October 19, 2017 Commission Workshop Meeting Minutes The City of CITY COMMISSION
y �yea� WORKSHOP MEETING MINUTES Aventura Government Center
�Y eIlLll CEJ! OCTOBER 19, 2017 19200 W.Country Club Drive
Aventura, Florida 33180
9:00 A.M.
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CALL TO ORDER/ROLL CALL: The meeting was called to order by Mayor Enid
Weisman at 9:15 a.m. The following were present: Mayor Enid Weisman, Vice Mayor
Howard Weinberg, Commissioner Denise Landman, Commissioner Dr. Linda Marks,
Commissioner Gladys Mezrahi, Commissioner Marc Narotsky, Commissioner Robert
Shelley', City Manager Eric M. Soroka, City Clerk Ellisa L. Horvath, and City Attorney
David M. Wolpin. As a quorum was determined to be present, the meeting commenced.
1. FOUNDERS DAY UPDATE (City Manager): Community Services Department
Director Kimberly Merchant reported on details of the upcoming Founders Day program
(November 5, 2017).
City Manager Summary: This item was provided for informational purposes.
2. AMENDMENT TO AMERICAN TRAFFIC SOLUTIONS AGREEMENT (City
Manager): Mr. Soroka explained the request from ATS to amend their Agreement with
the City for a traffic camera safety program, which expires April 1, 2018. Orlando
Torres, American Traffic Solutions, LLC, explained the following requested
amendments: five-year renewal at this time in exchange for a lower price per camera,
enhanced video services, upgraded cameras, and the option to utilize license plate
readers in the future. The annual savings is $72,000 per year.
The following members of the public provided comments: Bonnie Lotterman.
City Manager Summary: It was the consensus of the City Commission for a
Resolution to be placed on the November Commission Meeting Agenda approving the
amendments as discussed.
3. 2018 MEETING SCHEDULE (City Manager): Mr. Soroka reviewed the tentative
schedule for the 2018 Commission meetings.
City Manager Summary: It was the consensus of the City Commission to accept
the Meeting Schedule, with the following changes: February Workshop Meeting —
February 22, 2018, June Commission Meeting — June 12, 2018, July Commission
Meeting July 10, 2018, and September Commission Meeting remaining on September
4, 2018.
4. ANNUAL SELECTION OF REPRESENTATIVE TO THE MIAMI-DADE
COUNTY LEAGUE OF CITIES (City Manager): Mr. Soroka requested that the
Commission provide the annual selection of a representative to the Miami-Dade County
League of Cities, which is currently Vice Mayor Weinberg.
Commissioner Shelley participated in the meeting via telephone until after discussion of the City Manager's
contract.
Aventura City Commission
Workshop Meeting Minutes—October 19, 2017
City Manager Summary: It was the consensus of the City Commission for Vice
Mayor Weinberg to continue serving as the City's representative.
The following item was taken out of order, by consensus of the Commission:
7. UPDATE — CITY MANAGER CONTRACT (Commissioner Shelley):
Commissioner Shelley reviewed the contract negotiated with the selected new City
Manager, Susan Grant.
After review and discussion, it was the consensus of the Commission that the following
revisions be discussed with Mrs. Grant:
• Section 1.7 — revise to condition the provision of four weeks of vacation leave
upon Commission approval at a six-month performance review, with the
additional two weeks to be provided subsequently.
• Section 1.12 - revise the first sentence to enable reduction of the City Manager's
pay and benefits in the event that the Commission declares a condition of
financial urgency for the City.
• Section 1.13 - revise to require paid receipts for the moving expense
reimbursement.
• Section 2.3 - revise the first sentence to state that the City Manager position is a
full time salaried, exempt managerial position under FLSA.
City Manager Summary: It was the consensus of the City Commission for
Commissioner Shelley to review the items as discussed with Mrs. Grant and to provide
the newly negotiated contract on the November Commission Meeting Agenda.
5. PROPOSED CHARTER REVISIONS (City Attorney): Mr. Wolpin reviewed the
draft Ordinance language for the proposed Charter revision amending limitations on
lengths of service for Commissioners, as well as calling for a Special Election in
November 2018.
The Commission discussed further clarifying the language.
The following members of the public provided comments: Evan Ross.
The Commission discussed holding the Special Election in August 2018, in lieu of
November 2018, due to the expected size of the ballot in November.
City Manager Summary: It was the consensus of the Commission for Mr.
Wolpin to provide draft language at the November Workshop meeting for further
clarification as discussed and to provide for the Special Election to be held in August
2018 in lieu of November 2018, provided the cost is the same.
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Aventura City Commission
Workshop Meeting Minutes—October 19, 2017
6. HEALTH INSURANCE INFORMATION UPDATE (City Manager): As directed
by the Commission at the prior Workshop, Mr. Soroka provided information on the cost
for Commission members and their eligible dependents to participate in the City's group
health insurance plan.
City Manager Summary: It was the consensus of the Commission for a
Resolution to be placed on the November agenda allowing members of the Commission
and their eligible dependents to participate in the City's group health insurance plan,
with applicable premiums to be paid by those elected officials who participate.
8. CITY CLERK REVIEW: After discussion and review by the Commission,
Commissioner Dr. Marks suggested a 5% annual performance bonus for Mrs. Horvath.
City Manager Summary: It was the consensus of the Commission to provide
Mrs. Horvath with a 5% annual performance bonus.
The following additional items were discussed:
The Commission requested that the following items be placed on the November
Workshop Meeting agenda for discussion: annual cost of living and extending the
season for the splash pad at the park.
The annual Commission Ethics Training Session was scheduled for November 16, 2017
(11 a.m. — 3 p.m.), following the Workshop Meeting.
The Commission discussed Mr. Soroka's upcoming retirement. It was the consensus of
the Commission for the City to fund an event in January 2018.
9. ADJOURNMENT: There being no further business to come before the
Commission, the meeting was adjourned by consensus at 12:22 p.m.
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Ellisa L. Horvath, , City Clerk
Approved by the Commission on November 7, 2017.
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