Resolution No. 2017-23 - Awarding Bid No. 17-03-30-2 for LED Street Light Fixture Supplier to World Electric Supply Inc. - May 2, 2017 RESOLUTION NO. 2017-23
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA AWARDING AND LETTING A BID/CONTRACT
FOR BID NO. 17-03-30-2, AVENTURA LED STREET LIGHT FIXTURE
SUPPLIER TO WORLD ELECTRIC SUPPLY, INC. AT THE BID PRICE
OF $958,000; AUTHORIZING THE CITY MANAGER TO EXECUTE
ASSOCIATED CONTRACTS; AUTHORIZING THE CITY MANAGER TO
TAKE NECESSARY AND EXPEDIENT ACTION TO CARRY OUT THE
AIMS OF THIS RESOLUTION; PROVIDING FOR THE
APPROPRIATION AND ALLOCATION OF FUNDS FOR SAID BID
AWARD; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Manager has, pursuant to the various laws of the State of
Florida and the Code of the City of Aventura, properly solicited and accordingly
accepted bids for BID NO. 17-03-30-2, Aventura LED Street Light Fixture Supplier; and
WHEREAS, sealed bids have been submitted to and received by the City
pursuant to the City's Invitation to Bid/Notice to Bidders, specifications, proposals, and
requirements for the project/work as cited above; and
WHEREAS, staff has determined that World Electric Supply, Inc. submitted the
lowest responsible and responsive bid for said project/work; and
WHEREAS, the City Commission, upon the recommendation of the City
Manager, is therefore desirous of awarding said bid/contract to said lowest responsible
and responsive bidder;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA:
Section 1: That bid/contract for BID NO. 17-03-30-2, Aventura LED Street
Light Fixture Supplier is hereby awarded to World Electric Supply, Inc. in the amount of
$958,000.
Section 2: That the City Manager is hereby authorized to execute, on behalf of
City of Aventura Resolution No. 2017-23
the City, a contract by and between the parties embodying the terms, conditions, and
specifications as set forth in the subject Invitation to Bid/Notice to Bidders, bid
specifications, bid proposal and bid requirements, or if a City prepared contract was
part of said bid proposal, said parties shall execute said prepared contract on behalf of
the City.
Section 3: That the City Manager is hereby authorized and requested to take
all necessary and expedient action to carry out the aims of this Resolution in awarding
this bid/contract.
Section 4: That the funds to be allocated and appropriated pursuant hereto
and for the purpose of carrying out the tenets of this Resolution shall be from Budget
Line Item Number 120-5401-541-6305.
Section 5: This Resolution shall be effective immediately upon its adoption.
The foregoing resolution was offered by Vice Mayor Weinberg, who moved its
adoption. The motion was seconded by Commissioner Mezrahi, and upon being put to
a vote, the vote was as follows:
Commissioner Denise Landman Yes
Commissioner Dr. Linda Marks Yes
Commissioner Gladys Mezrahi Yes
Commissioner Marc Narotsky Yes
Commissioner Robert Shelley Yes
Vice Mayor Howard Weinberg Yes
Mayor Enid Weisman Yes
Page 2 of 3
City of Aventura Resolution No. 2017-23
PASSED AND ADOPTED this 2nd day of May, 2017.
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9J�`y`"" °) (.6?(&()F(01
ENID WEISMAN, MAYOR
ATTEST:
____A_Ar--.ELLISA L. HORVATH M , CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY
CITY ATTOR EY t...4-41L\"--.)
Page 3 of 3
SECTION 00410
SCHEDULE OF VALUES
FOR CONTRACT
GENERAL REQUIREMENTS
Item Quantity Description Unit Unit Price Extended Cost
GENERAL,
1 1,000 FURNISII AND DELIVER TO CITY
GRANVILLE [1 LED LIGHT FIXTURE2515
`iv 93'8 OD •`70
(GVD2 P50 40K AH M TDC 3 R K TDC EA $ $
RAL6005,OR GVD2 P50 40K AS M TDC 3
R K TDC RAL 6005, VOLTAGE TO BE
SPECIFIED WHEN FIXTURES ARE
ORDERED)
TOTAL BID $ / i2"
Time Frame for Delivery:
10 to 50 Fixtures: Days
51 to 100 Fixtures: LS-1 Days
101 to 150 Fixtures: � Days
See Section 00526-2.6 for Liquidated Damages if Time Frame for Delivery is not met as indicated above.
NOTE:CITY WILL AWARD THE CONTRACT BASED ON AN EVALUATION OF BID UNIT PRICES
AND TIME FRAME FOR DELIVERY.
LED Light Fixture Information
All light fixtures referenced above shall be new light fixtures. Delivery of fixtures shall be at a location within the City
limits to be determined by the City upon execution of the contract.
Aventura LED Street Light Fixture Supplier
City of Aventura Bid No. 17-03-30-2
CTA Project No.01-0103-232
00410-3
NOTES:
1. THE QUANTITIES LISTED ABOVE ARE FOR THE PURPOSE OF ESTABLISHING UNIT
PRICING. THE CITY INTENDS TO PURCHASE UP TO 1,000 FIXTURES ON AN AS-NEEDED 1
BASIS OVER THE LIFE OF THE CONTRACT.
CONTRACT EXTENSIONS: The City of Aventura hereby requests bids for a three (3) year contract for
furnishing and delivering LED STREET LIGHT FIXTURES. In addition, the City reserves the right to extend this
contract for one (1) additional two (2) year term, providing both parties agree, that all the terms, conditions and
specifications remain the same and the extension is approved by the City Manager.
BIDDER OFFERING FIRM PRICES FOR THE,/INITIAL THREE YEAR CONTRACT PERIOD:
YES NO
BIDDER TO INDICATE IF HE WOULD BE WI LING TO EXTEND THIS CONTRACT FOR AN
ADDITIONAL ONE(2)YEAR TERM(TOTA ONTRACT LENGTH OF FIVE(5)YEARS):
YES NO
Aventura LED Street Light Fixture Supplier
City of Aventura Bid No. 17-03-30-2
CTA Project No.01-0103-232
00410-4
MEMORANDUM
CRAVEN THOMPSON AND ASSOCIATES,INC.
Date: April 14,2017
To: Antonio F.Tomei,Capital Projects Manager
Office of the City Manager40
From: Peter W. Aquart, PE,Consulting Engineer 7 T
Reference: LED Street Light Fixture Supplier
Bid Number 17-03-30-2
We have reviewed the results for the above referenced request for bids. The following five (5)
suppliers submitted bids:
• Gresco Utility Supply,Inc
• World Electric Supply,Inc.
• South Dade Electrical Supply,Inc.
• Graybar Electric Company,Inc.
Enclosed is a bid tabulation spreadsheet showing all of the individual unit prices and extended
prices.
The apparent low bidder is Gresco Utility Supply, Inc., however Gresco's hid was not for the
fixture specified so they have been deemed non-responsive.
It is our recommendation that the project be awarded to World Electric Supply, Inc. for $958.00
per unit.
If you have any questions or require any additional information,please call.
Enclosures: Bid Tabulation
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