchase & Replace. — This project consists of upgrading the equipment for the 800
Mhz police radio system to ensure a state-of-the-art system and to maintain the E911 system and
the purchasing of new radios for projected additional vehicles and personnel in the Police
Department.
2-94
CAPITAL PROJECT DESCRIPTIONS— CONTINUED
POLICE— CONTINUED
6410 Equipment >$5,000 — This project consists of purchasing new equipment and replacing
inefficient, defective or unusable equipment (> $5,000) for the Police Department.
13 Vehicle Equipment $ 82,400
Replace In-Car Video 25,000
Crime Scene Vehicle Equipment 8,000
Crime Prevention Van Equipment 3,000
Fuel MasterNeeder Root System 32,000
Replace K-9 9,000
Vermac Message Board 21,500
6411 Equipment <$5,000 — This project consists of purchasing new equipment and replacing
inefficient, defective or unusable equipment (< $5,000) for the Police Department.
Tasers PD $ 6,500
Canon XA30 Camcorder (DB) 1,600
PIO Portable Teleprompter 2,500
Portable GPS Tracker (CSU) 1,200
Replace Dive Team Equipment 2,400
Replace SWAT Handguns 7,200
6450 Vehicles — This project consists of purchasing police vehicles to accommodate new employee
additions and to establish a vehicle replacement program in the Police Department.
Replace 13 Police Vehicles $ 442,000
COMMUNITY DEVELOPMENT
6402 Computer Equipment <$5,000 — This project consists of the replacement and upgrade of
computer equipment utilized by the Community Development Department's Code Compliance and
Building Inspection Divisions.
6410 Equipment >$5,000 — This project consists of purchasing new equipment and replacing
inefficient, defective or unusable equipment (> $5,000)for the Community Development Department.
Replace 1 Pickup Truck $ 30,000
COMMUNITY SERVICES
6402 Computer Equipment <$5,000 — This project consists of the replacement and upgrade of
computer equipment utilized by the Community Services Department and the Community Recreation
Center.
2-95
CAPITAL PROJECT DESCRIPTIONS— CONTINUED
6410 Equipment >$5,000 — This project consists of purchasing new equipment and replacing
inefficient, defective or unusable equipment (> $5,000)for the Community Services Department.
2 Electric Low Speed Vehicle(s) $ 32,000
Replace Mobile Radio(s) 35,000
Replace Strength Machines at CRC 9,200
Replace Treadmills at CRC 13,000
6411 Equipment <$5,000 — This project consists of purchasing new equipment and replacing
inefficient, defective or unusable equipment (< $5,000)for the Community Services Department.
Replace Tents $ 2,000
Replace Tables 2,400
Replace Chairs/Carts 2,350
Replace Sports Fencing Panels 3,500
6205 Community Center Improvements — This project consists of security enhancements at the
Community Recreation Center.
6310 Aventura Founders Park — This project consists of the maintenance, replacement and
enhancement of various equipment and improvements at Founders Park.
Replace SplashPad Pumps $ 12,000
Renovate 2 Restrooms 100,000
Replace Tables and Chairs 6,000
Replace Sunpad Furniture 30,000
Security Enhancements 25,000
6322 Waterways Park Improvements — This project consists of security enhancements at
Waterways Park.
PUBLIC WORKS/TRANSPORTATION
6420 HVAC Replacements — This project consists of replacing the air handler at the Government
Center.
6301 Beautification Projects — This project consists of the maintenance, replacement and
enhancement to street furniture throughout the City.
6402 Computer Equipment <$5,000 — This project consists of the replacement and upgrade of
computer equipment utilized by the Public Works/Transportation Department.
6410 Equipment >$5,000 —This project consists of purchasing new equipment and replacing
inefficient, defective or unusable equipment (> $5,000) for the Public Works/Transportation
Department.
Replace 1 Hybrid Utility Vehicle $ 30,000
2-96
CAPITAL PROJECT DESCRIPTIONS— CONTINUED
ARTS & CULTURAL CENTER
6301 Improve. Other Than Bldg/Marquee —This project consists of various improvements at the Arts
and Cultural Center.
6402 Computer Equipment <$5,000 — This project consists of the replacement and upgrade of
computer equipment utilized at the Arts and Cultural Center.
6410 Equipment >$5,000 — This project consists of purchasing new equipment and replacing
inefficient, defective or unusable equipment (> $5,000) for the Arts & Cultural Center Department.
Replace Mobile Radio(s) $ 12,000
Replace Stage Monitor 18,000
Refinish Grand Piano 6,500
Purchase/Replace Additional Outdoor Lighting 20,000
Enhance/Replace ALD Listening System 2,000
Replace Cyclorama 6,000
Stanchions 500
Refrigerator 1,000
Hazer/Fogger 2,000
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CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
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CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
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POLICE EDUCATION FUND
2-99
CITY OF AVENTURA
POLICE EDUCATION FUND — 110
CATEGORY SUMMARY
FISCAL YEAR 2018/19
FUND DESCRIPTION
11 This Fund is used to account for revenues and expenditures associated with the two dollars ($2.00)
the City receives from each paid traffic citation, which, by State Statute, must be used to further the
education of the City's Police Officers.
REVENUE PROJECTIONS
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
310000/319999 Locally Levied Taxes $ - $ - $ - $ - $ -
320000/329999 Licenses&Permits
330000/339999 Intergovernmental Revenues
340000/349999 Charges for Services - - - - -
350000/359999 Fines&Forfeitures 5,445 5,080 6,000 1,827 6,000
360000/369999 Miscellaneous Revenues 7 22 - 11 -
380000/389999 Transfer from Funds - - - - -
399900/399999 Fund Balance 732 - 2,836 - 5,116
Total Available $ 6,184 $ 5,102 $ 8,836 $ 1,838 $ 11,116
EXPENDITURES
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
1000/2999 Personal Services $ - $ - $ - $ - $ -
3000/3999 Contractual Services
4000/4999 Other Charges&Services
5000/5399 Commodities - - - -
5400/5999 Other Operating Expenses 3,348 2,822 8,836 11,116
Total Operating Expenses 3,348 2,822 8,836 11,116
6000/6999 Capital Outlay - - - -
Votal Expenditures $ 3,348 $ 2,822 $ 8,836 $ $ 11,116
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CITY OF AVENTURA
POLICE EDUCATION FUND 110
2018/19
REVENUE PROJECTIONS
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017118 2018/19
Fines&Forfeitures
3511000 Fines $ 5,445 $ 5,080 $ 6,000 $ 1,827 $ 6,000
Subtotal 5,445 5,080 6,000 1,827 6,000
Miscellaneous Revenues
3611000 Interest 7 22 - 11 -
Subtotal 7 22 - 11 -
Fund Balance
3999000 Carryover 732 - 2,836 - 5,116
Subtotal * 732 - 2,836 - 5,116
Total Revenues $ 6,184 $ 5,102 $ 8,836 $ 1,838 $ 11,116
EXPENDITURES 2001-521
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017118 2018/19
OTHER OPERATING EXPENSES
Public Safety-2001-521
5450 Training $ 3,348 $ 2,822 $ 8,836 $ - $ 11,116
Total Expenditures $ 3,348 $ 2,822 $ 8,836 $ - $ 11,116
REVENUE PROJECTION RATIONALE
3511000 Fines — Two dollars ($2.00) is received from each paid traffic citation issued within the
City's corporate limits, which, by State Statute, must be used to further the education of the City's
Police Officers.
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OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
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TRANSPORTATION
AND
STREET MAINTENANCE FUND
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CITY OF AVENTURA
TRANSPORTATION AND STREET MAINTENANCE FUND — 120
CATEGORY SUMMARY
FISCAL YEAR 2018/19
FUND DESCRIPTION
This fund was established to account for restricted revenues and expenditures which by
State Statute and County Transit System Surtax Ordinance are designated for
transportation enhancements, street maintenance and construction costs.
REVENUE PROJECTIONS
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2016/17 2018/19
310000/319999 Locally Levied Taxes $ - $ $ $ $
320000/329999 Licenses&Permits
330000/339999 Intergovernmental Revenues 2,187,604 2,404,403 2,217,000 959,458 2,234,000
340000/349999 Charges for Services
350000/359999 Fines&Forfeitures
360000/369999 Miscellaneous Revenues 1,550,801 839,217 42,000 777,823 47,500
380000/389999 Transfer from Funds
399900/399999 Fund Balance 2,421,260 2,067,053 1,547,125
Total Available $ 6,159,665 $ 3,243,620 $ 4,326,053 $ 1,737,281 $ 3,828,625
EXPENDITURES
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
1000/2999 Personal Services $ - $ - $ - $ - $
3000/3999 Contractual Services 1,064,144 1,452,813 1,542,000 554,310 1,741,965
4000/4999 Other Charges&Services
5000/5399 Commodities
5400/5999 Other Operating Expenses
Total Operating Expenses 1,064,144 1,452,813 1,542,000 554,310 1,741,965
6000/6999 Capital Outlay 1,801,613 1,838,704 2,784,053 447,621 2,086,660
9000/9999 Transfers
Total Expenditures $ 2,865,757 $ 3,291,517 $ 4,326,053 $ 1,001,931 $ 3,828,625
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CITY OF AVENTURA
TRANSPORTATION AND STREET MAINTENANCE FUND 120
2018/19
REVENUE PROJECTIONS
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
Intergovernmental Revenues
3313901 FDOT $ $ 91,746 $ $ 143,354 $
3351200 State Revenue Sharing 281,576 257,153 290,000 117,309 255,000
3353001 Local Option Cap.Impr.Gas Tax 146,640 152,774 147,000 61,465 147,000
3353010 Local Option Gas Tax 379,322 393,191 380,000 160,941 382,000
3383801 County Transit System Surtax 1,380,066 1,509,539 1,400,000 476,389 1,450,000
Subtotal 2,187,604 2,404,403 2,217,000 959,458 2,234,000
Miscellaneous Revenues
3611000 Interest 14,560 19,380 2,000 6,382 7,500
3632000 Transportation Mitigation Impact Fee 1,536,241 819,837 751,035
3633000 Citywide Bicycle Sharing 40,000 20,406 40,000
3661000 Developer Contributions/Streets
Subtotal 1,550,801 839,217 42,000 777,823 47,500
Fund Balance
3999000 Carryover 2,421,260 2,067,053 - 1,547,125
Subtotal 2,421,260 - 2,067,053 - 1,547,125
Total Revenues $ 6,159,665 $ 3,243,620 $ 4,326,053 $ 1,737,281 $ 3,828,625
EXPENDITURES 5401-541
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
CONTRACTUAL SERVICES
Public Works/Transportation-5401-541
3450 Landscape/Tree Maint/Streets $ 595,044 $ 605,163 $ 640,000 $ 271,490 $ 735,000
3453 Citywide Bicycle Sharing 3,650 60,000 72,000 32,820 76,965
3455 Enhanced Transit Services 465,450 787,650 830,000 250,000 830,000
3460 NMS Maintenance 100,000
FSubto� 1,064,144 1,452,813 1,542,000 554,310 1,741,965
CAPITAL OUTLAY
Public Works/Transportation-5401-541
6302 Walkways/Sidewalks 33,393 6,940
6305 Road Resurfacing 710,106 1,239,657 744,976 397,803 311,000
6307 Street Lighting Improv. 293,147 280,513 400,000 19,104 400,000
6308 Citywide Bicycle Sharing 242,274 (36,755) 47,000 28,894
6341 Transportation System Improv. 498,120 343,349 1,820 190,000
6999 Capital Reserve 24,573 5,000 1,592,077 1,185,660
Subtotal 1,801,613 1,838,704 2,784,053 447,621 2,086,660
Total Expenditures $ 2,865,757 $ 3,291,517 $ 4,326,053 $ 1,001,931 $ 3,828,625
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REVENUE PROJECTION RATIONALE
3351200 State Revenue Sharing — Revenue received in this category represents 23.80% of the total
State Revenue Sharing Funds. Their source is the motor fuel tax and is restricted to road
construction and maintenance. Based on information from the State, it is anticipated that $255,000
will be received in the upcoming fiscal year.
State Revenue Sharing
$300,000
$250,000
$200,000 {'
$150,000
$100,000
$50,000
$-
The County has adopted two phases of the local option gas tax as follows:
3353001 Local Option Cap. Impr. Gas Tax — The first phase is six cents per gallon on fuel and is
collected by the State's Department of Revenue and remitted monthly based on a formula which
provides a weight of 75% to population and 25% to center line mileage in each city. These funds
must be used for transportation related expenditures
3353010 Local Option Gas Tax — The second phase must be used for transportation expenditures
needed to meet the requirements of the capital improvements elements of an adopted
comprehensive plan.
Local Option Gas Tax
$550,000
$540,000
$530,000
$520,000
$510,000
$500,000 f
$490,000
$480,000
$470,000
$460,000
3383801 County Transit System Surtax — County voters approved a 'h% sales tax increase for
transportation needs that went into effect January 2003. As provided by County Ordinance, the
cities receive 20% of the proceeds based upon population. Based on information provided by the
County, it is anticipated that $1,450,000 will be received in the upcoming fiscal year.
County Transit System Surtax
$1,600,000
$1,400,000
$1,200,000 _
$1,000,000
$800,000
$600,000
$400,000
$200,000
2-106
BUDGET JUSTIFICATIONS
3450 Landscape/Tree Maintenance/Streets — Provides for costs associated with contracting tree,
landscape, irrigation and flower maintenance services for all public right-of-ways and medians.
3453 Citywide Bicycle Sharing — Provides for the operating costs associated with the Bicycle
Sharing Program.
3455 Enhanced Transit Services — Provides for the 20% funding requirement of the County Transit
System Surtax to enhance public bus transportation system beyond levels set in the 2001/02 budget
and to fund the expanded transit service routes.
3460 TVMS Maintenance — Provides for the operating costs associated with maintaining the Traffic
Video Monitoring System ("TVMS").
CAPITAL PROJECT DESCRIPTIONS
6305 Road Resurfacing — This project consists of resurfacing roadways as determined by the City's
maintenance standards and the Public Works/Transportation Department and includes the following.
NE 187`h Street $155,000
NE 185`h Street 156,000
6307 Streetlight Improvements — This project consists of the continued retrofit of Street Lighting with
LED fixtures and includes the following:
Retrofit Street Lighting with LED fixtures $400,000
6341 Transportation System Improvements — This project consists of the addition of a Crosswalk
Solar System and the addition of two (2) Flashing Pedestrian Crossing Signs as follows:
Crosswalk Solar Lighting $ 50,000
Flashing Pedestrian Crossing Signs:
Location to be determined 70,000
Location to be determined 70,000
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CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
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CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
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911 FUND
2-109
CITY OF AVENTURA
911 FUND - 180
CATEGORY SUMMARY
FISCAL YEAR 2018/19
FUND DESCRIPTION
This fund is used to account for revenues and expenditures specifically earmarked for the City's
emergency 911 system in accordance with Florida Statutes 365.172. The funds may be used to
provide emergency dispatch systems, training, communication, maintenance and repairs and related
capital outlay purchases. The fund offsets a portion of the emergency 911 operations.
REVENUE PROJECTIONS
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015116 2016117 2017/18 2017118 2018/19
310000/319999 Locally Levied Taxes $ - $ - $ - $ - $ -
320000/329999 Licenses&Permits - - - - -
330000/339999 Intergovernmental Revenues 90,796 96,393 95,000 34,927 90,800
340000/349999 Charges for Services - - - - -
350000/359999 Fines&Forfeitures - - -
360000/369999 Miscellaneous Revenues 178 354 67
380000/389999 Transfer from Funds - - -
399900/399999 Fund Balance 57,942 - - - -
rTotal Available $ 148,916 $ 96,747 $ 95,000 $ 34,994 $ 90,800
EXPENDITURES
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
1000/2999 Personal Services $ $ - $ - $ - $ -
3000/3999 Contractual Services - - - -
4000/4999 Other Charges&Services 132,232 81,319 89,000 4,989 84,800
5000/5399 Commodities 258 - - - -
5400/5999 Other Operating Expenses 2,407 3,554 6,000 1,281 6,000
Total Operating Expenses 134,897 84,873 95,000 6,270 90,800
6000/6999 Capital Outlay - - - - -
9000/9999 Transfers - - - - -
Total Expenditures $ 134,897 $ 84,873 $ 95,000 $ 6,270 $ 90,800
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CITY OF AVENTURA
911 FUND 18
2018/19
REVENUE PROJECTIONS
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
Intergovernmental Revenues
3379110 911 Fees-Wire Line $ 75,029 $ 83,665 $ 78,000 $ 29,619 $ 68,000
3379111 911 Fees-Wireless 11,285 9,028 12,000 3,778 16,800
3379112 911 Fees-Prepaid 4,482 3,700 5,000 1,530 6,000
Subtotal 90,796 96,393 95,000 34,927 90,800
Miscellaneous Revenues
3611000 Interest on Investments 178 354 67
Subtotal� 178 354 67
Fund Balance
3999000 Carryover 57,942
Subtotal 57,942
Total Revenues $ 148,916 $ 96,747 $ 95,000 $ 34,994 $ 90,800
EXPENDITURES 2001.521
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
OPERATING
OTHER CHARGES&SERVICES
Public Safety-2001.521
4001 Travel& Per Diem $ 2,531 $ 3,027 $ 5,000 $ 1,420 $ 5,000
4101 Communications 69,625 3,922 62
4645 R&M-Equipment 60,076 74,370 84,000 3,507 79,800
Subtotal 132,232 81,319 89,000 4,989 84,800
COMMODITIES
Public Safety-2001.521
5120 Computer Operating Supplies 258
5290 Other Operating Supplies
Elhubto��� 258
OTHER OPERATING EXPENSES
Public Safety-2001.521
5410 Subscriptions&Memberships 411 711 1,000 411 1,000
5450 Training 1,996 2,843 5,000 870 5,000
Subtotal 2,407 3,554 6,000 1,281 6,000
CAPITAL OUTLAY
Public Safety-2001.521
6999 Capital Reserves
Subtotal
Total Expenditures $ 134,897 $ 84,873 $ 95,000 $ 6,270 $ 90,800
2-111
REVENUE PROJECTION RATIONALE
3379110 911 Fees — Wire Line — This represents the amount anticipated for 911 Wire Line fees
collected by the State in accordance with Florida Statues 365.172.
3379111 911 Fees — Wireless — This represents the amount anticipated for 911 Wireless fees
collected by the State in accordance with Florida Statues 365.172.
3379112 911 Fees — Prepaid — This represents the amount anticipated for 911 Prepaid fees
collected by the State in accordance with Florida Statues 365.172.
911 Fees
$200,000
$150,000
$100,000
$50,000
5-
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BUDGET
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BUDGET JUSTIFICATIONS
4645 R&M - Equipment — Funds allocated to this account will be used for the repair and
maintenance of the 911 equipment.
5450 Training — Costs associated with this account are utilized to maintain state standards and a
highly trained dispatch function.
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CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
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DEBT SERVICE FUNDS
2-113
CITY OF AVENTURA
DEBT SEVICE FUND RECAP
CATEGORY SUMMARY
FISCAL YEAR 2018/19
FUND DESCRIPTION
These funds are established to account for revenues and/or transfers pledged for debt service
payments on long-term financing.
REVENUE PROJECTIONS
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
310000/319999 Locally Levied Taxes $ $ $ $ $
320000/329999 Licenses&Permits
330000/339999 Intergovernmental Revenues
340000/349999 Charges for Services
350000/359999 Fines&Forfeitures
360000/369999 Miscellaneous Revenues 26,353 26,804 12,875
380000/389999 Transfer/Debt Proceeds 2,544,908 2,544,502 2,451,326 1,225,663 2,951,252
399900/399999 Fund Balance 7,682 7,782
Total Available $ 2,578,943 $ 2,571,306 $ 2,451,326 $ 1,238,538 $ 2,959,034
EXPENDITURES
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
1000/2999 Personal Services $ $ $ $ $
3000/3999 Contractual Services
4000/4999 Other Charges&Services
5000/5399 Commodities
5400/5999 Other Operating Expenses
r Total Operating Expenses
6000/6999 Capital Outlay
7000/7999 Debt Service 2,543,904 2,543,679 2,451,326 1,225,663 2,959,034
9000/9999 Transfers
Total Expenditures $ 2,543,904 $ 2,543,679 $ 2,451,326 $ 1,225,663 $ 2,959,034
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CITY OF AVENTURA
DEBT SERVICE FUNDS RECAP
2018/19
REVENUE PROJECTIONS
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
Miscellaneous Revenues
3611000 Interest $ 26,353 $ 26,804 $ $ 12,875 $
Subtotal 26,353 26,804 12,875
Transfer/Debt Proceeds
3811001 Transfer from General Fund 2,100,908 2,100,502 2,058,256 1,029,128 2,557,169
3811901 Transfer from Charter School Fund 444,000 444,000 393,070 196,535 394,083
Sub to 2,544,908 2,544,502 2,451,326 1,225,663 2,951,252
Fund Balance
3999000 Carryover 7,682 7,782
Subtotal 7,682 7,782
Total Revenues $ 2,578,943 $ 2,571,306 $ 2,451,326 $ 1,238,538 $ 2,959,034
EXPENDITURES
OBJECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
DEBT SERVICE
Non-Departmental-590
7130 Principal $ 1,790,000 $ 1,850,000 $ 1,820,000 $ 910,000 $ 2,120,000
7230 Interest 753,904 693,679 631,326 315,663 839,034
Total Expenditures $ 2,543,904 $ 2,543,679 $ 2,451,326 $ 1,225,663 $ 2,959,034
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CITY OF AVENTURA
2010 & 2011 DEBT SERVICE FUND — 230
CATEGORY SUMMARY
FISCAL YEAR 2018/19
FUND DESCRIPTION
This fund was established to account for debt service payment expenditures associated with the
long-term financing for the purchase of properties utilized for public parks and the permanent
Government Center and the construction of the Government Center. The original debt was issued in
1999 and was refinanced in 2010 and 2011.
REVENUE PROJECTIONS
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
310000/319999 Locally Levied Taxes $ - $ - $ - $ - $ -
320000/329999 Licenses&Permits
330000/339999 Intergovernmental Revenues
340000/349999 Charges for Services
350000/359999 Fines&Forfeitures - -
360000/369999 Miscellaneous Revenues 95 268 - - -
380000/389999 Transfer/Debt Proceeds 1,193,517 1,197,080 1,199,552 599,776 1,195,704
399900/399999 Fund Balance 233 - - - 268
Total Available $ 1,193,845 $ 1,197,348 $ 1,199,552 $ 599,776 $ 1,195,972
EXPENDITURES
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
1000/2999 Personal Services $ - $ - $ - $ - $ -
3000/3999 Contractual Services
4000/4999 Other Charges&Services
5000/5399 Commodities
5400/5999 Other Operating Expenses
Total Operating Expenses
6000/6999 Capital Outlay - - - - -
7000/7999 Debt Service 1,193,750 1,197,175 1,199,552 599,776 1,195,972
9000/9999 Transfers - - - - -
Total Expenditures $ 1,193,750 $ 1,197,175 $ 1,199,552 $ 599,776 $ 1,195,972
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CITY OF AVENTURA
2010&2011 DEBT SERVICE FUND 230
2018/19
REVENUE PROJECTIONS
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
Miscellaneous Revenues
3611000 Interest $ 95 $ 268 $ - $ - $ -
Subtotal 95 268 - - -
Transfer/Debt Proceeds
3811001 Transfer from General Fund 1,193,517 1,197,080 1,199,552 599,776 1,195,704
1,193,517 1,197,080 1,199,552 599,776 1,195,704
Fund Balance
3999000 Carryover 233 - - - 268
Subtotal 233 - - - 268
Total Revenues $ 1,193,845 $ 1,197,348 $ 1,199,552 $ 599,776 $ 1,195,972
EXPENDITURES 9001-590
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
DEBT SERVICE
Non-Departmental-9001-590
7130 Principal $ 745,000 $ 775,000 $ 805,000 $ 402,500 $ 830,000
7230 Interest 448,750 422,175 394,552 197,276 365,972
Total Expenditures $ 1,193,750 $ 1,197,175 $ 1,199,552 $ 599,776 $ 1,195,972
REVENUE PROJECTION RATIONALE
3811001 Transfer from General Fund — Amount transferred from the General Fund to fund debt
service costs.
BUDGET JUSTIFICATIONS
7130 Principal — Principal payment due 4/1/2019 on the bank qualified loan which refinanced the
construction of the Government Center as well as refund the line of credit which paid the costs of
acquiring the Park and Government Center site.
7230 Interest — Interest payments due on the bank qualified loan which will be payable on 4/1/2019
and 10/1/2019.
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CITY OF AVENTURA
2010&2011 COMBINED LOAN DEBT SERVICE FUND 230
Bank Qualified Loan
FBO Refunding Bonds,Series 2010&2011 Combined
AMORTIZATION SCHEDULE
Annual
Period Interest Debt Debt Bond
Ending Principal Rate Interest Service Service Balance
4/1/2011 $ 3.42%, 3.64% $ 222,613.20 $ 222,613.20 $ 15,950,000.00
10/1/2011 3.42%, 3.64% 278,866.50 278,866.50 $ 501,479.70
4/1/2012 650,000.00 3.42%, 3.64% 278,866.50 928,866.50 15,300,000.00
10/1/2012 - 3.42%, 3.64% 267,509.50 267,509.50 1,196,376.00
4/1/2013 675,000.00 3.42%, 3.64% 267,509.50 942,509.50 14,625,000.00
10/1/2013 - 3.42%, 3.64% 255,714.00 255,714.00 1,198,223.50
4/1/2014 695,000.00 3.42%, 3.64% 255,714.00 950,714.00 13,930,000.00
10/1/2014 - 3.42%, 3.64% 243,565.50 243,565.50 1,194,279.50
4/1/2015 725,000.00 3.42%, 3.64% 243,565.50 968,565.50 13,205,000.00
10/1/2015 - 3.42%, 3.64% 230,887.50 230,887.50 1,199,453.00
4/1/2016 745,000.00 3.42%, 3.64% 230,887.50 975,887.50 12,460,000.00
10/1/2016 - 3.42%, 3.64% 217,862.00 217,862.00 1,193,749.50
4/1/2017 775,000.00 3.42%, 3.64% 217,862.00 992,862.00 11,685,000.00
10/1/2017 - 3.42%, 3.64% 204,312.50 204,312.50 1,197,174.50
4/1/2018 805,000.00 3.42%, 3.64% 204,312.50 1,009,312.50 10,880,000.00
10/1/2018 - 3.42%, 3.64% 190,239.00 190,239.00 1,199,551.50
4/1/2019 830,000.00 3.42%,3.64% 190,239.00 1,020,239.00 10,050,000.00
10/1/2019 - 3.42%,3.64% 175,732.50 175,732.50 1,195,971.50
4/1/2020 860,000.00 3.42%, 3.64% 175,732.50 1,035,732.50 9,190,000.00
10/1/2020 - 3.42%, 3.64% 160,696.50 160,696.50 1,196,429.00
4/1/2021 885,000.00 3.42%, 3.64% 160,696.50 1,045,696.50 8,305,000.00
10/1/2021 - 3.42%, 3.64% 145,222.00 145,222.00 1,190,918.50
4/1/2022 915,000.00 3.42%, 3.64% 145,222.00 1,060,222.00 7,390,000.00
10/1/2022 - 3.42%, 3.64% 129,223.50 129,223.50 1,189,445.50
4/1/2023 950,000.00 3.42%, 3.64% 129,223.50 1,079,223.50 6,440,000.00
10/1/2023 - 3.42%, 3.64% 112,610.00 112,610.00 1,191,833.50
4/1/2024 985,000.00 3.42%, 3.64% 112,610.00 1,097,610.00 5,455,000.00
10/1/2024 - 3.42%, 3.64% 95,387.00 95,387.00 1,192,997.00
4/1/2025 1,020,000.00 3.42%, 3.64% 95,387.00 1,115,387.00 4,435,000.00
10/1/2025 - 3.42%, 3.64% 77,549.00 77,549.00 1,192,936.00
4/1/2026 1,050,000.00 3.42%, 3.64% 77,549.00 1,127,549.00 3,385,000.00
10/1/2026 - 3.42%, 3.64% 59,192.50 59,192.50 1,186,741.50
4/1/2027 1,085,000.00 3.42%, 3.64% 59,192.50 1,144,192.50 2,300,000.00
10/1/2027 - 3.42%, 3.64% 40,221.00 40,221.00 1,184,413.50
4/1/2028 1,130,000.00 3.42%, 3.64% 40,221.00 1,170,221.00 1,170,000.00
10/1/2028 - 3.42%, 3.64% 20,463.50 20,463.50 1,190,684.50
4/1/2029 1,170,000.00 3.42%, 3.64% 20,463.50 1,190,463.50 1,190,463.50
$ 15,950,000.00 $ 6,033,121.20 $ 21,983,121.20 $ 21,983,121.20
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FISCAL YEAR 2018/19
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CITY OF AVENTURA
2000 LOAN DEBT SERVICE FUND —240
CATEGORY SUMMARY
FISCAL YEAR 2018/19
FUND DESCRIPTION
11 This fund was established to account for debt service payment expenditures associated with the
2000 Loan which was used for the Community Recreation Center and the acquisition and
construction of Waterways Park.
REVENUE PROJECTIONS
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
310000/319999 Locally Levied Taxes $ - $ - $ - $ - $ -
320000/329999 Licenses&Permits
330000/339999 Intergovernmental Revenues
340000/349999 Charges for Services
350000/359999 Fines&Forfeitures - - -
360000/369999 Miscellaneous Revenues 25,279 25,412 - 12,670 -
380000/389999 Transfer/Debt Proceeds 510,536 506,384 506,476 253,238 520,820
399900/399999 Fund Balance - - - - -
Total Available $ 535,815 $ 531,796 $ 506,476 $ 265,908 $ 520,820
EXPENDITURES
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
1000/2999 Personal Services $ - $ - $ - $ - $ -
3000/3999 Contractual Services
4000/4999 Other Charges&Services
5000/5399 Commodities
5400/5999 Other Operating Expenses
9 Total Operating Expenses
6000/6999 Capital Outlay - - - - -
7000/7999 Debt Service 510,536 506,384 506,476 253,238 520,820
9000/9999 Transfers - - - - -
Total Expenditures $ 510,536 $ 506,384 $ 506,476 $ 253,238 $ 520,820
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CITY OF AVENTURA
2000 LOAN DEBT SERVICE FUND 240
2018/19
REVENUE PROJECTIONS
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORYRECAP 2015/16 2016/17 2017/18 2017/18 2018/19
Miscellaneous Revenues
3611000 Interest $ 25,279 $ 25,412 $ $ 12,670 $ -
Subtotal 25,279 25,412 12,670 -
Transfer/Debt Proceeds
3811001 Transfer from General Fund 510,536 506,384 506,476 253,238 520,820
Subtotal 510,536 506,384 506,476 253,238 520,820
Fund Balance
3999000 Carryover
Subtotal
Total Revenues $ 535,815 $ 531,796 $ 506,476 $ 265,908 $ 520,820
EXPENDITURES 9001-590
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
DEBT SERVICE
Non-Departmental-9001-590
7130 Principal $ 380,000 $ 395,000 $ 415,000 $ 207,500 $ 435,000
7230 Interest 130,536 111,384 91,476 45,738 85,820
Total Expenditures $ 510,536 $ 506,384 $ 506,476 $ 253,238 $ 520,820
REVENUE PROJECTION RATIONALE
3811001 Transfer from General Fund - Amount transferred from the General Fund to fund debt
service costs.
BUDGET JUSTIFICATIONS
7130 Principal - Principal payment due 10/1/2019 on the bank qualified loan which financed the
Community Recreation Center and the acquisition and construction of Waterways Park.
7230 Interest- Interest payments due on the bank qualified loan which will be payable on 4/1/2019
and 10/1/2019.
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CITY OF AVENTURA
2000 LOAN DEBT SERVICE FUND 240
Bank Qualified Loan
Capital Revenue Bonds, Series 2000
AMORTIZATION SCHEDULE
Annual
Ending Interest Debt Debt Bond
Period Principal Rate Interest Service Service Balance
4/1/2001 $ - 5.04% $ 124,807.20 $ 124,807.20 $ 6,555,000.00
10/1/2001 220,000.00 5.04% 165,186.00 385,186.00 $ 509,993.20 6,335,000.00
4/1/2002 - 5.04% 159,642.00 159,642.00
10/1/2002 190,000.00 5.04% 159,642.00 349,642.00 509,284.00 6,145,000.00
4/1/2003 - 5.04% 154,854.00 154,854.00
10/1/2003 200,000.00 5.04% 154,854.00 354,854.00 509,708.00 5,945,000.00
4/1/2004 - 5.04% 149,814.00 149,814.00
10/1/2004 210,000.00 5.04% 149,814.00 359,814.00 509,628.00 5,735,000.00
4/1/2005 - 5.04% 144,522.00 144,522.00
10/1/2005 220,000.00 5.04% 144,522.00 364,522.00 509,044.00 5,515,000.00
4/1/2006 - 5.04% 138,978.00 138,978.00
10/1/2006 235,000.00 5.04% 138,978.00 373,978.00 512,956.00 5,280,000.00
4/1/2007 - 5.04% 133,056.00 133,056.00
10/1/2007 245,000.00 5.04% 133,056.00 378,056.00 511,112.00 5,035,000.00
4/1/2008 - 5.04% 126,882.00 126,882.00
10/1/2008 255,000.00 5.04% 126,882.00 381,882.00 508,764.00 4,780,000.00
4/1/2009 - 5.04% 120,456.00 120,456.00
10/1/2009 270,000.00 5.04% 120,456.00 390,456.00 510,912.00 4,510,000.00
4/1/2010 - 5.04% 113,652.00 113,652.00
10/1/2010 285,000.00 5.04% 113,652.00 398,652.00 512,304.00 4,225,000.00
4/1/2011 - 5.04% 106,470.00 106,470.00
10/1/2011 295,000.00 5.04% 106,470.00 401,470.00 507,940.00 3,930,000.00
4/1/2012 - 5.04% 99,036.00 99,036.00
10/1/2012 310,000.00 5.04% 99,036.00 409,036.00 508,072.00 3,620,000.00
4/1/2013 - 5.04% 91,224.00 91,224.00
10/1/2013 325,000.00 5.04% 91,224.00 416,224.00 507,448.00 3,295,000.00
4/1/2014 - 5.04% 83,034.00 83,034.00
10/1/2014 345,000.00 5.04% 83,034.00 428,034.00 511,068.00 2,950,000.00
4/1/2015 - 5.04% 74,340.00 74,340.00
10/1/2015 360,000.00 5.04% 74,340.00 434,340.00 508,680.00 2,590,000.00
4/1/2016 - 5.04% 65,268.00 65,268.00
10/1/2016 380,000.00 5.04% 65,268.00 445,268.00 510,536.00 2,210,000.00
4/1/2017 - 5.04% 55,692.00 55,692.00
10/1/2017 395,000.00 5.04% 55,692.00 450,692.00 506,384.00 1,815,000.00
4/1/2018 - 6.13% 27,505.82 27,505.82
10/1/2018 415,000.00 6.13% 55,629.75 470,629.75 498,135.57 1,400,000.00
4/1/2019 - 6.13% 42,910.00 42,910.00
10/1/2019 435,000.00 6.13% 42,910.00 477,910.00 520,820.00 965,000.00
4/1/2020 - 6.13% 29,577.25 29,577.25
10/1/2020 965,000.00 6.13% 29,577.25 994,577.25 1,024,154.50 -
$ 6,555,000.00 $ 4,151,943.27 $ 10,706,943.27 $ 10,706,943.27
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CITY OF AVENTURA
2012 (A) LOAN DEBT SERVICE FUND —250
CATEGORY SUMMARY
FISCAL YEAR 2018/19
FUND DESCRIPTION
LET2OO2Loar
was established to account for debt service payment expenditures associated with the
which was used to acquire property for the Charter School and partially fund the
Recreation Center. The original debt was issued in 2002 and was refinanced in 2012.
REVENUE PROJECTIONS
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
310000/319999 Locally Levied Taxes $ $ $ $ $
320000/329999 Licenses&Permits
330000/339999 Intergovernmental Revenues
340000/349999 Charges for Services
350000/359999 Fines&Forfeitures
360000/369999 Miscellaneous Revenues 4 13 5
380000/389999 Transfer/Debt Proceeds 396,855 397,038 352,228 176,114 345,621
399900/399999 Fund Balance 7,449 7,514
Total Available $ 404,308 $ 397,051 $ 352,228 $ 176,119 $ 353,135
EXPENDITURES
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
1000/2999 Personal Services $ $ $ $ $
3000/3999 Contractual Services
4000/4999 Other Charges&Services
5000/5399 Commodities
5400/5999 Other Operating Expenses
Total Operating Expenses
6000/6999 Capital Outlay
7000/7999 Debt Service 396,804 397,041 352,228 176,114 353,135
9000/9999 Transfers
Total Expenditures $ 396,804 $ 397,041 $ 352,228 $ 176,114 $ 353,135
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CITY OF AVENTURA
2012(A)LOAN DEBT SERVICE FUND 250
2018/19
REVENUE PROJECTIONS
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
Miscellaneous Revenues
3611000 Interest $ 4 $ 13 $ - $ 5 $ -
Subtotal 4 13 - 5 -
Transfer/Debt Proceeds
3811001 Transfer from General Fund 396,855 397,038 352,228 176,114 345,621
Subtotal 396,855 397,038 352,228 176,114 345,621
Fund Balance
3999000 Carryover 7,449 - - 7,514
Subtotal 7,449 - - - 7,514
Total Revenues $ 404,308 $ 397,051 $ 352,228 $ 176,119 $ 353,135
EXPENDITURES 9001-590
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
DEBT SERVICE
Non-Departmental-9001-590
7130 Principal $ 314,279 $ 321,368 $ 283,560 $ 141,780 $ 290,649
7230 Interest 82,525 75,673 68,668 34,334 62,486
Total Expenditures $ 396,804 $ 397,041 $ 352,228 $ 176,114 $ 353,135
REVENUE PROJECTION RATIONALE
3811001 Transfer from General Fund - Amount transferred from the General Fund to fund debt
service costs.
BUDGET JUSTIFICATIONS
7130 Principal - Principal payment due 8/1/2019 on the bank qualified loan which refinanced the
acquisition of the charter school site and the balance of Community/Recreation Center.
7230 Interest- Interest payments due on the bank qualified loan which will be payable on 2/1/2019
and 8/1/2019.
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CITY OF AVENTURA
2012 (A) LOAN DEBT SERVICE FUND 250
Bank Qualified Loan
Refunding Bonds, Series 2012
AMORTIZATION SCHEDULE
Annual
Period Interest Debt Debt Bond
Ending Principal Rate Interest Service Service Balance
2/1/2013 $ - $ 63,934.14 $ 63,934.14 $ 4,671,651.00
8/1/2013 278,834.00 2.18% 50,921.00 329,755.00 $ 393,689.14 4,392,817.00
2/1/2014 - 47,881.71 47,881.71
8/1/2014 300,101.00 2.18% 47,881.71 347,982.71 395,864.41 4,092,716.00
2/1/2015 - 44,610.60 44,610.60
8/1/2015 307,190.00 2.18% 44,610.60 351,800.60 396,411.21 3,785,526.00
2/1/2016 - 41,262.23 41,262.23
8/1/2016 314,279.00 2.18% 41,262.23 355,541.23 396,803.47 3,471,247.00
2/1/2017 - 37,836.59 37,836.59
8/1/2017 321,368.00 2.18% 37,836.59 359,204.59 397,041.18 3,149,879.00
2/1/2018 - 34,333.68 34,333.68
8/1/2018 283,560.00 2.18% 34,333.68 317,893.68 352,227.36 2,866,319.00
2/1/2019 - 31,242.88 31,242.88
8/1/2019 290,649.00 2.18% 31,242.88 321,891.88 353,134.75 2,575,670.00
2/1/2020 - 28,074.80 28,074.80
8/1/2020 297,738.00 2.18% 28,074.80 325,812.80 353,887.61 2,277,932.00
2/1/2021 - 24,829.46 24,829.46
8/1/2021 302,464.00 2.18% 24,829.46 327,293.46 352,122.92 1,975,468.00
2/1/2022 - 21,532.60 21,532.60
8/1/2022 311,916.00 2.18% 21,532.60 333,448.60 354,981.20 1,663,552.00
2/1/2023 - 18,132.72 18,132.72
8/1/2023 316,642.00 2.18% 18,132.72 334,774.72 352,907.43 1,346,910.00
2/1/2024 - 14,681.32 14,681.32
8/1/2024 326,094.00 2.18% 14,681.32 340,775.32 355,456.64 1,020,816.00
2/1/2025 - 11,126.89 11,126.89
8/1/2025 333,183.00 2.18% 11,126.89 344,309.89 355,436.79 687,633.00
2/1/2026 - 7,495.20 7,495.20
8/1/2026 340,272.00 2.18% 7,495.20 347,767.20 355,262.40 347,361.00
2/1/2027 - 3,786.23 3,786.23
8/1/2027 347,361.00 2.18% 3,786.23 351,147.23 354,933.47 -
$ 4,671,651.00 $ 848,508.98 $ 5,520,159.98 $ 5,520,159.98
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CITY OF AVENTURA
2012 (B) LOAN DEBT SERVICE FUND —290
CATEGORY SUMMARY
FISCAL YEAR 2018/19
FUND DESCRIPTION
This fund was established to account for debt service payment expenditures associated with the
Florida Intergovernmental Finance Commission Loan which was used to fund the construction and
equipment for of the Aventura Charter Elementary School. The original debt was issued in 2002 and
was refinanced in 2012.
REVENUE PROJECTIONS
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
310000/319999 Locally Levied Taxes $ - $ - $ - $ - $ -
320000/329999 Licenses&Permits
330000/339999 Intergovernmental Revenues
340000/349999 Charges for Services
350000/359999 Fines&Forfeitures - - -
360000/369999 Miscellaneous Revenues 975 1,111 - 200 -
380000/389999 Transfer/Debt Proceeds 444,000 444,000 393,070 196,535 394,083
399900/399999 Fund Balance - - - - -
TotalAvailable $ 444,975 $ 445,111 $ 393,070 $ 196,735 $ 394,083
EXPENDITURES
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
1000/2999 Personal Services $ - $ - $ - $ - $ -
3000/3999 Contractual Services
4000/4999 Other Charges&Services
5000/5399 Commodities
5400/5999 Other Operating Expenses
Total Operating Expenses
6000/6999 Capital Outlay - - - - -
7000/7999 Debt Service 442,814 443,079 393,070 196,535 394,083
9000/9999 Transfers - - - - -
Total Expenditures $ 442,814 $ 443,079 $ 393,070 $ 196,535 $ 394,083
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CITY OF AVENTURA
2012(B)LOAN DEBT SERVICE FUND 290
2018/19
REVENUE PROJECTIONS
OBJECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
Miscellaneous Revenues
3611000 Interest $ 975 $ 1,111 $ - $ 200 $ -
Subtotal 975 1,111 200
Transfer/Debt Proceeds
3811001 Transfer from General Fund - - - - -
3811901 Transfer from Charter School Fund 444,000 444,000 393,070 196,535 394,083
444,000 444,000 393,070 196,535 394,083
Fund Balance
3999000 Carryover - - - - -
Subtotal - - - - -
Total Revenues $ 444,975 $ 445,111 $ 393,070 $ 196,735 $ 394,083
EXPENDITURES 9001-590
OBJECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
DEBT SERVICE
Non-Departmental-9001-590
7130 Principal $ 350,721 $ 358,632 $ 316,440 $ 158,220 $ 324,351
7230 Interest 92,093 84,447 76,630 38,315 69,732
Total Expenditures $ 442,814 $ 443,079 $ 393,070 $ 196,535 $ 394,083
REVENUE PROJECTION RATIONALE
3811901 Transfer from Charter School Fund - Transfer of funds for the lease payment from the
Charter School Fund for the elementary school to fund the debt service costs associated with the
construction of the school.
BUDGET JUSTIFICATIONS
7130 Principal - Principal payment due 8/1/2019 on the bank qualified loan which financed the
acquisition of the charter school site and the balance of Community/Recreation Center.
7230 Interest - Interest payments due on the bank qualified loan which will be payable on 2/1/2019
and 8/1/2019.
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CITY OF AVENTURA
2012 (B) LOAN DEBT SERVICE FUND 290
Bank Qualified Loan
Refunding Bonds, Series 2012
AMORTIZATION SCHEDULE
Annual
Period Interest Debt Debt Bond
Ending Principal Rate Interest Service Service Balance
2/1/2013 $ - $ 71,347.58 $ 71,347.58 $ 5,213,349.00
8/1/2013 311,166.00 2.18% 56,825.50 367,991.50 $ 439,339.08 4,902,183.00
2/1/2014 - 53,433.79 53,433.79
8/1/2014 334,899.00 2.18% 53,433.79 388,332.79 441,766.59 4,567,284.00
2/1/2015 - 49,783.40 49,783.40
8/1/2015 342,810.00 2.18% 49,783.40 392,593.40 442,376.79 4,224,474.00
2/1/2016 - 46,046.77 46,046.77
8/1/2016 350,721.00 2.18% 46,046.77 396,767.77 442,814.53 3,873,753.00
2/1/2017 - 42,223.91 42,223.91
8/1/2017 358,632.00 2.18% 42,223.91 400,855.91 443,079.82 3,515,121.00
2/1/2018 - 38,314.82 38,314.82
8/1/2018 316,440.00 2.18% 38,314.82 354,754.82 393,069.64 3,198,681.00
2/1/2019 - 34,865.62 34,865.62
8/1/2019 324,351.00 2.18% 34,865.62 359,216.62 394,082.25 2,874,330.00
2/1/2020 - 31,330.20 31,330.20
8/1/2020 332,262.00 2.18% 31,330.20 363,592.20 394,922.39 2,542,068.00
2/1/2021 - 27,708.54 27,708.54
8/1/2021 337,536.00 2.18% 27,708.54 365,244.54 392,953.08 2,204,532.00
2/1/2022 - 24,029.40 24,029.40
8/1/2022 348,084.00 2.18% 24,029.40 372,113.40 396,142.80 1,856,448.00
2/1/2023 - 20,235.28 20,235.28
8/1/2023 353,358.00 2.18% 20,235.28 373,593.28 393,828.57 1,503,090.00
2/1/2024 - 16,383.68 16,383.68
8/1/2024 363,906.00 2.18% 16,383.68 380,289.68 396,673.36 1,139,184.00
2/1/2025 - 12,417.11 12,417.11
8/1/2025 371,817.00 2.18% 12,417.11 384,234.11 396,651.21 767,367.00
2/1/2026 - 8,364.30 8,364.30
8/1/2026 379,728.00 2.18% 8,364.30 388,092.30 396,456.60 387,639.00
2/1/2027 - 4,225.27 4,225.27
8/1/2027 387,639.00 2.18% 4,225.27 391,864.27 396,089.53 -
$ 5,213,349.00 $ 946,897.24 $ 6,160,246.24 $ 6,160,246.24
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CITY OF AVENTURA
2018 LOAN DEBT SERVICE FUND —291
CATEGORY SUMMARY
FISCAL YEAR 2018/19
FUND DESCRIPTION
This fund was established to account for debt service payment expenditures associated with the
partial construction and equipping of a charter high school within the City and paying costs of
issuance of the bonds. The bonds were issued in February of 2018, are bank qualified, have a life of
20 years and have an interest rate of 3.68%.
REVENUE PROJECTIONS
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
310000/319999 Locally Levied Taxes $ $ $ $ $
320000/329999 Licenses&Permits
330000/339999 Intergovernmental Revenues
340000/349999 Charges for Services
350000/359999 Fines&Forfeitures
360000/369999 Miscellaneous Revenues
380000/389999 Transfer/Debt Proceeds 495,024
399900/399999 Fund Balance
Total Available $ $ $ $ $ 495,024
EXPENDITURES
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
1000/2999 Personal Services $ $ $ $ $
3000/3999 Contractual Services
4000/4999 Other Charges&Services
5000/5399 Commodities
5400/5999 Other Operating Expenses
Total Operating Expenses
6000/6999 Capital Outlay
7000/7999 Debt Service 495,024
9000/9999 Transfers
-Expenditures $ $ $ $ $ 495,024
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CITY OF AVENTURA
2018 LOAN DEBT SERVICE FUND 291
2018/19
REVENUE PROJ ECTIONS
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
Miscellaneous Revenues
3611000 Interest $ $ $ $ $
Subtotal -
Transfer/DebtProceeds
3811001 Transfer from General Fund 495,024
Subtotal 495,024
Fund Balance
3999000 Carryover
Subtotal
Total Revenues $ $ $ $ $ 495,024
EXPENDITURES 9001-590
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
DEBT SERVICE
Non-Departmental-9001-590
7130 Principal $ $ $ $ - $ 240,000
7230 Interest 255,024
Total Expenditures $ $ $ $ $ 495,024
REVENUE PROJECTION RATIONALE
3811001 Transfer from General Fund — Amount transferred from the General Fund to fund debt
service costs.
BUDGET JUSTIFICATIONS
7130 Principal — Principal payment due 8/1/2019 on the bank qualified loan which partially financed
the construction and equipping of a charter high school as well as the associated costs of issuance.
7230 Interest— Interest payments due on the bank qualified loan which will be payable on 2/1/2019
and 8/1/2019.
2-133
2018 LOAN DEBT SERVICE FUND 291
Bank Qualified Loan
Capital Revenue Bonds, Series2018
AMORTIZATION SCHEDULE
Annual
Period Interest Debt Debt Bond
Ending Principal Rate Interest Service Service Balance
2/15/2018 $ 7,100,000
8/1/2018 $ 110,000 3.68% $ 120,479 $ 230,479 $ 230,479 6,990,000
2/1/2019 120,000 3.68% 128,616 248,616 6,870,000
8/1/2019 120,000 3.68% 126,408 246,408 495,024 6,750,000
2/1/2020 125,000 3.68% 124,200 249,200 6,625,000
8/1/2020 125,000 3.68% 121,900 246,900 496,100 6,500,000
2/1/2021 130,000 3.68% 119,600 249,600 6,370,000
8/1/2021 130,000 3.68% 117,208 247,208 496,808 6,240,000
2/1/2022 130,000 3.68% 114,816 244,816 6,110,000
8/1/2022 140,000 3.68% 112,424 252,424 497,240 5,970,000
2/1/2023 135,000 3.68% 109,848 244,848 5,835,000
8/1/2023 145,000 3.68% 107,364 252,364 497,212 5,690,000
2/1/2024 145,000 3.68% 104,696 249,696 5,545,000
8/1/2024 145,000 3.68% 102,028 247,028 496,724 5,400,000
2/1/2025 150,000 3.68% 99,360 249,360 5,250,000
8/1/2025 150,000 3.68% 96,600 246,600 495,960 5,100,000
2/1/2026 155,000 3.68% 93,840 248,840 4,945,000
8/1/2026 155,000 3.68% 90,988 245,988 494,828 4,790,000
2/1/2027 165,000 3.68% 88,136 253,136 4,625,000
8/1/2027 160,000 3.68% 85,100 245,100 498,236 4,465,000
2/1/2028 165,000 3.68% 82,156 247,156 4,300,000
8/1/2028 170,000 3.68% 79,120 249,120 496,276 4,130,000
2/1/2029 175,000 3.68% 75,992 250,992 3,955,000
8/1/2029 175,000 3.68% 72,772 247,772 498,764 3,780,000
2/1/2030 180,000 3.68% 69,552 249,552 3,600,000
8/1/2030 180,000 3.68% 66,240 246,240 495,792 3,420,000
2/1/2031 185,000 3.68% 62,928 247,928 3,235,000
8/1/2031 190,000 3.68% 59,524 249,524 497,452 3,045,000
2/1/2032 195,000 3.68% 56,028 251,028 2,850,000
8/1/2032 195,000 3.68% 52,440 247,440 498,468 2,655,000
2/1/2033 205,000 3.68% 48,852 253,852 2,450,000
8/1/2033 200,000 3.68% 45,080 245,080 498,932 2,250,000
2/1/2034 205,000 3.68% 41,400 246,400 2,045,000
8/1/2034 210,000 3.68% 37,628 247,628 494,028 1,835,000
2/1/2035 220,000 3.68% 33,764 253,764 1,615,000
8/1/2035 215,000 3.68% 29,716 244,716 498,480 1,400,000
2/1/2036 225,000 3.68% 25,760 250,760 1,175,000
8/1/2036 225,000 3.68% 21,620 246,620 497,380 950,000
2/1/2037 230,000 3.68% 17,480 247,480 720,000
8/1/2037 235,000 3.68% 13,248 248,248 495,728 485,000
2/1/2038 245,000 3.68% 8,924 253,924 240,000
8/1/2038 240,000 3.68% 4,416 244,416 498,340 -
7,100,000 3,068,251 10,168,251 10,168,251
2-134
CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
sismE
CAPITAL PROJECTS FUND
2-135
CITY OF AVENTURA
CAPITAL PROJECTS FUND - 392
CATEGORY SUMMARY
FISCAL YEAR 2018119
FUND DESCRIPTION
This fund was established to account for impact fees and other revenues specifically earmarked for
capital projects restricted by City Ordinance or Commission Policy.
REVENUE PROJECTIONS
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
310000/319999 Locally Levied Taxes $ - $ - $ - $ - $ -
320000/329999 Licenses&Permits
330000/339999 Intergovernmental Revenues
340000/349999 Charges for Services
350000/359999 Fines&Forfeitures - - -
360000/369999 Miscellaneous Revenues 254,989 145,498 420,942
380000/389999 Transfer/Debt Proceeds - - - - -
399900/399999 Fund Balance 1,480,274 - 193,327 - 134,700
Total Available $ 1,735,263 $ 145,498 $ 193,327 $ 420,942 $ 134,700
EXPENDITURES
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
1000/2999 Personal Services $ - $ - $ - $ - $ -
3000/3999 Contractual Services
4000/4999 Other Charges&Services
5000/5399 Commodities
5400/5999 Other Operating Expenses
Total Operating Expenses - - - - -
6000/6999 Capital Outlay 680,680 515,280 193,327 152,629 134,700
7000/7999 Debt Service - - - - -
9000/9999 Transfers - - - - -
Total Expenditures $ 680,680 $ 515,280 $ 193,327 $ 152,629 $ 134,700
2-136
CITY OF AVENTUM
CAPITAL PROJECTS FUND- 392
2018119
REVENUE PROJECTIONS
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2016116 2016117 2017118 2017118 2018119
Miscellaneous Revenues
3499000 Miscellaneous $ $ $ $ 325,000 $
3632200 Police Impact Fees 136,309 48,328 95,942
3632700 Recreation Impact Fees 118,680 97,170
Subtotal 254,989 145,498 420,942
Fund Balance
3999000 Carryover-Public Safety 39,327 134,700
3999000 Carryover-CommunityServiceE 1,480,274 154,000
WSubtotal 1,480,274 193,327 134,700
Total Revenues ' $ 1,735,263 $ 145,498 $ 193,327 $ 420,942 $ 134,700
EXPENDITURES 2001/5001
OBJECT APPROVED HALF YEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015116 2016117 2017118 2017118 2018119
CAPITAL OUTLAY
Public Safety-2001.521
6411 Equipment>$6,000 $ $ $ $ $ 134,700
6999 Capital Reserve 39,327
WhubtoW 39,327 134,700
Community Services-5001.5411572
6324 Veterans Park Improvements $ $ $ 154,000 $ 152,629 $
6325 NE 188th Street Park Improvemi 680,680 515,280
Subtotal 680,680 515,280 154,000 152,629
Total Expenditures $ 680,680 $ 515,280 $ 193,327 $ 152,629 $ 134,700
2-137
REVENUE PROJECTION RATIONALE
3632200 Police Impact Fees — Represents fees collected from new development to pay for
additional police and capital equipment costs caused by the impact of the development on services
and the community.
3632700 Recreation Impact Fees— Represents fees collected from new development to pay for park
improvements caused by the impact of the development on services and the community.
3999000 Carryover - Police — Represents funds set aside from previously collected Police Impact
Fees.
3999000 Carryover - Community Services — Represents funds set aside from the sale of land
previously owned by the City on Biscayne Boulevard.
CAPITAL PROJECT DESCRIPTIONS
6411 Equipment <$5,000 — This project consists of purchasing new equipment and replacing
inefficient, defective or unusable equipment (< $5,000) for the Police Department.
Replace Ballistic Vests $ 17,600
Swat Vests 32,000
Laser Unit(s) 2,500
Replace AEDs 65,000
Replace Swat Rifles 15,000
UAS Battery Replacement Craft 1,500
Wireless IP Camera (CSU) 1,100
2-138
CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
sismE
AVENTURA CHARTER HIGH SHOOL
CONSTRUCTION FUND
2-139
CITY OF AVENTURA
AVENTURA CHARTER SCHOOL CONSTRUCTION FUND - 393
CATEGORY SUMMARY
FISCAL YEAR 2018/19
FUND DESCRIPTION
This fund was established to account for the funding sources and uses related to the construction
and equipping of the Aventura Charter High School.
REVENUE PROJECTIONS
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
310000/319999 Locally Levied Taxes $ - $ - $ - $ - $ -
320000/329999 Licenses&Permits
330000/339999 Intergovernmental Revenues
340000/349999 Charges for Services
350000/359999 Fines&Forfeitures -
360000/369999 Miscellaneous Revenues 15,532,000
380000/389999 Transfer/Debt Proceeds -
399900/399999 Fund Balance -
Total Available $ $ $ 15,532,000 $ $
EXPENDITURES
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
1000/2999 Personal Services $ - $ - $ - $ - $ -
3000/3999 Contractual Services
4000/4999 Other Charges&Services
5000/5399 Commodities
5400/5999 Other Operating Expenses -
rTotal Operating Expenses - - -
6000/6999 Capital Outlay - 15,532,000 179,378
7000/7999 Debt Service - - -
9000/9999 Transfers - -
Total Expenditures $ $ $ 15,532,000 $ 179,378 $
2-140
CITY OF AVENTUM
AVENTURA CHARTER SCHOOL CONSTRUCTION FUND- 393
2018/19
REVENUE PROJECTIONS
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
Miscellaneous Revenues
3842000 Bond Proceeds $ $ $ 7,100,000 $ $
3811001 Transfer from General Fund
Reserves 6,000,000
Advance from General Fund
Naming Rights Donation 2,000,000
3811001 Transfer from General Fund
Intersection Safety Camera Program 200,000
3814000 Transfer from Capital Projects Fund
Park Impact Fees 232,000
Subtotal 15,532,000
Total Revenues $ $ $ 15,532,000 $ $
EXPENDITURES 6010/9001
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
CAPITAL OUTLAY
CONTRACTUAL SERVICES
Charter School/Capital Outlay-6010-561
6208 Facility/Building Construction $ $ $ 13,859,841 $ $
6208 Architect 775,000 123,878
6208 Builders Risk Insurance 81,500
6208 FF&E 370,000
6208 FPL Transformer 45,000
6208 Security System 225,000
6208 Threshold Inspection/Testing 85,159
6208 Traffic Engineer 35,000
Subtotal 15,476,500 123,878
COSTS OF ISSUANCE
Non-Departmental-9001-590
3125 Prof.Services-Costs of Issuance $ $ $ 55,500 $ 55,500 $
Subtotal 55,500 55,500
Total Expenditures $ $ $ 15,532,000 $ 179,378 $
2-141
REVENUE PROJECTION RATIONALE
3842000 Bond Proceeds — Funding made available through the issuance of the Capital Revenue
Bonds, Series 2018 for the partial construction and equipping of a charter high school within the City
and paying cost of issuance of the bonds ($7,100,000).
3811001 Transfer from General Fund — Amount transferred from the General Fund to fund debt
service costs.
Original Contribution $ 6,000,000
Long-term advance (Naming Rights) 2,000,000*
*These funds are shown here for illustration purposes only. They will not be transferred but
rather"advanced" from the General Fund to the Aventura Charter High School Construction
Fund, until such time that the Naming Rights funds are collected (i.e., $500,000 in
November 2018, 2019, 2020 &2021) and reimbursed to the General Fund.
Transfer (Intersection Safety Camera Program) 200,000
3814000 Transfer from the Capital Projects Fund — Amount transferred ($232,000) from the Capital
Projects Fund) relating to previously collected Park Impact Fees.
BUDGET JUSTIFICATIONS
3125 Prof. Services — Costs of Issuance — Costs associated with the issuance of the Capital
Revenue Bonds, Series 2018 (e.g., professional fees for bond counsel, financial advisor and other
bank fees).
Costs of Issuance $ 55,500
CAPITAL PROJECT DESCRIPTIONS
6208 Facility/Building Construction — This project consists of all costs associated with the
construction and equipping of the Aventura Charter High School as follows:
GMP - Kaufman Lynn $ 13,859,841
Architect 775,000
Builders Risk Insurance 81,500
FF&E 370,000
FPL Transformer 45,000
Security System 225,000
Threshold Inspection/Testing 85,159
Traffic Engineer 35,000
Total $ 15,476,500
2-142
CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
:•moi
k
STORMWATER UTILITY FUND
2-143
CITY OF AVENTURA
STORMWATER UTILITY FUND - 410
CATEGORY SUMMARY
FISCAL YEAR 2018119
FUND DESCRIPTION
This fund is used to account for revenues and expenditures specifically earmarked for the
construction and maintenance of the City's stormwater drainage system.
REVENUE PROJECTIONS
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
310000/319999 Locally Levied Taxes $ - $ - $ - $ - $ -
320000/329999 Licenses&Permits -
330000/339999 Intergovernmental Revenues - - - 100,000 -
340000/349999 Charges for Services 904,116 1,283,915 1,278,000 359,380 1,284,000
350000/359999 Fines&Forfeitures - - - - -
360000/369999 Miscellaneous Revenues 11,154 9,310 7,500 1,573 8,000
380000/389999 Transfer from Funds - - - - -
399900/399999 Fund Balance - - 303,031 - -
Total Available $ 915,270 $ 1,293,225 $ 1,588,531 $ 460,953 $ 1,292,000
EXPENDITURES
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
1000/2999 Personal Services $ - $ - $ - $ - $ -
3000/3999 Contractual Services 598,502 679,763 650,000 149,364 640,000
4000/4999 Other Charges&Services - - - - -
5000/5399 Commodities - - - - -
5400/5999 Other Operating Expenses 276,238 286,505 3,500 1,456 5,750
Total Operating Expenses 874,740 966,268 653,500 150,820 645,750
6000/6999 Capital Outlay 290,824 24,448 935,031 410,707 646,250
9000/9999 Transfers - - - - -
Total Expenditures $ 1,165,564 $ 990,716 $ 1,588,531 $ 561,527 $ 1,292,000
2-144
CITY OF AVENTURA
STORMWATER UTILITY FUND 410
2018/19
REVENUE PROJECTIONS
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
Intergovernmental Revenues
3343605 State Grant $ $ $ $ 100,000 $
Subtotal 100,000
Charges for Services
3439110 Stormwater Utility Fees 904,116 1,283,915 1,278,000 359,380 1,284,000
Subtotal 904,116 1,283,915 1,278,000 359,380 1,284,000
Miscellaneous Revenues
3611000 Interest 11,154 9,310 7,500 1,573 8,000
Subtotal 11,154 9,310 7,500 1,573 8,000
Fund Balance
3999000 Carryover - 303,031
total - - 303,031
Total Revenues $ 915,270 $ 1,293,225 $ 1,588,531 $ 460,953 $ 1,292,000
CITY OF AVENTURA
STORMWATER UTILITY FUND 410
2018/19
EXPENDITURES 5401
OBJECT APPROVED HALFYEAR CITYMANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2017/18 2018/19
Operating
CONTRACTUAL SERVICES
Public Works/Transportation-5401-538
3110 Prof.Services-Engineering $ 162,724 $ 102,702 $ 100,000 $ 52,754 $ 90,000
3450 Lands Maint.-Streets 260,067 296,910 350,000 92,185 350,000
3460 Street Maint./Drainage 175,711 280,151 200,000 4,425 200,000
Subtotal 598,502 679,763 650,000 149,364 640,000
OTHER OPERATING EXPENSES
Public Works/Transportation-5401-538
5410 Subscriptions&Memberships 500 1,456 1,250
5420 Conferences&Seminars 2,000 3,000
5450 Training 1,000 1,500
5915 Depreciation 276,238 286,505
jr Subtotal ' 276,238 286,505 3,500 1,456 5,750
CAPITAL OUTLAY
Public Works/Transportation-5401-538
6306 Drainage Improvements 290,824 24,448 398,031 410,707 275,000
6309 Seawall Improvements
6999 Capital Reserve 537,000 371,250
Subtotal 290,824 24,448 935,031 410,707 646,250
Total Expenditures $ 1,165,564 $ 990,716 $ 1,588,531 $ 561,527 $ 1,292,000
2-145
REVENUE PROJECTION RATIONALE
3439110 Stormwater Utility Fees — A stormwater utility fee is assessed against each developed
property within the City for services and facilities provided by the stormwater management system.
The rate per equivalent residential unit ("ERU") to be used in calculating stormwater utility fees is as
follows:
1. Single-family dwelling units: one (1.0) ERU.
2. Multi-family dwelling units: one (1.0) ERU per dwelling unit.
3. Non-residential developed properties: shall be assigned ERUs on the basis of one (1.0) ERU
per 1,548 square feet of impervious area.
The following procedures and criteria are to be used to calculate stormwater utility fees:
1. Each single-family dwelling unit, multi-family dwelling unit and non-residential developed
property shall be assessed a stormwater utility fee calculated by multiplying the rate for one
(1.0) ERU by the number of ERUs provided in sections 1 —3 above, respectively.
2. The stormwater utility fees, together with investment earnings shall be deposited in the
Stormwater Utility Fund and shall be used exclusively for planning, constructing, financing,
operating and maintaining the stormwater utility and the infrastructure of the stormwater
management system.
The City's Stormwater Utility Fee is $3.50/ERU but is currently under review by our consultants to
determine if any adjustments are needed in order to sustain the fund's future operating and capital
expenditures. The budgeted revenue amount is based on 30,765 ERUs at 96%.
Stormwater Utility Fees
$1,500,000
$1,250,000
$110001000 i
$750,000
$500,000
$250,000
$-
CAPITAL PROJECT DESCRIPTIONS
6306 Drainage Improvements — This project consists of various drainage improvements to address
the long-term impacts of the rising sea levels and includes the following.
CC Dr. Irrigation Relocation $ 75,000
CC Dr. Swale Cut & Lehman Cause. Sod Proj. 75,000
Storm Grates NE Section 125,000
2-146
CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
:•moi
k
POLICE OFFDUTY SERVICES FUND
2-147
CITY OF AVENTURA
POLICE OFFDUTY SERVICES FUND —620
CATEGORY SUMMARY
FISCAL YEAR 2018/19
FUND DESCRIPTION
11 This Fund was established to account for revenues and expenditures associated with services
provided by off duty Police Officers in private customer details to the various businesses and
condominium associations.
REVENUE PROJECTIONS
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2016/17 2018/19
310000/319999 Locally Levied Taxes $ - $ - $ - $ - $ -
320000/329999 Licenses&Permits
330000/339999 Intergovernmental Revenues - - - - -
340000/349999 Charges for Services 536,686 504,092 400,000 235,677 450,000
350000/359999 Fines&Forfeitures - - - - -
360000/369999 Miscellaneous Revenues
380000/389999 Transfer from Funds
399900/399999 Fund Balance - - - - -
Tota lAvailable $ 536,686 $ 504,092 $ 400,000 $ 235,677 $ 450,000
EXPENDITURES
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2016/17 2018/19
1000/2999 Personal Services $ 430,230 $ 431,000 $ 400,000 $ 205,458 $ 450,000
3000/3999 Contractual Services - - - - -
4000/4999 Other Charges&Services
5000/5399 Commodities
5400/5999 Other Operating Expenses - - - - -
Total Operating Expenses 430,230 431,000 400,000 205,458 450,000
6000/6999 Capital Outlay - - - - -
Total Expenditures $ 430,230 $ 431,000 $ 400,000 $ 205,458 $ 450,000
2-148
CITY OF "ENTURA
POLICE OFFDUTY SERVICES FUND 620
2018/19
REVENUE PROJECTIONS
OBJECT APPROVED HALFYEAR CITYMANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2016/17 2018/19
Charges for Services
3421100 Police Detail Billing $ 536,686 $ 504,092 $ 400,000 $ 235,677 $ 450,000
Total Revenues $ 536,686 $ 504,092 $ 400,000 $ 235,677 $ 450,000
EXPENDITURES 2001-521
OBJECT APPROVED HALFYEAR CITY MANAGER
CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL
NO. CATEGORY RECAP 2015/16 2016/17 2017/18 2016/17 2018/19
PERSONAL SERVICES
Public Safety-2001-521
1420 Extra Duty Detail $ 430,230 $ 431,000 $ 400,000 $ 205,458 $ 450,000
Total Expenditures $ 430,230 $ 431,000 $ 400,000 $ 205,458 $ 450,000
REVENUE PROJECTION RATIONALE
3421100 Police Detail Billing — Estimated amount of revenue generated by offduty details provided
to the City's businesses and condominium associations.
2-149
CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
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2-150
CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
SUMMARY OF
CAPITAL IMPROVEMENT PROGRAM
3-1
CITY OF AVENTURA
CAPITAL IMPROVEMENT PROGRAM
201 811 9—2022123
FIVE-YEAR HIGHLIGHTS
Beautification and Park Facility Improvement Projects (BP)
✓ Founders Park and Waterways Park Improvements totaling $948,100 and $1,923,450,
respectively to maintain and enhance these facilities.
Transportation Improvement Projects (TI)
✓ Road Resurfacing projects totaling $2,906,000 to resurface asphalt and enhance safety on
NE 187th Street, NE 185th Street, Aventura Boulevard, NE 34th Avenue, NE 28th Avenue, NE
190th Street, Yacht Club Way, the south portion of the Hospital District, NE 188th Street, NE
183 d Street, NE 31St Street and Country Club Drive.
✓ Streetlight Improvement Projects totaling $610,000 for the continuation of retrofitting street
lighting throughout the City with more energy efficient LED fixtures and to retrofit Median Up-
Lighting with LED fixtures.
✓ Transportation System Improvements totaling $660,000 to provide Crosswalk Solar Lighting
($270,000) and two (2) additional Flashing Pedestrian Crossing Signs ($140,000) as well as
school crossing flashers related to the opening of the Aventura Charter High School
($250,000).
✓ Bike Share Program Projects totaling $25,500 for the continued maintenance of the Bike
Share Program.
Drainage Improvement Projects (DI)
✓ Stormwater Drainage Improvements totaling $1,225,000 to address the long-term impacts of
the rising sea levels including the following:
• Country Club Drive Irrigation Relocation
• Swale Cut and Sod Projects at Country Club Drive and the William Lehman
Causeway, Aventura Blvd., 34th Ave. and NE 201St St.
• Storm Grate Installation at Various Locations
• NE 209th Street Drainage Improvements
• Country Club Drive F Curb Installation at Various Locations
Public Building and Facility Improvement Projects (PBF)
✓ Government Center Improvements totaling $237,000 primarily for roofing repairs ($170,000)
and to replace the carpet in the Commission Chambers ($50,000) at the Government Center
Facility.
Information Technology Improvement Projects (IT)
✓ Continues the implementation of technology improvements and management information
systems to enhance the productivity and efficiency of City operations.
3-2
Capital Equipment Purchase and Replacement Projects (CE)
✓ Provides the necessary equipment to continue to provide high quality and effective police
services.
✓ Ensures that the tools of production, vehicles and equipment are available for City
operations.
✓ Continues the installation and placement of classroom furniture related to the opening of the
Aventura Charter High School.
THE REST OF THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK
3-3
Purpose of the Capital Improvement Program
The purpose of the CIP is to establish a long-term plan of proposed capital expenditures, the means
and methods of financing and a schedule of priorities for implementation. In order to determine the
impact on the City's operating budget, debt service and the general trend of future expenditures, the
City Commission will be provided with the advantage of a CIP document as a point of reference and
estimated long-term budgetary plan. In accordance with the State's Growth Management Act, the
City is required to undergo this process in order to meet the needs of its Comprehensive Plan.
The CIP is an official statement of public policy regarding long-range capital development within the
City. A capital improvement is defined as a capital expenditure of $5,000 or more, resulting in the
acquisition, improvement or addition to fixed assets in the form of land, buildings or improvements,
more or less permanent in character, and durable equipment with a life expectancy of more than one
(1) year. In addition, equipment that has a value less than $5,000 is also included in this document
for budgetary purposes.
The CIP lists proposed capital projects to be undertaken, the year in which they will be started, the
amount expected to be expended in each year and the method of financing these projects. Based
on the CIP, a department's capital outlay portion of the annual Operating Budget will be formulated
for that particular year. The CIP document also communicates the City's capital priorities and
project implementing plan to its citizens, businesses and interested parties.
The five-year CIP is updated annually to add new projects in the fifth (5`h) year, to re-evaluate the
program and project priorities in light of unanticipated needs, and to revise recommendations to take
account of new requirements and new sources of funding. Capital Improvement programming thus
becomes an integral part of the City's budgeting and management procedures.
The annual capital programming process provides the following benefits:
1. The CIP is a tool for implementing the City's Comprehensive Plan.
2. The CIP process provides a mechanism for coordinating projects with respect to function,
location and timing.
3. The yearly evaluation of project priorities ensures that the most crucial projects are
developed first.
4. The CIP process facilitates long-range financial planning by matching estimated revenue
against capital needs, establishing capital expenditures and identifying the need for
municipal borrowing and indebtedness within a sound long-range fiscal framework.
5. The impact of capital projects on the City's operating budget can be projected.
6. The CIP serves as a source of information about the City's development and capital
expenditures plan for the public, City operating departments and the City Commission.
Legal Authority
A capital programming process to support the comprehensive plan is required by the Local
Government Comprehensive Planning and Land Development Regulations, incorporated as Chapter
163, Florida Statues.
3-4
Development of the Capital Improvement Program
The City's capital programming process began in January when operating departments were
required to prepare requests for all proposed capital projects anticipated during the period of
2018/19 —2022/23. A CIP Preparation Manual and related forms were distributed to all departments
for this purpose.
In February, departmental prioritized project requests were submitted to the City Manager's Office
for a comprehensive review. Department Directors were asked to justify projects in terms of benefits
derived, necessity to health, safety and welfare of the City, enhancement to City plans and policies,
the needs of the residents and funding. Projects were prioritized on the basis of Urgency, Necessity,
Desirability and Deferability.
The City Manager reviewed departmental requests and she and the Finance Director conducted
individual meetings with the Department Directors. The departmental requests were prioritized by
the City Manager and the five-year schedule of projects was compiled into document form by the
Finance Director. The methods of financing and revenue sources were then prepared by the
Finance Director and City Manager and were incorporated into the CIP document. At this point, the
proposed CIP is submitted to the City Commission and the public for their review.
In order to facilitate public involvement, a workshop and a public hearing will be held to review the
CIP document prior to the adoption of a Resolution approving the CIP in principle.
Capital Improvement Program Policies
• Annually, the City will prepare a five-year CIP analyzing all anticipated capital expenditures
and identifying associated funding sources. Future capital expenditures necessitated by
changes in population, development, growth, redevelopment or changes in economic base
will be calculated and included in the Capital update process.
• The City will perform all capital improvements in accordance with an adopted CIP.
• The classification of items as capital or operating will be determined by two criteria - cost and
frequency. Generally, a capital project has a "useful life" of more than one (1) year and a
value of $5,000 or more. In addition, equipment that has a value of $5,000 or less is also
included in the document for budgetary purposes.
• The City will coordinate development of the capital improvement budget with the
development of the operating budget. Future operating costs associated with new capital
improvements will be projected and included in the operating forecasts.
• The first year of the five-year capital improvement program will be used as the basis for
formal fiscal year appropriations during the annual budget process.
• The City will maintain all of its assets at a level adequate to protect the City's capital
investment and to minimize future maintenance and replacement costs.
• The City will identify the estimated cost of capital projects and prepare a funding projection
that considers revenues and operating costs to be included in the CIP document that is
submitted to the City Commission for approval.
• The City will determine the most appropriate financing method for all new projects.
• If appropriate, the City will attempt to maintain a mixed policy of pay-as-you-go and
borrowing against future revenues for financing capital projects.
• The City will maintain ongoing maintenance schedules relating to transportation, sidewalk
and drainage system improvements.
• The City will address and prioritize infrastructure needs on the basis of protecting the health,
safety and welfare of the community.
• A CIP preparation calendar shall be established and adhered to.
• Capital projects will conform to the City's Comprehensive Plan.
• Long-term borrowing will not be used to fund current operations or normal maintenance.
3-5
• The City will strive to maintain an unreserved/undesignated General Fund Fund Balance at a
level not less than 10% of the annual General Fund revenue.
• If new project appropriation needs are identified for a specific capital project(s) at an interim
period during the fiscal year, the funding sources will be identified and a budget amendment
will be utilized to provide the formal budgetary authority.
Preparing the Capital Budget
The most important year of the schedule of projects is the first year. It is called the Capital Budget
and is adopted separately from the five-year program as part of the annual budget review process.
Based on the CIP, each department's capital outlay portion will be formulated for that particular year.
Each year the CIP will be revised and another year will be added to complete the cycle. The CIP
preparation thus becomes a continuing part of the City's budget and management process.
The Capital Budget is distinct from the Operating Budget. The Capital Budget authorizes capital
expenditures, while the Operating Budget authorizes the expenditure of funds for employee salaries,
supplies and materials.
Through the City's amendment process, changes can be made to the adopted Capital Budget during
the fiscal year. A request for amendment is generated by an operating department based on an
urgent need for a new capital project or for additional funding for a previously approved project. The
request is reviewed by the Finance Director and City Manager and, if approved by the City Manager,
a budget amendment is presented to the City Commission.
Locating a Specific Capital Project
The CIP is divided into six (6) program areas as follows:
1. Beautification and Park Facility Improvement Projects (BP)
2. Transportation Improvement Projects (TI)
3. Drainage Improvement Projects (DI)
4. Public Building and Facility Improvement Projects (PBF)
5. Information Technology Improvement Projects (IT)
6. Capital Equipment Purchase and Replacement Projects (CE)
Each project in the CIP has a unique project number. This project number appears at the beginning
of the individual project descriptions and the Summary by Year tables. The first digit refers to the
functional category number assigned by the City Manager and the final digits outline the individual
department requesting the project. For example, project BP1-CS is Beautification and Park Facility
Improvement Projects number one (1) requested by the Community Services Department.
3-6
Summary of Recommended Projects
The proposed 2018/19 —2022/23 CIP includes 40 projects in six (6) functional categories with a total
value of $18,801,635. The following represents the percentage of total funding that each functional
category has been allocated:
1. Beautification and Park Facility Improvement Projects (16%)
2. Transportation System Improvement Projects (22%)
3. Drainage System Improvement Projects (7%)
4. Public Building and Facility Improvement Projects (7%)
5. Information Technology Improvement Projects (27%)
6. Capital Equipment Purchase and Replacement Projects (21%)
Summary of Major Programs by Year
The following table presents a summarized breakdown of the costs of the various projects
recommended for funding categorized by major function for each of the five (5) years covered by the
CIP• TABLE1
CAPITAL IMPROVEMENT PROGRAM
SUMMARY OF MAJOR PROGRAMS BY YEAR
PROJECTS SCHEDULED FOR 2018/19-2022/23
PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
PROGRAM 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL
Beautification&Park Facility Improvement Projects $ 208,350 $ 1,832,900 $ 304,050 $ 125,750 $ 563,850 $ 3,034,900
Transportation System Improvement Projects 901,000 1,011,000 661,500 759,500 868,500 4,201,500
Drainage System Improvement Projects 275,000 275,000 275,000 200,000 200,000 1,225,000
Public Building&Facility Improvement Projects 541,380 378,500 247,000 91,000 81,000 1,338,880
Information Technology Improvement Projects 870,125 903,375 1,004,375 1,069,375 1,164,125 5,011,375
Capital Equipment Purchase&Replacement Projects 1,006,450 969,550 735,580 663,600 614,800 3,989,980
Totals $ 3,802,305 $ 5,370,325 $ 3,227,505 $ 2,909,225 $ 3,492,275 $ 18,801,635
Capital Improvement Program
2018/19 -2022/23
Summary of Major Programs by Function
21%
27°%
7%
■Beautification/Park Facility ■Transport System
Drainage System ■Public Bldg&Facility
Information Technology Capital Equipment Purch/Replace
3-7
Summary of Proposed Appropriations by Funding Source
The following table reflects the distribution of all proposed projects to the funding source or
mechanism, which is appropriate for funding the projects for each of the five (5) years of the
program. TABLE 2
CAPITAL IMPROVEMENT PROGRAM
SUMMARY BY PROPOSED APPROPRIATIONS BY FUNDING SOURCE
PROJECTS SCHEDULED FOR 2018/19-2022/23
PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
FUNDING SOURCE 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL
General Fund-001 $ 1,621,225 $ 1,694,825 $ 1,671,505 $ 1,208,225 $ 1,809,275 $ 8,005,055
Transportation and Street Maintenance Fund-120 901,000 1,011,000 661,500 759,500 868,500 4,201,500
Charter School Fund-190 870,380 523,000 413,500 541,500 414,500 2,762,880
Charter High School Fund-191 - 62,500 200,000 200,000 200,000 662,500
Capital Projects Fund-392 134,700 16,500 6,000 - - 157,200
Miami-Dade County Park Bond - 1,600,000 - 1,600,000
Aventura Charter High School Construction Fund-393 - 187,500 - 187,500
StormwaterUtilityFund-410 275,000 275,000 275,000 200,000 200,000 1,225,000
Totals $ 3,802,305 $ 5,370,325 $ 3,227,505 $ 2,909,225 $ 3,492,275 $ 18,801,635
The proposed funding plan involves a commitment to "pay-as-you-go" annual appropriations
established in yearly budgets and does not include additional long-term debt.
Capital Improvement Program
2018/19 -2022/23
Summary of Proposed Appropriations by Funding Source
1%
6%
1%- 8%
4%—_
15%
■General Fund ■Transport&Street Ma int. Fund
■Charter School Fund ■Charter HS Fund
■Capital Projects Fund ■Miami-Dade County Park Bond
Charter HS Const. Fund Stormwater Utility Fund
3-8
Summary of Projects by Location and Year
The following table outlines the major Beautification and Park Facility and Transportation
Improvement Projects by location and the year in which they are proposed to be funded:
TABLE 3
CAPITAL IMPROVEMENT PROGRAM
2018119-2022123
SUMMARY OF PROJECTS BY LOCATION AND YEAR
Beautification and
Park Facility Transportation
Improvement Improvement
Location Projects Projects
Founders Park 2018/19 to 2022/23 N/A
Waterways Park 2018/19 to 2022/23 N/A
Waterways Dog Park 2019/20 N/A
2021/22 to 2022/23 N/A
Veterans Park 2019/20 to 2020/21 N/A
Citywide Beautification Improvements 2018/19 to 2022/23 N/A
Road Resurfacing Program
NE 187th Street N/A 2018/19
NE 185th Street N/A 2018/19
Aventura Boulevard N/A 2019/20
NE 34th Avenue N/A 2019/20
NE 28th Avenue N/A 2019/20
NE 190th Street N/A 2020/21
Yacht Club Way N/A 2020/21
Hospital District(south portion) N/A 2020/21
NE 188th Street N/A 2021/22
NE 183rd Street N/A 2021/22
NE 31St Street N/A 2021/22
Country Club Drive N/A 2022/23
Streetlight Improvements
Retrofit Street Lighting with LED fixtures N/A 2018/19
Retrofit Median Up-Lighting with LED fixtures N/A 2019/20
Transportation System Improvements
Crosswalk Solar Lighting N/A 2018/19
2021/22-2022/23
Flashing Pedestrian Crossing Signs(2) N/A 2018/19
School Crossing Flashers N/A 2019/20
3-9
Summary of Financing Plan Model
Detailed funding plans for individual funds of the City are enclosed herein in the following sections.
The following represents an overview of the major points of the recommended funding plan:
1. Utilize "pay-as-you-go" financing through annual appropriations to fund the five year amount
of$18,801,635 not including the Aventura Charter High School Construction Project.
2. Through the issuance of a $7.1M Bond, the utilization of General Fund Reserves and other
revenue sources, the approximate $15.5M cost of constructing and equipping the ACHS will
be fully reflected in the FY 2017/18 Budget. Any and all of the project funds that are not
expended as of September 30, 2018 will be carried forward to complete the project in FY
2018/19.
3. Adjusts property tax revenues based on projected conservative growth in assessments.
GENERAL FUND
RECAP OF PROJECTED AVAILABLE RESOURCES AND OPERATING EXPENDITURES
FOR GENERAL GOVERNMENT SERVICES
SUMMARY BY YEAR
ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
DEPARTMENT 2017/18 2018/19 2019/20 2020/21 2021/22 2022123
Total Proj.Avail. Resources $ 37,841,634 $ 38,762,132 $ 39,699,197 $ 41,998,704 $ 42,629,594 $ 43,636,346
Proj. Operating Exp. 33,431,556 34,446,970 35,327,384 36,218,462 37,236,526 38,533,974
Proj. Debt Svice./Trans. (Exclude HS) 2,158,256 2,262,145 2,173,938 2,139,849 2,141,667 2,141,953
Subtotal 35,589,812 36,709,115 37,501,322 38,358,311 39,378,193 40,675,927
Balance after Operating Exp.
&Debt Svice./Trans. $ 2,251,822 $ 2,053,017 $ 2,197,875 $ 3,640,393 $ 3,251,401 $ 2,960,419
Less CIP Appropriations for:
Beautification/Park Facility 92,500 208,350 216,400 298,050 125,750 563,850
Public Bldg&Facility 148,000 92,500 286,500 212,000 - 50,000
Information Technology 527,575 448,625 429,875 445,875 438,875 600,625
Capital Equipment Purch/Replace 732,900 871,750 762,050 715,580 643,600 594,800
1,500,975 1,621,225 1,694,825 1,671,505 1,208,225 1,809,275
Charter HS Operating Cost Subsidy - 370,875 400,000 350,000 - -
Amount added to CIP Reseree $ 750,847 $ 60,917 $ 103,050 $ 1,618,888 $ 2,043,176 $ 1,151,144
Charter HS Debt Svice. $ - $ (495,024) $ (496,100) $ - $ - $
Total Amount Needed from
Genral Fund-High School $ - $ (495,024) $ (496,100) $ - $ - $
Impact of Capital Projects on Operating Budget
In the five-year CIP there are no projects including the Aventura Charter High School Project that will
have a significant impact on the City's current General Fund operating budget. The majority of the
projects are considered maintenance of infrastructure or equipment replacement and/or purchase.
The first operational year of the Aventura Charter High School is scheduled to begin on July 1, 2019
and the full impact of such operations has yet to be determined. Please note that the financial
activities of this Department will be budgeted and recorded in a Special Revenue Fund through a
process that is separate and apart from that of the City due to the fact that it has a different fiscal
year from that of the City.
3-10
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TABLE IT-1
PROPOSED INFORMATION TECHNOLOGY IMPROVEMENT PROJECTS
SCHEDULED FOR 2018/19-2022/23
SUMMARY BY YEAR
PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED
CIP# PROJECTCATEGORY 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL
TI Police Computers Systems<$5000 $ 165,375 $ 111,375 $ 130,375 $ 128,375 $ 195,375 730,875
IT2 Central Computer System $5000 200,000 235,000 240,000 250,000 320,000 1,245,000
IT3 Radios 32,000 30,000 42,000 20,000 30,000 154,000
IT4 Computer Equipment>$5000 155,000 132,500 111,000 136,000 125,000 659,500
IT5 Computer Equipment<$5000 266,500 278,500 247,500 294,500 238,500 1,325,500
IT6 Computer Equipment<$5000 - 62,500 200,000 200,000 200,000 662,500
IT7 Computer Equipment<$5000 6,000 6,000 8,000 8,000 8,000 36,000
IT8 Computer Equipment<$5000 3,000 5,000 2,000 3,000 3,000 16,000
IT9 Computer Equipment<$5000 3,000 2,000 1,000 1,000 2,000 $ 9,000
IT10 Computer Equipment<$5000 8,000 6,000 3,000 2,000 6,000 25,000
IT11 Computer Equipment<$5000 5,500 8,000 8,000 14,000 13,000 48,500
IT12 Computer Equipment<$5000 20,750 11,500 6,500 5,500 15,250 59,500
IT13 Computer Equipment<$5000 4,000 13,000 4,000 5,000 5,000 31,000
IT14 Computer Equipment<$5000 1,000 2,000 1,000 2,000 3,000 9,000
Totals $ 870,125 $ 903,375 $ 1,004,375 $ 1,069,375 $ 1,164,125 $ 5,011,375
TABLE IT-2
PROPOSED INFORMATION TECHNOLOGY IMPROVEMENT PROJECTS
SCHEDULED FOR 2018/19 -2022/23
FUNDING PLAN BY PROJECT CATEGORY AND SOURCE
CHARTER CHARTER
GENERAL SCHOOL HIGH SCHOOL
CIP# PROJECT CATEGORY DEPT.# TOTAL FUND-001 FUND-190 FUND-191
IT1 Police Computers Systems<$5000 PD $ 730,875 $ 730,875 $ - $ -
IT2 Central Computer System>$5000 IT 1,245,000 1,245,000
IT3 Radios PD 154,000 154,000 -
IT4 Computer Equipment>$5000 ACES 659,500 - 659,500
IT5 Computer Equipment<$5000 ACES 1,325,500 1,325,500 -
IT6 Computer Equipment<$5000 ACHS 662,500 - - 662,500
IT7 Computer Equipment<$5000 IT 36,000 36,000 -
IT8 Computer Equipment<$5000 F 16,000 16,000
IT9 Computer Equipment<$5000 CM 9,000 9,000
IT10 Computer Equipment<$5000 PW/T 25,000 25,000
IT11 Computer Equipment<$5000 CS 48,500 48,500
IT12 Computer Equipment<$5000 CD 59,500 59,500
IT13 Computer Equipment<$5000 AACC 31,000 31,000
IT14 Computer Equipment<$5000 CC 9,000 9,000 - -
Totals $ 5,011,375 $ 2,363,875 $ 1,985,000 $ 662,500
3-15
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CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK
3-17
CITY OF AVENTURA
CAPITAL OUTLAY
2018/19-2022123
IMPACT OF CAPITAL PROJECTS ON OPERATING BUDGET SCHEDULE
ESTIMATED
OBJECT CITY MANAGER USEFULE ANNUAL OPERATING BUDGET IM PACT
CODE PROPOSAL PROJECT LIFE
NO. CATEGORY RECAP 2018/19 DESCRIPTION (YEARS) 2018/19 2019/20 2020/21 2021122 2022/23
001-80XX
City Manager-8005-512
6402 Computer Equipment<$5,000 $ 3,000 No impact on operating budget 4 $ $ $ $ $
City Clerk-8008-519
6402 Computer Equipment<$5,000 1,000 No impact on operating budget 4
Finance-8010-513
6402 Computer Equipment<$5,000 3,000 No impact on operating budget 4
Information Technology.-8012-513
6401 Computer Equipment>$5,000 200,000 No impact on operating budget 4
6402 Computer Equipment<$5,000 6,000 No impact on operating budget 4
Police-8020-521
6402 Computer Equipment<$5,000 165,375 No impact on operating budget 4
6407 Radio Purchase&Replace. 32,000 No impact on operating budget 5
6410 Equipment>$5,000 180,900 No impact on operating budget 5
6411 Equipment<$5,000 21,400 No impact on operating budget 5
6450 Vehicles 442,000 No impact on operating budget 5
Community Development-8040-524
6402 Computer Equipment<$5,000 20,750 No impact on operating budget 4
6410 Equipment>$5,000 30,000 No impact on operating budget 5
Community Services-8050-539/572
6402 Computer Equipment<$5,000 5,500 No impact on operating budget 4
6410 Equipment>$5,000 89,200 No impact on operating budget 5
6411 Equipment<$5,000 10,250 No impact on operating budget 5
6205 Community Center Improvements 75,000 No impact on operating budget 10
6310 Aventura Founders Park 173,000 No impact on operating budget 10
6322 Waterways Park Improvements 15,000 No impact on operating budget 10
Public Works/Transportation-8054-541
6420 HVAC Replacements 16,000 No impact on operating budget 5
6301 Beautification Projects 20,350 No impact on operating budget 5
6402 Computer Equipment<$5,000 8,000 No impact on operating budget 4
6410 Equipment>$5,000 30,000 No impact on operating budget 5
Arts&Cultural Center-8070-575
6301 Improve.Other Than Bldg/Marquee 1,500 No impact on operating budget 10
6402 Computer Equipment<$5,000 4,000 No impact on operating budget 4
6410 Equipment>$5,000 68,000 No impact on operating budget 5
Non-Departmental-8090-590
6999 Capital Reserve 14,772,304 WA N/A WA WA WA N/A WA
Total Capital $ 16,393,529 $ - $ $ - $ $ -
3-18
CITY OF AVENTURA
CAPITAL OUTLAY
2018/19-2022/23
IMPACT OF CAPITAL PROJECTS ON OPERATING BUDGET SCHEDULE(CONTINUED)
ESTIMATED
OBJECT CITY MANAGER USEFULE ANNUAL OPERATING BUDGET IMPACT
CODE PROPOSAL PROJECT LIFE
NO. CATEGORY RECAP 2018/19 DESCRIPTION (YEARS) 2018/19 2019/20 2020/21 2021/22 2022/23
TRANSPORTATION AND STREET MAINTENANCE FUND-120
Public Works/Transportation-5401-541
6305 Road Resurfacing $ 311,000 No impact on operating budget 10 $ $ $ $ $ -
6307 Street Lighting Improv. 400,000 No impact on operating budget 10
6341 Transportation System Improv. 190,000 No impact on operating budget 10
6999 Capital Reserve 1,185,660 WA WA WA N/A N/A N/A WA
Total Capital $ 2,086,660 $ $ $ $ $
CAPITAL PROJECTS FUND-392
Police-2001-521
6411 Equipment>$5,000 $ 134,700 No impact on operating budget 5 $ $ $ $ $
Total Capital $ 134,700 $ $ $ $ $
STORMWATER UTILITY FUND-410
Public Works/Transportation-5401-538
6306 Drainage Improvements $ 275,000 No impact on operating budget 10 $ $ $ $ $
6999 Capital Reserve 371,250 WA WA N/A N/A N/A N/A N/A
Tota I Capital $ 646,250 $ - $ $ $ $
3-19
CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
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3-20
CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
APPENDIX A
GLOSSARY
A-1
Account Assets
A term used to identify an individual asset, Cash, receivables or capital assets listed
liability, expenditure control, revenue control, within the balance sheet.
encumbrance control or fund balance.
Balance Sheet
Accounting System Basic financial statement that describes the
The total structure of records and procedures basis of accounting used in its preparation
which discover, record, classify, summarize and presentation of a specified date in the
and report information on the financial City's assets, liabilities and the remaining fund
position and results of operations of the City balance or fund equity.
or any of its funds, fund types, balanced
account groups or organizational Balanced Budget
components. A budget in which current funds or revenues
equal planned expenditures.
Accrual Basis of Accounting
A method of accounting where revenues are Basis Point
recorded when service is given and expenses Equal to 1/100 of 1%. If interest rates rise
are recognized when the benefit is received. from 7.50% to 7.75%, the difference is
referred to as an increase of 25 basis points.
Actuary
A person that makes determinations of Bond
required contributions to achieve future A written promise, generally under seal, to
funding levels that addresses risk and time. pay a specified sum of money, called the face
value, at a fixed time in the future, called the
Ad Valorem Taxes date of maturity and carrying interest at a
Taxes levied on all real and certain personal fixed rate, usually payable periodically. Note:
property, tangible and intangible, according to The difference between a note and a bond is
the property's assessed valuation. that the latter usually runs for a longer period
of time and requires greater legal formality.
Adopted Budget
The initially proposed budget as formally Bond Covenants
approved by the City Commission. A legally enforceable promise made to the
bondholders from the issuer, generally in
Amended Budget relation to the funding source utilized for
The adopted budget as formally adjusted by repayment.
the City Commission.
Bonded Debt
Amortization That portion of indebtedness represented by
The reduction of debt through regular outstanding bonds.
payments of principal and interest sufficient to
retire the debt instrument at a predetermined Budget
date known as maturity. A financial operating plan that embodies an
estimate of proposed expenditures for a given
Appropriation period (usually a single fiscal year) and the
An authorization granted by the City proposed means of financing them.
Commission to make expenditures and to
incur obligations for specific purposes. An Budget Calendar
appropriation is limited in amount to the time it A schedule of key dates that the City utilizes
may be expended. to prepare, adopt and administer the budget.
Assessed Valuation Budget Message
A valuation set upon real estate or other A general discussion of the proposed budget
property by the County Property Appraiser as presented in writing by the City Manager to
and the State as a basis for levying ad the City Commission.
valorem taxes.
A-2
Budgetary Control Commercial Paper
The control or management of the City in An unsecured promissory note that is issued
accordance with the approved budget for the for a specific amount, maturing on a specific
purpose of keeping expenditures within the day. Normally, the maximum maturity is 270
limitations of available appropriations and days, but the most common length is 30 days.
available revenues. Represents the level of
control at which expenditures may not exceed Comprehensive Annual Financial Report
budget. Any revisions that alter the total (CAFR)
expenditures of a department must be This official annual report presents the status
approved by the City Commission. of the City's finances in a standardized format.
The CAFR is organized by fund and contains
Capital Budget two (2) basic types of information: a balance
A plan of proposed capital outlays and the sheet that compares assets with liabilities and
means of financing them for the current fiscal fund balance and an operating statement that
period. compares revenues and expenditures.
Capital Construction Fund Contingency
A fund established to account for bond An appropriation of funds available to cover
proceeds and expenditures associated with unforeseen events that occur during the fiscal
the purchase of properties and/or year. These funds, if not used, lapse at year-
constructions costs to be utilized for public end. Note: This is not the same as fund
parks, cultural center, the permanent balance.
Government Center and Police Station and
the Aventura Charter High School. Current Assets
Assets that one can reasonably expect to
Capital Improvement Program (CIP) convert into cash, sell or be consumed
A plan for capital expenditures to be incurred through operations within one (1) year.
each year over a five-year period to meet
capital needs arising from the long-term work Current Liabilities
program or otherwise. It sets forth each Obligation whose liquidation is expected to
project or other contemplated expenditure in require the use of existing resources classified
which the City is to have a part and specifies as current assets or the creation of other
the full resources estimated to be available to current liabilities.
finance the projected expenditures.
Debt Service
Capital Outlays The payment of principal and interest on
Non-recurring expenditures of an infrequent or borrowed funds such as bonds.
unusual nature which may result in the
acquisition/addition to the City's fixed capital Debt Service Fund
assets or infrastructure. A fund established to finance and account for
the accumulation of resources for and the
Capital Projects Fund payment of, general long-term debt principal
A fund established to account for impact fees and interest. Note: This fund is also referred
and other revenues specifically earmarked for to as a "Sinking Fund".
capital projects restricted by City Ordinance or
Commission Policy. Debt Service Requirements
The amounts of revenue which must be
Carryover provided for a debt service fund so that all
An existing fund balance that is projected to principal and interest payments can be made
be available for use in the City's annual in full and on schedule.
budgeted expenditures.
Defeasance
Chart of Accounts A provision that voids a bond when the
The classification system used by the City to borrower puts cash in escrow via a refunding
organize the accounting for various funds. bond issuance sufficient to service the
borrower's debt. When a bond issue is
defeased, the borrower sets aside cash to pay
A-3
off the bonds, therefore the outstanding debt within municipal boundaries. Examples
and cash offset each other on the balance include electric, gas, sanitation and towing.
sheet and are removed from the financial
statements. Full-Time Equivalent Position
A part-time position converted to the decimal
Depreciation equivalent of a full-time position based on
The decrease in the value of physical assets 2,080 hours/year.
due to their use and the passage of time.
Fund
Encumbrances An independent fiscal and accounting entity
Obligations in the form of purchase orders, with a self-balancing set of accounts recording
contracts or salary commitments which are cash and/or other resources, together with all
chargeable to an appropriation and for which related liabilities, obligations, reserves and
a part of the appropriation is reserved. They equities which are segregated for the purpose
cease to be encumbrances when paid or of carrying on specific activities or attaining
when the actual liability is set up. certain objectives in accordance with special
regulations, restrictions or limitations.
Expenditures
For accrual basis accounts, this term Fund Accounts
designates total charges incurred, whether All accounts necessary to set forth the
paid or unpaid, including expenses, provision financial operations and financial condition of
for debt service and capital outlays. For cash a fund.
basis accounts, the term covers only actual
disbursements for these purposes. Note: Fund Balance
Encumbrances are not considered The excess of a fund's assets over its
expenditures. liabilities and reserves. The City follows
GASB Statement No. 54, Fund Balance
Expenses Reporting and Governmental Fund Type
Charges incurred, whether paid or unpaid, for Definitions which requires that governmental
operation, maintenance and interest and other fund financial statements present fund
charges which are presumed to benefit the balances based on classifications that
current fiscal period. comprise a hierarchy that is based primarily
on the extent to which the City is bound to
Fiscal Period honor constraints on the specific purposes for
Any period at the end of which a which amounts in the respective
governmental unit determines its financial governmental funds can be spent.
condition and the results of its operations and
closes its books. Note: It is usually a year, The classifications used in the governmental
though not necessarily a calendar year. fund financial statements are as follows:
Nonspendable: This classification
Fiscal Year(FY) includes amounts that cannot be spent
Any period of 12 consecutive months to which because they are either (a) not in spendable
the annual budget applies and at the end of form or (b) are legally or contractually required
which the City determines its financial position to be maintained intact. "Not in spendable
and results of operations. The City's fiscal form" includes items that are not expected to
year begins October 1s` and ends September be converted to cash (such as inventories and
30`h. prepaid amounts) and items such as long-
term amount of loans and notes receivable, as
Fixed Assets well as property acquired for resale. The
Land, buildings, machinery, furniture, or other corpus (or principal) of a permanent fund is an
equipment that have a useful life of more than example of an amount that is legally or
one (1) year that cost more than $5,000. contractually required to be maintained intact.
Franchise Fee Restricted: This classification includes
Charges to service providers for amounts for which constraints have been
exclusive/non-exclusive rights to operate placed on the use of the resources either (a)
externally imposed by creditors (such as
A-4
through a debt covenant), grantors, Goal
contributors, or laws or regulations of other A statement of broad direction, purpose or
governments, or (b) imposed by law through intent based on the needs of the community.
constitutional provisions or enabling A goal is general and timeless; that is, it is not
legislation. concerned with a specific achievement in a
Committed: This classification given period.
includes amounts that can be used only for
the specific purposes determined by a formal Grant
action of the City Commission that can, by A contribution by one (1) governmental unit to
adoption of an ordinance prior to the end of another. The contribution is usually made to
the fiscal year, commit fund balance. Once aid in the support of a specified function (e.g.,
adopted, the limitation imposed by the education), but is sometimes also made for
ordinance remains in place until a similar general purposes.
action is taken (the adoption of another
ordinance) to remove or revise the limitation. Income
Resources accumulated pursuant to This term is used in accounting for
stabilization arrangements are reported in this governmental enterprises and represents the
category. excess of the revenues earned over the
expenses incurred in carrying on particular
Assiqned: This classification includes phases of an enterprise's activities. As
amounts that are constrained by the City's indicated elsewhere, the excess of the total
intent to be used for a specific purpose but are revenues over the total expenses of the utility
neither restricted nor committed. The City for a particular accounting period is called "net
Commission has by resolution authorized the income".
City Manager to assign fund balance. The City
Commission may also assign fund balance as Infrastructure
it does when appropriating fund balance to Public domain fixed assets including roads,
cover a gap between estimated revenue and bridges, curbs, gutters, sidewalks, drainage
appropriations in the subsequent year's systems, lighting systems and other items that
budget. Unlike commitments, assignments have value only to the City.
generally can only exist temporarily. In other
words, an additional action does not normally Interest Income
have to be taken for the removal of an Revenue generated through the investment of
assignment. Conversely, as discussed above, fund balances.
an additional action is essential to either
remove or revise a commitment. Interfund Transfers
Administrative fees charged to other City
Unassiqned: This classification funds for the provision of administration and
includes the residual fund balance for the other City services.
General Fund. This classification represents
fund balance that has not been assigned to Intergovernmental Revenue
other funds and that has not been restricted, Revenue received from or through the
committed, or assigned to specific purposes Federal, State or County government,
within the General Fund. Unassigned fund including State Revenue Sharing, Alcoholic
balance may also include negative balances Beverage Tax, Sales Tax and Gasoline
for any governmental fund if expenditures Taxes.
exceed amounts restricted, committed or
assigned for those specific purposes. Inventory
A detailed list showing quantities,
General Fund descriptions, property values, units of
The fund that is available for any legal measure and unit prices. Note: The term is
authorized purpose and which is therefore often confined to consumable supplies but
used to account for all revenues and all may also cover fixed assets.
activities except those required to be
accounted for in another fund. Note: The
General Fund is used to finance the City's
ordinary operations.
A-5
Liabilities which allows municipalities to collect two
Debts or obligations owed by one (1) entity to dollars ($2.00) from each traffic citation for the
another entity payable in money, goods or purpose of criminal justice education and
services. training for police officers.
Mill Police Offduty Services Fund
A taxation unit equal to $1 of tax obligation for A special revenue fund used to account for
every $1,000 of assessed property value. revenues and expenditures associated with
services provided by off-duty police officers in
Millage private customer details to the various
The total tax obligation per $1,000 of businesses and condominium associations.
assessed property value.
Property Tax
Mission Statement A tax levied on the assessed value of real and
The statement that identifies the particular personal property. This tax is also known as
purpose and function of a department. ad valorem tax.
Net Position Proprietary Fund
Excess of the City's assets and deferred Enterprise and internal service funds that are
outflows over its liabilities. similar to corporate funds, in that they are
related to assets, liabilities, equities,
Non-Departmental revenues, expenses and transfers determined
Activities, revenues and expenditures that are by business or quasi-business activities.
not assigned to a department. Note: The Stormwater Utility Fund is an
example of this type of fund.
Objective
Something to be accomplished in specific, Reserves
well-defined and measurable terms and that is The City's current year budgeted funds that
achievable within a specific time frame. are not planned to be expended. These
reserves may "carryover" into the available
Operating Budget fund balance of subsequent years.
A budget for general revenues and
expenditures such as salaries, utilities and Resolution
supplies. A legislative act by the City Commission with
less legal formality than an ordinance.
Ordinance
A formal legislative enactment by the City Revenues
Commission. Increases in governmental fund type net
current assets from other than expenditure
Pay-as-You-Go Financing refunds and residual equity transfers.
A method of paying for capital projects that
relies on current tax and grant revenues rather Rolled-Back Rate
than on debt. The operating millage rate required to raise
the same ad valorem tax revenues as were
Performance Budget levied in a prior year, exclusive of new
A budget wherein expenditures are based construction, additions to structures, deletions
primarily upon measurable performance of and property added (e.g., annexations).
activities and work programs.
Sales Tax
Performance Workload Indicators Tax imposed on the purchase of goods and
Data collected to determine how effective services.
and/or efficient a program is in achieving its
objectives. Special Revenue Fund
A fund used to account for the proceeds of
Police Education Fund specific revenue sources that are legally
A special revenue fund used to account for restricted to expenditure for specified
revenues pursuant to Florida Statute 943.25 purposes.
A-6
Stormwater Utility Fund Useful Life
This fund is used to account for revenues and The period of time that a fixed asset is
expenditures specifically earmarked for the expected to operate. This can refer to a
construction and maintenance of the City's budgeted period of time for an equipment
stormwater drainage system. class or the actual amount of time for a
particular item.
Taxable Value
The assessed value less homestead and User Charges or Fees
other exemptions, if applicable. The payment of a fee for direct receipt of
public service by the party benefiting from the
Taxes service.
Compulsory charges levied by a government
for the purpose of financing services Utility Service Tax
performed for the common benefit. This term Taxes levied on consumer consumption of
does not include specific charges made utility services provided in the City. The tax is
against particular persons or property for levied as a percentage of gross receipts.
current or permanent benefits such as special
assessments. 911 Fund
This fund is used to account for revenues and
Transportation and Street Maintenance expenditures specifically earmarked for the
Fund City's emergency 911 system in accordance
A special revenue fund to account for with Florida Statutes 365.172. The funds may
restricted revenues and expenditures which be used to provide emergency dispatch
by Florida Statutes are designated for street systems, training, communication,
maintenance and construction costs. maintenance and repairs and related capital
outlay purchases. The fund offsets a portion
Trust and Agency Funds of the emergency 911 operations.
These funds are used to account for assets
held by the City in a trustee capacity or as an
agent for individuals, private organizations,
other governments and/or other funds. THE REST OF THIS PAGE HAS
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Truth in Millage (TRIM)
The Florida Truth in Millage Act ("TRIM")
serves to formalize the property tax levying
process by requiring a specific method of tax
rate calculation form of notice, public hearing
requirements and advertisement
specifications prior to the adoption of a budget
tax rate.
The effect of TRIM is to inform taxpayers that
their property taxes are changing (up or
down), the cause (a change in the assessed
value of their property and/or an increase in
the proposed spending level) and how the
proposed new tax rate compares to the rate
that would generate the same property tax
dollars as the current year (the "rolled-back"
rate).
Unencumbered
The portion of an allotment not yet expended
or encumbered.
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CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
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A-8
CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
APPENDIX B
AUTHORIZED INVESTMENTS
SUMMARY TABLE
B-1
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CITY OF AVENTURA
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/19
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B-3
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IN
I
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
FROM: Joanne Car, Interim City Manak
By: Eric M. Soroka, CMOS Consul ',g rvic s
DATE: July 10, 2018
SUBJECT: Resolution Establishing Propose lage Rate 2018/19 Fiscal Year
July 19, 2018 City Commission Meeting Agenda Item 4 115
RECOMMENDATION
It is recommended that the City Commission adopt a millage rate of 1.7261 for fiscal
year 2018/19. This rate includes no increase. This will generate $16,236,142 based on
an assessed value of $10,365,840,176. This is $437,568 more in Ad Valorem taxes
than the previous year.
BACKGROUND
Attached hereto is a Resolution that establishes the proposed millage rate for the
2018/19 fiscal year and public hearing dates. State statutes require the City to
establish a tentative millage rate and the first public hearing date that will be transmitted
to the County Property Appraisal Department. The County Property Appraiser issues a
notice to all property owners in the City. The notice includes the proposed tax rates and
public hearing dates for all government agencies imposing ad valorem taxes.
A detail discussion of the requirements for setting the millage rate is contained in the
memorandum attached hereto from our Finance Director.
If you have any questions, please feel free to contact me.
Attachment
RESOLUTION NO. 2018-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, ESTABLISHING A PROPOSED
MILLAGE RATE FOR THE 2018/2019 FISCAL YEAR;
PROVIDING FOR THE DATE, TIME AND PLACE OF THE
PUBLIC HEARING TO CONSIDER THE PROPOSED MILLAGE
RATE AND TENTATIVE BUDGET; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, Chapter 200, Florida Statutes, Determination of Millage, sets forth
the procedures that must be followed in establishing a millage rate and adopting an
annual budget; and
WHEREAS, the Miami Dade County Property Appraiser has certified the taxable
value of property within the City of Aventura, as required by Chapter 200, Section
200.065(1) and Chapter 193, Section 193.023, Florida Statutes; and
WHEREAS, pursuant to Chapter 200, Section 200.065(2)(b), the City of
Aventura is required to establish its proposed millage rate and the date, time and place
that the public hearing will be held to consider the proposed millage rate and tentative
budget.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The following is hereby established as the proposed millage rate for
the 2018/2019 fiscal year: 1.7261 per$1,000.00 of taxable assessed value.
City of Aventura Resolution No.2018-
Section 2. September 4, 2018 is hereby established as the date for a public
hearing on the tentative budget and proposed millage rate, to be held at 6:00 p.m. at the
Aventura Government Center, 19200 West Country Club Drive, Aventura, Florida.
Section 3. The City Clerk is hereby authorized and directed to place all
necessary advertisements in accordance with Chapter 200, Florida Statutes, the Truth
in Millage (TRIM) Bill.
Section 4. This Resolution shall become effective immediately upon its
adoption.
The foregoing resolution was offered by Commissioner , who moved its
adoption. The motion was seconded by Commissioner , upon being put to a
vote, the vote was as follows:
Commissioner Denise Landman
Commissioner Dr. Linda Marks
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
Vice Mayor Gladys Mezrahi
Mayor Enid Weisman
Page 2 of 3
City of Aventura Resolution No. 2018-
PASSED AND ADOPTED THIS 19th day of July, 2018.
END WEISMAN, MAYOR
ATTEST:
ELLISA L. HORVATH, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
Page 3 of 3
CITY OF AVENTURA
FINANCE DEPARTMENT
MEMORANDUM
TO: Joanne Carr, Interim City Manager
FROM: Brian K. Raducci, Finance Director
DATE: July 10, 2018
SUBJECT: Certification of Taxable Value/Public Hearing Dates
DR-420 Certification of Taxable Value and Millage Rates
On June 28, 2018, we received the 2018 Certification of Taxable Value — DR-420 (the
"DR-420" is included as Exhibit I) from the Miami-Dade County Property Appraiser. On line
4 of the DR-420, the City's taxable value of $10,365,840,176 is reported. This value is
approximately $110M higher than the estimated $10,256,000,000 that was tentatively
reported to us on May 31, 2018 and approximately $267M or 2.64% higher than the
$10,098,997,863 which was reported to us last year at this time.
The DR-420 includes a breakdown of the change in taxable value as follows:
New Construction - $227,206,140 (line 5) represents the increase in taxable value for
properties that came on line between January 1 and December 31, 2017.
Existing Property - $140,238,998 (1.40%) represents the increase in taxable value of
existing property, ($10,138,634,036 (line 6) minus$9,996,395,038(line 7) of the form].
The purpose of the DR-420 is for a taxing authority to calculate its "rolled-back rate."
Section 200.065 (1) of the Florida Statutes, defines the rolled-back rate as "...a millage
rate which, exclusive of new construction, additions to structures, deletions, increases in the
value of improvements that have undergone a substantial rehabilitation..., will provide the same
ad valorem tax revenue for each taxing authority as was levied during the prior year..."
The City's rolled-back rate for 2018 (FY 2018/19) is 1.7022 (line 16) of the DR-420 and
is lower than the City's current millage rate of 1.7261. This rate is important because if
we levy any rate above it, the City will be required to place a quarter page ad in the
newspaper before the second public hearing on the budget and tax rate in September
which is titled "NOTICE OF PROPOSED TAX INCREASE" and would also be required
to include the statement that the proposed rate exceeds the rolled back rate by 1.40% in
the ordinance adopting the millage rate which will be read at the two (2) public hearings
in September.
1
DR-420MM-P Maximum Millane Levy Calculation Preliminary Disclosure
In addition, we must prepare the DR-420MM-P (Exhibit II) to determine what other
millage rates the City could adopt and by what level of Commission approval. For
example:
A.) Majority Vote (4 of 7 Commissioners)— a millage rate of 1.7507 mills (line 13 of the DR-420MM-
P)could be adopted
B.) Two-thirds Vote (5 of 7 Commissioners) — a millage rate of 1.9258 mills (line 14 of the DR-
420MM-P) could be adopted
In accordance with the City Commission's intent to not increase the millage rate, the
proposed millage rate of 1.7261 mills has been utilized in preparing our FY 2018/19
Budget. This rate will require a majority vote of the City Commission to adopt. After a
5% reduction to cover early payment discounts of up to 4%, plus 1% for uncollectibility,
the proposed millage rate will generate the $16,997,856 of ad valorem taxes reflected
on page 2-10 of the budget document. You will note that this amount is $437,568 more
than the $16,560,288 budgeted last year based on the same rate of 1.7261 mills. By
comparison, if the roll-back rate of 1.7022 were adopted, the City would generate
$16,762,500 in ad valorem taxes, for a negative difference of $235,356 ($16,997,856 —
$16,762,500).
Public Hearing Dates
Since we received the certification on July 1, state law requires us to hold two (2) public
hearings (between September 3rd and October 8th) that cannot conflict with any of the
following dates:
Miami-Dade County—public hearings are scheduled for September 6111 and September 20th
Miami-Dade County School Board—a public hearing is scheduled for September 5'h.
As a result, the following dates are recommended for the City's public hearings:
First public hearing 6:00 P.M., Tuesday, September 4th
Second public hearing 6:00 P.M., Wednesday, September 12th
Since we need to include the date of the first meeting on our submitted DR-420, we
need to have a commitment from the Mayor and Commission by no later than the July
19th budget review meeting.
The information contained in the preceding paragraphs is based on my review of the
Florida Department of Revenue's 2018 TRIM Compliance Manual. Please let me know
if you have any questions or comments pertaining to this memorandum.
2
Exhibit I
Reset Form Print Form
D10
CERTIFICATION OF TAXABLE VALUE 5/12
B
Rule D-116.0021
FLORIDA Florida Administrative Code
Effective 11/12
Year: 2018 County: MIAMI-DADE
Principal Authority: Taxing Authority:
CITY OF AVENTURA CITY OF AVENTURA
SECTION I : COMPLETED BY PROPERTY APPRAISER
1. Current year taxable value of real property for operating purposes $ 10,114,719,172 (1)
2. Current year taxable value of personal property for operating purposes $ 249,559,323 (2)
3. Current year taxable value of centrally assessed property for operating purposes $ 1,561,681 (3)
4. Current year gross taxable value for operating purposes (Line 7 plus Line 2 plus Line 3) $ 10,365,840,176 (4)
Current year net new taxable value (Add new construction,additions,rehabilitative
5. improvements increasing assessed value by at least 100%,annexations,and tangible $ 227,206,140 (5)
personal property value over 115%of the previous year's value.Subtract deletions.)
6. Current year adjusted taxable value (Line 4 minus Line 5) $ 10,138,634,036 (6)
7. Prior year FINAL gross taxable value from prior year applicable Form DR-403 series $ 9,998,395,038 (7)
8 Does the taxing authority include tax increment financing areas?If yes,enter number LI YES Q NO Number (8)
of worksheets(DR-420TIF)attached. If none,enter 0 0
Does the taxing authority levy a voted debt service millage or a millage voted for 2 Number
9. years or less under s.9(b),Article VII,State Constitution?If yes,enter the number of ❑ YES Q NO (9)
DR-420DEBT,Certification of Voted DebtMillage forms attached.If none,enter 0 0
Property Appraiser Certification I certify the taxable values above are correct to the best of my knowledge.
SIGN Signature of Property Appraiser: Date:
HERE
Electronically Certified by Property Appraiser 6/28/2018 11:47 AM
SECTION II : COMPLETED BY TAXING AUTHORITY
If this portion of the form is not completed in FULL your taxing authority will be denied TRIM certification and
possibly lose its millage levy privilege for the tax year.If any line is not applicable,enter -0-.
10 Prior year operating millage levy(If prior year millage was adjusted then use adjusted 1.7261 per 51,000 (10)
millage from Form DR-422)
11. Prior year ad valorem proceeds (Line 7 multiplied by Line 70,divided by 1,000) $ 17,258,230 (11)
Amount,if any,paid or applied in prior year as a consequence of an obligation measured by a )
12. 0 (12
dedicated increment value (Sum ofeitherLines 6c or Line 7a for allDR-420TIF forms) $
13. Adjusted prior year ad valorem proceeds (Line 11 minus Line 72) $ 17,258,230 (13)
14. Dedicated incrementvalue,if any (Sum of either Line 6b or Line 7e for allDR-420TIF forms) $ 0 (14)
15. Adjusted current year taxable value (Line 6 minus Line 74) $ 10,138,634,036 (15)
16. Current year rolled-back rate (Line 13 divided by Line 75,multiplied by 1,000) 1.7022 per$1000 (16)
17. Current year proposed operating millage rate 1.7261 per$1000 (17)
19 Total taxes to be levied at proposed millage rate (Line 77 multiplied by Line 4,divided 17892477 (18)
by 7,000) $
Continued on page 2
DR-420
R. 5/12
Page 2
TYPE of principal authority(check one) ❑ County Independent Special District
19. (19)
O Municipality Water Management District
Applicable taxing authority(check one) O Principal Authority ❑ Dependent Special District
20. (20)
MSTU Water Management District Basin
21, Is millage levied in more than one county?(check one) Yes ✓❑ No (21)
DEPENDENT SPECIAL DISTRICTS AND MSTUs rSTOP] STOP HERE-SIGN AND SUBMIT
22 Enter the total adjusted prior year ad valorem proceeds of the principal authority,all
dependent special districts,and MSTUs levying a millage. (rhe sum of Line 3 from all DR-420 $ 17,258,230 (22)
forms)
23. Current year aggregate rolled-back rate(Line 22 divided by Line 15,multiplied by 1,000) 1.7022 per$1,000 (23)
24. Current year aggregate rolled-back taxes(Line 4 multiplied by Line 23,divided by 1,000) $ 17,644,733 (24)
Enter total of all operating ad valorem taxes proposed to be levied by the principal
25. taxing authority,all dependent districts,and MSTUs,if any.(The sum of Line 18 from all $ 17,892,477 (25)
DR-420 forms)
26. Current year proposed aggregate millage rate(Line 25 divided by Line 4,multiplied 17261 per$1,000 (26)
by 1,000)
27. Current year proposed rate as a percent change of rolled-back rate(Line 26 divided by 140 % (27)
Line 23,minus I multiplied by 100)
First public Date: Time: Place:
budget hearing 19200 W.Country Club Drive
9/4/2018 6:00 PM EST Aventura,FL 33180 Phone:(305)466-8920
I certify the millages and rates are correct to the best of my knowledge.
Taxing Authority Certification The millages comply with the provisions of s.200.065 and the provisions of
5 either s.200.071 or s.200.081,F.S.
I Signature of Chief Administrative Officer: Date:
G
N Title: Contact Name and Contact Title:
BRIAN K.RADUCCI,FINANCE DIRECTOR
JOANNE CARR,INTERIM CITY MANAGER
E Mailing Address: Physical Address:
R 19200 W.COUNTRY CLUB DRIVE 19200 W.COUNTRY CLUB DRIVE
E _
City,State,Zip: Phone Number: Fax Number:
AVENTURA,FL 33180
(305)466-8920 (305)466-8939
Instructions on page 3
Exhibit II
El � Reset Form Print Form
MAXIMUM MILEAGE LEVY CALCULATION o 42oM/12
E 16.0 2
d! PRELIMINARY DISCLOSURE Rule rCode
Florida Administrative Effective
Code
FLORIDA For municipal governments,counties,and special districts nni
Year: 2018 County: MIAMI-DADE
Principal Authority: Taxing Authority:
CITY OF AVENTURA CITY OF AVENTURA
Is your taxing authority a municipality or independent special district that has levied n n
1' ad valorem taxes for less than 5 years? Yes NO (1)
IF YES, STOP STOP HERE. SIGN AND SUBMIT. You are not subject to a millage limitation.
2. Current year rolled-back rate from Current Year Form DR-420,Line 16 1.7022 per$1,000 (2)
3. Prior year maximum millage rate with a majority vote from 2016 Form DR-420MM,Line 13 1.7495 per$1,000 (3)
4. Prior year operating millage rate from Current Year Form DR-420,Line 10 1.7261 per$1,000 (4)
if Line 4 is equal to or greeter then Line 3, skip to Line 11. If less, continue to Line 5.
Adjust rolled-back rate based on prior year majority-vote maximum millage rate
5. Prior year final gross taxable value from Current Year Form DR-420,Line 7 $ 9,998,395,038 (5)
6 Prior year maximum ad valorem proceeds with majority vote
(Line 3 multiplied by Line 5 divided by 1,000) 17,492,102 (6)
•
7 Amount,if any,paid or applied in prior year as a consequence of an obligation $
measured by a dedicated increment value from Current Year Form DR-420 Line 12 0 (7)
8. Adjusted prior year ad valorem proceeds with majority vote (Line 6 minus Line 7) $ 17,492,192 (8)
9. Adjusted current year taxable value from Current Year form DR-420 Line 15 $ 10,138,634,036 (9)
10. Adjusted current year rolled-back rate(Line 8 divided by Line 9,multiplied by 1,000) 1.7253 per$1,000 (10)
Calculate maximum millage levy
11. Rolled-back rate to be used for maximum millage levy calculation 1.7253 per$1,000 (11)
(Enter Line 10 if adjusted or else enter Line 2)
12. Adjustment for change in per capita Florida personal income(See Line 12 Instructions) 1.0147 (12)
13. Majority vote maximum millage rate allowed(Line 11 multiplied by Line 72) 1.7507 per$1,000 (13)
14. Two-thirds vote maximum millage rate allowed(Multiply Line 13 by 1.10) 1.9258 per$1,000 (14)
15. Current year proposed millage rate 1.7261 per$1,000 (15)
16. Minimum vote required to levy proposed millage: (Check one) (16)
O a. Majority vote of the governing body: Check here if Line 15 is less than or equal to Line 13.The maximum millage rate is equal
to the majority vote maximum rate.Enter Line 73 on Line 17.
❑ b. Two-thirds vote of governing body: Check here if Line 15 is less than or equal to Line 14,but greater than Line 13.The
maximum millage rate is equal to proposed rate.Enter Line 15 on Line 77.
❑ r. Unanimous vote of the governing body,or 3/4 vote if nine members or more: Check here if Line 15 is greater than Line 14.
The maximum millage rate is equal to the proposed rate.Enter Line 15 on Line 17.
▪ d. Referendum: The maximum millage rate is equal to the proposed rate.Enter Line 15 on Line 77.
The selection on Line 16 allows a maximum millage rate of
17. (Enterate indicated by choice on Line i6) 1.7507 per$1,000 (17)
18. Current year gross taxable value from Current Year Form DR-420,Line 4 $ 10,365,840,176 (18)
Continued on page 2
Taxing Authority: DR-420MM-P
CITY OF AVENTURA R.5/I2
Page 2
19. Current year proposed taxes(Line 75 multiplied by Line 18,divided by 7,000) $ 17,892,477 (19)
Total taxes levied at the maximum millage rate (Line 77 multiplied by Line 78,divided
20. by 7,000) 18,147,476 (20)
DEPENDENT SPECIAL DISTRICTS AND MSTUs STOP STOP HERE. SIGN AND SUBMIT.
Enter the current year proposed taxes of all dependent special districts&MSTUs levying
21. $ 0 (21)
a millage. (The sum of all Lines 79 from each district's Form DR-420MM-P)
22. Total current year proposed taxes(Line 19 plus Line 27) $ 17,892,477 (22)
Total Maximum Taxes
Enter the taxes at the maximum millage of all dependent special districts&MSTUs
23. $ p (23)
levying a millage(The sum of all Lines 20 from each district's Form DR-420MM-P)
24. Total taxes at maximum millage rate(Line 20 plus Line 23) $ 18,147,476 (24)
Total Maximum Versus Total Taxes Levied
25. Are total current year proposed taxes on Line 22 equal to or less than total taxes at the (25)
maximum millage rate on Line 24?(Check one) YESANO
I certify the millages and rates are correct to the best of my knowledge.The millages
Taxing Authority Certification comply with the provisions of s.200.065 and the provisions of either s.200.071 ors.
S 200.081,ES.
Signature of Chief Administrative Officer: Date:
G
N
Title: Contact Name and Contact Title:
H JOANNE CARR,INTERIM CITY MANAGER BRIAN K.RADUCCI,FINANCE DIRECTOR
E
R Mailing Address: Physical Address:
E 19200 W.COUNTRY CLUB DRIVE 19200 W.COUNTRY CLUB DRIVE
•
City,State,Zip: Phone Number: Fax Number:
AVENTURA,FL 33180 (305)466-8920 (305)466-8939
Complete and submit this form DR-420MM-P,Maximum Millage Levy Calculation-Preliminary Disclosure,to
your property appraiser with the form DR-420,Certification of Taxable Value.
Instructions on page 3
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
FROM: Joanne Carr, Interim Cit Manat,
BY: Eric M. Sorok nsulting Services, LLC
DATE: July 12, 2018
SUBJECT: Resolution Adoptin the Miami-Dade County School Board's
Students Attired for Education (SAFE) Policy for ACES
July 19, 2018 City Commission Meeting Agenda Item
RECOMMENDATION
It is recommended that the City Commission, acting in its capacity as the Board of
Directors for ACES, pass the attached Resolution adopting the Miami-Dade County
School Board's Students Attired for Education (SAFE) Act Policy in order to be eligible
for State funding
BACKGROUND
The Florida Legislature approved a budget that includes funding for the Students Attired
for Education (SAFE) Act. The SAFE Act provides funding for school districts and
charter schools to establish and implement a standard student attire policy to promote
safe and supportive learning environments and improve school safety and discipline.
To participate in the funding, the school is required to pass a Resolution adopting the
Miami-Dade County School Board's policy.
The school is eligible for $10 per student or $10,200. ACES has followed and adopted
the School Board's policy. The policy is attached.
If you have any questions, please feel free to contact me.
JC/act
Attachment
CCons7-18
RESOLUTION NO. 2018-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, ACTING IN THEIR CAPACITY AS THE BOARD
OF DIRECTORS FOR THE AVENTURA CITY OF EXCELLENCE
SCHOOL, ADOPTING THE IMPLEMENTATION OF THE MIAMI-DADE
COUNTY SCHOOL BOARD'S STUDENTS ATTIRED FOR EDUCATION
(SAFE) POLICY; AUTHORIZING THE EXECUTION OF NECESSARY
DOCUMENTS; AND PROVIDING FOR AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The implementation of the Miami-Dade County School Board's
Students Attired for Education (SAFE) Policy, as attached hereto, is hereby adopted by
the City Commission of the City of Aventura, Florida, acting in their capacity as the
Board of Directors for the Aventura City of Excellence School.
Section 2. The City and School officials are hereby authorized to execute the
Miami-Dade County Public Schools Students Attired for Education Incentive Fund
(Charter Schools) Declaration Form, in substantially the form attached hereto, and to do
all things necessary to carry out the aims of this resolution.
Section 3. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner , who moved
its adoption. The motion was seconded by Commissioner , and upon being
put to a vote, the vote was as follows:
Commissioner Denise Landman
Commissioner Dr. Linda Marks
Commissioner Gladys Mezrahi
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
Mayor Enid Weisman
City of Aventura Resolution No. 2018-
PASSED AND ADOPTED this 19th day of July, 2018.
ENID WEISMAN, MAYOR
ATTEST:
ELLISA L. HORVATH, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
Page 2 of 2
Miami-Dade County Public Schools
2018-2019 Students Attired for Education Incentive Fund (Charter Schools)
Declaration Form
Please complete the information requested below and submit this completed declaration form to the Office
of Charter School Compliance and Support no later than Wednesday, June 27, 2018.
Name of Charter:
Aventura City of Excellence School
Location Number:
0950
Principal/Director:
Julie R. Alm
Management Affiliation (if applicable):
Please select ONE option below:
X❑ OPTION#1 The Charter School will participate in the Students Attired for Education Incentive Fund:
Requires attachment and/or submission of all documents listed below:
• A Letter of Attestation from the Principal stating that the District's standard student attire policy is in
effect at the charter school for the 2018-2019 school year.
• A Governing Board Resolution stating that the school's governing board has adopted the District's
Standard Student Attire Policy (may be from a prior school year as long as policy is still in effect).
0 OPTION#2 The Charter School will participate in the Students Attired for Education Incentive Fund but will
apply directly to the FDOE:
❑ OPTION#3 The Charter School will not participate in the Students Attired for Education Incentive Fund:
Return this form with required signatures and no further action is required.
Julie R. Alm /,
Principal/Scho I Leer(�PI �sq� Print)
7 - (o - 18'
PrincipaVSc of Leader Signature Date
Governing Board Chair(Please Print)
Governing Board Chair Signature Date
FLORIDA DEPARTMENT OF
C / t. 0Uig
State Board of Education fldoe.org Pam Stewart
Commissioner of Education
Marva Johnson,Choir
Andy Tuck,Vice Chair
Members
Gary Chartrand
Ben Gibson
Tom Grady
Michael Olenick
Ice York
MEMORANDUM Contact Information:
Kim Ward
TO: School District Superintendents 850-245-0677
Charter School Leaders Kim.Ward<a'Ildoe.org
DPS: 2018-71
FROM: Hershel Lyons
DATE: June 8, 2018
SUBJECT: Certification for Students Attired for Education Incentive Fund—Due
September 1,2018
The 2018 Florida Legislature approved a budget which includes funding for the Students Attired
for Education (SAFE)Act. The SAFE Act provides funding for school districts and charter
schools to establish and implement a standard student attire policy to promote safe and
supportive learning environments and improve school safety and discipline. To view the text of
the law,please visit section 101 1.78. Florida Statutes.
To participate in the funding, there are three options available to school districts and charter
schools:
I. A school district may choose to participate, and one or more charter schools may choose
to adopt their district's policy;
2. A school district may choose to participate with charter schools also participating but
adopting their own policy; or
3. A school district chooses not to participate, therefore interested charter schools may
adopt their own policy.
To be eligible for funding, a district superintendent or charter school leader shall certify, no later
than September 1, 2018, that the district school board and/or the governing board of the charter
school sponsored by the district have implemented the approved SAFE policy for the 2018-19
school year. The Florida Department of Education will make payment of awards to
approved school districts and charter schools in the order in which certifications are
received until the available funds are exhausted.
HERSHEL LYONS
CHANCELLOR OF PUBLIC SCHOOLS
www.fldoe.org
325 W.Gaines Street—Suite 1502 I Tallahassee,FL 32399-0400 l 850-245-0509
Certification for Students Attired for Education Incentive Fund—Due September 1,2018
Jume 8,2018
Page Two
Adopted SAFE policies must be consistent with the following guidelines:
• The policy must promote a safe environment for students which fosters learning and
improves school safety and discipline.
• The policy must apply to all students in kindergarten through grade 8 in the school
district or charter school, regardless of individual school grade configurations.
• Charter schools may qualify individually or by participating in their sponsor's qualifying
policy.
• The policy prohibits types or styles of clothing.
• The policy allows reasonable accommodations based on a student's religion, disability or
medical condition.
• A district school board or charter school that implements the policy, district-wide or
school-wide, for all students in kindergarten through grade 8 is immune from civil
liability resulting from adoption of this policy.
A district school board or charter school that implements a standard student attire policy that
meets the requirements above is eligible to receive an incentive funding award of$10 per student
for students in kindergarten through grade 8 until the appropriated funds are depleted. Funds will
be allocated to eligible school districts or charter schools via the department's grant process. In
order to qualify for funding by September I, 2018, districts and charter schools must use the
attached form to:
• Certify to the commissioner that the district school board or charter school governing
board has implemented the approved district-wide or school-wide standard student attire
policy consistent with the guidelines listed above.
• Submit the approved standard student attire policy and the associated school board or
governing board agenda.
Districts and charter schools that qualify will be required to submit an application for the grant
funds. The application includes:
• A budget outlining the district or charter school's proposed expenditure of the SAFE Act
award.
• Identification of anticipated improvements to student learning, school safety and
discipline that will result from implementation of the district's standard student attire
policy.
Certification for Students Attired for Education Incentive Fund—Due September I, 2018
June 8, 2018
Page Three
Grant deliverables include:
• Certification on file with the department that the district or charter school has adopted a
standard student attire policy consistent with the guidelines.
• Confirmation that the district or charter school's policy is in effect and being
implemented no later than January 1,2019.
• A brief summary of the policy's effect on student learning, school safety and discipline
no later than May 31, 2019. The summary will include the results of the anticipated
improvements identified in the grant application as well as relevant data to support the
district's findings.
Payment to grantees will be distributed based on completion of each deliverable outlined in the
request for application with the balance of funds released upon submission of the final project
summary described above.
The Certification for 2018-19 Implementation of the Students Attired for Education Policy and
Verification of Compliance with Policy Guidelines,to be completed and signed by the
superintendent or charter school leader, is attached. Upon completion and certification by the
superintendent or charter school leader, return the form, approved standard student attire policy
and the associated board agenda, no later than September 1,2018, to the Bureau of Family and
Community Outreach via email to Kim.Ward44f1doe.org.
If more information is needed or if you have any questions,please contact Kim Ward, Bureau of
Family and Community Outreach, at 850-245-0677 or Kim.Ward(rdlldoe.ore.
IilAkw
Attachments:
Certification Form(s)
Sample Students Attired for Education Policies
cc: Principals(grades K-8)
Student Services Contacts
School Improvement Plan Contacts
Finance Officers
Charter Schools
The School Board of Miami-Dade County
Bylaws & Policies
Unless a specific policy has been amended and the date the policy
was revised is noted at the bottom of that policy, the Bylaws and
Policies of the Miami-Dade County Public Schools were adopted on
May 11 , 2011 and were in effect beginning July 1, 2011.
5511 - DRESS CODE AND SCHOOL UNIFORMS
Students shall come to school clean and appropriately groomed and dressed. Students whose personal
attire or grooming distracts the attention of other students or teachers from their school work shall be
required to make necessary alterations before entering the classroom or be sent home by the Principal.
Students who fail to meet the minimum acceptable standards of cleanliness and neatness as determined
by the principal and as specified in this policy shall be subject to appropriate disciplinary measures in
accordance with Policy 5500, and the Code of Student Conduct
Dress Code
A. This District dress code is intended to regulate the clothing students may wear to school based
on the health, safety, and cleanliness of students, to minimize the distraction of students from
classroom activities, to prevent disruption of a school program, and to reduce excessive
maintenance of school property.
B- The determination of what constitutes a safety or health hazard, or what constitutes a
distraction of students from a classroom activity, or what constitutes a disruption of a school
program or excessive maintenance of school properly shall be made by the teacher, other
District employee concerned, and the Principal.
C. Disciplinary action may be taken to encourage compliance with the policy. Since the intent of
the policy is not to inhibitor prohibit any student who is not in compliance with the dress code
from receiving the education to which they are entitled, no student shall be suspended from
class or from school, expelled from school, or receive a lowered academic grade as a result of
noncompliance.
D. Except for schools participating in a mandatory or voluntary school uniform program(see
below), senior high schools desiring to establish regulations that go beyond or deviate from this
District dress code must have them approved by the Region Superintendent and adopted by
the Board. Individual school dress regulations must be submitted to the Superintendent prior to
the opening of the school year for which the dress code is effective.
E. Once a dress code has been approved by the Board, it need only be re-submitted if additional
changes are made.
Mandatory Uniforms
To promote a safe and supportive learning environment and improve school safety and discipline, all
students in K-8 schools shall participate in a mandatory uniform program. Students in grades 9-12 may
participate in a mandatory uniform program as follows:
A. For students in grades 9-12 only, the Educational Excellence School Advisory Council (EESAC)
may determine that a vote should be taken during the spring of any given year provided that
notification of the intent to vote is submitted by February of the year in which the voting is to
occur to the Regional Superintendent and the Deputy Superintendent, District/School
Operations. Voting shall occur on a specific, advertised date(s)to be effective the following
school year.
At least fifty percent(50%) plus one (1) of the parents in that school who vote must vote in favor
of establishing a mandatory uniform program. This vote will stand for a minimum of three(3)
school years, at which time the EESAC may determine if a subsequent vote is warranted.
New senior high schools shall conduct an initial vote in the spring of their opening year, and
thereafter, conduct votes according to the established procedures for all schools.
B. Every school participating in the mandatory uniform program shall establish a uniform
committee that adequately represents administrators, teachers, students, and parents and
follows guidelines promulgated by the Superintendent for selection of uniforms. The committee
cannot select a uniform company as an "official uniform company" for a school. Parents must
be advised that the selected uniform can be purchased from a variety of sources, such as other
uniform companies, department and discount stores, online retailers, catalogs, etc.
C. The school-selected uniforms shall prohibit types or styles of clothing as specified in the Code
of Student Conduct, Policy 5500. The uniform chosen shall consist of(1)solid colored
clothing and fabrics for pants, skirts, shorts, or similar clothing, and (2)short or long-sleeved
shirts with collars. The uniform also may include a small logo but not mottos or slogans and
must comply with all other provisions of this policy concerning appropriate attire.
D. The uniforms selected shall not be characterized as gender-specific.
E. The school shall provide for those students who, by reason of financial hardship, cannot comply
with the mandatory uniform policy and notify parents of these provisions.
F. Exceptions to wearing the uniform are permitted when:
1. Uniforms of a nationally recognized youth organization such as the Boy Scouts or Girl
Scouts are worn on regular meeting days.
2. A student wears a button, armband, or other accouterment to exercise the right to freedom
of speech as guaranteed by the First Amendment unless they signify or are related to
gangs, gang membership, or gang activity.
3. Wearing a school uniform violates a student's sincerely held religious belief.
4. A student's parent requests a reasonable accommodation to address a student's disability
or a documented medical condition.
5. The principal has authorized a"no-uniform"day as a fundraiser or reward. The principal
may also authorize club shirt or uniform days, and school or community spirit days, in
which the mandatory school uniform will not be required.
G. Exemptions from the mandatory uniform program may be obtained as follows:
1. A request may be made in writing or in person by the parent for an Application for
Exemption from the Uniform Program ("Application")which is available at the student's
school site. Students exempted from the mandatory uniform program must adhere to the
school's dress code.
2. The application must be completed in full and submitted to the Principal.
3. The Principal then meets with the parents to discuss the uniform policy and the objections
to the policy. The purposes of this meeting include: (1) verifying the accuracy of the
information on the application; and (2) preventing fraud or misrepresentation.
4. Parents should be notified of the exemption procedure.
H. Compliance with a mandatory uniform policy shall be implemented as follows:
1. Each school shall develop and use incentives and positive reinforcement measures to
encourage and achieve full compliance with the uniform policy and should resort to
disciplinary action only when positive measures fail to ensure compliance. Schools shall
communicate with parents so that expectations, rationale, and benefits are fully
understood by students and families.
2. Disciplinary action may be taken to encourage compliance with the policy. Since the intent
of the policy is not to inhibitor prohibit any student who is not in uniform from receiving the
education to which they are entitled, no student shall be suspended from class or from
school, expelled from school, or receive a lowered academic grade as a result of
noncompliance.
3. Disciplinary action may be initiated only after all other means to secure support and
cooperation have not succeeded. Schools shall use"progressive discipline"to encourage
full and consistent compliance with the least amount of disciplinary action.
4. Prior to initiating any disciplinary action against a student for not complying with the policy,
a school administrator or counselor shall hold a conference with the parent to solicit
cooperation and support.
I. The school participates as requested in any required evaluation of the mandatory school
uniform program.
J. The Board is immune from any civil liability resulting from adoption of this mandatory uniform
policy.
Standards for Evaluating the Appropriateness of Dress/Grooming
A. A student with hair of such length or style that it creates classroom or school disorder, or
distracts the attention of another student or students in any class in session from the lesson
being presented or from any other assigned classroom activity, or which creates a safety or
health hazard for any student in a classroom will be required to change the length or style of the
hair. Failure on the part of a student to comply with this requirement shall result in disciplinary
measures which may include suspension from school.
B. A student who wears items of clothing which, because of fit, design, color, texture, inadequate
coverage, or some other factor, create classroom or school disorder or distract the attention of
another student or students in any class in session from the lesson being presented or from any
other assigned school activity, or which create a safety or health hazard for any student in
school, shall be required to change the clothing to eliminate the disorder, distraction, or hazard.
Failure on the part of a student to do so shall result in disciplinary measures which may include
suspension from school.
C. A student who fails to maintain personal cleanliness, grooming, or neatness of dress which
creates classroom or school disorder or distracts the attention of others from assigned
classroom activity will be required to maintain a level of personal cleanliness, grooming, or
neatness of dress that eliminates the disorder or the distraction of other students. Failure to do
so shall result in discipline which may include suspension from school.
D. Articles of clothing that cause excessive maintenance problems of school property—for
example, shoe cleats that scratch floors or tear rugs, trousers with metal rivets that scratch
furniture—are not allowed. Students who fail to change articles of clothing of this type after
being instructed to do so by school employees are subject to discipline which may include
suspension from school.
The time,the specific location, the type of activity going on, and whether the alleged offense is the first or
repetitious on the part of a student must all be considered when disciplining a student. The primary
consideration is correction of a problem by the quickest and most reasonable method so that the
instructional program for students may proceed with the least possible disruption.
F.S. 1001.43, 1011.78
Revised 8/5/15
Revised 10/14/15
Revised 11/23/16
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
/p
FROM: Joanne Carr, Interim City Manager-T -
DATE: July 10, 2018
SUBJECT: Resolution Declaring Equipment Surplus
July 19, 2018 City Commission Meeting Agenda Item 5B
RECOMMENDATION
It is recommended that the City Commission adopt the attached Resolution declaring
certain equipment as surplus to the needs of the City.
BACKGROUND
Section 2-258 of the City Code of Ordinances provides that any property owned by the
City which has become obsolete or which has outlived its usefulness may be disposed
of in accordance with procedures established by the City Manager, so long as the
property has been declared surplus by a resolution of the City Commission.
If you have any questions, please feel free to contact me.
JC/act
Attachment
RESOLUTION NO. 2018-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA DECLARING CERTAIN PROPERTY LISTED
UNDER THE ASSETS OF THE CITY AS SURPLUS TO THE NEEDS OF
THE CITY; DESCRIBING THE MANNER OF DISPOSAL; AUTHORIZING
THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY
OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City Manager desires to declare certain property as surplus to
the needs of the City; and
WHEREAS, Ordinance No. 2000-09 provides that all City-owned property that
has been declared surplus cannot be disposed of prior to the preparation and formal
approval of a resolution by the City Commission.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. Recitals Adopted. The above recitals are hereby confirmed and
adopted herein.
Section 2. The property listed on Exhibit "A" has been declared surplus and is
hereby approved for disposal.
Section 3. The City Manager is authorized to dispose of the property listed on
Exhibit "A" through a public auction, sale, trade-in, transfer to other governmental
agency or, if of no value, discarded.
Section 4. The City Manager is hereby authorized to do all things necessary to
carry out the aims of this Resolution.
Section 5. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner , who moved
its adoption. The motion was seconded by Commissioner , and upon being
put to a vote, the vote was as follows:
Commissioner Denise Landman
Commissioner Dr. Linda Marks
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
Vice Mayor Gladys Mezrahi
Mayor Enid Weisman
City of Aventura Resolution No. 2018-
PASSED AND ADOPTED this 19th day of July, 2018.
ENID WEISMAN, MAYOR
ATTEST:
ELLISA L. HORVATH, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
Page 2 oft
Aventura City Of
Excellence School
Memo
Tor Joann Can-, Interim City Manager
From: Julie Alm, Principal
Date: July 10, 2018
Re: Surplus Property
ACES is requesting approval to surplus the following furniture that is no longer useful to
the school:
Quantity Description
3 Wood round classroom tables
4 Wood computer desks
•
4 Wooden benches
4 Primary grades wood rectangular tables
50 Wooden/cloth chairs
10 Wooden/cloth stools
•
2 Media center book drops •
1 Small teacher desk
•
2 Large teacher desk
•
1 Portable stage
2 Wood rolling book carts
The replacement items are included in the 2018-2019 budget.
CITY OF AVENTURA
OFFICE OF THE CITY COMMISSION
MEMORANDUM
TO: City Commission
FROM: Commissioner Robert Shelley
DATE: July 13, 2018
SUBJECT: Proposed Amended and Restated Agreement with CMCS Consulting
Services, LLC
July 19, 2018 Commission Meeting Agenda Item 5 G
The attached Amended and Restated Agreement for Professional Consulting Services
has been negotiated with CMCS Consulting Services, LLC in order to update the
provisions of the July 18, 2017 Agreement and to provide for additional administrative
duties as outlined, along with compensation for such additional duties.
The City Attorney has reviewed the Agreement.
RESOLUTION NO. 2018-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA AUTHORIZING THE MAYOR TO EXECUTE THE
ATTACHED AMENDED AND RESTATED AGREEMENT FOR
PROFESSIONAL CONSULTING SERVICES BY AND BETWEEN CMCS
CONSULTING SERVICES, LLC AND THE CITY OF AVENTURA;
PROVIDING FOR AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The Mayor is hereby authorized on behalf of the City of Aventura to
execute and otherwise enter into the attached Amended and Restated Agreement for
Professional Consulting Services between the City of Aventura and CMCS Consulting
Services, LLC for the proposed Aventura Charter High School, ACES Charter renewal,
transitional support, and services relating to the CIP and Budget documents.
Section 2. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner , who moved
its adoption. The motion was seconded by Commissioner , and upon being
put to a vote, the vote was as follows:
Commissioner Denise Landman
Commissioner Dr. Linda Marks
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
Vice Mayor Gladys Mezrahi
Mayor Enid Weisman
PASSED AND ADOPTED this 19th day of July, 2018.
City of Aventura Resolution No. 2018-
ENID WEISMAN, MAYOR
ATTEST:
ELLISA L. HORVATH, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
Page 2 of 2
CITY OF AVENTURA
AMENDED AND RESTATED AGREEMENT
FOR PROFESSIONAL SERVICES
This AMENDED AND RESTATED AGREEMENT (the " Amended Agreement"
or " Agreement") is made and entered into this day of July, 2018, by and between
the City of Aventura, a municipal corporation of the State of Florida ("City"), and CMCS
Consulting Services, LLC ("Contractor"), collectively referred to as the Parties, and shall
serve to amend, restate and supersede the Agreement of July 18, 2017, which was
previously entered into between the parties, in order to update the provisions and provide
for additional administrative duties along with compensation for such additional duties.
IN CONSIDERATION OF THE MUTUAL COVENANTS SET FORTH IN THIS
AGREEMENT, THE PARTIES AGREE, AS FOLLOWS:
WHEREAS, Eric M. Soroka, Contractor's project coordinator, has retired from the
City on January 5, 2018, after having served as Aventura's first City Manager for the
past 21 years; and
WHEREAS, the City Commission desires to continue to retain the professional
consulting services (the "Services") of Contractor to facilitate the successful development
and commencement of operation of the proposed Aventura Charter High School, and
also to provide additional consulting services in the field of ACES Charter Renewal, and
other administrative support (the "Additional Services") to assist in a smooth transition of
city operations from the Interim City Manager to the next city manager (the "Next City
Manager") for the City.
I. SCOPE OF SERVICES.
A. Contractor shall perform the following services that relate to the proposed
Charter High School:
• Oversee the Planning Agreement with Charter School USA to
facilitate the successful opening of the proposed Charter High
School in August 2019, or such date that would coincide with the
opening.
• Negotiate on behalf of the City, a Charter School contract with the
School Board of Miami-Dade County and Management Agreement
with an Education Company for approval by the City Commission of
the City of Aventura.
• Monitor the design and construction contracts including
recommending pay requests to facilitate the successful opening of
the proposed Charter High School on or about August 2019.
1
• Monitor and recommend the purchase and pay requests for FF&E,
technology and books in accordance with budget amounts
established by the City Commission.
• Act as the City's representative on matters related to the Planning
Agreement with Charter School USA and on matters with the School
Board of Miami-Dade County for the proposed Charter High School.
• Provide monthly reports or as sooner needed to the City Commission
on the progress of the proposed Charter High School.
• Meet with the City Commission, City staff, representatives of the
School Board of Miami-Dade County and Charter School USA, as
needed.
B. Contractor shall perform the following services that relate to the renewal of
the Aventura City of Excellence School Charter School Contract and
Administrative and Educational Services Agreement:
• Negotiate on behalf of the City, the renewal of the Charter School
Contract with the School Board of Miami-Dade County for approval
by the City Commission of the City of Aventura.
• Negotiate on behalf of the City, the renewal of the Administrative and
Educational Services Agreement with Charter School USA for
approval by the City Commission of the City of Aventura.
• Attend all meetings as required with the City Commission, City staff,
representatives of the School Board of Miami-Dade County and
Charter School USA as needed.
C. Contractor shall perform transitional consulting services and respond to
institutional knowledge questions as required by the Interim City Manager
and Next City Manager including educating the Interim City Manager and
the Next City Manager on his/her role within the charter schools operated
by the City.
D. Contractor shall perform the following services that relate to the proposed
2018/19 -2022/23 CIP document and 2018/19 Budget document:
• Review and revise 2018/19 — 2022/23 CIP document in order to
provide a financial plan that avoids the need to utilize General Fund
Reserves.
• Review, prepare and present the 2018/19 Budget document.
• Review proposed General Fund and Charter School Fund budget
amendments to be presented in July 2018.
• Assist in the preparation of Commission Meeting Agenda Items.
• Attend all meetings as required with the City Commission and City
staff.
2
E. Eric M. Soroka shall serve as the project coordinator for Contractor for the
performance of the Services and the Additional Services. The Interim City
Manager and the Next City Manager shall serve as the City's contract
administrator for the administration of this Agreement. Contractor shall
perform the Services and the Additional Services in coordination with the
Interim City Manager and Next City Manager and at a schedule reasonably
approved by the City Commission or Interim City Manager or Next City
Manager.
II. COMPLETION OF SCOPE OF SERVICES: TERM
Contractor shall perform the Services and the Additional Services to City's
reasonable satisfaction in accordance with this Agreement. The term of this
Agreement shall commence on January 6, 2018 and shall remain in full force and
effect until September 30, 2019, unless terminated sooner, with or without cause,
upon thirty (30) days advance written notice by Contractor or the City Commission.
The parties agree that they may extend the term of the Agreement to coincide with
the opening of the Charter High School if the school does not open on or about
August 2019.
III. FEE FOR SERVICES
For satisfactory performance of Services excluding paragraph I(D), Contractor
shall be paid compensation of Six Thousand Two Hundred Fifty Dollars ($6,250) per
month of the term. Such fees shall be due and payable on the 10th day of each month
pursuant to proper monthly invoices. This fee shall commence on January 6, 2018.
For Services associated with paragraph I(D) Contractor shall be paid an additional fee
of Four Thousand Three Hundred Seven Five Dollars ($4,375) per month for the
months of June, July, August and September 2018. The Contractor shall also be
reimbursed for authorized expenses which are reasonably incurred. The City
Commission may award a performance bonus at its sole discretion.
IV. INDEPENDENT CONTRACTOR STATUS
Contractor is being engaged to provide Services and Additional Services to the
City as an independent contractor, and not as an agent or employee of the City (other
than as an agent as expressly provided in Section VII(B) below). Accordingly,
Contractor, its employees, and agents shall not attain nor be entitled to any rights or
benefits of the City, nor any rights generally afforded employees of the City.
Contractor further understands that Florida Workers' Compensation benefits available
to employees of the City are not available to Contractor, its employees, and agents,
and agrees to provide workers' compensation insurance to the extent required by
applicable law for any employee or agent of Contractor rendering Services or
Additional Services to the City under this Agreement.
3
V. TRANSITION
City agrees to allow Contractor to continue to retain possession of the City
issued Microsoft Surface Laptop which Contractor's project coordinator retained
when he left City employment on January 5, 2018. Provided however, that any
correspondence on said computer pertaining to city business will continue to be
copied to the city server to retain under the public records act.
VI. INSURANCE
Contractor shall at all times carry professional liability or general liability
insurance, and workers' compensation insurance (if required by applicable law), each
in an amount and type which is reasonably approved by City's Finance Director,
including the requirement to name the City and its officers, employees, and agents,
as additional insured on the Contractor's liability insurance policy.
VII. INDEMNIFICATION
A. Contractor shall indemnify, defend, and hold harmless City, its officers,
officials, agents, and employees from and against any and all liability, suits,
actions, damages, costs, losses and expenses, including reasonable
attorneys' fees, demands and claims for personal injury, bodily injury or
death or damage or destruction of property, arising out of the intentional
misconduct of Contractor, its agents, employees or subcontractors in the
Contractor's performance of Services and Additional Services pursuant to
this Agreement.
B. Contractor shall be protected from personal liability for tort claims related
to the performance of the Services and Additional Services to the fullest
extent authorized by Section 768.28(9)(a), Florida Statutes as an agent of
the City for the limited purposes of this Section VII(B). This provision is
intended to provide that Contractor would be protected from tort claims and
suits by third parties to the same extent as a city agent or employee would
be protected, without impairing the applicability and coverage provided by
the insurance provided by Contractor under Section (6) above.
C. Nothing in this Amended Agreement shall be deemed or treated as a
waiver by the City of any immunity to which it is entitled by law, including
but not limited to the City's sovereign immunity as set forth in Section
768.28, Florida Statutes.
4
VIII. ASSIGNMENT
This Amended Agreement shall not be assignable by the City or Contractor.
IX. PROHIBITION AGAINST CONTINGENT FEES
Contractor warrants that it has not employed or retained any company or
person, other than a bona fide employee working solely for Contractor, to solicit or
secure this Amended Agreement, and that it has not paid or agreed to pay any
person(s), company, corporation, individual, or firm, other than a bona fide employee
working solely for Contractor, any fee, commission, percentage, gift, or any other
consideration, contingent upon or resulting from the award or making of this
Amended Agreement.
X. ENTIRE AGREEMENT
The Parties hereby agree that this is the entire Amended Agreement between
the Parties. This Agreement cannot be amended or modified without the express
written consent of the Parties. The City Commission shall act for the City hereunder.
Xl. WARRANTIES OF CONTRACTOR
Contractor hereby warrants and represents that at all times during the term of
this Agreement, it shall comply with all applicable laws and maintain in good standing,
all required licenses, certifications, and permits required under federal, state, and
local laws necessary to perform the Services and Additional Services.
XII. NOTICES
All notices and communications to the City or Contractor shall be in writing and
shall be deemed to have been properly given if transmitted by registered or certified
mail or hand delivery. All notices and communications shall be effective upon receipt.
Notices shall be addressed as follows:
City: Office of the City Manager
City of Aventura
19200 W. Country Club Drive
Aventura, Florida 33180
Telephone: (305) 466-8900
With copy to: City Attorney
Weiss Serota Helfman
Cole & Bierman, P.L.
5
2525 Ponce de Leon Blvd.
Suite 700
Coral Gables, Florida 33134
Telephone: (305) 854-0800
Facsimile: (305) 854-2323
Contractor: Eric M. Soroka
CMCS Consulting Services, LLC
XIII. GOVERNING LAW
This Amended Agreement shall be construed in accordance with the laws of
the State of Florida. Venue for any litigation hereunder shall exclusively be in Miami-
Dade County, Florida. The Parties hereby waive any right to trial by jury for any
litigation between the Parties which in any way arises out of this Amended
Agreement or the Services or the Additional Services.
XIV. PUBLIC RECORDS ACT COMPLIANCE
A. Public Records: The Contractor shall comply with The Florida Public
Records Act as follows:
1. Keep and maintain public records in the Contractor's possession, or control
in connection with the Contractor's performance under this Agreement, that
ordinarily and necessarily would be required by the City in order to perform
the service.
2. Upon request by the City's records custodian, provide the City with a copy
of requested records or allow the records to be inspected or copied within
a reasonable time at a cost that does not exceed the cost provided in
Chapter 119, Florida Statutes, or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as
authorized by law for the duration of this Agreement, and following
completion of this Agreement until the records are transferred to the City.
4. Upon completion of this Amended Agreement or in the event of termination
of this Amended Agreement by either party, any and all public records
relating to this Amended Agreement in the possession of the Contractor
shall be delivered by the Contractor to the City, at no cost to the City, within
6
seven (7) days. All records stored electronically by the Contractor shall be
delivered to the City in a format that is compatible with the City's information
technology systems. Once the public records have been delivered to City
upon completion or termination of this Amended Agreement, the Contractor
shall destroy any and all duplicate public records that are exempt or
confidential and exempt from public record disclosure requirements.
5. The Contractor's failure or refusal to comply with the provisions of this
Section shall result in the immediate termination of this Amended
Agreement by the City.
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS AMENDED AGREEMENT,
CONTACT THE CUSTODIAN OF PUBLIC RECORDS
Custodian of Public Records: Ellisa Horvath, City Clerk
Mailing Address: 19200 W. Country Club Drive, Aventura, FL 33180
Telephone Number: 305-466-8917
Email: horvathe@cityofaventura.com
[INTENTIONALLY LEFT BLANK]
IN WITNESS WHEREOF, the Parties hereto have accepted, made, and
executed this Amended Agreement upon the terms and conditions above stated on
the day and year first above written.
CONTRACTOR: CITY:
CMCS Consulting Services LLC
City of Aventura, Florida
By: By:
Eric M. Soroka Enid Weisman, Mayor
Managing Member
ATTEST:
Ellisa L. Horvath, MMC, City Clerk
Approved as to form and legal sufficiency
for City's reliance only:
City Attorney
s
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
FROM: Joanne Carr, Interim Ci Manager
BY: Eric M. Sorok nsulting Services, LLC
DATE: July 12, 2018
SUBJECT: Resolution Adopting the Mental Health Plan for ACES
July 19, 2018 City Commission Meeting Agenda Item
RECQMMENDATION
It is recommended that the City Commission, acting in its capacity as the Board of
Directors for ACES, pass the attached Resolution adopting the Mental Health Plan for the
Aventura City of Excellence School, in order to be eligible for State funding.
DACKGROUND
This past year, after the school shooting tragedy, the Florida Legislature passed the
School Safety Statute, which included plans to strengthen mental health services for
students. By statute, all Florida schools are required to submit a Mental Health Plan if they
wish to receive the allocation funds contained in the State's Budget. To participate, the
Board of Directors must adopt a Resolution approving the plan. The State has required
that all plans be submitted by August 1, 2018 to be eligible for funding. The attached plan
was prepared by CSUSA and it mirrors plans filed by the School Board.
If you have any questions, please feel free to contact me.
JC/act
Attachment
RESOLUTION NO. 2018-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, ACTING IN THEIR CAPACITY AS THE BOARD
OF DIRECTORS FOR THE AVENTURA CITY OF EXCELLENCE
SCHOOL, ADOPTING A MENTAL HEALTH PLAN FOR THE
AVENTURA CITY OF EXCELLENCE SCHOOL (ACES); AUTHORIZING
THE EXECUTION OF NECESSARY DOCUMENTS; AND PROVIDING
FOR AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The establishment of the Aventura City of Excellence School (ACES)
Mental Health Plan, as attached hereto, is hereby adopted by the City Commission of
the City of Aventura, Florida, acting in their capacity as the Board of Directors for the
Aventura City of Excellence School.
Section 2. The City and School officials are hereby authorized to execute the
Mental Health Plan for the Aventura City of Excellence School (ACES), in substantially
the form attached hereto, and to do all things necessary to carry out the aims of this
resolution.
Section 3. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner , who moved
its adoption. The motion was seconded by Commissioner , and upon being
put to a vote, the vote was as follows:
Commissioner Denise Landman
Commissioner Dr. Linda Marks
Commissioner Gladys Mezrahi
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
Mayor Enid Weisman
City of Aventura Resolution No. 2018-_
PASSED AND ADOPTED this 19th day of July, 2018.
ENID WEISMAN, MAYOR
ATTEST:
ELLISA L. HORVATH, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
Page 2 of 2
Aventura City of Excellence School
Mental Health Plan
July 2018
Aventura City of Excellence School (ACES) will establish a mental health team. This team will
consist of individuals who will help plan, implement and monitor progress through collaboration
and feedback. This team will meet regularly to ensure screenings and interventions are
implemented and monitored effectively.
Delivering evidence-based mental health services
Tier 1:
For students: ACES's curriculum will infuse social emotional learning and character
education, which may include such topics as self-management, self-awareness,
responsible decision-making, relationship skills, and social awareness, as examples.
For staff: ACES employees will receive professional development to encourage positive
attitudes and competency in mental health and substance abuse awareness.
Tier 2:
ACES will enter into collaborative partnerships with community mental health providers
and agencies. When students are identified as needing additional support through
appropriate referral and screening processes, ACES will refer students and families to
those local providers and agencies for targeted mental health interventions.
Tier 3:
ACES will utilize contracted mental health providers to provide evidence-based mental
health interventions and services to students requiring individualized, intensive
counseling and support. Cognitive Behavioral Therapy (CBT) and Trauma Focused CBT will
address affective/emotional, cognitive/thinking-based, and behavioral problems. For
students with substance abuse issues, interventions may include a focus on developing
and employing coping skills and psychoeducation to address substance abuse. Students
receiving tier 3 interventions will have individual treatment plans, which will be reviewed
regularly and adjusted based on progress monitoring data.
Supports to address mental health needs
Screening/Assessment
ACES will initiate a universal screening process for all students that will identify indicators for
students with or at-risk of having or developing mental health or substance abuse issues. This
screening process will allow ACES to identify students in need of tier 2 and/or tier 3
interventions. For students in need of these targeted/intensive interventions, additional
screening and/or assessment will occur. Examples of instruments may include the Beck Youth
Inventory, Family Inventory Assessment or others at the discretion of the mental health team.
Coordinated System of Care
As part of the assessment process, ACES will collect data from the parent/guardian of the
student regarding community mental health services the student receives. Parents will be
asked to sign a mutual release form to allow our mental health team to discuss applicable
information with the agency. This team will initiate contact with the external provider to
coordinate supports for students.
Evidence-based mental health services for students with one or more co-occurring mental
health or substance abuse diagnoses and students at risk of such diagnoses
As referenced above, ACES will contract with mental health providers, including a Board
Certified Behavior Analyst, Licensed Clinical Social Worker, Licensed Mental Health
Counselor/Substance Abuse Counselor, and/or Registered Behavioral Technician. These
professionals will provide evidence-based mental health and substance abuse interventions. At-
risk students will be identified using the screening and assessment procedures previously
described.
Collaborative partnerships with community providers and agencies
ACES's mental health team will meet regularly. At these meetings, the team will discuss
screening results, students in need of referral, status updates of students currently receiving
interventions, concerns/challenges/successes noted by members of the team, as well as
additional actions requiring further follow up.
2
Based on the results of the universal screener conducted by ACES, students in need of tier 2 or
tier 3 intervention will be identified and referred to the school's contracted mental
health/substance abuse providers.
ACES will also establish a collaborative partnership with community-based mental
health/substance abuse treatment agencies. Should a student require additional or more
specialized treatment (psychiatric care, medication management, Baker Act, etc.), ACES will
refer to these community-based agencies following their procedures.
Coordination of mental health services with primary care providers or other mental health
providers
As stated above, ACES will collect data from the parent/guardian of the student regarding any
mental health services the student receives outside of the school. In addition, parents/guardians
will be asked to share contact information for the student's primary care provider. Parents will
be asked to sign a mutual release form to allow our mental health team to discuss applicable
information with those providers. The ACES team will initiate contact with the external providers
to coordinate supports for students.
Program implementation and outcomes
ACES's mental health team will develop a system for maintaining data for the following
indicators:
• Number of students screened
• Number of students referred for school-based services
• Number of students referred for community-based services
• Number and credentials of mental health providers it employs/contracts with
ACES's mental health team will also maintain and analyze other outcome data to evaluate
effectiveness of services. This may include, as some examples:
• Student level progress monitoring data, based on individual treatment/intervention
goals
• Academic data
• Student, parent, and/or staff survey data
• Discipline data
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Expenditures
ACES provides assurance that 90% of the Mental Health Assistance Allocation funds will be used
to provide direct mental health services or coordination of such services with primary care or
mental health providers. ACES provides assurance that Mental Health Assistance Allocation
funds do not supplant other funding sources, increase staff salaries, or provide staff bonuses.
The mental health/substance abuse treatment providers that ACES will contract with, will seek
Medicaid reimbursement for allowable expenditures with appropriate parental consent. ACES
may also research additional opportunities for funding, such as grants and third-party
payments.
Julie Alm, Principal Governing Board Chairperson
Aventura City of Excellence School
Date Date
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