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Resolution No. 2017-37 Adopting in Principle Capital Improvement Program Document for FY 2017-18 to 2021-22 - July 17, 2017 RESOLUTION NO. 2017-37 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, ACCEPTING AND ADOPTING IN PRINCIPLE, SUBJECT TO ANNUAL REVISION AND AUTHORIZATION, THE CITY OF AVENTURA CAPITAL IMPROVEMENT PROGRAM DOCUMENT FOR FISCAL YEAR 2017/18 TO 2021/22 AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Capital Improvement Program document for fiscal years 2017/18 to 2021/22, attached hereto was presented and recommended to the City Commission of the City of Aventura by the City Manager as a long term plan of proposed capital expenditures, the means and methods of financing the projects and an action plan for the implementation of the projects; and WHEREAS, the City Commission recognizes the need to adopt a Capital Improvement Program to address Beautification and Parks, Transportation, Drainage and Infrastructure Improvements, Public Buildings and Facilities, Information Technology, and Capital Equipment Purchase and Replacement, which represents a commitment by the community toward achievement and maintenance of a desirable high quality of life for all residents; and WHEREAS, the City Commission recognizes the need to formulate a Capital Improvement Program which adopts a sound financing plan; and WHEREAS, the City Commission has reviewed the Capital Improvement Program document at a public meeting of the City Commission and wishes to adopt said document in concept. Page 1 of 3 City of Aventura Resolution No. 2017-37 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, THAT: Section 1. The City Commission hereby accepts and adopts in principle, subject to annual revisions and authorization, the City of Aventura Capital Improvement Program document for fiscal years 2017/18 to 2021/22 attached hereto and incorporated herein. Section 2. The City Manager is hereby authorized to do all things necessary and expedient in order to carry out the aims of this Resolution. Section 3. This Resolution shall take effect immediately upon adoption. The foregoing Resolution was offered by Commissioner Narotsky, who moved its adoption. The motion was seconded by Commissioner Landman, and upon being put to a vote, the vote was as follows: Commissioner Denise Landman Yes Commissioner Dr. Linda Marks Absent Commissioner Gladys Mezrahi Yes Commissioner Marc Narotsky Yes Commissioner Robert Shelley Yes Vice Mayor Howard Weinberg Yes Mayor Enid Weisman Yes PASSED AND ADOPTED this 17th day of July, 2017. Page 2 of 3 City of Aventura Resolution No. 2017-37 7://4/ - ENID WEISMAN, MAYOR ATTEST: cs ELLISA L. HORVAT , C CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: /./ (1 CITY ATTORNEY Page 3 of 3 moi. , AIL i MF City of Capital • - - nt Program 2017/18 — 2021/22 99s �FLo '� CAPITAL IMPROVEMENT PROGRAM 2017/18 - 2021 /22 .f CITY OF AVENTURA CITY COMMISSION Mayor Enid Weisman Commissioner Dr. Linda Marks Commissioner Denise Landman Commissioner Gladys Mezrahi Commissioner Marc Narotsky Commissioner Robert Shelley Commissioner Howard Weinberg CITY MANAGER Eric M. Soroka DEPARTMENT DIRECTORS Weiss Serota Helfman Cole & Bierman, P.A., City Attorney Joanne Carr, Community Development Director Karen J. Lanke, Information Technology Director Julie Alm, Principal Charter School Brian K. Raducci, Finance Director Jeff Kiltie, Arts & Cultural Center General Manager Ellisa Horvath, City Clerk Kimberly Merchant, Community Services Director Joseph Kroll, Public Works/Transportation Director Bryan Pegues, Police Chief _ - AveCit}- t()fura � 7 Gowmment Crntrr 19200 Wer Country Club Drive °6 x`44 Aventura. Florida 33180 Office of the City Manager June 2017 The Honorable Mayor and Members of the City Commission City of Aventura Aventura, Florida 33180 Enclosed herein is the proposed City of Aventura (the "City") Capital Improvement Program (CIP) for the fiscal period October 1, 2017 through September 30, 2022 and the proposed Capital Budget for the Fiscal period October 1, 2017 through September 30, 2018. The primary goal of the CIP is to develop a long—term plan of proposed capital expenditures, the means and methods of financing, and a schedule of priorities for implementation. It is important to stress that the CIP is a planning tool to evaluate infrastructure needs of the City as well as the financial capabilities of the City. In order to determine the impact of the CIP on the City's future operating budget, the City Commission and residents will be provided with the benefits of a CIP document which serves as a point of reference and includes an estimated long-term budget plan. At this point in the City's history, the need for major capital improvement funding has decreased substantially due to a very ambitious schedule of completing major community facilities and infrastructure projects during the past twenty one years since the incorporation of the City. This document represents an update of the CIP that was originally prepared for the five-year cycle of 2016 to 2021. The update process is important for the CIP to become a continuing and ongoing planning/implementation process. The last four years of last year's program were reevaluated in light of unanticipated needs, cost revisions, new project priorities and the financial condition of the City. In addition, the CIP was updated to add new projects in the fifth year (2021/22) to complete the cycle. Projects included within the framework of the program were based on input from Commissioners, staff, City consultants and citizens. The following represents the significant revisions or modifications to the proposed CIP compared to the prior document: 1. Added estimated cost and funding sources for the construction of the proposed Aventura Charter High School over the 2017-2019 fiscal years - $12,000,000. 2. Added in 2021/22, replacing the pavilion roofs, playground pole padding and SplashPad water features at Founders Park - $89,100. 3. Added in 2021/22 replacing the pavilion roof and 2 dugout roofs at Waterways Park - $26,400. 4. Added in 2021/22 replacing the playground shade canopy and 2 shade structures at Veterans Park - $28,600. 5. Added in 2021/22 resurfacing NE 188th Street, NE 183rd Street and NE 31 st Street -$641,000. 6. Added in 2017/18 an additional bike share station to be located at E. Country Club Drive/Mystic Point area- $47,000. The proposed 2017 — 2022 CIP includes 36 projects in five (5) functional categories with a total value of $25,588,425. The following represents the percentage of total funding that each functional category has been allocated: Beautification & Parks Facilities (4%), Transportation, Drainage and Infrastructure Improvements (18%), Capital Equipment Purchase and Replacement (14%), Information/Communication Technology (16%) and Public Buildings and Facilities Improvements (48%). Major emphasis was placed on the following projects: Proposed Aventura Charter High School $12,000,000 Road Resurfacing 2,657,000 Park Improvements 995,750 Street Lighting Upgrades 980,000 Stormwater Drainage Improvements 770,000 Air Conditioning Unit Replacements 322,000 It should be noted that the City and Aventura Mall continue to work together to design a traffic flow improvement project to address congestion on Country Club Drive from motorists going east on the Lehman Causeway. This was not included in this document, as it is in the early stages of study and requires FDOT approval. The document contains a detailed funding plan that forecasts revenues necessary to fund both the CIP and the operating budgets over the next five (5) years. The proposed funding plan is based on the assumption that operating expenditures can be maintained at certain percentage increases and revenues grow at specified levels. The plan is based on conservative estimates. I am proud of the many accomplishments and the support the City Commission and residents have shown in the implementation of the capital projects since the incorporation of the City. Our beautification projects, park and open space additions, Government Center, Community Recreation Center, Charter School, Arts & Cultural Center, transportation improvements and many other community enhancements continue to exhibit our commitment to excellence and professionalism. This document serves many purposes. Importantly it serves as an aid to the residents in providing a better understanding of the City's long-term capital needs and how the City intends to meet these demands. It also details our continuing effort to address the needs and concerns of our citizens while making prudent financial decisions which contribute to the City's long-term financial health. The preparation and formulation of this document could not have been accomplished without the dedicated efforts of all Department Directors and their staff. Their professional efforts have assisted in the preparation of this important planning program. I request and recommend that you take the following actions regarding the proposed 2017 - 2022 Capital Improvement Program: 1. Review the CIP document at the June workshop meeting. 2. Hold a public hearing at the July Commission Meeting to conceptually adopt the final CIP document, by resolution, for implementation. All questions relating to the CIP should be referred to my attention. Respectfully submitted, Eric M. So a City Manager CAPITAL IMPROVEMENT PROGRAM 2017 - 2022 HIGHLIGHTS • Construction and equipment for new $12,000,000 Charter High School and Gym on NE 213th Street. • Road maintenance projects that total $2,657,000 to resurface asphalt and enhance safety are included Yacht Club Drive, Mystic Point Drive, NE 187th Street, NE 185th Street, Aventura Boulevard, NE 34th Avenue, NE 28th Avenue, NE 190th Street, Yacht Club Way, south portion of the hospital district and NE 188th Street, NE 183rd Street and NE 31St Street. • Provides funding in the amount of $980,000 to retrofit street lighting throughout the City with more energy efficient LED fixtures. • Provides for improvements to Founders Park, Veterans Park, and Waterways Park, Don Soffer Exercise Trial and Waterways Dog Park in the amount of $995,750 to address maintenance requirements. • Adds a new additional bike share station at the E. Country Club Drive/Mystic Point area. • Funds drainage improvements and upgrades to 10 stormwater outfall check valves to guard against rising sea levels. A total of $770,000 has been earmarked during the five- year period. • Provides the necessary equipment to continue to provide high quality and effective police services. • Continues the implementation of technology improvements and management information systems to enhance the productivity and efficiency of City operations. • Ensures that the tools of production, vehicles, equipment and technology, are available for City operations. CAPITAL IMPROVEMENT PROGRAM 2017 - 2022 TABLE OF CONTENTS INTRODUCTION PAGE Purpose of the Capital Improvement Program 1 Legal Authority 2 Development of the Capital Improvement Program 2 Capital Improvement Program Policies 3 Preparing the Capital Budget 4 Locating a Specific Capital Project 4 Reading the Program Schedules 5 OVERVIEW OF RECOMMENDED PROJECTS Summary of Recommended Projects 7 Summary of Major Programs 7 Summary of Proposed Appropriations by Funding Source 8 Summary of Projects by Location and Year 9 FUNDING PLAN Introduction 11 Debt vs. Pay-As-You-Go Financing 11 Required Separation of Funding Sources 12 Summary of Financing Plan Model 13 Proposed Financing Plan General Fund 14 Proposed Financing Plan Transportation Fund 18 Proposed Financing Plan Stormwater Utility Fund 19 PROJECT DESCRIPTIONS AND FUNDING SCHEDULES Beautification and Park Facilities Improvements 21 Transportation, Drainage and Infrastructure Improvements 30 Public Buildings and Facilities Improvements 37 Information/Communications Technology 42 Capital Equipment Purchases and Replacements 52 lFrl n , + f of Exce INTRODUCTION 'II Ila I, r a - C• u ,��•4, 0I , �a p IN � City of Aventura INTRODUCTION This section describes what a Capital Improvement Program (CIP) is and the process for developing the City of Aventura (the "City") Capital Improvement Program and Capital Budget. This introduction also explains how to locate a specific project in this document. PURPOSE OF THE CAPITAL IMPROVEMENT PROGRAM The purpose of the CIP is to establish a long-term plan of proposed capital expenditures, the means and methods of financing, and a schedule of priorities for implementation. In order to determine the impact on the City's operating budget, debt service and the general trend of future expenditures, the City Commission will be provided with the advantage of a CIP document as a point of reference and estimated long-term budget plan. In accordance with the State's Growth Management Act, the City is required to undergo this process in order to meet the needs of its Comprehensive Plan. The CIP is an official statement of public policy regarding long-range capital development within the City. A capital improvement is defined as a capital expenditure of $5,000 or more, resulting in the acquisition, improvement or addition to fixed assets in the form of land, buildings or improvements, more or less permanent in character, and durable equipment with a life expectancy of more than one (1) year. In addition, equipment that has a value of $5,000 or less is also included in this document for budgetary purposes. The CIP lists proposed capital projects to be undertaken, the year in which they will be started, the amount expected to be expended in each year and the method of financing these projects. Based on the CIP, a department's capital outlay portion of the annual Operating Budget will be formulated for that particular year. The CIP document also communicates to the citizens, businesses and interested parties the City's capital priorities and plan for implementing projects. The five-year CIP is updated annually to add new projects in the fifth year, to re- evaluate the program and project priorities in light of unanticipated needs, and to revise recommendations to take account of new requirements and new sources of funding. Capital Improvement programming thus becomes a continuing part of the City's budgeting and management procedures. The annual capital programming process provides the following benefits: 1. The CIP is a tool for implementing the City's Comprehensive Plan. 2. The CIP process provides a mechanism for coordinating among projects with respect to function, location, and timing. Capital Improvement Program 2017-2022 Page 1 City of Aventura 3. The yearly evaluation of project priorities ensures that the most crucial projects are developed first. 4. The CIP process facilitates long-range financial planning by matching estimated revenue against capital needs, establishing capital expenditures and identifying the need for municipal borrowing and indebtedness within a sound long-range fiscal framework. 5. The impact of capital projects on the City's operating budget can be projected. 6. The CIP serves as a source of information about the City's development and capital expenditures plan for the public, City operating departments and the City Commission. LEGAL AUTHORITY A capital programming process to support the comprehensive plan is required by the Local Government Comprehensive Planning and Land Development Regulations, incorporated as Chapter 163, Florida Statues. DEVELOPMENT OF THE CAPITAL IMPROVEMENT PROGRAM The City's capital programming process began in January when operating departments were required to prepare requests for all proposed capital projects anticipated during the period of 2017 - 2022. A CIP Preparation Manual and related forms were distributed to all departments for this purpose. In February, departmental prioritized project requests were submitted to the City Manager's Office. Department Directors were asked to justify projects in terms of benefits derived, necessity to health, safety and welfare of the City, enhancement to City plans and policies, need of residents and funding. Projects were prioritized on the basis of Urgency, Necessity, Desirability, and Deferability. The City Manager reviewed departmental requests and conducted individual meetings with Department Directors. The departmental requests were prioritized and the five- year schedule of projects was compiled into document form by the City Manager. The methods of financing and revenue sources were then prepared by the Finance Director and City Manager and were incorporated into the CIP document. At this point, the proposed CIP is submitted to the City Commission and public for review. In order to facilitate public involvement, public hearings and community meetings will be held to unveil and review the CIP document prior to the adoption of a Resolution approving the CIP in principle. Capital Improvement Program 2017-2022 Page 2 City of Aventura CAPITAL IMPROVEMENT PROGRAM POLICIES 1. Annually, the City will prepare a five-year capital improvement program analyzing all anticipated capital expenditures and identifying associated funding sources. Future capital expenditures necessitated by changes in population, changes in development, growth, redevelopment or changes in economic base will be calculated and included in the Capital update process. 2. The City will perform all capital improvements in accordance with an adopted CIP. 3. The classification of items as capital or operating will be determined by two criteria - cost and frequency. Generally, a capital project has a "useful life" of more than one (1) year and a value of $5,000 or more. In addition, equipment that has a value of $5,000 or less is also included in the document for budgetary purposes. 4. The City will coordinate development of the capital improvement budget with the development of the operating budget. Future operating costs associated with new capital improvements will be projected and included in the operating forecasts. 5. The first year of the five-year capital improvement program will be used as the basis for formal fiscal year appropriations during the annual budget process. 6. The City will maintain all of its assets at a level adequate to protect the City's capital investment and to minimize future maintenance and replacement costs. 7. The City will identify the estimated cost of capital projects and prepare a funding projection that considers revenues and operating costs to be included in the Capital Improvement Program document that is submitted to the City Commission for approval. 8. The City will determine the most appropriate financing method for all new projects. 9. If appropriate, the City will attempt to maintain a mixed policy of pay-as-you-go and borrowing against future revenues for financing capital projects. 10 The City will maintain ongoing maintenance schedules relating to road, sidewalk and drainage system improvements. 11. The City will address and prioritize infrastructure needs on the basis of protecting the health, safety and welfare of the community. 12. A CIP preparation calendar shall be established and adhered to. 13. Capital projects will conform to the City's Comprehensive Plan. 14. Long-term borrowing will not be used to fund current operations or normal maintenance. 15. The City will strive to maintain an unreserved General Fund Fund Balance at a level not less than 10% of the annual General Fund revenue. Capital Improvement Program 2017-2022 Page 3 City of Aventura 16. If new project appropriation needs are identified at an interim period during the fiscal year, the funding sources will be identified and mid-year budget amendments will be utilized to provide formal budgetary authority. In addition budget amendments may be utilized to increase appropriations for specific capital projects. PREPARING THE CAPITAL BUDGET The most important year of the schedule of projects is the first year. It is called the Capital Budget and is adopted separately from the five-year program as part of the annual budget review process. Based on the CIP, each department's capital outlay portion will be formulated for that particular year. Each year the CIP will be revised and another year will be added to complete the cycle. Capital Improvement Programming thus becomes a continuing part of the City's budget and management process. The Capital Budget is distinct from the Operating Budget. The Capital Budget authorizes capital expenditures, while the Operating Budget authorizes the expenditure of funds for employee salaries, supplies and materials. Through the City's amendment process, changes can be made to the adopted Capital Budget during the fiscal year. A request for amendment is generated by an operating department based on an urgent need for new capital project or for additional funding for a previously approved project. The request is reviewed by the Finance Director and City Manager and, if approved by the City Manager, a budget amendment is presented to the City Commission. LOCATING A SPECIFIC CAPITAL PROJECT The Capital Improvement Program is divided into five (5) program areas as follows: Beautification and Parks (BP) Transportation, Drainage and Infrastructure Improvements (TDI) Public Buildings and Facilities (PBF) Information/Communications Technology (ICT) Capital Equipment Purchases & Replacement (CE) Each project in the Capital Improvement Program has a unique project number. This project number appears at the beginning of the individual project descriptions and the Summary by Year tables. The first digit refers to functional category priority number assigned by the City Manager The final digits outline the individual department requesting the project. For example, project BP1-CS is Beautification and Parks project number one which was requested by the Community Services Department. Capital Improvement Program 2017-2022 Page 4 City of Aventura READING THE PROGRAM SCHEDULES Detailed information about each capital project is presented in the section titled "Capital Improvement Program Project Descriptions and Funding Schedules." The section is arranged by program area and functional category and includes a description of each project and the funding schedules. Project timetables for each functional category are indicated in the Summary by Year tables. The funding schedules are based on the funding needed to complete an individual project. A project's funding may continue for several years depending on the development timetable. Each program has a separate Funding Plan Table that outlines the revenue sources proposed to fund project expenditures. Capital Improvement Program 2017-2022 Page 5 r Of A0 It � m OVERVIEW r�. a.E �7 City of Aventura OVERVIEW OF RECOMMENDED PROJECTS SUMMARY OF RECOMMENDED PROJECTS The proposed 2017 — 2022 CIP includes 36 projects in five (5) functional categories with a total value of $25,588,425. The following represents the percentage of total funding that each functional category has been allocated: Beautification & Parks Facilities (4%), Transportation, Drainage and Infrastructure Improvements (18%), Capital Equipment Purchase and Replacement (14%), Information/Communication Technology (16%) and Public Buildings and Facilities Improvements (48%). SUMMARY OF MAJOR PROGRAMS The following table presents a summarized breakdown of the costs of the various projects recommended for funding categorized by major function for each of the five (5) years covered by the CIP. Table 1 Program 2017118 2018119 2019120 2020121 2021122 TOTAL Beautification&Parks Facilities $ 246,600 $ 214,860 $ 62,600 $ 308,060 $ 163,860 $ 996,760 Transportation,Drainage& 1,043,000 836,000 866,000 828,000 891,000 4,464,000 Infrastructure Public Buildings&Facilities 6,148,000 7,080,000 93,600 16,000 66,000 12,392,600 Information/Communication 866,676 942,376 817,376 763,276 834,876 4,224,476 Technology Capital Equipment 746,900 914,400 673,700 709,900 476,800 3,621,700 Totals $ 8,060,976 $ 9,987,626 $ 2,603,076 $ 2,624,226 $ 2,422,626 $ 26,688,426 Capital Improvement Program 2017/18 - 2021/22 Summary By Function Capital Equipment 14% Beautification& Parks Facilities Transportation, 4% Drainage& Infrastructure 18% Information Technology _ 16% ------ Jr — Public Buildings 48 Capital Improvement Program 2017-2022 Page 7 City of Aventura SUMMARY OF PROPOSED APPROPRIATIONS BY FUNDING SOURCE The following table reflects the distribution of all proposed projects to the funding source or mechanism, which is appropriate for funding the projects for each of the five (5) years of the program. Table 2 Capital Improvement Program 2017/18 - 2021/22 Summary By Funding Source Funding Source 2017118 2018119 2019120 2020121 2021122 TOTAL General $ 1,500,975 $ 1,753,625 $ 1,196,575 $ 1,461,825 $ 1,070,525 $ 6,983,525 Stormwater Utility 95,000 125,000 125,000 175,000 250,000 770,000 Capital Projects Fund 154,000 - - - - 154,000 Loan Proceeds 5,000,000 1,000,000 - - - 6,000,000 Charter School 191 - 6,000,000 - - - 6,000,000 Charter School 190 353,000 398,000 450,500 334,400 461,000 1,996,900 Transportation Fund 948,000 711,000 731,000 653,000 641,000 3,684,000 $ 8,050,975 $ 9,987,625 $ 2,503,075 $ 2,624,225 $ 2,422,525 $ 25,588,425 The proposed funding plan involves a commitment to "pay—as-you-go" annual appropriations established in yearly budgets and does not include additional long term debt. Funding Source Summary Capital Projects Charter School Fund 190 Fund / 8% Stormwater Utility 3/ Loan Proceeds 24% General 27 00Charter School 191 23 Transportation Fund 14% Capital Improvement Program 2017-2022 Page 8 City of Aventura SUMMARY OF PROJECTS BY LOCATION AND YEAR The following outlines the major projects by location and the year they are proposed to be funded: Table 3 Capital Improvement Program 2017/18- 2021/22 Summary By Location Resurfacing Street Lighting Drainage Park Location Improvements Improvements Founders Park 2017 to 2021 Waterways Park 2019 to 2022 Veterans Park 2017 to 2021 Waterways Dog Park 2018 & 2021 Yacht Club Drive 2017/18 Mystic Point Drive 2017/18 NE 187th Street 2018/19 NE 185th Street 2018/19 Aventura Boulevard 2019/20 NE 34th Avenue 2019/20 NE 28th Avenue 2019/20 NE 190th Street 2020/21 Yacht Club Way 2020/21 Hospital District 2020/21 NE 188th Street 2021/22 NE 183rd Street 2021/22 N E 31 st Street 2021/22 Capital Improvement Program 2017-2022 Page 9 er - •�� � ' �'�,� +gnu .n�l'i � VIII / , I 1 I/ City of Aventura FUNDING PLAN INTRODUCTION In order for a CIP to be an effective management planning tool, the program must include not only a compilation of major capital needs and their costs but also a financing plan for the entire life of the program. This financing plan must include an analysis of the available resources which will be used to fund not only the CIP itself but the required operating expenses and debt service requirements of the City. In order to ensure that the financing plan is complete in every respect, the plan formulation process must include: 1. A projection of revenues and resources which will be available to fund operating and capital expenditures during the life of the CIP. 2. A projection of future years' operating expenditure levels which will be required to provide ongoing services to City residents. 3. Once the CIP projects have been evaluated, a determination is made of the projects to be funded and the timing of the cash outflow for each project. The information is then tabulated to determine the amounts required to fund the CIP for each year. 4. From the information obtained in 1 through 3 above, the additional resources required to fund the CIP will be determined and a decision will be made on whether the program is to be financed by the issuance of debt, on a pay-as-you-go basis or some combination of the two (2). The financing plan prepared in such a manner will be as accurate as possible and should be an informative document to all City residents. However, due to the uncertainty involved in projecting operating cost increases, the community's desire for service increases and the inflow of resources over a five-year period, the financing plan presented should be viewed as a theoretical framework to be adjusted each year based on the most recent information available at that time. This will be accomplished by updating the financing plan each year, adopting operating and capital budgets, and ordinances to implement fee structures which will be required to fund the program each year. DEBT VS PAY-AS-YOU-GO FINANCING Debt financing through the issuance of long term bonds is most appropriate when: 1. There are a small number of relatively large dollar value projects. 2. Larger projects cannot be broken into segments and the costs distributed over a longer time frame without impairing the usefulness of the project. Capital Improvement Program 2017-2022 Page 11 City of Aventura 3. The projects are non-recurring. 4. Assets acquired have a relatively long useful life which equals or exceeds the life of the debt. Through long-term bond financing, the costs of a project having a long useful life can be shared by future residents who will benefit from the projects. In contrast, pay-as-you-go financing is most appropriate for a CIP which includes: 1. A large number of projects having a relatively small dollar value. 2. Projects which can be broken into phases with a portion completed each year without impairing the overall effectiveness of the project. 3. Projects which are of a recurring nature. 4. Projects where the assets acquired will have relatively short useful lives. The primary advantage of pay-as-you-go financing is that the interest costs and costs of bringing a bond issue to market can be avoided. However, if inappropriately used, this financing plan may cause tax rates and fee structures to increase suddenly and may result in current residents paying a greater portion of projects which benefit future residents. In summary, the choice of the appropriate financing plan will be contingent upon an analysis of the projects to be included in a CIP. REQUIRED SEPARATION OF FUNDING SOURCES In order to comply with accepted governmental accounting practices and to ensure compliance with City Codes and any related Bond Indentures, the analysis and financing plan contained herein will be presented within their respective funds. Projects funded on a pay-as-you-go basis will directly relate to the Capital Fund Budget from where the source of funding is derived. Each of these Budgets will appear in the Annual Operating and Capital Improvement Budget, which is adopted each year. Those funds are currently represented as follows: 1. General Fund 2. Transportation and Street Maintenance Fund 3. Charter School Fund 190 4. Charter School Fund 191 5. Capital Projects Fund Capital Improvement Program 2017-2022 Page 12 City of Aventura 6. Stormwater Utility Fund In accordance with accounting, legal and internal revenue requirements, all projects to be completed with the proceeds received from the sale of Bonds or loans will be accounted for in a Capital Construction Fund or Stormwater Utility Fund. In addition, capital outlay for the Charter School is included in a separate Budget adopted by the City Commission. SUMMARY OF FINANCING PLAN MODEL Detailed funding plans for individual funds of the City are enclosed herein in the following sections. The following represents an overview of the major points of the recommended funding plan: 1. Utilize "pay-as-you-go" financing through annual appropriations to fund the five year amount of $13,588,425 not including the Aventura Charter School Project. 2. Fund the estimated $12,000,000 costs associated with the Aventura Charter School Project by utilizing $6,000,000 from the General Fund Reserve and a $6,000,000 Bank Loan. The cost of the new debt would have limited long term impact on the City's finances, as the new debt service would be funded from a portion of the City's Debt Service being paid off in 2019/20. 3. Adjusts property tax revenues based on projected conservative growth in assessments. Capital Improvement Program 2017-2022 Page 13 City of Aventura PROPOSED FINANCING PLAN GENERALFUND After evaluating the nature of the various projects that are included in the City's General CIP, it was decided that pay-as-you-go would be most appropriate for funding the program. FINANCING PLAN TABLES Based on this decision, the analysis which follows is aimed at developing a financing plan which will allow the City to fund General Government Services operating expenditures and all projects recommended for funding in the General CIP for each year of the program. Table 1 presents a five-year projection of resources which will be available for General Government Services. Unless shown by an asterisk (*), the amount projected for each revenue is based on the tax rate or fee structure in effect during the 2016/17 fiscal year. Revenue descriptions followed by an asterisk (*) were computed based on a projected increase in the rate structure as discussed in the assumption of projections. Table 2 presents a five-year projection of required operating expenses for General Government Services which utilize the cost data as outlined in the assumption of projections. Table 3 is a recap of resources available to fund the General CIP based on projected revenues and expenditures and the proposed Capital Improvement Program appropriations for the five (5) years of the program. Please note that this analysis assumes that all available resources not needed to fund current operating expenditures will be transferred to the CIP Fund and that any balance in the CIP Fund will remain in the CIP. Through this process, the City will be able to accumulate a reserve which would be used to fund unexpected capital outlays or to fund future years' programs. Capital Improvement Program 2017-2022 Page 14 City of Aventura TABLE 1 PROJECTION OF RESOURCES AVAILABLE FOR GENERAL GOVERNMENT SERVICES 2016/17 2017/18 2018/19 2019/20 2020/21 2020/21 CURRENT YEAR REVENUES AVAILABLE FOR GENERAL GOVERMENT SERVICES AD VALOREM TAXES $16,254,804 $16,571,893 $17,897,644 $18,613,550 $ 19,358,092 $20,132,416 FPL FRANCHISE FEES 1,825,000 1,825,000 1,861,500 1,898,730 1,936,705 1,975,439 FRANCHISE FEES 560,100 575,000 592,250 610,018 628,318 647,168 UTILITY TAXES 7,732,000 7,545,000 7,771,350 8,004,491 8,244,625 8,491,964 SECTION 185 PREMIUM TAX 318,000 325,000 318,000 318,000 318,000 318,000 CITY BUSINESS LICENSES TAX 945,000 975,000 984,750 994,598 1,004,543 1,014,589 BUILDING RELATED REVENUE 2,336,000 2,346,000 1,896,000 1,350,000 1,350,000 1,000,000 STATE SHARED REVENUES-UNRESTRICTED 770,650 795,320 819,180 843,755 869,068 895,140 HALF CENT SALES TAX 2,825,000 2,860,000 2,960,100 3,063,704 3,170,933 3,281,916 CHARGES FOR SERVICES 2,193,000 2,599,421 2,690,401 2,784,565 2,882,025 2,982,895 FINES AND FORFEITURES 1,054,000 1,079,000 1,111,370 1,144,711 1,179,052 1,214,424 MISC.REVENUES 280,000 290,000 280,000 280,000 280,000 280,000 COUNTY BUSINESS TAX 49,000 55,000 55,000 55,000 55,000 55,000 TOTAL AVAILABLE $37,142,554 $37,841,634 $39,237,545 $39,961,120 $41,276,361 $42,288,950 NOTES TO ASSUMPTION OF PROJECTIONS (a) Ad Valorem Tax revenues are estimated to increase at 1.9% in 2017/18, and growth factor of 8% in 2018/19 and 4% in future years. (b) FPL Franchise Fees from the County will grow at the rate of 2% per year. (c) Franchise fees will grow at the rate of 3% per year. (d) Utility taxes will grow at the rate of 3% per year. (e) Business License Tax will grow at the rate of 1.0% per year. (f) Building related revenues will increase remain stable in 2017/18 and then decrease over the remaining 4 year period. (g) State shared revenues will grow at the rate of 3% per year. (h) Half-cent sales tax will grow at the rate 3.5% per year. (i) Charges for services will grow at the rate of 3.5% per year. Q) Fines &forfeitures will grow at the rate of 2 to 3% per year after 2017/18. Capital Improvement Program 2017-2022 Page 15 City of Aventura TABLE 2 PROJECTION OF OPERATING EXPENDITURES FOR GENERAL GOVERNMENT SERVICES DEPARTMENT 2016117 2017118 2018119 2019120 2020121 2021122 City Commission $ 144,307 $ 146,150 $ 149,073 $ 153,545 $ 158,152 $ 162,896 Office of the City Manager 729,895 746,865 776,740 807,809 840,122 873,726 Legal 305,000 305,000 305,000 305,000 305,000 305,000 City Clerk 319,568 307,197 357,557 375,435 401,715 449,835 Finance 1,024,635 1,059,843 1,112,835 1,168,477 1,226,901 1,288,246 Information Technology 1,084,598 1,122,810 1,173,336 1,232,003 1,293,603 1,358,284 Public Safety 18,563,269 19,442,439 20,220,137 21,028,942 21,870,100 22,744,904 Arts&Cultural Center 782,250 809,899 821,344 858,305 896,929 937,290 Community Development 2,571,182 2,579,139 2,442,015 2,095,726 2,125,297 2,055,756 Community Services 2,334,732 2,410,796 2,507,228 2,607,517 2,711,818 2,820,290 Public Works/Transportation 2,901,942 3,033,616 3,124,624 3,218,363 3,314,914 3,414,362 Non-Departmental 1,526,500 1,468,900 1,498,278 1,528,244 1,558,808 1,589,985 TOTAL PROJECTED OPERATING EXPENDITURES GENERAL GOVERNMENTAL SERVICES $ 32,287,878 $ 33,432,654 $ 34,488,168 $ 35,379,366 $ 36,703,358 $ 38,000,574 TOTAL PROJECTED DEBT SERVICE REQUIREMENTS 2,208,590 2,058,255 2,054,667 2,563,953 2,043,042 2,043,042 TOTAL PROJECTED EXPENDITURES $ 34,496,468 $ 35,490,909 $ 36,542,835 $ 37,943,319 $ 38,746,400 $ 40,043,616 NOTES TO ASSUMPTION OF PROJECTIONS Operating expenditures are projected to increase on average of 3% to 4% each year. Capital Improvement Program 2017-2022 Page 16 City of Aventura TABLE 3 RECAP OF AVAILABLE RESOURCES vs PROPOSED APPROPRIATIONS GENERAL FUND CAPITAL IMPROVEMENT PROGRAM 2017118 2018119 2019120 2020121 2021122 TOTAL PROJECTED AVAILABLE RESOURCES $37,841,634 $39,237,545 $39,961,120 $41,276,361 $42,288,950 PROJECTED OPERATING EXPENDITURES 33,432,654 34,488,168 35,379,366 36,703,358 38,000,574 DEBT SERVICE REQUIREMENTS 2,058,255 2,054,667 2,563,953 2,043,042 2,043,042 SUBTOTAL-EXPENDITURES 35,490,909 36,542,835 37,943,319 38,746,400 40,043,616 BALANCE AFTER OPERATING COSTS 2,350,725 2,694,710 2,017,801 2,529,961 2,245,334 LESS CIP APPROPRIATIONS 1,500,975 1,753,625 1,196,575 1,461,825 1,070,525 BALANCE $ 849,750 $ 941,085 $ 821,226 $ 1,068,136 $ 1,174,809 $50,000,000 $45,000,000 $40,000,000 $35,000,000 — $30,000,000 $25,000,000 r Revenue4 $20,000,000 Expenditures $15,000,000 — CIP $10,000,000 — $5,000,000 — $0 2017f18 2018119 2019120 2020121 2021/22 Capital Improvement Program 2017-2022 Page 17 City of Aventura PROPOSED FINANCING PLAN TRANSPORTATION FUND This fund was established to account for restricted revenues and expenditures which by State Statute and County Transit System Surtax Ordinance are designated for transportation enhancements, street maintenance and construction costs. This table reflects the anticipated revenues available and the proposed appropriations. TABLE 4 TRANSPORTATION AND STREET MAINTENANCE FUND RECAP OF AVAILABLE RESOURCES AND PROPOSED APPROPRIATIONS SUMMARY BY YEAR 2016117 2017118 2018119 2019120 2020121 2021122 REVENUES LOCAL OPTION GAS TAX $ 516,000 $ 527,000 $ 540,175 $ 553,679 $ 567,521 $ 544,000 INTEREST EARNINGS 2,000 2,000 2,000 2,000 2,000 2,000 STATE SHARED REVENUES-RESTRICTED 295,000 290,000 297,250 304,681 312,298 184,000 BIKESHARE REVENUES 40,000 40,000 40,000 40,000 40,000 CARRYOVER 3,293,908 1,778,125 1,632,125 1,707,140 1,744,028 1,838,508 COUNTY TRANSITSYSTEM SURTAX 1,433,000 1,400,000 1,435,000 1,470,875 1,507,647 1,545,338 TOTAL REVENUES $5,539,908 $4,037,125 $3,946,550 $ 4,078,376 $4,173,495 $4,153,846 EXPENDITURES Maintenance Operating Expenditures $ 613,527 $ 640,000 $ 672,000 $ 705,600 $ 740,880 $ 777,924 Bikeshare Program Operating Expenditures 40,000 72,000 74,160 76,385 78,676 81,037 Transit Services 830,000 745,000 782,250 821,363 862,431 1,055,552 TOTAL EXPENDITURES $1,483,527 $1,457,000 $1,528,410 $ 1,603,347 $1,681,987 $1,914,513 Total For Capital 4,056,381 2,580,125 2,418,140 2,475,028 2,491,508 2,239,333 CAPITAL EXPENDITURES Project Title 2016117 2017118 2018119 2019120 2020121 2021122 Street Lighting $ 929,241 $ 400,000 $ 400,000 $ 180,000 $ $ Transit System Improvements 267,349 Bikeshare Program 47,000 Transportation Improvements Road Resurfacing Program 1,081,666 501,000 311,000 551,000 653,000 641,000 TOTAL CAPITAL EXPENDITURES $2,278,256 $ 948,000 $ 711,000 $ 731,000 $ 653,000 $ 641,000 Capital Improvement Program 2017-2022 Page 18 City of Aventura PROPOSED FINANCING PLAN STORMWATER UTILITY FUND The City is responsible for stormwater management activities within its corporate boundaries. In order to address deficiencies and develop an ongoing maintenance program, a Stormwater Utility Fund was created. The Fund generates revenues for stormwater management costs, permitting, maintenance and capital improvements from a source other than the General Fund. The Utility relies on user fees charged to residents and businesses for generating revenues. Table 5 reflects the anticipated revenues available and the proposed appropriations for the Stormwater Utility Fund for the five-year period. A total of $770,000 from this fund will be utilized to fund of stormwater drainage projects during the five-year period. The monthly rate charged to users per unit was $3.50 for 2016/17. TABLE 5 RECAP OF AVAILABLE RESOURCES vs PROPOSED APPROPRIATIONS STORMWATER UTILITY FUND 2016117 2017118 2018119 2019120 2020121 2021122 Revenues: Stormwater Utility Billings(1) $1,240,804 $1,278,000 $1,303,560 $1,329,631 $1,356,224 $1,383,348 State Grant Interest 1,000 7,500 7,500 7,500 7,500 7,500 Carry Over of Surplus 2,265,033 540,500 1,050,560 1,559,651 2,017,213 $ 3,506,837 $ 1,285,500 $ 1,851,560 $ 2,387,691 $ 2,923,375 $ 3,408,062 Operating Expenses: (2) 601,802 650,000 676,000 703,040 731,162 760,408 Available for CIP&Debt Service $ 2,905,035 $ 635,500 $ 1,175,560 $ 1,684,651 $ 2,192,213 $ 2,647,654 Annual CIP Expenditures: 2,536,887 95,000 125,000 125,000 175,000 250,000 Annual Surplusi(Deficit): $ 368,148 $ 540,500 $ 1,050,560 $ 1,559,651 $ 2,017,213 $ 2,397,654 NOTES TO ASSUMPTION OF PROJECTIONS (1)Projected to increase by 2%annually. (2)Includes Operation and Maintenance,Engineering and Administration. Projected to continue to grow at an annual rate of 4%. Capital Improvement Program 2017-2022 Page 19 City of Aventura r ■ + r r .�.r —..Out .I MM ��.. of EXc f 1 PROJECT Y DESCRIPTIONS i _ � �• f a���J 1 1 1 ��If 1 11 '�' , lk � !s'��'I..I["�iy■r�i `� ilii i i�ii]i'a�r1rY7 � I If fl�11A� I I+_� �r' r r x � s r Capital Improvement Program 2017-2022 Page 20 City of Aventura BEAUTIFICATION AND PARK FACILITIES IMPROVEMENTS This section includes beautification projects and improvements to the City's park system and recreational facilities. There are six (6) projects in the CIP, which total $995,750. Special emphasis was given to upgrading existing park facilities. Policies The City's investment in improvements to the City park system is based on the following policies: Goal: Provide adequate and accessible parks and facilities to meet the recreational needs of all current and future residents. • Provide a variety of quality recreation facilities that will meet the needs of all age groups within the City and enhance the overall environmental characteristics of the area. • Maximize the utilization of all public facilities through the provision of variety in the type of facility offered. • Provide exercise/walking paths and designated areas for bike riders to enhance the physical well being of residents. • Provide recreational facilities on the basis of 2.75 acres per 1,000 population. • Encourage the integration of recreational facilities into the development of residential, commercial, industrial, and open space land uses. Goal: Update the five-year CIP on an annual basis. • Provide parks whereby residents have access to neighborhood parks within a 2 mile radius and community parks which serve the entire City. Goal: Increase Safety Standards • Provide for adequate security measure including limited access facilities. • Replace dangerous equipment and eliminate visual barriers to reduce criminal opportunities. • Employ vandal-resistant equipment and facilities. • Maintain a Parks Usage Plan to protect the City's investment in the park system and ensure the residents' safety. Capital Improvement Program 2017-2022 Page 21 City of Aventura Goal: Protect and preserve environmentally sensitive land and water areas. • Preserve and enhance open space with environmental impact. Existing Facilities There is 32 acres of open space and public park land in the City. Aventura Founders Park was opened in November 1998. This 11 acre site located on West Country Club Drive and NE 190th Street includes both active and passive recreational opportunities. The park encompasses the following components: Splash pad, Jogging Path, tennis courts, gated entries, One ball field w/ dugouts and backstops, Restroom Buildings, Decorative Fencing, Playground, picnic area, passive play areas, baywalk, landscaping, two parking lots, multi-purpose plaza areas, signage, benches, and security lighting. Don Soffer Exercise/Walking Path contains 5.5 acres that is classified as open space recreation area. This facility is used by residents for both recreational and exercise purposes. Waterways Dog Park was acquired by the City in 1998 from a private developer. This 1.5 acre site was previously constructed by a private developer. The City converted this site to a dog park in 2008. Waterways Park was purchased in 2006. The 7 acre site that includes a multipurpose sports field, playground, basketball court, fitness trail, parking and restroom facilities was opened in 2008. Arthur I Snyder Memorial Park was purchased in 1998. This 3.5 acre site was one of the last remaining waterfront undeveloped parcels in the City. This site contains the Community/Recreation Center. Open passive and sitting areas are available at this location. Veterans Park was acquired by the City from a private developer in 2001. This 2 acre site is located on NE 31St Avenue. Facilities and amenities include: parking lot; 1.5 acre open playfield area; playground facilities; restroom facilities and landscaping with shade trees. This park was modified in 2008 by removing the dog play area and expanding the children's play area and adding a restroom facility. Peace Park contains 1.5 acres and was dedicated to the City in 2013. The park was opened in 2016. Facilities and amenities include: children's playground, adult exercise equipment; open playfield area; playground facilities; walkways and landscaping with shade trees. Capital Improvement Program 2017-2022 Page 22 City of Aventura Prior Accomplishments The following projects have been completed or are scheduled for completion as of the 2016/17 fiscal year: Project Title Year Conceptual Design of Aventura Founders Park 1996/97 Design of Country Club Drive Exercise Safety Improvements 1996/97 Purchase of 5.5 acres for Aventura Founders Park 1996/97 Bus Shelter & Bench Replacements 1996/97, 1997/98, 1998/99 1999/00, 2000/01, 2001/02 2005/06 Aventura Blvd Beautification Improvements 1997/98 Northern Entrance Beautification Improvements 1997/98 Aventura Founders Park Development 1997/98 Country Club Drive Exercise/Walking Path Improvements 1997/98 NE 183rd Street Beautification Improvements 1997/98 NE 34th Avenue Beautification Improvements 1997/98 Library Landscaping Project 1997/98 Huber Tract Open Space Land Purchase 1998/99 NE 207th Street Beautification Improvements 1998/99 Country Club Dr. Exercise Path Safety Improvements 1998/99, 2004/05, 2009/10 NE 190th Street Beautification Improvements 1998/99 Biscayne Boulevard Phase I Beautification Improvements 1998/99 FEC Landscape Buffer 1998/99 NE 191St Street Beautification Improvements 1998/99 Waterways Park Improvements 1999/00 Founders Park Improvements 1999/00, 2001/02, 2002/03 2003/04, 2005/06, 2010/11 2013/14, 2014/15, 2015/16 2016/17 Biscayne Boulevard Phase II Beautification Improvements 1999/00 NE 185th Street & NE 28th Ave Beautification Improvements 1999/00 NE 213th Street Beautification Improvements 2001/02 Aventura Blvd. Entrance Features 2001/02 Community/Recreation Center Conceptual Design 2000/01 Community Recreation Center Development 2001/02 Expanded Waterways Park Purchase 2003/04 Biscayne Boulevard Phase II Beautification Improvements 2001/02 Country Club Drive Beautification Improvements 2002/03 Newspaper Racks 2002/03, 2003/04 NE 188th Street Beautification Improvements 2002/03 Yacht Club Way Beautification Improvements 2003/04 William Lehman Causeway Beautification Improvements 2003/04, 2004/05 Veterans Park Development 2003/04 Waterways Park Design 2005/06 Founders Park Parking Lot Expansion 2005/06 Capital Improvement Program 2017-2022 Page 23 City of Aventura NE 207th Street Swale Beautification Improvements 2005/06 Waterways Park Development 2006/07, 2007/08 Splashpad Addition to Founders Park 2006/07 Miami Gardens Drive Beautification Improvements 2006/07 Waterways Dog Park Development 2007/08 Veterans Park Modifications & Improvements 2007/08, 2013/14 Entrance Features Upgrades 2010/11 Waterways Park Improvements 2013/14, 2014/15, 2015/16 2016/17 Peace Park Design 2014/15 Peace Park Construction 2015/16 Exercise Trail Path Lighting System 2015/16 Park Facilities/Open Space Recreation The City's estimated current population is 37,239. The City's Comprehensive Plan recommended standard is 2.75 acres of park and recreation land for every 1,000 potential residents. The amount of park and recreation land required by the park standards for this population is 102 acres. In calculating the number of recreation acres the City has available for use by residents, public private, golf courses and marinas are accounted for at a different degree depending on accessibility to citizens of the City. Assuming that public facilities can be accounted for at 100%, private recreation facilities at 50%, and marinas and the golf course at 25%, the City existing and proposed recreation areas total 117. Therefore, no deficiency exists under the City's standards. Table PFOS1 contains an inventory of existing and proposed recreation and open space areas. The City owns 32 park/open space acres. Table PFOS 1 CITY OF AVENTURA Recreation/Open Space Inventory TYPE FACILITY ACRES APPLICABLE ACRES Public Recreation Areas C Don Soffer Exercise/Walking path 5.5 5.5 C Arthur I Snyder Memorial Park 3.5 3.5 N Veterans Park 2.0 2.0 N Waterways Park 7.0 7.0 N Waterways Dog Park 1.5 1.5 N Peace Park 1.5 1.5 N Aventura Founders Park 11.0 11.0 Public Recreation Subtotal 32.0 32.0 Private Recreation Areas Private Recreation Sites 63.61 31.81 Marina Complexes 9.40 2.35 Golf Courses 203.17 50.79 Private Recreation Subtotal 276.18 84.95 Capital Improvement Program 2017-2022 Page 24 City of Aventura Total Recreation Areas 306.68 116.95 C = Community Park N = Neighborhood Park Funding Plan Funding for the proposed beautification and park facilities will be provided by the proceeds from the following revenue sources: Total Category Budget $995,750 Funding: General Fund $841,750 Capital Projects Fund 154,000 Capital Improvement Program 2017-2022 Page 25 City of Aventura TABLE 1 PROPOSED BEAUTIFICATION AND PARK FACILITIES IMPROVEMENTS PROJECTS SCHEDULED FOR 2017/18-2021/22 SUMMARY BY YEAR i i 2019/20 2020/21 i Bpi Founders Park Improvements CS $ 72,500 $ 185,000 $ 35,000 $ 50,000 $ 89,100 $ 431,600 BP2 Waterways Park Improvements CS - - 6,900 248,050 26,400 281,350 BP3 Veterans Park Improvements CS 154,000 5,500 - - 28,600 188,100 BP4 Waterways Dog Park Improvements CS 4,000 - 9,750 13,750 BP5 Exercise Trail Improvements PW/T 10,400 10,600 10,800 - - 31,800 BP6 City-wide Beautification Improvements PW/T 9,600 9,750 9,800 10,000 10,000 49,150 Totals $ 246,500 $ 214,850 $ 62,500 $ 308,050 $ 163,850 $ 995,750 TABLE 2 PROPOSED BEAUTIFICATION AND PARK FACILITIES IMPROVEMENTS PROJECTS SCHEDULED FOR 2017/18-2021/22 FUNDING PLAN Dept. General Capital Projects "t# Project Title Bpi Founders Park Improvements CS $ 431,600 $ 431,600 $ BP2 Waterways Park Improvements CS 281,350 281,350 BP3 Veterans Park Improvements CS 188,100 34,100 154,000 BP4 Waterways Dog Park Improvements CS 13,750 13,750 - BP5 Exercise Trail Improvements PW/T 31,800 31,800 BP6 City-wide Beautification Improvements PW/T 49,150 49,150 - Totals $ 995,750 $ 841,750 $ 154,000 Capital Improvement Program 2017-2022 Page 26 City of Aventura PROPOSED PROJECTS 1 — CS Founders Park Improvements 2017/18 $72,500 2018/19 $185,000 2019/20 $35,000 2020/21 $50,000 2021/22 $89,100 This project consists of maintenance projects, which replace and update equipment as well as enhancements to the existing features. 2017/18 Replace SplashPad Water Features 43,000 Replace Tennis Court Fencing 17,500 Replace 2 Dugout Roofs 12,000 2018/19 Replace Sunpad Furniture 23,000 Replace SplashPad Pumps 12,000 Renovate 4 Restrooms 150,000 2019/20 Replace Benches and Trash Cans 15,000 Replace SplashPad Water Features 20,000 2020/21 Replace SplashPad Surface 45,000 Replace Tables and Chairs 5,000 2021/22 Replace SplashPad Water Features 40,000 Replace 3 Pavillion Roofs 39,600 Replace Playground Pole Padding 9,500 --------------------------------------------------------------------------------------------------------------------------- 2-C S Waterways Park Improvements 2019/20 $6,900 2020/21 $248,050 2021/22 $26,400 This project consists of the following maintenance projects. 2019/20 Replace 2 Bleacher Shade Structures 6,900 2020/21 Replace Playground Equipment and Surfacing 230,000 Replace Table and Chairs 5,000 Replace Soccer Nets 6,000 Replace Playground Pole Padding 7,050 2021/22 Replace Pavilion Roof 13,200 Replace 2 Dugout Roofs 13,200 Capital Improvement Program 2017-2022 Page 27 City of Aventura -------.----------------------------------------------------------------------------------------------------------- 3-CS Veterans Park Improvements 2017/18 $154,000 2018/19 $5,500 2021/22 $28,600 This project consists of maintenance projects which replace and update equipment as well as enhancements to the existing features. 2017/18 Replace Playground Equipment 150,000 Replace Playground Pole Padding 4,000 2018/19 Replace Drinking Fountain 5,500 2021/22 Replace Playground Shade Canopy 17,600 Replace 2 Shade Structures 11,000 --------------------------------------------------------------------------------------------------------------------------- 4-C S Waterways Dog Park Improvements 2018/19 $4,000 2021/22 $9,750 This project consists of the following maintenance projects. 2018/19 Replace Pole Padding 4,000 2021/22 Replace 2 Doggie Drinking Fountains 9,750 --------------------------------------------------------------------------------------------------------------------------- 5 - PW/T Exercise Trail Improvements 2017/18 $10,400 2018/19 $10,600 2019/20 $10,800 This project consists of maintenance requirements for the Don Soffer Exercise Path: 2017/18 Replace 2 Water Fountains 10,400 2018/19 Replace 2 Water Fountains 10,600 2019/20 Replace 2 Water Fountains 10,800 --------------------------------------------------------------------------------------------------------------------------- 6 — PW/T City-Wide Beautification Improvements 2017/18 $9,600 2018/19 $9,750 2019/20 $9,800 2020/21 $10,000 2021/22 $10,000 This project consists of replacing aging street furniture that is no longer useful. Capital Improvement Program 2017-2022 Page 28 City of Aventura 2017/18 Purchase Trash Cans and Benches 9,600 2018/19 Purchase Trash Cans and Benches 9,750 2019/20 Purchase Trash Cans and Benches 9,800 2020/21 Purchase Trash Cans and Benches 10,000 2021/22 Purchase Trash Cans and Benches 10,000 Capital Improvement Program 2017-2022 Page 29 City of Aventura TRANSPORTATION, DRAINAGE AND INFRASTRUCTURE IMPROVEMENTS This section includes improvements to the City's transportation system, roadways, drainage system, sidewalks, pedestrian pathways, street lighting, transit and other infrastructure improvements. There are four (4) improvement projects in the Capital Improvement Program, which total $4,454,000. Special emphasis was given to seawall maintenance, street lighting, correcting drainage deficiencies, road resurfacing and addressing maintenance considerations. The projects outlined in this section have been developed based on a survey of all areas of the City, with respect to the improvement items, by the City's consulting engineer and staff. The projects were prioritized according to the urgency of the improvements needed and age of the areas to be improved. Policies The City's investment in improvements to its transportation system, roads, sidewalks, street lighting and drainage system is based on the following policies: Goal: Utilize the Stormwater Utility Fund to provide revenue sources to fund drainage improvements contained in the CIP. • Coordinate area-wide storm water developments with major street improvements. • Provide adequate storm drainage as defined by present standards for different types of areas of the City. • Upgrade areas of the City to conform to present drainage standards to eliminate flood prone areas. • Implement projects that address the long-term problems of the rising sea levels. Goal: Improve local roads to meet road safety requirements and serve the transportation needs of the City. • Systematically provide local street improvements throughout the City based upon the existing condition and age of the street and the cost of maintenance of the street. • Implement improvements to meet safety standards. • Improve safety by installing street lighting on all appropriate public roadways. • Provide walkways and sidewalks to improve the safety of residents traveling throughout the City. Capital Improvement Program 2017-2022 Page 30 City of Aventura • Accept the dedication of private roads throughout the City in accordance with the Policy governing the conversion of private roads to public roads as outlined in Resolution No. 97-05. Goal: Address traffic flow along the major roadways and intersections by implementing projects that create improvements to the system. Existing Facilities The following is a list of current public roads under the jurisdiction of the City: NE 185th Street NE 28th Avenue NE 28th Place NE 30th Avenue NE 29th Avenue NE 187th Street NE 29th Place NE 190th Street NE 34th Avenue NE 192nd Street NE 188th Street Aventura Boulevard NE 191St Street North Country Club Drive NE 193rd Street NE 205th Street West Country Club Drive NE 207th Street East Country Club Drive NE 208th Terrace NE 203rd Street NE 211th Street NE 206th Street NE 214th Terrace NE 208th Street NE 183rd Street NE 209th Street Turnberry Way NE 213th Street NE 214th Street Yacht Club Drive NE 27th Court Prior Accomplishments Since the inception of the CIP, the following projects have been completed or are scheduled for completion as of the 2016/17 fiscal year: Project Title Year Country Club Drive Drainage Improvements 1996/97 Sidewalk Installation — Southside of Lehman Causeway 1996/97 Pedestrian Safety Study 1996/97 Aventura Boulevard Street Lighting Improvements 1997/98 NE 183rd Street & Drainage Improvements 1997/98 NE183rd Street Lighting Improvements 1997/98 NE 207th Street Lighting Improvements 1997/98 North Aventura Stormwater Collector (213th Street) 1997/98 Pedestrian Transportation Circulation Safety Improvements 1997/98 NE 190th Street Lighting Improvements 1998/99 South Aventura Stormwater Collector 1998/99 Sidewalk Improvements & Replacements 1998/99, 1999/00, 2000/01 NE 34th avenue Street Lighting Improvements 1999/00 Capital Improvement Program 2017-2022 Page 31 City of Aventura NE 185th Street & NE 28th Avenue Improvements 1999/00 Safety Improvements — Country Club Drive 1999/00 NE 30th Avenue Drainage Improvements 2000/01 NE 213th Street Lighting Improvements 2000/01 NE 34th Avenue Safety/Road Improvements 2000/01 Biscayne Lake Gardens Area Drainage Improvements 2001/02 NE 188th Street, Lighting & Drainage Improvements 2002/03 Country Club Drive Improvements 2002/03, 2012/13, 2013/14 NE 190TH Street Drainage Improvements 2002/03 Yacht Club way Drainage and Lighting Improvements 2003/04 NE 31St Avenue Decorative Street Lighting 2003/04 Extension of Lehman Causeway Westbound Service Road 2003/04 Illuminated Street Signs 2003/04 Hospital District NE 213TH Street Drainage Connector 2003/04 Hospital District North Collector 2004/05 NE 207th Street Resurfacing 2004/05 Traffic Video Monitoring Program 2004/05, 2005/06 Directional Signs 2004/05 Yacht Club Drive Seawall Improvements 2005/06 Miami Gardens Drive 2005/06 Aventura Boulevard Resurfacing 2005/06 NE 213th Street Outfall Drainage Improvement 2006/07 Miami Gardens Drive Extension and Street Lighting 2006/07 Ne 29th Avenue Street Lighting Improvements 2006/07 Yacht Club Drive Resurfacing 2006/07 Countdown Pedestrian Walkway Signals 2006/07 Traffic Video Monitoring Program — Phase 1 2006/07 Traffic Video Monitoring Program — Phase II 2007/08 NE 29th Pace and Yacht Club Way Resurfacing 2007/08 NE 190th Street Drainage Improvements 2007/08 NE 209th Street/Biscayne Boulevard Traffic Improvements 2007/08 NE 187th Street Traffic Improvements 2007/08 NE 180th & NE 182nd Street/Biscay Boulevard Signage 2007/08 NE 199th Street/West Country Club Drive Turning Lane 2008/09 NE 190th Street Resurfacing 2008/09 NE 191St Street/Biscayne Boulevard Traffic Improvements 2008/09 NE 191St /29th Avenue Drainage Improvements 2008/09 Hospital District Resurfacing 2009/10 NE 183rd Street Resurfacing & Road Improvements 2009/10 Yacht Club Way Bridge Improvements 2009/10 Country Club Drive Bus Shelters 2010/11 NE 29th Avenue and NE 187th Street Resurfacing 2010/11 NE 34th Avenue Street Resurfacing 2010/11 Biscayne Boulevard Street Light Upgrades Phase 1 2010/11 Biscayne Boulevard Street Light Upgrades Phase 2 2011/12 NE 185th/NE 31 t Avenue, NE 188th Street and NE 191 Street Capital Improvement Program 2017-2022 Page 32 City of Aventura Resurfacing 2011/12 Biscayne Boulevard Street Light Upgrades Phase 3 2012/13 Traffic Signal @ NE 185th Street & NE 28th Court 2012/13 Turning Lane at N. Country Club Drive and NE 34th Avenue 2012/13 Biscayne Boulevard Street Light Upgrades Phase 4 2013/14 Traffic Flow Improvements NE 185th Street 2013/14 NE 29th Place Drainage Improvements & Resurfacing 2014/15 Biscayne Lake Gardens Resurfacing 2014/15 NE 207th Street Resurfacing 2014/15 Traffic Video Monitoring System Upgrades 2014/15, 2015/16 NE 185th Street Turning Lane Improvements 2014/15 NE 191St Street Drainage Improvements & Resurfacing 2015/16 NE 29th Place (South) Drainage Improvements, Street lights & Resurfacing 2015/16 NE 213th Street Resurfacing 2015/16 NE 213th Street Seawall Repairs 2015/16 Yacht Club Way Bridge Repairs 2015/16 Stormwater Master Plan Phase 1 2015/16 Country Club Drive Flashing Pedestrian Crossing Signs 2015/16 NE 30th Avenue Street Lighting 2015/16 NE 183rd Street, NE 188th Street and NE 190th Street Seawall Improvements 2016/17 Stormwater Master Plan Phase 1 2016/17 NE 27th Avenue, NE 28th Court, NE 30th Avenue and NE 209thStreet Resurfacing 2016/17 Road, Drainage and Infrastructure Improvements The majority of the projects outlined herein can be also be classified as drainage improvements and road resurfacing in accordance with established maintenance schedules. Funding Plan Funding for the proposed roadway, drainage and infrastructure improvement projects will be provided by the following sources: Total Category Budget $4,454,000 Funding: Transportation Fund $3,684,000 Stormwater Utility Fund 770,000 Tables 1 and 2 showing these improvement projects and funding schedules are followed by detailed project descriptions. Capital Improvement Program 2017-2022 Page 33 City of Aventura TABLE 1 PROPOSED TRANSPORTATION,DRAINAGE AND INFRASTRUCTURE IMPROVEMENTS PROJECTS SCHEDULED FOR 2017/18-2021/22 SUMMARY BY YEAR Dept.CIP# Project Title TD11 StormvwaterDrainage Improvements PW/T $ 95,000 $ 125,000 $ 125,000 $ 175,000 $ 250,000 $ 770,000 TDI2 Road Resurfacing Program PW/T 501,000 311,000 551,000 653,000 641,000 2,657,000 TDI3 Bila Share Station Addition PW/T 47,000 - - - - 47,000 TDI3 Street Lighting Improvements PW/T 400,000 400,000 180,000 - - 980,000 Totals $ 1,043,000 $ 836,000 $ 856,000 $ 828,000 $ 891,000 $ 4,454,000 TABLE 2 PROPOSED TRANSPORTATION,DRAINAGE AND INFRASTRUCTURE IMPROVEMENTS PROJECTS SCHEDULED FOR 2017/18-2021/22 FUNDING PLAN Dept. Stormwater utility General Transportation CIP# Project Title TD11 StormvwaterDrainage Improvements PW/T $ 770,000 $ 770,000 $ - $ - TDI2 Road Resurfacing Program PW/T 2,657,000 - - 2,657,000 TDI3 Bila Share Station Addition PW/T 47,000 47,000 TDI3 Street Lighting Improvements PW/T 980,000 - - 980,000 Totals $ 4,454,000 $ 770,000 $ - $ 3,684,000 Capital Improvement Program 2017-2022 Page 34 City of Aventura PROPOSED PROJECTS 1-P W/T Stormwater Drainage Improvements 2017/18 $95,000 2018/19 $125,000 2019/20 $125,000 2020/21 $175,000 2021/22 $250,000 Projects included provide for drainage improvements in areas prone to flooding and addressing the long-term impacts of the rising sea levels by installing check valves in the various drainage outflows throughout the City. 2017/18 Replace Country Club Drive Pump Station 95,000 2018/19 2 Stormwater Outflow Check Valves 125,000 2019/20 2 Stormwater Outflow Check Valves 125,000 2020/21 2 Stormwater Outflow Check Valves 125,000 NE 209th Street 50,000 2021/22 4 Stormwater Outflow Check Valves 250,000 2-PW/T Road Resurfacing Program 2017/18 $501,000 2018/19 $311,000 2019/20 $551,000 2020/21 $653,000 2021/22 $641,000 This project consists of resurfacing roadways as determined by the City's maintenance standards and the Public Works/Transportation Department. 2017/18 Yacht Club Drive 385,000 Mystic Point Drive 116,000 2018/19 NE 187th Street 155,000 NE 185th Street 156,000 2019/20 Aventura Boulevard 365,000 NE 34th Avenue 68,000 NE 28th Avenue 118,000 2020/21 N E 190th Street 326,000 Yacht Club Way 125,000 Hospital District 202,000 Capital Improvement Program 2017-2022 Page 35 City of Aventura 2021/22 NE 188th Street 310,000 NE 183rd Street 290,000 N E 31 st Street 41,000 3-P W/T Bike Share Station 2017/18 $47,000 This project involves adding an additional bike share station at E. Country Club Drive/Mystic Point area. --------------------------------------------------------------------------------------------------------------------------- 4-P W/T Streetlight Improvements 2017/18 $400,000 2018/19 $400,000 2019/20 $180,000 2017/18 Retrofit Street Lighting with LED fixtures 400,000 2018/19 Retrofit Street Lighting with LED fixtures 400,000 2019/20 Retrofit Median Lighting with LED fixtures 180,000 Capital Improvement Program 2017-2022 Page 36 City of Aventura PUBLIC BUILDINGS AND FACILITIES IMPROVEMENTS Capital projects in this functional category include providing new facilities to serve City residents or improvements to existing facilities in the City. The CIP includes 4 projects totaling $12,392,500. The major project included in this category is the construction of the proposed Aventura Charter high School. Policies The City's investment in improvements to public buildings and operational facilities is based on the following policies: • Provide easily accessible services to City residents and adequate parking for City facilities. • Repair and maintain all buildings and facilities in proper order to increase life of said facilities. Prior Accomplishments The following projects have been completed or are scheduled for completion as of the 2016/17 fiscal year: Project Title Year Government Center/Police Station Needs Assessment Study 1996/97 Government Center Land Purchase 1997/98 Design of Government Center/Police 1997/98 Construction of Government Center 1999/00, 2000/01 Purchase of Charter Elementary School Property 2001/02 Construction of Charter Elementary School 2002/03 Community Center Improvements 2003/04, 2004/05, 2006/07, 2007/08 Construction of Middle School Wing to Charter School 2004/05 Holiday Lighting for Government Center 2005/06 Design of Arts & Cultural Center 2007/08 Classroom Additions to Charter School 2008/09 Arts & Cultural Center Construction 2008/09, 2009/10 Government Center Chiller Replacements 2009/10 Police Department Office Improvement 2009/10 Government Center Security Equipment Upgrade 2010/11 Government Center Commission Chambers Video Upgrade 2010/11 Government Center Parking Expansion Design 2011/12 Government Center Parking Garage 2012/13 Police Communications Center Improvements 2014/15 Funding Plan Funding for the proposed Public Buildings Projects will be provided by the following sources: Total Category Budget $12,392,500 Capital Improvement Program 2017-2022 Page 37 City of Aventura Funding: General Fund $230,500 Charter School Fund 190 162,000 Charter School fund 191 transfer form General Fund Reserve 6,000,000 Bank Loan 6,000,000 Capital Improvement Program 2017-2022 Page 38 City of Aventura TABLE 1 PROPOSED PUBLIC BUILDING AND FACILITIES IMPROVEMENTS PROJECTS SCHEDULED FOR 2017/18-2021/22 SUMMARY BY YEAR CIP# Project Title Dept. 2017/18 . 2019/20 2020/21 PBF1 Aventura Charter High School Construction CS $ 5,000,000 $ 7,000,000 - $ - - $ 12,000,000 PBF2 HVAC Replacements PW/T 114,000 80,000 57,000 15,000 56,000 322,000 PBF3 Community Recreation Center Improvements CS 34,000 - 13,500 - - 47,500 PBF4 AACC Improvements AACC - - 23,000 - - 23,000 Totals $ 5,148,000 $ 7,080,000 $ 93,500 $ 15,000 $ 56,000 $ 12,392,500 TABLE 2 PROPOSED PUBLIC BUILDING AND FACILITIES IMPROVEMENTS PROJECTS SCHEDULED FOR 2017/18-2021/22 FUNDING PLAN Charter Charter General Bank CIP# Project Title Dept. Total Fund 191 Fund 190 Fund Loan Aventura Charter High School Construction CS $12,000,000 $ 6,000,000 $ 6,000,000 PBF2 HVAC Replacements PW/T $ 322,000 $ 162,000 $ 160,000 PBF3 Community Recreation Center Improvements CS 47,500 - 47,500 PBF4 AACC Improvements AACC 23,000 - 23,000 Totals $12,392,500 $ 6,000,000 $ 162,000 $ 230,500 $ 6,000,000 Capital Improvement Program 2017-2022 Page 39 City of Aventura PROPOSED PROJECTS 1 — CS Aventura Charter High School Construction 2017/18 $5,000,000 201 8/1 9 7,000,000 This project consists of constructing a four-story Charter school on NE 213th Street adjacent to Waterways Park along with a Gym to accommodate 800 students at full capacity. Project includes furniture and equipment. 2 — PW/T HVAC Replacements 2017/18 $114,000 2018/19 $80,000 2019/20 $57,000 2020/21 $15,000 2021/22 $56,000 This project consists of replacing the air conditioning units at various City facilities. 2017/18 Replace HVACs at ACES $62,000 Replace HVACs at Community Recreation Center 36,000 Replace Smoke Evacuation Fans at Government Center 16,000 2018/19 Replace air Handler at Government Center $16,000 Replace HVACs at ACES 46,000 Replace Smoke Evacuation Fans at Government Center 18,000 2019/20 Replace 17.5 ton HVAC at ACES $25,000 Replace 30 ton HVAC at ACES 32,000 2020/21 Replace 3 ton HVAC at Government Center $15,000 2021/22 Replace 17.5 ton HVAC at ACES $28,000 Replace 20 ton HVAC at ACES 28,000 3 — CS Community Recreation Center Improvements 2017/18 $34,000 2019/20 $13,500 2017/18 Replace Gym Bleachers, Wall Padding and Curtain. 2019/20 Replace Gym Lighting with LED Lights --------------------------------------------------------------------------------------------------------------------------- Capital Improvement Program 2017-2022 Page 40 City of Aventura 4 —AACC ACCC Improvements 2019/20 $23,000 This project consists of replacing the carpet at the Aventura & Arts and Cultural Center. Capital Improvement Program 2017-2022 Page 41 City of Aventura INFORMATION/COMMUNICATIONS TECHNOLOGY This functional category includes improvements to the City's information/communication systems, data processing and the automation of certain operations by utilizing the latest technology to enhance productivity and efficiency. There are 13 projects totaling $4,224,475. Policies The City's investment in information/technology projects is based on the following policies: • Continue the implementation upgrade of the Management Information System for all key City operations to automate functions and improve efficiency and productivity. • Maintain state of the art City-wide radio communications capabilities for Police operations. • Develop and maintain computerized capabilities of the various City departments and information systems. • Utilize the latest state-of-the-art technology including the use of the Internet and social media for the delivery of services. • Maintain the E911 system to enhance police response times to emergencies. • Utilize the latest technology for education and teaching at the Charter School. Funding Plan Funding for the proposed Information Technology Projects will be provided by the following sources: Total Category Budget $4,224,475 Funding: General Fund $2,400,575 Charter School Fund 1,823,900 Capital Improvement Program 2017-2022 Page 42 City of Aventura TABLE 1 PROPOSED COMMUNICATIONS AND COMPUTERS EQUIPMENT PROJECTS SCHEDULED FOR 2017/18-2021/22 SUMMARY BY YEAR CIP# Project Title Dept.# 2017/18 2018/19 2019/20 2020/21 2021/22 Total ICT1 Police Computers Systems<$5000 PD $ 205,375 $ 175,375 $ 111,375 $ 130,375 $ 136,375 $ 758,875 ICT2 Central Computer System>$5000 IT 240,000 210,000 255,000 240,000 255,000 1,200,000 ICT3 Radios PD 35,200 172,000 20,000 32,000 10,000 269,200 ICT4 Computer Equipment<$5000 ACES 237,000 242,000 261,000 232,400 272,000 1,244,400 ICT5 Computer Equipment>$5000 ACES 102,000 110,000 132,500 102,000 133,000 579,500 ICT6 Computer Equipment<$5000 IT 6,000 6,000 6,000 6,000 6,000 30,000 ICT7 Computer Equipment<$5000 F 3,000 3,000 5,000 2,000 3,000 16,000 ICT8 Computer Equipment<$5000 CM 2,000 - - - - 2,000 ICT9 Computer Equipment<$5000 PW/T 6,000 8,000 2,000 2,000 2,000 20,000 ICT10 Computer Equipment<$5000 CS 17,000 5,500 8,000 9,000 6,000 45,500 ICT11 Computer Equipment<$5000 CD 4,000 4,500 3,500 4,500 3,500 20,000 ICT12 Computer Equipment<$5000 AACC 6,000 5,000 11,000 2,000 6,000 30,000 ICT13 Computer Equipment<$5000 CC 3,000 1,000 2,000 1,000 2,000 9,000 Totals $ 866,575 $ 942,375 $ 817,375 $ 763,275 $ 834,875 $ 4,224,475 TABLE 2 PROPOSED COMMUNICATIONS AND COMPUTERS EQUIPMENT PROJECTS SCHEDULED FOR 2017/18-2021/22 FUNDING PLAN Charter General School CIP# Project Title Dept.# Total Fund Fund Police Computers Systems<$5000 PD $ 758,875 $ 758,875 ICT2 Central Computer System>$5000 IT 1,200,000 1,200,000 ICT3 Radios and E911 System PD 269,200 269,200 - ICT4 Computer Equipment<$5000 ACES 1,244,400 - 1,244,400 ICT5 Computer Equipment>$5000 ACES 579,500 - 579,500 ICT6 Computer Equipment<$5000 IT 30,000 30,000 - ICT7 Computer Equipment<$5000 F 16,000 16,000 ICT8 Computer Equipment<$5000 CM 2,000 2,000 ICT9 Computer Equipment<$5000 PW/T 20,000 20,000 ICT10 Computer Equipment<$5000 CS 45,500 45,500 ICT11 Computer Equipment<$5000 CD 20,000 20,000 ICT12 Computer Equipment<$5000 AACC 30,000 30,000 ICT13 Computer Equipment<$5000 CC 9,000 9,000 - $ 4,224,475 $ 2,400,575 $ 1,823,900 Totals Capital Improvement Program 2017-2022 Page 43 City of Aventura PROPOSED PROJECTS 1 - PD Police Computers Systems < $5000 2017/18 $205,375 2018/19 $175,375 2019/20 $111,375 2020/21 $130,375 2021/22 $136,375 This project consists of purchasing computer equipment and software that utilizes the latest technology for the Police Department. 2017/18 Upgrades $ 5,000 Replace 25 Mobile Laptops 50,000 20 Desktop Computers 24,000 40 Vehicle Modems 56,000 Replace Server 7,000 15 Vehicle Printers 7,875 Desktop Scanners 4,000 Laser Printer 1,500 Replace Smart Board 10,000 Key Track System 40,000 2018/19 Upgrades $ 5,000 Replace 25 Mobile Laptops 50,000 20 Desktop Computers 24,000 Vehicle Modems 56,000 Replace Server 7,000 15 Vehicle Printers 7,875 Desktop Scanners 4,000 Replace 2 Smart Board 10,000 Laptop-Ruggized 10,000 Laser Printer 1,500 2019/20 Upgrades $ 5,000 Replace 25 Mobile Laptops 50,000 20 Desktop Computers 24,000 10 Vehicle Modems 14,000 Replace Server 7,000 15 Vehicle Printers 7,875 Desktop Scanners 2,000 2 Laser Printer 1,500 2020/21 Upgrades $ 5,000 Replace 25 Mobile Laptops 50,000 20 Desktop Computers 24,000 10 Vehicle Modems 14,000 Capital Improvement Program 2017-2022 Page 44 City of Aventura Replace 1 Server 7,000 15 Vehicle Printers 7,875 Desktop Scanners 2,000 Laser Printer 1,500 Replace In-Car Video Server 15,000 Laptop-Ruggized 4,000 2021/22 Upgrades $ 5,000 Replace 25 Mobile Laptops 50,000 20 Desktop Computers 24,000 10 Vehicle Modems 14,000 Replace 1 Server 7,000 15 Vehicle Printers 7,875 Desktop Scanners 3,000 Laser Printer 1,500 EOC Desktop Computers 12,000 Laptop-Ruggized 4,000 Replace Smartboard 8,000 2 - IT Central Management Information System > $5000 2017/18 $240,000 2018/19 $210,000 2019/20 $255,000 2020/21 $240,000 2021/22 $255,000 This project consists of purchasing new and replacement computer hardware and software that utilize the latest technology for the City's general information management system, which is used by all City Departments. 2017/18 Software/Licenses/Upgrades $25,000 Servers/ Security/UPS/Switches 105,000 AS 400 Upgrades 30,000 Upgrade Phone System 10,000 TVMS Equipment Upgrades 50,000 Equipment for Redundant Site 15,000 Security Cameras/Recorders 5,000 2018/19 Software/Licenses/Upgrades $20,000 Servers/ Security/UPS/Switches 85,000 AS 400 Upgrades 5,000 Upgrade Phone System 15,000 TVMS Equipment Upgrades 65,000 Security Cameras/Recorders 20,000 2019/20 Software/Licenses/Upgrades $15,000 Servers/ Security/UPS/Switches 85,000 Capital Improvement Program 2017-2022 Page 45 City of Aventura AS 400 Upgrades 5,000 Upgrade Phone System 25,000 TVMS Equipment Upgrades 75,000 Security Cameras/Recorders 50,000 2020/21 Software/Licenses/Upgrades $20,000 Servers/ Security/UPS/Switches 80,000 AS 400 Upgrades 5,000 Upgrade Phone System 5,000 Upgrade Video System Solution 10,000 TVMS Equipment Upgrades 100,000 Security Cameras/Recorders 20,000 2021/22 Software/Licenses/Upgrades $20,000 Servers/ Security/UPS/Switches 100,000 AS 400 Upgrades 5,000 Upgrade Phone System 10,000 TVMS Equipment Upgrades 100,000 Security Cameras/Recorders 20,000 3 - PD Radios 2017/18 $35,200 2018/19 $172,000 2019/20 $20,000 2020/21 $32,000 2021/22 $10,000 This project consists of upgrading the equipment for the 800 Mhz police radio system to ensure a state-of-the-art system and maintain the E911 system. 2017/18 8 Replacement Mobile Radios 35,200 2018/19 5 Mobile Radios 22,000 System Console Upgrade 150,000 2019/20 4 Mobile Radios 20,000 2020/21 8 Mobile Radios 32,000 2016/17 2 Mobile Radios 10,000 4 -ACES Computer Equipment < $5,000 2017/18 $237,000 2018/19 $242,000 2019/20 $261,000 2020/21 $232,400 2021/22 $272,000 Capital Improvement Program 2017-2022 Page 46 City of Aventura This project consists of the regular replacement of the computers, laptops, servers and network infrastructure at the Aventura City of Excellence School. 2017/18 Replace 155 Laptops/Computers 115,000 Add 30 New Laptops 30,000 Mobile Learning Computer Labs 24,000 150 Tablet Computers 63,000 Replace Security Cameras 5,000 2018/19 Replace 150 Laptops/Computers 150,000 150 Tablet Computers 63,000 Mobile Learning Computer Lab 18,000 Replace Desktop Scanner 1,000 Replace Security Cameras 10,000 2019/20 Replace 165 Laptops/Computers 165,000 150 Tablet Computers 63,000 Mobile Learning Computer Lab 21,000 Replace Color Laser Printer 2,000 Replace Security Cameras 10,000 2020/21 Replace 150 Laptops/Computers 150,000 120 Tablet Computers 50,400 Mobile Learning Computer Lab 21,000 Replace Desktop Scanner 1,000 Replace Security Cameras 10,000 2021/22 Replace 170 Laptops/Computers 170,000 150 Tablet Computers 63,000 Mobile Learning Computer Lab 27,000 Replace Color Laser Printer 2,000 Replace Security Cameras 10,000 --------------------------------------------------------------------------------------------------------------------------- 5 -ACES Computer Equipment > $5000 2017/18 $102,000 2018/19 $110,000 2019/20 $132,500 2020/21 $102,000 20210/22 $133,000 This project consists of the regular replacement of smartboards and network infrastructure at the Aventura City of Excellence School that exceeds $5,000. 2017/18 Replace Network Switches and Routers 45,000 Phone System Upgrade 5,000 Replace AV equipment and/or Smart boards 52,000 Capital Improvement Program 2017-2022 Page 47 City of Aventura 2018/19 Replace Network Switches and Routers 45,000 Replace AV equipment and/or Smart boards 65,000 2019/20 Replace Network Switches and Routers 20,000 Phone System Upgrade 15,000 Replace AV equipment and/or Smart boards 97,500 2020/21 Replace Network Switches and Routers 25,000 Replace 2 Servers 12,000 Replace AV equipment and/or Smart boards 65,000 2021/22 Replace Network Switches and Routers 50,000 Replace 3 Servers 18,000 Replace AV equipment and/or Smart boards 65,000 6 - IT Computer Equipment < $5000 2017/18 $6,000 2018/19 $6,000 2019/20 $6,000 2020/21 $6,000 2021/22 $6,000 This project includes the replacement of existing equipment for the various employees of the department. --------------------------------------------------------------------------------------------------------------------------- 7 - F Computer Equipment < $5000 2017/18 $3,000 2018/19 $3,000 2019/20 $5,000 2020/21 $2,000 2021/22 $3,000 This project includes the replacement of existing equipment for the various employees of the department. --------------------------------------------------------------------------------------------------------------------------- 8 - CM Computer Equipment < $5000 2017/18 $2,000 This project consists of upgrading computer equipment in the Office of the City Manager. 9 — PW/T Computer Equipment < $5000 2017/18 $6,000 2018/19 $8,000 2019/20 $2,000 2020/21 $2,000 2021/22 $2,000 Capital Improvement Program 2017-2022 Page 48 City of Aventura This project consists of purchasing and upgrading computer equipment in the Public Works/Transportation Department. 2017/18 Replace 1 Computers $1,000 Replace HVAC Computer 4,000 Upgrade GIS Software 1,000 2018/19 1 Computer $1,000 Replace 1 Plotter 6,000 Upgrade GIS Software 1,000 2019/20 1 Computer $1,000 Upgrade GIS Software 1,000 2020/21 Replace 1 Computers $1,000 Upgrade GIS Software 1,000 2021/22 Replace 1 Computers $1,000 Upgrade GIS Software 1,000 10 - CS Computer Equipment < $5000 2017/18 $17,000 2018/19 $5,500 2019/20 $8,000 2020/21 $9,000 2021/22 $6,000 This project consists of purchasing and upgrading computer equipment in the Community Services Department and Community Recreation Center. 2017/18 Replace 5 Computers $5,000 Replace 1 ID Printer 4,000 Kiosk for CRC Registration 8,000 2018/19 Replace 4 Computers $4,000 Replace 1 Laptop 1,500 2019/20 Replace 4 Computers $4,000 Replace 1 ID Printer 4,000 2020/21 Replace 5 Computers $5,000 Replace 1 ID Printer 4,000 2021/22 Replace 4 Computers $4,000 Replace Scanner 1,000 Replace Large Format Printer 1,000 Capital Improvement Program 2017-2022 Page 49 City of Aventura 11 - CD Computer Equipment < $5000 2017/18 $4,000 2018/19 $4,500 2019/20 $3,500 2020/21 $4,500 2021/22 $3,500 This project consists of computer upgrades, replacement printers and the implementation of field computers for code compliance and building inspections for the Community Development Department. 2017/18 Replace 3 Computers $3,000 Replace 2 Laserjet Printers 1,000 2018/19 Replace 3 Computers $3,000 Replace 1 Laserjet Printer 500 Replace Desktop Scanner 1,000 2019/20 Replace 3 Computers $3,000 Replace 1 Laserjet Printer 500 2020/21 Replace 3 Computers $3,000 Replace Laserjet Printers 500 Replace Desktop Scanner 1,000 2021/22 Replace 3 Computers $3,000 Replace 1 Laserjet Printer 500 12 - AACC Computer Equipment < $5000 2017/18 $6,000 2018/19 $5,000 2019/20 $11,000 2020/21 $2,000 2021/22 $6,000 This project consists of purchasing and upgrading computer equipment in the Arts & Cultural Center. 2017/18 Replace 2 Laptop/tablets 4,000 Replace Color Laser Printer 2,000 2018/19 Replace 4 Computers/laptops 5,000 2019/20 Upgrade Point of Sale System 11,000 2020/21 Replace Laptop/tablets 2,000 Capital Improvement Program 2017-2022 Page 50 City of Aventura 2021/22 Replace 4 Computers 4,000 Replace Network Switches 2,000 13 - CC Computer Equipment < $5000 2017/18 $3,000 2018/19 $1,000 2019/20 $2,000 2020/21 $1,000 2021/22 $2,000 This project consists of upgrading and replacing computer equipment in the City Clerk's Office. Capital Improvement Program 2017-2022 Page 51 City of Aventura CAPITAL EQUIPMENT PURCHASES AND REPLACEMENTS This section includes projects relating to Capital Equipment Purchases and Replacements for all operating departments. There are a total of 9 projects totaling $3,521,700. Policies The City's investment in capital equipment purchases and replacements is based on the following policies: Goal: Provide capital equipment that will meet the needs of all departments in order to maintain the efficiency and productivity of providing municipal services to the City's residents. • Replace all present equipment that is required when they become unusable, unsafe or when maintenance costs outweigh the total cost of replacement. • Develop and maintain an "Equipment Evaluation and Replacement Guide" to determine replacement schedules and costs. • Purchase more economical, fuel efficient and multi-functional vehicles. • Purchase "green" or electric vehicles where practical. • Maintain all City assets at a level adequate to protect the City's capital investment and to minimize future maintenance and replacement costs. Proposed Capital Equipment Purchase And Replacement Most projects outlined in the 2017/18 to 2021/22 Capital Improvement Program are either pertaining to vehicles or operational equipment. Detailed project descriptions and a funding schedule follow. The CIP guidelines provide that capital equipment shall be defined as having a useful life of more than one year and a value of $5,000 or more. Equipment that has a value of $5,000 or less is also included in this document for budgetary purpose. Funding Plan Funding for the proposed Capital Equipment Purchase and Replacement Projects will be provided: Total Category Budget $3,521,700 Funding: General Fund $3,507,700 Charter School Fund 14,000 Capital Improvement Program 2017-2022 Page 52 City of Aventura TABLE 1 PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT PROJECTS SCHEDULED FOR 2017/18-2021/22 SUMMARY BY YEAR IP# Project Title Dept.# 2017/18 2018/19 2019/20 2020/21 2021/22 Total CE1 Vehicle Purchase&Replacements PD $ 410,000 $ 535,000 $ 458,000 $ 430,500 $ 187,000 $ 2,020,500 CE2 Equipment Purchase and Replacement>5000 PD 106,000 137,500 124,500 143,000 109,000 620,000 CE3 Equipment Purchase and Replacement<5000 PD 73,800 77,700 29,600 15,600 15,600 212,300 CE4 Equipment Purchase and Replacement>5000 CS 40,850 51,200 15,100 16,800 26,200 150,150 CE5 Equipment Purchase and Replacement>5000 PW/T 28,000 30,000 - - 60,000 118,000 CE6 Equipment Purchase and Replacement<5000 CS 16,050 15,000 6,500 2,000 7,500 47,050 CE7 Equipment Purchase and Replacement>5000 AACC 58,200 43,000 40,000 102,000 71,500 314,700 CE8 Equipment Purchase and Replacement>5000 CD - 25,000 - - - 25,000 CE9 Equipment Purchase and Replacement>5000 ACES 14,000 - - - - 14,000 Totals $ 746,900 $ 914,400 $ 673,700 $ 709,900 $ 476,800 $ 3,521,700 TABLE 2 PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT PROJECTS SCHEDULED FOR 2017/18-2021/22 FUNDING PLAN Charter General School CIP# Project Title Dept. CE1 Vehicle Purchase&Replacements PD $ 2,020,500 $ 2,020,500 CE2 Equipment Purchase and Replacement>5000 PD 620,000 620,000 CE3 Equipment Purchase and Replacement<5000 PD 212,300 212,300 CE4 Equipment Purchase and Replacement>5000 CS 150,150 150,150 CE5 Equipment Purchase and Replacement>5000 PW/T 118,000 118,000 CE6 Equipment Purchase and Replacement<5000 CS 47,050 47,050 CE7 Equipment Purchase and Replacement>5000 AACC 314,700 314,700 CE8 Equipment Purchase and Replacement>5000 CD 25,000 25,000 CE9 Equipment Purchase and Replacement>5000 ACES 14,000 - 14,000 Totals $ 3,521,700 $ 3,507,700 $ 14,000 Capital Improvement Program 2017-2022 Page 53 City of Aventura PROPOSED PROJECTS 1 - PD Vehicle Purchase & Replacements 2017/18 $410,000 2018/19 $535,000 2019/20 $458,000 2020/21 $430,500 2021/22 $187,000 This project consists of purchasing police vehicles to accommodate new employee additions and establish a vehicle replacement program in the Police Department. 2017/18 Replace 13 Patrol Vehicles $410,000 2018/19 Replace 10 Patrol Vehicles $340,000 Replace 2 Traffic Vehicles 70,000 Replace K-9 Vehicles 35,000 Replace Crime Scene Van 35,000 Replace Fleet Truck 25,000 Replace Crime Prevention Van 30,000 2019/20 Replace 9 Patrol Vehicles $324,000 Replace Prisoner Van 40,000 Replace Traffic Truck 35,000 Replace K-9 Vehicles 35,000 Replace Boat Trailer 12,000 Replace Firearms Trailer 12,000 2020/21 Replace 10 Patrol Vehicles $380,000 Replace Crime Prevention Trailer 12,500 Replace Crime Scene Van 38,000 2021/22 Replace 4 Patrol Vehicles $152,000 Replace Marine Patrol Truck 35,000 --------------------------------------------------------------------------------------------------------------------------- 2 - PD Equipment Purchase and Replacement > $5000 2017/18 $106,000 2018/19 $137,500 2019/20 $124,500 2020/21 $143,000 2021/22 $109,000 This project consists of purchasing equipment for the Police Department. The following is a breakdown of the items to be replaced: 2017/18 13 Vehicle Equipment $80,000 Capital Improvement Program 2017-2022 Page 54 City of Aventura Replace Segway 10,000 Message Board 13,000 Trailer Build-Out 3,000 2018/19 10 Vehicle Equipment $61,500 Replace In-Car Video 25,000 2 Traffic Vehicle Equipment 15,000 Crime Scene Equipment 8,000 K-9 Vehicle Equipment 10,000 Replace K-9 15,000 Crime Prevention Van Equipment 3,000 2019/20 9 Vehicle Equipment $57,000 Traffic Vehicle Equipment 7,500 K-9 Vehicle Equipment 10,000 Prisoner Van Equipment 25,000 Replace In-Car Video 15,000 Dive Team Equipment 10,000 2020/21 10 Vehicle Equipment $70,000 Replace In-Car Video 25,000 Crime Scene Equipment 8,000 Replace 2 Marine Engines 40,000 2021/22 4 Vehicle Equipment $28,000 Replace Marine Patrol Truck Equipment 6,000 Replace Boat Engines 60,000 Replace In-Car Video 15,000 --------------------------------------------------------------------------------------------------------------------------- 3 - PD Equipment Purchase and Replacement < $5000 2017/18 $73,800 2018/19 $77,700 2019/20 $29,600 2020/21 $15,600 2021/22 $15,600 2017/18 Replace 13 Ballistic Vests $13,000 AR Rifles & Accessories 13,200 Repelling Gear 7,600 10 Tasers 13,500 Equipment for New Employees 13,000 Portable License Plate Readers 2,100 Camera 4,000 Mounted Arrow Boards 2,700 Mounted Radar Unit 2,200 Capital Improvement Program 2017-2022 Page 55 City of Aventura 1 Laser Unit 2,500 2018/19 Replace 16 Ballistic Vests $17,600 2 Laser Units 4,000 Replace Dive Team Equipment 2,400 10 Swat Vests 30,000 Replace Swat Rifles 13,500 Equipment for New Employees 3,000 Replace 12 SWAT Handguns 7,200 2019/20 Replace 12 Ballistic Vests $15,600 3 Glocks 2,000 6 Tasers 8,000 2 digital Cameras 4,000 2020/21 Replace 12 Ballistic Vests $15,600 2021/22 Replace 12 Ballistic Vests $15,600 4 - CS Equipment Purchase and Replacement > $5,000 2017/18 $40,850 2018/19 $51,200 2019/20 $15,100 2020/21 $16,800 2021/22 $26,200 This project consists of the replacement of equipment that has become inefficient, defective, or unusable and to add new equipment to provide improved services in the Community Services Department. The following is a breakdown of the items to be purchased: 2017/18 Purchase 1 Pickup Truck $25,000 Repair Partition Wall at CRC 7,450 Replace 2 Strength Machines at CRC 8,400 2018/19 2 Electric Low Speed Vehicles $29,000 Replace 2 Treadmills at CRC 13,000 Replace 2 Strength Machines at CRC 9,200 2019/20 Replace 2 Treadmills at CRC $6,500 Replace 2 Strength Machines at CRC 8,600 2020/21 Replace 2 Recumbent Bikes at CRC $6,000 Replace 2 Strength Machines at CRC 10,800 2021/22 Replace 2 Ellipticals at CRC $11,000 Replace 2 Strength Machines at CRC 9,200 Capital Improvement Program 2017-2022 Page 56 City of Aventura Replace Soccer Goals 6,000 --------------------------------------------------------------------------------------------------------------------------- 5 — PW/T Equipment Purchase and Replacement > $5,000 2017/18 $28,000 2018/19 $30,000 2021/22 $60,000 This project consists of the replacement of equipment that has become inefficient, defective, or unusable and to add new equipment to provide improved services in the Public Works/Transportation Department. The following is a breakdown of the items to be purchased: 2017/18 Replace Hybrid Utility Vehicle $28,000 2018/19 Replace Hybrid Utility Vehicle $30,000 2021/22 Replace Pickup Truck $30,000 Replace Sedan 30,000 --------------------------------------------------------------------------------------------------------------------------- 6 - CS Equipment Purchase and Replacement < $5,000 2017/18 $16,050 2018/19 $15,000 2019/20 $6,500 2020/21 $2,000 2021/22 $7,500 This project consists of the replacement of equipment that has become inefficient, defective, or unusable in the Community Recreation Center. The following is a breakdown of the items to be replaced: 2017/18 Replace Stair Climber $1,750 Replace 2 Tents 2,000 Replace Shade Structure at CRC 4,900 Replace Lobby Benches at CRC 2,400 Replace Drinking Fountains at CRC 5,000 2018/19 Replace 10 Tables $2,400 Replace 40 Chairs and 3 Carts 4,700 Replace 2 Soccer Goals 4,900 Replace 3 Tents 3,000 2019/20 Replace Sports Fencing Panels $3,500 Replace 3 Tents 3,000 2020/21 Replace 2 Tents $2,000 2021/22 Replace 4 Tents $4,000 Capital Improvement Program 2017-2022 Page 57 City of Aventura Replace Sports Fencing Panels 3,500 --------------------------------------------------------------------------------------------------------------------------- 7 -AACC Equipment Purchase and Replacement > $5,000 2017/18 $58,200 2018/19 $43,000 2019/20 $40,000 2020/21 $102,000 2021/22 $71,500 This project consists of purchasing equipment for the Arts & Cultural Center: 2017/18 Replace Lobby, & Patio Furniture $14,200 Replace Green Room Furniture 3,500 Replace Dressing Room Chairs 3,000 Ground Row Strips 26,400 Wireless microphones 8,600 Wireless Vdideo Transmitter and Camera 2,500 2018/19 Replace Radios $3,500 Replace Stage Monitors 6,000 Refinish Grand Piano 6,500 Additional Outdoor Lighting 20,000 Replace ALD Listening System 2,000 Replace Cyclorama 5,000 2019/20 Replace Scrim $5,000 Replace Lighting Consoles 20,000 Replace of Dance Floor 15,000 2020/21 ReplaceClear Comm System $30,000 Adiitional Moving Lights 20,000 Replace Audio Console 45,000 Replace ALD Listening System 7,000 2021/22 Replace Lobby Furniture $10,000 Replace Projector 30,000 Replace Green Room Furniture 3,500 Replace Microphones 8,000 Replace borders 20,000 --------------------------------------------------------------------------------------------------------------------------- 8 - CD Equipment Purchase and Replacement > $5,000 2018/19 $25,000 This project consists of the addition of equipment or the replacement of equipment that has become inefficient, defective, or unusable in the Community Development Department. The following is a breakdown of the items to be replaced: Capital Improvement Program 2017-2022 Page 58 City of Aventura 2018/19 Pickup Truck $25,000 9 —ACES Equipment Purchase and Replacement > $5,000 2017/18 $14,000 This project consists of the replacement classroom desks 2017/18 ACES Classroom Furniture $14,000 --------------------------------------------------------------------------------------------------------------------------- Capital Improvement Program 2017-2022 Page 59 City of Aventura 0ItMwftIM 1=IsomM0 'M ■ �I � �iM MM ■ � � M ■ M fill f Capital Improvement Program 2017-2022 Page 60