04-20-2017 Commission Meeting AgendaCity Commission
Enid Weismann, Mayor
Marc Narotsky, Vice Mayor
Demise Landman, Commissioner
Dr. Linda Marks, Commissioner
Gladys Mezrahi, Commissioner
Robert Shelley, Commissioner
Howard Weinberg, Commissioner
City Manager
Eric Mo Soroka, 1CMA-CM
City Clerk
Ellllisa leo Horvath, MMC
City Attorney
Weiss Scrota Helfmarn
Cole & Bierman
CITY COMMISSION MEETING AGENDA
APRIL 20, 2017
9:00 a.m.
Aventura Government Center
19200 West Country Club Drive
Aventura, Florida 33180
1. CALL TO ORDER\ROLL CALL
2. RESOLUTION:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA AUTHORIZING THE CITY MANAGER TO EXECUTE AND
OTHERWISE ENTER INTO THAT CERTAIN PLANNING AGREEMENT FOR
THE AVENTURA CHARTER HIGH SCHOOL BETWEEN CHARTER SCHOOLS
USA, INC. AND THE CITY OF AVENTURA; AUTHORIZING THE CITY
MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF
THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
3. ORDINANCES - FIRST READING - PUBLIC INPUT:
CITY COMMISSION, IN ITS CAPACITY AS THE AVENTURA CITY OF
EXCELLENCE SCHOOL BOARD OF DIRECTORS:
A. AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, ADOPTING THE
ATTACHED CHARTER SCHOOL OPERATING AND CAPITAL BUDGET FOR
THE AVENTURA CITY OF EXCELLENCE SCHOOL FOR FISCAL YEAR
2017/2018 (JULY 1 - JUNE 30), PURSUANT TO SECTION 4.05 OF THE CITY
CHARTER; AUTHORIZING EXPENDITURE OF FUNDS ESTABLISHED BY
THE BUDGET; PROVIDING FOR BUDGETARY CONTROL; PROVIDING
FOR PERSONNEL AUTHORIZATION; PROVIDING FOR GIFTS AND
GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING FOR
ENCUMBRANCES; PROVIDING FOR SEVERABILITY AND PROVIDING
FOR AN EFFECTIVE DATE.
B. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, AMENDING ORDINANCE NO. 2016-08, WHICH
ORDINANCE ADOPTED A CHARTER SCHOOL OPERATING AND CAPITAL
BUDGET FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL FOR
FISCAL YEAR 2016/2017 (JULY 1 - JUNE 30) BY REVISING THE 2016/2017
FISCAL YEAR BUDGET DOCUMENT AS OUTLINED IN EXHIBIT "A"
ATTACHED HERETO; AUTHORIZING THE CITY MANAGER TO DO ALL
THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS ORDINANCE;
AND PROVIDING FOR AN EFFECTIVE DATE.
AVENTURA CITY CONDUSSION MEETING AGENDA
APRIL 20, 2017
PAGE 2 OF 2
4. MOTION TO APPROVE CITY MANAGER'S PERFORMANCE EVALUATION
AS OUTLINED ON EXHIBIT "A".
5. ADJOURNMENT
This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who
are disabled and who need special accommodations to participate in this meeting because of that disability should
contact the Office of the City Clerk, 305-466-8901, not later than two days prior to such proceeding. One or more
members of the City of Aventura Advisory Boards may be in attendance and may participate at the meeting. Anyone
wishing to appeal any decision made by the Aventura City Commission with respect to any matter considered at such
meeting or hearing will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim
record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be
based. Agenda items may be viewed at the Office of the City Clerk, City of Aventura Government Center, 19200 W.
Country Club Drive, Aventura, Florida, 33180. Anyone wishing to obtain a copy of any agenda item should contact
the City Clerk at 305-466-8901.
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMO- - NDUM
TO: City Commission
FROM: Eric M. Soroka, Mana-;er
DATE: April 13, 2017
SUBJECT: Resolution Authorize Execution of Planning Agreement for the
Aventura High School
April 20, 2017 City Commission Meeting Agenda Item aZ
RECOMMENDATION
It is recommended that the City Commission authorize the execution of the Planning
Agreement for the Aventura High School between the City and Charter Schools USA
(CSUSA).
BACKGROUND
As directed at the March Workshop Meeting, attached for your consideration, is the
Planning Agreement that has been negotiated with CSUSA. The Planning Agreement
provides for planning, set-up, design and development activities including the
acquisition of the Charter prior to the actual commencement of the operations of the
school to have a fully operational school for the 2019/20 school year. It is an extensive
Agreement that incorporates the requirements necessary to have a successful school
opening based on the City's timeline. The Agreement has been reviewed by the City
Attorney's office. When the Planning Agreement expires, it will be replaced with a
Management Agreement to operate the School once it opens.
The major points of the Agreement are as follows:
1. The Agreement is for over a 26 month period expiring on June 30, 2019.
2. Services to be provided by CSUSA:
a. Charter School Application, which will be filed by August 1, 2017.
b. Facilities Planning and Development to ensure that the design and
function meet the specifications for CSUSA's educational program.
Memo to City Commission
Page 2
CSUSA will be responsible for purchasing all furniture, fixtures, equipment,
books, technology devices and supplies.
c. Operations Planning and Development including parent meetings.
d. Management Information Systems including the design, purchase and
installation of an MIS system consistent with the Charter High School's
purpose and goals.
e. Personnel Administration including recruiting and employing all staff to
operate the school. The principal shall be hired by February 2019 and the
City Manager has the right to disapprove any candidate for principal. In
the event the Agreement is terminated all employment agreements are to
be assigned to the City.
f. Payroll Administration
g. Public Relations provides for the coordination with the City on all public
relations for the school.
h. Contract Administration including cafeteria management, janitorial
services, building maintenance and transportation services.
i. Budget including preparation and submission to the City for the 2019/20
school year by December 2018. The City will create a Charter High
School Special Revenue Fund to account for all revenues and
expenditures associated with the High School.
j. Program Outline and Curriculum. CSUSA shall develop a program outline
that includes the curriculum and academic theme for the Charter High
School. The program and space design will reflect the City's desire for a
rigorous, college preparatory school with multiple academic offerings,
innovative instruction methods, and a facility design that contemplates and
open flexible learning environment to facilitate the digital native learning
styles of 21st century students. The school is intended to become a
premier public high school option in the City providing the environment for
the student to be fully prepared academically and personal for any college
or university challenges. CSUSA shall explore dual enrollment
opportunities with local colleges.
3. Requires monthly written reports and financial statements.
4. The City shall provide funds in conformance with the agreed upon budget and
Charter School Application, to cover costs and expenses associated with the
planning and development, which costs and expenses shall include, startup
funding and FF&E and CSUSA Fees. All funds expended by the City pursuant to
this Section, including professional services contract fees and other out-of-pocket
costs and expenses, shall be reimbursed to the City from Charter High School
Memo to City Commission
Page 3
revenues and/or startup grants from the State of Florida. The reimbursement
schedule shall be included in the proposed Charter High School Annual Budget.
5. The fee for the 26 month period is $170,000, including a $20,000 upfront
payment with the execution of the Agreement.
6. The Agreement may be terminated with or without cause. The Agreement may
be terminated without cause for the following reasons:
a. The Management Agreement may supersede the Planning Agreement if
both parties agree.
b. The City is unable to receive approval or its Charter High School
Application.
c. Changes in Federal, State or local law which would materially impact the
ability to design, build or maintain the Charter High School.
7. Establishes the requirements and procedures for the transfer of functions and
documents from CSUSA in the event the Agreement is terminated, including the
assignment of employees and contracts for the school.
If you have any questions, please feel free to contact me.
EMS/aca
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RESOLUTION NO. 2017-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA AUTHORIZING THE CITY MANAGER TO
EXECUTE AND OTHERWISE ENTER INTO THAT CERTAIN PLANNING
AGREEMENT FOR THE AVENTURA CHARTER HIGH SCHOOL
BETWEEN CHARTER SCHOOLS USA, INC. AND THE CITY OF
AVENTURA; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, in accordance with City Code Section 2-256, the City Commission
hereby finds and determines that in light of CSUSA's proven record of excellent
performance with the City and the applicable time constraints for an expeditious
opening of the Charter High School, it is in the City's best interests to negotiate the
Planning Agreement with CSUSA instead of issuing an RFP for such purpose.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Manager is authorized to execute and otherwise enter into
that certain Planning Agreement for the Aventura Charter High School between Charter
Schools USA, Inc. and the City of Aventura attached hereto.
Section 2. The City Manager is authorized to do all things necessary to carry
out the aims of this Resolution.
Section 3. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner , who moved
its adoption. The motion was seconded by Commissioner , and upon being
put to a vote, the vote was as follows:
Commissioner Denise Landman
Commissioner Dr. Linda Marks
Commissioner Gladys Mezrahi
Commissioner Robert Shelley
Commissioner Howard Weinberg
Vice Mayor Marc Narotsky
Mayor Enid Weisman
City of Aventura Resolution No. 2017-
PASSED AND ADOPTED this 20th day of April, 2017.
ENID WEISMAN, MAYOR
ATTEST:
ELLISA L. HORVATH, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
Page 2 of 2
PLANNING AGREEMENT
between
CHARTER SCHOOLS USA, INC.,
and
CITY OF AVENTURA
for the
AVENTURA CHARTER HIGH SCHOOL
TABLE OF CONTENTS
1. Recitals 2
2. Definitions 2
3. Term 3
4. Charter School 3
5. Services to be provided by CSUSA 4
6. Responsibilities of the City 8
7. Cooperation g
8. Additional Mutual Obligations 9
9. Planning Fee 9
10. Insurance 9
11. Indemnification 10
12. Default 10
13. Termination of this Agreement 11
14. Transfer of Functions Upon Termination 13
15. Entire Agreement 14
16. Assignments 14
17. Further Assurances 14
18. Relationship of Parties 14
19. Interpretations 14
20. Time of the Essence 14
21. Binding Effect 15
22. Notices 15
23. Headings 16
24. Severability 16
25. Waivers 16
26. Outside Business 16
27. Third Parties 16
28. Jurisdiction and Venue 16
29. Enforcement Costs 17
30. Remedies Cumulative 17
31. Subcontracts 17
32. Obtainment of Charter 17
33. Counterparts 18
34. Governing Law 18
35. Proprietary Information 18
36. Sale or Transfer of interest in CSUSA 18
37. Audits 19
38. Police\Regulatory Powers 18
PLANNING AGREEMENT FOR THE AVENTURA
CHARTER HIGH SCHOOL
THIS PLANNING AGREEMENT (the "Agreement") is made and entered into as of
the day of , 2017, by and among CHARTER SCHOOLS USA, INC.
(CSUSA) , a Delaware corporation; and CITY OF AVENTURA("CITY"), a Florida municipal
corporation.
WITNESSETH:
WHEREAS, CSUSA and the CITY currently have an Administrative and Educational
Services Agreement for the Aventura City of Excellence School which is a K-8 charter
school located at 3333 N. E. 1881h Street, Aventura, Florida.
WHEREAS, the City Commission of the City of Aventura wishes to provide a
Charter High School as another educational choice for the children of Aventura.
WHEREAS, it is in the best interests of the CITY to enter into a Planning Agreement
(hereinafter referred to as "Agreement") with CSUSA, to assist in the acquisition of the
Charter and to plan, design and develop the proposed Charter High School; now,
therefore,
IN CONSIDERATION of the mutual covenants and undertakings and other good
and valuable consideration the receipt and sufficiency of which is hereby acknowledged,
the parties do mutually covenant and agree as follows:
1. Recitals. The recitals set forth above are true and correct and are
incorporated herein by reference. All exhibits to this Agreement are hereby deemed to be
a part hereof.
2. Definitions. Wherever used in this Agreement, the following terms have
the meanings indicated which are applicable to both the singular and plural thereof:
2.1 Agreement - The written agreement between CITY and CSUSA
covering the Services to be performed.
2.2 CITY -The City of Aventura with whom CSUSA has entered into the
Agreement and for whom the Services are to be provided.
2.3 City Manager-The City Manager or his designee(hereinafter referred
to as"City Manager") of the City of Aventura, who has the authority on behalf of the CITY to
grant or deny approvals and perform the CITY's responsibilities required by this Agreement.
2
2.4 CSUSA - Where CSUSA is indicated as the responsible party to
perform an obligation pursuant to this Agreement,
2.5 Effective Date of the Agreement - The date indicated in the
Agreement on which it becomes effective,
2.6 Services — Those activities which must be performed prior to the
actual commencement of the operation of the Charter High School as set forth in this
Agreement in order to insure that the Charter High School opens in a timely manner for the
2019-2020 school year, including but not limited to, charter school application coordination,
development and submittal; coordination, development and approval of the school's charter;
operating budget development, building design review and approval; curriculum
development; staffing; marketing and recruitment; obtaining furniture, fixtures and
equipment; and identification, coordination and contract development for necessary
professional and/or third party services.
2.7 Management Agreement—An agreement that the CITY intends to
develop, negotiate and execute with CSUSA that will provide for those services necessary
to develop, organize, manage, staff, operate and maintain the Charter High School upon
the termination of this Agreement. The parties intend that the Management Agreement be
executed prior to submission of the charter application with an effective date of July 1,
2019, provided however, the foregoing shall not obligate the CITY to enter into a
Management Agreement with CSUSA, provided further, the CITY's obligation shall be to
negotiate in good faith with CSUSA to enter into the Management Agreement on or before
July 1, 2019.
2.8 Written Amendment-A written amendment of the Agreement signed
by CITY and CSUSA on or after the Effective Date of the Agreement.
3. Term. The CITY agrees to contract with CSUSA, and CSUSA agrees to be
contracted with, for the purpose of providing the Services, including assisting in the
acquisition of the Charter and organizing, planning and developing the Charter High School
in accordance with the terms of this Agreement. The term of this Agreement shall
commence as of the Effective Date of this Agreement and shall terminate on June 30,
2019, unless terminated earlier pursuant to the provisions of this Agreement, subject to any
further obligations (including payment obligations) of the parties which survive termination.
4. Charter School.The Charter School shall be a high school with capacity for
800 students commencing in the 2019-2020 school year, starting with 9th and 10th grade
only. The upper grades will be added in the two following years.
3
5. Services to be provided by CSUSA. CSUSA's fees hereunder shall
compensate it for the performance of the Services, including its responsibilities for the
assisting in the acquisition of the Charter, and for the performance of all planning, set-up,
design and development activities of or for the Charter High School prior to the actual
commencement of the operations of the Charter High School, which are necessary during
the term of this Agreement to have a fully operational Charter School for the 2019-2020
school year. Responsibilities of CSUSA shall include, but are not limited to, the following
areas:
5.1 Charter School Application. Subject to review and approval by the
City Manager, CSUSA shall assist in the coordination and development of the application
document in connection with the Charter High School's obtainment of the Charter (the
"Charter Application"), assist in all activities related to the submission of the Charter
Application to The School Board of Miami-Dade County, Florida (the "Chartering Entity')
on a timely basis and negotiate the Charter's approval with such Chartering Entity. The
Charter shall be applied for and issued in the name of the CITY. The application shall be
submitted to the Chartering Entity by August 1, 2017.
5.2 Planning and Development. CSUSA shall perform the following
services associated with the planning and development of the Charter High School.
5.2.1 Facilities Planning and Development. CSUSA shall advise
and make recommendations to the CITY on the planning and development of the Facility to
ensure that the design and function meet the specifications necessary for CSUSA's
educational program. CSUSA shall review and approve, on a timely basis, the preliminary
and final design documents. In addition, CSUSA shall identify in writing all furniture,fixtures
and equipment (the "FF&E") necessary for the Charter High School, and shall be
responsible for obtaining, ordering, purchasing and installing the FF&E.
5.2.2 Operations Planning and Development. With input and
involvement from the CITY and substantially in compliance with the Charter Application
and the Charter, CSUSA shall (a) respond to all requirements of the Charter High School
process; (b)develop and refine the curriculum and Charter High School plan in compliance
with all applicable federal, state and local laws, the policies of the Chartering Entity, the
requirements of the CITY and the Charter of the Charter High School; ((c) interview and
hire all other Charter High School administration, teaching and support staff; (d) develop
and implement the Charter High School's staff and student recruiting and marketing plans;
(e) organize and conduct parent orientations; (f) prepare, manage, supervise and
implement the Charter High School's opening; and (g)conduct all other activities necessary
to have a fully operational Charter High School for the 2019-2020 school year.
5.2.3 Management Information Systems. CSUSA shall coordinate
in designing, ordering, purchasing, installing and implementing an MIS system consistent
with the Charter High School's purpose and goals. This shall also include business
4
applications that meet, on an ongoing basis, any and all Federal, State, County, CITY, or
Chartering Entity reporting mandates, applicable for the Charter High School or the CITY.
At a minimum these business applications shall include: Cash Receipts, Records
Management, Payroll/Personnel, General Ledger, Purchasing,Accounts Payable,Accounts
Receivable/Billing, Fixed Assets, Admissions, Scheduling, Registration, Records, and
Reporting. The City Manager or his designee, with reasonable notice to CSUSA and
except as provided for in Chapter 119, F.S., shall have full and unlimited access to the MIS
system with assistance from a representative of CSUSA. Upon termination of this
Agreement, all hardware, software, business applications (including password and
configuration information) and other intellectual property purchased by the CITY shall
remain the property of the CITY. The MIS system shall be and remain the property of the
CITY, except as proprietary to CSUSA as set forth in this Agreement.
5.2.4 Personnel Administration. CSUSA shall recruit and employ
sufficient qualified personnel to operate the Charter High School (as is necessary and
appropriate during the Term of this Agreement), including without limitation, administrators,
teachers, clerical, cafeteria, and other staff to enable CSUSA to operate the Charter High
School in conformance with the Charter Application and the Charter. CSUSA shall also
recruit qualified personnel for the Charter High School Principal. CSUSA shall consult with
the City Manager during the hiring process of any principal for the Charter School.The City
Manager shall have the right to disapprove of the hiring of the any candidate for principal
and in such event, CSUSA shall not hire said candidate for the position of principal at the
Charter High School. The principal shall be hired by February 2019.The parties agree that
the Charter High School Principal shall be accountable to CSUSA for the day to day
operations of the Charter High School and for carrying out the mission of the Charter High
School, Charter Application and the Charter. CSUSA shall provide such other personnel as
CSUSA, in its sole judgment, determines is necessary to properly operate the Charter High
School. CSUSA shall determine, in its sole discretion, the benefits that will be provided to
such personnel and shall administer the provision of such benefits. Any and all employment
agreements shall provide for the immediate assignably to the CITY at its option in the event
that this Agreement is terminated as provided herein.
5.2.5 Payroll Administration. CSUSA shall prepare, maintain,
administer, and report all payroll of CSUSA's employees hired to work at the Charter High
School, including, without limitation, processing and issuing all checks, maintaining all
reports and payroll records and filing all necessary forms and returns, including worker's
compensation compliance, unemployment insurance compliance, withholding and social
security taxes and all tax and other forms relating to employment as may be required by
any federal, state, Chartering Entity or municipal authority during the term of this
Agreement. All payroll and other financial or operational records for the Charter High
School shall be segregated and separated from all other CSUSA payroll records and shall
be reported in a manner allowing the payroll costs to be traced directly to the financial
expenditures of the Charter High School. CSUSA shall deposit such payroll taxes as may
be required by the Internal Revenue Service for the payment of payroll taxes for the
5
employees referenced herein. All penalties incurred by reason of late filing,failure to file or
failure to pay shall be borne by CSUSA and shall be the sole obligation and responsibility
of CSUSA.
5.2.6 Books and Supplies. CSUSA shall be responsible for
obtaining, ordering and purchasing the books and supplies to be utilized in or by the
Charter High School.
5.2.7 Furniture, Fixtures and Equipment("FF&E"). CSUSA shall
be responsible for obtaining, ordering and purchasing the FF&E and all technology
equipment to be utilized in or by the Charter High School.
5.2.8 Public Relations; Fund Raising Activities.
(a) Public Relations. CSUSA shall coordinate, cooperate and
work with the City as to all official public relations for the Charter High School including,
without limitation, community outreach, press releases and media relations. All media
relations initiated by CSUSA, including press releases, shall require the prior written
approval of the City Manager. Press releases shall contain the name of the CITY and its
seal as designated by the City Manager. Where media contact to CSUSA is not initiated by
CSUSA, CSUSA shall notify the City Manager.
(b) Fund Raising Activities. CSUSA shall be responsible for
fund raising activities on behalf of the Charter High School, during the term of this
Agreement, and CSUSA and the CITY shall coordinate and cooperate with such fund
raising efforts.
5.2.9 Contract Administration. CSUSA shall coordinate, negotiate
and administer those contracts for necessary uses or services to be performed or provided
by third parties including cafeteria management services, janitorial services, building
maintenance and transportation, and which must be entered into by the Charter High
School during the term of this Agreement to ensure the efficient and timely opening of the
Charter High School.
5.2.10 Annual Budget. CSUSA shall prepare and submit to the
CITY a detailed annual budget. (The "Charter High School Annual Budget")for the 2019-
2020 school year by December 1, 2018. The budget shall include, as appropriate,the total
number of student stations for the coming academic year, all capital purchase requests,
debt repayments and/or cash loans required, operating revenues and operating
expenditures for the school year.
The Charter High School Annual Budget shall be reviewed and modified, as necessary, by
the City Manager. The parties shall work cooperatively together on any and all budgetary
matters and issues prior to the submission of the proposed budget to the Aventura City
6
Commission. The parties agree that it is the intent of this provision that they jointly prepare
and submit a balanced budget and that any and all budgetary issues and matters be
resolved between CSUSA and the City Manager prior to the Aventura City Commission's
review and consideration of same.
5.2.11 Program Outline. CSUSA shall develop a program outline that
includes the curriculum and academic theme for the Charter High School. CSUSA shall
also develop and provide the CITY with a space plan for the Charter High School. The
program and space design will reflect the CITYs desire for a rigorous, college preparatory
school with multiple academy offerings, innovative instructional methods, and a facility
design that contemplates an open, flexible learning environment to facilitate the digital
native learning styles of 21st century students. The school is intended to become the
premier public high school option in the CITY providing the environment for the student to
be fully prepared academically and personally for any college or university challenges.
CSUSA shall explore dual enrollment opportunities with local colleges.
5.2.12 Provision of Liaison Services. CSUSA shall designate a
member of senior management personnel to be the point of contact for the City Manager
for all operational issues.
5.2.13 Coordination with the Chartering Entity. CSUSA shall be
responsible for coordinating any and all activities of the Charter High School with the
requirements of the Chartering Entity and for complying with all reasonable requests of the
Chartering Entity regarding the Charter High School.
5.2.14 Monthly Reports. CSUSA shall submit monthly written
reports detailing the progress and achievements of the prior month's activities to the City
Manager.
5.2.15 Compliance with Applicable Law. CSUSA acknowledges
that the CITY is entering into this Agreement based, in part, on CSUSA's expertise in the
business of planning, designing, developing, organizing, managing, staffing and operating
charter schools in the State of Florida and with the Chartering Entity. CSUSA shall be
responsible for ensuring the timely performance of all activities and responsibilities required
during the term of this Agreement, including the production of documents, in compliance
with all applicable laws, ordinances, rules and regulations, to ensure, insofar as is possible,
that approval of the Charter High School Application is obtained from the Chartering Entity
in 2017, and the approval of the Charter is obtained from the Chartering Entity in 2018,
unless such timeframes are extended by the CITY. Where CSUSA's ability to comply with
this Section is dependent upon the performance of activities or responsibilities by the CITY,
CSUSA shall be responsible for notifying the CITY in a timely manner of the activities or
responsibilities which the CITY must perform and the associated timelines. Upon
attainment of the Charter from the Chartering Entity, CSUSA shall be responsible for
7
ensuring that the Charter High School complies with all applicable laws, ordinances, rules
and regulations.
5.2.16 Records Retention; Public Records. CSUSA shall provide,
protect, preserve, and maintain all books, records and related documents of or affecting
the Charter High School that are not proprietary to CSUSA(the"Public Records"), pursuant
to the provisions of Chapter 119, F.S. as amended from time to time. In the event of
termination of this Agreement pursuant to Section 15, CSUSA shall deliver any and all
Public Records in its possession to the CITY within thirty (30) calendar days of such
termination. Further, the Public Records Act Addendum which is attached hereto is hereby
incorporated herein.
5.2.17 Other Activities. CSUSA shall, in a timely manner, perform all
other activities necessary during the term of this Agreement to have a fully operational
Charter High School for the 2019-2020 school year.
6. Responsibilities of the City.The CITY shall be responsible for the following:
6.1 Maintenance of Charter. The CITY shall do, or cause to be done, all
things necessary to ensure that all legal requirements applicable to the CITY, and all such
conditions as may have been imposed on the CITY by the Chartering Entity, are fully
complied with at all times. If the CITY or CSUSA shall at any time receive notice from any
public authority or other person that the Charter High School is or may be in violation of the
Charter, the rules of the Chartering Entity or any provision of any applicable law or
regulation, the party receiving such notice shall immediately notify the other party of the
asserted violation and shall thereafter work diligently together to determine whether such
asserted violation in fact exists, to correct any violation found to exist, and vigorously
contest the asserted violation if the same is found not to exist.
6.2 The Charter High School Special Revenue Fund. The City shall
create a Charter High School Special Revenue Fund (Charter High School Fund) to
account for all revenues and expenditures associated with the Charter High School.
6.3 Funding For Charter High School Costs and Expenses. The CITY
shall provide funds, in amounts substantially in conformance with the agreed upon and City
Commission approved budget and Charter School Application, to cover costs and
expenses associated with the planning and development of the Charter High School,which
costs and expenses shall include, startup funding and FF&E and CSUSA Fees. It is
understood by CSUSA and the CITY, that any and all funds expended by the CITY
pursuant to this Section, including professional services contract fees and other out-of-
pocket costs and expenses, shall be reimbursed to the CITY from Charter High School
revenues and/or startup grants from the State of Florida. The reimbursement schedule
shall be included in the proposed Charter High School Annual Budget. The CITY shall
provide CSUSA with an estimate of any and all funds expected to be expended by the
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CITY pursuant to this Section during the subsequent budget year, that would not be
generally known to CSUSA; such estimate shall be included in the proposed Charter High
School Annual Budget.
6.4. Procedure for Payment. In order to receive funds from the CITY
pursuant to this Section, CSUSA shall prepare and submit monthly financial statements
and invoices to the City Manager, which shall include the fund(s) for which CSUSA is
seeking payment, and all of the Charter High School's actual expenditures, reported on a
modified cash basis of accounting (including but not limited to all capital expenditures).The
City Manager shall direct payment from the Charter High School Fund to CSUSA for all
approved expenditures within fifteen (15) business days of receipt by the CITY of the
monthly financial statement and invoices. CSUSA agrees to provide the CITY, within ten
(10) business days, source documents, supporting schedules, summaries and
explanations as may reasonably requested by the City Manager from time to time. CSUSA
shall immediately reimburse the CITY for any unallowable Charter High School
expenditures as determined by a licensed auditor of the CITY, the Chartering Entity, or any
Department or Division of the State of Florida or Federal Government.
6.5 Other Activities. The CITY shall, in a timely manner, provide all
information and perform all other reasonable activities, in support of CSUSA's efforts , as
necessary during the term of this Agreement to have a fully operational Charter High
School for the 2019-2020 school year.
7. Cooperation. The parties shall, in good faith, share all information received
from the Chartering Entity so as to comply with mutual obligations herein. Any information,
whether written or oral, which is transmitted by the Chartering Entity to the parties shall be
shared between the parties promptly.
8. Additional Mutual Obligations. The parties hereto shall actively and
diligently coordinate all grant writing, community involvement, responsiveness and
response to compliance to all federal, state, and local rules and regulations, and any other
operational activities or functions occasioned by the relationship set forth in this Agreement
in a concerted effort to meet the goals and objectives established in the Charter High
School Application as submitted to or approved by the Chartering Entity.
9. Planning Fee. The CITY shall pay CSUSA the total sum of One Hundred
Seventy Five Thousand Dollars ($170,000) as a planning fee (the "Fee"), for the
performance by CSUSA of its responsibilities hereunder. Such Fee shall be deemed
earned pro-rata to CSUSA as follows: (a)Twenty Thousand Dollars($20,000.00) shall be
due in a lump sum payment on the Effective Date of this Agreement; and (b)One Hundred
Fifty Thousand Dollars ($150,000.00) shall be paid, upon the CITY's receipt of an invoice
from CSUSA, in twenty four (24) equal monthly installments of Six Thousand and Two
Hundred and Fifty Dollars ($6,250.00) on the first of every month beginning July 1, 2017
and ending June 1, 2019.
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10. Insurance. CSUSA shall maintain comprehensive general liability insurance
in the amount of One Million ($1,000,000 ) Dollars per occurrence and Two Million
($2,000,000) Dollars in the aggregate for personal injury and property damage, combined
single limit,occurring in connection with the Charter High School. In addition, CSUSA shall
maintain workers compensation and employers liability insurance in the amount of Fifty
Thousand ($50,000) Dollars or the minimum amount required by law, including Chapter
440, Florida Statutes, whichever amount is higher . CSUSA shall provide proof of
insurance to the City of the types and amounts required by this Agreement , the Charter
Application, the Charter or federal, state or local law, during the term of this Agreement,
and shall name the City and City's officers, agents and employees as additional insured
under the general liability insurance coverage policy. The City intends to provide property
insurance coverage for the real property, buildings and contents, which costs shall be
charged to the Charter High School Fund.
11. Indemnification.
11.1 CSUSA agrees to indemnify, defend with counsel (reasonably
acceptable to the CITY) and hold the CITY, and its respective officers, employees, and
agents (the "Indemnified Parties"), harmless from any and all claims, actions, costs,
expenses, damages and liabilities, including reasonable attorney's fees and costs at both
the trial and appellate levels, arising out of, connected with or resulting from (a) the
negligence, intentional wrongful act or misconduct of CSUSA in connection with the
Agreement, (b) CSUSA's breach of this Agreement or law, and/or(c)any failure by CSUSA
to pay its suppliers, vendors or contractors. The duty to indemnify will continue in full force
and effect notwithstanding the expiration or termination of the Agreement with respect to
any claims based on facts or conditions that occurred prior to such expiration or
termination.
11.2 Subject to the provisions and monetary limitations of F.S. 768.28, F.S.,
which shall apply regardless of whether said monetary limitations would otherwise apply in
the absence of this provision, the CITY agrees to indemnify, defend with counsel
(reasonably acceptable to CSUSA) and hold CSUSA, its officers, employees, and agents
(the "CSUSA Indemnified Parties"), harmless from any and all claims, actions, costs,
expenses, damages and liabilities, including reasonable attorney's fees and costs at both
the trial and appellate levels, arising out of, connected with or resulting from (a) the
negligence, intentional wrongful act or misconduct of the CITY in connection with the
Agreement, (b) the CITY's breach of this Agreement or law, and/or (c) any failure by the
CITY to pay its vendors or contractors. The duty to indemnify will continue in full force and
effect notwithstanding the expiration or termination of the Agreement with respect to any
claims based on facts or conditions that occurred prior to such expiration or termination.
11.3 Upon becoming aware of the potential for a claim hereunder,the party
seeking indemnification shall notify the other party of the existence of such claim, demand
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or other action giving rise to a claim for indemnification under this provision (a "Third Party
Claim") and shall give such other party a reasonable opportunity to defend the same at its
own expense and with its own counsel, provided however that the CITY or CSUSA shall at
all times have the right to participate in such defense at its own expense.
11.4 If, within a reasonable amount of time after receipt of notice of a Third
Party Claim, the CITY or CSUSA shall fail to undertake to so defend, the party seeking
indemnification shall have the right, but not the obligation, to defend and to compromise or
settle (exercising reasonable business judgment)the Third Party Claim for the account and
at the risk and expense of the party responsible for indemnification hereunder. Each party
agrees to cooperate and to make available to the other party, such information and
assistance as may be reasonably requested in connection with the defense of a Third Party
Claim.
12. Default. A default shall be deemed to have occurred for certain events or
conditions (each, an "Event of Default"), which include, but are not limited to the following:
12.1 Failure to pay any amount due hereunder within thirty(30) days after
written notice that such amount is due; or
12.2 Failure to remedy a material breach of this Agreement, including, but
not limited to, a default in the due and punctual observance or performance of any
provision contained herein, within thirty(30)days after written notice to the defaulting party;
or
12.3 If CSUSA shall under such law as shall be applicable to it commence
any case or proceeding, or file any petition in bankruptcy, or for reorganization, liquidation
or dissolution, or be adjudicated, insolvent or bankrupt, or shall apply to any tribunal for a
receiver, intervenor, conservator or trustee for itself or for any substantial part of its
property; or if there shall be commenced against it any such action and the same shall
remain un-dismissed; or if by any act it shall indicate its consent to, approval of, or
acquiescence in any such proceeding, or the appointment of any receiver, intervener,
conservator or trustee for it or any substantial part of its property or shall suffer any of the
same to continue undischarged; or if it shall become subject to any intervention whatsoever
that shall deprive it of the management of the aggregate of its property or any substantial
part thereof; or if it shall wind up or liquidate its affairs or there shall be issued a warrant of
attachment, execution, or similar process against any substantial part of its property, and
such warrant,execution or process shall remain un-dismissed, unbounded or undischarged
for a period of ninety (90) days, this Agreement shall be deemed immediately terminated
upon the occurrence of such event; or
12.4 If the ownership of CSUSA shall be transferred or assigned,directly or
indirectly, without the prior written consent of the CITY in accordance with Section 16.
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12.5 Upon the occurrence of an Event of Default, the non-defaulting party
shall be entitled to pursue all remedies available under law or equity, including without
limitation, terminating this Agreement in accordance with Section 13.
13. Termination of this Agreement. This Agreement may be terminated by the
parties as follows:
13.1 Termination with Cause or for Nonperformance. Upon the
occurrence of an Event of Default, the non-defaulting party shall be entitled to terminate
this Agreement with cause or for nonperformance (hereinafter referred to as"Termination
with Cause"), prior to the end of the term, with seven (7) days prior written notice.
13.1.1 Upon Termination with Cause, the parties shall immediately
end their performance of obligations pursuant to this Agreement and shall have no further
obligations or responsibilities to each other as of the date of such termination, including
any payment obligations (except reimbursement of authorized expenses incurred by
CSUSA on behalf of the CITY or the Charter High School and unpaid earned Fees),
except as otherwise indicated in this Agreement, and the non-defaulting party shall be
entitled to pursue all remedies available under law or equity.
13.2 Termination without Cause. This Agreement may be terminated
without cause (hereinafter referred to as "Termination without Cause"), as follows:
13.2.1 Upon the effective date of a Management Agreement, this
Agreement may terminate as agreed to by both parties. The Management Agreement with
CSUSA shall specify the manner in which remaining obligations or responsibilities of the
parties pursuant to this Agreement, including any payment obligations, are to be
performed.
13.2.2 This Agreement shall terminate on June 30, 2019, unless
terminated earlier in accordance with the provisions of Section 13 or as otherwise provided
for in this Agreement.
13.2.3 By the CITY, for the failure to receive approval from the
Chartering Entity for the Charter High School Application or the Charter High School's
Charter in accordance with the provisions of this Agreement.
13.2.4 By the CITY, upon thirty(30)days advanced written notice, due
to a change in federal, state or local law, policy, rule or appropriations during the term of
this Agreement which would materially impact the ability to design, build, operate or
maintain the Charter High School. Such changes could include, but not be limited to, a
charter school capital outlay funds appropriation that is less than the current amount
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provided by the state, or a modification that would substantially impact the ability to limit the
enrollment process to target the children of the CITY.
13.2.5 By the CITY, at any time and for any reason or no reason, upon
thirty (30) days advance written notice. If the CITY terminates this Agreement under this
Section 13.2. 5 at any point on or after December 1, 2017, the CITY shall pay to CSUSA
within fifteen (15) days of the date of termination a lump sum termination fee of Fifty
Thousand Dollars ($50,000.00) (the "Termination Fee"), and the parties shall have no
further obligations or responsibilities to each other, as of the date of such termination,
except as otherwise indicated in this Agreement, provided however, that CSUSA shall be
entitled to reimbursement of authorized expenses incurred by CSUSA on behalf of the
CITY or the Charter High School and unpaid earned Fees. If the CITY terminates this
Agreement under this Section 13.2.5 prior to July 1, 2018, the parties shall have no further
obligations or responsibilities to each other, as of the date of such termination, except as
otherwise indicated in this Agreement, provided however, that CSUSA shall be entitled to
reimbursement of authorized expenses incurred by CSUSA on behalf of the CITY or the
Charter School and unpaid earned Fees.
13.2.6 Upon Termination without Cause, except as provided in
Sections 13.2.5, the parties shall have no further obligations or responsibilities to each
other as of the date of such termination, including any payment obligations (except
reimbursement of authorized expenses incurred by CSUSA on behalf of the CITY or the
Charter School and unpaid earned Fees), except as otherwise indicated in this Agreement.
14. Transfer of Functions Upon Termination. In recognition of the paramount
importance of maintaining the integrity and continuing planning, design, development and
operation of the Charter High School, in the event this Agreement is terminated pursuant to
Section 13 CSUSA agrees to cooperate with the CITY for the transfer, within thirty (30)
calendar days of such termination,of the documents which relate to the planning, design,
development and operating functions of the Charter High School (to the extent such
documents are owned by the CITY) from CSUSA to the CITY or an entity selected by the
CITY. Such cooperation shall include, but is not limited, to:
14.1 Assignment of all employees and employment contracts of the Charter
High School and the transfer of employee records to the CITY or an entity selected by the
CITY.
14.2 Transfer of all student records,then current curriculum programs and
class syllabi of the Charter High School (unless the same is proprietary to CSUSA), if any,
to the CITY or an entity selected by the CITY.
14.3 Assignment of all contracts or subcontracts, if any, entered into by
CSUSA for the Charter High School, to the CITY or an entity selected by the CITY, if such
contracts are assignable.
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14.4 CSUSA shall provide the CITY, or an entity selected by the CITY, all
hardware, software, business applications and other intellectual property (with password
and configuration information)purchased by CITY. If CSUSA uses software or applications
to operate the Charter High School that is not owned by CITY or the Charter High School,
the CITY, at its sole option, may continue to use such software or applications. If the CITY
elects to continue to utilize CSUSA software or applications to operate the Charter High
School, the CITY shall execute a license agreement with CSUSA for the use of the same
for a license fee to be negotiated by the parties.
14.5 Transfer of all property including, but not limited to, furniture, fixtures,
equipment, materials, software and hardware acquired for the Charter High School by the
CITY and purchased by the CITY or through the use of funds designated for the Charter
High School, to the CITY or an entity selected by the CITY.
14.6 The delivery of any and all Public Records in CSUSA's possession to
the CITY or an entity selected by the CITY.
14.7 Transfer of any and all other information owned by the CITY, or
provision of assistance, to ensure the least disruption of the continuing planning, design,
development and operation of the Charter School as a result of the termination of this
Agreement.
14.8 The provisions of Section 14 shall survive the termination of this
Agreement.
15. Entire Agreement. This Agreement represents the entire understanding and
agreement between the parties with respect to the subject matter hereof, and supersedes
all other negotiations, understandings, and representations (if any) made by and between
such parties. The provisions of this Agreement may not be amended, supplemented, or
waived orally, but only by a writing signed by the parties and making specific reference to
this Agreement. The City Manager shall act for City hereunder.
16. Assignments. No party shall assign its rights or obligations hereunder
without the prior written consent of the other party to this Agreement, which consent may
be withheld by such party in its sole discretion except as otherwise provided for in this
agreement.
17. Further Assurances. The parties hereby agree from time to time to execute
and deliver such further and other assurances, assignments and documents and do all
matters and things that may be convenient or necessary to more effectively and completely
carry out the intentions of this Agreement.
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18. Relationship of Parties. The relationship between the parties hereto shall
be solely as set forth herein and neither party shall be deemed to be an employee, agent,
partner, or joint venturer of the other.
19. Interpretations. This Agreement shall not be construed more strictly against
one party than against the other merely because it may have been prepared by counsel for
one of the parties, it being recognized that both parties have contributed substantially and
materially to its preparation.
20. Time of the Essence. Time of performance by either party of each and
every provision or covenant herein contained is of the essence of this Agreement. CSUSA
shall be responsible for ensuring the timely performance of all activities and responsibilities
required during the term of this Agreement, including the production of documents, in
compliance with all applicable laws, ordinances, rules and regulations,to ensure, insofar as
is possible, that approval of the Charter High School Application is obtained from the
Chartering Entity in 2017; the approval of the Charter is obtained from the Chartering Entity
in 2018, unless such timeframes are extended by the CITY; and that the Charter High
School will be fully operational for the 2019-2020 school year. For the purpose of this
Agreement, "timely" shall include a reasonable time for review, consideration, and/or
modification by the City Manager, and,whenever deemed necessary by the City Manager,
include the appropriate time necessary for submission, consideration and/or approval by
the Aventura City Commission.
21. Binding Effect. All of the terms and provisions of this Agreement, whether
so expressed or not, shall be binding upon, inure to the benefit of, and be enforceable by
the parties and their respective legal representatives, successors, and permitted assigns.
22. Notices. All notices and other communications required or permitted under
this Agreement shall be in writing and given by:
22.1 hand delivery;
22.2 registered or certified mail, return receipt requested;
22.3 overnight courier, or
22.4 facsimile to:
If to CSUSA: Charter Schools USA,Inc
800 Corporate Drive, Suite 700
Fort Lauderdale, Florida 33334
Attention: Mr. Jonathan K. Hage, President
Fax: (954) 202-2047
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With a copy to: Tripp Scott, P.A.
110 S.E. 6th Street, 15th Floor
Fort Lauderdale, Florida 33301
Attn: Edward J. Pozzuoli, Esq.
Fax: (954) 761-8475
If to the City: Eric M. Soroka
City Manager
City of Aventura
19200 West Country Club Drive
Aventura, Florida 33180
Fax: (305) 466-8919
With a copy to: Weiss Serota Helfman Cole & Bierman, P.L.
200 East Broward Blvd.
Suite 1900
Fort Lauderdale, Florida 33301
Attn: David Wolpin, Esq.
Fax: (954) 764-7770
or to such other address as any party may designate by notice complying with the terms of
this Section. Each such notice shall be deemed delivered:
22.4.1 on the date delivered if by hand delivery or overnight courier,
22.4.2 on the date upon which the return receipt is signed or delivery is
refused or the notice is designated by the postal authorities as not deliverable, as the case
may be, if mailed; and
22.4.3 on the date of transmission with confirmed answer if by fax.
23. Headings. The headings contained in this Agreement are for convenience of
reference only, and shall not limit or otherwise affect in any way the meaning or
interpretation of this Agreement.
24. Severability. If any part of this Agreement or any other agreement entered
into pursuant hereto is contrary to, prohibited by or deemed invalid under applicable law or
regulation, such provision shall be inapplicable and deemed omitted to the extent so
contrary, prohibited or invalid, but the remainder hereof shall not be invalidated thereby and
shall be given full force and effect so far as possible.
25. Waivers. The failure or delay of any party at any time to enforce this
Agreement shall not affect such party's right to enforce this Agreement at any other time.
Any waiver by any party of any breach of any provision of this Agreement shall not be
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construed as a waiver of any continuing or succeeding breach of such provision, a waiver
of the provision itself, or a waiver of any right, power, or remedy under this Agreement. No
notice to or demand on any party in any case shall entitle such party to any other or further
notice or demand in any other circumstance.
26. Outside Business. Nothing contained in this Agreement shall be construed
to restrict or prevent, in any matter, CSUSA or its representatives or principals from
providing services to any third-party similar to the services provided pursuant to this
Agreement.
27. Third Parties. Nothing in this Agreement, whether express or implied, is
intended to confer any rights or remedies on any person other than the parties hereto and
their respective legal representatives, successors, and permitted assigns, nor is anything in
this Agreement intended to relieve or discharge the obligation or liability of any third person
to any party to this Agreement, nor shall any provision give any third person any right to
subrogation or action over or against any party to this Agreement.
28. Jurisdiction and Venue. The parties acknowledge that a substantial portion
of the negotiations, anticipated performance and execution of this Agreement occurred or
shall occur in Miami-Dade County, Florida, and that, therefore, without limiting the
jurisdiction or venue of any other federal or state courts, each of the parties irrevocably and
unconditionally:
28.1 agrees that any suit, action or legal proceeding arising out of or
relating to this Agreement may be brought in the courts of record of the State of Florida in
Miami—Dade County or the court of the United States, Southern District of Florida in Miami
—Dade County.
28.2 consents to the jurisdiction of each such court in any suit, action, or
proceeding; and
28.3 waives any objection which it may have to the laying of venue of any
such suit, action, or proceeding in any of such courts.
29. Enforcement Costs. In the event of any controversy arising under or
relating to the interpretation or implementation of this Agreement or any breach thereof,the
prevailing party shall be entitled to recover all court costs, expenses, and reasonable
attorneys' fees (including, without limitation, all pre-trial, trial and appellate proceedings)
incurred in that action or proceeding, in addition to any other relief to which such party or
parties may be entitled.
30. Remedies Cumulative. No remedy herein conferred upon any party is
intended to be exclusive of any other remedy, and each and every such remedy shall be
cumulative and shall be in addition to every other remedy given hereunder or now or
17
hereafter existing at law, in equity, by statute or otherwise. No single or partial exercise by
any party of any right, power, or remedy hereunder shall preclude any other or further
exercise thereof.
31. Subcontracts CSUSA may subcontract for the performance of any of its
responsibilities set forth in this Agreement, subject to notice to the CITY, such notice to
indicate if the subcontract will provide for assignment to the CITY in the event of the
termination of this Agreement, and the CITY's opportunity to review any and all proposed
subcontracts in connection with the performance of the duties, functions, and
responsibilities under this Agreement. CSUSA shall be responsible for the management of
all subcontractors in the performance of their work. If possible, any and all subcontracts
shall include provisions that provide for the assignment of these contracts to the CITY, or
an entity of the CITY's selection, should this Agreement with CSUSA be terminated
pursuant to the terms herein.
32. Obtainment of Charter.The CITY and CSUSA will use mutual due diligence
to obtain provisional approval of the charter application from the Chartering Entity for the
Charter High School. In the event the application is not approved by the Chartering Entity,
the CITY shall have the right to terminate this agreement, in accordance with Section
13.2.3.
33. Counterparts. This Agreement may be executed in any number of
counterparts, each of which shall be deemed an original, and all of which together shall
constitute one and the same instrument.
34. Governing Law. This Agreement and all transactions contemplated by this
Agreement shall be governed by, construed, and enforced in accordance with the internal
laws of the State of Florida, without regard to principles of conflicts of laws.
35. Proprietary Information. The CITY agrees that CSUSA shall own all
copyrighted and other proprietary rights to all instructional materials, training materials,
curriculum and lesson plans, or any other materials created and developed by CSUSA, its
employees, agents or subcontractors, or by any individual working for or supervised by
CSUSA, which is developed during working hours or during time for which the individual is
being paid and which is specifically identified by CSUSA in writing as being copyrighted or
proprietary. CSUSA shall have the sole and exclusive right to license such materials for
use by other school districts, other public schools, or other customers, or to modify and/or
sell such materials for use by school districts, other public schools or other customers.
Notwithstanding the same, in the event of expiration or termination of this Agreement, the
CITY shall have the right to use such materials during the life of the Charter High School
provided the CITY pays a reasonable license fee (based upon the then existing market
value)to CSUSA; however,the CITY shall have no rights to use such materials beyond the
life of the Charter High School. During the term of this Agreement, CSUSA may disclose
such proprietary information, including that which is currently in existence as well as that
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which may be created in the future. The CITY, to the extent permitted by law, shall treat all
proprietary information specifically identified in writing by CSUSA as though it were a trade
secret and copyrighted and shall use efforts as may be reasonably requested by CSUSA
so as not to disclose, publish, copy, transmit, modify, alter or utilize such proprietary
information during the Term of this Agreement or at any time after its expiration other than
to the extent necessary for implementation of this Agreement or as licensed from CSUSA
for the continuing planning, design, development and operation of the Charter High School
; provided, however, that CSUSA acknowledges that any information provided to the CITY
may be a public record under Florida law and may be subject to disclosure.
36. Sale or Transfer of Interest in CSUSA. This Agreement is made by the
CITY with CSUSA in its current ownership form and in reliance on the expertise of the
current principals and owners of CSUSA, including Jonathan Hage. No substantial change
in ownership or any other form of control of CSUSA, including the development and
planning of the Charter High School, shall be transferred or assigned, directly or indirectly,
without the prior written consent of the CITY, through the City Manager. For purposes of
this Agreement "substantial change in ownership" shall be defined as when a majority of
CSUSA ownership is not maintained by Jonathan Hage. In determining whether to
approve of any such transfer or assignment, the City Manager may consider, without
limitation:
36.1 whether the now current individual principals and managers of CSUSA
will continue to retain total administrative control over the Charter High
School;
36.2 the qualifications and character of the individuals or entities that are to
receive the transferred or assigned interest from CSUSA.
The CITY, upon considering the approval of the transfer or assignment, shall not
unreasonably withhold approval of such based upon the foregoing criteria.
37. Audits. The CITY shall have the right, at any time during business hours, at
the CITY's sole expense, and with reasonable notice to CSUSA, to inspect and audit, or
caused to be inspected and audited by a certified public accounting firm selected by the
CITY,the business records, bookkeeping and accounting records, tax records and returns
and other records of CSUSA with respect to this Charter High School and this Agreement.
CSUSA shall cooperate with CITY and the certified public accounting firm. If any of the
foregoing business records are retained by CSUSA following the expiration or earlier
termination of this Agreement and not delivered to the CITY, CSUSA shall maintain and
make available to the CITY such books and records for a period of six (6) years following
the expiration or earlier termination of this Agreement.
38. Police/Regulatory Powers. CITY cannot, and hereby specifically does not,
waive or relinquish any of its regulatory approval or enforcement rights and obligations as it
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may relate to regulations of general applicability which may govern the Charter High School
, and any operations relative thereto. Nothing in this Agreement shall be deemed to create
an affirmative duty of CITY to abrogate its sovereign right to exercise its police powers and
governmental powers by approving or disapproving or taking any other action in
accordance with its zoning and land use codes, administrative codes, ordinances, rules
and regulations, federal laws and regulations, state laws and regulations, and grant
agreements.
[SIGNATURES APPEAR ON THE NEXT PAGE]
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IN WITNESS WHEREOF, CITY and CSUSA have signed this Agreement in
triplicate. One counterpart each has been delivered to CITY and CSUSA.
ATTEST: CITY OF AVENTURA, FLORIDA
By: By:
Ellisa Horvath, MMC Eric M. Soroka, City Manager
City Clerk
APPROVED AS TO FORM:
By:
City Attorney
WITNESSES: CHARTER SCHOOLS USA, INC.
By:
Signature Jonathan K. Hage, President
Print Name
21
ADDENDUM TO CONTRACT FOR SERVICES
(CITY OF AVENTURA-CSUSA)
THIS ADDENDUM to the contract for the provision of services (the "Contract ") is made and
entered into effective as of the_day of April, 2017, by and between, the City of Aventura, Florida, a
Florida municipality, whose business address is 19200 W. Country Club Drive, Aventura, Florida 33180
(the"City")and CHARTER SCHOOLS USA("CSUSA") (the "Contractor").
WITNESSETH
WHEREAS the City and Contractor previously entered into a Contract for professional, charter
high school planning services to be provided to the City by the Contractor as described in the contract;
and
WHEREAS, City procurement procedures require that agreements with City contractors require
the Contractor to comply with the Public Records Act; and
WHEREAS, upon City's request, the Contractor desires to assure the City of Contractor's
compliance with the Public Records Act.
NOW THEREFORE IN CONSIDERATION OF THE MUTUAL COVENANTS HEREIN CONTAINED AND
OTHER GOOD AND VALUABLE CONSIDERATION, THE RECEIPT OF WHICH IS HEREBY ACKNOWLEDGED,
IT IS HEREBY AGREED BY CITY AND CONTRACTOR,AS FOLLOWS:
(1) Recitals. The above stated recitals are hereby adopted and confirmed.
(2) Public Records Act Compliance.
a. CONTRACTOR agrees to keep and maintain public records in CONTRACTOR's possession or
control in connection with CONTRACTOR's performance under this Agreement. CONTRACTOR
additionally agrees to comply specifically with the provisions of Section 119.0701, Florida
Statutes. CONTRACTOR shall ensure that public records that are exempt or confidential and
exempt from public records disclosure requirements are not disclosed, except as authorized by
law, for the duration of the Agreement, and following completion of the Agreement until the
records are transferred to the CITY.
b. Upon request from the CITY custodian of public records, CONTRACTOR shall provide the CITY
with a copy of the requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided by Chapter 119, Florida
Statutes,or as otherwise provided by law.
c. Upon completion of this Agreement or in the event of termination by either party, any and all
public records relating to the Agreement in the possession of the CONTRACTOR shall be
delivered by the CONTRACTOR to the CITY MANAGER, at no cost to the CITY, within seven (7)
days. All such records stored electronically by CONTRACTOR shall be delivered to the CITY in a
format that is compatible with the CITY'S information technology systems. Once the public
records have been delivered upon completion or termination of this Agreement, the
CONTRACTOR shall destroy any and all duplicate public records that are exempt or confidential
and exempt from public records disclosure requirements.
d. Any compensation due to CONTRACTOR shall be withheld until all records are received as
provided herein.
e. CONTRACTOR's failure or refusal to comply with the provisions of this section shall result in the
immediate termination of this Agreement by the CITY.
Section 119.0701(2)(a),Florida Statutes
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA
STATUTES,TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT,
CONTACT THE CUSTODIAN OF PUBLIC RECORDS.
Custodian of Public Records: ELLISA HORVATH,CITY CLERK
Mailing address: 19200 WEST COUNTRY CLUB DRIVE,AVENTURA, FL 33180
Telephone number: 305-466-8901
Email: HORVATHE@CITYOFAVENTURA.COM
(3) Conflict. In the event that a conflict arises between the provisions of the Agreement and this
Addendum,the provisions of the Addendum shall control.
IN WITNESS WHEREOF,the parties hereto have accepted, made and executed this Addendum to Contract
upon the terms and conditions above stated on the day and year first above written.
CONTRACTOR: CITY OF AVENTURA, FLORIDA:
By:
President By:
Eric M. Soroka
City Manager
ATTEST:
City Clerk
Approved as to Form and Legal Sufficiency for
the Reliance of City Only:
City Attorney
ORDINANCE NO. 2017-
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, ADOPTING
THE ATTACHED CHARTER SCHOOL OPERATING AND CAPITAL
BUDGET FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL FOR
FISCAL YEAR 2017/2018 (JULY 1 — JUNE 30), PURSUANT TO
SECTION 4.05 OF THE CITY CHARTER; AUTHORIZING
EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET;
PROVIDING FOR BUDGETARY CONTROL; PROVIDING FOR
PERSONNEL AUTHORIZATION; PROVIDING FOR GIFTS AND
GRANTS; PROVIDING FOR AMENDMENTS; PROVIDING FOR
ENCUMBRANCES; PROVIDING FOR SEVERABILITY AND
PROVIDING FOR AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, AS FOLLOWS:
Section 1. The 2017/2018 Operating and Capital Improvement Program
Budget for the Aventura City of Excellence School, a copy of said budget being
attached hereto and made a part hereof as specifically as if set forth at length herein, be
and the same is hereby established and adopted.
Section 2. Expenditure of Funds Appropriated in the Budget Authorized. Funds
appropriated in the Budget may be expended by and with the approval of the City
Manager in accordance with the provisions of the City Charter and applicable law. Funds
of the City shall be expended in accordance with the appropriations provided in the Budget
adopted by this Ordinance and shall constitute an appropriation of the amounts specified
therein. Supplemental appropriations or the reduction of appropriations, if any, shall be
made in accordance with Section 4.07 of the City Charter.
Section 3. Budgetary Control. The Budget establishes a limitation on
expenditures by department total. Said limitation requires that the total sum allocated to
the Charter School department for operating and capital expenses may not be increased
or decreased without specific authorization by a duly-enacted Resolution affecting such
amendment or transfer. Therefore, the City Manager may authorize transfers from one
individual line item account to another, so long as the line item accounts are within the
same department and fund.
City of Aventura Ordinance No. 2017-
Section 4. Personnel Authorization. The "Personnel Allocation Summary"
enumerates all authorized budgeted positions. However, the City Manager may amend
said authorized budgeted positions in order to address the operating needs of the
department so long as sufficient budgeted funds are available.
Section 5. Grants and Gifts. When the City of Aventura receives monies from any
source, be it private or governmental, by Grant, Gift, or otherwise, to which there is
attached as a condition of acceptance any limitation regarding the use or expenditures of
the monies received, the funds so received need not be shown in the Operating Budget
nor shall said budget be subject to amendment of expenditures as a result of the receipt of
said monies, but said monies shall only be disbursed and applied toward the purposes for
which the said funds were received. To ensure the integrity of the Operating Budget, and
the integrity of the monies received by the City under Grants or Gifts, all monies received
as contemplated above must, upon receipt, be segregated and accounted for based upon
generally accepted accounting principles and where appropriate, placed into separate and
individual trust and/or escrow accounts from which any money drawn may only be
disbursed and applied within the limitations placed upon the Gift or Grant as aforesaid.
Section 6. Amendments. Upon the passage and adoption of the Charter School
Fund Budget for the City of Aventura, if the City Manager determines that the Department
Total will exceed its original appropriation, the City Manager is hereby authorized and
directed to prepare such Ordinances as may be necessary and proper to modify any line
item from the Budget hereby.
Section 7. Encumbrances. All outstanding encumbrances at June 30, 2017 shall
lapse at that time; and all capital outlay encumbrances and/or capital outlay expenditures
not spent during the fiscal year may be re-appropriated in the 2017/2018 fiscal year.
Section 8. Severability. The provisions of this Ordinance are declared to be
severable and if any section, sentence, clause or phrase of this Ordinance shall for any
reason be held to be invalid or unconstitutional, such decision shall not affect the validity of
the remaining sections, sentences, clauses, and phrases of this Ordinance but they shall
Page 2 of 4
City of Aventura Ordinance No. 2017-
remain in effect, it being the legislative intent that this Ordinance shall stand
notwithstanding the invalidity of any part.
Section 9. Effective Date. This Ordinance shall be effective immediately upon
adoption on second reading.
The foregoing Ordinance was offered by Commissioner , who moved
its adoption on first reading. This motion was seconded by Commissioner ,
and upon being put to a vote, the vote was as follows:
Commissioner Denise Landman
Commissioner Dr. Linda Marks
Commissioner Gladys Mezrahi
Commissioner Robert Shelley
Commissioner Howard Weinberg
Vice Mayor Marc Narotsky
Mayor Enid Weisman
The foregoing Ordinance was offered by Commissioner , who moved
its adoption on second reading. This motion was seconded by Commissioner
, and upon being put to a vote, the vote was as follows:
Commissioner Denise Landman
Commissioner Dr. Linda Marks
Commissioner Gladys Mezrahi
Commissioner Robert Shelley
Commissioner Howard Weinberg
Vice Mayor Marc Narotsky
Mayor Enid Weisman
Page 3 of4
City of Aventura Ordinance No. 2017-
PASSED AND ADOPTED on first reading this 20th day of April, 2017.
PASSED AND ADOPTED on second reading this 2nd day of May, 2017.
ENID WEISMAN, MAYOR
ATTEST:
ELLISA L. HORVATH, MMC, CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
Page 4 of4
it of vertu raff=
Charter School Budged
-lSCAL YEAR 2017/2018
ACES
Cultivating Community
AVENTURA CITY OF EXCELLENCE SCHOOL
3333 NE 188TH Street
Aventura, Florida 33180
Telephone: 305-466-1499
Fax: 305-466-1339
Website: www.aventuracharter.org
Board of Directors
Mayor Enid Weisman
Commissioner Dr. Linda Marks
Commissioner Denise Landman
Commissioner Gladys Mezrahi
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
City Manager
Eric M. Soroka, ICMA-CM
Principal
Julie Alm
Assistant Principals
Leslie Lee
Jorge Paz
Administrative and Educational Services Provided by:
Charter Schools USA
CITY OF AVENTURA
CHARTER SCHOOL FUND
FISCAL YEAR 2017/18
TABLE OF CONTENTS
TOPIC
PAGE NO.
CITY MANAGER'S BUDGET MESSAGE
1
BUDGET PROCESS
9
BUDGET DEVELOPMENT GUIDELINES
10
VISION STATEMENT
13
PHILOSOPHY AND ESSENTIAL ELEMENTS
13
CURRICULUM
13
PERFORMANCE CRITERIA
15
BUDGET CATEGORY SUMMARY
18
DEPARTMENT DESCRIPTION AND ORGANIZATION CHART
19
REVENUE PROJECTIONS
20
ACTIVITIES
Expenditures:
K-3 Basic
21
4-8 Basic
22
Exceptional Student Program
23
Substitute Teachers
24
Instructional Media Services
25
School Administration
26
Pupil Transit Services
27
Operation of Plant
28
Child Care Supervision
29
Capital Outlay
30
ADOPTING ORDINANCE
31
Office of the City Manager
April 2017
City of
Aventura
G,NcmrncrLt C.CFIEU
19:00 West C CXknMw Club Drive
ALrncura, Fbdda 33180
The Honorable Mayor and City Commission
Aventura City of Excellence School Board of Directors
City of Aventura
Aventura, Florida 33180
RE: 2017/18 Charter School Fund Budget Message
Members of the City Commission:
i
ACES
cukhmNng Con sy
In accordance with Article IV, Section 4.05 of the Charter of the City of Aventura, I hereby
submit the proposed Budget for the Charter School Fund for the fiscal year beginning July
2017, for your review and consideration. This budget document represents the 15th year of
operation of the Aventura City of Excellence School. Our goal in the development and
preparation of a realistic balanced budget was to provide the funding levels to maintain the
quality education services for our students.
Budget Format
The format of the budget is in accordance with guidelines adopted by the State and School
Board of Miami -Dade County, Florida and utilizes the school system's account codes as well.
The proposed budget was prepared with input from the school's administrative staff and
Charter Schools USA (CSUSA).
Significant Factors Affecting Budget Preparation
The 2017/18 school year represents the 15th year of operations of the school. Our past has
shown that we can continue to operate a high performing school that provides a quality
education for our students, within the school-based revenues. We have also been fortunate to
have involved parents that participate in fund-raising activities for school improvements.
The overall budget increased by 2.3% or $214,069, largely due to employee salary increases
and technology equipment. The budget includes funding for lease payments to the Debt
Service Fund to pay annual costs associated with the long term debt borrowed for the
construction of the elementary school wing. Based on anticipated actions at the State level the
FTE revenues are budgeted to increase by 1 %.
City of Aventura Page 1 Charter School Fund Budget
The following items represents important highlights:
• Teacher salary increases reflect the new performance pay plan in accordance
with Florida Statute 1012.22, rewarding teachers who are rated effective and
highly effective.
• No additional employee positions are proposed.
• Funds have been budgeted to provide for interactive classroom lesson software,
a pilot program for one-to-one computing to enhance instruction and technology
expansions including new laptops, mobile learning computer labs, computer
replacements and smartboards.
Summary of All Budgetary Funds
The total proposed budget for 2017/18, including all operating and capital outlay, is
$9,482,629. The majority of the budget is Personnel Services at $6,028,394. Operating
expenditures total $2,567,235. Other Uses expenditures, which primarily represent lease
payments to the Debt Service Fund to cover school construction debt payments and a
contingency, account total $534,000. Capital Outlay expenditures are $353,000.
Other Uses Capital Outlay
6% 4%
Operating
Expenditures
27%
Personnel
LN Services
63
MOMA
City of Aventura Page 2 Charter School Fund Budget
The following chart shows a comparison of the department's budgets for the past two years.
i otai costs increasea Dv 2.j,/o.
Budget Category Summary
Charter School Fund
This fund is used to account for revenues and expenditures specifically earmarked for the
City's Charter School. The fund accounts for operating and capital revenues, expenditures and
capital outlay.
State Shared
Revenues
84.2% _\
Charter School Fund Budget Revenues Charges for
Services
5.3%
Misc. Income
6.6%
er Non-
ncvenues
4.0%
City of Aventura Page 3 Charter School Fund Budget
Increase
2016/17
2017/18
(Decrease)
% Change
Revenues
State Shared Revenues
$ 7,757,074
$
7,980,879
$
223,805
2.9%
Charges for Services
520,000
500,000
(20,000)
-3.8%
Misc. Income
613,000
623,000
10,000
1.6%
Other Non -Revenues
378,486
378,750
264
0.1%
Total Revenues
$9,268,560
$
9,482,629
$
214,069
2.3%
Expenditures
K-3 Basic
$ 2,329,304
$
2,373,717
$
44,413
1.9%
4-8 Basic
2,865,157
2,951,999
86,842
3.0%
Exceptional Student Program
259,355
253,886
(5,469)
-2.1%
Substitute Teachers
107,428
108,824
1,396
1.3%
Instruct Media Services
70,637
72,892
2,255
3.2%
School Administration
1,056,846
1,069,770
12,924
1.2%
Pupil Transit Services
195,000
195,000
-
0.0%
Operation of Plant
1,934,833
1,953,541
18,708
1.0%
Child Care Supervision
157,000
150,000
(7,000)
-4.5%
Capital Outlay
293,000
353,000
60,000
20.5%
Total Expenditures
$ 9,268,560
$
9,482,629
$
214,069
2.3%
Charter School Fund
This fund is used to account for revenues and expenditures specifically earmarked for the
City's Charter School. The fund accounts for operating and capital revenues, expenditures and
capital outlay.
State Shared
Revenues
84.2% _\
Charter School Fund Budget Revenues Charges for
Services
5.3%
Misc. Income
6.6%
er Non-
ncvenues
4.0%
City of Aventura Page 3 Charter School Fund Budget
Charter School Fund Budget Expenditures
Exceptional Substitute
Teachers Instruct Media
Student Program 1% Services
3% I 1%
^Pupil Transit
School / Services
Administration 2%
11%
4-8 Basic
31% Operation of Plant
21%
K-3 Basic
25% OF
Child Care
Supervision
Capital Outlay 1%
4%
The 2017/18 school year represents the 15th year of operations for ACES. This past year a
great deal of time and effort was expended on professional development and curriculum
alignment based on Florida's State Standards, increasing parental involvement, integration
of science, technology, engineering, arts and math (STEAM), intramural and competitive
sport programs and identifying and working with at—risk students. This year we will
maintain and expand all our present academic programs with a continued emphasis on
professional development and implementation related to the Florida State Standards.
ACES will enrich a child's learning and social atmosphere through:
• Whole Child Approach - Emphasis will be placed on the "whole child" to ensure that
academic rigor coexists with social responsibility.
• Character Education - Continue to implement ACES Word's Count program that
encourages our students, families and communities to work together as "upstanders."
• Challenging Curriculum — Offer high school level courses in the areas of Math, Science
and Foreign Language.
• Curriculum Alignment — Increase academic rigor through the vertical alignment of ACES
reading, writing and math programs kindergarten through eighth grade.
• Differentiation of instruction — Provide specialized programs for at -risk learners, on -level
learners and gifted students.
• Technology Rich Environment — Engage students through the use of computer labs,
Smart Boards, interactive televisions, document readers, projectors in classrooms,
instructional software and online programs. All students have the opportunity to
participate in instructional programs featuring laptops, iPads and bring your own device.
All devices have access to wireless connectivity. ACES will continue to implement a
laptop classroom designed to increase achievement and engagement of at -risk readers
City of Aventura Page 4 Charter School Fund Budget
in grades six to eighth and will add one-to-one computing devices for all fifth grade
students.
• Extended School Day Programs/Activities — Offer a variety of opportunities including
Before Care and After Care, Sports Study, several Dance programs, French Classes,
Chess Club, Science Tutorial, Writing Tutorial, Reading and Math Computerized
Program, typing program, Robotics, Mind Lab, Math Matters, Manner Academy and
Saturday Academy.
• Field Trips — Experience hands-on content, living history, ecological studies, guest
authors and a variety of culturally rich opportunities through a combination of on
campus and off campus field trips.
• School -Wide Events — Organize various events such as Career Day, Red Ribbon Week,
Arbor Day, Peace Day and Field Day, A Million Men in the Making assembly for 5th —8 th
grade boys and motivational female speakers for 5th —8 th grade girls.
• Career Awareness and Entrepreneurship — Register all eighth grade students in a
comprehensive course that will allow them to begin career planning.
• School wide Science, Technology, Engineering, Arts and Math (STEAM) initiative
fostering grade level specific STEAM projects.
• Competitive Athletics — Compete at the middle school level in the International Athletic
League. The school fields a boys and girls team for both basketball and soccer.
Offerings also include a competitive flag football team and a competitive volleyball team.
• Intramural Athletics — Afford students at the middle school level opportunities to play
intramural basketball, and volleyball.
• Family Events — Make available various events that include Meet and Greet, Open
House, Kindergarten Kickoff, Student of the Month, Book Fair Family Night, Winter
Showcase, Graduation Ceremonies, Talent Showcase and Quarterly Principal's Honor
Roll Breakfasts.
• Parent Education — Execute FSA ELA, math, writing and FCAT science nights that
present parents with information related to state standards and accountability testing.
Monthly parent workshops related to social, emotional and physical wellbeing of
children and families.
• Transportation — Provide students living further than 2 miles from the school and no
further than 3.5 miles bus service. Currently four buses provide transportation for
approximately 400 students.
• Safe School Campus — Employ a full-time certified police officer to the school that
serves as a School Resource Officer. Security measures include an upgraded camera
system, panic alarms, window tinting, key card access, inside locks on doors and alarm
system.
Revenues
The revenues, available for allocation in the 2017/18 Fiscal Year, are anticipated to be
$9,482,629. This is an increase of $214,069 or 2.3% compared to the prior year. The majority
of the increase is associated with increased FTE funding from the State budget.
State Shared Revenues — The amount projected for Florida Education Finance Program
revenues is $7,171,479 and is based on $7,031 per student after the deductions for the
transportation reimbursement component. The revenues for next year have been budgeted to
increase by 1 % based on the anticipated actions taken by the State Legislature. School lunch
City of Aventura Page 5 Charter School Fund Budget
reimbursement revenues are estimated to be $90,000. The transportation reimbursement
amount is $131,000 and is based on 400 students requiring bus service. Capital Outlay
revenue is estimated to be $485,000.
Charges for Services — The amount projected for Food Service Fees is $185,000. After School
Program includes revenues derived from fees charged for After School Child Care and is
estimated to be $315,000.
Miscellaneous Income — The total amount is $623,000. This includes revenues from the Clear
Channel agreement for proceeds from the billboard advertising, field trips/special programs,
after school programs and fundraising activities. This is offset by specific expenditures in the
budget.
Other Non -Revenues — This represents a $100,000 transfer from the General Fund for
revenues from the City's Intersection Safety Camera Program and anticipated fund balance
amounts from the prior year's budget.
Expenditures
The estimated 2017/18 expenditures contained within this budget total $9,482,629 and are
balanced with the projected revenues.
Personnel Services
Personnel Services are budgeted at $6,028,394 or 63% of the budget. No new positions were
added to the budget. Teacher salary increases reflect the performance pay plan instituted 2
years ago in accordance with Florida Statute 1012.22, rewarding teachers who are rated
effective and highly effective. The total number of employees is 93 full-time and 9 part-time.
Included in the full-time positions are 81 instructional staff members and a Computer
Network/Technician. All employees except the Principal, 2 Assistant Principals and Janitor are
under contract with CSUSA.
93
92.5
92
91.5
91
90.5
90
Full - Time Staff Comparison
93
2012/13 2013/14 2014/15 2015/16 2016/17 2017/18
City of Aventura Page 6 Charter School Fund Budget
The following outlines the staffing level detail comparisons to the prior fiscal year:
2016117 2017118
Function Job Class Full Time Part Time Full Time Part Time
5101 Teacher 31.00 -
31.00 -
Para -Professionals - 7.00
- 7.00
Reading Specialist 1.00
1.00
Instructional Counselor 1.00
1.00
Assistant Principal 1.00
1.00
Aide 1.00
1.00
5102 Teacher 42.00 -
42.00 -
Assistant Principal 1.00
1.00
Match Coach 1.00
1.00
Communications Specialist 1.00
- 1.00
5250 Teacher 2.00 -
2.00 -
Dean of Student Services 1.00
1.00
5901 Substitute Teacher 1.00 -
1.00 -
6200 Media Specialist 1.00 1.00
1.00 1.00
7300 Principal 1.00 -
1.00 -
Dean 1.00
1.00
Business Manager 1.00
1.00
Administrative Secretary 1.00
1.00
Receptionist 2.00
2.00
Reg istrar/Compliance 1.00
1.00
Computer Network/Tech 1.00
1.00
7900 Janitor 1.00
1.00
Total 93.00 9.00
93.00 9.00
Operating Expenses
The expenditures for operating expenses are $2,567,235 which represents
27% of the budget.
This is $12,473 more than the prior year largely due to increased costs. The major expenses
are as follows:
• CSUSA education/administrative fee - $306,000
• Food services - $275,000
• Building maintenance contract - $206,000
• Transportation services contract - $195,000
• Textbooks - $176,000
• Field Trips and School Events - $162,000
• Other materials and supplies - $152,500
• Electricity - $130,000
• MDCSB Administrative Fee -$144,743
• After school Programs - $115,000
City of Aventura Page 7
Charter School Fund Budget
• Repairs and Maintenance - $98,500
Other Uses
Other Uses expenditures total $534,000 primarily represent lease payments to the Debt
Service Fund to cover the elementary school wing construction debt payments. Other
expenditures include a contingency account and costs associated with utilizing the Arts &
Cultural Center.
Capital Outlay
A total of $353,000 has been budgeted to provide for technology enhancements including new
laptops, mobile learning computer labs, computer replacements and smartboards.
Summary
I am pleased to submit the detailed budget contained herein. The budget document and its
related funding levels represent the City's continued commitment to providing a school of
excellence for our community.
The budget contains funding levels to address the following key objectives:
• Hiring and retaining administrators and teachers who are well prepared for creating life-
long learners in their students as well as acting as role models in their own quest for
knowledge on the latest "best practices" in educational research to enhance their
teaching abilities.
• Putting into place a strong accountability system that will hold everyone at ACES
responsible for maximizing learning opportunities.
• Creating a school climate that enables students and teachers to feel they are cared for,
respected, and contributing members of ACES.
• A low staff -pupil ratio in order to enhance the development of the individual strengths of
each student.
• Continuing to use data to evaluate the efficacy of instructional programs.
• Developing a strong parent -teacher relationship.
• Maximizing the use of technology embedded in the classroom instruction through the
implementation of increased wireless network capabilities, a bring your own device
program, mobile labs, classroom labs, interactive televisions, IPad carts and a pilot
program for one-to-one computing to enhance instruction.
The preparation and formulation of this document could not have been accomplished without
the assistance and dedicated efforts of the School's Administration. All questions relating to
the budget should be referred to my attention.
Respectfully submitted,
Eric M. Leka
City Manager
City of Aventura Page 8 Charter School Fund Budget
BUDGET PROCESS
Budget Preparation/Development
1. January: Meetings are held with the Principal, school staff and City Manager to develop
Goals and to discuss issues that may impact the budget for the upcoming school year.
2. February: Preliminary Revenue projections and forecasts are developed by the City
Manager. The following steps are followed to project revenues:
• Forecast student enrollment.
• The State's Florida Education Finance Program (FEFP) per student allocation is
projected by the State and provided to the charter school.
• Capital Outlay funding is determined by the State based on available funding.
3. March: Personnel needs are developed based on input from the Principal and staff. The
following steps are utilized to forecast personnel:
• Review existing staffing requirements to ensure adequate coverage for student
needs and new programs.
• Review salary structure to ensure competitiveness with the school district.
• Benefits calculations such as Workers' Compensation, Life Insurance, Health
Insurance, and Pension are provided by CSUSA and developed for each qualifying
employee.
4. April: Individual expenditure line items are developed by the City Manager based on
input from the Principal and historical data. A draft of the budget document is prepared
by the City Manager. The draft is reviewed by the Principal and the Finance
Department.
5. April/May: The budget is reviewed by the School Advisory Committee. The City
Manager submits budget to the City Commission who acts as the Board of Directors for
the School.
6. June: The budget is loaded into the accounting system.
7. July: Budget goes into effect.
Budget Adoption
The Charter School budget is approved via Ordinance at two public meetings scheduled for
April and May conducted by the City Commission. The adopted budget is integrated into the
accounting software system effective July 1st.
Budget Control/Monitoring
Funds appropriated in the Budget may be expended by and with the approval of the City
Manager in accordance with the provisions of the City Charter and applicable law. Funds of the
City shall be expended in accordance with the appropriations provided in the Budget and shall
constitute an appropriation of the amounts specified therein. Supplemental appropriations or the
reduction of appropriations, if any, shall be made in accordance with Section 4.07 of the City
Charter.
The Budget establishes a limitation on expenditures by department total. Said limitation requires
that the total sum allocated to the Charter School department for operating and capital expenses
may not be increased or decreased without specific authorization by a duly -enacted Ordinance
affecting such amendment or transfer. Therefore, the City Manager may authorize transfers from
City of Aventura Page 9 Charter School Fund Budget
one individual line item account to another, so long as the line item accounts are within the same
department and fund.
The "Personnel Allocation Summary" enumerates all authorized budgeted positions. However,
the City Manager may amend said authorized budgeted positions in order to address the
operating needs of the department so long as sufficient budgeted funds are available. The
budget is monitored on a monthly basis to track variances between actual and budgeted
amounts. Significant variances are investigated and monitored for corrective action. Quarterly
review meetings are held with the Principal and City Manager. Encumbrances do not constitute
expenditures or liabilities in the current year, but instead are defined as commitments related
to unperformed contracts for goods or services, which are only reported in governmental
funds.
Budget Amendment
Upon the passage and adoption of the Charter School Fund Budget for the City of Aventura, if the
City Manager determines that the department total will exceed its original appropriation, the City
Manager is authorized to prepare such Ordinances for consideration by the City Commission as
may be necessary and proper to modify any line item from the Budget.
Basis of Accounting
Basis of Accounting refers to the time period when revenues and expenditures are recognized in
the accounts and reported on the financial statements. Basis of accounting relates to the timing
of the measurements made, regardless of the measurement focus applied. The accrual basis of
accounting is followed for the proprietary fund types. The modified accrual basis of accounting is
followed in the governmental fund types and the expendable trust funds type. Under the modified
accrual basis of accounting, revenues are recorded when susceptible to accrual, that is, when
they are both measurable and available. Available means collectible within the current period or
soon enough thereafter to pay current liabilities. Expenditures are generally recognized under the
modified accrual accounting when the related fund liability is incurred. Exceptions to the general
rule are principal and interest on general long-term debt which is recognized when due.
The Charter School Fund Budget applies all applicable GASB pronouncements as well as the
following pronouncements issued on or before November 30, 1989, unless those
pronouncements conflict with or contradict GASB pronouncements: Financial Accounting
Standards Board (FASB) statements and interpretations, Accounting Principles Board (APB)
opinions and Accounting Research Bulletins (ARBs).
During June 1999, the Government Accounting Standards Board (GASB) issued Statement
No. 34. This statement established new accounting and financial reporting standards for state
and local governments. The Charter School Fund implemented the new financial reporting
requirements of GASB 34.
BUDGET DEVELOPMENT GUIDELINES
Financial Policies
The Charter School's financial policies, compiled below, set forth the basic framework for the
overall fiscal management of the school. Operating independently of changing circumstances
City of Aventura Page 10 Charter School Fund Budget
and conditions, these policies assist the decision-making process of the City Manager and
School's Administration. These policies provide guidelines for evaluating both current activities
and proposals for future programs.
Most of the policies represent long-standing principles; traditions and practices that have
guided the Charter School in the past and have helped maintain financial stability. They are
reviewed annually as a decision making tool and to ensure their continued relevance in an
ever-changing environment.
Operating Budget Policies
1. The Charter School will maintain at a minimum, an accessible cash reserve equivalent to
four weeks of operating costs.
2. No new or expanded services shall be implemented without a corresponding revenue
source or the implementation of trade-offs of expenses or revenues at the same time. This
applies to personnel, equipment and any other peripheral expenses associated with the
service.
4. The Charter School shall continue to support a scheduled level of maintenance and
replacement of its infrastructure.
5. The Charter School shall support capital expenditures that reduce future operating costs.
Capital Budget Policies
1. The Charter School will develop a multi-year plan for capital improvement that is updated
annually.
2. The Charter School will maintain its physical assets at a level adequate to protect the
School's capital investment and minimize future maintenance and replacement costs. The
budget will provide for the adequate maintenance and the orderly replacement of the capital
equipment from current revenues wherever possible.
3. The Charter School will provide sufficient funds to replace and upgrade equipment as well
as to take advantage of new technology thereby ensuring that employees have safe and
efficient tools to provide their service. It reflects a commitment to further automation and use of
available technology to improve productivity in the Charter School's work force. The objective
for upgrading and replacing equipment includes: (1) normal replacement as equipment
completes its useful life, (2) upgrades to new technology, and (3) additional equipment
necessary to service the needs of the Charter School.
4. The Charter School will use the following criterion to evaluate the relative merit of each
capital project. Capital expenditures will foster goals of:
a. Projects specifically included in an approved replacement schedule.
b. Projects that reduce the cost of operations.
c. Projects that significantly improve safety and reduce risk exposure.
Revenue Policies
1. The School will attempt to maintain a diversified and stable revenue system as a shelter
from short -run fluctuations in any single revenue source.
2. The School will attempt to obtain new revenue sources as a way of ensuring a balanced
budget.
City of Aventura Page 11 Charter School Fund Budget
3. The School will review fees/charges annually and will design or modify revenue systems to
include provisions that automatically allow charges to grow at a rate that keeps pace with the
cost of providing the service.
Cash Management/Investment Policies
1. The School will deposit all funds received by 2:00 PM the next day.
2. Investment of School funds will emphasize safety of capital; liquidity of funds and investment
income.
3. The School will collect revenues aggressively, including any past due amounts owed.
Reserve Policies
1. The School will maintain a fund balance of at least $75,000.
Accounting, Auditing, and Financial Reporting Policies
1. An independent audit will be performed annually.
2. The Charter School will produce annual financial reports in accordance with Generally
Accepted Accounting Principles (GAAP) as outlined by the Governmental Accounting
Standards Board (GASB).
City of Aventura Page 12 Charter School Fund Budget
AVENTURA CITY OF EXCELLENCE SCHOOL
VISION STATEMENT
To join with our community to become the premier charter school in the nation where
academic excellence coexists with the promotion of social responsibility grounded in an
atmosphere of human dignity.
AVENTURA CITY OF EXCELLENCE SCHOOL
PHILOSOPHY AND ESSENTIAL ELEMENTS
The Aventura City of Excellence School staff believes that we have a responsibility to create a
school climate that enables every individual to feel cared for, respected and to act as
contributing members of the school culture. All students can learn and will be encouraged to
strive for academic excellence and personal growth that will enable them to be productive and
active members of society. In the practical application of this philosophy, opportunities shall be
provided to:
1. Develop in each student and professional staff member a sense of self-worth and a
positive self-concept
2. Imbue such character traits as honesty, integrity, compassion, respect, cooperation,
humility, happiness and responsibility toward each other, our community and our world
3. Develop in each student an understanding of and responsibility for making positive
personal and social choices
4. Improve upon the quality of instruction and curriculum by increasing the effectiveness of
teachers and their teaching through ongoing professional development
5. Provide each student with experiences to develop an awareness of good health habits
and attitudes for living by encouraging each student to perceive learning as a life-long
continuing process from pre-school through adulthood
6. Encourage, through educational reporting, city and district officials, the citizens of
Aventura, and the professional staff to support quality education in the school
7. Use assessment data to identify and track student achievement and learning goals
8. Develop school programs based on "best practices" to promote learning gains
9. Develop strong parent -teacher -student relationships
10. Provide a strong accountability system that holds everyone in the school community
responsible for maximizing learning opportunities
11. Provide a low student -teacher ratio in order to enhance the development of the
individual strengths of each student
12. Provide additional staff members for enrichment and remediation services
13. Develop in each student the ability to think critically, make inferences, apply knowledge
to new settings and use these skills to make wise choices
CURRICULUM
ACES implements the Florida Standards with fidelity and the school's goals for student
learning are coordinated or integrated across different disciplines. The curriculum's sequence
is rational, with more complex ideas building on simpler ones, respecting each student's
developmental levels and prior learning. Teachers and students are accountable for all state
and local assessments in addition to internal formal and informal assessments and
observations.
City of Aventura Page 13 Charter School Fund Budget
Classroom teachers utilize technology daily to reinforce instruction and offer opportunities for
independent practice. ACES students have access to a multitude of online resources and
individualized instructional programs at home and at school. Students in kindergarten through
fifth grade utilize the ACES computer lab on a regular basis. Sixth grade students enroll in a
semester technology course, with an emphasis on keyboarding and critical thinking. Seventh
grade students are required to enroll in a year-long Computer Concepts course designed to
expose them to all facets of the technology available to them. Eighth grade students take a
year-long technology aided career awareness and entrepreneurship course. Teachers utilize
mobile IPad and laptop labs regularly in the classroom. Wireless internet access is available
throughout the campus. Students also participate in a "bring your own device program."
ACES offers a variety of programs to meet the needs of all learners. The English Language
Learners (ELL) program is offered to students who are working toward English language
proficiency. Classroom teachers servicing ELL students have undergone special training
related to strategies that enhance language acquisition. The ACES ELL Coordinator
collaborates with classroom teachers related to instructional modifications that aide in content
comprehension.
Exceptional Education students are serviced within the general classroom, reducing social
stigmas and enhancing the continuity of instruction. The ESE teacher collaborates with
classroom teachers to ensure that "strategies for success" are implemented in all subject
areas.
Students with speech and language needs are serviced by a Speech and Language
Pathologist and students with occupational therapy needs are serviced by a specialist. These
programs are offered to students who qualify for services based on school district
requirements.
At -risk readers are targeted through a variety of intervention courses and strategies. ACES
Literacy Team teaches at -risk -readers in Kindergarten through eighth grade in small group
settings. This supplemental reading program provides intensive instruction using research
based programs such as Wonders, Foundations, Reading Plus and I Ready. At -risk readers in
middle school enroll in an intensive reading course which offers a one to one computing
environment.
ACES is focused on meeting the needs of all students. To this end, ACES offers a variety of
extended school day programs. These programs target student needs and are offered both
before and after school. These programs include small group writing instruction, focused math
tutorials, science study group, civics study group and a Saturday reading and math academy.
Gifted students in grades one - three receive "Gifted Instruction" in English language arts and
reading daily. Project -based applications encompassing the sciences, arts, math, and
language allow students an opportunity to combine their creativity and practical knowledge.
Eligible students in grades 4, and 5 have an opportunity to enroll in a gifted language
arts/reading course and a gifted math course. Eligible students in middle school have an
opportunity to enroll in gifted courses in English Language Arts.
City of Aventura Page 14 Charter School Fund Budget
ACES science specialist works with all students' grades kindergarten through fourth grade on
a weekly basis by providing integrated labs in their classrooms. A science lab program
provides students with hands-on application of core curriculum. Students in fifth grade
experiment in the science lab two times per week. The lab facilitator co -teaches with the
classroom teacher to ensure instruction and labs are seamlessly aligned. All middle school
students enroll in comprehensive science courses that emphasize hands-on investigation.
ACES students are exposed to eco -literacy through participation in our outdoor garden project.
ACES modern language program places emphasis on four basic components of language
acquisition (e.g., listening, speaking, reading and writing). Students build an understanding of
the relationship between perspectives and products of various cultures. Middle school students
enroll in introduction to Spanish and can elect to take high school honors level Spanish I. The
elementary Spanish program is offered to all kindergarten through fifth grade students and
emphasizes cultures and conversational speaking.
ACES middle school program offers academic rigor in conjunction with an extraordinary
selection of extracurricular activities and elective programs. ACES students have the
opportunity to enroll in high school honors level Spanish, physical science, biology, algebra
and geometry and to select one of eight elective courses. Elective courses include Horticulture,
Television Production, Modern Dance, Art, Ceramics, Keyboarding, Team Sports and Drama.
All middle school students are invited to participate in after school teams including volleyball
and basketball. ACES also participates in the Independent Athletic League and offers
competitive boys and girls basketball and competitive boys and girls soccer, competitive girls
volleyball and boys flag football. These programs are funded through the school budget and
offered at no cost to students.
Elementary school students also enjoy a variety of special subject classes daily. These
programs include art, physical education, technology, media, Spanish and music. Each Friday
Elementary students participate in a club. Clubs vary from year to year based on student
interest. Currently ACES is offering the following clubs; Student Police Academy, Baton, Board
Games, Disco Dance, Military and Drill Marching, Time Travel, Scrapbooking, Table Tennis,
Contemporary Dance, Middle Eastern Dance, Readers Theater, Origami, Yoga, Kickball,
Soccer, Basketball and Healthy Eating/Gardening.
PERFORMANCE CRITERIA
1) Indicator: The State of Florida A+ Plan Grade shall be no lower than a "B".
2011/12 Actual: A
2012/13 Actual: A
2013/14 Actual: A
2014/15 Actual: A
2015/16 Actual: A
2) Indicator: Percent of parents that completed all 20 required volunteer hours by the end of the
year.
2011/12 Actual: 100%
2012/13 Actual: 100%
2013/14 Actual: 100%
City of Aventura Page 15 Charter School Fund Budget
2014/15 Actual: 100%
2015/16 Actual: 100%
3) Indicator: Number of students enrolled shall be 95% of the number allowed by the School
Charter.
2011/12 Actual: 100%
2012/13 Actual: 100%
2013/14 Actual: 100%
2014/15 Actual: 100%
2015/16 Actual: 100%
4) Indicator: The year-to-year retention rate shall be 90%.
2011/12 Actual: 98%
2012/13 Actual: 98%
2013/14 Actual: 98%
2014/15 Actual: 98%
2015/16 Actual: 98%
5) Indicator: The percentage of parents who on the Parent Survey agree or strongly agree to the
statement that 1 would recommend the Charter School to a friend" is 90%.
2011/12 Actual: 99%
2012/13 Actual: 99%
2013/14 Actual: 99%
2014/15 Actual: 99%
2015/16 Actual: 99%
6) Indicator: The audits required by State Law and the Charter shall indicate that the financial
statements are presented fairly and that tests of compliance with laws and regulations and
consideration of the internal control over financial reporting disclose no instances of non-
compliance, nor any material weaknesses.
2011/12 Actual: All in compliance
2012/13 Actual: All in compliance
2013/14 Actual: All in compliance
2014/15 Actual: All in compliance
2015/16 Actual: All in compliance
7) Indicator: Class size and student/classroom teacher ratios shall be maintained throughout the
school year at 18:1 for kindergarten through third grade and an average of 22:1 for all grades
fourth through eighth.
2011/12 Actual: All in compliance
2012/13 Actual: All in compliance
2013/14 Actual: All in compliance
2014/15 Actual: All in compliance
2015/16 Actual: All in compliance
8) Indicator: Reading - Percent of Students in the school on grade level and above in Reading.
This is based on the Florida Standards and exhibited in proficiency on the Florida Standards
Assessment (FSA).
2014/15 Actual: 86%
2015/16 Actual: 82%
City of Aventura Page 16 Charter School Fund Budget
9) Indicator: Math - Percent of Students in the school on grade level and above in Math. This is
based on the Florida Standards and exhibited in proficiency on the Florida Standards Assessment
(FSA).
2014/15 Actual: 89%
2015/16 Actual: 88%
10) Indicator: All Students will achieve high science standards as measured by Sunshine State
Standards Performance Standards.
2011/12 Actual: 81%
2012/13 Actual: 85%
2013/14 Actual: 78%
2014/15 Actual: 88%
2015/16 Actual: 86%
City of Aventura Page 17 Charter School Fund Budget
CITY OF AVENTURA
CHARTER SCHOOL FUND 190
BUDGET CATEGORY SUMMARY
2017/18 (July 1 - June 30)
FUND DESCRIPTION
CATEGORY
2015/16
ACTUAL
2016/17
APPROVED
BUDGET
2016/17
HALF YEAR
ACTUAL
2017/18
CITY MANAGER
PROPOSAL
259,355
REVENUE PROJECTIONS
253,886
160,732
State Shared Revenues
$ 7,805,054 $
7,757,074 $
3,753,515
$ 7,980,879
Charges for Services
494,477
520,000
234,165
500,000
Misc. Income
526,875
613,000
245,587
623,000
Other Non -Revenues
100,000
378,486
328,486
378,750
Total Revenues
$ 8,926,406 $
9,268,560 $
4,561,753
$ 9,482,629
K-3 Basic
4-8 Basic
Exceptional Student Program
Substitute Teachers
Instruct Media Services
School Administration
Pupil Transit Services
Operation of Plant
Child Care Supervision
Capital Outlay
Total Expenditures
Revenues over(under) Expenditures
City of Aventura
EXPENDITURES
$ 2,159,337 $ 2,329,304 $ 987,609 $ 2,373,717
2,827,518
2,865,157
1,175,247
2,951,999
230,203
259,355
104,204
253,886
160,732
107,428
118,527
108,824
57,858
70,637
34,387
72,892
1,073,297
1,056,846
500,856
1,069,770
193,400
195,000
96,700
195,000
1,753,396
1,934,833
905,092
1,953,541
121,467
157,000
61,061
150,000
243,869
293,000
214,412
353,000
$ 8,821,077 $ 9,268,560 $ 4,198,095 $ 9,482,629
$ 105,329 $
Page 18
- $ 363,658 $ -
Charter School Fund Budget
CITY OF AVENTURA
CHARTER SCHOOL
2017/18
DEPARTMENT DESCRIPTION
This department is responsible for the organization, operation and management of the City's charter
School. By focusing on low student teacher ratios, high academic standards and parental
participation, the school provides a first class learning environment for the City's children. The school
operations are provided in conjunction with a service contract with Charter Schools LISA_
2016/16 2016/17 2016/17 2017/18
ACTUAL APPROVED HALF YEAR CITY MANAGER
CATEGORY RECAP BUDGET ACTUAL PROPOSAL
Personnel Services
$ 5,737,325 $
5,886,798 $
2,545,086 $
6,028,394
Operating Expenditures
2,369,173
2,554,762
1,206,077
2,567,235
Other Uses
470,710
534,000
232,520
534,000
Capital Outlay
243,869
293,000
214,412
353,000
To
$ 8,821,077 $
9,268,660 $
4,198,096 $
9,482,629
CSUSA
Educational/
Administrative
Services
City of Aventura
Organization Chart
City Manager
School Operations
Page 19
School Advisory
Committee
Charter School Fund Budget
CITY OF AVENTURA
CHARTER SCHOOL FUND 190
REVENUE PROJECTIONS
2017/18
ACCOUNT #
SCHOOL
REVENUE
CODE
DESCRIPTION
2016/16
ACTUAL
2016/17
APPROVED
BUDGET
2016/17
HALF YEAR
ACTUAL
2017/18
CITY MANAGER
PROPOSAL
State Shared Revenues:
3611000
3431
Interest Earnings
3359050
3261
School Lunch Reimbursement
$ 100,387 $
81,000 $
33,030
$ 90,000
3359100
3310
Florida Education Finance Program
6,979,874
6,949,674
3,480,727
7,171,479
3359201
3361
A+ Revenues
97,516
98,400
-
98,400
3359301
Best & Brightest
66,053
-
-
-
3359701
9,000
E- Rate Program
12,449
5,000
-
5,000
3359800
3354
Transportation
124,932
138,000
64,212
131,000
3359910
3391
Capital Outlay
423,843
485,000
175,546
485,000
96,176
Subtotal
200,000
$ 7,805,054 $
7,757,074 $
3,753,515
$ 7,980,879
Charges for Services:
3478050 3450 Food Service Fees $ 172,298 $ 235,000 $ 80,640 $ 185,000
3479050 3473 After School Programs 322,179 285,000 153,525 315,000
Subtotal $ 494,477 $ 520,000 $ 234,165 $ 500,000
City of Aventura
Page 20
Charter School Fund Budget
Misc. Income:
3611000
3431
Interest Earnings
$
17,494
$
9,000
$
2,697
$
9,000
3661900
3495
Misc. Revenues
134,426
230,000
89,407
230,000
3661910
3495
Sport Program Fundraising
9,942
9,000
3,360
9,000
3661955
3467
Field Trips/Special Programs
167,743
175,000
53,947
175,000
3665000
3469
Other Private Source Revenue
197,270
190,000
96,176
200,000
Subtotal
$
526,875
$
613,000
$
245,587
$
623,000
Other Non -Revenues:
3811039
3610
Transfers In
$
100,000
$
100,000
$
50,000
$
100,000
3999000
3489
Beginning Surplus
-
278,486
278,486
278,750
Subtotal
$
100,000
$
378,486
$
328,486
$
378,750
Total Revenues
$
8,926,406
$
9,268,560
$
4,561,753
$
9,482,629
City of Aventura
Page 20
Charter School Fund Budget
BUDGETARY ACCOUNT SUMMARY
190-6001-669
K-3 Basic 6101
ACCOUNT #
SCHOOL
OBJECT
CODE
DESCRIPTION
2016/16
ACTUAL
2016/17
APPROVED
BUDGET
2016/17
HALF YEAR
ACTUAL
2017/18
CITY MANAGER
PROPOSAL
Personnel Services
Cell Phone
840
840
420
1220
120
Teacher $
1,487,390 $
1,487,494 $
641,341
$ 1,512,873
1230
130
Other Certified Instruction
137,990
185,968
96,164
190,913
4,500
5410
Reading Specialist
Memberships/Dues/Subscription
260
1,500
1,194
1,500
5411
Instructional Counselor
Textbooks
42,703
70,000
37,144
70,000
Assistant Principal
subtotal $
80,051 $
118,840 $
63,126 $
1250
150
Kindergarten Aides (P/T) 7
99,291
100,263
30,762
103,393
Admin. Asst.
1502
291
Bonuses
13,500
48,000
5,291
48,000
1503
291
Stipends
16,050
32,350
-
34,558
2101
221
Social Security- matching
128,210
135,690
55,485
138,249
2201
211
Pension
12,158
12,804
5,778
13,055
2301
231
Health, Life & Disability Insurance
137,102
159,085
67,715
159,169
2302
232
Dental Insurance
17,585
20,752
7,793
20,752
2401
241
Workers' Compensation
26,696
23,058
13,406
28,915
2501
250
Unemployment Compensation
3,314
5,000
748
5,000
subtotal $
2,079,286 $
2,210,464 $
924,483
$ 2,254,877
Operatina Exaenditures/Exaenses
4001
330
Travel/Conferences/Training $
894 $
4,000 $
4,263 $
4,000
4101
Cell Phone
840
840
420
840
5290
590
Other Mat'I & Supply
33,483
38,000
20,105
38,000
5299
790
Miscellaneous Expense
1,871
4,500
-
4,500
5410
521
Memberships/Dues/Subscription
260
1,500
1,194
1,500
5411
520
Textbooks
42,703
70,000
37,144
70,000
subtotal $
80,051 $
118,840 $
63,126 $
118,840
Total Function 6101
City of Aventura
Page 21
$ 2,169,337 $ 2,329,304 $ 987,609 $ 2,373,717 11
Charter School Fund Budget
ACCOUNT #
SCHOOL
OBJECT
CODE
CITY OF AVENTURA
CHARTER SCHOOL
2017/18
BUDGETARY ACCOUNT SUMMARY
190-6002-569
4-8 Basic 5102
2015/16
ACTUAL
DESCRIPTION
2016/17
APPROVED
BUDGET
2016/17
HALF YEAR
ACTUAL
2017/18
CITY MANAGER
PROPOSAL
Personnel Services
1220
120
Teacher
$ 2,058,030
$
1,963,069
$
853,277
$
2,054,494
1230
130
Other Certified Instruction
90,110
147,976
46,146
92,995
Assistant Principal
1250
150
Comm Spec/Instructional Asst.
20,790
16,380
3,666
27,040
1502
291
Bonuses
17,500
60,000
6,124
60,000
1503
291
Stipends
71,089
62,500
13,256
91,868
2101
221
Social Security- matching
164,010
162,748
66,285
166,351
2201
211
Pension
18,698
15,956
8,127
16,309
2301
231
Health, Life & Disability Insurance 143,766
173,440
62,978
173,558
2302
232
Dental Insurance
17,411
26,752
6,796
26,752
2401
241
Workers' Compensation
31,529
27,657
16,940
34,792
2501
250
Unemployment Compensation
3,531
5,000
504
5,000
subtotal $ 2,636,464
$
2,661,478
$
1,084,099
$
2,749,159
Operating
Expenditures/Expenses
4001
330
Travel/Conferences/Training
$ 12,120
$
6,000
$
7,948
$
6,000
4101
Cell Phone
840
840
420
840
5290
590
Other Mat'I & Supply
59,219
68,000
34,092
68,000
5299
790
Miscellaneous Expense
744
3,000
-
3,000
5410
521
Memberships/Dues/Subscription -
839
-
-
5411
520
Textbooks
101,609
103,000
40,955
103,000
5901
791
Athletic Activities
16,522
22,000
7,733
22,000
subtotal $ 191,054
$
203,679
$
91,148
$
202,840
Total Function 5102
$ 2,827,518
$
2,865,157
$
1,175,247
$
2,951,999
City of Aventura
Page 22
Charter School Fund Budget
ACCOUNT#
SCHOOL
OBJECT
CODE
CITY OF AVENTURA
CHARTER SCHOOL
2017/18
BUDGETARY ACCOUNT SUMMARY
190-6003-569
Exceptional Student Program 5250
2015/16
ACTUAL
DESCRIPTION
2016/17
APPROVED
BUDGET
2016/17
HALF YEAR
ACTUAL
2017/18
CITY MANAGER
PROPOSAL
Personnel Services
1220
120
Teacher $
91,184
$
98,765
$
59,320
$
91,424
1230
130
Other Certified Instruction
Dean of Student Services
63,263
64,165
5,001
66,091
1502
291
Bonuses
1,000
5,000
-
5,000
2101
221
Social Security- matching
11,712
12,464
4,771
12,050
2201
211
Pension
159
1,222
67
1,181
2301
231
Health, Life & Disability Insurance
9,326
13,321
1,160
13,308
2302
232
Dental Insurance
677
1,800
443
1,800
2401
241
Workers' Compensation
2,103
2,118
1,126
2,520
2501
250
Unemployment Compensation
197
-
-
-
subtotal $
179,621
$
198,855
$
71,888
$
193,374
Operating
Expenditures/Expenses
3190
310
Prof & Tech Services -SPED $
46,199
$
51,000
$
29,938
$
51,000
4001
330
Travel/Conferences/Training
-
1,012
-
1,012
5290
590
Other Mat'I & Supply
3,644
6,000
2,348
6,000
5299
790
Miscellaneous Expense
739
1,500
30
1,500
5410
521
Memberships/Dues/Subscription
-
988
-
1,000
subtotal -$
50,582
$
60,500
$
32,316
$
60,512
Total Function 5250 $
230,203
$
259,355
$
104,204
$
253,886
City of Aventura
Page 23
Charter School Fund Budget
CITY OF AVENTURA
CHARTER SCHOOL
2017/18
BUDGETARY ACCOUNT SUMMARY
190-6004-669
Substitute Teachers 5901
SCHOOL
OBJECT
ACCOUNT # CODE DESCRIPTION
Personnel Services
28,982 $
1220
120
Pool Sub
1225
140
Teacher -P/T
1502
291
Bonuses
2101
221
Social Security- matching
2201
211
Pension
2301
231
Health, Life & Disability Insurance
2302
232
Dental Insurance
2401
241
Workers' Compensation
2501
250
Unemployment Compensation
975
1,093
Total Function 5901
City of Aventura
2016/16
ACTUAL
2016/17 2016/17 2017/18
APPROVED HALF YEAR CITY MANAGER
BUDGET ACTUAL PROPOSAL
$ 30,678 $
28,982 $
11,977 $
30,042
105,549
65,000
86,192
65,000
500
500
-
500
10,295
5,736
7,464
5,817
-
217
-
225
10,330
4,418
10,217
4,423
1,572
600
764
600
918
975
1,093
1,217
890
1,000
820
1,000
Page 24
$ 160,732 $ 107,428 $ 118,527 $ 108,824 11
Charter School Fund Budget
CITY OF AVENTURA
CHARTER SCHOOL
2017118
BUDGETARY ACCOUNT SUMMARY
190-6006-669
Instruct Media Services 6200
ACCOUNT #
SCHOOL
OBJECT
CODE
DESCRIPTION
2016/16
ACTUAL
2016117
APPROVED
BUDGET
2016117
HALF YEAR
ACTUAL
2017118
CITY MANAGER
PROPOSAL
Personnel Services
1230
130
Media Specialist $
48,018 $
54,905 $
25,922
$ 56,803
1502
291
Bonuses
500
2,500
-
2,500
2101
221
Social Security- matching
2,894
4,200
1,683
4,345
2201
211
Pension
-
341
-
355
2301
231
Health, Life & Disability Insurance
3,862
4,377
3,453
4,380
2302
232
Dental Insurance
526
600
316
600
2401
241
Workers' Compensation
715
714
382
909
2501
250
Unemployment Compensation
144
-
43
-
subtotal $
56,659 $
67,637 $
31,799
$ 69,892
II Operating Expenditures/Expenses
5411 520 Textbooks
Total Function 6200
City of Aventura
$ 1,199 $ 3,000 $ 2,588 $ 3,000
subtotal $ 1,199 $ 3,000 $ 2,588 $ 3,000
1 57,858 $ 70,637 $ 34,387 $ 72,892 11
Page 25
Charter School Fund Budget
3114
2016/17
CITY OF AVENTURA
4001
330
Travel/Conferences/Training
CHARTER SCHOOL
201
Automobile Allowance
4101
2017/18
Telephone
4855
BUDGETARY ACCOUNT SUMMARY
Field Trips/School Events
4856
6,907
190-6006-569
5290
590
School Administration 7300
5410
SCHOOL
Memberships/Dues/Subscription
2015/16
25,000
OBJECT
25,000
ACTUAL
COUNT #
CODE
DESCRIPTION
$ 491,814 $
rsonnel Services
206,183 $
461,000
1211
110
Administrators
$ 220,162 $
Dean
Principal
1260
160
Other Support Personnel
262,264
2 Receptionist
Administrative Secretary
Registrar/Com pliance/ESE
Business Manager
Network/Comp Tech
1502
291
Bonuses
500
2101
221
Social Security- matching
33,464
2201
211
Pension
22,774
2301
231
Health, Life & Disability Insurance 31,470
2302
232
Dental Insurance
3,217
2401
241
Workers' Compensation
7,067
2501
251
Unemployment Compensation
565
subtotal $ 581,483 $
3114
2016/17
After School Programs
4001
330
Travel/Conferences/Training
4041
201
Automobile Allowance
4101
15,019
Telephone
4855
790
Field Trips/School Events
4856
6,907
Special Events
5290
590
Other Mat'I & Supply
5410
521
Memberships/Dues/Subscription
22,076
25,000
subtotal
Total Function 7300
City of Aventura
Page 26
2016/17
2016/17
2017/18
APPROVED
HALF YEAR
CITY MANAGE
BUDGET
ACTUAL
PROPOSAL
41,787
15,019
41,803
212,623 $
145,639 $
215,919
264,868 98,213 267,80711
6,500
-
6,500
36,528
16,069
37,005
24,633
11,398
25,296
41,787
15,019
41,803
4,700
1,334
4,700
6,207
6,907
7,740
2,000
94
2,000
599,846 $
294,673 $
608,770
$ 138,079 $
98,000 $
66,237 $
115,000
11,649
10,000
7,643
10,000
5,400
5,400
2,700
5,400
600
600
300
600
184,591
162,000
47,253
162,000
127,836
153,000
69,854
140,000
22,076
25,000
9,717
25,000
1,583
3,000
2,479
3,000
$ 491,814 $
457,000 $
206,183 $
461,000
$ 1,073,297 $
1,056,846 $
500,856 $
1,069,770
Charter School Fund Budget
SCHOOL
OBJECT
ACCOUNT # CODE DESCRIPTION
Operating Expenditures/Expenses
3190 310 Prof & Tech Services
Total Function 7800
City of Aventura
CITY OF AVENTURA
CHARTER SCHOOL
2017118
BUDGETARY ACCOUNT SUMMARY
190-6006.669
Pupil Transit Services 7800
Page 27
2016116
ACTUAL
2016117
2016117
2017118
APPROVED
HALF YEAR
CITY MANAGER
BUDGET
ACTUAL
PROPOSAL
$ 193,400 $ 195,000 $ 96,700 $ 195,000
$ 193,400 $ 195,000 $ 96,700 $ 195,000
Charter School Fund Budget
CITY OF AVENTURA
CHARTER SCHOOL
2017/18
BUDGETARY ACCOUNT SUMMARY
190-6008-569
Operation of Plant 7900
ACCOUNT #
SCHOOL
OBJECT
CODE
DESCRIPTION
2015/16
ACTUAL
2016/17
APPROVED
BUDGET
2016/17
HALF YEAR
ACTUAL
2017/18
CITY MANAGER
PROPOSAL
Personnel Services
1260
160
Other Support Personnel
$ 33,717
$
32,427
$ 15,488
$
34,403
Janitor
2101
221
Social Security- matching
2,524
2,481
1,192
2,632
2201
211
Pension
4,384
4,540
2,168
4,816
2301
231
Health, Life & Disability Insurance
922
142
-
647
2302
232
Dental Insurance
-
500
-
-
2401
241
Workers' Compensation
1,533
1,000
769
1,000
subtotal
$ 43,080
$
41,090
$ 19,617
$
43,498
Operating Expenditures/Expenses
3148
312
Planning/Management Fee CSUSA
$ 279,756
$
300,000
$ 150,000
$
306,000
3149
MDCSB Administrative Fee
141,446
144,743
69,981
144,743
3201
312
Accounting & Auditing Fees
12,700
11,000
10,500
11,300
3431
310
Contract -Food Services
278,869
275,000
123,545
275,000
4101
370
Communications
77,238
70,000
37,040
75,000
4301
430
Electricity
126,402
140,000
63,063
130,000
4320
380
Pub Ut Svc Othr Energy Sv
25,935
24,000
17,899
24,000
4440
360
Office Equip - Leasing Expense
38,034
28,000
21,687
38,000
4501
320
Insurance & Bond Premium
9,792
35,000
1,087
35,000
4620
350
Contract- Building Maintenance
154,303
197,000
78,830
197,000
4635
350
Repairs & Maintenance
63,192
90,000
74,510
90,000
5120
Computer Supplies/Software
25,449
35,000
4,475
40,000
5290
590
Other Mat'I & Supply
6,490
10,000
338
10,000
subtotal
$ 1,239,606
$
1,359,743
$ 652,955
$
1,376,043
Other Uses
5901
790
Contingency
$ 24,491
$
85,000
$ 10,172
$
85,000
5905
790
AACC Expenses
2,219
5,000
348
5,000
9129
921
Lease Payments to City Debt Service Fund
444,000
444,000
222,000
444,000
subtotal
$ 470,710
$
534,000
$ 232,520
$
534,000
Total Function 7900 $ 1,753,396 $ 1,934,833 $ 905,092 $ 1,953,541
City of Aventura Page 28 Charter School Fund Budget
CITY OF AVENTURA
CHARTER SCHOOL
2017118
BUDGETARY ACCOUNT SUMMARY
190-6009-569
Child Care Supervision 9102
SCHOOL
OBJECT
ACCOUNT # CODE DESCRIPTION
Operating
Expenditures/Expenses
3113
310
Contract -Recreation Programs
3201
312
Accounting & Auditing Fees
4301
430
Electricity
4501
320
Insurance & Bond Premium
4620
350
Contract- Building Maintenance
4635
350
Repairs & Maintenance
5290
590
Other Mat'I & Supply
Total Function 9102
City of Aventura
2015116
ACTUAL
2016117 2016117 2017118
APPROVED HALFYEAR CITY MANAGER
BUDGET ACTUAL PROPOSAL
$ 88,770 $
120,000 $
44,241 $
114,000
1,000
1,000
500
-
10,000
10,000
5,000
10,000
3,000
3,000
1,500
3,000
8,816
9,000
4,500
9,000
8,500
8,500
4,250
8,500
1,381
5,500
1,070
5,500
subtotal 121,467 $
157,000 $
61,061 $
150,000
-$
$ 121,467 $
157,000 $
61,061 $
150,000
Page 29
Charter School Fund Budget
SCHOOL
OBJECT
ACCOUNT # CODE DESCRIPTION
CITY OF AVENTURA
CHARTER SCHOOL
2017/18
BUDGETARY ACCOUNT SUMMARY
190-6010-669
Capital Outlay 7400
2016/16
ACTUAL
Capital Outlay
$ 115,000
6401 692
Computer Equipment >5000
6402 643
Computer Equipment <5000
6410 640
Furniture, Fixture & Equipment
Mobile Learning Computer Labs
Total Function 7400
Replace Network Switches and Routers
Phone System Upgrade
Replace AV Equipment and/or Smartboards
Subtotal
2016/17 2016/17 2017/18
APPROVED HALF YEAR CITY MANAGER
BUDGET ACTUAL PROPOSAL
$ 75,442 $ 65,500 $ 49,721 $ 102,000
132,912 227,500 152,728 237,000
35,515 - 11,963 14,000
$ 243,869 $ 293,000 $ 214,412 $ 363,000
$ 45,000
5,000
52,000
$ 102,000
Replace 115 Laptops/Computers
$ 115,000
Add 30 New Laptops
30,000
150 Tablet Computers
63,000
Replace Security Cameras
5,000
Mobile Learning Computer Labs
24,000
Subtotal
$ 237.000
Classroom Desk Replacements
City of Aventura
Page 30
Charter School Fund Budget
ORDINANCE NO. 2017 -
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA,
ADOPTING THE ATTACHED CHARTER SCHOOL OPERATING
AND CAPITAL BUDGET FOR THE AVENTURA CITY OF
EXCELLENCE SCHOOL FOR FISCAL YEAR 2017/18(JULY 1 —
JUNE 30), PURSUANT TO SECTION 4.05 OF THE CITY
CHARTER; AUTHORIZING EXPENDITURE OF FUNDS
ESTABLISHED BY THE BUDGET; PROVIDING FOR
BUDGETARY CONTROL; PROVIDING FOR PERSONNEL
AUTHORIZATION; PROVIDING FOR GIFTS AND GRANTS;
PROVIDING FOR AMENDMENTS; PROVIDING FOR
ENCUMBRANCES; PROVIDING FOR SEVERABILITY AND
PROVIDING FOR AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, AS FOLLOWS:
Section 1. The 2017/2018 Operating and Capital Improvement Program Budget for
the Aventura City of Excellence School, a copy of said budget being attached hereto and made
a part hereof as specifically as if set forth at length herein, be and the same is hereby
established and adopted.
Section 2. Expenditure of Funds Appropriated in the Budget Authorized. Funds
appropriated in the Budget may be expended by and with the approval of the City Manager in
accordance with the provisions of the City Charter and applicable law. Funds of the City shall be
expended in accordance with the appropriations provided in the Budget adopted by this
Ordinance and shall constitute an appropriation of the amounts specified therein. Supplemental
appropriations or the reduction of appropriations, if any, shall be made in accordance with Section
4.07 of the City Charter.
Section 3. Budgetary Control. The Budget establishes a limitation on expenditures by
department total. Said limitation requires that the total sum allocated to the Charter School
department for operating and capital expenses may not be increased or decreased without
specific authorization by a duly -enacted Resolution affecting such amendment or transfer.
City of Aventura Page 31 Charter School Fund Budget
Therefore, the City Manager may authorize transfers from one individual line item account to
another, so long as the line item accounts are within the same department and fund.
Section 4. Personnel Authorization. The "Personnel Allocation Summary" enumerates all
authorized budgeted positions. However, the City Manager may amend said authorized budgeted
positions in order to address the operating needs of the department so long as sufficient
budgeted funds are available.
Section 5. Grants and Gifts. When the City of Aventura receives monies from any
source, be it private or governmental, by Grant, Gift, or otherwise, to which there is attached as a
condition of acceptance any limitation regarding the use or expenditures of the monies received,
the funds so received need not be shown in the Operating Budget nor shall said budget be
subject to amendment of expenditures as a result of the receipt of said monies, but said monies
shall only be disbursed and applied toward the purposes for which the said funds were received.
To ensure the integrity of the Operating Budget, and the integrity of the monies received by the
City under Grants or Gifts, all monies received as contemplated above must, upon receipt, be
segregated and accounted for based upon generally accepted accounting principles and where
appropriate, placed into separate and individual trust and/or escrow accounts from which any
money drawn may only be disbursed and applied within the limitations placed upon the Gift or
Grant as aforesaid.
Section 6. Amendments. Upon the passage and adoption of the Charter School Fund
Budget for the City of Aventura, if the City Manager determines that the Department Total will
exceed its original appropriation, the City Manager is hereby authorized and directed to prepare
such Ordinances as may be necessary and proper to modify any line item from the Budget
hereby.
City of Aventura Page 32 Charter School Fund Budget
Section 7. Encumbrances. All outstanding encumbrances at June 30, 2016 shall lapse at
that time; and all capital outlay encumbrances and capital outlay expenditures not spent during
the fiscal year may be re -appropriated in the 2017/2018 fiscal year.
Section 8. Severability. The provisions of this Ordinance are declared to be severable
and if any section, sentence, clause or phrase of this Ordinance shall for any reason be held to
be invalid or unconstitutional, such decision shall not affect the validity of the remaining sections,
sentences, clauses, and phrases of this Ordinance but they shall remain in effect, it being the
legislative intent that this Ordinance shall stand notwithstanding the invalidity of any part.
Section 9. Effective Date.
adoption on second reading.
City of Aventura
This Ordinance shall be effective immediately upon
Page 33
Charter School Fund Budget
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
FROM: Eric M. Soroka, ICMA-CM, City . • -. -r
DATE: March 20, 2017
SUBJECT: Ordinance Amending 2016/17Charter chool Fund Budget
1st Reading April 20, 2017 City Commission Meeting Agenda Item 315
2nd Reading May 2, 2017 City Commission Meeting Agenda Item
RECOMMENDATION
It is recommended that the City Commission approve the attached Ordinance
amending the 2016/17 Charter School Fund Budget. The total amount of the
amendment is $48,000.
BACKGROUND
The attached document has been prepared to recognize unanticipated revenues and
expenditures in the amount of $48,000 associated with the State of Florida's Best and
Brightest Teacher Scholarship Program. Florida's Best and Brightest Teacher
Scholarship Program rewards classroom teachers who have been evaluated as highly
effective and who have earned college entrance scores on the SAT or ACT at or above
the 80th percentile.
At ACES, seven teachers qualified for the scholarship program. This is a State funded
program.
If you have any questions, please feel free to contact me.
EMS/act
Attachment
CC01697-17
ORDINANCE NO. 2017-
_
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, AMENDING ORDINANCE NO. 2016-08, WHICH
ORDINANCE ADOPTED A CHARTER SCHOOL OPERATING AND
CAPITAL BUDGET FOR THE AVENTURA CITY OF EXCELLENCE
SCHOOL FOR FISCAL YEAR 2016/2017 (JULY 1 — JUNE 30) BY
REVISING THE 2016/2017 FISCAL YEAR BUDGET DOCUMENT AS
OUTLINED IN EXHIBIT "A" ATTACHED HERETO; AUTHORIZING THE
CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT
THE AIMS OF THIS ORDINANCE; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, upon the periodic review and analysis of current budgetary
commitments and obligations, and based upon the projected needs and requirements
of the Aventura City of Excellence School and upon the recommendations of the City
Manager (and the concurrence of the Finance Director as to Accounting Principles), it is
deemed necessary to adjust, amend and implement the 2016/2017 Operating and
Capital Budget of the Aventura City of Excellence School as set forth in Exhibit "A"
attached hereto and made a part hereof.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, AS FOLLOWS:
Section 1. The recitals contained in the preamble to this Ordinance are
incorporated by reference herein.
Section 2. The City Commission hereby authorizes the amendment of
Ordinance No. 2016-08, which Ordinance adopted a budget for the 2016/2017 fiscal
year for the Aventura City of Excellence School by revising the 2016/2017 budget as
set forth on the attached Exhibit "A", which exhibit is deemed incorporated by reference
as though set forth in full herein.
City of Aventura Ordinance No. 2017-
Section 3. The City Manager is hereby authorized to do all things necessary to
carry out the aims of this Ordinance.
Section 4. Effective Date. This Ordinance shall be effective immediately
upon adoption on second reading.
The foregoing Ordinance was offered by Commissioner , who moved
its adoption on first reading. This motion was seconded by Commissioner
and upon being put to a vote, the vote was as follows:
Commissioner Denise Landman
Commissioner Dr. Linda Marks
Commissioner Gladys Mezrahi
Commissioner Robert Shelley
Commissioner Howard Weinberg
Vice Mayor Marc Narotsky
Mayor Enid Weisman
The foregoing Ordinance was offered by Commissioner , who moved
its adoption on second reading. This motion was seconded by Commissioner
and upon being put to a vote, the vote was as follows:
Commissioner Denise Landman
Commissioner Dr. Linda Marks
Commissioner Gladys Mezrahi
Commissioner Robert Shelley
Commissioner Howard Weinberg
Vice Mayor Marc Narotsky
Mayor Enid Weisman
Page 2 of 3
City of Aventura Ordinance No.2017-
PASSED on first reading this 20th day of April, 2017.
PASSED AND ADOPTED on second reading this 2nd day of May, 2017.
ENID WEISMAN, MAYOR
ATTEST:
ELLISA L. HORVATH, MMC, CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
Page 3 of 3
EXHIBIT A
Budget Amendments
CHARTER SCHOOL FUND 190
2016/17 2016/17 2016/17
OBJECT ADOPTED AMENDED REVISED
CODE CATEGORY BUDGET AMOUNT BUDGET
Revenues
State Shared Revenues
3359301 Best & Brightest Scholarship $ - $ 48,000 $ 48,000
SUBTOTAL $ - $ 48,000 $ 48,000
.....................
Total Amendments-Revenues
f1i 11111{1111111111111
Expenditures
K to 3
1502 Bonuses $ 48,000 $ 40,000 $ 88,000
SUBTOTAL $ 48,000 $ 40,000 $ 88,000
4 to 8
1502 Bonuses $ 60,000 $ 8,000 $ 68,000
SUBTOTAL $ 60,000 $ 8,000 $ 68,000
.....................
Total Amendments-Expenditures
CITY OF AVENTURA
OFFICE OF THE CITY COMMISSION
MEMORANDUM
TO: City Commission
FROM: Enid Weisman, Mayor
DATE: April 11, 2017
SUBJECT: City Manager Evaluation
The Employment Agreement for the City Manager provides for an annual evaluation. I
utilized the formal evaluation process that the previous Commission has used for
assessing the performance of the City Manager. The performance categories also were
developed based on models from the International City Managers Association (ICMA).
Each criterion was rated based on the following rating system:
1 = Needs Strengthen/Improvements
2 = Meets Expectations
3 = Excellent
The following represents the Performance Categories and my ratings for this past year:
1. Policy Execution — Implements the governing body actions in accordance with
the intent of the City Commission, enforces the City's laws, policies and
ordinances and reviews ordinances and policy procedures periodically to suggest
improvements.
Score: 3
2. Fiscal Management — Prepares an operating and CIP budget document and
budgetary recommendations in an intelligent and realistic format, appropriately
monitors and manages the fiscal activities of the City, makes the best possible
use of available funds, conscious of the need to operate efficiently and
effectively and makes recommendations to save costs.
Score: 3
3. Reporting — Provides regular information and reports to the City Commission
concerning matters of importance and on City operations, responds in a timely
manner to requests and concerns of the City Commission, takes the initiative to
provide information, advice and recommendations on important matters facing
the City.
Score: 3
4. Citizen Relations — Responsive to requests from citizens in a timely and
professional manner, accessible to members of the community, demonstrates a
dedication to service to the community meets with and listens to members of the
community to discuss their concerns and strives to understand their interests.
Score: 3
5. Leadership — Sets a professional example by handling the affairs of the City in a
fair and impartial manner, exercises good judgment, diligent and thorough in the
discharge of duties and demonstrates a capacity for innovation and creativity.
Score: 3
6. Supervision and Staffing — Recruits and retains competent personnel for
department director positions, encourages department directors to operate their
departments with minimal involvement yet maintains general control of
operations, encourages teamwork, innovation and effective problem solving
among staff members. Sustains or improves staff performance by evaluating,
setting goals and assessing their progress.
Score: 3
7. Commission Relations — Carries out the directives of the whole as opposed to
those of any one member, provides profession staff reports and
recommendations on agenda items, disseminates complete and accurate
information equally to all members in a timely manner, keeps the commission
informed and assists in establishing long range goals.
Score: 3
This past year, much has been accomplished including the Land Purchase Agreement
with Gulfstream, completion of important capital projects and the successful conclusion
of negotiations with the PBA. In addition to the above, I would like to point out that this
June, Eric will have completed 21 years of service with our City and will have been in
public administration over 39 years. Very few cities have a manager with his years of
experience, longevity and more important, the stability he has provided to our City. I
think we all agree that we are very fortunate to have Eric as our City Manager. His
accomplishments with the City are too numerous to outline in this memorandum.
Based on the foregoing I recommend the following:
• In lieu of a permanent raise in salary, Mr. Soroka has agreed to a Bonus of
$25,000.
I feel that the items outlined above are reasonable and fair to both parties.
EW/elh