June 21, 2018 Commission Workshop Meeting Minutes The City of CITY COMMISSION
Aventura WORKSHOPMEINUTES19200 W.Country Club Drive
JUNE 21, 2018 Aventura, Florida 33180
10:00 A.M.
1. CALL TO ORDER/ROLL CALL: The meeting was called to order by Mayor Enid
Weisman at 10:00 a.m. The following were present: Mayor Enid Weisman, Vice Mayor
Gladys Mezrahi, Commissioner Denise Landman, Commissioner Dr. Linda Marks,
Commissioner Marc Narotsky, Commissioner Robert Shelley, Commissioner Howard
Weinberg, City Manager Susan L. Grant, City Clerk Ellisa L. Horvath, and City Attorney
David M. Wolpin. As a quorum was determined to be present, the meeting commenced.
2. CAPITAL BUDGET (Susan Grant): Mrs. Grant reviewed the "City of Aventura
Capital Improvement Program 2018/19 — 2022/23 Briefing Report" PowerPoint covering
the following items: Importance of the CIP, What is a Capital Improvement, Completed
Park Facility & Beautification Improvements, Constructed Public Buildings,
Transportation Drainage & Infrastructure Improvement Accomplishments, Overview of
Recommended Projects, General Fund Proposed Annual Funding Requirements, FY
2018/2019 Capital Budget Highlights, 5-Year General Fund Funding Plan, FY 2017/18
General Fund Reserves, and ACHS School Construction Funding.
Department Directors Karen Lanke (IT), Chief Bryan Pegues (Police), Brian Raducci
(Finance), and Joseph Kroll (Public Works/Transportation) provided information on
items pertaining to their respective departments.
The Commission discussed the following items in detail: Information Technology
Improvement Projects, specifically the purchase of ACES laptops/computers to
something more cost effective while still meeting the needs, and Capital Equipment
Purchase and Replacement Projects, with an emphasis on vehicle policy, replacement,
auction, and state bid prices.
Mrs. Grant discussed the following items in detail: the use of $1.2 million in reserves for
2018/2019, which may be changed due the ability to use forfeiture funds for items and
an increase in the anticipated ad valorem revenue to be received, the increase in the
debt service for the next two years due to the high school ($7.1 million loan), and an
anticipated increase in revenue ($2 million) in three years due to a change in the FPL
franchise.
The Commission discussed the high school budget including the reflection in that
budget of donations received, reimbursement to the City for advanced funds, the
citizens establishing a 501(c)(3) to receive contributions for the high school, and the
ability of the City Commission to decide which group the City would formally recognize
for those donations.
The following members of the public provided comments: Frida Lapidot.
Aventura City Commission
Workshop Meeting Minutes—June 21, 2018
City Manager Summary: It was the consensus of the City Commission for the
City Manager to eliminate $1 million of the proposed deficit for capital improvements
and to come back with a revised recommendation. The 501(c)(3) item will be discussed
at a future workshop meeting.
3. VACATION RENTAL UPDATE (Susan Grant): Mrs. Grant reviewed an update
on the short-term vacation rental situation at the Yacht Club, as provided in the agenda.
Joanne Carr, Community Development Director, provided information on the business
tax receipt process, as well as code enforcement for those in violation.
Mrs. Grant will send a letter to all condominium boards and managers in the City to
remind their owners about the City's code regarding short-term rentals. Additionally, the
City will not issue more than one business tax receipt per unit at any one time for those
that are allowed to rent, to alleviate the ability to rent several individual rooms in one
condominium unit.
City Manager Summary: None — this item was provided for informational
purposes.
4. HURRICANE PREPAREDNESS (Susan Grant): Chief Bryan Pegues reviewed
the Aventura Police Department PowerPoint covering the following items: Pre-Hurricane
Season, Hurricane Watch, During the Storm, and Post Storm Phase.
Public Works/Transportation Director Joseph Kroll reviewed the Aventura Public Works
Department PowerPoint covering the following items: Hurricane Season Preparation,
Storm Preparation, and Post Storm.
IT Director Karen Lanke reviewed the Aventura Communications PowerPoint covering
the following items: Hurricane Season Education.
The following members of the public provided comments: Frida Lapidot.
City Manager Summary: None — this item was provided for informational
purposes.
5. CELL PHONE POLICY (David Wolpin): Mr. Wolpin discussed the options and
procedures to follow should the City Commission decide to provide cell phones to
members of the Commission, in order to conduct city business.
City Manager Summary: It was the consensus of the City Commission that
members of the Commission should notify the City Manager individually if they would
like to be provided with a City issued cell phone.
Mayor Weisman introduced the two summer interns in attendance.
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Aventura City Commission
Workshop Meeting Minutes—June 21, 2018
6. TRANSPORTATION UPDATE (Mayor Weisman): Mrs. Grant reviewed a
PowerPoint explaining those entities involved in the Northeast Corridor.
Mayor Weisman reported on the recent meeting and tour of Aventura with
representatives from the County including Commission Chair Esteban Bovo,
Commissioner Sally Heyman, County Director of Department of Transportation & Public
Works Alice Bravo, and TPO Director Aileen Bouclé. The following items were
discussed regarding the Northeast Corridor (Smart Plan): provision of a platform on the
west side of Biscayne Boulevard, construction of an overpass from the Aventura Mall to
that platform, importance of City attendance at the TPO meetings, and the County's
request for municipalities to partner with them.
City Manager Summary: None — this item was provided for informational
purposes.
7. PACE FUNDING (Susan Grant): Mrs. Grant recommended that the City
Commission consider participating in a Property Assessed Clean Energy (PACE)
Program, in response to requests from residents. She explained the need to adopt a
resolution, in order to allow residents to participate in the program, at no cost to the City.
The following members of the public provided comments: Mike Antheil, Renovate
America.
City Manager Summary: It was the consensus of the City Commission to
proceed with a resolution at the next Commission Meeting, once the necessary
agreements referred to in the sample resolution were reviewed by the City Attorney.
Mrs. Grant and staff members left the meeting at this time.
8. CITY MANAGER SIX MONTH PERFORMANCE REVIEW (Mayor Weisman):
Mayor Weisman explained the need to review the City Manager's performance after six
months, as required by her contract.
Mr. Wolpin reviewed Section 1.7 of the City Manager's contract, as well as the City's
Charter.
The Commission discussed the duties and responsibilities performed by the City
Manager.
Summary: It was the consensus of the City Commission that the City Manager
be advised of the results of her performance review and for a separation agreement to
be negotiated.
9. COMMISSIONER COMMUNICATIONS: No items were reported.
City Manager Summary: None.
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Aventura City Commission
Workshop Meeting Minutes—June 21, 2018
10. ADJOURNMENT: There being no further business to come before the
Commission, the meeting was adjourned by consensus at 1:22 p.m.
Am+
IIl 6
Ellisa L. Horvath, M ity Clerk
Approved by the Commission on July 10, 2018.
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