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April 20, 2017 Regular Commission Meeting Minutes The City Of CITY COMMISSION Aventura Government Center Aventura REGULAR MEETING MINUTES 19200 W. Country Club Drive APRIL 20, 2017 — 9:00 A.M. Aventura. Florida 33180 1. CALL TO ORDER/ROLL CALL: The meeting was called to order by Mayor Enid Weisman at 9:00 a.m. The following were present: Mayor Enid Weisman, Vice Mayor Mark Narotsky, Commissioner Denise Landman, Commissioner Dr. Linda Marks, Commissioner Gladys Mezrahi, Commissioner Robert Shelley, Commissioner Howard Weinberg, City Manager Eric M. Soroka, City Clerk Ellisa L. Horvath, and City Attorney David M. Wolpin. As a quorum was determined to be present, the meeting commenced. 2. RESOLUTION: Mr. Wolpin read the following resolution by title: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA AUTHORIZING THE CITY MANAGER TO EXECUTE AND OTHERWISE ENTER INTO THAT CERTAIN PLANNING AGREEMENT FOR THE AVENTURA CHARTER HIGH SCHOOL BETWEEN CHARTER SCHOOLS USA, INC. AND THE CITY OF AVENTURA; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE. Commissioner Landman announced that she would be recusing herself from voting on the item (Item #2) due to an appearance of a voting conflict, since she is employed by the School Board of Miami-Dade County, and left the room.' A motion for approval of the Resolution was offered by Commissioner Weinberg and seconded by Commissioner Dr. Marks. Mr. Soroka distributed and reviewed the Aventura High School Time Line. He also reviewed major points of the Planning Agreement, as outlined in his memorandum in the Agenda. He clarified that the Planning Agreement would be replaced in the future with a Management Agreement, which would be negotiated and then reviewed by the Commission. The Commission discussed the naming of the school. Mr. Soroka reported that the name Aventura Charter High School would be used for application purposes, until a name was chosen in the future. The Commission reviewed the time line. Mr. Soroka explained the bid process and reviewed the contract, including the termination clauses. The Commission discussed the hiring of the Principal. Mr. Soroka and Jonathan Hage, CEO - Charter Schools USA (CSUSA), clarified that the latest the Principal would be hired would be by February 2019 and it was likely that it could be sooner. Mayor Weisman opened the item for public input. ' The Memorandum of Voting Conflict(Form B)for Commissioner Landman is attached to the minutes as required. Aventura City Commission Regular Meeting Minutes—April 20, 2017 The following members of the public provided comments: Meredith Gillis (3332 NE 190 Street#1014). There being no additional speakers, the item was closed for public input. The motion for approval of the Resolution passed unanimously, by roll call vote, and Resolution No. 2017-22 was adopted. Commissioner Landman returned to the meeting. 3. ORDINANCES - FIRST READING — PUBLIC INPUT: Mr. Wolpin read the following ordinance by title: CITY COMMISSION, IN ITS CAPACITY AS THE AVENTURA CITY OF EXCELLENCE SCHOOL BOARD OF DIRECTORS: A. AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, ADOPTING THE ATTACHED CHARTER SCHOOL OPERATING AND CAPITAL BUDGET FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL FOR FISCAL YEAR 2017/2018 (JULY 1 — JUNE 30), PURSUANT TO SECTION 4.05 OF THE CITY CHARTER; AUTHORIZING EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; PROVIDING FOR BUDGETARY CONTROL; PROVIDING FOR PERSONNEL AUTHORIZATION; PROVIDING FOR GIFTS AND GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING FOR ENCUMBRANCES; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE. A motion for approval of the Ordinance was offered by Commissioner Shelley and seconded by Vice Mayor Narotsky. Mr. Soroka reviewed the $9.5 million budget and discussed the 2.3% increase due to major capital outlay for technology and salaries. Julie Alm, ACES Principal, reviewed a PowerPoint covering student achievement, performance highlights, and 2017-2018 initiatives. Mayor Weisman opened the item for public input. The following members of the public provided comments: Frida Lapidot (20953 NE 30 Court) and Meredith Gillis (3332 NE 190 Street#1014). There being no additional speakers, the item was closed for public input. The motion for approval of the Ordinance passed unanimously, by roll call vote, and the Ordinance passed on first reading. Page 2 of 4 4 Aventura City Commission Regular Meeting Minutes—April 20, 2017 Mr. Wolpin read the following ordinance by title: CITY COMMISSION, IN ITS CAPACITY AS THE AVENTURA CITY OF EXCELLENCE SCHOOL BOARD OF DIRECTORS: B. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AMENDING ORDINANCE NO. 2016-08, WHICH ORDINANCE ADOPTED A CHARTER SCHOOL OPERATING AND CAPITAL BUDGET FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL FOR FISCAL YEAR 2016/2017 (JULY 1 — JUNE 30) BY REVISING THE 2016/2017 FISCAL YEAR BUDGET DOCUMENT AS OUTLINED IN EXHIBIT "A" ATTACHED HERETO; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS ORDINANCE; AND PROVIDING FOR AN EFFECTIVE DATE. A motion for approval of the Ordinance was offered by Vice Mayor Narotsky and seconded by Commissioner Dr. Marks. Mr. Soroka explained the budget amendment, due to unanticipated revenues and expenditures ($48,000) associated with the State of Florida's Best and Brightest Teacher Scholarship Program. Julie Alm, ACES Principal, discussed the six ACES teachers, who met the criteria for the Scholarship Program. Mayor Weisman opened the item for public input. There being no speakers, the item was closed for public input. The motion for approval of the Ordinance passed unanimously, by roll call vote, and the Ordinance passed on first reading. 4. MOTION TO APPROVE CITY MANAGER'S PERFORMANCE EVALUATION AS OUTLINED ON EXHIBIT "A": Mayor Weisman read the motion title. A motion for approval was offered by Commissioner Landman and seconded by Commissioner Shelley. Mayor Weisman reviewed the Manager's evaluation and recommended bonus. Mr. Soroka indicated that he agreed with the evaluation and bonus amount. The motion for approval passed unanimously, by roll call vote. The following additional items were discussed: Commissioner Landman reported on her attendance at Dade Days in Tallahassee and recommended that the entire Commission go as a group to Tallahassee, not necessarily during Dade Days. Page 3 of 4 Aventura City Commission Regular Meeting Minutes—April 20, 2017 5. ADJOURNMENT: There being no further business to come before the Commission, a motion to adjourn the regular meeting was offered by Commissioner Landman, seconded by Commissioner Weinberg, and passed unanimously; thereby adjourning the meeting at 10:13 a.m. " I1 wry 01 5x6°' Ellisa L. Horvath, M ity Clerk Approved by the Commission on May 2, 2017. Page 4 of 4 FORM 8B MEMORANDUM OF VOTING CONFLICT FOR COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LAST NAME—FIRST NAME—MIDDLE NAME NAME OF BOARD,COUNCIL,COMMISSION,AUTHORITY,OR COMMITTEE Landman, Denise City Commission MAILING ADDRESS THE BOARD,COUNCIL,COMMISSION,AUTHORITY OR COMMITTEE ON 19200 W. Country Club Drive WHICH I SERVE ISA UNIT OF: CITY COUNTY 3f CITY O COUNTY U OTHER LOCAL AGENCY Aventura Miami-Dade NAME or POLITICAL.SUBDIVISION: City of Aventura DATE ON WHICH VOTE OCCURRED MY POSITION IS: April 20,2017 of ELECTIVE U APPOINTIVE WHO MUST FILE FORM 8B This form is for use by any person serving at the county, city,or other local level of government on an appointed or elected board,council, commission,authority,or committee. It applies to members of advisory and non-advisory bodies who are presented with a voting conflict of interest under Section 112.3143, Florida Statutes. Your responsibilities under the law when faced with voting on a measure in which you have a conflict of interest will vary greatly depending • on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing and filing the form. INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112.3143, FLORIDA STATUTES A person holding elective or appointive county, municipal, or other local public office MUST ABSTAIN from voting on a measure which would inure to his or her special private gain or loss. Each elected or appointed local officer also MUST ABSTAIN from knowingly voting on a measure which would inure to the special gain or loss of a principal (other than a government agency) by whom he or she is retained (including the parent, subsidiary,or sibling organization of a principal by which he or she is retained);to the special private gain or loss of a relative;or to the special private gain or loss of a business associate.Commissioners of community redevelopment agencies(CRAs)under Sec. 163.356 or 163.357, F.S., and officers of independent special tax districts elected on a one-acre, one-vote basis are not prohibited from voting in that capacity. For purposes of this law, a "relative" includes only the officer's father, mother, son, daughter, husband, wife, brother, sister, father-in-law, mother-in-law, son-in-law, and daughter-in-law.A'business associate"means any person or entity engaged in or carrying on a business enterprise with the officer as a partner,joint venturer, coowner of property, or corporate shareholder(where the shares of the corporation are not listed on any national or regional stock exchange). i ♦ t t M • ♦ t ♦ t • • ♦ . t ELECTED OFFICERS: In addition to abstaining from voting in the situations described above,you must disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting;and WITHIN 15 DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting,who should incorporate the form in the minutes. APPOINTED OFFICERS: Although you must abstain from voting in the situations described above, you are not prohibited by Section 112.3143 from otherwise participating in these matters. However, you must disclose the nature of the conflict before making any attempt to influence the decision, whether orally or in writing and whether made by you or at your direction. IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: • You must complete and file this form(before making any attempt to influence the decision)with the person responsible for recording the minutes of the meeting,who will incorporate the form in the minutes. (Continued on page 2) CE FORM 88-EFF.11/2013 PAGE.1 Adopted by reference in Rule 34-7.010(1)(f),F.A.C. APPOINTED OFFICERS (continued) • A copy of the form must be provided immediately to the other members of the agency. • The form must be read publicly at the next meeting after the form is filed. IF YOU MAKE NO ATTEMPT TO INFLUENCE THE DECISION EXCEPT BY DISCUSSION AT THE MEETING: • You must disclose orally the nature of your conflict in the measure before participating. , • You must complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting,who must incorporate the form in the minutes.A copy of the form must be provided immediately to the other members of the agency,and the form must be read publicly at the next meeting after the form is filed. DISCLOSURE OF LOCAL OFFICER'S INTEREST l Denise Landman hereby disclose that on April 20 20 17 • (a)A measure came or will come before my agency which(check one or more) inured to my special private gain or loss; inured to the special gain or loss of my business associate, • inured to the special gain or loss of my relative, • inured to the special gain or loss of4(would appear to have) the School Board of Miami-Dade County, Florida by •� whom I am retained;or inured to the special gain or loss of ,which is the parent subsidiary,or sibling organization or subsidiary of a principal which has retained me. (b)The measure before my agency and the nature of my conflicting interest in the measure is as follows: Agenda Item#2 of the April 20, 2017 City Commission meeting was a Resolution to approve a high school planning agreement for the proposed Aventura Charter High School between Charter Schools, USA, Inc. and the City of Aventura. My employer,the School Board of Miami-Dade County, is required to review and approve applications for City-sponsored Charter High Schools. Although I work in community and public relations for the School Board of Miami-Dade County, and neither my employer nor I will receive a special benefit if I had voted on this item, due to an appearance of a voting conflict, I left the room(and did not vote)when the item was heard by the City Commission. If disclosure of specific information would violate confidentiality or privilege pursuant to law or rules governing attorneys, a public officer, who is also an attorney,may comply with the disclosure requirements of this section by disclosing the nature of the interest in such a way as to provide the public with notice of the conflict 29-1I�- a Date Filed Sign-tune NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES §112.317, A FAILURE TO MAKE ANY REQUIRED DISCLOSURE CONSTITUTES GROUNDS FOR AND MAY BE PUNISHED BY ONE OR MORE OF THE FOLLOWING: IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION IN SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED$10,000. CE FORM 8B-EFF.11/2013 PAGE 2 Adopted by reference in Rule 34-7.010(1)(f),F.A.C.