Resolution No. 2017-37 Adopting in Principle Capital Improvement Program Document for FY 2017-18 to 2021-22 - July 17, 2017 RESOLUTION NO. 2017-37
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, ACCEPTING AND ADOPTING IN PRINCIPLE,
SUBJECT TO ANNUAL REVISION AND AUTHORIZATION, THE CITY OF
AVENTURA CAPITAL IMPROVEMENT PROGRAM DOCUMENT FOR
FISCAL YEAR 2017/18 TO 2021/22 AUTHORIZING THE CITY MANAGER
TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Capital Improvement Program document for fiscal years
2017/18 to 2021/22, attached hereto was presented and recommended to the City
Commission of the City of Aventura by the City Manager as a long term plan of
proposed capital expenditures, the means and methods of financing the projects and
an action plan for the implementation of the projects; and
WHEREAS, the City Commission recognizes the need to adopt a Capital
Improvement Program to address Beautification and Parks, Transportation, Drainage
and Infrastructure Improvements, Public Buildings and Facilities, Information
Technology, and Capital Equipment Purchase and Replacement, which represents a
commitment by the community toward achievement and maintenance of a desirable
high quality of life for all residents; and
WHEREAS, the City Commission recognizes the need to formulate a Capital
Improvement Program which adopts a sound financing plan; and
WHEREAS, the City Commission has reviewed the Capital Improvement
Program document at a public meeting of the City Commission and wishes to adopt
said document in concept.
Page 1 of 3
City of Aventura Resolution No. 2017-37
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Commission hereby accepts and adopts in principle,
subject to annual revisions and authorization, the City of Aventura Capital Improvement
Program document for fiscal years 2017/18 to 2021/22 attached hereto and
incorporated herein.
Section 2. The City Manager is hereby authorized to do all things necessary
and expedient in order to carry out the aims of this Resolution.
Section 3. This Resolution shall take effect immediately upon adoption.
The foregoing Resolution was offered by Commissioner Narotsky, who moved its
adoption. The motion was seconded by Commissioner Landman, and upon being put to
a vote, the vote was as follows:
Commissioner Denise Landman Yes
Commissioner Dr. Linda Marks Absent
Commissioner Gladys Mezrahi Yes
Commissioner Marc Narotsky Yes
Commissioner Robert Shelley Yes
Vice Mayor Howard Weinberg Yes
Mayor Enid Weisman Yes
PASSED AND ADOPTED this 17th day of July, 2017.
Page 2 of 3
City of Aventura Resolution No. 2017-37
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ENID WEISMAN, MAYOR
ATTEST:
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ELLISA L. HORVAT , C
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
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CITY ATTORNEY
Page 3 of 3
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CAPITAL IMPROVEMENT PROGRAM
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CITY OF AVENTURA
CITY COMMISSION
Mayor Enid Weisman
Commissioner Dr. Linda Marks
Commissioner Denise Landman
Commissioner Gladys Mezrahi
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
CITY MANAGER
Eric M. Soroka
DEPARTMENT DIRECTORS
Weiss Serota Helfman Cole & Bierman, P.A., City Attorney
Joanne Carr, Community Development Director
Karen J. Lanke, Information Technology Director
Julie Alm, Principal Charter School
Brian K. Raducci, Finance Director
Jeff Kiltie, Arts & Cultural Center General Manager
Ellisa Horvath, City Clerk
Kimberly Merchant, Community Services Director
Joseph Kroll, Public Works/Transportation Director
Bryan Pegues, Police Chief
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Aventura. Florida 33180
Office of the City Manager
June 2017
The Honorable Mayor and
Members of the City Commission
City of Aventura
Aventura, Florida 33180
Enclosed herein is the proposed City of Aventura (the "City") Capital
Improvement Program (CIP) for the fiscal period October 1, 2017 through
September 30, 2022 and the proposed Capital Budget for the Fiscal period
October 1, 2017 through September 30, 2018.
The primary goal of the CIP is to develop a long—term plan of proposed capital
expenditures, the means and methods of financing, and a schedule of priorities
for implementation. It is important to stress that the CIP is a planning tool to
evaluate infrastructure needs of the City as well as the financial capabilities of the
City. In order to determine the impact of the CIP on the City's future operating
budget, the City Commission and residents will be provided with the benefits of a
CIP document which serves as a point of reference and includes an estimated
long-term budget plan.
At this point in the City's history, the need for major capital improvement funding
has decreased substantially due to a very ambitious schedule of completing
major community facilities and infrastructure projects during the past twenty one
years since the incorporation of the City. This document represents an update of
the CIP that was originally prepared for the five-year cycle of 2016 to 2021. The
update process is important for the CIP to become a continuing and ongoing
planning/implementation process. The last four years of last year's program
were reevaluated in light of unanticipated needs, cost revisions, new project
priorities and the financial condition of the City. In addition, the CIP was updated
to add new projects in the fifth year (2021/22) to complete the cycle. Projects
included within the framework of the program were based on input from
Commissioners, staff, City consultants and citizens.
The following represents the significant revisions or modifications to the
proposed CIP compared to the prior document:
1. Added estimated cost and funding sources for the construction of the
proposed Aventura Charter High School over the 2017-2019 fiscal years
- $12,000,000.
2. Added in 2021/22, replacing the pavilion roofs, playground pole padding
and SplashPad water features at Founders Park - $89,100.
3. Added in 2021/22 replacing the pavilion roof and 2 dugout roofs at
Waterways Park - $26,400.
4. Added in 2021/22 replacing the playground shade canopy and 2 shade
structures at Veterans Park - $28,600.
5. Added in 2021/22 resurfacing NE 188th Street, NE 183rd Street and NE
31 st Street -$641,000.
6. Added in 2017/18 an additional bike share station to be located at
E. Country Club Drive/Mystic Point area- $47,000.
The proposed 2017 — 2022 CIP includes 36 projects in five (5) functional
categories with a total value of $25,588,425. The following represents the
percentage of total funding that each functional category has been allocated:
Beautification & Parks Facilities (4%), Transportation, Drainage and
Infrastructure Improvements (18%), Capital Equipment Purchase and
Replacement (14%), Information/Communication Technology (16%) and Public
Buildings and Facilities Improvements (48%).
Major emphasis was placed on the following projects:
Proposed Aventura Charter High School $12,000,000
Road Resurfacing 2,657,000
Park Improvements 995,750
Street Lighting Upgrades 980,000
Stormwater Drainage Improvements 770,000
Air Conditioning Unit Replacements 322,000
It should be noted that the City and Aventura Mall continue to work together to
design a traffic flow improvement project to address congestion on Country Club
Drive from motorists going east on the Lehman Causeway. This was not included
in this document, as it is in the early stages of study and requires FDOT
approval.
The document contains a detailed funding plan that forecasts revenues
necessary to fund both the CIP and the operating budgets over the next five (5)
years. The proposed funding plan is based on the assumption that operating
expenditures can be maintained at certain percentage increases and revenues
grow at specified levels. The plan is based on conservative estimates.
I am proud of the many accomplishments and the support the City Commission
and residents have shown in the implementation of the capital projects since the
incorporation of the City. Our beautification projects, park and open space
additions, Government Center, Community Recreation Center, Charter School,
Arts & Cultural Center, transportation improvements and many other community
enhancements continue to exhibit our commitment to excellence and
professionalism. This document serves many purposes. Importantly it serves as
an aid to the residents in providing a better understanding of the City's long-term
capital needs and how the City intends to meet these demands. It also details
our continuing effort to address the needs and concerns of our citizens while
making prudent financial decisions which contribute to the City's long-term
financial health.
The preparation and formulation of this document could not have been
accomplished without the dedicated efforts of all Department Directors and their
staff. Their professional efforts have assisted in the preparation of this important
planning program.
I request and recommend that you take the following actions regarding the
proposed 2017 - 2022 Capital Improvement Program:
1. Review the CIP document at the June workshop meeting.
2. Hold a public hearing at the July Commission Meeting to
conceptually adopt the final CIP document, by resolution, for
implementation.
All questions relating to the CIP should be referred to my attention.
Respectfully submitted,
Eric M. So a
City Manager
CAPITAL IMPROVEMENT PROGRAM
2017 - 2022
HIGHLIGHTS
• Construction and equipment for new $12,000,000 Charter High School and Gym on NE
213th Street.
• Road maintenance projects that total $2,657,000 to resurface asphalt and enhance
safety are included Yacht Club Drive, Mystic Point Drive, NE 187th Street, NE 185th
Street, Aventura Boulevard, NE 34th Avenue, NE 28th Avenue, NE 190th Street, Yacht
Club Way, south portion of the hospital district and NE 188th Street, NE 183rd Street and
NE 31St Street.
• Provides funding in the amount of $980,000 to retrofit street lighting throughout the City
with more energy efficient LED fixtures.
• Provides for improvements to Founders Park, Veterans Park, and Waterways Park, Don
Soffer Exercise Trial and Waterways Dog Park in the amount of $995,750 to address
maintenance requirements.
• Adds a new additional bike share station at the E. Country Club Drive/Mystic Point area.
• Funds drainage improvements and upgrades to 10 stormwater outfall check valves to
guard against rising sea levels. A total of $770,000 has been earmarked during the five-
year period.
• Provides the necessary equipment to continue to provide high quality and effective
police services.
• Continues the implementation of technology improvements and management
information systems to enhance the productivity and efficiency of City operations.
• Ensures that the tools of production, vehicles, equipment and technology, are available
for City operations.
CAPITAL IMPROVEMENT PROGRAM
2017 - 2022
TABLE OF CONTENTS
INTRODUCTION PAGE
Purpose of the Capital Improvement Program 1
Legal Authority 2
Development of the Capital Improvement Program 2
Capital Improvement Program Policies 3
Preparing the Capital Budget 4
Locating a Specific Capital Project 4
Reading the Program Schedules 5
OVERVIEW OF RECOMMENDED PROJECTS
Summary of Recommended Projects 7
Summary of Major Programs 7
Summary of Proposed Appropriations by Funding Source 8
Summary of Projects by Location and Year 9
FUNDING PLAN
Introduction 11
Debt vs. Pay-As-You-Go Financing 11
Required Separation of Funding Sources 12
Summary of Financing Plan Model 13
Proposed Financing Plan General Fund 14
Proposed Financing Plan Transportation Fund 18
Proposed Financing Plan Stormwater Utility Fund 19
PROJECT DESCRIPTIONS AND FUNDING SCHEDULES
Beautification and Park Facilities Improvements 21
Transportation, Drainage and Infrastructure Improvements 30
Public Buildings and Facilities Improvements 37
Information/Communications Technology 42
Capital Equipment Purchases and Replacements 52
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INTRODUCTION
This section describes what a Capital Improvement Program (CIP) is and the process
for developing the City of Aventura (the "City") Capital Improvement Program and
Capital Budget. This introduction also explains how to locate a specific project in this
document.
PURPOSE OF THE CAPITAL IMPROVEMENT PROGRAM
The purpose of the CIP is to establish a long-term plan of proposed capital
expenditures, the means and methods of financing, and a schedule of priorities for
implementation. In order to determine the impact on the City's operating budget, debt
service and the general trend of future expenditures, the City Commission will be
provided with the advantage of a CIP document as a point of reference and estimated
long-term budget plan. In accordance with the State's Growth Management Act, the
City is required to undergo this process in order to meet the needs of its Comprehensive
Plan.
The CIP is an official statement of public policy regarding long-range capital
development within the City. A capital improvement is defined as a capital expenditure
of $5,000 or more, resulting in the acquisition, improvement or addition to fixed assets in
the form of land, buildings or improvements, more or less permanent in character, and
durable equipment with a life expectancy of more than one (1) year. In addition,
equipment that has a value of $5,000 or less is also included in this document for
budgetary purposes.
The CIP lists proposed capital projects to be undertaken, the year in which they will be
started, the amount expected to be expended in each year and the method of financing
these projects. Based on the CIP, a department's capital outlay portion of the annual
Operating Budget will be formulated for that particular year. The CIP document also
communicates to the citizens, businesses and interested parties the City's capital
priorities and plan for implementing projects.
The five-year CIP is updated annually to add new projects in the fifth year, to re-
evaluate the program and project priorities in light of unanticipated needs, and to revise
recommendations to take account of new requirements and new sources of funding.
Capital Improvement programming thus becomes a continuing part of the City's
budgeting and management procedures.
The annual capital programming process provides the following benefits:
1. The CIP is a tool for implementing the City's Comprehensive Plan.
2. The CIP process provides a mechanism for coordinating among projects
with respect to function, location, and timing.
Capital Improvement Program 2017-2022 Page 1
City of Aventura
3. The yearly evaluation of project priorities ensures that the most crucial
projects are developed first.
4. The CIP process facilitates long-range financial planning by matching
estimated revenue against capital needs, establishing capital expenditures
and identifying the need for municipal borrowing and indebtedness within
a sound long-range fiscal framework.
5. The impact of capital projects on the City's operating budget can be
projected.
6. The CIP serves as a source of information about the City's development
and capital expenditures plan for the public, City operating departments
and the City Commission.
LEGAL AUTHORITY
A capital programming process to support the comprehensive plan is required by the
Local Government Comprehensive Planning and Land Development Regulations,
incorporated as Chapter 163, Florida Statues.
DEVELOPMENT OF THE CAPITAL IMPROVEMENT PROGRAM
The City's capital programming process began in January when operating departments
were required to prepare requests for all proposed capital projects anticipated during
the period of 2017 - 2022. A CIP Preparation Manual and related forms were
distributed to all departments for this purpose.
In February, departmental prioritized project requests were submitted to the City
Manager's Office. Department Directors were asked to justify projects in terms of
benefits derived, necessity to health, safety and welfare of the City, enhancement to
City plans and policies, need of residents and funding. Projects were prioritized on the
basis of Urgency, Necessity, Desirability, and Deferability.
The City Manager reviewed departmental requests and conducted individual meetings
with Department Directors. The departmental requests were prioritized and the five-
year schedule of projects was compiled into document form by the City Manager. The
methods of financing and revenue sources were then prepared by the Finance Director
and City Manager and were incorporated into the CIP document. At this point, the
proposed CIP is submitted to the City Commission and public for review.
In order to facilitate public involvement, public hearings and community meetings will be
held to unveil and review the CIP document prior to the adoption of a Resolution
approving the CIP in principle.
Capital Improvement Program 2017-2022 Page 2
City of Aventura
CAPITAL IMPROVEMENT PROGRAM POLICIES
1. Annually, the City will prepare a five-year capital improvement program
analyzing all anticipated capital expenditures and identifying associated
funding sources. Future capital expenditures necessitated by changes in
population, changes in development, growth, redevelopment or changes
in economic base will be calculated and included in the Capital update
process.
2. The City will perform all capital improvements in accordance with an
adopted CIP.
3. The classification of items as capital or operating will be determined by
two criteria - cost and frequency. Generally, a capital project has a "useful
life" of more than one (1) year and a value of $5,000 or more. In addition,
equipment that has a value of $5,000 or less is also included in the
document for budgetary purposes.
4. The City will coordinate development of the capital improvement budget
with the development of the operating budget. Future operating costs
associated with new capital improvements will be projected and included
in the operating forecasts.
5. The first year of the five-year capital improvement program will be used as
the basis for formal fiscal year appropriations during the annual budget
process.
6. The City will maintain all of its assets at a level adequate to protect the
City's capital investment and to minimize future maintenance and
replacement costs.
7. The City will identify the estimated cost of capital projects and prepare a
funding projection that considers revenues and operating costs to be
included in the Capital Improvement Program document that is submitted
to the City Commission for approval.
8. The City will determine the most appropriate financing method for all new
projects.
9. If appropriate, the City will attempt to maintain a mixed policy of
pay-as-you-go and borrowing against future revenues for financing capital
projects.
10 The City will maintain ongoing maintenance schedules relating to road,
sidewalk and drainage system improvements.
11. The City will address and prioritize infrastructure needs on the basis of
protecting the health, safety and welfare of the community.
12. A CIP preparation calendar shall be established and adhered to.
13. Capital projects will conform to the City's Comprehensive Plan.
14. Long-term borrowing will not be used to fund current operations or normal
maintenance.
15. The City will strive to maintain an unreserved General Fund Fund Balance
at a level not less than 10% of the annual General Fund revenue.
Capital Improvement Program 2017-2022 Page 3
City of Aventura
16. If new project appropriation needs are identified at an interim period during
the fiscal year, the funding sources will be identified and mid-year budget
amendments will be utilized to provide formal budgetary authority. In
addition budget amendments may be utilized to increase appropriations
for specific capital projects.
PREPARING THE CAPITAL BUDGET
The most important year of the schedule of projects is the first year. It is called the
Capital Budget and is adopted separately from the five-year program as part of the
annual budget review process.
Based on the CIP, each department's capital outlay portion will be formulated for that
particular year. Each year the CIP will be revised and another year will be added to
complete the cycle. Capital Improvement Programming thus becomes a continuing part
of the City's budget and management process.
The Capital Budget is distinct from the Operating Budget. The Capital Budget
authorizes capital expenditures, while the Operating Budget authorizes the expenditure
of funds for employee salaries, supplies and materials.
Through the City's amendment process, changes can be made to the adopted Capital
Budget during the fiscal year. A request for amendment is generated by an operating
department based on an urgent need for new capital project or for additional funding for
a previously approved project. The request is reviewed by the Finance Director and
City Manager and, if approved by the City Manager, a budget amendment is presented
to the City Commission.
LOCATING A SPECIFIC CAPITAL PROJECT
The Capital Improvement Program is divided into five (5) program areas as follows:
Beautification and Parks (BP)
Transportation, Drainage and Infrastructure Improvements (TDI)
Public Buildings and Facilities (PBF)
Information/Communications Technology (ICT)
Capital Equipment Purchases & Replacement (CE)
Each project in the Capital Improvement Program has a unique project number. This
project number appears at the beginning of the individual project descriptions and the
Summary by Year tables. The first digit refers to functional category priority number
assigned by the City Manager The final digits outline the individual department
requesting the project. For example, project BP1-CS is Beautification and Parks project
number one which was requested by the Community Services Department.
Capital Improvement Program 2017-2022 Page 4
City of Aventura
READING THE PROGRAM SCHEDULES
Detailed information about each capital project is presented in the section titled "Capital
Improvement Program Project Descriptions and Funding Schedules." The section is
arranged by program area and functional category and includes a description of each
project and the funding schedules. Project timetables for each functional category are
indicated in the Summary by Year tables.
The funding schedules are based on the funding needed to complete an individual
project. A project's funding may continue for several years depending on the
development timetable. Each program has a separate Funding Plan Table that outlines
the revenue sources proposed to fund project expenditures.
Capital Improvement Program 2017-2022 Page 5
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City of Aventura
OVERVIEW OF RECOMMENDED PROJECTS
SUMMARY OF RECOMMENDED PROJECTS
The proposed 2017 — 2022 CIP includes 36 projects in five (5) functional categories with
a total value of $25,588,425. The following represents the percentage of total funding
that each functional category has been allocated: Beautification & Parks Facilities (4%),
Transportation, Drainage and Infrastructure Improvements (18%), Capital Equipment
Purchase and Replacement (14%), Information/Communication Technology (16%) and
Public Buildings and Facilities Improvements (48%).
SUMMARY OF MAJOR PROGRAMS
The following table presents a summarized breakdown of the costs of the various
projects recommended for funding categorized by major function for each of the five (5)
years covered by the CIP.
Table 1
Program 2017118 2018119 2019120 2020121 2021122 TOTAL
Beautification&Parks Facilities $ 246,600 $ 214,860 $ 62,600 $ 308,060 $ 163,860 $ 996,760
Transportation,Drainage& 1,043,000 836,000 866,000 828,000 891,000 4,464,000
Infrastructure
Public Buildings&Facilities 6,148,000 7,080,000 93,600 16,000 66,000 12,392,600
Information/Communication 866,676 942,376 817,376 763,276 834,876 4,224,476
Technology
Capital Equipment 746,900 914,400 673,700 709,900 476,800 3,621,700
Totals $ 8,060,976 $ 9,987,626 $ 2,603,076 $ 2,624,226 $ 2,422,626 $ 26,688,426
Capital Improvement Program
2017/18 - 2021/22
Summary By Function
Capital Equipment
14% Beautification&
Parks Facilities Transportation,
4% Drainage&
Infrastructure
18%
Information
Technology _
16% ------
Jr —
Public Buildings
48
Capital Improvement Program 2017-2022 Page 7
City of Aventura
SUMMARY OF PROPOSED APPROPRIATIONS BY FUNDING SOURCE
The following table reflects the distribution of all proposed projects to the funding source
or mechanism, which is appropriate for funding the projects for each of the five (5) years
of the program.
Table 2
Capital Improvement Program
2017/18 - 2021/22
Summary By Funding Source
Funding Source 2017118 2018119 2019120 2020121 2021122 TOTAL
General $ 1,500,975 $ 1,753,625 $ 1,196,575 $ 1,461,825 $ 1,070,525 $ 6,983,525
Stormwater Utility 95,000 125,000 125,000 175,000 250,000 770,000
Capital Projects Fund 154,000 - - - - 154,000
Loan Proceeds 5,000,000 1,000,000 - - - 6,000,000
Charter School 191 - 6,000,000 - - - 6,000,000
Charter School 190 353,000 398,000 450,500 334,400 461,000 1,996,900
Transportation Fund 948,000 711,000 731,000 653,000 641,000 3,684,000
$ 8,050,975 $ 9,987,625 $ 2,503,075 $ 2,624,225 $ 2,422,525 $ 25,588,425
The proposed funding plan involves a commitment to "pay—as-you-go" annual
appropriations established in yearly budgets and does not include additional long term
debt.
Funding Source Summary
Capital Projects Charter School Fund 190
Fund / 8%
Stormwater Utility
3/ Loan Proceeds
24%
General
27
00Charter School 191
23
Transportation Fund
14%
Capital Improvement Program 2017-2022 Page 8
City of Aventura
SUMMARY OF PROJECTS BY LOCATION AND YEAR
The following outlines the major projects by location and the year they are proposed to
be funded:
Table 3
Capital Improvement Program
2017/18- 2021/22
Summary By Location
Resurfacing
Street Lighting
Drainage Park
Location Improvements Improvements
Founders Park 2017 to 2021
Waterways Park 2019 to 2022
Veterans Park 2017 to 2021
Waterways Dog Park 2018 & 2021
Yacht Club Drive 2017/18
Mystic Point Drive 2017/18
NE 187th Street 2018/19
NE 185th Street 2018/19
Aventura Boulevard 2019/20
NE 34th Avenue 2019/20
NE 28th Avenue 2019/20
NE 190th Street 2020/21
Yacht Club Way 2020/21
Hospital District 2020/21
NE 188th Street 2021/22
NE 183rd Street 2021/22
N E 31 st Street 2021/22
Capital Improvement Program 2017-2022 Page 9
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FUNDING PLAN
INTRODUCTION
In order for a CIP to be an effective management planning tool, the program must
include not only a compilation of major capital needs and their costs but also a financing
plan for the entire life of the program. This financing plan must include an analysis of
the available resources which will be used to fund not only the CIP itself but the required
operating expenses and debt service requirements of the City.
In order to ensure that the financing plan is complete in every respect, the plan
formulation process must include:
1. A projection of revenues and resources which will be available to fund
operating and capital expenditures during the life of the CIP.
2. A projection of future years' operating expenditure levels which will be
required to provide ongoing services to City residents.
3. Once the CIP projects have been evaluated, a determination is made of
the projects to be funded and the timing of the cash outflow for each
project. The information is then tabulated to determine the amounts
required to fund the CIP for each year.
4. From the information obtained in 1 through 3 above, the additional
resources required to fund the CIP will be determined and a decision will
be made on whether the program is to be financed by the issuance of
debt, on a pay-as-you-go basis or some combination of the two (2).
The financing plan prepared in such a manner will be as accurate as possible and
should be an informative document to all City residents. However, due to the
uncertainty involved in projecting operating cost increases, the community's desire for
service increases and the inflow of resources over a five-year period, the financing plan
presented should be viewed as a theoretical framework to be adjusted each year based
on the most recent information available at that time. This will be accomplished by
updating the financing plan each year, adopting operating and capital budgets, and
ordinances to implement fee structures which will be required to fund the program each
year.
DEBT VS PAY-AS-YOU-GO FINANCING
Debt financing through the issuance of long term bonds is most appropriate when:
1. There are a small number of relatively large dollar value projects.
2. Larger projects cannot be broken into segments and the costs distributed
over a longer time frame without impairing the usefulness of the project.
Capital Improvement Program 2017-2022 Page 11
City of Aventura
3. The projects are non-recurring.
4. Assets acquired have a relatively long useful life which equals or exceeds
the life of the debt.
Through long-term bond financing, the costs of a project having a long useful life can be
shared by future residents who will benefit from the projects.
In contrast, pay-as-you-go financing is most appropriate for a CIP which includes:
1. A large number of projects having a relatively small dollar value.
2. Projects which can be broken into phases with a portion completed each
year without impairing the overall effectiveness of the project.
3. Projects which are of a recurring nature.
4. Projects where the assets acquired will have relatively short useful lives.
The primary advantage of pay-as-you-go financing is that the interest costs and costs of
bringing a bond issue to market can be avoided. However, if inappropriately used, this
financing plan may cause tax rates and fee structures to increase suddenly and may
result in current residents paying a greater portion of projects which benefit future
residents.
In summary, the choice of the appropriate financing plan will be contingent upon an
analysis of the projects to be included in a CIP.
REQUIRED SEPARATION OF FUNDING SOURCES
In order to comply with accepted governmental accounting practices and to ensure
compliance with City Codes and any related Bond Indentures, the analysis and
financing plan contained herein will be presented within their respective funds. Projects
funded on a pay-as-you-go basis will directly relate to the Capital Fund Budget from
where the source of funding is derived. Each of these Budgets will appear in the Annual
Operating and Capital Improvement Budget, which is adopted each year. Those funds
are currently represented as follows:
1. General Fund
2. Transportation and Street Maintenance Fund
3. Charter School Fund 190
4. Charter School Fund 191
5. Capital Projects Fund
Capital Improvement Program 2017-2022 Page 12
City of Aventura
6. Stormwater Utility Fund
In accordance with accounting, legal and internal revenue requirements, all projects to
be completed with the proceeds received from the sale of Bonds or loans will be
accounted for in a Capital Construction Fund or Stormwater Utility Fund. In addition,
capital outlay for the Charter School is included in a separate Budget adopted by the
City Commission.
SUMMARY OF FINANCING PLAN MODEL
Detailed funding plans for individual funds of the City are enclosed herein in the
following sections. The following represents an overview of the major points of the
recommended funding plan:
1. Utilize "pay-as-you-go" financing through annual appropriations to fund the five year
amount of $13,588,425 not including the Aventura Charter School Project.
2. Fund the estimated $12,000,000 costs associated with the Aventura Charter School
Project by utilizing $6,000,000 from the General Fund Reserve and a $6,000,000
Bank Loan. The cost of the new debt would have limited long term impact on the
City's finances, as the new debt service would be funded from a portion of the City's
Debt Service being paid off in 2019/20.
3. Adjusts property tax revenues based on projected conservative growth in
assessments.
Capital Improvement Program 2017-2022 Page 13
City of Aventura
PROPOSED FINANCING PLAN
GENERALFUND
After evaluating the nature of the various projects that are included in the City's General
CIP, it was decided that pay-as-you-go would be most appropriate for funding the
program.
FINANCING PLAN TABLES
Based on this decision, the analysis which follows is aimed at developing a financing
plan which will allow the City to fund General Government Services operating
expenditures and all projects recommended for funding in the General CIP for each
year of the program.
Table 1 presents a five-year projection of resources which will be available for General
Government Services. Unless shown by an asterisk (*), the amount projected for each
revenue is based on the tax rate or fee structure in effect during the 2016/17 fiscal year.
Revenue descriptions followed by an asterisk (*) were computed based on a projected
increase in the rate structure as discussed in the assumption of projections.
Table 2 presents a five-year projection of required operating expenses for General
Government Services which utilize the cost data as outlined in the assumption of
projections.
Table 3 is a recap of resources available to fund the General CIP based on projected
revenues and expenditures and the proposed Capital Improvement Program
appropriations for the five (5) years of the program. Please note that this analysis
assumes that all available resources not needed to fund current operating expenditures
will be transferred to the CIP Fund and that any balance in the CIP Fund will remain in
the CIP. Through this process, the City will be able to accumulate a reserve which
would be used to fund unexpected capital outlays or to fund future years' programs.
Capital Improvement Program 2017-2022 Page 14
City of Aventura
TABLE 1
PROJECTION OF RESOURCES AVAILABLE FOR GENERAL GOVERNMENT SERVICES
2016/17 2017/18 2018/19 2019/20 2020/21 2020/21
CURRENT YEAR REVENUES AVAILABLE FOR
GENERAL GOVERMENT SERVICES
AD VALOREM TAXES $16,254,804 $16,571,893 $17,897,644 $18,613,550 $ 19,358,092 $20,132,416
FPL FRANCHISE FEES 1,825,000 1,825,000 1,861,500 1,898,730 1,936,705 1,975,439
FRANCHISE FEES 560,100 575,000 592,250 610,018 628,318 647,168
UTILITY TAXES 7,732,000 7,545,000 7,771,350 8,004,491 8,244,625 8,491,964
SECTION 185 PREMIUM TAX 318,000 325,000 318,000 318,000 318,000 318,000
CITY BUSINESS LICENSES TAX 945,000 975,000 984,750 994,598 1,004,543 1,014,589
BUILDING RELATED REVENUE 2,336,000 2,346,000 1,896,000 1,350,000 1,350,000 1,000,000
STATE SHARED REVENUES-UNRESTRICTED 770,650 795,320 819,180 843,755 869,068 895,140
HALF CENT SALES TAX 2,825,000 2,860,000 2,960,100 3,063,704 3,170,933 3,281,916
CHARGES FOR SERVICES 2,193,000 2,599,421 2,690,401 2,784,565 2,882,025 2,982,895
FINES AND FORFEITURES 1,054,000 1,079,000 1,111,370 1,144,711 1,179,052 1,214,424
MISC.REVENUES 280,000 290,000 280,000 280,000 280,000 280,000
COUNTY BUSINESS TAX 49,000 55,000 55,000 55,000 55,000 55,000
TOTAL AVAILABLE $37,142,554 $37,841,634 $39,237,545 $39,961,120 $41,276,361 $42,288,950
NOTES TO ASSUMPTION OF PROJECTIONS
(a) Ad Valorem Tax revenues are estimated to increase at 1.9% in 2017/18, and growth
factor of 8% in 2018/19 and 4% in future years.
(b) FPL Franchise Fees from the County will grow at the rate of 2% per year.
(c) Franchise fees will grow at the rate of 3% per year.
(d) Utility taxes will grow at the rate of 3% per year.
(e) Business License Tax will grow at the rate of 1.0% per year.
(f) Building related revenues will increase remain stable in 2017/18 and then decrease over
the remaining 4 year period.
(g) State shared revenues will grow at the rate of 3% per year.
(h) Half-cent sales tax will grow at the rate 3.5% per year.
(i) Charges for services will grow at the rate of 3.5% per year.
Q) Fines &forfeitures will grow at the rate of 2 to 3% per year after 2017/18.
Capital Improvement Program 2017-2022 Page 15
City of Aventura
TABLE 2
PROJECTION OF OPERATING EXPENDITURES FOR GENERAL GOVERNMENT SERVICES
DEPARTMENT 2016117 2017118 2018119 2019120 2020121 2021122
City Commission $ 144,307 $ 146,150 $ 149,073 $ 153,545 $ 158,152 $ 162,896
Office of the City Manager 729,895 746,865 776,740 807,809 840,122 873,726
Legal 305,000 305,000 305,000 305,000 305,000 305,000
City Clerk 319,568 307,197 357,557 375,435 401,715 449,835
Finance 1,024,635 1,059,843 1,112,835 1,168,477 1,226,901 1,288,246
Information Technology 1,084,598 1,122,810 1,173,336 1,232,003 1,293,603 1,358,284
Public Safety 18,563,269 19,442,439 20,220,137 21,028,942 21,870,100 22,744,904
Arts&Cultural Center 782,250 809,899 821,344 858,305 896,929 937,290
Community Development 2,571,182 2,579,139 2,442,015 2,095,726 2,125,297 2,055,756
Community Services 2,334,732 2,410,796 2,507,228 2,607,517 2,711,818 2,820,290
Public Works/Transportation 2,901,942 3,033,616 3,124,624 3,218,363 3,314,914 3,414,362
Non-Departmental 1,526,500 1,468,900 1,498,278 1,528,244 1,558,808 1,589,985
TOTAL PROJECTED OPERATING EXPENDITURES
GENERAL GOVERNMENTAL SERVICES $ 32,287,878 $ 33,432,654 $ 34,488,168 $ 35,379,366 $ 36,703,358 $ 38,000,574
TOTAL PROJECTED DEBT SERVICE REQUIREMENTS 2,208,590 2,058,255 2,054,667 2,563,953 2,043,042 2,043,042
TOTAL PROJECTED EXPENDITURES $ 34,496,468 $ 35,490,909 $ 36,542,835 $ 37,943,319 $ 38,746,400 $ 40,043,616
NOTES TO ASSUMPTION OF PROJECTIONS
Operating expenditures are projected to increase on average of 3% to 4%
each year.
Capital Improvement Program 2017-2022 Page 16
City of Aventura
TABLE 3
RECAP OF AVAILABLE RESOURCES vs PROPOSED APPROPRIATIONS
GENERAL FUND CAPITAL IMPROVEMENT PROGRAM
2017118 2018119 2019120 2020121 2021122
TOTAL PROJECTED AVAILABLE RESOURCES $37,841,634 $39,237,545 $39,961,120 $41,276,361 $42,288,950
PROJECTED OPERATING EXPENDITURES 33,432,654 34,488,168 35,379,366 36,703,358 38,000,574
DEBT SERVICE REQUIREMENTS 2,058,255 2,054,667 2,563,953 2,043,042 2,043,042
SUBTOTAL-EXPENDITURES 35,490,909 36,542,835 37,943,319 38,746,400 40,043,616
BALANCE AFTER OPERATING COSTS 2,350,725 2,694,710 2,017,801 2,529,961 2,245,334
LESS CIP APPROPRIATIONS 1,500,975 1,753,625 1,196,575 1,461,825 1,070,525
BALANCE $ 849,750 $ 941,085 $ 821,226 $ 1,068,136 $ 1,174,809
$50,000,000
$45,000,000
$40,000,000
$35,000,000 —
$30,000,000
$25,000,000 r
Revenue4
$20,000,000
Expenditures
$15,000,000 —
CIP
$10,000,000 —
$5,000,000 —
$0
2017f18 2018119 2019120 2020121 2021/22
Capital Improvement Program 2017-2022 Page 17
City of Aventura
PROPOSED FINANCING PLAN
TRANSPORTATION FUND
This fund was established to account for restricted revenues and expenditures which by
State Statute and County Transit System Surtax Ordinance are designated for
transportation enhancements, street maintenance and construction costs. This table
reflects the anticipated revenues available and the proposed appropriations.
TABLE 4
TRANSPORTATION AND STREET MAINTENANCE FUND
RECAP OF AVAILABLE RESOURCES AND PROPOSED APPROPRIATIONS
SUMMARY BY YEAR
2016117 2017118 2018119 2019120 2020121 2021122
REVENUES
LOCAL OPTION GAS TAX $ 516,000 $ 527,000 $ 540,175 $ 553,679 $ 567,521 $ 544,000
INTEREST EARNINGS 2,000 2,000 2,000 2,000 2,000 2,000
STATE SHARED REVENUES-RESTRICTED 295,000 290,000 297,250 304,681 312,298 184,000
BIKESHARE REVENUES 40,000 40,000 40,000 40,000 40,000
CARRYOVER 3,293,908 1,778,125 1,632,125 1,707,140 1,744,028 1,838,508
COUNTY TRANSITSYSTEM SURTAX 1,433,000 1,400,000 1,435,000 1,470,875 1,507,647 1,545,338
TOTAL REVENUES $5,539,908 $4,037,125 $3,946,550 $ 4,078,376 $4,173,495 $4,153,846
EXPENDITURES
Maintenance Operating Expenditures $ 613,527 $ 640,000 $ 672,000 $ 705,600 $ 740,880 $ 777,924
Bikeshare Program Operating Expenditures 40,000 72,000 74,160 76,385 78,676 81,037
Transit Services 830,000 745,000 782,250 821,363 862,431 1,055,552
TOTAL EXPENDITURES $1,483,527 $1,457,000 $1,528,410 $ 1,603,347 $1,681,987 $1,914,513
Total For Capital 4,056,381 2,580,125 2,418,140 2,475,028 2,491,508 2,239,333
CAPITAL EXPENDITURES
Project Title 2016117 2017118 2018119 2019120 2020121 2021122
Street Lighting $ 929,241 $ 400,000 $ 400,000 $ 180,000 $ $
Transit System Improvements 267,349
Bikeshare Program 47,000
Transportation Improvements
Road Resurfacing Program 1,081,666 501,000 311,000 551,000 653,000 641,000
TOTAL CAPITAL EXPENDITURES $2,278,256 $ 948,000 $ 711,000 $ 731,000 $ 653,000 $ 641,000
Capital Improvement Program 2017-2022 Page 18
City of Aventura
PROPOSED FINANCING PLAN
STORMWATER UTILITY FUND
The City is responsible for stormwater management activities within its corporate
boundaries. In order to address deficiencies and develop an ongoing maintenance
program, a Stormwater Utility Fund was created. The Fund generates revenues for
stormwater management costs, permitting, maintenance and capital improvements from
a source other than the General Fund. The Utility relies on user fees charged to
residents and businesses for generating revenues.
Table 5 reflects the anticipated revenues available and the proposed appropriations for
the Stormwater Utility Fund for the five-year period.
A total of $770,000 from this fund will be utilized to fund of stormwater drainage projects
during the five-year period. The monthly rate charged to users per unit was $3.50 for
2016/17.
TABLE 5
RECAP OF AVAILABLE RESOURCES vs PROPOSED APPROPRIATIONS
STORMWATER UTILITY FUND
2016117 2017118 2018119 2019120 2020121 2021122
Revenues:
Stormwater Utility Billings(1) $1,240,804 $1,278,000 $1,303,560 $1,329,631 $1,356,224 $1,383,348
State Grant
Interest 1,000 7,500 7,500 7,500 7,500 7,500
Carry Over of Surplus 2,265,033 540,500 1,050,560 1,559,651 2,017,213
$ 3,506,837 $ 1,285,500 $ 1,851,560 $ 2,387,691 $ 2,923,375 $ 3,408,062
Operating Expenses: (2) 601,802 650,000 676,000 703,040 731,162 760,408
Available for CIP&Debt Service $ 2,905,035 $ 635,500 $ 1,175,560 $ 1,684,651 $ 2,192,213 $ 2,647,654
Annual CIP Expenditures: 2,536,887 95,000 125,000 125,000 175,000 250,000
Annual Surplusi(Deficit): $ 368,148 $ 540,500 $ 1,050,560 $ 1,559,651 $ 2,017,213 $ 2,397,654
NOTES TO ASSUMPTION OF PROJECTIONS
(1)Projected to increase by 2%annually.
(2)Includes Operation and Maintenance,Engineering and Administration.
Projected to continue to grow at an annual rate of 4%.
Capital Improvement Program 2017-2022 Page 19
City of Aventura
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Capital Improvement Program 2017-2022 Page 20
City of Aventura
BEAUTIFICATION AND PARK FACILITIES IMPROVEMENTS
This section includes beautification projects and improvements to the City's park system
and recreational facilities. There are six (6) projects in the CIP, which total $995,750.
Special emphasis was given to upgrading existing park facilities.
Policies
The City's investment in improvements to the City park system is based on the following
policies:
Goal: Provide adequate and accessible parks and facilities to meet the
recreational needs of all current and future residents.
• Provide a variety of quality recreation facilities that will meet the needs of all
age groups within the City and enhance the overall environmental
characteristics of the area.
• Maximize the utilization of all public facilities through the provision of variety in
the type of facility offered.
• Provide exercise/walking paths and designated areas for bike riders to
enhance the physical well being of residents.
• Provide recreational facilities on the basis of 2.75 acres per 1,000 population.
• Encourage the integration of recreational facilities into the development of
residential, commercial, industrial, and open space land uses.
Goal: Update the five-year CIP on an annual basis.
• Provide parks whereby residents have access to neighborhood parks within a
2 mile radius and community parks which serve the entire City.
Goal: Increase Safety Standards
• Provide for adequate security measure including limited access facilities.
• Replace dangerous equipment and eliminate visual barriers to reduce
criminal opportunities.
• Employ vandal-resistant equipment and facilities.
• Maintain a Parks Usage Plan to protect the City's investment in the park
system and ensure the residents' safety.
Capital Improvement Program 2017-2022 Page 21
City of Aventura
Goal: Protect and preserve environmentally sensitive land and water areas.
• Preserve and enhance open space with environmental impact.
Existing Facilities
There is 32 acres of open space and public park land in the City.
Aventura Founders Park was opened in November 1998. This 11 acre site located on
West Country Club Drive and NE 190th Street includes both active and passive
recreational opportunities. The park encompasses the following components: Splash
pad, Jogging Path, tennis courts, gated entries, One ball field w/ dugouts and
backstops, Restroom Buildings, Decorative Fencing, Playground, picnic area, passive
play areas, baywalk, landscaping, two parking lots, multi-purpose plaza areas, signage,
benches, and security lighting.
Don Soffer Exercise/Walking Path contains 5.5 acres that is classified as open space
recreation area. This facility is used by residents for both recreational and exercise
purposes.
Waterways Dog Park was acquired by the City in 1998 from a private developer. This
1.5 acre site was previously constructed by a private developer. The City converted this
site to a dog park in 2008.
Waterways Park was purchased in 2006. The 7 acre site that includes a multipurpose
sports field, playground, basketball court, fitness trail, parking and restroom facilities
was opened in 2008.
Arthur I Snyder Memorial Park was purchased in 1998. This 3.5 acre site was one of
the last remaining waterfront undeveloped parcels in the City. This site contains the
Community/Recreation Center. Open passive and sitting areas are available at this
location.
Veterans Park was acquired by the City from a private developer in 2001. This 2 acre
site is located on NE 31St Avenue. Facilities and amenities include: parking lot; 1.5 acre
open playfield area; playground facilities; restroom facilities and landscaping with shade
trees. This park was modified in 2008 by removing the dog play area and expanding
the children's play area and adding a restroom facility.
Peace Park contains 1.5 acres and was dedicated to the City in 2013. The park was
opened in 2016. Facilities and amenities include: children's playground, adult exercise
equipment; open playfield area; playground facilities; walkways and landscaping with
shade trees.
Capital Improvement Program 2017-2022 Page 22
City of Aventura
Prior Accomplishments
The following projects have been completed or are scheduled for completion as of the
2016/17 fiscal year:
Project Title Year
Conceptual Design of Aventura Founders Park 1996/97
Design of Country Club Drive Exercise Safety Improvements 1996/97
Purchase of 5.5 acres for Aventura Founders Park 1996/97
Bus Shelter & Bench Replacements 1996/97, 1997/98, 1998/99
1999/00, 2000/01, 2001/02
2005/06
Aventura Blvd Beautification Improvements 1997/98
Northern Entrance Beautification Improvements 1997/98
Aventura Founders Park Development 1997/98
Country Club Drive Exercise/Walking Path Improvements 1997/98
NE 183rd Street Beautification Improvements 1997/98
NE 34th Avenue Beautification Improvements 1997/98
Library Landscaping Project 1997/98
Huber Tract Open Space Land Purchase 1998/99
NE 207th Street Beautification Improvements 1998/99
Country Club Dr. Exercise Path Safety Improvements 1998/99, 2004/05, 2009/10
NE 190th Street Beautification Improvements 1998/99
Biscayne Boulevard Phase I Beautification Improvements 1998/99
FEC Landscape Buffer 1998/99
NE 191St Street Beautification Improvements 1998/99
Waterways Park Improvements 1999/00
Founders Park Improvements 1999/00, 2001/02, 2002/03
2003/04, 2005/06, 2010/11
2013/14, 2014/15, 2015/16
2016/17
Biscayne Boulevard Phase II Beautification Improvements 1999/00
NE 185th Street & NE 28th Ave Beautification Improvements 1999/00
NE 213th Street Beautification Improvements 2001/02
Aventura Blvd. Entrance Features 2001/02
Community/Recreation Center Conceptual Design 2000/01
Community Recreation Center Development 2001/02
Expanded Waterways Park Purchase 2003/04
Biscayne Boulevard Phase II Beautification Improvements 2001/02
Country Club Drive Beautification Improvements 2002/03
Newspaper Racks 2002/03, 2003/04
NE 188th Street Beautification Improvements 2002/03
Yacht Club Way Beautification Improvements 2003/04
William Lehman Causeway Beautification Improvements 2003/04, 2004/05
Veterans Park Development 2003/04
Waterways Park Design 2005/06
Founders Park Parking Lot Expansion 2005/06
Capital Improvement Program 2017-2022 Page 23
City of Aventura
NE 207th Street Swale Beautification Improvements 2005/06
Waterways Park Development 2006/07, 2007/08
Splashpad Addition to Founders Park 2006/07
Miami Gardens Drive Beautification Improvements 2006/07
Waterways Dog Park Development 2007/08
Veterans Park Modifications & Improvements 2007/08, 2013/14
Entrance Features Upgrades 2010/11
Waterways Park Improvements 2013/14, 2014/15, 2015/16
2016/17
Peace Park Design 2014/15
Peace Park Construction 2015/16
Exercise Trail Path Lighting System 2015/16
Park Facilities/Open Space Recreation
The City's estimated current population is 37,239. The City's Comprehensive Plan
recommended standard is 2.75 acres of park and recreation land for every 1,000
potential residents. The amount of park and recreation land required by the park
standards for this population is 102 acres. In calculating the number of recreation acres
the City has available for use by residents, public private, golf courses and marinas are
accounted for at a different degree depending on accessibility to citizens of the City.
Assuming that public facilities can be accounted for at 100%, private recreation facilities
at 50%, and marinas and the golf course at 25%, the City existing and proposed
recreation areas total 117. Therefore, no deficiency exists under the City's standards.
Table PFOS1 contains an inventory of existing and proposed recreation and open
space areas. The City owns 32 park/open space acres.
Table PFOS 1
CITY OF AVENTURA
Recreation/Open Space Inventory
TYPE FACILITY ACRES APPLICABLE ACRES
Public Recreation Areas
C Don Soffer Exercise/Walking path 5.5 5.5
C Arthur I Snyder Memorial Park 3.5 3.5
N Veterans Park 2.0 2.0
N Waterways Park 7.0 7.0
N Waterways Dog Park 1.5 1.5
N Peace Park 1.5 1.5
N Aventura Founders Park 11.0 11.0
Public Recreation Subtotal 32.0 32.0
Private Recreation Areas
Private Recreation Sites 63.61 31.81
Marina Complexes 9.40 2.35
Golf Courses 203.17 50.79
Private Recreation Subtotal 276.18 84.95
Capital Improvement Program 2017-2022 Page 24
City of Aventura
Total Recreation Areas 306.68 116.95
C = Community Park
N = Neighborhood Park
Funding Plan
Funding for the proposed beautification and park facilities will be provided by the
proceeds from the following revenue sources:
Total Category Budget $995,750
Funding:
General Fund $841,750
Capital Projects Fund 154,000
Capital Improvement Program 2017-2022 Page 25
City of Aventura
TABLE 1
PROPOSED BEAUTIFICATION AND PARK FACILITIES IMPROVEMENTS
PROJECTS SCHEDULED FOR 2017/18-2021/22
SUMMARY BY YEAR
i i 2019/20 2020/21 i
Bpi Founders Park Improvements CS $ 72,500 $ 185,000 $ 35,000 $ 50,000 $ 89,100 $ 431,600
BP2 Waterways Park Improvements CS - - 6,900 248,050 26,400 281,350
BP3 Veterans Park Improvements CS 154,000 5,500 - - 28,600 188,100
BP4 Waterways Dog Park Improvements CS 4,000 - 9,750 13,750
BP5 Exercise Trail Improvements PW/T 10,400 10,600 10,800 - - 31,800
BP6 City-wide Beautification Improvements PW/T 9,600 9,750 9,800 10,000 10,000 49,150
Totals $ 246,500 $ 214,850 $ 62,500 $ 308,050 $ 163,850 $ 995,750
TABLE 2
PROPOSED BEAUTIFICATION AND PARK FACILITIES IMPROVEMENTS
PROJECTS SCHEDULED FOR 2017/18-2021/22
FUNDING PLAN
Dept. General Capital Projects
"t# Project Title
Bpi Founders Park Improvements CS $ 431,600 $ 431,600 $
BP2 Waterways Park Improvements CS 281,350 281,350
BP3 Veterans Park Improvements CS 188,100 34,100 154,000
BP4 Waterways Dog Park Improvements CS 13,750 13,750 -
BP5 Exercise Trail Improvements PW/T 31,800 31,800
BP6 City-wide Beautification Improvements PW/T 49,150 49,150 -
Totals $ 995,750 $ 841,750 $ 154,000
Capital Improvement Program 2017-2022 Page 26
City of Aventura
PROPOSED PROJECTS
1 — CS
Founders Park Improvements
2017/18 $72,500 2018/19 $185,000 2019/20 $35,000
2020/21 $50,000 2021/22 $89,100
This project consists of maintenance projects, which replace and update equipment as
well as enhancements to the existing features.
2017/18 Replace SplashPad Water Features 43,000
Replace Tennis Court Fencing 17,500
Replace 2 Dugout Roofs 12,000
2018/19 Replace Sunpad Furniture 23,000
Replace SplashPad Pumps 12,000
Renovate 4 Restrooms 150,000
2019/20 Replace Benches and Trash Cans 15,000
Replace SplashPad Water Features 20,000
2020/21 Replace SplashPad Surface 45,000
Replace Tables and Chairs 5,000
2021/22 Replace SplashPad Water Features 40,000
Replace 3 Pavillion Roofs 39,600
Replace Playground Pole Padding 9,500
---------------------------------------------------------------------------------------------------------------------------
2-C S
Waterways Park Improvements
2019/20 $6,900 2020/21 $248,050 2021/22 $26,400
This project consists of the following maintenance projects.
2019/20 Replace 2 Bleacher Shade Structures 6,900
2020/21 Replace Playground Equipment and Surfacing 230,000
Replace Table and Chairs 5,000
Replace Soccer Nets 6,000
Replace Playground Pole Padding 7,050
2021/22 Replace Pavilion Roof 13,200
Replace 2 Dugout Roofs 13,200
Capital Improvement Program 2017-2022 Page 27
City of Aventura
-------.-----------------------------------------------------------------------------------------------------------
3-CS
Veterans Park Improvements
2017/18 $154,000 2018/19 $5,500 2021/22 $28,600
This project consists of maintenance projects which replace and update equipment as
well as enhancements to the existing features.
2017/18 Replace Playground Equipment 150,000
Replace Playground Pole Padding 4,000
2018/19 Replace Drinking Fountain 5,500
2021/22 Replace Playground Shade Canopy 17,600
Replace 2 Shade Structures 11,000
---------------------------------------------------------------------------------------------------------------------------
4-C S
Waterways Dog Park Improvements
2018/19 $4,000 2021/22 $9,750
This project consists of the following maintenance projects.
2018/19 Replace Pole Padding 4,000
2021/22 Replace 2 Doggie Drinking Fountains 9,750
---------------------------------------------------------------------------------------------------------------------------
5 - PW/T
Exercise Trail Improvements
2017/18 $10,400 2018/19 $10,600 2019/20 $10,800
This project consists of maintenance requirements for the Don Soffer Exercise Path:
2017/18 Replace 2 Water Fountains 10,400
2018/19 Replace 2 Water Fountains 10,600
2019/20 Replace 2 Water Fountains 10,800
---------------------------------------------------------------------------------------------------------------------------
6 — PW/T
City-Wide Beautification Improvements
2017/18 $9,600 2018/19 $9,750 2019/20 $9,800
2020/21 $10,000 2021/22 $10,000
This project consists of replacing aging street furniture that is no longer useful.
Capital Improvement Program 2017-2022 Page 28
City of Aventura
2017/18 Purchase Trash Cans and Benches 9,600
2018/19 Purchase Trash Cans and Benches 9,750
2019/20 Purchase Trash Cans and Benches 9,800
2020/21 Purchase Trash Cans and Benches 10,000
2021/22 Purchase Trash Cans and Benches 10,000
Capital Improvement Program 2017-2022 Page 29
City of Aventura
TRANSPORTATION, DRAINAGE AND INFRASTRUCTURE
IMPROVEMENTS
This section includes improvements to the City's transportation system, roadways,
drainage system, sidewalks, pedestrian pathways, street lighting, transit and other
infrastructure improvements. There are four (4) improvement projects in the Capital
Improvement Program, which total $4,454,000. Special emphasis was given to seawall
maintenance, street lighting, correcting drainage deficiencies, road resurfacing and
addressing maintenance considerations. The projects outlined in this section have been
developed based on a survey of all areas of the City, with respect to the improvement
items, by the City's consulting engineer and staff. The projects were prioritized
according to the urgency of the improvements needed and age of the areas to be
improved.
Policies
The City's investment in improvements to its transportation system, roads, sidewalks,
street lighting and drainage system is based on the following policies:
Goal: Utilize the Stormwater Utility Fund to provide revenue sources to fund
drainage improvements contained in the CIP.
• Coordinate area-wide storm water developments with major street improvements.
• Provide adequate storm drainage as defined by present standards for different types
of areas of the City.
• Upgrade areas of the City to conform to present drainage standards to eliminate
flood prone areas.
• Implement projects that address the long-term problems of the rising sea levels.
Goal: Improve local roads to meet road safety requirements and serve the
transportation needs of the City.
• Systematically provide local street improvements throughout the City based upon
the existing condition and age of the street and the cost of maintenance of the street.
• Implement improvements to meet safety standards.
• Improve safety by installing street lighting on all appropriate public roadways.
• Provide walkways and sidewalks to improve the safety of residents traveling
throughout the City.
Capital Improvement Program 2017-2022 Page 30
City of Aventura
• Accept the dedication of private roads throughout the City in accordance with the
Policy governing the conversion of private roads to public roads as outlined in
Resolution No. 97-05.
Goal: Address traffic flow along the major roadways and intersections by
implementing projects that create improvements to the system.
Existing Facilities
The following is a list of current public roads under the jurisdiction of the City:
NE 185th Street NE 28th Avenue
NE 28th Place NE 30th Avenue
NE 29th Avenue NE 187th Street
NE 29th Place NE 190th Street
NE 34th Avenue NE 192nd Street
NE 188th Street Aventura Boulevard
NE 191St Street North Country Club Drive
NE 193rd Street NE 205th Street
West Country Club Drive NE 207th Street
East Country Club Drive NE 208th Terrace
NE 203rd Street NE 211th Street
NE 206th Street NE 214th Terrace
NE 208th Street NE 183rd Street
NE 209th Street Turnberry Way
NE 213th Street NE 214th Street
Yacht Club Drive
NE 27th Court
Prior Accomplishments
Since the inception of the CIP, the following projects have been completed or are
scheduled for completion as of the 2016/17 fiscal year:
Project Title Year
Country Club Drive Drainage Improvements 1996/97
Sidewalk Installation — Southside of Lehman Causeway 1996/97
Pedestrian Safety Study 1996/97
Aventura Boulevard Street Lighting Improvements 1997/98
NE 183rd Street & Drainage Improvements 1997/98
NE183rd Street Lighting Improvements 1997/98
NE 207th Street Lighting Improvements 1997/98
North Aventura Stormwater Collector (213th Street) 1997/98
Pedestrian Transportation Circulation Safety Improvements 1997/98
NE 190th Street Lighting Improvements 1998/99
South Aventura Stormwater Collector 1998/99
Sidewalk Improvements & Replacements 1998/99, 1999/00, 2000/01
NE 34th avenue Street Lighting Improvements 1999/00
Capital Improvement Program 2017-2022 Page 31
City of Aventura
NE 185th Street & NE 28th Avenue Improvements 1999/00
Safety Improvements — Country Club Drive 1999/00
NE 30th Avenue Drainage Improvements 2000/01
NE 213th Street Lighting Improvements 2000/01
NE 34th Avenue Safety/Road Improvements 2000/01
Biscayne Lake Gardens Area Drainage Improvements 2001/02
NE 188th Street, Lighting & Drainage Improvements 2002/03
Country Club Drive Improvements 2002/03, 2012/13, 2013/14
NE 190TH Street Drainage Improvements 2002/03
Yacht Club way Drainage and Lighting Improvements 2003/04
NE 31St Avenue Decorative Street Lighting 2003/04
Extension of Lehman Causeway Westbound Service Road 2003/04
Illuminated Street Signs 2003/04
Hospital District NE 213TH Street Drainage Connector 2003/04
Hospital District North Collector 2004/05
NE 207th Street Resurfacing 2004/05
Traffic Video Monitoring Program 2004/05, 2005/06
Directional Signs 2004/05
Yacht Club Drive Seawall Improvements 2005/06
Miami Gardens Drive 2005/06
Aventura Boulevard Resurfacing 2005/06
NE 213th Street Outfall Drainage Improvement 2006/07
Miami Gardens Drive Extension and Street Lighting 2006/07
Ne 29th Avenue Street Lighting Improvements 2006/07
Yacht Club Drive Resurfacing 2006/07
Countdown Pedestrian Walkway Signals 2006/07
Traffic Video Monitoring Program — Phase 1 2006/07
Traffic Video Monitoring Program — Phase II 2007/08
NE 29th Pace and Yacht Club Way Resurfacing 2007/08
NE 190th Street Drainage Improvements 2007/08
NE 209th Street/Biscayne Boulevard Traffic Improvements 2007/08
NE 187th Street Traffic Improvements 2007/08
NE 180th & NE 182nd Street/Biscay Boulevard Signage 2007/08
NE 199th Street/West Country Club Drive Turning Lane 2008/09
NE 190th Street Resurfacing 2008/09
NE 191St Street/Biscayne Boulevard Traffic Improvements 2008/09
NE 191St /29th Avenue Drainage Improvements 2008/09
Hospital District Resurfacing 2009/10
NE 183rd Street Resurfacing & Road Improvements 2009/10
Yacht Club Way Bridge Improvements 2009/10
Country Club Drive Bus Shelters 2010/11
NE 29th Avenue and NE 187th Street Resurfacing 2010/11
NE 34th Avenue Street Resurfacing 2010/11
Biscayne Boulevard Street Light Upgrades Phase 1 2010/11
Biscayne Boulevard Street Light Upgrades Phase 2 2011/12
NE 185th/NE 31 t Avenue, NE 188th Street and NE 191 Street
Capital Improvement Program 2017-2022 Page 32
City of Aventura
Resurfacing 2011/12
Biscayne Boulevard Street Light Upgrades Phase 3 2012/13
Traffic Signal @ NE 185th Street & NE 28th Court 2012/13
Turning Lane at N. Country Club Drive and NE 34th Avenue 2012/13
Biscayne Boulevard Street Light Upgrades Phase 4 2013/14
Traffic Flow Improvements NE 185th Street 2013/14
NE 29th Place Drainage Improvements & Resurfacing 2014/15
Biscayne Lake Gardens Resurfacing 2014/15
NE 207th Street Resurfacing 2014/15
Traffic Video Monitoring System Upgrades 2014/15, 2015/16
NE 185th Street Turning Lane Improvements 2014/15
NE 191St Street Drainage Improvements & Resurfacing 2015/16
NE 29th Place (South) Drainage Improvements, Street lights
& Resurfacing 2015/16
NE 213th Street Resurfacing 2015/16
NE 213th Street Seawall Repairs 2015/16
Yacht Club Way Bridge Repairs 2015/16
Stormwater Master Plan Phase 1 2015/16
Country Club Drive Flashing Pedestrian Crossing Signs 2015/16
NE 30th Avenue Street Lighting 2015/16
NE 183rd Street, NE 188th Street and NE 190th
Street Seawall Improvements 2016/17
Stormwater Master Plan Phase 1 2016/17
NE 27th Avenue, NE 28th Court, NE 30th Avenue and
NE 209thStreet Resurfacing 2016/17
Road, Drainage and Infrastructure Improvements
The majority of the projects outlined herein can be also be classified as drainage
improvements and road resurfacing in accordance with established maintenance
schedules.
Funding Plan
Funding for the proposed roadway, drainage and infrastructure improvement projects
will be provided by the following sources:
Total Category Budget $4,454,000
Funding:
Transportation Fund $3,684,000
Stormwater Utility Fund 770,000
Tables 1 and 2 showing these improvement projects and funding schedules are
followed by detailed project descriptions.
Capital Improvement Program 2017-2022 Page 33
City of Aventura
TABLE 1
PROPOSED TRANSPORTATION,DRAINAGE AND INFRASTRUCTURE IMPROVEMENTS
PROJECTS SCHEDULED FOR 2017/18-2021/22
SUMMARY BY YEAR
Dept.CIP# Project Title
TD11 StormvwaterDrainage Improvements PW/T $ 95,000 $ 125,000 $ 125,000 $ 175,000 $ 250,000 $ 770,000
TDI2 Road Resurfacing Program PW/T 501,000 311,000 551,000 653,000 641,000 2,657,000
TDI3 Bila Share Station Addition PW/T 47,000 - - - - 47,000
TDI3 Street Lighting Improvements PW/T 400,000 400,000 180,000 - - 980,000
Totals $ 1,043,000 $ 836,000 $ 856,000 $ 828,000 $ 891,000 $ 4,454,000
TABLE 2
PROPOSED TRANSPORTATION,DRAINAGE AND INFRASTRUCTURE IMPROVEMENTS
PROJECTS SCHEDULED FOR 2017/18-2021/22
FUNDING PLAN
Dept. Stormwater
utility General Transportation
CIP# Project Title
TD11 StormvwaterDrainage Improvements PW/T $ 770,000 $ 770,000 $ - $ -
TDI2 Road Resurfacing Program PW/T 2,657,000 - - 2,657,000
TDI3 Bila Share Station Addition PW/T 47,000 47,000
TDI3 Street Lighting Improvements PW/T 980,000 - - 980,000
Totals $ 4,454,000 $ 770,000 $ - $ 3,684,000
Capital Improvement Program 2017-2022 Page 34
City of Aventura
PROPOSED PROJECTS
1-P W/T
Stormwater Drainage Improvements
2017/18 $95,000 2018/19 $125,000 2019/20 $125,000
2020/21 $175,000 2021/22 $250,000
Projects included provide for drainage improvements in areas prone to flooding and
addressing the long-term impacts of the rising sea levels by installing check valves in
the various drainage outflows throughout the City.
2017/18 Replace Country Club Drive Pump Station 95,000
2018/19 2 Stormwater Outflow Check Valves 125,000
2019/20 2 Stormwater Outflow Check Valves 125,000
2020/21 2 Stormwater Outflow Check Valves 125,000
NE 209th Street 50,000
2021/22 4 Stormwater Outflow Check Valves 250,000
2-PW/T
Road Resurfacing Program
2017/18 $501,000 2018/19 $311,000 2019/20 $551,000
2020/21 $653,000 2021/22 $641,000
This project consists of resurfacing roadways as determined by the City's maintenance
standards and the Public Works/Transportation Department.
2017/18 Yacht Club Drive 385,000
Mystic Point Drive 116,000
2018/19 NE 187th Street 155,000
NE 185th Street 156,000
2019/20 Aventura Boulevard 365,000
NE 34th Avenue 68,000
NE 28th Avenue 118,000
2020/21 N E 190th Street 326,000
Yacht Club Way 125,000
Hospital District 202,000
Capital Improvement Program 2017-2022 Page 35
City of Aventura
2021/22 NE 188th Street 310,000
NE 183rd Street 290,000
N E 31 st Street 41,000
3-P W/T
Bike Share Station
2017/18 $47,000
This project involves adding an additional bike share station at E. Country Club
Drive/Mystic Point area.
---------------------------------------------------------------------------------------------------------------------------
4-P W/T
Streetlight Improvements
2017/18 $400,000 2018/19 $400,000 2019/20 $180,000
2017/18 Retrofit Street Lighting with LED fixtures 400,000
2018/19 Retrofit Street Lighting with LED fixtures 400,000
2019/20 Retrofit Median Lighting with LED fixtures 180,000
Capital Improvement Program 2017-2022 Page 36
City of Aventura
PUBLIC BUILDINGS AND FACILITIES IMPROVEMENTS
Capital projects in this functional category include providing new facilities to serve City
residents or improvements to existing facilities in the City. The CIP includes 4 projects
totaling $12,392,500. The major project included in this category is the construction of
the proposed Aventura Charter high School.
Policies
The City's investment in improvements to public buildings and operational facilities is
based on the following policies:
• Provide easily accessible services to City residents and adequate parking for City
facilities.
• Repair and maintain all buildings and facilities in proper order to increase life of said
facilities.
Prior Accomplishments
The following projects have been completed or are scheduled for completion as of the
2016/17 fiscal year:
Project Title Year
Government Center/Police Station Needs Assessment Study 1996/97
Government Center Land Purchase 1997/98
Design of Government Center/Police 1997/98
Construction of Government Center 1999/00, 2000/01
Purchase of Charter Elementary School Property 2001/02
Construction of Charter Elementary School 2002/03
Community Center Improvements 2003/04, 2004/05,
2006/07, 2007/08
Construction of Middle School Wing to Charter School 2004/05
Holiday Lighting for Government Center 2005/06
Design of Arts & Cultural Center 2007/08
Classroom Additions to Charter School 2008/09
Arts & Cultural Center Construction 2008/09, 2009/10
Government Center Chiller Replacements 2009/10
Police Department Office Improvement 2009/10
Government Center Security Equipment Upgrade 2010/11
Government Center Commission Chambers Video Upgrade 2010/11
Government Center Parking Expansion Design 2011/12
Government Center Parking Garage 2012/13
Police Communications Center Improvements 2014/15
Funding Plan
Funding for the proposed Public Buildings Projects will be provided by the following
sources: Total Category Budget $12,392,500
Capital Improvement Program 2017-2022 Page 37
City of Aventura
Funding:
General Fund $230,500
Charter School Fund 190 162,000
Charter School fund 191 transfer form General Fund Reserve 6,000,000
Bank Loan 6,000,000
Capital Improvement Program 2017-2022 Page 38
City of Aventura
TABLE 1
PROPOSED PUBLIC BUILDING AND FACILITIES IMPROVEMENTS
PROJECTS SCHEDULED FOR 2017/18-2021/22
SUMMARY BY YEAR
CIP# Project Title Dept. 2017/18 . 2019/20 2020/21
PBF1 Aventura Charter High School Construction CS $ 5,000,000 $ 7,000,000 - $ - - $ 12,000,000
PBF2 HVAC Replacements PW/T 114,000 80,000 57,000 15,000 56,000 322,000
PBF3 Community Recreation Center Improvements CS 34,000 - 13,500 - - 47,500
PBF4 AACC Improvements AACC - - 23,000 - - 23,000
Totals $ 5,148,000 $ 7,080,000 $ 93,500 $ 15,000 $ 56,000 $ 12,392,500
TABLE 2
PROPOSED PUBLIC BUILDING AND FACILITIES IMPROVEMENTS
PROJECTS SCHEDULED FOR 2017/18-2021/22
FUNDING PLAN
Charter Charter General Bank
CIP# Project Title Dept. Total Fund 191 Fund 190 Fund Loan Aventura Charter High School Construction CS $12,000,000 $ 6,000,000 $ 6,000,000
PBF2 HVAC Replacements PW/T $ 322,000 $ 162,000 $ 160,000
PBF3 Community Recreation Center Improvements CS 47,500 - 47,500
PBF4 AACC Improvements AACC 23,000 - 23,000
Totals $12,392,500 $ 6,000,000 $ 162,000 $ 230,500 $ 6,000,000
Capital Improvement Program 2017-2022 Page 39
City of Aventura
PROPOSED PROJECTS
1 — CS
Aventura Charter High School Construction
2017/18 $5,000,000 201 8/1 9 7,000,000
This project consists of constructing a four-story Charter school on NE 213th Street
adjacent to Waterways Park along with a Gym to accommodate 800 students at full
capacity. Project includes furniture and equipment.
2 — PW/T
HVAC Replacements
2017/18 $114,000 2018/19 $80,000 2019/20 $57,000
2020/21 $15,000 2021/22 $56,000
This project consists of replacing the air conditioning units at various City facilities.
2017/18 Replace HVACs at ACES $62,000
Replace HVACs at Community Recreation Center 36,000
Replace Smoke Evacuation Fans at Government Center 16,000
2018/19 Replace air Handler at Government Center $16,000
Replace HVACs at ACES 46,000
Replace Smoke Evacuation Fans at Government Center 18,000
2019/20 Replace 17.5 ton HVAC at ACES $25,000
Replace 30 ton HVAC at ACES 32,000
2020/21 Replace 3 ton HVAC at Government Center $15,000
2021/22 Replace 17.5 ton HVAC at ACES $28,000
Replace 20 ton HVAC at ACES 28,000
3 — CS
Community Recreation Center Improvements
2017/18 $34,000 2019/20 $13,500
2017/18 Replace Gym Bleachers, Wall Padding and Curtain.
2019/20 Replace Gym Lighting with LED Lights
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Capital Improvement Program 2017-2022 Page 40
City of Aventura
4 —AACC
ACCC Improvements
2019/20 $23,000
This project consists of replacing the carpet at the Aventura & Arts and Cultural Center.
Capital Improvement Program 2017-2022 Page 41
City of Aventura
INFORMATION/COMMUNICATIONS TECHNOLOGY
This functional category includes improvements to the City's information/communication
systems, data processing and the automation of certain operations by utilizing the latest
technology to enhance productivity and efficiency. There are 13 projects totaling
$4,224,475.
Policies
The City's investment in information/technology projects is based on the following
policies:
• Continue the implementation upgrade of the Management Information System for all
key City operations to automate functions and improve efficiency and productivity.
• Maintain state of the art City-wide radio communications capabilities for Police
operations.
• Develop and maintain computerized capabilities of the various City departments and
information systems.
• Utilize the latest state-of-the-art technology including the use of the Internet and
social media for the delivery of services.
• Maintain the E911 system to enhance police response times to emergencies.
• Utilize the latest technology for education and teaching at the Charter School.
Funding Plan
Funding for the proposed Information Technology Projects will be provided by the
following sources: Total Category Budget $4,224,475
Funding:
General Fund $2,400,575
Charter School Fund 1,823,900
Capital Improvement Program 2017-2022 Page 42
City of Aventura
TABLE 1
PROPOSED COMMUNICATIONS AND COMPUTERS EQUIPMENT
PROJECTS SCHEDULED FOR 2017/18-2021/22
SUMMARY BY YEAR
CIP# Project Title Dept.# 2017/18 2018/19 2019/20 2020/21 2021/22 Total
ICT1 Police Computers Systems<$5000 PD $ 205,375 $ 175,375 $ 111,375 $ 130,375 $ 136,375 $ 758,875
ICT2 Central Computer System>$5000 IT 240,000 210,000 255,000 240,000 255,000 1,200,000
ICT3 Radios PD 35,200 172,000 20,000 32,000 10,000 269,200
ICT4 Computer Equipment<$5000 ACES 237,000 242,000 261,000 232,400 272,000 1,244,400
ICT5 Computer Equipment>$5000 ACES 102,000 110,000 132,500 102,000 133,000 579,500
ICT6 Computer Equipment<$5000 IT 6,000 6,000 6,000 6,000 6,000 30,000
ICT7 Computer Equipment<$5000 F 3,000 3,000 5,000 2,000 3,000 16,000
ICT8 Computer Equipment<$5000 CM 2,000 - - - - 2,000
ICT9 Computer Equipment<$5000 PW/T 6,000 8,000 2,000 2,000 2,000 20,000
ICT10 Computer Equipment<$5000 CS 17,000 5,500 8,000 9,000 6,000 45,500
ICT11 Computer Equipment<$5000 CD 4,000 4,500 3,500 4,500 3,500 20,000
ICT12 Computer Equipment<$5000 AACC 6,000 5,000 11,000 2,000 6,000 30,000
ICT13 Computer Equipment<$5000 CC 3,000 1,000 2,000 1,000 2,000 9,000
Totals $ 866,575 $ 942,375 $ 817,375 $ 763,275 $ 834,875 $ 4,224,475
TABLE 2
PROPOSED COMMUNICATIONS AND COMPUTERS EQUIPMENT
PROJECTS SCHEDULED FOR 2017/18-2021/22
FUNDING PLAN
Charter
General School
CIP# Project Title Dept.# Total Fund Fund Police Computers Systems<$5000 PD $ 758,875 $ 758,875
ICT2 Central Computer System>$5000 IT 1,200,000 1,200,000
ICT3 Radios and E911 System PD 269,200 269,200 -
ICT4 Computer Equipment<$5000 ACES 1,244,400 - 1,244,400
ICT5 Computer Equipment>$5000 ACES 579,500 - 579,500
ICT6 Computer Equipment<$5000 IT 30,000 30,000 -
ICT7 Computer Equipment<$5000 F 16,000 16,000
ICT8 Computer Equipment<$5000 CM 2,000 2,000
ICT9 Computer Equipment<$5000 PW/T 20,000 20,000
ICT10 Computer Equipment<$5000 CS 45,500 45,500
ICT11 Computer Equipment<$5000 CD 20,000 20,000
ICT12 Computer Equipment<$5000 AACC 30,000 30,000
ICT13 Computer Equipment<$5000 CC 9,000 9,000 -
$ 4,224,475 $ 2,400,575 $ 1,823,900
Totals
Capital Improvement Program 2017-2022 Page 43
City of Aventura
PROPOSED PROJECTS
1 - PD
Police Computers Systems < $5000
2017/18 $205,375 2018/19 $175,375 2019/20 $111,375
2020/21 $130,375 2021/22 $136,375
This project consists of purchasing computer equipment and software that utilizes the
latest technology for the Police Department.
2017/18 Upgrades $ 5,000
Replace 25 Mobile Laptops 50,000
20 Desktop Computers 24,000
40 Vehicle Modems 56,000
Replace Server 7,000
15 Vehicle Printers 7,875
Desktop Scanners 4,000
Laser Printer 1,500
Replace Smart Board 10,000
Key Track System 40,000
2018/19 Upgrades $ 5,000
Replace 25 Mobile Laptops 50,000
20 Desktop Computers 24,000
Vehicle Modems 56,000
Replace Server 7,000
15 Vehicle Printers 7,875
Desktop Scanners 4,000
Replace 2 Smart Board 10,000
Laptop-Ruggized 10,000
Laser Printer 1,500
2019/20 Upgrades $ 5,000
Replace 25 Mobile Laptops 50,000
20 Desktop Computers 24,000
10 Vehicle Modems 14,000
Replace Server 7,000
15 Vehicle Printers 7,875
Desktop Scanners 2,000
2 Laser Printer 1,500
2020/21 Upgrades $ 5,000
Replace 25 Mobile Laptops 50,000
20 Desktop Computers 24,000
10 Vehicle Modems 14,000
Capital Improvement Program 2017-2022 Page 44
City of Aventura
Replace 1 Server 7,000
15 Vehicle Printers 7,875
Desktop Scanners 2,000
Laser Printer 1,500
Replace In-Car Video Server 15,000
Laptop-Ruggized 4,000
2021/22 Upgrades $ 5,000
Replace 25 Mobile Laptops 50,000
20 Desktop Computers 24,000
10 Vehicle Modems 14,000
Replace 1 Server 7,000
15 Vehicle Printers 7,875
Desktop Scanners 3,000
Laser Printer 1,500
EOC Desktop Computers 12,000
Laptop-Ruggized 4,000
Replace Smartboard 8,000
2 - IT
Central Management Information System > $5000
2017/18 $240,000 2018/19 $210,000 2019/20 $255,000
2020/21 $240,000 2021/22 $255,000
This project consists of purchasing new and replacement computer hardware and
software that utilize the latest technology for the City's general information management
system, which is used by all City Departments.
2017/18 Software/Licenses/Upgrades $25,000
Servers/ Security/UPS/Switches 105,000
AS 400 Upgrades 30,000
Upgrade Phone System 10,000
TVMS Equipment Upgrades 50,000
Equipment for Redundant Site 15,000
Security Cameras/Recorders 5,000
2018/19 Software/Licenses/Upgrades $20,000
Servers/ Security/UPS/Switches 85,000
AS 400 Upgrades 5,000
Upgrade Phone System 15,000
TVMS Equipment Upgrades 65,000
Security Cameras/Recorders 20,000
2019/20 Software/Licenses/Upgrades $15,000
Servers/ Security/UPS/Switches 85,000
Capital Improvement Program 2017-2022 Page 45
City of Aventura
AS 400 Upgrades 5,000
Upgrade Phone System 25,000
TVMS Equipment Upgrades 75,000
Security Cameras/Recorders 50,000
2020/21 Software/Licenses/Upgrades $20,000
Servers/ Security/UPS/Switches 80,000
AS 400 Upgrades 5,000
Upgrade Phone System 5,000
Upgrade Video System Solution 10,000
TVMS Equipment Upgrades 100,000
Security Cameras/Recorders 20,000
2021/22 Software/Licenses/Upgrades $20,000
Servers/ Security/UPS/Switches 100,000
AS 400 Upgrades 5,000
Upgrade Phone System 10,000
TVMS Equipment Upgrades 100,000
Security Cameras/Recorders 20,000
3 - PD
Radios
2017/18 $35,200 2018/19 $172,000 2019/20 $20,000
2020/21 $32,000 2021/22 $10,000
This project consists of upgrading the equipment for the 800 Mhz police radio system to
ensure a state-of-the-art system and maintain the E911 system.
2017/18 8 Replacement Mobile Radios 35,200
2018/19 5 Mobile Radios 22,000
System Console Upgrade 150,000
2019/20 4 Mobile Radios 20,000
2020/21 8 Mobile Radios 32,000
2016/17 2 Mobile Radios 10,000
4 -ACES
Computer Equipment < $5,000
2017/18 $237,000 2018/19 $242,000 2019/20 $261,000
2020/21 $232,400 2021/22 $272,000
Capital Improvement Program 2017-2022 Page 46
City of Aventura
This project consists of the regular replacement of the computers, laptops, servers and
network infrastructure at the Aventura City of Excellence School.
2017/18 Replace 155 Laptops/Computers 115,000
Add 30 New Laptops 30,000
Mobile Learning Computer Labs 24,000
150 Tablet Computers 63,000
Replace Security Cameras 5,000
2018/19 Replace 150 Laptops/Computers 150,000
150 Tablet Computers 63,000
Mobile Learning Computer Lab 18,000
Replace Desktop Scanner 1,000
Replace Security Cameras 10,000
2019/20 Replace 165 Laptops/Computers 165,000
150 Tablet Computers 63,000
Mobile Learning Computer Lab 21,000
Replace Color Laser Printer 2,000
Replace Security Cameras 10,000
2020/21 Replace 150 Laptops/Computers 150,000
120 Tablet Computers 50,400
Mobile Learning Computer Lab 21,000
Replace Desktop Scanner 1,000
Replace Security Cameras 10,000
2021/22 Replace 170 Laptops/Computers 170,000
150 Tablet Computers 63,000
Mobile Learning Computer Lab 27,000
Replace Color Laser Printer 2,000
Replace Security Cameras 10,000
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5 -ACES
Computer Equipment > $5000
2017/18 $102,000 2018/19 $110,000 2019/20 $132,500
2020/21 $102,000 20210/22 $133,000
This project consists of the regular replacement of smartboards and network
infrastructure at the Aventura City of Excellence School that exceeds $5,000.
2017/18 Replace Network Switches and Routers 45,000
Phone System Upgrade 5,000
Replace AV equipment and/or Smart boards 52,000
Capital Improvement Program 2017-2022 Page 47
City of Aventura
2018/19 Replace Network Switches and Routers 45,000
Replace AV equipment and/or Smart boards 65,000
2019/20 Replace Network Switches and Routers 20,000
Phone System Upgrade 15,000
Replace AV equipment and/or Smart boards 97,500
2020/21 Replace Network Switches and Routers 25,000
Replace 2 Servers 12,000
Replace AV equipment and/or Smart boards 65,000
2021/22 Replace Network Switches and Routers 50,000
Replace 3 Servers 18,000
Replace AV equipment and/or Smart boards 65,000
6 - IT
Computer Equipment < $5000
2017/18 $6,000 2018/19 $6,000 2019/20 $6,000
2020/21 $6,000 2021/22 $6,000
This project includes the replacement of existing equipment for the various employees
of the department.
---------------------------------------------------------------------------------------------------------------------------
7 - F
Computer Equipment < $5000
2017/18 $3,000 2018/19 $3,000 2019/20 $5,000
2020/21 $2,000 2021/22 $3,000
This project includes the replacement of existing equipment for the various employees
of the department.
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8 - CM
Computer Equipment < $5000
2017/18 $2,000
This project consists of upgrading computer equipment in the Office of the City
Manager.
9 — PW/T
Computer Equipment < $5000
2017/18 $6,000 2018/19 $8,000 2019/20 $2,000
2020/21 $2,000 2021/22 $2,000
Capital Improvement Program 2017-2022 Page 48
City of Aventura
This project consists of purchasing and upgrading computer equipment in the Public
Works/Transportation Department.
2017/18 Replace 1 Computers $1,000
Replace HVAC Computer 4,000
Upgrade GIS Software 1,000
2018/19 1 Computer $1,000
Replace 1 Plotter 6,000
Upgrade GIS Software 1,000
2019/20 1 Computer $1,000
Upgrade GIS Software 1,000
2020/21 Replace 1 Computers $1,000
Upgrade GIS Software 1,000
2021/22 Replace 1 Computers $1,000
Upgrade GIS Software 1,000
10 - CS
Computer Equipment < $5000
2017/18 $17,000 2018/19 $5,500 2019/20 $8,000
2020/21 $9,000 2021/22 $6,000
This project consists of purchasing and upgrading computer equipment in the
Community Services Department and Community Recreation Center.
2017/18 Replace 5 Computers $5,000
Replace 1 ID Printer 4,000
Kiosk for CRC Registration 8,000
2018/19 Replace 4 Computers $4,000
Replace 1 Laptop 1,500
2019/20 Replace 4 Computers $4,000
Replace 1 ID Printer 4,000
2020/21 Replace 5 Computers $5,000
Replace 1 ID Printer 4,000
2021/22 Replace 4 Computers $4,000
Replace Scanner 1,000
Replace Large Format Printer 1,000
Capital Improvement Program 2017-2022 Page 49
City of Aventura
11 - CD
Computer Equipment < $5000
2017/18 $4,000 2018/19 $4,500 2019/20 $3,500
2020/21 $4,500 2021/22 $3,500
This project consists of computer upgrades, replacement printers and the
implementation of field computers for code compliance and building inspections for the
Community Development Department.
2017/18 Replace 3 Computers $3,000
Replace 2 Laserjet Printers 1,000
2018/19 Replace 3 Computers $3,000
Replace 1 Laserjet Printer 500
Replace Desktop Scanner 1,000
2019/20 Replace 3 Computers $3,000
Replace 1 Laserjet Printer 500
2020/21 Replace 3 Computers $3,000
Replace Laserjet Printers 500
Replace Desktop Scanner 1,000
2021/22 Replace 3 Computers $3,000
Replace 1 Laserjet Printer 500
12 - AACC
Computer Equipment < $5000
2017/18 $6,000 2018/19 $5,000 2019/20 $11,000
2020/21 $2,000 2021/22 $6,000
This project consists of purchasing and upgrading computer equipment in the Arts &
Cultural Center.
2017/18 Replace 2 Laptop/tablets 4,000
Replace Color Laser Printer 2,000
2018/19 Replace 4 Computers/laptops 5,000
2019/20 Upgrade Point of Sale System 11,000
2020/21 Replace Laptop/tablets 2,000
Capital Improvement Program 2017-2022 Page 50
City of Aventura
2021/22 Replace 4 Computers 4,000
Replace Network Switches 2,000
13 - CC
Computer Equipment < $5000
2017/18 $3,000 2018/19 $1,000 2019/20 $2,000
2020/21 $1,000 2021/22 $2,000
This project consists of upgrading and replacing computer equipment in the City Clerk's
Office.
Capital Improvement Program 2017-2022 Page 51
City of Aventura
CAPITAL EQUIPMENT PURCHASES AND REPLACEMENTS
This section includes projects relating to Capital Equipment Purchases and
Replacements for all operating departments. There are a total of 9 projects totaling
$3,521,700.
Policies
The City's investment in capital equipment purchases and replacements is based on the
following policies:
Goal: Provide capital equipment that will meet the needs of all departments in
order to maintain the efficiency and productivity of providing municipal services to the
City's residents.
• Replace all present equipment that is required when they become unusable, unsafe
or when maintenance costs outweigh the total cost of replacement.
• Develop and maintain an "Equipment Evaluation and Replacement Guide" to
determine replacement schedules and costs.
• Purchase more economical, fuel efficient and multi-functional vehicles.
• Purchase "green" or electric vehicles where practical.
• Maintain all City assets at a level adequate to protect the City's capital investment
and to minimize future maintenance and replacement costs.
Proposed Capital Equipment Purchase And Replacement
Most projects outlined in the 2017/18 to 2021/22 Capital Improvement Program are
either pertaining to vehicles or operational equipment. Detailed project descriptions and
a funding schedule follow. The CIP guidelines provide that capital equipment shall be
defined as having a useful life of more than one year and a value of $5,000 or more.
Equipment that has a value of $5,000 or less is also included in this document for
budgetary purpose.
Funding Plan
Funding for the proposed Capital Equipment Purchase and Replacement Projects will
be provided: Total Category Budget $3,521,700
Funding:
General Fund $3,507,700
Charter School Fund 14,000
Capital Improvement Program 2017-2022 Page 52
City of Aventura
TABLE 1
PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT
PROJECTS SCHEDULED FOR 2017/18-2021/22
SUMMARY BY YEAR
IP# Project Title Dept.# 2017/18 2018/19 2019/20 2020/21 2021/22 Total
CE1 Vehicle Purchase&Replacements PD $ 410,000 $ 535,000 $ 458,000 $ 430,500 $ 187,000 $ 2,020,500
CE2 Equipment Purchase and Replacement>5000 PD 106,000 137,500 124,500 143,000 109,000 620,000
CE3 Equipment Purchase and Replacement<5000 PD 73,800 77,700 29,600 15,600 15,600 212,300
CE4 Equipment Purchase and Replacement>5000 CS 40,850 51,200 15,100 16,800 26,200 150,150
CE5 Equipment Purchase and Replacement>5000 PW/T 28,000 30,000 - - 60,000 118,000
CE6 Equipment Purchase and Replacement<5000 CS 16,050 15,000 6,500 2,000 7,500 47,050
CE7 Equipment Purchase and Replacement>5000 AACC 58,200 43,000 40,000 102,000 71,500 314,700
CE8 Equipment Purchase and Replacement>5000 CD - 25,000 - - - 25,000
CE9 Equipment Purchase and Replacement>5000 ACES 14,000 - - - - 14,000
Totals $ 746,900 $ 914,400 $ 673,700 $ 709,900 $ 476,800 $ 3,521,700
TABLE 2
PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT
PROJECTS SCHEDULED FOR 2017/18-2021/22
FUNDING PLAN
Charter
General School
CIP# Project Title Dept.
CE1 Vehicle Purchase&Replacements PD $ 2,020,500 $ 2,020,500
CE2 Equipment Purchase and Replacement>5000 PD 620,000 620,000
CE3 Equipment Purchase and Replacement<5000 PD 212,300 212,300
CE4 Equipment Purchase and Replacement>5000 CS 150,150 150,150
CE5 Equipment Purchase and Replacement>5000 PW/T 118,000 118,000
CE6 Equipment Purchase and Replacement<5000 CS 47,050 47,050
CE7 Equipment Purchase and Replacement>5000 AACC 314,700 314,700
CE8 Equipment Purchase and Replacement>5000 CD 25,000 25,000
CE9 Equipment Purchase and Replacement>5000 ACES 14,000 - 14,000
Totals $ 3,521,700 $ 3,507,700 $ 14,000
Capital Improvement Program 2017-2022 Page 53
City of Aventura
PROPOSED PROJECTS
1 - PD
Vehicle Purchase & Replacements
2017/18 $410,000 2018/19 $535,000 2019/20 $458,000
2020/21 $430,500 2021/22 $187,000
This project consists of purchasing police vehicles to accommodate new employee
additions and establish a vehicle replacement program in the Police Department.
2017/18 Replace 13 Patrol Vehicles $410,000
2018/19 Replace 10 Patrol Vehicles $340,000
Replace 2 Traffic Vehicles 70,000
Replace K-9 Vehicles 35,000
Replace Crime Scene Van 35,000
Replace Fleet Truck 25,000
Replace Crime Prevention Van 30,000
2019/20 Replace 9 Patrol Vehicles $324,000
Replace Prisoner Van 40,000
Replace Traffic Truck 35,000
Replace K-9 Vehicles 35,000
Replace Boat Trailer 12,000
Replace Firearms Trailer 12,000
2020/21 Replace 10 Patrol Vehicles $380,000
Replace Crime Prevention Trailer 12,500
Replace Crime Scene Van 38,000
2021/22 Replace 4 Patrol Vehicles $152,000
Replace Marine Patrol Truck 35,000
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2 - PD
Equipment Purchase and Replacement > $5000
2017/18 $106,000 2018/19 $137,500 2019/20 $124,500
2020/21 $143,000 2021/22 $109,000
This project consists of purchasing equipment for the Police Department. The following
is a breakdown of the items to be replaced:
2017/18 13 Vehicle Equipment $80,000
Capital Improvement Program 2017-2022 Page 54
City of Aventura
Replace Segway 10,000
Message Board 13,000
Trailer Build-Out 3,000
2018/19 10 Vehicle Equipment $61,500
Replace In-Car Video 25,000
2 Traffic Vehicle Equipment 15,000
Crime Scene Equipment 8,000
K-9 Vehicle Equipment 10,000
Replace K-9 15,000
Crime Prevention Van Equipment 3,000
2019/20 9 Vehicle Equipment $57,000
Traffic Vehicle Equipment 7,500
K-9 Vehicle Equipment 10,000
Prisoner Van Equipment 25,000
Replace In-Car Video 15,000
Dive Team Equipment 10,000
2020/21 10 Vehicle Equipment $70,000
Replace In-Car Video 25,000
Crime Scene Equipment 8,000
Replace 2 Marine Engines 40,000
2021/22 4 Vehicle Equipment $28,000
Replace Marine Patrol Truck Equipment 6,000
Replace Boat Engines 60,000
Replace In-Car Video 15,000
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3 - PD
Equipment Purchase and Replacement < $5000
2017/18 $73,800 2018/19 $77,700 2019/20 $29,600
2020/21 $15,600 2021/22 $15,600
2017/18 Replace 13 Ballistic Vests $13,000
AR Rifles & Accessories 13,200
Repelling Gear 7,600
10 Tasers 13,500
Equipment for New Employees 13,000
Portable License Plate Readers 2,100
Camera 4,000
Mounted Arrow Boards 2,700
Mounted Radar Unit 2,200
Capital Improvement Program 2017-2022 Page 55
City of Aventura
1 Laser Unit 2,500
2018/19 Replace 16 Ballistic Vests $17,600
2 Laser Units 4,000
Replace Dive Team Equipment 2,400
10 Swat Vests 30,000
Replace Swat Rifles 13,500
Equipment for New Employees 3,000
Replace 12 SWAT Handguns 7,200
2019/20 Replace 12 Ballistic Vests $15,600
3 Glocks 2,000
6 Tasers 8,000
2 digital Cameras 4,000
2020/21 Replace 12 Ballistic Vests $15,600
2021/22 Replace 12 Ballistic Vests $15,600
4 - CS
Equipment Purchase and Replacement > $5,000
2017/18 $40,850 2018/19 $51,200 2019/20 $15,100
2020/21 $16,800 2021/22 $26,200
This project consists of the replacement of equipment that has become inefficient,
defective, or unusable and to add new equipment to provide improved services in the
Community Services Department. The following is a breakdown of the items to be
purchased:
2017/18 Purchase 1 Pickup Truck $25,000
Repair Partition Wall at CRC 7,450
Replace 2 Strength Machines at CRC 8,400
2018/19 2 Electric Low Speed Vehicles $29,000
Replace 2 Treadmills at CRC 13,000
Replace 2 Strength Machines at CRC 9,200
2019/20 Replace 2 Treadmills at CRC $6,500
Replace 2 Strength Machines at CRC 8,600
2020/21 Replace 2 Recumbent Bikes at CRC $6,000
Replace 2 Strength Machines at CRC 10,800
2021/22 Replace 2 Ellipticals at CRC $11,000
Replace 2 Strength Machines at CRC 9,200
Capital Improvement Program 2017-2022 Page 56
City of Aventura
Replace Soccer Goals 6,000
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5 — PW/T
Equipment Purchase and Replacement > $5,000
2017/18 $28,000 2018/19 $30,000 2021/22 $60,000
This project consists of the replacement of equipment that has become inefficient,
defective, or unusable and to add new equipment to provide improved services in the
Public Works/Transportation Department. The following is a breakdown of the items to
be purchased:
2017/18 Replace Hybrid Utility Vehicle $28,000
2018/19 Replace Hybrid Utility Vehicle $30,000
2021/22 Replace Pickup Truck $30,000
Replace Sedan 30,000
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6 - CS
Equipment Purchase and Replacement < $5,000
2017/18 $16,050 2018/19 $15,000 2019/20 $6,500
2020/21 $2,000 2021/22 $7,500
This project consists of the replacement of equipment that has become inefficient,
defective, or unusable in the Community Recreation Center. The following is a
breakdown of the items to be replaced:
2017/18 Replace Stair Climber $1,750
Replace 2 Tents 2,000
Replace Shade Structure at CRC 4,900
Replace Lobby Benches at CRC 2,400
Replace Drinking Fountains at CRC 5,000
2018/19 Replace 10 Tables $2,400
Replace 40 Chairs and 3 Carts 4,700
Replace 2 Soccer Goals 4,900
Replace 3 Tents 3,000
2019/20 Replace Sports Fencing Panels $3,500
Replace 3 Tents 3,000
2020/21 Replace 2 Tents $2,000
2021/22 Replace 4 Tents $4,000
Capital Improvement Program 2017-2022 Page 57
City of Aventura
Replace Sports Fencing Panels 3,500
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7 -AACC
Equipment Purchase and Replacement > $5,000
2017/18 $58,200 2018/19 $43,000 2019/20 $40,000
2020/21 $102,000 2021/22 $71,500
This project consists of purchasing equipment for the Arts & Cultural Center:
2017/18 Replace Lobby, & Patio Furniture $14,200
Replace Green Room Furniture 3,500
Replace Dressing Room Chairs 3,000
Ground Row Strips 26,400
Wireless microphones 8,600
Wireless Vdideo Transmitter and Camera 2,500
2018/19 Replace Radios $3,500
Replace Stage Monitors 6,000
Refinish Grand Piano 6,500
Additional Outdoor Lighting 20,000
Replace ALD Listening System 2,000
Replace Cyclorama 5,000
2019/20 Replace Scrim $5,000
Replace Lighting Consoles 20,000
Replace of Dance Floor 15,000
2020/21 ReplaceClear Comm System $30,000
Adiitional Moving Lights 20,000
Replace Audio Console 45,000
Replace ALD Listening System 7,000
2021/22 Replace Lobby Furniture $10,000
Replace Projector 30,000
Replace Green Room Furniture 3,500
Replace Microphones 8,000
Replace borders 20,000
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8 - CD
Equipment Purchase and Replacement > $5,000
2018/19 $25,000
This project consists of the addition of equipment or the replacement of equipment that
has become inefficient, defective, or unusable in the Community Development
Department. The following is a breakdown of the items to be replaced:
Capital Improvement Program 2017-2022 Page 58
City of Aventura
2018/19 Pickup Truck $25,000
9 —ACES
Equipment Purchase and Replacement > $5,000
2017/18 $14,000
This project consists of the replacement classroom desks
2017/18 ACES Classroom Furniture $14,000
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Capital Improvement Program 2017-2022 Page 59
City of Aventura
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Capital Improvement Program 2017-2022 Page 60