Ordinance No. 2018-07 Adopting Aventura City of Excellence School (ACES) Budget FY 2018-2019 - May 1, 2018 ORDINANCE NO. 2018-07
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, ADOPTING
THE ATTACHED CHARTER SCHOOL OPERATING AND CAPITAL
BUDGET FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL FOR
FISCAL YEAR 2018/2019 (JULY 1 — JUNE 30), PURSUANT TO
SECTION 4.05 OF THE CITY CHARTER; AUTHORIZING
EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET;
PROVIDING FOR BUDGETARY CONTROL; PROVIDING FOR
PERSONNEL AUTHORIZATION; PROVIDING FOR GIFTS AND
GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING FOR
ENCUMBRANCES; PROVIDING FOR SEVERABILITY AND
PROVIDING FOR AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, AS FOLLOWS:
Section 1. The 2018/2019 Operating and Capital Improvement Program
Budget for the Aventura City of Excellence School, a copy of said budget being
attached hereto and made a part hereof as specifically as if set forth at length herein, be
and the same is hereby established and adopted.
Section 2. Expenditure of Funds Appropriated in the Budget Authorized. Funds
appropriated in the Budget may be expended by and with the approval of the City
Manager in accordance with the provisions of the City Charter and applicable law. Funds
of the City shall be expended in accordance with the appropriations provided in the Budget
adopted by this Ordinance and shall constitute an appropriation of the amounts specified
therein. Supplemental appropriations or the reduction of appropriations, if any, shall be
made in accordance with Section 4.07 of the City Charter.
Section 3. Budgetary Control. The Budget establishes a limitation on
expenditures by department total. Said limitation requires that the total sum allocated to
the Charter School department for operating and capital expenses may not be increased
or decreased without specific authorization by a duly-enacted Resolution affecting such
amendment or transfer. Therefore, the City Manager may authorize transfers from one
individual line item account to another, so long as the line item accounts are within the
same department and fund.
City of Aventura Ordinance No. 2018-07
Section 4. Personnel Authorization. The "Personnel Allocation Summary"
enumerates all authorized budgeted positions. However, the City Manager may amend
said authorized budgeted positions in order to address the operating needs of the
department so long as sufficient budgeted funds are available.
Section 5. Grants and Gifts. When the City of Aventura receives monies from any
source, be it private or governmental, by Grant, Gift, or otherwise, to which there is
attached as a condition of acceptance any limitation regarding the use or expenditures of
the monies received, the funds so received need not be shown in the Operating Budget
nor shall said budget be subject to amendment of expenditures as a result of the receipt of
said monies, but said monies shall only be disbursed and applied toward the purposes for
which the said funds were received. To ensure the integrity of the Operating Budget, and
the integrity of the monies received by the City under Grants or Gifts, all monies received
as contemplated above must, upon receipt, be segregated and accounted for based upon
generally accepted accounting principles and where appropriate, placed into separate and
individual trust and/or escrow accounts from which any money drawn may only be
disbursed and applied within the limitations placed upon the Gift or Grant as aforesaid.
Section 6. Amendments. Upon the passage and adoption of the Charter School
Fund Budget for the City of Aventura, if the City Manager determines that the Department
Total will exceed its original appropriation, the City Manager is hereby authorized and
directed to prepare such Ordinances as may be necessary and proper to modify any line
item from the Budget hereby.
Section 7. Encumbrances. All outstanding encumbrances at June 30, 2018 shall
lapse at that time; and all capital outlay encumbrances and/or capital outlay expenditures
not spent during the fiscal year may be re-appropriated in the 2018/2019 fiscal year.
Section 8. Severability. The provisions of this Ordinance are declared to be
severable and if any section, sentence, clause or phrase of this Ordinance shall for any
reason be held to be invalid or unconstitutional, such decision shall not affect the validity of
the remaining sections, sentences, clauses, and phrases of this Ordinance but they shall
Page 2 of 4
City of Aventura Ordinance No. 2018-07
remain in effect, it being the legislative intent that this Ordinance shall stand
notwithstanding the invalidity of any part.
Section 9. Effective Date. This Ordinance shall be effective immediately upon
adoption on second reading.
The foregoing Ordinance was offered by Commissioner Narotsky, who moved its
adoption on first reading. This motion was seconded by Commissioner Landman, and
upon being put to a vote, the vote was as follows:
Commissioner Denise Landman Yes
Commissioner Dr. Linda Marks Yes
Commissioner Gladys Mezrahi Yes
Commissioner Marc Narotsky Yes
Commissioner Howard Weinberg Yes
Vice Mayor Robert Shelley Yes
Mayor Enid Weisman Yes
The foregoing Ordinance was offered by Commissioner Narotsky, who moved its
adoption on second reading. This motion was seconded by Commissioner Landman,
and upon being put to a vote, the vote was as follows:
Commissioner Denise Landman Yes
Commissioner Dr. Linda Marks Yes
Commissioner Marc Narotsky Yes
Commissioner Robert Shelley Yes
Commissioner Howard Weinberg Yes
Vice Mayor Gladys Mezrahi Yes
Mayor Enid Weisman Yes
Page 3 of 4
City of Aventura Ordinance No. 2018-07
PASSED on first reading this 19th day of April, 2018.
PASSED AND ADOPTED on second reading this 1st day of May, 2018.
jZ ----- —
ENID WEISMAN, MAYOR
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ATTEST:
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ELLISA L. HORVATH, 6i, CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
tVil klY\ 1/V\-(i
CITY ATTORNEY
Page 4 of 4
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City of Aventura
Aventura City of Excellence School Charter School Budget
FISCAL YEAR 2018/2019
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
CHARTER SCHOOL FUND BUDGET
FISCAL YEAR 2018/2019
ES
AG S
Board of Directors
Mayor Enid Weisman
Commissioner Dr. Linda Marks
Commissioner Denise Landman
Commissioner Gladys Mezrahi
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
City Manager
Susan L. Grant
Principal
Julie Alm
Assistant Principals
Leslie Lee
Jorge Paz
Anthony Tyrkala
Administrative and Educational Services Provided by:
Charter Schools USA
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CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
CHARTER SCHOOL FUND BUDGET
FISCAL YEAR 2018/2019
Table of Contents
City Manager's Budget Message.................................................................................................................i-viii
Comparative Personnel Allocation Summary..................................................................................................vi
Full-Time Staff Comparison Chart..................................................................................................................vii
Organization Chart/Vision Statement............................................................................................................ix
INTRODUCTION .............................................................................................................................................1
Organization and Operations..................................................................................................................2
Budget Process and Procedures ........................................................................................................ 3-5
FinancialPolicies................................................................................................................................ 5-6
Philosophy and Essential Elements.................................................................................................... 6-7
Curriculum........................................................................................................................................... 7-9
Performance Criteria Matrix....................................................................................................................9
Budget Preparation Calendar................................................................................................................10
DEPARTMENT DESCRIPTION &SUMMARY OF FUND........................................................................11-12
REVENUE PROJECTION & RATIONALE...............................................................................................13-16
BUDGETARY ACCOUNT SUMMARY BY EXPENDITURE FUNCTION.................................................17-27
K-3 Basic 5101......................................................................................................................................18
4-8 Basic 5102......................................................................................................................................19
Exceptional Student Program 5250 ......................................................................................................20
SubstituteTeachers 5901 .....................................................................................................................21
Instructional Media Services 6200........................................................................................................22
School Administration 7300 ..................................................................................................................23
Pupil Transit Services 7800 ..................................................................................................................24
Operationof Plant 7900........................................................................................................................25
Child Care Supervision 9102 ................................................................................................................26
CapitalOutlay 7400 ..............................................................................................................................27
AdoptingOrdinance..................................................................................................................................29-33
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City ®f
Aventura
%IJGovernment Center ACES
CLtk6WW:n-VCOMMUNoisy 19200 West Country Club Drive
Aventura, Florida 33180
Office of the City Manager
April 13, 2018
The Honorable Mayor and City Commission
Aventura City of Excellence School Board of Directors
City of Aventura
Aventura, Florida 33180
RE- 2018/19 Charter School Fund Budget Message
Members of the City Commission-
In accordance with Article IV, Section 4.05 of the City of Aventura (the "City") Charter, I
hereby submit the proposed Budget for the Charter School Fund for the fiscal year
beginning July 1, 2018, for your review and consideration. This budget document
represents the 16th year of operation of the Aventura City of Excellence School (the
"School"). Our goal in the development and preparation of a realistic balanced budget was
to provide the funding levels that are necessary to maintain quality educational services for
our students.
Budget Format/Transparency
The format of the budget is in accordance with guidelines adopted by the State and School
Board of Miami-Dade County, Florida and utilizes the school system's account codes as
well. The proposed budget was prepared with input from the School's administrative staff
and Charter Schools USA ("CSUSA").
Significant Factors Affecting Budget Preparation
Over the past years, the School has continually demonstrated that it can operate as a high
performing school that provides quality educational services for our students, within the
school-based revenues. We have also been fortunate to have had a very involved parent
base that participates in fund-raising activities for school improvements.
The overall budget increased by $248,571 or 2.62%, largely due to increases in personnel
costs and enhancements to our technology equipment. The budget includes funding for
lease payments to the Debt Service Fund to pay annual costs associated with the long-
term debt borrowed for the construction of the elementary school wing. Based on
anticipated actions at the State level the FTE revenues are budgeted to increase by 1%
over the current year-end projection.
i
The following items represent important highlights in the 2018/19 proposed budget:
• Teacher salary increases reflect the previously adopted performance pay plan in
accordance with Florida Statute 1012.22, rewarding teachers who are rated effective
and highly effective.
• One additional staff position is proposed. This new staff member (i.e., Instructional
Technology Coach) will provide imbedded professional development related to one-
to-one computing. In addition, the Instructional Technology Coach will provide
professional development for all Kindergarten through eighth grade teachers related
to the meaningful integration of technology to support the acquisition of twenty-first
century skills while mastering Florida State Standards.
• Funds have been budgeted to provide for interactive classroom lesson software and
an extension of the one-to-one computing to include fifth and sixth grade students.
The technology expansions will include additional laptops, computer replacements
and interactive televisions.
Summary of All Budgetary Funds
The total proposed budget for 2018/19, including all operating and capital outlay, is
$9,731,200 and is broken down into the following categories:
• Personnel Services — $6,245,548 or 64.18%
• Operating Expenditures — $2,579,152 or 26.50%
• Other Uses — $535,000 or 5.50% (primarily consisting of an $85,000 Contingency and
$444,000 in lease payments to the Debt Service Fund to cover school construction-related
debt payments).
• Capital Outlay — $371,500 or 3.82%
Other Uses Capltal Outlay
S,S4Vv 3.523v
Operating
Expenditures
26.50%
Personnel Services
64.18%
I I
The following chart shows a comparison of the department's budgets for the past two (2)
fiscal years. As previously indicated, total Revenues and Expenditures increased by
$248,571 or 2.62%, respectively.
Charter School Budget Category Summary
Increase
2017/18 2018/19 (Decrease) %Change
Revenues
State Shared Revenues $ 7,980,879 $ 7,954,450 $ (26,429) -0.33%
Local Capital Improvement Revenue - 297,000 297,000 N/A
Charges for Services 500,000 500,000 - 0.00%
Miscellaneous Income 623,000 601,000 (22,000) -3.53%
Other Non-Revenues 378,750 378,750 - 0.00%
Total Revenues $ 9,482,629 $ 9,731,200 $ 248,571 2.62%
Expenditures
K-3 Basic 5101 $ 2,373,717 $ 2,385,882 $ 12,165 0.51%
4-8 Basic 5102 2,951,999 3,088,951 136,952 4.64%
Exceptional Student Program 5250 253,886 246,760 (7,126) -2.81%
Substitute Teachers 5901 108,824 131,596 22,772 20.93%
Instructional Media Services 6200 72,892 77,957 5,065 6.95%
School Administration 7300 1,069,770 1,118,784 49,014 4.58%
Pupil Transit Services 7800 195,000 205,200 10,200 5.23%
Operation of Plant 7900 1,953,541 1,954,570 1,029 0.05%
Child Care Supervision 9102 150,000 150,000 - 0.00%
Capital Outlay 7400 353,000 371,500 18,500 5.24%
Total Expenditures $ 9,482,629 $ 9,731,200 $ 248,571 2.62%
Charter School Fund
This fund is used to account for revenues and expenditures specifically earmarked for the
City's Charter School (i.e., operating and capital revenues and expenditures).
Charter School Fund Budget Revenues
Local Capital
Improvement
State Shared Revenue
3.05%
Revenues
81.74% Charges for Services
5.14%
Miscellaneous
Income
6.18%
Other Non-
Revenues
3.89%
III
Charter School Fund Budget Expenditures
Substitute Teachers
5901 Instructional Media
Exceptional Student 1.35% Services 6200
Program 5250 1 0.80%
2.54% Pupil Transit
School Services 7800
Administration 7300 2.11%
11.50%
4-8 Basic 5102 Operation of Plant
31.74% 7900
20.09%
K-3 Basic 5101
24.52%
Child Care
Supervision 9102
Capital Outlay 7400 1.54%
3.82%
During the past year a great deal of time and effort was expended on professional
development and curriculum alignment based on Florida's State Standards, increasing
parental involvement, integration of science, technology, engineering, arts and math
("STEAM"), intramural and competitive sport programs and identifying and working with
at-risk students. In the coming year we will maintain and expand all our present
academic programs with a continued emphasis on professional development and
implementation related to the Florida State Standards.
The School will enrich a child's learning and social atmosphere through the following:
• Whole Child Approach — Emphasis will be placed on the "whole child" to ensure that
academic rigor coexists with social responsibility.
• Character Education — Continue to implement the School's Word Count Program
that encourages our students, families and communities to work together as
"upstanders."
• Challenging Curriculum — Offer high school level courses in the areas of Math,
Science and Foreign Language.
• Curriculum Alignment — Increase academic rigor through the vertical alignment of the
School's reading, writing and math programs kindergarten through eighth grade.
• Differentiation of instruction — Provide specialized programs for at-risk learners, on-
level learners and gifted students.
• Technology Rich Environment — Engage students through the use of computer labs,
Smart Boards, interactive televisions, document readers, classroom projectors,
instructional software and online programs. All students have the opportunity to
participate in instructional programs featuring laptops, iPads and bring your own
device. All devices have access to wireless connectivity. The School will continue
iv
to implement a one-to-one classroom designed to increase achievement and
engagement of at-risk readers in grades six to eighth. One-to-one computing devices
for all fifth grade students will continue to be implemented.
• One-to-one computing will be expanded to the sixth grade classrooms, providing
students with authentic experiences to collaborate in real time across disciplines.
• Extended School Day Programs/Activities — Offer a variety of opportunities including
Before Care and After Care, Sports Study, several Dance programs, French
Classes, Chess Club, Science Tutorial, Writing Tutorial, Reading and Math
Computerized Program, Typing Program, Robotics, Mind Lab, Math Matters, Manner
Academy and Saturday Academy.
• After school sponsored clubs — Debate Club and Coding Club
• Field Trips — Experience hands-on content, living history, ecological studies, guest
authors and a variety of culturally rich opportunities through a combination of on and
off campus field trips.
• School-Wide Events — Organize various events such as Career Day, Red Ribbon
Week, Arbor Day, Peace Day and Field Day, A Million Men in the Making assembly
for fifth — eighth grade boys and motivational female speakers for fifth — eighth grade
girls.
• Career Awareness and Entrepreneurship — Register all eighth grade students in a
comprehensive course that will allow them to begin career planning.
• STEAM initiative fostering grade level specific projects.
• Competitive Athletics — Compete at the middle school level in the International
Athletic League. The School fields a boys and girls team for both basketball and
soccer. Offerings also include a competitive flag football and volleyball teams.
• Intramural Athletics — Afford students at the middle school level opportunities to play
intramural basketball and volleyball.
• Family Events — Make available various events that include Meet and Greet, Open
House, Kindergarten Kickoff, Student of the Month, Book Fair Family Night, Winter
Showcase, Graduation Ceremonies, Talent Showcase and Quarterly Principal's
Honor Roll Breakfasts.
• Parent Education — Execute FSA ELA, math, writing and FCAT science nights that
present parents with information related to state standards and accountability
testing. Monthly parent workshops related to social, emotional and physical
wellbeing of children and families. Monthly "Coffee Connections" showcasing the
School's initiatives and accomplishments.
• Transportation — Four (4) school buses are currently utilized to provide school bus
service to approximately 400 students who live more than 2 miles and no further
than 3.5 miles from the School.
• Safe School Campus — The City provides a full-time certified police officer to the
School that serves as a School Resource Officer. Security measures include an
upgraded camera system, panic alarms, window tinting, key card access, inside
locks on doors and alarm system.
Expenditures
The estimated 2018/19 proposed budgeted expenditures contained within this budget total
$9,731,200 and are balanced with the projected revenues.
v
Personnel Services
Personnel Services are budgeted at $6,245,548 or 64.18% of the budget and includes the
new Instructional Technology Coach position as described earlier and one (1) title change
from Dean to Assistant Principal in School Administration. Teacher salary increases reflect
the performance pay plan instituted three (3) years ago in accordance with Florida Statute
1012.22, rewarding teachers who are rated developing, effective and highly effective. The
total number of employees is 103 (94 full-time and 9 part-time). Included in the full-time
positions are 87 instructional staff members. All employees, except the Principal, two (2) of
the three (3) Assistant Principals and Janitor are under contract with CSUSA.
Charter School Fund
Comparative Personnel Allocation Summary
2 -Year Presentation
2017/18 2018/19
Function Job Class Full-Time Part-Time Total Full-Time Part-Time Total
5101 Teacher 31.00 31.00 31.00 31.00
Other Certified instruction
Reading Specialist 1.00 1.00 1.00 1.00
Instructional Counselor 1.00 1.00 1.00 1.00
Assistant Principal 1.00 - 1.00 1.00 - 1.00
Teacher Assistant - 7.00 7.00 - 7.00 7.00
Administrative Assistant 1.00 - 1.00 1.00 - 1.00
Subtotal 35.00 7.00 42.00 35.00 7.00 42.00
5102 Teacher 42.00 - 42.00 43.00 - 43.00
Other Certified instruction
Assistant Principal 1.00 1.00 1.00 1.00
Match Coach 1.00 - 1.00 1.00 - 1.00
Communications Specialist/instructional Asst. - 1.00 1.00 - 1.00 1.00
Subtotal 44.00 1.00 45.00 45.00 1.00 46.00-
5250 Teacher 2.00 - 2.00 2.00 - 2.00
Other Certified instruction
Dean of Student Services 1.00 1.00 1.00 1.00
Subtotal 3.00 3.00 3.00 3.00
5901 Pool Sub 1.00 - 1.00 1.00 - 1.00
6200 Media Specialist 1.00 1.00 2.00 1.00 1.00 2.00
7300 Principal 1.00 - 1.00 1.00 - 1.00
Dean 1.00 1.00 - -
Assistant Principal - - 1.00 1.00
Other Support Personnel
Receptionist 2.00 2.00 2.00 2.00
Administrative Secretary 1.00 1.00 1.00 1.00
Regis trar/Com pliance/ESE Support 1.00 1.00 1.00 1.00
Business Manager 1.00 1.00 1.00 1.00
Network/Computer Technician 1.00 1.00 1.00 1.00
Subtotal 8.00 8.00 8.00 8.00
7900 Other Support Personnel - -
1.00 - 1.00 1.00 - 1.00
93.00 9.00 102.00 94.00 9.00 103.00
vi
Full-Time Staff Comparison
9,
94
93.5 93
93
92.5
92
91.5 _
91
90.5
90
89.5
2013/14 2014/15 2015/16 2016/17 2017/18 2018/19
Operating Expenditures
The operating expenditures total $2,579,152, representing 26.50% of the proposed budget.
This is $11,917 more than the prior year and includes the following major items:
• Other materials and supplies - $133,500
• Textbooks - $168,000
• Building maintenance contract - $197,658
• After school Programs - $150,000
• Field Trips and School Events - $162,000
• Transportation services contract - $205,200
• CSUSA administrative/educational fee - $306,000
• MDCSB administrative fee - $147,274
• Food services - $280,000
• Electricity - $130,000
• Repairs and maintenance - $103,500
Other Uses
Other Uses budgeted expenditures total $535,000 and primarily consist of an $85,000
Contingency and $444,000 in lease payments to the Debt Service Fund to cover school
construction-related debt payments.
Capital Outlay
A total of $371,500 has been budgeted to provide for technology enhancements including
new laptops, mobile learning computer labs, computer replacements and smartboards.
Summary
I am pleased to submit the detailed budget contained within this document and its related
funding levels representing the City's continued commitment to providing a school of
excellence for our community.
vii
The 2018/19 proposed budget contains funding levels to address the following key
objectives:
• Hiring and retaining administrators and teachers who are well prepared for creating
life-long learners in their students as well as acting as role models in their own quest
for knowledge on the latest "best practices" in educational research to enhance their
teaching abilities.
• Putting into place a strong accountability system that will hold everyone at the
School responsible for maximizing learning opportunities.
• Creating a school climate that enables students and teachers to feel they are cared
for, respected and contributing members of the School.
• Maintain a low staff-pupil ratio in order to enhance the development of the individual
strengths of each student.
• Continuing to use data to evaluate the efficacy of instructional programs.
• Developing a strong parent-teacher relationship.
• Maximizing the use of technology embedded in the classroom instruction through
the implementation of increased wireless network capabilities, a bring your own
device program, mobile labs, classroom labs, interactive televisions, IPad carts and
a pilot program for one-to-one computing to enhance instruction.
The preparation and formulation of this document could not have been accomplished
without the assistance and dedicated efforts of the School's Administration and the Finance
Department. I am also extremely grateful to the City Commission for the continued support
in assuring that this School remains the Aventura City of Excellence School. A Commission
Meeting will be held on April 19, 2018 to review the proposed budget document in detail.
Please refer any questions relating to the enclosed budget to my attention.
Respectfully submitted,
Susan L. Grant
City Manager
viii
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
Organization Chart
E0ENFURA Sill
City Manager
CSUSA School
Administrative/ Advisory
Educational Committee
Services
Principal
School
Operations
Vision Statement
To join with our community to become the premier charter school in the nation where
academic excellence coexists with the promotion of social responsibility grounded in an
atmosphere of human dignity.
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CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/2019
i vii
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(11LE CE SC0Z\-
INTRODUCTION
1
Organization and Operations
The School is a special revenue fund found within the City's financial statements. The
School commenced operations in August 2003 in the City and offers classes for
kindergarten through eighth grade with a projected enrollment of 1,020 for the 2018/19
proposed budget. The School is funded from public funds based on enrollment and may be
eligible for grants in accordance with state and federal guidelines, including food service
and capital outlay. The School can accept private donations and the City can incur debt for
its operations.
Reporting Entity
The School operates under a charter granted by the sponsoring school district, the Miami-
Dade County Public School District (the "District"). The current charter is effective until
June 30, 2018 but provides for a renewal of up to 15 years by mutual agreement of both
parties. In 2005, the School amended the charter to include grades six through eight. In
2012, the School amended the charter to increase the School capacity from 972 to 1,032
over five years commencing with fiscal year 2012/13. The School is owned and operated
by the City, is part of the City's government and is not a separate legal entity or otherwise
organized apart from the City. The City was incorporated in November 1995 and operates
under a Commission-Manager form of government.
Management Contract
The City has a contract with Charter Schools USA ("CSUSA") for administrative and
educational management services for the operations of the School. All School staff, except
the Principal, two Assistant Principals (Dean of Discipline & Operations and Dean of
Curriculum) and the Custodian, are employees of CSUSA. Total fees projected to be paid
to the management company for fiscal year 2018/19 are $306,000. The majority of the
other expenditures that are reimbursed by the City to CSUSA relate to the teachers' salaries
and benefits.
The current agreement with CSUSA will expire on June 30, 2018. Staff is in the process of
bringing a proposed agreement forward for Commission approval. The agreement provides
for five (5) years through June 30, 2023 with an additional renewal term of up to five (5)
years upon agreement of both parties.
School Advisory Committee ("SAC")
The Charter School Advisory Committee was established to facilitate the achievement of
the School's mission; for its members to serve on the Educational Excellence School
Advisory Council ("EESAC") and to provide input to the City Manager and Principal
regarding fundraising efforts, school budget and school issues. Members of SAC will be
responsible for developing and implementing the School's fundraising projects. This is a
working Committee as it relates to school fundraising efforts.
The Board consists of five (5) members, each of whom are parents of the School's children,
elected by the parents of school children. The representatives will be as follows:
• Kindergarten to Fourth grade — 2 representatives
• Fifth grade to Eighth grade — 2 representatives
• At large Kindergarten to Eighth grade — 1 representative
2
Budget Process and Procedures
Budget Preparation/Development
January: Meetings are held with the City Manager, Principal and school staff to
develop Goals and to discuss issues that may impact the budget for the
upcoming school year
February: The following steps are taken to prepare preliminary revenue projections and
forecasts developed by the Finance Department for the City Manager's
review:
• Forecast student enrollment.
• The State's Florida Education Finance Program ("FEFP") per student
allocation is projected by the State and provided to the School.
• Capital Outlay funding is determined by the State based on available
funding.
March: The following steps are taken to forecast the School's personnel needs that
are developed from input from the Principal and staff:
• Review existing staffing requirements to ensure adequate coverage for
student needs and new programs.
• Review the current salary structure to ensure competitiveness within
the School District.
• Obtain benefit calculations such Pension; Health, Life and Disability
Insurance; Dental Insurance and Workers' Compensation from
CSUSA for each qualifying employee.
April: Individual expenditure line items are developed by the Finance Department
based on input from the Principal and through analysis of historical data. A
draft of the budget document is prepared by the Finance Department which
will be is reviewed by the City Manager and the Principal.
April/May: The budget is reviewed by the School Advisory Committee. The City Manager
submits the proposed budget to the City Commission (for adoption) who acts
as the School's Board of Directors.
June: The adopted budget is loaded into the accounting system.
July 1. The adopted budget becomes effective.
Budget Adoption
The Charter School budget is approved via Ordinance at two (2) City Commission public
meetings scheduled for April 19, 2018 and May 1, 2018, respectively. The adopted budget
is integrated into the accounting software system effective July 1, 2018.
Budget Control/Monitoring
Funds appropriated in the budget may be expended by and with the approval of the City
Manager in accordance with the provisions of the City Charter and applicable law. Funds of
3
the City shall be expended in accordance with the appropriations provided in the budget and
shall constitute an appropriation of the amounts specified therein. Supplemental appropriations
or the reduction of appropriations, if any, shall be made in accordance with Section 4.07 of the
City Charter.
The budget establishes a limitation on expenditures by department total. Said limitation
requires that the total sum allocated to the Charter School Department for operating and
capital expenditures may not be increased or decreased without specific authorization by a
duly-enacted Ordinance affecting such amendment or transfer. Therefore, the City Manager
may authorize transfers from one (1) individual line item account to another, so long as the line
item accounts are within the same department and fund.
The "Personnel Allocation Summary" enumerates all of the School's authorized budgeted
positions. The City Manager may amend said authorized budgeted positions in order to
address the operating needs of the Department so long as sufficient budgeted funds are
available. The budget is monitored on a monthly basis to track variances between actual
and budgeted amounts. Significant variances are investigated and monitored for corrective
action. Quarterly review meetings are held with the Principal and City Manager.
Encumbrances do not constitute expenditures or liabilities in the current year, but instead
are defined as commitments related to unperformed contracts for goods or services, which
are only reported in governmental funds.
Budget Amendment
Upon the passage and adoption of the City's Charter School Fund Budget, if the City Manager
determines that the department total will exceed its original appropriation, the City Manager is
authorized to prepare such Ordinances for consideration by the City Commission as may be
necessary and proper to modify any line item from the Budget.
Basis of Accounting
Basis of Accounting refers to the time period when revenues and expenditures are recognized
in the accounts and reported on the financial statements. Basis of accounting relates to the
timing of the measurements made, regardless of the measurement focus applied. The accrual
basis of accounting is followed for the proprietary fund types. The modified accrual basis of
accounting is followed in the governmental fund types and the expendable trust funds type.
Under the modified accrual basis of accounting, revenues are recorded when susceptible to
accrual, that is, when they are both measurable and available. Available means collectible
within the current period or soon enough thereafter to pay current liabilities. Expenditures are
generally recognized under the modified accrual accounting when the related fund liability is
incurred. Exceptions to the general rule are principle and interest on general long-term debt
which is recognized when due.
The Charter School Fund Budget applies all applicable GASB pronouncements as well as
the following pronouncements issued on or before November 30, 1989, unless those
pronouncements conflict with or contradict GASB pronouncements: Financial Accounting
Standards Board ("FASB") statements and interpretations, Accounting Principles Board
("APB") opinions and Accounting Research Bulletins ("ARB"s).
During June 1999, the Government Accounting Standards Board ("GASB") issued
Statement No. 34. This statement established new accounting and financial reporting
4
standards for state and local governments. The Charter School Fund implemented the new
financial reporting requirements of GASB 34.
Financial Policies
The School's financial policies, as outlined below, set forth the basic framework for its
overall fiscal management. Operating independently of changing circumstances and
conditions, these policies assist the decision-making process of the City Manager and the
School's Administration. These policies provide guidelines for evaluating both current
activities and proposals for future programs.
Most of the policies represent long-standing principles; traditions and practices that have
guided the School in the past and have helped maintain financial stability. They are
reviewed annually as a decision making tool and to ensure their continued relevance in an
ever-changing environment.
Operating Budget Policies
1. At a minimum, the School will maintain an accessible cash reserve equivalent to four
(4) weeks of operating costs.
2. No new or expanded services shall be implemented without a corresponding
revenue source or the implementation of trade-offs of expenditures or revenues at
the same time. This applies to personnel, equipment and any other peripheral
expenditures associated with the service.
3. The School shall continue to support a scheduled level of maintenance and
replacement of its infrastructure.
4. The School shall support capital expenditures that reduce future operating costs.
Capital Budget Policies
1. The School will develop a multi-year capital improvement plan that is updated
annually.
2. The School will maintain its physical assets at a level adequate to protect the
School's capital investment and minimize future maintenance and replacement
costs. The budget will provide for the adequate maintenance and the orderly
replacement of the capital equipment from current revenues wherever possible.
3. The School will provide sufficient funds to replace and upgrade equipment as well as
to take advantage of new technology thereby ensuring that employees have safe
and efficient tools to provide their service. It reflects a commitment to further
automation and use of available technology to improve productivity in the School's
work force. The objective for upgrading and replacing equipment includes: (1)
normal replacement as equipment completes its useful life, (2) upgrades to new
technology, and (3) additional equipment necessary to service the needs of the
School.
4. The School will use the following criterion to evaluate the relative merit of each
capital project. Capital expenditures will foster the goals of:
a. Projects specifically included in an approved replacement schedule.
b. Projects that reduce the cost of operations.
c. Projects that significantly improve safety and reduce risk exposure.
5
Revenue Policies
1. The School will attempt to maintain a diversified and stable revenue system as a
shelter from short-run fluctuations in any single revenue source.
2. The School will attempt to obtain new revenue sources as a way of ensuring a
balanced budget.
3. The School will annually review fees/charges and will design or modify revenue
systems to include provisions that automatically allow charges to grow at a rate that
keeps pace with the cost of providing the service.
Cash Management/investment Policies
1. All cash received by the School's Business Manager is secured at the School until it
is remitted (at least weekly) to the City's Customer Service Representative II who
prepares it for prompt deposit by armored courier.
2. Investment of School funds will emphasize safety of capital, liquidity of funds and
investment income.
3. The School will aggressively seek the collection of revenues, including any past due
amounts owed.
Reserve Policies
The School will maintain a fund balance of at least $75,000.
Accounting, Auditing, and Financial Reporting Policies
1. An independent audit will be performed annually.
2. The School will produce annual financial reports in accordance with Generally
Accepted Accounting Principles ("GAAP") as outlined by the Governmental
Accounting Standards Board ("GASB").
3. In accordance with Chapter 10.850, Rules of the Auditor General of the State of
Florida, the School is required to prepare special purpose financial statements.
Section 10.855(4) states that the special purpose financial statements should
present the charter school's financial position including the charter school's current
and capital assets and current and long-term liabilities, and net position; and the
changes in financial position.
Philosophy and Essential Elements
The School's staff believes that we have a responsibility to create a school climate that
enables every individual to feel cared for, respected and to act as contributing members of
the School culture. All students can learn and will be encouraged to strive for academic
excellence and personal growth that will enable them to be productive and active members
of society. In the practical application of this philosophy, opportunities shall be provided to-
1.
o:1. Develop in each student and professional staff member a sense of self-worth and a
positive self-concept
2. Imbue such character traits as honesty, integrity, compassion, respect, cooperation,
humility, happiness and responsibility toward each other, our community and our
world
3. Develop in each student an understanding of and responsibility for making positive
personal and social choices
6
4. Improve upon the quality of instruction and curriculum by increasing the
effectiveness of teachers and their teaching through ongoing professional
development
5. Provide each student with experiences to develop an awareness of good health
habits and attitudes for living by encouraging each student to perceive learning as a
life-long continuing process from pre-school through adulthood
6. Encourage, through educational reporting, City and District officials, the citizens of
Aventura, and the professional staff to support quality education in the School
7. Use assessment data to identify and track student achievement and learning goals
8. Develop school programs based on "best practices" to promote learning gains
9. Develop strong parent-teacher-student relationships
10. Provide a strong accountability system that holds everyone in the school community
responsible for maximizing learning opportunities
11. Provide a low student-teacher ratio in order to enhance the development of the
individual strengths of each student
12. Provide additional staff members for enrichment and remediation services
13. Develop in each student the ability to think critically, make inferences, apply
knowledge to new settings and use these skills to make wise choices
Curriculum
The School implements the Florida Standards with fidelity and its goals for student learning
are integrated across all academic disciplines. The curriculum's sequence is rational, with
more complex ideas building on simpler ones, respecting each student's developmental
levels and prior learning. Teachers and students are accountable for all state and local
assessments in addition to internal formal and informal assessments and observations.
Classroom teachers utilize technology daily to reinforce instruction and offer opportunities
for independent practice. The students have access to a multitude of online resources and
individualized instructional programs at home and at the School. Students in kindergarten
through fifth grade utilize the School's computer lab on a regular basis. Sixth grade
students enroll in a semester technology course, with an emphasis on keyboarding and
critical thinking. Seventh grade students are required to enroll in a year-long Computer
Concepts course designed to expose them to all facets of the technology available to them.
Eighth grade students take a year-long technology aided career awareness and
entrepreneurship course. Teachers utilize mobile IPad and laptop labs regularly in the
classroom. Wireless internet access is available throughout the campus. Students also
participate in a "bring your own device program."
The School offers a variety of programs to meet the needs of all learners. The English
Language Learners ("ELL") program is offered to students who are working toward English
language proficiency. Classroom teachers servicing ELL students have undergone special
training related to strategies that enhance language acquisition. The School's ELL
Coordinator collaborates with classroom teachers related to instructional modifications that
aide in content comprehension.
Exceptional Education ("ESE") students are serviced within the general classroom, reducing
social stigmas and enhancing the continuity of instruction. The ESE teacher collaborates
7
with classroom teachers to ensure that "strategies for success" are implemented in all
subject areas.
Students with speech and language needs are serviced by a Speech and Language
Pathologist and students with occupational therapy needs are serviced by a specialist.
These programs are offered to students who qualify for services based on School District
requirements.
At-risk readers are targeted through a variety of intervention courses and strategies. The
School's Literacy Team teaches at-risk-readers in Kindergarten through eighth grade in
small group settings. This supplemental reading program provides intensive instruction
using research based programs such as Wonders, Foundations, Reading Plus and I Ready.
At-risk readers in middle school enroll in an intensive reading course which offers a one to
one computing environment.
The School is focused on meeting the needs of all students. To this end, the School offers
a variety of extended school day programs. These programs target student needs and are
offered both before and after school. These programs include small group writing
instruction, focused math tutorials, science study group, civics study group and a Saturday
reading and math academy.
Gifted students in grades one - three receive "Gifted Instruction" in English Language Arts
and reading daily. Project-based applications encompassing the sciences, arts, math, and
language allow students an opportunity to combine their creativity and practical knowledge.
Eligible students in grades four and five have an opportunity to enroll in a gifted language
arts/reading course and a gifted math course. Eligible students in middle school have an
opportunity to enroll in gifted courses in English Language Arts.
A science lab program provides students with hands-on application of core curriculum.
Students in fifth grade experiment in the science lab two (2) times per week. The lab
facilitator co-teaches with the classroom teacher to ensure instruction and labs are
seamlessly aligned. All middle school students enroll in comprehensive science courses
that emphasize hands-on investigation. Students are exposed to eco-literacy through
participation in our outdoor garden project.
The School's modern language program places emphasis on four basic components of
language acquisition (e.g., listening, speaking, reading and writing). Students build an
understanding of the relationship between perspectives and products of various cultures.
Middle school students enroll in introduction to Spanish and can elect to take high school
honors level Spanish I. The elementary Spanish program is offered to all kindergarten
through fifth grade students and emphasizes cultures and conversational speaking.
The School's middle school program offers academic rigor in conjunction with an
extraordinary selection of extracurricular activities and elective programs. Students have
the opportunity to enroll in high school honors level Spanish, physical science, biology,
algebra and geometry and to select one of eight elective courses. Elective courses include
Horticulture, Digital Communications, Modern Dance, Art, Ceramics, Keyboarding, Team
Sports and Drama. All middle school students are invited to participate in after school
teams including volleyball and basketball. The School also participates in the Independent
8
Athletic League and offers competitive boys and girls basketball and competitive boys and
girls soccer, competitive girls volleyball and boys flag football. These programs are funded
through the school budget and offered at no cost to students.
Elementary school students also enjoy a variety of special subject classes daily. These
programs include art, physical education, STEAM, media, Spanish and music. Each Friday,
Elementary students participate in a club. Clubs vary from year-to-year based on student
interest and currently include the following; Student Police Academy, Silly Science, STEAM,
Baton, Board Games, Disco Dance, Scrapbooking, Contemporary Dance, Hip Hop Dance,
Middle Eastern Dance, Readers Theater, Yoga, Soccer, Basketball and Young Writers and
Illustrators.
Performance Criteria Matrix
ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL
PERFORMANCE CRITERIA 2012/13 2013/14 2014/15 2015/16 2016/17
The State of Florida A+ Plan Grade shall be no lower than a"B". A A A A A
Percent of parents that completed all 20 required volunteer
hours by the end of the year. 100% 100% 100% 100% 100%
Number of students enrolled shall be 95% of the number
allowed by the School Charter. 100% 100% 100% 100% 100%
The year-to-year retention rate shall be 90%. 98% 98% 98% 98% 98%
The percentage of parents who on the Parent Survey agree or
strongly agree to the statement that"I would recommend the
Charter School to a friend"is 90% 99% 99% 99% 99% 99%
The audits required by State Law and the Charter shall indicate
that the financial statements are presented fairly and that tests
of compliance with laws and regulations and consideration of ✓ ✓ ✓ ✓ ✓
the internal control over financial reporting disclose no instances All in All in All in All in All in
of non-compliance, nor any material weaknesses. Compliance Compliance Compliance Compliance Compliance
Class size and student/classroom teacher ratios shall be
maintained throughout the school year at 18:1 for kindergarten ✓ ✓ ✓ ✓ ✓
through third grade and an average of 22:1 for all grades fourth All in All in All in All in All in
through eighth. Compliance Compliance Compliance Compliance Compliance
Reading-Percent of Students in the School on grade level and
above in Reading. This is based on the Florida Standards and
exhibited in proficiency on the Florida Standards Assessment
("FSA"). N/A N/A 86% 82% 84%
Math-Percent of Students in the School on grade level and
above in Math. This is based on the Florida Standards and
exhibited in proficiency on the FSA. N/A N/A 89% 88% 88%
All Students will achieve high science standards as measured
by Sunshine State Standards Performance Standards. 1 85% 78% 88% 86% 78%
9
Budget Preparation Calendar
FISCAL YEAR 2018/2019
TIMEFRAME RESPONSIBILITY ACTION REQUIRED
January Principal & School Staff Meetings are held to develop Goals
City Manager and to discuss issues that may
impact the upcoming school budget.
February Finance Department Preliminary revenue projections and forecasts
City Manager are developed.
March Principal & School Staff Personnel needs are developed and
Finance Department forecasted based on input from
the Principal and School Staff.
April Principal Individual expenditure line items are
Finance Department developed based on input from the
Principal and the analysis of
historical data.
Finance Department A draft of the budget document is
City Manager prepared by the Finance
Principal Department which will be reviewed
by the City Manager and the
Principal.
April 16 School Advisory Committee The budget is reviewed by the
School Advisory Committee.
April 19 City Manager The City Manager submits the budget to
City Commission the City Commission who acts as
(the School's Board of Directors) the School's Board of Directors on
1St Reading.
May 1 City Manager The City Manager submits the budget to
Finance Department the City Commission who acts as
(the School's Board of Directors) the School's Board of Directors on
2nd Reading.
June 1 Finance Department The adopted budget is loaded into the
accounting system.
July 1 School Department The adopted budget becomes effective.
10
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/2019
F F
C11LFNCE SC0Z\-
DEPARTMENT DESCRIPTION
SUMMARY OF FUND
11
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/2019
DEPARTMENT DESCRIPTION
This Department is responsible for the organization, operation and management of the City's
Charter School. By focusing on low student teacher ratios, high academic standards and
parental participation, the School provides a first class learning environment for the City's
children. The School operations are provided in conjunction with a management services
contract with Charter Schools USA.
Budget Category Summary
2016/17 2017/18 2017/18 2018/19
ACTUAL APPROVED HALF YEAR CITY MANAGER
CATEGORY BUDGET ACTUAL PROPOSAL
REVENUE PROJECTIONS
State Shared Revenues $ 7,949,911 $ 7,980,879 $ 3,910,374 $ 7,954,450
Local Capital Improvement Revenue - - - 297,000
Charges for Services 522,858 500,000 241,032 500,000
Miscellaneous Income 551,233 623,000 272,303 601,000
Other Non-Revenues 100,000 378,750 328,750 378,750
Total Revenues $ 9,124,002 $ 9,482,629 $ 4,752,459 $ 9,731,200
EXPENDITURES
K-3 Basic 5101 $ 2,232,292 $ 2,373,717 $ 1,034,968 $ 2,385,882
4-8 Basic 5102 2,495,153 2,951,999 1,296,126 3,088,951
Exceptional Student Program 5250 227,024 253,886 108,263 246,760
Substitute Teachers 5901 325,550 108,824 106,711 131,596
Instructional Media Services 6200 78,844 72,892 37,296 77,957
School Administration 7300 1,069,200 1,069,770 540,031 1,118,784
Pupil Transit Services 7800 191,240 195,000 89,640 205,200
Operation of Plant 7900 1,817,439 1,953,541 877,136 1,954,570
Child Care Supervision 9102 133,669 150,000 61,314 150,000
Capital Outlay 7400 243,755 353,000 326,592 371,500
Total Expenditures $ 8,814,166 $ 9,482,629 $ 4,478,077 $ 9,731,200
Revenues over/(under)Expenditures $ 309,836 $ - $ 274,382 $ -
Budget Account Summary by Expenditure Function
2016/17 2017/18 2017/18 2018/19
ACTUAL APPROVED HALF YEAR CITY MANAGER
CATEGORY RECAP BUDGET ACTUAL PROPOSAL
Personnel Services $ 5,723,487 $ 6,028,394 $ 2,654,321 $ 6,245,548
Operating Expenditures 2,385,557 2,567,235 1,268,875 2,579,152
Other Uses 461,367 534,000 228,289 535,000
Capital Outlay 243,755 353,000 326,592 371,500
Total $ 8,814,166 $ 9,482,629 $ 4,478,077 $ 9,731,200
12
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/2019
i vii
- i
(11LE CE SC0Z\-
REVENUE PROJECTION
RATIONALE
13
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
CHARTER SCHOOL FUND 190
REVENUE PROJECTIONS
2018/19
SCHOOL 2016/17 2017/18 2017/18 2018/19
REVENUE ACTUAL APPROVED HALF YEAR CITY MANAGER
ACCOUNT# CODE DESCRIPTION BUDGET ACTUAL PROPOSAL
State Shared Revenues:
3359050 3261 School Lunch Reimbursement $ 102,056 $ 90,000 $ 32,075 $ 100,000
3359100 3310 Florida Education Finance Program 7,173,736 7,171,479 3,575,448 7,272,000
3359201 3361 A+Revenues 101,807 98,400 101,605 100,000
3359301 3363 Best&Brightest 47,719 - - -
3359701 3495 E-Rate Program 12,454 5,000 6,514 57,450
3359800 3354 Transportation 116,561 131,000 62,286 125,000
3359910 3391 Capital Outlay 395,578 485,000 132,446 300,000
Subtotal $ 7,949,911 $ 7,980,879 $ 3,910,374 $ 7,954,450
Local Capital Improvement Revenue
3359910 3391 Local Capital Improvement Revenue $ $ $ $ 297,000
Subtotal $ - $ - $ - $ 297,000
Charges for Services:
3478050 3450 Food Service Fees $ 177,582 $ 185,000 $ 80,635 $ 180,000
3479050 3473 After School Programs 345,276 315,000 160,397 320,000
Subtotal $ 522,858 $ 500,000 $ 241,032 $ 500,000
Miscellaneous Income:
3611000 3431 Interest Earnings $ 15,281 $ 9,000 $ 6,570 $ 14,000
3661900 3495 Miscellaneous Revenues 170,102 230,000 89,253 210,000
3661910 3495 Sport Program Fundraising 7,557 9,000 2,000 9,000
3661955 3467 Field Trips/Special Programs 160,054 175,000 78,539 170,000
3665000 3469 Other Private Source Revenue 198,239 200,000 95,941 198,000
Subtotal $ 551,233 $ 623,000 $ 272,303 $ 601,000
Other Non-Revenues:
3811039 3610 Transfers In $ 100,000 $ 100,000 $ 50,000 $ 100,000
3999000 3489 Carryover - 278,750 278,750 278,750
Subtotal $ 100,000 $ 378,750 $ 328,750 $ 378,750
Total Revenues $ 9,124,002 $ 9,482,629 $ 4,752,459 $ 9,731,200
Revenues
The revenues available for allocation in the 2018/19 proposed budget are anticipated to be
$9,731,200. This is an increase of $248,571 or 2.62% compared to the prior year resulting
primarily from:
• A projected increase of approximately $100,000 (1.00%) in FTE funding; and
• A projected increase of approximately $112,000 (23.09%) in total capital outlay-
related funding due to the new Local Capital Improvement Revenue Funding Source
14
Revenue Projection Rationale
FISCAL YEAR 2018/2019
State Shared Revenues — totals $7,954,450 and is based on multiple revenue categories
primarily comprised of the following:
School Lunch Reimbursement revenues — estimated to be $100,000.
School Lunch Reimbursement
$125,000
$100,000
$75,000
$50,000
$25,000
ii
�oy�\tih �(y- 10
Florida Education Finance Program revenues — is projected to approximate $7,272,000 and
is based on $7,130 per student after the deductions for the transportation reimbursement
component. The revenues for next year have been budgeted to increase by 1.00% based
on the anticipated actions taken by the State Legislature.
Florida Education
Finance Program
$7,500 -
$7,000
0
� $6,500
$6,000
Transportation reimbursement revenue — is projected to approximate $125,000 and is
based on 400 students requiring bus service.
Transportation
$150,000
$125,000
$100,000
$75,000
$50,000
$25,000 nil i-
by tib til ti� ti�
Io,,p\ o,c?\
15
Capital Outlay revenue is projected to approximate $300,000 in 2018/19.
Local Capital Improvement Revenue (New) — Passed by the Florida Legislature in 2017, HB
7069 requires school districts to give a proportionate share of local capital millage revenue
to eligible charter schools operating in their county, with their share determined by the
number of students each school enrolls. The law was subject to challenge by fourteen
school districts in the courts, and was recently upheld by a circuit court in Tallahassee.
Previously unbudgeted, $296,603 was received for 2017/18, and based on estimates
provided by the Miami-Dade County School Board, $297,000 is being budgeted for
2018/19.
Charges for Services — totals $500,000 is based on two (2) revenue categories comprised
of the following:
• Food Service Fees — estimated to be is $180,000.
• After School Programs — includes revenues derived from fees charged for After
School Child Care and is estimated to be $320,000.
Miscellaneous Income — totals $601,000 and is based on multiple revenue categories
comprised of the following:
• Interest Earnings of$14,000.
• Miscellaneous Revenues of $210,000 (i.e., Bazaar, Book Fair, Dress Down, NSF
Checks, TAW Deposits, Upstanders MIS, Vending Revenue and W/T Booster
Fundraiser).
• Sport Program Fundraising of$9,000.
• Field Trips/Special Programs of$170,000.
• Other Private Source Revenue of $198,000 which is primarily derived from a
revenue sharing agreement with Clear Channel for two (2) leases that generate
billboard advertising revenue.
Other Non-Revenues —totals $378,750 and is based on the following revenue categories:
• Includes a $100,000 transfer from the City's General Fund for revenues generated
from the City's Intersection Safety Camera Program.
• Carryover which includes and allocation of fund balance of $278,750 from the
accumulation of prior year surpluses.
16
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/2019
i vii
- i
C11LFNCE SC0Z\-
BUDGETARY ACCOUNT SUMMARY
BY
EXPENDITURE FUNCTION
17
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
CHARTER SCHOOL FUND
2018/19
BUDGETARY ACCOUNT SUMMARY
190-6001-569
K-3 Basic 6101
SCHOOL 2016/17 2017/18 2017/18 2018/19
OBJECT ACTUAL APPROVED HALF YEAR CITY MANAGER
ACCOUNT# CODE DESCRIPTION BUDGET ACTUAL PROPOSAL
Personnel Services
1220 120 Teacher(31) $ 1,514,368 $ 1,512,873 $ 633,783 $ 1,536,688
1230 130 Other Certified Instruction 149,632 190,913 71,653 197,825
Reading Specialist
Instructional Counselor
Assistant Principal
1250 150 Kindergarten Aides(PFF)7 66,197 103,393 54,470 111,188
Administrative Assistant
1502 291 Bonuses 45,916 48,000 - 48,000
1503 291 Stipends 30,466 34,558 5,639 37,558
2101 221 Social Security-matching 127,528 138,249 55,296 141,196
2201 211 Pension 13,736 13,055 6,574 19,138
2301 231 Health,Life&Disability Insurance 171,215 159,169 86,475 131,618
2302 232 Dental Insurance 15,204 20,752 12,545 15,300
2401 241 Workers'Compensation 13,125 28,915 5,918 29,531
2501 250 Unemployment Compensation 3,030 5,000 914 4,000
Subtotal $ 2,160,417 $ 2,264,877 $ 933,267 $ 2,272,042
Operating Expenditures
4001 330 Travel/ConferencesfFraining $ 4,263 $ 4,000 $ 2,050 $ 4,000
4101 370 Communication Services 840 840 420 840
5290 590 Other Mat'I&Supply 30,081 38,000 28,164 35,000
5299 790 Miscellaneous Expense 33 4,500 1,623 2,500
5410 521 Memberships/Dues/Subscription 1,194 1,500 - 1,500
5411 520 Textbooks 45,464 70,000 69,444 70,000
Subtotal $ 81,876 $ 118,840 $ 101,701 $ 113,840
Total Function 6101 $ 2,232,292 $ 2,373,717 $ 1,034,968 $ 2,386,882
18
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
CHARTER SCHOOL FUND
2018/19
BUDGETARY ACCOUNT SUMMARY
190-6002569
4-8 Basic 5102
SCHOOL 2016/17 2017/18 2017/18 2018/19
OBJECT ACTUAL APPROVED HALF YEAR CITY MANAGER
�ACCOUNT# CODE DESCRIPTION BUDGET ACTUAL PROPOSAL
Personnel Services
1220 120 Teacher(42) $ 1,798,126 $ 2,054,494 $ 897,316 $ 2,105,696
1230 130 Other Certified Instruction 92,206 92,995 45,461 149,969
Assistant Principal
Math Coach
1250 150 Comm Spec/Instructional Asst. (3,678) 27,040 2,298 14,674
1502 291 Bonuses 80,215 60,000 - 60,000
1503 291 Stipends 85,615 91,868 15,109 91,868
2101 221 Social Security-matching 148,116 166,351 69,373 173,681
2201 211 Pension 16,998 16,309 8,138 22,763
2301 231 Health,Life& Disability Insurance 124,987 173,558 97,641 227,005
2302 232 Dental Insurance 13,319 26,752 16,172 21,204
2401 241 Workers'Compensation 15,502 34,792 8,209 36,251
2501 250 Unemployment Compensation 3,085 5,000 365 3,500
Subtotal $ 2,374,491 $ 2,749,159 $ 1,160,082 $ 2,906,611
Operating Expenditures
4001 330 Travel/Conferences/Training $ 8,860 $ 6,000 $ 40 $ 7,000
4101 370 Communication Services 840 840 420 840
5290 590 Other Mat'I&Supply 55,131 68,000 41,799 60,000
5299 790 Miscellaneous Expense - 3,000 - 1,500
5410 521 Memberships/Dues/Subscription 299 - - -
5411 520 Textbooks 41,478 103,000 86,817 95,000
5901 791 Athletic Activities 14,054 22,000 6,968 18,000
Subtotal $ 120,662 $ 202,840 $ 136,044 $ 182,340
Total Function 5102 $ 2,495,153 $ 2,951,999 $ 1,296,126 $ 3,088,951
19
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
CHARTER SCHOOL FUND
2018/19
BUDGETARY ACCOUNT SUMMARY
190-6003-569
Exceptional Student Program 5250
SCHOOL 2016/17 2017/18 2017/18 2018/19
OBJECT ACTUAL APPROVED HALF YEAR CITY MANAGER
�ACCOUNT# CODE DESCRIPTION BUDGET ACTUAL PROPOSAL
Personnel Services
1220 120 Teacher(2) $ 146,306 $ 91,424 $ 45,148 $ 93,647
1230 130 Other Certified Instruction (3,088) 66,091 24,969 68,734
Dean of Student Services
1502 291 Bonuses 3,405 5,000 5,172 5,000
2101 221 Social Security-matching 10,852 12,050 72 12,422
2201 211 Pension 181 1,181 8,045 1,218
2301 231 Health,Life& Disability Insurance 3,817 13,308 1,088 4,805
2302 232 Dental Insurance 664 1,800 584 336
2401 241 Workers'Compensation 992 2,520 - 2,598
2501 250 Unemployment Compensation 220 - - -
Subtotal $ 163,349 $ 193,374 $ 85,078 $ 188,760
Operating Expenditures
3190 310 Prof&Tech Services-SPED $ 57,747 $ 51,000 $ 18,590 $ 51,000
4001 330 Travel/ConferencesfFraining 2,456 1,012 - 1,000
5290 590 Other Mat'I&Supply 3,442 6,000 4,408 5,000
5299 790 Miscellaneous Expense 30 1,500 187 1,000
5410 521 Memberships/Dues/Subscri tion - 1,000 - -
Subtotal $ 63,675 $ 60,512 $ 23,185 $ 58,000
Total Fu $ 227,024 $ 253,886 $ 108,263 $ 246,760
20
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
CHARTER SCHOOL FUND
2018/19
BUDGETARY ACCOUNT SUMMARY
190-6004569
Substitute Teachers 5901
SCHOOL 2016/17 2017/18 2017/18 2018/19
OBJECT ACTUAL APPROVED HALF YEAR CITY MANAGER
�ACCOUNT# CODE DESCRIPTION BUDGET ACTUAL PROPOSAL
Personnel Services
1220 120 Pool Sub $ 28,855 $ 30,042 $ 13,089 $ 30,943
1225 140 Teacher-PFF 249,230 65,000 82,688 84,000
1502 291 Bonuses 1,135 500 - 500
2101 221 Social Security-matching 21,245 5,817 7,287 8,793
2201 211 Pension - 225 - 232
2301 231 Health,Life&Disability Insurance 21,394 4,423 2,674 4,289
2302 232 Dental Insurance 1,387 600 363 -
2401 241 Workers'Compensation 992 1,217 283 1,839
2501 250 Unemployment Compensation 1,312 1,000 327 1,000
Total Function 5901 $ 325,550 $ 108,824 $ 106,711 $ 131,596
21
CITY OF"ENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
CHARTER SCHOOL FUND
2018/19
BUDGETARY ACCOUNT SUMMARY
190-6005569
Instructional Media Services 6200
SCHOOL 2016/17 2017/18 2017/18 2018/19
OBJECT ACTUAL APPROVED HALF YEAR CITY MANAGER
�ACCOUNT# CODE DESCRIPTION BUDGET ACTUAL PROPOSAL
Personnel Services
1230 130 Media Specialist $ 57,079 $ 56,803 $ 31,146 $ 65,735
1502 291 Bonuses 1,419 2,500 - 2,500
1503 291 Stipend 2,566 - - -
2101 221 Social Security-matching 4,215 4,345 2,144 5,029
2201 211 Pension - 355 313 383
2301 231 Health, Life & Disability Insurance 8,804 4,380 2,648 258
2302 232 Dental Insurance 453 600 363 -
2401 241 Workers'Compensation 331 909 211 1,052
2501 250 Unemployment Compensation 130 - 49 -
Subtotal $ 74,997 $ 69,892 $ 36,874 $ 74,957
Operating Expenditures
5411 520 Textbooks $ 3,847 $ 3,000 $ 422 $ 3,000
Subtotal $ 3,847 $ 3,000 $ 422 $ 3,000
Total Function 6200 $ 78,844 $ 72,892 $ 37,296 $ 77,957
22
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
CHARTER SCHOOL FUND
2018/19
BUDGETARY ACCOUNT SUMMARY
190-6006569
School Administration 7300
SCHOOL 2016/17 2017/18 2017/18 2018/19
OBJECT ACTUAL APPROVED HALF YEAR CITY MANAGER
IACCOUNT# CODE DESCRIPTION BUDGET ACTUAL PROPOSAL
Personnel Services
1211 110 Administrators $ 223,935 $ 215,919 $ 109,757 $ 223,380
Principal
Dean
1260 160 Other Support Personnel 267,323 267,807 153,436 275,425
Receptionist(2)
Administrative Secretary
Registrar/Compliance/ESE Support
Business Manager
Network/Computer Tech
1502 291 Bonuses 4,539 6,500 900 6,500
1503 291 Stipends 3,700 - - -
2101 221 Social Security-matching 33,227 37,005 18,228 38,159
2201 211 Pension 23,426 25,296 12,122 25,196
2301 231 Health,Life& Disability Insurance 31,780 41,803 9,317 42,122
2302 232 Dental Insurance 1,305 4,700 2,841 2,181
2401 241 Workers'Compensation 6,962 7,740 2,045 7,981
2501 251 Unemployment Compensation 498 2,000 828 1,000
Subtotal $ 596,695 $ 608,770 $ 309,474 $ 621,944
Operating Expenditures
3114 750 After School Programs $ 153,817 $ 115,000 $ 74,648 $ 150,000
4001 330 Travel/ConferencesfFraining 15,170 10,000 6,228 12,000
4041 201 Automobile Allowance 5,400 5,400 2,700 5,400
4101 370 Communication Services 600 600 510 1,440
4855 790 Field Trips/School Events 141,479 162,000 82,437 162,000
4856 790 Special Events 134,561 140,000 53,384 140,000
5290 590 Other Mat'I&Supply 18,999 25,000 9,700 23,000
5410 521 Membershi s/Dues/Subscri tion 2,479 3,000 950 3,000
$ 472,505 $ 461,000 $ 230,557 $ 496,840
Total Function 7300 $ 1,069,200 $ 1,069,770 $ 540,031 $ 1,118,784
23
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
CHARTER SCHOOL FUND
2018/19
BUDGETARY ACCOUNT SUMMARY
190-6007-569
Pupil Transit Services 7800
SCHOOL 2016/17 2017/18 2017/18 2018/19
OBJECT ACTUAL APPROVED HALF YEAR CITY MANAGER
�ACCOUNT# CODE DESCRIPTION BUDGET ACTUAL PROPOSAL
Operating Expenditures
3190 310 Prof&Tech Services $ 191,240 $ 195,000 $ 89,640 $ 205,200
Total Function 7800 $ 191,240 $ 196,000 $ 89,640 $ 206,200
24
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
CHARTER SCHOOL FUND
2018/19
BUDGETARY ACCOUNT SUMMARY
190-6008-569
Operation of Plant 7900
SCHOOL 2016/17 2017/18 2017/18 2018/19
OBJECT ACTUAL APPROVED HALF YEAR CITY MANAGER
IACCOUNT# CODE DESCRIPTION BUDGET ACTUAL PROPOSAL
Personnel Services
1260 160 Other Support Personnel $ 29,039 $ 34,403 $ 18,649 $ 30,495
Janitor
2101 221 Social Security-matching 2,572 2,632 1,427 2,333
2201 211 Pension 4,481 4,816 1,407 4,269
2301 231 Health,Life& Disability Insurance 569 647 391 11,196
2302 232 Dental Insurance - - - 345
2401 241 Workers'Com ensation 1,327 1,000 961 1,000
Subtotal $ 37,988 $ 43,498 $ 22,835 $ 49,638
Operating Expenditures
3148 312 Planning/Management Fee CSUSA $ 300,000 $ 306,000 $ 153,000 $ 306,000
3149 310 MDCSB Administrative Fee 145,145 144,743 71,805 147,274
3201 312 Accounting &Auditing Fees 10,000 11,300 11,400 11,800
3431 310 Contract-Food Services 285,606 275,000 116,854 280,000
4101 370 Communication Services 75,455 75,000 42,520 78,000
4301 430 Electricity 124,426 130,000 65,498 130,000
4320 380 Pub Ut Svc Other Energy Sv-Water 32,797 24,000 13,172 32,000
4440 360 Office Equip-Leasing Expense 36,595 38,000 12,785 38,000
4501 320 Insurance&Bond Premium 4,971 35,000 15,068 38,200
4620 350 Contract-Building Maintenance 160,869 197,000 63,676 188,658
4635 350 Repairs&Maintenance 118,260 90,000 53,028 95,000
5120 510 Computer Supplies/Software 20,591 40,000 6,868 20,000
5290 590 Other Mat'I&Supply 3,369 10,000 338 5,000
Subtotal $ 1,318,084 $ 1,376,043 $ 626,012 $ 1,369,932
Other Uses
5901 790 Contingency $ 11,367 $ 85,000 $ - $ 85,000
5905 790 AACC Expenses 6,000 5,000 6,289 6,000
9129 921 Lease Payments to City Debt Service Ful 444,000 444,000 222,000 444,000
Subtotal $ 461,367 $ 534,000 $ 228,289 $ 535,000
Total Function 7900 $ 1,817,439 $ 1,953,541 $ 877,136 $ 1,954,570
25
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
CHARTER SCHOOL FUND
2018/19
BUDGETARY ACCOUNT SUMMARY
190-6009569
Child Care Supervision 9102
SCHOOL 2016/17 2017/18 2017/18 2018/19
OBJECT ACTUAL APPROVED HALF YEAR CITY MANAGER
�ACCOUNT# CODE DESCRIPTION BUDGET ACTUAL PROPOSAL
Operating Expenditures
3113 310 Contract-Recreation Programs $ 100,442 $ 114,000 $ 45,526 $ 114,000
3201 312 Accounting &Auditing Fees 1,000 - - -
4301 430 Electricity 10,000 10,000 5,000 10,000
4501 320 Insurance&Bond Premium 3,000 3,000 1,500 3,000
4620 350 Contract-Building Maintenance 9,000 9,000 4,755 9,000
4635 350 Repairs& Maintenance 8,500 8,500 4,250 8,500
5290 590 Other Mat'I&Supply 1,727 5,500 283 5,500
Total Function 9102 $ 133,669 $ 150,000 $ 61,314 $ 150,000
26
CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
CHARTER SCHOOL FUND
2018/19
BUDGETARY ACCOUNT SUMMARY
190-6010-569
Capital Outlay 7400
SCHOOL 2016/17 2017/18 2017/18 2018/19
OBJECT ACTUAL APPROVED HALF YEAR CITY MANAGER
�ACCOUNT# CODE DESCRIPTION BUDGET ACTUAL PROPOSAL
Capital Outlay
6401 692 Computer Equipment>5000 $ 55,444 $ 102,000 $ 6,677 $ 110,000
6402 643 Computer Equipment<5000 161,509 237,000 202,924 261,500
6410 640 Furniture, Fixture&Equipment 26,802 14,000 116,991 -
Total Function 7400 $ 243,755 $ 353,000 $ 326,592 $ 371,500
Computer Equipment>5000
Replace Network Infrastructure $ 45,000
Replace AV Equipment and Smartboards 65,000
K Sub t $ 110,000
Computer Equipment<5000
Replace Laptop(s)/Computer(s) $ 150,000
Tablet Computer(s) 77,500
Mobile Learning Computer Labs 21,000
Desktop for Multimedia Classroom 12,000
Replace Desktop Scanner 1,000
$ 261,500
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CITY OF AVENTURA
AVENTURA CITY OF EXCELLENCE SCHOOL
OPERATING AND CAPITAL BUDGET
FISCAL YEAR 2018/2019
i vii
- i
(11LE CE SC0Z\-
ADOPTING ORDINANCE
29
ORDINANCE NO. 2018-
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, ADOPTING
THE ATTACHED CHARTER SCHOOL OPERATING AND CAPITAL
BUDGET FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL FOR
FISCAL YEAR 2018/2019 (JULY 1 — JUNE 30), PURSUANT TO
SECTION 4.05 OF THE CITY CHARTER; AUTHORIZING
EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET;
PROVIDING FOR BUDGETARY CONTROL; PROVIDING FOR
PERSONNEL AUTHORIZATION; PROVIDING FOR GIFTS AND
GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING FOR
ENCUMBRANCES; PROVIDING FOR SEVERABILITY AND
PROVIDING FOR AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, AS FOLLOWS:
Section 1. The 2018/2019 Operating and Capital Improvement Program
Budget for the Aventura City of Excellence School, a copy of said budget being
attached hereto and made a part hereof as specifically as if set forth at length herein, be
and the same is hereby established and adopted.
Section 2. Expenditure of Funds Appropriated in the Budget Authorized. Funds
appropriated in the Budget may be expended by and with the approval of the City
Manager in accordance with the provisions of the City Charter and applicable law. Funds
of the City shall be expended in accordance with the appropriations provided in the Budget
adopted by this Ordinance and shall constitute an appropriation of the amounts specified
therein. Supplemental appropriations or the reduction of appropriations, if any, shall be
made in accordance with Section 4.07 of the City Charter.
Section 3. Budgetary Control. The Budget establishes a limitation on
expenditures by department total. Said limitation requires that the total sum allocated to
the Charter School department for operating and capital expenses may not be increased
or decreased without specific authorization by a duly-enacted Resolution affecting such
amendment or transfer. Therefore, the City Manager may authorize transfers from one
30
individual line item account to another, so long as the line item accounts are within the
same department and fund.
Section 4. Personnel Authorization. The "Personnel Allocation Summary"
enumerates all authorized budgeted positions. However, the City Manager may amend
said authorized budgeted positions in order to address the operating needs of the
department so long as sufficient budgeted funds are available.
Section 5. Grants and Gifts. When the City of Aventura receives monies from any
source, be it private or governmental, by Grant, Gift, or otherwise, to which there is
attached as a condition of acceptance any limitation regarding the use or expenditures of
the monies received, the funds so received need not be shown in the Operating Budget
nor shall said budget be subject to amendment of expenditures as a result of the receipt of
said monies, but said monies shall only be disbursed and applied toward the purposes for
which the said funds were received. To ensure the integrity of the Operating Budget, and
the integrity of the monies received by the City under Grants or Gifts, all monies received
as contemplated above must, upon receipt, be segregated and accounted for based upon
generally accepted accounting principles and where appropriate, placed into separate and
individual trust and/or escrow accounts from which any money drawn may only be
disbursed and applied within the limitations placed upon the Gift or Grant as aforesaid.
Section 6. Amendments. Upon the passage and adoption of the Charter School
Fund Budget for the City of Aventura, if the City Manager determines that the Department
Total will exceed its original appropriation, the City Manager is hereby authorized and
directed to prepare such Ordinances as may be necessary and proper to modify any line
item from the Budget hereby.
Section 7. Encumbrances. All outstanding encumbrances at June 30, 2018 shall
lapse at that time; and all capital outlay encumbrances and/or capital outlay expenditures
not spent during the fiscal year may be re-appropriated in the 2018/2019 fiscal year.
31
Section 8. Severability. The provisions of this Ordinance are declared to be
severable and if any section, sentence, clause or phrase of this Ordinance shall for any
reason be held to be invalid or unconstitutional, such decision shall not affect the validity of
the remaining sections, sentences, clauses, and phrases of this Ordinance but they shall
remain in effect, it being the legislative intent that this Ordinance shall stand
notwithstanding the invalidity of any part.
Section 9. Effective Date. This Ordinance shall be effective immediately upon
adoption on second reading.
The foregoing Ordinance was offered by Commissioner who moved
its adoption on first reading. This motion was seconded by Commissioner
and upon being put to a vote, the vote was as follows:
Commissioner Denise Landman
Commissioner Dr. Linda Marks
Commissioner Gladys Mezrahi
Commissioner Marc Narotsky
Commissioner Howard Weinberg
Vice Mayor Robert Shelley
Mayor Enid Weisman
The foregoing Ordinance was offered by Commissioner who moved
its adoption on second reading. This motion was seconded by Commissioner
and upon being put to a vote, the vote was as follows:
Commissioner Denise Landman
Commissioner Dr. Linda Marks
Commissioner Gladys Mezrahi
32
Commissioner Marc Narotsky
Commissioner Howard Weinberg
Vice Mayor Robert Shelley
Mayor Enid Weisman
PASSED AND ADOPTED on first reading this 19th day of April, 2018.
PASSED AND ADOPTED on second reading this 1St day of May, 2018.
ENID WEISMAN, MAYOR
ATTEST:
ELLISA L. HORVATH, MMC, CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
33
AINTURA (111 \-
AVENTURA CITY OF EXCELLENCE SCHOOL
3333 NE 188TH Street
Aventura, Florida 33180
Telephone: (305) 466-1499
Fax: (305) 466-1339
Website: www.aventuracharter.org