09-06-2016City Commission
Enid Weisman, Mayor
Denise Landman, Vice Mayor
Teri Hoizlberg, Commissioner
Marc Narotsky, Commissioner
Robert Shelley, Commissioner
Howard Weinberg, Commissioner
City Manager
Eric M. Soroka, ICMA-CM
Citi Clerk
Elllisa L. Horvath, MMC
Citi Attorney
Weiss Scrota Helfman
Cole & Bierman
CITY COMMISSION MEETING AGENDA
SEPTEMBER 6, 2016
Following the Local Planning Agency Meeting at
6:00 p.m.
Aventura Government Center
19200 West Country Club Drive
Aventura, Florida 33180
1. CALL TO ORDER\ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. AGENDA: Request for Deletions/Emergency Additions
4. SPECIAL PRESENTATIONS:
• Employee Service Awards
5. CONSENT AGENDA: Matters included under the Consent Agenda are self-explanatory and are not
expected to require discussion or review. Items will be enacted by one motion. If discussion is desired by any
member of the Commission, that item must be removed from the Consent Agenda and considered separately. If the
public wishes to speak on a matter on the consent agenda they must inform the City Clerk prior to the start of the
meeting. They will be recognized to speak prior to the approval of the consent agenda.
A. APPROVAL OF MINUTES:
• July 12, 2016 Commission Regular Meeting
• July 21, 2016 Commission Regular Meeting
• July 21, 2016 Commission Workshop Meeting
B. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA DECLARING CERTAIN PROPERTY LISTED UNDER THE ASSETS
OF THE CITY AS SURPLUS TO THE NEEDS OF THE CITY; DESCRIBING
THE MANNER OF DISPOSAL; AUTHORIZING THE CITY MANAGER TO DO
ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
C. MOTION AUTHORIZING THE APPROPRIATION OF UP TO $86,300 FOR
BALLISTIC SHIELDS, CHEMICAL AGENTS, MUNITIONS SAFE AND PLATE
CARRIERS FROM THE POLICE FORFEITURE FUNDS IN ACCORDANCE
WITH THE CITY MANAGER'S MEMORANDUM.
AVENTURA CITY COMMISSION MEETING AGENDA
SEPTEMBER 6, 2016
PAGE 2 OF 4
D. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA, AUTHORIZING THE CITY MANAGER ON BEHALF OF THE CITY
TO EXECUTE AND OTHERWISE ENTER INTO THE ATTACHED MUTUAL
AID AGREEMENT BETWEEN THE CITY OF AVENTURA AND THE CITY OF
MIAMI BEACH FOR LAW ENFORCEMENT ACTIVITIES; AUTHORIZING
THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT
THE AIMS OF THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE
DATE.
E. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA
FLORIDA NAMING THE NEW PARK LOCATED AT 3200 N.E. 188m STREET
PEACE PARK; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND
PROVIDING FOR AN EFFECTIVE DATE.
F. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA AUTHORIZING THE CITY MANAGER TO EXECUTE THE
ATTACHED SECOND AMENDMENT TO THE AGREEMENT BETWEEN THE
CITY OF AVENTURA AND THE PERFORMING ARTS CENTER AUTHORITY
FOR MANAGEMENT, PROGRAMMING AND OPERATIONAL SUPPORT
SERVICES FOR THE AVENTURA ARTS & CULTURAL CENTER;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO
CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING FOR AN
EFFECTIVE DATE.
G. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA, APPROVING THE APPOINTMENT OF MEMBERS TO THE CITY
OF AVENTURA ARTS IN PUBLIC PLACES ADVISORY BOARD FOR A TWO-
YEAR TERM; AND PROVIDING FOR AN EFFECTIVE DATE.
H. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA RE -ADOPTING CHAPTER 6.6 OF THE ADMINISTRATIVE
POLICY DIRECTIVES AND PROCEDURES MANUAL, AS ATTACHED
HERETO, ENTITLED "INVESTMENT OBJECTIVES AND PARAMETERS" AS
THE CITY'S INVESTMENT POLICY FOR THE MANAGEMENT OF PUBLIC
FUNDS; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND
PROVIDING FOR AN EFFECTIVE DATE.
I. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA AWARDING AND LETTING A BID/CONTRACT FOR BID NO. 16-
07-12-2, NE 191ST STREET ROADWAY AND DRAINAGE IMPROVEMENTS TO
H&R PAVING, INC. AT THE BID PRICE OF $711,962.55; AUTHORIZING THE
CITY MANAGER TO EXECUTE ASSOCIATED CONTRACTS;
AUTHORIZING THE CITY MANAGER TO TAKE NECESSARY AND
EXPEDIENT ACTION TO CARRY OUT THE AIMS OF THIS RESOLUTION;
PROVIDING FOR THE APPROPRIATION AND ALLOCATION OF FUNDS
FOR SAID BID AWARD; AND PROVIDING FOR AN EFFECTIVE DATE.
J. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA AWARDING AND LETTING A BID/CONTRACT FOR BID NO. 16-
06-24-3, PARKS & FACILITIES LANDSCAPE MAINTENANCE SERVICES TO
BRIGHTVIEW LANDSCAPE MAINTENANCE, INC. AT THE BID PRICE OF
$398,509.75; AUTHORIZING THE CITY MANAGER TO EXECUTE
ASSOCIATED CONTRACTS; AUTHORIZING THE CITY MANAGER TO
AVENTURA CITY COMMISSION MEETING AGENDA
SEPTEMBER 6, 2016
PAGE 3 OF 4
TAKE NECESSARY AND EXPEDIENT ACTION TO CARRY OUT THE AIMS
OF THIS RESOLUTION; PROVIDING FOR THE APPROPRIATION AND
ALLOCATION OF FUNDS FOR SAID BID AWARD; AND PROVIDING FOR
AN EFFECTIVE DATE.
K. A MOTION TO TABLE THE REQUEST OF GULFSTREAM PARK RACING
ASSOCIATION, INC. FOR EXTENSION OF THE APPROVALS GRANTED
THROUGH RESOLUTION NO. 2006-62 FOR PROPERTY LOCATED ON THE
NORTH SIDE OF NE 213 STREET BETWEEN BISCAYNE BOULEVARD AND
NE 34 AVENUE, CITY OF AVENTURA, FOR A PERIOD OF 60 DAYS AD
RECOMMENDED BY THE CITY MANAGER
L. CITY COMMISSION, ACTING IN ITS CAPACITY AS THE GOVERNING
BOARD FOR THE CITY OF AVENTURA CITY OF EXCELLENCE SCHOOL
MOTION TO ACCEPT FOR FILING THE SPECIAL PURPOSE FINANCIAL
REPORT FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL FOR THE
FISCAL YEAR ENDED JUNE 30, 2016 AND TO ACCEPT FOR FILING THAT
LETTER DATED AUGUST 24, 2016 ATTACHED HERETO AS ATTACHMENT
1
M. CITY COMMISSION, ACTING IN ITS CAPACITY AS THE GOVERNING
BOARD FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL
MOTION TO ACCEPT AVENTURA CITY OF EXCELLENCE SCHOOL OUT -
OF -FIELD WAIVERS AS OUTLINED IN THE CITY MANAGER'S
MEMORANDUM DATED AUGUST 19, 2016
N. A MOTION TO CHANGE THE OCTOBER COMMISSION MEETING DATE
FROM OCTOBER 5, 2016 TO OCTOBER 6, 2016
6. ZONING HEARINGS - QUASI-JUDICIAL PUBLIC HEARINGS: Please be advised
that the following items on the Commission's agenda are quasi-judicial in nature. If you wish to object or comment
upon any of these items, please inform the Mayor when she requests public comments. An opportunity for persons
to speak on each item will be made available after the applicant and staff have made their presentations on each
item. All testimony, including public testimony and evidence, will be made under oath or affirmation. Additionally,
each person who gives testimony may be subject to cross-examination. If you refuse either to be cross-examined or
to be sworn, your testimony will be given its due weight. The general public will not be permitted to cross-examine
witnesses, but the public may request the Commission to ask questions of staff or witnesses on their behalf. Persons
representing organizations must present evidence of their authority to speak for the organization. Further details of
the quasi-judicial procedures may be obtained from the Clerk. None
7. ORDINANCE - FIRST READING/PUBLIC HEARING:
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA AMENDING
SECTION 31-144 "BUSINESS ZONING DISTRICTS" OF THE CITY'S LAND
DEVELOPMENT REGULATIONS BY AMENDING SECTION 31-144(c)(2) AND
SECTION 31-144(c)(5)b., COMMUNITY BUSINESS (112) DISTRICT, TO ADD A
CONDITIONAL USE FOR AUTOMOBILE PARKING GARAGES IN THE
COMMUNITY BUSINESS (112) DISTRICT WHEN LOCATED DIRECTLY
ADJACENT TO AN AUTOMOBILE PARKING GARAGE LOCATED IN A
MULTIFAMILY RESIDENTIAL ZONING DISTRICT AND TO CLARIFY THE
HEIGHT RESTRICTION IN THE B2 DISTRICT SITE DEVELOPMENT
STANDARDS; PROVIDING FOR SEVERABILITY; PROVIDING FOR
INCLUSION IN THE CODE; PROVIDING FOR AN EFFECTIVE DATE.
AVENTURA CITY COMMISSION MEETING AGENDA
SEPTEMBER 6, 2016
PAGE 4 OF 4
8. ORDINANCE - SECOND READING/PUBLIC HEARING:
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA AMENDING
SECTION 31-144 "BUSINESS ZONING DISTRICTS" OF THE CITY'S LAND
DEVELOPMENT REGULATIONS BY AMENDING SECTION 31-144(C)(1),
COMMUNITY BUSINESS (112) DISTRICT TO ADD AN ELECTRIC VEHICLE
RETAIL SHOWROOM AS A PERMITTED USE IN SHOPPING CENTERS
WITH MORE THAN 1,000,000 SQUARE FEET OF GROSS LEASABLE AREA,
WITH HEIGHT NOT GREATER THAN FIVE STORIES; PROVIDING FOR
SEVERABILITY; PROVIDING FOR INCLUSION IN THE CODE; AND
PROVIDING FOR AN EFFECTIVE DATE.
9. RESOLUTIONS — PUBLIC HEARING: None
10. DISCUSSION AND POSSIBLE MOTION TO FILL THE VACANCY IN CITY
COMMISSION SEAT 5 CREATED BY ENBAR COHEN'S RESIGNATION
11. REPORTS
12. PUBLIC COMMENTS
13. OTHER BUSINESS: None
14. ADJOURNMENT
FUTURE MEETINGS*
SECOND BUDGET PUBLIC HEARING — SEPTEMBER 14, 2016 AT 6:00 P.M.
COMMISSION WORKSHOP — SEPTEMBER 15, 2016 AT 9 AM
EXECUTIVE CONFERENCE ROOM (5'H FLOOR)
*Meeting dates and times are subject to change. Please check the City's website for the most current schedule.
This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who
are disabled and who need special accommodations to participate in this meeting because of that disability should
contact the Office of the City Clerk, 305-466-8901, not later than two days prior to such proceeding. One or more
members of the City of Aventara Advisory Boards may be in attendance and may participate at the meeting. Anyone
wishing to appeal any decision made by the Aventara City Commission with respect to any matter considered at such
meeting or hearing will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim
record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be
based. Agenda items may be viewed at the Office of the City Clerk, City of Aventara Government Center, 19200 W.
Country Club Drive, Aventara, Florida, 33180. Anyone wishing to obtain a copy of any agenda item should contact
the City Clerk at 305-466-8901.
The City of CITY COMMISSION
REGULAR MEETING MINUTES Aventura Government Center
Aventura JULY 12, 201619200 W. Country Club Drive
FOLLOWING THE LOCAL PLANNING Aventura, Florida 33180
; AGENCY MEETING AT
6:00 P.M.
1. CALL TO ORDER/ROLL CALL: The meeting was called to order by Mayor Enid
Weisman at 6:09 p.m. The roll was called and the following were present: Mayor Enid
Weisman, Vice Mayor Denise Landman, Commissioner Teri Holzberg, Commissioner
Marc Narotsky, Commissioner Robert Shelley, Commissioner Howard Weinberg, City
Manager Eric M. Soroka, City Clerk Ellisa L. Horvath, and City Attorney James E.
White. Commissioner Enbar Cohen was absent. As a quorum was determined to be
present, the meeting commenced.
2. PLEDGE OF ALLEGIANCE: The Pledge was previously done at the Local
Planning Agency Meeting.
3. AGENDA: REQUESTS FOR DELETIONS/EMERGENCY ADDITIONS: None.
4. SPECIAL PRESENTATIONS:
• Employee Service Award: Mr. Soroka and the Commission presented
Robert Sherman with a plaque and a token of appreciation recognizing his 20 years of
service as the Director of Community Services.
• Proclamation — Lauren Morris Schulman: Mayor Weisman and the
Commission presented a proclamation to Aventura resident Lauren Morris Schulman.
5. CONSENT AGENDA: There were no requests from the public to address the
Commission.
A motion to remove Item C from the Consent Agenda was offered by Commissioner
Shelley, seconded by Commissioner Holzberg, and passed unanimously.
A motion to approve the remaining items on the Consent Agenda was offered by
Commissioner Holzberg, seconded by Vice Mayor Landman, and passed unanimously
by roll call vote. The following action was taken:
A. Minutes were approved as follows:
• June 7, 2016 Commission Regular Meeting
• June 21, 2016 Commission Workshop Meeting
B. Resolution No. 2016-40 was adopted as follows:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA DECLARING CERTAIN PROPERTY LISTED UNDER THE ASSETS
OF THE CITY AS SURPLUS TO THE NEEDS OF THE CITY; DESCRIBING
THE MANNER OF DISPOSAL; AUTHORIZING THE CITY MANAGER TO DO
ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Aventura City Commission Meeting Minutes
July 12, 2016
C. Removed for discussion as follows:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA, EXPRESSING THE CITY'S STRONG OBJECTION TO MIAMI
DADE COUNTY'S PROPOSED MANDATORY WORKFORCE HOUSING
ORDINANCE; URGING THE MIAMI-DADE COUNTY BOARD OF COUNTY
COMMISSIONERS AND THE COUNTY'S METROPOLITAN SERVICES
COMMITTEE NOT TO APPLY THE PROPOSED ORDINANCE WITHIN THE
CITY OF AVENTURA OR WITHIN ANY OTHER OBJECTING
MUNICIPALITY; PROVIDING FOR DISTRIBUTION; PROVIDING
IMPLEMENTATION;PROVIDING FOR AN EFFECTIVE DATE.
D. Resolution No. 2016-42 was adopted as follows:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA AWARDING AND LETTING A BID/CONTRACT FOR BID NO. 16-
06-22-2, NE 213Th SEAWALL RESTORATION TO JONES BENITEZ
CORPORATION AT THE BID PRICE OF $1,387,880; AUTHORIZING THE
CITY MANAGER TO EXECUTE ASSOCIATED CONTRACTS;
AUTHORIZING THE CITY MANAGER TO TAKE NECESSARY AND
EXPEDIENT ACTION TO CARRY OUT THE AIMS OF THIS RESOLUTION;
PROVIDING FOR THE APPROPRIATION AND ALLOCATION OF FUNDS
FOR SAID BID AWARD; AND PROVIDING FOR AN EFFECTIVE DATE.
E. Resolution No. 2016-43 was adopted as follows:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA APPROVING AND AUTHORIZING THE CITY MANAGER TO
EXECUTE AND OTHERWISE ENTER INTO THE ATTACHED INTERLOCAL
AGREEMENT BY AND BETWEEN THE CITY OF AVENTURA AND THE
MIAMI-DADE COUNTY METROPOLITAN PLANNING ORGANIZATION
(MPO)FOR THE UNIFIED MASTER PLAN FOR PEDESTRIAN AND BICYCLE
CONNECTIVITY; AUTHORIZING THE CITY MANAGER TO DO ALL
THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION;
AND PROVIDING FOR AN EFFECTIVE DATE.
F. Resolution No. 2016-44 was adopted as follows:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA APPROVING AND AUTHORIZING THE CITY MANAGER TO
EXECUTE AND OTHERWISE ENTER INTO THE ATTACHED AGREEMENT
BY AND BETWEEN THE CITY OF AVENTURA AND THE CORRADINO
GROUP, INC. TO PREPARE THE AVENTURA UNIFIED MASTER PLAN FOR
PEDESTRIAN AND BICYCLE CONNECTIVITY IN ACCORDANCE WITH
THE MIAMI-DADE METROPOLITAN PLANNING ORGANIZATION GRANT;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO
CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING FOR AN
EFFECTIVE DATE.
Page 2 of 7
Aventura City Commission Meeting Minutes
July 12, 2016
G. Resolution No. 2016-45 was adopted as follows:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA AWARDING AND LETTING A BID/CONTRACT FOR BID NO. 16-
06-24-2,RIGHT-OF-WAYS,PUBLIC WORKS & LANDSCAPE MAINTENANCE
SERVICES TO LUKES' LANDSCAPING, INC. AT THE BID PRICE OF
$999,477.00; AUTHORIZING THE CITY MANAGER TO EXECUTE
ASSOCIATED CONTRACTS; AUTHORIZING THE CITY MANAGER TO
TAKE NECESSARY AND EXPEDIENT ACTION TO CARRY OUT THE AIMS
OF THIS RESOLUTION; PROVIDING FOR THE APPROPRIATION AND
ALLOCATION OF FUNDS FOR SAID BID AWARD; AND PROVIDING FOR
AN EFFECTIVE DATE.
H. Motion was approved as follows:
A MOTION TO TABLE THE REQUEST OF GULFSTREAM PARK RACING
ASSOCIATION, INC. FOR EXTENSION OF THE APPROVALS GRANTED
THROUGH RESOLUTION NO. 2006-62 FOR PROPERTY LOCATED ON THE
NORTH SIDE OF NE 213 STREET BETWEEN BISCAYNE BOULEVARD AND
NE 34 AVENUE, CITY OF AVENTURA, FOR A PERIOD OF 60 DAYS AD
RECOMMENDED BY THE CITY MANAGER
Mr. White read the following Resolution by title, for the item removed for discussion:
C. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA, EXPRESSING THE CITY'S STRONG OBJECTION TO MIAMI
DADE COUNTY'S PROPOSED MANDATORY WORKFORCE HOUSING
ORDINANCE; URGING THE MIAMI-DADE COUNTY BOARD OF COUNTY
COMMISSIONERS AND THE COUNTY'S METROPOLITAN SERVICES
COMMITTEE NOT TO APPLY THE PROPOSED ORDINANCE WITHIN THE
CITY OF AVENTURA OR WITHIN ANY OTHER OBJECTING
MUNICIPALITY; PROVIDING FOR DISTRIBUTION; PROVIDING
IMPLEMENTATION;PROVIDING FOR AN EFFECTIVE DATE.
Mayor Weisman opened the item for public comment.
The following members of the public provided comments: Truly Burton, Executive Vice
President (Builders Association of South Florida — 111 NW 183 Street, Suite 111, Miami
Gardens).
A motion for approval of the Resolution was offered by Commissioner Narotsky and
seconded by Commissioner Holzberg. The motion for approval of the Resolution
passed unanimously by roll call vote, and Resolution No. 2016-41 was adopted.
6. ZONING HEARINGS: QUASI-JUDICIAL PUBLIC HEARINGS: Mr. White
reviewed the quasi-judicial procedures.
Page 3 of 7
Aventura City Commission Meeting Minutes
July 12, 2016
RESOLUTIONS—PUBLIC HEARING:
Mr. White read the following Resolution by title:
A. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA GRANTING APPROVAL OF VARIANCE TO SECTION 31-238(j) OF
THE CITY CODE TO ALLOW A 468 SQUARE FOOT, 12 FOOT TALL
ACCESSORY UTILITY SHED AT THE NORTH MARINA AT WILLIAMS ISLAND,
WHERE A MAXIMUM 100 SQUARE FOOT, 8 FOOT HIGH UTILITY SHED IS
PERMITTED BY CODE; AND VARIANCE FROM SECTION 31-238(j) OF THE
CITY CODE TO ALLOW A FRONT YARD SETBACK OF 20 FEET 9 'h INCHES
WHERE A MINIMUM 25 FOOT FRONT YARD SETBACK IS REQUIRED BY
CODE, A NORTH SIDE YARD SETBACK OF 4 FEET WHERE A MINIMUM 12
FOOT SIDE YARD SETBACK IS REQUIRED BY CODE AND A 2 FOOT,3 '/4 INCH
REAR YARD SETBACK WHERE A MINIMUM 12 FOOT REAR YARD SETBACK
IS REQUIRED BY CODE; ALL FOR A UTILITY SHED ACCESSORY TO THE
WILLIAMS ISLAND NORTH MARINA LOCATED AT 4100 ISLAND
BOULEVARD, CU-2, CITY OF AVENTURA; AND PROVIDING FOR AN
EFFECTIVE DATE.
Mrs. Horvath administered the oath to all those wishing to offer testimony.
A motion for approval of the Resolution was offered by Commissioner Holzberg and
seconded by Commissioner Shelley.
Community Development Director Joanne Carr addressed the Commission and entered
the staff report into the record, which recommended approval, subject to the conditions
specified in Section 1 of the Resolution.
The following provided testimony on behalf of the Applicant: Ray Rosario, Operations
Coordinator (Williams Island Marina - 4100 Island Boulevard, Suite #2, Aventura).
Mayor Weisman opened the public hearing. There being no speakers, the public
hearing was closed.
The motion for approval of the Resolution passed unanimously by roll call vote, and
Resolution No. 2016-46 was adopted.
Mr. White read the following Resolution by title:
B. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA GRANTING CONDITIONAL USE APPROVAL PURSUANT TO
SECTION 31-143(0(4) OF THE CITY'S LAND DEVELOPMENT REGULATIONS
TO PERMIT THE INSTALLATION OF AN ABOVEGROUND FUEL STORAGE
TANK IN THE RMF4, MULTIFAMILY HIGH DENSITY RESIDENTIAL
DISTRICT; GRANTING VARIANCE FROM SECTION 31-143(0(4)a. OF THE
CITY'S LAND DEVELOPMENT REGULATIONS TO PERMIT A 2,000 GALLON
CAPACITY ABOVEGROUND FUEL STORAGE TANK, WHERE A MAXIMUM 550
GALLON CAPACITY ABOVEGROUND FUEL STORAGE TANK IS PERMITTED
BY CODE FOR PROPERTY LOCATED AT 19355 TURNBERRY WAY, CITY OF
Page 4 of 7
Aventura City Commission Meeting Minutes
July 12, 2016
AVENTURA, FLORIDA; PROVIDING FOR CONDITIONS; AND PROVIDING FOR
AN EFFECTIVE DATE.
Mrs. Horvath administered the oath to all those wishing to offer testimony.
A motion for approval of the Resolution was offered by Commissioner Shelley and
seconded by Vice Mayor Landman.
Community Development Director Joanne Carr addressed the Commission and entered
the staff report into the record, which recommended approval, subject to the conditions
specified in Section 3 of the resolution.
The following provided testimony on behalf of the Applicant: Jerry Bleiweiss, Community
Association Manager (Turnberry Towers Condominium Association, Inc. - 19355
Turnberry Way, Aventura) and Dale Munchler, Contractor (Fred Rice, LLC — 6607
Donlon Road, Fort Pierce).
Mayor Weisman opened the public hearing. There being no speakers, the public
hearing was closed.
The motion for approval of the Resolution passed unanimously by roll call vote, and
Resolution No. 2016-47 was adopted.
7. ORDINANCE - FIRST READING — PUBLIC HEARING: Mr. White read the
following Ordinance by title:
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA AMENDING SECTION
31-144 "BUSINESS ZONING DISTRICTS" OF THE CITY'S LAND DEVELOPMENT
REGULATIONS BY AMENDING SECTION 31-144(C)(1), COMMUNITY BUSINESS
(B2) DISTRICT TO ADD AN ELECTRIC VEHICLE RETAIL SHOWROOM AS A
PERMITTED USE IN SHOPPING CENTERS WITH MORE THAN 1,000,000 SQUARE
FEET OF GROSS LEASABLE AREA, WITH HEIGHT NOT GREATER THAN FIVE
STORIES; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN
THE CODE; AND PROVIDING FOR AN EFFECTIVE DATE.
The staff report and comments provided at the Local Planning Agency Meeting were
incorporated into the record by reference.
A motion for approval of the Ordinance was offered by Vice Mayor Landman and
seconded by Commissioner Shelley.
Mayor Weisman opened the public hearing. There being no speakers, the public
hearing was closed.
The motion for approval of the Ordinance on first reading passed unanimously, by roll
call vote.
8. ORDINANCES - SECOND READING/PUBLIC HEARINGS: None.
Page 5 of 7
Aventura City Commission Meeting Minutes
July 12, 2016
9. RESOLUTIONS — PUBLIC HEARING:
Mr. White read the following Resolution by title:
A. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA,ACCEPTING AND ADOPTING IN PRINCIPLE, SUBJECT TO ANNUAL
REVISION AND AUTHORIZATION, THE CITY OF AVENTURA CAPITAL
IMPROVEMENT PROGRAM DOCUMENT FOR FISCAL YEAR 2016/17 TO
2020/21 AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND
PROVIDING AN EFFECTIVE DATE.
A motion for approval of the Resolution was offered by Commissioner Holzberg and
seconded by Commissioner Shelley.
Mr. Soroka explained the Resolution adopting the Capital Improvement Program for
2016/17 to 2020/21.
Mayor Weisman opened the public hearing. There being no comments, the public
hearing was closed.
The motion for approval of the Resolution passed unanimously by roll call vote, and
Resolution No. 2016-48 was adopted.
Mr. White read the following Resolution by title:
B. RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA AMENDING RESOLUTION NO. 98-85, WHICH ESTABLISHED THE
RATE OF STORMWATER UTILITY FEE, BY AMENDING THE RATE OF THE
STORMWATER UTILITY FEE FOR THE CITY OF AVENTURA STORMWATER
MANAGEMENT SYSTEM; AUTHORIZING THE CITY MANAGER TO DO ALL
THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND
PROVIDING FOR AN EFFECTIVE DATE.
A motion for approval of the Resolution was offered by Commissioner Weinberg and
seconded by Commissioner Shelley.
Mr. Soroka explained the Resolution, which provided for an increase in the monthly
stormwater fee from $2.50/ERU to $3.50/ERU and noted that said fee had not been
increased in 18 years. He discussed the uses of the funds, including addressing rising
sea level and improvements to the stormwater infrastructure.
Mayor Weisman opened the public hearing. There being no comments, the public
hearing was closed.
The motion for approval of the Resolution passed unanimously by roll call vote, and
Resolution No. 2016-49 was adopted.
10. REPORTS: None.
Page 6 of 7
Aventura City Commission Meeting Minutes
July 12, 2016
11. PUBLIC COMMENTS: None.
12. OTHER BUSINESS: None.
13. ADJOURNMENT: There being no further business to come before the
Commission, a motion to adjourn was offered by Commissioner Holzberg, seconded by
Vice Mayor Landman, and unanimously approved; thus adjourning the meeting at 7:00
p.m.
Ellisa L. Horvath, MMC, City Clerk
Approved by the Commission on September 6, 2016.
Page 7 of 7
The Cit f CITY COMMISSION
Avnt &ayREGULAR MEETING MINUTES JULY 21, 2016 Aventura, Florida 33180
9:00 A.M.
1. CALL TO ORDER/ROLL CALL: The meeting was called to order by Mayor Enid
Weisman at 9:00 a.m. Present were the following: Mayor Enid Weisman, Vice Mayor
Denise Landman, Commissioner Enbar Cohen, Commissioner Teri Holzberg,
Commissioner Marc Narotsky, Commissioner Robert Shelley, Commissioner Howard
Weinberg, City Manager Eric M. Soroka, City Clerk Ellisa L. Horvath, and City Attorney
David M. Wolpin. As a quorum was determined to be present, the meeting commenced.
2. OVERVIEW AND REVIEW OF PROPOSED BUDGET: Mr. Soroka reviewed the
highlights of the budget process for the upcoming year as outlined in the budget
message. He then reviewed the proposed 2016/2017 budget document, as follows:
A. GENERAL FUND:
• REVENUES: A motion to approve the General Fund Budget
Revenues was offered by Commissioner Cohen, seconded by
Vice Mayor Landman, and unanimously passed.
• GENERAL GOVERNMENT DEPARTMENTS:
• City Commission: A motion to approve the City Commission
Budget was offered by Commissioner Weinberg, seconded by Commissioner Holzberg,
and unanimously passed.
• Office of the City Manager: A motion to approve the Office
of the City Manager Budget was offered by Vice Mayor Landman, seconded by
Commissioner Narotsky, and unanimously passed.
• Legal: A motion to approve the Legal Department Budget was
offered by Commissioner Cohen, seconded by Commissioner Holzberg, and
unanimously passed.
• City Clerk's Office: A motion to approve the City Clerk
Budget was offered by Commissioner Narotsky, seconded by Vice Mayor Landman,
and unanimously passed.
• Finance: A motion to approve the Finance Department Budget
was offered by Commissioner Narotsky, seconded by Commissioner Holzberg, and
unanimously passed.
• Information Technology: A motion to approve the
Information Technology Budget was offered by Commissioner Holzberg, seconded by
Vice Mayor Landman, and unanimously passed.
Aventura City Commission Meeting Minutes—July 21, 2016
Page 2
• PUBLIC SAFETY DEPARTMENT: A motion to approve the Public
Safety Department Budget was offered by Commissioner Shelley, seconded by
Commissioner Holzberg, and unanimously passed.
• COMMUNITY DEVELOPMENT DEPARTMENT: A motion to
approve the Community Development Department Budget was offered by
Commissioner Shelley, seconded by Commissioner Cohen, and unanimously passed.
• COMMUNITY SERVICES DEPARTMENT: A motion to approve the
Community Services Department Budget was offered by Commissioner Holzberg,
seconded by Vice Mayor Landman, and unanimously passed.
• PUBLIC WORKS/TRANSPORTATION DEPARTMENT: A motion
to approve the Public Works/Transportation Department Budget was offered by
Commissioner Holzberg, seconded by Vice Mayor Landman, and unanimously passed.
• ARTS & CULTURAL CENTER DEPARTMENT: A motion to
approve the Arts & Cultural Center Department Budget was offered by Commissioner
Cohen, seconded by Vice Mayor Landman, and unanimously passed.
• NON-DEPARTMENTAL: A motion to approve the Non-
Departmental Budget was offered by Commissioner Shelley, seconded by
Commissioner Narotsky, and unanimously passed.
• CAPITAL OUTLAY: A motion to approve the Capital Outlay Budget
was offered by Commissioner Cohen, seconded by Vice Mayor Landman, and
unanimously passed, with Commissioner Narotsky absent.
B. MOTION TO ADOPT RESOLUTION TO ESTABLISH TENTATIVE
MILLAGE RATE: Mr. Wolpin read the following Resolution by title:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA, ESTABLISHING A PROPOSED MILLAGE RATE FOR THE 2016/2017
FISCAL YEAR; PROVIDING FOR THE DATE, TIME AND PLACE OF THE PUBLIC
HEARING TO CONSIDER THE PROPOSED MILLAGE RATE AND TENTATIVE
BUDGET; AND PROVIDING FOR AN EFFECTIVE DATE.
A motion to approve the Resolution was offered by Commissioner Shelley and
seconded by Vice Mayor Landman.
Mr. Soroka reviewed the Resolution, which established a millage rate for the 2016/2017
fiscal year of 1.7261 per $1,000 of taxable assessed value.
Mr. Soroka reviewed the proposed dates for the Budget Hearings. It was the consensus
of the Commission to schedule the hearings for September 6, 2016 at 5:30 p.m. and
September 14, 2016 at 6:00 p.m., in the Commission Chamber of the Aventura
Government Center (19200 West Country Club Drive, Aventura, FL).
Aventura City Commission Meeting Minutes—July 21, 2016
Page 3
The motion to approve the Resolution unanimously passed, by roll call vote, and
Resolution No. 2016-50 was adopted.
C. POLICE EDUCATION FUND: A motion to approve the Police
Education Fund Budget was offered by Commissioner Holzberg, seconded by Vice
Mayor Landman, and unanimously passed by roll call vote.
D. TRANSPORTATION AND STREET MAINTENANCE FUND: A
motion to approve the Transportation and Street Maintenance Fund Budget was offered
by Vice Mayor Landman, seconded by Commissioner Cohen, and unanimously passed.
E. E911 FUND: A motion to approve the E911 Fund Budget was offered by
Commissioner Weinberg, seconded by Commissioner Narotsky, and unanimously
passed.
F. DEBT SERVICE FUND: A motion to approve the Debt Service Fund
Budget was offered by Commissioner Holzberg, seconded by Commissioner Narotsky,
and unanimously passed.
G. CAPITAL PROJECTS FUND: A motion to approve the Capital Projects
Fund Budget was offered by Commissioner Weinberg, seconded by Vice Mayor
Landman, and unanimously passed.
H. STORMWATER UTILITY FUND: A motion to approve the Stormwater
Utility Fund Budget was offered by Vice Mayor Landman, seconded by Commissioner
Holzberg, and unanimously passed.
I. POLICE OFF-DUTY SERVICES FUND: A motion to approve the
Police Off-Duty Services Fund Budget was offered by Commissioner Weinberg,
seconded by Vice Mayor Landman, and unanimously passed.
3. MOTION TO APPROVE THE PRESENTATION OF A KEY TO THE CITY TO
SENATOR GWEN MARGOLIS: Mayor Weisman read the motion title and spoke in
favor of approval.
A motion to approve was offered by Commissioner Holzberg, seconded by
Commissioner Weinberg, and unanimously passed by roll call vote.
4. RESOLUTION: Mr. Wolpin read the following Resolution by title:
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA AWARDING RFP 16-07-07-2 TO AVENTURA SPORTS, LLC;
AUTHORIZING THE CITY MANAGER TO EXECUTE THE ATTACHED
AGREEMENT BETWEEN THE CITY OF AVENTURA AND AVENTURA
SPORTS, LLC TO PERFORM YOUTH SPORTS MANAGEMENT SERVICES
AS SET FORTH IN RFP 16-07-07-2; AUTHORIZING THE CITY MANAGER TO
DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
Aventura City Commission Meeting Minutes—July 21, 2016
Page 4
A motion to approve the Resolution was offered by Commissioner Shelley, seconded by
Commissioner Holzberg, and unanimously passed by roll call vote, and Resolution No.
2015-51 was adopted.
5. ADJOURNMENT: There being no further business to come before the
Commission, a motion to adjourn was offered by Commissioner Cohen, seconded by
Commissioner Holzberg, and unanimously passed. The meeting was adjourned at
10:02 a.m.
Ellisa L. Horvath, MMC, City Clerk
Approved by the Commission on September 6, 2016.
Th City ®f CITY COMMISSION
Aven
���� WORKSHOP MEETING MINUTES Aventura Government center
JULY 21, 2016 19200 W Country Club Drive
FOLLOWING COMMISSION MEETING Aventura. Florida 33180
_g-- AT 9:00 A.M.
CALL TO ORDER/ROLL CALL: The meeting was called to order by Mayor Enid
Weisman at 10:09 a.m. The following were present: Mayor Enid Weisman, Vice Mayor
Denise Landman, Commissioner Enbar Cohen, Commissioner Teri Holzberg,
Commissioner Marc Narotsky, Commissioner Robert Shelley, Commissioner Howard
Weinberg, City Manager Eric M. Soroka, City Clerk Ellisa L. Horvath, and City Attorney
David M. Wolpin. As a quorum was determined to be present, the meeting commenced.
It was the consensus of the Commission to take the following item out of order:
Item 2: INVESTMENT IN ISRAELI BONDS (Mayor Weisman): Mayor Weisman
requested that the Commission consider revising the City's current investment policy, to
allow investing in Israel bonds.
The following provided comments: Michael Yavner (Development Corporation for Israel).
City Manager Summary: It was the consensus of the City Commission to place
a Resolution on the September 6, 2016 Commission Meeting Agenda, to revise the
City's investment policy to allow for investment in Israel bonds.
1. MIAMI-DADE COUNTY FIRE RESCUE UPDATE BY FIRE CHIEF DOWNEY
(City Manager): Fire Chief Dave Downey reviewed the annual report summarizing the
services that Miami-Dade Fire Rescue provided to the City in 2015.
City Manager Summary: No action - this item was provided for informational
purposes.
3. NE 188th PARK NAMING (City Manager): Mr. Soroka reviewed the following top
three names recommended by the Community Services Advisory Board, after review of
the names submitted by the students at ACES: Thunderboat Alley Park, Peace Park,
and Eagles Park.
City Manager Summary: It was the consensus of the City Commission to
proceed with placing a Resolution on the September 6, 2016 Commission Meeting
Agenda, to select the name Peace Park.
The following additional items were discussed: it was the consensus of the City
Commission for Mr. Soroka to review the feasibility of sending a letter to FPL opposing
their proposed rate increase.
4. ADJOURNMENT: There being no further business to come before the
Commission at this time, the meeting was adjourned by consensus at 10:59 a.m.
Aventura City Commission
Workshop Meeting Minutes—July 21, 2016
Ellisa L. Horvath, MMC, City Clerk
Approved by the Commission on September 6, 2016
Page 2 of 2
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
FROM: Eric M. Soroka, ICMA-CM, Ci anag -r
DATE: August 22, 2016
SUBJECT: Resolution Declaring Equipment I plus
September 6, 2016 City Commission Meeting Agenda Item 5t
RECOMMENDATION
It is recommended that the City Commission adopt the attached Resolution declaring
certain equipment as surplus to the needs of the City.
BACKGROUND
Section 2-258 of the City Code of Ordinances provides that any property owned by the
City which has become obsolete or which has outlived its usefulness may be disposed
of in accordance with procedures established by the City Manager, so long as the
property has been declared surplus by a resolution of the City Commission.
If you have any questions, please feel free to contact me.
EMS/act
Attachment
RESOLUTION NO. 2016-
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA DECLARING CERTAIN
PROPERTY LISTED UNDER THE ASSETS OF THE CITY
AS SURPLUS TO THE NEEDS OF THE CITY;
DESCRIBING THE MANNER OF DISPOSAL;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the City Manager desires to declare certain property as surplus to
the needs of the City; and
WHEREAS, Ordinance No. 2000-09 provides that all City-owned property that
has been declared surplus cannot be disposed of prior to the preparation and formal
approval of a resolution by the City Commission.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. Recitals Adopted. The above recitals are hereby confirmed and
adopted herein.
Section 2. The property listed on Exhibit "A" has been declared surplus and is
hereby approved for disposal.
Section 3. The City Manager is authorized to dispose of the property listed on
Exhibit "A" through a public auction, sale, trade-in, transfer to other governmental
agency or, if of no value, discarded.
Section 4. The City Manager is hereby authorized to do all things necessary to
carry out the aims of this Resolution.
Section 5. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner , who moved
its adoption. The motion was seconded by Commissioner , and upon being
put to a vote, the vote was as follows:
Commissioner Teri Holzberg
Commissioner Marc Narotsky _
Commissioner Robert Shelley
Commissioner Howard Weinberg
Vice Mayor Denise Landman _
Mayor Enid Weisman
City of Aventura Resolution No. 2016-
PASSED AND ADOPTED this 6th day of September, 2016.
ENID WEISMAN, MAYOR
ATTEST:
ELLISA L. HORVATH, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
Page 2 of 2
CITY OF AVENTURA
INFORMATION TECHNOLOGY DEPARTMENT
MEMORANDUM
TO: Eric M. Soroka, City Manager
FROM: Karen J. Lanke, Information Technology Director
DATE: August 22, 2016
SUBJECT: Surplus Computer Equipment
I am requesting that the computer equipment listed on the attached be declared surplus
property as the equipment no longer meets the needs of the City.
Please let me know if you have any questions regarding this request.
Attachment
City of Aventura
Computer Equipment Inventory
Exhibit A
_ Brand Model _ Qty Serial Number Type
APC Back-UPS RS 700 i UPS
APC i Back-UPS RS 800 UPS
Brother PocketJet6 Plus _ U62864-B4Z556001 ' Printer
Daewoo DTQ-20U4SC GT41A10626 ! TV
Del 1704FPTt CN-0Y4299-71618-563-CGPG Monitor
Del 1704FPTt CN-0Y4299-71618-563-CGUQ Monitor
Del 1704FPTt CN-0Y4299-71618-621-ATA2 Monitor
Del 1707FPt CN-0CC280-71618-641-AGQY Monitor
Del ! 1707FP1 CN-OCC280-71618-64J-BFZV Monitor
Del 1707FPt I CN-OCC280-71618-67L-ADVU Monitor
Del 1708FPb _ CN-0FP816-74261-81U-31YS Monitor
Del 1708FPt CN-0KU789-71618-74A-GBSD Monitor
Del 1905FP CN-076116-71618-583-AA8M Monitor
Del 1905FP CN-0T6116-71618-58K-AFQ3 Monitor
Del _ 1905FP ! CN-076116-71618-560-AJD3 i Monitor
Del 2001FP CN-000646-46633-59F-07NL Monitor
Del 2007FPb MX-0C9536-46634-66L-14FS ' Monitor
Del 2009Wt CN-0G 433H-71618-87N-A06L-A0.0 Monitor
Del 2400MPI HM4SOD1 _ Projector
Del D520 4W9P3F1 Laptop -_--
Del D520 _ • 52L2ZD1 Laptop
Del D520 _ 72L2ZD1 Laptop
Del D520 B2L2ZD1 Laptop
Del E4200 _ 554VNJ1 Laptop
Del E4200 _ F5G9WK1 - - __ Laptop
Del E6420 C7RQCS1 I _ Laptop
Del E6430 1Y93CW1 i Laptop
Del E6430 244KKV1 _ Laptop
Del _ E6430 2 Laptop
Del E6430 t 3LVKKV1 ~— Laptop
Del - E6430 3W4KKV1 t Laptop -
Del E6430 4F4KKV1 _ Laptop
Del E6430 573KKV1 _ Laptop
Del E6430 5X3KKV1 Laptop
Del E6430 _ 8C5KKV1 Laptop
Del E6430 I 8JG3CW1 Laptop
Del E6430 92BRRY1 _Laptop
Del E6430 _ BN3KKV1 _Laptop
Del E6430 BV4KKV1 . _Laptop
Del E8430 CHYQRYI Laptop
Del E6430 DN3KKV1 Laptop
Del E6430 DX3KKV1 ' Laptop
Del E6430 F2BKKV1 Laptop
Del E6430 FGH3CW7 ' _ Laptop
Del E6430 GW3KKV1 Laptop
Del E6430 - , GY83CW7 Laptop _
Del _ E6430 _ HFH3CW1 Laptop
Del E6430 HT3KKV1 _
Laptop
Del GX620 _ _ '�I- B5YMS91 _ Desktop
Del Optiplex 745 6PVHZCI Desktop__
Del Optiplex 745 ! -+ 6WLHRD1 - Desktop _.
Del Optiplex 745 73FDLD1 _ Desktop
Del Optiplex 745 ,__1 B7Q3QD1 _ Desktop
Del Optiplex745 1 BJ56QD1 Desktop
Del Optiplex 755 211GWH1 Desktop
Del Optiplex 755 3SNQGH1 Desktop
Del _ Optiplex 790 -__ DSITYIR1 • Desktop __
Del Optiplex 790 D5LXIR1 Desktop_
Del PowerEdge 1950 86ZKOG1 Server
Fargo Direct To Card 550 A7461859Printer
Holmes HASF-1515 _� Fan
.
Honeywell Fusion III - 1 K171 658322 DVR
Honeywell Fusion IV • S222 689681 DVR
HP - DeskJet 6940 MY814CS16G Printer
HP DeskJet 940c MX2631 D2Q2 Printer
HP Modular Smart Array 20 Controller Module EOAKMLJ19D Controller Module _.
HP ProLiant ML350 I I MXQ737027P Server
HP ScanJet 8300 CN98SB0244 , Scanner
iMPath Networks Fan Tray Unit 1AD8636 Fan Tray Unit
iMPath Networks i-Volution Video Surveillance Gateway I AC7421 Video Surveillance Gateway
Miscellaneous Box of keyboards,mice,and cables I i
Page 1 of 2 8122/2016
City of Aventura
Computer Equipment Inventory
Exhibit A
1
Brand i_ Model Qty Serial Number I_ Type
Miscellaneous Box of keyboards,mice,cables,fiber converters _
Miscellaneous Box of speakers
NEC LCD1530V 19037321A _ Monitor
NEC LCD1970NX _ 61D06273YA Monitor
Netopia 3347NWG-006 24055324 —I Router
Panasonic WV-BP144 AHW04033 Camera
Panasonic WV-BP144 _ Camera
Pelco System 9760 _ 513-0940 Matrix Switcher
Polycom Viewstation SP 128 _ 03C091 Polycom
Sisco - Camera 72 Camera
Smart Technologies Sympodium 0250 4BFP00024 Touch Monitor
Vicon _ V4400QS-1 512029 ~ Digital Color Quad Splitter
Vicon V44000S-1 512030 I Digital Color Quad Splitter
Zebra RW420 XXRC09-27-5225 _ Printer
_ Zebra : RW420 _ _ XXRC09-53-0440 l Printer
Zebra RW420 - XXRCJ122200094 l Printer
Page 2 of 2 8122/2016
CITY OF AVENTURA
PO P )EPARTMENT
IN •FFICE MEMORANDUM
TO: Eric M. Soroka, t7 ' ager
FROM: teven Steinberg,�.f Police
DATE: 24 August 2016
SUBJECT: Surplus Property
I would like to have the below listed items, owned by the City of Aventura,
declared Surplus Property as per City of Aventura APDP, Chapter 6, Subsection
5, Page 1, as these items have become inadequate for public purposes:
See attached memo with list of vehicles and equipment
CITY OF AVENTURA
POLICE DEPARTMENT
MEMORANDUM
To: Commander Fogeigren
From: Captain CastronovS1
Subject: Request to Surplus Property
Date: August 17, 2016
Commander,
I am respectfully requesting the following city equipment be converted to surplus
property to be disposed of through sale, donation or discarded as necessary:
Vehicles
Unit Model Year Vehicle VIN
2851 Chevrolet Tahoe 2008 1GNEC03078R271497
Misc.Vehicle Equipment
Quantity Model Item
7 Ford Explorer Rear Seats
4 ` Whelen Light Bars
1 Ford Crown Vic K-9 Cage
Televisions
Manufacturer Model Serial Number
Panasonic PV-C202 AOAA13304
Panasonic PV-C2011 G1AA20885
Philips 20PS478301 7624647
RCA T19060GY 724615116
Sony KV-32HS500 8036248
Communications Equipment
QTY Brand Type Serial Number
3 Xybix Desk Control TMK30 844006901
1 Xybix Desk Controller VI600566
1 Dictaphone Specialty headset n/a
1 Plantronics Portable Headset Base SHS2500-01
1 Netcom, INC Headset 04010111177
1 Plantronics Headset E1167
1 Netcom, INC Headset Connector BCE9GT-
17339KXN
5 Zetron Handset with cord n/a
1 Plantronics Headset Connector AJ5073
1 Plantronics Headset Connector BF9811
1 Plantronics Headset Connector JS5594
1 Plantronics Headset Connector IY3279
1 Plantronics Headset Connector LR66181
1 Plantronics Headset Connector IY3275
1 Plantronics Headset Connector JI0050
1 Plantronics Headset Connector JM7744
1 Plantronics Headset Connector JM7743
1 Plantronics Headset Connector JS5593
1 Plantronics Headset Connector JS5595
1 Unknown Headset Connector SI8233
1 Unknown Headset Connector RF3635
2 Southwestern Bell Telephone/Beige 9700097 not
unique
1 General Electric Telephone/ Black 70036878
1 Ultratec TTY/Hearing Impaired Phone 8270003174
1 Plantronics Headset n/a
1 Netcom, Inc. Slim Headset n/a
1 EDACS Radio Jack Connector n/a
1 Lathem Time Time Recorder U-107198
1 Rwdo Easy media Creator 223300CA
Radios&Radio Eauioment
QTY Brand Type Serial Number
1 ComNet Ericsson Panther 600P Radio 9722633
1 ComNet Ericsson Panther 6001' Radio 9722600
1 ComNet Ericsson Panther 600P Radio 9722587
1 ComNet Ericsson Panther 600P Radio 9722383
1 ComNet Ericsson Panther 6001'Radio 9722581
1 ComNet Ericsson Panther 600P Radio 9722640
1 ComNet Ericsson Panther 600P Radio 9722566
1 ComNet Ericsson Panther 600P Radio 9722397
1 MA-COM Radio Charger 16068439
1 MA-COM Radio Charger 16068342
1 MA-COM Radio Charger 16068483
1 MA-COM Radio Charger 16068397
1 MA-COM Radio Charger 16068336
1 MA-COM Radio Charger 16068492
1 MA-COM Radio Charger 16068332
1 MA-COM Radio Charger 16068341
Miscellaneous Items
Manufacturer Model Serial Number
Panasonic VHS Player AG-1330P K0KN01758
GBC Image Maker IM3000.2 IF05936
Latter Sealer UB-16 889107
Telex Copyette 300350000 33712
NBS Transaction Terminal Card Swiper 18484
Brother Typewriter ML-100 E1 D284359
IBM Typewriter Wheelwriter 1000 Asset Tag 0316
Eiki Cassette Recorder 3279A E164292
Martin Yale Auto Folder 1501X10 32700
CITY OF AVENTURA
POLICE DEPARTMENT
INTER OFFICE MEMORANDUM
TO: Eric M. Soroka, City Manager
FROMF1 Sven Steinberg, Chief o Police
DATE: 31 August 2016
SUBJECT: Surplus Property
I would like to have the below listed items, owned by the City of Aventura,
declared Surplus Property as per City of Aventura APDP, Chapter 6, Subsection
5, Page 1, as these items have become inadequate for public purposes:
See attached item list
CITY OF AVENTURA
POLICE DEPARTMENT
MEMORANDUM
To: Commander FogelgVe ,„,(
From: Captain Castronovo
Subject: Request to Surplus Property
Date: August 29, 2016
Commander,
I am respectfully requesting the following city equipment be converted to surplus
property to be disposed of through sale, donation or discarded as necessary:
Television
Manufacturer Model Serial Number
Sylvania 6842PE V19638817
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDU
TO: City Commission
FROM: Eric M. Soroka, ICMA-CM, Cit an-!er
DATE: July 27, 2016
SUBJECT: Disbursement of Police Forfeiture nds
September 6, 2016 City Commission Meeting Agenda Item 5G
RECOMMENDATION
It is recommended that the City Commission adopt the following Motion to expend funds
from the Police Forfeiture Fund:
"Motion authorizing the appropriation of up to $86,300 for ballistic shields,
chemical agents, munitions safe and plate carriers from the Police Forfeiture
Funds in accordance with the City Manager's Memorandum.
If you have any questions, please feel free to contact me.
EMS/act
Attachment
CC01948-16
CITY OF AVENTURA
POUCE DEPARTMENT
INTER OFFICE MEMORANDUM
TO: Eric M. Soroka, City Manager
FROM: n Steinberg, Chief of Police
DATE: 26 July 2016
SUBJECT: Use of Forfeiture Funds
Florida State Statute 932.704 requires that money resulting from forfeitures be
maintained in a special law enforcement trust fund, and that the funds be
expended only upon request of the Chief of Police to the governing body of the
municipality and approval of the governing body.
I am requesting City Commission approval for the expenditure of:
Ballistic shields $7,300
Chemical agents $10,000
Munitions safe $9,000
Plate carriers w/plates $60,000
Total Expenditure Request: $86,300
I certify that this requested expenditure complies with Florida State Statute
932.704 in that:
1. Funds will be used for an appropriate law enforcement purpose.
2. Funds are not being used as a normal source of revenue for the
Police Department.
3. Funds were not considered in the adoption and approval of the budget
of the Police Department.
Summary
Ballistic shields — This is a purchase of handheld ballistic shields to protect
officers from gun fire. Shields would be available to patrol units in the event they
are needed depending on the situation.
Chemical agents — This purchase would replace chemical agents already on
hand that have expired.
Munitions safe — This is a purchase of an ATF approved Level IV outdoor safe
for storage of munitions.
Plate carriers w/plates —This is a purchase to equip each officer with personal
protection from gunfire.
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
FROM: Eric M. Soroka, ICMA-CM, i :nager
DATE: July 25, 2016
SUBJECT: Law Enforcement Mutual Aid A.reement Between the City and the
City of Miami Beach
September 6, 2016 City Commission Meeting Agenda Item 512
RECOMMENDATION
It is recommended that the City Commission adopt the attached Resolution authorizing
execution of the Law Enforcement Mutual Aid Agreement with the City of Miami Beach.
BACKGROUND
In order to improve cooperative relationships between law enforcement agencies and
provide a mechanism to share police resources in the event of emergencies or certain
demanding situations, Chapter 23, Florida Statutes, Florida Mutual Aid Act allows
agencies to enter into Police Services Mutual Aid Agreements.
The following list comprises the circumstances and conditions under which mutual aid
may be requested:
1. Joint multijurisdictional criminal investigations.
2. Civil affray or disobedience, disturbances, riots, large protest
demonstrations and assemblies, controversial trials, political conventions,
labor disputes and strikes.
3. Any natural disaster.
4. Incidents which require rescue operations and crowd and traffic control
measures including, but not limited to, large-scale evacuations, aircraft
and shipping disasters, fires explosions, gas line leaks, radiological
incidents, train wrecks and derailments, chemical or hazardous waste
spills, and electrical power failures.
5. Terrorist activities including, but not limited to, acts of sabotage.
6. Escapes from, or disturbances within detention facilities.
7. Hostage and barricade subject situations, and aircraft piracy.
8. Control of major crime scenes, area searches, perimeter control, back-ups
to emergency and in-process calls, pursuits, and missing person calls.
9. Enemy attack.
10. Transportation of evidence requiring security.
11. Major events, e.g., sporting events, concerts, parades fairs, festivals and
conventions.
12. Security and escort duties for dignitaries.
13. Emergency situations in which one agency cannot perform its functional
objective.
14. Incidents requiring utilization for specialized units, e.g., underwater
recovery, aircraft, canine, motorcycle, bomb, crime scene and police
information.
15. Joint training in areas of mutual need.
16. Joint multi-jurisdictional marine interdiction operations.
The Agreement is beneficial in our mission to protect the safety and quality of life of our
residents.
If you have any questions, please feel free to contact me.
EMS/act
Attachment
CCO1946-16
RESOLUTION NO. 2016-
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, AUTHORIZING THE CITY
MANAGER ON BEHALF OF THE CITY TO EXECUTE AND
OTHERWISE ENTER INTO THE ATTACHED MUTUAL AID
AGREEMENT BETWEEN THE CITY OF AVENTURA AND
THE CITY OF MIAMI BEACH FOR LAW ENFORCEMENT
ACTIVITIES; AUTHORIZING THE CITY MANAGER TO DO
ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF
THIS RESOLUTION; AND PROVIDING FOR AN
EFFECTIVE DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Manager is hereby authorized on behalf of the City of
Aventura to execute and otherwise enter into that certain Mutual Aid Agreement
between the City of Aventura and the City of Miami Beach for law enforcement activities
in substantially the form as attached hereto.
Section 2. The City Manager is hereby authorized to do all things necessary
and expedient in order to effectuate the execution of the attached Agreement described
in Section 1 above, and to carry out the aims of this Resolution.
Section 3. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner , who moved
its adoption. The motion was seconded by Commissioner , and upon
being put to a vote, the vote was as follows:
Commissioner Teri Holzberg
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
Vice Mayor Denise Landman
Mayor Enid Weisman
City of Aventura Resolution No. 2016-
PASSED AND ADOPTED this 6th day of September, 2016.
MAYOR ENID WEISMAN
ATTEST:
ELLISA L. HORVATH, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
Page 2 of 2
VOLUNTARY COOPERATION AND OPERATIONAL ASSISTANCE
MUTUAL AID AGREEMENT
BETWEEN THE CITY OF AVENTURA AND
THE CITY OF MIAMI BEACH, FLORIDA
This Voluntary Cooperation and Operational Assistance Mutual Aid Agreement
("Cooperation Agreement") is made as of this _ day of , 2016
(Effective Date), by and between the CITY OF MIAMI BEACH, FLORIDA, a municipal
corporation having its principal office at 1700 Convention Center Drive, Miami Beach, Florida
33139, and the CITY OF AVENTURA, FLORIDA, having its principal office at 19200 West
Country Club Drive, Aventura, Florida, 33180, state as follows:
RECITALS
WHEREAS, it is the responsibility of the governments of the City of Aventura, Florida,
and the City of Miami Beach, Florida, to ensure the public safety of their respective citizens by
providing adequate levels of police services to address any foreseeable routine or emergency
situation; and
WHEREAS, because of the existing and continuing possibility of the occurrence of law
enforcement problems and other natural and man-made conditions which are, or are likely to
be, beyond the control of the services, personnel, equipment, or facilities of the City of Aventura
Police Department or the City of Miami Beach Police Department; and
WHEREAS, in order to ensure that preparation of these law enforcement agencies will
be adequate to address any and all of these conditions, to protect the public peace and safety,
and to preserve the lives and property of the people of the City of Aventura and the City of
Miami Beach; and
WHEREAS, it is to the advantage of each law enforcement agency to receive and
extend mutual aid in the form of law enforcement services and resources to adequately respond
to:
(1) Continuing, multi jurisdiction law enforcement problems, so as to protect the public
peace and safety, and preserve the lives and property of the people; and
(2) Intensive situations including, but not limited to, emergencies as defined under
Section 252.34 of the Florida Statutes, or requests for certain law enforcement
services specified herein and as defined under Section 23.1225 of the Florida
Statutes; and
WHEREAS, the City of Aventura and the City of Miami Beach have the voluntary
cooperation and assistance authority under the Florida Mutual Aid Act, Sections 23.12-23.127 of
the Florida Statutes, to enter into this Voluntary Cooperation and Operational Assistance Mutual
Aid Agreement ("Cooperation Agreement") for law enforcement service which:
(1) Permits voluntary cooperation and operational assistance of a routine law
enforcement nature across jurisdictional lines as allowed under Section 23.1225 of
the Florida Statutes; and
(2) Provides for rendering of assistance in a law enforcement emergency as defined in
Section 252.34 of the Florida Statutes.
NOW THEREFORE, BE IT KNOWN that the City of Aventura, Florida and the City of
Miami Beach, Florida, in consideration for mutual promises to render valuable aid in times of
necessity, do hereby agree to fully and faithfully abide by and be bound by the following terms
and conditions:
SECTION I: PROVISIONS FOR VOLUNTARY COOPERATION
Each of the aforesaid law enforcement agencies hereby approve and enter into this
Cooperation Agreement whereby each of the agencies may request and render law
enforcement assistance to the other in dealing with any violations of Florida Statutes to include,
but not necessarily be limited to, investigating sex offenses, robberies, assaults, batteries,
burglaries, larcenies, gambling, motor vehicle thefts, drug violations pursuant to Chapter 893 of
the Florida Statutes, backup services during patrol activities, and interagency task forces and/or
joint investigations as set forth pursuant to, and under the authority of Chapter 23 of the Florida
Statutes.
SECTION II: PROVISIONS FOR OPERATIONAL ASSISTANCE
The aforesaid law enforcement agencies hereby approve and enter into this Cooperation
Agreement whereby each of the agencies may request and render law enforcement assistance
to the other to include, but not necessarily be limited to dealing with, the following:
1. Joint multi-jurisdictional criminal investigations
2. Civil affray or disobedience, disturbances, riots, large protest demonstrations and
assemblies, controversial trials, political conventions, labor disputes, and strikes.
3. Any natural disaster.
4. Incidents which require rescue operations and crowd and traffic control measures
including, but not limited to, large-scale evacuations, aircraft and shipping
disasters, fires, explosions, gas line leaks, radiological incidents, train wrecks
and derailments, chemical or hazardous waste spills, and electrical power
failures.
5. Terrorist activities including, but not limited to, acts of sabotage.
6. Escapes from, or disturbances within, prisoner processing facilities.
7. Hostage and barricaded subject situations, and aircraft piracy.
8. Control of major crime scenes, area searches, perimeter control, back-ups to
emergency and in-progress calls, pursuits, and missing person calls.
9. Enemy attack.
10. Transportation of evidence requiring security.
11. Major events, e.g., sporting events, concerts, parades, fairs, festivals, and
conventions.
12. Security and escort duties for dignitaries.
13. Incidents requiring utilization of specialized units; e.g., underwater recovery,
aircraft, canine, motorcycle, bomb, crime scene and police information.
14. Emergency situations in which one agency cannot perform its functional
objective.
15. Joint training in areas of mutual need.
16. Joint multi-jurisdictional marine interdiction operations.
2
The following procedures will apply in mutual aid operations:
1. Mutual aid requested or rendered will be approved by the Chief of Police, or
his/her designee.
2. Specific reporting instructions for personnel rendering mutual aid will be included
in the request for mutual aid. In the absence of such instructions, personnel will
report to the ranking on-duty supervisor on the scene.
3. Communications instructions will be included in each request for mutual aid and
each agency's communications centers will maintain radio contact with each
other until the mutual aid situation has ended.
4. Incidents requiring mass processing of arrestees, transporting prisoners, and
operating temporary detention facilities will be handled per established
procedures of the requesting agency, or directors involved.
SECTION III: PROCEDURE FOR REQUESTING ASSISTANCE AND LIMITATIONS OF
ASSISTANCE
In the event that a party to this Cooperation Agreement is in need of assistance as set
forth above, the Chief of Police or his/her designee, shall notify the Chief of Police or his/her
designee from whom such assistance is requested. The Chief of Police or authorized agency
representative whose assistance is sought shall evaluate the situation and the agency's
available resources, consult with his/her supervisors, if necessary, and will respond in a manner
he/she deems appropriate.
The Chief of Police in whose jurisdiction assistance is being rendered may determine
who is authorized to lend assistance in his/her jurisdiction, for how long such assistance is
authorized and for what purpose such authority is granted. This authority may be granted either
verbally or in writing as the particular situation dictates.
Should a law enforcement officer be in another subscribed agency's jurisdiction for
matters of a routine nature, such as traveling through the area on routine business, attending a
meeting or going to or from work, and a violation of Florida Statutes occurs in the presence of
said party, representing his/her respective agency, HE/SHE SHALL ONLY BE EMPOWERED
TO RENDER ENFORCEMENT ASSISTANCE AND ACT IN ACCORDANCE WITH FLORIDA
LAW. Should enforcement assistance be taken, said party shall notify the agency having normal
jurisdiction and upon the latter's arrival, turn the situation over to them and offer any assistance
requested including but not limited to a follow-up written report documenting the event and the
actions taken. This provision so prescribed in this paragraph, is not intended to grant general
authority to conduct investigations, serve warrants and/or subpoenas, or to respond without
request to emergencies already being addressed by the agency of normal jurisdiction, but is
intended to address critical, life-threatening or public safety situations, prevent bodily injury to
citizens, or secure apprehension of criminals whom the law enforcement officer may encounter
and such encounter results in a breach of the peace.
The parties acknowledge that the policy of the Florida Mutual Aid Act is to provide a
means to deal with disasters, emergencies, and other major law enforcement problems. This
Cooperation Agreement shall not extend police powers beyond the specific additional authority
granted by the Legislature in Chapter 23 of the Florida Statutes, which intent was to assure the
continued functioning of law enforcement in times of emergencies or in areas where major law
enforcement efforts were being thwarted by jurisdictional barriers.
3
SECTION IV: COMMAND AND SUPERVISORY RESPONSIBILITY
The personnel and equipment that are assigned by the assisting Agency shall be under
the immediate command of a supervising officer designated by the assisting Agency. Such
supervising officer shall be under the direct supervision and command of the Chief of Police or
his/her designee of the agency requesting assistance.
SECTION V: CONFLICTS
Whenever an officer is rendering assistance pursuant to this Cooperation Agreement, the
officer shall abide by and be subject to the rules and regulations, personnel policies, general
orders, and standard operating procedures of his/her own employer. If any such rule, regulation,
personnel policy, general order or standard operating procedure is contradicted, contravened or
otherwise in conflict with a direct order of a superior officer of the requesting agency, then such
rule, regulation, policy, general order or procedure shall control and shall supersede the direct
order.
SECTION VI: HANDLING COMPLAINTS
Whenever there is cause to believe that a complaint has arisen as a result of a
cooperative effort as it may pertain to this Cooperation Agreement, the Chief of Police or his/her
designee of the requesting agency shall be responsible for the documentation of said complaint
to ascertain at a minimum:
1. The identity of the complainant.
2. An address where the complaining party can be contacted.
3. The specific allegation.
4. The identity of the employees accused without regard as to agency affiliation.
If it is determined that the accused is an employee of the assisting agency, the above
information, with all pertinent documentation gathered during the receipt and processing of the
complaint, shall be forwarded without delay to the agency for administrative review. The
requesting agency may conduct a review of the complaint to determine if any factual basis for
the complaint exists and/or whether any of the employees of the requesting agency violated any
of their agency's policies or procedures.
SECTION VII: LIABILITY
Each party engaging in any mutual cooperation and assistance, pursuant to this
Cooperation Agreement, agrees to assume responsibility for the acts, omissions or conduct of
such party's own employees while engaged in rendering such aid pursuant to this Cooperation
Agreement, subject to the provisions of Section 768.28, Florida Statutes, where applicable.
SECTION VIII: POWERS, PRIVILEGES, IMMUNITIES AND EXPENDITURES
4
(a) Employees of the City of Aventura and the City of Miami Beach, when actually
engaging in mutual cooperation and assistance outside of their normal jurisdictional limits but
inside this State, under the terms of this Cooperation Agreement, shall pursuant to the
provisions of Section 23.127(1), Fla. Stat. (as amended) and this Agreement, have the same
powers, duties, rights, privileges and immunities as if the employee was performing duties
inside the employee's political subdivision in which normally employed.
(b) Each party agrees to furnish necessary personnel equipment, resources and
facilities and to render services to each other party to this Cooperation Agreement as set forth
above; provided however, that no party shall be required to deplete unreasonably its own
personnel, equipment, resources, facilities, and services in furnishing such mutual aid.
(c) A party that furnishes equipment pursuant to this Cooperation Agreement must
bear the cost of loss or damage to that equipment and must pay any expense incurred in the
operation and maintenance of that equipment.
(d) The agency furnishing aid pursuant to this Cooperation Agreement shall
compensate its appointees/employees during the time such aid is rendered and shall defray the
actual travel and maintenance expenses of its employees while they are rendering such aid,
including any amounts paid or due for compensation due to personal injury or death while such
employees are engaged in rendering such aid.
(e) To the extent provided by applicable law, ordinance, or rule, the privileges and
immunities from liability, exemption from laws, ordinances and rules, and all pension, insurance,
relief, disability, worker's compensation, salary, death and other benefits that apply to the
activity of an employee of an agency when performing the employee's duties within the territorial
limits of the employee's agency apply to the employee to the same degree, manner, and extent
while engaged in the performance of the employee's duties extraterritorially under the provisions
of this Cooperation Agreement. The provisions of this section shall apply to paid, volunteer, and
reserve employees.
(f) Nothing herein shall prevent the requesting agency from requesting
supplemental appropriations from the governing authority having budgeting jurisdiction to
reimburse the assisting agency for any actual costs or expenses incurred by the assisting
agency performing hereunder.
(g) Should the City of Miami Beach receive reimbursement for expenditures from a
third party for a mutual aid event covered by this Cooperation Agreement, the City of Aventura
shall be eligible to receive an equitable reimbursement share for any actual costs or expenses
incurred that are directly attributable to the event, provided such costs and expenses are
authorized by the third party for reimbursement purposes.
(h) Should the City of Aventura receive reimbursement for expenditures from a third
party for a mutual aid event covered by this Cooperation Agreement, the City of Miami Beach
shall be eligible to receive an equitable reimbursement share for any actual costs or expenses
incurred that are directly attributable to the event, provided such costs and expenses are
authorized by the third party for reimbursement purposes.
(i) The parties acknowledge that the City of Miami Beach and the City of Aventura
are authorized to pursue property seized pursuant to the Florida Contraband
Forfeiture Act. Each party shall have exclusive authority to initiate forfeiture
5
proceedings originating in its respective jurisdiction under the Florida Contraband
Forfeiture Act for any matters which arise from a mutual aid event that is covered
by this Cooperation Agreement. Each respective party, upon successfully
prosecuting a forfeiture action, shall equitably share in those proceeds seized, as
acceptable by the Chief of Police of the City of Miami Beach and Chief of Police
of the City of Aventura.
SECTION IX: INSURANCE
Each party shall provide, upon request, satisfactory proof of liability insurance by one or
more of the means specified in Section 768.28(16)(a), Florida Statutes, in an amount which is,
in the judgment of the governing body of that party, at least adequate to cover the risk to which
that party may be exposed. Should the insurance coverage, however provided, of any party be
canceled or undergo material change, that party shall notify all parties to this agreement of such
change within ten (10) days of receipt of notice or actual knowledge of such change.
SECTION X: EFFECTIVE DATE
This Cooperation Agreement shall take effect upon execution and approval by both parties
and shall continue in full force and effect until December 31, 2019. Under no circumstances may
this agreement be renewed, amended, or extended except in writing.
SECTION XI: CANCELLATION
Either party may cancel its participation in this Cooperation Agreement at any time upon
delivery of written notice to the other party.
In witness whereof, the parties hereto cause to these presents to be signed on the date
specified.
AGREED TO AND ACKNOWLEDGED this_day of , 2016.
CITY OF MIAMI BEACH, FLORIDA CITY OF AVENTURA, FLORIDA
DANIEL J. OATES STEVE STEINBERG
POLICE CHIEF POLICE CHIEF
Date: Date:
6
JIMMY L. MORALES ERIC M. SOROKA
CITY MANAGER CITY MANAGER
Date: Date:
ATTEST: ATTEST:
RAFAEL E. GRANADO ELLISA L. HORVATH
CITY CLERK CITY CLERK
F:atto\BOKA\Agreements\Mutual Aid-Aventura and CMB.docx
7
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
FROM: Eric M. Soroka, ICMA-CM, Cana !er
DATE: July 22, 2016 •/
SUBJECT: Resolution Naming New Park on .E. 188th Street "Peace Park"
September 6, 2016 Commission Meeting Agenda Item 5-6
RECOMMENDATION
As discussed at the July Workshop Meeting, it is recommended that the City
Commission adopt the attached Resolution naming the new park on N.E. 188th Street
"Peace Park". The name was developed as part of a contest held at ACES and with
input from the Community Services Advisory Board.
If you have any questions please feel free to contact me.
EMS/act
Attachment
CC01945-16
RESOLUTION NO. 2016-
A RESOLUTION OF THE CITY COMMISSION OF THE
CITY OF AVENTURA FLORIDA NAMING THE NEW
PARK LOCATED AT 3200 N.E. 188TH STREET PEACE
PARK; AUTHORIZING THE CITY MANAGER TO DO ALL
THINGS NECESSARY TO CARRY OUT THE AIMS OF
THIS RESOLUTION; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City Commission approved for a new park to be provided on the
city-owned property located at 3200 N.E. 188th Street; and
WHEREAS, the students at the Aventura City of Excellence School (ACES) held
a contest to name the new park; and
WHEREAS, the Community Services Advisory Board reviewed the top names
submitted from ACES and provided a recommendation of three names to the
Commission; and
WHEREAS, those top three names were reviewed by the City Commission at
their Workshop Meeting on July 21, 2016, and there was a consensus to name the park
Peace Park.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The city-owned property located at 3200 N.E. 188th Street is hereby
designated and shall be hereafter known as Peace Park.
Section 2. The City Manager is hereby authorized to do all things necessary to
carry out the aims of this Resolution.
Section 3. This Resolution shall be effective immediately upon adoption hereof.
The foregoing Resolution was offered by Commissioner , who moved
its adoption. This motion was seconded by Commissioner , and upon being
put to a vote, the vote was as follows:
Commissioner Teri Holzberg
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
Vice Mayor Denise Landman
Mayor Enid Weisman
City of Aventura Resolution No. 2016-
PASSED AND ADOPTED this 6th day of September, 2016.
ENID WEISMAN, MAYOR
ATTEST:
ELLISA L. HORVATH, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
Page 2 of 2
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMO- ' NDUM
TO: City Commission
FROM: Eric M. Soroka, ICMA-CM,/d ity anager
DATE: July 26, 2016
SUBJECT: Second Amendment to Agre- ent with Performing Arts Center
Authority for Management, Programming and Operational Suppport
Services for the Aventura Arts & Cultural Center
September 6, 2016City Commission Meeting Agenda Item C F
RECOMMENDATION
It is recommended that the City Commission adopt the Attached Resolution authorizing
the execution of the attached Second Amendment to the Agreement with Performing
Arts Center Authority (PACA) and the City for Management, Programming and
Operational Support Services for the Aventura Arts & Cultural Center.
BACKGROUND
Article 4 of the subject Agreement provides that the current Agreement expires
September 30, 2016. It also provides that the Agreement shall be renewable in one-
year terms not-to-exceed a total of five (5) one-year terms, upon mutual amendment to
the Agreement. Attached hereto is the Second Amendment to the Agreement which
extends the Agreement for one more year, October 1, 2016 through September 30,
2017.
The Agreement provides for a 3% increase in the fee for services. This has been
included in the proposed Budget for 2016/17.
Based on PACA's proven track record, their performance to date and the City's
philosophy of privatizing services to provide professional services to our residents in the
most economical manner, it is recommended that we continue to utilize PACA to
manage the Aventura Arts & Cultural Center and enter into the attached Agreement.
If you have any questions, please feel free to contact me.
EMS/act
Attachment
CC01947-16
RESOLUTION NO. 2016-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA AUTHORIZING THE CITY MANAGER TO
EXECUTE THE ATTACHED SECOND AMENDMENT TO THE
AGREEMENT BETWEEN THE CITY OF AVENTURA AND THE
PERFORMING ARTS CENTER AUTHORITY FOR MANAGEMENT,
PROGRAMMING AND OPERATIONAL SUPPORT SERVICES FOR THE
AVENTURA ARTS & CULTURAL CENTER; AUTHORIZING THE CITY
MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE
AIMS OF THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE
DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Manager is hereby authorized to execute the attached
Second Amendment to the Agreement between the City of Aventura and the
Performing Arts Center Authority for management, programming and operational
support services for the Aventura Arts & Cultural Center.
Section 2. The City Manager is hereby authorized to do all things necessary to
carry out the aims of this Resolution and the Agreement.
Section 3. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner , who moved
its adoption. The motion was seconded by Commissioner , and upon being
put to a vote, the vote was as follows:
Commissioner Teri Holzberg
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
Vice Mayor Denise Landman
Mayor Enid Weisman
City of Aventura Resolution No. 2016-
PASSED AND ADOPTED this 6th day of September, 2016.
ENID WEISMAN, MAYOR
ATTEST:
ELLISA L. HORVATH, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
Page 2 of 2
SECOND AMENDMENT TO
AGREEMENT
Between
PERFORMING ARTS CENTER AUTHORITY
and
CITY OF AVENTURA
for
MANAGEMENT, PROGRAMMING AND OPERATIONAL SUPPORT SERVICES FOR THE
AVENTURA ARTS & CULTURAL CENTER
SECOND AMENDMENT
To
AGREEMENT
Between
PERFORMING ARTS CENTER AUTHORITY
and
CITY OF AVENTURA
for
MANAGEMENT, PROGRAMMING AND OPERATIONAL SUPPORT SERVICES FOR THE
AVENTURA ARTS & CULTURAL CENTER
This is the Second Amendment ("Second Amendment") to the Agreement dated September
28, 2012 ("Agreement" or "AGREEMENT"), between: PERFORMING ARTS CENTER AUTHORITY,
an independent special district and a public body, politic and corporate, in Broward County organized
in the State of Florida under the laws of Florida (hereinafter"PACA"), which is located at the Broward
Center for the Performing Arts in Broward County, Florida 33312, and the City of Aventura (hereinafter
"CITY" or "AVENTURA"), a Florida municipal corporation, collectively referred to as the "parties or
"Parties".
The parties hereby agree to amend the AGREEMENT, as indicated by underlined text for
additions and stricken — through text for deletions from the existing Agreement text of Article 4 and
Section 5.2.1, as follows:
ARTICLE 4
TERM AND TIME OF PERFORMANCE
The initial term of this Agreement shall begin on October 1, 2012 ("Effective Date"), and it shall
continue in full force and effect for thirty-six (36) months through September 30, 2015, unless
terminated sooner as provided in Article 7 herein. Thereafter, the Agreement shall be subject to
renewable one-year terms not-to-exceed a total of five (5) one-year terms, upon mutual written
amendment to this Agreement by PACA and AVENTURA at the City's discretion. If the term of
this Agreement extends beyond a single fiscal year of PACA or of AVENTURA, the continuation
of this Agreement beyond the end of any fiscal year shall be subject to the appropriation and
availability of funds in accordance with Chapter 129, Florida Statutes, as amended, and Florida
Statutes Section 166.241, as amended. The parties hereby agree to renew the AGREEMENT
through September 30, 2016, as the first of the above described and permitted one-year renewal
-2 -
terms. The parties hereby agree to renew the AGREEMENT through September 30, 2017, as the
second of the above described and permitted one-year renewal terms.
5.2 METHOD OF BILLING AND PAYMENT FOR AVENTURA'S PAYMENTS TO PACA
5.2.1 The fees for Services as stated in Section 5.1.1 shall be payable by AVENTURA to
PACA as follows:
Commencing with the Effective Date of this Agreement through the end of the first one-
year renewal ending September 30, 2016, the fees for Services, as stated in section
5.1.1 shall be payable to PACA as follows: Eleven Thousand Dollars ($11,000.00) is
due every thirty (30) calendar day cycle. Effective on October 1, 2016, with the
commencement of the second renewal period, the fees for Services, as stated in
section 5.1.1 shall be payable to PACA as follows: Eleven Thousand Three Hundred
Thirty Dollars ($11,330.00) which is due every thirty (30) calendar day cycle with the
first payment due on October 30, 2016. If the gross revenues exceed Two Hundred
Twenty-five Thousand Dollars ($225,000.00) for the period of October 1, 2015 through
September 30, 2016, PACA shall be paid an additional $12,000 for that period no later
than October 30, 2016, If the gross revenues exceed Two Hundred Twenty-five
Thousand Dollars ($225,000.00) for the period of October 1, 2016 through September
30, 2017, PACA shall be paid an additional $12,000.00 for that period no later than
October 30, 2017, even if the AGREEMENT is not renewed for a third one-year renewal
term. Net revenues as used in this section shall include ticket sales for AACC Presents
performances, box office fees, facility fees, facility rent, service package fees,
production service fees, net food & beverage revenues, parking revenue and any other
net revenues generated by the operations of the AACC from the users of the AACC.
PACA will submit invoices for compensation following the end of each thirty (30)
calendar day cycle, after the services for which invoices are submitted have been
completed. An original invoice will be submitted by PACA to AVENTURA. Invoices shall
designate the nature of the services performed for the period.
EFFECTIVE DATE
The effective date of this Second Amendment to the AGREEMENT shall be the date of
complete execution by the parties, and the Agreement shall remain in full force and effect,
except as amended above.
[THIS SPACE INTENTIONALLY LEFT BLANK.]
- 3 -
IN WITNESS WHEREOF, the parties hereto have made and executed this Second
Amendment to the Agreement dated September 28, 2012, on the respective dates under each
signature: PERFORMING ARTS CENTER AUTHORITY, signing by and through its Chair or Vice
Chair, and CITY OF AVENTURA, signing by and through its City Manager, duly authorized to execute
same.
PACA
PERFORMING ARTS CENTER AUTHORITY, an
independent special district and a public body politic and
corporate
ATTEST:
By
PACA's Board Secretary Chair
(SEAL) day of , 2016
Approved as to form by PACA's General Counsel, Joni
Armstrong Coffey, Broward County Attorney, in Fort
Lauderdale, Broward County, Florida
By
Andrea S. Froome (Date)
Senior Assistant County Attorney
-a -
SECOND AMENDMENT TO THE AGREEMENT BETWEEN PERFORMING ARTS CENTER
AUTHORITY AND CITY OF AVENTURA FOR, MANAGEMENT, PROGRAMMING AND
OPERATIONAL SUPPORT SERVICES FOR THE AVENTURA ARTS AND CULTURAL CENTER
AVENTURA
CITY OF AVENTURA, a municipality in the
State of Florida
By
Eric M. Soroka, City Manager
day of , 2016.
ATTEST:
APPROVED AS TO FORM:
City Clerk
By
Weiss Serota Helfman Cole & Bierman, P.L
City Attorney
(SEAL)
-5 -
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
FROM: Eric M. Soroka, ICMA-CM, City Manager
DATE: July 25, 2016
SUBJECT: Recommended Appointments to the Arts in Public Places
Advisory Board
September 6, 2016 City Commission Meeting Agenda Item 57-7
RECOMMENDATION
It is recommended that the City Commission adopt the attached Resolution appointing
four members to the Arts in Public Places Advisory Board.
BACKGROUND
Section 2-201 of the City Code entitled "Arts in Public Places Advisory Board" states the
following:
• The Board shall consist of five members, including the Mayor and four residents
who shall be appointed by the Mayor, subject to the approval of the City
Commission.
• Individuals wishing to be a member of the Board shall make application to the
City Manager on the forms provided by the City. City Commissioners may
recommend to the City Manager a proposed nominee. The City Manager shall
interview all applicants and make recommendation to the Mayor. The Mayor
shall appoint to the Board members from the list of applicants recommended by
the City Manager, subject to the approval of the City Commission.
• In recommending members of the Board, the following guidelines shall be
considered:
a. The resident membership of the Board should consist of persons who have
demonstrated a strong commitment to arts, including painting, photography,
sculpture and other art forms.
b. Reasonable efforts should be made for the membership of the Board to be
representative of a range of comprehensive adult age groups.
PROCESS
The City received eleven (11) applications from many highly qualified individual as
follows:
Adriana Lerner Adelson
Marco Fidel Nunez Suarez
Arielle Biscayart
Arman Ariel Bouadana
Dr. Miles Kuttler
Ann Helen Wainer
Kavita Deshpande
Marina Wecksler
Susan Miller
Marina Kessler
Dr. Angelique Jackson
On July 19, 2016 the Mayor and I interviewed each applicant.
After a careful review of the applicants and in accordance with the goals of the
Ordinance establishing the Board, the Mayor is recommending the City Commission
appoint the following individuals to the Board:
Dr. Miles Kuttler
Adriana Lerner Adelson
Marina Wecksler
Marina Kessler
The application forms for the above recommended individuals are attached hereto.
If you have any questions, please feel free to contact me.
EMS/act
Attachment
RESOLUTION NO. 2016-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, APPROVING THE APPOINTMENT OF
MEMBERS TO THE CITY OF AVENTURA ARTS IN PUBLIC PLACES
ADVISORY BOARD FOR A TWO-YEAR TERM; AND PROVIDING FOR
AN EFFECTIVE DATE.
WHEREAS, Section 2-201 of the Aventura City Code provides for the creation of
the Arts in Public Places Advisory Board; and
WHEREAS, in accordance with the provisions of Section 3.11 of the Aventura
City Charter, the City Commission wishes to provide for approval of the Mayor's
appointment of members to the Arts in Public Places Advisory Board.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Commission hereby approves the appointment by the
Mayor of the following individuals to serve as members of the Arts in Public Places
Advisory Board for a term of two years:
Adriana Lerner Adelson
Marina Kessler
Dr. Miles Kuttler
Marina Wecksler
Section 2. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner , who moved
its adoption. The motion was seconded by Commissioner , and upon being
put to a vote, the vote was as follows:
Commissioner Teri Holzberg
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
Vice Mayor Denise Landman
Mayor Enid Weisman
City of Aventura Resolution No. 2016-
PASSED AND ADOPTED this 6th day of September, 2016.
ENID WEISMAN, MAYOR
ATTEST:
ELLISA L. HORVATH, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
Page 2 of 2
r , , In' C'I ,A \ 1 NLIR ;1
Application for
k \•L �r Arts in Public Places Advisory Board
egos,
Potential Aventura resident board members must be registered voters who have resided in the City of
Aventura for at least six (6) months immediately prior to an appointment to the Board. Applicants must have a
strong commitment to the arts, including painting, photography, sculpture and other art forms.
Name of Applicant
Adriana Lerner Adelson
Address
20720 NE 31st Place,Aventura, FL - 33180
Phone Email
3056321300 adriana@arrivalsgate.com
Business Name Occupation
Arrivals Gate Creation &Curation, Business Development
Business Address
20720 NE 31 Place
Business Phone Fax
3059334575
Qualification Brig1y dribehe specific expertise and/or abilities you can contribute as a member of this
Board. �2
I have spent 30 years in the global corporate world and for many years I have been collecting art. I visit Art
Babel iri Basel, the Miami edition,Art Riu and others every year.Artis my passion. I have recently started my
own company where I create and curate handmade pieces from underdeveloped countries like Nepal. My
-rrvseion is t0 make a diferenca in thsliries Of theca who are merrtifectucing the prndrets while epreiding gond
quality, comfort and happiness to the world.
I have always wanted to helo the city where I live since March 1998. I think this could be a areat enaaaement.
Please attach a resume along with your application.
I understand that in accordance with the State of Florida Government in the Sunshine Law, this information
may be made public. I understand that all board appointments are for voluntary, uncompensated services and
I will be subject to the requirements of the State of Florida Financial Disclosure Requirements.
June, 13 /2016
Signature of Applicant Date
Fax, Mail or Email completed application & resume to:
Office of the City Manager
Government Center JUN 1 1 2016
19200 West Country Club Drive, Aventura, FL 33180
305-466-8910 Fax: 305-466-8919
sorokae@cityofaventura.com
The Ordinance Establishing the Arts in Public Places Advisory Board is available for review on the
City of Aventura's website at cityofaventura.com.
I have spent 30 years in the global corporate world and for many years I have been collecting
art. I visit Art Basel in Basel, the Miami edition, Art Rio and others every year.Art is my passion.
I have recently started my own company where I create and curate handmade pieces from
underdeveloped countries like Nepal. My mission is to make a difference in the lives of those
who are manufacturing the products while spreading good quality, comfort and happiness to
the world.
I have always wanted to help the city where I live since March 1998. I think this could be a
great engagement. I am connected to the local art galleries and museums and I support them
as much as I can.
While working at Arrivals Gate I am getting ready for my very first exhibition on Art in
Cashmere. It will display 10 different pieces I have created using cashmere and it is named:
UNEXPECTED CASHMERE. It will be on display here in Miami Design District at BOSSA Gallery in
September, but it will first open in Rio during the Olympic Games.
It will be my pleasure to serve my city. If you want to meet me, please contact me on the
number and email above.
Thank you,
Adriana.
Attached is my resume. It mostly includes my last 30 years, but I have described above my
current activity.
Adriana Lerner Adelson
20720 NE 31st Place I Aventura, FL 33180 I 305 6321300 I adrianalerner(cilhotmail.com
GLOBAL BUSINESS DEVELOPMENT& STRATEGY EXECUTIVE
Go-to-Market Execution I Partnerships &Channel Development j Sales Enablement I Leadership &Mentoring
Build teams, strategies, and alliances to grow global sales in vertical markets for security, energy management, and IT
businesses. Proven ability to source, recruit, develop, mentor and motivate executive-level talent. Champion and
trailblazer for corporate social responsibility initiatives that build brand recognition and influence the well-being of local
and global communities.
PROFESSIONAL EXPERIENCE
ARRIVALS GATE I Aventura, FL(Business Development Strategy& Execution) 2015 to Present
Founder, Business &Product Development Lead
Lead business & product development efforts
SCHNEIDER ELECTRIC 1 Paris, France (Global Specialist in Energy Management) 2013 to 2015
Senior Vice President, Strategy
Negotiated strategic partnerships and alliances, qualified and integrated acquisitions, managed divestitures, and
implemented new process for R&D portfolio allocation for a $1.36 division. Budget: $100M; Staff: 7
• Successfully launched global strategy to sell cross-platform energy management.
• Created a comprehensive strategy execution/sales enablement plan and communications program to educate
worldwide customers, sales and business development teams on go-to-market and cross-selling strategies.
• Developed an Intranet competitive intelligence community to support real-time exchange and collaboration
across divisions; grew to hundreds of active followers.
• Centralized market research acquisition, which resulted in cutting budget in half without compromising data
integrity or scope.
• Key executive mentor for women and diversity in leadership.
TYCO INTERNATIONALIBoca Raton, FL (Global Leader in Security Solutions) 2007 to 2013
Vice President, Global Business Development &Brazil Council Leader 1 2009 to 2013
Implemented vertical market solutions and promoted cross-selling programs for a $700M business. Managed channel
development and recruitment plan to grow market share and revenues and improve customer satisfaction in 4
emerging markets (Brazil, China, India, and the Middle East). Chaired cross-business, cross function executive council
for Brazil. Budget: $3M; Staff: 55 direct/indirect reports.
• Developed groundbreaking platform for corporate social responsibility and aligned with core business
strategy, customers, and partners'ecosystem.
• Masterminded and continue to engage in a corporate social responsibility educational project to train
underprivileged youths to become electronic security technicians and provide coaching and employment at
Tyco, its customers, and integrators. Initiative gained significant social media traction and 80 technicians have
been certified to date.
• Initiated and led business development initiatives leveraging cross-selling strategies across 12 verticals.
• Doubled revenues in just 18 months for all growth markets by working closely with R&D, analyzing VOC data,
streamlining product suite, and integrating complementary offerings.
• Introduced a more strategic and global approach to business development that focused on key markets with
big wins. Built partnerships to enter promising markets that previously had not been considered.
• Significantly improved business and relationship within internal channel—ADT and global accounts.
Fueled 35%growth in Brazil market representing$600M in business in just 12 months.
• Created more targeted approach to account development that optimized effectiveness of sales force.
• Consolidated existing team and function, retooled the go-to-market strategy and introduced security product
division into the market. Accelerated brand awareness by positioning Tyco in key security conferences to
position company as vendor of choice in the region.
Adriana Lerner Adelson Page 2 1 305 6321300 1 adrlanalemer(Whotmail.com
Senior Director, Global Brand Management& Latin America South Sales 1 2008 to 2009
In dual role, managed Access Control and Video Systems sales team and global brand strategy. Grew Brazil revenues
by 55%.
Director, IT Alliances 1 2007 to 2008
Partnered with top technology companies Microsoft, Google, and IBM. Developed joint product offering with IBM Tivoli.
IBM CORPORATION 1 Florida, US & Rio de Janeiro, Brazil 1987 to 2007
Progressed through indirect, direct, and channel sales roles with increasing accountability; promoted almost every
year. For IBM US, developed global sales strategies and identified and shaped demand generation. For Brazil market,
recruited business partners for IBM Brazil. Supported varied product lines: operating systems, security, storage,
monitoring software, mainframes, personal computers, as well as e-channels market. Began career as systems
engineer and became one of the first systems engineers in Brazil to transition to a pure sales role.
• Created first-of-their-kind channel distribution partnerships that resulted in capturing as much as 50 to 60% of
market share per partner.
• Consistently exceeded expectations for cross-selling and new opportunities, achieving as much as 161% of
plan annually representing millions of dollars in new revenues.
EDUCATION
Pontificia Universidade Catolica, Rio de Janeiro ! MBA 1996
B.Sc. Business Administration 1 1992
B.Sc. Information Technology 1 1987
Completed courses in business administration, management, and market planning:
(Wharton School), IBM President's Class (Harvard University)
Brand Management(Kellogg School of Management)
LANGUAGES &CITIZENSHIP
Fluent in English, Spanish, and Portuguese; knowledge of French.
Dual citizenship Brazilian and American.
PUBLICATIONS
Co-author, "Seducao dos Modismos, Adocao Indiscriminada de Novas Praticas Gerenciais", published by McGraw-Hill
(Makron Books Brazil), August 1998. Book originated from MBA thesis, "The Fashion of Managerial Theories."
Adriana Lerner Adelson Page 2 1 305 6321300 I adrianalemer(a hotmail.com
Senior Director, Global Brand Management& Latin America South Sales 12008 to 2009
In dual role, managed Access Control and Video Systems sales team and global brand strategy. Grew Brazil revenues
by 55%.
Director, IT Alliances 12007 to 2008
Partnered with top technology companies Microsoft, Google, and IBM. Developed joint product offering with IBM Tivoli.
IBM CORPORATION I Florida, US & Rio de Janeiro, Brazil 1987 to 2007
Progressed through indirect, direct, and channel sales roles with increasing accountability; promoted almost every
year. For IBM US, developed global sales strategies and identified and shaped demand generation. For Brazil market,
recruited business partners for IBM Brazil. Supported varied product lines: operating systems, security, storage,
monitoring software, mainframes, personal computers, as well as e-channels market. Began career as systems
engineer and became one of the first systems engineers in Brazil to transition to a pure sales role.
• Created first-of-their-kind channel distribution partnerships that resulted in capturing as much as 50 to 60% of
market share per partner.
• Consistently exceeded expectations for cross-selling and new opportunities, achieving as much as 161% of
plan annually representing millions of dollars in new revenues.
EDUCATION
Pontificia Universidade Catolice, Rio de Janeiro I MBA 1996
B.Sc. Business Administration 11992
B.Sc. Information Technology 11987
Completed courses in business administration, management, and market planning:
(Wharton School), IBM President's Class (Harvard University)
Brand Management(Kellogg School of Management)
LANGUAGES & CITIZENSHIP
Fluent in English, Spanish, and Portuguese; knowledge of French.
Dual citizenship Brazilian and American.
PUBLICATIONS
Co-author, "Seducao dos Modismos, Adocao Indiscriminada de Novas Praticas Gerenciais", published by McGraw-Hill
(Makron Books Brazil), August 1998. Book originated from MBA thesis, "The Fashion of Managerial Theories."
•
CITY OF AVENTURA \ .
APPLICATION FOR a� ' ,P°
ARTS & CULTURAL CENTER ADVISORY BOARD egg ea £
Applicants must have specific experience and a strong commitment to performing arts including music,
dance, the dramatic arts, the visual arts and the cultural arts.
Name of Applicant: t ki21)$c KESSL€42-
(Please Print)
Address: 3zscA NE. 183 04 sr Ter))
Home Phone: Soy 3'11 ac:61 Email Address: ttrtcRIN#cKESS LI TIQIG.Gdti
Business Name: LOPE-17- -' SCCgt Occupation: ervm.346WR--
Business Address: f�J`lo Cox! EtimoY t�L
Business Phone: "fir 1470 Fax: f2i' 1•40V 4%470
Qualifications: 'FaJt`tVEIL t « of LAcT%Nkart , 0(.014 .
(Briefly describe the specific expertise and/or abilities you can contribute as a member of this Board.)
fl* Yah Rt?Usk f55st SR. Garl..J..J -t.v Too N 052. or
WYa Wool> AterS DtvTKJct , t.}Cs t xi- flR-- oc
Ac sac. ntos.\-t\ 1 Pcft 4ttcr oot-.xtrna..
J>01200 of - - q M2.1S, VISUL 1 noc1Gpd)JCJE . wou4D
Lo\ 'Rb eA►.TrR1 fitsYrE co r r -r t-t y Ex P€P_tB JcE To
Please attach a resume along with your application. 'f4 t- cm>, x.. c_JVv- t tJ
A<N D csokJ . .
I understand that in accordance with the State of Florida Government in the Sunshine
Law, this information may be made public. I understand that all board appointments are
for voluntary, uncompensated services and I will be subject to the requirements of the
State of Florida Financial Disclosure Requirements.
tiotdigTh' G 1301 lg.
Signature of Applicant Date
Fax, Mail or E-Mail completed application & resume to:
Office of the City Manager
Government Center
19200 West Country Club Drive, Aventura, FL 33180
(305)4664910 (305)466-8919 fax
gorokae@c itvofaventura.cont
The Ordinance Establishing the Arts& Cultural Center Advisory Board is available for review on
the City's web site at www.citvofaventura.cont
May281601:21p p,1
�� CITY OF AVENTLIK.A
, Y
Application for
ys FL0' ". Arts in Public Places Advisory Board
Potential Aventura resident board members must be registered voters who have resided in the City of
Aventura for at least six (6) months immediately prior to an appointment to the Board. Applicants must have a
strong commitment to the arts, including painting, photography, sculpture and other art forms.
Name of Applicant
.itv N ( LeS E, ku-r T Q
Address
11)00 kitI.- L (AHS tSLA,.. » �LV ; a03 'r'1 VEtiruR#i- 37,- /6o
Phone Email
e.),.6-- X39— 7S'77 •
Sn.ti t_ekex_%71. C-- C.)
Business Name Occupation
RED 12th
Business Address
Business Phone Fax
Qualifications: Briefly describe the specific expertise and/or abilities you can contribute as a member of this
Board. rI
L—I6=ELvry /rVTE2p-ST /n1 AiRsi- Y- ftct 1 r cru c2&.
AA FRrv2eb A-7- si-4in,E QRKER
k I X>=b^ kEb1A G\a_r-i i/ScuLproR 6-R«Ep....Y 0 NEirygnl HaacuS d3octk
Z�To/V
('}tft12MiFrvo KJILLIfink S ISLS& s Pop tact1- i-rccT1.9dZr= (7)11.<wr7-7-EE
Please attach a resume along with your application. �2 0 / m P2Css v
I understand that in accordance with the State of Florida Government in the Sunshine Law, this information
maybe made public. I understand that all board appointments are for voluntary, uncompensated services and
I will be subject to the requirements of the State of Florida Financial Disclosure Requirements.
add _tea►- 5/Z 0
Signature o Appli ant Date
Fax, Mail or Email completed application & resume to:
Office of the City Manager
Government Center
19200 West Country Club Drive, Aventura, FL 33180
305-466-8910 Fax: 305-466-8919
sorokae@cityofaventura corn
The Ordinance Establishing the Arts in Public Places Advisory Board is available for review on the
City of Aventura's website at cityofaventura.com.
V/ I
CITY OF AVENTURA
APPLICATION FOR
ARTS IN PUBLIC PLACES ADVISORY BOARD C-/-ri
Potential Aventura resident board members must be registered voters who have resided in the Cay of
Aventura for six (6) months immediately prior to an appointment to the Board. Applicants must have a
strong commitment to the arts, including painting, photography, sculpture and other art forms.
Name of Applicant: I'.MRats p wcccs L2..
(Please Print)
Address: 3cd-I o y nacr cu)e IA22 # i4 d-t
Home Phone: 7g e 3cr$'l 3t' Email Address:cnct ncu.ue.cks cz Poe(\ c.an
Business Name:ir,rt jranc*a fl2x ' aruQcPs Occupation: vtQ?i rr�rL
dbo- \masts cct P j 5W Qce
Business Address: 3c,,'-to .l acw- cue, -Oa., sa 14 ray
Business Phone: '78Co 3c-t% c-tt 3c Fax:
Qualirications:I3c.uote- rAc °C- city 4(709-- cleu¢Qops�Q a •- bn•di-Liprc� —Liao_ at
(Briefly describe the specific expertise and/or abilities you can contridute as member of dig Board.)
6`ie.c:orGc�a� cin o' 6aoVVS, be_ezoesp-v n ae_ffo.icso eviec- 0-5 an1l ino.(-n-AQ-61
cur4 c, c,i5or car(w -:c_ Ori 6nh ti one cAeEES`•o;IS 4ieznci,�d 0v1.d-C , 1�-1 `� i'•"i-;e SS:ryic_Q
e es-Hence_ i1 c:u� tU flak (Vln-n-Q-S kn i en2o ✓�C`00 .�. C�S[ '�"1or15 4.,.kQ,:c 4ic
c.v*oA o Q a v .S cast. hrz "Y" c �o i s 6c ca-A5 cJ - 4h:sH• Common: .
Please attach a resume along with your application.
I understand that in accordance with the State of Florida Government in the Sunshine
Law, this information may be made public. I understand that all board appointments are
for voluntary, uncompensated services and I will be subject to the requirements of the
State of Florida Financial Disclosure Requirements.
•
tmyuki- th 2° co
Signatu = • > Date
Fax,Ma I or E-Mail completed application&resume to:
Office of the City Manager
Government Center
19200 West Country Club Drive, Aventura, FL 33180
(305)466-8910 (305)466-8919 fax
sorokaefliflc ityofaventu ra.com
The Ordinance Establishing the Arts in Public Places Advisory Board is available for review on the
City's web site at www.cityofaventura.com
MARINA WECKSLER
Address: 3640 Yacht Club Dr., # 1404. Aventura, FL 33180, USA
Email: marinaweckslera@gmail.com Telephone: 786 348 4136
Education
2008 UNIVERSIDAD CENTRAL DE VENEZUELA
(Central University of Venezuela)
Master's Degree in Museum Studies Caracas, Venezuela
Graduated with honors
1987 UNIVERSIDAD CENTRAL DE VENEZUELA
(Central University of Venezuela)
Degree in Architecture Caracas, Venezuela
Continuing Education
2000 - 2002 Arts Management Programs
Lectures by faculty members of different cultural institutions from abroad
Caracas, Venezuela
1991 University of Barcelona
Doctorate Program in Fine Arts (15t year) Barcelona, Spain
Professional Experience
Since 2011 International Art Ventures Miami, USA
Director
Created to fulfill the highest needs of public, corporate and private art collections, art
museums and cultural institutions, art galleries and artists, IAV provides specialized
services such as consultancy, art collections management, production and logistics of
exhibitions and publications.
Since 2009 Wecksler Publishing Caracas, Miami
Publisher and Director
The main goal of the company is to publish art books, starting with two series: one of
monographic editions about Contemporary Artists and another of thematic editions
about updated and/or controversial subjects/issues related with Contemporary Art.
2007 - 2008 Arte al Dia International Caracas, Venezuela
Executive Editor
In charge to select, edit, coordinate and plan all contents of the magazine.
2007 Art Nexus Bogota, Colombia
Executive Editor of ArtNexus.com
To design and develop a business plan for a news section on the web page
artnexus.com
2003 - 2006 Arte al Dia International Caracas, Venezuela
Director in Venezuela
Representative in Venezuela of this prestigious international magazine of contemporary
Latin American art, in charge of the selection of Venezuelan editorial content in the
magazine and of the direction of the newspaper Arte al Dia News Venezuela since
its first edition
1998 - 2003 Gonzalo Benaim Pinto Cultural Center Caracas, Venezuela
Founder and First Director
Three schools were developed: Visual Arts, Music and Theater, besides an intensive
annual programming of cultural activities such as recitals, exhibitions and theater plays
1998 - 1999 Artist Book 'The Journey...' A traveling exhibition Caracas, Venezuela
Curator and General Coordinator
18 outstanding Latin-American contemporary visual artists, and 18 renowned Latin-
American writers and poets took part. It was exhibited in major museums in several
countries
1997 - 1999 Morris E. Curiel Sephardic Museum of Caracas Caracas, Venezuela
Member of the Organizing Commission
1996 Kaj Forsblom Gallery Caracas, Venezuela
Executive Director
Management and coordination of the exhibition program of the gallery
1994 - 1996 MW Art International, Inc.
President Miami, USA
The company dealt primarily with monumental sculptures projects contests and
proposals for public places and private and corporate collections
Since 1992 Private and Public Collections Caracas, Venezuela
Independent Curator and Art Consultant
Specialist in Venezuelan and Latin-American Contemporary Art
1992 - 1994 Art Show: 'Un Marco por la Tierra' Caracas, Venezuela
General Manager
A traveling exhibition of art proposals on the ecological subject, in which 72 Latin-
American contemporary artists took part
1991 - 1994 Artespacio C.A. Caracas, Venezuela
President
Private and Corporate Art Consultation and dealership
1989 - 1990 Arquin, S.R.L. Interior Design Architects Caracas, Venezuela
Architect
Art integrated to architecture. In charge of artist selection and integration of their work
in buildings, houses and other projects
1988 - 1989 'Centro de Arte Contemporaneo de Caracas' Caracas, Venezuela
Art Associate
Multiple responsibilities including artist selection and graphic editions coordination
1987 - 1988 Michel Benko Oficina de Arquitectura Caracas, Venezuela
Architect
Architectural Design
Publications
2011 Gerardo Goldwasser. Blanco movil (Gerardo Goldwasser. White
target). Centro Cultural DODECA. Uruguay, Montevideo. September 2011.
El Pais Arte (digital newspaper) from Museo Virtual de Artes, MUVA
2007 Eugenio Espinoza expone en Miami. La Consagraci6n de la Primavera
y Tres Perspectivas. Artistas Ganadores del Programa de Comisiones
CIFO 2007 (Eugenio Espinoza latest exhibitions in Miami. The Rite of Spring
and Three Perspectives). Published in El Papel Literario of El Nacional on
March 17, 2007, Venezuela, Pag. 6-7
2006 Peskin y razon de un espiritu constructivo (Passion and Reason
of a Constructive Spirit). Arte al Dia International magazine, Issue 115,
August - September 2006, Pag 52-57
Other Artistic Interests &Training
1992 - 1993 Sculpture. 'Art Institute Federico Brandt' Caracas, Venezuela
1975 - 1980 Piano, Guitar. 'Juan Manuel Olivares Conservatory' Caracas, Venezuela
Volunteer Activities
2014 - 2016 City of Aventura Art in Public Places Aventura, USA
Member of the Advisory Board
1999 - 2003 Morris E. Curiel Sephardic Museum of Caracas Caracas, Venezuela
Member of the Board of Directors
Computer Skills
MS Word - MS Excel - MS Power Point - Internet
Other
Languages: English, Spanish and French
Dual nationality: Venezuelan and French
CITY OF AVENTURA
FINANCE DEPARTMENT
MEMORANDUM
TO: City Commission
FROM: Eric M. Soroka, ICMA-CM, City Manager
BY: Brian K. Raducci, Finance Director
DATE: August 16, 2016
SUBJECT: Re-adoption of Chapter 6.6 of the Administrative Policy Directives and
Procedures Manual, entitled "Investment Objectives and Parameters" as
the City's Investment Policy for the Management of Public Funds.
September 6, 2016 City Commission Meeting Agenda Item 514
RECOMMENDATION
It is recommended that the City Commission adopt the attached resolution re-adopting
Chapter 6.6 of the Administrative Policy Directives and Procedures ("APDP") Manual,
entitled "Investment Objectives and Parameters" as the City's ("Investment Policy") for
the Management of Public Funds.
BACKGROUND
As you know, the City's investment manager — Insight Investment ("Insight"), has been
instrumental in assisting the City in developing and periodically reviewing and revising
Chapter 6.6 of the APDP in order to ensure that the City's Investment Policy considers
current market conditions while remaining compliant with Section 218.415, F.S. The
statute requires that the City must invest its surplus funds consistent with a written
investment plan adopted by the City Commission.
The three (3) main goals of the Investment Policy (listed by priority) continue to be:
1. Safety of Capital
2. Liquidity of Funds
3. Investment Income
At the July 21, 2016 Commission workshop, Mr. Michael S. Yavner of the Development
Corporation for Israel made a presentation to the Commission regarding State of Israel
Jubilee Bonds. At that time, there was consensus among the Commission to add this
type of investment to the City's List of Authorized Investments. Although this type of
1
investment is specifically allowed for by Florida Statute (Ch. 218.41 — Section 16 0, our
current Investment Policy will need to be revised to allow for such investments as it is
currently more conservative and restrictive than the State Statute.
Since Insight periodically reviews our Investment Policy to ensure that it considers
current market conditions, we asked them to review the entire policy to see if they felt
any other revisions were necessary at this time. They have now completed their review
and as a result have suggested revisions that:
• assist the City in incorporating State of Israel Bonds into our Investment Policy
and List of Authorized Investments; and
• provide for greater flexibility and clarification as more fully-described below:
The following revisions have been made to Section V of the Investment Policy:
M. Israel Bonds
✓ Incorporated this investment type and corresponding narrative into our
Investment Policy and List of Authorized investments. After consulting with our
Investment Manager, the City Administration, at this time, feels comfortable
limiting our exposure of this investment type to $150,000.
D. Interest Bearing Time Deposit or Savings Account
E. Repurchase Agreements
F. The Florida Local Government Surplus Funds Trust Fund
(State Board of Administration—SBA)
G. Intergovernmental Investment Pools
M. Israel Bonds
✓ Added a Superscript asterisk ("*") after sections D, E, F, G, M to demonstrate that the
following investment types are actively managed by the City rather than our Investment
Manager.
K. Taxable/Tax-Exempt Municipal Bonds
✓ Expanded the definition of this investment type to allow for the purchase of
similar investments beyond that of the State of Florida and that of General
Obligation Debt without changing the overall risk criterion.
Appendix A — Authorized Investments Summary Table was modified to correlate to
the recommended revisions above.
Upon your review of this memorandum, please feel free to contact the City Manager
with any questions you may have.
BKR/bkr
2
RESOLUTION NO. 2016-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA RE-ADOPTING CHAPTER 6.6 OF THE
ADMINISTRATIVE POLICY DIRECTIVES AND PROCEDURES
MANUAL, AS ATTACHED HERETO, ENTITLED "INVESTMENT
OBJECTIVES AND PARAMETERS" AS THE CITY'S INVESTMENT
POLICY FOR THE MANAGEMENT OF PUBLIC FUNDS; AUTHORIZING
THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY
OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, on June 2, 2009, the City Commission adopted Chapter 6.6 of the
Administrative Policy Directives and Procedures ("APDP") Manual entitled "Investment
Objectives and Parameters"; and
WHEREAS, the City Commission re-adopted Chapter 6.6 by Resolution No.
2014-33 on July 8, 2014; and
WHEREAS, the City Commission is desirous of amending further the above-
referenced Chapter 6.6 of the APDP Manual.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA:
Section 1. The City Commission hereby re-adopts Chapter 6.6 of the APDP
Manual, as attached hereto, entitled "Investment Objectives and Parameters" as the
City's Investment Policy for the management of public funds.
Section 2. The City Manager is hereby authorized to do all things necessary to
carry out the aims of this Resolution.
Section 3. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner , who moved
its adoption. This motion was seconded by Commissioner , and upon being
put to a vote, the vote was as follows:
Commissioner Teri Holzberg
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
Vice Mayor Denise Landman
Mayor Enid Weisman
City of Aventura Resolution No. 2016-
PASSED AND ADOPTED this 6th day of September, 2016.
ENID WEISMAN, MAYOR
ATTEST:
ELLISA L. HORVATH, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
ADIID R R
CITY OF AVENTURA 6 6 1
•
ADMINISTRATIVE POLICY DIRECTIVES Chapter# Sub Page
,- AND PROCEDURES MANUAL
�,y ae 5,«< Date May 22,
Issued: 2009
CHAPTER: FINANCE, BUDGET & PURCHASING APPROVED:
City Manager
SUBJECT: INVESTMENT OBJECTIVES AND PARAMETERS
PURPOSE
The purpose of this policy is to set forth the investment objectives and parameters for the management of public
funds of the City. These policies are designed to ensure the prudent management of public funds, the availability
of operating and capital funds when needed and a competitive investment return.
I. SCOPE
This investment policy applies to the investment of public funds in excess of amounts needed to meet
current expenses, which includes cash and investment balances of City funds.
This policy does not apply to the City's pension funds, including those funds in chapters 175 and 185 or
funds related to the issuance of debt where there are other existing policies or indentures in effect which
govern the investment of such funds.
This policy shall be construed and applied so as to comply with Section 218.415, F.S.
II. INVESTMENT OBJECTIVES
Investment objectives include safety of capital, liquidity of funds and investment income, in that order. The
following objectives will be applied in the management of the City's funds:
A. Safety of Capital
The primary objective of the City's investment program is the protection of public funds.
Investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the
overall portfolio. The objective will be to mitigate credit risk and interest rate risk.
1. Credit Risk — The City will minimize credit risk, the risk of loss due to the failure of the security
issuer or backer, by:
a) Limiting investments to the safest type of securities;
b) Pre-qualifying the financial institution, broker/dealer, intermediaries and advisors with which the
City will do business;
c) Diversifying the investment portfolio so that potential losses on individual securities will be
minimized.
2. Interest Rate Risk—The City will minimize the risk that the market value of securities in the portfolio
APDP 6.6.3
will fall due to changes in general interest rates, by:
a) Structuring the investment portfolio so that securities mature to meet cash requirements for
ongoing operations, thereby avoiding the need to sell securities on the open market prior to
maturity;
b) Investing operating funds primarily in shorter-term securities, money market mutual funds or
similar investment pools.
B. Liquidity of Funds
The City's investment strategy will provide sufficient liquidity to meet the City's operating, payroll
and capital requirements. To the extent possible, an attempt will be made to match investment
maturities with known cash needs and anticipated cash flow requirements. Since all possible cash
demands cannot be anticipated, the portfolio should consist largely of securities with active
secondary or resale markets. A portion of the portfolio also may be placed in money market mutual
funds or local government investment pools which offer same-day liquidity for short-term funds.
C. Investment Income
The City's investment portfolio shall be designed with the intent of attaining a market rate of return
throughout the budgetary and economic cycles, taking into account the City's investment risk
constraints and liquidity needs. Return on investment is of secondary importance compared to the
safety and liquidity objectives described above.
III. PERFORMANCE MEASUREMENT
The investment portfolio will be managed in accordance with the parameters specified within this policy.
The portfolio should obtain a market average rate of retum during a market/economic environment of stable
interest rates while insuring sufficient liquidity within the portfolio.
The short-term investment portfolio shall be designed with the annual objective of exceeding the return of
the Florida State Board of Administration LGIP.
The long-term investment portfolio shall be designed with the annual objective of exceeding the return of
the Merrill Lynch 1-3 Year Treasury/Agency Index compared to the portfolio's total rate of return. The
Merrill Lynch 1-3 Year Treasury/Agency Index represents all U.S. Treasury/Agency securities maturing
over one(1) year, but less than three(3)years. This maturity range is an appropriate benchmark based on
the objectives of the City.
IV. ETHICAL STANDARDS
The investment officer and staff, acting in accordance with the written procedures and exercising due
diligence, shall not be held personally responsible for a specific security's credit risk or market price
changes, provided that these deviations are reported immediately and that appropriate action is taken to
control adverse developments.
A. Ethics and Conflicts of Interest
The City's staff involved in the investment process shall refrain from personal business activity that
could conflict with the proper execution and management of the investment program, or that could
impair their ability to make impartial decisions. All employees involved in the investment process shall
APDP 6.6.4
disclose to the City any material financial interests in financial institutions that conduct business with the
City, and they shall further disclose any material personal financial/investment positions that could be
related to the performance of the City's investment program. Applicable ethics standards provided by
the City Charter, City Code, Section 2-11.1 of the Miami-Dade County Code, and Part III of Chapter
112, F.S., shall be complied with.
B. Investments should be made with judgment and care, under circumstances then prevailing, which
persons of prudence, discretion and intelligence exercise in the management of their own affairs, not
for speculation, but for investment, considering the probable safety of their capital as well as the
probable income to be derived from the investment.
C. Designation of Investment Officer
The Finance Director is designated as investment officer of the City and is responsible for investment
decisions and the day-to-day administration of the cash management program. No person may
engage in an investment transaction except as provided under the terms of this policy and the
procedures so established. The City may appoint an outside investment manager as "Agent" for the
City's cash reserves. The "Agent" for the City shall have discretion over the purchase and sale of
securities within and subject to compliance with this investment policy. Such investment manager must
be registered under the Investment Advisor Act of 1940. The Finance Director shall consult with the
City Manager as necessary regarding the City's investment activity.
Positions authorized as investment signatories are the City Manager and Finance Director.
V. LISTING OF AUTHORIZED INVESTMENTS —(SUMMARY TABLE IN APPENDIX Al
The following investments will be permitted by this policy as consistent with Section 218.415 (16) F.S.
Those investments not listed in this section are prohibited.
A. United States Government Securities
Negotiable direct obligations or obligations the principal and interest of which are unconditionally
guaranteed by the United States Government. Such securities will include, but not be limited to the
following:
D Treasury Bills
D Treasury Notes
D Treasury Bonds
D Treasury Strips
D Treasury Securities—State and Local Government Series ("SLGS")
D Treasury Inflation Protection Securities("TIPS")
Portfolio Composition
A maximum of 100% of available funds may be invested in the United States Government Securities
with the exception of Treasury Strips which are limited to 10%of available funds.
Maturity Limitations
The maximum length to maturity of any direct investment in the United States Government Securities is
seven (7)years from the date of purchase.
APDP 6.6.5
B. United States Government Agencies
Bonds, debentures or notes which may be subject to call, issued or guaranteed as to principal and
interest by the United States Governments agencies, provided such obligations are backed by the full
faith and credit of the United States Government. Such securities will include, but not be limited to the
following:
> United States Export—Import Bank
- Direct obligations or fully guaranteed certificates of beneficial ownership
> Farmer Home Administration
- Certificates of beneficial ownership
> Federal Financing Bank
- Discount notes, notes and bonds
> Federal Housing Administration Debentures
> FDIC guaranteed notes("TLGP" bonds)
> Government National Mortgage Association ("GNMA")
- GNMA guaranteed mortgage-backed bonds
- GNMA guaranteed pass-through obligations
> General Services Administration
> New Communities Debentures
- United States Government guaranteed debentures
> United States Public Housing Notes and Bonds
- United States Government guaranteed public housing notes and bonds
> United States Department of Housing and Urban Development
- Project notes and local authority bonds
Portfolio Composition
A maximum of 50% of available funds may be invested in United States Government agencies.
Limits on Individual Issuers
A maximum of 10% of available funds may be invested in individual United States Government
agencies.
Maturity Limitations
The maximum length to maturity for an investment in any United States Government agency security is
five (5)years from the date of purchase.
C. United States Government Sponsored Agencies
Bonds, debentures or notes which may be subject to call, issued or guaranteed as to principal and
interest by United States Government sponsored agencies which are non-full faith and credit agencies
limited to the following:
> Federal Farm Credit Bank("FFCB")
> Federal Home Loan Bank or its City Banks ("FHLB")
> Federal National Mortgage Association ("FNMA")
> Federal Home Loan Mortgage Corporation ("Freddie-Macs") including Federal-Home Loan
Mortgage Corporation participation certificates
Portfolio Composition
A maximum of 80% of available funds may be invested in Federal Instrumentalities.
APDP 6.6.6
Limits on Individual Issuers
A maximum of 25% of available funds may be invested in any one (1) issuer.
Maturity Limitations
The maximum length to maturity for an investment in any Federal Instrumentality security under this
Section (C) is seven (7) years from the date of purchase. Mortgage backed securities will have
average duration not greater than five(5)years.
D. Interest Bearing Time Deposit or Savings Account
Non-negotiable interest bearing time certificates of deposit or savings accounts in banks organized
under the laws of Florida or the United States provided that such deposits are secured by collateral as
prescribed by the Florida Security for Public Deposits Act, Chapter 280, Florida Statutes.
Portfolio Composition
A maximum of 10% of available funds may be invested in non-negotiable interest bearing time
certificates of deposit.
Limits on Individual Issuers
A maximum of 10% of available funds may be deposited with any one (1) issuer.
Limits on Maturities
The maximum maturity on any certificate shall be no greater than one (1) year from the date of
purchase.
E. Repurchase Agreements
1. Invest in repurchase agreements composed of only those investments based on the requirements
set forth by the City's Master Repurchase Agreement. A third party custodian with whom the City
has a current custodial agreement shall hold the collateral for all repurchase agreements with a
term longer than one (1) business day. A clearly marked receipt that shows evidence of ownership
must be supplied to the Finance Director or designee and retained. All firms are required to sign
the Master Repurchase Agreement prior to the execution of a repurchase agreement transaction.
2. Collateralized by full faith or general faith and credit obligations of the United States Government or
United States Government Agency securities. Securities authorized for collateral must have
maturities under five (5) years and with market value for the principal and accrued interest of 102
percent of the value and for the term of the repurchase agreement. Immaterial short-term
deviations from 102 percent requirement are permissible only upon the written approval of the
Finance Director or designee and/or the City's Investment Manager.
Portfolio Composition
A maximum of 20% of available funds may be invested in repurchase agreements excluding one (1)-
business day agreements and overnight sweep agreements.
Limits on Individual Issuers
A maximum of 5% of available funds may be invested with any one (1) institution excluding one (1)-
business day agreements and overnight sweep agreements.
Limits on Maturities
The maximum length to maturity of any repurchase agreement is 90 days from the date of purchase.
APDP 6.6.7
F. The Florida Local Government Surplus Funds Trust Fund
(State Board of Administration—SBA)
Portfolio Composition
A maximum of 50% of available funds may be invested in the SBA.
G. Intergovernmental Investment Pools
Investment Authorization
Intergovernmental investment pools that are authorized pursuant to the Florida Interlocal
Cooperation Act, as provided in Section 163.01, Florida Statutes and provided that said funds
contain no derivatives.
Portfolio Composition
A maximum of 25% of available funds may be invested in intergovernmental investment pools.
Due Diligence Requirements
A thorough review of any investment pool/fund is required prior to investing, and on a continual
basis. There shall be a questionnaire developed by the Finance Director or designee and/or the
City's Investment Manager that will contain a list of questions that covers the major aspects of any
investment pool/fund.
H. Registered Investment Companies (Money Market Mutual Funds)
Registered with the Securities and Exchange Commission with the highest credit quality rating from a
nationally recognized rating agency; portfolio is limited to direct obligations of the United States
Government or any agency or instrumentality thereof.
Portfolio Composition
A maximum of 35% of available funds may be invested in money market funds.
Limits of Individual Issuers
A maximum of 15% of available funds may be invested with any one (1) money market fund.
Rating Requirements
The money market funds shall be rated "AAAm" or "AAAm-G" or better by Standard & Poor's, or the
equivalent by another rating agency.
Due Diligence Requirements
A thorough review of any money market fund is required prior to investing, and on a continual basis.
There shall be a questionnaire developed by the Finance Director or designee and/or the City's
Investment Advisor/s that will contain a list of questions that covers the major aspects of any money
market fund.
I. Commercial Paper
Commercial paper of any United States company that is rated "Prime-1" by Moody's and "A-1" by
Standard & Poor's (prime commercial paper). If the commercial paper is backed by a letter of credit
("LOC"), the long-term debt of the LOC provider must be rated "A" or better by at least two (2) nationally
recognized rating agencies.
APDP 6.6.8
Portfolio Composition
A maximum of 25% of available funds may be directly invested in prime commercial paper.
Limits on Individual Sectors
A maximum of 10% of available funds may be invested with any one sector.
Limits on Individual Issuers
A maximum of 2% of available funds may be invested with any one issuer.
Maturity Limitations
The maximum length to maturity for prime commercial paper shall be 270 days from the date of
purchase.
J. Corporate Notes
Corporate notes issued by corporations organized and operating within the United States or by
depository institutions licensed by the United States that have a long term debt rating, at the time or
purchase, "A" or better by at least two(2) nationally recognized rating agencies.
Portfolio Composition
A maximum of 25% of available funds may be directly invested in corporate notes.
Limits on Individual Sectors
A maximum of 10% of available funds may be invested with any one sector.
Limits on Individual Issuers
A maximum of 2% of available funds may be invested with any one issuer.
Maturity Limitations
The maximum length to maturity for corporate notes shall be five (5)years from the date of purchase.
K. Taxable/Tax-Exempt Municipal Bonds
Debt obligations of non-profit entities such as states, counties, cities, authorities or other institutions.
These may be taxable or tax-exempt and may be General Obligation (GO's) and/or Revenue Bonds
and must be rated "A" by Moody's, Standard & Poor's or Fitch for long term debt, or rated at least"MIG-
2 by Moody's, SP-2 by Standard & Poor's or F-2 by Fitch.
Portfolio Composition
A maximum of 25% of available funds may be directly invested in Taxable and/or Tax Exempt Debt.
Limits on Individual Issuers
A maximum of 2% of available funds may be invested with any one issuer.
Maturity Limitations
The maximum length to maturity for Taxable and/or Tax Exempt Debt shall be five (5) years from the
date of purchase
APDP 6.6.9
L. Asset Backed Securities
Invest in Asset Backed Securities (ABS) issued by corporations organized and operating within the
United States or by depository institutions licensed by the United States that have a long term debt
rating, at the time of purchase, AAA or the equivalent by at least two (2) nationally recognized rating
agencies.
Portfolio Composition
A maximum of 15% of available funds may be directly invested in ABS.
Limits on Individual Sectors
A maximum of 10% of available funds may be directly invested in ABS of any one industry sub-sector
as defined by Bloomberg Industry Groups.
Limits on Individual Issuers
A maximum of 2% of available funds may be invested with any one issuer.
Maturity Limitations
The maximum length to maturity for ABS shall be(5) 5 years from the date of purchase.
M. Israel Bonds
Direct obligations from the State of Israel denominated in US dollars. Obligations may include, but are
not limited to:
• Institutional-class bonds that are broadly syndicated and registered with the SEC or other US
regulatory agency
• Retail-class offerings that may require safekeeping arrangements, may not be registered by the
SEC or other US regulatory agency and/or may not offer secondary market liquidity
Portfolio composition
A maximum of$150,000.00 in par value may be invested in direct obligations from the State of Israel,
excluding securities guaranteed by the US government through its AID program or any of its agencies.
Maturity Limitations
The maximum length to maturity for Israel bonds shall be three (3)years from the date of purchase.
VI. PROHIBITIONS
The purchase of derivative instruments as defined by the Government Account Standards Board ("GASB")
or any investment instrument which is structured to derive a rate of return from an investment source other
than the originally purchased investment is strictly prohibited.
VII. INVESTMENT PARAMETERS
A. Maturity and Liquidity Requirements
To the extent possible, the City shall attempt to match its investments with anticipated cash flow
requirements. Unless matched with a specific cash flow, the City will not directly invest in securities
maturing more than seven (7) years from the date of purchase. Average life will be used as the
maturity for mortgage-backed securities and the intergovernmental pool investments.
APDP 6.6.10
Because of inherent difficulties in accurately forecasting cash flow requirements, a portion of the
portfolio should be continuously invested in readily available funds such as Local Government
Investment Pools, or money market funds to ensure that appropriate liquidity is maintained to meet
ongoing obligations.
VIII. SAFEKEEPING AND CUSTODY
A. Authorized Investment Institutions and Dealers
The City shall only purchase investments from the State Board of Administration, Florida Municipal
Investment Trust, financial institutions which are qualified as public depositories by the Treasurer of the
State of Florida, primary security dealers (or their agents) as designated by the Federal Reserve Bank
of New York, or by secondary securities dealers (or their agents) who act as investment banking arms
of local qualified banking institutions.
All financial institutions and broker/dealers who desire to provide investment services must supply the
following as appropriate and as requested:
1. Annual audited financial statements;
2. Public depository certification;
3. Proof of National Association of Securities Dealer("NASD") Certification;
4. Certification of having read the City's investment policy;
5. Credit rating provided by a nationally recognized monitoring agency.
B. Delivery vs. Payment
All trades where applicable will be executed by delivery versus payment ("DVP") to ensure that
securities are deposited in an eligible financial institution prior to the release of funds. Securities
will be held by a third-party custodian as evidenced by safekeeping receipts.
C. Master Repurchase Agreement
The investment policy shall require all approved institutions and dealers transacting repurchase
agreements to execute and perform as stated in the Master Repurchase Agreement. All
repurchase agreement transactions shall adhere to the requirements of the Master Repurchase
Agreement.
D. Bid Requirements
Investments will be chosen based on liquidity needs and market conditions. The investments will
be competitively bid when feasible and appropriate. Except as required by law, the bid deemed to
best meet the investment objectives must be selected.
E. Internal Controls
The Finance Director is responsible for establishing and maintaining an internal control structure
designed to ensure that the assets of the City are protected from loss, theft or misuse. The internal
control structure shall be designed to provide reasonable assurance that these objectives are met.
The concept of reasonable assurance recognizes that the cost of a control should not exceed the
benefits likely to be derived and the valuation of costs and benefits requires estimates and
judgments by management.
Accordingly, the Finance Director shall establish a process for an annual independent review as
APDP 6.6.11
part of the annual financial audit to assure compliance with the policies and procedures. The
internal controls shall address the following points:
1. Control of collusion — Collusion is a situation where two (2) or more employees are working in
conjunction to defraud their employer.
2. Separation of transaction authority from accounting and record keeping — By separating the person
who authorizes or performs the transaction from the people who record or otherwise account for the
transaction, a separation of duties is achieved.
3. Custodial safekeeping—All securities, with the exception of certificates of deposit, shall be held with
a third-party custodian; and all securities purchased by, and all collateral obtained by the City
should be properly designated as an asset of the City. The securities must be held in an account
separate and apart from the assets of the financial institution. No withdrawal of such securities, in
whole or in part, shall be made from safekeeping except by the Finance Director as authorized
herein, or by their respective designee.
4. Certificates of Deposit issued by a local bank or savings and loan association may be held in
safekeeping at that institution. The institution shall issue a copy of the certificate of deposit, a
safekeeping receipt, or some other confirmation of the purchase that is satisfactory to the Finance
Director. This will be kept on file in the Finance Department and will indicate the amount, interest
rate, issue date and maturity date of the certificate of deposit.
5. Avoidance of physical delivery securities — Book entry securities are much easier to transfer and
account for since actual delivery is never taken. Physical delivery securities must be properly
safeguarded against loss or destruction. The potential for fraud and loss increases with physically
delivered securities.
6. Clear delegation of authority to subordinate staff members— Subordinate staff members must have
a clear understanding of their authority and responsibilities to avoid improper actions.
7. Written confirmation of telephone transactions for investments and wire transactions — Due to the
potential for error and improprieties arising from telephone transactions, all telephone transactions
should be supported by written communications and approved by appropriate personnel unless an
agreement is executed with a financial institution as discussed in paragraph B.8 below.
8. Development of a wire transfer agreement with a bank or third-party custodian — This agreement
should outline the various controls and security provisions for making and receiving wire transfers.
IX. CONTINUING EDUCATION
The Finance Director and Controller shall annually complete eight (8) hours of continuing education in
subjects or courses of study related to investment practices and products.
X. REPORTING
The Finance Director shall provide a quarterly investment report to the City Manager. The report shall list
investments by fund and type and include the book value, income earned and market value as of the report
date.
APDP 6.6.12
XI. SECURITIES: DISPOSITION
A. Every security purchased under this section on behalf of the governing body of the City must be
properly earmarked and:
1. If registered with the issuer or its agents, must be immediately placed for safekeeping in a location
that protects the governing body's interest in the security;
2. If in book entry form, must be held for the credit of the governing body by a depository chartered by
the Federal Government, the state, or any other state or territory of the United States which has a
branch or principal place of business in this state as defined in s. 658.12, or by a national
association organized and existing under the laws of the United States which is authorized to
accept and execute trusts and which is doing business in this state, and must be kept by the
depository in an account separate and apart from the assets of the financial institution; or
3. If physically issued to the holder but not registered with the issuer or its agents, must be
immediately placed for safekeeping in a secured vault.
B. The City may also receive bank trust receipts in return for investment of surplus funds in securities. Any
trust receipts received must enumerate the various securities held, together with the specific number of
each security held. The actual securities on which the trust receipts are issued may be held by any
bank depository chartered by the Federal Government, this state, or any other state or territory of the
United States which has a branch or principal place of business in this state as defined in s. 658.12, or
by a national association organized and existing under the laws of the United States which is
authorized to accept and execute trusts and which is doing business in this state.
XII. SALE OF SECURITIES
When the invested funds are needed in whole or in part for the purposes originally intended or for more
optimal investments, the City may sell such investments at the then-prevailing market price and place the
proceeds into the proper account or fund of City.
XIII. PREEXISTING CONTRACT
Any public funds subject to a contract or agreement existing on May 1, 2009, may not be invested contrary
to such contract or agreement.
XIV. AUDITS
Certified public accountants conducting audits of the City pursuant to s. 218.39 shall report, as part of the
audit, whether or not the City has complied with section 218.415, F.S., and this Investment Policy.
XV. AUTHORIZED DEPOSITS
In addition to the investments authorized for the City in subsection Will), as authorized by paragraph (23) of
Section 218.415, F.S., the City may deposit any portion of surplus public funds in its control or possession
in accordance with the following conditions:
A. The funds are initially deposited in a qualified public depository, as defined in s. 280.02, selected by the
APDP 6.6.13
City.
B. The selected depository arranges for the deposit of the funds in certificates of deposit in one (1) or
more federally insured banks or savings and loan associations, wherever located, for the account of the
City.
C. The full amount of principal and accrued interest of each such certificate of deposit is insured by the
Federal Deposit Insurance Corporation.
D. The selected depository acts as custodian for the City with respect to such certificates of deposit issued
for its account.
E. At the same time the City's funds are deposited and the certificates of deposit are issued, the selected
depository receives an amount of deposits from customers of other federally insured financial
institutions, wherever located, equal to or greater than the amount of the funds initially invested by the
City through the selected depository.
XVI. PROHIBITED INVESTMENTS
The City is prohibited from investing in any company that engages in business with the countries of Iran
and Sudan. The City Manager may promulgate specific requirements for the implementation of this
provision based upon criteria applied by the Local Government Surplus Funds Trust Fund for such
purpose.
XVII. INVESTMENT POLICY REVIEW
The Finance Director shall review this Investment Policy on an annual basis. Any recommended changes
to this policy must be approved by the City Manager and subsequently by the City Commission. However,
upon the initial approval of this Investment Policy by resolution of the City Commission, this Investment
Policy shall be amended by the City Manager without the necessity of further action by the City
Commission, to the extent that said amendments are necessary for conformance with any amendments
made to Section 218.415, F.S.
Originally Adopted—June 2, 2009 (Resolution No. 2009-30)
Revised—September 22, 2009 (Ordinance No. 2009-17)
Revised—November 1, 2011 (Resolution No. 2011-61)
Revised—July 8, 2014 (Resolution No. 2014-33)
Revised—September 6, 2016 (Resolution No. 2016-___)
*Investments managed intemally by City staff, not managed by Investment Advisor
APDP 6.6.13
Appendix A
Authorized Investments Summary Table
Maximum Subsector Individual Maximum
Investment Type Minimum Rating' Composition Limit Issuer Limit Maturity
United States Government Securities UST 100% - - 7 Years
United States Govemment Agencies' AGY 50% - 10% 5 Years
United States Govemment Sponsored Agencies3 AGY 80% - 25% 7 Years
Interest Bearing Time Depositor Savings Account'''. OPD 10% - 10% 1 Year
Repurchase Agreements5- 20% - - 90 Days
Counterparty A-1/P-1 5% - -
-
Collateral UST/AGY - - -
Florida Local Government Surplus Trust Fund(SBA)6. AAAm 50% - - -
IntergovemmentalInvestmentPools AAA/Aaa 25% - - -
Money Market Mutual Funds6 AAAm/AAAm-G 35% - 15% -
Commercial Paper A-1/P-1(A) 25% 10% 2% 270 days
Corporate Notes "A"or better by at least 2
NRSRO's 25% 10% 2% 5 Years
Taxable and Tax-Exempt Municipal Bonds: "A"/"A"
General Obligation Bonds MIG-2/SP-2 25% - - 5 Years
Revenue and Excise Tax Bonds 10%'R' - - 5 Years
Asset Backed Securities AAA by at least 2
NRSRO's 15% 10% 2% 5 Years
Israel Bonds' $ 150,000 - - 3 Years
1 Investments must meet the Minimum Rating requirement at the time of purchase. The Finance Director shall determine the appropriate action for any investment held that is downgraded below the Minimum
Rating by one(1)or more rating agencies
2. Securities purchased under the Temporary Liquidity Guarantee Program(TLGP)are classified as Govemment Agencies as a result of the Federal Government Guarantee.
3. Federal Agency Mortgage Backed Seventies will have an average life of five(5)years or less.
4. Interest Beanng Time Deposit or Savings Accounts will be purchased from/held with a Qualified Public Depository defined in Florida State Statute Chapter 280. The list of OPDs can be found on the State of
Florida's Chief Financial Officers website.
5. Collateral for Repurchase Agreements will be limited to United States Goverment or United States Government Agency secunties,have a value of 102%of the Repurchase Agreement,and a final maturity of
five(5)years or less. Repurchase Agreements with a matunty of more than one(1)day will be held with a Third Party Custodian.
6. Maximum matunty and weighted average matunty defined in prospectus.
'N If commercial paper is backed by a letter of credit("LOC'),the long-term debt of the LOC prander must be rated'A'or better by at least 2 nationally recognized rating agencies.
1er Maximum of 10%of available funds may be invested in taxable and tax-exempt Revenue and Excise tae bonds of venous municipalities of the State of Florida,provided none of such securities have been In
detest witho 5 years prior to the date of purchase.
-Investments managed internally by City staff not managed by Investment Advisor
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
FROM: Eric M. Soroka, ICMA-CM, Cit ana•er
BY: Antonio F. Tomei, Capital P of cts Ma ager
DATE: August 23, 2016
SUBJECT: Recommendation: Bid No: 16-07-12-2 — NE 191st Street Roadway and
Drainage Improvements
September 6, 2016 City Commission Meeting Agenda Item C.
Recommendation
It is recommended that the City Commission adopt the attached Resolution awarding
Bid No. 16-07-12-2, NE 191st Street Roadway and Drainage Improvements to the
lowest responsible and responsive bidder, H & R Paving, Inc. for the price of
$711,962.55. This project is included in the Capital Budget will be funded by Budget
Line Item Numbers 120-5001-541-6305 and 410-5001-538-6306.
Background
In accordance with the City's Purchasing Ordinance, bids for this project were solicited,
advertised, and opened on August 16, 2016. The City received the following five (5)
bids for this project:
H&R Paving, Inc. $711,962.55
Roadway Construction, LLC $716,266.00
Southeastern Engineering Contractors, Inc. $721,879.60
Metro Express, Inc. $770,975.50
Stanford Construction $788,187.99
The bid price allows for roadway resurfacing, signage, roadway markings, and drainage
system improvements on NE 191st Street from Biscayne Boulevard to NE 29th Avenue
and south to NE 190th Street.
If you have any questions or need any additional information, please feel free to contact
me.
RESOLUTION NO. 2016-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA AWARDING AND LETTING A BID/CONTRACT
FOR BID NO. 16-07-12-2, NE 1915T STREET ROADWAY AND
DRAINAGE IMPROVEMENTS TO H&R PAVING, INC. AT THE BID
PRICE OF $711,962.55; AUTHORIZING THE CITY MANAGER TO
EXECUTE ASSOCIATED CONTRACTS; AUTHORIZING THE CITY
MANAGER TO TAKE NECESSARY AND EXPEDIENT ACTION TO
CARRY OUT THE AIMS OF THIS RESOLUTION; PROVIDING FOR THE
APPROPRIATION AND ALLOCATION OF FUNDS FOR SAID BID
AWARD; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Manager has, pursuant to the various laws of the State of
Florida and the Code of the City of Aventura, properly solicited and accordingly
accepted bids for BID NO. 16-07-12-2, NE 191St Street Roadway and Drainage
Improvements; and
WHEREAS, sealed bids have been submitted to and received by the City
pursuant to the City's Invitation to Bid/Notice to Bidders, specifications, proposals, and
requirements for the project/work as cited above; and
WHEREAS, staff has determined that H&R Paving, Inc. submitted the lowest
responsible and responsive bid for said project/work; and
WHEREAS, the City Commission, upon the recommendation of the City
Manager, is therefore desirous of awarding said bid/contract to said lowest responsible
and responsive bidder;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA:
Section 1: That bid/contract for BID NO. 16-07-12-2, NE 191St Street Roadway
and Drainage Improvements is hereby awarded to H&R Paving, Inc. in the amount of
$711,962.55.
City of Aventura Resolution No. 2016-
Section 2: That the City Manager is hereby authorized to execute, on behalf of
the City, a contract by and between the parties embodying the terms, conditions, and
specifications as set forth in the subject Invitation to Bid/Notice to Bidders, bid
specifications, bid proposal and bid requirements, or if a City prepared contract was
part of said bid proposal, said parties shall execute said prepared contract on behalf of
the City.
Section 3: That the City Manager is hereby authorized and requested to take
all necessary and expedient action to carry out the aims of this Resolution in awarding
this bid/contract.
Section 4: That the funds to be allocated and appropriated pursuant hereto
and for the purpose of carrying out the tenets of this Resolution shall be from Budget
Line Item Numbers 120-5001-541-6305 and 410-5001-538-6306.
Section 5: This Resolution shall be effective immediately upon its adoption.
The foregoing resolution was offered by Commissioner , who
moved its adoption. The motion was seconded by Commissioner , and
upon being put to a vote, the vote was as follows:
Commissioner Teri Holzberg
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
Vice Mayor Denise Landman
Mayor Enid Weisman
Page 2 of 3
City of Aventura Resolution No. 2016-
PASSED AND ADOPTED this 6th day of September, 2016.
ENID WEISMAN, MAYOR
ATTEST:
ELLISA L. HORVATH, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
Page 3 of 3
MEMORANDUM
CRAVEN THOMPSON AND ASSOCIATES, INC.
Date: August 22, 2016
To: Antonio F. Tomei, Capital Projects Manager
Office of the City Manager
From: Peter W. Aquart, PE,Consulting Engineer l
Reference: N.E. 1915` Street Roadway and Drainage Improvements
Bid Number 16-07-12-2
We have reviewed the results for the above referenced request for bids. The following
contractors submitted a bid:
• Stanford& Sons Trucking
• Southeastern Engineering Contractors, Inc.
• H & R Paving, Inc.
• Roadway Construction, LLC
• Metro Express, Inc.
Enclosed is a bid tabulation spreadsheet showing all of the individual unit prices and extended
prices.
The apparent low bidder is H & R Paving, Inc. We consider them to be a responsible bidder.
It is our opinion that H & R Paving, Inc. is the lowest responsible bidder and recommend
awarding the contract to them for the total amount of$711,962.55.
If you have any questions or require any additional information, please call.
Enclosures: Bid Tabulation
SECTION 00410
SCHEDULE OF VALUES — BIDDER'S COMPANY NAME: x&R PAVING, INC.
Time to Substantial Completion: 135 calendar days upon issuance of the Notice to Proceed.
Time to Final Completion: 45 calendar days.
TOTAL CONTRACT TIME = 180 CALENDAR DAYS
Pay Estimated Unit
Ifem Quantity Description Unit Price Extended Price
GENERAL
1 1
100 1 General Conditions and Mobilization LS 56565.05 1 56565.05
1 101 1 Provide Maintenance Of Traffic per
FDOT 600 Series Design Standards LS 54000.00 54000.00
102 1 Provide Erosion Control Measures LS 2000.00 2000.00
j DEMOLITION
Remove and Dispose of Existing Curb
200 369 (Type D, Type E, Type F, Drop Curb LF 10.00 3690.00
etc.)
201 193 Remove And Dispose of Existing SY
Concrete 20.00 3860.00
202 5 Remove And Dispose of Existing
EA
Drainage Structures 1350.00 6750.00
Remove And Dispose of Existing
203 497 Drainage Pipe (Up to 36") & LF 40.00 19880.00
ExfRration Trench Section
204 53 Clearing and Grubbing SY 200.00 10600.00
205 3 Remove Existing Sign and Post EA 50.00 150.00
City of Aventura N.E. 191°Street
Roadway&Drainage Improvements
City of Aventura Bid No. 16-07-12-2
Addendum No.2
00410-4
F DRAINAGE
300 3 Storm Manhole (Type M-4-48"
Round) EA 5550.00 16650.00
301 1 Storm Manhole (Type M-5-6C"
EA
Round) 7500.00 i• 7500.00
302 1 Storm Manhole (Type M-5 -60" x 60"
Square) EA 7500.00 7500.00
303 1 Storm Structure (48X84") EA 5950.00 5950.00
Furnish and Install Drainage Well
304 4 (Total 100' Depth including minimum 1 EA 25500.00 102000.00
•
20'open hole)
305 4 Furnish and Install Drainage Well EA 13500.00
_ Baffle Structure { 54000.00
306 6 Pollution Retardant Baffle EA 405.00 2430.00
Pipe - 15"Diameter Solid R.C.P. I
307 51 (Installation Includes All Bedding, LF
Shoring, etc. as necessary to provide i 160.00 3160.00
work)
Pipe-24" Diameter Solid R.C.P. I
308 42 (Installation Includes All Bedding, LF
Shoring, etc. as necessary to provide 190.00 7980.00
work)
Pipe -24" Diameter Slotted R.C.P., F
Including Exfiltration Trench
309 538 (Installation Includes All Bedding, LF 15000 80700.00
Shoring, etc. as necessary to provide
work)
Pipe-30" Diameter Solid R.C.P.
310 28 (Installation Includes All Bedding, LF
Shoring, etc. as necessary to provide 255.00 7140.00
work) _
311 2 Connect Prop. Drainage Pipe to Exist. EA 1100.00
Drainage Structure 2200.00
312 15 Connect Exist. Drainage Pipe to Prop. EA16500.00
Drainage Structure 1100.00
313 353 Clean and Televise Drainage Pipe- LF 2471.00
15" Pipe 7.00
314 97 Clean and Televise Drainage Pipe- LF 7.00 679.00
18° Pipe
315 185 Clean and Televise Drainage Pipe- i LF 6.00 1110.00
24" Pipe I -
Clean and Televise Drainage Pipe-
316 1 1282 LF 20.00 1 25640.00
30° Pipe
Pavement Restoration; Includes
317 I 825 Removal I Pavement and Disposal of Existing SY 31.50 l 25987.50
City of Aventura N.E. 191"Street
Roadway&Drainage Improvements
City of Aventura Bid No. 16-07-12-2
Addendum No. 2
00410- 5
ROADWAY
400 7574 Mill 1°Asphalt, Including Removal
and Disposal of Existing Pavement SY 2.25 17041.50
1° Superpave SP-9.5 Asphaltic
401 ! 7656 Concrete Pavement, Including Tack 1 SY 8.00
61248.00
Coat
402 41 8" Limerock Base (min. LBR of 100), SY
2050.00
including Prime Coat 50.00
403 41 12" Stabilized Subgrade (min. LBR of
20.00
40) Y 820.00
404 166 Type"P Curb& Gutter, Including 4°
Limerock Pad LF 60.00 9960.00
405 j 55 Type"D" Curb LF 50.00 2750.00
-
406 i 30 Drop Curb, Including 4" Limerock Pad LF 60.00 1800.00
I �
4" Concrete Sidewalk(min. 3,000 psi)
407 162 SY 75.00 12150.00
with Compacted Subgrade
408 7 • 6" Concrete Sidewalk (min. 3,000 psi)
with Compacted Subgrade SY 110.00 770.00
Accessible Ramp Type CR-D with
409 1 ' Embedded Detectable Warning EA3000.00 3000.00
Surface
Accessible Ramp Type CR-G with
410 5 Embedded Detectable Warning EA2800.00 14000,00
Surface
411 5 Adjust Existing Storm and Sanitary EA
Sewer Manhole Rim I 300.00 1500.00
412 15 Adjust Existing Water/Force/Gas Main li EA 250.00 3750.00
Valve Box
j 413 3 Replace Roadway Loo Detectors EA
1500.00 4500.00
SIGNING AND MARKING
500 j 2344 6" Solid Yellow(Thermoplastic) LF 1.00 2344.00
501 3100 6"Solid White (Thermoplastic) LF
1.00 3100.00
502 786 8" Solid White (Thermoplastic) LF 2.00 I 1572.00
City of Aventura N.E. 1915.Street
Roadway&Drainage Improvements
City of Aventura Bid No. 16-07-12-2
Addendum No.2
00410-6
503 336 12" Solid White (Thermoplastic) LF 2.00 II
672.00 I
504 81 18" Solid Yellow(Thermoplastic) LF 4.00 324.00
505 105 18" Solid White(Thermoplastic) LF 1
4.00 420.00
18"Solid White Chevron
506 300 (The moplastic) LF 4.00 1200.00
I
I
507 51 24" Solid White(Thermoplastic) LF 4.00 I 204.00
•
6" Skip White 21-4' (Thermoplastic) i
508 32 [Net length of Thermoplastic LF 1.00 32.00
Markings]
6" Skip Yellow 6'-10' (Thermoplastic)
509 84 [Net length of Thermoplastic LF I 1.00 84.00
Markings]
6" Skip White 6-10' (Thermoplastic)
510 36 [Net length of Thermoplastic LF
_ Markings] 1.00 36.00
6" Skip White 10'-30' (Thermoplastic)
511 i 310 [Net length of Thermoplastic LF
1.00 310.00
Markings]
6" Skip Yellow 10'-30' (Thermoplastic) I
512 80 [Net length of Thermoplastic ; LF { 1.00 80.00
Markings]
513 - 24 Pavement Message-per letter EA
(Thermoplastic) • 10.00
240.00
I I
514 17 Arrow (Thermoplastic) j EA1360.00
- 80.00 1
r - -
515 10 Sharrow(Thermoplastic) EA 300.00 3000.00
i
I
516 1, 2344 6" Solid Yellow(Paint) LF 0.10 234.40
517 3100 6" Solid White (Paint) LF
0.10 310.00
518 786 8" Solid White (Paint) I LF 0.10 78.60
City of Aventura N.E. 191'Street
Roadway&Drainage Improvements
City of Aventura Bid No. 16-07-12-2
Addendum No. 2
00410- 7
I
519 i 335 12" Solid White (Paint) LF 0.20 i 67.20
520 81 18" Solid Yellow(Paint) LF 1
0.30 24.30
I
521 105 18" Solid White (Paint) LFi 0,30 31.50
i
522 300 18"Solid White Chevron (Paint) LF 0.30 90.00
i
523 51 24" Solid White (Paint) LF 0.30 15.30
6" Skip White 2'-4' (Paint) [Net length
524 32 of Paint] LF 0.10 3.20
.
525 84 6" Skip Yellow 6'-10' (Paint) [Net LF 0.10 8.40
length of Paint]
526 36 6" Skip White 6'-10' (Paint) [Net length III LF
of Paint] 0.10 3.60
' 527 310 16"Skip White 10'-30' (Paint) [Net LF
I
length of Paint] 0.10 31.00
528 80 6" Skip Yellow 10'-30' (Paint) [Net LF
length of Paint) 0.10 8.00
Pavement Message-per letter
529 24 (Paint) EA 10.00 240.00 I
•
530 17 Arrow(Paint) EA 10.00 170.00
531 10 Yellow Reflective Paint (Bullnose) SY 2.00 20.00
532 110 Reflective Pavement Marker(RPM) EA 3.00 330.00
White/Red
533 223 Reflective Pavement Marker(RPM) i EA 3.00 669.00
Yellow/Yellow
.
534 6 Blue Refle/ctive BI ePavement Marker(RPM) 1 PJB
3.00 18.00
City of Aventura N.E. 191'Street
Roadway &Drainage Improvements
City of Aventura Bid No. 16-07-12-2
Addendum No.2
00410- 8
535 I 17 Furnish and install new sign and new
EA
post. 300.00 5100.00
MISCELLANEOUS
600 1 Loop Detector Replacement Permit
Fee AL $2,100 2100.00
601 1 Off-Duty Police Services AL $20,000 20000.00
SUB-TOTAL $711,962.55
TOTAL COST $711,962.55
*BIDS SHALL BE AWARDED BY THE CITY TO THE LOWEST RESPONSIVE AND
RESPONSIBLE BIDDER. IN ANALYZING BIDS, THE CITY MAV ALSO TAKE INTO
CONSIDERAHON ALTERNATE AND UNIT PRICES. REFER TO SECTION 00710,
GENERAL CONDITIONS,ARTICLE 2.1.
City of Aventura N.E. 191'Street
Roadway&Drainage Improvements
City of Aventura Bid No. 16-07-12-2
Addendum No.2
00410-9
CITY OF AVENTURA
COMMUNITY SERVICES DEPARTMENT
MEMORANDU
TO: City Commission
FROM: Eric M. Soroka, ICMA-CM, C. Man ger
i
BY: Robert M. Sherman, Dire • of Co unity Service
DATE: August 23, 2016
SUBJECT: Bid No. 16-06-24-3, Parks & Facilities Landscape Maintenance
Services
September 6, 2016 City Commission Meeting Agenda Item 5-J-
Recommendation:
The City Commission adopt the attached Resolution awarding Bid No. 16-06-24-3 Parks
& Facilities Landscape Maintenance Services, to the lowest responsible and responsive
bidder, BrightView Landscape Maintenance, Inc. for the price of$398,509.75
Background:
In accordance with the City's Purchasing Ordinance, bids for this project were solicited,
advertised and opened on June 24, 2016. All contract specifications were reviewed by
the Purchasing Agent, Finance Director, City Attorney and Landscape Architect prior to
advertising for bids.
Three qualified bids were opened on June 24, 2016 and the results are as follows:
BrightView Landscape Maintenance, Inc. $ 398,509.75
Lukes' Landscaping, Inc. 405,535.00
Superior Landscaping & Lawn Service, Inc. 532,000.00
This bid is for one three year term, with the City retaining the sole option to renew the
bid for one additional three year term, with the City Manager's approval. The bid
specifications included grounds and irrigation maintenance standards at City parks and
facilities including the Government Center, Arts & Cultural Center, Community
Recreation Center and the ACES campus.
r
City Commission
August 23, 2016
Page Two
Specialized grounds maintenance standards for Bermuda turf and athletic fields in all
City parks were addressed as well as specified pricing for planting flowers three times
per year and specialized palm tree treatments.
The City's Landscape Architect, Kathy O'Leary-Richards reviewed the bid from
BrightView Landscape Maintenance, Inc. Her letter of recommendation is attached.
The bid specifications also require the bidder to provide the City with 24 hour services
providing clean-up and recovery services for major emergencies, such as hurricanes,
storms and flooding. The successful bidder was also required to own certain equipment
necessary to maintain the parks and athletic fields to established City standards.
Based on the bids received, I recommend the lowest responsible and responsive
bidder, BrightView Landscape Maintenance, Inc. be awarded Bid No. 16-06-24-3 for the
base bid amount of$398,509.75 per year.
RMS/gf
Attachments
RMS16007
RESOLUTION NO. 2016-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA AWARDING AND LETTING A
BID/CONTRACT FOR BID NO. 16-06-24-3, PARKS &
FACILITIES LANDSCAPE MAINTENANCE SERVICES TO
BRIGHTVIEW LANDSCAPE MAINTENANCE, INC. AT THE BID
PRICE OF $398,509.75; AUTHORIZING THE CITY MANAGER
TO EXECUTE ASSOCIATED CONTRACTS; AUTHORIZING
THE CITY MANAGER TO TAKE NECESSARY AND
EXPEDIENT ACTION TO CARRY OUT THE AIMS OF THIS
RESOLUTION; PROVIDING FOR THE APPROPRIATION AND
ALLOCATION OF FUNDS FOR SAID BID AWARD; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Manager of the City of Aventura, Florida, has, pursuant to the
various laws of the State of Florida and the Code of the City of Aventura, properly solicited
and accordingly accepted bids for BID NO. 16-06-24-3, PARKS & FACILITIES
LANDSCAPE MAINTENANCE SERVICES; and
WHEREAS, sealed bids have been submitted to and received by the City pursuant
to the City's Invitation to Bid/Notice to Bidders, specifications, proposals, and
requirements for the project/work as cited above; and
WHEREAS, staff has determined that BrightView Landscape Maintenance, Inc.
has submitted the lowest responsible and responsive bid for said project/work; and
WHEREAS, the City Commission, upon the recommendation of the City Manager,
is therefore desirous of awarding said bid/contract to said lowest responsible and
responsive bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA:
Section 1: That bid/contract for BID NO. 16-06-24-3, PARKS & FACILITIES
LANDSCAPE MAINTENANCE SERVICES, is hereby awarded to BrightView Landscape
Maintenance, Inc. in the amount of $398,509.75.
Section 2: That the City Manager is hereby authorized to execute, on behalf of
City of Aventura Resolution No. 2016-
the City, a contract by and between the parties embodying the terms, conditions,
specifications as set forth in the subject Invitation to Bid/Notice to Bidders, bid
specifications, bid proposal and bid requirements, and said parties shall execute said
prepared contract on behalf of the City.
Section 3: That the City Manager is hereby authorized and requested to take all
necessary and expedient action to carry out the aims of this Resolution in awarding this
bid/contract.
Section 4: That the funds to be allocated and appropriated pursuant hereto and
for the purpose of carrying out the tenets of this Resolution shall be from the General
Fund Line Item No. 001-5001-539-3452.
Section 5: That this Resolution shall be effective immediately upon its adoption.
The foregoing resolution was offered by Commissioner , who moved its
adoption. The motion was seconded by Commissioner and upon being put to
a vote, the vote was as follows:
Commissioner Teri Holzberg
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
Vice Mayor Denise Landman
Mayor Enid Weisman
Page 2 of 3
City of Aventura Resolution No. 2016-
PASSED AND ADOPTED this 6th day of September, 2016.
ENID WEISMAN, MAYOR
ATTEST:
ELLISA L. HORVATH, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
Page 3 of 3
O'Leary
Richards
Design
Associates,
Inc.
Landscape Architecture&Planning
July 12, 2016
Mr. Robert M. Sherman, CPRP
Director of Community Services
City of Aventura
19200 West Country Club Drive
Aventura, Florida 33180
Re: Parks & Facilities Landscape Maintenance Services
IFB#16-06-24-3
Dear Mr. Sherman:
Pursuant to your directive, we have reviewed the bids submitted for the
above-referenced project. Based on our review, it is our recommendation
that this contract be awarded to BrightView, the lowest and most responsive
bidder.
Please let me know if you require any additional information.
Sincerely,
O'Leary Richards Design Associates, Inc.
C4111 '
Kathryn O eary Richards, RLA, ASIA, LEED GA
President
Oak Plaza Professional Center
8525 SW 92nd Street.Suite C-11
Miami.Florida 33156
tel:305.596.6628
fax:305.596.9160
LC26000195
www.olearyrichards.com
City of Aventura
Parks Facilities Landscape Maintenance Services
Bid#16-06-24-3
BID TABULATION
Bid Opening after 3:00 PM on Friday,June 24, 2016
TOTAL COST PER
Bidder Item# Description 12 MONTHS
BrightView Parks&Facilities Landscape
Landscape Maintenance Services within the
Maintenance,Inc. 1 Scope of this project $ 382,387.00
Unit price shall be delivered and in-place:includes removal
Seasonal Color Replacement,4 of prior season's flowers,fertilization,new soil and soil
'/z"pot,full 3,200 X 3 changes amendments, and pre-emergent herbicide as per
2 per year specifications. $1.25 x 9,600 pei year=$12,000.00 TOTAL
Merit Soil Drench for Royal Palms
3 (One application Per Application
including follow up per year) $ 173 x 85 Royal Palms=$ 82875 TOTAL
4 Cygon Foliar Spray for Royal Palms Per Application
(One application Including follow
up per year) $ 30.00 x 85 Royal Palms=$2,560.00_TOTAL
5 Pheonix Dactylifera Maintenance Per Application
(Three applications per year) $8.00 x 31 Date Palms x 3=$ 744.00 TOTAL
TOTAL BASE BID $398,509.75
TOTAL COST
Bidder Item If Description PER 12 MONTHS
Superior Parks&Facilities Landscape
Landscaping& Maintenance Services within the
Lawn Serv. 1 Scope of this project $512,485.00
Unit price shall be delivered and in-place:includes removal
Seasonal Color Replacement,4 of prior season's flowers,fertilization,new soil and soil
'/"pot,full 3,200 X 3 changes amendments, and pre-emergent herbicide as per
2 per year specifications. $1.15 x 9,600 per year=$11,040.00 TOTAL
Merit Soil Drench for Royal Palms
3 (One application Per Application
including follow up per year) $ 20.00 x 85 Royal Palms=$ 1.7)0.00 TOTAL
4 Cygon Foliar Spray for Royal Palms Per Application
(One application including follow i
up per year) $_25.00_x 85 Royal Palms=$2,.25.00_TOTAL
5 Pheonix Dactylifera Maintenance Per Application
(Three applications per year) $ 50.00_x 31 Date Palms x 3=$ 4,650.00_TOTAL
TOTAL BASE BID $532,000.00
Page 1 of 2
City of Aventura
Parks Facilities Landscape Maintenance Services
Bid St 16-06-24-3
TOTAL COST PER
Bidder Item# Description 12 MONTHS
Parks&Facilities Landscape
Lukes' Maintenance Services within the
Landscaping,Inc. 1 Scope of this project $ 389,274.00
Unit price shall be delivered and in-place:includes removal
Seasonal Color Replacement,4 of prior season's flowers,fertilization,new soil and soil
'h"pot full 3,200 X 3 changes amendments, and pre-emergent herbicide as per
2 per year specifications. $1.31 x 9,600 per year=$12576.00 TOTAL
Merit Soil Drench for Royal Palms
3 (One application Per Application
including follow up per year) $8.00 x 85 Royal Palms=$ 680.1MTOTAL
4 Cygon Foliar Spray for Royal Palms Per Application
(One application induding follow
up per year) $8.00x 85 Royal Palms=$ 680.09TOTAL
5 Pheonix Dactylifera Maintenance Per Application
(Three applications per year) $25_00 x 31 Date Palms x 3=$ 2 325.00TOTAL
TOTAL BASE BID ' $405,535.00
Rank Bidder Base Bid
1 BrightView Landscape $398,509.75
Maintenance,Inc.
2 Lukes'Landscaping,Inc. $405,535.00
3 Superior landscaping&lawn $532,000.00
Service,Inc.
Offers listed from the vendors herein are the only offers received timely as of the above opening date and time.
All other offers submitted in response to this solicitation,if any,are hereby rejected as late.
Th
, /eV/1
Name: _
Indra Sarju / Datyf:
Page 2 of 2
CITY OF AVENTURA
COMMUNITY DEVELOPMENT DEPARTMENT
MEMORANDUM
TO: City Commission
FROM: Eric M. Soroka, I• -C
City Manager
BY: Joanne Carr, AICs,
Community Develop-Director
DATE: August 24, 2016
SUBJECT: Request of Gulfstream Park Racing Association Inc. for extension of the
approvals granted through Resolution No. 2006-62 for property located on
the north side of NE 213 Street between Biscayne Boulevard and NE 34
Avenue, City of Aventura (02-CU-06 EXT)
September 6, 2016 City Commission Meeting Agenda Item tT IC
RECOMMENDATION
The City Manager recommends that the City Commission, by motion, table the
applicant's conditional use approval extension request for sixty (60) days from
September 6, 2016 to facilitate ongoing discussions regarding overall development of
that portion of the Gulfstream Park property lying within the City of Aventura.
THE REQUEST
The applicant, Gulfstream Racing Association Inc., requested a six (6) month extension
of the conditional use approvals granted through Resolution No. 2006-62 passed on
October 3, 2006.
At its meeting of July 12, 2016, the City Commission tabled this extension request for
sixty (60) days to facilitate ongoing discussions between the applicant and the City
Manager. The sixty (60) day extension expires on September 12, 2016. Discussions
are still ongoing and a further sixty (60) tabling of the extension request is
recommended. If the City Commission approves the applicant's request for conditional
use approval extension when the matter is next considered, the requested six (6) month
extension would run from the date of passage of the motion or resolution for approval.
CITY OF AVENTURA
FINANCE DEPARTMENT
MEMORANDUM
TO: City Commission (ACES Board of Directors)
From Eric M. Soroka, City Manager, ICMA-CM
fi
By: Brian K. Raducci, Finance Director
DATE: August 26, 2016
SUBJECT: Special Purpose Financial Report for ACES FY June 30, 2016
September 6, 2016 City Commission Meeting Agenda Item 5L
Recommendation
It is recommended that the City Commission approve the following motion:
"Motion to accept for filing the Special Purpose Financial Report
for the Aventura City of Excellence School for the fiscal year
ended June 30, 2016 and to accept for filing that letter dated
August 24, 2016 attached hereto as Attachment 1."
Background
The Special Purpose Financial Report for ACES was electronically distributed to the
Mayor and Commissioners on August 26, 2016 along with our memorandum. In
addition, a letter dated August 24, 2016 (Attachment 1) from our auditors — Alberni
Caballero & Fierman, LLP was attached to the Commission agenda for your review.
The Rules of the Auditor General, Chapter 10.550, require that the Report be filed as an
official record at a public meeting. This motion satisfies that requirement. In addition,
the auditors have requested that their letter (Attachment 1) be accepted for filing with
the City Commission.
A representative from Alberni Caballero & Fierman, LLP will be present at the meeting.
However, since the Report is the responsibility of the City, I respectfully request that any
questions be discussed with the City Manager prior to the meeting.
CITY OF AVENTURA
FINANCE DEPARTMENT
MEMORANDUM
TO: City Commission (ACES Board of Directors
THROUGH: Eric M. Soroka, City Manager, ICMA-CM
FROM: Brian K. Raducci, Finance Director
DATE: August 26, 2016
SUBJECT: Aventura City of Excellence School (the "School")
Special Purpose Financial Report
Background
As required by State law and our Charter School Contract with the Miami-Dade County
Public School District, we have prepared the School's financial statements for the fiscal
year ended June 30, 2016 (attached). These statements encompass the School's 13th
year of operations and were audited by Alberni Caballero & Fierman, LLP.
The Report complies with Generally Accepted Accounting Principles (GAAP), which
includes Governmental Accounting Standard Board (GASB) Statement No 34. The
cover reflects that the Report contains the "Special Purpose Financial Report" for the
"Aventura City of Excellence School, a Special Revenue Fund of the City of Aventura,
Florida." As a result, the School's financial operations will be reflected in the City's
Comprehensive Annual Financial Report for the fiscal year ended September 30, 2016,
as well as in this Report.
The key schedules in this Report include the:
1. Statement of Revenues, Expenditures and Change in Fund Balance —
Governmental Fund (page 12), and the;
2. Schedule of Revenues and Expenditures and Change in Fund Balance Budget
and Actual — Special Revenue Fund, (page 25).
Please note that on page 25, revenue and expenditures (Actual Amounts GAAP Basis
Column), aggregated $8,926,406 and $8,821,077 respectively. The positive net
difference of $105,329 is then added to the beginning fund balance of $2,052,321,
resulted in an ending fund balance of $2,157,650 (page 12 bottom). The increase in fund
balance was primarily due to lower than budgeted expenditures.
Page (2)
Aventura City of Excellence School
Special Purpose Financial Statements
Actual expenditures (on a budgetary basis) totaled $8,821,077 or 96.16% of the total
budget of$9,173,472.
The balance of the Report contains the School's statements and a narrative on a GASB
34 basis. The purpose of the GASB 34 governmental financial statements is to more
closely resemble the financial statements of non-governmental entities. Therefore,
page 8 contains a Statement of Net Position which is reconciled to the Balance Sheet at
the bottom of page 11. Similarly, the Statement of Activities (page 9) reflects a change in
net position which is reconciled to the Statement of Revenues, Expenditures and
Change in Fund Balance of the Governmental Fund at the bottom of page 13.
Whether you look at the School's operations from either a GASB 34 non-governmental
basis (pages 8 - 9) or a traditional governmental basis (pages 10, 12 and 25), the School
continues to operate well both from an educational and financial perspective.
The auditor letter dated August 24, 2016 is also required to be distributed to the City
Commission by generally accepted auditing standards and was therefore attached to
the September 6, 2016 City Commission Meeting Agenda. The Reports contained on
pages 27 - 30 of the Special Purpose Financial Report are required by generally
accepted auditing standards and the Rules of the Auditor General of the State of
Florida. Please note that none of these documents contain any negative comments
about the School or City's operations.
Future Actions
A motion will be placed on the September 6, 2016 agenda, to satisfy the Auditor
General's requirement (Chapter 10.550), that the Financial Reports be filed as an official
record at a public meeting.
Upon your review of this memorandum, please contact the City Manager with any
questions you may have.
Attachment 1
Alberni Caballero 8 Fierman,LLP
AC&CI 4649 Ponce de Leon Blvd
Suite 404
Coral Gables, FL 33146
T:305.662.7272 F:305.662.4266
ALBERNI CABALLERO&FIERMAN,LLP ACF-CPA.COM
ACCOUNTANTS•ADVISORS
IIIIIII11111111111111111111111111111111111111111111111111111111111111111111111111111
August 24, 2016
Honorable Mayor and Members of the City Commission
City of Aventura, Florida
Aventura City of Excellence School(a Special Revenue Fund of the City of Aventura, Florida)
Aventura, Florida
We have audited the financial statements of the governmental activities, and the major fund of the Aventura City of Excellence
School (the "School") (a Special Revenue Fund of the City of Aventura, Florida) as of and for the fiscal year ended June 30,
2016. Professional standards require that we provide you with information about our responsibilities under generally accepted
auditing standards and Government Auditing Standards, as well as certain information related to the planned scope and timing
of our audit. We have communicated such information in our letter to you dated April 9, 2015. Professional standards also
require that we communicate to you the following information related to our audit.
Significant Audit Findings
Qualitative Aspects of Accounting Practices
Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies
used by the School are described in Note 2 to the financial statements. No new accounting policies were adopted and the
application of existing policies was not changed during the fiscal year 2016. However,the School did implement Governmental
Accounting Standard Board (GASB) Statement No. 72, Fair Value Measurement and Application. We noted no transactions
entered into by the School during the year for which there is a lack of authoritative guidance or consensus. All significant
transactions have been recognized in the financial statements in the proper period.
Accounting estimates are an integral part of the financial statements prepared by management and are based on
management's knowledge and experience about past and current events and assumptions about future events. Certain
accounting estimates are particularly sensitive because of their significance to the financial statements and because of the
possibility that future events affecting them may differ significantly from those expected. There were no sensitive estimates
affecting the financial statements.
Certain financial statement disclosures are particularly sensitive because of their significance to financial statement users. The
most sensitive disclosures affecting the financial statements were:
The disclosure of Commitments and Contingencies in Note 7 to the financial statements.
The disclosure of Related Party Transactions in Note 8 to the financial statements.
The financial statement disclosures are neutral, consistent,and clear.
Difficulties Encountered in Performing the Audit
We encountered no difficulties in dealing with management in performing and completing our audit.
Corrected and Uncorrected Misstatements
Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than
those that are clearly trivial, and communicate them to the appropriate level of management. There were no such
misstatements.
Disagreements with Management
For purposes of this letter, a disagreement with management is a financial accounting, reporting, or auditing matter,whether or
not resolved to our satisfaction, that could be significant to the financial statements or the auditors report. We are pleased to
report that no such disagreements arose during the course of our audit.
Management Representations
We have requested certain representations from management that are included in the management representation letter dated
August 24, 2016.
Management Consultations with Other Independent Accountants
In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to
obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the
School's financial statements or a determination of the type of auditor's opinion that may be expressed on those statements,
our professional standards require the consulting accountant to check with us to determine that the consultant has all the
relevant fads.To our knowledge,there were no such consultations with other accountants.
Other Audit Findings or Issues
We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with
management each year prior to retention as the School's auditors. However, these discussions occurred in the normal course
of our professional relationship and our responses were not a condition to our retention.
Other Matters
We applied certain limited procedures to the management's discussion and analysis and budgetary comparison information,
which are required supplementary information (RSI) that supplements the basic financial statements. Our procedures
consisted of inquiries of management regarding the methods of preparing the information and comparing the information for
consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained
during our audit of the basic financial statements. We did not audit the RSI and do not express an opinion or provide any
assurance on the RSI.
Restriction on Use
This information is intended solely for the information and use of the Legislative Auditing Committee, members of the Florida
Senate and the Florida House of Representatives, the Florida Auditor General, Federal and other granting agencies, the
Mayor, Commission Members, School's management, the Auditor General of the State of Florida and the School Board of
Miami-Dade County and is not intended to be, and should not be, used by anyone other than these specified parties.
Very truly yours,
,4/l ;; Cala/eero & fiewnraa, LLP
Alberni, Caballero&Fierman, LLP
Coral Gables, Florida
—A nnA 1�r- 1 �;
m I 4ir
A Special Revenue Fund of the
City of Aventura, Florida
Special Purpose Financial Report
For the Fiscal Year Ended
June 30, 2016
ESiAB tISHEA 2007
V
FLO���
AVENTURA CITY OF EXCELLENCE SCHOOL
(A SPECIAL REVENUE FUND OF THE CITY OF AVENTURA, FLORIDA)
BASIC FINANCIAL STATEMENTS AND SUPPLEMENTAL INFORMATION
FOR THE YEAR ENDED JUNE 30, 2016
AVENTURA CITY OF EXCELLENCE SCHOOL
(A SPECIAL REVENUE FUND OF THE CITY OF AVENTURA, FLORIDA)
BASIC FINANCIAL STATEMENTS AND SUPPLEMENTAL INFORMATION
TABLE OF CONTENTS
JUNE 30, 2016
Governmental Fund Financial Statements:
Balance Sheet 10
Reconciliation of the Balance Sheet of Governmental
Fund to the Statement of Net Position 11
Statement of Revenues, Expenditures and Change in Fund Balance 12
Reconciliation of the Statement of Revenues, Expenditures and Change in Fund Balance of the
Governmental Fund to the Statement of Activities 13
Notes to Basic Financial Statements 14-24
Required Supplementary Information (Unaudited):
Schedule of Revenues and Expenditures and Change in Fund Balance
Budget and Actual — Special Revenue Fund 25
Notes to Required Supplementary Information 26
Compliance Section:
Independent Auditor's Report on Internal Control over Financial Reporting and on
Compliance and Other Matters Based on an Audit of the Financial Statements Performed in
Accordance with Government Auditing Standards 27-28
Management Letter Required by Chapter 10.850 Rules of the Auditor
of the State of Florida 29-30
PAGES
Independent Auditors' Report
1-2
Management's Discussion and Analysis (Unaudited)
3-7
Basic Financial Statements:
Government -wide Financial Statements:
Statement of Net Position
8
Statement of Activities
9
Governmental Fund Financial Statements:
Balance Sheet 10
Reconciliation of the Balance Sheet of Governmental
Fund to the Statement of Net Position 11
Statement of Revenues, Expenditures and Change in Fund Balance 12
Reconciliation of the Statement of Revenues, Expenditures and Change in Fund Balance of the
Governmental Fund to the Statement of Activities 13
Notes to Basic Financial Statements 14-24
Required Supplementary Information (Unaudited):
Schedule of Revenues and Expenditures and Change in Fund Balance
Budget and Actual — Special Revenue Fund 25
Notes to Required Supplementary Information 26
Compliance Section:
Independent Auditor's Report on Internal Control over Financial Reporting and on
Compliance and Other Matters Based on an Audit of the Financial Statements Performed in
Accordance with Government Auditing Standards 27-28
Management Letter Required by Chapter 10.850 Rules of the Auditor
of the State of Florida 29-30
INDEPENDENT AUDITORS' REPORT
AC
ALBERNI CABALLERO & HERMAN, LLP
ACCOUNTANTS • ADVISORS
INDEPENDENT AUDITORS' REPORT
Alberni Caballero & Fierman, LLP
4649 Ponce de Leon Blvd.
Suite 404
Coral Gables, Florida 33146
T: 305.662.7272 F: 305.662.4266
ACF-CPA.COM
Honorable Mayor and Members of the City Commission
City of Aventura, Florida
Aventura City of Excellence School (a Special Revenue Fund of the City of Aventura, Florida)
Aventura, Florida
Report on the Financial Statements
We have audited the accompanying financial statements of the governmental activities and the major fund of the
Aventura City of Excellence School (the "School") (a Special Revenue Fund of the City of Aventura, Florida), as of
and for the fiscal year ended June 30, 2016, and the related notes to the financial statements, which collectively
comprise the School's basic financial statements as listed in the table of contents.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in accordance with
accounting principles generally accepted in the United States of America; this includes the design, implementation, and
maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free
from material misstatement, whether due to fraud or error.
Auditors' Responsibility
Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in
accordance with auditing standards generally accepted in the United States of America and the standards applicable
to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States.
Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial
statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial
statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of
material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the
auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in
order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an
opinion on the effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also
includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting
estimates made by management, as well as evaluating the overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit
opinions.
Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial
position of the governmental activities and the major fund of the Aventura City of Excellence School, as of June 30,
2016, and the respective changes in financial position for the fiscal year then ended in conformity with accounting
principles generally accepted in the United States of America.
Emphasis of a Matter
As discussed in Note 1, the financial statements present only the Aventura City of Excellence School, a Special Revenue
Fund of the City of Aventura, Florida. These financial statements do not purport to, and do not, present fairly the
financial position of the City of Aventura, Florida as of June 30, 2016 or its changes in financial position for the fiscal
year then ended in conformity with accounting principles generally accepted in the United States of America.
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the management's
discussion and analysis and budgetary comparison information on pages 3 through 7 and 25 and 26 be presented
to supplement the basic financial statements. Such information, although not part of the basic financial
statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential
part of financial reporting for placing the basic financial statements in appropriate operational, economic, or
historical context. We have applied certain limited procedures to the required supplementary information in
accordance with auditing standards generally accepted in the United States of America, which consisted of
inquiries of management about the methods of preparing the information and comparing the information for
consistency with management's responses to our inquiries, the basic financial statements, and other knowledge
we obtained during our audit of the basic financial statements. We do not express an opinion or provide any
assurance on the information because the limited procedures do not provide us with sufficient evidence to express
an opinion or provide any assurance.
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated August 24, 2016, on our
consideration of the School's internal control over financial reporting and on our tests of its compliance with certain
provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to
describe the scope of our testing of internal control over financial reporting and compliance and the results of that
testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an
integral part of an audit performed in accordance with Government Auditing Standards in considering the School's
internal control over financial reporting and compliance.
7Qe-,Y G'a6a��ewo & fie /ffay LLQ'
Alberni Caballero & Fierman, LLP
Coral Gables, Florida
August 24, 2016
MANAGEMENT'S DISCUSSION AND ANALYSIS
(Required Supplementary Information)
AVENTURA CITY OF EXCELLENCE SCHOOL
MANAGEMENT'S DISCUSSION AND ANALYSIS
JUNE 30, 2016
Our discussion and analysis of the Aventura City of Excellence School's (the "School") financial performance provides
an overview of the School's financial activities for the fiscal year ended June 30, 2016. Please read it in conjunction
with the School's basic financial statements which immediately follow this discussion.
Overview of the Basic Financial Statements
This discussion and analysis is intended to serve as an introduction to the School's basic financial statements. The
basic financial statements are comprised of three components: 1) government -wide financial statements, 2) fund
financial statements, and 3) the notes to financial statements. This report also includes required supplementary
information intended to furnish additional detail to support the basic financial statements themselves.
Government -wide financial statements
The government -wide financial statements, which consist of the statement of net position and the statement of
activities, are designed to provide readers with a broad overview of the School's finances, in a manner similar to a
private -sector business.
The statement of net position presents financial information on all of the School's assets, liabilities, and deferred
inflows/outflows of resources, with the difference reported as net position. Over time, increases or decreases in net
position may serve as a useful indicator of whether the School's financial position is improving or deteriorating.
However, as a governmental entity, the School's activities are not geared toward generating profit as are the activities
of commercial entities. Other factors such as the safety at the School and quality of education, must be considered in
order to reasonably assess the School's overall performance.
The statement of activities presents financial information and shows how the School's net position changed during the
most recent fiscal year. All changes in net position are reported as soon as the underlying event giving rise to the
change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this
statement for some items that will only result in cash flows in future fiscal periods.
Fund financial statements
A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for
specific activities or objectives. The School has only one (1) category of funds - governmental funds.
Governmental funds are used to account for essentially the same functions reported as governmental activities in the
government -wide financial statements. However, unlike the government -wide financial statements, governmental fund
financial statements focus on near-term inflows and outflows of spendable resources, as well as on balances of
spendable resources available at the end of the fiscal year. Such information may be useful in assessing the School's
near-term financing requirements.
Because the focus of governmental funds is narrower than that of the government -wide financial statements, it is useful
to compare the information presented for governmental funds with similar information presented for governmental
activities in the government -wide financial statements. By doing so, readers may better understand the long-term
impact of the School's near-term financing decisions. Both the governmental fund balance sheet and the governmental
fund statement of revenues, expenditures and change in fund balance provide a reconciliation to facilitate this
comparison between the governmental fund and governmental activities.
Notes to the basic financial statements
The notes provide additional information that is essential to a full understanding of the data provided in the
government -wide and fund financial statements.
Required supplementary information
In addition to the basic financial statements and accompanying notes, this report also presents certain required
supplementary information concerning the School's adopted budget to actual results.
AVENTURA CITY OF EXCELLENCE SCHOOL
MANAGEMENT'S DISCUSSION AND ANALYSIS
JUNE 30, 2016
Government -Wide Financial Analysis
As noted earlier, net position over time, may serve as a useful indicator of financial position. The following table
presents a comparative analysis of the condensed government -wide statements of net position:
Aventura City of Excellence School
Sum mary of Net Position
2016 2015 Variance
Assets:
C u rre nt As s ets $ 2,999,600 $ 2,788,328 $ 211,272
Capital assets, net of depreciation 1,663,594 1,738,588 (74,994)
Total assets 4,663,194 4,526,916 136,278
Liabilities:
Current liabilities 857,455 751,686 105,769
Noncurrent liabilities 46,516 47,039 (523)
Total liabilities 903,971 798,725 105,246
Net position:
Investment in capital assets 1,663,594
Unrestricted 2,095,629
Total net position $ 3,759,223
1,738,588 (74,994)
1,989,603 106,026
$ 3,728,191 $ 31,032
Current assets increased mainly due to an increase in pooled cash, cash equivalents and investments. Capital assets,
net of depreciation, decreased due to the net effect of depreciation expense over new capitalized equipment. The
decrease in total liabilities is due to the short term effect of year-end accounts payable and accrued expenses.
Resources that are subject to external restrictions on how they may be used are classified as restricted assets. As of
June 30, 2016 and 2015, the School had no restricted assets. The remaining unrestricted balance may be used in any
of the School's ongoing operations.
4
AVENTURA CITY OF EXCELLENCE SCHOOL
MANAGEMENT'S DISCUSSION AND ANALYSIS
JUNE 30, 2016
Government -Wide Financial Analysis (Continued)
The following table presents comparative information of the condensed government -wide statements of changes in net
position:
Aventura City of Excellence School
Summary of Changes in Net Position
Revenues:
General revenues
Program revenues:
Charges for services
Operating grants and contributions
Capital grants and contributions
Total revenues
Expenses:
Instruction
Instructional media services
Operation of facility
School administration
Pupil transportation services
Community services
Total expenses
2016 2015 Variance
$ 7,337,657 $ 7,010,196 $ 327,461
842,071
631,157
210,914
322,835
343,556
(20,721)
423,843
474,207
(50,364)
8,926,406
8,459,116
467,290
5,377,790
5,121,226
256,564
57,858
66,231
(8,373)
1,930,813
1,682,538
248,275
1,214,046
1,176,029
38,017
193,400
193,400
-
121,467
146,080
(24,613)
8,895,374
8,385,504
509,870
Change in net position $ 31,032 $ 73,612 $ (42,580)
• General revenues increased approximately 4.7% primarily due to the following:
o The State Legislature increased funding for education per student by approximately 3%.
oAn increase in the School's enrollment capacity of 12 students over the prior year, from 1,008 to 1,020,
thus increasing overall funding.
• Program revenues (charges for services) increased by approximately $ .2 million primarily due to the
following:
o To comply with current National Food Lunch Program guidelines, approximately $ .2 million of related
revenues and expenditures (referenced below) that was previously recorded by the School's Lunch
vendor is now required to be reflected in the School's financial statements.
• Total expenses increased approximately $ .5 million mostly due to the following:
oAn increase in Teacher salaries due to the implementation of a new performance pay plan in
accordance with Florida Statute 1012.22, that rewarded teachers who were rated effective and
highly effective.
o The addition of an English language arts teacher, bringing the total number of full-time employees from
92 to 93 while maintaining 9 part-time positions over the same period.
o The addition of nearly $ .2 million worth of school lunch expenditures as described above.
• The School continued to maximize the use of technology embedded in classroom instruction as well as in a
lab setting.
5
AVENTURA CITY OF EXCELLENCE SCHOOL
MANAGEMENT'S DISCUSSION AND ANALYSIS
JUNE 30, 2016
Financial Analysis of the School's Funds
As noted earlier, the School uses fund accounting to maintain control over resources that have been segregated for
specific activities or objectives. The focus of the School's governmental funds is to provide information on near-term
inflows, outflows and balances of spendable resources. Such information is useful in assessing the School's financing
requirements. In particular, assigned fund balance may serve as a useful measure of the School's net resources
available for spending at the end of the fiscal year.
As of the end of fiscal year 2015/16 the School's governmental fund reported an ending fund balance of $2,157,650.
The fund balance assigned and available for spending at the School's discretion is $2,148,184. These funds will be
available for the School's future ongoing operations. The fund balance increased by $105,329 from the prior year.
Budgetary Highlights
The 2016/17 school year represents the 14th year of operations of the school. This past year a great deal of time and
effort was expended on professional development and curriculum alignment based on Florida's State Standards
formally referred to as Common Core, increasing parental involvement, integration of science, technology, engineering
and math (STEAM), intramural and competitive sport programs and identifying and working with at -risk students. This
year we maintained and expanded all our present academic programs with an emphasis on professional development
and implementation related to the Florida State Standards.
Capital Assets and Debt Administration
As of June 30, 2016, the School had an investment in capital assets of $1,663,594. This amount is net of
accumulated depreciation of $1,115,595. This amount represents a net decrease of $74,994 or 4.5%.
The School has no outstanding debt.
Economic Factors
Facts, decisions or conditions that are expected to have a significant effect on the financial position or results of
operations of the School in fiscal year 2016/17 include the following:
• Our past has shown that we can continue to operate a high performing school that provides a quality
education for our students, within the school-based revenues. We have also been fortunate to have involved
parents in fund-raising activities for school improvements.
The following items represent important highlights
• The school's enrollment will remain at 1,020 students for the 2016/17 school year.
• Teacher salary increases reflect the new performance pay plan in accordance with Florida Statute 1012.22,
rewarding teachers who are rated effective and highly effective.
• No additional employee positions are proposed.
• Funds have been budgeted to provide for interactive classroom lesson software and technology
enhancements including new laptops, mobile learning computer labs, computer replacements and
smartboards.
The overall budget increased by 1.8% or $ 162,088, largely due to employee salary increases and technology
equipment. The budget includes funding for lease payments to the Debt Service Fund to pay annual costs associated
with the long term debt borrowed for the construction of the elementary school wing. Based on actions at the State
level the FTE revenues are budgeted to increase by 1 %.
AVENTURA CITY OF EXCELLENCE SCHOOL
MANAGEMENT'S DISCUSSION AND ANALYSIS
JUNE 30, 2016
Requests for Information
This financial report is designed to provide a general overview of the Aventura City of Excellence School's finances for
all those with an interest. If you should have any questions pertaining to the information presented in this report or
would like additional information, please contact the City of Aventura's Finance Director at the City of Aventura, 19200
West Country Club Drive, Aventura, Florida 33180.
BASIC FINANCIAL STATEMENTS
AVENTURA CITY OF EXCELLENCE SCHOOL
(A SPECIAL REVENUE FUND OF THE CITY OF AVENTURA, FLORIDA)
STATEMENT OF NET POSITION
JUNE 30, 2016
ASSETS
Current assets:
Cash and cash equivalents
$ 923,480
Investments
2,040,161
Due from other governments
26,493
Prepaid expenses
9,466
Total current assets
2,999,600
Noncurrent assets:
46,516
Capital assets, net of accumulated depreciation
1,663,594
Total noncurrent assets
1,663,594
Total assets
4,663,194
LIABILITIES
Current liabilities:
Accounts payable
161,338
Accured expenses
680,612
Compensated absences
15,505
Total current liabilities
857,455
Noncurrent liabilities:
Compensated absences
46,516
Total noncurrent liabilities
46,516
Total liabilities
903,971
NET POSITION
Investment in capital assets 1,663,594
Unrestricted 2,095,629
Total net position $3,759,223
See notes to basic financial statements
8
Q
0
O
J
LL
J q
L�G
OH
2z
Lu Q W
ULL—
w
J ~
wCN
LL
W O Cl)
LL LL Lu
O p w z
z w
U D
�LL
Lu
>>U)
�z
Z
>
aw
J
Q
U
w
a
a
O6 N c
C U O
tf
N N
c> 0 c c 0
N U �_ N
O Q xx U
U' z LLI z
a0 0 a N_
r— LO 0) "T (D N
N 00 O9 O - O
O � O9 � 00 O (p
00 Lf) 00 O O O
N 00 N N ( )
O C:)
(h
N (`') O O Cl) O N
0) N -T O O O N
�
O (h N LO
O (h r— r—
ch ch
(A
U
I m I I I
Cl)
-Fu c O
00
00
co '—
Q
m
N
m
N
"T
"T
U 2
O
U U
(»
c»
UO9
-0
' r ' N '
Ln
011 c
00 ch
ch
c O
L07 (h O)
00
N
O �
N
Of
O O C\l
N
E Q c 'E
CO
`6 O O
O U
(»
(»
N i 0
c
O N
O) �
U
7
ao
o
a)
c
}
U_
O) NN
p
Z)
>
LD (`N')
0000
>
E
U
a)
�
�
Co
N
o
'c
-C U
0)
U
69
69
in U
.c
'E
011
c
.c
c
7 V
UN
.(ll
N
_O
O 00 m O O r-
"T
C N
S
O
N
0)
0)
-0
N
U
OLf) "T O O
r—
N OO_
N
C
(6
N
00 00 O
(h
i s
(ll
L
O
O
� � O (h
L07
O
E
+
.ONfZ
+
.O
O
r— Lo Co O N
O
ll
NfZ
fZ
Oh 0) N
00
X
C) [--
'N
>L
LL
2
(A
(A
(
z
z
U
U U U
O (ll (6
U U (6
OUp 2 0 N c
U � _ Op O U_ �
O
O) — — O (n 0)
O O6 O EOO_ , O6
C C U Z
.p .p OM �
O i i m O
U fn fn fZ U p
Z
C C c O (n 0- U
7 —
LL
O
U
N
0
U
AVENTURA CITY OF EXCELLENCE SCHOOL
(A SPECIAL REVENUE FUND OF THE CITY OF AVENTURA, FLORIDA)
BALANCE SHEET - GOVERNMENTAL FUND
JUNE 30, 2016
LIABILITIES
Accounts payable $ 161,338
Accrued expenses 680,612
Total liabilities 841,950
FUND BALANCE
Nonspendable 9,466
Assigned 2,148,184
Total fund balance 2,157,650
Total liabilities and fund balance $ 2,999,600
See notes to basic financial statements
10
Special
Revenue
Fund
ASSETS
Cash and cash equivalents
$ 923,480
Investments
2,040,161
Due from other governments
26,493
Prepaid expenditures
9,466
Total assets
$ 2,999,600
LIABILITIES
Accounts payable $ 161,338
Accrued expenses 680,612
Total liabilities 841,950
FUND BALANCE
Nonspendable 9,466
Assigned 2,148,184
Total fund balance 2,157,650
Total liabilities and fund balance $ 2,999,600
See notes to basic financial statements
10
AVENTURA CITY OF EXCELLENCE SCHOOL
(A SPECIAL REVENUE FUND OF THE CITY OF AVENTURA, FLORIDA)
RECONCILIATION OF THE BALANCE SHEET - GOVERNMENTAL FUND
TO THE STATEMENT OF NET POSITION
JUNE 30, 2016
Total fund balance - governmental fund $2,157,650
Amounts reported for governmental activities in the
statement of net position are different because:
Capital assets used in governmental activities are not
financial resources; and therefore, are not reported in
the governmental fund:
Cost of capital assets is
Accumulated depreciation is
Lon -term liability which is not due and payable in
the current period; and therefore, is not reported in
the governmental fund:
Compensated absences
Net position of governmental activities
See notes to basic financial statements
11
2,779,189
(1,115,595) 1,663,594
(62,021)
$3,759,223
AVENTURA CITY OF EXCELLENCE SCHOOL
(A SPECIAL REVENUE FUND OF THE CITY OF AVENTURA, FLORIDA)
STATEMENT OF REVENUES, EXPENDITURES AND CHANGE IN FUND BALANCE
GOVERNMENTAL FUND
JUNE 30, 2016
EXPENDITURES:
Special
Current:
Revenue
Instruction
Fund
REVENUES:
57,858
Federal sources
$ 112,836
State sources
7,864,516
Local sources
931,560
Investment earnings
17,494
Total revenues
8,926,406
EXPENDITURES:
Current:
Instruction
5,377,790
Instructional media services
57,858
Operation of facility
1,611,950
School administration
1,214,743
Pupil transportation services
193,400
Community services
121,467
Capital outlay
243,869
Total expenditures
8,821,077
Excess (deficiency) of revenues over expenditures
105,329
Net change in fund balance 105,329
Fund balance, beginning 2,052,321
Fund balance, ending $ 2,157,650
See notes to basic financial statements
12
AVENTURA CITY OF EXCELLENCE SCHOOL
(A SPECIAL REVENUE FUND OF THE CITY OF AVENTURA, FLORIDA)
RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND CHANGE
IN FUND BALANCE - GOVERNMENTAL FUND TO THE STATEMENT OF ACTIVITIES
JUNE 30, 2016
Net change in fund balance - total governmental fund
Amounts reported for governmental activities in the
statement of activities are different because:
The governmental fund reports capital outlay as
expenditures; however, in the statement of activities
these costs are allocated over their estimated useful
lives as provision for depreciation:
Cost of capital assets
Current year provision for depreciation
Some revenues and expenses reported in the
statement of activities are not reported in the
governmental fund because they have no effect on
current financial resources:
Change in compensated absences payable
Change in net position of governmental activities
See notes to basic financial statements
13
$ 105,329
84,460
(159,454)
697
$ 31,032
NOTES TO BASIC FINANCIAL STATEMENTS
AVENTURA CITY OF EXCELLENCE SCHOOL
(A SPECIAL REVENUE FUND OF THE CITY OF AVENTURA, FLORIDA)
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2016
NOTE 1 - ORGANIZATION AND OPERATIONS
Aventura City of Excellence School (the "School"), is a special revenue fund of the City of Aventura, Florida
(the "City"). The School commenced operations in August 2003 in the City and offers classes for
kindergarten through eighth grade with an enrollment of 1,020 for the year ended June 30, 2016. The
School is funded from public funds based on enrollment and can also be eligible for grants in accordance
with state and federal guidelines, including food service and capital outlay. The School can accept private
donations and the City can incur debt for the operation of the School.
NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
A summary of the School's significant accounting policies is as follows
A. Reporting Entity
The School operates under a charter granted by the sponsoring school district, the Miami -Dade County
Public School District (the "District"). The current charter is effective until June 30, 2018 but provides for a
renewal of up to 15 years by mutual agreement of both parties. In 2005, the School amended the charter to
include grades six through eight. In 2012, the School amended the charter to increase the School capacity
from 972 to 1032 over five years commencing with the fiscal year 2012/2013. At the end of the term of the
charter, the District may choose not to renew the charter under grounds specified in the charter in which case
the District is required to notify the School in writing at least 90 days prior to the charter's expiration. During
the term of the charter, the District may also terminate the charter for good cause as defined.
The School is owned and operated by the City, is part of the City's government and is not a
separate legal entity or otherwise organized apart from the City. The City was incorporated in
November 1995. The City operates under a Commission -Manager form of government. In accordance with
Chapter 10.850, Rules of the Auditor General of the State of Florida, the School is required to prepare
special purpose financial statements. Section 10.855(4) states that the special purpose financial statements
should present the charter school's financial position including the charter school's current and capital
assets and current and long-term liabilities, and net position; and the changes in financial position. The
financial statements contained herein present only the operations of the School and do not purport to,
and do not, present the financial position and changes in financial position of the City. Only capital
assets acquired with School revenues are reported. The facility used by the School is owned by the City
and the capital assets and related debt for the facilities are not included in this report.
B. Basis of Presentation
Based on the guidance provided in the American Institute of Certified Public Accountants, Audit and
Accounting Guide — Audits of State and Local Governments and the provisions of Section 228.056(9),
Florida Statutes, the School is presented as a governmental organization for financial statement reporting
purposes.
C. Government -wide Financial Statements
The School's basic financial statements include both government -wide (reporting the School as a whole)
and fund financial statements. Both the government -wide and fund financial statements categorize
primary activities as either governmental or business -type. All of the School's activities are classified as
governmental activities.
In the government -wide statement of net position, the governmental activities column is reported on a full
accrual, economic resource basis, which recognizes all current and noncurrent assets and all current and
noncurrent liabilities. The School's net position is reported in three (3) categories: investment in capital
assets; restricted; and unrestricted.
14
AVENTURA CITY OF EXCELLENCE SCHOOL
(A SPECIAL REVENUE FUND OF THE CITY OF AVENTURA, FLORIDA)
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2016
NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
C. Government -wide Financial Statements (Continued)
The government -wide statement of activities reports both the gross and net cost of each of the School's
functions. The net costs, by function, are supported by general revenues. The statement of activities
reduces gross expenses by related program revenues. Program revenues must be directly associated
with the function. Operating grants include operating specific and discretionary grants while the capital grants
column reflects capital -specific grants.
D. Fund Financial Statements
The School's accounts are organized on the basis of funds. The operations of the fund is accounted for
with a separate set of self -balancing accounts that comprise its assets, deferred outflows of resources,
liabilities, deferred inflows of resources, equity, revenues and expenditures.
The Charter School Special Revenue Fund is a governmental fund type and is used to account for all of the
School's financial transactions.
E. Measurement Focus and Basis of Accounting
Basis of accounting refers to the point at which revenues or expenditures/expenses are recognized in the
accounts and reported in the basic financial statements. It relates to the timing of the measurements
made regardless of the measurement focus applied. Governmental funds use the current financial
resources measurement focus and the government -wide statement uses the economic resources
measurement focus.
Governmental activity in the government -wide financial statements is presented on the accrual basis of
accounting. Revenues are recognized when earned and expenses are recognized when a liability is
incurred.
The governmental fund financial statements are presented on the modified accrual basis of accounting
under which revenue is recognized in the accounting period in which it becomes susceptible to accrual (i.e.,
when it becomes both measurable and available). Revenues susceptible to accrual include FTE
nonspecific revenue, transportation funds, capital grant funds, operating grants and contributions and
investment earnings. Intergovernmental revenues are recognized when all eligibility requirements have
been met, if available. "Measurable" means the amount of the transaction can be determined and
"available" means collectible within the current period or soon enough thereafter to be used to pay
liabilities of the current period. For this purpose, the School considers revenues to be available if they are
collected within two (2) months of the end of the current fiscal year. Expenditures generally are recorded
when a liability is incurred. However, expenditures related to compensated absences are recorded only
when paid from expendable available financial resources.
F. Capital Assets
Capital assets purchased or acquired with an original cost of $ 5,000 or more are capitalized at historical
cost or estimated historical cost and are reported in the government -wide financial statement. Donated
capital assets are valued at the estimated fair market value as of the date received. Additions,
improvements and other capital outlays that significantly extend the useful life of an asset are capitalized
and depreciated over the remaining useful lives of the related capital assets. Other costs incurred for repairs
and maintenance are expensed as incurred.
Capital assets, which include equipment acquired with state shared revenues are reported in the
government -wide financial statements.
Depreciation on leasehold improvements and equipment is provided on the straight-line basis over the
respective estimated useful lives ranging from 15 to 25 years and 3 to 10 years, respectively.
15
AVENTURA CITY OF EXCELLENCE SCHOOL
(A SPECIAL REVENUE FUND OF THE CITY OF AVENTURA, FLORIDA)
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2016
NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
F. Capital Assets (Continued)
Within governmental funds, amounts incurred for the acquisition of capital assets are reported as fund
expenditures. Depreciation expense is not reported within the governmental fund financial statements.
G. Deferred Outflowslinflows of Resources
In addition to assets, the statement of financial position will sometimes report a separate section for
deferred outflows of resources. This separate financial statement element, deferred outflows of
resources, represents a consumption of net position that applies to a future period(s) and so will not be
recognized as an outflow of resources (expense/expenditure) until then. The School does not have any
items that qualify for reporting in this category.
In addition to liabilities, the statement of financial position will sometimes report a separate section for
deferred inflows of resources. This separate financial statement element, deferred inflows of resources,
represents an acquisition of net position that applies to a future period(s) and so will not be recognized as an
inflow of resources (revenue) until that time. The School does not have any items that qualify for reporting in
this category.
H. Unearned Revenue
Unearned revenue arises when the School receives resources before it has a legal claim to them.
I. Net Position Classifications
Government -wide financial statements
Net position is displayed in three (3) components:
• Net investment in capital assets - consists of capital assets net of accumulated depreciation and
reduced by the outstanding balances of any bonds or other borrowings that are attributable to the
acquisition, construction or improvement of those assets. As of June 30, the School did not have any
outstanding debt.
• Restricted - consists of components of net position with constraints placed on its use either by: 1)
external groups such as creditors, grantors, contributors or laws or regulations of other
governments, or 2) imposed by law through constitutional provisions or enabling legislation. There
are no restricted net assets as of the year-end.
• Unrestricted — indicates that portion of net position that is available to fund future operations and
that do not meet the definition of "restricted" or "net investment in capital assets".
J. Fund Balance Classifications
Fund financial statements
The School follows the provisions of Governmental Accounting Standards Board ("GASB") Statement No.
54, Fund Balance Reporting and Governmental Fund Type Definitions. This statement requires that
governmental fund financial statements present fund balances based on classifications that comprise a
hierarchy that is based primarily on the extent to which the School is bound to honor constraints on the
specific purposes for which amounts in the respective governmental funds can be spent.
The following classifications describe the relative strength of the spending constraints:
• Non -spendable Fund Balance — amounts that are not in spendable form (such as prepaid
items) or are legally or contractually required to be maintained intact. The School has
classified $ 9,466 of prepaid items as being non -spendable as these items are not expected to be
converted to cash.
16
AVENTURA CITY OF EXCELLENCE SCHOOL
(A SPECIAL REVENUE FUND OF THE CITY OF AVENTURA, FLORIDA)
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2016
NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
J. Fund Balance Classifications (Continued)
• Restricted Fund Balance — amounts that are constrained to specific purposes by external
providers (such as grantors, creditors, etc.) or imposed by law through constitutional provisions, or
by enabling legislation.
• Committed Fund Balance — amounts constrained to specific purposes by formal action of the
government's highest level of decision making. The City Commission is the highest level of
decision—making authority for the government and School that can, by adoption of an ordinance
prior to the end of the fiscal year, commit fund balance. Once adopted, the limitation imposed by
the ordinance remains in place until a similar action is taken (the adoption of another ordinance)
to remove or revise the limitation.
• Assigned Fund Balance — amounts the School intends to use for a specific purpose but are
neither restricted nor committed. Assignments can be made by the City Manager, which the City
Commission Members, by resolution, delegated such authority at their direction. The School has
a total of $2,148,184 in Assigned Fund Balance.
• Unassigned Fund Balance — amounts that have not been assigned to other funds and that have
not been restricted, committed, or assigned to specific purposes within the general fund.
Positive amounts are only reported in the General Fund.
The School uses restricted amounts first when both restricted and unrestricted fund balance is available
unless there are legal documents/contracts that prohibit doing this, such as in grant agreements
requiring dollar for dollar spending. Additionally, the School would first use committed fund balance, followed
by assigned fund balance when expenditures are incurred for purposes for which amounts in any of the
unrestricted fund balance classifications could be used.
K. Encumbrances
Encumbrance accounting, under which purchase orders, contracts and other commitments for the
expenditure of funds are recorded in order to reserve that portion of the applicable appropriation, is
employed as an extension of formal budgetary integration.
Encumbrances are recorded at the time a purchase order or other commitment is entered into.
Encumbrances outstanding at year-end represent the estimated amount of expenditures which would
result if unperformed purchase orders and other commitments at year-end are completed. Encumbrances
lapse at year-end; however, the City and School generally intends to honor purchase orders and other
commitments in process. As a result, encumbrances outstanding at year-end are re -appropriated in the next
fiscal year and are therefore presented as committed or assigned fund balance for the subsequent year.
At June 30, 2016, there were no encumbrances outstanding.
L. Deposits and Investments
The School's cash, cash equivalents, and investments are maintained by the City in a pooled account for
all funds. This enables the City to invest large amounts of idle cash for short periods of time and to
optimize earnings potential. Cash, cash equivalents, and investments represent the amount owned by the
Charter School Special Revenue Fund. The City is responsible for all risks related to the School's cash, cash
equivalents, and investments. These risks and the City's related policies are disclosed in the Note 3.
17
AVENTURA CITY OF EXCELLENCE SCHOOL
(A SPECIAL REVENUE FUND OF THE CITY OF AVENTURA, FLORIDA)
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2016
NOTE 2 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)
M. Post-retirement Benefits
The City of Aventura provides post -employment healthcare coverage, including medical and dental
benefits, to eligible individuals which consist of an implicit subsidy. The estimated liability is recorded in the
financial statements of the City. No amount is allocated to the Charter School Special Revenue fund since
the amount is deemed insignificant by management as of June 30, 2016.
N. Compensated Absences
The School's sick leave policy is to permit employees to accumulate earned but unused sick pay
benefits. Upon termination, sick pay is paid out between 0-50% based on length of service, and other
applicable limits. The School's vacation policy is that earned vacation is cumulative although limited to
certain maximums based on length of service.
Accumulated compensated absences are recorded in the government -wide financial statements when
earned. Expenditures for accumulated compensated absences have been recorded in the governmental
fund only if they have matured, (e.g., resulting from employee resignations, terminations or retirements).
O. State Funding (Primary Source of Revenue)
Student funding is provided by the State of Florida through the School Board of Miami -Dade County,
Florida. In accordance with the Charter Agreement, the School Board retains 2% as an administrative fee.
This funding is received on a pro rata basis over the twelve-month period and is adjusted for changes in
full-time equivalent student population. After review and verification of Full -Time Equivalent ("FTE") reports
and supporting documentation, the Florida Department of Education may adjust subsequent fiscal
period allocations of FTE funding for prior year's errors disclosed by its review as well as to prevent the
statewide allocation from exceeding the amount authorized by the State Legislature. Normally, such
adjustments are reported in the year the adjustments are made.
P. Use of Estimates
The preparation of financial statements in conformity with accounting principles generally accepted in the
United States of America requires management to make estimates and assumptions that affect certain
reported amounts and disclosures. Accordingly, actual results could differ from those estimates.
NOTE 3 —DEPOSITS AND INVESTMENTS
As discussed in Note 2, the School's cash, cash equivalents, and investments are maintained by the City in
a pooled account for all funds.
Deposits
The City's custodial credit risk policy is in accordance with Florida Statutes. Florida Statutes authorize the
deposit of City funds in demand deposits or time deposits of financial institutions approved by the
State Treasurer. These are defined as public deposits. All City public deposits are held in qualified public
depositories pursuant to Chapter 280, Florida Statutes, "Florida Security for Public Deposits Act." Under the
act, all qualified public depositories are required to pledge eligible collateral having a market value
equal to or greater than the average daily or monthly balance of all public deposits times the depository's
collateral pledging level. The collateral pledging level may range from 50% to 125% depending upon the
depository's financial condition and the length of time that the depository has been established. All
collateral must be deposited with the State Treasurer. Any losses to public depositors resulting from
insolvency are covered by applicable deposit insurance, sale of securities pledged as collateral and, if
necessary, assessment against other qualified public depositories of the same type as the depository in
default. The City's bank balances were insured either by the federal depository insurance corporation or
collateralized in the bank's participation in the Florida Security for Public Deposits Act.
18
AVENTURA CITY OF EXCELLENCE SCHOOL
(A SPECIAL REVENUE FUND OF THE CITY OF AVENTURA, FLORIDA)
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2016
NOTE 3 —DEPOSITS AND INVESTMENTS (Continued)
Deposits (Continued)
The Florida SBA Pool is not a registrant with the Securities and Exchange Commission ("SEC");
however, its board has adopted operating procedures consistent with the requirements for a 2a-7 fund. The
SBA investments are hereinafter referred to as "Florida PRIME". For the Florida PRIME, a 2a7 -like pool, the
value of the City's position is the same as the value of the pool shares and is recorded at amortized
cost. At June 30, 2016, the School's investment share in the Florida PRIME was that of approximately
$1,057,488. The SBA is governed by Chapter 19-7 of the Florida Administrative Code. These rules provide
guidance and establish the general operating procedures for the administration of the SBA. Additionally,
the Office of the Auditor General of the State of Florida performs the operational audit of the activities
and investments of the SBA. The SBA accounts are not subject to custodial credit risk as these
investments are not evidenced by securities that exist in physical or bank entry form.
Invi-Omank
On July 8, 2014, the City re -adopted Chapter 6.6 of the Administrative Policy and Directives and
Procedures Manual, entitled "Investments Objective and Parameters," as the City's Investment Policy for
the management of Public Funds ("the policy"). The policy was created in accordance with Section
218.415, Florida Statutes. The policy applies to all investments held and controlled by the City, with the
exception of a defined benefit pension plan and debt issuance where there are other existing policies or
indentures in effect for the investment of related funds.
The City's policy for investments other than pension plan and debt issuance is summarized herein. The
Finance Director has responsibility for the type of investments the City makes. The investment policy
establishes permitted investments, asset allocation, issuer limits, credit rating requirements and maturity
limits to protect the City's assets. All investment securities are held by a Trust custodian, and are managed
by financial advisors. In general, the City's policy allows to invest in the following: (1) securities and
obligations of the United States and its agencies; (2) non-negotiable interest bearing time deposits or
savings accounts provided that such deposits are secured by collateral as prescribed by the Florida
Security for Public Deposits Act, Chapter 280, Florida Statutes; (3) repurchase agreements collateralized by
full or general faith and credit obligations of the U. S. Government or Agency securities; (4) the Florida
Local Government Surplus Funds Trust Fund "SBA"; (5) intergovernmental investment pools authorized
pursuant to the Florida Interlocal Cooperation Act, provided by Section 163.01, Florida Statutes, and
provided that such funds contain no derivatives; (6) money market mutual funds - registered investment
companies with the highest credit quality rating; (7) commercial paper of any U.S. company; (8) corporate
notes; (9) asset backed securities issued by corporations organized and operating within the United States
or by depository institutions licensed by the United States; and (10) taxable/tax exempt municipal
bonds.
As of June 30, 2016, the School's allocation of cash, cash equivalents and investments consisted of the
following:
Cash and cash equivalents
Deposits and money market funds with financial institutions $ 923,080
Petty cash 400
$ 923,480
Investments
State Board of Administration - SBA, Florida PRIME $ 1,057,488
U.S. Treasury bills 318,478
Corporate and other bonds 220,600
U.S. Government obligations 262,916
U.S. Sponsored agencies 75,735
Mortgage and asset backed securities 86,513
Commercial paper 18,431
$ 2,040,161
19
AVENTURA CITY OF EXCELLENCE SCHOOL
(A SPECIAL REVENUE FUND OF THE CITY OF AVENTURA, FLORIDA)
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2016
NOTE 3 —DEPOSITS AND INVESTMENTS (Continued)
Interest rate risk
The City's policy is to limit its exposure to fair value losses arising from changes in interest rates by
structuring the investment portfolio so that securities mature to meet cash requirements for ongoing
operations, thereby avoiding the need to sell securities on the open market prior to maturity, and
investing operating funds primarily in shorter -term securities, money market mutual funds or similar
investment pools.
This is the risk that changes in market interest rates will adversely affect the fair value of an
investment. Generally, the longer the maturity of an investment, the greater the sensitivity of its fair value to
changes in market interest rates. The City's policy is that unless matched with specific cash flow, the City
will not directly invest in securities maturing more than seven (7) years from the date of purchase. Because of
inherent difficulties in accurately forecasting cash flow requirements, a portion of the portfolio should be
continuously invested in readily available funds to ensure that proper liquidity is maintained to meet ongoing
obligations.
Information about the exposure of the School's debt -type investments to this risk using the segmented time
distribution model is as follows:
Summaryof Investments and Interest Rate Risk
State Board of Administration -
SBA, Florida PRIME
U.S. Treasury bills
Corporate and other bonds
U.S. Government obligations
U.S. Sponsored agencies
Nbrtgage and asset backed securities
Commercial paper
Total $2,040,161 $1,301,790 $ 734,734 $ - $ 3,637
Credit risk
Generally, credit risk is the risk that an issuer of a debt -type investment will not fulfill its obligation to the
holder of the investment. This is measured by assignment of a rating by a nationally -recognized rating
organization. The City's investment policy provides strict guidelines and limits investments to highly rated
securities with minimum ratings of A (long term securities), A -1/P-1 (short term securities), and AAAm
(money market mutual funds). The Finance Director shall determine the appropriate action for any
investment held that is downgraded below the minimum rating by one or more rating agencies. U.S.
Government securities or obligations explicitly guaranteed by the U.S. Government are not considered to
have credit risk exposure.
20
Ti me to Wturity (i n Years)
Less than
Greater than
Fair Value
1 Year
1-5 Years 6-10 Years 10 Years
$1,057,488
$1,057,488
$ - $ $
318,478
54,219
264,259
220,600
53,972
166,628
262,916
113,949
148,967 -
75,735
3,731
68,367 3,637
86,513
-
86,513 -
18,431
18,431
-
Total $2,040,161 $1,301,790 $ 734,734 $ - $ 3,637
Credit risk
Generally, credit risk is the risk that an issuer of a debt -type investment will not fulfill its obligation to the
holder of the investment. This is measured by assignment of a rating by a nationally -recognized rating
organization. The City's investment policy provides strict guidelines and limits investments to highly rated
securities with minimum ratings of A (long term securities), A -1/P-1 (short term securities), and AAAm
(money market mutual funds). The Finance Director shall determine the appropriate action for any
investment held that is downgraded below the minimum rating by one or more rating agencies. U.S.
Government securities or obligations explicitly guaranteed by the U.S. Government are not considered to
have credit risk exposure.
20
AVENTURA CITY OF EXCELLENCE SCHOOL
(A SPECIAL REVENUE FUND OF THE CITY OF AVENTURA, FLORIDA)
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2016
NOTE 3 —DEPOSITS AND INVESTMENTS (Continued)
Credit risk (Continued)
The School's portfolio is rated by Standard & Poor's as follows:
Rating
Fair Value
AAA
$ 54,137
AA+
636,503
AA-
67,807
AA
13,634
A-1 +
25,949
A-1
18,431
A+
31,467
A
54,880
A
18,372
AAAM
1,057,488
BBB+
27,796
NR
33,695
$ 2,040,161
(:nnrantratinn
The City's policy is to maintain a diversified portfolio to minimize the risk of loss resulting from
concentration of assets in a specific issuer. Specific limits have been established which limit the
percentage of portfolio assets that can be invested with a specific issuer. GASB Statement No. 40,
Deposit and Investment Risk Disclosures, requires disclosure when the percentage is 5% or more in any
one issuer. Investments issues or explicitly guaranteed by the U.S. government and investments in mutual
funds, external investments pools, or other pooled investments are excluded from this requirement. At June
30, 2016, the School had no investments in any one issuer, amounting to 5% or more, requiring disclosure
under GASB No. 40.
Custodial credit risk
For an investment, custodial credit risk is the risk that, in the event of the failure of the counterparty (e.g.,
broker-dealer) to a transaction, a government will not be able to recover the value of its investment or
collateral securities that are in the possession of another party. The City's investment policy requires
securities, with the exception of certificates of deposit, to be registered in the City's name and held with a third
party custodian.
Foreign credit risk
For an investment, foreign credit risk is the risk that fluctuations in currency exchange rates may affect
transactions conducted in currencies other than U.S. dollars and the carrying value of foreign
investments. The City is not exposed to foreign credit risk.
NOTE 4 —FAIR VALUE MEASUREMENTS
During the fiscal year 2016, the School implemented Governmental Accounting Standard Board (GASB)
Statement No. 72, Fair Value Measurement and Application, which addresses accounting and financial
reporting issues related to fair value measurements.
The School categorizes its fair value measurements within the fair value hierarchy established by generally
accepted accounting principles. The hierarchy is based on the valuation inputs used to measure the fair value
of the asset. Level 1 inputs are quoted prices in active markets for identical assets; Level 2 inputs are
significant other observable inputs; Level 3 inputs are significant unobservable inputs.
21
AVENTURA CITY OF EXCELLENCE SCHOOL
(A SPECIAL REVENUE FUND OF THE CITY OF AVENTURA, FLORIDA)
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2016
NOTE 4 —FAIR VALUE MEASUREMENTS (Continued)
The School has the following recurring fair value measurements as of June 30, 2016;
Fair Value Measurements at Reporting Date
Quoted Prices
Significant
in Active
Other
Significant
Markets for
Observable
Unobservable
Identical Assets
Inputs
Inputs
Fair Value Level 1
Level 2
Level 3
June 30. 2016
U.S. Treasury bills $ 318,478 $ - $ 318,478 $ -
Corporate and other bonds 220,600 - 220,600 -
U.S. Government obligations 262,916 - 262,916 -
U.S. Sponsored agencies 75,735 - 75,735 -
Mortgage and asset backed securities 86,513 - 86,513 -
Commercial paper 18,431 - 18,431 -
Total $ 982,673 $ - $ 982,673 $ -
Debt Securities of approximately $983,000 classified in Level 2 of the fair value hierarchy are valued using a
matrix pricing technique. Matrix pricing is used to value securities based on the securities' relationship to
benchmark quoted prices.
NOTE 5 —CAPITAL ASSETS
A summary of changes in governmental capital assets is as follows:
Balance Balance
July 1, 2015 Additions Deletions June 30, 2016
Leasehold improvements $ 2,223,897 $ - $ - $ 2,223,897
Equipment 470,832 84,460 - 555,292
Less: accumulated depreciation 956,141 159,454 - 1,115,595
$ 1,738,588 $ (74,994) $ - $ 1,663,594
The provision for depreciation for the year ended June 30, 2016 amounted to approximately $159,000.
The School allocated depreciation to operation of facility.
NOTE 6 - LONG-TERM LIABILITIES
The following is a summary of long-term liabilities for fiscal year ended June 30, 2016:
Amount Due
Balance Balance Within One
July 1, 2015 Additions Deletions June 30, 2016 Year (Estimate)
Compensated absences $ 62,718 $ 28,739 $ (29,436) $ 62,021 $ 15,505
22
AVENTURA CITY OF EXCELLENCE SCHOOL
(A SPECIAL REVENUE FUND OF THE CITY OF AVENTURA, FLORIDA)
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2016
NOTE 7 - COMMITMENTS AND CONTINGENCIES
Management contract
The City has a contract with Charter Schools USA, Inc. ("CSUSA") for administrative and educational
management services for the operations of the School. All staff of the School, except the principal, two
assistant principals (dean of discipline & operations and dean of curriculum) and a custodian, are
employees of CSUSA. Total fees paid to the management company for fiscal year 2015/16 were
approximately $ 280,000. The majority of other reimbursed expenditures by the City to CSUSA relate to
teachers' salaries and benefits.
The current agreement with CSUSA will expire on June 30, 2018. This agreement provides for an
additional renewal term of up to five years upon agreement of both parties and provided the
Miami -Dade County School Board extends the charter granted to the City. The fee for services is 4.3%
calculated based on certain funding sources of the School, with a not to exceed per student cap, through
2017/18; and to be negotiated thereafter upon reaching a renewal arrangement.
Grant funding
The School receives financial assistance from federal, state and local governmental agencies in the form of
grants. The disbursement of funds received under these programs generally requires compliance with
terms and conditions specified in the grant agreements and may be subject to audit by the grantor
agencies. In accordance with Title 2 U.S Code of Federal Regulations Part 200, Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance), the School
was not required to conduct a "single audit" since the required threshold of federal or state money is
currently $750,000 and the School did not exceed such threshold.
NOTE 8 - RELATED PARTY TRANSACTIONS
The School's operations are located at a facility that is owned by the City. In September 2002, the City
entered into a bond indenture agreement with the Florida Intergovernmental Finance Commission through
an interlocal governmental agreement.
As a result, the City issued $12,610,000 in Series 2002 Revenue Bonds to finance the acquisition of land
and the construction of a charter school as well as the construction of a community center. Approximately
$6,650,000 of the bond issue was related to the acquisition, construction and equipping of the School
facility. On June 15, 2012, the City issued $9,885,000 in Series 2012 Refunding Revenue Bonds with
a rate of 2.18% to refund the then outstanding balance of the Series 2002 Revenue Bonds.
Approximately $5,213,000 of the Series 2012 Refunding Revenue Bonds relates to that portion of the
original Series 2002 Revenue Bonds that was utilized for the acquisition, construction and equipping of
the School facility. The City refunded the Series 2002 Revenue Bonds to reduce its total debt service
payments through maturity (2027) by approximately $3,810,000.
The School is leasing its premises from the City under an operating lease agreement, which expired June 30,
2016, but was renewed for an additional year. The lease can renew each additional year as long as the
School operates pursuant to the Charter issued by the School Board of Miami -Dade County. The rent
amount is determined annually and is based on the annual debt service of the Refunding Revenue Bonds.
23
AVENTURA CITY OF EXCELLENCE SCHOOL
(A SPECIAL REVENUE FUND OF THE CITY OF AVENTURA, FLORIDA)
NOTES TO BASIC FINANCIAL STATEMENTS
JUNE 30, 2016
NOTE 8 - RELATED PARTY TRANSACTIONS (Continued)
Future minimum payments required from the School by the City for the debt service of the Revenue Bonds
are estimated to be approximately as follows:
Year Ending
June 30,
2017
$ 443,000
2018
443,000
2019
393,000
2020
394,000
2021
395,000
Thereafter
2,769,000
$ 4,837,000
NOTE 9 - RISK MANAGEMENT
The School is exposed to various risks of loss related to torts, thefts of, damage to and destruction of
assets, errors and omissions, employee health, workers' compensation and natural disasters for which the
City carried commercial insurance. Settlement amounts have not exceeded insurance coverage for the
past three (3) years. In addition, there were no reductions in insurance coverage from those in the prior year.
NOTE 10 - DEFINED CONTRIBUTION PENSION PLANS
The City is a single -employer that contributes to four (4) defined contribution pension plans based on
employee classification created in accordance with Internal Revenue Code Section 401 (a). The employees
of the School are eligible to participate in three (3) of the City's defined contribution pension plans. The
School has four (4) full-time employees who are eligible to participate in these plans. Under these plans, the
City contributes amounts ranging from 7% to 15% of employee salary for each of the four School employees.
The City contributions for the Principal vest in the year they are contributed. The City's contributions to the
other employees vest beginning after one (1) year of service through year five (5) in 20% increments.
Participants are not permitted to make contributions during the year. The City made plan contributions
for these four employees of approximately $38,000 during the year. Plan provisions and contribution
requirements may be amended by the City Commission.
In addition, the City provides to these full-time employees a deferred compensation plan under Section
457 of the Internal Revenue Code. Under this program, employees may voluntarily elect to defer a portion of
their salary to future years; with no required contributions from the City.
Both programs are administered by ICMA Retirement Corp. The City does not exercise any control or
fiduciary responsibility over the Plans' assets.
24
REQUIRED SUPPLEMENTARY INFORMATION
(Other Than M D&A)
AVENTURA CITY OF EXCELLENCE SCHOOL
(A SPECIAL REVENUE FUND OF THE CITY OF AVENTURA, FLORIDA)
SCHEDULE OF REVENUES AND EXPENDITURES AND CHANGE IN FUND BALANCE
BUDGET AND ACTUAL - SPECIAL REVENUE FUND
JUNE 30, 2016
Revenues and transfers:
FTE nonspecific revenues
Capital grant funds
Charges for services
Miscellaneous income
Field trip revenue
Transportation funds
Transfers from other funds of the City
Operating grants and contributions
Investment earnings
Allocation of fund balance
Total revenues and transfers
Expenditures:
Salaries
Professional services
Lease expense - transfers
Repairs and maintenance
Payroll taxes
Administration fee
Employee health insurance
Supplies and events
Field trips and after-school
Capital outlay
Utilities
Textbooks
Bonuses
Food services
Workers' compensation insurance
Telephone
Pension contributions
Insurance
Travel
Stipends
Dues and fees
Lease expense
Total expenditures
Budgeted Amounts
Actual Amounts,
Original Final Budgetary Basis
$6,983,594 $7,050,594 $ 7,143,443
502,428
502,428
423,843
671,100
671,100
674,328
247,000
247,000
161,787
215,000
215,000
167,743
138,000
138,000
124,932
100,000
100,000
100,000
83,000
83,000
112,836
9,000
9,000
17,494
-
157,350
-
8,949,122
9,173,472
8,926,406
4,619,526
4,619,526
4,748,436
765,000
765,000
762,726
444,000
444,000
444,000
324,500
324,500
234,811
352,706
352,706
353,109
137,704
137,704
141,446
432,658
432,658
377,766
441,500
481,500
361,348
185,000
185,000
184,591
156,500
273,850
243,869
174,000
174,000
162,337
156,000
156,000
14 5, 511
122,500
189,500
33,500
269,000
269,000
278,869
73,531
73,531
79,202
72,160
72,160
79,518
58,260
58,260
58,173
38,000
38,000
12,792
28,400
28,400
30,063
91,850
91,850
87,139
6,327
6,327
1,871
8,949,122 9,173,472 8,821,077
Budget to
GAAP Actual Amounts
Difference GAAP Basis Variance
$ $ 7,143,443 $ 92,849
423,843 (78,585)
674,328 3,228
161,787 (85,213)
167,743 (47,257)
124,932 (13,068)
100,000 -
112,836 29,836
17,494 8,494
15( 7,350)
8,926,40624( 7,066)
4,748,436 (128,910)
762,726 2,274
(444,000) - -
234,811 89,689
353,109 (403)
141,446 (3,742)
377,766 54,892
361,348 120,152
184,591 409
243,869 29,981
162,337 11,663
145,511 10,489
33,500 156,000
278,869 (9,869)
79,202 (5,671)
79,518 (7,358)
58,173 87
12,792 25,208
30,063 (1,663)
87,139 4,711
- 1,871 4,456
444,000 444,000 -
- 8,821,077 352,395
Net change in fund balance $ - $ - $ 105,329 $ - $ 105,329 $105,329
See notes to required supplementary information
25
AVENTURA CITY OF EXCELLENCE SCHOOL
NOTES TO REQUIRED SUPPLEMENTARY INFORMATION
JUNE 30, 2016
NOTE 1
The School formally adopted a budget for the year ended June 30, 2016. Budgeted amounts may be
amended by resolution or ordinance by the City Commission. The budget has been prepared in accordance
with accounting principles generally accepted in the United States of America with the exception of the items
described in Note 2. A comparison of the actual results of operations to the budgeted amounts for the
Special Revenue Fund is presented as required supplementary information.
NOTE 2
For budgeting purposes, certain amounts are budgeted as transfers out to the City's Debt Service Fund.
For separate reporting of the Charter School Special Revenue Fund, these amounts are reclassified as
follows:
Lease expense for School facility $ 444,000
26
COMPLIANCE SECTION
AC
ALBERNI CABALLERO & HERMAN, LLP
ACCOUNTANTS • ADVISORS
Alberni Caballero & Fierman, LLP
4649 Ponce de Leon Blvd.
Suite 404
Coral Gables, Florida 33146
T: 305.662.7272 F: 305.662.4266
ACF-CPA.COM
INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON
COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN
ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
Honorable Mayor and Members of the City Commission
City of Aventura, Florida
Aventura City of Excellence School (a Special Revenue Fund of the City of Aventura, Florida)
Aventura, Florida
We have audited, in accordance with the auditing standards generally accepted in the United States of America and
the standards applicable to the financial audits contained in the Government Auditing Standards issued by the
Comptroller General of the United States, the financial statements of the governmental activities and the major fund
of the Aventura City of Excellence School (the "School") (a Special Revenue Fund of the City of Aventura, Florida) as
of and for the fiscal year ended June 30, 2016, and the related notes to the financial statements, which collectively
comprise the School's basic financial statements, and have issued our report thereon dated August 24, 2016.
Internal Control Over Financial Reporting
In planning and performing our audit of the financial statements, we considered the School's internal control over
financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for
the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion
on the effectiveness of the School's internal control. Accordingly, we do not express an opinion on the effectiveness
of the School's internal control.
A deficiency in internal control exists when the design or operation of a control does not allow management or
employees, in the normal course of performing their assigned functions, to prevent, or detect and correct,
misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal
control, such that there is a reasonable possibility that a material misstatement of the entity's financial statements will
not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a
combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to
merit attention by those charged with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this section and
was not designed to identify all deficiencies in internal control that might be material weaknesses or, significant
deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we
consider to be material weaknesses. However, material weaknesses may exist that have not been identified.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the School's financial statements are free from material
misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant
agreements, noncompliance with which could have a direct and material effect on the determination of financial
statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our
audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of
noncompliance or other matters that are required to be reported under Government Auditing Standards.
27
Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the
results of that testing, and not to provide an opinion on the effectiveness of the School's internal control or on
compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards
in considering the entity's internal control and compliance. Accordingly, this communication is not suitable for any
other purpose.
7Qe-,Y G'a6a��ewo & fie /ffay LLQ'
Alberni Caballero & Fierman, LLP
Coral Gables, Florida
August 24, 2016
28
AC
ALBERNI CABALLERO & HERMAN, LLP
ACCOUNTANTS • ADVISORS
Alberni Caballero & Fierman, LLP
4649 Ponce de Leon Blvd.
Suite 404
Coral Gables, Florida 33146
T: 305.662.7272 F: 305.662.4266
ACF-CPA.COM
MANAGEMENT LETTER REQUIRED BY SECTION 10.850 OF THE RULES OF THE AUDITOR
GENERAL OF THE STATE OF FLORIDA
Honorable Mayor and Members of the City Commission
City of Aventura, Florida
Aventura City of Excellence School (a Special Revenue Fund of the City of Aventura, Florida)
Aventura, Florida
Report on the Financial Statements
We have audited the basic financial statements of the Aventura City of Excellence School (the "School") (a Special
Revenue Fund of the City of Aventura, Florida), as of and for the fiscal year ended June 30, 2016, and have issued our
report thereon dated August 24, 2016.
Auditors' Responsibility
We conducted our audit in accordance with auditing standards generally accepted in the United States of America; the
standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller
General of the United States and Chapter 10.850, Rules of the Auditor General.
Other Report
We have issued our Independent Auditors' Report on Internal Control over Financial Reporting and on Compliance and
Other Matters Based on an Audit of the Financial Statements Performed in Accordance with Government Auditing
Standards. Disclosures in that report which is dated August 24, 2016, should be considered in conjunction with this
management letter.
Prior Audit Findings
Section 10.854(1)(e)1., Rules of the Auditor General, requires that we determine whether or not corrective actions have
been taken to address findings and recommendations made in the preceding annual financial audit report. There were
no findings or recommendations made in the preceding annual financial audit report.
Official Title
Section 10.854(1)(e)5., Rules of the Auditor General, requires the name or official title of the entity. The official title of
the entity is Aventura City of Excellence School.
Financial Condition
Section 10.854(1)(e)2., Rules of the Auditor General, requires that we report the results of our determination as to
whether or not the School has met one or more of the conditions described in Section 218.503(1), Florida Statutes, and
identification of the specific condition(s) met. In connection with our audit, we determined that the School did not meet
any of the conditions described in Section 218.503(1), Florida Statutes.
29
Pursuant to Sections 10.854(1)(e)6.a. and 10.855(12), Rules of the Auditor General, we applied financial condition
assessment procedures for the School. It is management's responsibility to monitor the School's financial condition,
and our financial condition assessment was based in part on representations made by management and the review of
financial information provided by same.
Transparency
Sections 10.854(1)(e)7. and 10.855(13), Rules of the Auditor General, require that we report the results of our
determination as to whether the School maintains on its website the information specified in Section 1002.33(9)(p),
Florida Statutes. In connection with our audit, we determined that the School maintained on its website the information
specified in Section 1002.33(9)(p), Florida Statutes.
Other Matters
Section 10.854(1)(e)3., Rules of the Auditor General, requires that we address in the management letter any
recommendations to improve financial management. In connection with our audit, we did not have any such
recommendations.
Section 10.854(1)(e)4., Rules of the Auditor General, requires that we address noncompliance with provisions of
contracts or grant agreements, or abuse, that have occurred, or are likely to have occurred, that have an effect on the
financial statements that is less than material but which warrants the attention of those charged with governance. In
connection with our audit, we did not have any such findings.
Purpose of this Letter
Our management letter is intended solely for the information and use of the Legislative Auditing Committee, members
of the Florida Senate and the Florida House of Representatives, the Florida Auditor General, Federal and other granting
agencies, City Commission, School's management and the School Board of Miami-Dade County and is not intended
to be and should not be used by anyone other than these specified parties.
7Qe-,Y/ cah1&-o & fiew/ffay LLQ'
Alberni Caballero & Fierman, LLP
Coral Gables, Florida
August 24, 2016
KE
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDU
TO: City Commission
FROM: Eric M. Soroka, ICMA-CM, CiV - . !er
DATE: August 19, 2016
SUBJECT: Recommendation to Accept Aven •ra City of Excellence School Out-
Of-Field Waivers
September 6, 2016 City Commission Meeting Agenda Item ff_tyl
RECOMMENDATION
It is recommended that the City Commission acting in its capacity as the Governing
Board of the Aventura City of Excellence School accept the out-of-field waivers list as
outlined in this memorandum.
BACKGROUND
The Miami-Dade County School Board requires the Governing Board of each charter
school annually to accept a list of teachers considered out-of-field. Teachers working
on additional certification or endorsements for subjects that they are teaching are
considered out-of-field until requirements are met. All teachers hold current
certification. The additional certification or endorsements are extra credentials. This is
a typical practice as teachers expand their professional development.
Below are listings of instructional staff members who are working toward additional
certification the following subject areas:
English Speakers of Other Languages (ESOL) Endorsement — This is an add-on to
a current certificate to be able to teach English language learners. The following
teachers are involved in a five course sequence, allowing six years for completion:
Jessica Alvarez-Harris, Elinor Randolph, Sally Perez, Carlynn Cech, Narseen El-Marsi
Language Arts 5-9
Narseen El-Marsi, Elinor Randolph
Memo to City Commission
Page 2
Gifted Endorsement — This is an add-on to a current certificate to be able to teach
students who are identified as gifted learners. The teachers are involved in a five
course sequence, allowing five years for completion:
Carlynn Cech, Andreas Bechrakis, Cristina DiGeronimo, Narseen El-Masri
EMS/act
CC01951-16
CITY OF AVENTURA
COMMUNITY DEVELOPMENT DEPARTMENT
MEMORANDUM
TO: City Commission
FROM: Eric M. Sorok A-CM
City Manag •
BY: Joanne Carr, AICP
Community Development Director
DATE: August 25, 2016
SUBJECT: Application to Amend Section 31-144(c)(2) and Section 31-144(c)(5)b. of the
Land Development Regulations to add a conditional use for automobile
parking garages in the Community Business (B2) zoning district when
located directly adjacent to an automobile parking garage located in a
multifamily residential zone and to clarify the height restriction in the B2
District Site Development Standards (03-LDR-16)
September 6, 2016 Local Planning Agency Agenda Item'g
September 6, 2016 City Commission Meeting Agenda Item j
October 6, 2016 City Commission Meeting Agenda Item
RECOMMENDATION
It is recommended that the City Commission approve the request for an amendment to
Section 31-144(c)(2) and Section 31-144(c)(5)b. of the Community Business (B2) District
to add a conditional use automobile parking garages in the B2, Community Business,
District when located directly adjacent to an automobile parking garage located in a
multifamily residential zone and to clarify the height restriction in the B2 District site
development standards.
THE REQUEST
The applicant, Aventura Corporate Center LLLP, has submitted an application to amend
Sections 31-144(c)(2) and Section 31-144(c)(5)b. of Chapter 31 of the City Code to add a
conditional use for automobile parking garages in the B2, Community Business, District
when located directly adjacent to an automobile parking garage in a multifamily residential
zoning district and to clarify the height restriction in the B2 District site development
standards. (See Exhibit #1 for Letter of Intent)
BACKGROUND
The applicant's request for this Code amendment results from staff review comments on
the applicant's site plan approval application for construction of a 10 story, 120 foot tall,
132,690 square foot office building and attached 7 level, 68'10" tall parking garage on its
property at 2777 NE 185 Street. The property is approximately 1.45 acres in size and has
frontage on both NE 185 Street and NE 187 Street. The office building is designed to
front on NE 187 Street in the northerly portion of the site and the parking garage is
designed to front on NE 187 Street in the southerly portion of the site. First floor retail and
restaurant is proposed in the parking structure on NE 185 Street.
Immediately adjacent to the east of the proposed parking structure is a property zoned
RMF4, Multifamily High Density Residential District, with an approved site plan for an 18
story, 158 unit multifamily residential condominium. The 6 level, 73'8" tall parking garage
for the residential building is located at the west end of the property, with pool deck and
recreational amenities on the top of the parking levels. The proposed 7 level, 68'10" tall
parking garage for the office building is immediately adjacent to the residential parking
structure and has been designed to be approximately 5 feet shorter than the height of the
residential parking structure to minimize impact on the pool deck and other recreational
amenities.
The attached Exhibit #2, prepared by the applicant, shows a site plan height summary and
an adjacent elevation study for the approved residential development and the proposed
office development.
Section 31-144(c)(5)b. of the City Code provides that the maximum height of a structure in
the B2 zoning district is 12 stories or 120 feet overall maximum height including structure
parking, subject to a limitation that any portion of the building or structure within 200 feet of
any residential zone is subject to a height of one foot for every two feet in distance from
the residential zoned plot unless the application of this requirement would limit the building
height to a minimum of 25 feet.
The residential zoning of the parcel to the east of the proposed parking garage and the
distance from that residentially zoned lot results in a height limitation of 25 feet for the
applicant's parking garage. The applicant's office building is not subject to this height
limitation since the northerly portion of the site on which the office building is proposed is
adjacent to another B2 zoned property.
DESCRIPTION OF THE PROPOSED AMENDMENT
The proposed amendment to Section 31-144(c)(2) and Section 31-144(c)(5)b. of Chapter
31, Article VII., Use Regulations, follows and is shown in underlined text:
"Section 31-144 — Business Zoning Districts.
(c) Community Business (B2) District.
2
(2) Conditional use. The following uses if first approved as a conditional use:
n. Automobile parking garages located directly adjacent to an automobile parking garage
located in a multifamily residential zone that do not meet the height and distance
requirement of Section 31-144(c)(5)b. and that include the following design elements:
(i) the automobile parking garage is the same height or less than an existing or approved
automobile parking garage located on an adjacent residential plot and
(ii) the top level of the automobile parking garage is completely screened from view of the
adiacent residential plot, and
(iii) the openings along the exterior perimeter walls of the automobile parking garage walls
within 200 feet of a residential zoned plot shall be screened to minimize adverse effects
on the adjacent residential lot.
(5) Site development standards.
b. Maximum height: 12 stories or 120 feet overall maximum height, including structure
parking, provided that a height limitation of five stories shall apply only for shopping center
buildings which are subject to subsection (5)a.4. above. That portion of the building or
structure directly adjacent to and within 200 feet of any residential zone shall be subject to
a height limitation of one foot for every two feet in distance from the residential zoned plot
unless the application of this requirement would limit the building height to a minimum of
25 feet, excepting from this height and spacing requirement an automobile parking garage
approved as a conditional use pursuant to Section 31-144(c)(2)n.
HISTORY
As described in the applicant's Letter of Intent attached as Exhibit #1 to this staff report,
the applicant's site was originally zoned Community Business (B2) District through
enactment of the City's Land Development Regulations in 1999. The property
immediately to the east of the applicant's property was also originally zoned Community
Business (B2) District.
In June of 2003, the applicant received Administrative Site Plan Approval for a 13 story,
176.83 foot tall hotel. The approved development did not proceed at that time but
approval was extended at the applicant's request. The existing site plan approval was
modified in 2008 to an 8 story, 93.5 foot tall hotel. This development also did not proceed
due to market conditions at that time. These two hotel buildings were not subject to the
distance and spacing requirement of the B2 zoning district, since the adjacent lot at the
time of the application was also zoned B2 and the site plan approval for the applicant's
3
site was preserved through extensions under City Code and under State statute. The last
extension of the site plan approval for the applicant's property was to January, 2015.
In September of 2003, the property adjacent to the east applied for and was granted a
zoning amendment from Community Business (B2) District to Multifamily High Density
Residential (RMF4) District. The approved plan for this property includes a 6 level, 73'8"
tall parking garage in the westerly portion of the property adjacent to the applicant's
property.
In July of 2015, the applicant submitted a new site plan application for a 10 story, 120 foot
tall office building with attached 7 level, 68'10" tall parking garage. The proposed parking
garage is adjacent to the approved parking garage for the residential condominium to the
east and is now subject to the height and distance regulations of the B2 zoning district,
which limits any portion of a commercial building within 200 feet of a residential building to
one foot in height for every two feet in distance from the residential building. Based on the
applicant's lot configuration, the maximum allowable height of the parking garage is 25
feet.
ANALYSIS OF THE REQUESTED CODE AMENDMENT
The applicant's request is to amend the Community Business (B2) District regulations to
allow, through public hearing conditional use approval process, a parking garage in the
B2 district that is directly adjacent to a parking garage in a multifamily residential district
and does not meet the height and distance requirements of the B2 district, with the
conditions that the automobile parking garage on the B2 lot is the same height or less
than an existing or approved automobile parking garage on the adjacent residential lot,
that the top level of the commercial parking garage is screened from view of the residential
development and that all openings of the commercial garage within 200 feet of the
residential lot are also screened.
There are currently no parking garages on a B2 parcel within 200 feet of a parking garage
on a multifamily residential lot. This amendment would only apply if a multifamily
residential structure was developed or redeveloped with a parking garage and a B2 parcel
was subsequently developed or redeveloped with a parking garage located directly
adjacent to the residential parking garage.
The proposed amendment contains conditions on maximum height and screening to
ensure compatibility of the two adjacent parking garages and is specific to garage
adjacent to garage only. In the event a commercial building is proposed adjacent to a
residential lot or in the event that there is no existing or approved parking garage on an
adjacent multifamily residential lot, the distance and spacing requirements of Section 31-
144(c)(5)b. will continue to apply.
4
ANALYSIS OF STANDARDS FOR REVIEW OF PROPOSED TEXT AMENDMENTS
Staff provides the following analysis of the request using the standards for reviewing
proposed amendments to the text of the Land Development Regulations contained in
Section 31-77 of the City Code.
1. The proposed amendment is legally required.
The proposed amendment is legally required to implement the requested revision to
the Code.
2. The proposed amendment is consistent with the goals and objectives of the
Comprehensive Plan.
The proposed amendment is consistent with the goals and objectives of the
Comprehensive Plan, specifically, Objective 1 and its measure of the Land Use Goal in
the Future Land Use Element which states that "the Land Development Regulations
shall provide a cohesive blueprint for development and redevelopment of the City that
accommodates growth while maintaining the integrity of the built and natural
environment." The measure of Objective 1 above is incorporation of policy provisions in
to the Land Development Regulations. This amendment incorporates a policy decision
for height of parking garages in the Community Business (B2) District when they are
immediately adjacent to a parking garage in a multifamily residential zoning district.
3. The proposed amendment is consistent with the authority and purpose of the LDRs.
The proposed amendment is consistent with the authority and purpose of the Land
Development Regulations. The purpose of the LDRs is to implement further the
Comprehensive Plan of the City by establishing regulations, procedures and standards
for review and approval of all development and uses of land and water in the City. The
proposed amendment is consistent with this purpose.
4. The proposed amendment furthers the orderly development of the City.
The proposed amendment furthers the orderly development of the City by establishing
standards for review and approval of development of land.
5. The proposed amendment improves the administration or execution of the
development process.
The proposed amendment improves the administration or execution of the
development process in that it provides for regulation by which to approve
development or redevelopment projects in the City.
5
Bilzin Sumberg
Brian S.Adler,Esq.
Exhibit 1 Tel 305.350.2351
03-LDR-16 Fax 305.351.2206
badler( bilzin.com
August 23, 2016
VIA FEDEX AND E-MAIL
Ms. Joanne Carr
City of Aventura
Government Center
19200 W. Country Club Drive, 4th Floor
Aventura, Florida 33180
Re: Amendment to the Text of the Land Development Regulations
Proposed Amendment to Code Section 31-144(c)(2) and (5)
AMENDED AND SUPPLEMENTAL LETTER OF INTENT
Dear Ms. Carr:
This firm represents Aventura Corporate Center, LLLP. Please consider this our formal
letter of intent in connection with a Public Hearing Application for Amendment to the Text of the
Land Development Regulations. Specifically, this request seeks a modification of the
restrictions or permitted heights of parking garages in the B2 zoning district. Our client is
requesting a modification to sections 31-144(c)(2) related to Conditional Uses and 31-
144(c)(5)(b) related to height only as it pertains to parking garages.
At the time of adoption of the City's land development regulations, the maximum height
of structures in the B2 zoning district was 20 stories. The City subsequently amended its land
development regulations in 2006 to lower the maximum height to 12 stories or 120 feet as of
right, with conditional use approval for heights up to 20 stories or 200 feet. The B2 zoning
district then further restricted any portion of a building or structure within 200 feet of a
residentially zoned lot to 1 foot of height for each 2 feet of distance from a residentially zoned lot
(with a minimum height of 25 feet).
Our client owns the Property located at 2777 N.E. 185th Street. A history of the City
approvals on this Property and the adjacent property to the east is particularly instructive.
Our client's Property was originally approved in June 2003 under City of Aventura
Administrative Site Plan Approval 15-SP-02 for a 13-story, 176.83 foot tall Embassy Suites
hotel, including a 170 room hotel atop a parking pedestal, and located on the portion of the lot
adjacent to the property to the East. The structure was within the 200 foot distance of the
adjacent parcel to the east, which adjacent parcel, at that time, was similarly zoned B2.
MIAMI 5120691.2 77553/45327
Bilzin Sumberg Baena Price&Axelrod LLP I 1450 Brickell Avenue,23rd Floor, Miami. Florida 33131-3456
Tel 305.374.7580 I Fax 305.374.7593 I bilzin.com
Ms.Joanne Can C)Bilzin Sumberg
August 23, 2016
Page 2
Therefore, while not subject to the spacing or distance requirements at the time, the
subsequently adopted changes to the land development regulations related to spacing from
residential districts would not have impacted our client's development. Our client's parcel was
therefore not subject to the setback and height restriction associated with commercial
developments adjacent to residential property or the modified City land development regulation.
In September 2004, through ASPR 15-SP-02 (Rev), the City approved an extension of
time to obtain the permit to provide additional time to obtain the consent of the then
Walgreens/Pier 1 owner to the covenant in lieu of unity of title. In December 2004 our client
submitted an application for a revised site plan for a 14-story office and bank building, however,
due to changing market conditions, our client then sought a further modification of the prior
approvals, through ASPR 01-SP-08 to revert back to a hotel use for an Aloft hotel with an 8
story structure directly adjacent to the adjacent residential parcel. The two site plan
modifications were again not subject to the distance and height restrictions since they were
modifications to existing approvals.
In the interim the owner of the adjacent parcel sought and received, in 2003, a voluntary
rezoning from B2 commercial to residential. At the time of the rezoning of the parcel to the east,
our client's Property was approved for structures adjacent to and within the setback, ranging
from 8 to 20 stories. However, the voluntary rezoning of the adjacent parcel unfortunately has
now served to restrict the height of commercial structures in the 82 district within 200 feet of that
residential district to a height of one foot for every two foot in distance from the residential zone
plot, with a minimum of 25 feet.
The rezoning of the adjacent parcel has had significant negative impacts on our client's
property which is limited in depth. The consequence was to restrict a portion of our client's
property, which is near the town center district and just east of Biscayne Boulevard to two
stories when some of these properties previously enjoyed the ability to go up to 12 stories as of
right and up to 20 stories via conditional use. In fact, the prior approvals under the 8-2 zone
previously allowed for an even higher development.
However, due to the changing market and need for additional Class A office buildings in
the City of Aventura, our client has applied for a new site plan to seek a 12 story office building
and parking garage. Because of the irregular lot configuration, the office building portion of the
development is directly adjacent to another B2 zoned parcel and is therefore not subject to the
one foot to two foot height and distance restriction. However, the parking garage portion of the
development is now adjacent to a residentially zoned lot and is subject to that height restriction.
The result is to limit the height of the parking structure that was previously approved at
up to 20 stories to no more than two stories for the portion adjacent to the residential property
without receiving a variance. This change essentially artificially limited the height of our client's
building to 25 feet across a significant portion of the Property. This impact not only affects the
subject portion of the Property but the ability to provide required parking for the use.
If our client's Property was zoned residential, a residential parking garage or even a
residential structure would be permitted within the same area as our client's proposed parking
garage. There is very little difference in appearance, utilization or impact between a parking
MIAMI 5120691.2 77553/45327
Ms.Joanne Cart Ca Bilzin Sumberg
August 23, 2016
Page 3
garage servicing a commercial uses versus a parking garage servicing residential uses to justify
the distinction in the code as it relates to parking structures as they are both essentially the
same parking garages. The protection sought to buffer the adjacent residential structures is
more understandable for the actual commercial or office use rather than the parking garage that
arguably could service either residential or commercial properties. Further, in today's urban
environment, many jurisdictions support the colocation of residential and commercial structures
in recognition that these uses are often located in dose proximity to each other to support a
more walkable development. In fact the City's own Town Center district supports such
colocation.
If our client's Property was designated for residential development, our client could as of
right construct a twelve story residential tower next to the adjacent residential development.
Further, our client could construct an twelve story, as of right, garage next to a residential
development.
Therefore, we propose that the B2 Code be modified to eliminate the distinction between
the same type of parking garage structure servicing a residential versus a commercial garage
and allow for parking garages to be approved via conditional use in the B-2 zone so long as the
parking garages are properly screened to avoid light spillage into the adjacent residential
development. The proposed modified language is attached as Exhibit A.
Office buildings generally have less late evening trips at the time when the residences
are being utilized. Therefore, a residential parking garage arguably has the potential to have
more impact rather than less impact than the proposed commercial or office parking garage
which generally has daytime office hours. Further, the parking garage portion of a commercial
structure is no different than a residential parking garage and therefore, if a residential parking
garage is permitted adjacent to a residential property, then a parking garage in support of a
commercial use should equally be permitted so long as the commercial uses (retail stores, etc.)
are not higher than the 25 feet within 200 feet of the residential property.
Finally, through the conditional use process, the Commission can evaluate in
circumstances such as this where the impacted property was commercial and voluntarily sought
a zone change to residential, and the inequities associated with impacting neighboring
properties based on such change.
We therefore propose the attached language be added to the Code.
Should you have any questions regarding the above, please do not hesitate to contact
me at (305) 350-2351.
Very trul . ors,
Brian Adler
BSA/ebl
MIAMI 5120691.2 77553/45327
A __ ____.. ..
d N.L.ISM.STREET
/, — ru.never -
' .
I �
Ib
\_ b 4 a— iSTING BUILDING
.rr ,
qj
n
" NEW
EXISTING BUILDING
� OFFICE TOWER
' I EL-+120-0' EXISTING BUILDING
P P i P i V44
i
, j 1
I /1110!.�'� _.....T- .. ..
I E OVE BOLDING
NG
NEW PARKING GARAGE BUILDING
` PPP o "�""""'-- 1 ROOF ELEVATION 68'.7°
1/ !-1-11..'
I i
' � ON EAST SIDE
b P L
1 TOP OF APPROVED i
ri/11111117-- - ►� -- I RESIDENTIAL PARKING GARAGE •
i
tel „ fto `• — 1I EL=+731-8'
r.,%.. .,_461,r -----„
TOP OF APPROVED n
4 RESIDENTIALTOWER i
�. EL=+186-6" 1 a
�.. z
site Ian hei ht summar �22-2016 A E A M E
p g � ARCHITECTURAL
PARTNERSHIP
Le"yryM 3016 by Sum&Ndwenural Panne..
Exhibit 2
03-LDR-1 6
_ r ,}'
N.L•_- ,„ .11«. fes? j'il a A . '. -1,„ h 1 1
t
-.. -.... - _-. - - ytl
R .5
R ..
R
$
11 ' 1 11111111r. I j1 its
•
w VI
N s
• II
I 4181.
4414
II VW
11 I I Win
TOP OF WEST SIDE f TOP OF EAST SIDE TOP OF APPPOVFO
NEW PARKING RESIDENTIAL
NEW PARKING
GARAGE ROOFTOP I GARAGE ROOFTOP PARKING GARAGE
SCREEN I SCREEN 77-8-
_ - _ 68._7.
r.
aI I
djacency study 08-22-2016 BR(HIACMRAE
PARTNERSHIP
ave+10160,a.....A,.r....,,4r.....
APPLICANT REPRESENTATIVE AFFIDAVIT
Pursuant to Section 31-71(0)(2)h)o(the City of Aventura land Develaptnert Code,this Applicant Representative Affidavit is hereby made and
submitted. The undersigned authorized representative of the individual or entity applying for the Development Permit,which is identified in the accompanying
application,and the avmer of the property subject b the application(if different)hereby IS and identifies all persons representing the indvidual or entity
applying for the Development Permit in connection with the application,as follows:
Name Relationship (i.e.Attorneys,ArGwsers,Landscape
Architects.Engineers.Lobbyists,Etc.)
Leonel Vasquez Authorized Signatory
Stanley S.Price Attorney
Brian S.Adler Attorney
Lawrence Beame Architect
Mauricjo Rodriguez Architect
(Attach Additional Sheets If Necessary)
NOTICE: ANY STATEMENT OR REPRESENTATION MADE BY ANY PERSON LISTED ON THE APPLICANT REPRESENTATIVE AFFIDAVIT
SHALL BE BINDING UPON THE INONIDUAL OR ENTITY APPLYING FOR THE DEVELOPMENT PERMIT AM)THE OWNER OF
•
THE SUBJECT PROPERTY. APPLICANTS AND AFFIANTS ARE ADVISED TO TIMELY SUPPLEMENT THIS AFFIDAVIT
PURSUANT TO SEC.31-71(8)(211)OF'ME CITY'S LAND DEVELOPMENT REGULATIONS IN THE CITY CODE,IN THE EVENT
THAT PRIOR TO CONSIDERATION OF THE APPLICATION BY THE CITY BOARD OR COMMISSION. THE INFORMATION
PROVIDED IN THE AFFIDAVIT BECOMES INCORRECT OR INCOMPLETE.
WITNESS MY HAND THIS 22.DAY OF,A.t uS7 4.
AUTHORI 1•D PRESENTATIVE OF APPLICANT: OWNER
By By:
: ��nahso)
Name: L t•lb.', ate2-
Z :
Nan _ _ •
Print (Print)
Title: a►'las a ', • N. Title:_
Address:19'950k)1CvjiTr-rCluSDCflV Address:_ _—
•
R &fc Ft is 't)
STATE OF FLORIDA )
COUNTY OF MIAMI-DADE)
Before me the undersigned authority personally appeared Laartvc 1I(L i '/Aa as the authorized representative of the
Applicant and/or the owner of the property subject to the application, wbo being first by me duly sworn, did swear or affirm that helshe
executed this Affidavit for the purposes stated therein and that it is true and correct.
enoi AFFIAN�
SWORN TO AND SUBSCRIBED BEFORE ME thiay of 200
Notary Pn•licState• • •, At Lap
Printed of Notary .- >• 1 ' °Jet
My commission e �• ,Jan Cid
off"+•" Cott SL MELENO82
r. _ MY COMMISSION#FF184369
EXPIRES.JAN 05,2019
5059163.1/45327 i Bonded through lot Stale Insurance
BUSINESS RELATIONSHIP AFFIDAVIT*
\O,
This Affidavit is made pursuant to Section 31.71(b1(2)(ii)of the City of Aventura Land Development Code The undersigned Affiant hereby discloses that
(mark with x applicable portions only)
)XJ 1. Affiant does not have a Business Relationship with any member of the City Commission or any City Advisory Board to
which the application will be presented.
[ J 2 Affiant hereby discloses that it does have a Business Relationship with a member of the City Commission or a City
Advisory Board la which the application will be presented.as follows:
(List name of Commissioner or Advisory Board Member) who serves on the
(List City Commission or City Advisory Board upon which member serves)
The nature of the Business Relationship is as follows
Hi, Member of City Commission or Board holds an ownership interest in excess of 1% of total assets or capital
stock of Applicant or Representative;
[]ii. Member of City Commission or Board is a partner,co-sharehdder(as to shares of a corporation which are not
listed on any national or regional stock exchange)or joint venturer with the Applicant or Representative in any
business venture:
[J iii, The Applicant or Representative is a Client of a member of the City Commission or Board or a Client of another
professional working from the same office or for the same employer as the member of the City Commission or
Board:
[J iv. A City Commissioner or Board member is a Client of the Applicant or Representative.
(1v The Applicant or Representative is a Customer of the member of the City Commission or Board(or of his or her
employer)and transacts more than$10.000.00 of the business of the member of the City Commission or Board
(or h:s or her employer)in a given calendar year:
[J vi. The member of the City Commission or Board is a Customer of the Applicant or Representative and transacts
more than$25.000 00 of the business of the Applicant or Representative in a given calendar year
WITNESS MY WAND THIS el+12 DAY Cr- AV96'S'j's ___ 2016
APPLICANT SENTATIVE.
8y. (Siyn+tu'el
Name: LeonelY (PTV
T& Client Representative (Print)
WITNESS LIV NANO THIS J MAY CF (A— ?2016
STATE OF FLORIDA 1
COUNTY OF MIAMI-DADE 1
Before me.the undersigned authonty,personalty appeared,Leonel Vasquez We Alfent.Au being list by me duly sworn,did swear or affirm that he/she
executed Ms Affidavit for the purposes staled therein aid that it is hue and correct. w
--iojhati
tiles- L
SWORN TO AND SUBSCRIBED before me this day of_ .2016. //..)
l2
CAMILLE MPW€ `
/ • 'i. MY COMMISSION EL#EFF1e4369 PratedN of NMsry J
EXPIRES JAN 05 2019
Bonded Trough iso Slate Insurance
MIAMI 5105509.177553/45327
t) BUSINESS RELATIONSHIP AFFIDAVIT*
i%ves
This Affidavit is made pursuant to Section 31-71(b)(2)(ii)of the City of Aventura Land Development Code. The undersigned Affiant hereby discloses that:
(mark with'x'applicable portions only)
[ 11. Affiant does not have a Business Relationship with any member of the City Commission or any City Advisory Board to
which the application will be presented.
(X )2. Affiant hereby discloses that it does have a Business Relationship with a member of the City Commission or a City Advisory
Board to which the application will be presented,as follows:
Robert L. Shelley (List name of Commissioner or Advisory Board Member)who serves on
the City Commission (List City Commission or City Advisory Board upon which member serves).
The nature of the Business Relationship is as follows:
[I i. Member of City Commission or Board holds an ownership interest in excess of 1%of total assets or capital stock
of Applicant or Representative;
[]ii. Member of City Commission or Board is a partner,co-shareholder(as to shares of a corporation which are not
listed on any national or regional stock exchange)or joint venture with the Applicant or Representative in any
business venture;
[]iii. The Applicant or Representative is a Client of a member of the City Commission or Board or a Client of another
professional working from the same office or for the same employer as the member of the City Commission or
Board;
[]iv. A City Commissioner or Board member is a Client of the Applicant or Representative;
[)v. The Applicant or Representative is a Customer of the member of the City Commission or Board(or of his or her
employer)and transacts more than$10,000.00 of the business of the member of the City Commission or Board
(or his or her employer)in a given calendar year;
[X]vi. The member of the City Commission or Board is a Customer of the Applicant or Representative and transacts
more than$p,p00.00 of the business of the Applicant or Representative in a given calendar year.
WITNESS MY HAND THIS kI- �DAY OF7`�1L$Ltc 2016.
APPLICANT REPRESS TIVE:
By: c _ ,s (Signature)
Name: &ariS.Adler (Print)
Title: Attorney (Print)
WITNESS MY HAND THIS/C▪ Y OF1(C(ice - ,2016.
STATE OF FLORIDA )
COUNTY OF MIAMI-DADE )
Before me,the undersigned authority,personally appeared,Brian S.Adler the Affiant,who being first by me duly sworn,did swear or affirm that he/she executed
this Affidavit for the purposes stated therein and that it is true and correct. _
�����1)))JJJ�,���.�����_� Brian S.Adler'
SWORN TO AND SUBSCRIBED before me VIII day of kci-2016. - i 7
Jitri
Naary tate al --
yCyy���e,,,, Naar,PutAt Slate of Florida
Printed Name of Notary
----
400
Mo,w am, acm FF1 22
y Mr COmmweian FF 132228 My commission expires:
A Expires' 07/23/2018
MIAMI 5110437.2 77553/45327
s 0 BUSINESS RELATIONSHIP AFFIDAVIT*
This Affidavit is made pursuant to Section 31-71(b)(2)0i)of the City of Aventura Land Development Code. The undersigned Affiant hereby discloses that:
(mark with'x"applicable portions only)
[X]1, Affiant does not have a Business Relationship with any member of the City Commission or any City Advisory Board to
which the application will be presented.
[ ]2. Affiant hereby discloses that it does have a Business Relationship with a member of the City Commission or a City Advisory
Board to which the application will be presented,as follows:
(List name of Commissioner or Advisory Board Member) who serves on the
(List City Commission or City Advisory Board upon which member serves).
The nature of the Business Relationship is as follows:
[]i. Member of City Commission or Board holds an ownership interest in excess of 1%of total assets or capital stock
of Applicant or Representative;
[]H. Member of City Commission or Board is a partner, co-shareholder(as to shares of a corporation which are not
listed on any national or regional stock exchange) or joint venture with the Applicant or Representative in any
business venture;
[]iii. The Applicant or Representative is a Client of a member of the City Commission or Board or a Client of another
professional working from the same office or for the same employer as the member of the City Commission or
Board;
[]iv. A City Commissioner or Board member is a Client of the Applicant or Representative;
[]v. The Applicant or Representative is a Customer of the member of the City Commission or Board(or of his or her
employer)and transacts more than$10,000.00 of the business of the member of the City Commission or Board
(or his or her employer)in a given calendar year;
[]vi. The member of the City Commission or Board is a Customer of the Applicant or Representative and transacts
more than$25,000.00 of the business of the Applicant or Representative in a given calendar year.
�' 'SS MY HAND THIS 9 DAY OF a14.t9 ,2016.
APPLY• , PRESENTATIVE:
By: Signature)
Name: Lawrence Beame (Print)
Title: Architect (Print)
WITNESS MY HAND THIS l DAY OF A u-ix ,2016.
STATE OF FLORIDA )
COUNTY OF MIAMI-DADE i
Before me,the undersigned authority, personally appeared, Lawrence Beame the[Affa l
being first by me duly sworn,did swear or affirm that he/she
executed this Affidavit for the purposes stated therein and that it is true and correct. �i
9 www��� ��� ��� Lawrence Beame
SWORN TO AND SUBSCRIBED ei) me day of f ,2016.
FtreA OA
1 yV2%, RICHA:D URG
0 A Ware IN' a 01 Florida Notary Public Sr�to({y tt(aaaAAA���rrr
lith
1 =o My a p res Mar 22.20191 alai/no' �ryv d
len N FF 179762 Printed Name of Nota
1 '',,;p";r• My commission expires:Milts 22 It
""0� ,+( ,h National Notary Assn. I a
• — to. _ _ _ •
MIAMI 51055237553/45327
BUSINESS RELATIONSHIP AFFIDAVIT*
This Affidavit is made pursuant to Section 31-71(b)(2)(ii)of the City of Aventura Land Development Code. The undersigned Affiant hereby discloses that:
(mark with"x"applicable portions only)
[X]1. Affiant does not have a Business Relationship with any member of the City Commission or any City Advisory Board to
which the application will be presented.
[ ]2. Affiant hereby discloses that it does have a Business Relationship with a member of the City Commission or a City Advisory
Board to which the application will be presented,as follows:
(List name of Commissioner or Advisory Board Member) who serves on the
(List City Commission or City Advisory Board upon which member serves).
The nature of the Business Relationship is as follows:
[I i. Member of City Commission or Board holds an ownership interest in excess of 1%of total assets or capital stock
of Applicant or Representative;
[]ii. Member of City Commission or Board is a partner,co-shareholder(as to shares of a corporation which are not
listed on any national or regional stock exchange)or joint venturer with the Applicant or Representative in any
business venture;
[]iii. The Applicant or Representative is a Client of a member of the City Commission or Board or a Client of another
professional working from the same office or for the same employer as the member of the City Commission or
Board;
[]iv. A City Commissioner or Board member is a Client of the Applicant or Representative;
[]v. The Applicant or Representative is a Customer of the member of the City Commission or Board(or of his or her
employer)and transacts more than$10,000.00 of the business of the member of the City Commission or Board
(or his or her employer)in a given calendar year;
[]vi. The member of the City Commission or Board is a Customer of the Applicant or Representative and transacts
more than 25,000.00 of the business of the Applicant or Representative in a given calendar year.
WITNESS 'Y HAND THIS DAY OF )0'I)5" ,2016.
APPLIC• t NTATIVE:
Signature)
'fie: MauricioRot.riruez Print)
Title: Architect (Print)p^�]—
WITNESS MY HAND THIS o DAY OF ,2016.
STATE OF FLORIDA
COUNTY OF MIAMI-DADE
Before me,the undersigned authority,personally appeared,Mauricio Rodriguez the Affi-r . .. Lp- by me duly sworn,did swear or affirm that he/she
executed this Affidavit for the purposes stated therein and that it is true and correct. I
prTyl /� � � I '
�
IT
. :Rodng
SWORN TO AND SUBSCRIBED before me this 0 day of V C, 2016. "1.
' id)r—
. /+t r. DIANA L REGO
Irld��i. Commission 0 FF 195807
.• + . r, ss My Commission Expires
Salts x i! nor February 03, 2019
`sed Name of Notary �`''en
My commission expires'.._
MIAMI 5105517.1 77553/45327
BUSINESS RELATIONSHIP AFFIDAVIT'
This Affidavit is made pursuant to Section 31-71(b)(2)(6)of the City of Aventura Land Development Code. The undersigned Affiant hereby discloses that:
(mark with'e applicable portions only)
]1. Affiant does not have a Business Relationship with any member of the City Commission or any City Advisory Board to which
the application will be presented.
V 2. Affiant hereby discloses that it does have a Business Relationship with a member of the City Commission or a City Advisory
Board to which the application will be presented,as follows:
(List name of Commissioner or Advisory Board Member) who serves on the
(List City Commission or City Advisory Board upon which member serves).
The nature of the Business Relationship is as follows.
O i. Member of City Commission or Board holds an ownership interest in excess of 1%of total assets or capital stock
of Applicant or Representative,
Member of City Commission or Board is a partner. co-shareholder(as to shares of a corporation which are not
listed on any national or regional stock exchange)or joint venturer with the Applicant or Representative in any
business venture,
]iii. The Applicant or Representative is a Client of a member of the City Commission or Board or a Client of another
professional working from the same office or for the same employer as the member of the City Commission or
Board,
O iv. A City Commissioner or Board member is a Client of the Applicant or Representative,
(J v The Applicant or Representative is a Customer of the member of the City Commission or Board(or of his or her
employer)and transacts more than$10,000.00 of the business of the member of the City Commission or Board(or
his or her employer)in a given calendar year;
vi. The member of the City Commission or Board is a Customer of the Applicant or Representative and transacts
more than$25,000.00 of the business of the Applicant or Representative in a given calendar year
WITNESS MY HAND THIS DAY OF _ .200
APPLICANT.
By. (Signature)
Name. (Print)
Title (Print)
WITNESS MY HAND THIS DAY OF _,200_
PROPERTY OWNER:
By. (Signature)
Name:_ _ (Print)
Title._ (Print)
'The terms "Business Relationship," "Client," "Customer,' 'Applicant," "Representative" and 'Interested Person"are defined in
Section 2-395 of the Aventura City Code.
WITNESS MY HAND THIS)( DAY OF 4icift(2s-T ,200 .
REPRESENTATIV . ' • . : ess Relationship Affidavit)
By:. it (Signature,) By: (Signature
Name:,Sr 'rt %"WCe (Print) Name: —_ (Print)
Title AIZC-P-"f`f (Print) Tdle: (Print)
By:_ _ (Signature) By: _ _ (Signature
Name:_ (Pont) Name (Print)
Title: _(Print) Title: (Print)
By: - (Signature) By: (Signature
Name: _(Prim) Name. (Print)
Title: (Poop Title: (Print)
By: (Signature) By: (Signature
Title: _ (Pont) Title. (Print)
Title: (Print) Title: (Print)
By: __(Signature) By:_. _ (Signature
Title: (Pont) Title: (Print)
Title: _(Print) Title:_ . . _. _ (Prim)
By: (Signature) By: (Signature
Title: (Pont) Title:_ _ _ ____(Poop
Title: (Print) Title. __(Print)
NOTE: 1) Use duplicate sheets if disclosure information for Representative varies
2) Applicants and .Affiants are advised to timely supplement this Affidavit pursuant to Sec. 31-71(b)(2)(iv)of
the City's Land Development Regulations in the City Code, in the event that prior to consideration of the
application by the City Board or Commission, the information provided in the Affidavit becomes incorrect or
incomplete.
NOTARIZATION PROVISION
STATE OF FLORIDA )
COUNTY OF MIAMI-DADE)
Belpre me,the undersigned authority,personally appeared S_C14. '.xc.� the Affiant,who bejpn first by me dul sworn,did swear or affirm that he/she
executed this Affidavit for the purposes staled therein and that it is true and correct ra.�
AFFIANT
SWORN TO AND SUBSCRIBED before me this 3% day of �en`'4 ,20gb . 7
7 �J���� ROSEMARIE GRAFF
/4c. /16-eo �,� _ NOWy public-State of Florida
te 20 I. Now Pu•Ic State of Flo da At Large E C• O selelf+F FF 197667
Ose in ,e C'rc/s' " MY Caron.Expires Apr 7,2019 r
Printed Name of Notary *,,,, Ifxeti4U lame Mary Assn. I°
My commission expires:_ _.
STATE OF FLORIDA )
COUNTY OF MIAMI-DADE)
Bebe me,the undersigned authority,personally appeared the Affiant,who being first by me duly sworn,did swear or affirm that he/she
executed this Affidavit for the purposes stated therein and that it is true and correct
AFf ANT
SWORN TO AND SUBSCRIBED before me this day of _200_
Notary Public State of Florida At Large
Printed Name of Notary
My commission expires:_ _.
STATE OF FLORIDA )
COUNTY OF MIAMI-DADE)
Before me,the undersigned authority,personally appeared _.. _ the Affiant,who being first by me duly sworn,did swear or affirm that he/she
executed this Affidavit for the purposes stated therein and that it is true and correct
AFFIANT
SWORN TO AND SUBSCRIBED before me this day of -,200_.
Notary Public State of Honda At Large
Printed Name of Notary
My commission expires:_ _
STATE OF FLORIDA 1
COUNTY OF MIAMI-DADE)
Before me,the undersigned authority,personally appeared- _ _ _ the Affiant,who being first by me duly sworn,did swear or affirm that he/she
executed this Affidavit for the purposes stated therein and that it is true and correct.
AFFIANT
SWORN TO AND SUBSCRIBED before me this _.day of 200_.
Notary Public Stale of Florida At Large
Printed Name of Notary
My commission expires._ _
ORDINANCE NO. 2016-
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA AMENDING
SECTION 31-144 "BUSINESS ZONING DISTRICTS" OF THE CITY'S
LAND DEVELOPMENT REGULATIONS BY AMENDING SECTION 31-
144(c)(2) AND SECTION 31-144(c)(5)b., COMMUNITY BUSINESS (B2)
DISTRICT, TO ADD A CONDITIONAL USE FOR AUTOMOBILE
PARKING GARAGES IN THE COMMUNITY BUSINESS (B2) DISTRICT
WHEN LOCATED DIRECTLY ADJACENT TO AN AUTOMOBILE
PARKING GARAGE LOCATED IN A MULTIFAMILY RESIDENTIAL
ZONING DISTRICT AND TO CLARIFY THE HEIGHT RESTRICTION IN
THE B2 DISTRICT SITE DEVELOPMENT STANDARDS; PROVIDING
FOR SEVERABILITY; PROVIDING FOR INCLUSION IN THE CODE;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, Section 31-144(c)(5)b. of the City of Aventura Code of Ordinances
("City Code") limits the height of buildings in the Community Business (B2) District to 12
stories or 120 feet except those portions of buildings which are within 200 feet of any
residential zone are limited to one foot of height for every two feet in distance from the
residential zoned plot unless the application of this requirement would limit the building
height to a minimum of 25 feet; and
WHEREAS, the City Commission of the City of Aventura ("City Commission") is
desirous of amending Section 31-144 "Business Zoning Districts" of Chapter 31 "Land
Development Regulations" of the Code of Ordinances ("City Code") to add a conditional
use for automobile parking garages located in the Community Business (B2) District
directly adjacent to an automobile parking garage located in a multifamily residential
zoning district and to clarify the height restriction in the District's site development
standards; and
WHEREAS, the City Commission finds that the proposed amendments to
Section 31-144 of the City are consistent with the applicable goals, objectives and
policies of the City's Comprehensive Plan; and
WHEREAS, the City Commission has been designated as the Local Planning
Agency for the City pursuant to Section 163.3174, Florida Statutes; and
WHEREAS, the Local Planning Agency has reviewed the proposed amendment
during the required public hearings and has recommended approval to the City
Commission; and
City of Aventura Ordinance No. 2016-
WHEREAS, the City Commission has reviewed the proposed amendment, and
finds that it is in the best interests of the public to amend Section 31-144 of Chapter 31
"Land Development Regulations," as set forth in this Ordinance; and
WHEREAS, the City Commission has held the required public hearings, duly
noticed in accordance with law; and
WHEREAS, the City Commission has reviewed the action set forth in the
Ordinance and has determined that such action is consistent with the Comprehensive
Plan.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. Recitals. The foregoing whereas clauses are hereby ratified and
incorporated within this Ordinance.
Section 2. City Code Amended. That Section 31-144 "Business Zoning
Districts" of Article VII "Use Regulations" of Chapter 31 "Land Development
Regulations" of the City Code is hereby amended to read as follows':
Sec. 31-144. — Business Zoning Districts.
***
(c) Community Business (82) District. This district is intended primarily to provide for
general commercial activity for a wide range of goods and services to the entire
community and sub region. Such businesses generally require locations convenient for
both vehicular and pedestrian traffic and would be expected to have orientation toward
and direct access to arterial roadways.
"Section 31-144(c) — Business Zoning Districts.
***
(c) Community Business (B2) District.
Underlined provisions constitute proposed additions to existing text. Strikethrough provisions constitute proposed
deletions to existing text.
Page 2 of 5
City of Aventura Ordinance No. 2016-
(2) Conditional use. The following uses if first approved as a conditional use:
n. Automobile parking garages located directly adjacent to an automobile parking
garage located in a multifamily residential zoning district that do not meet the height and
distance requirement of Section 31-144(c)(5)b. and that include the following design
elements:
(i) the automobile parking garage is the same height or less than an existing or
approved automobile parking garage located on an adjacent residential plot; and
(ii) the top level of the automobile parking garage is completely screened from view of
the adjacent residential plot; and
(iii) the openings along the exterior perimeter walls of the automobile parking garage
walls within 200 feet of a residential zoned plot shall be screened to minimize adverse
effects on the adjacent residential lot.
(5) Site development standards.
b. Maximum height: 12 stories or 120 feet overall maximum height, including structure
parking, provided that a height limitation of five stories shall apply only for shopping
center buildings which are subject to subsection (5)a.4. above. That portion of the
building or structure directly adjacent to and within 200 feet of any residential zone
shall be subject to a height limitation of one foot for every two feet in distance from the
residential zoned plot unless the application of this requirement would limit the building
height to a minimum of 25 feet, excepting from this height and spacing requirement an
automobile parking garage approved as a conditional use pursuant to Section 31-
144(c)(2)n.
Section 3. Severability. The provisions of this Ordinance are declared to be
severable and if any section, sentence, clause or phrase of this Ordinance shall for any
reason be held to be invalid or unconstitutional, such decision shall not affect the validity
of the remaining sections, sentences, clauses, and phrases of this Ordinance but they
shall remain in effect, it being the legislative intent that this Ordinance shall stand
notwithstanding the invalidity of any part.
Section 4. Inclusion in the Code. It is the intention of the City Commission,
and it is hereby ordained that the provisions of this Ordinance shall become and be
made a part of the Code of the City of Aventura; that the sections of this Ordinance may
Page 3 of 5
City of Aventura Ordinance No. 2016-
be renumbered or re-lettered to accomplish such intentions; and that the word
"Ordinance" shall be changed to "Section" or other appropriate word.
Section 5. Effective Date. This Ordinance shall be effective immediately upon
adoption on second reading.
The foregoing Ordinance was offered by Commissioner , who moved
its adoption on first reading. This motion was seconded by Commissioner
and upon being put to a vote, the vote was as follows:
Commissioner Teri Holzberg _
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
Vice Mayor Denise Landman
Mayor Enid Weisman
The foregoing Ordinance was offered by Commissioner , who moved
its adoption on second reading. This motion was seconded by Commissioner
and upon being put to a vote, the vote was as follows:
Commissioner Teri Holzberg
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg _
Vice Mayor Denise Landman
Mayor Enid Weisman
Page 4 of 5
City of Aventura Ordinance No. 2016-
PASSED on first reading on this 6th day of September, 2016.
PASSED AND ADOPTED on this 5th day of October, 2016.
ENID WEISMAN, MAYOR
ATTEST:
ELLISA L. HORVATH, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
This Ordinance was filed in the Office of the City Clerk this day of , 2016.
Page 5 of 5
CITY OF AVENTURA
COMMUNITY DEVELOPMENT DEPARTMENT
MEMORANDUM
TO: City Commission
FROM: Eric M. Soroka, I A-i M
City Manager
BY: Joanne Carr, A
&l,
Community Develop - -nt Director
DATE: June 20, 2016
SUBJECT: Application to Amend Section 31-144(c)(1) of the Land Development
Regulations to add an electric vehicle retail showroom as a permitted use in
the B2, Community Business District (02-LDR-16)
July 12, 2016 Local Planning Agency Agenda Item A
July 12, 2016 City Commission Meeting Agenda Item
September 6, 2016 City Commission Meeting Agenda Item
RECOMMENDATION
It is recommended that the City Commission approve the request for an amendment to
Section 31-144, "Business Zoning Districts" of the Land Development Regulations to add
an electric vehicle retail showroom as a permitted use for parcels that include one or more
shopping center buildings that contain a total of more than 1,000,000 square feet of gross
leasable area and that do not exceed five stories in height.
THE REQUEST
The owner of the Aventura Mall is currently constructing a retail wing expansion and new
parking structure expansion at the mall property. It has requested an amendment to the
B2, Community Business District to permit an electric vehicle retail showroom in this
zoning district, with the conditions listed in the amendment text below. Automobile sales
are currently perfnitted only as a conditional use in the B3, Heavy Business District in the
Land Development Regulations. (See Exhibit #1 for Letter of Intent)
DESCRIPTION OF THE PROPOSED AMENDMENT
The proposed amendment to the Community Business (B2) District follows in underlined
text:
"Section 31-144(c). Community Business (B2) District.
c) Community Business (82) District. This district is intended primarily to provide for
general commercial activity for a wide range of goods and services to the entire
community and sub region. Such businesses generally require locations convenient for
both vehicular and pedestrian traffic and would be expected to have orientation toward
and direct access to arterial roadways.
(1) Uses Permitted. No building or structure, or part thereof, shall be erected, altered
or used, or land used in whole or part for other than one or more of the following specific
uses, provided the requirements set forth elsewhere in this section are satisfied:
.g. For parcels that include one or more shopping center buildings that contain a total of
more than 1,000,000 square feet of gross leasable area and do not exceed five stories in
height, an electric vehicle retail showroom conforming to the following criteria:
(a) no more than one (1) electric vehicle retail showroom shall be allowed on the parcel,
and
(b) no on-site vehicle storage/stock beyond the showroom and vehicles for test drives
shall be allowed, and
(c) no more than six (6) electric vehicles produced by the electric vehicle motor company
shall be stored on site, outside of the showroom, to be used for test drive purposes, and
(d) no delivery of vehicles and/or service of vehicles shall be permitted on site, and
(e) prior to establishment of the use, a plan describing the proposed location of the test
drive vehicles, the proposed hours and proposed location of test drives shall be submitted
for review and approval of the City Manager. Such review and approval will include, but is
not limited to, consideration of traffic patterns and traffic conditions in the parcel and in the
City as a whole.
2
ANALYSIS
Staff provides the following analysis of the request using the standards for reviewing
proposed amendments to the text of the Land Development Regulations contained in
Section 31-77 of the City Code.
1. The proposed amendment is legally required.
The proposed amendment is legally required to implement the requested revision to
the Code.
2. The proposed amendment is consistent with the goals and objectives of the
Comprehensive Plan.
The proposed amendment is consistent with the goals and objectives of the
Comprehensive Plan. The business and office land use designation is described in the
Future Land Use Element of the City's Comprehensive Plan. This category provides
that "...the specific range and intensity of uses applicable in a particular Business and
Office property is dependent upon the particular land use, design, urban services,
transportation, environmental and social conditions on and around the subject
property, including consideration of applicable goals, objectives and policies of the
Plan. The Transportation Goal in the Transportation Element of the City's
Comprehensive Plan includes the provision of a safe and efficient multimodal
transportation system and the promotion of the use of alternative transportation
methods. The addition of an electric vehicle retail showroom use will provide
information and access to alternative, energy efficient motor vehicles.
3. The proposed amendment is consistent with the authority and purpose of the LDRs.
The proposed amendment is consistent with the authority and purpose of the Land
Development Regulations. The purpose of the LDRs is to implement further the
Comprehensive Plan of the City by establishing regulations, procedures and standards
for review and approval of all development and uses of land and water in the City. This
proposed amendment establishes a new use in the B2, Community Business District.
4. The proposed amendment furthers the orderly development of the City.
The proposed amendment furthers the orderly development of the City, for the reasons
provided in Paragraph 3 above.
3
5. The proposed amendment improves the administration or execution of the
development process.
The proposed amendment improves the administration or execution of the
development process in that it provides for regulation to enable a proposed use on a
property within the B2, Community Business District.
4
BERCOW RADELL & FERNANDEZ
ZONING. LAND USE AND ENVIRONMENTAL LAW
DIRECT LINE:305-377-6238
E-MAIL: mmarreroSbrzoninglaw.com
VIA FACSIMLE AND E-MAIL
June 17, 2016 JUN 1 7 2016
Ms. Joanne Carr
Community Development Director
City of Aventura
19200 West Country Club Drive,4th Floor
Aventura, Florida 33180
Re: Land Development Code Amendment Regarding Electric Vehicle Showrooms
Dear Joanne:
This law firm represents Aventura Mall Ventures and Turnberry Associates, Inc.
(the "Applicant"), with regard to an application to amend the City of Aventura Land
Development Code to permit electric vehicle showrooms in the B-2 zoning district.
Text Amendment Request. The Applicant seeks to permit electric vehicle
showrooms on the Property, subject to specific conditions. Electric vehicle showrooms
will only be permitted on properties that include one or more shopping center buildings
containing more than 1,000,000 square feet of gross leasable area and do not exceed five
(5) stories in height. There can be no on-site vehicle storage, or stock, beyond the
showroom and vehicles for test drives. Further, can be no more than six (6) electric
vehicles stored on-site, outside of the showroom, to be used for test drive purposes.
Additionally, there can be no delivery of vehicles or service of vehicles permitted on
site.
Text Amendment Criteria. Section 33-77(g) of the City Code provides standards
that staff and the City Commission must consider when reviewing proposed
amendments to the text of the City's Land Development Regulations (the "LDRs"). The
Applicant's request addresses each of the standards as follows:
Exhibit 1
02-LDR-16
SOUTHEAST FINANCIAL CENTER•200 SOUTH BISCAYNE BOULEVARD, SUITE 850•MIAMI, FLORIDA 33131
PHONE.305.374.5300•FAX.305.377.6222•WWW.BRZONINGLAW.COM
Ms. Joanne Carr
June 17, 2016
Page 2
(1) The proposed amendment is legally required.
In order for electric vehicle showrooms to be permitted within the B-2 district the
proposed amendment to the LDRs must be approved and is thus required.
(2) The proposed amendment is consistent with the goals and objectives of
the Comprehensive Plan.
The proposed changes are consistent with the goals and objectives of the
Comprehensive Plan, specifically the Business and Office designation. The
application is consistent with the goals and objectives of the Comprehensive
Plan, specifically the City's objectives of environmental stewardship and
responsible development. The electric vehicle showroom will be incorporated
into the existing, approved structure and will not require additional
development. Further, approval of the proposed use demonstrates the City's
openness to innovative and environmentally conscious business uses.
(3) The proposed amendment is consistent with the authority and purpose of
the LDRs.
The proposed amendment is consistent with the authority and purpose of the
LDRs, as described in Section 31-2 of the City Code. Additionally, the electric
vehicle showroom will be incorporated into the existing, approved structure and
will not require additional development or trigger significant additional impact
on the surrounding area.
(4) The proposed amendment furthers the orderly development of the City.
The proposed amendment certainly furthers the orderly development of the
City. The proposed amendment will permit electric vehicle showrooms to be
opened in qualifying shopping center properties. The proposed electric vehicle
showrooms are anticipated to be adaptive reuses of existing commercial space.
Accordingly, no additional development is anticipated as a result of this text
amendment.
(5) The proposed amendment improves the administration or execution of the
development process.
This amendment itself does not have a direct effect on the administration of the
City's development process.
BERCOW RADELL&FERNANDEZ
ZON IN O. LANE, USE ANO ENV I FRO NM ENTAL LAW
Ms. Joanne Carr
June 17, 2016
Page 4
For all the foregoing reasons, the applicant respectfully requests your
department's favorable review and recommendation of this application. Should you
have any questions, comments, or require additional information, please do not hesitate
to phone my direct line at (305) 377-6238.
Sincerely yours,
Michael J. Marrero
MM/CMK
BERCOW RADELL&FERNAN DEZ
ZONING. LANG USE AND ENVIRONMENTAL LAW
tie
NIS
APPLICANT REPRESENTATIVE AFFIDAVIT
i">vr
Pursuant to Section 31-71(b)(2)(i)of the City of Aventura Land Development Code,this Applicant Representative Affidavit is hereby made and
submitted. The undersigned authorized representative of the individual or entity applying for the Development Permit,which is identified in the accompanying
application,and the owner of the property subject to the application(if different)hereby lists and identifies all persons representing the individual or entity
applying for the Development Permit in connection with the application,as follows:
Name Relationship (l.e.Attorneys,Architects,Landscape
/II' Architects, Engineers,Lobbyists,Etc.)
J2 �FcI,./ a.rtc,Av A or.m)y
(Attach Additional Sheets If Necessary)
NOTICE: ANY STATEMENT OR REPRESENTATION MADE BY ANY PERSON USTED ON THE APPLICANT REPRESENTATIVE AFFIDAVIT
SHALL BE BINDING UPON THE INDIVIDUAL OR ENTITY APPLYING FOR THE DEVELOPMENT PERMIT AND THE OWNER OF
THE SUBJECT PROPERTY. APPLICANTS AND AFFIANTS ARE ADVISED TO TIMELY SUPPLEMENT THIS AFFIDAVIT
PURSUANT TO SEC.31-71(B)(2t(M OF THE CITY'S LAND DEVELOPMENT REGULATIONS IN THE CITY CODE,IN THE EVENT
THAT PRIOR TO CONSIDERATION OF THE APPLICATION BY THE CITY BOARD OR COMMISSION. THE INFORMATION
PROVIDED IN THE AFFIDAVIT BECOMES INCORRECT OR INCOMPLETE.
WITNESS MY HAND THIS DAY OF
AUTHORIZED NE.OF-APPLICANT: OWNER
By By: 1 A _—
(Signatur trnature)
NameM lc-cwt l M crR r'• Name: 'NA-7 III K U 2 t21y
1 - (Pring (Pint)
Title A44orrte# Title: I'r, 7.r.( l 76on,i al 6v3( I
Address: v6i �S" Tilst.."N RI ' 'd6J Address: �r19S0 U1, C.Droi� Chili D(I�/l low(
tit Icrr", . I FL >31 i A ,A.A4u4 i Fc 3318 &
STATE OF FLORIDA )
COUNTY OF MIAMI-DADE)
Before me the undersigned authority personally appeared JO Pw Klieg 1 as the authorized representative of the
Applicant and/or the owner of the property subject to the application, who being first by - duly swo d'. swear . - that he/she
executed this Affidavit for the purposes stated therein and that it is true and correct. ,k _
AF'T r
SWORN TO AND SUBSCRIBED BEFORE ME this2iday of to ,200
Notary Public tAte of FlorideAt Large-,
4,40‘404,„ Notary Pubne State of Fiorlm Printed Name of Notary OWE KA fl t
Diana Ramos My commission expires:
My Commission FF 207719
Cr FOr Expires 94/10/2919
fivir
�` BUSINESS RELATIONSHIP AFFIDAVIT"
iai,,mw�
This Affidavit is made pursuant to Section 31-71(b)(2Xii)of the City of Aventura Land Development Code The undersigned Aflant hereby discloses that:
(mark With'z ap*able portions only)
1. Mara Marl does LM have a Business Relationship with any member of the City Commission or any City Advisory Board to which
the application we be presented.
112 Alfiam hereby discloses that jgggaleve a Business Relationship with a member of the City Commission or a City Advisory
Board to with the appkcatian WI be presented,as ides:
(List name of Comnissionsr or Advisory Board Member) who serves on the
(List City Commission or City Advisory Board upon witkh mater saves).
The nature of the Business Relationship is as Mows:
(I I. Member of City Commission or Board holds an ownership Merest in excess of 1%c total asses or capital stock
of Apphcat or Representative;
I1 ii. Member of City Commission or Board is a partner,coeharehode(as to shares of a corporation which ere not
listed on any national or regional stock exchange)a Mint venturer with the Applicnt or Representative in any
business venae;
(I nif The Applicant or Representative is a Client of a member of the City Commission or Board or a Client of another
professional working from the an cline or for the an employer as the member of the City Commission or
Board;
1 I iv. A City Commissioner or Board member is a Client of the Applicant or Representative;
I I v. The Applicant or Representative is a Customer ot the member of the City Commission or Board(or of his or her
employer)and transacts more than S10.000.00 of the business of the member of the City Commission or Board(or
his or her employer)in a given calendar year,
()vi. The member of the City Commission or Board is a Customer of the Applicant a Representative and Irarsacs
more than 525,000.0 of tl,business of the Applicant or Representative n a given calendar yew.
WITNESS MY HAND THIS�DAY OF //,U11e'.. 200
APPLICA '
ByhueJ
me: OW c hut M srrr,.,
Ne
Title A"4 a r,-. . (Pawl
WITNESS MY HAND THIS 21 DAY OF -Suniv ,2$&
PROP . 1y, R
By: (k 4 (Signeare)
Name: • :L'i_L!i J
The:. S1 If, . . lPdrtl
STATE OE FLORIDA )
awry a M II-DADS) h
/y
1•IYU(' the Asa who bei first by me duly ward did wear or atkm dud he/she memo or0ersipned r+�',"rusty appeared - -�— —�--
A
e eared this admit for the purposes staled therein end that its true end correct
•
SWORN TOMO SUBSCRIBED before me th 'ay o1- N r .Alit 7'
i1 r. l °`41.lair
• ANotary Public Saw or Florida Prised Name of Newry
Diana Ramos My commission expires.._______.
Mw Commission FF 202sta
aspires 041012019
BUSINESS RELATIONSHIP AFFIDAVIT*
t%„,..-1
This Affidavit is made pursuant to Section 31-71(b)(2)(ii)of the City of Aventura Land Development Code. The undersigned Affiant hereby discloses that:
(mark with T/appIicat a portions only)
Cl 1. Affiant does not have a Business Relationship with any member of the City Commission or any City Advisory Board to which
the application will be presented.
1 j 2. Affiant hereby discloses that it does have a Business Relationship with a member of the City Commission or a City Advisory
Board to which the application will be presented,as follows:
(List name of Commissioner or Advisory Board Member) who serves on the
(List City Commission or City Advisory Board upon which member serves).
The nature of the Business Relationship is as follows.
I I i. Member of City Commission or Board holds an ownership interest in excess of 1%of total assets or capital stock
of Applicant or Representative,
1j ii. Member of City Commission or Board is a partner, co-shareholder(as to shares of a corporation which are not
listed on any national or regional stock exchange)or joint venturer with the Applicant or Representative in any
business venture;
1 j iii The Applicant or Representative is a Client of a member of the City Commission or Board or a Client of another
professional working from the same office or for the same employer as the member of the City Commission or
Board;
I I iv. A City Commissioner or Board member is a Client of the Applicant or Representative:
1)v. The Applicant or Representative is a Customer of the member of the City Commission or Board(or of his or her
employer)and transacts more than$10,000.00 of the business of the member of the City Commission or Board(or
his or her employer)in a given calendar year;
1 I vi. The member of the City Commission or Board is a Customer of the Applicant or Representative and transacts
more than$25,000.00 of the business of the Applicant or Representative in a given calendar year.
JWIITNNNEESS�S✓MMYY HAND THIS sal DAY OF 43,.1e- ,2Cbio.
APPLICAN J ----
Name: Mr c h:.t( h (Signature)
M rrrr. .,
(Aim)
Title. A- '#a r,—.6, (Print) t
WITNESS MY HAND THIS 11
J
DAY OF 0s`1rt .20.1So
PROPER I R.
By: ill, 4
(Signature)
Name: DENB'G 7 (Print)
Title: n e . /(4 .. (Prim)
The terms "Business Relationship' `Ghent' "Customer,' 'Applicant" "Representative" and 'Interested Person"are defined in
Section 2-395 of the Aventura City Code.
`r NS
WITNESS MY HAND THIS 27 DAY OF –_\OrC.,1e.. 20‘
REPRESENTi TI . usiness Relationship Affidavit)
By` (Signature) By:_ (Signature
Name: I",n�Icha( 14'Den)
(Punt) Name: _(Print)
Title:_ 1;", d PAt (Pilo Title:_ (Print)
Br_ ati (Signature) By:_ (Signature
Name: 3. 7 re (ler.:c,v (Print) Name: (Print)
Title: A 0 (11 •
___(Punt) Title: (Print)
By:.: (Signature) By: (Signature
Name: _(Print) Name: (Print)
Title: (Print) Title: (Prim)
By: (Signature) By: (Signature
Title: (Print) Title: _ .(Print)
Title. (Print) Title: (Print)
By: (Signature) By. (Signature
Title: (Pont) Title:_ _ (Print)
Title: _ (Print) Title: (Print)
By: (Signature) By: (Signature
Title: (Print) Title: — (Print)
Title: (Print) Title:___ _(Print)
NOTE: 1) Use duplicate sheets if disclosure information for Representative varies
2) Applicants and Affiants are advised to timely supplement this Affidavit pursuant to Sec. 31-71(b)(2)(iv)of
the City's Land Development Regulations in the City Code, in the event that prior to consideration of the
application by the City Board or Commission, the information provided in the Affidavit becomes incorrect or
incomplete.
'k.► —
NOTARIZATION PROVISION
STATE OF FLORIDA )
COUNTY OF MIAMI-DADE) p1� 1. A
Before me,Me undersigned authority,personally appeared M I Gn NA,P (7frfl1 the Affiant,win •ring-Mahe • me duly sworn,did Swear or affirm that he/she
executed This Affidavit for the purposes stated therein and that it is hue and correct.
FRAN
•
SWORN TO AND SUBSCRIBED before me this 'day of_ ✓ 2016,47
Notary Pubbe Stated Florida otan Pu 7 S e of Flride Al Large
Diana Ramos Pakti
My Commission FF 207719 Printed Name o otary
acne Expires 04/10/2019 My commission expires:-
STATE OF FLORIDA ) - - -
COUNTYOFMIAMI-DADE) r fix. I�
Before me,the undersigned authority,personally appeared v •c n_7 Lori'=C t+ the A . who being firs tlul n,dills affirm that he/she
executed Ms Affidavit for the purposes staled therein and that it is true and correct.( •
SWORN TO AND SUBSCRIBED before me this'_`day of it) 204p
Notary Public State of Florida Diana Ramos rV t N ,f ubtic o bride AI Large
j[YI U�
My Commission FF 207719 Printed Name of Notary
'9'ndF Expires 04/10/2019 My commission expires._ —
STATE OF FLORIDA )
---
COUNTY OF MIAMI-DADE) V �
a
Before me,the undersigned authority,personally appearedA0A Altlsss) Affiant,who being first by me duly swan,did swear or affirm that he/she
executed this Affidavit for the purposes slated therein and that it is true and correct.
AFFIANT
SWORN TO AND SUBSCRIBED before me this_ day of _ ,2OV0 ,
Notary Pudic State of Florida Al Large
Panted Name of Notary
Mycomnissinexp'res:_-._
STATE OF FLORIDA )
COUNTY OF MIAMI-DADE)
Before me,the undersigned authority,personally appeared_ the Affiant who being first by me duty sworn,did swear a affirm that he/she
executed this Affidavit for the purposes stated therein and that it is true and correct.
AFFIANT
SWORN TO AND SUBSCRIBED before me this- -_day of _. __ .,200_
Notary Pudic Stale of Florida AI Large
Panted Name of Notary
My commission expires._ ___ _
ORDINANCE NO. 2016-
AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA AMENDING
SECTION 31-144 "BUSINESS ZONING DISTRICTS" OF THE CITY'S
LAND DEVELOPMENT REGULATIONS BY AMENDING SECTION 31-
144(C)(1), COMMUNITY BUSINESS (B2) DISTRICT TO ADD AN
ELECTRIC VEHICLE RETAIL SHOWROOM AS A PERMITTED USE IN
SHOPPING CENTERS WITH MORE THAN 1,000,000 SQUARE FEET
OF GROSS LEASABLE AREA, WITH HEIGHT NOT GREATER THAN
FIVE STORIES; PROVIDING FOR SEVERABILITY; PROVIDING FOR
INCLUSION IN THE CODE; AND PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the City Commission of the City of Aventura ("City Commission") is
desirous of amending Section 31-144 "Business Zoning Districts" of Chapter 31 "Land
Development Regulations" of the Code of Ordinances ("City Code") to add an electric
vehicle retail showroom as a permitted use for parcels that include one or more
shopping center buildings with a total of more than 1,000,000 square feet of leasable
area and that do not exceed five stories in height; and
WHEREAS, the Business and Office future land use category applicable to the
proposed amendment provides that "...the specific range and intensity of uses
applicable in a particular Business and Office property is dependent upon the particular
land use, design, urban services, transportation, environmental and social conditions on
and around the subject property, including consideration of applicable goals, objectives
and policies of the Plan"; and
WHEREAS, the City Commission finds that the proposed amendment to Section
31-144 of the City Code to add an electric vehicle retail showroom as a permitted use
for a large scale shopping center in the B2, Community Business, District is consistent
with the applicable goals, objectives and policies of the City's Comprehensive Plan; and
WHEREAS, the City Commission has been designated as the Local Planning
Agency for the City pursuant to Section 163.3174, Florida Statutes; and
WHEREAS, the Local Planning Agency has reviewed the proposed amendment
during the required public hearing and has recommended approval to the City
Commission; and
City of Aventura Ordinance No.2016-
WHEREAS, the City Commission has reviewed the proposed amendment, and
finds that it is in the best interests of the public to amend Section 31-144 of Chapter 31
"Land Development Regulations," as set forth in this Ordinance; and
WHEREAS, the City Commission has held the required public hearings, duly
noticed in accordance with law; and
WHEREAS, the City Commission has reviewed the action set forth in the
Ordinance and has determined that such action is consistent with the Comprehensive
Plan.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. Recitals. The foregoing whereas clauses are hereby ratified and
incorporated within this Ordinance.
Section 2. City Code Amended. That Section 31-144 "Business Zoning
Districts" of Article VII "Use Regulations" of Chapter 31 "Land Development
Regulations" of the City Code is hereby amended to read as follows':
Sec. 31-144. — Business Zoning Districts.
(c) Community Business (82) District. This district is intended primarily to provide for
general commercial activity for a wide range of goods and services to the entire
community and sub region. Such businesses generally require locations convenient for
both vehicular and pedestrian traffic and would be expected to have orientation toward
and direct access to arterial roadways.
(1) Uses Permitted. No building or structure, or part thereof, shall be erected,
altered or used, or land used in whole or part for other than one or more of the following
specific uses, provided the requirements set forth elsewhere in this section are satisfied:
' Underlined provisions constitute proposed additions to existing text. Strikethrough provisions constitute proposed
deletions to existing text.
Page 2 of 5
City of Aventura Ordinance No. 2016-
qq. For parcels that include one or more shopping center buildings that contain a total
of more than 1,000,000 square feet of gross leasable area and do not exceed five
stories in height, an electric vehicle retail showroom conforming to the following criteria:
(a) no more than one (1) electric vehicle retail showroom shall be allowed on the
parcel, and
(b) no on-site vehicle storage/stock beyond the showroom and vehicles for test drives
shall be allowed, and
c) no more than six (6) electric vehicles produced by the electric vehicle motor company
shall be stored on site, outside of the showroom, to be used for test drive purposes, and
(d) no delivery of vehicles and/or service of vehicles shall be permitted on site, and
(e) prior to establishment of the use, a plan describing the proposed location of the test
drive vehicles, the proposed hours and proposed location of test drives shall be
submitted for review and approval of the City Manager. Such review and approval will
include, but is not limited to, consideration of traffic patterns and traffic conditions in the
parcel and in the City as a whole.
Section 3. Severability. The provisions of this Ordinance are declared to be
severable and if any section, sentence, clause or phrase of this Ordinance shall for any
reason be held to be invalid or unconstitutional, such decision shall not affect the validity
of the remaining sections, sentences, clauses, and phrases of this Ordinance but they
shall remain in effect, it being the legislative intent that this Ordinance shall stand
notwithstanding the invalidity of any part.
Section 4. Inclusion in the Code. It is the intention of the City Commission,
and it is hereby ordained that the provisions of this Ordinance shall become and be
made a part of the Code of the City of Aventura; that the sections of this Ordinance may
be renumbered or re-lettered to accomplish such intentions; and that the word
"Ordinance" shall be changed to "Section" or other appropriate word.
Page 3 of 5
City of Aventura Ordinance No. 2016-
Section 5. Effective Date. This Ordinance shall be effective immediately upon
adoption on second reading.
The foregoing Ordinance was offered by Commissioner Landman, who moved its
adoption on first reading. This motion was seconded by Commissioner Shelley and
upon being put to a vote, the vote was as follows:
Commissioner Enbar Cohen Absent
Commissioner Teri Holzberg Yes
Commissioner Marc Narotsky Yes
Commissioner Robert Shelley Yes
Commissioner Howard Weinberg Yes
Vice Mayor Denise Landman Yes
Mayor Enid Weisman Yes
The foregoing Ordinance was offered by Commissioner , who moved
its adoption on second reading. This motion was seconded by Commissioner
and upon being put to a vote, the vote was as follows:
Commissioner Teri Holzberg
Commissioner Marc Narotsky
Commissioner Robert Shelley
Commissioner Howard Weinberg
Vice Mayor Denise Landman
Mayor Enid Weisman
PASSED on first reading on this 12th day of July, 2016.
PASSED AND ADOPTED on this 6th day of September, 2016.
Page 4 of 5
City of Aventura Ordinance No. 2016-
ENID WEISMAN, MAYOR
ATTEST:
ELLISA L. HORVATH, MMC
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
CITY ATTORNEY
This Ordinance was filed in the Office of the City Clerk this day of ,
2016.
Page 5 of 5
CITY OF AVENTURA
OFFICE OF THE CITY COMMISSION
MEMORANDUM
TO: Eric M. Soroka, ICMA-CM, City Manager
FROM: Mayor Enid Weisman
DATE: March 9, 2016
SUBJECT: Discussion and Possible Motion to Fill the Vacancy in City
Commission Seat 5 Created By Enbar Cohen's Resignation.
September 6, 2016 City Commission Meeting Agenda Item I D
Please place on the September 6, 2016 Commission Meeting a discussion and
possible motion to fill the vacancy in City Commission Seat 5 created by Enbar Cohen's
resignation.