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Resolution No. 2017-46 Kelly Janitorial Systems Inc. for Government Center (Bid 17-08-14-2) - September 5, 2017 RESOLUTION NO. 2017-46 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA AWARDING AND LETTING A BID/CONTRACT FOR BID NO. 17-08-14-2, CITY OF AVENTURA CUSTODIAL SERVICES FOR THE GOVERNMENT CENTER TO KELLY JANITORIAL SYSTEMS, INC. FOR THE INDIVIDUAL BID PRICE AS CONTAINED IN EXHIBIT "A" ATTACHED; AUTHORIZING THE CITY MANAGER TO EXECUTE ASSOCIATED CONTRACT; AUTHORIZING THE CITY MANAGER TO TAKE NECESSARY AND EXPEDIENT ACTION TO CARRY OUT THE AIMS OF THIS RESOLUTION; PROVIDING FOR THE APPROPRIATION AND ALLOCATION OF FUNDS FOR SAID BID AWARD; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Manager of the City of Aventura, Florida has, pursuant to the various laws of the State of Florida and the Code of the City of Aventura, properly solicited and accordingly accepted bids for BID NO. 17-08-14-2 CITY OF AVENTURA CUSTODIAL SERVICES FOR THE GOVERNMENT CENTER; and WHEREAS, sealed bids have been submitted to and received by the City pursuant to the City's invitation to bid/notice to bidders, specifications, proposals and requirements for the project/work as cited above; and WHEREAS, staff has determined that Kelly Janitorial Systems, Inc., has submitted the lowest responsible and responsive bid for said project/work; and WHEREAS, the City Commission, upon the recommendation of the City Manager, is therefore desirous of awarding said bid/contract to said lowest responsible and responsive bidders. NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA: Section 1. That bid/contract for BID NO. 17-08-14-2, CITY OF AVENTURA CUSTODIAL SERVICES FOR THE GOVERNMENT CENTER is hereby awarded to Kelly Janitorial Systems, Inc., at the bid price as contained in the attached bid documents. Section 2. That the City Manager is hereby authorized to execute, on behalf of City of Aventura Resolution No. 2017-46 the City, a contract by and between the party embodying the terms, conditions, and specifications as set forth in the subject Invitation to Bid/Notice to Bidders, bid specifications, bid proposal and bid requirements, or if a City prepared contract was part of said bid proposal, said parties shall execute said prepared contract on behalf of the City. Section 3. That the City Manager is hereby authorized and requested to take all necessary and expedient action to carry out the aims of this Resolution in awarding this bid/contract. Section 4. That the funds to be allocated and appropriated pursuant hereto and for the purpose of carrying out the tenets of this Resolution shall be from Budget Line Item Number 001-9001-590.3410. Section 5. This Resolution shall become effective immediately upon its adoption. The foregoing Resolution was offered by Commissioner Narotsky, who moved its adoption. The motion was seconded by Commissioner Dr. Marks, and upon being put to a vote, the vote was as follows: Commissioner Denise Landman Yes Commissioner Dr. Linda Marks Yes Commissioner Gladys Mezrahi Yes Commissioner Marc Narotsky Yes Commissioner Robert Shelley Yes Vice Mayor Howard Weinberg Yes Mayor Enid Weisman Yes PASSED AND ADOPTED this 5th day of September, 2017. Page 2 of 3 City of Aventura Resolution No. 2017-46 ENID WEISMAN, MAYOR 1,o$:\Y ATTEST: z ELLISA L. HORVATI- , C CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY Page 3 of 3 z W N et o 4.4 N �. /0 *0 CO A N v, c.„ 7d H et, _. - r-10-3 N rn ,... 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Z■ ■ / * V� s ..N FL p.8Z aj e Ofid ec-kf a 5%eie CONTRACT DOCUMENTS CUSTODIAL SERVICES FOR GOVERNMENT CENTER BID NO. 17-08-14-2 RESO. #2017-46 KELLY JANITORIAL SYSTEMS, INC. COPY — CITY CLERK Prepared by: Indra Sarju, CPPB SECTION 00510 NOTICE OF AWARD TO: Ms. Evelyn Diaz September 19,2017 Director of Operations Kelly Janitorial Systems,Inc. 8200 NW 52nd Terrace Doral,FL 33166 PROJECT DESCRIPTION:Custodial Services for Government Center;Bid No.17-08-14-2, in accordance with Contract Documents. The CITY has considered the Bid submitted by you for the above described WORK in response to its Advertisement for Bid and Instruction to BIDDERS. You are hereby notified that your Bid has been accepted for the Custodial Services for Government Center; Bid No. 17-08-14-2, based on the Schedule of Values in the amount of $62,400.00. You are required by the Instruction to BIDDERS to execute the Agreement and furnish the required CONTRACTOR'S Performance Bond,Payment Bond and Certificates of Insurance within ten(10) days from the date of this Notice to you. If you fail to execute said Agreement and to .sh said Bonds within ten(10)days from the date of this Notice, said CITY will • enti a ed to di •ualify the Bid, revoke the award and retain the Bid Security. BY: TITLE: CITY MANAGE Dated this 19 day of Se s , mber , 2017 00510-1 ACCEPTANCE OF NOTICE Receipt of the above Notice of Award is hereby acknowledged by co ilii a.I s-k ms I� this the 9_9) day of SI9 nl , 2017 BY: flidkit cell Cl2 TITLE: (MiTot, t leg/1/4410U' You are required to return an acknowledged copy of this Notice of Award to the CITY. END OF SECTION 00510-2 SECTION 00526 AGREEMENT THIS AGREEMENT, made and entered into on this 5 day of September , 2017, by and between Kelly Janitorial Systems,Inc.Party of the First Part,and The City of Aventura,Party of the Second Part: WITNESETH: That,the First Party, for the consideration hereinafter fully set out,hereby agrees with the Second Party as follows: 1. That the First Party shall furnish all the materials,and perform all of the Work in manner and form as provided by the following enumerated Documents, which are attached hereto and made a part hereof, as if fully contained here: Advertisements For Bids Section 00100 Instruction To Bidder Section 00210 Bid Form Section 00410 Award Preference for Identical Tie Bids Section 00420 Bid Bond Section 00432 Subcontractors Section 00434 Bidder Qualification Statement Section 00450 Non-Collusion Affidavit Section 00454 Request for Taxpayer Identification Number Section 00455 And Certificate Sworn Statement Pursuant To Florida Section 00456 Statutes On Public Crimes Notice Of Award Section 00510 Agreement Section 00526 Payment Bond Section 00612 Performance Bond Section 00614 OSHA Acknowledgment Section 00620 00526- I Technical Specifications Sections 01000 Supplementary Technical Specifications As Referred To: 2. That the First Party shall commence the Custodial Service Work to be performed on a date to be specified in a written order of the Second Party and shall be complete all Work hereunder within the lengths of time stipulated in Bid. 3. That the Second Party hereby agrees to pay to the First Party for the faithful performance of this Agreement in accordance with the unit pricing provided in the Bid Form in lawful money of the United States. 4. In the event that the Contractor shall fail to complete the Work as set forth in the Contract Documents, the Contractor shall have twenty-four (24) hours to bring said work up the standard set forth in the Contract Documents. If the Contractor fails to accomplish this,the City may complete the work itself or by hiring another contractor. The cost of completing said work will be deducted from Contractor's monthly bill. 5. It is further mutually agreed between the parties hereto that if,at any time after the execution of this Agreement and the Surety Bond hereto attached for its faithful performance and payment, the Second Party shall deem the Surety or Sureties upon such bond to be unsatisfactory,or if,for any reason such bond ceases to be adequate to cover the performance of the Work,the First Party shall,at its expense within 5 days after the receipt of notice from the Second Party so to do,furnish an additional bond or bonds in such form and amount and with such Surety or Sureties as shall be satisfactory to the Second Party. In such event, no further payment to the First Party shall be deemed to be due under this Agreement until such new or additional security for the faithful performance of the Work shall be furnished in manner and form satisfactory to the Second Party. 6. No additional Work or extras shall be done unless the same shall be duly authorized by appropriate action by the Party of the Second Part. 7. City may terminate this Agreement at any time, in its sole discretion upon thirty (30) days advance written notice. This Section Intentionally Left Blank 00526-2 IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the day and date first above written,in two(2)counterparts,each of which shall,without proof or accounting for the other counterpart be deemed an original Contract. WITN S CONTRACTOR: Veit 4 Jar/1410W( 5}15 6S BY: /i NAME: , TITLE: vi(e G-�02 • OWNER: City yen a BY: ftIW NAME: Eric M. Soro Wir TITLE: CITY MANA W AUTHENTICATION: BY: /! NAME: Ellisa L. Horvath, M 4 ` 144 TITLE: CITY CLERK APPROVED AS TOFP 'M: `ry BY: NAME: TITLE: CITY ATTORNEY END OF SECTION 00526-3 BONDS and CERTIFICATES BOND#1146672 FORM OF PAYMENT BOND KNOW ALL MEN BY THESE PRESENTS: That, pursuant to the requirements of Florida Statute 255.05, we, KELLY JANITORIAL SYSTEMS, INC., as Principal, hereinafter called Contractor, and LEXON INSURANCE COMPANY , as Surety,are bound to the City of Avmran, Florida, as Obligee,hereinafter called City,in the amount of _ SIXTY-TWO THOUSAND FOUR HUNDRED AND ZERO CENTS Dollars(S ¢2,400.00 ) for the payment whereof Contractor and Surety bind themselves, their heirs, executors, administrators, seccasas and assigns,jointly and severally. WHEREAS,Contractor has by written agreement entered into a Contract,Bid/Contract No.: 17-011- 14-2,awarded the 5 day of $eaember 2017 with City of Aventine for Custodial Services for Government; in accordance with contract documents prepared, which Contract is by reference made a part hereof,and is hereafter referred to as the Contract; THE CONDITION OF THIS BOND is that if the Contractor: I. Indemnifies and pays City all losses,damages(specifically including,but not limited to. damages for delay and other COnsequential damages caused by or arising out of the acts, omissions or negligence of Contractor),expenses,costs and attorneys fees including attorney's fees incurred in appellate proceedings,that City sustains because of default by Contractor under die Contract;and 2. Prcrnpdy mares payments to ail claimants as defined by Florida Statute 255.050) supplying Contractor with W labor, materials and supplies used directly or indirectly by Contractor in the prosecution of the Work provided for in the Contract,then this obligation shall be void;otherwise, it shall remain in full force and effect subject,however,to the following conditions: 2.1 A claimant, except a laborer, who is not in privity with the Contractor and who has not received payment for their labor, materials,or supplies shall, within forty-five (45) days after beginning to furnish labor, materials, or supplies for the prosecution of the Work. furnish to the Contractor a notice that they intend to look to the Bond for protection. 2.2 A cLiment who is not in privity with the Contactor and who has not received payment for their labor, materials, or supplies shall, within ninety(90)days after performance of the labor.or after complete delivery of the materials or supplies,deliver to the Contractor and to the Surety,written notice of the performance of the labor or delivery of the materials or supplies and of the non-payment. 23 No action for the labor, materials,or supplies may be instituted against Coatruea or the Surety unless the notices stated under the preceding paragraphs 2.1 and 2.2 have been given. 00612-2 2.4 Any action under this Bond must be instituted in accordance with the Notice and Time Limitations provisions prescribed in Section 255.05(2),Florida Statutes. The Surety hereby waives notice of and agrees that any changes in or under the Contract Documents and compliance or noncompliance with any formalities connected with the Contract or the changes do not affect the Surety's obligation under this Bond. Signed and sealed this 27TH day of SEPTEMBER,20 17 WITNESS: 9 KELLY JANITORIAL SYSTEMS. INC. (Name of Corporation) By: A ..101,,,iir.ApromfAk,,,, /AI lite74.(---% S (Signature :;. Title) (CORPORATE SEAL) MS.EVELYN DIAZ,DIRECTOR OF OPERATIONS (Type Name and Title signed above) 1N THE PRESENCE OF; INSURAN A •MPANY:_ By: . 41 L. I. sAg--1 and Attorney-In-Fact .� LEXON - E COMPANY JESSICA PALMERI•ATTORNEY•IN•FACT - Address: (Street) 701 POYDRAS STREET,SUITE 420 (City/State/Zip Code) NEW ORLEANS,LA 70139 Telephone No.: ( 604) 581-6404 • (Power of Attorney must be attached) 00612-3 State of t1.0 Q..I D County of. DPc, -- On this, the 7_5-44 day of EPi -rpee_,20 l-7 ,before me,the undersigned Notary Public of the State of f 1"f_w2t_O; _,the foregoing instrument was acknowledged by-E1014-4°,-) 9Vkh(name of corporate officer), -X7.1aP (title), of 11 k" name of corporation), a si D (state of corporation)corporation,on behalf of the corporation. WITNESS my hand and official seal ;,,, t;P„e,,,, ADRIANA E GONZALEZ -. Notary Public-State of Florida . ; \ _ •i Commission it GG 036078 IRAE -,,%�,�;,y o; V y omm. xpires Jan 27.2021 \\.' ' ,°;,;,,,, gory;, ,,nrough National Notary Assn Notary Public, lik Printed, typed or •,r r; `k •e of Notary Public exactly as commissioned 1:: ersonaily known to me,or ❑ Produced identification: (type of identification produced) ❑ Did take an oath,or ❑ Did not take an oath 00612-4 CERTIFICATE AS TO CORPORATE PRINCIPAL 1, f !v ,Trlir?,..eertify that I am the Secretary of the corporation named as Principal in the foregoing Payment nd; that , who signed the Bond on behalf of the Principal,was then of said corporation;that I know his/her their signature;and his/her their signature thereto is genuine; and that said Bond was duly signed, sealed and attested to on behalf of said corporation by authority of its governing body. (CORPORATE SEAL) — i 40% „.._..11.W._*k4/4 (Name of C• •. :tion) END OF SECTION 00612-5 BOND#1146872 FORM OF PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS: That, pursuant to the requirements of Florida Statute 255.05, we, KELLY JANITORIAL SYSTEMS, INC., as Principal, hereinafter called Contractor, and LEXON INSURANCE COMPANY , as Surety, are bound to the City of Aventura, Florida, as Obligee, hereinafter called City, in the amount of SI - ILIA tat .Ji • ; .t Ids ; • . .H 7ERO CENTS_ Dolby's (S 62948.00 for the payment whereof Contractor and Surety bind themselves,their heirs,executors administrators,successors and assigns,jointly and severally. WHEREAS,Convector has by written agreement entered into a Contract,Bid/Contract No.: 17-08- 14-2, awvded the 5 day of Seaember 2412 with the City for Custodial Service for Government Center,in accordance with contract documents prepared,which Contract is by reference made a part hereof,and is hereafter referred to as the Contract THE CONDITION OF THIS BOND is that if the Contractor 1. Fully performs the Contract between the Contractor and the City for Custodial Services for Government Center,Bid No. 17-08-14-2,within initial period of two(2)years and City reserves the right to extend contracts for two(2)additional two(2)year periods after the date of Contract commencement as specified in the Notice to Proceed and in the manner prescribed hi the Contract; and 2. Indemnifies and pays City all losses,damages(specifically including, but not limited to, damages for delay and other consequential damages caused by or arising out of the acts. omissions or negligence of Contractor),expenses,costs and attorneys fees including attorney's fees incurred in appellate proceedings.that City sustains because of default by Contractor tinderthe Contract and 3. Upon notification by the City, corrects any and all defective or faulty Work or materials which appear within twenty-four(24)hours,and: 4. Performs the guarantee of all Work and materials furnished under the Contract for the time specified in the Contract.then this Bond is void,otherwise it remains in full force. Whenever Contractor shall be,and declared by City to be, in default under the Contract, the City having performed City's obligations tlwamder, the Surety may promptly remedy the default, or shall promptly: 4.1 Complete the Contract in accordance with its terms and conditions;or 42 Obtain a Bid or Bids for completing the Contract in accordance with its terms and conditions, and upon determination by Surety of the best, lowest, qualified, responsible and responsive BIDDER,or,if the City elects,upon determination by the City,and Surety jointly of the best, lowest, qualified, responsible and responsive BIDDER arrange for a Contract between such BIDDER and City,and make available as Watt progresses(even though there should be a defauh or a succession of defaults under the Contract or Contracts of completion arranged under this paragraph)sufficient funds to pay the cost of completion less the balance of the Contract Price;but not exceeding,including other costs 00614-6 and damages for which the Surety may be liable hereunder,the amount set forth in the first paragraph hereof. The term "balance of the Contract Price." as used in this paragraph, shall mean the total amount payable by City to Contractor under the Contract and any amendments thereto.less the amount properly paid by City to Contractor. No right of action shall accrue on this Bond to or for the use of any person or corporation other than the City named herein. The Surety hereby waives notice of and agrees that any changes in or under the Contract Documents and compliance or noncompliance with any formalities connected with the Contract or the changes do not affect Surety's obligation under this Bond. Signed and sealed this 27TH day of SEPTEMBER,20 17 ___ WITNESSES: / KELLY JANITORIAL SYSTEMSyINC. (Name of Corporation) OjBY: _Orror 0" i sea i - (CORPORATE SEAL) MS.EVELYN DIAZ,DIRECTOR OF OPERATIONS (Types Name and Title signed above) IN THE PRESENCE OF: INSURANCE COMPANY: baLB Q *(Ag t and Attorney-in-Fact) Address: 701 PO_YDRAS STREET 7 LEXOM INSVRANCE COMPANY JESS CA PALMERI;ATTOR$EY-IN•FACT (S ) SUITE 420 NEW ORLEANS,LA 70139 City/State/Zip Code Telephone No.: (50)581-8404 * (Power of Attorney must be attached) 00614-7 1 State of F1A9 12-tbf' I County of On this,the -'—tiday of `1 ,20 CL,before me,the undersigned Notary Public of the State of FW/Zu)p_ _,the foregoing instrument was acknowledged by A),, Q j-HHt---(name of corporate officer), a l(2: --co g (ti). ofU 'Jf°9J t{j arne of corporation), a (state of corporation)corporation,on behalf of the corporation. WITNESS my hand • ADRIANA E GONZALEZ „� ,,,B�i,, and official seal =�4'pV P.1 Notary Public-State of Florida - = Commission/GG 036078 m Notary Public,State of My �''h`°i"�'`• BondedComthro.ugh NaExpirestionalJaNotary Assn Printed,typed or • e of Notary Public exactly as eotrtmiss `` 12 Personally known to e,or O Produced identification: (type of identification produced) O Did take an oath,or O Did not take an oath Bonded by: 00614-8 CERTIFICATE AS TO CORPORATE PRINCIPAL I, ,S «v certify that I am the secretary of the corporation named as principal in the foregoing Performance Bond;that — ,who signed the Bond on behalf of the Principal, was then of said corporation;that I know his/her/their signature; and his/her/their signature thereto is genuine;and that said Bond was duly signed,sealed and attested to on behalf of said corporation by authority of its governing body. (CORPORATE SEAL) • i S • (Name of Co • ration) END OF SECTION 00614-9 POWER OF ATTORNEY Lx- 308258 Lexon Insurance Company KNOW ALL MEN BY THESE PRESENTS, that LEXON INSURANCE COMPANY, a Texas Corporation, with its principal office in Louisville, Kentucky, does hereby constitute and appoint: Clark Fitz-Hugh, Darlene Bomt, Linda C. Sheffield. Catherine Kehoe, Kristine Donovan, Conway C. Marshall, Elizabeth Kearney, Stephen Beahm, David C. Joseph, Jessica Palmeri, Elizabeth Schott, Margaret Schatzman, Roxanne Craven,Andrea Becker its We and lawful Attomey(s)-In-Fact to make,execute,seal and deliver for, and on its behalf as surety,any and all bonds.undertakings or other writings obligatory in nature of a bond. This authority is made under and by the authority of a resolution which was passed by the Board of Directors of LEXON INSURANCE COMPANY on their"day of July,2003 as follows: Resolved,that the President of the Company is hereby authorized to appoint and empower any representative of the Company or other person or persons as Attorney-In-Fact to execute on behalf of the Company any bonds,undertakings,policies,contracts of indemnity or other writings obligatory in nature of a bond not to exceed$2,500,000.00, Two Million Five Hundred Thousand dollars, which the Company might execute through its duly elected officers,and affix the seal of the Company thereto.Any said execution of such documents by an Attorney-In- Fact shall be as binding upon the Company as if they had been duly executed and acknowledged by the regularly elected officers of the Company.My Attorney-In-Fact,so appointed.may be removed for good cause and the authority so granted may be revoked as specified in the Power of Attorney. Resolved, that the signature of the President and the seal of the Company may be affixed by facsimile on any power of attorney granted,and the signature of the Assistant Secretary,and the seal of the Company may be affixed by facsimile to any certificate of any such power and any such power or certificate bearing such facsimile signature and seal shall be valid and binding on the Company. My such power eo executed and sealed and certificate so executed and sealed shall, with respect to any bond of undertaking to which it Is attached, continue to be valid and binding on the Company. IN WITNESS THEREOF, LEXON INSURANCE COMPANY has caused this instrument to be signed by its President,and its Corporate Seal to be affixed this 5th day of August,2015. LEXON INSURANCE COMPANY .Ino '. HS A '. BY Da E.Campbell ..vs..•: President ACKNOWLEDGEMENT On this 5th day of August,2015,before me,personally came David E.Campbell to me known,who be duly sworn,did depose and say that he is the President of LEXON INSURANCE COMPANY,the corporation described in and which executed the above instrument;that he executed said Instalment on behalf of the corporation by authority of his office under the By-laws of said corporation. , '•'• AMY TAYLOR Notary Putic-State of Tennessee BY tt sae s ! o vkism County Amy ylor My Caiwian nmExuma 07-08-1BNota Public CERTIFICATE I, the undersigned, Assistant Secretary of LEXON INSURANCE COMPANY, A Texas Insurance Company, DO HEREBY CERTIFY that the original Power of Attorney of which the forgoing is a true and correct copy, is in full force and effect and has not been revoked and the resolutions as set forth are now In force. Signed and Seal at Mount Juliet,Tennessee thisAti bitDayof.U/RINKI,20 11 1 . i SEAL. BY C-'``� s. 1e; r Andrew Smith • ems•: Assistant Secretary "WARNING:Any person who knowingly and with Intim to defraud any insurance company or other person,files and application for insurance of claim containing any materially false Infeanetion, or conceals for the Purpwa of misleading, Infonnation concerning any fact material thereto, commits a frauduteM Insurance sot,which lea crime end subjects such person to criminal end civil penmen." r r � K L_L_Y "%PJ, -'CiN Al ° r Introduction Kelly's Profile & General Information l ' Bid Documents License and Permits 4 Organizational Charts Insurance Certificates 6 Addendums Others i !G LLY Miami,August 11th,2017 • City ofAventura 19200 West Country Club Drive Aventura, FL 33180 REF: Custodial Services for Government Center-Bid#17.08.14-2 Dear Sirs, We are pleased to present our quotation for the Janitorial/Custodial services at your facilities. The enclosed proposal outlines our management and technical capabilities for meeting your specifications and the high standards you require. We believe experience, supervision and viable labor form, combined with a strong management team, make up the key ingredients for a successful janitorial service. I personally invite you to spend a few minutes reviewing the enclosed material. It shall help you provide a clear understanding of our company and how you too could have the best quality cleaning. Thank you for your consideration and the opportunity to provide these services to you and your organization. Cordially, ��/ Director of •peratons Kelly Janitorial Systems, Inc. ediazc kellvlanitorial.com U ORIGINAL 8200 NW 52"d Terrace Suite 103, Doral FL 33166 Phone:305-456-1864 Fax:786-953-7836 www.kellyjanitorial.com Kelly Janitorial Systems-Company Profile: Kelly Janitorial Systems, Inc. is a Florida Corporation since 1997. The Principalsttounders have an extended experience for more than 20 years, not only in Florida but New York, Connecticut&New Jersey.The management personnel managed accounts in New York City such as the Marriot and Sheraton Hotels. In Florida we have managed accounts with more than 200,000 square footage succesfully. In addition, We are very familiar with Government buildings, School, Bank and City Halls among others. Kelly Janitorial Systems, Inc has +20 years experience in the cleaning business managing large crews with high standards. Kelly Janitorial Systems, Inc has the one of the best reputation in the industry, not only for the personalized attention the owners give to each of one of our customers but for the proffesionalism, know-how of the industry, courtesy and reliabilty. We are one source of cleaning services,we offer specialty services as: - Carpet Cleaning Upholstery Cleaning Vynil Tile Cleaning and refinishing Wood Floor Polishing High-pressure cleaning Mat/Rugs Cleaning Recycling Parking Lot maintenance Window Cleaning Post-Construction Cleanings Porter Services Stone Care - Emergency Services Kelly Janitorial Systems, Inc is a leading cleaning company in Miami-Dade County. We service the most exclusive city halls, town halls and villages in South Florida, Broward & Palm Beach Counties. We have over 80 satisfied customers which include among others, major City Halls, CPA's, Professional offices, Department of Transportation facilities,Museums, Police Departments, public laibararies,schools, etc 8200 NW 52nd Terrace Suite 103, Doral FL 33166 Phone:305-456-1864 Fax:786-953-7836 www.kellyjanitorial.com i 4 c : LLY • • • GENERAL INFORMATION AND PROCEDURES High quality service does not come by accident. KELLY JANITORIAL is a distinctive service centered organization • that has set high quality as our GOAL. We work continuously and tirelessly toward that GOAL. STARTUP AND PHASE IN SCHEDULE • Our personnel is interviewed to select the most reliable crew, making sure they live a few miles from the job assigned. After the selection, E-Verify, background check, photos ID, uniforms, training with cleaning products and MSDS,and cleaning procedures and then we are ready to begin. Our Project Manager will meet with client to discuss the schedule daily, weekly and monthly basis. We work on our safety program and security issues, keys/alarm,etc. FIRST DAYS: We always begin with a deep cleaning of the entire facilities with enough extra crew to reach the level of cleanliness required. • QUALITY INSPECTIONS: Your Supervisor will perform unannounced inspections at different times of the day. This practice assure KELLY JANITORIAL'S high standards and encourages feedback from our customers. RULES AND REGULATIONS: It is understood that KELLY JANITORIAL'S personnel shall comply with any building rules and that the aforementioned schedule may vary from time(s) to time(s), according to the needs of • CUSTOMER. EQUIPMENT AND SUPPLIES: KELLY JANITORIAL SYSTEM will furnish supplies, equipment, cleaning products and labor. COMMUNICATIONS: We work when you work. - So we will always be available when you need us. KELLY • JANITORIAL SYSTEMS is able to assist you with any cleaning matters 24 hours a day. 8200 NW 52"d Terrace Suite 103, Doral FL 33166 Phone:305-456-1864 Fax:786-953-7836 www.kellyjanitorial.corn WORKLOAD Kelly Janitorial is currently available for the workload at your facility. Our personnel reach+80 employees this year. UNDERSTANDING IMMERGE NEEDS We are sure that Kelly Janitorial Systems will meet and surpass your cleaning needs. EQUIPMENT,SUPPLIES&PRODUCTS. KELLY JANITORIAL SYSTEMS has in every facility all equipment needed to perform the tasks assigned. We only supply to our personnel commercial machines to assure the level of performance required by us and our clients. We will use eco-friendly cleaning products. CLEANING STAFF RESPONSIBILITIES The cleaning staff(Project manager, supervisors and janitors) of KELLY JANITORIAL SYSTEMS are responsible to perform and follow up the scope of services in daily,weekly, monthly and semi-Annual basis as described in this Bid package, sign in-out every day, make sure the facilities are secure and report any incident inmediately. The Supervisor has to inspect that the job is done at Kelly Janitorial's standards, report any incident, lock doors, check inventory,follow up the MSDS,the mix and/or use of cleaning products, report spills to be address as soon as possible, follow up procedures, uniforms, id cards, alarms, report any concern to Project manager, keep daily written activities reports and any other assignnments. The Project manager has the resposability to get the approval from the Facility manager for the products and cleaning equipment to be used, provide MSDS, schedule the monthly and semi-annual schedules of cleaning, report any incident or concern, submit reports indicating work completion, address with extra crew any spills o • incident as soon as possible, quality control walk- through with supervisor on weekly basis and keep a good comunication with client. He will be available 24/7 for client and cleaning crew. 8200 NW 52ntl Terrace Suite 103, Doral FL 33166 Phone:305-456-1864 Fax:786-953-7836 1 www.kellyjanitorial.com L_L__Y Bid Documents Custodial Services for Government Center Bid Number 17-08-14-2 a f SECTION 00410 r BID FORM THIS BID IS SUBMITTED TO: City of Aventura 19200 West Country Club Drive Aventura, Florida 33180 BID FOR: Custodial Services for Government Center The undersigned BIDDER proposes and agrees, if this Bid is accepted, to enter into an agreement with The City of Aventura in the form included in the Contract Documents to perform and furnish all Work as specified or indicated in the Contract Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with the other terms and conditions of the Contract Documents. 1. BIDDER accepts all of the terms and conditions of the Advertisement or Invitation to • Bid and Instructions to BIDDER'S, including without limitation those dealing with the disposition of Bid Security. This Bid will remain subject to acceptance for 180 days after the day of Bid opening. BIDDER agrees to sign and submit the Agreement with the Bonds and other documents required by the Bidding Requirements within ten days after the date of City's Notice of Award. In submitting this Bid, BIDDER represents, as more fully set forth in the Agreement, that • • (a) BIDDER has examined copies of all the Bidding Documents and of the following Addenda (receipt of all which is hereby acknowledged.) Addendum No. 1 Dated: 7-21-2017 Addendum No. 2 Dated: 8-09-2017 Addendum No. Dated: Addendum No. Dated: (b) BIDDER has familiarized themselves with the nature and extent of the Contract Documents, Work, site, locality, and all local conditions and Law and Regulations that in any manner may affect cost, progress, performance or furnishing of the Work. (c) BIDDER has studied carefully all facilities. I. l Custodial Services for Government Center City of Aventura Bid No. 17-08-14-2 23 t L (d) BIDDER has given City written notice of all conflicts, errors, discrepancies that it has discovered in the Contract Documents, and the written resolution thereof by Consultant is acceptable to BIDDER. • (e) This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation; BIDDER has not directly or indirectly induced or solicited any other BIDDER to submit a false or sham Bid; BIDDER has not solicited or induced any person, firm or corporation to refrain from bidding; and BIDDER has not sought by collusion to obtain for itself any advantage over any other BIDDER or over the City. 2. BIDDER understands and agrees that the Contract Price is lump sum to furnish all labor and material to satisfactorily accomplish the work specified in this bid. Contractor's price will not be adjusted to reflect any deviation from the original price quoted, except to the extent that the City changes the scope of services after the Contract Date. The City has the right to negotiate the price for any additional facilities that may be added during the course of the contract. 3. Communications concerning this Bid shall be addressed to: BIDDER: Kelly Janitorial Systems, Inc Address: 8200 NW 52nd Street Ste 103, Miami FL 33166 Telephone: 305-456-1864 Fax: 786-953-7836 Attention: Evelyn Diaz E-mail: ediaz@kellyjanitorial.com THIS SECTION INTENTIONALLY LEFT BLANK Custodial Services for Government Center City of Aventura Bid No. 17-08-14-2 1 24 SECTION 00410 SCHEDULE OF VALUES GENERAL REQUIREMENTS FACILITIES MONTHLY COST ANNUAL COST 1. Government Center $ 5,050.00 $ 60,600.00 (Approx. 75,000 Sq. Ft.) 2. Government Center Garage $ 150.00 $ 1,800.00 (Approx. 51,304 Sq. Ft.) TOTAL OF ITEMS 1 THROUGH 2: $ 5,200.00 $ 62,400.00 As such the Contractor shall furnish all labor, materials, equipment, tools, superintendence and services necessary to provide complete Custodial Services for an initial period of two (2) years as specified for the Bid Price of: A Monthly Bid Price x 24 = Total Bid Price for 2 Year Period (A x B) $ 5,200.00 x 24 = $ 124,800.00 One hundred twenty four thousand eight hundred Dollars and 00 Cents. LUMP SUM TOTAL for TWO (2) YEARS CITY reserves the right to add any facility after the bid is awarded. Pricing shall be based on similar buildings and/or the square foot costs. 3. Contract Extensions: The City hereby requests bids for a two (2) year contract for supplies and services. In addition, the City reserves the right to extend this contract for two additional two (2) year terms, providing both parties agree, that all the terms, conditions and specifications, (except for the itemized and unit prices as contained in the Schedule of Values, which shall be negotiated in good faith), remain the same and the extension is approved by the City Manager. Custodial Services for Government Center City of Aventura Bid No. 17-08-14-2 25 4 BIDDER OFFERS FIRM PRICES FOR THE INITIAL TWO YEAR CONTRACT PERIOD: YES X NO BIDDER TO INDICATE IF WOULD BE WILLING TO EXTEND THIS CONTRACT FOR A SECOND TWO YEAR TERM: YES X NO BIDDER TO INDICATE IF WOULD BE WILLING TO EXTEND THIS CONTRACT FOR A THIRD TWO YEAR TERM: YES X NO THE SCHEDULE OF VALUES HAS BEEN READ, UNDERSTOOD, AND AGREED TO: ///// SIGNATURE: „As .Awry TITLE: Secretary-Treasurer DATE: August 11th , 2017. OPTIONAL SERVICES 1. Shampooing: 0.20 per Sq. Ft. 2. StripNVax/Buff Tile Flooring: 0.25 per Sq. Ft. 3. Porter or Janitor, Regular Rate 16.00 per Hour Nights/Holidays Rate 18.00 per Hour 4. Exterior Window Cleaning: City facilities a. Government Center $ 9,500.00 per cleaning Custodial Services for Government Center City of Aventura Bid No. 17-08-14-2 26 t 5. Pressure wash First & Second Floors of Parking Garage $ 1,750.00 per wash NOTES: 1. All work shall comply with City of Aventura standards and the latest edition of the Carpet and Rug Institute's Green Label Program, Hunter Multi- Purpose Reflecto-Meter and CSMA Benchmark Standard. 2. All chemicals and products shall comply with the applicable Florida Department of Environmental protection green seal standards, proof of which shall be submitted by successful bidder before starting work. Website (http://www.dep.state.fl.us/green/gc_howtospot.htm) 3. All work shall be performed in accordance with established methods and practices as established by the City. All work shall be subject to the approval of the City, at its sole discretion, before payments are made. 4. No. Beach, ammonia or powdered chemicals to use at anytime 24 HOUR EMERGENCY POINT OF CONTACT INFORMATION: Name/Title: Orlando Reyes-Area Manager Cell Phone (24 Hour): 305-710-2347 Office Phone: 305-456-1864 Fax: 786-953-7836 E-mail Address: orlando@kellyjanitorlal.com THE REST OF THIS PAGE IS INTENTIONALLY LEFT BLANK SIGNATURE PAGE FOR AN INDIVIDUAL Custodial Services for Government Center City of Aventura Bid No. 17-08-14-2 27 SIGNATURE PAGE FOR A CORPORATION By: Kelly Janitorial Systems, Inc (Corporation Name) Florida (State of Incorporation) By: Evelyn Diaz (Name of Person Authorized to Sign) Secretary-Treasurer /Title) - (Corporate-Seal) Seal) l Attest: 206 O4Oo2 P -A c ti (President) Business address: 8200 NW 52nd Street Suite 10'3 Miami, FL 33166 Phone No: 305-456-1864 Facsimile No: 786-953-7836 Custodial Services for Government Center City of Aventura Bid No. 17-08-14-2 30 CERTIFICATE OF AUTHORITY (IF CORPORATION) STATE OF Florida SS: COUNTY OF MIAMI DADE ) I HEREBY CERTIFY that a meeting of the Board of Directors of the Kelly Janitorial Systems, Inc a corporation existing under the laws of the State of Flnrida , held on AUGUST 11TH , 20 17 , the following resolution was duly passed and adopted: "RESOLVED, that, as President of the Corporation, be and is hereby authorized to execute the Bid dated, AUGUST 11 , 20 17 , to the City of Aventura and this corporation and that their execution thereof, attested by the Secretary of the Corporation, and with the Corporate Seal affixed, shall be the official act and deed of this Corporation." I further certify that said resolution is now in full force and effect. IN WITNESS WHEREOF, I haye hereunto set my hand and affixed the official seal of the corporation this 11 , ds .f AUGUST , 2017 Secretary: <<00iP Custodial Services for Government Center City of Aventura Bid No. 17-08-14-2 32 SECTION 00420 AWARD PREFERENCE FOR IDENTICAL TIE BIDS Whenever two or more Bids which are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a Bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie Bids will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall: Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. Inform employees about the dangers of drug abuse in the workplace, the business' policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. Give each employee engaged in providing the commodities or contractual services that are under Bid a copy of the statement specified in subsection (1). In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under Bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program, if such is available in the employee's community, by any employee who is so convicted. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. Custodial Services for Government Center City of Aventura Bid No. 17-08-14-2 35 1 As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. VENDOR'S SIGNATURE ,Aff /—�— END OF SECTION 00420 Custodial Services for Government Center City of Aventura Bid No. 17-08-14-2 36 1 SECTION 00434 LIST OF PROPOSED SUBCONTRACTORS BIDDER shall list all Proposed Subcontractors to be used on this project if they are awarded the Contract. CLASSIFICATION NAME AND ADDRESS OF WORK OF SUBCONTRACTOR This is not an order END OF SECTION 00434 Custodial Services for Government Center City of Aventura Bid No. 17-08-14-2 39 i SECTION 00450 BIDDER QUALIFICATION STATEMENT The BIDDER's response to this questionnaire will be utilized as part of the City's overall Bid Evaluation and Contractor selection. 1. Number of similar projects: a) In the past 5 years +9 b) In the past 10 years +15 List last two (2) Contracts (minimum) that were of similar size and scope. Owner Name: LOUIS BERGER- FL Turnpike Facilities- 7 Buildings Owner Address: 5929 SW 21ST STREET,WEST PARK FL 33023 Contact Person: FRANK NATAL/ PROJECT MANAGER Telephone No. 786-510-8631 Date Contract Commenced: NOV-2014 Date Contract Ended: CURRENT Reason for Termination: Owner Name: CITY OF MIAMI SPRINGS Owner Address: 201 WESTWARD DR. MIAMI SPRINGS FL 33166 Contact Person: THOMAS W. NASH / DIRECTOR OF PUBLIC WORKS Telephone No. 305-805-5170 Date Contract Commenced: July-2013 Date Contract Ended: CURRENT Reason for Termination: Owner Name: CITY OF NORTH MIAMI Custodial Services for Government Center City of Aventura Bid No. 17-08-14-2 40 Owner Address: 776 NW 125TH STREET, NORTH MIAMI FL 33161 Contact Person: Jorge Manresa Telephone No. 786-256-1037 Date Contract Commenced: March-2013 Date Contract Ended: Feb-2017 Reason for Termination: End of Contract 2 Current workload: Project Name Owner Name Contract Price FL Turnpike Facilities Louis Berger $300,000.00 CITY OF MIAMI SPRINGS CITY OF MIAMI SPRINGS $ 114,000.00 Bal Harbour Village Bal Harbour Village $ 42,000.00 CITY OF AVENTURA CITY OF AVENTURA $ 106,200.00 Florida Dept of Health FL. DEPT OF HEALTH $ 34,762.00 Town of Pembroke Pines Town of Pembroke Pines $ 18,000.00 Private Parties Janitorial Serv. Tanigua USA $ 540,000.00 3. The following information shall be attached to the bid. a) Contractor's home office organization chart. b) Contractor's proposed project organizational chart. c) Resumes of proposed key project personnel, including on-site superintendent. 4. List and/or describe any: a) Bankruptcy petitions filed by or against the BIDDER or any predecessor organizations b) Financial Statements Custodial Services for Government Center City of Aventura Bid No. 17-08-14-2 41 c) Any arbitration's or civil or criminal proceedings d) Judgments related to quality of work or dishonest dealings e) Instances where bonding or Surety Company had to complete work or make financial settlement f) Any tax liens against the company g) All professional licenses, registrations, permit or certifications held by company or any employees of your company within the past ten (10) years. h) Current status of all licenses. i) Any discipline taken against licenses. j) Any instances where company has been investigated or disciplined by the Occupational safety and health Administration (OSHA). k) Complaints files with the National Labor Review Board (NLRB) or the Equal Employment Opportunities Commission (EEOC). I) Suspension of contracts or debarring from bidding by any public agency brought against the BIDDER in the last five (5) years. 6. Governmental References: List other Governmental Agencies or Quasi-governmental agencies for which you have done business within the past five years. Name of Agency: Florida Dept of Health Address: 1325 NW 14TH. AVE. Miami FL 33125 Telephone No. 305-325-2532 Contact Person: CLARA CALDERON Type of Project: Complete Building Janitorial Services Email Address: clara_calderon@doh.state.fl.us • Custodial Services for Government Center City of Aventura Bid No. 17-08-14-2 42 Name of Agency: Florida Lottery Address: 14621 Oak Lane, Miami Lakes, FL 33016 Telephone No. (305) 364-3080 Contact Person: Maritza Salado Type of Project: Daily Janitorial Services Email Address: saladom@lalottery.com Name of Agency: CITY OF NORTH MIAMI Address: 776 NW 125TH STREET, NORTH MIAMI FL 33161 Telephone No. 786-256-1037 Contact Person: Jorge Manresa Type of Project: Janitorial & Custodial Services Email Address: jmanresa@northmiamipolice.com END OF SECTION 00450 Custodial Services for Government Center City of Aventura Bid No. 17-08-14-2 43 SECTION 00454 NON-COLLUSION AFFIDAVIT State of Florida ) SS County of MIAMI DADS EVELYN DIAZ being first duly sworn, deposes and says that: (1) He/She/They is/are the Secretary-Treasurer (Owner, Partner, Officer, Representative or Agent) of Kelly Janitorial Systems, Inc the BIDDER that has submitted the attached Bid; (2) He/She/They certify that the following named individuals are all the owner(s)/officer(s) and/or directors of record of the above entity: Ruben Oropeza Leonilda Rodrigues Luisa Alonso Evelyn Diaz (3) He/She/They is/are fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid; (4) Such Bid is genuine and is not a collusive or sham Bid; (5) Neither the said BIDDER nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any other BIDDER, firm, or person to submit a collusive or sham Bid in connection with the Work for which the attached Bid has been submitted; or to refrain from bidding in connection with such Work; or have in any manner, directly or indirectly, sought by agreement or collusion, or communication, or conference with any BIDDER, firm, or person to fix any overhead, profit, or cost elements of the Bid or of any other BIDDER, or to fix any overhead, profit, or cost elements of the Bid Price or the Bid Price of any other BIDDER, or to secure Custodial Services for Government Center City of Aventura Bid No. 17-08-14-2 44 through any collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or any person interested in the proposed Work; (6) The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the BIDDER or any other of its agents, representatives, owners, employees or parties in interest, including this affiant. Signed sealed and d Ivered in the orese• a of: — M By: __ 1 ICtQ.GcG -Hc ea4 'Secretary- r::surer 6/1-1-YriD/RL (Printed Name) (Title) ACKNOWLEDGMENT State of Florida County of ./0/4„14 7 On this the day of A ac Z , 2017, before me, the undersigned Notary Public of The State of Florida, personally appeared and (Name(s) of individual(s) who appeared before notary) whose name(s) is/are Subscribed to the within instrument, and he/she/they acknowledge that he/she/they executed it. I r^'""" ALFAEEWNEmWtEZ I WITNESS my hand I / • wlwwak-Erm MH,w and official seal. I I' ) ccmmAonmconeu r ,F Mr[pn y11116yE,yrI1,M11 yo.rwo-y�,wr111redr.wn NOTAR P . :L .FLORIDA Custodial Services for Government Center City of Aventura Bid No. 17-08-14-2 45 NOTARY PUBLIC: `®! gREDOMERNA •E] NOtaryPoSK- • Fbnda SEAL OF OFFICE: CommiwonIt• masts .1 My Comm.Expires Mw 11,1011 1, . WtiWxm.yam (Na • . ' in , amp, or Type as Commissioned.) Personally known to me, or ❑ Personally identification: (Type of Identification Produced) ❑DID take an oath, or ❑ DID NOT take an oath. OPTIONAL INFORMATION: Type Of Document: Number of Pages: Number of Signatures Notarized: FOR PURCHASING USE ONLY: The above information was been verified with the Division of Corporations on Purchasing Agent END OF SECTION 00454 Custodial Services for Government Center City of Aventura Bid No. 17-08-14-2 46 SECTION 00455 REQUEST FOR TAXPAYER INDENTIFICATION NUMBER AND CERTIFICATE . W4 Request ter Taxpayer der lale IS °`•"""40» wa.afrh.dlun Number aM Certification " K 'RaO••' wt'"t'..ri.. we t.4M 00 ""` Kelly Janitorial Systems, Inc illtarree .twat? .. atu+..» 0.w.... Qi... ---1 Oma .;w 200107ireht fl aie ualle 103 oilmen ewwrM.rnoon 1 �f.FL 33166 a 'atleilsointStolleyeatome.1 EIS Y... w.rb elite illOilt•.etwkweb. �aIt�ty.wa.trlies aa. (+�.+ n• +...w�+.. .tt a watnMtbtltas tb..eert.team pjkMte a.stow..na �tw.. It.V.rYr or 1 6140 27 171 915 j7 IB Vwar nell�Yetarpi +. ,. *.iea*nom blot .r ow.a nnetenso nreatitninw.w+r.�.In.rerioeWoad .eonnet aMa� lN .. wa.nst +rnw—w21*. eawnaN�aM w Y t — N. tanaataweurra ea Us. S a arirrarworeariarrurraurravrabernraerro �.. `r L. .a a aMaawai Mee.eratelas eaele.w.taaeibt�eba w . ,..F-� • ,�. �•• r Tr.*.xwtiaa►nrtltlrtaonrsa.arMMAINIrie 41 t i lheAOM eria�At II =Tit �l.taywmaA/e.M Wenn .na.F 1n/ —sweetsy. . e( .nmrrym�ar tit be$ eeaa.e a- 1q Y.1 re e'ruHigekik 41,11410I•.Ie1M. 4 .WoW 410�yef i�e tos p t ti 201:S sok tig•• spy ywm en _ beam a theont ntOn kr tot pages 1 Fe. mpi -Ona ieliMb Se e snipe[C= olleet igtyebtta t. eeeaa.beSa nUS at Of*MK e Pm/weft bo lis.rt at neat ton..J I. ene mi4 111 rr Ss ffte comet ae +tM.ft etatee ter spathe re tow%Ns la.eentrlp as se Q Cwnl'1St imtY.se.t.d.al le beim MMralpra. rare 0.04110. tOaimed seeitta aleee elaenptiwA.belae_____•N-Ja a — Na..a,•itnt{�a: L 1b.bwq.naa aaeleba b tem.. YeYI}tle..e ltISY•ail ityrketar ewtarm we a Via OSawewp'toel.M live tat nay thy ' ilisx0ettateaia°'t'rlt mYele.r*eerwtter eete-µte.t, 1 . },The .lro+ewn Mamiw Ott sat bH Pa.tba d a. reestp�q�uan a.merts a.r. �t�reyey f 'OZ..F.ii somas ens es Oa airigit*VS WAY A'�w�•eeV.es men is uv C .w Wan taw M.e p.t ta.l I I I, e Custodial Services for Government Center City of Aventura Bid No. 17-08-14-2 47 t t SECTION 00456 PUBLIC ENTITY CRIMES Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a public entity for the construction or repair of a public building or public Work, may not submit bids on leases of real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Subcontractor, or Consultant under a Contract with any public entity, and may not transact business with any public entity in excess of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on the convicted vendor list". CONFLICTS OF INTEREST The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. BIDDER's must disclose with their Bids, the name of any officer, director, partner, associate or agent who is also an officer or employee of the City of Aventura or its agencies. Custodial Services for Government Center City of Aventura Bid No. 17-08-14-2 48 SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a) FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statement is submitted to CITY OF AVENTURA by Kelly lanitnrial Systems lnr for whose business address is 8200 NW 52nd Terrace Ste 103, Miami FL 33166 and (if applicable) its Federal Employer Identification Number (FEIN) is 65-0779578 (IF the entity had no FEIN, include the Social Security Number of the individual signing this sworn statement: 2. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 3. I understand that "convicted" or "conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trail court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere. 4. I understand that an "affiliate" as defined in Para. 287.133(1)(a), Florida Statutes, means: 1. A predecessor or successor of a person convicted of a public entity crime; or 2. Any entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executors, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under Custodial Services for Government Center City of Aventura Bid No. 17-08-14-2 49 an arm's length agreement, shall be a prime facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Floridathat duri3moheren fi 5. I understand a ng"person"the as preceding defined 6 in Para.nthssall 287.133beconsid(1)(e), Florida daaf Statutes,liate. means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "persons" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of any entity. 1. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Indicate which statement applies.) X Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. (Attach a copy of the final order.) Custodial Services for Government Center City of Aventura Bid No. 17-08-14-2 50 I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. By: /� -a.. Evelyn Diaz (Printed Name) Secretary-Treasurer (Title) Sworn to and subscribed before me this t day of Al U 020 / 7 Notary Public - State of: 1./C..--81,--2-4•041--*. My � •04a— My Commission Expires: A4 / 7J 2 O,?/ W16gED0 NEgN.1NDF2 Ndary public-Staled Fonda a� sion A GG 07661.515oa Ii11 ; My Comm bn u.1� .i (Pr 'aiii- ' a: L. i .�a missioned name of notary public) 'Personally known to me: Or Q Produced Identification (Type of Identification Produced) END OF SECTION 00456 Custodial Services for Government Center City of Aventura Bid No. 17-08-14-2 51 r KLtY License and Permits Custodial Services for Government Center Bid Number 17-08-14-2 005452 Local Business Tax Receipt Miami—Dade County, State of FloridaLBT -TRIS IS NOT A BILL-DO NOT PAY 5245295 - — BUSINESS NAME/LOCATION RECEIPT NO. EXPIRES KELLY JANITORIAL SYSTEMS INC RENEWAL SEPTEMBER 30, 201E 8200 NW 52 TERR 103 5481718 Must be displayed at place of business DORAL FL 33166 Pursuant to County Code Chapter BA-Art.9&ID OWNER SEC.TYPE OF BUSINESS PAYMENT RECEIVED KELLY JANRORIAL SYSTEMS INC 211 SERVICE BUSINESS - - BY TAX COLLECTOR EmORlGY e(s)RO14EZA FRES- _. 863.00'07)07/2097 ECHECK-17-185704 This Local Business TM Receipt BIN Mnfims payment of the Local Business Tim The Receipt is not a license. permitere unification atthe hnlde/squalificetlom to do business.Holdo SOUK comply with any povemmental or nongovernmental modelers laws and requirement which apply to the business. The RECEIPT NO.above mut be displayed on all commercial vehicles-Miami-Dade Cede Sec aa-276. For more iMotmnian,visit www miamidedngovitaacollemor • • BR lv3 r'" 13 7o I�. ' ry ria -,1i I if rAi ,.I;_'v SA I `l .r0 A* r ..._ i I i 1 2 i Pr 't��y : � 0512812017 � .' Irll �,ar / 2017010540 `a lel 1, \"I BI x JANITORIAL SYST 7,, ° I r a 8�. ISI ✓KIVI Q: b .a'_., u 'HA' kthLtb 11y4A, Y ? ij r "r,atN4, -,1.4"r-- i H THE BUILDING ERECTED AND/0 I ILII � 4 t),£2` r i a'FSJ1 hit r'DANCE WITH ZONING AND CODE REQUREMENTS AND WITH PLANS i :' "Ott 10 UBBM1 a•�DnT-0TW CI a 4 NITY DEVELOPMENT DEPARTMENT . THIS CERTIFICATE IS ISSUED TO TH ;r CN1R 1Q ABwr 1 s. ONLY UPON THE EXPRESS CONDITION THAT THE APPLCANT WILL ABIDE BY A .( y o 5` BUILDING CODES PERTAINING TO THE ERECTION.CONTRUCTION,ALTERATION, R o• lil ` RESTRICTIONS: Square Footage: 150 OFFICE FOR JANITORIAL SERVICES, NO No. of SeatslRooms: 0 I 0 RETAIL SALES, NO OUTSIDE STORAGE OR DISPLAYS, DRY USE ONLY. / oi" Julian H. Perez,AICP, CFM Planning and Zoning Department Director CDPR3020CU PLANNING AND ZONING DEPARTMENT r Organization Chart t t Custodial Services for Government Center Bid Number 17-08-14-2 C, C C C o 0N t o p L v CU L v) � on n o Hon Mly C f+ 0 v .c D E • Cl) ; -0 Q > -Cti Q CO C O CO — L CU ago O .N VI MIMI '- C C C 0 N CU L4-3 CU CO CD Co tel n L E AO P u et 4-1 C p Iv N ? I r • CL u N N cd b O N C C in (CJ et L o o C p ridd rt N C C Q V) 4) C7 Project Organizational Chart Project Manager IL Day Staff Night Crew Special Team Floors Maintenance Et Windows / Emergency Team Leader + Janitors i` KCL LY{ Insurance Certificates Custodial Services for Government Center Bid Number 17-08-14-2 Accmca CERTIFICATE OF LIABILITY INSURANCE DATENNODNY 8/3/2017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Certificate Request Commercial Lines-(813)639-3000 PHONE FAX INC No Ertl' 813-6 INC NoU Wells Fargo Insurance Services USA, Inc. E#WL ADDREss: cerflficatereg0 aterequestl©alphastaff.com 2502 N.Rocky Point Drive,Suite 400 INSURER(S)AFFORDING COVERAGE NAIL Tampa,FL 33607 INSURER A: Wesco Insurance Company 25011 INSURED INSURER B: Technology Insurance Company 42376 AlphaStaft Group Inc Labor Contractor for leased workers to: INSURER C: Kelly Janitonal Systems, Inc.#440694 INSURER o: 800 Corporate Drive Suite 600 INSURER E: Foil Lauderdale FL 33334 INSURER F: COVERAGES CERTIFICATE NUMBER: 12140344 REVISION NUMBER: See below THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. /LTR TYPE OF INSURANCE INSD sR ADM SUBR WVDI POLICY NUMBER POLICY EFF POLIDYer LIMITS IMOLCY SF I POLICYYDPI COMMERCIAL GENERAL UABILRY j EACH OCCURRENCE S _ CLAIMS-MADE OCCUR PREMISES(Ea ocaarDAMAGE TO RENTED - ms) S MED EXP(Any one person) S PERSONAL&ADV INJURY S GENL AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE S PRO. POLICY PRO- LOC PRODUCTS COMP/OP AGO S OTHER AUTOMOBILE LABILITY (Ea COMBIINEEDD SINGLE LIMIT S ANY AUTO BODILY INJURY(Per person) S OWNED SCHEDULED BODILY INJURY(Per accident) S AUTOS ONLY _ AUTOS HIRED NON.OWNED PROPERTY DAMAGE AUTOS ONLY AUTOS ONLY IPeraccident) B UMBRELLA LIAR OCCUR EACH OCCURRENCE S EXCESS LIAR CLAIMS-MADE AGGREGATE S DED RETENTIONS WORKERS COMPENSATION 7f1i2017 7(1(2016 x OTH- OH A AND EMPLOYERS'LIABILITY rix WWC3289204(FL) STATUTEER ANYPROPRIETORIPARTNERIEXECUTVE TWC3646080(AOS) 7/1/2017 7/1/2018 EL.EACH ACCIDENT s 1,000,000B OFFICERPAEMBEREXOLUDED9 N N/A (Mandalory in NH) EL DISEASE-EA EMPLOYEE S 1.000.000 It yea deacdbe under 1,000.000 DESCRIPTION OF OPERATIONS below EL.DISEASE-POLICY LIMIT S DESCRIPTOR OF OPERATONS I LOCATONSI VEHICLES (AGGRO 101.Addiamnl Remarks Schedule,may to.Each d M more space N required) Coverage is extended to the leased employees of alternate employer in all states except in monopolistic states(ND,OH,WA,WY)and other states(AK,): CERTIFICATE HOLDER CANCELLATION City of Aventura SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE 19200 West County Club Drive THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN try ACCORDANCE WITH THE POLICY PROVISIONS. Aventura FL 33180 AUTHORIZED REPRESENTATIVE 9(.4104 The ACORD name and logo are registered marks of ACORD 631988-2015 ACORD CORPORATION. All rights reserved. ' ACORD 25(2016/03) CERTIFICATE OF LIABILITY INSURANCE DAE'M"m° 0&032017 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policypes)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement Astatement on this certificate don not confer rights to the certificate holder In lieu of such endorsement(s). PRODUCER CONTACT Raul Sardine,CIC NAME: Says Group Corporation PONE (305)485-0116 FAX No: (305)485-0633 ' 10126 W.Flagler St. Amnio. lardy@bellsoulnnet Miami,FL 33174 INSURER(S)AFFORDING COVERAGE NAM// Phone (305)485-0116 _ _ Fax (305)485-0633 II INSURER A: Wesco Insurance Co. _ INSURED FINSURER B: Old Republic Sure Co. 40444 Kelly Janitorial Systems,Inc. : INSURER C: 8200 Nw 52nd Ter Ste 103 iINSURER 0: INSURER E: Doral FL 33166 j INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: I THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS. EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE WJ ADDLSUBR POLICY EFF POLICY EXP LIMITSLIMITSLTRINSR D POLICY NUMBER (MMAWYYYYI IMM/DDMYY1 El COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000000.00 AGE TO❑ CLAIMS-MADE OCCUR _PRREMISES(Ea oc r IL e ce) $ 100,000.00 O MED EXP(Any one person $ 5,000.00 A ❑ WPP150276700 10232016 10/23/2017 PERSONAL&ADM INJURY $ 1,000,00000 GEN'L AGGREGATE LIMIT APPLES PER. GENERAL AGGREGATE $ 2,000000.00 10 POLICY 0 JPEOT 0 LOC PRODUCTS.COMP/OP AGO $ 2,000,000.00 ❑ OTHER $ I AUTOMOBILE WNIfry (CEOMBIINdED SINGLE LIMIT 3 ❑ ANY AUTO BODILY INJURY(Per person) 5 II ALL OWNED SCHEDULED BODILY INJURY(Per ecuMnt) 5 ❑ AUTOS ❑ AUTOS NUTOS E0 PROPERTY DAMAGE $ D. HIRED AUTOS ❑ AUTOS _(Per aaNen0 ❑ ❑ _ 5 ❑ UMBRELLA JAB ❑OCCUR EACH OCCURRENCE 5 I❑ EXCESS LIAR ❑CLAIMS-MADE AGGREGATE 5 • DED ❑ RETENTION 5 $ WORKERS COMPENSATOR ❑ 'am" Il FOF AND EMPLOYERS'LIABILITY YIN ANY PROPRIETORMARTNER/EXECUGVEn E L.EACH ACCIDENT 5 OFFICERNEMBER EXCLUDED? N/A (Mandatory in NH) EL.DISEASE-EA EMPLOYE $ N yes,describe under DESCRIPTION OF OPERATIONS belowEL OISEABE-POLFY LIMIT g B Kelly Janitonal Dishonesty Bond W150193671 05/16/2017 05/16/2018 Bond Amount $10000.00 DESCRIPTION OF OPERATORS/LOCATORS VEHICLES (Attach ACORD 101,Additional Remarks Schedule,N mere Space Is required) Janitorial Services Certificate holder is additional insured per form 0033073010/13 on a primary noncontributory basis 1 CERTIFICATE HOLDER CANCELLATION I SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE m City of Aventura THE EXPIRATION DATE THEREOF,NOTICE WILL BE DELIVERED IN 19200 West Country Club Onve ACCORDANCE WITH THE POLICY PROVISIONS. Aventura,FL 33180 AUTHORIZED REPPESEXTATNE ���'aa—^ "/ 01988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01)OF The ACORD name and logo are registered marks of ACORD t K ; L_L_Y Addendums Custodial Services for Government Center Bid Number 17-08-14-2 CITY OF AVENTURA ADDENDUM #1 CUSTODIAL SERVICES FOR GOVERNMENT CENTER BID # 17-08-14-2 DATE OF ADDENDUM: Friday, July 21, 2017 TO ALL PROSPECTIVE BIDDERS: PLEASE NOTE THE FOLLOWING CHANGE TO THE PROPOSAL: Date change for Mandatory Pre-Bid Conference: Mandatory Pre-Bid Conference with a Tour of City Facilities will be held at 10:00 AM (EST), on Tuesday, August 1st, 2017 instead of Thursday, July 27, 2017 at 10:00 AM. The Mandatory Pre-Bid Conference will be held at The City of Aventura, Government Center (the Issuing Office). Anyone arriving more than 10 minutes after the schedule start time will not be admitted. PLEASE NOTE THE FOLLOWING QUESTIONS AND ANSWERS: NONE AT THIS TIME PLEASE NOTE THE FOLLOWING ADDITIONS: END OF ADDENDUM #1 CITY OF AVENTURA ADDENDUM #2 CUSTODIAL SERVICES FOR GOVERNMENT CENTER BID # 17-08-14-2 DATE OF ADDENDUM: Tuesday,August 9, 2017 TO ALL PROSPECTIVE BIDDERS: PLEASE NOTE THE FOLLOWING CLARIFICATION TO THE PROPOSAL: See page 77, Exterior, Item 1 Daily, Letter G. PLEASE NOTE THE FOLLOWING QUESTIONS AND ANSWERS: NONE AT THIS TIME PLEASE NOTE THE FOLLOWING ADDITIONS: Section 01000 — Technical Specifications, Item V. Cleaning Schedules, Page 79, City Facilities: Add: Parking Garage: Daily Services between the hours of 5:00 PM to 10:00 PM - Trash receptacles at the following location to be emptied daily and they are: first floor at the fuel island, second and third floor plus elevator to be wiped clean daily. First Floor parking garage floor and walls to be pressure clean two times per year scheduled thru Public Works Transportation Department. END OF ADDENDUM#1