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06-21-2018 Regular Workshop AgendaThe City ®f CityCommission ilei ff ura WorkshopMeeting June 21, 2018 10:00 A.M. 19200 west Country Club Drive Aventura, FL 33180 Executive Conference Room AGENDA 1. Call to Order/Roll Call 2. Capital Budget (Susan Grant)*/** 3. Vacation Rental Update (Susan Grant)* 4. Hurricane Preparedness (Susan Grant)" 5. Cell Phone Policy (David Wolpin) 6. Transportation Update (Mayor Weisman) 7. PACE Funding (Susan Grant) * 8. City Manager Six Month Performance Review (Mayor Weisman)* 9. Commissioner Communications 10. Adjournment * Back-up Information Exists ** PowerPoint Presentation This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and who need special accommodations to participate in this meeting because of that disability should contact the Office of the City Clerk, 305-466-8901, not later than two days prior to such proceeding. One or more members of the City of Aventura Advisory Boards may be in attendance and may participate in the meeting. Agenda items may be viewed at the Office of the City Clerk, City of Aventura Government Center, 19200 W. Country Club Drive, Aventura, Florida, 33180, or online at cityofaventura.com. h oAVEryr u > ✓...FLOP JP �c•'�v 6 E.�` CITY F AVENTLIf A Capital Improvement Program 201 u/ 1 r - 2uz1/23 CITY OF AVENTURA CAPITAL IMPROVEMENT PROGRAM 2018/19 - 2022/23 CITY COMMISSION Mayor Enid Weisman Commissioner Denise Landman Commissioner Dr. Linda Marks Commissioner Gladys Mezrahi Commissioner Marc Narotsky Commissioner Robert Shelley Commissioner Howard Weinberg CITY MANAGER Susan L. Grant DEPARTMENT DIRECTORS Weiss Serota Helfman Cole & Bierman, P.L., City Attorney Joanne Carr, Community Development Director Karen J. Lanke, Information Technology Director Julie Alm, Charter School Principal Brian K. Raducci, Finance Director Ellisa Horvath, City Clerk Jeff Kiltie, Arts & Cultural Center General Manager Kimberly Merchant, Community Services Director Joseph S. Kroll, Public Works/Transportation Director Bryan Pegues, Chief of Police CITY OF AVENTURA CAPITAL IMPROVEMENT PROGRAM 2018/19- 2022/23 • i e THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK CITY OF AVENTURA CAPITAL IMPROVEMENT PROGRAM 2018/19— 2022/23 TABLE OF CONTENTS City Manager's Capital Improvement Program Message..................................................................i-iii Five-Year Highlights.........................................................................................................................iv-v INTRODUCTION Purpose of the Capital Improvement Program..............................................................................2 LegalAuthority..............................................................................................................................2 Development of the Capital Improvement Program ...................................................................... 3 Capital Improvement Program Policies......................................................................................3-4 Preparingthe Capital Budget........................................................................................................4 Locating a Specific Capital Project................................................................................................4 Reading the Program Schedules ..................................................................................................4 CIPPreparation Calendar.............................................................................................................5 OVERVIEW OF RECOMMENDED PROJECTS Summary of Recommended Projects............................................................................................ 8 Summary of Major Programs by Year........................................................................................... 8 Summary of Proposed Appropriations by Funding Source ...........................................................9 Summary of Projects by Location and Year................................................................................ 10 FUNDING PLAN Introduction ................................................................................................................................. 12 Debt vs. Pay-As-You-Go Financing ....................................................................................... 12-13 Required Separation of Funding Sources ................................................................................... 13 Summary of Financing Plan Model ............................................................................................. 13 PROPOSED FINANCING PLAN FOR THE GENERAL FUND— 001 ......................................... 15-19 INFORMATION TECHNOLOGY IMPROVEMENT PROJECTS..................................................21-26 CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT PROJECTS.................................27-32 BEAUTIFICATION AND PARK FACILITY IMPROVEMENT PROJECTS..................................33-39 PUBLIC BUILDINGS AND FACILITY IMPROVEMENT PROJECTS .........................................41-45 PROPOSED FINANCING PLAN FOR THE TRANSPORTATION AND STREET MAINTENANCE FUND— 120........................................................................47-50 TRANSPORTATION SYSTEM IMPROVEMENT PROJECTS ....................................................51-53 PROPOSED FINANCING PLAN FOR THE STORMWATER UTILITY FUND—410 ..................55-57 DRAINAGE SYSTEM IMPROVEMENT PROJECTS ..................................................................59-61 CITY OF AVENTURA CAPITAL IMPROVEMENT PROGRAM 2018/19- 2022/23 • i e THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK =- City ®f Aventura Government Center 19200 West Country Club Drive Aventura, Florida 33180 Office of the City Manager June 14, 2018 The Honorable Mayor and Members of the City Commission City of Aventura Aventura, Florida 33180 Enclosed herein is the proposed City of Aventura (the "City") Capital Improvement Program ("CIP") for the fiscal period October 1, 2018 through September 30, 2023 and the proposed Capital Budget for the Fiscal period October 1, 2018 through September 30, 2019. The primary goal of the CIP is to develop a long-term plan of proposed capital expenditures, the means and methods of financing and a schedule of priorities for implementation. It is important to stress that the CIP is a planning tool to evaluate both the infrastructure needs and financial capabilities of the City. In order to determine the impact of the CIP on the City's future operating budget, the City Commission and residents will be provided with the benefits of a CIP document which serves as a point of reference and includes an estimated long-term budget plan. At this point in the City's history, the need for major capital improvement funding has decreased substantially due to a very ambitious schedule of completing major community facilities and infrastructure projects during the past twenty two (22) years since the City's incorporation. This document represents an update of the CIP that was originally prepared for the five-year cycle of 2017/18 to 2021/22. The update process is important for the CIP to become a continuing and ongoing planning/implementation process. The last four (4) years of last year's program were re- evaluated in light of unanticipated needs, cost revisions, new project priorities and the City's financial condition. In addition, the CIP was updated to add new projects in the fifth (5`h) year (FY 2022/23) to complete the cycle. Projects included within the framework of the program were based on input from Commissioners, staff, City consultants and citizens. The proposed 2018/19 —2022/23 CIP includes 40 projects in six (6) functional categories with a total value of$19,621,635. The following information represents the percentage of total funding that each functional category has been allocated, the projects given major emphasis in that category, and the significant "net" revisions or modifications pertaining to that category as compared to the prior year's CIP document: ■ Information Technology Improvement Projects (26%) o Added $34,800 for additional mobile radios in the Police Department. o Added $39,500 for additional new iPads and a Kiosk in the 4th Floor lobby for the Community Development Department. o Added $166,100 for mobile radios and security cameras at ACES. o Added $662,500 for new computers at ACHS. i ■ Capital Equipment Purchase and Replacement Projects (22%) o Added $50,000 to update/retrofit the Police Department Marine Patrol's boat. o Added $66,000 for classroom furniture at ACES. o Added $187,500 for classroom furniture at ACHS. o Added $250,000 for school crossing flashers at ACHS. ■ Beautification and Park Facility Improvement Projects (16%) o Added $490,000 to replace playground equipment at Founders Park in FY 2022/23. o Added $1.6M to complete a drainage and turf project at Waterways Park in FY 2019/20 that is contingent on the issuance of a Miami-Dade County Park Bond. ■ Public Buildings and Facility Improvement Projects (9%) o Added $250,000 in Police Department Improvements in FY 2019/20. o Added approximately $250,000 in Community Recreation Center Improvements in in FYs 2018/19—2020/21. o Added $544,000 in Government Center Improvements in FYs 2018/19 — 2022-23 (including roofing repairs and restroom renovations to the Government Center). o Added approximately $518,000 in Roofing Repairs and Other Improvements at ACES for FYs 2018/19 — 2022/23 primarily related to roofing repairs at the Middle School, Turf Replacement at the ACES Play Area and restroom renovations at the Elementary School. ■ Transportation System Improvement Projects (21%) o Added $249,000 worth of Road Resurfacing Program cost to add Country Club Drive to the resurfacing schedule in FY 2022/23. o Added $33,500 to the Bike Share Program for its continued expansion and maintenance. o Added $140,000 for two (2) new flashing pedestrian crossing signs. ■ Drainage System Improvement Projects (6%) o Added $455,000 worth of stormwater drainage improvements in FYs 2018/19 —2022/23. It should be noted that the City and the Aventura Mall continue to work together to design a traffic flow improvement project to address congestion on Country Club Drive from motorists going east on the William Lehman Causeway. This project was not included in this document, as a traffic operations analysis, design plans and construction drawings will need to be prepared by the City and approved by FDOT and Miami-Dade County prior to moving forward. Funding for this analysis has been provided by the Aventura Mall and is available from the Capital Projects Fund. The document contains a detailed funding plan that forecasts revenues necessary to fund both the CIP and the operating budgets over the next five (5) years. The proposed funding plan is based on conservative estimates and assumes that revenues and operating expenditures grow at specified levels and can be maintained at certain percentage increases, respectively. I am proud of the many accomplishments and the support that the City Commission and residents have shown in the implementation of the capital projects since the City's incorporation. Our beautification projects, park and open space additions, Government Center, Community Recreation Center, Charter School, Charter High School, Arts & Cultural Center, transportation improvements and many other community enhancements continue to exhibit our commitment to excellence and professionalism. This document serves many purposes. Importantly it serves as an aid to the residents in providing a better understanding of the City's long-term capital needs and how the City intends to meet those demands. It also details our continuing effort to address the needs and concerns of our citizens while making prudent financial decisions, which contribute to the City's long- term financial health. ii The preparation and formulation of this document could not have been accomplished without the dedicated efforts of all of the Department Directors and their staff. Their professional efforts have assisted in the preparation of this important planning program. Upon your review of the 2018/19—2022/23 CIP, I respectfully request and recommend the following: 1. A comprehensive review of the CIP document at the June workshop meeting. 2. Hold a public hearing at the July Commission Meeting to conceptually adopt (by Resolution), the final CIP document for implementation. Upon your review, please let me know if you have any questions or require additional information. Respectfully submitted, usan L. Grant iii CITY OF AVENTURA CAPITAL IMPROVEMENT PROGRAM 2018/19—2022/23 FIVE-YEAR HIGHLIGHTS Information Technology Improvement Projects (IT) ✓ Continues the implementation of technology improvements and management information systems to enhance the productivity and efficiency of City operations. Capital Equipment Purchase and Replacement Projects (CE) ✓ Ensures that the tools of production, vehicles and equipment are available for City operations. ✓ Provides the necessary equipment to continue to provide high quality and effective police services. ✓ Continues the installation and placement of classroom furniture and the installation of school crossing flashers related to the opening of the Aventura Charter High School. Beautification and Park Facility Improvement Projects (BP) ✓ Founders Park and Waterways Park Improvements totaling $948,100 and $1,923,450, respectively to maintain, replace and enhance various equipment/improvements at these facilities. Waterways Park Improvements include $1.6M for a Drainage and Turf Project contingent on the issuance of a Miami-Dade County Park Bond. Public Building and Facility Improvement Projects (PBF) ✓ Government Center Improvements totaling $544,000 primarily for roofing repairs ($170,000) and restroom upgrades ($335,000) to the Government Center facility. ✓ Roofing Repairs and other Improvements totaling $517,880 primarily for roofing repairs at the ACES Middle School ($217,880), the Turf Replacement Project at ACES ($110,000) and restroom renovations ($140,000) at the ACES Elementary School. Transportation Improvement Projects (TI) ✓ Road Resurfacing projects totaling $2,906,000 to resurface asphalt and enhance safety on NE 187`h Street, NE 185`h Street, Aventura Boulevard, NE 34`h Avenue, NE 28`h Avenue, NE 190`h Street, Yacht Club Way, the south portion of the Hospital District, NE 188`h Street, NE 183 d Street, NE 31s` Street and Country Club Drive. ✓ Streetlight Improvement Projects totaling $685,000 for the continuation of retrofitting street lighting throughout the City with more energy efficient LED fixtures, the retrofit of Median Up- Lighting with LED fixtures and the replacement of the Aventura Blvd. Entrance Signs. ✓ Bike Share Program Projects totaling $80,500 for the continued expansion and maintenance of the Bike Share Program. iv ✓ Transportation System Improvements totaling $410,000 to provide Crosswalk Solar Lighting and two (2) additional Flashing Pedestrian Crossing Signs. Drainage Improvement Projects (DI) ✓ Stormwater Drainage Improvements totaling $1,225,000 to address the long-term impacts of the rising sea levels including the following: • Country Club Drive Irrigation Relocation • Swale Cut and Sod Projects at Country Club Drive and the William Lehman Causeway, Aventura Blvd., 34th Ave. and NE 201 st St. • Storm Grates at the NE, NW, SE and SW Sections • NE 209th Street Drainage Improvements • Country Club Drive F Curb Installation at Various Locations THE REST OF THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK v CITY OF AVENTURA CAPITAL IMPROVEMENT PROGRAM 2018/19- 2022/23 • i e THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK CITY OF AVENTURA CAPITAL IMPROVEMENT PROGRAM 2018/19-2022/23 i INTRODUCTION 1 This section describes what the City's CIP is, the process for developing it and the Capital Budget and how to locate a specific project in this document. Purpose of the Capital Improvement Program The purpose of the CIP is to establish a long-term plan of proposed capital expenditures, the means and methods of financing and a schedule of priorities for implementation. In order to determine the impact on the City's operating budget, debt service and the general trend of future expenditures, the City Commission will be provided with the advantage of a CIP document as a point of reference and estimated long-term budgetary plan. In accordance with the State's Growth Management Act, the City is required to undergo this process in order to meet the needs of its Comprehensive Plan. The CIP is an official statement of public policy regarding long-range capital development within the City. A capital improvement is defined as a capital expenditure of $5,000 or more, resulting in the acquisition, improvement or addition to fixed assets in the form of land, buildings or improvements, more or less permanent in character, and durable equipment with a life expectancy of more than one (1) year. In addition, equipment that has a value less than $5,000 is also included in this document for budgetary purposes. The CIP lists proposed capital projects to be undertaken, the year in which they will be started, the amount expected to be expended in each year and the method of financing these projects. Based on the CIP, a department's capital outlay portion of the annual Operating Budget will be formulated for that particular year. The CIP document also communicates the City's capital priorities and project implementing plan to its citizens, businesses and interested parties. The five-year CIP is updated annually to add new projects in the fifth (5`h) year, to re-evaluate the program and project priorities in light of unanticipated needs, and to revise recommendations to take account of new requirements and new sources of funding. Capital Improvement programming thus becomes an integral part of the City's budgeting and management procedures. The annual capital programming process provides the following benefits: 1. The CIP is a tool for implementing the City's Comprehensive Plan. 2. The CIP process provides a mechanism for coordinating projects with respect to function, location and timing. 3. The yearly evaluation of project priorities ensures that the most crucial projects are developed first. 4. The CIP process facilitates long-range financial planning by matching estimated revenue against capital needs, establishing capital expenditures and identifying the need for municipal borrowing and indebtedness within a sound long-range fiscal framework. 5. The impact of capital projects on the City's operating budget can be projected. 6. The CIP serves as a source of information about the City's development and capital expenditures plan for the public, City operating departments and the City Commission. Legal Authority A capital programming process to support the comprehensive plan is required by the Local Government Comprehensive Planning and Land Development Regulations, incorporated as Chapter 163, Florida Statues. 2 Development of the Capital Improvement Program The City's capital programming process began in January when operating departments were required to prepare requests for all proposed capital projects anticipated during the period of 2018/19 —2022/23. A CIP Preparation Manual and related forms were distributed to all departments for this purpose. In February, departmental prioritized project requests were submitted to the Finance Director who in turn summarized the data for a comprehensive review by the City Manager. Department Directors were asked to justify projects in terms of benefits derived, necessity to health, safety and welfare of the City, enhancement to City plans and policies, the needs of the residents and funding. Projects were prioritized on the basis of Urgency, Necessity, Desirability and Deferability. The City Manager reviewed departmental requests and she and the Finance Director conducted individual meetings with the Department Directors. The departmental requests were prioritized by the City Manager and the five-year schedule of projects was compiled into document form by the Finance Director. The methods of financing and revenue sources were then prepared by the Finance Director and City Manager and were incorporated into the CIP document. At this point, the proposed CIP is submitted to the City Commission and the public for their review. In order to facilitate public involvement, a workshop and a public hearing will be held to review the CIP document prior to the adoption of a Resolution approving the CIP in principle. Capital Improvement Program Policies • Annually, the City will prepare a five-year CIP analyzing all anticipated capital expenditures and identifying associated funding sources. Future capital expenditures necessitated by changes in population, development, growth, redevelopment or changes in economic base will be calculated and included in the Capital update process. • The City will perform all capital improvements in accordance with an adopted CIP. • The classification of items as capital or operating will be determined by two criteria - cost and frequency. Generally, a capital project has a "useful life" of more than one (1) year and a value of $5,000 or more. In addition, equipment that has a value of $5,000 or less is also included in the document for budgetary purposes. • The City will coordinate development of the capital improvement budget with the development of the operating budget. Future operating costs associated with new capital improvements will be projected and included in the operating forecasts. • The first year of the five-year capital improvement program will be used as the basis for formal fiscal year appropriations during the annual budget process. • The City will maintain all of its assets at a level adequate to protect the City's capital investment and to minimize future maintenance and replacement costs. • The City will identify the estimated cost of capital projects and prepare a funding projection that considers revenues and operating costs to be included in the CIP document that is submitted to the City Commission for approval. • The City will determine the most appropriate financing method for all new projects. • If appropriate, the City will attempt to maintain a mixed policy of pay-as-you-go and borrowing against future revenues for financing capital projects. • The City will maintain ongoing maintenance schedules relating to transportation, sidewalk and drainage system improvements. • The City will address and prioritize infrastructure needs on the basis of protecting the health, safety and welfare of the community. • A CIP preparation calendar shall be established and adhered to. • Capital projects will conform to the City's Comprehensive Plan. • Long-term borrowing will not be used to fund current operations or normal maintenance. 3 • The City will strive to maintain an unreserved/undesignated General Fund Fund Balance at a level not less than 10% of the annual General Fund revenue. • If new project appropriation needs are identified for a specific capital project(s) at an interim period during the fiscal year, the funding sources will be identified and a budget amendment will be utilized to provide the formal budgetary authority. Preparing the Capital Budget The most important year of the schedule of projects is the first year. It is called the Capital Budget and is adopted separately from the five-year program as part of the annual budget review process. Based on the CIP, each department's capital outlay portion will be formulated for that particular year. Each year the CIP will be revised and another year will be added to complete the cycle. The CIP preparation thus becomes a continuing part of the City's budget and management process. The Capital Budget is distinct from the Operating Budget. The Capital Budget authorizes capital expenditures, while the Operating Budget authorizes the expenditure of funds for employee salaries, supplies and materials. Through the City's amendment process, changes can be made to the adopted Capital Budget during the fiscal year. A request for amendment is generated by an operating department based on an urgent need for a new capital project or for additional funding for a previously approved project. The request is reviewed by the Finance Director and City Manager and, if approved by the City Manager, a budget amendment is presented to the City Commission. Locating a Specific Capital Project The CIP is divided into six (6) program areas as follows: 1. Information Technology Improvement Projects (IT) 2. Capital Equipment Purchase and Replacement Projects (CE) 3. Beautification and Park Facility Improvement Projects (BP) 4. Public Building and Facility Improvement Projects (PBF) 5. Transportation Improvement Projects (TI) 6. Drainage Improvement Projects (DI) Each project in the CIP has a unique project number. This project number appears at the beginning of the individual project descriptions and the Summary by Year tables. The first digit refers to sequential functional category number assigned by the Finance Director and the final digits outline the individual department requesting the project. For example, project BP1-CS is Beautification and Park Facility Improvement Projects number one (1) requested by the Community Services Department. Reading the Program Schedules Detailed information about each capital project is provided directly under the Project Number and above the related detailed Funding Schedule. The section is arranged by program area and functional category and includes a description of each project and the funding schedules. Project timetables for each functional category are indicated in the Summary by Year tables. The funding schedules are based on the funding needed to complete an individual project. A project's funding may continue for several years depending on the development timetable. Each program area has a separate Funding Plan Table that outlines the revenue sources proposed to fund project expenditures. 4 CIP Preparation Calendar 2018119 Date Responsibility Action Required January 19 Finance Director CIP Preparation Manual and Request Forms are distributed to All Department Directors via email. January 22 to All Department Directors Completed CIP request packages February 16 are submitted to Finance Director. March1 to City Manager Review of departmental requests and March 30 Finance Director conduct individual departmental CIP meetings. Departmental requests are prioritized. April 2 to City Manager Five Year schedule of projects is April 30 Finance Director prepared and method of financing is determined. Five year revenue and expenditure forecasts are prepared. May 1 to Finance Director Proposed CIP document is prepared May 31 and printed in final form. June 14 City Manager Proposed CIP document is submitted to City Commission. June 21 City Commission Workshop review meeting. City Manager July 10 City Commission Public Hearing on CIP and adoption. 5 CITY OF AVENTURA CAPITAL IMPROVEMENT PROGRAM 2018/19-2022/23 THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK 6 CITY OF AVENTURA CAPITAL IMPROVEMENT PROGRAM 2018/19- 2022/23 k OVERVIEW OF RECOMMENDED PROJECTS 7 Summary of Recommended Projects The proposed 2018/19 —2022/23 CIP includes 40 projects in six (6) functional categories with a total value of $19,621,635. The following represents the percentage of total funding that each functional category has been allocated: 1. Information Technology Improvement Projects (26%) 2. Capital Equipment Purchase and Replacement Projects (22%) 3. Beautification and Park Facility Improvement Projects (16%) 4. Public Building and Facility Improvement Projects (9%) 5. Transportation Improvement Projects (21%) 6. Drainage Improvement Projects (6%) Summary of Major Programs by Year The following table presents a summarized breakdown of the costs of the various projects recommended for funding categorized by major function for each of the five (5) years covered by the CIP' TABLE 1 CAPITAL IMPROVEMENT PROGRAM SUMMARY OF MAJOR PROGRAMS BY YEAR PROJECTS SCHEDULED FOR 2018/19-2022/23 CITY MANAGER PROPOSAL PROJECTED PROJECTED PROJECTED PROJECTED PROGRAM 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL Information Technology Improvement Projects $ 1,035,125 $ 903,375 $ 1,004,375 $ 1,077,375 $ 1,174,125 $ 5,194,375 Capital Equipment Purchase&Replacement Projects 1,006,450 1,249,550 730,580 638,600 614,800 4,239,980 Beautification&Park Facility Improvement Projects 260,350 1,820,900 304,050 125,750 563,850 3,074,900 Public Building&Facility lmprovementProjects 721,380 627,500 230,000 146,000 81,000 1,805,880 Transportation System Improvement Projects 901,000 761,000 791,500 759,500 868,500 4,081,500 Drainage System Improvement Projects 275,000 275,000 275,000 200,000 200,000 1,225,000 Totals $ 4,199,305 $ 5,637,325 $ 3,335,505 $ 2,947,225 $ 3,502,275 $ 19,621,635 Capital Improvement Program 2018/19 -2022/23 Summary of Major Programs by Function ■ Information Technology Improvement Projects y 6% ■ Capital Equipment Purchase 26/ 21% &Replacement Projects . Beautification&Park Facility Improvement Projects 22% ■ Public Building&Facility 16% Improvement Projects ■ Transportation System Improvement Projects — Drainage System Improvement Projects 8 Summary of Proposed Appropriations by Funding Source The following table reflects the distribution of all proposed projects to the funding source or mechanism, which is appropriate for funding the projects for each of the five (5) years of the program. TABLE 2 CAPITAL IMPROVEMENT PROGRAM SUMMARY BY PROPOSED APPROPRIATIONS BY FUNDING SOURCE PROJECTS SCHEDULED FOR 2018/19-2022123 CITY MANAGER PROPOSAL PROJECTED PROJECTED PROJECTED PROJECTED FUNDING SOURCE 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL General Fund-001 $ 2,596,805 $ 2,053,825 $ 1,684,505 $ 1,337,225 $ 1,850,275 $ 9,522,635 Transportation and Street Maintenance Fund-120 901,000 761,000 791,500 759,500 868,500 4,081,500 Charter School Fund-190 426,500 431,000 378,500 450,500 383,500 2,070,000 Charter High School Fund-191 - 62,500 200,000 200,000 200,000 662,500 Capital Projects Fund-392 16,500 6,000 - - 22,500 Miami-Dade County Park Bond 1,600,000 - 1,600,000 Aventura Charter High School Construction Fund-393 437,500 - 437,500 Stormwater Utility Fund-410 275,000 275,000 275,000 200,000 200,000 1,225,000 Totals $ 4,199,305 $ 5,637,325 $ 3,335,505 $ 2,947,225 $ 3,502,275 $ 19,621,635 The proposed funding plan involves a commitment to "pay-as-you-go" annual appropriations established in yearly budgets and does not include additional long-term debt. Capital Improvement Program 2018/19 -2022/23 Summary of Proposed Appropriations by Funding Source ■ General Fund-001 ■ Transportation and Street 2% Maintenance Fund-120 My.— 8% 6% Charter School Fund-190 3%_ 11% ■ Charter High School Fund- 191 ■ Capital Projects Fund-392 Miami-Dade County Park Bond Aventura Charter High School Construction Fund-393 Stormwater Utility Fund-410 9 Summary of Projects by Location and Year The following table outlines the major Beautification and Park Facility and Transportation Improvement Projects by location and the year in which they are proposed to be funded: TABLE 3 CAPITAL IMPROVEMENT PROGRAM 2018/19 -2022/23 SUMMARY OF PROJECTS BY LOCATION AND YEAR Beautification and Park Facility Transportation Improvement Improvement Location Projects Projects Founders Park 2018/19 to 2022/23 N/A Waterways Park 2018/19 to 2022/23 N/A Waterways Dog Park 2018/19 to 2019/20 N/A 2021/22 to 2022/23 N/A Veterans Park 2019/20 to 2020/21 N/A Citywide Beautification Improvements 2018/19 to 2022/23 N/A Road Resurfacing Program NE 187th Street N/A 2018/19 NE 185th Street N/A 2018/19 Ave ntura Boulevard N/A 2019/20 NE 34thAvenue N/A 2019/20 NE 28th Avenue N/A 2019/20 NE 190th Street N/A 2020/21 Yacht Club Way N/A 2020/21 Hospital District(south portion) N/A 2020/21 NE 188th Street N/A 2021/22 NE 183rd Street N/A 2021/22 NE 31'tStreet N/A 2021/22 Country Club Drive N/A 2022/23 Streetlight Improvements Retrofit Street Lighting with LED fixtures N/A 2018/19 Retrofit Median Up-Lighting with LED fixtures N/A 2019/20 Replace Aventura Blvd.Entrance Signs N/A 2020/21 Transportation System Improvements Bike Share Station Program N/A 2020/21 -2022/23 Crosswalk Solar Lighting N/A 2018/19 2021/22-2022/23 Flashing Pedestrian Crossing Signs N/A 2018/19 10 CITY OF AVENTURA CAPITAL IMPROVEMENT PROGRAM 2018/19- 2022/23 i e FUNDING PLAN 11 Introduction In order for a CIP to be an effective management planning tool, the program must include not only a compilation of major capital needs and their costs but also a financing plan for the entire life of the program. This financing plan must include an analysis of the available resources which will be used to fund not only the CIP itself but the required operating expenses and debt service requirements of the City. In order to ensure that the financing plan is complete in every respect, the plan formulation process must include: 1. A projection of revenues and resources which will be available to fund operating and capital expenditures during the life of the CIP. 2. A projection of future years' operating expenditure levels which will be required to provide ongoing services to City residents. 3. Once the CIP projects have been evaluated, a determination is made of the projects to be funded and the timing of the cash outflow for each project. The information is then tabulated to determine the amounts required to fund the CIP for each year. 4. From the information obtained in 1 through 3 above, the additional resources required to fund the CIP will be determined and a decision will be made on whether the program is to be financed by the issuance of debt, on a pay-as-you-go basis or some combination of the two (2). The financing plan prepared in such a manner will be as accurate as possible and should be an informative document to all City residents. However, due to the uncertainty involved in projecting operating cost increases, the community's desire for service increases and the inflow of resources over a five-year period, the financing plan presented should be viewed as a theoretical framework to be adjusted each year based on the most recent information available at that time. This will be accomplished by updating the financing plan each year, adopting operating and capital budgets, and ordinances to implement fee structures which will be required to fund the program each year. Debt vs. Pay-As-You-Go Financing Debt financing through the issuance of long-term bonds is most appropriate when: 1. There are a small number of relatively large dollar value projects. 2. Larger projects cannot be broken into segments and the costs distributed over a longer time frame without impairing the usefulness of the project. 3. The projects are non-recurring. 4. Assets acquired have a relatively long useful life which equals or exceeds the life of the debt. Through long-term bond financing, the costs of a project having a long useful life can be shared by future residents who will benefit from the projects. In contrast, pay-as-you-go financing is most appropriate for a CIP which includes: 1. A large number of projects having a relatively small dollar value. 2. Projects which can be broken into phases with a portion completed each year without impairing the overall effectiveness of the project. 3. Projects which are of a recurring nature. 4. Projects where the assets acquired will have relatively short useful lives. The primary advantage of pay-as-you-go financing is that the interest costs and costs of bringing a bond issue to market can be avoided. However, if inappropriately used, this financing plan may 12 cause tax rates and fee structures to increase suddenly and may result in current residents paying a greater portion of projects which benefit future residents. In summary, the choice of the appropriate financing plan will be contingent upon an analysis of the projects to be included in a CIP. Required Separation of Funding Sources In order to comply with accepted governmental accounting practices and to ensure compliance with City Codes and any related Bond Indentures, the analysis and financing plan contained herein will be presented within their respective funds. Projects funded on a pay-as-you-go basis will directly relate to the Capital Fund Budget from where the source of funding is derived. Each of these Budgets will appear in the Annual Operating and Capital Improvement Budget, which is adopted each year. Those funds are currently represented as follows: 1. General Fund —001 2. Transportation and Street Maintenance Fund — 120 3. Charter School Fund — 190 4. Charter High School Fund — 191 5. Capital Projects Fund — 392 6. Aventura Charter High School Construction Fund — 393 7. Miami-Dade County Park Bond (a new fund will be created if necessary) 8. Stormwater Utility Fund —410 In accordance with accounting, legal and internal revenue requirements, all projects to be completed with the proceeds received from the sale of Bonds or loans will be accounted for in a Capital Construction Fund or Stormwater Utility Fund. In addition, capital outlay for the Charter School is included in a separate Budget adopted by the City Commission. In FY 2019/20, capital outlay for the Aventura Charter High School is anticipated to be included in a separate Budget that would be adopted by the City Commission. Summary of Financing Plan Model Detailed funding plans for individual funds of the City are enclosed herein in the following sections. The following represents an overview of the major points of the recommended funding plan: 1. Utilize "pay-as-you-go" financing through annual appropriations to fund the five year amount of$19,621,635 not including the Aventura Charter High School Construction Project. 2. Through the issuance of a $7.1M Bond, the utilization of General Fund Reserves and other revenue sources, the approximate $15.5M cost of constructing and equipping the ACHS will be fully reflected in the FY 2017/18 Budget. Any and all of the project funds that are not expended as of September 30, 2018 will be carried forward to complete the project in FY 2018/19. 3. Adjusts property tax revenues based on projected conservative growth in assessments. 13 CITY OF AVENTURA CAPITAL IMPROVEMENT PROGRAM 2018/19-2022/23 THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK 14 CITY OF AVENTURA CAPITAL IMPROVEMENT PROGRAM 2018/19- 2022/23 k PROPOSED FINANCING PLAN FOR THE GENERAL FUND - 001 15 Proposed Financing Plan for the General Fund —001 After evaluating the nature of the various projects that are included in the City's General Fund CIP, it was decided that pay-as-you-go financing would be the most appropriate method for funding the program. Financing Plan Tables Based on this decision, the analysis which follows is aimed at developing a financing plan which will allow the City to fund General Government Services operating expenditures and all projects recommended for funding in the General Fund CIP for each year of the program. Table 4 presents a five-year projection of available resources for General Government Services. Unless shown by an asterisk (*), the amount projected for each revenue is based on the tax rate or fee structure in effect during FY 2017/18. Revenue descriptions followed by an asterisk (*) were computed based on a projected increase in the rate structure as outlined in the REVENUE ASSUMPTIONS UTILIZED FOR PROJECTIONS section immediately following the Table. Table 5 presents a five-year projection of required operating expenditures for General Government Services which utilize the cost data as outlined in the OPERATING EXPENDITURE ASSUMPTIONS UTILIZED FOR PROJECTIONS section immediately following the Table. Table 6 is a recap of resources available to fund the General Fund CIP based on projected revenues and expenditures and the proposed CIP appropriations for the five (5) years of the program. Please note that this analysis assumes that all available resources not needed to fund current operating expenditures may be transferred to the General Fund Capital Reserves which could be used to fund unexpected capital outlays or to fund future years' programs. THE REST OF THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK 16 CITY OF AVENTURA CAPITAL IMPROVEMENT PROGRAM 2018/19-2022/23 THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK 17 TABLE 4 GENERAL FUND PROJECTION OF AVAILABLE RESOURCES FOR GENERAL GOVERNMENT SERVICES SUMMARY BY YEAR CITY MANAGER ADOPTED PROPOSAL PROJECTED PROJECTED PROJECTED PROJECTED REVENUES 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 Ad Valorem Taxes $ 16,571,893 $ 16,892,740 $ 17,784,292 $ 18,315,571 $ 18,862,788 $ 19,426,422 Section 185 Premium Tax 325,000 330,000 333,300 336,633 339,999 343,399 Utility Taxes 5,695,000 6,005,000 6,185,150 6,370,705 6,561,826 6,758,681 Unified Communications Tax 1,850,000 1,850,000 1,850,000 1,850,000 1,850,000 1,850,000 City Business Tax 975,000 900,000 909,000 918,090 927,271 936,544 Building Related Revenue 2,346,000 2,426,000 2,000,000 1,526,000 1,176,000 1,176,000 Franchise Fee-Electric 1,825,000 1,425,000 1,453,500 3,336,723 3,403,457 3,471,526 Franchise Fee-Other 575,000 620,000 637,100 654,713 672,854 691,540 State Revenue Sharing 740,000 825,000 849,750 875,243 901,500 928,545 Half Cent Sales Tax 2,860,000 2,935,000 3,023,050 3,113,742 3,207,154 3,303,369 County Business Tax 55,000 50,000 50,500 51,005 51,515 52,030 Intergovernmental Revenues-Other 55,320 47,670 48,147 48,629 49,115 49,607 Charges for Services 2,599,421 2,558,106 2,622,059 2,687,611 2,754,802 2,823,673 Fines& Forfeitures 1,079,000 1,227,500 1,264,325 1,302,255 1,341,323 1,381,563 Misc. Revenues 290,000 280,000 280,000 280,000 280,000 280,000 Total Available $ 37,841,634 $ 38,372,016 $ 39,290,173 $ 41,666,920 $ 42,379,604 $ 43,472,899 REVENUE ASSUMPTIONS UTILIZED FOR PROJECTIONS (a) Ad Valorem Taxes are projected to increase 7% in FY 2019/20 (net of a projected $267,000 revenue loss as a result of the Additional Homestead Exemption that will be voted on in November 2018) and then 3% thereafter. (b) Utility Taxes are projected to increase at a rate of 3% per year. (c) City Business Tax is projected to increase at a rate of 1% per year. (d) Building Related Revenue is projected to remain stable in FY 2018/19 and then begin to decrease as overall building activity is anticipated to decrease. (e) Franchise Fee-Electric is projected to decrease in FY 2018/19, stabilize in FY 2019/20 and then to increase beginning in FY 2020/21 under the newly adopted FPL agreement that will become effective in June of 2020. (f) Franchise Fee-Other is projected to increase at a rate of 3% per year (for gas and sanitation)while towing is projected to remain stable over the same period. (g) State Revenue Sharing is projected to increase at a rate of 3% per year. (h) Half Cent Sales Tax is projected to increase at a rate 3% per year. (i) County Business Tax is projected to increase at a rate of 1% per year. Q) Intergovernmental Revenues-Other are projected to increase at a rate of 1% per year. (k) Charges for Services, including the Police Services Agreement with the Aventura Mall are projected to increase at a rate of 2.5% per year. (1) Fines & Forfeitures is projected to increase at a rate of 3% per year. 18 TABLE 5 GENERAL FUND PROJECTION OF OPERATING EXPENDITURES FOR GENERAL GOVERNMENT SERVICES SUMMARY BY YEAR CITY MANAGER ADOPTED PROPOSAL PROJECTED PROJECTED PROJECTED PROJECTED DEPARTMENT 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 City Commission $ 146,150 $ 148,444 $ 151,413 $ 154,441 $ 157,530 $ 160,681 Office of the City Manager 746,865 726,827 748,632 771,091 794,224 818,051 Legal 305,000 305,000 305,000 305,000 305,000 305,000 City Clerk's Office 307,197 344,183 354,508 365,143 376,097 387,380 Finance 1,059,843 1,078,556 1,110,913 1,144,240 1,178,567 1,213,924 Information Technology 1,122,810 1,163,720 1,198,632 1,234,591 1,271,629 1,309,778 Police 19,442,439 20,319,384 21,132,159 21,977,445 22,856,543 23,770,805 Community Development 2,578,041 2,591,696 2,340,282 2,057,834 1,859,106 1,894,869 Community Services 2,410,796 2,482,960 2,557,449 2,634,172 2,713,197 2,794,593 Public Works/Transportation 3,033,616 3,266,134 3,364,118 3,465,042 3,568,993 3,676,063 Arts&Cultural Center 809,899 828,440 853,293 878,892 905,259 932,417 Non-Departmental 1,468,900 1,553,500 1,584,570 1,616,261 1,648,586 1,681,558 Total Projected Operating Expenditures for General Governmental Services $ 33,431,556 $ 34,808,844 $ 35,700,969 $ 36,604,152 $ 37,634,731 $ 38,945,119 Total Projected Debt Service/Transfers 2,158,256 2,664,951 3,170,571 2,139,849 2,141,667 2,141,953 Total Projected Expenditures $ 35,589,812 $ 37,473,795 $ 38,871,540 $ 38,744,001 $ 39,776,398 $ 41,087,072 OPERATING EXPENDITURE ASSUMPTIONS UTILIZED FOR PROJECTIONS Operating expenditures are projected to increase an average of 2% -4% per year. TABLE 6 GENERAL FUND RECAP OF PROJECTED AVAILABLE RESOURCES AND OPERATING EXPENDITURES FOR GENERAL GOVERNMENT SERVICES SUMMARY BY YEAR CITY MANAGER ADOPTED PROPOSAL PROJECTED PROJECTED PROJECTED PROJECTED DEPARTMENT 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23 Total Projected Available Resources $ 37,841,634 $ 38,372,016 $ 39,290,173 $ 41,666,920 $ 42,379,604 $ 43,472,899 Projected Operating Expenditures 33,431,556 34,808,844 35,700,969 36,604,152 37,634,731 38,945,119 Projected Debt Service Requirements 2,158,256 2,664,951 3,170,571 2,139,849 2,141,667 2,141,953 Subtotal 35,589,812 37,473,795 38,871,540 38,744,001 39,776,398 41,087,072 Balance after Operating Expenditures &Debt Service/Transfer Requirements: $ 2,251,822 $ 898,221 $ 418,633 $ 2,922,919 $ 2,603,206 $ 2,385,827 Less CIP Appropriations for: Information Technology Improvement Projects 527,575 608,625 429,875 445,875 446,875 610,625 Capital Equipment Purchase&Replacement Projects 732,900 1,006,450 792,050 710,580 618,600 594,800 Beautification&Park Facility Improvement Projects 92,500 260,350 204,400 298,050 125,750 563,850 Public Building&Facility Improvement Projects 148,000 721,380 627,500 230,000 146,000 81,000 1,500,975 2,596,805 2,053,825 1,684,505 1,337,225 1,850,275 Amount added to/(required)from CIP Reserve $ 750,847 $ (1,698,584) $ (1,635,192) $ 1,238,414 $ 1,265,981 $ 535,552 19 CITY OF AVENTURA CAPITAL IMPROVEMENT PROGRAM 2018/19-2022/23 THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK 20 CITY OF AVENTURA CAPITAL IMPROVEMENT PROGRAM 2018/19- 2022/23 k INFORMATION TECHNOLOGY IMPROVEMENT PROJECTS 21 Information Technology Improvement Projects This section includes projects relating to the City's Information Technology Systems (i.e., communication systems, data processing and the automation of certain operations by utilizing the latest technology to enhance productivity and efficiency) for all operating departments. There are a total of 14 projects totaling $5,194,375. Policies The City's investment in information/technology projects is based on the following policies: ✓ Continue the implementation upgrade of the Management Information System for all key City operations to automate functions and improve efficiency and productivity. ✓ Maintain a state-of-the-art Citywide radio communications capability for police operations. ✓ Develop and maintain computerized capabilities of the various City departments and information systems. ✓ Utilize the latest state-of-the-art technology including the use of the Internet and social media for the delivery of services. ✓ Maintain the E911 system to enhance police emergency response times. ✓ Utilize the latest technology for education and teaching at the Charter School and the Aventura Charter High School. Funding Plan by Source Total funding required for the proposed Information Technology Projects will be $5,194,375 and will be funded as follows: PROPOSED INFORMATION TECHNOLOGY IMPROVEMENT PROJECTS SCHEDULED FOR 2018/19-2022/23 FUNDING PLAN BY SOURCE CITY MANAGER PROPOSAL PROJECTED PROJECTED PROJECTED PROJECTED FUNDINGSOURCE 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL General Fund-001 $ 608,625 $ 429,875 $ 445,875 $ 446,875 $ 610,625 $ 2,541,875 Charter School Fund-190 426,500 411,000 358,500 430,500 363,500 1,990,000 Charter High School Fund-191 - 62,500 200,000 200,000 200,000 662,500 Totals $ 1,035,125 $ 903,375 $ 1,004,375 $ 1,077,375 $ 1,174,125 $ 5,194,375 On the following pages, you will find the tables (as outlined below) that summarize and detail the proposed Information Technology Improvement Projects: ✓ Funding Plan by Project Category and Source (Table IT-1) ✓ Summary by Year (Table IT-2) ✓ Projects Scheduled for 2018/19—2022/23 (Table IT-3) 22 N I� M CO M CO N fA fA J ' ' ' ' ' ' ' ' ' ' ' ' W O O O O W F O O F N O O O O O M O N O O O O O r O N Z U0 a x J O ' ' ' ' ' ' ' ' ' ' O O D N O O O O O O O O O O O O O N W O O O O W F OLU F O O O O O (h O O O O O O M Uy Z O 7 N N N N ON O 2 a IL 0 0 0 0 0 0 0 0 0 0 0 o OO o O m 0 0 0 0 0 0 0 0 0 0 0 o ch K U W p6 p� CO (O V d) IL K Z 0 V M O V N M d M V O O O W N W D � W aQ > co C, 0 0 0 0 0 0 0 0 0 0 0 0 0 K C4 IL N o 0 0 0 o co o �n �n o o �n �n �n d N O O N O O O O O O O O O O O O O N ' � � U' 00 Q N } N N N O O O �' 00 WO N F F OJ N m m Z �W ZW � M Q U LL e» Q 2 0 Q e» f» N F O ULL ~ W d ~ W W JQ m o 0 0 0 0 o o 0 0 0 o N Z J Z J 7 O O w � � D D D U (UQj w w S O 0 N a o m m oo co o �n co v a°i Q w Z W U U d d U U d U U U F W O N N N O < U < o Q Q Q Q ^2U � a K N a O N U Z Z LL 13 D Z 0 N Z:3o o W O LL o 0 tc d o 0 0 'n o 0 0 0 0 0 0 oC 0 0 0 o 0 0 0 0 0 0 o d U w D D D U U w w = w U U d d U U d UQ UQ UQ U U E E E E E E E E E E E W a a a a o a a a a a a a U w w w o w E w w w w w w w O o0 UU o o0 0 E EE E " =o E E E E E E E 0 0 0 ^ o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o o m o 0 0 0 0 0 0 U U U U U d [if U U _ 8 E E E E E E E E E E E U w w w o w E w w w w w w w U wo o o o N o o m o o o o o o o a U U U U U a [if U U U U U U U H H H H H H H H H H H H H H p M O O O O O O 0 0 0 0 0 0 ' 0 O O W N O O O O O O 0 0 0 0 0 0 O O O F N O O O O O O 0 0 0 0 0 0 O O O WN N N M Cl) M Cl) to O O O O O to 00 00 WN N � M N O OR a 004 O O O O O O 000000 ' ' a O O W N O O O O O O 0 0 0 0 0 0 O O O F O O O O O O 0 0 0 0 0 0 O O O WN N N M Cl) O O M M O O O 00 00 O N O O N W O N - N OR a p O O O O O O 0 0 0 0 0 0 0 ' 0 O O W N O O O O O O 0 0 0 0 0 0 0 O O O F D O O O O O O 0 0 0 0 0 0 0 O O O W N N N O O M M O O O O 00 00 O N 00 ON ON N OR IL Uva v� (n (sa (n Vn h (n (sa (n (n O W 0 o 0 o 0 o 0 U 000000 - - a o 0 W N O O O O O O 0 0 0 0 0 0 O O O F O O O O O O w 0 0 0 0 0 0 O O O U O N N N N In O w In In In In In O O (O (O CL W O i 00 I- M Cl) N O N w H O w d 4 � N N t W G cz ER Ef-T ER EH ER EH ER EH O ER EH N W Q O o 0 O O Co O h 0 0 0 0 0 0 ' O O O O O O O O O O O 0 0 0 0 0 0 O C O O - O (� N 00 C 0 V O O c C M 0 0 0 0 0 0 O t O O } - Q d O U M M � M Cl) O O 04 W M M LO O 004 0 (O (O 00 Z N Q N ~ H O O r2 a. w v� w � C J O } a w O N M Z F O m = O U (n En U v> M va Vn (» (n E va (n N Q () LL C O ~ W Co Co C o 0 0 CZ oF- o 000 Z c c c - c c c c ZE c O (o (o (o (o (o (o (o (o (o C (o H Z N W O M w M M M M M M M Q w N 0 N O N O N O a N N N N N N z z N N () j 0 j 0 O Q 00 00 00 M 00 00 00 00 00 00 00 LL C C C w 4 C Z O O O O O O M 0 0 0 0 0 0 0 O O p Q O Q O Q O a Q o o o o o o Q O W a a a s U a p xt w w wi w 0 ~ DULL os� � �� Q? 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O Q W Q Z 7 0 Q Q E w U 0 7 0 Q } W O o w a) > W () p � O L ) a� >< o a� m E m o ° a) o m iy vac7 � o = «' as nv «' zap � � «' J o w o U) C) y Q O N N w w N N 0 O N N Y N O w w w CO N O N (� J Q N N N D O N l(L7 7 U U -6 -6 U U 7 U U U C U U U U 7 U O D U U 7 U CL-1) m m m m m m aw m m ° m aw m m m w m aw m m m m a aw m F CE " aa °) °)aa E " aQ� a E " aaa ° ave E " D-:(5Dwawa E ¢U V oww » ww c� o ) az � c� oWWWa � c� z w m o w w w w 8 ) (D � .O N L .O L .O = .O x a oo U o U o U o CL Q Q ¢ Q ¢ Q ¢ Q U o .� ' � � N CITY OF AVENTURA CAPITAL IMPROVEMENT PROGRAM 2018/19- 2022/23 k CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT PROJECTS 27 Capital Equipment Purchase and Replacement Projects This section includes projects relating to Capital Equipment Purchases and Replacements for all operating departments. There are a total of 10 projects totaling $4,239,980. Policies The City's investment in capital equipment purchases and replacements is based on the following policies: Goal: Provide capital equipment that will meet the needs of all departments in order to continue to efficiently and effectively provide municipal services to the City's residents. ■ Replace equipment when it becomes unusable, unsafe or when maintenance costs outweigh the total cost of replacement. ■ Develop and maintain an "Equipment Evaluation and Replacement Guide" to determine replacement schedules and costs. ■ Purchase more economical, fuel efficient and multi-functional vehicles. ■ Purchase "green" or electric vehicles where practical. ■ Maintain all City assets at a level adequate to protect the City's capital investment and to minimize future maintenance and replacement costs. Proposed Capital Equipment Purchase and Replacement Projects Most of the projects outlined in the 2018/19 — 2022/23 CIP pertain to vehicles, operational equipment and classroom furniture and school crossing flashers related to the Aventura Charter High School. Detailed project descriptions and a funding schedule follow. The CIP guidelines provide that capital equipment shall be defined as having a useful life of more than one (1) year and a value of $5,000 or more. Equipment that has a value of $5,000 or less is also included in this document for budgetary purpose. Funding Plan by Source Total funding required for the proposed Capital Equipment Purchase and Replacement Projects will be $4,239,980 and will be funded as follows: PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT PROJECTS SCHEDULED FOR 2018/19-2022/23 FUNDING PLAN BY SOURCE CITY MANAGER PROPOSAL PROJECTED PROJECTED PROJECTED PROJECTED FUNDING SOURCE IL 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL General Fund-001 $ 1,006,450 S 792,050 S 710,580 S 618,600 $ 594,800 $ 3,722,480 Charter School Fund-190 - 20,000 20,000 20,000 20,000 80,000 Aventura Charter High School Const.Fund-393 - 437.500 - - - 437,500 $ 1,006,450 $ 1,249,550 $ 730,580 $ 638,600 $ 614,800 $ 4,239,980 On the following pages, you will find the tables (as outlined below) that summarize and detail the proposed Capital Equipment Purchase and Replacement Projects: ✓ Funding Plan by Project Category and Source (Table CE-1) ✓ Summary by Year (Table CE-2) ✓ Projects Scheduled for 2018/19— 2022/23 (Table CE-3) 28 J O O O O O O O O O O O Q O w O O O O O O O O w F V N O O O o0 O O O N 07 O (O N N O m O N V O I- 0 F V 00 In M r N V M o0 M M I- N (3) Cl) V N r � 6% EA J M ' ' ' ' ' ' ' ' ' O O D Cl) O O O ' O O O O O O w O O O O w N O O O O O O O O O F C? 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o? o? o? o? o? o? o? o 0 W U) > > > > J U O U O O O O O O O O O U U Q ,41 O _Q) 000000000 ~ a a a a IL Q C C C Q U U U U U U U U U U U U U U U U U U U U U U U U U U U U Q UO UO U � UUQ QUQ QUQ QUQ QUQ QUQ QUQ QUQ QUQ QUQ QUQ QUQ QUQ QUQ QUQ QUQ QUQ QUQ QUQ QUQ QUQ QUQ QUQ QUQ QUQ QUQ QUQ W _ _ w 0 N a n a Q Q Q Q Q Q Q Q Q Q Q ¢ ¢ Q ¢ Q ¢ Q Q Q Q Q Q Q ¢ ¢ Q Q Q Q) Q Q N c c c c O I1 o c o c o c o c O O U O U O U O U m O � IL - a O U U v N v N -O0 U) O N v N v N o 0 .� E m a K a 05 - m K a ° K a ° v ° - v ° 0 0 0 `0 0 E N v ° v ° 0 W N j A N UI UI a J N LL (n Y1 N N LL N (6 W N F N C L N w G .° o ° J p 0 E o� ° 0 0 J y 0 .° v c v c N N a '- Q Q N O U UI U N N G O U p N LL N LL N U 7 n a D U U ° o li ° ° L h L h nn0 E .L a °� .> oa o(7s o .� s °o s °o .c o m 0 ' 0 0 -o U U oo o c a= Uf) d f0 c a2Uf) C7 � � U ofUnJ � p � U QJ2U) J (7LLLL0 LO E o v v v E ° v v in m v0 LL v v v s LL v c v v v v v v v v v m E O U E o U U Iii a w m m m a w m m - 0 m u o� m m m _ o m .� m m m m m m m m m 0 a w U) a w Un ° Q Q w L fl- N Q Q Q Ul 6I U Q-6 .h W ._ .h = O Q v" 0 0 0 h 0 0 0 0 U) r : 0 x 0 0 0 0 0 0 0 0 0 h U " U v U w o IS o a w n x o a n Iff o a Iff o a n U U UU t T- U N Lo N U .N ua �o ao ao a a a a a U U Imo- 0 ti U Imo- W ti U CITY OF AVENTURA CAPITAL IMPROVEMENT PROGRAM 2018/19- 2022/23 k BEAUTIFICATION AND PARK FACILITY IMPROVEMENT PROJECTS 33 Beautification and Park Facility Improvement Projects This section includes beautification projects and improvements to the City's park system and recreational facilities. There are five (5) projects in the CIP, which total $3,074,900. Special emphasis was given to upgrading existing park facilities. Policies The City's investment in improvements to its City park system is based on the following policies: Goal. Provide adequate and accessible parks and facilities to meet the recreational needs of all current and future residents. ■ Provide a variety of quality recreational facilities that will meet the needs of all age groups within the City and enhance the overall environmental characteristics of the area. ■ Maximize the utilization of all public facilities through the provision of variety in the type of facility offered. ■ Provide exercise/walking paths and designated areas for bike riders to enhance the physical well-being of residents. ■ Provide recreational facilities on the basis of 2.75 acres per 1,000 population. ■ Encourage the integration of recreational facilities into the development of residential, commercial, industrial and open space land uses. Goal. Update the five-year CIP on an annual basis. ■ Provide parks whereby residents have access to neighborhood parks within a two (2) mile radius and community parks which serve the entire City. Goal. Increase Safety Standards ■ Provide for adequate security measures including the limited access to facilities. ■ Replace dangerous equipment and eliminate visual barriers to reduce criminal opportunities. ■ Employ vandal-resistant equipment and facilities. ■ Maintain a Parks Usage Plan to protect the City's investment in the park system and ensure the residents' safety. Goal. Protect and preserve environmentally sensitive land and water areas. ■ Preserve and enhance open space with environmental impact. Existing Facilities There are 32 acres of open space and public park land within the City. Arthur I Snyder Memorial Park This 3.5 acre site was purchased in 1998 and was one (1) of the City's last remaining waterfront undeveloped parcels. This park contains the Community Recreation Center as well as open passive and sitting areas. Aventura Founders Park This 11 acre site located on W. Country Club Drive and NE 190`h Street was opened in November 1998 and includes both active and passive recreational opportunities. The park encompasses the following components: splash pad, jogging path, tennis courts, gated entries, one (1) ball field with dugouts and backstops, restroom buildings, decorative fencing, playground, picnic area, passive play areas, baywalk, landscaping, two (2) parking lots, multi-purpose plaza areas, signage, benches and security lighting. 34 Don Soffer Exercise/Walking Path This site contains 5.5 acres that are classified as open space recreation area and is used by residents for both recreational and exercise purposes. Peace Park This 1.5 acre site was dedicated to the City in 2013 and was opened in 2016. Facilities and amenities include a children's playground, adult exercise equipment, an open playfield area, playground facilities, walkways and landscaping with shade trees. Veterans Park This 2 acre site was acquired by the City from a private developer in 2001 and is located on NE 31s` Avenue. Facilities and amenities include a parking lot, 1.5 acre open playfield area, playground facilities, restroom facilities and landscaping with shade trees. This park was modified in 2008 by removing the dog play area, expanding the children's play area and adding a restroom facility. Waterways Dog Park This 1.5 acre site was acquired by the City in 1998 from the private developer who constructed it and was converted to a dog park in 2008. Waterways Park The 7 acre site was purchased in 2006 and was opened in 2008. Facilities and amenities include a multipurpose sports field, playground, basketball court, fitness trail, parking and restroom facilities. THE REST OF THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK 35 Park Facilities/Open Space Recreation The City's estimated current population is 37,239. The City's Comprehensive Plan recommended standard is 2.75 acres of park and recreation land for every 1,000 potential residents. The amount of park and recreation land required by the park standards for this population is 102 acres. In calculating the number of recreational acres the City has available for use by its residents, public and private marinas and golf courses are accounted for at a different degree depending on their accessibility to the City's residents. Assuming that public facilities can be accounted for at 100%, private recreational facilities at 50% and marinas and the golf course at 25%, the City's existing and proposed recreation areas total 117. Therefore, no deficiency exists under the City's standards. Table PFOS1 contains an inventory of existing and proposed recreational and open space areas. The City owns 32 park/open space acres. TABLE PFOS 1 RECREATION/OPEN SPACE INVENTORY Applicable Type Facility Acres Acres Public Recreation Areas(100%) C Arthur I Snyder Memorial Park 3.50 3.50 N Aventura Founders Park 11.00 11.00 C Don Soffer Exercise/Walking path 5.50 5.50 N Peace Park 1.50 1.50 N Veterans Park 2.00 2.00 N Waterways Dog Park 1.50 1.50 N Waterways Park 7.00 7.00 Subtotal 32.00 32.00 Private Recreation Areas P Private Recreation Sites(50%) 63.61 31.81 P Marina Complexes(25%) 9.40 2.35 P Golf Courses(25%) 203.17 50.79 Subtotal 276.18 84.95 Total 308.18 116.95 Tickmark Legend., C=Community Park N=Neighborhood Park P=Private Recreation Areas Funding Plan by Source Total funding required for the proposed Beautification and Park Facility Improvement Projects will be $3,074,900 and will be funded as follows: PROPOSED BEAUTIFICATION AND PARK FACILITY IMPROVEMENT PROJECTS SCHEDULED FOR 2018/19-2022123 FUNDING PLAN BY SOURCE CITY MANAGER PROPOSAL PROJECTED PROJECTED PROJECTED PROJECTED FUNDINGSOURCE 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL General Fund-001 $ 260,350 $ 204,400 $ 298,050 $ 125,750 $ 563,850 $ 1,452,400 Capital Projects Fund-392 - 16,500 6,000 - - 22,500 Miami-Dade County Park Bond - 1,600,000 - - - 1,600,000 Totals $ 260,350 $ 1,820,900 $ 304,050 $ 125,750 $ 563,850 $ 3,074,900 On the following pages, you will find the tables (as outlined below) that summarize and detail the proposed Beautification and Park Facility Improvement Projects: ✓ Funding Plan by Project Category and Source (Table PB-1) ✓ Summary by Year (Table PB-2) ✓ Projects Scheduled for 2018/19 —2022/23 (Table PB-3) 36 0 \ \ \ / \ 4 w 7 7 e m o CD � n \ z / , c , , , C 9 = = 0 0 k LU j _/ \ \ LO 0 \ < a o N w o04 LO © ® ® I m 04 , , , o , o \ LO LO \ / § 04 \ \ / \ CD � _ § F 0 ° 0 m CL LLn � LU ® ® I O _ o 0 0 o o w ® - CS 2 p - k o o _ o o 0 0 0 F- z § ƒ / ƒ \ L a F- 2 \ \ \ / k LU 6 z \ LO \ - k LU k ) e 64 CL q k / 2 2 / / S q a 0 0 0 o o o 0 � � § � w r � § 04 C-4 § § \ \ \ \ \ � « $ \ ƒ Q / � w o / m - N � R . o o A 0 eC � 2C \ d $ F- ce) « f LU rL a < co m 2CL 22 LU 2 � � m ® ® CD m } § k § co q \ LL 2 2 k \ k / \ g G § / � a / / /LU / \ cn § § § I O w o am R = 2 < o v_ k LL ® ® LL a # \ § § E / / / / } m $ E $ 2 p ® $ $ a \ m $ E 2 E ® 2 E � / o C ) \ / ./ a \ C E E / a E % @ \ 2 @ ® § 9 a e e } E e § = IE \ U) \ \ = 2 ( § ƒ / 9 / / \/ \) E} _ \ {a \ \ 0- 0 m \ § § [ m \ \ # a CO T r = E E § . 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The CIP includes six (6) projects totaling $1,805,880. The major projects included in this category are the Government Center Improvements and the Roofing Repairs and Other Improvements at the Aventura City of Excellence School. Policies The City's investment in improvements to public buildings and operational facilities is based on the following policies: ✓ Provide easily accessible services to City residents and adequate parking for City facilities. ✓ Repair and maintain all buildings and facilities in proper order to increase the useful life of these facilities. Funding Plan by Source Total funding required for the proposed Public Building and Facility Improvements Projects will be $1,805,880 and will be funded as follows: PROPOSED PUBLIC BUILDING AND FACILITY IMPROVEMENT PROJECTS SCHEDULED FOR 2018119-2022123 FUNDING PLAN BY SOURCE CITY MANAGER PROPOSAL PROJECTED PROJECTED PROJECTED PROJECTED FUNDING SOURCE 2018119 2019120 2020121 2021122 2022123 TOTAL General Fund-001 $ 721,380 $ 627,500 $ 230,000 $ 146,000 $ 81,000 $ 1,805,880 Tota $ 721,380 $ 627,500 $ 230,000 $ 146,000 $ 81,000 $ 1,805,880 On the following pages, you will find the tables (as outlined below) that summarize and detail the proposed Public Building and Facility Improvements Projects: ✓ Funding Plan by Project Category and Source (Table PBF-1) ✓ Summary by Year (Table PBF-2) ✓ Projects Scheduled for 2018/19—2022/23 (Table PBF-3) 42 J O O O O O O O Q O O O O 00 O w F O Ln O O 00 Ln W O0 VN V N O N N N LO 0 W ER EH 0 M O O O W N O O O F N O O O W N O O M LO 00 OR N _ 0 0 0 0 0 0 o a 0 0 0 0 0 00 0 ao 0 0 Lr) 0 0 oo LQ ao LU ' W D LO I N V r N O v3 Z N N N Ln Ln W LL W N O O O O F O O O O W O LO LO M co ER fR -) N O LU U 0 0 0 0 0 w 0 OO . 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U > Q m a LD a) Q v w oa o o wcm E m E w o f 0 3 ^> w m y o m v w E CL Q j o p w r U t Q °- m a) o ca m E ° a ° w o U ° ° a)CM cm cm .0d m oY ELU Q c .N ° ° a a w Q cL o H o 0 aU o o J o E m m N v E ° a E aE m o o 0 ° m > w Y o - - U E v m o w LL o IM E o L °o °o °o °o rn o a d m E ° Y E `o m E QQo U (� (D M H (� V M r in W' O Q W' O W' W 0 Q O U Q ~ U U U cu S a o a o Q o a a a a U m .c m .c m .c a a a ~ CITY OF AVENTURA CAPITAL IMPROVEMENT PROGRAM 2018/19-2022/23 THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK 46 CITY OF AVENTURA CAPITAL IMPROVEMENT PROGRAM 2018/19- 2022/23 k PROPOSED FINANCING PLAN FOR THE TRANSPORTATION AND STREET MAINTENANCE FUND - 120 47 Proposed Financing Plan for the Transportation and Street Maintenance Fund - 120 This fund was established to account for restricted revenues and expenditures which by State Statute and the County Transit System Surtax Ordinance are designated for transportation enhancements, street maintenance and construction costs. The table below reflects the anticipated revenues available and the proposed appropriations. A total of $4,081,500 from this fund will be utilized to fund the transportation enhancements, street maintenance and construction costs during the five-year period. Table 7 reflects the anticipated revenues available and the proposed appropriations for the Transportation and Street Maintenance Fund for the five-year period. TABLE 7 TRANSPORTATION AND STREET MAINTENANCE FUND-120 RECAP OF PROJECTED AVAILABLE RESOURCES AND APPROPRIATIONS SUMMARY BY YEAR CITY MANAGER ADOPTED PROPOSAL PROJECTED PROJECTED PROJECTED PROJECTED 2017/18 2018/19 2019/20 2020/21 2021/22 2022123 REVENUE PROJECTIONS Intergovernmental Revenues State Revenue Sharing i1I $ 290,000 $ 255,000 $ 261,375 $ 267,909 $ 274,607 $ 281,472 Local Option Cap.Impr.Gas Tax(1) 147,000 147,000 150,675 154,442 158,303 162,261 Local Option Gas Tax(1) 380,000 382,000 391,550 401,339 411,372 421,656 County Transit System Surtax(1) 1,400,000 1,450,000 1,486,250 1,523,406 1,561,491 1,600,528 Subtotal 2,217,000 2,234,000 2,289,850 2,347,096 2,405,773 2,465,917 Miscellaneous Revenues Interest 2,000 7,500 7,500 7,500 7,500 7,500 Citywide Bicycle Sharing 40,000 40,000 40,000 40,000 40,000 40,000 Subtotal 42,000 47,500 47,500 47,500 47,500 47,500 Fund Balance Carryover 1,547,125 1,285,660 1,166,636 1,019,201 905,481 Subtotal - 1,547,125 1,285,660 1,166,636 1,019,201 905,481 Total Projected Available Resources $ 2,259,000 $ 3,828,625 $ 3,623,010 $ 3,561,232 $ 3,472,474 $ 3,418,898 EXPENDITURES CONTRACTUAL SERVICES Public Works/Transportation-5401-641 Landscape/Tree Maint/Streets(Z) $ 640,000 735,000 757,050 779,762 803,155 827,250 City-Vide Bicycle Sharing(Z) 72,000 76,965 79,274 81,652 84,102 86,625 Enhanced Transit Services(2) 830,000 830,000 859,050 889,117 920,236 952,444 Total Operating Expenditures 1,542,000 1,641,965 1,695,374 1,750,531 1,807,493 1,866,319 Balance after Operating Expenditures 717,000 2,186,660 1,927,636 1,810,701 1,664,981 1,552,579 Less CIP Appropriations for Transportation Improvement Projects: CAPITAL OUTLAY Public Works/Transportation-5401-641 Road Resurfacing $ 501,000 $ 311,000 $ 551,000 $ 653,000 $ 641,000 $ 750,000 Street Lighting Improv. 400,000 400,000 210,000 75,000 - - Citywide Bicycle Sharing 47,000 - - 63,500 8,500 8,500 Transportation System Improv. - 190,000 - - 110,000 110,000 Total Capital Expenditures 948,000 901,000 761,000 791,500 759,500 868,500 Amount Available for Carryover 1,547,125 $ 1,285,660 $ 1,166,636 $ 1,019,201 $ 905,481 $ 684,079 ASSUMPTIONS UTILIZED FOR PROJECTIONS: i1I Projected to increase by 1.025%/year. (2)Projected to increase between 3%-3.5%/year. 48 Transportation Improvement Projects This section includes improvements to the City's transportation system, roadways, sidewalks, pedestrian pathways, street lighting, transit and other infrastructure improvements. There are four (4) improvement projects in the CIP totaling $4,081,500. Special emphasis was given to road resurfacing, streetlight improvements, bike share station program and transportation system improvements in order to address maintenance considerations. The projects outlined in this section have been developed based on our consulting engineer and staffs survey of all City areas. The projects were prioritized according to the urgency of the improvements needed and age of the areas to be improved. Policies The City's investment in improvements to its transportation system, roads, sidewalks and street lighting is based on the following policies: Goal. Improve local roads to meet road safety requirements and serve the transportation needs of the City. ■ Systematically provide local street improvements throughout the City based upon the existing condition and age of the street and the cost of maintenance of the street. ■ Implement improvements to meet safety standards. ■ Improve safety by installing street lighting on all appropriate public roadways. ■ Provide walkways and sidewalks to improve the safety of residents traveling throughout the City. ■ Accept the dedication of private roads throughout the City in accordance with the Policy governing the conversion of private roads to public roads as outlined in Resolution No. 97-05. Goal. Address traffic flow along the major roadways and intersections by implementing projects that create improvements to the system. THE REST OF THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK 49 Existing Facilities The following is a schedule of current public roads under the jurisdiction of the City: Avenue Boulevard Court Drive Place Street Terrace Way NE28t"Avenue Aventura Boulevard NE27t"Court East Country Club Drive NE28t"Place NE183rtlStreet NE 208th Terrace TurnberryWay NE29t"Avenue North CountryClub Drive NE29th Place NE185t"Street NE214t"Terrace N E 30th Avenue West CountryClub Drive NE 187th Street NE 34th Avenue Yacht Club Drive NE 188th Street NE 190th Street NE 191 st Street N E 192 n Street N E 193 rd Street NE 203 rd Street NE 205th Street NE 206th Street NE 207th Street NE 208th Street N E 209th Street NE 211 th Street NE 213th Street NE 214th Street Road and Infrastructure Improvements The majority of the projects outlined in the Transportation Improvement Project functional category are closely aligned with drainage improvements in accordance with established road resurfacing maintenance schedules. Funding Plan by Source Total funding required for the proposed Transportation Improvements Projects will be $4,081,500 and will be funded as follows: PROPOSED TRANSPORTATION IMPROVEMENT PROJECTS SCHEDULED FOR 2018119-2022123 FUNDING PLAN BY SOURCE CITY MANAGER PROPOSAL PROJECTED PROJECTED PROJECTED PROJECTED FUNDINGSOURCE 2018119 2019120 2020121 2021122 2022123 TOTAL Transportation and Street Maintenance Fund-120 $ 901.000 $ 761.000 $ 791.500 $ 759.500 $ 868.500 $ 4.081.500 Totals $ 901,000 $ 761,000 $ 791,500 $ 759,500 $ 868,500 $ 4,081,500 On the following pages, you will find the tables (as outlined below) that summarize and detail the proposed Transportation Improvement Projects: ✓ Funding Plan by Project Category and Source (Table TI-1) ✓ Summary by Year (Table TI-2) ✓ Projects Scheduled for 2018/19— 2022/23 (Table TI-3) 50 CITY OF AVENTURA CAPITAL IMPROVEMENT PROGRAM 2018/19- 2022/23 k TRANSPORTATION SYSTEM IMPROVEMENT PROJECTS 51 § 0 - - e / / 2 / ( 69 61� § cE ® § \ \ \ \ k 2 a / 00 ° ■ e r o 0 B V) 2 \ S 7 k Z aZ LL _ 8 n \ a § § » z - _ _ LO 2n \ k \ \ \ \ w ° \ w w / 69 61� N e 7 R a _ w _ U) § 0 Lo 2 LD Lq / & § � ° o % d § � \ \ \ \ 8 a \ C:?- C-4 & g w _ _ _ _ § Q @ d m > CM L § 2 a 6 2 \ � \ p _ 04 p » L 2 � E 6 m a LU o m a -j 0 W k s / r = P: 0 k < 2 « § o0 - - - § � § z e § w § § 2a / \ \ / o § 0. D (j) CL = § 8 § m 2 E k L) Ei f o ^ cn 2 E @ E E E E 2 L $ I / / / / 0E E 0- 2 I 7 2 § / E a & 0- E = R _ < / 7\ 2 m 0 m .2 w % � \ ) w z / g / _ « OR 0 j \ \ ) \ E E /& 2 a e ± » ( ( \ Q e e e §\ / z { e , o 0 U) 5 \ \ f 0 § ƒ / ( (L J ) \ ) � 2 P P P eM ' ' ' ' ' ' ' ' ' ' ' O O ' ' O O O O NO O O O O O F N O O Ln O O N No O c0 O O 00 O Lo N f0 7 N r W 0' a 69 » v) 69 69 » v) eN O O O o ' ' O O O o N OO O O O O O O F O O O O LO O O N NO O O O O a) O d) V V N 7 N M N f0 f- K a N O O O O O O O O O F 0 O O O O O O O LO N I(LJ N CO LO N M LO N LO c0 O N N O N I- r Ln N MN f0 l- ow a eo o 0 0 0 o o 0 N O O O O O O O F O O O O O O O LO O C2 O O O N MLO N N N f- Q) a to a E m F U Q w ON 69 » » Efl Efl » » -j m O O . . . . . . . . o O o o o o o o 0 Q o o o o o o oo 000 o F M (' N 0 0 O O O O O O O O O Z N Q Q o CO r O O (p O O O O IL Ln w Z o o Lo Lo o o y r2 N Q O N Q M V a r r a) ^2 do N Y d N a co W U N (31 69 » » 69 o 69 » » F O w Z N LD LD I- O U U O O O N V V V 0 Q Q co co 0 # a O O O U O F Z N N � F D O V V V d' w 7 w Ln Ln Q Q Q Q Q Q Q Q Q Q Ln Q Q o Q Q N Ln Ln Ln po j O a zzz z z z z z z z z z z z a ZW Q V�j LL LL LL LLLL LL = a o 06 £ 0 0 0 U r N� N (0 � cn C C C C C C C C C C C C CCC a t t C C C 0 Q) a a a a a a a a a a a a a a a a a a a s o o r- L c w w s a ro m p w w LU Q) U a w w Q) w E a o Q) N N co J Q) n m o co (/) LU J u) U E _m N O W .L. U � fn In O J 2 E R D- 22 N LU (0 m 0E E M L wammo o m E o a s c' -o ° w c � _j c Q) (L 0 m QV c 'o o o)j m o o w CO Q J m m wN N (D ( (6 U 0 (ap O N 0 0 y a1 a1 0 in (D Q N N N o N In A F F K vii io io m Q Q io in CJ o o)w io Q `m w m •• w d o o o mt t oU �° ih = o .. .. t or o ao 3 °)m m .R W W .�. V CO d) 'Q W W y +�. O O R N +�. In R N +�. L o o O F4 R C M N L M y .�/) Q d .b) N Q c �, w w J o F V W W W W W O W W W O N N N Y Y O R � O � R U p Z Z Q Z Z Z = Z Z Z p 01 p 0] F p (� L� U U U U O O O C O a a Q a Q a Q a Q CITY OF AVENTURA CAPITAL IMPROVEMENT PROGRAM 2018/19-2022/23 THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK 54 CITY OF AVENTURA CAPITAL IMPROVEMENT PROGRAM 2018/19- 2022/23 k PROPOSED FINANCING PLAN FOR THE STORMWATER UTILITY FUND - 410 55 Proposed Financing Plan for the Stormwater Utility Fund -410 The City is responsible for stormwater management activities within its corporate boundaries. In order to address deficiencies and develop an ongoing maintenance program, a Stormwater Utility Fund was created. The Fund generates revenues for stormwater management costs, permitting, maintenance and capital improvements from a source other than the General Fund. The Utility relies on user fees charged to residents and businesses for generating revenues. A total of $1,225,000 from this fund will be utilized to fund the stormwater drainage improvement projects during the five-year period. The current stormwater fee is $3.50/ERU for FY 2017/18 but is currently under review by our consultants to see if it needs to be adjusted in order to sustain the fund's operating and capital expenditures in the near future. Table 8 reflects the anticipated revenues available and the proposed appropriations for the Stormwater Utility Fund for the five-year period. TABLE 8 STORMWATER UTILITY FUND RECAP OF PROJECTED AVAILABLE RESOURCES AND APPROPRIATIONS SUMMARY BY YEAR CITY MANAGER ADOPTED PROPOSAL PROJECTED PROJECTED PROJECTED PROJECTED 2017118 2018119 2019120 2020121 2021122 2022123 REVENUE PROJECTIONS Charges for Services Stormwater Utility Fees $ 1,278,000 $ 1,278,000 $ 1,290,780 $ 1,303,688 $ 1,316,725 $ 1,329,892 Subtotal 1,278,000 1,278,000 1,290,780 1,303,688 1,316,725 1,329,892 Miscellaneous Revenues Interest 7,500 8,000 8,000 8,000 8,000 8,000 Subtotal 7,500 8,000 8,000 8,000 8,000 8,000 Fund Balance Carryover - - 365.250 717,680 1,056,394 1,455,456 Subtotal 365,250 717,680 1,056,394 1,455,456 Total Projected Available Resources $ 1,285,500 $ 1,286,000 $ 1,664,030 $ 2,029,368 $ 2,381,119 $ 2,793,348 EXPENSES CONTRACTUAL SERVICES Public Works/Transportation-5401-538 Prof.Services-Engineering(2) $ 100,000 $ 90,000 $ 93,600 $ 97,344 S 101,238 $ 105,288 Lands Maint.-Streets(z) 350,000 350,000 364,000 378,560 393,702 409,450 Street Maint./Drainage(2) 200,000 200,000 208,000 216,320 224,973 233,972 Subtotal 650,000 640,000 665,600 692,224 719,913 748,710 OTHER OPERATING EXPENSES Public Works/Transportation-5401-538 Subscriptions&Memberships 500 1,250 1,250 1,250 1,250 1,250 Conferences&Seminars 2.000 3.000 3.000 3.000 3.000 3.000 Training 1.000 1,500 1,500 1,500 1,500 1,500 Subtotal 3,500 5,750 5,750 5,750 5,750 5,750 Total Operating Expenses 653,500 645,750 671,350 697,974 725,663 754,460 Balance after Operating Expenses 632,000 640,250 992,680 1,331,394 1,655,456 2,038,888 LessCIP Appropriations for Drainage Improvement Projects CAPITAL OUTLAY Public Works/Transportation-5401-538 Drainage Improvements $ 632,000 $ 275,000 $ 275,000 S 275,000 $ 200,000 $ 200,000 Total Capital Expenditures 632,000 275,000 275,000 275,000 200,000 200,000 Amount Available for Carryover $ - $ 365,250 $ 717,680 $ 1,056,394 $ 1,455,456 $ 1,838,888 ASSUMPTIONS UTILIZED FOR PROJECTIONS: (1)Projected to increase by 1%/year. (z)Includes Operation,Maintenance,Engineering and Administration which is projected to increase by 4%/year. 56 Drainage Improvement Projects This section includes improvements to the City's drainage system and other infrastructure improvements. There is one (1) drainage improvement project in the CIP totaling $1,225,000. Special emphasis was given to stormwater drainage improvements in order to address maintenance considerations. The project outlined in this section has been developed based on our consulting engineer and staffs survey of all City areas. The project was prioritized according to the urgency of the improvements needed and the age of the areas to be improved. Policies The City's investment in improvements to its drainage system is based on the following policy: Goal. Utilize the Stormwater Utility Fund to provide revenue sources to fund drainage improvements contained in the CIP. ■ Coordinate area-wide storm water developments with major street improvements. ■ Provide adequate storm drainage as defined by present standards for different types of areas of the City. ■ Upgrade areas of the City to conform to the present drainage standards in order to eliminate flood prone areas. ■ Implement projects that address the long-term problems of the rising sea levels. Funding Plan by Source Total funding required for the proposed Drainage Improvements Projects will be $1,225,000 and will be funded as follows: PROPOSED DRAINAGE IMPROVEMENT PROJECTS SCHEDULED FOR 2018/19-2022123 FUNDING PLAN BY SOURCE CITY MANAGER PROPOSAL PROJECTED PROJECTED PROJECTED PROJECTED FUNDINGSOURCE 2018/19 2019/20 2020/21 2021/22 2022/23 TOTAL Stormwater Utility Fund-410 $ 275,000 $ 275,000 $ 275,000 $ 200,000 $ 200,000 $ 1,225,000 Totals $ 275,000 $ 275,000 $ 275,000 $ 200,000 $ 200,000 $ 1,225,000 On the following pages, you will find the tables (as outlined below) that summarize and detail the proposed Transportation Improvement Projects: ✓ Funding Plan by Project Category and Source (Table DI-1) ✓ Summary by Year (Table DI-2) ✓ Projects Scheduled for 2018/19—2022/23 (Table DI-3) 57 CITY OF AVENTURA CAPITAL IMPROVEMENT PROGRAM 2018/19-2022/23 THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK 58 CITY OF AVENTURA CAPITAL IMPROVEMENT PROGRAM 2018/19-2022/23 i DRAINAGE SYSTEM IMPROVEMENT PROJECTS 59 \ R § 8Q ° LU / / S § h \ k9 Lo C:) $ G04 274 a. ~ ~ / L U o 04 o \ ® § § \ } / 04 C4 04 \\ a. o $/ _ § \ \ / U § 04 � 04 Q ® a. 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Z Z Z Z Z Z Z Z D W i Q Ln Ln Ln 0 = w o 0 0 W U v v v � � o a C C C C C C C C C C C E a� 0 a� w U) QT a � m s o a o 0_ w Q) � a .o d 0 c E a U) a E o a E o �_ o O ° > a C) m U) Q� j c E M m C (6 Q O O E C y C a N C C L O C O y 0 0 N 0 .0 W 'G LU t O J U Q M CL a � U � o W D o .0 zC� zC� � O 3 ° - U) ) ) )C� � C� � C� rn � C� ". m w � � p p E p E p EC, p E p r 0 C) C) o C) o C) o w C) o U to F U N oC) C) U) C) U) C) U) zC) U) C) U U � � O IL a a D MOM �IINOOK MIND ON wl 40 42 *d �� F or Susan L. Grant From: Susan L. Grant Sent Tuesday, May 29, 2018 1:17 PM To: Enid Weisman (weismane@cityofaventura.com); Bob Shelley; Howard S.Weinberg; Denise Landman (landmand@cityofaventura.com); Gladys Mezrahi; Marc Narotsky (narotskym@cityofaventura.com); Dr. Linda Marks Cc: Joanne Carr; 'David M.Wolpin' Subject: Follow-up on short-term vacation rentals at Yacht Club On May 10, City staff met with management and residents from the Yacht Club regarding the short-term rental situation that they presented at the May 1 City Commission meeting. Below is an update on outcomes of that meeting. 1. Business Tax Receipt will be required for those owners renting their property< 90-days. Short term rentals would be defined as any rental less than 90 consecutive days by the same occupant. The intent is to implement with the city fiscal year of Oct. 1. Community Development is developing the forms and process for this to be completed. This will be an annual registration and enable the Yacht Club to verify that owners are checked with appropriate city registration as part of the rental process, and, deny rentals if not completed. This is permitted under our current code but was previously not utilized. The City will be sending a letter to property owners in the Yacht Club to provide notice of this requirement. Copy of the letter will also be provided to the property manager, who will distribute to owners. The group recognized that this will not serve to eliminate short-term rentals, but will provide property management a tool in their toolbox to assist in managing the situation. 2. City to resend letter to Airbnb on rental platform expectations and issues of concern affecting Aventura. 3. Sergeant Chris Goranitis was assigned as the liaison officer to the property. He has met with them and is working with them on addressing security concerns. 4. Staff encouraged the owners at the meeting to contact their state representatives to discuss the short- term rental impact to communities, especially condo communities. We provided contact information for their elected representatives. 5. The group expressed concern that individual rooms were being rented on vacation rental sites. The Yacht Club attorney to clarify Amendment to Declaration 35(A), paragraph 17.8 of the Yacht Club By- Laws that states "leasing of units or portions thereof". Staff will meet with the group in November to re-assess their situation and concerns. Susan Grant City Manager City of Aventura 19200 West Country Club Drive Aventura, Florida 33180 sgrantacityofaventura.corn 1 CITY OF AVENTURA OFFICE OF THE CITY MANAGER MEMORANDUM TO: City Commission FROM: Susan Grant, City Manage .1 i1 DATE: June 21, 2018 SUBJECT: Participation in a Property Assessed Clean Energy (PACE) Program June 21,2018 City Commission Workshop Item Recommendation It is recommended that the City Commission consider participating in a Property Assessed Clean Energy(PACE) Program. Background Some of the components of the PACE Program are as follows: • PACE allows local governments to provide a mechanism for access to the upfront financing for energy conservation and efficiency (i.e. new energy star air conditioner), renewable energy(i.e. solar panel),or wind resistance(i.e. impact resistance windows)improvements. • Under the PACE Act (Section 163.08, F.S), local governments can partner together to create a separate legal entity to operate a PACE program. A separate legal entity is defined as a local government under the PACE Act. • All of the PACE programs listed in the sample resolution are separate legal entities under Florida law. • All of the programs operate by the property owner executing a financing agreement for the improvements and voluntarily agreeing to be specially assessed to pay back the cost of the improvements plus interest over a defined timeframe. The special assessment is levied by the separate legal entity (NOT the City) and placed on the tax bill. The special assessment lien has senior priority to that of a mortgage. 1 • The programs are all run by private third party administrators (Ygrene, Renew, Renovate America, & Alliance)that handle all of the underwriting, marketing, etc. for the program. • All of the programs issue bonds to fund the improvements.The third partner administrators are the purchaser of the bonds and they provide the capital. The Cities have no liability relating to the bonds. • Generally speaking,a condominium association may only do PACE for the common areas. If you have any questions,please feel free to contact me or City Attorney David Wolpin. 2 RESOLUTION NO. XXXX A RESOLUTION OF THE CITY OF CITY/TOWNNILLAGE NAME, FLORIDA, ESTABLISHING A PROPERTY ASSESSED CLEAN ENERGY (PACE) PROGRAM WITHIN THE CORPORATE LIMITS OF THE CITY OF CITY/TOWNNILLAGE NAME; APPROVING INTERLOCAL AGREEMENTS WITH THE FLORIDA GREEN FINANCE AUTHORITY, THE GREEN CORRIDOR PACE DISTRICT,THE FLORIDA RESILIENCY AND ENERGY DISTRICT AND THE FLORIDA PACE FUNDING AGENCY; TO WHICH THE ENTITIES WILL ADMINISTER VOLUNTARY NON-AD VALOREM FINANCING OF QUALM-NG CONSERVATION AND ENERGY EFFICIENCY, RENEWABLE ENERGY AND WIND RESISTANCE IMPROVEMENTS; AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENTS;PROVIDING FOR THE USE OF THE CITY'S LOGO;AND PROVIDING FOR IMPLEMENTING ADMINISTRATIVE ACTIONS, SCRIVENER'S ERRORS,CONFLICTS,SEVERABILITY,AND EFFECTIVE DATE. WHEREAS, Section 163.08, Florida Statutes (the "Supplemental Act"), authorizes counties, municipalities and certain separate Local Government entities to establish and administer financing Programs pursuant to which owners of real property may obtain funding for energy conservation and efficiency, renewable energy and wind resistance improvements (as referred to therein, the "Qualifying Improvements"), and repay such funding through voluntary special assessments,sometimes referred to as non-ad valorem assessments("Special Assessments"),levied upon the improved property pursuant to financing agreements between the owner thereof and the local government(the "Financing Agreements"); and WHEREAS, the Florida Green Finance Authority,the Green Corridor PACE District,the Florida Resiliency and Energy District and the Florida PACE Funding Agency (Individually the "Agency",collectively the"Agencies")are currently four(4)separate legal entities and units of local government within the State of Florida which were established by separate interlocal agreements for the express purpose of providing scalable and uniform platform to facilitate the financing of Qualifying Improvements throughout Florida; and WHEREAS, pursuant to the Supplemental Act or as otherwise provided by law, local governments may enter into a partnership with other local governments for the purpose of providing and financing Qualifying Improvements, and a Qualifying Improvement Program may be administered by a third party for-profit entity or a not for profit organization on behalf of or at the discretion of the local government; and WHEREAS, the installation of Qualifying Improvements may increase energy efficiency and improve the wind resistance of existing structures within the City of CITY/TOWNNILLAGE NAME thereby reducing the burdens from fossil fuel energy production and contributing to the local economy by cost savings to property owners, enhancing property values and increasing job opportunities; and WHEREAS, the upfront costs of Qualifying Improvements impede installation and existing financing options may be insufficient for property owners to access cost-effective financing for energy-saving or wind-resistance property improvements due to requirements associated with traditional debt or equity financing options; and WHEREAS,the Agencies have already created the financing,levy and collection process to implement PACE Programs through local government partners without cost to or assumption of liability by, or demand upon the credit of the City of CITY/TOWNNILLAGE NAME; and WHEREAS, the City of CITY/TOWNNILLAGE NAME is presently without adequate, currently available and recurring funds to establish a program similar to the Agencies Programs;and recognizes that if it does initiate its own program it may be necessary that it commit significant time, staffing and monetary resources derived from all taxpayers, and that if it borrows the moneys necessary for such purpose and secures repayment by the proceeds derived from non-ad valorem assessments it imposes,it will likely face a demand from credit markets for an additional pledge of other City revenues; however as an alternative or supplement to any other program or approach chosen by the city , the city can concurrently an presently authorizes and approve the Agency to separately make the Agency's non-exclusive program and funding for Qualified Improvements immediately to property owners and the local economy; and WHEREAS,the City of CITY/TOWNNILLAGE NAME City Council deems it to be in the best interest of the citizens and residents of the City of CITY/TOWNNILLAGE NAME to authorize the appropriate City officials to execute agreements between the Florida Green Finance Authority, the Florida Pace Funding Agency, The Florida Resiliency and Energy District, the Green Corridor Pace District and the City in an effort to provide an alternative, supplemental and nonexclusive means to achieve,inter alia,immediate and careful local economic development,commerce and job creation, as well compelling state interest and public purposes described in the Supplemental Act. NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CITY/TOWNNILLAGE NAME, FLORIDA, AS FOLLOWS: SECTION L LEGISLATIVE FINDINGS AND INTENT. The City Council hereby adopts and incorporates into this Resolution the City staff report and City Council agenda memorandum relating to this Resolution. The forgoing recitals are incorporated in this Resolution as if fully set forth herein and are approved and adopted. The City Council has complied with all requirements and procedures of Florida law in processing and noticing this Resolution. SECTION 2. ESTABLISHMENT OF PACE PROGRAM. The City Council hereby establishes a Property Assessed Clean Energy(PACE)program within the City Limits of the City of CITY/TOWNNILLAGE NAME. SECTION 3. APPROVAL OF AGREEMENTS;AUTHORIZATION TO EXECUTE, ETC. Resolution No. XXXX Page 1 of X (a). The City Council approves the following agreements: (1). attached hereto and incorporated herein as Exhibit"A". (2). attached hereto and incorporated herein as Exhibit`B". (3). attached hereto and incorporated herein as Exhibit"C". (4). attached hereto and incorporated herein as Exhibit "D". (b). The City Council hereby authorizes the Mayor to execute the aforementioned agreements. SECTION 4. IMPLEMENTING ADMINISTRATIVE ACTIONS; USE OF CITY LOGO. (a). The City Manager is hereby authorized and directed to take such actions as he may deem necessary and appropriate in order to implement the provisions of this Resolution. The City Manager may, as deemed appropriate, necessary and convenient, delegate the powers of implementation as herein set forth to such City employees as deemed effectual and prudent. (b). Pursuant to Section 2-13 of the Code of Ordinances of the City of CITY/TOWN/VILLAGE NAME, Florida,the City Council hereby authorize the use and display the City logo solely for communicative purposes associated with the PACE program as determined by the City Manager. SECTION 5. SCRIVENER'S ERRORS. Typographical errors and other matters of a similar nature that do not affect the intent of this Resolution, as determined by the City Clerk and City Attorney,may be corrected. SECTION 6. CONFLICTS. All Resolutions or parts of Resolutions in conflict with any of the provisions of this Resolution are hereby repealed. SECTION 7. SEVERABILITY. If any Section or portion of a Section of this Resolution proves to be invalid, unlawful, or unconstitutional, it shall not be held to invalidate or impair the validity, force, or effect of any other Section or part of this Resolution. SECTION 8. EFFECTIVE DATE. This Resolution shall become effective immediately upon its passage and adoption. PASSED AND ADOPTED this XXth day of XX A.D., 2018. NAME MAYOR of the City of CITY/TOWNNILLAGE NAM Florida ATTEST: Resolution No. XXXX Page 1 of X NAME CITY CLERK Resolution No. XXXX Page 1 of X • County/City Property I Owners -, Cleat Energy Corridor Florida Green Finance Florida Resiliency and F !YF AllwnceNRG Program'"/ Ygrene Energy Fund RenenPACE lirRenovate Ameca CounterPointeSREI Harmon ArmstrongSRE i CITY OF AVENTURA OFFICE OF THE CITY MANAGER MEMORANDUM TO: City Commission FROM: Susan Grant, City Manage00 DATE: June 21, 2018 1 SUBJECT: City Manager's Six Month Performance Review Section 1.7 of the City Manager's Employment Agreement provides for a six (6) month performance review by the City Commission to be held on or before July 6, 2018. Below, please find a listing of items accomplished by the Manager and our team during the past six months: • Met with vendors, partners, and community leaders • Attended Community Services Advisory Board Meetings (Coordinated Committee Appointments) • Attended Youth Advisory Committee Meetings • Attended Arts and Cultural Advisory Committee Meetings (Coordinated Committee Appointments) • Prepared/submitted for approval ACES budget and budget amendment • Attended all ACES SAC and EESAC meetings • Attended AMC Board meetings, breakfasts, roundtables • Speaker at March 8 AMC Meeting • With Police Department developed recommendation and presentation to City Commission regarding security coverage at Waterways K-8 • Attended ten Miami-Dade County transportation meetings • Worked with Mayor Weisman, City staff, and City Attorney's Office in representing City in County amendment that allows for retention of$1.4M in transportation surtax • Worked with PBA and City's labor counsel in negotiating an MOU and Ordinance change allowing for buy back of past service credit at the members' expense • Working with financial advisor and Finance Director, coordinated issuance of$7.1M loan to City for City's High School project, at favorable interest rate • Instituted weekly senior staff meetings and conducted team building day • Worked with Yacht Club residents on short-term rental issue • Coordinated dog park study (in-process) City Manager's Six Month Performance Review June 21, 2018 Page 2 • Reviewed current Emergency Operations manuals and worked with Department Directors to update and develop an effective Hurricane Preparedness Plan for the City • Worked with PD and School to ensure compliance with Marjory Stoneman Douglas Act and to guarantee that ACES and HS will meet and exceed requirements set forth in the law. Both schools will be models for safety and security. • Increased the City's social media presence to more effectively communicate with our community • Implemented recruitment incentive programs to assist in Police Officer recruitment • Attended CALEA accreditation meeting and award ceremony in Frisco,TX on March 24 • In conjunction with the PD, provided for Active Shooter training to all city employees • Worked with City staff, Community Services Advisory Board and City officials for the City's first Taste of Excellence event in April • Issued Request for Proposals for Banking Services • Developed Investment Policy Presentation for City Commission Workshop • Updated/developed five (5)year capital improvement plan for Commission approval • Attended FCCMA Conference in Orlando • Attended meeting with Jewish War Veterans • Attending Citizens' Police Academy • Encouraged use of summer interns and will be working with two unpaid interns in the City Manager's Office • Responded to resident issues timely • Responded to Commission requests timely The following are in process for the remaining six months of my first year as City Manager: • Present operating budget • Kick off and conduct strategic planning • Baldrige self-assessment • Creation of Community Calendar on City's web site • Prepare for PBA negotiations • Modify existing employee compensation plan It has been an honor to be selected and to serve as Aventura's City Manager and I look forward to your feedback. City Manager's Six Month Performance Review June 21, 2018 Page 3 As a point of reference, the following criteria and rating scale was used in the prior City Manager's performance review in 2017: 1 = Needs Strengthen/Improvements 2 = Meets Expectations 3 = Excellent 1. Policy Execution — Implements the governing body actions in accordance with the intent of the City Commission, enforces the City's laws, policies and ordinances and reviews ordinances and policy procedures periodically to suggest improvements. 2. Fiscal Management — Prepares an operating and CIP budget document and budgetary recommendations in an intelligent and realistic format, appropriately monitors and manages the fiscal activities of the City, makes the best possible use of available funds, conscious of the need to operate efficiently and effectively and makes recommendations to save costs. 3. Reporting — Provides regular information and reports to the City Commission concerning matters of importance and on City operations, responds in a timely manner to requests and concerns of the City Commission, takes the initiative to provide information, advice and recommendations on important matters facing the City. 4. Citizen Relations — Responsive to requests from citizens in a timely and professional manner, accessible to members of the community, demonstrates a dedication to service to the community meets with and listens to members of the community to discuss their concerns and strives to understand their interests. 5. Leadership — Sets a professional example by handling the affairs of the City in a fair and impartial manner, exercises good judgment, diligent and thorough in the discharge of duties and demonstrates a capacity for innovation and creativity. 6. Supervision and Staffing — Recruits and retains competent personnel for department director positions, encourages department directors to operate their departments with minimal involvement yet maintains general control of operations, encourages teamwork, innovation and effective problem solving among staff members. Sustains or improves staff performance by evaluating, setting goals and assessing their progress. 7. Commission Relations — Carries out the directives of the whole as opposed to those of any one member, provides profession staff reports and recommendations on agenda items, disseminates complete and accurate information equally to all members in a timely manner, keeps the commission informed and assists in establishing long range goals.