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Ordinance No. 2018-09 Adopting Aventura Charter High School Budget FY 2018-2019 - May 1, 2018 ORDINANCE NO. 2018-09 AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, ADOPTING THE ATTACHED AVENTURA CHARTER HIGH SCHOOL BUDGET FUND 191 FOR FISCAL YEAR 2018/2019 (JULY 1 — JUNE 30), PURSUANT TO SECTION 4.05 OF THE CITY CHARTER; AUTHORIZING EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; PROVIDING FOR BUDGETARY CONTROL; PROVIDING FOR PERSONNEL AUTHORIZATION; PROVIDING FOR GIFTS AND GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING FOR ENCUMBRANCES; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AS FOLLOWS: Section 1. The 2018/2019 Operating Budget for the Aventura Charter High School, a copy of said budget being attached hereto and made a part hereof as specifically as if set forth at length herein, be and the same is hereby established and adopted. Section 2. Expenditure of Funds Appropriated in the Budget Authorized. Funds appropriated in the Budget may be expended by and with the approval of the City Manager in accordance with the provisions of the City Charter and applicable law. Funds of the City shall be expended in accordance with the appropriations provided in the Budget adopted by this Ordinance and shall constitute an appropriation of the amounts specified therein. Supplemental appropriations or the reduction of appropriations, if any, shall be made in accordance with Section 4.07 of the City Charter. Section 3. Budgetary Control. The Budget establishes a limitation on expenditures by department total. Said limitation requires that the total sum allocated to the Aventura Charter High School Fund may not be increased or decreased without specific authorization by a duly-enacted Resolution affecting such amendment or transfer. Therefore, the City Manager may authorize transfers from one individual line item account to another, so long as the line item accounts are within the same department and fund. City of Aventura Ordinance No. 2018-09 Section 4. Personnel Authorization. The "Personnel Allocation Summary" enumerates all authorized budgeted positions. However, the City Manager may amend said authorized budgeted positions in order to address the operating needs of the department so long as sufficient budgeted funds are available. Section 5. Grants and Gifts. When the City of Aventura receives monies from any source, be it private or governmental, by Grant, Gift, or otherwise, to which there is attached as a condition of acceptance any limitation regarding the use or expenditures of the monies received, the funds so received need not be shown in the Operating Budget nor shall said budget be subject to amendment of expenditures as a result of the receipt of said monies, but said monies shall only be disbursed and applied toward the purposes for which the said funds were received. To ensure the integrity of the Operating Budget, and the integrity of the monies received by the City under Grants or Gifts, all monies received as contemplated above must, upon receipt, be segregated and accounted for based upon generally accepted accounting principles and where appropriate, placed into separate and individual trust and/or escrow accounts from which any money drawn may only be disbursed and applied within the limitations placed upon the Gift or Grant as aforesaid. Section 6. Amendments. Upon the passage and adoption of the Aventura Charter High School Fund Budget for the City of Aventura, if the City Manager determines that the Department Total will exceed its original appropriation, the City Manager is hereby authorized and directed to prepare such Ordinances as may be necessary and proper to modify any line item from the Budget hereby. Section 7. Encumbrances. All outstanding encumbrances at June 30, 2018 shall lapse at that time; and all capital outlay encumbrances and/or capital outlay expenditures not spent during the fiscal year may be re-appropriated in the 2018/2019 fiscal year. Section 8. Severability. The provisions of this Ordinance are declared to be severable and if any section, sentence, clause or phrase of this Ordinance shall for any reason be held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining sections, sentences, clauses, and phrases of this Ordinance but they shall Page 2 of 4 City of Aventura Ordinance No. 2018-09 remain in effect, it being the legislative intent that this Ordinance shall stand notwithstanding the invalidity of any part. Section 9. Effective Date. This Ordinance shall be effective immediately upon adoption on second reading. The foregoing Ordinance was offered by Vice Mayor Shelley, who moved its adoption on first reading. This motion was seconded by Commissioner Mezrahi, and upon being put to a vote, the vote was as follows: Commissioner Denise Landman Yes Commissioner Dr. Linda Marks Yes Commissioner Gladys Mezrahi Yes Commissioner Marc Narotsky Yes Commissioner Howard Weinberg Yes Vice Mayor Robert Shelley Yes Mayor Enid Weisman Yes The foregoing Ordinance was offered by Vice Mayor Mezrahi, who moved its adoption on second reading. This motion was seconded by Commissioner Landman, and upon being put to a vote, the vote was as follows: Commissioner Denise Landman Yes Commissioner Dr. Linda Marks Yes Commissioner Marc Narotsky Yes Commissioner Robert Shelley Yes Commissioner Howard Weinberg Yes Vice Mayor Gladys Mezrahi Yes Mayor Enid Weisman Yes Page 3 of 4 City of Aventura Ordinance No. 2018-09 PASSED on first reading this 19th day of April, 2018. PASSED AND ADOPTED on second reading this 1st day of May, 2018. /(/(1 --7)--- — ID WEISMAN, MAYOR • * • t4 ' ATTEST: ELLISA L. HORVATH, C, CITY CLERK APPROVED AS TO LEGAL SUFFIC NCY: /r (/7) /‘ CITY ATTORNEY Page 4 of 4 City of Aventura Aventura Charter High School Fund Budget fIr_I ��rff ■1�_I ��ff ff 7 /f Ef f/ ■f � ff IIII FISCAL YEAR 2018/2019 1 CITY OF AVENTURA AVENTURA CHARTER HIGH SCHOOL FUND BUDGET FISCAL YEAR 2018/2019 momn .m .. City Commission Mayor Enid Weisman Commissioner Dr. Linda Marks Commissioner Denise Landman Commissioner Gladys Mezrahi Commissioner Marc Narotsky Commissioner Robert Shelley Commissioner Howard Weinberg City Manager Susan L. Grant Professional Consulting Services Provided by: CIVICS Consulting Services, LLC. Planning Services Provided by: Charter Schools USA r N r I r rr r ' ■r r THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK CITY OF AVENTURA AVENTURA CHARTER HIGH SCHOOL FUND BUDGET FISCAL YEAR 2018/2019 TABLE OF CONTENTS City Manager's Budget Message.......................................................................................................i Memorandum from CMCS Consulting Services, LLC......................................................................ii DEPARTMENT DESCRIPTION & SUMMARY OF FUND...............................................................1 REVENUE PROJECTIONS .............................................................................................................3 BUDGETARY ACCOUNT SUMMARY BY EXPENDITURE FUNCTION........................................5 AdoptingOrdinance.................................................................................................................... 7-11 THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK City ®f Aventura Government Center 19200 West Country Club Drive Aventura, Florida 33180 Office of the City Manager April 13, 2018 The Honorable Mayor and City Commission City of Aventura Aventura, Florida 33180 RE: 2018/19 Aventura Charter High School Fund Budget Message Members of the City Commission: In accordance with Article IV, Section 4 05 of the City of Aventura Charter, I hereby submit the proposed operating budget for the Aventura Charter High School Fund for the July 1, 2018 — June 30, 2019 fiscal year for your review and consideration. This budget continues the start-up process that began last year and was prepared in collaboration by our Professional Consulting Services Provider — CMCS Consulting Services, LLC., and our Planning Services Provider - Charter Schools USA ("CSUSA"). As explained on the following memorandum from CMCS Consulting Services, LLC the budget totals $395,875, and will be funded through an advance from the General Fund and a Federal start-up grant to support the following start-up costs: • CSUSA salaries and benefits for the Principal, Enrollment Manager and Guidance Counselor for ten (10) months to allow the lottery process to begin in October and starting the Principal in accordance with the timeframe previously established by the City Commission. • The Consulting and Planning Agreements with CMCS Consulting Services, LLC and CSUSA, respectively. • Anticipated equipment and supplies. This budget will be reviewed at the April 19, 2018 Commission Meeting, and representatives from both CMCS Consulting Services, LLC and CSUSA will be available to answer any questions you may have. If you have any questions beforehand, please feel free to contact me. Respectfully submitted, Susan L. Gran City Manager i THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK CIVICS Consulting Services MEMORANDUM TO: Susan Grant, City Manager FROM: Eric M. Soroka, CIVICS Consulting Services DATE: April 4, 2018 SUBJECT: Proposed 2018/19 Aventura Charter High School Fund Budget Attached is the proposed 2018/19 Budget, effective July 1 , 2018 for the Aventura Charter High School Fund Budget (Fund 191). The budget continues the start-up process and was prepared based on information and input provided by Charter Schools USA ("CSUSA"). The budget amount is $395,875, which is funded from an advance from the General Fund and Federal start-up grants. The funds will be used to support the following start-up costs: • CSUSA salaries and benefits for the Principal, Enrollment Manager and Guidance Counselor for ten months. This coincides with holding the lottery process in October and starting the Principal in accordance with the timeline direction previously provided by the City Commission. • The Planning Agreement with CSUSA and Consulting Agreement for CIVICS Consulting Services. • Anticipated equipment and supplies. As per our discussions, I understand this item will be presented to the City Commission at the April 19, 2018 Commission Meeting. Both a representative from CSUSA and I will be available at the meeting to answer any questions. If you have any questions, please feel free to contact me. Attachments ii THIS PAGE HAS INTENTIONALLY BEEN LEFT BLANK CITY OF AVENTURA AVENTURA CHARTER HIGH SCHOOL FUND BUDGET FISCAL YEAR 2018/2019 ...ft ■% DEPARTMENT DESCRIPTION SUMMARY OF FUND 1 CITY OF AVENTURA AVENTURA CHARTER HIGH SCHOOL FUND BUDGET FISCAL YEAR 2018/2019 DEPARTMENT DESCRIPTION This fund will initially be used to account for start-up expenditures specifically associated with the Aventura Charter High School. In the future, the fund will account for both operating and capital revenues, expenditures and lease payments. Budget Category Summary 2017/18 2017/18 2018/19 APPROVED HALF YEAR CITY MANAGER CATEGORY BUDGET ACTUAL PROPOSAL REVENUE PROJECTIONS State Shared Revenues $ - $ - $ 25,000 Other Non-Revenues 110,000 57,500 370,875 Total Revenues $ 110,000 $ 57,500 $ 395,875 EXPENDITURES Educational Programs $ 110,000 $ 57,500 $ 395,875 Total Expenditures $ 110,000 $ 57,500 $ 395,875 Revenues over/(under) Expenditures $ - $ - $ - 2 CITY OF AVENTURA AVENTURA CHARTER HIGH SCHOOL FUND BUDGET FISCAL YEAR 2018/2019 ..ilk i.. REVENUE PROJECTIONS 3 CITY OF AVENTUM AVENTURA CHARTER HIGH SCHOOL FUND 191 REVENUE PROJECTIONS 2018119 SCHOOL 2017118 2017118 2018119 REVENUE APPROVED HALF YEAR CITY MANAGER ACCOUNT# CODE DESCRIPTION BUDGET ACTUAL PROPOSAL State Shared Revenues: Start-up Grant $ $ - $ 25,000 Wubtotal $ - $ - $ 25,000 Other Non-Revenues: Advance from General Fund $ 110,000 $ 57,500 $ 370,875 Subtotal $ 110,000 $ 57,500 $ 370,875 Total Revenues $ 110,000 $ 57,500 $ 395,875 4 CITY OF AVENTURA AVENTURA CHARTER HIGH SCHOOL FUND BUDGET FISCAL YEAR 2018/2019 BUDGETARY ACCOUNT SUMMARY BY EXPENDITURE FUNCTION 5 CITY OF AVENTURA AVENTURA CHARTER HIGH SCHOOL FUND 191 2018/19 BUDGETARY ACCOUNT SUMMARY SCHOOL 2017/18 2017/18 2018/19 OBJECT APPROVED HALF YEAR CITY MANAGER ACCOUNT# CODE DESCRIPTION BUDGET ACTUAL PROPOSAL Operating Expenditures/Expenses Administrative Salaries $ - $ - $ 170,835 Principal Enrollment Manager Guidance Counselor Fringe Benefits - - 49,540 Planning Services Fee CSUSA 95,000 57,500 75,000 CIVICS Consulting Services - - 78,000 Other Mat'I& Supply 15,000 - 15,000 Computers & Equipment - - 7,500 Total $ 110,000 $ 57,500 $ 395,875 6 CITY OF AVENTURA AVENTURA CHARTER HIGH SCHOOL FUND BUDGET FISCAL YEAR 2018/2019 1.0 r■ r� L4 ADOPTING ORDINANCE ORDINANCE NO. 2018- AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, ADOPTING THE ATTACHED AVENTURA CHARTER HIGH SCHOOL BUDGET FUND 191 FOR FISCAL YEAR 2018/2019 (JULY 1 — JUNE 30), PURSUANT TO SECTION 4.05 OF THE CITY CHARTER; AUTHORIZING EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; PROVIDING FOR BUDGETARY CONTROL; PROVIDING FOR PERSONNEL AUTHORIZATION; PROVIDING FOR GIFTS AND GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING FOR ENCUMBRANCES; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AS FOLLOWS: Section 1. The 2018/2019 Operating Budget for the Aventura Charter High School, a copy of said budget being attached hereto and made a part hereof as specifically as if set forth at length herein, be and the same is hereby established and adopted. Section 2. Expenditure of Funds Appropriated in the Budget Authorized. Funds appropriated in the Budget may be expended by and with the approval of the City Manager in accordance with the provisions of the City Charter and applicable law. Funds of the City shall be expended in accordance with the appropriations provided in the Budget adopted by this Ordinance and shall constitute an appropriation of the amounts specified therein. Supplemental appropriations or the reduction of appropriations, if any, shall be made in accordance with Section 4.07 of the City Charter. Section 3. Budgetary Control. The Budget establishes a limitation on expenditures by department total. Said limitation requires that the total sum allocated to the Aventura Charter High School Fund may not be increased or decreased without specific authorization by a duly-enacted Resolution affecting such amendment or transfer. Therefore, the City Manager may authorize transfers from one individual line item account to another, so long as the line item accounts are within the same department and fund. 8 Section 4. Personnel Authorization. The "Personnel Allocation Summary" enumerates all authorized budgeted positions. However, the City Manager may amend said authorized budgeted positions in order to address the operating needs of the department so long as sufficient budgeted funds are available. Section 5. Grants and Gifts. When the City of Aventura receives monies from any source, be it private or governmental, by Grant, Gift, or otherwise, to which there is attached as a condition of acceptance any limitation regarding the use or expenditures of the monies received, the funds so received need not be shown in the Operating Budget nor shall said budget be subject to amendment of expenditures as a result of the receipt of said monies, but said monies shall only be disbursed and applied toward the purposes for which the said funds were received. To ensure the integrity of the Operating Budget, and the integrity of the monies received by the City under Grants or Gifts, all monies received as contemplated above must, upon receipt, be segregated and accounted for based upon generally accepted accounting principles and where appropriate, placed into separate and individual trust and/or escrow accounts from which any money drawn may only be disbursed and applied within the limitations placed upon the Gift or Grant as aforesaid. Section 6. Amendments. Upon the passage and adoption of the Aventura Charter High School Fund, if the City Manager determines that the Department Total will exceed its original appropriation, the City Manager is hereby authorized and directed to prepare such Ordinances as may be necessary and proper to modify any line item from the Budget hereby. Section 7. Encumbrances. All outstanding encumbrances at June 30, 2018 shall lapse at that time; and all capital outlay encumbrances and/or capital outlay expenditures not spent during the fiscal year may be re-appropriated in the 2018/2019 fiscal year. Section 8. Severability. The provisions of this Ordinance are declared to be severable and if any section, sentence, clause or phrase of this Ordinance shall for any 9 reason be held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining sections, sentences, clauses, and phrases of this Ordinance but they shall remain in effect, it being the legislative intent that this Ordinance shall stand notwithstanding the invalidity of any part. Section 9. Effective Date. This Ordinance shall be effective immediately upon adoption on second reading. The foregoing Ordinance was offered by Commissioner who moved its adoption on first reading. This motion was seconded by Commissioner and upon being put to a vote, the vote was as follows: Commissioner Denise Landman Commissioner Dr. Linda Marks Commissioner Gladys Mezrahi Commissioner Marc Narotsky Commissioner Howard Weinberg Vice Mayor Robert Shelley Mayor Enid Weisman The foregoing Ordinance was offered by Commissioner who moved its adoption on second reading. This motion was seconded by Commissioner and upon being put to a vote, the vote was as follows: Commissioner Denise Landman Commissioner Dr. Linda Marks Commissioner Gladys Mezrahi Commissioner Marc Narotsky Commissioner Howard Weinberg 10 Vice Mayor Robert Shelley Mayor Enid Weisman PASSED AND ADOPTED on first reading this 19th day of April, 2018. PASSED AND ADOPTED on second reading this 1St day of May, 2018. ENID WEISMAN, MAYOR ATTEST: ELLISA L. HORVATH, MMC, CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY 11 AVENTURA CHARTER HIGH SCHOOL 3151 NE 213th Street Aventura, Florida 33180