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07-21-2016Citi Commission ]Enid Weisman, Mayor Denise Landman, Vice Mayor ]Enbar Cohen, Commissioner Teri Holzberg, Commissioner Marc Narotsky, Commissioner Robert Shelley, Commissioner Howard Weinberg, Commissioner V Citi Manager Eric A Soroka, 1ICMA-CM City Clerk ]Elllisa L. Horvath, MMC Citi Attorney Weiss Scrota Hellman Cole & Bierman CITY COMMISSION MEETING AGENDA JULY 219 2016 9:00 a.m. Aventura Government Center 19200 West Country Club Drive Aventura, Florida 33180 1. CALL TO ORDER\ROLL CALL 2. OVERVIEW AND REVIEW OF PROPOSED BUDGET A. GENERAL FUND • REVENUES • GENERAL GOVERNMENT DEPARTMENTS • City Commission • Office of the City Manager • Legal • City Clerk's Office • Finance • Information Technology • PUBLIC SAFETY DEPARTMENT • COMMUNITY DEVELOPMENT DEPARTMENT • COMMUNITY SERVICES DEPARTMENT • PUBLIC WORKS/TRANSPORTATION DEPARTMENT • ARTS & CULTURAL CENTER DEPARTMENT • NON -DEPARTMENTAL • CAPITAL OUTLAY AVENTURA CITY CONDUSSION MEETING AGENDA JULY 21, 2016 PAGE 2 OF 2 B. MOTION TO ADOPT RESOLUTION TO ESTABLISH TENTATIVE MILLAGE RATE: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, ESTABLISHING A PROPOSED MILLAGE RATE FOR THE 2016/2017 FISCAL YEAR; PROVIDING FOR THE DATE, TIME AND PLACE OF THE PUBLIC HEARING TO CONSIDER THE PROPOSED MILLAGE RATE AND TENTATIVE BUDGET; AND PROVIDING FOR AN EFFECTIVE DATE. C. POLICE EDUCATION FUND D. TRANSPORTATION AND STREET MAINTENANCE FUND E. E911 FUND F. DEBT SERVICE FUND G. CAPITAL PROJECTS FUND H. STORMWATER UTILITY FUND L POLICE OFF-DUTY SERVICES FUND 3. MOTION TO APPROVE THE PRESENTATION OF A KEY TO THE CITY TO SENATOR GWEN MARGOLIS 4. RESOLUTION: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA AWARDING RFP 16-07-07-2 TO AVENTURA SPORTS, LLC; AUTHORIZING THE CITY MANAGER TO EXECUTE THE ATTACHED AGREEMENT BETWEEN THE CITY OF AVENTURA AND AVENTURA SPORTS, LLC TO PERFORM YOUTH SPORTS MANAGEMENT SERVICES AS SET FORTH IN RFP 16-07-07-2; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE. 5. ADJOURNMENT This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and who need special accommodations to participate in this meeting because of that disability should contact the Office of the City Clerk, 305-466-8901, not later than two days prior to such proceeding. One or more members of the City of Aventara Advisory Boards may be in attendance and may participate at the meeting. Anyone wishing to appeal any decision made by the Aventara City Commission with respect to any matter considered at such meeting or hearing will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Agenda items may be viewed at the Office of the City Clerk, City of Aventara Government Center, 19200 W. Country Club Drive, Aventara, Florida, 33180. Anyone wishing to obtain a copy of any agenda item should contact the City Clerk at 305-466-8901. riq 'lie c 0 ity Of \'entL I ra OPERATING AND CAPITAL BUDGET FISCAL YEAR 2016/17 Fl OPERATING AND CAPITAL BUDGET FISCAL YEAR 2016/17 OPERATING AND CAPITAL BUDGET FISCAL YEAR 2016/17 CITY OF AVENTURA CITY COMMISSION Mayor Enid Weisman Commissioner Enbar Cohen Commissioner Teri Holzberg Commissioner Denise Landman Commissioner Marc Narotsky Commissioner Robert Shelley Commissioner Howard Weinberg CITY MANAGER Eric M. Soroka, ICMA - CM DEPARTMENT DIRECTORS Weiss Serota Helfman Cole & Bierman, P.A., City Attorney Robert M. Sherman, Community Services Director Joanne Carr, Community Development Director Karen J. Lanke, Information Technology Director Steven Steinberg, Police Chief Julie Alm, Principal Charter School Brian K. Raducci, Finance Director Jeff Kiltie, Arts & Cultural Center General Manager Ellisa Horvath, City Clerk CITY OF AVENTURA OPERATING AND CAPITAL BUDGET FISCAL YEAR 2016/17 TABLE OF CONTENTS TOPIC PAGE NO. City Manager's Budget Message I -XII Organization Chart/ Mission Statement XIII Distinguished Budget Presentation Award XIV INTRODUCTION 1-1 Overview 1-2 Budget Procedures and Process 1-5 Financial Polices 1-8 Cash Management/Investment Policies 1-9 Fund Balance Policies 1-10 Financing Programs and Debt Administration 1-12 Risk Management 1-14 Demographics and Miscellaneous Statistics 1-15 Budget Preparation Calendar 1-16 Property Tax Information 1-17 Comparative Personnel Allocation Summary 1-20 SUMMARY OF ALL FUNDS 2-1 Comparative Personnel Summary 2-3 Fund Balance Analysis 2-4 GENERAL FUND 2-5 Summary of Budget 2-6 Revenue Projections 2-9 Expenditures: City Commission 2-19 Office of the City Manager 2-23 Legal Department 2-29 City Clerk's Office 2-32 Finance Department 2-38 Information Technology Department 2-45 Public Safety Department 2-52 Community Development Department 2-59 Community Services Department 2-65 Public Works/Transportation Department 2-71 Arts & Cultural Center Department 2-78 Non -Departmental 2-84 Capital Outlay 2-88 POLICE EDUCATION FUND 2-93 TRANSPORTATION AND STREET MAINTENANCE FUND 2-96 911 FUND 2-101 DEBT SERVICE FUNDS 2-105 CAPITAL PROJECTS FUND 2-119 STORMWA TER UTILITY FUND 2-123 POLICE OFFDUTY SERVICES FUND 2-127 SUMMARY OF CAPITAL IMPROVEMENT PROGRAM 3-1 2016-2021 Highlights 3-2 Purpose of the Capital Improvement Program 3-3 Legal Authority 3-4 Development of Capital Improvement Program 3-4 Capital Improvement Program Policies 3-5 Preparing the Capital Budget 3-6 Summary of Recommended Projects 3-7 Summary of Financing Plan Model 3-10 Proposed Beautification and Park Facilities Improvements 3-11 Proposed Transportation, Drainage and Infrastructure Improvements 3-12 Proposed Public Buildings and Facilities Improvements 3-13 Proposed Information/Communications Technology 3-14 Proposed Capital Equipment Purchase and Replacement 3-15 Impact of Capital Projects on Operating Budget 3-16 GLOSSARY 4-1 APPENDIX A 4-9 Cit of - Aventura Govemment Center 1920OWemCouan Club Drivc A nrum, Florida 33180 Office of the City Manager July 7, 2016 The Honorable Mayor and City Commission City of Aventura Aventura, Florida 33180 RE: 2016/17 Budget Message Members of the City Commission: In accordance with Article IV, Section 4.05 of the Charter of the City of Aventura, I hereby submit the proposed Operating and Capital Budget for all funds for the fiscal year beginning October 1, 2016, for your review and consideration. The budget document emphasizes a professional and conservative fiscal approach and represents the single most important report presented to the City Commission. It is primarily intended to establish an action, operational, and financial plan for the delivery of City services. It also represents the City's commitment to providing the highest level of City services to maximize the quality of life for its citizens, businesses and visitors. The proposed budget provides the resources to maintain our quality municipal services and facilities that make Aventura a premier community to live, work and play. This document serves as an aid to the residents in providing a better understanding of the City's operating and fiscal programs. Budaet Format/Transoarenc This single budget document, which includes all City Funds and service programs, has been prepared to provide the public with a comprehensive and transparent overview of all City services and financial framework. A separate budget document for the Charter School is adopted by the City in May of each year. In order to further our efforts to inform our residents how revenue is collected and spent on city services, a new page was added to the City's Website last year that provides great depth into the City's budget by utilizing easy to view charts and graphs. Users can track budget performance throughout the year and compare data to prior years. The budget is a performance based plan that links goals and objectives with the financial resources necessary to achieve them. In order to ensure that goals and objectives established in the budget planning process are translated into results, the resources allocation process is tied to performance. The budget document contains performance/workload indicators to facilitate this process. Every effort was made to provide a budget document that can be fully reviewed and justified to the City Commission and residents. The preparation of the budget document marks a continued commitment to a planned and professional process of developing a budget that will address both current and future issues facing the City. It also demonstrates the City's commitment to providing adequate service levels and the necessary justification to support all expenditure requests. 2016/17 Budget Priorities/Goals The budget continues to support the following goals/priorities that the City Commission adopted to focus on over the next few years: 1. Continue to explore alternate transportation modes to alleviate traffic and support pedestrian and bicycle friendly initiatives. Collaborate with NE Miami -Dade Cities to review traffic issues. 2. Monitor and participate in regional efforts to address the impact of rising sea level. 3. Create opportunities for greater community engagement. 4. Ensure that redevelopment projects that require land use/zoning revisions do not have a negative impact on the community. As you know, the City Commission and Administration have made progress on many of the items on the above list. This budget includes funding to specifically address goals 1, 2 and 3. Additional funding has been set aside to increase the shuttle bus starting and ending times and add a route to provide service during peak times during the year. The goal is to increase ridership and reduce vehicle traffic. The City has received a grant to prepare a master plan to identify and promote the City's pedestrian and bicycle routes. Also, the budget includes operating costs for the new City-wide bike share program that offers a way to expand the City's transportation options and alleviate traffic. The Capital Outlay portion of the budget contains $1,619,000 for drainage improvements including a phase II of the update to the City's Stormwater Master Plan that will also study long-term impacts of the rising sea level on the overall drainage system. The budget continues expanded special events for the enjoyment of our residents and families including Movie Nights in the park and the Arts and Jazz Festival. The following represents the pre -established priorities and goals that provided a framework for the preparation of the 2016/17 Budget Plan. ✓ Maintain current service levels and programs. ✓ Increase police staffing to address service needs and workload requirements. ✓ Provide funding for the operating costs associated with opening the new park on NE 188th Street. ✓ Implement the reorganization plan to create a new Public Works/Transportation Department. ✓ Address drainage infrastructure improvements in areas subject to flash flooding and the long range impacts of climate change. ✓ Provide funding to maintain landscaped areas, City facilities and the City's infrastructure to continue to provide a high quality maintenance program. ✓ Continue to adopt "Go Green" initiatives, including the first phase of retrofitting the street lights to LED fixtures, in order to save energy, conserve precious natural resources and reduce our impact on climate change. ✓ Continue to utilize technology to improve productivity and lower costs of providing services. ✓ No additional debt by implementing and funding the "pay-as-you-go" Capital Improvement Program to address the City's infrastructure needs. Significant Factors Strong fiscal policies and prudent budgeting have enabled the City to maintain the lowest tax rate in the County while providing high-quality services to our residents. The City experienced an 8.9% increase in property values over the prior year. The new construction assessed values rose by $271 million over the prior year. Recent developments such as the Park Square Aventura mixed use project, Publix Shopping Center redevelopment, 3 new office buildings and the expansion of the Aventura Mall will insure that this trend continues in the near future. For the 21St year in the row the budget does not include a tax rate increase. In addition, General Fund reserve funds were not utilized to balance the budget and no additional debt is proposed. The budget process produced a total budget of $58,386,179 or 8.3% less than the previous year. A large number of one time capital projects were completed in the prior year which resulted in the decrease. Capital Outlay expenditures are budgeted at $3,728,225 and decreased by $7,025,449 compared to the prior year. Projects included range from drainage improvements to road resurfacing and the commitment to invest in state-of-the-art technology to serve and protect our residents. Maintaining our infrastructure from government buildings to our park facilities continues to be a major funding priority to protect these assets. The budget includes a reorganization plan that creates a new Public Works/Transportation Department by transferring some functions and services previously provided by the Community Services Department and City Manager's Office. A new Department Director position was created to lead this department. This plan will provide the framework to meet the future needs of the City and address the expansion of public transportation and protection of our infrastructure. Operating costs increased by $1,259,794 or 3.8% as compared to the previous year. The budget maintains our current level for all City services except funding for the following areas: • Building Inspection and Review costs were increased to response to the upswing in building activity. • Shuttle bus costs increased by $275,000 to fund expanding the starting and ending times and adding a route to provide service during peak times during the year. • Funds were included for the operating costs associated with opening the new park on NE 188th Street. • Added 2 positions in the Police Department. One is a Detective position to address increased workload demands associated with investigating identity theft. The other new position is a Police Officer to assist with expediting the hiring process for vacant police officer positions. The model of privatizing many service areas of the City's operations over the years has served the City well and has allowed for a more cost effective service delivery system as compared to the traditional government structure. Summary of All Budgetary Funds The total proposed budget for 2016/17, including all funds, capital outlay and debt service, is $58,386,179. This is $5,255,959 or 8.3% less as compared to the prior year. Operating expenditures total $34,563,207, while Capital Outlay expenditures total $21,268,291 and Debt Service expenditures total $2,554,681. Fund Summary by Amount PROPOSED FUND AMOUNT General Fund Police Education Fund Transportation Fund 911 Fund Debt Service Funds Capital Projects Fund Stormwater Utility Fund Police Off Duty Services Fund $ 53, 548,115 6,000 2,626,000 94,000 2,554,681 123,680 1,241,804 400,000 Fund Summary by Percentage General 88.6% Police Education 0.7% IV % Of BUDGET 88.4% 0.0% 4.3% 0.2% 4.2% 0.2% 2.0% 0.7% nsportation 4.3% ebt Service 4.2% ;apital Projects 0.2% Stormwater Utility y 1.7% Expenditures by category are as follows: EXPENDITURE CATEGORY SUMMARY BY AMOUNT CATEGORY SUMMARY CATEGORY Personal Services Contractual Services Other Charges/Svcs Commodities Other Operating Expenses Capital Outlay Debt Service Total F 37.7% 4.4% PROPOSED % of AMOUNT BUDGET $ 22, 035, 960 37.7% 7,295,079 12.5% 4,454,545 7.6% 568,800 1.0% 208,823 0.4% 21, 268, 291 36.4% 2,554,681 4.4% $ 58, 386,179 100.0% Category Summary by Percentage Contractual Services 12.5% Other Charges/Svcs 7.6% Commodities `1.0% V Other Operating Expenses 0.4% Capital Outlay 36.4% The following chart shows a comparison of each department's budget for the past two (2) years. The total budget amount is 8.6% or $5,445,959 less than the previous year. This is a result of the completion of major capital outlay project in the prior year. DEPARTMENT City Commission Office of the City Manager Legal City Clerk's Office Finance Information Technology Public Safety Community Development Community Services Public Works/Transportation Arts & Cultural Center Non -Departmental Subtotal Capital Outlay CIP Reserve Debt Service Total 10,753,674 3,728,225 INCREASE -65.3% 2016/16 2016/17 (DECREASE) % Change $ 142,563 $ 144,307 $ 1,744 1.2% 821,742 729,895 (91,847) -11.2% 280,000 305,000 25,000 8.9% 330,685 319,568 (11,117) -3.4% 1,003,892 1,024,635 20,743 2.1% 1,013,438 1,084,598 71,160 7.0% 18,683,569 19,063,269 379,700 2.0% 2,401,633 2,571,182 169,549 7.1% 6,346,709 2,259,732 (4,086,977) -64.4% - 4,752,271 4,752,271 100.0% 798,182 782,250 (15,932) -2.0% 1,481,000 1,526,500 45,500 3.1% 33,303,413 34,663,207 1,269,794 3.8% 10,753,674 3,728,225 (7,025,449) -65.3% 17,030,146 17,540,066 509,920 3.0% 2,554,905 2,554,681 (224) 0.0% $ 63,642,138 $ 68,386,179 $ (6,266,969) -8.3% GENERALFUND The General Fund is used to account for resources and expenditures that are available for the City's general operations of City government functions. Revenues The revenues, available for allocation in the 2016/17 fiscal year General Fund Budget, including inter -fund transfers, are anticipated to be $53,548,115. This is an increase of $323,452 or 0.6% as compared to last year. Locally Levied Taxes — The City's assessed value as reported by the County Property Appraiser Department is $9,901,694,244. This amount is 8.9% or $806,732,142 more than last year. The new construction value was $271,050,987. The ad valorem millage levy for fiscal year 2016/17 is recommended to be 1.7261, which is the same rate adopted last year. This will generate $16,236,750 compared to last year's amount of $14,913,874. This represents the 21st consecutive year without an increase. The budget includes $4,532,000 from electric utility taxes and anticipated utility taxes for water and gas and the unified communications tax make up the remainder of this category and are based on historical data and the number of residential and commercial establishments located in the City. Licenses and Permits — The amount for this revenue category is projected to be $236,100 more than the prior year based on anticipated increases in franchise fees and building VI permits revenues. The budget includes $1,825,000 from FPL franchise fees based on the Interlocal Agreement with the County and $2,250,000 for building permits. Intergovernmental Revenues — Total revenues for this category are projected to increase by $228,321 as compared to the amount budgeted for the prior year due to anticipated higher Sales Tax and State Revenue. Charges For Services — Revenues relating to charges for services are anticipated to be $40,000 more than the prior year's budget. The majority of the increase is attributed to revenue generated from development review fees and police service agreement payments. Fines and Forfeitures — Total revenues projected for 2016/17 is $1,054,000. Revenues from county court fines and intersection safety violations are included in this category. Miscellaneous Revenues — Projected revenues are anticipated to be $280,000. This is an increase of $75,000 compared to the amount budgeted for the prior fiscal year. Fund Balance — This represents a designated amount of funds accumulated in reserves. The amount utilized from the fund balance is $16,405,561. Non -Revenues — Due to the reduction of revenues anticipated form the E911 Fund the transfer to the General Fund was deleted. Ad Valorem Taxe! 28.6 Fund Balance 31.3% Revenues by Source Locally Levied Taxes Licenses & Permits 17.3% 8.6 VII ,rental Revenues 6.5 )r Services L% Fines & Forfeitures 3.1 Expenditures The estimated 2016/17 General Fund expenditures contained within this budget total $53,548,115 and are balanced with the projected revenues. Total expenditures are $323,452 or 0.6% more than the 2015/16 fiscal year amount. The operating expenditures have increased by $960,758 or 3.1 % as compared to the prior year. EXPENDITURE CATEGORY SUMMARY CATEGORY 2015/16 2016/17 INCREASE (DECREASE) % Change Personal Services $ 21,042,635 $ 21,635,960 $ 593,325 2.8% Contractual Services 4,919,682 5,294,750 375,068 7.6% Other Charges/Svcs 4,254,968 4,367,333 112,365 2.6% Commodities 690,200 568,800 (121,400) -17.6% Other Operating Expenses 194,635 196,035 1,400 0.7% Subtotal 31,102,120 32,062,878 960,758 3.1% Capital Outlay 19,921,635 19,277,136 (644,499) -3.2% Transfer to Funds 2,200,908 2,208,101 7,193 0.3% Total $ 53,224,663 $ 53,548,115 $ 323,452 0.6% Personal Services Personal Services increased by $593,325 or 2.8% compared to the prior year. The increase includes a 5% or $113,000 increase in Health Insurance costs associated with changes associated with the Federal Health Care law and experience modifications. The expenditures for non -unionized employees have been budgeted to reflect a 3% cost of living adjustment and a performance/merit increase amount that averages 3% per employee. The Collective Bargaining Agreement for PBA members expires at the end of this fiscal year and is currently being re -negotiated. The total number of full-time employees is 178 compared to 176 in 2015/16 fiscal year. The total number of part-time employees remains at 13. Other personnel changes contained in the budget are as follows: • Police Department — Added a Detective position to address increased workload demands associated with investigating identity theft. Added a Police Officer position to assist with expediting the hiring process for vacant police officer positions. Deleted the Crime Analyst position based on utilizing new software and assigning responsibilities to specific units and/or employees. • Public Works/Transportation Department — The creation of this new department provides for the transfers of 4.5 positions from the Community Services Department, transfer of the Capital Project Manager from the Office of the City Manager and the establishment of a new Department Director position. The per capita number of employees is significantly lower than adjacent municipalities. This is due to the City's emphasis on privatizing major functions of City services for greater productivity and cost savings. I am proud to work with a dedicated group of City employees that strive to provide excellent services and are committed to our community. Over the years they have proven that our work force can meet any challenge. VIII Comparative Personnel Allocation Summary 2 - Year Presentation 2015/16 2016/17 City Commission 7.0 7.0 Office of the City Manager 3.6 3.0 Legal * - - City Clerk's Office 2.0 2.0 Finance 7.0 7.0 Information Technology 6.0 6.0 Public Safety 124.0 125.0 Community Development 9.4 9.0 Community Services 26.0 21.5 Public Works/Transportation - 6.5 Arts & Cultural Center* - - Charter School ** 4.0 4.0 Total 189.0 191.0 * Departmental staff is provided through contractual services. ** Departmental staff is included in Charter School Fund Budget Document. Operating Expenses The expenditures for contractual services are budgeted at $5,294,750 or 9.9% of the General Fund budget. This is $375,068 more than the prior year. This can be attributed to increases in building inspection services generated by building activity, maintenance cost increases and the costs associated with supporting increased activity at the Arts & Cultural Center. Expenditures for other charges and services are budgeted at $4,367,333, which represents 8.2% of the total budget. This category increased by $112,365 due primarily to shifting costs associated with the E911 system previously appearing in the E911 Fund to the General Fund Police Department and increased costs associated with software maintenance. Expenditures for commodities are budgeted at $568,800 which represents 1.1% of the total budget. Total costs associated with other operating expenses are budgeted at $196,035 which represents .4% of the total budget. Capital Outlay General Fund projects included in the first year of the City's five year Capital Improvement Program (CIP) for 2016-2021 represent a long-term plan to address infrastructure maintenance needs. A total of $2,701,225 has been budgeted in the General Fund for Capital Outlay projects along with a $16,575,911 reserve to fund future projects. Major General Fund capital outlay items are as follows: Seawall Improvements $1,280,500 Equipment $448,150 Police Vehicles $387,000 Computer Equipment $341,175 Park Improvements$185,000 Radio Equipment $50,000 Beautification Projects $9,400 Transfer to Funds Transfers to the debt service funds to pay principal and interest payments associated with the long-term financing of bonds and loans is $2,208,101 which is an increase of $7,193 as compared to the prior year. The transfer also includes $100,000 from the Traffic Safety Program to the Charter School Fund. IX SUMMARY OF EXPENDITURES BY DEPARTMENT GENERAL FUND CATEGORY 2015/16 2016/17 INCREASE (DECREASE) % Change GENERAL GOVERNMENT Arts & Cultural Center 798,182 782,250 (15,932) -2.0% Total Community Svcs. 5,558,830 City Commission $ 142,563 $ 144,307 $ 1,744 1.2% Office of the City Manager 821,742 729,895 (91,847) -11.2% Legal 280,000 305,000 25,000 8.9% City Clerk's Office 330,685 319,568 (11,117) -3.4% Finance 1,003,892 1,024,635 20,743 2.1% Information Technology 1,013,438 1,084,598 71,160 7.0% Total General Gov't 3,592,320 3,608,003 15,683 0.4% PUBLIC SAFETY Public Safety 18,068,337 18,563,269 494,932 2.7% Community Development 2,401,633 2,571,182 169,549 7.1% Total Public Safety 20,469,970 21,134,451 664,481 3.2% COMMUNITY SERVICES Community Services 4,760,648 2,259,732 (2,500,916) -52.5% Public Works/Transportation - 2,751,942 2,751,942 100.0% Arts & Cultural Center 798,182 782,250 (15,932) -2.0% Total Community Svcs. 5,558,830 5,793,924 235,094 4.2% OTHER NON -DEPARTMENTAL Non -Departmental 1,481,000 1,526,500 45,500 3.1% Capital Outlay 19,921,635 19,277,136 (644,499) -3.2% Transfer to Funds 2,200,908 2,208,101 7,193 0.3% Total Other Non -Dept. 23,603,543 23,011,737 (591,806) -2.5% TOTAL $ 53,224,663 $ 53,548,115 $ 323,452 0.6% Police Information Technology 34.7%� 2.0% Finance 1.9% City Clerk's Office 0.6% Legal 0.6%` - Office of the City Manager 1.4% City Commission -- 0.3% Transfers Community Development 4.8% ^Community Services I 3.9% Public ks/Transportation 5.4% is & Cultural Center 1.5% 4.1% Capital Outlay Non -Departmental 36.0% 2.9% X Police Education Fund This Fund is used to account for revenues and expenditures associated with the two dollars ($2.00) the City receives from each paid traffic citation, which, by state statute, must be used to further the education of the City's Police Officers. A total of $6,000 is anticipated in revenue for 2016/17. The amount budgeted for expenditures will be used for various state - approved training programs throughout the year. Transportation and Street Maintenance Fund This fund was established to account for restricted revenues and expenditures which by State Statute and County Transit System Surtax Ordinance are designated for transportation enhancements, street maintenance and construction costs. Revenues are projected to be $2,626,000 for 2016/17. The County Transit System Surtax is estimated to generate $1,433,000. The funds will be used to provide expanded transit system services, street light improvements for NE 30th Place and begin the process of retrofitting street lights to LED, and fund road resurfacing projects (NE 209th Street, NE 27th Avenue and NE 28st Court), Operating expenditures for maintenance are budgeted at $613,527 and $40,000 has been allocated for the operating costs associated with the new City -Wide Bicycle Sharing Program. 911 Fund This fund is used to account for revenues and expenditures specifically earmarked for the City's emergency 911 system in accordance with Florida Statute 365.172. The funds may be used to provide emergency dispatch systems, training, communication, maintenance and repairs and related capital outlay purchases. The fund offsets a portion of the emergency 911 operational costs. The anticipated revenues for 2016/17 are $94,000, down $117,542 from the previous year due to many residents giving up their home land lines. Funds will be used to pay costs associated with the 911 system. Debt Service Funds These funds were established to account for revenues transferred from the General Fund and debt service payment expenditures associated with the long-term financing of the following bonds and loans: 2010 & 2011 Debt Service Fund — Established for the purchase of Founders Park, the permanent Government Center site and construction of the Government Center. The original debt issued in 1999 was refinanced in 2010 and 2011. The proposed budget for 2016/17 is $1,197,175. 2000 Loan Debt Service Fund — Established for the construction of the Community Recreation Center and the acquisition of Waterways Park. The proposed budget for 2016/17 is $506,384. 2012 (A) Loan Debt Service Fund — Established for the acquisition of the property for the Charter School and to partially fund the Community Recreation Center. The proposed budget for 2016/17 is $404,542. The original debt issued in 2002 was refinanced in 2012. XI 2012 (B) Loan Debt Service Fund — Established for the construction and equipment of the Charter Elementary School. The proposed budget for 2016/17 is $446,580. The original debt issued in 2002 was refinanced in 2012. The total budget for all Debt Service Funds is $2,554,443 and is $462 less than the previous year. Capital Projects Fund This fund was established to account for impact fees and other revenues specifically earmarked for capital projects restricted by City Ordinances or City Commission policy. The total fund for 2016/17 is $123,680. The majority of the revenues are carryover amounts from the impact fees from new development. The funds have been set aside in the Capital Reserve line item for future projects. Stormwater Utility Fund This fund is used to account for revenues and expenditures specifically earmarked for the construction and maintenance of the City's stormwater drainage system. The maintenance costs total $601,802. Capital improvements to the drainage system are budgeted in the amount of $339,00 which also includes funding for phase II of the Storm Water Master Plan update to review long term impacts of rising sea levels. A reserve account to assist in funding future projects was established in the amount of $301,002. Revenues are projected to be $1,240,804 for 2016/17. It is recommended that the current rate of $2.50/ERU be increased to $3.50/ERU to funded future capital projects. The fee has not been increased in eighteen years. Police Offduty Services Fund This Fund was established to account for revenues and expenditures associated with services provided by offduty Police Officers in private customer details to the various businesses and condominium associations. The proposed Police Services Offduty Fund for 2016/17 is anticipated to be $400,000. Summary I am pleased to submit the detailed budget contained herein for fiscal year 2016/17. The preparation and formulation of this document could not have been accomplished without the assistance and dedicated efforts of all Department Directors and the Finance Director. I am also extremely grateful to the City Commission for the continued support in assuring that this City remains the City of Excellence. A Commission Meeting will be held on July 21, 2016 to review in detail the proposed budget document. Respectfully submitted, Eric M. Soia City Manager XII Organization Chart CITY OF AVENTURA Residents City Commission City Attorney City Manager Administration Legal Services Budget/CIF Preparation Customer Service Organizational Oversight Public Safety Department Police Patrol Community Relations Criminal investigations Traffic Enforcement Emergency Preparedness Charter School Department K-8 School Community Development Department Planning Zoning Building Inspections Code Enforcement Economic Development Occupational Licenses Arts & Cultural Center Department Facility Management Performing Arts Programming Our Mission Statement Finance Support Services Department Finance/Accounting Purchasing Risk Management Personnel City Clerk Minutes Records Retention Clerical Support Elections Community Services Department Parks Special Events Recreation Programming Athletic Leagues Community Recreation Center Community Garden Information Public Works/ Technology Transportation Department Department Information Management Communications ROW/Median Maint. Mass Transit Community Facilities Maint. Capital Projects Stormwater Drainage Maint. Our mission is to join with our community to make Aventura a city of the highest quality and a city of excellence. We do this by providing RESPONSIVE, COST EFFECTIVE AND INNOVATIVE local government services. XIII The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to City of Aventura, Florida for its annual budget for the fiscal year beginning October 1, 2015. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award. XIV .e y lb INTRODUCTION 1-1 Overview Location and Size Aventura, one of Miami-Dade's newest communities, was incorporated in 1995 and is a young, vibrant, full-service municipality with a diverse demographic base and is recognized internationally as a premier location in which to live, shop and play. Aventura is 3.2 square miles located on the Intracoastal Waterway in northeast Miami - Dade County and is conveniently located between Miami and Fort Lauderdale, just east of 1-95. The northern boundary of the City is the Miami-Dade/Broward County line, the western is the FEC Railroad, the eastern is the Intracoastal waterway and the southern boundary is NE 176th Street. sfrr •.ry.. a'Ien2bHcn Fp rrt Lauderdale os"ia I'In PS �H8}1]jsR64d ti��.'. _ lul,.arn;,r� Ma11�rkH31c Z.4r , r.•ynl.tw `.` Bbcay.e Uwdens' Hera. iAis_i 7 Yrnnsl.��: j5{ � Fio PIh FJ3y Li I.lgc 'gr; Mies++l Brach Mialmi'- 151s.... INrc-rrhr.fre 0 Aventura is an upscale condo community with some of South Florida's best-known large- scale condominium projects and apartment buildings. Restaurants, movie theaters and the Aventura Mall are conveniently located nearby and downtown Fort Lauderdale and Miami are just 20 minutes away. 1-2 City Facts • Location: 12 miles north of Miami 12 miles south of Fort Lauderdale 1 mile west of the Atlantic Ocean • Zip Codes: 33180, 33160 • Police Force: 84 Sworn Officers and 40 Civilians • Major Economic Drivers, Retail, medical • Number of Businesses: 2,580 Government Structure The form of government used in the City of Aventura, pursuant to its Charter, is a Commission -Manager form of government. Under this form of government the City Commission is the legislative branch of the government and the City Manager is the executive branch of the government. The City Commission enacts Ordinances, the laws of the City, adopts Resolutions authorizing actions on behalf of the City, reviews plans for development and establishes the policies by which the City is governed. The City Manager is the Chief Executive Officer of the City, overseeing the day-to-day operations, administering the City's service providers, preparing long range plans and implementing the policies established by the City Commission. The City Commission hires the City Attorney, City Clerk and City Manager who then hires all subordinate employees. The City Commission is comprised of seven (7) members, including the Mayor and six (6) Commissioners. The Mayor is the ceremonial leader of the City, the presiding officer at Commission Meetings and is a voting member of the Commission, with his/her vote having no more or less weight than that of any other member of the Commission. While the leading political figure of the City, the Mayor does not bear the responsibility nor has the authority of directing the day-to-day municipal activities. The Mayor executes all Ordinances, Resolutions and issues Proclamations on behalf of the City, and represents the City to other public and private entities. The position of Mayor is considered to be "part-time" and not an employee of the City. The Mayor is elected at large to a four-year term, and may reside in any area of the City. City Commissioners each have the same authority and ability to bring, discuss and vote on matters before the Commission. The position of Commissioner is considered to be "part-time" and not an employee of the City. For election purposes, the City is divided by the William Lehman Causeway into two (2) areas. The City Charter requires that two (2) Commissioners reside in the northern area, and two (2) Commissioners reside in the southern area, and two (2) Commissioners and the Mayor shall be elected without regard to residence in any particular area. The City Commission is committed to providing quality municipal services at the lowest possible cost. The City's operating departments include the Office of the City Manager, City Clerk's Office, Legal, Community Development, Community Services, Public Work/Transportation, Finance, Information Technology, Charter School, Arts & Cultural Center and Public Safety. 1-3 Always progressing... Since the City's incorporation, millions of dollars have been spent on infrastructure improvements including streets, sidewalks, lighting, park development, beautification projects, drainage, pedestrian and safety improvements. Some of these improvements include: • A state-of-the-art Government Center provides a one -stop -shop for its residents and houses all governmental operations, including Commission Chambers, Police Station and administrative offices. • A Community/Recreation Center situated on 2.8 acres of land in a park like setting on the waterfront. This 25,000 square foot facility includes a gym, meeting rooms, computer lab, exercise and aerobic facilities. • The first municipal -run charter school in Miami -Dade County. In order to address the growing number of families with school age children, the City Commission chose to take an aggressive approach to meet its changing demographics. Doors opened to the Aventura City of Excellence School in the fall of 2003 which is adjacent to the new Community Recreation Center. The 84,000 square foot state-of-the-art school serves 1,020 Aventura schoolchildren from kindergarten to 8t" grade. • In 2010, the City's Arts & Cultural Center opened and has provided numerous performing arts and cultural events for all age groups in the community. Privatization of Services The following services are contracted to private contractors or vendors via performance contracts: • Building Plans Review & Inspections • Road, ROW, Park & Median Maintenance • Engineering Services • City Attorney and Legal Services • Recreation Programming & Special Events • Arts & Cultural Center Operations • Solid Waste • Shuttle Bus Service • Charter School Teachers and Educational program • Planning Services Incorporation Accomplishments ❖ Highly Visible Police Department, Low Crime Rate ❖ Strong and Growing Economic Base ❖ Lowest Tax Rate — No Increase for the Past 19 Budgets ❖ New Parks and Recreational Opportunities for All Age Groups ❖ Citywide Shuttle Bus Service — Ridership Continues to Expand ❖ Road and Safety Improvements — Traffic Lights, Sidewalks ❖ New Land Development Regulations — Control Over Zoning ❖ Citywide Beautification Program — Bus Shelters & Benches ❖ High Landscape and Roadway Maintenance Standards ❖ Reduced Costs to Citizens — City's Assumption of roads, landscaping and bus service. ❖ "A" rated Charter School ❖ Community Recreation Center ❖ Government Center ❖ Arts & Cultural Center Long Term Goals & Objectives On November 7, 1995, the citizens of Aventura overwhelmingly voted to approve the City's Charter and officially incorporate as Miami -Dade County's 28th municipality. Incorporation afforded residents the opportunity to improve the quality of government services they receive and take control of the City's destiny. Since incorporation, a great deal of progress has been made to accomplish the goals of 1-4 incorporation with the creation of our own police force, new and expanded parks and recreation opportunities and citywide beautification projects. Aventura is governed by a commission -manager form of government, combining the political leadership of its elected officials with the executive experience of its City Manager. This structure is vastly different from that of other local governments, emulating the private sector by privatizing services and emphasizing customer service based on the following principles: • Prompt response to citizen requests. • One-stop service for permits and business licenses. • Commitment to public involvement. • Utilization of "Electronic Government" to provide service and information. • Commitment to hiring only the most qualified and highly motivated employees. • Limiting the number of employees by privatizing or contracting with the private sector for many services. • A professional, businesslike manner at all times. • An emphasis on quality not quantity. • A high quality of life for citizens, businesses and visitors. • A safe and secure environment to live and work. • Low taxes. • Establishing a small number of operating departments that work closely with the community. Budget Procedures and Process Budget System The City of Aventura uses the Budgeting by Objectives Process in the formulation of its budget. Departmental Budgets include a Recap page that contains the Department Description and Personnel Allocation Summary and Organization Chart. Each department also includes an Objectives page and a Budgetary Account Summary. The Objectives page presents a review of the department objectives and performance/workload indicators. The Budgetary Account Summary provides expenditure detail and a comparison of current and previous year's expenditures. The Budgetary Process is intended to be very valuable in communicating with the Commission and citizens of the City. Budget Process The City's fiscal year shall begin on October 1St and end on September 30th of each year as mandated by Florida statutes. When the certified taxable real estate and tangible property values for the City is received from the Miami -Dade County Property Appraiser on July 1St of each year, the City Manager then submits to the City Commission the Proposed Operating and Capital Budget for the coming year no later than July 10th of each fiscal year. The preliminary millage rate is based on the certified taxable value. The appropriations contained in the proposed recommendation shall not exceed the funds derived from taxation and other revenue sources. The City's Budget process began in April with a staff meeting between the City Manager and Department Directors to review budget philosophy and develop overall goals and objectives. The entire budget process encompasses approximately five (5) months of the fiscal year. During this period, meetings 1-5 were held with Department Directors, the City Commission and the public to insure representative input. The budget calendar that follows details the actions taken during the budget process. Budget Adoption The budget is approved via Ordinance at two public meetings scheduled for September conducted by the City Commission. The adopted budget is integrated into the accounting software system effective October 1 St Budget Control/Monitoring Funds appropriated in the Budget may be expended by and with the approval of the City Manager in accordance with the provisions of the City Charter and applicable law. Funds of the City shall be expended in accordance with the appropriations provided in the Budget and shall constitute an appropriation of the amounts specified therein. Supplemental appropriations or the reduction of appropriations, if any, shall be made in accordance with Section 4.07 of the City Charter. The Budget establishes a limitation on expenditures by department total. Said limitation requires that the total sum allocated to each department for operating and capital expenses may not be increased or decreased without specific authorization by a duly -enacted Resolution/Ordinance affecting such amendment or transfer. Therefore, the City Manager may authorize transfers from one individual line item account to another, so long as the line item accounts are within the same department and fund. The "Personnel Allocation Summary" enumerates all authorized budgeted positions. However, the City Manager may amend said authorized budgeted positions in order to address the operating needs of the department so long as sufficient budgeted funds are available. The budget is monitored on a monthly basis to track variances between actual and budgeted amounts. Significant variances are investigated and monitored for corrective action. Quarterly review meetings are held with the Finance Director and City Manager. Encumbrances do not constitute expenditures or liabilities in the current year, but instead are defined as commitments related to unperformed contracts for goods or services, which are only reported in governmental funds. Budget Amendment Upon the passage and adoption of the budget for the City of Aventura, if the City Manager determines that the department total will exceed its original appropriation, the City Manager is authorized to prepare such Resolutions/Ordinances for consideration by the City Commission as may be necessary and proper to modify any line item from the Budget. The Budget Amendment Process will differ as to form depending on whether or not the original budget appropriation is exceeded as follows.. • Any change or amendment to the budget that will increase the original total appropriated amount can only be accomplished with the preparation of an Ordinance requiring two (2) public hearings and approval by the City Commission. • Any change or amendment to the budget which transfers monies within a fund but does not increase the total appropriated amount can be accomplished with the preparation of a Resolution. This does not require a public hearing, however, approval by the City Commission is still necessary. 1-6 Basis of Accounting Basis of Accounting refers to the time period when revenues and expenditures are recognized in the accounts and reported on the financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement focus applied. The accrual basis of accounting is followed for the proprietary fund types. The modified accrual basis of accounting is followed in the governmental fund types and the expendable trust funds type. Under the modified accrual basis of accounting, revenues are recorded when susceptible to accrual, that is, when they are both measurable and available. Available means collectible within the current period or soon enough thereafter to pay current liabilities. Expenditures are generally recognized under the modified accrual accounting when the related fund liability is incurred. Exceptions to the general rule are principal and interest on general long-term debt which is recognized when due. The City applies all applicable GASB pronouncements as well as the following pronouncements issued on or before November 30, 1989, unless those pronouncements conflict with or contradict GASB pronouncements: Financial Accounting Standards Board (FASB) statements and interpretations, Accounting Principles Board (APB) opinions and Accounting Research Bulletins (ARBs). During June 1999, the Government Accounting Standards Board (GASB) issued Statement No. 34. This statement established new accounting and financial reporting standards for state and local governments. The City implemented the new financial reporting requirements of GASB 34. Fund Structure The accounts of the City are organized and operated on the basis of funds and account groups. A fund is an independent fiscal and accounting entity with a self -balancing set of accounts. Fund accounting segregates funds according to their intended purpose and is used to aid management in demonstrating compliance with the finance -related legal and contractual provisions. The minimum number of funds is maintained consistent with legal and managerial requirements. Account groups are a reporting device to account for certain assets and liabilities of the governmental funds not recorded directly in those funds. The following governmental funds have annual appropriated budgets: Government Fund Types The General Fund is the City's primary operating fund. It accounts for all financial resources of the City, except those required to be accounted for in another fund. Resources are derived primarily from taxes, franchise and utility taxes, charges for services, and intergovernmental revenues. Expenditures are incurred to provide general government, public safety, community development and community services. Special Revenue Funds account for revenue sources that are legally restricted to expenditures of specific purposes (excluding pension trusts and major capital projects). Included in the budget are the following special revenue funds: • Police Education (110) • Transportation & Street Maintenance (120) • 911 (180) The Debt Service Funds account for the servicing of general long-term and are comprised of the following debit service funds: • 2010 & 2011 Loan Debt Service (230) • 2000 Loan Debt Service (240) • 2012 (A) Loan Debt Service (250) 1-7 • 2012 (B) Loan Debt Service (290) The Capital Projects Funds accounts for the acquisition and/or construction of major capital projects funded by impact fees or other revenues earmarked for specific projects. Included in the budget is the following Capital Projects Fund: • Capital Projects Fund (392) Proprietary Funds The Enterprise Fund is used to account for operations that are financed and operated in a manner similar to a commercial enterprise, where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges, or where the governing body has decided that periodic determination of the revenue earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability or other purposes. Included in the budget is the following Enterprise Fund: • Stormwater Utility (410) Funds Excluded from Adopted Budget The City owns and operates a Charter School which is accounted for in a separate Special Revenue fund. The School operates on a fiscal year basis ending June 30th. Since the fund was created under a Charter from the School Board it is adopted separately by the City Commission in June. Financial Policies economic base will be calculated and included in the Capital update process. The City's financial policies, compiled below, 2. The City will perform all capital set forth the basic framework for the overall improvements in accordance with an fiscal management of the City. Operating adopted capital improvement program. independently of changing circumstances and The City will maintain its physical conditions, these policies assist the decision- assets at a level adequate to protect making process of the City Manager and City the City's capital investment and Commission. These policies provide minimize future maintenance and guidelines for evaluating both current activities replacement costs. The budget will and proposals for future programs. provide for the adequate maintenance and the orderly replacement of the Most of the policies represent long-standing capital equipment from current principles, traditions and practices that have revenues wherever possible. guided the City in the past and have helped 3. The City will provide sufficient funds to maintain financial stability over the last 10 replace and upgrade equipment as well years. They are reviewed annually as a as to take advantage of new decision making tool and to ensure their technology thereby ensuring that continued relevance in an ever-changing employees have safe and efficient tools environment. to provide their service. It reflects a commitment to further automation and Operating Budget Policies use of available technology to improve 1. The City will maintain at a minimum, an productivity in the City's work force. accessible cash reserve equivalent to The objective for upgrading and eight (8) weeks of operating costs. replacing equipment includes: (1) 2. No new or expanded services shall be normal replacement as equipment implemented without a corresponding completes its useful life, (2) upgrades revenue source or the implementation to new technology, and (3) additional of trade-offs of expenses or revenues equipment necessary to service the at the same time. This applies to needs of the Charter School. personnel, equipment and any other 4. The City will use the following criterion peripheral expenses associated with to evaluate the relative merit of each the service. capital project. Capital expenditures will 3. The City shall continue to support a foster goals of: scheduled level of maintenance and 1. Projects specifically included in an replacement of its infrastructure. approved replacement schedule. 4. The City shall support capital 2. Projects that reduce the cost of expenditures that reduce future operations. operating costs. 3. Projects that significantly improve safety and reduce risk exposure. Capital Budget Policies 5. The classification of items as capital or 1. Annually, the City will prepare a five- operating will be determined by two (2) year capital improvement program criteria - cost and frequency. (CIP) analyzing all anticipated capital Generally, a capital project has a expenditures and identifying associated "useful life" of more than one (1) year funding sources. Future capital and a value of $5,000 or more. expenditures necessitated by changes 6. The City will coordinate development of in population, changes in development, the capital improvement program with growth, redevelopment or changes in the development of the operating HE budget. Future operating costs associated with new capital improvements will be projected and included in the operating forecasts. 7. The first year of the five-year capital improvement program will be used as the basis for formal fiscal year appropriations during the annual budget process. 8. The City will maintain all of its assets at a level adequate to protect the City's capital investment and to minimize future maintenance and replacement costs. 9. The City will identify the estimated cost of capital projects and prepare a funding projection that considers revenues and operating costs to be included in the Capital Improvement Program document that is submitted to the City Commission for approval. 10. The City will determine the most appropriate financing method for all new projects. 11. If appropriate, the City will attempt to maintain a mixed policy of pay-as-you-go and borrowing against future revenues for financing capital projects. 12. The City will maintain ongoing maintenance schedules relating to road, sidewalk and drainage system improvements. 13. The City will address and prioritize infrastructure needs on the basis of protecting the health, safety and welfare of the community. 14.A CIP preparation calendar shall be established and adhered to. 15. Capital projects will conform to the City's Comprehensive Plan. 16. Long-term borrowing will not be used to fund current operations or normal maintenance. 17. The City will strive to maintain an unreserved General Fund balance at a level not less than 10% of the annual General Fund revenue. 1-9 18. If new project appropriation needs are identified at an interim period during the fiscal year, the funding sources will be identified and mid -year budget amendments will be utilized to provide formal budgetary authority. In addition budget amendments may be utilized to increase appropriations for specific capital projects. Revenue Policies 1. The City will attempt to maintain a diversified and stable revenue system as a shelter from short -run fluctuations in any single revenue source. 2. The City will attempt to obtain new revenue sources as a way of ensuring a balanced budget. 3. The City will review fees/charges annually and will design or modify revenue systems to include provisions that automatically allow charges to grow at a rate that keeps pace with the cost of providing the service. Cash Management/Investment Policies In accordance with Section 218.415, F.S., on June 2, 2009 and on July 8, 2014, the City Commission adopted and re -adopted respectively, by Resolution, Chapter 6.6 of the Administrative Policy Directives and Procedures Manual, entitled "Investment Objectives and Parameters" as the City's Investment Policy for the Management of Public Funds. The underlying objective of the policy is to properly manage and diversify the City's investments to ensure: 1. Safety of Capital 2. Liquidity of Funds 3. Investment Income The purpose of this policy is to set forth the investment objectives and parameters for the management of public funds of the City. These policies are designed to ensure the prudent management of public funds, the availability of operating and capital funds when needed and a competitive investment return. This investment policy applies to the investment of public funds in excess of amounts needed to meet current expenses, which includes cash and investment balances of City funds. A Complete list of the City's investment categories may be found in "Appendix A" entitled Authorized Investment Summary Table. Fund Balance Policies The City hereby establishes and will classify reservations of General Fund, Fund Balance, as defined herein, in accordance with Governmental Accounting and Financial Standards Board Statement No. 54 Fund Balance Reporting and Governmental Fund Type Definitions. This policy shall primarily apply to the City's General Fund. Fund Balance shall be composed of nonspendable, restricted, committed, assigned and unassigned amounts. Fund Balance information is primarily used to identify the available resources to repay long- term debt, fund capital improvements, stabilize property tax rates, or enhance the City's financial position, in accordance with policies established by the City Commission. Fund Balance Definitions and Classifications Fund Balance — refers to the difference between assets and liabilities reported in a governmental fund. Listed below are the various Fund Balance categories (in order from most to least restrictive). Fund Balance — Nonspendable Includes amounts that are not in a spendable form (e.g., inventory) or are required, either legally or contractually, to be maintained intact (e.g., principal of an endowment fund). Examples include: • Inventory • Prepaid Expenditures • Long -Term Portion of Receivables • Corpus of a Permanent Fund 1-10 The City hereby establishes the following Nonspendable Fund Balance Reserves in the General Fund: a) Inventory Reserve The Inventory Fund Balance Reserve is established to indicate those amounts relating to inventories that are not in a spendable form. b) Prepaid Expenditures The Prepaid Expenditures Fund Balance Reserve is established to indicate those amounts relating to prepaid expenditures that are not in a spendable form. Fund Balance — Restricted Includes amounts that can be spent only for the specific purposes stipulated by external resource providers (e.g., creditors, grant providers, contributors or laws or regulations of other governmental entities), constitutionally, or through enabling legislation (that is, legislation that creates a new revenue source and restricts its use). Effectively, restrictions may be changed or lifted only with the consent of resource providers and when they are legally enforceable. Fund Balance — Committed Includes amounts that can be used only for the specific purposes as established by the adoption of this policy and the annual budget ordinance by the City Commission. Commitments can only be removed or changed by taking the same action that originally established the commitment (e.g., an ordinance). Committed Fund Balance remains binding unless removed in the same manner in which it was established. The action to impose the limitation on resources needs to occur prior to the close of the fiscal year, although the exact amount may be determined subsequently. Contractual obligations should be incorporated to the extent that existing resources in the fund have been specifically committed for use in satisfying those contractual obligations. Encumbrances may be reported as committed. The City hereby establishes the following Committed Fund Balance Reserves in the General Fund: a) Capital Reserve The Capital Fund Balance Reserve is committed by the City Commission as set forth in the annual budget ordinance (and any amendments thereto) to be utilized in future years to fund various capital needs. b) Hurricane/Emergency Recovery Operating Reserve The Hurricane/Emergency Recovery Operating Fund Balance Reserve is to be maintained by the City Manager at a minimum level of $5,000,000 for the purposes of responding to and providing relief and recovery efforts to ensure the maintenance of services to the public during hurricane/emergency situations. Such emergencies include, but are not limited to hurricanes, tropical storms, flooding, terrorist activity and other natural or man-made disasters. Additional funds may be appropriated when necessary via a budget amendment ordinance. This Reserve may not necessarily be established in the annual budget. In the event these funds are utilized, they should be replenished in order to prepare for possible future events, The City will make every effort to replenish this reserve over a five-year period beginning with the completion of recovery from the event for which the reserve funds were used. Fund Balance —Assigned Includes amounts that the City intends to use for a specific purposes or projects as authorized by the City Manager. In governmental funds other than the General Fund, assigned fund balance represents the amount that is not restricted or committed. This indicates that resources in other governmental funds are, at a minimum, intended to be used for the purpose of that fund. An appropriation of existing fund balance to eliminate a projected budgetary deficit in the subsequent year's budget in an amount no greater than the projected excess of expected expenditures over expected revenues satisfies the criteria to be classified as an assignment of fund balance. Encumbrances resulting from issuing purchase orders as a result of normal purchasing activities approved by appropriate officials may be reported as assigned. Fund Balance — Unassigned Unassigned fund balance for the General Fund includes all amounts not contained in the other classifications. Unassigned amounts are the portion of fund balance which is not obligated or specifically designated and are generally available for any purpose. If another governmental fund has a fund balance deficit, then it will be reported as a negative amount in the unassigned classification in that fund. Positive unassigned amounts will be reported only in the General Fund. The Minimum Level of Unassigned Fund Balance of the General Fund, at the beginning of each fiscal year, shall not be less than 10% of the annual General Fund revenue. In any fiscal year where the City is unable to maintain this 10% minimum reservation of fund balance as required in this section, the City shall not budget any amounts of unassigned fund balance for the purpose of balancing the budget. In addition, the City Manager will make every effort to reestablish the minimum Unassigned Fund Balance in a 24 — 36 month period beginning with the year from which the reserve funds fell below the 10% threshold. Spending Order of Fund Balance The City uses restricted amounts to be spent first when both the restricted and unrestricted fund balance is available unless there are legal documents/contract that prohibit doing this, such as in grant agreements requiring dollar for dollar spending. Additionally, the City would first use committed fund balance, followed by assigned fund balance and then unassigned fund balance when expenditures are incurred for purposes for which amounts in any of the restricted fund balance classification could be used. Open encumbrances at the end of the fiscal year may only be classified as committed or assigned, depending on at what level of authorization originally established them. Annual Review and Determination of Fund Balance Reserve Amounts The City Manager shall issue a report on an annual basis to the City Commission outlining compliance with the fund balance policy Accounting, Auditing, and Financial Reporting Policies An independent audit will be performed annually. The City will produce annual financial reports in accordance with Generally Accepted Accounting Principles (GAAP) as outlined by the Governmental Accounting Standards Board (GASB). Financing Programs and Debt Administration The City currently has four (4) outstanding long-term debt issues. At September 30, 2015, the principal balance outstanding totaled $23,805,000. 2010 & 2011 Debt Service Fund 230 Due to a very favorable interest rate environment, in September of 2010, the City issued a partial advance refunding of the original Series 1999 Revenue Bonds with a Bank Loan (described below) that resulted in a more than $1.1M NPV savings over the life of the loan. The remaining portion of the original Series 1999 Revenue Bonds was refunded in February of 2011 and resulted in a nearly $530,000 NPV savings over the life of its loan. The Series 2010 Revenue Bonds are bank qualified debt, secured solely by a covenant to budget and appropriate the required debt service payments each year. This loan is structured the same as a serial bond issue with principal payments due on April 1St and semi-annual interest payments due on April 1St and October 1St of each year with the final maturity on April 1, 2029. Debt service requirements average approximately $751,000 per year over the 19 -year life of the 1-12 obligation. The interest rate is locked at 3.42%. The Series 2011 Revenue Bonds are bank qualified debt, secured solely by a covenant to budget and appropriate the required debt service payments each year. This loan is structured the same as a serial bond issue with principal payments due on April 1St and semi-annual interest payments due on April 1St and October 1St of each year with the final maturity on April 1, 2029. Debt service requirements average approximately $406,000 per year over the 19 -year life of the obligation. The interest rate is locked at 3.64%. 2000 Loan Debt Service Fund 240 The Series 2000 Revenue Bonds are bank qualified debt, secured solely by a covenant to budget and appropriate the required debt service payments each year. This loan is structured the same as a serial bond issue with principal payments due on October 1St and semi-annual interest payments due on April 1 St and October 1 St of each year with the final maturity on October 1, 2020. Debt service requirements average approximately $535,000 per year over the 20 -year life of the obligation. The interest rate is locked at 5.04%. 2012 (A) Loan Debt Service Fund 250 & 2012 (B) Loan Debt Service Fund 290 Due to a very favorable interest rate environment, in June of 2012, the City refunded the original Series 2002 Revenue Bonds with a Bank Loan (described below) that resulted in a more than $2.5M NPV savings over the life of the loan. The Series 2012 Revenue Bonds are bank qualified debt, secured solely by a covenant to budget and appropriate the required debt service payments each year. This loan is structured the same as a serial bond issue with principal payments due on August 1St and semi-annual interest payments due on February 1 St and August 1 St of each year with the final maturity on August 1, 2027. Debt service requirements average approximately $368,000 and $411,000 for Debt Service Funds 250 and 290, respectively per year over the 15 -year life of the obligation. The interest rate is locked at 2.180%. Debt Policy and Administration The City has established an informal policy regarding the utilization and management of debt instruments. Debt is used for a variety of purposes. The principal use of debt by the City has been for making capital expenditures. This informal policy was formed to establish criterion and procedures for the issuance of debt financing by the City. This Debt Policy supports the commitment of the City Commission, management, staff and other decision makers to adhere to the sound financial management practices including full and timely repayment of all borrowings and achieving the lowest possible cost of capital. 1. General a) The City will analyze all funding alternatives in order to minimize the impact of debt structures on the taxpayers. b) The City may utilize debt to refinance current debt or for the acquisition, construction or remodeling of capital improvement projects that cannot be funded from current revenue sources or in such cases wherein it is more equitable to the user of the project to finance the project over its useful life. 2. Debt Structure The City may consider the use of credit enhancements (letters of credit, bond insurance, surety bonds, etc.) when such credit enhancements process cost effective. 3. Issuance of Obligations a) The City may retain an independent financial advisor for advice on debt structuring and marketing debt issuances. 1-13 b) The City may also retain independent bond counsel and disclosure counsel for legal and procedural advice on all debt issuances. c) As necessary, the City may retain other service advisors, such as trustees, underwriters and pricing advisors. d) Any process utilized to select professional service providers in connection with the City's debt program shall be in conformance with City purchasing policies, procedures and requirements. 4. Maturity of the Debt Bonds will generally not have more than thirty (30) year duration. 5. Payment of Debt Pre -authorized electronic payments are utilized to ensure that all debt related payments are mad and received in a timely manner. Although the City Charter makes no reference to limitations in establishing debt, the City has limited its borrowing to prudent levels that are able to be satisfied with existing revenue and cash flow projections. The City utilizes debt financing on large expenditures for capital projects or purchases that may be depreciated over their useful lives. By using debt financing, the cost of the expenditure is amortized over its useful life allowing the expenditure to be matched against revenue streams from those receiving the benefits. When establishing debt, there are a number of factors that must be considered in the process. These factors include the long-term needs of the City and the amount of resources available to repay the debt. There are different ways for a City to achieve debt financing. The City may obtain a bank loan, issue special revenue bonds or ask the residents to approve a ballot item authorizing the issuance of general obligation bonds. The Commission considers the asset's useful life and current economic conditions, to determine the appropriate financing instrument. Cash Management Pooled Cash The City maintains a pooled cash account for all funds, enabling the City to invest large amounts of idle cash for short periods of time and to optimize earnings potential. Cash and cash equivalents represents the amount owned by each City fund. Interest earned on pooled cash and investments is allocated monthly based on cash balances of the respective funds. Investments are reported at their fair value based on quoted market prices as reported by recognized security exchanges. Investment Categories Cash, Cash Equivalents and Investments This investment category consists of cash and short-term investments with original maturities of three (3) months or less when purchased, includes cash on hand, demand deposits and investments with the Florida SBA Pool. Operating Account The City's operating funds are currently in a Full Analysis Business Checking Account which earns credit against our analysis charges. At March 31,2016, the Pool was covered based on the bank's required collateral amounts with the Florida Pool. Florida SBA Pool ("Florida Prime") Florida Prime is a 2a7 -like pool and the value of the City's position is the same as the value of the pool shares and is recorded at amortized cost. Investments under Management In May of 2009 the City contracted with an Investment Manager to manage a portion of the City's investment portfolio in accordance with our Investment Objectives and Parameters Policy. The City utilizes a 3rd - Party Custodian for all of the City's investments under the direction of our Investment Manager. 1-14 Risk Management The City is insured with the Florida Municipal Insurance Trust for liability, property and workers" compensation coverage. The liability limit under the policy is $5,000,000. 4 ) 4P City of Aventura, Florida Demographics and Miscellaneous Statistics Date of Incorporation Form of City Government Area Population per State Estimate Ethnic Distribution **: White (Non -Hispanic) Hispanic Age Distribution ** Under 20 20-34 35-54 55-64 65+ Average Household Size ** Average Household size Average Family size Housing Occupancy ** November 7, 1995 Commission - Manager 3.2 Square Miles 37,262 57.9% African American 3.9% 35.8% Other 2.4% 17% 18% 26% 13% 26% 1.99 2.66 Total housing units 26,120 Owner occupied housing units 11,756 Renter occupied housing units 6,136 Seasonal, recreational and vacant housing units 8,228 Full Time Employees 178 Public Tennis Center 2 Public Facilities Located within Corporate Limits: Public Recreation Centers 1 Public Parks 7 Open Space Recreation (acres) 33.5 Public Schools 0 Charter Schools 1 Public Libraries (Operated by Miami Police Stations 1 Dade County) 1 Arts & Cultural Center 1 Fire Stations(Operated by Miami Dade County) 2 * State of Florida, Bureau of Economic & Business Research. Population is as of April 1, 2014 ** U.S. Census Bureau, Profile of General Demographic Characteristics: 2010 for Aventura, Florida 1-15 2016/17 BUDGET PREPARATION CALENDAR DATE RESPONSIBILITY ACTION REQUIRED April 1 City Manager Staff meeting is held to review budget All Department Directors philosophy and develop overall goals, objectives and performance indicators. April 15 City Manager Electronic spreadsheets are delivered to Department Directors with updated budget preparation directives. April 18 All Department Directors Completed budget estimates are submitted to to City Manager City Manager. Revenue estimates are May 9 Finance Department prepared. May 11 Finance Department Completion of non General Fund budgets to to City Manager include totals of all revenues and May 31 expenditures submitted to City Manager. June 1 City Manager Conducts departmental budget review to meetings, balances budget and prints June 24 budget document. July 11 City Manager City Manager's recommended budget document and message are submitted to City Commission. July 21 City Commission Budget Review Meeting, adopt tentative ad City Manager valorem rate to transmit to County for notification purposes. September 6* City Commission September 14* City Commission September 16 October 1 Finance Director All Departments First reading on budget and ad valorem tax rate ordinances. Second reading on budget, ad valorem tax rate ordinance, and Public Hearing. Documents transmitted to Property Appraiser and State. New budget becomes effective. * Dates subject to change based on School board and Miami Dade Commission meeting dates 1-16 City of Aventura, Florida Assessed Value and Estimated Actual Assessed Value of Taxable Property Last Ten Fiscal Years Fiscal Year Tax Less: Total Taxable Ended Roll Real Personal Tax Exempt Assessed September 30, Year Property Property Real Property Value 2007 2006 $ 8,331,742,670 $ 201,721,611 $ (372,540,477) $ 8,160,923,804 2008 2007 9,774,193,983 227,245,274 (391,557,538) 9,609,881,719 2009 2008 9,860,466,135 209,118,365 (629,776,968) 9,439,807,532 2010 2009 8,433,846,719 221,526,640 (591,538,406) 8,063,834,953 2011 2010 7,607,087,842 216,861,227 (579,342,462) 7,244,606,607 2012 2011 7,599,224,177 212,774,157 (521,364,015) 7,290,634,319 2013 2012 7,832,825,557 216,503,467 (548,090,007) 7,501,239,017 2014 2013 8,109,509,199 211,480,897 (534,557,698) 7,786,432,398 2015 2014 8,734,453,409 198,681,857 (538,824,136) 8,394,311,130 2016 2015 9,418,840,654 208,455,823 (532,334,375) 9,094,962,102 Note: (1) Florida Law requires that all property be assessed at current fair market value. EL 1-17 Tax Rate Comparison The City of Aventura has the lowest tax rate in Miami -Dade County. The following table compares the 2015/16 fiscal year adopted tax rates of the cities located in Miami -Dade County: Total Operating Debt City Millage Millage Millage Aventura 1.7261 1.7261 - Doral 1.9000 1.9000 - Uninc. County 1.9283 1.9283 - Bal Harbour 1.9654 1.9654 - Pinecrest 2.3000 2.3000 - Miami Lakes 2.3518 2.3518 - Cutler Bay 2.3907 2.3907 - Palmetto Bay 2.4470 2.4470 - Sunny Isles Beach 2.5000 2.5000 - Sweetwater 2.7493 2.7493 - Key Biscayne 3.0000 3.0000 - South Miami 4.3000 4.3000 - Bay Harbor Islands 4.5500 4.5500 - Surfside 5.0293 5.0293 - Virginia Gardens 5.1500 5.1500 - Hialeah Gardens 5.1613 5.1613 - Coral Gables 5.5590 5.5590 - Medley 5.5791 5.5791 - Miami Beach 5.9123 5.7092 0.2031 North Bay Village 6.2088 5.3834 0.8254 Hialeah 6.3018 6.3018 - Homestead 6.5149 5.9215 0.5934 West Miami 6.8858 6.8858 - Florida City 7.1858 7.1858 - Miami Springs 7.5000 7.5000 - Indian Creek 7.5000 7.5000 - North Miami Beach 7.5769 6.6036 0.9733 North Miami 7.9336 7.9336 - Miami Gardens 8.1761 6.9363 1.2398 EI Portal 8.3000 8.3000 - Miami 8.3351 7.6465 0.6886 Golden Beach 8.4000 7.2748 1.1252 Miami Shores 8.4289 7.9000 0.5289 Opa-locks 8.9000 8.9000 - Biscayne Park 9.7000 9.7000 - 1-18 Miami -Dade County Where Do Your Tax Dollars Go? (Based on 2015/16 Tax Rates) Miami -Dade County School Board City of Aventura Everglades / FIND Okeechobee Basin SFWM (depiction above is for representational purposes only and is not designed to exact scale) 1-19 2015/16 Adopted Taxing Authority Millages % Miami -Dade County 8.3302 46.13% Miami -Dade County School Board 7.6120 42.16% South Florida Water Management District (SFWMD) 0.1459 0.81% Everglades 0.0506 0.28% Okeechobee Basin 0.1586 0.88% Florida Inland Navigation District (FIND) 0.0320 0.18% City of Aventura 1.7261 9.56% Total Millage Rate 18.0554 100.00% 1-19 City Commission Office of the City Manager Legal * City Clerk's Office Finance Information Technology Public Safety Community Development Community Services Public Works/Transportation Arts & Cultural Center* Charter School ** Total Comparative Personnel Allocation Summary 10 - Year Presentation 2007/08 2008/09 2009/10 2010/11 2011/12 7.0 7.0 7.0 7.0 7.0 5.0 5.0 5.0 4.6 4.6 2.0 2.0 2.0 2.0 2.0 8.0 7.0 7.0 7.0 7.0 5.0 5.0 6.0 6.0 6.0 119.0 119.0 121.0 120.0 120.0 10.0 9.0 9.0 8.4 8.4 31.0 28.0 28.0 28.0 27.0 3.0 3.0 3.0 3.0 3.0 190.0 185.0 188.0 186.0 185.0 * Departmental staff is provided through contractual services. ** Departmental staff is included in Charter School Fund Budget Document. 2012/13 2013/14 2014/15 2015/16 2016/17 7.0 7.0 7.0 7.0 7.0 4.6 3.6 3.6 3.6 3.0 2.0 2.0 2.0 2.0 2.0 6.0 7.0 7.0 7.0 7.0 6.0 6.0 6.0 6.0 6.0 121.0 121.0 123.0 124.0 125.0 8.4 8.4 8.4 9.4 9.0 26.0 26.0 26.0 26.0 21.5 - - - - 6.5 4.0 4.0 4.0 4.0 4.0 185.0 185.0 187.0 189.0 191.0 Contracted City Services Building Plans Review & Inspections Road, ROW, Building & Median Maintenance Park Maintenance Traffic Engineering Engineering Services City Attorney and Legal Services Recreation Programming & Special Events Community Center Operations Solid Waste Shuttle Bus Service Charter School teachers & After School Programs Charter School Transportation and Food Services Management and employees of the Aventura Arts & Cultural Center Bike Share Program 1-20 � y Ali Ilr = � iii 11 kt Y k SUMMARY OF ALL FUNDS 2-1 CITY OF AVENTURA SUMMARY OF ALL FUNDS 2016/17 OPERATING & CAPITAL OUTLAY REVENUE PROJECTIONS APPROVED HALF YEAR CITY MANAGER FUND ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. FUND 2013114 2014116 2016116 2016116 2016117 001 General Fund $ 61,816,613 $ 62,998,762 $ 63,224,663 $ 31,341,066 $ 63,648,116 110 Police Education Fund 17,309 7,407 7,732 2,780 6,000 120 Transportation Fund 3,792,427 4,637,686 6,040,260 2,662,760 2,626,000 180 911 Fund 266,219 169,422 211,642 70,200 94,000 230-290 Debt Service Funds 2,690,870 2,682,187 2,664,906 1,290,233 2,664,681 392 Capital Projects Fund 1,131,010 1,862,414 1,486,274 927,308 123,680 410 Stormwater Utility Fund 861,216 2,309,906 2,878,670 1,269,096 1,241,804 620 Police Off Duty Services Fund 330,244 649,744 470,000 177,369 400,000 Subtotal 60,803,907 66,107,417 66,873,046 37,730,812 60,694,280 Interfund Eliminations (2,329,686) (2,222,334) (2,230,908) (1,116,466) (2,208,101) Total Revenue $ 68,474,222 $ 62,886,083 $ 63,642,138 $ 36,616,367 $ 68,386,179 EXPENDITURES DEPT) APPROVED HALF YEAR CITY MANAGER DIV. ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. DEPARTMENT 2013114 2014116 2016116 2016116 2016117 Operating Expenditures: 0101 City Commission $ 117,419 $ 120,709 $ 142,663 $ 66,376 $ 144,307 0601 Office of the City Manager 771,061 777,767 821,742 362,464 729,896 0601 Legal 293,094 374,671 280,000 174,933 306,000 0801 City Clerk's Office 292,714 296,176 330,686 129,030 319,668 1001 Finance 931,662 968,271 1,003,892 479,114 1,024,636 1201 Information Technology 794,966 830,876 1,013,438 409,207 1,084,698 2001 Public Safety 17,176,764 17,699,323 18,683,669 8,381,746 19,063,269 4001 Community Development 2,462,068 2,419,688 2,401,633 1,814,261 2,671,182 6001 Community Services 6,024,944 6,128,337 6,346,709 3,208,766 2,269,732 6001 Public Works/Transportation - - - - 4,762,271 7001 Arts & Cultural Center 690,118 722,334 798,182 392,666 782,260 9001 Non -Departmental 1,336,186 1,263,477 1,481,000 684,261 1,626,600 Subtotal 30,889,864 31,601,428 33,303,413 16,001,681 34,663,207 Capital Outlay. 8001 City Commission - - - - 8006 Office of the City Manager 1,768 - - - 4,000 8006 Legal - - - - 8008 City Clerk's Office - 2,469 - - 8010 Finance 1,929 1,639 6,000 - 2,000 8012 Information Technology 66,999 186,323 683,821 46,148 176,000 8020 Public Safety 1,603,468 1,404,402 1,007,783 291,119 888,676 8040 Community Development 3,866 2,469 94,600 - 3,600 8060 Community Services 2,660,016 1,468,083 9,000,608 1,322,077 216,660 8060 Public Works/Transportation - - - - 2,362,200 8069 Charter School 90,639 - - - 30,000 8070 Arts & Cultural Center 24,876 36,371 31,062 2,881 66,400 8090 Non -Departmental 203,686 1,600 30,000 - 8090 CIP Reserve - 36,603 17,030,146 7,912 17,640,066 Subtotal 4,667,226 3,137,739 27,783,820 1,669,137 21,268,291 Non - Departmental: 9001 Transfer to Funds - - - - 9001 Debt Service 2,642,979 2,646,869 2,664,906 1,271,964 2,664,681 Subtotal 2,642,979 2,646,869 2,664,906 1,271,964 2,664,681 Total Expenditures $ 37,990,069 $ 37,286,036 $ 63,642,138 $ 18,942,772 $ 68,386,179 2-2 CITY OF AVENTURA SUMMARY OF ALL FUNDS 2016117 OPERATING & CAPITAL OUTLAY DEPT) APPROVED HALF YEAR CITY MANAGER DIV. ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY 2013114 2014115 2015116 2015116 2016117 100012999 Personal Services 300013999 Contractual Services 400014999 Other Charges/Svcs 500015399 Commodities 540015999 Other Operating Expenses F Subtotal 600016999 Capital Outlay 700017999 Debt Service 800018999 Transfer to Funds ITotal Expenditures 10101 Pit 21:L1111DI *j4*101 �I�141111&111LyiIPi►_1:x'1 City Commission Office of the City Manager Legal City Clerk's Office Finance Information Technology Public Safety Community Development Charter School* Community Services Public Works/Transportation Arts & Cultural Center Total Full -Time Employees Total Part -Time Employees $ 19,607,538 $ 20,519,241 $ 21,512,635 $ 9,631,292 $ 22,035,960 6,219,124 6,329,156 6,505,743 4,202,848 7,295,079 3,897,079 3,787,282 4,383,968 1,879,943 4,454,545 680,812 515,237 693,200 209,177 568,800 485,311 450,512 207,867 78,421 208,823 30,889,864 31,601,428 33,303,413 16,001,681 34,563,207 4,557,226 3,137,739 27,783,820 1,669,137 21,268,291 2,542,979 2,546,869 2,554,905 1,271,954 2,554,681 $ 37,990,069 $ 37,286,036 $ 63,642,138 $ 18,942,772 $ 58,386,179 * Included in Charter School Fund Budget Document 2013114 2014115 2015116 2016117 7.0 7.0 7.0 7.0 3.6 3.6 3.6 3.0 2.0 2.0 2.0 2.0 7.0 7.0 7.0 7.0 6.0 6.0 6.0 6.0 121.0 123.0 124.0 125.0 7.4 7.4 7.4 7.0 4.0 4.0 4.0 4.0 14.0 14.0 15.0 10.5 - - - 6.5 2-3 172.0 174.0 176.0 178.0 13.0 13.0 13.0 13.0 CITY OF AVENTURA FUND BALANCE ANALYSIS GENERAL FUND (001) Beginning Balance/Carryover $ 17,625,894 $ 17,017,013 $ 17,282,791 $ 8,641,396 $ 16,405,561 Revenues/Sources 34,189,719 35,981,739 35,941,872 22,699,670 37,142,554 Expenditures/Uses (34,652,229) (33,165,286) (36,819,102) (16,751,443) (36,972,204) Ending Fund Balance $ 17,163,384 $ 19,833,466 $ 16,405,561 $ 14,589,623 $ 16,575,911 SPECIAL REVENUE FUNDS: POLICE EDUCATION FUND (110) Beginning Balance/Carryover $ Revenues/Sources Expend itu res/Uses Ending Fund Balance $ STREET MAINTENANCE FUND (120) Beginning Balance/Carryover Revenues/Sources Expenditures/Uses Ending Fund Balance 911 FUND (180) Beginning Balance/Carryover $ Revenues/Sources Expenditures/Uses Ending Fund Balance $ DEBT SERVICE FUNDS (230-290) Beginning Balance/Carryover $ Revenues/Sources Expenditures/Uses Ending Fund Balance $ CAPITAL PROJECTS FUND (392) Beginning Balance/Carryover $ Revenues/Sources Expend itu res/Uses Ending Fund Balance $ STORMWATER UTILITY FUND (410) Beginning Balance/Carryover $ Revenues/Sources Expenditures/Uses Ending Fund Balance $ POLICE OFF DUTY SERVICES FUND (620) Beginning Balance/Carryover $ Revenues/Sources Expend itu res/Uses FEnding Fund Balance $ 9,484 $ 1,120 $ 732 $ 366 $ 7,825 6,287 7,000 2,414 6,000 6,189) (6,675) (7,732) (2,321) (6,000) 1,120 $ 732 $ - $ 459 $ $ 1,586,617 $ 2,213,480 $ 2,421,260 $ 1,210,630 $ 2,205,810 2,324,105 2,619,000 1,442,130 (1,578,947) (2,116,325) (5,040,260) (1,352,235) $ 2,213,480 $ 2,421,260 $ - $ 1,300,525 $ 380,000 2,246,000 2,626,000) 104,048 $ 45,280 $ 57,942 $ 28,971 $ 160,915 123,937 153,600 41,122 94,000 (219,939) (111,480) (211,542) (70,253) (94,000) 45,024 $ 57,737 $ - $ (160) $ 21,505 $ 19,711 $ 7,682 $ 3,842 $ 2,569,365 2,562,476 2,547,223 1,286,391 2,554,681 (2,542,979) (2,546,869) (2,554,905) (1,271,954) (2,554,681) 47,891 $ 35,318 $ - $ 18,279 $ - $ 1,059,639 $ 1,480,274 $ 740,137 $ 118,680 1,131,010 792,775 5,000 187,171 5,000 (232,195) (372,140) (1,485,274) (31,028) (123,680) 898,815 $ 1,480,274 $ - $ 896,280 $ - $ 880,000 $ 2,002,000 $ 1,001,000 $ 861,215 1,429,906 876,670 268,096 1,241,804 805,636) (693,864) (2,878,670) (378,873) (1,241,804) 55,579 $ 1,616,042 $ - $ 890,223 $ 330,244 649,744 470,000 177,369 400,000 271,640) (495,731) (470,000) (200,120) (400,000) 58,604 $ 154,013 $ - $ (22,751) $ 2-4 GENERAL FUND 2-5 CITY OF AVENTURA GENERAL FUND - 001 SUMMARY OF BUDGET 2016/17 OPERATING & CAPITAL OUTLAY FUND DESCRIPTION The General Fund is used to account for resources and expenditures that are available for the City's general operations. REVENUE PROJECTIONS APPROVED HALF YEAR CITY MANAGER ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL CATEGORY 2013/14 2014/15 2015/162015/16 2016/17 Current Revenues $ 34,159,719 $ 35,951,739 35,911,872 $ 22,684,670 $ 37,142,554 Transfers 30,000 30,000 30,000 15,000 - Carryover 17,625,894 17,017,013 17,282,791 8,641,396 16,405,561 Total Revenues $ 51,815,613 $ 52,998,752 53,224,663 $ 31,341,066 $ 53,548,115 EXPENDITURES DEPT./ APPROVED HALF YEAR CITY MANAGER DIV. ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. DEPARTMENT 2013/14 2014/15 2015/16 2015/16 2016/17 Operating Expenditures: 0101 City Commission $ 117,419 $ 120,709 142,563 $ 65,375 $ 144,307 0501 Office of the City Manager 771,051 777,767 821,742 362,464 729,895 0601 Legal 293,094 374,571 280,000 174,933 305,000 0801 City Clerk's Office 292,714 296,175 330,685 129,030 319,568 1001 Finance 931,562 968,271 1,003,892 479,114 1,024,635 1201 Information Technology 794,965 830,876 1,013,438 409,207 1,084,598 2001 Public Safety 16,697,986 17,115,437 18,068,337 8,124,052 18,563,269 4001 Community Development 2,462,058 2,419,588 2,401,633 1,814,251 2,571,182 5001 Community Services 4,395,109 4,554,245 4,760,648 2,327,164 2,259,732 6001 Public Works/Transportation - - - - 2,751,942 7001 Arts & Cultural Center 690,118 722,334 798,182 392,555 782,250 9001 Non -Departmental 1,336,185 1,263,477 1,481,000 584,251 1,526,500 Subtotal 28,782,261 29,443,450 31,102,120 14,862,396 32,062,878 Capital Outlay 8005 Office of the City Manager 1,768 - - - 4,000 8006 Legal - - - 8008 City Clerk's Office - 2,459 - - 8010 Finance 1,929 1,639 6,000 - 2,000 8012 Information Technology 66,999 185,323 583,821 45,148 176,000 8020 Public Safety 1,503,458 1,158,135 999,691 291,119 888,575 8040 Community Development 3,855 2,459 94,500 - 3,500 8050 Community Services 1,673,073 142,616 1,771,000 449,444 216,550 8060 Public Works/Transportation - - - - 1,325,200 8069 Charter School 90,639 - - - 30,000 8070 Arts & Cultural Center 24,876 35,371 31,062 2,881 55,400 8090 Non -Departmental 203,686 1,500 30,000 - - 8090 CIP Reserve - - 16,405,561 - 16,575,911 Subtotal ti 3,570,283 1,529,502 19,921,635 788,592 19,277,136 Transfer to Funds 2,299,685 2,192,334 2,200,908 1,100,455 2,208,101 Subtotal 2,299,685 2,192,334 2,200,908 1,100,455 2,208,101 Total . $ 34,652,229 $ 33,165,286 53,224,663 $ 16,751,443 $ 53,548,115 2-6 CITY OF AVENTURA GENERAL FUND - 001 CATEGORY SUMMARY 2016/17 REVENUE PROJECTIONS APPROVED HALF YEAR CITY MANAGER OBJECT ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL CODE CATEGORY 2013/14 2014/15 2015/16 2015/16 2016/17 310000/319999 Locally Levied Taxes $ 21,904,878 $ 23,101,951 24,010,543 $ 16,721,202 $ 25,249,804 320000/329999 Licenses & Permits 4,563,943 4,450,351 4,485,000 2,223,003 4,721,100 330000/339999 Intergovernmental Revenues 3,354,956 3,507,129 3,416,329 1,549,640 3,644,650 340000/349999 Charges for Services 2,176,251 2,330,753 2,153,000 805,721 2,193,000 350000/359999 Fines & Forfeitures 1,904,789 2,274,477 1,642,000 1,244,817 1,054,000 360000/369999 Miscellaneous Revenues 254,902 287,078 205,000 140,287 280,000 380000/389999 Transfer from Funds 30,000 30,000 30,000 15,000 - 399900/399999 Fund Balance 17,625,894 17,017,013 17,282,791 8,641,396 16,405,561 Total Available General Fund $ 51,815,613 $ 52,998,752 53,224,663 $ 31,341,066 $ 53,548,115 EXPENDITURES APPROVED HALF YEAR CITY MANAGER OBJECT ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL CODE CATEGORY 2013/14 2014/15 2015/16 2015/16 2016/17 1000/2999 Personal Services 19,335,898 20,023,510 21,042,635 9,431,172 21,635,960 3000/3999 Contractual Services 4,886,613 5,052,388 4,919,682 3,321,257 5,294,750 4000/4999 Other Charges & Services 3,711,084 3,712,988 4,254,968 1,824,864 4,367,333 5000/5399 Commodities 679,605 513,135 690,200 209,177 568,800 5400/5499 Other Operating Expenses 169,061 141,429 194,635 75,926 196,035 Total operating expenses 28,782,261 29,443,450 31,102,120 14,862,396 32,062,878 6000/6999 Capital Outlay 3,570,283 1,529,502 19,921,635 788,592 19,277,136 8000/8999 Transfer to Funds 2,299,685 2,192,334 2,200,908 1,100,466 2,208,101 I Total expenditures $ 34,652,229 $ 33,165,286 53,224,663 $ 16,751,443 $ 53,548,115 ML 2-7 OBJECT CODE 0101 0501 0601 0801 1001 1201 2001 4001 5001 6001 7001 9001 CATEGORY Beginning Fund Balance Revenues/Sources: Locally Levied Taxes Property Taxes Section 185 Premium Tax Utility Taxes Unified Comm. Tax City Business Tax Subtotal Licenses & Permits Intergovernmental Rev. Charges for Services Fines & Forfeitures Miscellaneous Interfund Transfers In Subtotal Total Revenues/Sources CATEGORY Expenditures/Uses: Operating Expenditures City Commission Office of the City Manager Legal City Clerk's Office Finance Information Technology Public Safety Community Development Community Services Public Works/Transportation Arts & Cultural Center Non -Departmental Total Operating Expenditures Capital Outlay Expenditures Interfund Transfers Out Total Expenditures/Uses Ending Fund Balance Designated for Capital Improvements CITY OF AVENTURA GENERAL FUND - 001 FUND BALANCE ANALYSIS 2016/17 REVENUE PROJECTIONS ACTUAL ACTUAL 2013/14 2014/15 $ 17,625,894 $ 17,017,013 $ 12,791,444 $ 13,977,629 318,440 310,366 5,525,543 5,590,829 2,359,286 2,281,666 910,165 941,483 21,904,878 23,101,951 4,563,943 4,450,351 3,354,956 3,507,129 2,176,251 2,330,753 1,904,789 2,274,477 254,902 287,078 30,000 30,000 12.284.841 12.879.788 $ 34,189,719 $ 35,981,739 ACTUAL ACTUAL 2013/14 2014/15 APPROVED HALF YEAR CITY MANAGER BUDGET ACTUAL PROPOSAL 2015/16 2015/16 2016/17 17,282,791 $ 8,641,396 $ 16,405,561 14,944,543 $ 13,441,436 $ 318,000 - 5,488,000 2,240,070 2,350,000 930,840 910,000 108,856 24, 010, 543 16, 721, 202 280,000 174,933 4,485,000 2,223,003 3,416,329 1,549,640 2,153,000 805,721 1,642,000 1,244,817 205,000 140,287 30,000 15,000 11.931.329 5.978.468 16,254,804 318,000 5,687,000 2,045,000 4,721,100 3,644,650 2,193, 000 1,054,000 280,000 11.892.750 II 872 $ 22,699,670 $ 37,1 APPROVED BUDGET 2015/16 HALF YEAR CITY MANAGER ACTUAL PROPOSAL 2015/16 2016/17 $ 117,419 $ 120,709 142,563 $ 65,375 $ 144,307 771,051 777,767 821,742 362,464 729,895 293,094 374,571 280,000 174,933 305,000 292,714 296,175 330,685 129,030 319,568 931,562 968,271 1,003,892 479,114 1,024,635 794,965 830,876 1,013,438 409,207 1,084,598 16,697,986 17,115,437 18,068,337 8,124,052 18,563,269 2,462,058 2,419,588 2,401,633 1,814,251 2,571,182 4,395,109 4,664,245 4,760,648 2,327,164 2,259,732 - - - - 2,751,942 690,118 722,334 798,182 392,666 782,250 1,336,185 1,263,477 1,481,000 584,251 1,526,500 28,782,261 29,443,450 31,102,120 14,862,396 32,062,878 3,570,283 1,529,502 3,516,074 788,592 2,701,225 2,299,685 2,192,334 2,200,908 1,100,466 2,208,101 34.652.229 33.165.286 36.819.102 16.751.443 36.972.204 17.163.384 19.833.466 16.405.561 14.589.623 16.575.911 I w .e y REVENUE PROJECTIONS 2-9 CITY OF AVENTURA GENERAL FUND - 001 REVENUE PROJECTIONS 2016/17 OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 Locally Levied Taxes 3111000 Ad Valorem Taxes -Current $ 12,669,112 $ 13,572,763 $ 14,913,874 $ 13,440,350 $ 16,236,750 3112000 Ad Valorem Taxes -Delinquent 122,332 404,866 30,669 1,086 18,054 3125200 Section 185 Premium Tax 318,440 310,355 318,000 - 318,000 3141000 Utility Tax -Electric 4,572,988 4,453,953 4,532,000 1,855,411 4,532,000 3143000 Utility Tax -Water 926,142 1,102,567 930,000 371,862 1,125,000 3144000 Utility Tax -Gas 26,413 34,309 26,000 12,797 30,000 3149000 Unified Communications Tax 2,359,286 2,281,655 2,350,000 930,840 2,045,000 3161000 City Business Tax 910,165 941,483 910,000 108,856 945,000 Subtotal 21,904,878 23,101,951 24,010,543 16,721,202 25,249,804 Licenses & Permits 3221000 Building Permits 2,194,657 2,000,278 2,000,000 1,901,175 2,250,000 3221500 Radon/Code Comp Admn. Fee 5,881 5,874 6,000 6,428 6,000 3222000 Certificate of Occupancy 57,768 70,122 35,000 69,824 50,000 3231000 Franchise Fee -Electric 1,730,392 1,758,766 1,898,000 - 1,825,000 3234000 Franchise Fee -Gas 19,823 14,584 19,000 2,614 15,000 3237100 Franchise Fee -Sanitation 469,662 498,785 470,000 204,507 500,000 3238000 Franchise Fee -Towing 69,845 22,532 30,000 20,000 45,100 3291000 Engineering Permits 15,915 79,410 27,000 18,455 30,000 Subtotal 4,563,943 4,450,351 4,485,000 2,223,003 4,721,100 Intergovernmental Revenues 3312100 Bulletproof Vests 4,593 2,909 - 436 3312200 Federal Grants - - - - 3312250 COPS Secure Out Schools - 5,131 - - 3312550 Byrne Grant 4,207 - 7,200 - 7,200 3342009 Justice Assistance Grant 10,000 - - 10,000 3344901 Maintenance Agreement Payment 9,502 12,671 9,679 3,167 10,000 3351200 State Revenue Sharing 587,364 656,351 590,000 319,020 718,000 3351500 Alcoholic Beverage License 18,919 19,993 20,000 349 20,000 3351800 Half Cent Sales Tax 2,657,754 2,747,774 2,725,000 1,203,145 2,825,000 3354930 Fuel Tax Refund 15,910 14,922 15,450 3,655 15,450 3382000 County Business Tax 46,707 47,378 49,000 9,868 49,000 Subtotal 3,354,956 3,507,129 3,416,329 1,549,640 3,644,650 Charges For Services 3413000 Certificate of Use Fees 4,165 3,115 5,000 1,468 5,000 3419000 Election Filing Fees - - - - 3419500 Lien Search Fees 108,906 103,422 100,000 47,200 100,000 3421300 Police Services Agreement 820,108 910,942 835,000 284,424 850,000 3425000 Development Review Fees 180,720 235,523 100,000 120,617 130,000 3471000 Rec/Cultural Events 27,814 39,227 26,000 12,671 26,000 3472000 Parks & Recreation Fees 152,698 169,985 150,000 74,707 155,000 3472500 Community Center Fees 155,913 156,128 175,000 135,278 175,000 3474000 Founders Day 30,350 29,335 40,000 25,672 30,000 3475000 Summer Recreation 524,313 514,618 540,000 - 540,000 3476001 AACC Fees and Rentals 171,264 168,458 182,000 103,684 182,000 Subtotal 2,176,251 2,330,753 2,153,000 805,721 2,193,000 2-10 Non -Revenue Fines & Forfeitures 3811018 Transfer from 911 Fund 30,000 3511000 County Court Fines 324,275 254,107 335,000 88,234 250,000 3541000 Code Violation Fines 3,055 2,000 7,000 1,800 4,000 3542000 Intersection Safety Camera Program 1,577,459 2,018,370 1,300,000 1,154,783 800,000 Subtotal 1,904,789 2,274,477 1,642,000 1,244,817 1,054,000 Misc. Revenues 3611000 Interest Earnings 51,680 128,213 140,000 89,243 180,000 3644200 Sale of Assets 128,907 40,850 25,000 1,911 25,000 3644910 Lost/Abandoned Property 109 10,750 - 442 - 3644920 Evidence 15,766 6,321 - 10,087 - 3662010 Brick Pavers 300 - - 300 - 3662020 Honor Roll 10,000 - - - - 3699000 Misc. Revenues 48,140 100,944 40,000 38,304 75,000 Subtotal 254,902 287,078 205,000 140,287 280,000 Non -Revenue 3811018 Transfer from 911 Fund 30,000 30,000 30,000 15,000 - 3999000 Carryover 17,625,894 17,017,013 17,282,791 8,641,396 16,405,561 Subtotal 17,655,894 17,047,013 17,312,791 8,656,396 16,405,561 Total Available General Fund $ 51,815,613 $ 52,998,752 $ 53,224,663 $ 31,341,066 $ 53,548,115 2-11 REVENUE PROJECTION RATIONALE LOCALLY LEVIED TAXES 3111000 Ad Valorem Taxes Current — Ad Valorem or property taxes are authorized by Chapter 166, Florida Statutes. The Florida Constitution limits local governments to a maximum of 10 mills of Ad Valorem taxation. The amount of revenue is based on the tax rate multiplied by the assessed value of the City which is provided by the County Property Appraiser. The amount is then budgeted at 95% of its gross value to allow for prompt payment discounts and other adjustments in accordance with Florida Statutes. The City's assessed value as reported by the Property Appraiser is $9,901,694,244. This amount is 8.9% or $806,732,142 higher than last year. The ad valorem millage levy for fiscal year 2016/17 is recommended to be 1.7261, which is the same rate adopted last year. This will generate $16,236,750 compared to last year's amount of $14,913,874. This represents the twenty-first year without an increase. City Tax Rate History: 1995/96 to 2006/07 — 2.2270 Ad Valorem Taxes - Current 2007/08 to present — 1.7261 $20,000,000 $15,000,000 $10,000,000 $5,000,000 b\�h n\y� 3112000 Ad Valorem Taxes Delinquent — This revenue source is derived by those taxpayers who do not pay their taxes by March 31 of any given year. On average the total revenue received in this category is minimal when compared to the total Ad Valorem taxes collected. Ari Valorem Taxes - Delinquent $800,000 $600,000 $400,000 $200,000 11�� b10 41� 1� 2-12 3141000 Utility Tax -Electric — Section 166.231(1)(A), Florida Statutes, authorizes a city to collect Public Service or Utility Taxes. Miami -Dade County previously established by Ordinance utility taxes for unincorporated areas in the amount of 10% on electricity. The City enacted Ordinance 96-03 which mirrored the County's utility tax levies. The projection is based on actual collections for the past two fiscal years. Utility Tax - Electric $5,000,000 ` - $4,000,000 $ 3,000,000 $ 2,000,000 $1,000,000 ti000\moo ti000\�y tio�y\�� tio��\y� tio��\y� tio��\�� tioyh\moo tio��\�^ 3143000 Utility Tax -Water — Section 166.231(1) (A), Florida Statutes, authorizes a City to collect Public Service or Utility Taxes. Miami -Dade County previously established by Ordinance utility taxes for unincorporated areas in the amount of 10% on water. The City enacted Ordinance 96-03 which mirrored the County's utility tax levies. The projection is based on actual collections for the past two fiscal years. Utility Tax - Water $1,150,000^ $1,050,000 $950,000 $850,000 $750,000 ti000\yo tiotio\yam tiotiy\yam tioti�\y� tioti�\y� tioti�\yh tioti�\yo tioti�\y� 3144000 Utility Tax -Gas — Section 166.231(1) (A), Florida Statutes, authorizes a City to collect Public Service or Utility Taxes. Miami -Dade County previously established by Ordinance utility taxes for unincorporated areas in the amount of 10% on gas and oil. The City enacted Ordinance 96-03 which mirrored the County's utility tax levies. The projection is based on actual collections for the past two fiscal years. Utility Tax - Gas $50,000 _ $40,000 $30,000 $20,000 $10,000 LLW T_ �7 ti°oo\moo tiotio\�� tioti�\�� tio��\�� tioti�\�� tioti�\�� tiotih\�� ti000\�^ 2-13 3149000 Unified Communications Tax — Effective October 1, 2001, the Unified Communications Tax replaced municipal utility taxes and franchise fees on all telecommunication, cable and other communication services. The projection is based on anticipated actual collections for the past fiscal year. Unified Communications Tax $3,000,000 $2,000,000 $1,000, 000 \tio Boyo\titi �oyy�titi 3 a \� �oy�\tio �oy�\tip 3161000 City Business Tax — Pursuant to Chapter 205, Florida Statutes, the City has adopted an ordinance imposing a business tax for the privilege of engaging in or managing any business, profession or occupation within the City. The amount budgeted is based on anticipated collections in the 2015/16 fiscal year. City Business Tax $1,000,000 $800,000 $ 600,000 $400,000 $200,000 �oo�\tio �otio\tiy �otiti\tip �otiti\tip �oti3\tip �oti�\tip �o��\tip �o�o\tip LICENSES AND PERMITS 3221000 Building Permits — Permits must be issued to any individual or business that performs construction work within the corporate limits of the City. These permits are issued for construction, such as plumbing, electrical, structural, mechanical, etc. The fees are set by City Ordinance. The projection includes in increase based on actual collections in the 2015/16 fiscal year and anticipated building activity. Building Permits $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 5- 01�\tio -61tio\tiy �otiti\tip �otiti\tip �oti3\tib �otio\tih �o��\tip �o�o\tip 2-14 3231000 Franchise Fee -Electric — A city may charge electric companies for the use of its rights-of-way per Florida Statutes 166.021 and 337.401. Miami -Dade County currently has an agreement with FPL covering the area now incorporated as Aventura, as well as the current unincorporated areas of the County. The County Commission, via an interlocal agreement, has agreed to share these revenues with Aventura. The amount projected is based on anticipated collections compared to the actual amount collected for the 2015/16 fiscal year. Franchise Fee -Electric $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1, 500,000 $1,000,000 $ 500,000 x ti��\�o �oyo�titi titi \ti3 ��ti� xtih 32134000 Franchise Fee -Gas — A city may charge gas companies for the use of its rights -of -way per Florida Statutes 166.021 and 337.401. It is standard practice to enact a 6% fee on gross revenues. The amount projected is based on historical collections. Franchise Fee -Gas $50,000 $40,000 _ $30,000 $20,000 $10,000 $- 3237100 Franchise Fee -Sanitation — The City issues solid waste franchises to the private sector for all areas of the City. In addition a fee of 10% was adopted for the private companies to utilize the City's rights-of-way. The amount projected is based on historical collections. Franchise Fee -Sanitation $480,000 $430,000 $380,000 ti°°o\y° ti°ti°\may 4 ti°ti�\y� ti°ti�\yk ti°ti�\y� ti°tip\y� ti°tio\y� 2-15 3238000 Franchise Fee -Towing — The City awarded a franchise agreement for towing services within our corporate limits during the 2011/12 fiscal year. The amount is based on that agreement. 3291000 Engineering Permits — This fee is representative of the costs associated with regulatory review of the installation of utilities, paving, drainage and right-of-way renovation/excavation by the City staff. The amount budgeted is based on actual collections in the 2015/16 fiscal year and expectations for next year. INTERGOVERNMENTAL REVENUES 3344901 Maintenance Agreement Payment — Funds provided by FDOT to maintain Medians and Rights of Way along Biscayne Boulevard. 3351200 State Revenue Sharing — Revenues received in this category represent base cigarette tax and 8t" cent motor fuel tax which are levied by the State. The portion which comes from cigarette tax of approximately 71% of the total is deposited to the General Fund. The remainder is deposited to the Transportation and Street Maintenance Fund. The amount budgeted is based on actual collections in the current fiscal year. State Revenue Sharing $800,000 $700,000 r� $600,000 $500,000 $400,000 $300,000 $200,000 ti°°�\y° ti°ti°\yy ti°tiy\y� ti°ti�\y� ti°ti�\yb ti°tib\y� ti°tiy\y6 ti°ti°\y^ 3351500 Alcoholic Beverage License — Various alcoholic beverage license taxes are levied on manufacturers, distributors, vendors and sales agents of alcoholic beverages in the State. The tax is collected by the State and distributed back to the City. The City's share is approximately 38% of the proceeds of the tax collected within the City. 3351800 Half Cent Sales Tax — This revenue source represents one half of the revenue generated by the additional 1 % sales tax which is distributed to counties and cities based on a per capita formula. The amount budgeted is based on actual collections for the current fiscal year which includes an increase compared to the prior year. $3,000,000 $2,000,000 $1,000,000 ' Half Cent Sales Tax 2-16 3382000 County Business Tax — All businesses in the City must have pay a County Business Tax in addition to the City's Business Tax to operate a business within the County's corporate limits. A portion of the County's revenues are remitted to the City. County Business Tax $ 50,000 $48,000 f- I $ 46,000 $ 44,000 $ 42,000 $ 40,000 $ 38,000 - CHARGES FOR SERVICES 3421300 Police Services Agreement — This amount represents the amount to be paid by Aventura Mall for an increased level of services. The amount represents the cost of the City providing officers pursuant to agreement renegotiated in 2010. 3425000 Development Review Fees — These are fees charged to developers for costs associated with the interdepartmental review of new development proposals such as site plans and plats. 3471000 Recreation/Cultural Events — This is the amount paid by City residents to participate in various trips and events sponsored by the City. The revenues are offset by an expenditure account in the Community Services Department. 3472000 Parks & Recreation Fees — This includes non-resident fees for entering the park and user fees associated with the various programs at Founders Park and Waterways Park. 3472500 Community Center Fees — This represents membership fees and user fees charged for the various programs provided at the Community Recreation Center. 3475000 Summer Recreation — This represents fees charged for participants in the City's Summer Recreation Program. 3476001 Arts & Cultural Center Fees and Rentals — This represents anticipated revenue from rental fees, sponsors and the summer performing arts camp. 2-17 FINES & FORFEITURES 3511000 County Court Fines — The City receives a portion of the revenues resulting from traffic enforcement activities within its corporate limits. The projection is based on actual revenues for the period. 3541000 Code Violation Fines — Revenues in this category are generated when the owner of property within the City's corporate limits violates a City code. 3542000 Intersection Safety Camera Program — Revenues generated from the Traffic Safety Camera Program. Projection is based on historical data. MISC. REVENUES 3611000 Interest Earnings — Investment practices are maintained to allow for 100% of available funds to be invested at all times. Determining factors in forecasting revenue for this line item are the anticipated interest rate and pooled dollars available for investment. 3699000 Miscellaneous Revenues — Any other revenues not otherwise classified. NON — REVENUE 3999000 Carryover — This amount is derived by a comparison of all of the anticipated revenues for the current period to all of the anticipated expenditures for the current period. The amount budgeted represents the total needed to fund anticipated future capital projects and to balance the revenues with projected expenditures. 2-18 _ f r , CITY COMMISSION 2-19 CITY OF AVENTURA CITY COMMISSION 2016/17 DEPARTMENT DESCRIPTION The City Commission is the community's legislative body which acts as the decision-making entity that establishes policies and ordinances to meet the community's needs on a proactive basis. The City Commission is committed to providing the best possible professional government and the delivery of quality service levels that reflect community priorities and maintain the quality of life for all residents. OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 1000/2999 Personal Services $ 62,869 $ 63,041 $ 62,650 $ 28,097 $ 62,650 3000/3999 Contractual Services - - - - - 4000/4999 Other Charges & Services 39,879 41,075 56,413 26,938 58,107 5000/5399 Commodities 1,745 3,407 3,500 692 3,500 5400/5499 Other Operating Expenses 12,926 13,186 20,000 9,648 20,050 Total Operating Expenses $ 117,419 $ 120,709 $ 142,563 $ 65,375 $ 144,307 PERSONNEL ALLOCATION SUMMARY Position No Position Title 2013/14 2014/15 2015/16 2016/17 0301 Mayor 1.0 1.0 1.0 1.0 0401 Commissioner 1.0 1.0 1.0 1.0 0402 Commissioner 1.0 1.0 1.0 1.0 0403 Commissioner 1.0 1.0 1.0 1.0 0404 Commissioner 1.0 1.0 1.0 1.0 0405 Commissioner 1.0 1.0 1.0 1.0 0406 Commissioner 1.0 1.0 1.0 1.0 Total 7.0 7.0 7.0 7.0 2-20 CITY OF AVENTURA CITY COMMISSION 2016/17 BUDGETARY ACCOUNT SUMMARY 001-0101-511 OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 PERSONAL SERVICES 1210 Commission Salaries $ 55,321 $ 55,321 $ 55,000 $ 24,246 $ 55,000 2101 FICA 7,309 7,397 7,452 3,729 7,452 2401 Workers' Compensation 239 323 198 122 198 Subtotal 62,869 63,041 62,650 28,097 62,650 OTHER CHARGES & SERVICES 4030 Legislative Expenses 39,879 41,075 56,413 26,938 58,107 Subtotal - 39,879 41,075 56,413 26,938 58,107 COMMODITIES 5101 Office Supplies 30 - 300 195 300 5290 Other Operating supplies 1,715 3,407 3,200 497 3,200 Subtotal 1111=� 1,745 3,407 3,500 692 3,500 OTHER OPERATING EXPENSES 5410 Subscriptions & Memberships 7,311 8,824 9,500 9,523 9,550 5420 Conferences & Seminars 4,615 3,362 9,500 125 9,500 5981 Krop High School Scholarship 1,000 1,000 1,000 - 1,000 Subtotal � 12,926 13,186 20,000 9,648 20,050 Total City Commission $ 117,419 $ 120,709 $ 142,563 $ 65,375 $ 144,307 2-21 CITY COMMISSION BUDGET JUSTIFICATIONS 4030 Legislative Expenses — This account represents the $8,301 established per Commissioner to offset expenses incurred in the performance of their official duties. 5410 Subscriptions & Memberships — The following memberships are included for funding: Florida League of Cities National League of Cities Miscellaneous Seminars 5420 Conferences & Seminars — Funding for this purpose is essential in order to keep informed of changing and new developments in local government. Florida League of Cities National League of Cities Miscellaneous Seminars 5981 Krop High School Scholarship — Annually the City Commission establishes this scholarship for Aventura students who are seniors attending Krop High School to offset College expenses. 2-22 n�� weir Ii } ii r• p iM r OFFICE OF THE CITY MANAGER 2-23 CITY OF AVENTURA OFFICE OF THE CITY MANAGER 2016/17 DEPARTMENT DESCRIPTION Maintain a City government structure that represents the needs of the community and provides quality services in an efficient, businesslike and professional manner. Responsible for the overall management of all functions and activities of the City's operations, preparation of annual budget and 5 -year CIP document and ensures the proper implementation of policies and ordinances adopted by the City Commission. Provides recommendations and solutions to community concerns. Utilizes customer service focus process to respond to citizen requests. OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 1000/2999 Personal Services $ 661,774 $ 670,894 $ 679,842 $ 303,309 $ 587,995 3000/3999 Contractual Services 50,488 52,500 52,500 26,250 52,500 4000/4999 Other Charges & Services 49,076 44,897 75,700 28,846 75,700 5000/5399 Commodities 2,962 2,219 4,500 1,695 4,500 5400/5499 Other Operating Expenses 6,751 7,257 9,200 2,364 9,200 Total operating expenses $ 771,051 $ 777,767 $ 821,742 $ 362,464 $ 729,895 PERSONNEL ALLOCATION SUMMARY Position No. Position Title 2013/14 2014/15 2015/16 2016/17 0101 City Manager 1.0 1.0 1.0 1.0 4701 Capital Projects Manager/Code Enforcement Offic( 0.6 0.6 0.6 - 0201 Secretary to City Manager 1.0 1.0 1.0 1.0 0801 Receptionist/Inform. Clerk 1.0 1.0 1.0 1.0 Total 3.6 3.6 3.6 3.0 2-24 Office of the City Manager Organization Chart City Manager City Manager's Secretary Receptionist/ Information Clerk 2-25 CITY OF AVENTURA OFFICE OF THE CITY MANAGER 2016/17 OBJECTIVES 1. Provide completed reports and recommendations on a timely basis upon which the City Commission can make policy decisions. 2. Prepare and submit budget to the City Commission by July 10th of each year. 3. Oversee customer service functions by all Departments to ensure timely response or resolution of citizen requests. 4. Coordinate, control and monitor the activities of all City Departments and operations. 5. Interact with community organizations and associations to increase public awareness of City's various programs, facilities and services. 6. Update 5 -year Capital Improvement Program document and submit to the City Commission by June of each year. 7. Effectively administer the budget priorities and goals established by the City Commission. 8. Perform the functions of Director of Emergency Management to provide for an effective emergency response capability for all City operations. 9. Coordinate and oversee the City's Charter School operations. 10. Prepare Charter School budget. 11. Oversee and coordinate capital projects. 12. Issue newsletters and annual report to the public. PERFORMANCE WORKLOAD INDICATORS ACTUAL ACTUAL PROJECTED ESTIMATE 2013/14 2014/15 2015/16 2016/17 Citizen Requests & Inquires 28 30 25 25 Commission Requests 10 15 15 15 Community Meetings Attended 15 15 15 15 Agenda Back up Items Prepared 83 65 65 65 No. of Newsletters & Reports Issued 6 6 6 6 Annual Budget & CI P Prepared 2 2 2 2 School Budget 1 1 1 1 City Manager Briefing Reports 12 12 12 12 Capital Projects Oversight 13 12 12 12 Capital Projects Completed 13 12 12 12 School Advisory Committee Meeting 5 5 5 5 2-26 CITY OF AVENTURA OFFICE OF THE CITY MANAGER 2016/17 BUDGETARY ACCOUNT SUMMARY 001-0501-512 OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 2-27 PERSONAL SERVICES 1201 Employee Salaries $ 473,565 $ 475,137 $ 480,190 $ 215,575 $ 421,687 2101 FICA 25,446 25,836 36,735 12,854 32,259 2201 Pension 79,080 80,995 81,572 34,382 72,202 2301 Health, Life & Disability 80,495 85,090 74,962 39,144 60,329 2401 Workers' Compensation 3,188 3,836 6,383 1,354 1,518 K Subtotal = 661,774 670,894 679,842 303,309 587,995 CONTRACTUAL SERVICES 3170 Lobbyist Services 50,488 52,500 52,500 26,250 52,500 Subtotal 50,488 52,500 52,500 26,250 52,500 OTHER CHARGES & SERVICES - 4001 Travel & Per Diem 391 356 3,500 174 3,500 4040 Administrative Expenses - - 600 - 600 4041 Car Allowance 11,400 11,400 11,400 5,700 11,400 4101 Communication Services 1,692 1,416 2,200 1,283 2,200 4701 Printing & Binding 2,281 678 3,000 123 3,000 4710 Printing/Newsletter 33,312 31,047 55,000 21,566 55,000 Subtotal 49,076 44,897 75,700 28,846 75,700 COMMODITIES 5101 Office Supplies 2,497 2,219 4,000 1,695 4,000 5290 Other Operating Supplies 465 - 500 - 500 Subtotal 2,962 2,219 4,500 1,695 4,500 OTHER OPERATING EXPENSES 5410 Subscriptions & Memberships 6,162 6,428 6,200 1,374 6,200 5420 Conferences & Seminars 589 829 2,000 990 2,000 5901 Contingency - - 1,000 - 1,000 Subtotal 6,751 7,257 9,200 2,364 9,200 Total City Manager $ 771,051 $ 777,767 $ 821,742 $ 362,464 $ 729,895 2-27 OFFICE OF THE CITY MANAGER BUDGET JUSTIFICATIONS 3170 Lobbyist Services — Costs associated with retaining a professional lobbyist to foster the City's position at the state and county level. 4710 Printing/Newsletter — Represents the cost of printing various documents, informational newsletters and annual report to the residents. 5410 Subscriptions & Memberships — This line item is used to fund memberships with professional organizations and subscriptions. Florida City & County Manager's Association International City Management Association American Planning Association Government Finance Officers Association American Society of Public Administration Miscellaneous subscriptions 5420 Conferences & Seminars — Funding for this purpose is essential in order to keep informed of changing and new developments in the field of City Management, local government and personnel. Florida City & County Manager's Association International City Management Association Florida League of Cities Miscellaneous Management Seminars 2-28 a LEGAL 2-29 CITY OF AVENTURA LEGAL 2016/17 DEPARTMENT DESCRIPTION To provide legal support and advice to the City Commission, City Manager, Department Directors and advisory boards on all legal issues affecting the City. OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 1000/2999 Personal Services $ - $ - $ - $ - $ - 3000/3999 Contractual Services 293,094 374,571 275,000 174,933 300,000 4000/4999 Other Charges & Services - - - - - 5000/5399 Commodities - - - - - 5400/5499 Other Operating Expenses - - 5,000 - 5,000 Total Operating Expenses $ 293,094 $ 374,571 $ 280,000 $ 174,933 $ 305,000 OBJECTIVES 1. Ensure that the various rules, laws and requirements of state, local and federal governments are understood and followed by the City. 2. Review and preparation of contracts, ordinances and resolutions. 3. Represent the City in litigation matters. 4. Provide legal support services to the City Commission, staff and City Boards. PERFORMANCE WORKLOAD INDICATORS 1. Positive compliance with all rules and regulations. 2. Number of documents prepared. 3. Litigation is avoided or concluded to the City's satisfaction. 4. Number of meetings attended. 2-30 CITY OF AVENTURA LEGAL 2016/17 BUDGETARY ACCOUNT SUMMARY 001-0601-514 OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/16 2016/16 2016/16 2016/17 CONTRACTUAL SERVICES 3120 Prof. Services - Legal $ 293,094 $ 374,671 $ 276,000 $ 174,933 $ 300,000 3301 Court Costs & Fees - - - - - Subtotal 293,094 374,671 276,000 174,933 300,000 OTHER OPERATING EXPENSES 6901 Contingency - - 6,000 - 6,000 Subtotal - - 6,000 - 6,000 Total Legal $ 293,094 $ 374,671 $ 280,000 $ 174,933 $ 306,000 BUDGET JUSTIFICATIONS 3120 Professional Services Legal — Represents the estimated cost of maintaining the contracted City Attorney arrangement with the firm of Weiss Serota Helfman Cole & Bierman, P.A., to perform legal services required by the City Commission and City Manager. The firm has requested a 3% increase in the hourly rate from $197 to $203. 2-31 rim r rri" ii + •F Jv ii � •+ CITY CLERK'S OFFICE 2-32 CITY OF AVENTURA CITY CLERK'S OFFICE 2016/17 DEPARTMENT DESCRIPTION To record and maintain an accurate record of the official actions of the City Commission and Advisory Boards. Serve as the local Elections Supervisor. Provide notice of all required meetings, effect legal advertising and respond to public records requests. Implement and maintain records management program. Administer publication and supplement of City Code Book. Maintain custody of City Seal and all City records. Assist in preparation of agenda items, prepare and distribute agenda packages and recaps. Schedule Code Enforcement Hearings and provide administrative support to Special Master. Provide clerical support to the City Commission. Assist City Manager's Office with special projects. OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 1000/2999 Personal Services $ 251,286 $ 252,007 $ 234,985 $ 112,575 $ 241,868 3000/3999 Contractual Services - - - - - 4000/4999 Other Charges & Services 36,277 40,808 88,400 15,351 70,400 5000/5399 Commodities 3,398 2,138 4,000 731 4,000 5400/5499 Other Operating Expenses 1,753 1,222 3,300 373 3,300 Total Operating Expenses $ 292,714 $ 296,175 $ 330,685 $ 129,030 $ 319,568 PERSONNEL ALLOCATION SUMMARY Position No. Position Title 2013/14 2014/15 2015/16 2016/17 0501 City Clerk 1.0 1.0 1.0 1.0 3005 Executive Assistant to City Clerk 1.0 1.0 1.0 1.0 Total 2.0 2.0 2.0 2.0 2-33 City Clerk's Office City Clerk Executive Asst to City Clerk 2-34 CITY OF AVENTURA CITY CLERK'S OFFICE 2016/17 OBJECTIVES 1. To maintain accurate minutes of the proceedings of the City Commission, Advisory Boards and other Committees of the City. 2. To publish and post public notices as required by law. 3. To maintain custody of City records and promulgate procedures for the orderly management, maintenance, retention, imaging and destruction of said records. 4. To provide clerical support to City Commissioners, including mail, correspondence, travel and conference registration, preparation of proclamations and certificates. 5. To administer the publication, maintenance and distribution of the Code Book and supplements. 6. To conduct municipal elections in accordance with City, County and State laws. 7. To establish and coordinate the City's records management program in compliance with state law. 8. To effect legal advertising to fulfill statutory requirements of local and state law. 9. To prepare and provide for distribution of agenda packages to Commission, staff, citizens and provide for placement of same on the City's website and prepare and distribute recaps of Commission meetings. 10. To schedule Code Enforcement Hearings and provide clerical support to Special Master. 11. To fulfill information and public records requests within 72 hours. PERFORMANCE WORKLOAD INDICATORS ACTUAL ACTUAL PROJECTED ESTIMATED 2013/14 2014/15 2015/16 2016/17 No. of Sets of Minutes Prepared 38 37 34 34 No. of Public Notices Prepared 39 29 35 17 No. of Legal Advertisements Published 21 21 20 25 No. of Ordinances Drafted 9 11 7 13 No. of Resolutions Drafted 33 68 40 60 No. of Lien Requests Responded To 1,858 2,049 1,750 1,750 No. of Welcome Letters Prepared 449 220 340 200 No. of Agenda Packages Prepared/Distributed 33 28 27 26 No. of Agenda Recaps Prepared/Distributed 14 16 13 15 No. of Proclamations Issued 10 24 18 17 2-35 CITY OF AVENTURA CITY CLERK'S OFFICE 2016/17 BUDGETARY ACCOUNT SUMMARY 001-0801-519 OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 4001 PERSONAL SERVICES 4041 Car Allowance 4101 Telephone 4701 1201 Employee Salaries $ 193,949 $ 186,900 $ 170,685 $ 82,962 $ 175,806 1401 Overtime 796 1,090 800 473 800 2101 FICA 13,833 12,353 13,057 6,236 13,449 2201 Pension 23,757 27,011 25,062 11,281 25,814 2301 Health, Life & Disability 18,382 24,002 24,767 11,407 25,366 2401 Workers' Compensation 569 651 614 216 633 Subtotal 251,286 252,007 234,985 112,575 241,868 4001 Travel & Per Diem 4041 Car Allowance 4101 Telephone 4701 Printing & Binding 4730 Records Retention 4740 Ordinance Codification 4911 Legal Advertising 4915 Election Expenses 1,111 Subtotal 1,217 COMMODITIES 5101 Office Supplies 5290 Other Operating Supplies 4,000 Subtotal 2,083 OTHER OPERATING EXPENSES 598 - 3,000 - 3,000 6,000 6,427 6,000 3,000 6,000 600 871 900 420 900 297 1,111 3,000 1,217 3,000 1,094 256 4,000 235 4,000 3,853 2,083 3,500 1,715 3,500 27,085 7,785 25,000 8,764 25,000 (3,250) 22,275 43,000 - 25,000 36,277 40,808 88,400 15,351 70,400 2,734 1,966 3,200 731 3,200 664 172 800 - 800 3.398 2.138 4.000 731 4.000 5410 Subscriptions & Memberships 1,148 1,022 1,300 373 1,300 5420 Conferences & Seminars 605 200 2,000 - 2,000 Subtotal 1.753 1.222 3.300 373 3.300 Total City Clerk $ 292,714 $ 296,175 $ 330,685 $ 129,030 $ 319,568 2-36 CITY CLERK'S OFFICE BUDGET JUSTIFICATIONS 4001 Travel & Per Diem — Provides for attendance at the International Institute of Municipal Clerks Conferences, Florida Association of City Clerks Conference and Training Institute, Florida League of Cities Conferences. 4730 Records Retention — Costs associated with imaging of records to maintain records management program. 4740 Ordinance Codification — Costs associated with the official codification of City Ordinances. 4911 Legal Advertising — Costs incurred to satisfy legal requirements of State Statutes, County and City Code. 5410 Subscription & Memberships — This line item is used to fund memberships with professional organizations and subscriptions. Florida Association of City Clerks International Institute of Municipal Clerks Miami -Dade County Municipal Clerks Association Newspapers 2-37 FINANCE 2-38 CITY OF AVENTURA FINANCE 2016/17 DEPARTMENT DESCRIPTION To provide overall financial and support services to the organization which includes accounting, cash management, purchasing, risk management, personnel management financial planning and budgetary control. OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013114 2014115 2015116 2015116 2016117 100012999 Personal Services $ 837,136 $ 868,548 $ 887,427 $ 412,164 $ 910,570 300013999 Contractual Services 56,056 59,644 57,000 43,789 56,500 400014999 Other Charges & Services 23,719 27,488 37,940 15,832 37,440 500015399 Commodities 7,131 5,011 10,100 2,893 8,700 540015499 Other Operating Expenses 7,520 7,580 11,425 4,436 11,425 Total Operating Expenses $ 931,562 $ 968,271 $ 1,003,892 $ 479,114 $ 1,024,635 PERSONNEL ALLOCATION SUMMARY Position No. Position Title 2013114 2014115 2015116 2016117 1001 Finance Director 1.0 1.0 1.0 1.0 1501 Controller 1.0 1.0 1.0 1.0 13701 Human Resources Manager 1.0 1.0 1.0 1.0 1301 Purchasing Agent 1.0 1.0 1.0 1.0 1201-1202 Accountant 2.0 2.0 2.0 2.0 3601 Customer Service Rep. II 1.0 1.0 1.0 1.0 Total 7.0 7.0 7.0 7.0 2-39 Finance Department Controller OEM= 2 Accountants Customer Service Representative 11 Organization Chart Finance Director Risk Management Purchasing Purchasing Agent 2-40 Human Resources Human Resources Manager CITY OF AVENTURA FINANCE 2016/17 OBJECTIVES 1. Invest idle funds in accordance with the City's Investment Policy 100% of the time. 2. Issue Comprehensive Annual Financial Report (CAFR) by March 31 of each year. 3. Obtain Government Finance Officers Association's Certificate of Achievement for Excellence in Financial Reporting for CAFR each year. 4. Produce/distribute quarterly financial monitoring reports within 30 days of quarter -end. 5. Annually review adequacy of purchasing procedures. 6. Issue purchase orders within two (2) business days of approval. 7. Process all invoices within ten (10) business days of approval. 8. Process bi-weekly payroll/related reports in a timely and accurate manner. 9. Annually review adequacy of insurance coverage. 10. Maintain effective personnel system to allow for timely recruitment and hiring of employees PERFORMANCE WORKLOAD INDICATORS ACTUAL ACTUAL PROJECTED ESTIMATE 2013/14 2014/15 2015/16 2016/17 % of idle funds invested in accordance with policy 100% 100% 100% 100% Number of CAFRs issued prior to 3/31 1 1 1 1 Number of GFOA Certificate of Achievements 1 1 1 1 Number of quarterly reports produced timely 4 4 4 4 Annually review purchasing procedures 1 1 1 1 • of purchase orders issued within 2 days 98% 98% 99% 99% • of invoices processed within 10 days 98% 99% 99% 99% Number of bi-weekly payroll processed timely 26 26 26 26 Annually review adequacy of insurance coverage 1 1 1 1 Number of New Hires — Full-time 9 5 9 6 Number of New Hires — Part-time 8 11 9 9 2-41 CITY OF AVENTURA FINANCE 2016/17 BUDGETARY ACCOUNT SUMMARY 001-1001-513 OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013114 2014115 2015116 2015116 2016117 2-42 PERSONAL SERVICES 1201 Employee Salaries $ 591,181 $ 607,201 $ 617,849 $ 292,122 $ 636,385 2101 FICA 40,691 41,741 47,265 19,213 48,683 2201 Pension 82,181 84,763 89,341 41,112 92,021 2301 Health, Life & Disability 121,363 132,789 130,748 58,978 131,190 2401 Workers' Compensation 1,720 2,054 2,224 739 2,291 Subtotal 837,136 868,548 887,427 412,164 910,570 CONTRACTUAL SERVICES 3180 Medical Exams - New Employees 1,565 490 3,000 389 2,500 3190 Prof. Services 2,691 2,854 5,000 1,400 5,000 3201 Prof. Services - Auditor 51,800 56,300 49,000 42,000 49,000 Subtotal 56,056 59,644 57,000 43,789 56,500 OTHER CHARGES & SERVICES 4001 Travel & Per Diem 4,677 6,034 7,500 724 7,500 4101 Communication Services 1,440 1,440 1,440 720 1,440 4610 R&M - Vehicles 488 639 1,500 540 1,000 4650 R&M- Office Equipment 125 - 5,500 5,011 5,500 4701 Printing & Binding 2,951 3,491 4,000 1,372 4,000 4910 Advertising 13,825 15,755 17,500 7,465 17,500 4990 Other Current Charges 213 129 500 - 500 Subtotal 23,719 27,488 37,940 15,832 37,440 COMMODITIES 5101 Office Supplies 3,558 2,938 5,000 1,861 5,000 5120 Computer Operating Supplies 1,000 375 1,000 604 1,000 5220 Gas & Oil 2,567 1,556 3,800 428 2,400 5290 Other Operating Supplies 6 142 300 - 300 Subtotal 7,131 5,011 10,100 2,893 8,700 OTHER OPERATING EXPENSES 5410 Subscriptions & Memberships 3,570 3,214 3,925 2,128 3,925 5420 Conferences & Seminars 3,638 4,366 5,500 2,308 5,500 5450 Training 312 - 1,500 - 1,500 5901 Contingency - - 500 - 500 Subtotal 7,520 7,580 11,425 4,436 11,425 Total Finance $ 931,562 $ 968,271 $ 1,003,892 $ 479,114 $ 1,024,635 2-42 FINANCE BUDGET JUSTIFICATIONS 3190 Professional Services — The cost of an actuary to prepare an actuarial evaluation for the City's Other Post Employment Benefits and the cost related to armored car services. 3201 Professional Services - Auditor — The cost of an audit firm to perform the City's year- end financial audit (including any State and Federal Single Audits), in addition to any other audit -related services that may be required. 4001 Travel & Per Diem — The costs associated with employees to attend conferences and seminars in order maintain professional designations and to remain current in their respective field. Florida Association of Public Procurement Officer Florida Government Finance Officers Association Government Finance Officers Association HR Florida Conference & Expo National Institute of Governmental Procurement Society for Human Resource Management National Conference 4101 Communication Services — Includes telephone services for department personnel. 4650 R & M Office Equipment — Includes maintenance and support of equipment other than computers. 4910 Advertising — Includes the cost of advertising all bids and RFP notices. 5410 Subscriptions & Memberships — Includes the cost to fund memberships and subscriptions to professional organizations. American Institute of Certified Public Accountants American Payroll Association Florida Association of Public Procurement Officer Florida Government Finance Officers Association Florida Institute of Certified Public Accountants Florida Public Human Resources Association, Inc. Government Finance Officers Association Greater Miami Society for Human Resource Management Human Resources Association of Broward County International Public Management Association for Human Resources National Contract Management Association National Institute of Governmental Procurement Society for Human Resource Management 5420 Conferences & Seminars — Includes the cost to maintain professional designations as well as educate and inform staff of the latest developments and trends in their respective field. Akerman Labor & Employment Law Seminar Florida Association of Public Procurement Officer 2-43 Florida Government Finance Officers Association Florida Institute of Certified Public Accountants Florida Public Human Resources Association Annual Conference Government Finance Officers Association HR Florida Conference & Expo International Public Management Association or other personnel -related conferences & seminars National Institute of Governmental Procurement Society for Human Resource Management National Conference 2-44 IN INFORMATION TECHNOLOGY 2-45 CITY OF AVENTURA INFORMATION TECHNOLOGY 2016/17 DEPARTMENT DESCRIPTION This department provides a secure computing environment that allows for efficient processing of City -related business. Information Technology uses the City's website, social media, AVTV and radio station to deliver accurate and consistent information to the City's customers. OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 1000/2999 Personal Services $ 601,271 $ 617,741 $ 729,713 $ 301,485 $ 774,613 3000/3999 Contractual Services 5,252 9,884 10,000 1,083 10,000 4000/4999 Other Charges & Services 169,122 185,883 242,165 100,004 267,325 5000/5399 Commodities 14,758 10,936 18,000 4,675 18,000 5400/5499 Other Operating Expenses 4,562 6,432 13,560 1,960 14,660 Total Operating Expenses $ 794,965 $ 830,876 $ 1,013,438 $ 409,207 $ 1,084,598 PERSONNEL ALLOCATION SUMMARY Position No. Position Title 2013/14 2014/15 2015/16 2016/17 9201 Information Technology Director 1.0 1.0 1.0 1.0 Operations Manager - - - 1.0 8701-8702 Network Administrator II 1.0 1.0 1.0 1.0 1402 Network Administrator 1 1.0 1.0 1.0 1.0 13201 Commun Tech Project Specialist 1.0 1.0 1.0 1.0 13601-13602 Support/Project Specialist 2.0 2.0 2.0 1.0 Total 6.0 6.0 6.0 6.0 2-46 Information Technology Department Organization Chart Information Technology Director Operations Manager Network Administrator (2) Support/ Project Specialist (1) 2-47 Communications Tech Project Specialist (1) CITY OF AVENTURA INFORMATION TECHNOLOGY 2016/17 OBJECTIVES 1. Provide a secure computer network for applications, sharing of common files, email, etc. 2. Provide a central computer system that serves the information management needs of all departments. 3. Provide a central computer system that serves the information management needs of ACES. 4. Provide help desk services for City and ACES staff. 5. Develop a 3 - 4 year replacement cycle for computing equipment. 6. Expand E -Government applications and services. 7. Address departmental and customer requests to enhance the information on the City's, ACES' and Aventura Arts & Cultural Center's websites. 8. Enhance the City's intranet to provide timely information to City staff. 9. Deliver a consistent message to the City's customers by coordinating communications including social media. 10. Improve AVTV and the City's information radio station by keeping information accurate and current and by varying programming. 11. Create, produce and coordinate the distribution of the City's periodical publications including newsletters and annual report. 12. Provide training on computer applications and computer related topics. PERFORMANCE WORKLOAD INDICATORS ACTUAL ACTUAL PROJECTED ESTIMATED 2013/14 2014/15 2015/16 2016/17 • of time computer network is operational 99 99 99 99 • of time www.cityofaventura.com is available 99 99 99 99 • of time www.aventuracharter.org is available 99 99 99 99 Number of workstations supported 776 725 840 930 Number of physical servers supported 12 16 20 20 Number of virtual servers supported 35 36 33 32 Number of help desk support cases 3,740 4,017 4,000 4,000 Number of City periodical publications coordinated 4 4 4 4 Number of training sessions held 4 4 4 4 2-48 CITY OF AVENTURA INFORMATION TECHNOLOGY 2016/17 BUDGETARY ACCOUNT SUMMARY 001-1201-613 OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/16 2016/16 2016/16 2016/17 PERSONAL SERVICES 1201 Employee Salaries $ 422,781 $ 433,183 $ 606,611 $ 216,948 $ 648,479 2101 FICA 30,024 30,806 38,679 13,841 41,969 2201 Pension 68,433 60,184 72,330 29,210 78,378 2301 Health, Life & Disability 88,816 92,090 111,278 41,937 103,828 2401 Workers' Compensation 1,218 1,478 1,816 649 1,969 1,608 Subtotal � 601,271 617,741 729,713 301,486 774,613 6101 Office Supplies 1,288 1,619 3,000 964 3,000 6120 Computer Operating Supplies 13,470 9,317 16,000 3,711 16,000 Subtotal 14,768 10,936 18,000 4,676 18,000 OTHER OPERATING EXPENSES CONTRACTUAL SERVICES 6410 Subscriptions & Memberships 3190 Other Prof. Services 6,262 9,884 10,000 1,083 10,000 1,224 Subtotal 6,262 9,884 10,000 1,083 10,000 8,000 - 8,000 Subtotal 4,662 6,432 OTHER CHARGES & SERVICES 1,960 14,660 Total Information Technology $ 794,966 $ 830,876 $ 4001 Travel & Per Diem 1,608 2,666 6,300 2,411 6,400 4041 Car Allowance 6,000 6,000 6,000 3,000 6,000 4101 Communication Services 6,909 6,762 7,660 3,029 8,380 4660 R&M -Office Equipment 132,906 147,846 194,246 77,094 217,686 4701 Printing & Binding 123 430 600 61 600 4861 Web Page Maintenance 6,698 6,724 9,260 6,040 9,260 4862 Email Hosting Services 14,979 16,466 19,200 8,369 19,200 Subtotal ' 169,122 186,883 242,166 100,004 267,326 ennnnnnn1TiGc 6101 Office Supplies 1,288 1,619 3,000 964 3,000 6120 Computer Operating Supplies 13,470 9,317 16,000 3,711 16,000 Subtotal 14,768 10,936 18,000 4,676 18,000 OTHER OPERATING EXPENSES 6410 Subscriptions & Memberships 2,049 2,668 2,460 890 3,660 6420 Conferences & Seminars 1,163 1,224 3,100 1,070 3,100 6460 Training 1,360 2,660 8,000 - 8,000 Subtotal 4,662 6,432 13,660 1,960 14,660 Total Information Technology $ 794,966 $ 830,876 $ 1,013,438 $ 409,207 $ 1,084,698 2-49 INFORMATION TECHNOLOGY BUDGET JUSTIFICATIONS 3190 Other Professional Services — Costs associated with utilizing professional services for the City's network infrastructure, security and applications and to enhance the cable TV channel and radio station programming. 4001 Travel & Per Diem — Costs of employees attending conference and seminars in order to stay current in their field. Florida Government Information Systems Association Sungard User Training Educational technology Conference Government Communicators Other conferences, training and seminars 4101 Communication Services — Includes telephone and wireless data access for department personnel. 4650 R&M Office Equipment — Includes maintenance and support of the IBM AS 400 and software and equipment purchased from SUNGARD as well as other major hardware maintenance paid directly to IBM or other vendors. Includes Cisco Networking equipment, security software, digital signs and application maintenance. 4851 Web Page Maintenance — Costs associated with maintaining and updating the City's Web Page and associated online services. 4852 Email Hosting Services — Costs associated with providing email, virus protection and spam filtering for City staff. 5120 Computer Operating Supplies — Includes the cost of minor supplies and software to maintain existing systems and to upgrade to most current versions of software and operating systems. Upgrades for other than Police Operating System Upgrades Minor hardware upgrades Application licenses 5410 Subscriptions & Memberships — This line item is used to fund memberships with professional organizations and subscriptions. Florida Local Government Information Systems Association National Association of Government Webmasters Florida Government Communicators Association Technical resource subscriptions Digital subscription to photo library 5420 Conferences & Seminars — Funding for this purpose is essential in order to keep informed of changing and new developments in the field of local government information technology, communications and personnel as follows: 2-50 Florida Government Information Systems Association Sungard User Training Conferences Educational technology Conferences Government Communicators Conference Computer related courses for certification and seminars 5450 Training — Ongoing training for all personnel in the department including classes towards certification. 2-51 a ,y PUBLIC SAFETY 2-52 CITY OF AVENTURA POLICE 2016/17 DEPARTMENT DESCRIPTION To provide a professional, full service, community oriented Police Department. Respond to all calls for service in a timely and professional manner. Ensure that all crimes are thoroughly investigated and those who are arrested are successfully prosecuted. Interact with the community and create partnerships that enhance law enforcement, crime prevention and quality of life issues. OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 1000/2999 Personal Services $ 14,763,836 $ 15,300,573 $ 16,107,837 $ 7,187,321 $ 16,505,258 3000/3999 Contractual Services 675,744 750,829 588,500 383,435 741,000 4000/4999 Other Charges & Services 621,491 572,189 735,500 346,443 797,511 5000/5399 Commodities 601,408 437,948 587,500 175,928 469,500 5400/5499 Other Operating Expenses 35,507 53,898 49,000 30,925 50,000 Total Operating Expenses $ 16,697,986 $ 17,115,437 $ 18,068,337 $ 8,124,052 $ 18,563,269 PERSONNEL ALLOCATION SUMMARY Position No. Position Title 2013/14 2014/15 2015/16 2016/17 0901 Police Chief 1.0 1.0 1.0 1.0 9401-9402 Majors 2.0 2.0 2.0 3.0 2601 Commander 1.0 1.0 1.0 1.0 3002 Executive Assistant 1.0 1.0 1.0 1.0 2201-2204 Captains 4.0 4.0 4.0 4.0 2301-2313 Sergeants 12.0 12.0 12.0 12.0 2101-2106 Detectives 6.0 6.0 7.0 8.0 2001-2060 Police Officers 57.0 59.0 58.0 58.0 6201 Crime Prev Coordinator 1.0 1.0 1.0 1.0 3701 Crime Analyst 1.0 1.0 1.0 5501 Property Room/Crime Scene Supervisor 1.0 1.0 1.0 1.0 3901 Crime Scene Tech II 1.0 1.0 1.0 1.0 2801-2804 Police Service Aides 4.0 4.0 4.0 4.0 4801 Property Room/Crime Scene Tech 1.0 1.0 1.0 1.0 6301 Records Supervisor 1.0 1.0 1.0 1.0 6901-6903 Records Clerk 3.0 3.0 3.0 3.0 1401 Records Specialist - - 1.0 1.0 1601 911 Manager 1.0 1.0 1.0 1.0 1 3001-1 3003 Communication Supervisor 3.0 3.0 3.0 3.0 1 2901-1 2906 Communication Officer III 5.0 6.0 6.0 7.0 6701-6706 Communication Officer II 6.0 6.0 6.0 6.0 2701-2704 Communication Officer 2.0 1.0 1.0 8601-8602 Administrative Asst. III 2.0 2.0 2.0 2.0 13601-13602 Personnel & Training Specialist 2.0 2.0 2.0 2.0 7501 Fleet Manager/Quartermaster 1.0 1.0 1.0 1.0 13801 Emergency Vehicle Technician - 1.0 1.0 1.0 9301 Fleet Maintenance Worker 2.0 1.0 1.0 1.0 Total 121.0 123.0 124.0 125.0 2-53 POLICE DEPARTMENT 2016/17 Organization Chart Internal Affairs 1 II Chief of Police Administrative Operations Specialized Services Services 2 Major Major Commander 2 Captains Captain Captain 1 Sergeant 6 Patrol Sergeants 1 911 Manager 16 Comm. Officers/Supervisors 34 Patrol Officers 1 Sergeants 1 Records Supervisor 2 Mall Sergeant 8 Detectives 2 Records Clerks 11 Mall Officers Crime Scene/Property Supervisor 1 Data Entry Clerk 4 PSA's 1 Crime Scene Technicians 1 Officer 1 Sergeant Traffic 1 Crime Prevention Specialist 1 Fleet Mgr/Quartermaster 5 Traffic Officers 1 Admin. Assistant 1 Fleet Maintenance Worker 1 Marine Patrol Emergency Vehicle 1 School Resource Officers 1 CSU Sergeant Technician 5 CSU Officers 2 Personnel/ Training 1 Admin Assistant Public Records Specialist 2-54 CITY OF AVENTURA POLICE 2016/17 OBJECTIVES 1. Upgrade RMS from the current H.T.E. system to the OSSI system; the new OSSI CAD system has been installed and is up and running. Currently in the process of transitioning to the OSSI system for field reporting and other functions. 2. Continue to work with Miami -Dade Fire Rescue towards completing Phase II of software integration to transfer medically related emergency calls for service to Miami -Dade County Fire Rescue directly into their CAD system. 3. Continue and complete the implementation of the in car video system. 4. Maintain service levels provided to the public by all Divisions within the agency. 5. Maintain a partnership with the community through Crime Prevention and police services. 6. Work with residents, businesses, organizations and associations to solve problems. 7. Participate in community programs and community involvement activities. 8. Conduct community presentations with an emphasis on safety for children and senior citizens. 9. Conduct customer service surveys of residents, businesses and victims of crimes. PERFORMANCE WORKLOAD INDICATORS ACTUAL ACTUAL PROJECTED ESTIMATE 2013/14 2014/15 2015/16 2016/17 Man-hours Assigned to traffic flow Issues 18,750 19,000 19,300 19,300 Progress Toward National Re- accreditation 33% 100% 33% 33% Personnel Hired 4 5 6 6 Community Programs 38 42 44 45 Community Presentations 52 60 60 60 Community Involvement Activities 40 42 40 41 Man hours Assigned to School Resources 2,400 2,400 2,400 2,400 Calls for Service 28,682 14,570* 16,000* 16,500* Arrests 1,937 1,705 1,750 1,800 Accidents 2,134 2,141 2,194 2,200 Traffic Citations 18,960 15,924 16,702 17,000 Parking Citations Issued 1,498 1,295 1,000 1,000 Part 1 Crimes Reported 2,210 2,273 2,275 2,300 Customer Service Surveys 1,000 1,000 1,000 1,000 Calls for service are estimated to be lower due to reclassification of call types by new OSSI CAD software. 2-55 CITY OF AVENTURA PUBLIC SAFETY 2016/17 BUDGETARY ACCOUNT SUMMARY 001-2001-521 OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/16 2016/16 2016/16 2016/17 PERSONAL SERVICES 1201 Employee Salaries $ 8,962,437 $ 9,263,107 $ 9,738,636 $ 4,666,947 $ 10,004,492 1390 Court Time 118,861 111,371 114,000 64,316 120,000 1401 Overtime 691,807 680,387 760,000 366,666 760,000 1410 Holiday Pay 162,668 147,863 160,000 117,897 160,000 1601 Police Incentive Pay 70,000 71,600 71,660 34,970 74,400 2101 FICA 727,194 763,877 763,669 369,926 784,232 2201 Pension 2,093,314 2,130,740 2,188,397 731,763 2,242,824 2301 Health, Life & Disability 197009367 198139043 198779264 8289449 199139166 2401 Workers' Compensation 2679298 3189696 4649411 1179388 4669144 Subtotal = 1497639836 1693009673 1691079837 791879321 16,606,268 CONTRACTUAL SERVICES 3170 Temporary Staff - - - 19739 3180 Medical Exams 49492 79726 39600 29713 69000 3190 Prof. Services - Traffic Safety Prc 6669699 7279729 6609000 3689266 7009000 3192 Prof. Services 69663 169376 369000 109727 369000 Subtotal 6769744 7609829 6889600 3839436 7419000 OTHER CHARGES & SERVICES 4001 Travel & Per Diem 129027 139161 169000 129066 169000 4040 Administrative Expenses 109124 69966 109000 49696 109000 4042 Recruiting & Hiring Expense 933 29220 29000 39496 89000 4043 CALEA Accreditation 69008 129920 69000 69346 139000 4060 Investigative Expense 149603 129027 169000 39773 169000 4101 Communication Services 929276 919882 1109000 439730 1639011 4201 Postage 39967 39477 49000 29291 49000 4420 Leased Equipment 639870 749923 729000 89187 609000 4440 Copy Machine Costs 19980 29496 39000 19412 39000 4610 R&M -Vehicles 1099096 719393 1169000 379796 909000 4646 R&M- Equipment 1909602 1639742 2609000 1039062 2939000 4660 R&M- Office Equipment 1119479 1169601 1309000 1189666 1309000 4701 Printing & Binding 49726 29492 39600 29034 39600 Subtotal 6219491 6729189 7369600 3469443 7979611 COMMODITIES 6101 Office Supplies 99018 119072 149000 69906 149000 6116 Byrne Grant Match 149166 69131 109000 109687 109000 6120 Computer Operating Supplies 149367 169136 169000 29838 129000 6220 Gas & Oil 3619664 2469473 3409000 829246 2269000 6240 Uniforms 329644 269066 369000 109633 369000 6246 Uniform Allowance 699906 719460 709000 349809 709000 6266 Photography 431 600 600 139 600 6270 Ammunition 369486 139366 409000 69606 409000 6290 Operating Supplies 629748 499676 639000 229166 639000 Subtotal 6019408 4379948 6879600 1769928 4699600 OTHER OPERATING EXPENSES 6410 Subscriptions & Memberships 49207 69648 69000 49906 79000 6430 Educational Assistance 39616 89740 89000 69261 89000 6460 Training 279784 399610 369000 199768 369000 Subtotal ' 369607 639898 499000 309926 609000 Total Public Safety $ 1696979986 $ 1791169437 $ 1890689337 $ 891249062 $ 18,663,269 2-56 PUBLIC SAFETY BUDGET JUSTIFICATIONS 1390 Court Time — This line item is used to fund overtime and standby court time. 1401 Overtime — The expenditures from this account are anticipated and unanticipated manpower hours such as major criminal investigations, natural and manmade disasters, holiday details, homeland security and various dignitary details. 1410 Holiday Pay — This request reflects estimated costs with funding holiday pay for shift employees. 1501 Police Incentive Pay — This is mandated by the State for rewarding sworn personnel who have obtained additional education. 3180 Medical Exams — All police officers are required to have a physical exam prior to employment or as required per departmental policy for specialized units. 3190 Professional Services — Costs associated with the Intersection Traffic Safety Camera Program including payments to the vendor for the equipment and the use of contractual employees to review the violations. 3192 Professional Services — Costs associated with outsourcing the administration of promotional testing, document imaging, attorney fees and other professional services. 4001 Travel & Per Diem - Used to pay for travel and other expenses associated with employees on city business. 4040 Administrative Expenses — Awards, employee plaques and other expenses not directly tied to a specific function or account. 4042 Recruiting & Hiring Expense — Funds have been allocated to assist the Department with recruitment of personnel and pay for required pre -hire testing. 4043 CALEA Accreditation — Costs associated with the Department becoming nationally accredited with the Commission on Accreditation for Law Enforcement Agencies. 4050 Investigative Expense — Costs associated with the Detectives in Specialized Services and Crime Scene to complete complex criminal investigations and transcription of taped statements. 4101 Communication Services — Costs for mobile phones, cellular lines for data transmission, vehicle GPS, computer system communications and other communication devices. Costs formally paid from the E911 Fund to ATT for selective routing of 911 calls and associated fees. 4420 Leased Equipment — Covers costs for leased equipment and vehicles. 2-57 4610 R&M Vehicles — Covers costs associated with the repair and maintenance of department vehicles. Costs include preventative maintenance, damage repair and replacement of worn and/or broken parts not covered under warranty. 4645 R&M Equipment — Funds allocated to this account will be used for repair and maintenance of Police Department radios, computers, GPS systems, In Car Video, software and other equipment. 4650 R&M Office Equipment — This account covers the cost of the OSSI software maintenance and upgrades. 4701 Printing & Binding — This account covers the cost of printing of materials for the police department used in official police or City business. Items in this account include business cards and letterhead. 5240 Uniforms — This account is used for issuing uniforms and accessories worn by both police and civilian personnel of the Police Department. 5245 Uniform Allowance — Each employee required to wear a uniform receives an allowance for uniform maintenance and cleaning. This account is paid out 50% in October and 50% in April each fiscal year. 5266 Photography — Funds from this account are used to purchase supplies and film developing for crime scene or other department related photos. 5270 Ammunition — Funds from this account pay for Taser, duty and training ammo for police officer use. 5290 Operating Supplies — Funds from this account are used for the purchase of supplies and items needed for the daily operation of the police department. 5410 Subscriptions & Memberships — Costs associated with this line item are subscriptions to professional journals, training materials used to update employees on changing laws and procedures within their activity and membership in professional and regional law enforcement organizations. 5430 Educational Assistance — This account is used to reimburse employees up to 75% of the state tuition rate for college courses and/or college degrees that are related to their job functions. 5450 Training — Costs associated with this account are related to maintain state standards and having a highly trained, professional police force. 2-58 r COMMUNITY DEVELOPMENT 2-59 CITY OF AVENTURA COMMUNITY DEVELOPMENT 2016/17 DEPARTMENT DESCRIPTION This Department is composed of four divisions: Planning and Zoning, Building, Code Compliance and Local Business Tax Receipts. The Planning and Zoning division is responsible for the City's planning, zoning, development review and economic development functions. The Building Division is responsible for building permitting and inspections. Code Compliance is responsible for City Code enforcement. Local Business Tax Receipts is responsible for the issuance and enforcement of Local Business Tax Receipts. This Department strives to provide efficient and professional "one-stop" customer service at a centralized location. OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 1000/2999 Personal Services $ 761,434 $ 800,404 $ 835,783 $ 389,721 $ 780,332 3000/3999 Contractual Services 1,631,504 1,559,465 1,480,000 1,396,846 1,640,000 4000/4999 Other Charges & Services 57,272 38,507 62,300 21,320 128,300 5000/5399 Commodities 9,326 8,536 14,650 4,494 13,650 5400/5499 Other Operating Expenses 2,522 12,676 8,900 1,870 8,900 Total Operating Expenses $ 2,462,058 $ 2,419,588 $ 2,401,633 $ 1,814,251 $ 2,571,182 PERSONNEL ALLOCATION SUMMARY Position No. Position Title 2013/14 2014/15 2015/16 2016/17 13101 Community Development Director 1.0 1.0 1.0 1.0 4201 Building Official (P/T) 1.0 1.0 1.0 1.0 9001 Executive Assistant/Planning Technician 1.0 1.0 1.0 1.0 3601-3604 Customer Service Rep II 4.0 4.0 4.0 4.0 8901 Code Compliance Officer II/Zoning Review 1.0 1.0 1.0 1.0 8902 Code Compliance Officer (P/T) - - 1.0 1.0 4701 Capital Projects Manager/Code Enforcement Office 0.4 0.4 0.4 - Total Full -Time 7.4 7.4 7.4 7.0 Total Part -Time 1.0 1.0 2.0 2.0 Total 8.4 8.4 9.4 9.0 2-60 Community Development Department tfuiiaing inspections & Permittinci Building Official Contractual Building Review & Inspection Services 3 Customer Service Rep II Organization Chart Community Development Director Code Enforcement Business Tax Receipts Code Compliance Officer II Code Compliance Officer I P/T Customer Service Rep II/ Compl/Inspect 2-61 Exec Assistant/ Planning Tech Planning Contractual Planner CITY OF AVENTURA COMMUNITY DEVELOPMENT 2016/17 OBJECTIVES 1. Continue to provide customer -focused technical assistance to the community. 2. Provide staff support for land development and variance applications and requests. 3. Provide staff support for the Building Division to receive and process building permit and contractors' license applications. 4. Provide staff support to ensure efficient issuance and maximize collection of Local Business Tax Receipts. 5. Provide staff support to ensure compliance with City Code by residential and commercial development. 6. Provide staff support at Special Master hearings. 7. Provide staff support for the City's Intersection Safety Camera Program. 8. Maintain privatized building inspection and review. 9. Maintain an up-to-date listing of existing businesses in the City. 10. Provide building inspections within 24 hours of the request. 11. Complete non-complex building plan review within 10 days. 12. Provide all building, planning, zoning and local business tax receipt applications on the City's website for download. 13. Continue to provide inspection services on the City's website. 14. Provide H.T.E. modules for credit card base for payment in person and by internet. 15. Review software for electronic submission of building permits and plans. 16. Update procedural manual for all divisions of the department. 17. Update H.T.E. Land Management Parcel records to ensure efficient operation of all divisions of the department. 18. Continue with the records management program for all divisions of the department. PERFORMANCE WORKLOAD INDICATORS ACTUAL ACTUAL PROJECTED ESTIMATE 2013/14 2014/15 2015/16 2016/17 No. of Local Business Tax Receipts Issued 2,388 2,504 2,800 2,600 No. of Code Notice of Violations Issued 139 146 200 200 No. of Special Master Hearings 445 577 800 500 No. of Building Permits Issued 5,244 5,352 5,000 5,200 No. of Building Inspections Performed 10,438 12,538 9,000 9,200 No. of Land Development Petitions Processed 20 14 12 10 No. of Variance Requests Processed 2 8 4 4 No. of Site Plans Reviewed 8 14 6 6 • of Inspections Performed 24 Hrs. of Request 99 99 99 99 • of Plan Reviews Conducted Within 10 Days 99 99 98 98 2-62 CITY OF AVENTURA COMMUNITY DEVELOPMENT 2016/17 BUDGETARY ACCOUNT SUMMARY 001-4001-524 OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 4001 PERSONAL SERVICES 4041 Car Allowance 4101 Communication Services 4420 1201 Employee Salaries $ 544,493 $ 575,692 $ 596,993 $ 285,654 $ 668,730 1401 Overtime 1,378 1,786 800 164 5,000 2101 FICA 40,405 42,872 45,670 20,059 42,743 2201 Pension 68,982 70,892 75,447 34,649 70,132 2301 Health, Life & Disability 100,411 101,543 102,288 46,161 92,379 2401 Workers' Compensation 5,765 7,619 14,585 3,034 11,348 Subtotal 761,434 800,404 835,783 389,721 780,332 CONTRACTUAL SERVICES 3101 Building Inspection Services 1,535,133 1,425,834 1,400,000 1,314,664 1,500,000 3190 Prof. Services 96,371 133,631 80,000 82,292 140,000 Subtotal 1,631,504 1,669,465 1,480,000 1,396, 846 1,640,000 4001 Travel & Per Diem 4041 Car Allowance 4101 Communication Services 4420 Lease Equipment 4610 R&M - Vehicles 4645 R&M - Equipment 4701 Printing 4730 Records Retention 328 Subtotal rnnnnnnniTi�e 1,436 3,032 4,000 1,343 4,000 6,000 6,000 6,000 3,000 6,000 1,221 1,219 1,500 607 1,500 411 328 2,800 429 2,800 185 458 2,000 - 2,000 - 634 1,000 - 67,000 5,542 3,414 5,000 2,299 5,000 42,477 23,422 40,000 13,642 40,000 57.272 38.507 62.300 21.320 128.300 5101 Office Supplies 4,595 4,726 7,500 2,898 7,500 5120 Computer Operating Supplies 1,306 1,472 2,000 604 2,000 5220 Gas & Oil 2,884 1,826 3,000 539 2,000 5240 Uniforms 541 512 650 453 650 5245 Uniform Allowance - - 1,500 - 1,500 8,900 Subtotal 9,326 8,536 14,650 4,494 13,650 OTHER OPERATING EXPENSES 5410 Subscriptions & Memberships 1,031 1,832 2,500 1,082 2,500 5420 Conferences & Seminars 1,203 10,834 3,400 692 3,400 5450 Training 288 10 2,500 96 2,500 5901 Contingency - - 500 - 500 Subtotal 2,522 12,676 8,900 1,870 8,900 Total Community Developmen $ 2,462,058 $ 2,419,588 $ 2,401,633 $ 1,814,251 $ 2,571,182 2-63 COMMUNITY DEVELOPMENT BUDGET JUSTIFICATIONS 3101 Building Inspection Services — Estimated costs associated with private firm to perform building inspection services. 3190 Professional Services — Costs associated with utilizing professional planning consulting services. 4420 Lease Equipment — This budget item is included to cover costs associated with leasing a copier. 4645 R & M Equipment - Includes maintenance, support and hosting of Sungard's TRAKiT application suite which is used for plan review, building permits, inspections, code compliance, business tax receipts and the associated web portal. 4730 Records Retention — Estimated costs for imaging building permit records. 5240 Uniforms — This includes uniform maintenance and work shoes for the Code Compliance Officers. 5410 Subscriptions & Memberships — This line item is used to fund memberships with professional organizations and subscriptions. American Planning Association Florida Planning Association American Institute of Certified Planners Florida Association of Code Enforcement Building Officials Association Miscellaneous subscriptions Florida Association of Business Tax Officials 5420 Conferences & Seminars — Funding for this purpose is essential in order to keep informed of changing and new developments in the field of planning, economic development and code enforcement. 2-64 ,, 06 COMMUNITY SERVICES 2-65 CITY OF AVENTURA COMMUNITY SERVICES 2016/17 DEPARTMENT DESCRIPTION This department is responsible for the maintenance of parks, community recreation, camps, athletic leagues, special events programming, and Community Center programming and activates. The department is organized to provide a wide scope of recreational programs, activities and special events for all age groups on a quality basis. OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 1000/2999 Personal Services $ 1,395,326 $ 1,450,302 $ 1,494,398 $ 696,500 $ 902,232 3000/3999 Contractual Services 1,577,699 1,612,636 1,770,000 982,577 535,000 4000/4999 Other Charges & Services 1,386,005 1,459,904 1,443,250 632,302 792,000 5000/5399 Commodities 23,179 22,224 29,750 9,314 16,000 5400/5499 Other Operating Expenses 12,900 9,179 23,250 6,471 14,500 Total Operating Expenses $ 4,395,109 $ 4,554,245 $ 4,760,648 $ 2,327,164 $ 2,259,732 PERSONNEL ALLOCATION SUMMARY Position N Position Title 2013/14 2014/15 2015/16 2016/17 5001 Director of Community Services 1.0 1.0 1.0 1.0 5101 Public Works Operations Manager 1.0 1.0 1.0 - 3004 Executive Assistant 1.0 1.0 1.0 0.5 5301 Public Works Coordinator 1.0 1.0 1.0 - 7701 Facilities Manager 1.0 1.0 1.0 - 5401 Maintenance Worker 1.0 1.0 1.0 - 13901 Parks and Recreation Manager II - 1.0 1.0 1.0 4901 Parks and Recreation Manager 2.0 1.0 1.0 1.0 1901-1903 Parks and Recreation Supervisor 3.0 3.0 3.0 3.0 10401 Community Rec Center Supervisor 1.0 1.0 1.0 1.0 5801-5803 Park Attendant (F/T) 2.0 2.0 3.0 3.0 5701-5711 Park Attendant (P/T) 12.0 12.0 11.0 11.0 Total Full -Time 14.0 14.0 15.0 10.5 Total Part -Time 12.0 12.0 11.0 11.0 Total 26.0 26.0 26.0 21.5 2-66 Community Services Department Organization Chart Community Services Director Executive Assistant Parks & Parks & Recreation Recreation Manager Manager II Contractual Parks & Parks & Contractual Recreation Recreation (Recreation Recreation Programming Supervisor pervisor (2) Programming Contractual CRC Park Contractual Landscape Attendant FT Landscape Maintenance Supervisor (3) Maintenance Park Park Attendant PT r ttendant PT Contractual (3) (8) Tennis Pro Community Recreation Center Founders Park & SplashPad Veterans Park Waterways Park Waterways Dog Park NE 188 St Park Community Green Garden Winter, Spring and Summer Camps 8 Teacher Planning Day Programs 12 Special Events: 5 Movie Nights, Earth Day/Arbor Day Program, Senior Prom, July 4"' Fireworks, Halloween, Founders Day, Veterans Day, Arts, Crafts and All That Jazz Festival Senior Trips & Tours Program Recreation Programs, Activities & Classes Vniifh and Achilf Rnnrfc 2-67 CITY OF AVENTURA COMMUNITY SERVICES 2016/17 OBJECTIVES 1. Provide accurate and quick responses to resident complaints and concerns. 2. Work with Community Services Advisory Board to provide quality programs and services. 3. Implement approved operating and CIP Budget. 4. Increase Community Recreation Center attendance. 5. Increase youth athletic leagues participation. 6. Foster community pride through12 special events per year. 7. Increase participation in the Arts and Crafts Festival. PERFORMANCE WORKLOAD INDICATORS Resident complaints & concerns cleared Advisory Board Meetings attended CIP projects completed Community Recreation Center attendance Number of participants registered in youth sports Number of Special Events Arts and Crafts Festival Attendance ACTUAL ACTUAL PROJECTED ESTIMATE 2013/14 2014/15 2015/16 2016/17 138 140 135 60 5 5 5 5 6 5 5 5 76,828 78,757 81,500 83,000 939 1,140 1,150 1,175 10 10 12 12 N/A N/A 4,000 5,000 2016-17 Youth Sports Calendar Sport Season Flag Football Sept - Oct Basketball Oct - Dec Boys Soccer Jan- May Girls Soccer Oct - May Little League Baseball Mar - May CITY OF AVENTURA COMMUNITY SERVICES 2016/17 BUDGETARY ACCOUNT SUMMARY 001-5001-539 OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013114 2014116 2016116 2016116 2016117 2-69 PERSONAL SERVICES 1201 Employee Salaries $ 993,670 $ 1,022,399 $ 1,066,198 $ 489,060 $ 627,146 1401 Overtime 12,663 12,282 14,600 11,946 10,000 2101 FICA 73,630 76,480 80,723 36,433 47,977 2201 Pension 120,863 126,318 134,686 62,440 71,784 2301 Health, Life & Disability 1619632 1729601 1869207 829496 1369412 2401 Workers' Compensation 339078 419322 249184 169127 89914 Subtotal 193969326 194609302 194949398 6969600 9029232 6410 CONTRACTUAL SERVICES 2,649 2,184 2,760 2,264 1,600 3113 Prof. Services - Comm. Cen. Inst. 839667 879316 1109000 879392 1109000 3160 Prof. Services - Landscape Arch. 49983 99660 169000 119100 - 3160 Prof. Services - Security 329016 319873 389000 169681 - 3460 Lands/Tree Maint. Svcs - Streets 7979660 8319276 8369000 4639131 - 3461 Beautification/Signage 1019237 749908 729000 299013 - 3462 Lands/Tree Maint. Svcs - Parks 2249677 2309109 2469000 1369661 4269000 3466 Transportation Services 3339670 3479696 4669000 2499699 - Subtotal 196779699 196129636 197709000 9829677 6369000 OTHER CHARGES & SERVICES 4001 Travel & Per Diem 29676 19104 29600 699 19600 4041 Car Allowance 69000 69000 69000 39000 69000 4101 Communication Services 69867 69629 79260 29320 49000 4301 Utilities - Electric 699438 739973 609000 319662 - 4311 Utilities - Street Lighting 2349264 2249762 2109000 1279632 - 4320 Utilities -Water 2109364 2709867 2069000 689784 - 4420 Lease 29380 29100 109000 19472 - 4610 R&M - Vehicles 79937 69936 69000 19719 19600 4620 R&M - Buildings 799092 669184 679600 699410 - 4631 R&M - Janitorial Services 449727 439890 469000 199031 - 4646 R&M - Equipment 149483 379131 209000 49942 129600 4672 R&M - Parks 649338 799916 909000 619829 969000 4691 R&M - Streets 129497 289212 129600 89281 - 4701 Printing & Binding 69769 49170 69600 39466 69600 4860 Special Events 669761 689476 769000 309127 1209000 4861 Cultural/Recreation Programs 1169629 1369112 1109000 669767 1109000 4862 Founders Day Activities 629217 679763 1609000 1419089 669000 4864 Summer Recreation 3809686 3689710 3709000 282 3709000 Subtotal 193869006 194699904 194439260 6329302 7929000 2-69 COMMODITIES 6101 Office Supplies 3,766 3,270 6,000 1,721 3,000 6120 Computer Operating Supplies 7,810 6,664 8,600 3,234 6,000 6220 Gas & Oil 6,784 3,012 4,600 992 - 6240 Uniforms 6,286 6,268 7,260 3,006 6,000 6290 Other Operating Supplies 643 3,120 3,600 362 2,000 Subtotal 23,179 22,224 29,760 9,314 16,000 OTHER OPERATING EXPENSES 6410 Subscriptions & Memberships 2,649 2,184 2,760 2,264 1,600 6420 Conferences & Seminars 2,676 2,281 3,000 - 2,000 6460 Training 2,037 4,017 10,000 4,217 6,600 6901 Contingency 6,739 697 7,600 - 4,600 Subtotal 12,900 9,179 23,260 6,471 14,600 Total Community Services $ 4,396,109 $ 4,664,246 $ 4,760,648 $ 2,327,164 $ 2,269,732 2-69 COMMUNITY SERVICES DEPARTMENT BUDGET JUSTIFICATIONS 3113 Contractual Services- Comm. Center Instructors - Provides funding for the various instructors who teach or lead recreation classes and programs at City parks and the Community Recreation Center. Costs are offset by revenues generated by registration fees. 3452 Landscape/Tree Maintenance Services Parks - Provides funding for complete landscape maintenance services for Founders Park and SplashPad, Waterways Park, Waterways Dog Park, Veterans Park and NE 188 St. Park. Services include: irrigation and grounds maintenance services; tree trimming, specialized Bermuda turf maintenance for athletic fields that includes liquid fertilization and deep tine aeration 6 times per year, specialty pesticide applications for the Dog Park, and general park maintenance. 4672 R&M Parks - Provides funding for repair and maintenance of park amenities and equipment. In addition to routine repair and maintenance costs, funding request includes costs for reconditioning park shelter roofs, installing new rubber surfacing at exercise stations at Founders and Waterways Parks, re -conditioning clay tennis courts, and replacing park signage 4850 Special Events - This figure represents funding for 11 special events related to community wide, annual events to foster community pride and improve the quality of life for the residents: 5 Movie Nights, Arts, Crafts, and All That Jazz, Festival, Earth/Arbor Day, Senior Prom, July 4t" Fireworks, Halloween Special Event, and Veterans Day 4851 Culture/Recreation Programs - Provide for costs associated with establishing a wide variety of comprehensive recreation programming; senior trips to local venues, youth athletics, recreation programs and classes, and other programs. All costs are offset by registration fees. 4852 Founders Day Activities - Provides for funding entertainment, activities, games, community stage, production, sound, lighting, and rental costs, temporary power and other required logistics for the 21St anniversary Founders Day activities which will be held on Sunday November 13, 2016. 5410 Subscriptions & Memberships - Provides for funding memberships in the American Public Works Association, Florida Recreation and Parks Association, and National Recreation and Parks Association. 5420 Conferences & Seminars - Provides for funding for attending the following conferences: American Public Works Association, Florida Recreation and Parks Association, National Recreation and Parks Association, customer service training, and local seminars. 2-70 a —r ,r JF ` PUBLIC WORKS/ TRANSPORTATION 2-71 CITY OF AVENTURA PUBLIC WORKS/TRANSPORTATION 2016/17 DEPARTMENT DESCRIPTION This department is responsible for the maintenance of roads, medians, public areas, drainage systems, government facilities, beautification projects, mass transit services and capital projects. These services seek to enhance the high quality of life for the City's residents, businesses and visitors by maintaining City infrastructure and the appearance of the City and providing public transportation opportunities to reduce vehicular traffic. OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 1000/2999 Personal Services $ - $ - $ - $ - $ 862,942 3000/3999 Contractual Services - - - - 1,267,000 4000/4999 Other Charges & Services - - - - 601,750 5000/5399 Commodities - - - - 12,250 5400/5499 Other Operating Expenses - - - - 8,000 Total Operating Expenses $ - $ - $ - $ - $ 2,751,942 PERSONNEL ALLOCATION SUMMARY Position N Position Title 2013/14 2014/15 2015/16 2016/17 00142 Director of Public Works/Transportation - - - 1.0 5101 Public Works Operations Manager - - - 1.0 3004 Executive Assistant - - - 0.5 4701 Capital Projects Manager - - - 1.0 5301 Public Works Coordinator - - - 1.0 7701 Facilities Manager - - - 1.0 5401 Maintenance Worker - - - 1.0 Total - - - 6.5 2-72 Public Works -Transportation Director �--sut'.1V-0t Contractual Public Capital Landscape Consulting Shuttle Bus Operations Projects Services Architect Manager Manager Engineers �. Contractual Public Mor"" Facilities Street Operations Manager Maintenance Coordinator Contractual Contractual Building Maintenance Security Maintenance worker Information I if Officer Contractual Landscape Maintenance • Public Works • Public Works Permitting Capital Projects • GIS/Mapping Pedestrian/Bicycle programs • Shuttle Buses/ Transportation Pedestrian/Bicycle Programs • ROW/Streets/Stormwater Maintenance • Landscape Maintenance/Beautification • Engineering Services ~ City Buildings & Facilities Maintenance 2-73 CITY OF AVENTURA PUBLIC WORKS/TRANSPORTATION 2016/17 OBJECTIVES 1. Provide accurate and quick responses to resident complaints and concerns. 2. Implement approved operating and CIP Budget. 3. Continue Tree City USA Status. 4. Conform to NPDES stormwater standards. 5. Increase ridership and expand City-wide shuttle bus service. 6. Complete Pedestrian -Bicycle Master Plan. 7. Complete Stormwater Management Plan. 8. Participate in regional efforts to improve transportation in Northeast Miami -Dade. PERFORMANCE WORKLOAD INDICATORS ACTUAL ACTUAL PROJECTED ESTIMATE 2013/14 2014/15 2015/16 2016/17 Resident complaints & concerns cleared N/A N/A N/A 60 Tree City re -certification N/A N/A N/A 1 Stormwater basins/systems cleaned N/A N/A N/A 65 Shuttle bus ridership N/A N/A N/A 282,500 Number of bicycle rentals N/A N/A N/A 200 Establishment of Ped/Bicyle Master Plan N/A N/A N/A 1 Adoption of Stormwater Management Plan N/A N/A N/A 1 Number of regional transportation meetings N/A N/A N/A 6 2-74 CITY OF AVENTURA PUBLIC WORKS/TRANSPORTATION 2016/17 BUDGETARY ACCOUNT SUMMARY 001-6001-641 OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/16 2016/16 2016/16 2016/17 2-75 PERSONAL SERVICES 1201 Employee Salaries $ - $ - $ - $ - $ 694,636 1401 Overtime - - - - 7,000 2101 FICA - - - - 46,482 2201 Pension - - - - 86,799 2301 Health, Life & Disability - - - - 100,968 2401 Workers' Compensation - - - - 28,168 Subtotal - - - - 862,942 CONTRACTUAL SERVICES 3160 Prof. Services - Landscape Arch. - - - - 16,000 3160 Prof. Services - Security - - - - 40,000 3460 Lands/Tree Maint. Svcs - Streets - - - - 686,000 3461 Beautification/Signage - - - - 72,000 3466 Transportation Services - - - - 466,000 Subtotal - - - - 1,267,000 OTHER CHARGES & SERVICES 4001 Travel & Per Diem - - - - 1,600 4041 Car Allowance - - - - 6,000 4101 Communication Services - - - - 3,260 4301 Utilities - Electric - - - - 60,000 4311 Utilities - Street Lighting - - - - 210,000 4320 Utilities - Water - - - - 206,000 4610 R&M - Vehicles - - - - 1,600 4620 R&M - Buildings - - - - 70,000 4631 R&M - Janitorial Services - - - - 46,000 4646 R&M - Equipment - - - - 8,600 Subtotal - - - - 601,760 COMMODITIES 6101 Office Supplies - - - - 3,000 6120 Computer Operating Supplies - - - - 4,600 6220 Gas & Oil - - - - 2,000 6240 Uniforms - - - - 1,260 6290 Other Operating Supplies - - - - 1,600 Subtotal - - - - 12,260 OTHER OPERATING EXPENSES 6410 Subscriptions & Memberships - - - - 1,600 6420 Conferences & Seminars - - - - 2,000 6460 Training - - - - 1,600 6901 Contingency - - - - 3,000 Subtotal - - - - 8,000 i Total Public Works/Transportati $ - $ - $ - $ - $ 2,761,942 2-75 PUBLIC WORKS/TRANSPORTATION DEPARTMENT BUDGET JUSTIFICATIONS 3150 Professional Services Landscape Architect - Provides funding for professional landscape architect consulting services to assist the Department with landscaping projects; inspections; coordination with landscape contractor; and other projects as assigned. 3160 Professional Services Security - Provides funding for contractual services for Government Center lobby security. 3450 Landscape Services — Provides funding for costs associated with contracting tree, landscape, irrigation and flower maintenance services for all public right-of-ways, medians. 3451 Beautification/Signage - Provides funding for banner and street furniture maintenance and repairs. Funding request includes costs for median informational signage upgrades, replacing Entrance Features metal halide light fixtures on NE 199 ST with LED fixtures, new banners and associated hardware, and re -surfacing on an ongoing basis. 3455 Transportation Services - Funding level includes providing five mini -bus public transit routes six days per week on a contractual basis that carries over 290,000 passengers per year, including the printing costs for route schedules. Transit system links the residential areas to community, retail, and medical establishments, as well as Miami -Dade and Broward routes. Additional funding has been provided to address possible route improvements during peak times. 4311 Utilities Street Lighting - Provides funding for services associated with maintaining street lighting in the various areas of the City. 4320 Utilities Water - Provides funding for purchasing water for irrigating the medians, swales and right of ways in the City. 4620 R&M Buildings - Provides for funding the necessary building repair and maintenance functions for the Community Recreation Center, park buildings, for HVAC maintenance; pest control services; fire alarm system monitoring, roof inspections, general building repairs, painting, security system monitoring; and annual gymnasium floor maintenance. Funding request includes upgrading trash receptacles to include re- cycling materials and replacing existing lights with LED energy saving fixtures. 4691 R & M Streets - Provides funding for services utilized in the maintenance of streets and sidewalks. 5410 Subscriptions & Memberships - Provides for funding memberships in the American Public Works Association. 2-76 5420 Conferences & Seminars - Provides for funding for attending the following conferences: American Public Works Association, customer service training, and local seminars. 2-77 a r+ r+ rR 1 Ov ARTS & CULTURAL CENTER 2-78 CITY OF AVENTURA ARTS & CULTURAL CENTER 2016/17 DEPARTMENT DESCRIPTION This department is responsible for the operations and programming of the Arts and Cultural Center. The goal is to provide a facility that offers a wide range of quality entertainment and cultivates partnerships with other local and regional organizations to enhance the quality of life for the City by providing a variety of performing arts and relevant cultural programming for audiences of all ages. OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 1000/2999 Personal Services $ - $ - $ - $ - $ - 3000/3999 Contractual Services 532,522 568,534 611,682 279,946 617,750 4000/4999 Other Charges & Services 152,016 145,774 179,300 109,544 156,800 5000/5399 Commodities 5,580 8,026 6,200 3,065 6,700 5400/5499 Other Operating Expenses - - 1,000 - 1,000 Total Operating Expenses $ 690,118 $ 722,334 $ 798,182 $ 392,555 $ 782,250 PACA Contractual Employees 2013/14 2014/15 2015/16 2016/17 General Manager 1.00 1.00 1.00 1.00 Event Manager 1.00 1.00 1.00 1.00 Technical Manager 1.00 1.00 1.00 1.00 Box Office Manager 1.00 1.00 1.00 1.00 Marketing Coordinator 0.30 0.30 0.30 0.30 Event Coodinator - - 0.75 0.75 P/T Labor 0.25 0.25 0.25 0.25 Total 4.55 4.55 5.30 5.30 2-79 Arts & Cultural Center Department Organization Chart City Commission City Manager •• • • Board Performing Arts Center Authority General Manager Operations :E CITY OF AVENTURA ARTS & CULTURAL CENTER 2016/17 OBJECTIVES 1. To provide artistic offerings to our increasingly diverse community with an emphasis on fostering a cooperative spirit and enhancing the quality of life in Aventura. 2. Create a performing arts facility that is welcoming and inclusive of the public at large by maintaining an aesthetically pleasing and professional facility. 3. Attract and secure financial support through grants and other fundraising opportunities. 4. Enhance the learning experiences of students at Aventura City of Excellence Charter School by expanding performing arts activities and educational opportunities. 5. To increase general public awareness of the value of the cultural and educational programs available. PERFORMANCE WORKLOAD INDICATORS ACTUAL ACTUAL PROJECTED ESTIMATE 2013/14 2014/15 2015/16 2016/17 Advisory Board Meetings attended 4 4 4 4 Number of performances/events 140 140 146 146 Total attendance 30,100 30,200 32,200 33,000 Number of promotional material produced 40 45 45 45 Summer Camp 1 1 1 1 % of patrons who respond favorably to AACC 80% 80% 80% 80% 2-81 CITY OF AVENTURA ARTS & CULTURAL CENTER 2016/17 BUDGETARY ACCOUNT SUMMARY 001-7001-575 OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/16 2016/16 2016/16 2016/17 2-82 PERSONAL SERVICES 1201 Employee Salaries - 1401 Overtime - - - - - 2101 FICA - - - - - 2201 Pension - - - - - 2301 Health, Life & Disability - - - - - 2401 Workers' Compensation - - - - Subtotal - - - - - CONTRACTUAL SERVICES 3112 Prof. Services - Management Service 132,000 130,928 144,000 66,476 144,000 3114 Prof. Services - Man Services /Staffer 300,202 296,042 343,682 131,946 329,760 3116 Prof. Services - Man Services /Marke 18,460 22,800 24,000 11,700 24,000 3190 Prof. Services - Programming 68,346 102,930 80,000 67,980 100,000 3410 Prof. Services - Janitorial Services 13,624 16,834 20,000 12,844 20,000 F' Subtotal 632,622 668,634 611,682 279,946 617,760 OTHER CHARGES & SERVICES 4101 Communication Services 6,660 6,362 6,600 3,264 6,600 4201 Postage 6,766 7,476 7,600 8,691 7,600 4301 Utilities 64,292 62,026 66,000 26,679 66,000 4440 Copy Machine Costs 2,627 2,383 2,800 1,124 2,800 4620 R&M - Buildings 8,210 4,711 7,000 4,443 7,000 4646 R&M - Equipment 8,374 6,919 6,600 2,066 6,600 4701 Printing & Binding 11,786 12,060 12,600 14,408 14,000 4860 Special Events - 318 26,000 48,880 - 4910 Advertising 64,613 63,640 66,000 - 66,000 4920 Licenses/Permit Fees - - 600 - 600 Subtotal 162,016 146,774 179,300 109,644 166,800 COMMODITIES 6101 Office Supplies 996 1,042 1,200 634 1,200 6120 Computer Operating Supplies 1,300 676 1,000 - 1,000 6290 Other Operating Supplies 3,284 6,409 4,000 2,431 4,600 Subtotal 6,680 8,026 6,200 3,066 6,700 OTHER OPERATING EXPENSES 6901 Contingency - - 1,000 - 1,000 Subtotal - - 1,000 - 1,000 Total Arts & Cultural Center $ 690,118 $ 722,334 $ 798,182 $ 392,666 $ 782,260 2-82 ARTS & CULTURAL CENTER BUDGET JUSTIFICATIONS 3112 Professional Services- Management Services — Payment for services provided in conjunction with the Agreement with Performing Arts Center Authority for management, programming and operational support services. 3114 Professional Services- Management Services/Staffing — Reimbursement to Performing Arts Center Authority in accordance with agreement for staff personnel costs. 3115 Professional Services — Management Services Marketing — Payment for marketing and public relation services. 3190 Professional Services Programming — This line item is used to fund "City Presents" performances in order to attract a variety of programming. 3410 Professional Services Janitorial Services — Costs for cleaning the AACC facility. 4101 Communication Services — Costs associated with telephone service and other communication type services. 4301 Utilities — Costs associated with electricity, water, sewer and refuse service for the AACC. 4620 R&M Building — Costs of maintaining service contracts for mechanical systems within the AACC. 4645 R&M Equipment — Costs of maintaining service contracts on all equipment located at the AACC. 4910 Advertising — Costs associated with promoting events at the AACC. 5430 Reserve for Programming — This account was established to accumulate funds derived from fund raising programs such as from the sale of bricks and honor roll plaques to fund future performing arts events. 2-83 a ,* 1 Qi a NON DEPARTMENTAL Km CITY OF AVENTURA NON -DEPARTMENTAL - TRANSFERS 2016/17 BUDGETARY ACCOUNT SUMMARY 001-9001-681 I OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/16 2016/16 2016/16 2016/17 TRANSFERS 9118 Transfer to Charter School Fund $ 200,000 $ 100,000 $ 100,000 $ 60,000 $ 100,000 9123 Transfer to Debt Service Fund - 2010/11 1,194,379 1,187,248 1,193,617 696,769 1,197,176 9124 Transfer to Debt Service Fund - 2000 611,398 608,680 610,636 266,268 606,384 9126 Transfer to Debt Service Fund - 2012 (A) 393,908 396,406 396,866 198,428 404,642 Total Non -Departmental - Transfers $ 2,299,686 $ 2,192,334 $ 2,200,908 $ 1,100,466 $ 2,208,101 NON -DEPARTMENTAL - TRANSFERS BUDGET JUSTIFICATIONS 9118 Transfer to Charter School Fund — Represents transfer of amount from the Intersection Safety Camera Program revenues to the Charter School Fund. 9123 Transfer to 2010 & 2011 Debt Service Fund — Transfer to 2010 & 2011 Debt Service Fund for required interest and principal on that Loan. 9124 Transfer to 2000 Loan Debt Service Fund — Transfer to 2000 Loan Debt Service Fund for required interest and principal on that Loan. 9125 Transfer to 2012 (A) Loan Debt Service Fund — Transfer to 2012 (A) Loan Debt Service Fund for required interest and principal on that Loan. 2-85 CITY OF AVENTURA NON -DEPARTMENTAL 2016/17 BUDGETARY ACCOUNT SUMMARY 001-9001-690 OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 PERSONAL SERVICES 2501 Unemployment $ 966 $ - $ 10,000 $ - $ 7,500 Subtotal 966 - 10,000 - 7,500 CONTRACTUAL SERVICES 3410 Prof. Services -Janitorial $ 64,254 $ 64,325 $ 75,000 $ 32,398 $ 75,000 Subtotal 64,254 64,325 75,000 32,398 75,000 OTHER CHARGES & SERVICES 4101 Communication Services 85,031 86,892 95,000 43,187 95,000 4201 Postage 16,072 18,504 15,000 7,108 15,000 4301 Utilities 215,387 188,914 220,000 89,230 215,000 4440 Copy Machine Costs 9,368 8,425 10,000 5,493 10,000 4501 Insurance 672,783 658,709 792,000 291,588 845,000 4620 R&M -Government Center 176,386 194,821 200,000 89,983 200,000 4650 R&M -Office Equipment 1,200 198 2,000 1,695 2,000 Subtotal 1,176,227 1,156,463 1,334,000 528,284 1,382,000 COMMODITIES 5290 Other Operating Supplies 10,118 12,690 12,000 5,690 12,000 Subtotal 10,118 12,690 12,000 5,690 12,000 OTHER OPERATING EXPENSES 5901 Contingency 84,620 29,999 50,000 17,879 50,000 Subtotal 84,620 29,999 50,000 17,879 50,000 Total Non -Departmental $ 1,336,185 $ 1,263,477 $ 1,481,000 $ 584,251 $ 1,526,500 0 NON -DEPARTMENTAL BUDGET JUSTIFICATIONS 2501 Unemployment - Unemployment costs. 3410 Professional Services - Janitorial Services — Costs for Government Center. 4101 Communication Services — Costs associated with telephone service, internet access, web pages, and other communication type services for Government Center. Includes Intertel maintenance and Wireless data service. 4301 Utilities — Costs associated with electricity, water, sewer and refuse service for the Government Center. 4501 Insurance — General liability, automobile and property insurance coverage for all City - owned or leased facilities and equipment and all employees and officers. 4620 R&M Government Center — Costs of maintaining service contracts for mechanical systems within the Government Center. Includes exterior lighting improvements and fifth floor carpeting replacements. 4650 R&M Office Equipment — Costs of maintaining service contracts on all office equipment located at the Government Center. 2-87 CAPITAL OUTLAY CITY OF AVENTURA CAPITAL OUTLAY 2016/17 PROJECT APPROPRIATION 001-80XX OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013114 2014115 2015116 2015116 2016117 City Manager's Office - 05-512 6402 Computer Equipment <$5,000 $ 1,768 $ - $ - $ - $ 4,000 Subtotal 1,768 - 4,000 City Clerk - 08-519 6402 Computer Equipment <$5,000 - 2,459 Subtotal - 2,459 - - Finance - 10-513 6402 Computer Equipment <$5,000 1,929 1,639 6,000 2,000 Subtotal 1,929 1,639 6,000 - 2,000 Information Technology. - 12-513 6401 Computer Equipment >$5,000 61,002 179,671 577,821 45,148 170,000 6402 Computer Equipment <$5,000 5,997 5,652 6,000 - 6,000 Subtotal 66,999 185,323 583,821 45,148 176,000 Public Safety - 20- 521 6304 Police Communications Center Improv - 11,012 - - - 6401 Computer Equipment >$5,000 75,138 84,844 312,791 - 6402 Computer Equipment <$5,000 158,705 167,414 25,012 133,375 6405 E911 Equipment 40,000 12,372 - - - 6407 Radio Purchase & Replace. 992,180 26,819 40,000 35,095 50,000 6410 Equipment >$5,000 73,651 143,935 205,781 37,078 282,000 6411 Equipment <$5,000 36,857 18,293 75,107 6,193 36,200 6450 Vehicles 126,927 693,446 341,000 212,753 387,000 Subtotal 1,503,458 1,158,135 999,691 291,119 888,575 Community Development - 40-524 6402 Computer Equipment <$5,000 3,855 2,459 94,500 - 3,500 Subtotal 101"� 3,855 2,459 94,500 - 3,500 Community Services - 50-53915411572 6402 Computer Equipment <$5,000 11,131 10,697 10,000 747 12,000 6410 Equipment >$5,000 70,616 30,422 50,000 21,495 12,250 6411 Equipment <$5,000 3,873 22,850 11,800 10,549 7,300 6420 HVAC Replacements - - 30,000 1,470 - 6301 Beautification Projects 9,000 8,996 9,200 9,193 6306 Traffic Safety and Flow Improvements 67,335 - 350,000 153,876 6307 Lighting Improvements 1,426,429 13,414 - 25,978 - 6205 Community Center Improvements - - 84,000 6310 Aventura Founders Park 84,630 42,362 18,000 5,186 155,000 6322 Waterways Park Improvements - - 8,000 7,702 30,000 6325 NE 188th Street Park Improvements - 500,000 - - 6341 Transportation System Improve. 59 - - - 6353 Exercise Trail Improvements - 13,875 700,000 213,248 - Subtotal 1,673,073 142,616 1,771,000 449,444 216,550 2-89 2-90 Public Works/Transportation - 60-541 6301 Beautification Projects 9,400 6308 Seawall Improvements 1,280,500 6402 Computer Equipment <$5,000 4,300 6410 Equipment >$5,000 31,000 Subtotal - - - - 1,325,200 Charter School - 69-569 6305 Charter School Improvements 90,639 - - - 30,000 6307 Charter School Construction - - - - Subtotal 90,639 - - - 30,000 Arts & Cultural Center - 70-575 6402 Computer Equipment <$5,000 286 8,178 2,000 - 6,000 6410 Equipment >$5,000 24,590 27,193 29,062 2,881 49,400 Subtotal 24,876 35,371 31,062 2,881 55,400 Non -Departmental - 90-590 6206 Gov't Center Garage Expansion 203,686 - - - 6454 Art in Public Places - 1,500 30,000 - 6999 Capital Reserve - - 16,405,561 - 16,575,911 Subtotal 203,686 1,500 16,435,561 - 16,575,911 Total Capital $ 3,570,283 $ 1,529,502 $ 19,921,635 $ 788,592 $ 19,277,136 2-90 CAPITAL PROJECT DESCRIPTIONS CITY MANAGER'S OFFICE 6402 Computer Equipment <$5,000 — This project consists of upgrading and replacing computer equipment. FINANCE 6402 Computer Equipment <$5,000 — This project consists of upgrading and replacing computer equipment. INFORMATION TECHNOLOGY 6401 Computer Equipment >$5,000 — This project consists of expanding and upgrading the City's general information systems, which is used by all City Departments. 6402 Computer Equipment <$5,000 — This project consists of upgrading and replacing computer equipment. PUBLIC SAFETY 6402 Computer Equipment <$5,000 — This project consists of purchasing computer equipment and software that utilizes the latest technology for the Police Department. Upgrades $ 5,000 Replace 25 Mobile Laptops 50,000 20 Desktop Computers 24,000 Vehicle Modems 14,000 Replace 1 Server 5,000 15 Vehicle Printers 7,875 10 EOC PCS 12,000 Laptop-Ruggized 4,000 Replace Smart Board 8,000 Desktop Scanner 2,000 Laser Printer 1,500 6407 Radio Purchase & Replacement — this project includes adding 8 mobile radios at a cost of $50,000. 6410 Equipment >$5,000 — This project consists of purchasing equipment for the Police Department as follows: 11 Vehicle Equipment $65,000 Replace K-9 12,000 Crime Prevention Van Equipment 5,000 In Car Video Phase II 200,000 6410 Equipment <$5,000 — This project consists of purchasing equipment for the Police Department as follows: Replace 21 Ballistic Vests $27,300 Replace 2 Bikes 3,500 Replace Dive Team Equipment 2,400 2-91 Replace Office Chairs 3,000 6450 Vehicles — This project consists of purchasing police vehicles to accommodate the vehicle replacement program in the Police Department. Replace 11 Patrol Vehicles and 1 Crime Prevention Vehicle COMMUNITY DEVELOPMENT 6402 Computer Equipment <$5,000 — This project consists of upgrading and replacing computer equipment. COMMUNITY SERVICES 6402 Computer Equipment <$5,000 — This project consists of upgrading and replacing computer equipment. 6410 Equipment >$5,000 — This project consists of replacing 2 Treadmills in the Community Recreation Center. 6411 Equipment <$5,000 — This project consists of replacing 1 Recumbent Bicycle, sport fencing panels and 2 tents. 6310 Aventura Founders Park — This project consists of replacing SplashPad water features, resurface parking lot and replace playground pole. 6322 Waterways Park Improvements — This project consists of replacing exercise stations surface and soccer nets. PUBLIC WORKS/TRANSPORTATION 6306 Seawall Improvements - This project involves renovating the City owned seawalls along NE 183rd Street, NE 188th Street and NE 1901" Street 6402 Computer Equipment <$5,000 — This project consists of upgrading and replacing computer equipment. 6410 Equipment >$5,000 - This project consists of replacing one Hybrid utility vehicle. 6301 Beautification Projects — This program consists of replacing trash cans. ARTS & CULTURAL CENTER 6402 Computer Equipment <$5,000 — This project consists of upgrading and replacing computer equipment. 6410 Equipment >$5,000 — This project consists of purchasing additional moving lights, replacement of Clear Comm system and replacement of audio console. 2-92 POLICE EDUCATION FUND 2-93 CITY OF AVENTURA POLICE EDUCATION FUND 110 CATEGORY SUMMARY 2016/17 FUND DESCRIPTION This Fund is used to account for revenues and expenditures associated with the two dollars ($2.00) the City receives from each paid traffic citation, which, by State Statute, must be used to further the education of the City's Police Officers. REVENUE PROJECTIONS OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 310000/319999 Locally Levied Taxes $ - $ - $ - $ - $ - 320000/329999 Licenses & Permits - - - - - 330000/339999 Intergovernmental Revenues - - - - - 340000/349999 Charges for Services - - - - - 350000/359999 Fines & Forfeitures 7,820 6,287 7,000 2,413 6,000 360000/369999 Miscellaneous Revenues 5 - - 1 - 380000/389999 Transfer from Funds - - - - - 399900/399999 Fund Balance 9,484 1,120 732 366 - Total Available $ 17,309 $ 7,407 $ 7,732 $ 2,780 $ 6,000 EXPENDITURES OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 1000/2999 Personal Services $ - $ - $ - $ - $ - 3000/3999 Contractual Services - - - - - 4000/4999 Other Charges & Services - - - - - 5000/5399 Commodities - - - - - 5400/5999 Other Operating Expenses 16,189 6,675 7,732 2,321 6,000 Total Operating Expenses 16,189 6,675 7,732 2,321 6,000 6000/6999 Capital Outlay - - - - - Total Expenditures $ 16,189 $ 6,675 $ 7,732 $ 2,321 $ 6,000 2-94 OBJECT HALF YEAR CITY MANAGER ACTUAL PROPOSAL 2015/16 2016/17 CODE $ 2,413 NO. CATEGORY RECAP 2,413 6,000 - Fines & Forfeitures 3511000 Fines 1 Subtotal 732 Miscellaneous Revenues 3611000 Interest 366 Subtotal Fund Balance 3999000 Carryover $ 2,780 Subtotal Total Revenues OBJECT CODE NO. CATEGORY RECAP OTHER OPERATING EXPENSES 5450 Training FTotal Expenditures CITY OF AVENTURA POLICE EDUCATION FUND 110 2016/17 REVENUE PROJECTIONS ACTUAL ACTUAL 2013/14 2014/15 $ 7,820 $ 6,287 $ 7.820 6.287 5 - 5 - 9,484 1,120 9,484 1,120 $ 17,309 $ 7,407 $ EXPENDITURES 2001-521 ACTUAL ACTUAL 2013/14 2014/15 APPROVED BUDGET 2015/16 HALF YEAR CITY MANAGER ACTUAL PROPOSAL 2015/16 2016/17 7,000 $ 2,413 $ 6,000 7,000 2,413 6,000 - 1 - - 1 - 732 366 - 732 366 - 7,732 $ 2,780 $ 6,000 APPROVED HALF YEAR CITY MANAGER II BUDGET ACTUAL PROPOSAL 2015/16 2015/16 2016/17 $ 16,189 $ 6,675 $ 7,732 $ 2,321 $ 6,000 $ 16,189 $ 6,675 $ 7,732 $ 2,321 $ 6,000 REVENUE PROJECTION RATIONALE 3511000 Fines — Two dollars ($2.00) is received from each paid traffic citation issued within the City's corporate limits, which, by law, must be used to further the education of the City's Police Officers. 2-95 t TRANSPORTATION AND STREET MAINTENANCE FUND 2-96 CITY OF AVENTURA TRANSPORTATION AND STREET MAINTENANCE FUND 120 CATEGORY SUMMARY 2016/17 FUND DESCRIPTION This fund was established to account for restricted revenues and expenditures which by State Statute and County Transit System Surtax Ordinance are designated for transportation enhancements, street maintenance and construction costs. REVENUE PROJECTIONS OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013114 2014115 2015116 2015116 2016117 3100001319999 Locally Levied Taxes $ - $ - $ - $ - $ - 3200001329999 Licenses & Permits - - - - - 3300001339999 Intergovernmental Revenues 2,130,407 2,233,060 2,617,000 705,200 2,244,000 3400001349999 Charges for Services - - - - - 3500001359999 Fines & Forfeitures - - - - - 3600001369999 Miscellaneous Revenues 75,403 91,045 2,000 736,930 2,000 3800001389999 Transfer from Funds - - - - - 3999001399999 Fund Balance 1,586,617 2,213,480 2,421,260 1,210,630 380,000 Total Available $ 3,792,427 $ 4,537,585 $ 5,040,260 $ 2,652,760 $ 2,626,000 EXPENDITURES OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013114 2014115 2015116 2015116 2016117 100012999 Personal Services $ - $ - $ - $ - $ - 300013999 Contractual Services 824,199 897,996 1,007,405 602,635 1,398,527 400014999 Other Charges & Services - - - - - 500015399 Commodities 540015999 Other Operating Expenses - - - - - Total Operating Expenses 824,199 897,996 1,007,405 602,635 1,398,527 600016999 Capital Outlay 754,748 1,218,329 4,032,855 749,600 1,227,473 900019999 Transfers - - - - - Total Expenditures $ 1,578,947 $ 2,116,325 $ 5,040,260 $ 1,352,235 $ 2,626,000 2-97 CITY OF AVENTURA TRANSPORTATION AND STREET MAINTENANCE FUND 120 2016/17 REVENUE PROJECTIONS OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/16 2016/16 2016/16 2016/17 Intergovernmental Revenues 3313901 FDOT $ - $ - $ 490,000 $ - $ - 3361200 State Revenue Sharing 241,076 269,391 240,000 130,938 296,000 3363001 Local Option Cap. Impr. Gas Tax 146,762 147,263 146,000 61,370 146,000 3363010 Local Option Gas Tax 371,729 383,431 370,000 167,643 370,000 3383801 County Transit System Surtax 1,370,840 1,432,976 1,371,000 366,349 1,433,000 Subtotal 2,130,407 2,233,060 2,617,000 706,200 2,244,000 Miscellaneous Revenues 3611000 Interest 3,803 9,689 2,000 6,836 2,000 3632000 Transportation Mitigation Impact 71,600 81,466 - 731,096 - 3661000 Developer Contributions/Streets - - - - - Subtotal 76,403 91,046 2,000 736,930 2,000 Fund Balance 3999000 Carryover 1,686,617 2,213,480 2,421,260 1,210,630 380,000 Subtotal 1,686,617 2,213,480 2,421,260 1,210,630 380,000 Total Revenues $ 3,792,427 $ 4,637,686 $ 6,040,260 $ 2,662,760 $ 2,626,000 EXPENDITURES 6001-641 OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/16 2016/16 2016/16 2016/17 CONTRACTUAL SERVICES Public Works/Transportation - 60-641 3460 Landscape/Tree Maint/Streets $ 449,199 $ 463,929 $ 637,406 $ 368,376 $ 613,627 City -Wide Bicycle Sharing - - - - 40,000 3466 Enhanced Transit Services 376,000 434,067 470,000 244,269 746,000 Subtotal 824,199 897,996 1,007,406 602,636 1,398,627 CAPITAL OUTLAY Public Works/Transportation - 60-641 6302 Walkways/Sidewalks - - 32,000 - - 6306 Road Resurfacing 634,782 798,304 1,647,319 202,688 288,000 6307 Street Lighting Improv. 96,691 62,036 718,600 263,929 400,000 6308 City -Wide Bicycle Sharing - - 216,000 - - 6314 NE 186th St. Turning Lane Modifi - 179,166 - - - 6316 Country Club Drive Path Asphalt I - 104,843 - - - 6341 Transportation System Improv. 23,376 47,488 1,140,218 286,071 - 6999 Capital Reserve - 36,603 379,718 7,912 639,473 Subtotal 764,748 1,218,329 4,032,866 749,600 1,227,473 ' Total Expenditures $ 1,678,947 $ 2,116,326 $ 6,040,260 $ 1,362,236 $ 2,626,000 2-98 REVENUE PROJECTION RATIONALE 3351200 State Revenue Sharing — Revenue received in this category represents a portion of the total State Revenue Sharing Funds. Their source is the motor fuel tax and is restricted to road construction and maintenance. Based on information from the State, it is anticipated that $295,000 will be received in the upcoming fiscal year. $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $- ti°°�\y°ti°�°\yyti°may\yeti°��\yeti°y�\ybti°�b\yyti°tiy\yeti°��\y� State Revenue Sharing 3353001/3010 Local Option Gas Tax — The County has adopted two phases of the local option gas tax. The first phase is six cents per gallon on fuel and is collected by the State's Department of Revenue and remitted monthly based on a formula which provides a weight of 75% to population and 25% to center line mileage in each city. These funds must be used for transportation related expenditures. The second phase must be used for transportation expenditures needed to meet the requirements of the capital improvements elements of an adopted comprehensive plan. Local Option Gas Tax $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 County Transit System Surtax $1,600,000 °off\ti° ,yp\tiy yy\tib titi\tip' ti3\tib tik\tip' tip,\tip ,y(o\tib $1,400,000 - - ,y0 ,ti0 ,LO ,ti0 ,LO ,LO ,ti0 ,ti0 $1,200,000 $1,000,000 $800,000 3383801 County Transit System Surtax —County vo $600,000$400,000 increase for transportation needs that went into e $200$° County Ordinance the cities receive 20% of the p roc �0��\yO 10ti�\yy 10ti�\y�tiOti�\y� �Oti\yb 10ti°\yy 10ti`\�� 010\y^ information provided by the County it is anticipated t fiscal year. 2-99 EXPENDITURE JUSTIFICATIONS 3450 Landscape/Tree Maintenance/Streets — Provides for costs associated with contracting tree, landscape, irrigation and flower maintenance services for all public right-of-ways and medians. 3455 Enhanced Transit Services — Funds will be used to fund required 20% of County Transit System Surtax for enhanced public bus transportation system beyond levels set in the 2001/02 budget and to fund the expanded transit service routes. Additional funding has been provided to address the following: • Increase starting and ending service times by 1 hour in the am and pm, Monday to Friday. • Expand and continue the new Silver route. City -Wide Bicycle Sharing Program Operating Expenses — This funds the estimated annual operating costs associated with the new Bicycle Sharing program. 6305 Road Resurfacing — This project consists of resurfacing NE 27th Avenue, NE 28th Court between NE 185th and NE 187th, NE 301h Avenue and NE 209 th Street as part of the City's ongoing maintenance program. 6307 Streetlight Improvements — Provides funding for NE 301h Place Street lights north of NE 207th Street and the first phase of retrofitting the street lights with LED fixtures. 2-100 a 911 FUND 2-101 CITY OF AVENTURA 911 FUND 180 CATEGORY SUMMARY 2016/17 FUND DESCRIPTION This fund is used to account for revenues and expenditures specifically earmarked for the City's emergency 911 system in accordance with Florida Statutes 365.172. The funds may be used to provide emergency dispatch systems, training, communication, maintenance and repairs and related capital outlay purchases. The fund offsets a portion of the emergency 911 operations. REVENUE PROJECTIONS OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 310000/319999 Locally Levied Taxes $ - $ - $ - $ - $ - 320000/329999 Licenses & Permits - - - - - 330000/339999 Intergovernmental Revenues 160,915 123,938 153,600 41,122 94,000 340000/349999 Charges for Services - - - - - 350000/359999 Fines & Forfeitures - - - - - 360000/369999 Miscellaneous Revenues 256 205 - 107 - 380000/389999 Transfer from Funds - - - - - 399900/399999 Fund Balance 104,048 45,280 57,942 28,971 - Total Available $ 265,219 $ 169,423 $ 211,542 $ 70,200 $ 94,000 EXPENDITURES OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 1000/2999 Personal Services $ - $ - $ - $ - $ - 3000/3999 Contractual Services - - - - - 4000/4999 Other Charges & Services 185,995 74,294 129,000 55,079 87,212 5000/5399 Commodities 1,207 2,102 3,000 - - 5400/5999 Other Operating Expenses 2,737 5,084 5,500 174 6,788 Total Operating Expenses 189,939 81,480 137,500 55,253 94,000 6000/6999 Capital Outlay - - 44,042 - - 9000/9999 Transfers 30,000 30,000 30,000 15,000 - Total Expenditures $ 219,939 $ 111,480 $ 211,542 $ 70,253 $ 94,000 2-102 CITY OF AVENTURA 911 FUND 180 2016/17 REVENUE PROJECTIONS OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 Intergovernmental Revenues 3379110 911 Fees -Wire Line $ 120,636 $ 101,448 $ 120,000 $ 31,222 $ 70,000 3379111 911 Fees -Wireless 40,279 20,588 33,600 7,003 18,500 3379112 911 Fees - Prepaid - 1,902 - 2,897 5,500 Subtotal 160,915 123,938 153,600 41,122 94,000 Miscellaneous Revenues 3611000 Interest on Investments 256 205 - 107 - Subtotal 256 205 - 107 - Fund Balance 3999000 Carryover 104,048 45,280 57,942 28,971 - Subtotal 104,048 45,280 57,942 28,971 - Total Revenues $ 265,219 $ 169,423 $ 211,542 $ 70,200 $ 94,000 EXPENDITURES 2001-521 OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 OPERATING OTHER CHARGES & SERVICES 4001 Travel & Per Diem $ 4,181 $ 3,982 $ 4,000 $ - $ 4,000 4101 Communications 149,500 31,976 55,000 36,919 - 4645 R&M - Equipment 32,314 38,336 70,000 18,160 83,212 Subtotal 185,995 74,294 129,000 55,079 87,212 COMMODITIES 5120 Computer Operating Supplies - 862 2,000 - - 5290 Other Operating Supplies 1,207 1,240 1,000 - - Subtotal 1,207 2,102 3,000 - - OTHER OPERATING EXPENSES 5410 Subscriptions & Memberships 274 274 500 411 500 5450 Training 2,463 4,810 5,000 (237) 6,288 Subtotal 2,737 5,084 5,500 174 6,788 CAPITAL OUTLAY Public Safety - 2001-521 6999 Capital Reserves - - 44,042 - - Subtotal - - 44,042 - - TRANSFERS - 90-901 9101 Transfer to General Fund 30,000 30,000 30,000 15,000 - Subtotal 30,000 30,000 30,000 15,000 - ' Total Expenditures $ 219,939 $ 111,480 $ 211,542 $ 70,253 $ 94,000 2-103 REVENUE PROJECTION RATIONALE 3379110/9111 911 Fees — This represents the amount anticipated for 911 fees collected by the State in accordance with Florida Statues 365.172. 911 Fees $250,000" $200,000 $150,000 $100,000 $50,000 $_ 7F \P ti ti ti ti ti ti ti ti EXPENDITURE JUSTIFICATIONS 4645 R&M Equipment — Funds allocated to this account will be used for repair and maintenance of 911 equipment. 5450 Training — Costs associated with this account are related to maintain state standards and having a highly trained dispatch function. 57 9101 Transfer to General Fund — Funds offset a portion of the emergency 911 Communication Officers costs. 2-104 I DEBT SERVICE FUNDS 2-105 CITY OF AVENTURA DEBT SERVICE FUND RECAP CATEGORY SUMMARY 2016/17 FUND DESCRIPTION These funds are established to account for revenues and/or transfers pledged for debt service payments on long term financing. REVENUE PROJECTIONS OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/16 2016/16 2016/16 2016/17 310000/319999 Locally Levied Taxes $ - $ - $ - $ - $ - 320000/329999 Licenses & Permits 330000/339999 Intergovernmental Revenues 340000/349999 Charges for Services 360000/369999 Fines & Forfeitures - - - 360000/369999 Miscellaneous Revenues 26,680 26,142 - 12,778 - 380000/389999 Transfer/Debt Proceeds 2,643,686 2,636,334 2,647,223 1,273,613 2,664,681 399900/399999 Fund Balance 21,606 19,711 7,682 3,842 - Total Available $ 2,690,870 $ 2,682,187 $ 2,664,906 $ 1,290,233 $ 2,664,681 EXPENDITURES OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/16 2016/16 2016/16 2016/17 1000/2999 Personal Services $ - $ - $ - $ - $ - 3000/3999 Contractual Services 4000/4999 Other Charges & Services 6000/6399 Commodities 6400/6999 Other Operating Expenses Total Operating Expenses 6000/6999 Capital Outlay - - - - - 7000/7999 Debt Service 2,642,979 2,646,869 2,664,906 1,271,964 2,664,681 9000/9999 Transfers - - - - - TotalExpenditures $ 2,642,979 $ 2,646,869 $ 2,664,906 $ 1,271,964 $ 2,664,681 2-106 CITY OF AVENTURA 2010 & 2011 DEBT SERVICE FUND 230 CATEGORY SUMMARY 2016/17 FUND DESCRIPTION This fund was established to account for debt service payment expenditures associated with the long term financing for the purchase of properties utilized for public parks and the permanent Government Center and the construction of the Government Center. The original debt issued in 1999 was refinanced in 2010 and 2011. REVENUE PROJECTIONS OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 310000/319999 Locally Levied Taxes $ - $ - $ - $ - $ - 320000/329999 Licenses & Permits - - - - - 330000/339999 Intergovernmental Revenues - - - - - 340000/349999 Charges for Services - - - - - 350000/359999 Fines & Forfeitures - - - - - 360000/369999 Miscellaneous Revenues 57 233 - - - 380000/389999 Transfer/Debt Proceeds 1,194,379 1,187,248 1,193,517 596,759 1,197,175 399900/399999 Fund Balance 12,049 12,205 233 117 - Total Available $ 1,206,485 $ 1,199,686 $ 1,193,750 $ 596,876 $ 1,197,175 EXPENDITURES OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 1000/2999 Personal Services $ - $ - $ - $ - $ - 3000/3999 Contractual Services - - - - - 4000/4999 Other Charges & Services - - - - - 5000/5399 Commodities - - - - - 6400/5999 Other Operating Expenses - - - - - Total Operating Expenses - - - - - 6000/6999 Capital Outlay - - - - - 7000/7999 Debt Service 1,194,280 1,199,453 1,193,750 596,875 1,197,175 9000/9999 Transfers - - - - - Total Expenditures $ 1,194,280 $ 1,199,453 $ 1,193,750 $ 596,875 $ 1,197,175 2-107 CITY OF AVENTURA 2010 & 2011 DEBT SERVICE FUND 230 2016/17 REVENUE PROJECTIONS OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/16 2016/16 2016/16 2016/17 Miscellaneous Revenues 3611000 Interest $ 67 $ 233 $ - $ - $ - Subtotal 67 233 - - - Transfer/Debt Proceeds 3811001 Transfer from General Fund 1,194,379 1,187,248 1,193,617 696,769 1,197,176 Subtotal 1,194,379 1,187,248 1,193,617 696,769 1,197,176 Fund Balance 3999000 Carryover 12,049 12,206 233 117 - Subtotal 12,049 12,206 233 117 - Total Revenues $ 1,206,486 $ 1,199,686 $ 1,193,760 $ 696,876 $ 1,197,176 EXPENDITURES 9001-690 OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/16 2016/16 2016/16 2016/17 DEBT SERVICE Non -Departmental - 690 7130 Principal $ 696,000 $ 726,000 $ 746,000 $ 372,600 $ 776,000 7230 Interest 499,280 474,463 448,760 224,376 422,176 7330 Other Debt Service Costs - - - - - Total Expenditures $ 1,194,280 $ 1,199,463 $ 1,193,760 $ 696,876 $ 1,197,176 REVENUE PROJECTION RATIONALE 3811001 Transfer From General Fund — Amount transferred from the General Fund to fund debt service costs. BUDGET JUSTIFICATIONS 7130 Principal — Principal payment due 4/1/2017 on the Bank Qualified Loan which refinanced the construction of the Government Center as well as refund the line of credit which paid the costs of acquiring the Park and Government Center site. 7230 Interest — Interest payments due on the loan which will be payable on 4/1/2017 and 10/1/2017. 2-108 CITY OF AVENTURA 2010 & 2011 COMBINED LOAN DEBT SERVICE FUND 230 Bank Qualified Loan FBO Refunding Bonds, Series 2010 & 2011 Combined Principal 230-9001-590.71-30 Interest 230-9001-590.72-30 Other 230-9001-590.73-30 Fiscal Year Date Principal Interest Debt Service Debt Service 4/1/2011 $ - $ 222,613.20 $ 222,613.20 10/1/2011 - 278,866.50 278,866.50 $ 501,479.70 4/1/2012 650,000.00 278,866.50 928,866.50 10/1/2012 - 267,509.50 267,509.50 1,196,376.00 4/1/2013 675,000.00 267,509.50 942,509.50 10/1/2013 - 255,714.00 255,714.00 1,198,223.50 4/1/2014 695,000.00 255,714.00 950,714.00 10/1/2014 - 243,565.50 243,565.50 1,194,279.50 4/1/2015 725,000.00 243,565.50 968,565.50 10/1/2015 - 230,887.50 230,887.50 1,199,453.00 4/1/2016 745,000.00 230,887.50 975,887.50 10/1/2016 - 217,862.00 217,862.00 1,193,749.50 4/1/2017 775,000.00 217,862.00 992,862.00 10/1/2017 - 204,312.50 204,312.50 1,197,174.50 4/1/2018 805,000.00 204,312.50 1,009,312.50 10/1/2018 - 190,239.00 190,239.00 1,199,551.50 4/1/2019 830,000.00 190,239.00 1,020,239.00 10/1/2019 - 175,732.50 175,732.50 1,195,971.50 4/1/2020 860,000.00 175,732.50 1,035,732.50 10/1/2020 - 160,696.50 160,696.50 1,196,429.00 4/1/2021 885, 000.00 160,696.50 1,045,696.50 10/1/2021 - 145,222.00 145,222.00 1,190,918.50 4/1/2022 915,000.00 145,222.00 1,060,222.00 10/1/2022 - 129,223.50 129,223.50 1,189,445.50 4/1/2023 950,000.00 129,223.50 1,079,223.50 10/1/2023 - 1 12,61 0.00 112,610.00 1,191,833.50 4/1/2024 985,000.00 112,610.00 1,097,610.00 10/1/2024 - 95,387.00 95,387.00 1,192,997.00 4/1/2025 1,020,000.00 95,387.00 1,115,387.00 10/1/2025 - 77,549.00 77,549.00 1,192,936.00 4/1/2026 1,050,000.00 77,549.00 1,127,549.00 10/1/2026 - 59,192.50 59,192.50 1,186,741.50 4/1/2027 1,085,000.00 59,192.50 1,144,192.50 10/1/2027 - 40,221 .00 40,221 .00 1,184,413.50 4/1/2028 1,130,000.00 40,221 .00 1,170,221.00 10/1/2028 - 20,463.50 20,463.50 1,190,684.50 4/1/2029 1,170,000.00 20,463.50 1,190,463.50 1,190,463.50 $ 15,950,000.00 $ 6,033,121.20 $ 21,983,121.20 $ 21,983,121.20 Notes: - the City has no legal debt limit. - General Obligation Debt requires approval by voter referendum. - Other debt requires Commission approval by a Simple Majority (4 of 7 Commissioners). Due to a very favorable fnteriest rate environrrnent, in September of 2010, the City issued a partial advance refunding of the original Series 1999 Revenue Bonds with a Bank Loan (described below) that resulted in a more than $1.1M NPV savings over the Iiia or the loan. The remaining portion of the original series 1999 Revenue Bands was refunded in February of 71711 and resulted in a nearly $530,000 NPVsavings over the Ifie of its loan. The Series 2010 Revenue Bonds are bank qualified debt, secured solely by a covenant to budget and appropriate the required debt service payments each year. This loan is structured the same as a serial bond Issue with principal payments due on April 11r and semi-annual interest payments due on April 11t and October 11r of each year with the final maturity on April 1, 2020. Debt service requirements average approximately $775,000 per year over the 19 Vear life of the obligation. The Interest rate Is locked at 3.4296. The Series 2011 Revenue Bonds are bank qualified debt', secured solely by a covenant to budget and appropriate the required debt service payments each year. This loan is structured the same an a serial bond Issue with principal payments due on April 1e and semi-annual interest payments due on April 112 and October 112 of each year with the final maturity on April J_ 2029. Debt service requirements average approximately $427.000 per year over the 1"ear life of the obligation. The Interest rata Is locked at 3.6496. 2-109 CITY OF AVENTURA 2000 LOAN DEBT SERVICE FUND 240 CATEGORY SUMMARY 2016/17 FUND DESCRIPTION This fund was established to account for debt service payment expenditures associated with the 2000 Loan which was used for the Community Recreation Center and the acquisition and construction of Waterways Park. REVENUE PROJECTIONS OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013114 2014115 2015116 2015116 2016117 3100001319999 Locally Levied Taxes $ - $ - $ - $ - $ - 3200001329999 Licenses & Permits - - - - - 3300001339999 Intergovernmental Revenues - - - - - 3400001349999 Charges for Services - - - - - 3500001359999 Fines & Forfeitures - - - - - 3600001369999 Miscellaneous Revenues 25,220 25,336 - 12,600 - 3800001389999 Transfer/Debt Proceeds 511,398 508,680 510,536 255,268 506,384 3999001399999 Fund Balance - - - - - Total Available $ 536,618 $ 534,016 $ 510,536 $ 267,868 $ 506,384 EXPENDITURES OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013114 2014115 2015116 2015116 2016117 100012999 Personal Services $ - $ - $ - $ - $ - 300013999 Contractual Services - - - - - 400014999 Other Charges & Services - - - - - 500015399 Commodities - - - - - 540015999 Other Operating Expenses - - - - - Total Operating Expenses - - - - - 600016999 Capital Outlay - - - - - 700017999 Debt Service 511,068 508,680 510,536 255,268 506,384 900019999 Transfers - - - - - Total Expenditures $ 511,068 $ 508,680 $ 510,536 $ 255,268 $ 506,384 2-110 CITY OF AVENTURA 2000 LOAN DEBT SERVICE FUND 240 2016/17 REVENUE PROJECTIONS OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013114 2014115 2015116 2015116 2016117 Miscellaneous Revenues 3611000 Interest $ 25,220 $ 25,336 $ - $ 12,600 $ - Subtotal 25,220 25,336 - 12,600 - Transfer/Debt Proceeds 3811001 Transfer from General Fund 511,398 508,680 510,536 255,268 506,384 Subtotal 511,398 508,680 510,536 255,268 506,384 Fund Balance 3999000 Carryover - - - - - Su btotal - - - - - Total Revenues $ 536,618 $ 534,016 $ 510,536 $ 267,868 $ 506,384 EXPENDITURES 9001-590 OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013114 2014115 2015116 2015116 2016117 DEBT SERVICE Non -Departmental - 590 7130 Principal $ 345,000 $ 360,000 $ 380,000 $ 190,000 $ 395,000 7230 Interest 166,068 148,680 130,536 65,268 111,384 7330 Other Debt Service Costs - - - - - Total Expenditures $ 511,068 $ 508,680 $ 510,536 $ 255,268 $ 506,384 REVENUE PROJECTION RATIONALE 3811001 Transfer From General Fund - Amount transferred from the General Fund to fund debt service costs. BUDGET JUSTIFICATIONS 7130 Principal - Principal payment due 10/1/2016 on Bank Qualified Loan which financed the Community Recreation Center and the acquisition and construction of Waterways Park. 7230 Interest - Interest payments due on the loan which will be payable on 4/1/2017 and 10/1/2017. 2-111 CITY OF AVENTURA 2000 LOAN DEBT SERVICE FUND 240 Bank Qualified Loan Capital Revenue Bonds, Series 2000 Principal 240-9001-590.71-30 Interest 240-9001-590.72-30 Other 240-9001-590.73-30 Fiscal Year Date Principal Coupon Interest Debt Service 4/1/2001 $ - 5.040% $ 124, 807.20 $ 124, 807.20 10/1/2001 220,000.00 5.040% 165,186.00 385,186.00 4/1/2002 - 5.040% 159,642.00 159,642.00 10/1/2002 190,000.00 5.040% 159,642.00 349,642.00 4/1/2003 - 5.040% 154, 854.00 154, 854.00 10/1/2003 200, 000.00 5.040% 154, 854.00 354, 854.00 4/1/2004 - 5.040% 149, 814.00 149, 814.00 10/1/2004 210, 000.00 5.040% 149, 814.00 359, 814.00 4/1/2005 - 5.040% 144, 522.00 144, 522.00 10/1/2005 220, 000.00 5.040% 144, 522.00 364, 522.00 4/1/2006 - 5.040% 138, 978.00 138, 978.00 10/1/2006 235, 000.00 5.040% 138, 978.00 373, 978.00 4/1/2007 - 5.040% 133, 056.00 133, 056.00 10/1/2007 245, 000.00 5.040% 133, 056.00 378, 056.00 4/1/2008 - 5.040% 126, 882.00 126, 882.00 10/1/2008 255, 000.00 5.040% 126, 882.00 381, 882.00 4/1/2009 - 5.040% 120,456.00 120,456.00 10/1/2009 270,000.00 5.040% 120,456.00 390,456.00 4/1/2010 - 5.040% 113,652.00 113,652.00 10/1/2010 285,000.00 5.040% 113,652.00 398,652.00 4/1/2011 - 5.040% 106,470.00 106,470.00 10/1/2011 295,000.00 5.040% 106,470.00 401,470.00 4/1/2012 - 5.040% 99, 036.00 99, 036.00 10/1/2012 310, 000.00 5.040% 99, 036.00 409, 036.00 4/1/2013 - 5.040% 91, 224.00 91, 224.00 10/1/2013 325,000.00 5.040% 91,224.00 416,224.00 4/1/2014 - 5.040% 83, 034.00 83, 034.00 10/1/2014 345, 000.00 5.040% 83, 034.00 428, 034.00 4/1/2015 - 5.040% 74, 340.00 74, 340.00 10/1/2015 360, 000.00 5.040% 74, 340.00 434, 340.00 4/1/2016 - 5.040% 65,268.00 65,268.00 10/1/2016 380,000.00 5.040% 65,268.00 445,268.00 4/1/2017 - 5.040% 55, 692.00 55, 692.00 10/1/2017 395, 000.00 5.040% 55, 692.00 450,692. nn 4/1/2018 - 5.040% 45, 738.00 45, 738.00 10/1/2018 415, 000.00 5.040% 45, 738.00 460, 738.00 4/1/2019 - 5.040% 35,280.00 35,280.00 10/1/2019 435,000.00 5.040% 35,280.00 470,280.00 4/1/2020 - 5.040% 24, 318.00 24, 318.00 10/1/2020 965, 000.00 5.040% 24, 318.00 989, 318.00 $ 6,555,000.00 $ 4,134,505.20 $10,689,505.20 Notes: - the City has no legal debt limit. - General Obligation Debt requires approval by voter referendum. - Other debt requires Commission approval by a Simple Majority (4 of 7 Commissioner: 2-112 CITY OF AVENTURA 2012 (A) LOAN DEBT SERVICE FUND 250 CATEGORY SUMMARY 2016/17 FUND DESCRIPTION This fund was established to account for debt service payment expenditures associated with the 2002 Loan which was used to acquire property for the Charter School and partially fund the Community Recreation Center. The original debt issued in 2002 was refinanced in 2012. REVENUE PROJECTIONS OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 310000/319999 Locally Levied Taxes $ - $ - $ - $ - $ - 320000/329999 Licenses & Permits - - - - - 330000/339999 Intergovernmental Revenues - - - - - 340000/349999 Charges for Services - - - - - 350000/359999 Fines & Forfeitures - - - - - 360000/369999 Miscellaneous Revenues 6 (104) - - - 380000/389999 Transfer/Debt Proceeds 393,908 396,406 396,855 198,428 404,542 399900/399999 Fund Balance 9,456 7,506 7,449 3,725 - Total Available $ 403,370 $ 403,808 $ 404,304 $ 202,153 $ 404,542 EXPENDITURES OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 1000/2999 Personal Services $ - $ - $ - $ - $ - 3000/3999 Contractual Services - - - - - 4000/4999 Other Charges & Services - - - - - 5000/5399 Commodities - - - - - 6400/5999 Other Operating Expenses - - - - - Total Operating Expenses - - - - - 6000/6999 Capital Outlay - - - - - 7000/7999 Debt Service 395,864 396,359 404,304 198,403 404,542 9000/9999 Transfers - - - - - Total Expenditures $ 395,864 $ 396,359 $ 404,304 $ 198,403 $ 404,542 2-113 CITY OF AVENTURA 2012 (A) LOAN DEBT SERVICE FUND 260 2016/17 REVENUE PROJECTIONS OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 Miscellaneous Revenues 3611000 Interest $ 6 $ (104) $ - $ - $ - Subtotal 6 (104) - - - Transfer/Debt Proceeds 3811001 Transfer from General Fund 393,908 396,406 396,866 198,428 404,542 Subtotal 393,908 396,406 396,866 198,428 404,542 Fund Balance 3999000 Carryover 9,456 7,506 7,449 3,725 - Subtotal 9,456 7,506 7,449 3,725 - Total Revenues $ 403,370 $ 403,808 $ 404,304 $ 202,153 $ 404,542 EXPENDITURES 9001-590 OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 DEBT SERVICE Non -Departmental - 590 7130 Principal $ 300,101 $ 307,190 $ 314,279 $ 157,140 $ 321,368 7230 Interest 95,763 89,169 82,525 41,263 75,674 7330 Other Debt Service Costs - - 7,500 - 7,500 Total Expenditures $ 395,864 $ 396,359 $ 404,304 $ 198,403 $ 404,542 REVENUE PROJECTION RATIONALE 3811001 Transfer From General Fund - Amount transferred from the General Fund to fund debt service costs. BUDGET JUSTIFICATIONS 7130 Principal - Principal payment due 8/1/2017 on the Loan which financed the acquisition of the charter school site and the balance of Community/Recreation Center. 7230 Interest - Interest payments due on the loan which will be payable on 2/1/2017 and 8/1/2017. 2-114 CITY OF AVENTURA 2012 (A) LOAN DEBT SERVICE FUND 260 Bank Qualified Loan Refunding Bonds, Series 2012 Principal 260-9001-690.71-30 Interest 260-9001-690.72-30 Other 260-9001-690.73-30 Fiscal Year Date Principal Coupon Interest Debt Service 2/1/2013 $ - $ 63,934.14 8/1/2013 278,834.00 2.180% 50,921.00 $ 393,689.14 2/1/2014 - 47,881.71 8/1/2014 300,101.00 2.180% 47,881.71 395,864.41 2/1/2015 - 44,610.60 8/1/2015 307,190.00 2.180% 44,610.60 396,411.21 2/1/2016 - 41 ,262.23 8/1/2016 314,279.00 2.180% 41,262.23 396,803.47 2/1/2017 - 37,836.69 8/1/2017 321,368.00 2.180% 37,836.69 397,041.18 2/1/2018 - 34, 333.68 8/1/2018 283,560.00 2.180% 34,333.68 352,227.36 2/1/2019 - 31 ,242.88 8/1/2019 290,649.00 2.180% 31,242.88 353,134.75 2/1/2020 - 28, 074.80 8/1/2020 297,738.00 2.180% 28,074.80 353,887.61 2/1/2021 - 24, 829.46 8/1/2021 302,464.00 2.180% 24,829.46 352,122.92 2/1/2022 - 21,532.60 8/1/2022 311,916.00 2.180% 21,532.60 354, 981 .20 2/1/2023 - 18,132.72 8/1/2023 316,642.00 2.180% 18,132.72 352,907.43 2/1/2024 - 14,681 .32 8/1/2024 326,094.00 2.180% 14,681.32 355,456.64 2/1/2025 - 11,126.89 8/1/2025 333,183.00 2.180% 11,126.89 355,436.79 2/1/2026 - 7,495.20 8/1/2026 340,272.00 2.180% 7,495.20 355,262.40 2/1/2027 - 3,786.23 8/1/2027 347,361.00 2.180% 3,786.23 354,933.47 $ 4,671,661.00 $ 848,608.98 $ 6,620,169.98 Notes: - the City has no legal debt limit. - General Obligation Debt requires approval by voter referendum. - Other debt requires Commission approval by a Simple Majority (4 of 7 Funding from the original Series 2002 Revenue Bonds was utilized for various projects and as a result, separate debt service funds were created to independently track the repayment of the related debt (i.e., Fund 250 and Fund 290). Due to a very favorable interest rate environment, in June of 2012, the City refunded the original Series 2002 Revenue Bonds with a Bank Loan (described below) that resulted in a more than $2.5M NPV savings (inclusive of Fund 290) over the life of the loan. The Series 2012 Revenue Bonds are bank qualified debt, secured solely by a covenant to budget and appropriate the required debt service payments each year. This loan is structured the same as a serial bond issue with principal payments due on August 1st and semi-annual interest payments due on February 1st and August 1st of each year with the final maturity on August 1, 2027. Debt service requirements average approximately $368,000 (exclusive of Fund 290) per year over the 15 -year life of the obligation. The interest rate is locked at 2.180%. 2-115 CITY OF AVENTURA 2012 (B) LOAN DEBT SERVICE FUND 290 CATEGORY SUMMARY 2016/17 FUND DESCRIPTION This fund was established to account for debt service payment expenditures associated with the Florida Intergovernmental Finance Commission Loan which was used to fund the construction and equipment for of the Aventura Charter Elementary School. The original debt issued in 2002 was refinanced in 2012. REVENUE PROJECTIONS OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013114 2014115 2015116 2015116 2016117 3100001319999 Locally Levied Taxes $ - $ - $ - $ - $ - 3200001329999 Licenses & Permits - - - - - 3300001339999 Intergovernmental Revenues - 3400001349999 Charges for Services - - - - - 3500001359999 Fines & Forfeitures - - - - - 3600001369999 Miscellaneous Revenues 397 677 - 178 - 3800001389999 Transfer/Debt Proceeds 444,000 444,000 446,315 223,158 446,580 3999001399999 Fund Balance - - - - - Total Available $ 444,397 $ 444,677 $ 446,315 $ 223,336 $ 446,580 EXPENDITURES OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013114 2014115 2015116 2015116 2016117 100012999 Personal Services $ - $ - $ - $ - $ - 300013999 Contractual Services - - - - - 400014999 Other Charges & Services - - - - - 500015399 Commodities - - - - - 540015999 Other Operating Expenses - - - - - Total Operating Expenses - 600016999 Capital Outlay - - - - - 700017999 Debt Service 441,767 442,377 446,315 221,408 446,580 900019999 Transfers - - - - - Total Expenditures $ 441,767 $ 442,377 $ 446,315 $ 221,408 $ 446,580 2-116 CITY OF AVENTURA 2012 (B) LOAN DEBT SERVICE FUND 290 2016/17 REVENUE PROJECTIONS OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/16 2016/16 2016/16 2016/17 Miscellaneous Revenues 3611000 Interest $ 397 $ 677 $ - $ 178 $ - Subtotal ' 397 677 - 178 - Transfer/Debt Proceeds 3811001 Transfer from General Fund - - - - - 3811901 Transfer from Charter School Fund 444,000 444,000 446,316 223,168 446,680 Subtotal 444,000 444,000 446,316 223,168 446,680 Fund Balance 3999000 Carryover - - - - - Subtotal - - - - - Total Revenues $ 444,397 $ 444,677 $ 446,316 $ 223,336 $ 446,680 EXPENDITURES 9001-690 OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/16 2016/16 2016/16 2016/17 DEBT SERVICE Non -Departmental - 690 7130 Principal $ 334,899 $ 342,810 $ 360,721 $ 176,361 $ 368,632 7230 Interest 106,868 99,667 92,094 46,047 84,448 7330 Other Debt Service Costs - - 3,600 - 3,600 f Total Expenditures $ 441,767 $ 442,377 $ 446,316 $ 221,408 $ 446,680 REVENUE PROJECTION RATIONALE 3811901 Transfer From Charter School Fund - Transfer of funds for lease payment from Charter School Fund for elementary school to fund debt service costs for construction of school. BUDGET JUSTIFICATIONS 7130 Principal - Principal payment due 8/1/2017 on the Loan which financed the acquisition of the charter school site and the balance of Community/Recreation Center. 7230 Interest - Interest payments due on the loan which will be payable on 2/1/2017 and 8/1/2017. 2-117 CITY OF AVENTURA 2012 (B) LOAN DEBT SERVICE FUND 290 Bank Qualified Loan Refunding Bonds, Series 2012 Principal 290-9001-690.71-30 Interest 290-9001-690.72-30 Other 290-9001-690.73-30 Fiscal Year Date Principal Coupon Interest Debt Service 2/1/2014 - 53,433.79 8/1/2014 334,899.00 2.180% 53,433.79 $ 441,766.59 2/1/2015 - 49,783.40 8/1/2015 342, 810.00 2.180% 49, 783.40 442, 376.79 2/1/2016 - 46, 046.77 8/1/2016 350, 721.00 2.180% 46, 046.77 442, 814.53 2/1/2017 - 42,223.91 8/1/2017 368,632.00 2.180% 42,223.91 443,079.82 2/1/2018 - 38, 314.82 8/1/2018 316, 440.00 2.180% 38, 314.82 393, 069.64 2/1/2019 - 34, 865.62 8/1/2019 324, 351.00 2.180% 34, 865.62 394, 082.25 2/1/2020 - 31, 330.20 8/1/2020 332, 262.00 2.180% 31, 330.20 394, 922.39 2/1/2021 - 27,708.54 8/1/2021 337, 536.00 2.180% 27, 708.54 392, 953.08 2/1/2022 - 24, 029.40 8/1/2022 348, 084.00 2.180% 24, 029.40 396,142.80 2/1/2023 - 20,235.28 8/1/2023 353, 358.00 2.180% 20, 235.28 393, 828.57 2/1/2024 - 16, 383.68 8/1/2024 363, 906.00 2.180% 16, 383.68 396, 673.36 2/1/2025 - 12,417.11 8/1/2025 371,817.00 2.180% 12,417.11 396,651.21 2/1/2026 - 8,364.30 8/1/2026 379,728.00 2.180% 8,364.30 396,456.60 2/1/2027 - 4,225.27 8/1/2027 387,639.00 2.180% 4,225.27 396,089.53 $ 4,902,183.00 $ 818,724.16 $ 6,720,907.16 Notes: - the City has no legal debt limit. - General Obligation Debt requires approval by voter referendum. - Other debt requires Commission approval by a Simple Majority (4 of 7 Commission( Funding from the original Series 2002 Revenue Bonds was utilized for various projects and as a result, separate debt service funds were created to independently track the repayment of the related debt (i.e., Fund 250 and Fund 290). Due to a very favorable interest rate environment, in June of 2012, the City refunded the original Series 2002 Revenue Bonds with a Bank Loan (described below) that resulted in a more than $2.5M NPV savings (inclusive of Fund 250) over the life of the loan. The Series 2012 Revenue Bonds are bank qualified debt, secured solely by a covenant to budget and appropriate the required debt service payments each year. This loan is structured the same as a serial bond issue with principal payments due on August 1St and semi-annual interest payments due on February 1St and August 1St of each year with the final maturity on August 1, 2027. Debt service requirements average approximately $409,000 (exclusive of Fund 250) per year over the 15 -year life of the obligation. The interest rate is locked at 2.180%. 2-118 a 7 IK CAPITAL PROJECTS FUND 2-119 CITY OF AVENTURA CAPITAL PROJECTS FUND - 392 CATEGORY SUMMARY 2016/17 FUND DESCRIPTION This fund was established to account for impact fees and other revenues specifically earmarked for capital projects restricted by City Ordinance or Commission Policy. REVENUE PROJECTIONS OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 310000/319999 Locally Levied Taxes $ - $ - $ - $ - $ - 320000/329999 Licenses & Permits - - - - - 330000/339999 Intergovernmental Revenues - - - - - 340000/349999 Charges for Services - - - - - 350000/359999 Fines & Forfeitures - - - - - 360000/369999 Miscellaneous Revenues 1,131,010 792,775 5,000 187,171 5,000 380000/389999 Transfer/Debt Proceeds - - - - - 399900/399999 Fund Balance - 1,059,639 1,480,274 740,137 118,680 Total Available $ 1,131,010 $ 1,852,414 $ 1,485,274 $ 927,308 $ 123,680 EXPENDITURES OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 1000/2999 Personal Services $ - $ - $ - $ - $ - 3000/3999 Contractual Services - - - - - 4000/4999 Other Charges & Services - - - - - 5000/5399 Commodities - - - - - 5400/5999 Other Operating Expenses - - - - - Total Operating Expenses - - - - - 6000/6999 Capital Outlay 232,195 372,140 1,485,274 31,028 123,680 7000/7999 Debt Service - - - - - 9000/9999 Transfers - - - - - Total Expenditures $ 232,195 $ 372,140 $ 1,485,274 $ 31,028 $ 123,680 2-120 CITY OF AVENTURA CAPITAL PROJECTS FUND - 392 2016/17 REVENUE PROJECTIONS OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 Miscellaneous Revenues 3499000 Miscellaneous $ 125,000 $ 786,000 $ - $ - $ - 3611000 Interest 3 - - (33) - 3632200 Police Impact Fees 6,007 6,775 5,000 68,524 5,000 3632700 Recreation Impact Fees - - - 118,680 - 3644300 Land Proceeds 1,000,000 - - - - Subtotal 1,131,010 792,775 5,000 187,171 5,000 Fund Balance 3999000 Carryover - Public Safety - 25,898 - - - 3999000 Carryover - Community Service: - 1,033,741 1,480,274 740,137 118,680 Subtotal - 1,059,639 1,480,274 740,137 118,680 Total Revenues $ 1,131,010 $ 1,852,414 $ 1,485,274 $ 927,308 $ 123,680 EXPENDITURES 2001/5001 OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 CAPITAL OUTLAY Public Safety - 20- 521 6320 TVMS Upgrades $ - $ 246,267 $ 8,092 $ - $ - 6999 Capital Reserve - - 5,000 - 5,000 Subtotal - 246,267 13,092 - 5,000 Community Services - 50-539/541/572 6341 Transportation System Improv. $ - $ - $ 100,000 $ - $ - 6310 Founders Park Improvements 175,924 - - - - 6322 Waterways Park Improvements 9,372 - - - - 6323 Waterways Dog Park Improvemi 27,212 - - - - 6324 Veterans Park Improvements 19,687 - - - - 6325 NE 188th Street Park Improvemi - 125,873 1,176,371 31,028 - 6999 Capital Reserve - - 195,811 - 118,680 1 Subtotal $ 232,195 $ 125,873 $ 1,472,182 $ 31,028 $ 118,680 r Total Expenditures $ 232,195 $ 372,140 $ 1,485,274 $ 31,028 $ 123,680 2-121 REVENUE PROJECTION RATIONALE 3632200 Police Impact Fees — Represents fees collected from new development to pay for additional police and capital equipment costs caused by the impact of the development on services and the community. 3632700 Park Impact Fees — Represents fees collected from new development to pay for park improvements caused by the impact of the development on services and the community. 3999000 Carryover — Parks — Represents funds set aside from the sale of land previously owned by the City on Biscayne Boulevard. 2-122 a ,I 1 Qi a STORMWATER UTILITY FUND 2-123 CITY OF AVENTURA STORMWATER UTILITY FUND 410 CATEGORY SUMMARY 2016/17 FUND DESCRIPTION This fund is used to account for revenues and expenditures specifically earmarked for the construction and maintenance of the City's stormwater drainage system. REVENUE PROJECTIONS OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 310000/319999 Locally Levied Taxes $ - $ - $ - $ - $ - 320000/329999 Licenses & Permits - - - - - 330000/339999 Intergovernmental Revenues - 496,293 - - - 340000/349999 Charges for Services 857,558 926,278 875,670 263,060 1,240,804 350000/359999 Fines & Forfeitures - - - - - 360000/369999 Miscellaneous Revenues 3,657 7,335 1,000 5,036 1,000 380000/389999 Transfer from Funds - - - - - 399900/399999 Fund Balance - 880,000 2,002,000 1,001,000 - Total Available $ 861,215 $ 2,309,906 $ 2,878,670 $ 1,269,096 $ 1,241,804 EXPENDITURES OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 1000/2999 Personal Services $ - $ - $ - $ - $ - 3000/3999 Contractual Services 508,312 378,772 578,656 278,956 601,802 4000/4999 Other Charges & Services - - - - - 5000/5399 Commodities - - - - - 5400/5999 Other Operating Expenses 297,324 297,324 - - - Total Operating Expenses 805,636 676,096 578,656 278,956 601,802 6000/6999 Capital Outlay - 17,768 2,300,014 99,917 640,002 9000/9999 Transfers - - - - - Total Expenditures $ 805,636 $ 693,864 $ 2,878,670 $ 378,873 $ 1,241,804 2-124 CITY OF AVENTURA STORMWATER UTILITY FUND 410 2016/17 REVENUE PROJECTIONS OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 Intergovernmental Revenues 3343605 State Grant $ - $ 496,293 $ - $ - $ - Subtotal - 496,293 - - - Charges for Services 3439110 Stormwater Utility Fees 857,558 926,278 875,670 263,060 1,240,804 Subtotal 857,558 926,278 875,670 263,060 1,240,804 Miscellaneous Revenues 3611000 Interest 3,657 7,335 1,000 5,036 1,000 Subtotal 3,657 7,335 1,000 5,036 1,000 Fund Balance 3999000 Carryover - 880,000 2,002,000 1,001,000 - Subtotal - 880,000 2,002,000 1,001,000 - Total Revenues $ 861,215 $ 2,309,906 $ 2,878,670 $ 1,269,096 $ 1,241,804 CITY OF AVENTURA STORMWATER UTILITY FUND 410 2016/17 EXPENDITURES 6001 OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 Operating CONTRACTUAL SERVICES Public Works/Transportation - 60-538 3110 Prof. Services - Engineering $ 93,209 $ 13,641 $ 97,000 $ 83,398 $ 101,500 3450 Lands Maint. - Streets 225,013 233,719 246,656 168,509 255,500 3460 Street Maint./Drainage 190,090 131,412 235,000 27,049 244,802 Subtotal 508,312 378,772 578,656 278,956 601,802 OTHER OPERATING EXPENSES 5915 Depreciation 297,324 297,324 - - - Subtotal 297,324 297,324 - - - CAPITAL OUTLAY Public Works/Transportation - 60-538 6306 Drainage Improvements - 17,768 2,300,000 99,917 339,000 6999 Capital Reserve - - 14 - 301,002 Subtotal - 17,768 2,300,014 99,917 640,002 Total Expenditures $ 805,636 $ 693,864 $ 2,878,670 $ 378,873 $ 1,241,804 2-125 REVENUE PROJECTION RATIONALE 3439110 Stormwater Utility Fees — It is proposed to increase the Stormwater fee at from $2.50/ERU to $3.50/ERU to fund the required drainage improvements. The revenue amount is based on 30,765 ERUs at 96%. Stormwater Utility Fees $1,300,000 $1,200,000 $1,100,000 $1,000,000 _ $900,000 $800,000 $700,000 ootio°�titi0\ Q) o �o ,�o ,�o do CAPITAL PROJECT DESCRIPTION PUBLIC WORKS/UTILITIES 6306 Drainage Improvements — Funds have been budgeted for the following projects: • Stormwater Master PlanPhase II 153,000 • 3 Stormwater Outflow Check Valves 186,000 2-126 POLICE OFFDUTY SERVICES FUND 2-127 CITY OF AVENTURA POLICE OFFDUTY SERVICES FUND 620 CATEGORY SUMMARY 2016/17 FUND DESCRIPTION This Fund was established to account for revenues and expenditures associated with services provided by off duty Police Officers in private customer details to the various businesses and condominium associations. OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 310000/319999 Locally Levied Taxes $ - $ - $ - $ - $ - 320000/329999 Licenses & Permits - - - - - 330000/339999 Intergovernmental Revenues - - - - - 340000/349999 Charges for Services 330,244 649,744 470,000 177,369 400,000 350000/359999 Fines & Forfeitures - - - - - 360000/369999 Miscellaneous Revenues - - - - - 380000/389999 Transfer from Funds - - - - - 399900/399999 Fund Balance - - - - - Total Available $ 330,244 $ 649,744 $ 470,000 $ 177,369 $ 400,000 EXPENDITURES OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 1000/2999 Personal Services $ 271,640 $ 495,731 $ 470,000 $ 200,120 $ 400,000 3000/3999 Contractual Services - - - - - 4000/4999 Other Charges & Services - - - - - 5000/5399 Commodities - - - - - 5400/5999 Other Operating Expenses - - - - - Total Operating Expenses 271,640 495,731 470,000 200,120 400,000 6000/6999 Capital Outlay - - - - - Total Expenditures $ 271,640 $ 495,731 $ 470,000 $ 200,120 $ 400,000 2-128 CITY OF AVENTURA POLICE OFFDUTY SERVICES FUND 620 2016/17 REVENUE PROJECTIONS OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 Charges for Services 3421100 Police Detail Billing $ 330,244 $ 649,744 $ 470,000 $ 177,369 $ 400,000 Total Revenues $ 330,244 $ 649,744 $ 470,000 $ 177,369 $ 400,000 EXPENDITURES 2001-521 OBJECT APPROVED HALF YEAR CITY MANAGER CODE ACTUAL ACTUAL BUDGET ACTUAL PROPOSAL NO. CATEGORY RECAP 2013/14 2014/15 2015/16 2015/16 2016/17 PERSONAL SERVICES Public Safety 1420 Extra Duty Detail $ 271,640 $ 495,731 $ 470,000 $ 200,120 $ 400,000 Total Expenditures $ 271,640 $ 495,731 $ 470,000 $ 200,120 $ 400,000 REVENUE RATIONALE 3421100 Police Detail Billing — Estimated amount of revenue generated by off-duty details in the City's business and residential communities. IL 2-129 a err _ err a Ct $ ell- SUMMARY l SUMMARY OF CAPITAL IMPROVEMENT PROGRAM 3-1 CAPITAL IMPROVEMENT PROGRAM 2016-2021 HIGHLIGHTS • Road maintenance projects that total $2,764,000 to resurface asphalt and enhance safety are included for NE 27th Avenue, NE 28th Court, NE 30th Avenue, NE 209th Street, Yacht Club Drive, Mystic Point Drive, NE 187th Street, NE 185th Street, Aventura Boulevard, NE 34th Avenue,NE 28th Avenue, NE 190th Street, Yacht Club Way and south portion of the hospital district. • Provides funding in the amount of $1,400,000 to retrofit street lighting throughout the City with more energy efficient LED fixtures and $200,000 for new street lights on NE 30th Avenue south of NE 207th Street. • Provides for improvements to Founders Park, Veterans Park, and Waterways Park in the amount of $816,500 to address maintenance requirements. • Funds upgrades to seawalls along NE 183rd Street, NE 188th Street, NE 190th Street and adds 15 stormwater outfall check valves to guard against rising sea levels. A total of $2,764,500 has been earmarked during the five-year period. • Provides the necessary equipment to continue to provide high quality and effective police services. • Continues the implementation of technology improvements and management information systems to enhance the productivity and efficiency of City operations. • Ensures that the tools of production, vehicles, equipment and technology, are available for City operations. 3-2 PURPOSE OF THE CAPITAL IMPROVEMENT PROGRAM The purpose of the CIP is to establish a long term plan of proposed capital expenditures, the means and methods of financing, and a schedule of priorities for implementation. In order to determine the impact on the City's operating budget, debt service and the general trend of future expenditures, the City Commission will be provided with the advantage of a CIP document as a point of reference and estimated long-term budget plan. In accordance with the State's Growth Management Act, the City is required to undergo this process in order to meet the needs of its Comprehensive Plan. The CIP is an official statement of public policy regarding long-range capital development within the City. A capital improvement is defined as a capital expenditure of $5,000 or more, resulting in the acquisition, improvement or addition to fixed assets in the form of land, buildings or improvements, more or less permanent in character, and durable equipment with a life expectancy of more than one (1) year. In addition, equipment that has a value of $5,000 or less is also included in this document for budgetary purposes. The CIP lists proposed capital projects to be undertaken, the year in which they will be started, the amount expected to be expended in each year and the method of financing these projects. Based on the CIP, a department's capital outlay portion of the annual Operating Budget will be formulated for that particular year. The CIP document also communicates to the citizens, businesses and interested parties the City's capital priorities and plan for implementing projects. The five-year CIP is updated annually to add new projects in the fifth year, to re-evaluate the program and project priorities in light of unanticipated needs, and to revise recommendations to take account of new requirements and new sources of funding. Capital Improvement programming thus becomes a continuing part of the City's budgeting and management procedures. The annual capital programming process provides the following benefits: The CIP is a tool for implementing the City's Comprehensive Plan. 2. The CIP process provides a mechanism for coordinating among projects with respect to function, location, and timing. 3. The yearly evaluation of project priorities ensures that the most crucial projects are developed first. 4. The CIP process facilitates long-range financial planning by matching estimated revenue against capital needs, establishing capital expenditures and identifying the need for municipal borrowing and indebtedness within a sound long-range fiscal framework. 3-3 5. The impact of capital projects on the City's operating budget can be projected. 6. The CIP serves as a source of information about the City's development and capital expenditures plan for the public, City operating departments and the City Commission. LEGAL AUTHORITY A capital programming process to support the comprehensive plan is required by the Local Government Comprehensive Planning and Land Development Regulations, incorporated as Chapter 163, Florida Statues. DEVELOPMENT OF THE CAPITAL IMPROVEMENT PROGRAM The City's capital programming process began in January when operating departments were required to prepare requests for all proposed capital projects anticipated during the period of 2016 - 2021. A CIP Preparation Manual and related forms were distributed to all departments for this purpose. In February, departmental prioritized project requests were submitted to the City Manager's Office. Department Directors were asked to justify projects in terms of benefits derived, necessity to health, safety and welfare of the City, enhancement to City plans and policies, need of residents and funding. Projects were prioritized on the basis of Urgency, Necessity, Desirability and Deferability. The City Manager reviewed departmental requests and conducted individual meetings with Department Directors. The departmental requests were prioritized and the five-year schedule of projects was compiled into document form by the City Manager. The methods of financing and revenue sources were then prepared by the Finance Director and City Manager and were incorporated into the CIP document. At this point, the proposed CIP is submitted to the City Commission and public for review. In order to facilitate public involvement, public hearings and community meetings will be held to unveil and review the CIP document prior to the adoption of a Resolution approving the CIP in principle. 3-4 CAPITAL IMPROVEMENT PROGRAM POLICIES 1. Annually, the City will prepare a five-year capital improvement program analyzing all anticipated capital expenditures and identifying associated funding sources. Future capital expenditures necessitated by changes in population, changes in development, growth, redevelopment or changes in economic base will be calculated and included in the Capital update process. 2. The City will perform all capital improvements in accordance with an adopted CIP. 3. The classification of items as capital or operating will be determined by two criteria - cost and frequency. Generally, a capital project has a "useful life" of more than one (1) year and a value of $5,000 or more. In addition, equipment that has a value of $5,000 or less is also included in the document for budgetary purposes. 4. The City will coordinate development of the capital improvement budget with the development of the operating budget. Future operating costs associated with new capital improvements will be projected and included in the operating forecasts. 5. The first year of the five-year capital improvement program will be used as the basis for formal fiscal year appropriations during the annual budget process. 6. The City will maintain all of its assets at a level adequate to protect the City's capital investment and to minimize future maintenance and replacement costs. 7. The City will identify the estimated cost of capital projects and prepare a funding projection that considers revenues and operating costs to be included in the Capital Improvement Program document that is submitted to the City Commission for approval. 8. The City will determine the most appropriate financing method for all new projects. 9. If appropriate, the City will attempt to maintain a mixed policy of pay-as-you-go and borrowing against future revenues for financing capital projects. 10 The City will maintain ongoing maintenance schedules relating to road, sidewalk and drainage system improvements. 11. The City will address and prioritize infrastructure needs on the basis of protecting the health, safety and welfare of the community. 12. A CIP preparation calendar shall be established and adhered to. 13. Capital projects will conform to the City's Comprehensive Plan. 14. Long-term borrowing will not be used to fund current operations or normal maintenance. 15. The City will strive to maintain an unreserved General Fund Fund Balance at a level not less than 10% of the annual General Fund revenue. 16. If new project appropriation needs are identified at an interim period during the fiscal year, the funding sources will be identified and mid -year budget amendments will be utilized to provide formal budgetary authority. In addition budget amendments may be utilized to increase appropriations for specific capital projects. 3-5 PREPARING THE CAPITAL BUDGET The most important year of the schedule of projects is the first year. It is called the Capital Budget and is adopted separately from the five-year program as part of the annual budget review process. Based on the CIP, each department's capital outlay portion will be formulated for that particular year. Each year the CIP will be revised and another year will be added to complete the cycle. Capital Improvement Programming thus becomes a continuing part of the City's budget and management process. The Capital Budget is distinct from the Operating Budget. The Capital Budget authorizes capital expenditures, while the Operating Budget authorizes the expenditure of funds for employee salaries, supplies and materials. Through the City's amendment Budget during the fiscal year. department based on an urgent previously approved project. T Manager and, if approved by th City Commission. process, changes can be made to the adopted Capital A request for amendment is generated by an operating need for new capital project or for additional funding for a ie request is reviewed by the Finance Director and City City Manager, a budget amendment is presented to the LOCATING A SPECIFIC CAPITAL PROJECT The Capital Improvement Program is divided into five (5) program areas as follows: Beautification and Parks (BP) Transportation, Drainage and Infrastructure Improvements (TDI) Public Buildings and Facilities (PBF) Information/Communication Technology (ICT) Capital Equipment Purchase & Replacement (CE) Each project in the Capital Improvement Program has a unique project number. This project number appears at the beginning of the individual project descriptions and the Summary by Year tables. The first digit refers to functional category priority number assigned by the City Manager. The final digits outline the individual department requesting the project. For example, project BP1-CS is Beautification and Parks project number one which was requested by the Community Services Department. 3-6 SUMMARY OF RECOMMENDED PROJECTS The proposed 2016 — 2021 CIP includes 32 projects in five (5) functional categories with a total value of $15,417,855. The following represents the percentage of total funding that each functional category has been allocated: Beautification & Parks Facilities (3%), Transportation, Drainage and Infrastructure Improvements (42%), Capital Equipment Purchase and Replacement (24%), Information/Communication Technology (25%) and Public Buildings and Facilities Improvements (3%). SUMMARY OF MAJOR PROGRAMS The following table presents a summarized breakdown of the costs of the various projects recommended for funding categorized by major function for each of the five (5) years covered by the CIP. Table 1 Program 2016/17 2017/18 2018/19 2019/20 2020/21 TOTAL Beautification & Parks Facilities $ 194,400 $ 201,000 $ 209,860 $ 36,660 $ 266,800 $ 896,600 Transportation, Drainage & 2,307,600 1,161,000 1,106,000 1,001,000 903,000 6,468,600 Infrastructure Public Buildings & Facilities 30,000 83,000 130,600 181,600 60,000 476,000 Information/Communication 684,176 689,876 766,676 786,376 906,376 3,833,476 Technology Capital Equipment 806,160 796,100 687,230 804,400 662,400 3,744,280 Totals $ 4,021,226 $ 2,919,976 $ 2,900,266 $ 2,808,826 $ 2,767,676 $ 16,417,866 Capital Improvement Program 2016/17 - 2020/21 Summary By Function Beautification & Capital Equiprne€�t� Parks Fat:ilities 24% - 6% s - - 1 Transportat o n, Dminage$ I nirastru ctu re I ntorrnatr on Technology 25N FublicBuildngs 2% 3-7 SUMMARY OF PROPOSED APPROPRIATIONS BY FUNDING SOURCE The following table reflects the distribution of all proposed projects to the funding source or mechanism, which is appropriate for funding the projects for each of the five (5) years of the program. Table 2 Capital Improvement Program 2016/17 - 2020/21 Summary By funding Source Funding Source 2016117 2017118 2018119 2019120 2020121 TOTAL General $ 2,701,226 $ 1,616,476 $ 1,444,766 $ 1,460,326 $ 1,632,076 $ 8,644,866 Stormwater Utility 339,000 260,000 396,000 260,000 260,000 1,484,000 Charter School 293,000 262,600 349,600 367,600 332,600 1,686,000 Transportation Fund 688,000 901,000 711,000 761,000 663,000 3,704,000 $ 4,021,226 $ 2,919,976 $ 2,900,266 $ 2,808,826 $ 2,767,676 $ 16,417,866 The proposed funding plan involves a commitment to "pay—as-you-go" annual appropriations established in yearly budgets and does not include additional long term debt. Funding Source Summary General St ornwi,; ter Li t it l ty IQ %u _ Charter School Traosportatfon Ford 24 "/. 3-8 SUMMARY OF PROJECTS BY LOCATION AND YEAR The following outlines the major projects by location and the year they are proposed to be funded: 10pol=I Capital Improvement Program 2016/17- 2020/21 Summary By Location 3-9 Resurfacing Street Lighting Drainage Park Location Improvements Improvements Founders Park 2016 to 2020 Waterways Park 2016 & 2020 Veterans Park 2017 to 2019 NE 30th Avenue 2016/17 NE 27th Avenue 2016/17 NE 28th Court 2016/17 NE 209th Street 2016/17 NE 183rd Street Seawall Improvements 2016/17 NE 188th Street Seawall Improvements 2016/17 NE 190th Street Seawall Improvements 2016/17 Yacht Club Drive 2017/18 Mystic Point Drive 2017/18 NE 187th Street 2018/19 NE 185th Street 2018/19 Aventura Boulevard 2019/20 NE 34th Avenue 2019/20 NE 28th Avenue 2019/20 NE 190th Street 2020/21 Yacht Club Way 2020/21 Hospital District 2020/21 3-9 SUMMARY OF FINANCING PLAN MODEL The following represents an overview of the major points of the recommended funding plan: 1. Utilize "pay-as-you-go" financing through annual appropriations to fund the total five year amount of $15,417,855. No additional debt is recommended. • Adjusts property tax revenues based on projected conservative growth in assessments. RECAP OF AVAILABLE RESOURCES vs PROPOSED APPROPRIATIONS GENERAL FUND CAPITAL IMPROVEMENT PROGRAM 2016117 2017118 2018119 2019120 2020121 TOTAL PROJECTED AVAILABLE RESOURCES $37,141,883 $37,743,672 $38,838,173 $40,291,922 $41,507,571 PROJECTED OPERATING EXPENDITURES 32,059,682 32,989,348 34,184,492 35,440,002 36,741,032 DEBT SERVICE REQUIREMENTS 2,207,863 2,220,979 2,220,979 2,220,979 2,220,979 SUBTOTAL - EXPENDITURES 34,267,545 35,210,327 36,405,471 37,660,981 38,962,011 BALANCE AFTER OPERATING COSTS 2,874,338 2,533,345 2,432,702 2,630,941 2,545,561 LESS CIP APPROPRIATIONS 2,701,225 1,516,475 1,444,755 1,450,325 1,532,075 BALANCE $ 173,113 $ 1,016,870 $ 987,947 $ 1,180,616 $ 1,013,486 AMOUNT NEEDED FROMCIP RESERVE OR NEW REVENUES $ - $ - $ - $ - $ - IMPACT OF CAPITAL PROJECTS ON OPERATING BUDGET In the 5 -year Capital Improvement Program there are no projects that have a significant impact on the City's operating budget. The majority of the projects are considered maintenance of infrastructure or equipment replacement or purchase. 3-10 PROPOSED BEAUTIFICATION AND PARK FACILITIES IMPROVEMENTS PROJECTS SCHEDULED FOR 2016/17 - 2020/21 SUMMARY BY YEAR Totals $ 194,400 $ 201,000 $ 209,850 $ 35,550 $ 255,800 $ 896,600 TABLE 2 PROPOSED BEAUTIFICATION AND PARK FACILITIES IMPROVEMENTS PROJECTS SCHEDULED FOR 2016/17 - 2020/21 FUNDING PLAN BP1 Founders Park Improvements CS $ 436,000 $ 436,000 BP2 Waterways Park Improvements BP1 Founders Park Improvements CS $ 155,000 $ 31,000 $ 185,000 $ 15,000 $ 50,000 $ 436,000 BP2 Waterways Park Improvements CS 30,000 - - - 196,000 226,000 BP3 Veterans Park Improvements CS - 150,000 4,500 - - 154,500 BP4 Exercise Trail Improvements PW/T - 10,400 10,600 10,800 - 31,800 BP5 City-wide Beautification Improvements PW/T 9,400 9,600 9,750 9,750 9,800 48,300 Totals $ 194,400 $ 201,000 $ 209,850 $ 35,550 $ 255,800 $ 896,600 TABLE 2 PROPOSED BEAUTIFICATION AND PARK FACILITIES IMPROVEMENTS PROJECTS SCHEDULED FOR 2016/17 - 2020/21 FUNDING PLAN BP1 Founders Park Improvements CS $ 436,000 $ 436,000 BP2 Waterways Park Improvements CS 226,000 226,000 BP3 Veterans Park Improvements CS 154,500 154,500 BP4 Exercise Trail Improvements PW/T 31,800 31,800 BP5 City-wide Beautification Improvements PW/T 48,300 48,300 Totals $ 896,600 $ 896,600 3-11 PROPOSED TRANSPORTATION, DRAINAGE AND INFRASTRUCTURE IMPROVEMENTS PROJECTS SCHEDULED FOR 2016/17 - 2020/21 SUMMARY BY YEAR CIP # Project Title �- TDI1 Stormwater Drainage Improvements PW/T $ 1,619,500 $ 250,000 $ 395,000 $ 250,000 $ 250,000 $ 2,764,500 TDI2 Road Resurfacing Program PW/T 288,000 501,000 311,000 551,000 653,000 2,304,000 TDI3 Street Lighting Improvements PW/T 400,000 400,000 400,000 200,000 - 1,400,000 Totals $ 2,307,500 $ 1,151,000 $ 1,106,000 $ 1,001,000 $ 903,000 $ 6,468,500 TABLE 2 PROPOSED TRANSPORTATION, DRAINAGE AND INFRASTRUCTURE IMPROVEMENTS PROJECTS SCHEDULED FOR 2016/17 - 2020/21 FUNDING PLAN TDI1 Stormwater Drainage Improvements PW/T $ 2,764,500 $ 1,484,000 $ 1,280,500 $ - TDI2 Road Resurfacing Program PW/T 2,304,000 - - 2,304,000 TDI3 Street Lighting Improvements PW/T 1,400,000 - - 1,400,000 Totals $ 6,468,500 $ 1,484,000 $ 1,280,500 $ 3,704,000 3-12 TABLE 1 PROPOSED PUBLIC BUILDING AND FACILITIES IMPROVEMENTS PROJECTS SCHEDULED FOR 2016/17- 2020/21 SUMMARY BY YEAR PBF1 HVAC Replacements PBF2 Community Recreation Center Improvements PBF3 AACC Improvements Totals PW/T $ 30,000 $ 83,000 $ 99,500 $ 145,000 $ 50,000 $ 407,500 CS - - 31,000 13,500 - 44,500 AACC - - - 23,000 - 23,000 $ 30,000 $ 83,000 $ 130,500 $ 181,500 $ 50,000 $ 475,000 TABLE 2 PROPOSED PUBLIC BUILDING AND FACILITIES IMPROVEMENTS PROJECTS SCHEDULED FOR 2016/17- 2020/21 FUNDING PLAN PBF1 HVAC Replacements PW/T $ 407,500 $ 167,000 $ 240,500 PBF2 Community Recreation Center Improvements CS 44,500 - 44,500 PBF3 AACC Improvements AACC 23,000 23,000 Totals $ 475,000 3-13 $ 167,000 $ 308,000 TABLE 1 PROPOSED COMMUNICATIONS AND COMPUTERS EQUIPMENT PROJECTS SCHEDULED FOR 2016/17 - 2020/21 SUMMARY BY YEAR ICT1 Police Computers Systems<$5000 ICT2 Central Computer System>$5000 ICT3 Radios ICT4 Computer Equipment<$5000 ICT5 Computer Equipment>$5000 ICT6 Computer Equipment<$5000 ICT7 Computer Equipment<$5000 ICT8 Computer Equipment<$5000 ICT9 Computer Equipment<$5000 ICT10 Computer Equipment<$5000 ICT11 Computer Equipment<$5000 ICT12 Computer Equipment<$5000 ICT13 Computer Equipment<$5000 207,500 Totals Dept. # 1W 2016/17. PD $ 133,375 $ 153,375 $ 197,375 $ 111,375 $ 138,375 $ 733,875 IT 170,000 240,000 210,000 255,000 240,000 1,115,000 PD 50,000 50,000 13,000 50,000 200,000 363,000 ACES 227,500 138,500 204,500 195,000 207,500 973,000 ACES 65,500 72,000 110,000 132,500 95,000 475,000 IT 6,000 6,000 6,000 6,000 6,000 30,000 F 2,000 3,000 3,000 5,000 2,000 15,000 CM 4,000 - - - - 4,000 PVN/T 4,300 7,000 11,300 9,000 3,000 34,600 CS 12,000 7,000 1,000 6,000 7,000 33,000 CD 3,500 4,000 4,500 3,500 4,500 20,000 AACC 6,000 6,000 5,000 11,000 2,000 30,000 CC - 3,000 1,000 2,000 1,000 7,000 $ 684,175 $ 689,875 $ 766,675 $ 786,375 $ 906,375 $ 3,833,475 TABLE 2 PROPOSED COMMUNICATIONS AND COMPUTERS EQUIPMENT PROJECTS SCHEDULED FOR 2016/17 - 2020/21 FUNDING PLAN CIP # Project Title D_ ICT1 Police Computers Systems<$5000 PD ICT2 Central Computer System>$5000 IT ICT3 Radios and E911 System PD ICT4 Computer Equipment<$5000 ACES ICT5 Computer Equipment>$5000 ACES ICT6 Computer Equipment<$5000 IT ICT7 Computer Equipment<$5000 F ICT8 Computer Equipment<$5000 CM ICT9 Computer Equipment<$5000 PVN/T ICT10 Computer Equipment<$5000 CS ICT11 Computer Equipment<$5000 CD ICT12 Computer Equipment<$5000 AACC ICT13 Computer Equipment<$5000 CC Totals Total $ 733,875 ChartIP General School Fund Fund $ 733,875 1,115, 000 1,115, 000 363,000 363,000 - 973,000 - 973,000 475,000 - 475,000 30,000 30,000 - 15,000 15,000 4,000 4,000 34,600 34,600 33,000 33,000 20,000 20,000 30,000 30,000 7,000 7,000 - $ 3,833,475 $ 2,385,475 $ 1,448,000 3-14 TABLE 1 PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT PROJECTS SCHEDULED FOR 2016/17 - 2020/21 SUMMARY BY YEAR CE1 Vehicle Purchase & Replacements PD $ 387,000 $ 499,000 $ 410,000 $ 496,000 $ 392,500 $ 2,184,500 CE2 Equipment Purchase and Replacement>5000 PD 282,000 137,000 110,500 169,000 95,000 793,500 CE3 Equipment Purchase and Replacement<5000 PD 36,200 48,600 69,600 29,600 15,600 199,600 CE4 Equipment Purchase and Replacement>5000 CS 12,250 48,250 29,000 - - 89,500 CE5 Equipment Purchase and Replacement>5000 PW/T 31,000 - - 62,000 46,000 139,000 CE6 Equipment Purchase and Replacement<5000 CS 7,300 6,550 9,750 7,800 8,300 39,700 CE7 Equipment Purchase and Replacement>5000 AACC 49,400 55,700 35,380 40,000 95,000 275,480 CE8 Equipment Purchase and Replacement>5000 CD - - 23,000 - - 23,000 Totals $ 805,150 $ 795,100 $ 687,230 $ 804,400 $ 652,400 $ 3,744,280 TABLE 2 PROPOSED CAPITAL EQUIPMENT PURCHASE AND REPLACEMENT PROJECTS SCHEDULED FOR 2016/17 - 2020/21 FUNDING PLAN PD LW CE1 Vehicle Purchase & Replacements CE2 Equipment Purchase and Replacement>5000 CE3 Equipment Purchase and Replacement<5000 CE4 Equipment Purchase and Replacement>5000 CE5 Equipment Purchase and Replacement>5000 CE6 Equipment Purchase and Replacement<5000 CE7 Equipment Purchase and Replacement>5000 CE8 Equipment Purchase and Replacement>5000 AACC Totals PD $ 2,184,500 General Fund $ 2,184,500 PD 793,500 793,500 PD 199,600 199,600 CS 89,500 89,500 PW/T 139,000 139,000 CS 39,700 39,700 AACC 275,480 275,480 CD 23,000 23,000 $ 3,744,280 $ 3,744,280 3-15 CITY OF AVENTURA CAPITAL OUTLAY 2016/17 - 2020/21 IMPACT OF CAPITAL PROJECTS ON OPERATING BUDGET ESTIMATED OBJECT CITY MANAGER USEFULE ANNUAL OPERATING BUDGET IMPACT CODE PROPOSAL PROJECT LIFE NO. CATEGORY RECAP 2016/17 DESCRIPTION (YEARS) 2016/17 2017/18 2018/19 2019/2020 2020/21 3-16 001-8OXX City Manager - 05-512 6402 Computer Equipment <$5,000 $ 4,000 No impact on operating budget 4 $ - $ - $ - $ - $ - Finance - 10-513 6402 Computer Equipment <$5,000 2,000 No impact on operating budget 4 - - - - - Information Technology. - 12-513 6401 Computer Equipment >$5,000 170,000 No impact on operating budget 4 - - - - - 6402 Computer Equipment <$5,000 6,000 No impact on operating budget 4 - - - - - Public Safety - 20- 521 6402 Computer Equipment <$5,000 133,375 No impact on operating budget 4 - - - - - 6407 Radio Purchase & Replace. 50,000 No impact on operating budget 5 - - - - - 6410 Equipment >$5,000 282,000 No impact on operating budget 5 - - - - - 6411 Equipment <$5,000 36,200 No impact on operating budget 5 - - - - - 6450 Vehicles 387,000 No impact on operating budget 4 - - - - - Community Development - 40-524 6402 Computer Equipment <$5,000 3,500 No impact on operating budget 4 - - - - - Community Services - 50-539/541/572 6402 Computer Equipment <$5,000 12,000 No impact on operating budget 4 - - - - - 6410 Equipment >$5,000 12,250 No impact on operating budget 5 - - - - - 6411 Equipment <$5,000 7,300 No impact on operating budget 5 - - - - - 6310 Aventura Founders Park 155,000 No impact on operating budget 10 - - - - - 6322 Waterways Park Improvements 30,000 No impact on operating budget 10 - - - - - Public Works/Transportation - 60-541 6301 Beautification Projects 9,400 No impact on operating budget 5 - - - - - 6308 Seawall Improvements 1,280,500 No impact on operating budget 25 - - - - - 6402 Computer Equipment <$5,000 4,300 No impact on operating budget 4 - - - - - 6410 Equipment >$5,000 31,000 No impact on operating budget 4 - - - - - Charter School - 69-569 6305 Charter School Improvements 30,000 No impact on operating budget 10 - - - - - Arts & Cultural Center - 70-575 6402 Computer Equipment <$5,000 6,000 No impact on operating budget 4 - - - - - 6410 Equipment >$5,000 49,400 No impact on operating budget 5 - - - - - Non -Departmental - 90-590 6999 Capital Reserve 16,575,911 N/A N/A N/A N/A N/A N/A Total Capital $ 19,277,136 $ - $ - $ $ TRANSPORTATION AND STREET MAINTENANCE FUND - 120 Community Services - 50-541 6305 Road Resurfacing $ 288,000 No impact on operating budget 10 $ - $ - $ - $ - $ - 6307 Street Lighting Improv. 400,000 No impact on operating budget 10 - - - - - 6999 Capital Reserve 539,473 N/A N/A N/A N/A N/A N/A Total Capital $ 1,227,473 $ - $ - $ - $ - CAPITAL PROJECTS FUND - 392 Public Safety - 20- 521 6999 Capital Reserve $ 5,000 N/A N/A N/A N/A N/A N/A N/A Community Services - 572 6999 Capital Reserve 118,680 N/A N/A N/A N/A N/A N/A N/A Total Capital $ 123,680 $ - $ - $ $ STORMWATER UTILITY FUND - 410 Community Services - 538 6306 Drainage Improvements $ 339,000 No impact on operating budget 10 $ - $ - $ - $ - $ - 6999 Capital Reserve 111,002 N/A N/A N/A N/A N/A - N/A Total Capital $ 450,002 $ - $ - $ $ 3-16 GLOSSARY 4-1 Account A term used to identify an individual asset, liability, expenditure control, revenue control, encumbrance control or fund balance. Accounting System The total structure of records and procedures which discover, record, classify, summarize and report information on the financial position and results of operations of the City or any of its funds, fund types, balanced account groups or organizational components. Accrual Basis of Accounting A method of accounting where revenues are recorded when service is given and expenses are recognized when the benefit is received. Actuary A person that makes determinations of required contributions to achieve future funding levels that addresses risk and time. Ad Valorem Taxes Taxes levied on all real and certain personal property, tangible and intangible, according to the property's assessed valuation. Adopted Budget The proposed budget as initially formally approved by the City Commission. Amended Budget The adopted budget as formally adjusted by the City Commission. Amortization The reduction of debt through regular payments of principal and interest sufficient to retire the debt instrument at a predetermined date known as maturity. Appropriation An authorization granted by the City Commission to make expenditures and to incur obligations for specific purposes. An W appropriation is limited in amount to the time it may be expended. Assessed Valuation A valuation set upon real estate or other property by the County Property Appraiser and the State as a basis for levying ad valorem taxes. Assets Cash, receivables or capital assets listed within the balance sheet. Balance Sheet Basic financial statement that describes the basis of accounting used in its preparation and presentation of a specified date in the City's assets, liabilities and the remaining fund balance or fund equity. Balanced Budget A budget in which current funds or revenues equal planned expenditures. Basis Point Equal to 1/100 of 1 %. If interest rates rise from 7.50% to 7.75%, the difference is referred to as an increase of 25 basis points. Bond A written promise, generally under seal, to pay a specified sum of money, called the face value, at a fixed time in the future, called the date of maturity and carrying interest at a fixed rate, usually payable periodically. Note: The difference between a note and a bond is that the latter usually runs for a longer period of time and requires greater legal formality. Bond Covenants A legally enforceable promise made to the bondholders from the issuer, generally in relation to the funding source utilized for repayment. Bonded Debt That portion of indebtedness represented by outstanding bonds. Budget A financial operating plan that embodies an estimate of proposed expenditures for a given period (usually a single fiscal year) and the proposed means of financing them. Budget Calendar A schedule of key dates that the City utilizes to prepare, adopt and administer the budget. Budget Message A general discussion of the proposed budget as presented in writing by the City Manager to the City Commission. Budgetary Control The control or management of the City in accordance with the approved budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenues. Represents the level of control at which expenditures may not exceed budget. Any revisions that alter the total expenditures of a department must be approved by the City Commission. Capital Budget A plan of proposed capital outlays and the means of financing them for the current fiscal period. Capital Construction Fund A fund established to account for bond proceeds and expenditures associated with the purchase of properties to be to be utilized for public parks, cultural center and the permanent Government Center and Police Station. Capital Improvement Program (CIP) A plan for capital expenditures to be incurred each year over a five-year period to meet capital needs arising from the long-term work program or otherwise. It sets forth each project or other contemplated expenditure in which the City is to have a part and specifies the full resources estimated to be available to finance the projected expenditures. 4-3 Capital Outlays Non-recurring expenditures of ar infrequent or unusual nature which may result in the acquisition/addition to the City's fixed capital assets or infrastructure. Capital Projects Fund A fund established to account for impact fees and other revenues specifically earmarked for capital projects restricted by City Ordinance or Commission Policy. Carryover An existing fund balance that is projected to be available for use in the City's annual budgeted expenditures. Chart of Accounts The classification system used by the City to organize the accounting for various funds. Commercial Paper An unsecured promissory note that is issued for a specific amount, maturing on a specific day. Normally, the maximum maturity is 270 days, but the most common length is 30 days. Comprehensive Annual Financial Report (CAFR) This official annual report presents the status of the City's finances in a standardized format. The CAFR is organized by fund and contains two (2) basic types of information: a balance sheet that compares assets with liabilities and fund balance and an operating statement that compares revenues and expenditures. Contingency An appropriation of funds available to cover unforeseen events that occur during the fiscal year. These funds, if not used, lapse at year-end. Note: This is not the same as fund balance. Current Assets Assets that one can reasonably expect to convert into cash, sell or be consumed through operations within one (1) year. Current Liabilities Obligation whose liquidation is expected to require the use of existing resources classified as current assets or the creation of other current liabilities. Debt Service The payment of principal and interest on borrowed funds such as bonds. Debt Service Fund A fund established to finance and account for the accumulation of resources for and the payment of, general long-term debt principal and interest. Note: This fund is also referred to as a "Sinking Fund". Debt Service Requirements The amounts of revenue which must be provided for a debt service fund so that all principal and interest payments can be made in full and on schedule. Defeasance A provision that voids a bond when the borrower puts cash in escrow via a refunding bond issuance sufficient to service the borrower's debt. When a bond issue is defeased, the borrower sets aside cash to pay off the bonds, therefore the outstanding debt and cash offset each other on the balance sheet and are removed from the financial statements. Depreciation The decrease in the value of physical assets due to their use and the passage of time. Encumbrances Obligations in the form of purchase orders, contracts or salary commitments which are chargeable to an appropriation and for which a part of the appropriation is reserved. They cease to be encumbrances when paid or when the actual liability is set up. Expenditures For accrual basis accounts, this term designates total charges incurred, whether paid or unpaid, including expenses, provision for debt service and capital outlays. For cash basis accounts, the term covers only actual disbursements for these purposes. Note: Encumbrances are not considered expenditures. Expenses Charges incurred, whether paid or unpaid, for operation, maintenance and interest and other charges which are presumed to benefit the current fiscal period. Fiscal Period Any period at the end of which a governmental unit determines its financial condition and the results of its operations and closes its books. Note: it is usually a year, though not necessarily a calendar year. Fiscal Year (FY) Any period of 12 consecutive months to which the annual budget applies and at the end of which the City determines its financial position and results of operations. The City's fiscal year begins October 1St and ends September 30t" Fixed Assets Land, buildings, machinery, furniture, or other equipment that have a useful life of more than one (1) year that cost more than $5,000. Franchise Fee Charges to service providers for exclusive/non-exclusive rights to operate within municipal boundaries. Examples include electric, gas, sanitation and towing. Full -Time Equivalent Position A part-time position converted to the decimal equivalent of a full-time position based on 2,080 hours/year. Fund An independent fiscal and accounting entity with a self -balancing set of accounts recording cash and/or other resources, together with all related liabilities, obligations, reserves and equities which are segregated for the Fund Accounts All accounts necessary to set forth the financial operations and financial condition of a fund. Fund Balance The excess of a fund's assets over its liabilities and reserves. The City follows GASB Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions which requires that governmental fund financial statements present fund balances based on classifications that comprise a hierarchy that is based primarily on the extent to which the City is bound to honor constraints on the specific purposes for which amounts in the respective governmental funds can be spent. The classifications used in the governmental fund financial statements are as follows: Nonspendable: This classification includes amounts that cannot be spent because they are either (a) not in spendable form or (b) are legally or contractually required to be maintained intact. "Not in spendable form" includes items that are not expected to be converted to cash (such as inventories and prepaid amounts) and items such as long- term amount of loans and notes receivable, as well as property acquired for resale. The corpus (or principal) of a permanent fund is an example of an amount that is legally or contractually required to be maintained intact. Restricted: This classification includes amounts for which constraints have been placed on the use of the resources either (a) externally imposed by creditors (such as through a debt covenant), grantors, contributors, or laws or regulations of other governments, or (b) imposed by law through constitutional provisions or enabling legislation. Committed: This classification includes amounts that can be used only 4-5 for the specific purposes determined by a formal action of the City Commission that can, by adoption of an ordinance prior to the end of the fiscal year, commit fund balance. Once adopted, the limitation imposed by the ordinance remains in place until a similar action is taken (the adoption of another ordinance) to remove or revise the limitation. Resources accumulated pursuant to stabilization arrangements are reported in this category. Assigned: This classification includes amounts that are constrained by the City's intent to be used for a specific purpose but are neither restricted nor committed. The City Commission has by resolution authorized the City Manager to assign fund balance. The City Commission may also assign fund balance as it does when appropriating fund balance to cover a gap between estimated revenue and appropriations in the subsequent year's budget. Unlike commitments, assignments generally can only exist temporarily. In other words, an additional action does not normally have to be taken for the removal of an assignment. Conversely, as discussed above, an additional action is essential to either remove or revise a commitment. Unassigned: This classification includes the residual fund balance for the General Fund. This classification represents fund balance that has not been assigned to other funds and that has not been restricted, committed, or assigned to specific purposes within the General Fund. Unassigned fund balance may also include negative balances for any governmental fund if expenditures exceed amounts restricted, committed or assigned for those specific purposes. General Fund The fund that is available for any legal authorized purpose and which is therefore used to account for all revenues and all activities except those required to be accounted for in another fund. Note: The General Fund is used to finance the City's ordinary operations. Goal A statement of broad direction, purpose or intent based on the needs of the community. A goal is general and timeless; that is, it is not concerned with a specific achievement in a given period. Grant A contribution by one (1) governmental unit to another. The contribution is usually made to aid in the support of a specified function (e.g., education), but is sometimes also made for general purposes. Income This term is used in accounting for governmental enterprises and represents the excess of the revenues earned over the expenses incurred in carrying on particular phases of an enterprise's activities. As indicated elsewhere, the excess of the total revenues over the total expenses of the utility for a particular accounting period is called "net income". Infrastructure Public domain fixed assets including roads, bridges, curbs, gutters, sidewalks, drainage systems, lighting systems and other items that have value only to the City. Interest Income Revenue generated through the investment of fund balances. Interfund Transfers Administrative fees charged to other City funds for the provision of administration and other City services. Intergovernmental Revenue Revenue received from or through the Federal, State or County government, including State Revenue Sharing, Alcoholic Beverage Tax, Sales Tax and Gasoline Taxes. Inventory A detailed list showing quantities, descriptions, property values, units of measure and unit prices. Note: The term is often confined to consumable supplies but may also cover fixed assets. Liabilities Debts or obligations owed by one (1) entity to another entity payable in money, goods or services. Mill A taxation unit equal to $1 of tax obligation for every $1,000 of assessed property value. Millage The total tax obligation per $1,000 of assessed property value. Mission Statement The statement that identifies the particular purpose and function of a department. Net Position Excess of the City's assets and deferred outflows over its liabilities. Non -Departmental Activities, revenues and expenditures that are not assigned to a department. Objective Something to be accomplished in specific, well-defined and measurable terms and that is achievable within a specific time frame. Operating Budget A budget for general revenues and expenditures such as salaries, utilities and supplies. Ordinance A formal legislative enactment by the governing board of a municipality. Pay -as -You -Go Financing A method of paying for capital projects that relies on current tax and grant revenues rather than on debt. Performance Budget A budget wherein expenditures are based primarily upon measurable performance of activities and work programs. Performance Workload Indicators Data collected to determine how effective and/or efficient a program is in achieving its objectives. Police Education Fund A special revenue fund used to account for revenues pursuant to Florida Statute 943.25 which allows municipalities to collect two dollars ($2.00) from each traffic citation for the purpose of criminal justice education and training for police officers. Police Offduty Services Fund A special revenue fund used to account for revenues and expenditures associated with services provided by off duty police officers in private customer details to the various businesses and condominium associations. Property Tax A tax levied on the assessed value of real and personal property. This tax is also known as ad valorem tax. Proprietary Fund Enterprise and internal service funds that are similar to corporate funds, in that they are related to assets, liabilities, equities, revenues, expenses and transfers determined by business or quasi -business activities. Note: An example of this type of fund is the Stormwater Utility Fund. Reserves The City's current year budgeted funds that are not planned to be expended. These reserves may "carryover" into the available fund balance of subsequent years. Resolution A legislative act by the City with less legal formality than an ordinance. 4-7 Revenues Increases in governmental fund type net current assets from other than expenditure refunds and residual equity transfers. Rolled -Back Rate The operating millage rate required to raise the same ad valorem tax revenues as were levied in a prior year, exclusive of new construction, additions to structures, deletions and property added (e.g., annexations). Sales Tax Tax imposed on the purchase of goods and services. Special Revenue Fund A fund used to account for the proceeds of specific revenue sources that are legally restricted to expenditure for specified purposes. Stormwater Utility Fund This fund is used to account for revenues and expenditures specifically earmarked for the construction and maintenance of the City's stormwater drainage system. Taxable Value The assessed value less homestead and other exemptions, if applicable. Taxes Compulsory charges levied by a government for the purpose of financing services performed for the common benefit. This term does not include specific charges made against particular persons or property for current or Transportation and Street Maintenance Fund A special revenue fund to account for restricted revenues and expenditures which by Florida Statutes are designated for street maintenance and construction costs. Trust and Agency Funds These funds are used to account for assets held by the City in a trustee capacity or as an agent for individuals, private organizations, other governments and/or other funds. Truth in Millage (TRIM) The Florida Truth in Millage Act ("TRIM") serves to formalize the property tax levying process by requiring a specific method of tax rate calculation form of notice, public hearing requirements and advertisement specifications prior to the adoption of a budget tax rate. The effect of TRIM is to inform taxpayers that their property taxes are changing (up or down), the cause (a change in the assessed value of their property and/or an increase in the proposed spending level) and how the proposed new tax rate compares to the rate that would generate the same property tax dollars as the current year (the "rolled -back" rate). Unencumbered The portion of an allotment not yet expended or encumbered. Useful Life The period of time that a fixed asset is expected to operate. This can refer to a budgeted period of time for an equipment class or the actual amount of time for a particular item. User Charges or Fees The payment of a fee for direct receipt of public service by the party benefiting from the service. Utility Service Tax Taxes levied on consumer consumption of utility services provided in the City. The tax is levied as a percentage of gross receipts. 911 Fund This fund is used to account for revenues and expenditures specifically earmarked for the City's emergency 911 system in accordance with Florida Statutes 365.172. The funds may be used to provide emergency dispatch systems, training, communication, maintenance and repairs and related capital outlay purchases. 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U O p CIO, .O C O) L m .LDO C a .01 'O > y p O) �- LL O O Yn LO (6 c a) V) `0 3 0 '� c a) Y U ° m V ° 3 N L >� O) M a) _ p �° N E� ° � N O) O. a) c .c ° a) F w m c Q' Y N m 0 O° E C N m O a N E X N E x L- xc E U)� c 4 o 0 E_ 0 > N M V 5 l0 •1C� � O 3 � J o 0 0 0 d � C N L 0 � O O O 7 N 0 -0,0 -0,0 -0,0 -0,0 � -0,0 -0,0 -0,0 -00, -00, 0 0 •x Q O 0 0 0 0° ' O�� N -00, � C� �� 00 � N� N M N N N � � G Q U N N Ur N N � � � N i O � 0 � Q Q � � � Q � Z a0 N N _ Q � M OO MO O � C X a� � N O N "O � • U Q � N � 0 X O W N N � N � �N m L U N (n N O Q C N 7[ C L 7 0 N U N O O Q W •V N N 7 C co •j Ur 7 C (� Q (� O (n N N N N N N O� N y e Q � N C C C N O �>� N L N N N �_ N N M O L W U � 0 0 0�� >� O Q ' N N E � � N U C � •� Z -C m N O N N L. O N (n (n (n .., U N O >+ E 'E 'E AVp CITY OF AVENTURA OFFICE OF THE CITY MANAGER MEMORANDUM TO: City Commission FROM: Eric M. Soroka, ICMA-CM, � . ager DATE: July 7, 2016 SUBJECT: Resolution Establishing Proposed Millage Rate 2016/17 Fiscal Year July 21, 2016 City Commission Meeting Agenda Item e.g RECOMMENDATION It is recommended that the City Commission adopt a millage rate of 1.7261 for fiscal year 2016/17. This rate includes no increase. This will generate $16,236,142 based on an assessed value of $9,901,694,244. This is $1,322,876 more than the previous year. BACKGROUND Attached hereto is a Resolution that establishes the proposed millage rate for the 2016/17 fiscal year and public hearing dates. State statutes require the City to establish a tentative millage rate and the first public hearing date that will be transmitted to the County Property Appraisal Department. The County Property Appraiser issues a notice to all property owners in the City. The notice includes the proposed tax rates and public hearing dates for all government agencies imposing ad valorem taxes. A detail discussion of the requirements for setting the millage rate is contained in the memorandum attached hereto from our Finance Director. If you have any questions, please feel free to contact me. EMS/act Attachment RESOLUTION NO. 2016- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, ESTABLISHING A PROPOSED MILLAGE RATE FOR THE 2016/2017 FISCAL YEAR; PROVIDING FOR THE DATE, TIME AND PLACE OF THE PUBLIC HEARING TO CONSIDER THE PROPOSED MILLAGE RATE AND TENTATIVE BUDGET; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, Chapter 200, Florida Statutes, Determination of Millage, sets forth the procedures that must be followed in establishing a millage rate and adopting an annual budget; and WHEREAS, the Miami Dade County Property Appraiser has certified the taxable value of property within the City of Aventura, as required by Chapter 200, Section 200.065(1) and Chapter 193, Section 193.023, Florida Statutes; and WHEREAS, pursuant to Chapter 200, Section 200.065(2)(b), the City of Aventura is required to establish its proposed millage rate and the date, time and place that the public hearing will be held to consider the proposed millage rate and tentative budget. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, THAT: Section 1. The following is hereby established as the proposed millage rate for the 2016/2017 fiscal year: 1.7261 per $1,000.00 of taxable assessed value. City of Aventura Resolution No. 2016- Section 2. September 6, 2016 is hereby established as the date for a public hearing on the tentative budget and proposed millage rate, to be held at 5:30 p.m. at the Aventura Government Center, 19200 West Country Club Drive, Aventura, Florida. Section 3. The City Clerk is hereby authorized and directed to place all necessary advertisements in accordance with Chapter 200, Florida Statutes, the Truth in Millage (TRIM) Bill. Section 4. This Resolution shall become effective immediately upon its adoption. The foregoing resolution was offered by Commissioner , who moved its adoption. The motion was seconded by Commissioner , upon being put to a vote, the vote was as follows: Commissioner Enbar Cohen Commissioner Teri Holzberg Commissioner Marc Narotsky Commissioner Robert Shelley Commissioner Howard Weinberg Vice Mayor Denise Landman Mayor Enid Weisman PASSED AND ADOPTED THIS 21st day of July, 2016. Page 2 of 3 City of Aventura Resolution No. 2016- ENID WEISMAN, MAYOR ATTEST: ELLISA L. HORVATH, MMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY Page 3 of 3 CITY OF AVENTURA FINANCE DEPARTMENT MEMO- ENT]v �'UM TO: Eric M. Soroka, City Man! A-CM FROM: (1)4/B K. Raducci, Finance Direc o DATE: July 1, 2016 SUBJECT: Certification of Taxable Value/Public Hearing Dates DR-420 Certification of Taxable Value and Millage Rates On July 1, 2016, we received the 2016 Certification of Taxable Value — DR-420 (the "DR-420" is included as Exhibit I) from the Miami-Dade County Property Appraiser. On line 4 of the DR-420, the City's taxable value of $9,901,694,244 is reported. This value is approximately $7.7M higher than the estimated $9,894,000,000 that was tentatively reported to us on May 31, 2016 and nearly $807M or 8.9% higher than the $9,094,962,102 which was reported to us last year at this time. The DR-420 includes a breakdown of the change in taxable value as follows: New Construction - $271,050,987 (line 5) represents the increase in taxable value for properties that came on line between January 1 and December 31, 2015. Existing Property - $637,446,127 (7.08%) represents the increase in taxable value of existing property, [$9,630,643,257 (line 6) minus $8,993,197,130 (line 7) of the form]. The purpose of the DR-420 is for a taxing authority to calculate its "rolled-back rate." Section 200.065 (1) of the Florida Statutes, defines the rolled-back rate as "...a millage rate which, exclusive of new construction, additions to structures, deletions, increases in the value of improvements that have undergone a substantial rehabilitation..., will provide the same ad valorem tax revenue for each taxing authority as was levied during the prior year..." The City's rolled-back rate for 2016 (FY 2016/17) is 1.6119 (line 16) of the DR-420 and is lower than the City's current millage rate of 1.7261. This rate is important because if we levy any rate above it, the City will be required to place a quarter page ad in the newspaper before the second public hearing on the budget and tax rate in September which is titled "NOTICE OF PROPOSED TAX INCREASE" and would also be required to include the statement that the proposed rate exceeds the rolled back rate by 7.08% in the ordinance adopting the millage rate which will be read at the two (2) public hearings in September. 1 DR-420MM-P Maximum Millaqe Levy Calculation Preliminary Disclosure In addition, we must prepare the DR-420MM-P (Exhibit II) to determine what other millage rates the City could adopt and by what level of Commission approval. For example: A.) Majority Vote (4 of 7 Commissioners) — a millage rate of 1.7419 mills (line 13 of the DR-420MM- P) could be adopted B.) Two-thirds Vote (5 of 7 Commissioners) — a millage rate of 1.9161 mills (line 14 of the DR- 420MM-P) could be adopted In accordance with your recommendation to not increase the millage rate, the proposed millage rate of 1.7261 mills has been utilized in preparing our FY 2016/17 Budget. This rate will require a majority vote of the City Commission to adopt. After a 5% reduction to cover early payment discounts of up to 4%, plus 1% for uncollectibility, the proposed millage rate will generate the $16,236,750 of ad valorem taxes reflected on page 2-10 of the budget document. You will note that this amount is $1,322,876 more than the $14,913,874 budgeted last year based on the same rate of 1.7261 mills. By comparison, if the roll-back rate of 1.6119 were adopted, the City would generate $15,162,514 in ad valorem taxes, for a negative difference of $1,074,236 ($16,236,750 — $15,162,514). Public Hearing Dates Since we received the certification on July 1, state law requires us to hold two (2) public hearings (between September 3rd and October 81 that cannot conflict with any of the following dates: Miami-Dade County— public hearings are scheduled for September 8th and September 22nd Miami-Dade County School Board —a public hearing is scheduled for September 7th. As a result, the following dates are recommended for the City's public hearings: First public hearing 5:30 P.M., Tuesday, September 6th Second public hearing 5:30 P.M., Wednesday, September 14th Since we need to include the date of the first meeting on our submitted DR-420, we need to have a commitment from the Mayor and Commission by no later than the July 21st budget review meeting. The information contained in the preceding paragraphs is based on my review of the Florida Department of Revenue's 2016 TRIM Compliance Manual. Please let me know if you have any questions or comments pertaining to this memorandum. 2 Reset Form Print Form DR-420 CERTIFICATION OF TAXABLE VALUE R.5/12 Rule 12D-16.002 FLORIDA Florida Administrative Code Effective 11/12 Year: 2016 County: MIAMI-DADE Principal Authority: Taxing Authority: CITY OF AVENTURA CITY OF AVENTURA SECTION I : COMPLETED BY PROPERTY APPRAISER 1. Current year taxable value of real property for operating purposes $ 9,684,956,063 (1) 2. Current year taxable value of personal property for operating purposes $ 215,349,507 (2) 3. Current year taxable value of centrally assessed property for operating purposes $ 1,388,674 (3) 4. Current year gross taxable value for operating purposes (Line 1 plus Line 2 plus Line 3) $ 9,901,694,244 (4) Current year net new taxable value (Add new construction,additions,rehabilitative 5. improvements increasing assessed value by at least 100%,annexations,and tangible $ 271,050,987 (5) personal property value over 115%of the previous year's value.Subtract deletions.) 6. Current year adjusted taxable value (Line 4 minus Line 5) $ 9,630,643,257 (6) 7. Prior year FINAL gross taxable value from prior year applicable Form DR-403 series $ 8,993,197,130 (7) 8 Does the taxing authority include tax increment financing areas?If yes,enter number YES ❑✓ NO Number (8) of worksheets(DR-420TIF)attached. If none,enter 00 Does the taxing authority levy a voted debt service millage or a millage voted for 2 Number 9. years or less under s.9(b),Article VII,State Constitution?If yes,enter the number of LI YES ❑� NO (9) DR-420DEBT,Certification of Voted Debt Millage forms attached.If none,enter 0 0 Property Appraiser Certification I certify the taxable values above are correct to the best of my knowledge. SIGN Signature of Property Appraiser: Date: HERE Electronically Certified by Property Appraiser 7/1/2016 10:15 AM SECTION II : COMPLETED BY TAXING AUTHORITY If this portion of the form is not completed in FULL your taxing authority will be denied TRIM certification and possibly lose its millage levy privilege for the tax year.If any line is not applicable,enter -0-. 10. Prior year operating millage levy(If prior year millage was adjusted then use adjusted 1 7261 per$1,000 (10) millage from Form DR-422) 11. Prior year ad valorem proceeds (Line 7 multiplied by Line 10,divided by 7,000) $ 15,523,158 (11) 12 Amount,if any,paid or applied in prior year as a consequence of an obligation measured by a $ 0 (12) dedicated increment value (Sum of either Lines 6c or Line 7a for all DR-420T1F forms) 13. Adjusted prior year ad valorem proceeds (Line 17 minus Line 12) $ 15,523,158 (13) 14. Dedicated increment value,if any (Sum of either Line 6b or Line 7e for all DR-420TIF forms) $ 0 (14) 15. Adjusted current year taxable value (Line 6 minus Line 14) $ 9,630,643,257 (15) 16. Current year rolled-back rate (Line 13 divided by Line 15,multiplied by 1,000) 1.6119 per$1000 (16) 17. Current year proposed operating millage rate 1.7261 per$1000 (17) 18 Total taxes to be levied at proposed millage rate (Line 17 multiplied by Line 4,divided (18) 17,091,314 by 1,000) $ Continued on page 2 DR-420 R. 5/12 Page 2 TYPE of principal authority (check one) ❑ County ❑ Independent Special District 19. (19) 71 Municipality ❑ Water Management District Applicable taxing authority(check one) Q Principal Authority ❑ Dependent Special District 20. (20) ❑ MSTU ❑ Water Management District Basin 21. Is millage levied in more than one county?(check one) ❑ Yes ❑✓ No (21) DEPENDENT SPECIAL DISTRICTS AND MSTUs STOP STOP HERE-SIGN AND SUBMIT 22. Enter the total adjusted prior year ad valorem proceeds of the principal authority,all dependent special districts,and MSTUs levying a millage. (The sum of Line 13 from all DR-420 $ 15,523,158 (22) forms) 23. Current year aggregate rolled-back rate(Line22 divided by Line 15,multiplied by 1,000) 1.6119 per$1,000 (23) 24. Current year aggregate rolled-back taxes(Line 4 multiplied by Line 23,divided by 1,000) $ 15,960,541 (24) Enter total of all operating ad valorem taxes proposed to be levied by the principal 25. taxing authority,all dependent districts,and MSTUs,if any.(The sum of Line 18 from all $ 17,091,314 (25) DR-420 forms) 26. Current year proposed aggregate millagerate(Line 25divided byLine4,multiplied 17261 per$1,000 (26) by 1,000) Current year proposed rate as a percent change of rolled-back rate(Line 26 divided by 27. 7.08 % (27) Line 23,minus 1,multiplied by 100) First public Date: Time: Place: budget hearing 19200 W.Country Club Drive 9/6/2016 5:30 PM EST Aventura,FL 33180 Phone:(305)466-8920 I certify the millages and rates are correct to the best of my knowledge. Taxing Authority Certification The millages comply with the provisions of s.200.065 and the provisions of 5 either s.200.071 or s.200.081, F.S. I Signature of Chief Administrative Officer: Date: G N Title: Contact Name and Contact Title: BRIAN K.RADUCCI,FINANCE DIRECTOR ERIC M.SOROKA,CITY MANAGER E Mailing Address: Physical Address: It 19200 W.COUNTRY CLUB DRIVE 19200 W.COUNTRY CLUB DRIVE E City,State,Zip: Phone Number: Fax Number: AVENTURA,FL 33180 (305)466-8920 (305)466-8939 Instructions on page 3 DR-420 CERTIFICATION OF TAXABLE VALUE R. 5/12 INSTRUCTIONS Page3 "Principal Authority" is a county, municipality, or independent special district(including water management districts). "Taxing Authority" is the entity levying the millage. This includes the principal authority, any special district dependent to the principal authority, any county municipal service taxing unit (MSTU), and water management district basins. Each taxing authority must submit to their property appraiser a DR-420 and the following forms, as applicable: DR-420TIF, Tax Increment Adjustment Worksheet • DR-420DEBT, Certification of Voted Debt Millage • DR-420MM-P, Maximum Millage Levy Calculation - Preliminary Disclosure Section I: Property Appraiser Section II: Taxing Authority Use this DR-420 form for all taxing authorities except school Complete Section II. Keep one copy, return the original and districts. Complete Section I, Lines 1 through 9, for each county, one copy to your property appraiser with the applicable municipality, independent special district, dependent special DR-420TIF, DR-420DEBT, and DR-420MM-P within 35 days district, MSTU, and multicounty taxing authority. Enter only of certification. Send one copy to the tax collector. "Dependent taxable values that apply to the taxing authority indicated. Use a special district" (ss. 200.001(8)(d) and 189.403(2), F.S.) separate form for the principal authority and each dependent means a special district that meets at least one of the district, MSTU and water management district basin. following criteria: Line 8 • The membership of its governing body is identical to that of Complete a DR-420TIF for each taxing authority making the governing body of a single county or a single payments to a redevelopment trust fund under Section 163.387 municipality. (2)(a), Florida Statutes or by an ordinance, resolution or • All members of its governing body are appointed by the agreement to fund a project or to finance essential infrastructure. governing body of a single county or a single Check"Yes" if the taxing authority makes payments to a municipality. redevelopment trust fund. Enter the number of DR-420TIF forms • During their unexpired terms, members of the special attached for the taxing authority on Line 8. Enter 0 if none. district's governing body are subject to removal at will by Line 9 the governing body of a single county or a single municipality. Complete a DR-420DEBT for each taxing authority levying either •The district has a budget that requires approval through an a voted debt service millage (s.12,Article VII, State Constitution) affirmative vote or can be vetoed by the governing body or a levy voted for two years or less (s. 9(b), Article VII, State of a single county or a single municipality. Constitution). Check"Yes" if the taxing authority levies either a voted debt "Independent special district" (ss. 200.001(8)(e)and 189.403 service millage or a levy voted for 2 years or less(s. 9(b),Article (3), F.S.) means a special district that is not a dependent VII, State Constitution). These levies do not include levies special district as defined above.A district that includes more approved by a voter referendum not required by the State than one county is an independent special district unless the Constitution. Complete and attach DR-420DEBT. Do not district lies wholly within the boundaries of a single complete a separate DR-420 for these levies. municipality. Send a copy to each taxing authority and keep a copy. When the "Non-voted millage" is any millage not defined as a"voted taxing authority returns the DR-420 and the accompanying forms, millage" in s. 200.001(8)(f), F.S. immediately send the original to: Lines 12 and 14 Florida Department of Revenue Adjust the calculation of the rolled-back rate for tax increment Property Tax Oversight -TRIM Section values and payment amounts. See the instructions for P. O. Box 3000 DR-420TIF. On Lines 12 and 14, carry forward values from Tallahassee, Florida 32315-3000 the DR-420TIF forms. Line 24 Include only those levies derived from millage rates. All TRIM forms for taxing authorities are available on our website at http://donnwflorida.com/dor/propertyftrim Reset Form Print Form MAXIMUM MILLAGE LEVY CALCULATION DR-420 PRELIMINARY DISCLOSURE Rule 12D-16.002 Florida Administrative Code FLORIDA For municipal governments,counties,and special districts Effective 11/12 Year: 2016 County: MIAMI-DADE Principal Authority: Taxing Authority: CITY OF AVENTURA CITY OF AVENTURA Is your taxing authority a municipality or independent special district that has levied 1' �/Yes No (1) ad valorem taxes for less than 5 years? IF YES, ST Q P STOP HERE. SIGN AND SUBMIT. You are not subject to a millage limitation. 2. Current year rolled-back rate from Current Year Form DR-420,Line 16 1.6119 per$1,000 (2) 3. Prior year maximum millage rate with a majority vote from 2015 Form DR-420MM,Line 13 1.7979 per$1,000 (3) 4. Prior year operating millage rate from Current Year Form DR-420,Line 10 1.7261 per$1,000 (4) W LMe4 is qui to or greater then LIne 3, slip to UM 11, If less, continue to Une 5. Adjust rolled-back rate based on prior year majority-vote maximum millage rate 5. Prior year final gross taxable value from Current Year Form DR-420,Line 7 $ 8,993,197,130 (5) Prior year maximum ad valorem proceeds with majority vote 6. $ 16,168,869 (6) (Line 3 multiplied by Line 5 divided by 1,000) 7 Amount,if any,paid or applied in prior year as a consequence of an obligation $ 0 (7) measured by a dedicated increment value from Current Year Form DR-420 Line 12 8. Adjusted prior year ad valorem proceeds with majority vote (Line 6 minus Line 7) $ 16,168,869 (8) 9. Adjusted current year taxable value from Current Year form DR-420 Line 15 $ 9,630,643,257 (9) 10. Adjusted current year rolled-back rate(Line 8 divided by Line 9,multiplied by 1,000) 1.6789 per$1,000 (10) Calculate maximum millage levy Rolled-back rate to be used for maximum millage levy calculation 11. (Enter Line 10 if adjusted or else enter Line 2) 1.6789 per$1,000 (11) 12. Adjustment for change in per capita Florida personal income(See Line 12 Instructions) 1.0375 (12) 13. Majority vote maximum millage rate allowed(Line 11 multiplied by Line 12) 1.7419 per$1,000 (13) 14. Two-thirds vote maximum millage rate allowed(Multiply Line 13 by 1.10) 1.9161 per$1,000 (14) 15. Current year proposed millage rate 1.7261 per$1,000 (15) 16. Minimum vote required to levy proposed millage: (Check one) (16) a. Majority vote of the governing body: Check here if Line 15 is less than or equal to Line 13.The maximum millage rate is equal to the majority vote maximum rate.Enter Line 13 on Line 17. b. Two-thirds vote of governing body: Check here if Line 15 is less than or equal to Line 14,but greater than Line 13.The maximum millage rate is equal to proposed rate.Enter Line 15 on Line 17. c. Unanimous vote of the governing body,or 3/4 vote if nine members or more: Check here if Line 15 is greater than Line 14. The maximum millage rate is equal to the proposed rate.Enter Line 15 on Line 17. d. Referendum: The maximum millage rate is equal to the proposed rate.Enter Line 15 on Line 17. 17 The selection on Line 16 allows a maximum millage rate of 1 7419 per$1,000 (17) (Enter rate indicated by choice on Line 16) 18. Current year gross taxable value from Current Year Form DR-420,Line 4 $ 9,901,694,244 (18) Continued on page 2 Taxing Authority: DR-420MM-P CITY OF AVENTURA R.5/12 Page 2 19. Current year proposed taxes(Line 15 multiplied by Line 18,divided by 1,000) $ 17,091,314 (19) Total taxes levied at the maximum millage rate (Line 17 multiplied by Line 18,divided 20. by 1,000) $ 17,247,761 (20) DIPIRNIENT SPECIAL DISTRICTS AND MSflM STOP STOP HERE SIGN AND SUBMIT. 21 Enter the current year proposed taxes of all dependent special districts&MSTUs levying $ 0 (21) a millage. (The sum of all Lines 19 from each district's Form DR-420MM-P) 22. Total current year proposed taxes(Line 19 plus Line 21) $ 17,091,314 (22) Total Maximum Taxes 23 Enter the taxes at the maximum millage of all dependent special districts&MSTUs $ 0 (23) levying a millage(The sum of all Lines 20 from each district's Form DR-420MM-P) 24. Total taxes at maximum millage rate(Line 20 plus Line 23) $ 17,247,761 (24) Total Maximum Versus Total Taxes Levied 25 Are total current year proposed taxes on Line 22 equal to or less than total taxes at the z YES EI NO (25) maximum millage rate on Line 24?(Check one) I certify the millages and rates are correct to the best of my knowledge.The millages Taxing Authority Certification comply with the provisions of s.200.065 and the provisions of either s.200.071 or s. 200.081,F.S. l Signature of Chief Administrative Officer: Date: G N Title: Contact Name and Contact Title: H ERIC M.SOROKA,CITY MANAGER BRIAN K.RADUCCI,FINANCE DIRECTOR E R Mailing Address: Physical Address: E 19200 W.COUNTRY CLUB DRIVE 19200 W.COUNTRY CLUB DRIVE City,State,Zip: Phone Number: Fax Number: AVENTURA,FL 33180 (305)466-8920 (305)466-8939 Complete and submit this form DR-420MM-P,Maximum Millage Levy Calculation-Preliminary Disclosure, to your property appraiser with the form DR-420, Certification of Taxable Value. Instructions on page 3 MAXIMUM MILLAGE LEVY CALCULATION DR-420MM-P PRELIMINARY DISCLOSURE R.5/12 Page 3 INSTRUCTIONS General Instructions Line Instructions Each of the following taxing authorities must Lines 5-10 complete a DR-420MM-P. Only taxing authorities that levied a 2015 millage rate less •County than their maximum majority vote rate must complete these •Municipality lines. The adjusted rolled-back rate on Line 10 is the rate •Special district dependent to a county or that would have been levied if the maximum vote rate for municipality 2015 had been adopted. If these lines are completed,enter •County MSTU the adjusted rate on Line 11. • Independent special district, including water management districts Line 12 •Water management district basin This line is entered by the Department of Revenue. The Voting requirements for millages adopted by a same adjustment factor is used statewide by all taxing two-thirds or a unanimous vote are based on the authorities. It is based on the change in per capita Florida full membership of the governing body, not on personal income (s. 200.001(8)0), F.S.), which Florida Law the number of members present at the time of requires the Office of Economic and Demographic Research to report each year. the vote. This form calculates the maximum tax levy for Lines 13 and 14 2016 allowed under s.200.065(5), F.S.Counties Millage rates are the maximum that could be levied with a and municipalities, including dependent special majority or two-thirds vote of the full membership of the districts and MSTUs,which adopt a tax levy at the governing body.With a unanimous vote of the full final hearing higher than allowed under s. membership (three-fourths vote of the full membership if 200.065, F.S., may be subject to the loss of their the governing body has nine or more members) or a half cent sales tax distribution. referendum,the maximum millage rate that can be levied is the taxing authority's statutory or constitutional cap. DR-420MM-P shows the preliminary maximum millages and taxes levied based on your Line 16 proposed adoption vote.Each taxing authority Check the box for the minimum vote necessary at the final must complete,sign,and submit this form to hearing to levy your adopted millage rate. their property appraiser with their completed DR-420,Certification of Taxable Value. Line 17 Enter the millage rate indicated by the box checked in Line The vote at the final hearing and the resulting 16. If the proposed millage rate is equal to or less than the maximum may change.After the final hearing, majority vote maximum millage rate, enter the majority vote each taxing authority will file a final Form maximum. If a two-thirds vote, a unanimous vote,or a DR-420MM,Maximum Millage Levy Calculation referendum is required,enter the proposed millage rate. For Final Disclosure,with Form DR-487, Certification a millage requiring more than a majority vote,the proposed of Compliance,with the Department of Revenue. millage rate must be entered on Line 17, rather than the maximum rate, so that the comparisons on Lines 21 through Specific tax year references in this form are 25 are accurate. updated each year by the Department. All TRIM forms for taxing authorities are available on our website at http://dor.myflorida.com/dor/property/trim CITY OF AVENTURA OFFICE OF THE CITY COMMISSION MEMORANDUM TO: Eric M. Soroka, ICMA-CM, City anager FROM: Mayor Enid Weisman DATE: July 11. 2016 SUBJECT: Motion to Approve Key to the City for Senator Gwen Margolis July 21, 2016 Commission Meeting Agenda Item 3 Please place on the July Commission Meeting Agenda a motion approving the issuing of a Key to the City to Senator Gwen Margolis for her distinguished career of over 40 years in public service representing the Northeast Miami-Dade community. RESOLUTION NO.200S-62 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, ESTABLISHING CRITERIA FOR THE AWARD OF KEYS TO THE CITY OF AVENTURA; APPROVING PROTOTYPE KEY TO THE CITY OF AVENTURA; PROVIDING FOR IMPLEMENTATION; PROVIDING FOR EFFECTIVE DATE. WHEREAS, from time to time, it is appropriate for the Mayor and the City Commission of the City of Aventura to award or present keys to the City of Aventura(the"City Key")to individuals who aro worthy of special recognition by the City because of their actions or accomplishments;end WHEREAS,the City Commission desires to establish triune for the award and presentation of the City Key,as described herein. NOW,THEREFORE,IT IS HEREBY RESOLVED BY THE CITY COMMISSION OF THE CITY OF AVENTURA,FLORIDA,AS FOLLOWS: Se Iles 1, Mimi, That the above stated recitals are hereby confirmed and adopted. Settles 2. City Key Prototvve. That the prototype or sample of the City Key, which is depicted on Exhibit "A" attached hereto, is hereby approved for use as the City Key pursuant to the provisions and procedures provided herein. Seton 3, Award of City Key, That the City Key shall be awarded to those persons, firms,organizations or entities who have distinguished themselves for public recognition and appreciation by their achievements or accomplishments, by activities which include but are not limited to, the following: a. making of a valuable comribution in the fields of art, science or public health for the betterment of the lives of others; b, contributions to the enhancement of the quality of life in the City of Aventura,county,region,state or nation; c. contributions to the economic development of the City of Aventura; d. acts of heroism for which recognition is appropriate; e. rendering of service to the public; f. activities which otherwise warrant recognition by award of the City Key. action 4, twain That the procedure for the award of the City Key shall be that nominees for receipt of the City Key may be suggested by the Mayor or any Commissioner and be placed on the Agenda of any Commission Workshop meeting for consideration by the City Commission. Final Resolution No. 2005-62 Page 2 placed on the Agenda of any Commission Workshop meeting for consideration by the City Commission. Final approval shall be at a regular Commission meeting. Additionally, the Mayor or the Vice Mayor in the absence or unavailability of the Mayor may, in his or her discretion, from time to time, award the City Key to persons, firms, organizations, or entities who: a. clearly meet the criteria of Section 3 of this Resolution; or b. are dignitaries of Florida local and state government; or c. are foreign dignitaries who are recognized as valuable allies of the United States of America; under those circumstances in which time does not permit presentation of a nomination to the City Commission at a Workshop or regular meeting. Section 5. Implementation. That the City Manager is authorized to provide for the implementation of the policies which are provided for herein and to arrange for the supply and purchase of the City Keys in accordance with appropriations made within the municipal budget. Section 6, Effective Date. That this Resolution shall become effective immediately upon adoption hereof. The foregoing Resolution was offered by Commissioner Diamond, who moved its adoption. The motion was seconded by Vice Mayor Joel and upon being put to a vote, the vote was as follows: Commissioner Zev Auerbach yes Commissioner Bob Diamond yes Commissioner Harry Holzberg yes Commissioner Michael Stern yes Commissioner Luz Urbaez-Weinberg yes Vice Mayor Billy Joel yes Mayor Susan Gottlieb yes 2 Resolution No. 2005-62 Page 3 PASSED AND ADOPTED this 11th day of October, 2005. Z.- Gottlieb, Mayor Attest: /1 n i al . 4 I 1 e\ -, M. Sorolat C' Cleric ' Approved as to . is :.,. Leigal yytf may: City Attorney 3 CITY OF AVENTURA COMMUNITY SERVICES DEPARTMENT MEM• - • NDUM TO: City Commission FROM: Eric M. Soroka, Ci , , ana!er BY: Robert M. Sherman, • rec or of Community Service DATE: July 14, 2016 SUBJECT: Resolution awarding RFP No. 16-07-07-2 Youth Sports Management Services to the firm of Aventura Sports, LLC July 21, 2016 City Commission Meeting Agenda Item .4 Recommendation: It is recommended that the City Commission adopt the attached Resolution that awards RFP No.16-07-07-2 to Aventura Sports, LLC. The resolution authorizes the City Manager to enter into a three year contract for services based on their RFP Proposal. Background: In accordance with the City's purchasing ordinance, a Request For Proposals (RFP) to provide Youth Sports Management Services was solicited, advertised, and opened on July 7, 2016. A Review Committee consisting of the Community Services Director and both Parks and Recreation Managers in the Community Services Department was formed to evaluate the proposals and interview firms to prepare a recommendation to the City Manager. Since 2004, the City has contracted with the private sector to provide recreation program management services. Compensation to contractors is based on a 70/30 revenue split that is derived from registration fees with the City retaining 30%. The City collects all revenues and then pays the contractor on a monthly basis. The RFP asked for the following information: ✓ Qualification and experience of firm and personnel. ✓ Firm's size, age, and organization. ✓ Firm's experience with providing similar youth sports services. ✓ Compensation formulas including the requested percentage of revenues derived from registration fees and a cost basis for providing qualified personnel on an hourly basis. 1 Any other information they felt is appropriate to assist in the selection process The following is a brief summary of events that led to the recommendation of Aventura Sports, LLC. : 1. One RFP proposal was received and publicly opened on July 7, 2016 from the following firm: Aventura Sports, LLC 2. Aventura Sports, LLC made a detailed presentation of the firm's qualifications to the Review Committee followed by a question and answer period on July 12, 2016. 3. Based on their RFP submittal and presentation, the Review Committee reached a unanimous consensus to recommend Aventura Sports, LLC to the City Manager to provide youth sports management services. A contract establishing the scope of work and fees is attached. This selection was based on the content and quality of their presentation that detailed their youth sports management plan. The owners of Aventura Sports, LLC, have been providing after school, intramural and competitive sports programs at ACES since 2005. They are dedicated to providing a comprehensive youth sports program through extensive staff training that will ensure selecting qualified youth coaches; and establishing a youth sports program that focuses on safety, skills training, qualified officiating, family involvement and effectively communicating with parents. This program will include all residents, regardless of which school they attend or if they are being home-schooled. Now that the Review Committee has completed its work, the following action is necessary to complete this process. 1. Adopt the attached Resolution that awards RFP No. 16-07-07-2 to Aventura Sports, LLC and authorizes the City Manager to enter into a contract for services based on the specifications contained in the RFP. Attachments RESOLUTION NO. 2016- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA AWARDING RFP 16-07-07-2 TO AVENTURA SPORTS, LLC; AUTHORIZING THE CITY MANAGER TO EXECUTE THE ATTACHED AGREEMENT BETWEEN THE CITY OF AVENTURA AND AVENTURA SPORTS, LLC TO PERFORM YOUTH SPORTS MANAGEMENT SERVICES AS SET FORTH IN RFP 16-07-07-2; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, THAT: Section 1. RFP NO. 16-07-07-2, YOUTH SPORTS MANAGEMENT SERVICES is hereby awarded to Aventura Sports, LLC. Section 2. The City Manager is hereby authorized to execute the attached Agreement attached hereto, between the City of Aventura and Aventura Sports, LLC to perform Youth Sports Management Services as per the provisions and specifications set forth in RFP 16-07-07-2. Section 3. The City Manager is hereby authorized to do all things necessary to carry out the aims of this Resolution. Section 4. This Resolution shall become effective immediately upon its adoption. The foregoing Resolution was offered by Commissioner , who moved its adoption. The motion was seconded by Commissioner , and upon being put to a vote, the vote was as follows: Commissioner Enbar Cohen Commissioner Teri Holzberg Commissioner Marc Narotsky Commissioner Robert Shelley Commissioner Howard Weinberg Vice Mayor Denise Landman Mayor Enid Weisman City of Aventura Resolution No. 2016- PASSED AND ADOPTED this 21st day of July, 2016. ENID WEISMAN, MAYOR ATTEST: ELLISA L. HORVATH, MMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY Page 2 of 2 AGREEMENT BETWEEN THE CITY OF AVENTURA AND AVENTURA SPORTS, LLC TO PROVIDE YOUTH SPORTS MANAGEMENT SERVICES THIS AGREEMENT is entered into this 215' day of July, 2016 between the City of Aventura, a Florida municipal corporation, (CITY), and Aventura Sports, LLC (CONTRACTOR). WHEREAS, the CITY desires to retain the professional services of CONTRACTOR to provide youth sports management services; and WHEREAS, the CONTRACTOR desires to provide youth sports management services to the CITY and its residents. ARTICLE I SCOPE OF SERVICES The CONTRACTOR agrees to: 1.1 Provide professional youth sports management services for CITY residents at the Aventura Community Recreation Center, CITY parks and facilities in accordance with the conditions and specifications as set forth in RFP # 16- 07-07-2 and all existing and future rules, regulations, and procedures relating to the usage of the CITY's facilities. 1.2 Conduct all youth sports leagues, programs and services as assigned by the City Manager, or his designee, in a professional, careful and responsible manner with due regard for the safety of the participants and others, during normal operating hours. CONTRACTOR shall also advise the Community Services Director, in writing, of all schedules, to which the Community Services Director may recommend changes. 1.3 Be solely responsible, at CONTRACTOR's sole expense, for securing, providing and compensating all assistants, instructors, coaches, officials, and other personnel costs associated with providing youth sports, or as required by the CITY, at its sole discretion. The CITY shall provide the necessary sports equipment, classrooms, athletic fields, and facilities for all recreation programs, and shall register participants for all programs as described in Section 1.2 at no cost to the CONTRACTOR. The CITY will provide office space where available. 1.4 Be solely responsible for procuring, providing and paying for player and staff uniforms, transportation, supplies, and all other costs associated with providing youth sports as may be required, and to perform these professional recreation management services safely and adequately. 1 1.5 Actively recruit and train volunteers to fulfill the roles of coaches, officials, scorekeepers, team parents, and other capacities for youth sports programs and leagues. 1.6 Provide all youth sports programs and leagues as directed by the Community Services Director, at his sole discretion. The Community Services Director shall authorize each activity, class, league, or program prior to planning registration and approve all schedules prior to conducting registration. 1.7 Provide proof or documentation that all officials used by CONTRACTOR are certified, as approved by the Community Services Director, prior to the start of each league. 1.8 Provide the CITY with a copy of rules for each league or program for CITY approval prior to the start of each season. 1.9 Provide that all coaches involved in youth sports or leagues shall be certified by the NYSCA (National Youth Sports Coaches Alliance), NAYS (National Association of Youth Sports), or other approved sanctioning organization. 1.10 Advise the CITY, at no charge, of specific purchasing needs including all other related costs. 1.11 Provide the CITY with any special maintenance requirements with at least seven (7) days prior notice. CITY shall approve all uniforms prior to issuance. 1.12 Actively supervise all youth sports programs, leagues, and other services, providing a minimum of one employee for each site during all activities. A 1/10 supervision ratio shall be maintained at all times for all programs and other activities. 1.13 Provide active supervision of all youth sports teams during all practices, clinics, and games. All children shall be constantly and appropriately supervised by qualified adults at all times. 1.14 Recognize that all City facilities shall be available for general public use at anytime, except for league games, or as otherwise authorized by the Community Services Director. 1.15 Be responsible for enforcing compliance with the approved rules for all youth sports programs, leagues and activities. The CITY reserves the right to enact other rules, if necessary, at its sole discretion. 1.16 Have all of the CONTRACTOR's volunteers and employees complete Florida Department of Law Enforcement (FDLE) Volunteer and Employee Criminal History Screening (VECHS) or Florida Department of Children and 2 Families (DCF) background screening in accordance with the Community Services Department Policy 1.7.1 prior to having contact with children. All background screening shall be completed using the CITY's LIVESCAN device during the times and dates as determined by the CITY. Furthermore, the CITY reserves the right to enforce trespass laws upon and/or suspend, bar, ban, or expel any CONTRACTOR employee, coach, volunteer, counselor, or instructor from any CITY facility, park or center for any reason, at its sole discretion, without recourse from the subject person or the CONTRACTOR. ARTICLE 2 FEES AND COMPENSATION 2.1 The CONTRACTOR shall be compensated for services rendered pursuant to the Agreement from fees collected by the CITY from participants or teams participating in youth sports programs, leagues and activities. All fees shall be approved by the City Manager, and CONTRACTOR shall not alter existing fees, or introduce any new fees without the written approval of the City Manager. CONTRACTOR shall be paid 70% of all revenues derived from all recreational programs managed by CONTRACTOR hereunder after CITY's background screening costs have been deducted. Said payments shall be due and payable by the fifteenth of each month for revenues derived from the previous month. 2.2 CONTRACTOR shall not charge any participant for any other services not contained in the Agreement. 2.3 All items sold by CONTRACTOR shall be approved by the Community Services Director prior to offering any item for sale. 2.4 Upon special request from the CITY, CONTRACTOR shall provide hourly employees. Those persons shall remain employees of CONTRACTOR, not CITY. CONTRACTOR shall charge an amount equal to 1.5 of the employee's hourly salary. CONTRACTOR shall provide CITY with a list of hourly rates annually for all personnel classifications. 2.5 CONTRACTOR may solicit sponsors for recreational sports leagues, subject to CITY approval, at its sole discretion. Sponsors shall not be solicited without the express written consent of the Community Services Director. ARTICLE 3 TERMINATION OF AGREEMENT This Agreement may be terminated upon ten (10) days written notice from the CITY at CITY's sole discretion. In the event of termination by the CITY, the 3 CONTRACTOR shall not be entitled to any compensation other than that earned prior to and during the notice period. CONTRACTOR may terminate this Agreement, at its sole discretion, by giving thirty (30) days written notice to the CITY. ARTICLE 4 INDEPENDENT CONTRACTOR CONTRACTOR has control over the means and methods by which it performs the services. CONTRACTOR, its employees and agents shall be deemed independent contractors and not agents or employees of the CITY, and shall not attain any rights or benefits generally afforded City employees; further, CONTRACTOR, its employees and agents shall not be deemed entitled to the CITY'S worker's compensation, insurance benefits or similar laws. ARTICLE 5 INDEMNIFICATION CLAUSE CONTRACTOR agrees to defend, indemnify and hold harmless the CITY from and against any and all claims, suits, damages, liabilities or causes of action arising during the term of this Agreement, arising out of, related to, or in any way connected with the performance or non-performance of any provision of this Agreement required of the CONTRACTOR, including personal injury, loss of life or damage to property and from and against any orders, judgment or decrees which may be entered, and from and against all costs, attorney's fees, and expenses incurred in and about the defense of any such claim and the investigation thereof. However, nothing shall be deemed to indemnify CITY for any liability or claim arising solely out of the negligent performance or failure of performance of CITY. ARTICLE 6 INSURANCE 6.1 CONTRACTOR shall provide, pay for, and maintain in full force at all times during the period of this Agreement, each of those forms and amounts of insurance as is set forth in the "Insurance Requirements' section of the RFP, and shall name CITY as additional insured as required therein. The CONTRACTOR'S insurance coverage shall be considered the primary coverage. ARTICLE 7 MISCELLANEOUS 7.1 CONTRACTOR shall, without additional expenses to CITY, be responsible for obtaining any necessary licenses and for complying with any 4 applicable federal, state, county, and municipal laws, ordinances, and regulations in connection with the performance of the services specified herein. CONTRACTOR shall take proper safety and health precautions, including the employment of needed assistance, to protect participants, the CITY, the public and property of others. CONTRACTOR shall be responsible for all services performed during the term of this Agreement. 7.2 The CONTRACTOR shall not hold unauthorized classes or programs; promote any privately owned business; or solicit any participant in a CITY park or facility for any privately owned business. It is further understood that such action(s) may result in immediate termination of the Agreement and the forfeiture of all compensation due to the CONTRACTOR. 7.3 CONTRACTOR shall meet with the Community Services Director or designee, and shall attend all meetings as required. 7.4 No modification, amendment, or alteration of the terms and conditions contained herein shall be effective unless contained in a written document executed with the same formality and equal dignity herewith. 7.5 This Agreement is non-transferable or assignable, and CONTRACTOR agrees not to transfer or assign the performance of services called for in the Agreement. 7.6 This Agreement sets forth the full and complete understanding of the Parties as of the effective date, and supersedes any and all negotiations, agreements, and representations made or dated prior to this Agreement. 7.7 This Agreement shall commence effective as of July 21, 2016 for an initial three (3) year term, subject to renewals and extensions by mutual written agreement. The City Manager shall act for CITY hereunder. IN WITNESS THEREOF, the parties hereto have made and executed this Agreement on the date above: CITY OF AVENTURA By: Eric M. Soroka, ICMA-CM City Manager ATTEST: Elissa L. Horvath, MMC City Clerk 5 APPROVED AS TO LEGAL FORM: City Attorney CONTRACTOR BY: Aventura Sports, LLC 6 ) \ 1' 9 err S ) REQUEST FOR PROPOSAL For The City of Aventura Youth Sports Management Services ) ) RFP 16-07-07-2 ) Prepared by: Aventura Sports LLC "Excellence through Sports" 3333 NE 188th Street Aventura, FL 33180 ) • ) J ,) June 27,2016 Ms. Indra Sarju, Purchasing Agent Community Services Director 19200 West Country Club Drive Aventura, Florida 33180 RE: RFP# 16-07-07-2—Youth Sports Management Services ') Dear Ms.Sarju, ,) ) It is with great excitement that we present to you our Request for Proposal for Youth Sports Management Services for the City of Aventura. Aventura is a great community to promote and grow Youth Sports.The City's excellent schools and younger population are now coupled with a ,) strong family base.The beautiful parks and recreation center that the City has created is a testament to the value it places on the quality of life for the residents. As stated above,the City of Aventura contains world-class facilities for the residents and an abundance of eager Youth Sports program participants. When these two components are . combined,Youth Sports should flourish and attendance should be at max capacity. It has come to our attention that attendance in the Aventura Youth Sports program has declined nearly 40% over the last couple of years. We truly feel that with the relationships we have built throughout the community,the willingness to put in the work necessary to give every participant a positive experience, and the passion and desire we have to build a program that exhibits excellence through sports, we can ensure the city's sports programs are of the superior quality that residents deserve. We both have the knowledge, skills, and expertise needed to offer the community a sports program that fulfills all of their wants and needs. We have a proven track record when it comes to Youth Sports and over 20 years of combined experience working with the residents of Aventura. We look forward to the opportunity to form a partnership for the next 3 years and manage Youth Sports for the City of Excellence. Sincerely, t ►n.Q, •: ,t ►� Donald Krumrie Fra' is Rajotte Aventura Sports LLC Aventura Sports LLC Co-founder Co-founder ) . 2 r) 1) () I) y 1) ") r) Proposal Contents r) r ) ) `) 1. Company Overview p.4 L) G) 2. Project Management p.4-5 ) 3. Compensation Structures p. 6 ) i) 4. Insurance Coverages p. 6 li �) 5.Appearance Standards p. 6-7 I) 6. Current Clients p. 7-8 ) ) 7.Aventura Sports Program Distinction p. 8-9 8. 2016-2017 Proposed Aventura Sports Calendar p. 10 ) 9. Additional Required attachments p. 11 ) ) ) 3 ) 3 1) Content of Proposal f) 1. Aventura Sports LLC ) Business address: Mailing address: ' ) 3333 NE 188th Street 9876 NW 2nd St. ) Aventura, FL 33180 Plantation, FL 33324 3 Phone number: 305.323.6060 ) 754.422.0120 ) Email address: ) fraiotte®aventurasoorts.com ) 2. Aventura Sports is a Limited Liability Company and was established in 2016 As stated in the RFP:'Proposers must have been In business for a period of no less than flue(5)years. In the event of a joint venture,at least one(1)of the entitles must have ) been in business for a period of no less than five(5)years." ) FMR LLC is a limited UabiRty Company and was established in 2003 ) Since Aventura Sports LLC is a joint venture between Donald Krumrie and Frands ) Rajotte,please see attached documents showing Incorporation documents for both Aventura Sports LLC and FMR LLC. )) ) 3. The Prindpals of the company are: ) Donald Krumrie,Co-founder Francis Rajotte,Co-founder )) 4. The people who will be responsible for this account: Donald Krumrle and Francis Rajotte will direct and manage all aspects and day to day operations of the Aventura Youth Sports programs.They will ensure a quality program that caters to the demands of all City of Aventura residents. ) ) 4 n 7 5. QualMcadons of personnel who will be directly involved with this project: /) Donald Krumrie,Co-founder of Aventura Sports LLC holds a Bachelor Degree in K-12 Education from Hope College in Holland,Michigan. Donald holds a state of Florida teaching license in Grades K-12 Physical Education. Donald has been a 6"-t grade ) Physical Education/Health teacher at Aventura City of Excellence School for the past 9 ) years.He also serves as the school's Athletic Director,where he is in charge of running ) the school's entire athletics program each year. Under his guidance the past 3 years,the school has won many championships and is viewed as one of the premier K-8 athletic programs in the state. ) ; ) In addition,Donald coaches the Boys and Girls Basketball teams,as well as Intramural Volleyball and Basketball. Donald has also partnered with the City of Aventura for the past year to offer an extremely successful after school basketball league for ages 5-14. Participants and parents have raved about the communication,guidance,and quality ) that the program has afforded all city residents.Donald's background and experience in ) education and athletics has allowed him the opportunity to build a positive rapport -) within the Aventura community and the professionalism and passion he displays while working with children,parents,and his supervisors is what makes him such an integral part of the school and the entire Aventura community. ) ) Fronds Rajotte,Co-founder of Aventura Sports LLC and Founder of FMR LLC graduated from Florida IntematIonai University with both a Bachelor's degree in Education and Arts and Science. Francis holds a State of Florida Professional Educator's Certificate in ) Physical Education Grades K-8. Francis has been a K—5"'grade Physical Education ) teacher at the City of Excellence School for the past 13 years. He also manages the After ) School Sports Program and has done so over the past 10 years.The program has shown ) a steady growth through the years with this year being the most successful servicing over 200 students weekly.The After School Sports Program Is very well liked by the ) school community and city residents. ) ) In addition,over the past 18 years Francis has been teaching professional tennis, assisted with camps and national events and the Tennis Tournament Director for several junior and adult USTA Sanctioned tournaments at the Frank Veltri Tennis Center,which ) is a division of the City of Plantation Parks and Recreation Department.In the Summer ) of 2013,Spring 2014 and Summer 2014, Francis was the Sports Camp Director at the Ives Estates Park,a division of the Miami-Dade County Parks and Recreation Department.Currently,Francis works with the USTA Florida section to offer sanctioned tournaments to both junior and adult players ranging from beginner to semi- ) professional.As a young athlete,he was a nationally ranked tennis player,while playing ) internationally Including the Junior Orange Bowl and was on an athletic scholarship ) while in college. ) ) 5 ) ) ^l .. . ._.._ ..,. O 6. Compensation: ) a. Revenue Split ) This is the model that Aventura Sports LLC prefers.Under this model Aventura ! ) Sports would receive 70%of the total revenue from program registration fees 1 ) and the City of Aventura would receive 30%of total revenue derived from said fees.The revenue split option would allow each party an opportunity for growth in a performance based compensation system. f t) b. Cost Bads ) -) This style of compensation is not preferred. L) 7. Insurance coverage:(Please see attached certificates) � Automobile Policy-R is the understanding of Aventura Sports that if selected to run the programs,transportation of the children would not be the responsibility of Aventura Sports. Under the Aventura Sports model,parents or guardians of participants will be ) required to pick up and drop off participants.Additionally,Aventura Sports LLC has a ;) Hired Auto and Employer?Nonownership Liability policy with United States Liability Insurance Company of$2,000,000. ' ) General liability Policy—Aventura Sports LLC has coverage which protects the insured against liability claims for bodily Injury and property damages arising out of premises, ) operations,products and completed operations and personal and advertising injury of $1,000,000 per occurrence and$2,000,000 per general aggregate with United Stage Liability Insurance Company. ' ) Worker?Comminution tion and Employer?Liability Policy—Aventura Sports LLC has ) coverage which covers all of the contractor's employees to be engaged in work with a employers'liability with a limit of$1,000,000 with Summit insurance Company. ) ) & Dress and Grooming code for Aventura Sports: Aventura Sports believes that each supervisor,Coach,referee,or anyone working for our business is a direct reflection of Aventura Sports and the City of Aventura and will be expected to follow the lofty standards we have in place. Each person shall strive to do their best,look their best,and perform their best each and every day.We promise to uphold all of the below standards and anyone found to not be following each standard will be subject to disciplinary action. ) ) 6 ) O 1) All supervisors and managers will be required to wear an Aventura Sports logo navy ) blue collared or t-shirt with navy blue or khaki shorts,athletic shoes,and socks. `) Coaches will be required to wear their team's Jersey which will be provided for ) them by Aventura Sports. Referees will be required to wear a black and white striped shirt with black shorts or pants and black shoes and socks. ) Shirts must be tucked in at all times for all supervisors,coaches,and referees. ) Hair should be well groomed and styled in a manner appropriate for his/her position. i Jewelry and other accessories may be worn if they are conservative in style and ) do not interfere with the position and are deemed safe by supervisor. ) 8. Complete list of present clients and letters of recommendation.(See attached) City of Aventura Robert M.Sherman,Community Services Director,305.486.8980 ' ) For the past 10 months,FMR LLC has joined with the City of Aventura to offer a K-8 ) Basketball league to City residents ages 5-14.The program has averaged over 100 participants each session and continues to flourish. Coach Krumrie and Coach Francis ) have seen the program expand since first joining with the City in October 2015 and have worked hard to offer a program that is very well liked and respected within the ) community. � ) City of Aventura Julie Alm,Prindpai,305,466.1498 Aventura City of Excellence School ) At the Aventura City of Excellence School, Francis Rajotte(FMR LLC)manages the After ) School Sports Program and has done so for over 10 years.The program has shown a ) steady growth through the years,with this year being the most successful servicing over 200 students weekly.The After school Sports program is well liked by the school — community and the city residents. ) ) ) ) ) 7 ) o _ , 1) O () City of Plantation Bob Cooper,Tennis Director 954.513.3540 i') Frank Veltri Tunis Center r) At the Frank Vekri Tennis Center,Francis Rajotte(FMR LLC)has been a teaching ) professional,assisted with camps,national events and the Tennis Tournament Director () for several Junior and adult USTA Sanctioned tournaments. O USTA Florida Section Ann Brown,Competitive Education Coordinator,386.6714943 ) ( ) For the USIA Florida Section, Francis Rajotte(FMR LLC)is a Tennis Tournament Director ( ) for several junior and adult USTA sanctioned tournaments at different tennis facilities across South Florida. L) Olty of Miami Beech Howle Odin,Tennis Director,305.673.7761 �) North Shore Park Tennis Canter ) Flamingo Park Tennis Center ` ) At the North Shore Park Tennis Center and Flamingo Park Tennis Center,Francis Relate (FMR LLC)is a Tennis Tournament Director for several junior and adult USTA sanctioned ) tournaments. r) 10. Aventura Sports Program Distinction ) Please see the following mission statement vision statement&values,how we are different ) and our 2016-2017 Proposed Aventura Youth Sports model for the City of Aventura. 'MISSION STATIMINNT• ) To promote a lifelong enjoyment of Youth Sports to the Aventura community that focuses on fun,safety,and convenience. •VNgON STATEMENT & VALUES* Our Youth Sports vision for the City of Aventura is very simple: 7 -FOR KIDS:Provide a fun,safe experience in which kids can learn basic athletic skills, good sportsmanship,and increase their self-esteem -FOR PARENTS:Provide a convenient,well organized program that fits seamlessly Into their family's life ) ) 8 ) Our Youth Sports program prides itself on 5 important values.We believe that there is ) no better way to teach a child the skills necessary to succeed in life,than through sports. i Below are the five core values that our program is built upon.Our program teaches a different value each week during the program session and each participant will learn ) and apply the importance of each of the five values. ) • RESPECT ) • TEAMWORK • ACCOUNTABILITY ) • DETERMINATION • SPORTSMANSHIP ) ) *WOW WE ARE Dross ) ) Below are the five essential variables to our Youth Sports Program model. 1•) cizminvniatio ) • Professional management of all programs-One of us is always present ) • The use of the'Remind"text messaging app to keep parents updated at all times • Frequent emalls updating parents to know when and where they need to be 2) • Programs are designed around district school calendar • Once a week practice and once a week game ) ) 3.) ) • Certified Physical Education teachers • Trained and certified officials • "Parental Pledge'which prohibits sideline negativity and promotes positive parental engagement 1 4.)Jn:traction In Skins&Soortsmarshlu ) • The emphasis is on sportsmanship versus game result ) • Age appropriate instruction for all participants • Weekly value taught and"Value Award"given each week ) 5.)Facus on Fun ) • Equal playing time regardless of talent • No tryouts • Post-season awards I 9 ) ). ) ) 1 ) 2016-2017 Proposed Aventura Youth Sports Calendar a_i0 MON TIES WED T*RS FRI SAT "rg' = 4-590 ACEFF4.636 FF 9A-1P i Tix, 13131 O-730 GSL 67:30 <, 9A-1P; _ • 4.,„•4i.ASBB 3:304 BBL 6-710 ASBB 3:304 SBL 6730 ASS 3104 1181 10-4 AC 9A-1P «?._4_8:30 ACESV4-5:30 3104 -,114 ".".Ell MON TIES WED CIII FR MT y s `' rg .ACESBS 4630 ix-....4430 08L 6-7:30 GSL 6-730 GSL 941 P :x,mat 3306 BBL 6-720 A888330.6 BBL 6-710 ASIS3104 BBL 104 AC 941P ---- - ------ L 2, ACESGB4490 «z. c: 4-610 r --) .-71-1104 ) ��© MON TIES WED THURS FRI SAT ) Ls---T ACESGS4-510 . .---- ACESGS4.630 ----- BSI 9A-1P'west BIGSL ro_ 3204_ 544-5:30 «»:_ ARM 3304 :�. 44:30: 3304 AC 9A-1P L. - 3204 3104 i ) -i "?_'SEI MON TOES WED TRAMS FRI MT ) ,, 1/4: k {. BSL 6-710 BSL 6790 881 9141P ) '' .- _ .. GSLb730 GSL 6-710 CAL 9A-1P S4 ASBB 3904 « 4490 *888 3:308 •3-4530 = 3304 AC 9A-1P "_ *8533104 -3.904 KEY AVBRURA YOUTH SPORTS fres Aswan ChselMdYg /SB•Mar Schaal 8MI.t l NIS■A9rrsdod Soccer SOL'BeiIsbell Lague BBL'Boys Samar Le s FF■Flog Facing League GSA GIS SoccsrLwow ) ACES SPORTS ) ACETA ACES Rag Faced Lague ACEW ACES Vold . /CENSEACES GYM Bs11oBd —ACES flays BrM-bl ACESEIMACES Boys_Soccer AC ACES GYM SOON ACESKACES loam* ) ) 10 ) i) RESPONDENT'S CERTIFICATION f) RFP # 16-07-07-2 I ) PROVIDE YOUTH SPORTS MANAGEMENT SERVICES I have carefully examined the Request for Proposal. I hereby propose to furnish the services specified in the Request for Proposal. I agree that my submittal will remain firm for a period of at least 120 days in order to allow the ) City adequate time to evaluate the submittals and determine a ranking of the most qualified firms. I certify that all information contained in this submittal is truthful. I further certify that I am duly authorized to provide this submittal on behalf of the firm as its act and deed and that the firm is ready, willing and able to perform if awarded the contract. I further certify, under oath, that this submittal is made without prior understanding, i ) agreement, connection, discussion, or collusion with any other person, firm or 1 ) corporation tendering a submittal for the same service, that no officer, employee or agent of the City of Aventura or any other respondent is interested in said submittal; and ) that the undersigned executed this Respondent's Certification with full knowledge and ) understanding of the matters therein contained and was duly authorized to do so. Addendum Dated Addendum #_ ed Addendum #_ Date NefAVRA Seats LX..(- NAME USINESS SIGNA = ' E cr4vo6SRp�}Q P A / Do„&(� )(Ogg t M6g/`1 NAME &TITLE, , TYPED OR RINTED MAILING ADDRESS PMG/44-44 , Ft 32 7 CITY, STATE, ZIP CODE ( 30S) 1l3-6060 TELEPHONE NUMBER FPS( UN MBER runrn j altrivn �,QCI's,c•» / i).4;0 th d A twl spr/fs. Con EMAIL ADDR S 26 ,) ) i) STATE OF 6t,Q. A COUNTY OF Ik r�..i- { SS '4 ) Th oregoing instrument was sworn to and subscribed before�na this 15 day of tait , 20 /6 by tie*. f..&.re 'ell'd b A d i.s Skwho is personally known to me or produced aAA1et's Ctee;.rse / as identification. ser, ) g OTARY PUBLIC, a of - i / IPrint Name: � . Q - .o" Q% CLARA A.JENKINS °� n' x„_ Notary Public-State of Florida G ?N �fi` ,f j My Comm.Exotics Oct 29.2016 i Commission No.: Et- d 9?.239 *,n - Commission# FE 8472239 , Commission Expires: Io/9y/tale ) ) - THE REST OF THIS PAGE IS INTENTIONALY LEFT BLANK ' ) ' ) ) 7 27 ' ) SWORN STATEMENT PURSUANT TO SECTION 287.133 (3) (a), .) FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICAL AUTHORIZED TO ADMINISTER OATHS. ) 1. This sworn statement is submitted to the CITY QF AVENTURA,FLORIDA By: Dan*Id krvnric M6MR Fr'a407 KRjofk ACMrt (print individual's name and title) For ,4V[n4ven f g,r/y CAC (print name of entity submitting sworn statement) ) whose business address is: • 3733 C'E /8'8S 5/ 4vr44etirPt 331gp and (if applicable) its Federal Employer Identification Number(FEIN) is: iI-'104943 -- (If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement: _- - .) 2. I understand that a ""public entity crime" as defined in Paragraph 287.133 (1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and ) directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentations. ) 3. I understand that"convicted" or"conviction"as defined in Paragraph 287.133 (1) (b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non jury trial, or entry of a plea of guilty or non contendere. 4. I understand that an "affiliate" as defined in Paragraph 287.133(1)(a), Florida Statutes, means: 1. A predecessor or successor of a person convicted of a public entity crime; or 2. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate includes those officers' directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 28 ) ) 5. I understand that a "person" as defined in Paragraph 287.133(1) (e), Florida Statutes, ) means any natural person or entity organized under the laws of any state or of the United -) States with legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise ) transacts or applies to transact business with a public entity. The term "person" includes ) those officers, directors, executives, and partners. Shareholders, employees, members, and agents who are active in management of an entity. ) 6. Based on information and belief, the statement, which I have marked below, is true in `reelations to the entity submitting this sworn statement. (Indicate which statement applies). ) 7s Neither the entity submitting this sworn statement, nor any of its officers, directors, ' executives, partners, shareholders, employees, members, or agents who are active in ) the management of the entity, nor any affiliate of the entity has been charged with and ) convicted of a public entity crime subsequent to July 1, 1989. 4 o The entity submitting this sworn statement, or one or more of its officers, directors, ) executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and ) convicted of a public entity crime subsequent to July 1, 1989. I ) o The entity submitting this sworn statement, or one or more of its officers, directors, ) executives, partners, shareholders, employees, members, or agents who are active in ) the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a ) subsequent proceeding before a Hearing Officer of the State of Florida, Division of I ) Administrative Hearings and the final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on ) the convicted vendor list(attach a copy of the final order). I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING ) OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 ABOVE IS FOR THAT ) PUBLIC ENTITY ONLY AND THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM ) REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT ) IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED ) IN THIS FORM. ) £4q - 1 4:11 Signature �f ) Swom to and subscribed before me this /� day '/a ut , 20 i✓. By:.3oo*ea E...aewt K.t..*.e:c:0 117—FRw✓crs " 43o'eft . Personally known ) OR Name of Notary • Produced identification k. 2:2.4/e4!`s Notary Public-State of Ram ) j .'n .4c;RA " A.JENKINS 29 1 Notary Public-State of Florida Ai ad) e-d Of 44" 11 My Comm Expires Ccl 29, 2016 Commission# EE 84/239 ) i i ) BUSINESS ENTITY AFFIDAVIT (VENDOR/BIDDER DISCLOSURE) • Ocn./d krumr;C cfANciS , being first duly sworn State: The full legal name and business address of the person(s) or entity contracting or transacting business with the City of Aventura ("City") are (Post Office addresses are ) not acceptable), as follows: `6 — a--2o4 Federal Employer Identification Number(If none, Social Security Number) Avcnfw-a ..44017 LLC Name of Entity, Individual, Partners or Corporation 3333 NM 188 a Sf iec-1 f1Lc4/r,+i FL 33/1v Street Address Suite City State Zip Code OWNERSHIP DISCLOSURE AFFIDAVIT ) 1. If the contact or business transaction is with a corporation, the full legal name and business address shall be provided for each officer and director and each stockholder who holds directly or indirectly five percent (5%) or more of the corporation's stock. If the contract or business transaction is with a trust, the full legal name and address shall be provided for each trustee and each beneficiary. All such names and addresses are (Post Office addresses are not acceptable), as follows: Full Legal Name Address Ownership ) Donald krvnrie 9((76 My a"f P. ffca4,;,FL nwi 50 °i° 'VrhNcis �aja c lto4 Lw. 111-^4J. Q\kowF1.3333a SO 30 ) -) The full legal names and business address of any other individual (other than subcontractors, material men, suppliers, laborers, or lenders) who have, or will have, any interest (legal equitable, beneficial or otherwise) in the contract or business transaction with the City are (Post Office addresses are not acceptable), as follows: ky\) Signature f • lent Date -- 11 DP4ji iron- RC Prin/s )cc ame ) Sworn to and subscribed before me this / ,_ day of r K e , 20 /G o./bas t.s eN t kat w,. R•'e k' ( A4JN 4 s wyporr . Personally known ` �(J OR Notary Public Produced identification ¢t. 1414:er.s Notary Public—S ate of (if o.t++a • L.C4a% s My Commission expires: Type of identification — - — Orz. � 9 �o/L "'",e`' CLARA A.JENKINS Printed, typed or stamped _ 97-a: = Notary Public-State of Fiorida commissioned - 7 My Comm. Expires Oct 29, 2016 ) Commission S EE 847239 ) ) ) ) ) ) ) 31 ) ,) REFERENCES )1 Proposer shall submit as a part of the proposal package, at least five (5) business references with Project Name/Title, Client Name with Address, Telephone & Fax Numbers, Project Location, Fee Charged, Source of Funds, and Performance Period that have utilized the services being proposed to the City. (*Indicates required information) Name: AWkQZ 5c,\ oo\ Spn Contact Name: \u1,e I\M *Address: 1)333 NE \4%e'cAr itakits)Use..LOA ,fl. 3"h 19;n *Telephone No.: 30h-466-1499 *Fax No.: 1105'466-1339 Cell Phone No.: N\P Email: (Ark QRuen)}vftflr)nA+keR.orok Date of Contract: CuRR¢rk ® .( p Name: KnliviccnurNt,Not.}16�R2ckoR �v+Ni5 (eQ a5S1oowp\ Contact Name: ,lio\b COMA *Address: 131\0\ uUJ aN°%Area ,clkAtAPk;a ,ICI. 333 4 *Telephone No.: gtp‘ 'S\3-1hl)n *Fax No.: 1154- 45a'ac,33 Cell Phone No.: 1u\A Email: QCooslaRr Q�er oN.ocy� Date of Contract: CvRS42. uO 33 ) REFERENCES continued Name: <P IN.IN -TOUVivfltitith O iNACK Contact Name: i\VN ParDWN I ) *Address: \ QQ,uu.. Cvork Svc e. too , �yT0 +7¢Rch ��i_ 3ata� ) ) *Telephone No.: ')%&,)1'%R'G *Fax No.: 3$6- (,71 -`6°i9g ) Cell Phone No.: )J141Email: 9)rnwn4 uS11TRt'1/4oRiOR.CoM Date of Contract: Conti,* ) *** Qe: cNN`1S \Ovrc+At1Q.�1 Di e.CVOR Contact Name: ckowi2 Or\int nn- *Address: \1\-\' Sk RN° \ c%rte., f\JQ. , N1i Phl 7tRdn ,c1. 32,139 ' ) *Telephone No.: 'li0S-LT3-7%k *Fax No.: NIR " Cell Phone No.: uIA Email: howie.¢IM* R,QildiAr✓r6.ocot Date of Contract: Loner} ) Name: (310t)CS CRr,Q OiR2ckOR(OW NRq.) Contact Name: k<.41 StAtiOn *Address: `4.090\ WE \6 Au¢Nut ,tkil1M\ �\. 'i3\l9 ) *Telephone No.: %S -770-31a5 .. *Fax No.: W1R Cell Phone No.: NIR Email: RiAN. Mi iNiHtliO4t.30V Date of Contract: SuMM IL 20\15 4014 Roo SuMr4K, 4014 34 ) C) n REFERENCES CONTINUED 1.AFTER SCHOOL SPORTS () -Fee Charged(See Attached Flyer) l ) -Source of Funds(Registrations) -Performance Period(Over 10 years) O ( ) 2.TENNIS PROFESSIONAL/TENNIS TOURNAMENT DIRECTOR 1) -Fee Charged(Tennis Lessons$30-$60/Tennis Tournaments$43.50459.63) ) -Source of Funds(Clients and player registration) C-) -Performance Period (Over 18 years) O 3.TENNIS TOURNAMENT DIRECTOR ) -Fee Charged(Tennis Tournaments$28.00-$59.63) ) -Source of Funds(Player Registration) -Performance Period(Over 18 years) ' ) &TENNIS TOURNAMENT DIRECTOR ) -Fee Charged (Tennis Tournaments$28.00-$59.63) ) -Source of Funds(Player Registration) ') -Performance Period(1 year) ) S.SPORTS CAMP DIRECTOR/OWNER -Fee Charged(Camp Fee$125 weekly) ) -Source of Funds(Camp Registration) ) -Performance Period(Summer 2013,Spring 2014&Summer 2014) ) ) ) ) ) ) ) c) I � ,) AYENiit OPlL CERTIFICATE OF LIABILITY INSURANCE °N"'i'"'""" E MusD AS A NATTER OF IN ORNATION ONLY MO COMES NO MOWS UPON TIE OEBlICATR TNN ) CON NOr IMATRILN Y OR NO, ..ATRILY AMMs OR ALTER no comma A nn r S um ) - -gE1TIFlCATI AFNOF NNRWICI DON NOT COINTIME ars sITMI@N TfE awlrlt I NN®R)al. 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Al debts laansad, ) ACORD 21112014/01) ro The ACORD ma and logo are ondele sd mate of ACORD ) ( AVENTURA CITY OF EXCELLENCE SCHOOL )tT1151 3333 N.E. 188th Street • Aventura, Florida 33180 (305) 466-1499 • Fax: (305) 466-1339 110 Ert M.sort June 9,2016 Qty Manner ) Juana Re: Donald Krumrie ) Principal To whom it may concern, ) I am writing this letter to you on behalf of Donald Krumrie.Coach Krumrle has been employed I ) as a teacher at Aventura City of Excellence School for the past 9 years. He has also served as the school's Athletic Director for the past three years and has run all of our athletic programs here at ACES. In addition,he has partnered with the City of Aventura to offer a quality K-8 -- basketball league to all of the City residents over the past year and a half. As Athletic Director,Coach Krumrie oversees the day to day operations of the entire sports program.He schedules all practices and games.He supervises all of the coaches and works ) closely with them to make sure they are set up for success.He also communicates with the ) school staff,parents,and participants to ensure everyone is aware of the programs that are being offered.He works closely with the FHSAA to make sure our programs are always compliant with all state rules and regulations.These are a few of the many duties that our AD position entails and Coach Krumrie does an exceptional job of fulfilling all of them. Coach Krumrie is a very dedicated staff member who is a tireless worker and wants what is best for our school and the community.He is extremely organized and is an effective communicator. I have seen his communication with parents and community members firsthand over the past 9 years as a teacher,coach,athletic director,and City league manager and I can attest to his ability to effectively solve conflicts and build a positive rapport within the community. Having worked in the City of Aventura for 13 years and knowing the community like I do, I ) please know that I am 100%confident that Coach Krumrie would do a tremendous job running the youth athletic programs for the City.Seeing him in action on a daily basis and knowing the passion he has for kids,sports,and the community only reaffirms my confidence that he would be an integral asset to the City of Aventura and all of the residents. ) Please do not hesitate to contact me if you have any further questions.You can reach me by phone at 305-466-1499 ext.4113 or by email at jalmeaventuracharter.orq. R.Alm ncipal Aventura City of Excellence School www.aventuracharterorg A Service of the City of Aventura n 9 i) a ■ EAGLES ATHLETICS BOOSTER CLUB DONNA KLEIN JEWISH ACADEMY ) ) June 9,2016 To: City of Aventura Youth Sports Program ) :) From: David Trell Athletic Director; Independent Athletic League Commissioner ) Re: Donald Krumrie Recommendation Letter i) My name is David Trell and I am recommending Donnie to run your youth sports ) program. I have known Donnie for just three (3)years as the athletic director and ;) nine(9)years as a teacher at ACES Charter School in your community. I have been ) an educator for 27 here in South Florida and Donnie is experienced well beyond his ,) actual years in education. He is an outstanding professional. He communicates extremely well with me and the other fourteen(14) schools in our league. His teams ' ) are well coached and disciplined. He has won many championships in flag football, ) soccer and basketball. It is not the winning that matters but how his coaching staff and student athletes and structured,disciplined,and competitive. When issues arise,Donnie handles them with a calm demeanor. If he cannot ) solve a problem,he is always willing to contact the right person to solve the ) problem. Not many people in this position are willing to do that. This is what separates the good directors from the weaker ones. Donnie would truly help your program not only stay on track but his work ethic, attitude,and knowledge,will take your youth programs to a whole new level. ) ) C) ) David Trell ) ) f) SHAD 1 ) ) June 8th, 2016 ) ) Re: Recommendation Donald Krunuie ) ) To Whom It May Concern: ) ) I am writing this letter to confirm my highest recommendation of Coach Krumrie for any future basketball leagues and related activities. );7, ) My son Sebastian has attended Coach Kra/ivies league for the third consecutive time this year and we have signed up him for the 2016 summer session.I have attended various practice sessions followed by games and as a parent, I am very pleased with the ) effort and organization Coach Krumrie has been able to produce on a consisteat basis. Sebastian is always excited about Mondays, this being his ACES League session day;he );.; enjoys this league more than other leagues he has played in. ) I have had the pleasure of attending some middle school practice and game sessions run f1: ) by Coach Krumrie on Saturdays and I can only hope my that son will have the honor of ) having him as his basketball coach in the fixture. I speak highly of their team wherever I ) go and relate this mostly to the execution of Coach Krumtie's programs and coaching. ) Please feel free to contact me if you have any questions related to this matter. ) )tr, Sincere ) ) )tei Michael Schuiten )I Parent of Sebastian Schuiten( 11"Grade Aces Student) ) ) ) )1 )< ) ) ) ) ) ) ill • I 111.111111 i i r ilit I ilithlii i 1 1 1 i i i "IIllIii'! I pitibi IuJtitIf . I MRill ulti;IMOig 1 iri 1 1 . • . . • .. . , . , . , .• • ' • • • ,,,&I. :r 14--; . - h . . , . & • ,.f. : eAti. ....414 • *Napit#t i 1,e,,,„( ,.., , .. , . t,-.7. .,.,..e. . ..40,„,.. • r,. 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' . -.,, , • -- :-.0- . - u-*..t-.7q-.? :,., ,. olov•-,,,,,- . -- • / . - -, -'t.'It.c.' l''''' /4:e-. .... - - .44 . -.`AK- .• , o A.:. . — A.44-. - , •7.-444, .' liv ,". :7,- lam.- •-• .• •-i-. ,e4...:" - .. • -F,11,,jetr:4-• ". .,4(lik , .., n . r • -7' 4 •s, .;V 1,1& t.• ' - • . • „ . - . - .., -, -, - ,-, ... r-. � d '-) r) r) AVENTURA CITY OF EXCELLENCE SCHOOL ) r ` 3333 NE 188m Street • Aventura, Raids 33180 ) ;• (303) 468-1499 • Fit (305) 466-1339 Yc. � ) Ett tank. ) Jokier City of Auditors Government Center 19200 West Country Club Drive Acetone,Florida 33140 ) ) Re:Francis Rajotte To Whom It May Concern I am writing this letter to you on behalf of Francis Rapine.Coach Francis has been a Charter ) Schools USA employee for the past 15 years.For 13 years he has served es an elementary Physical Education teacher at the Aventura Cray of Excellence School.As a Physical Education teacher,Coach TranciS raponaibinges include but are not limited to:prepare course objecdves,following curriculum¢uidelbaea and regulre,nnts,of the state,observing and evaluating student's performance and potential,incorporating basic motor sidle In as health ) and fitness components for students,combine motor sldih in a game/sport etwiraament where students will be Observed on their capacity for teamwork,leadership end cooperation ) with fellow classmates.Coach Francis is a dedicated educator with an excellent work ethic. 11 years ago he saw a need for an stews sports program.He designed,implemented) and continues to nm the successful program. As the After School Sport manager,Coady Francis ) has built over the years a unique program at our elementary school where a similar program did not exigent prior and is not offered at many elementary schools across the county. The program has shown a steady-growth.This year the program served over 250 students on a ) weekly basis.He has a good relationship with parents,students and the residents of Aventura ) and generates revenue to the City of Aventura. ) As mentioned above,over the years Coach Francis has played an Important role at our ) school and it our community.He has the knowledge,skills and expertise to manage the Youth Sports program for the City of Aventura. ) Please do not hesitate to contact me If you have any further questions.You can reach me by phone at 305-446-1499 ext.4113 or by email at Jelmeraventuradtarter.orq ) SMce. ) r • lie R.Alm Principal Aventura City of Excellence School ) www.aventunecrouter.org A Service of the city of Aventura _ a) June 21, 2016 To Whom It May Concern: ) Plantation ) the grass is greener' It is with great pleasure and enthusiasm that I am writing this letter to recommend Francis Rajotte. Over the past 18 years, I've seen Francis growth from teaching his 1'r lesson ottiero a»Mayor at the Frank Veltri Tennis Center while he was in college to Diane eendekovic now being a Tennis Director for several of our junior and adult USTA tournaments. I ) Parks and teasatian Over the years, he has taught tennis to both junior and Ems.ludcre" adult levels ranging from g g beginners to college. In addition, he assisted with our camps, national events and has always been available and dependable. Frank Volta Tennis ) Center and Cantil As the Tennis Director for the City of Plantation for the past Robert E. Cooper 35 years, I am very meticulous with the employee I choose. Director of Tennis Francis has been working for me all those years because he wants what is best for our tennis center and the ) community. ) I am 100% confident Francis has the experience and would ) do an outstanding job managing Youth Sports for the City of Aventura. ) Respectfully submitted, � ) ) Robert E. Cooper City of Plantation Director of Tennis 9101 NW 20d street City of Plantation Plantation,Florida i ) 33324 954.452.2530 ) sro I ) ) I ) ) I ) ) ) FLORIDA ) ) ) ) USTA Florida 1 Deuce Court,Suite 100 Daytona Beach,Florida 32124 ) ) ) To Whom it May Concern; ) This letter is to confirm Francis Rajotte has been running quality sanctioned tournaments for USIA ) Florida from 2006 to the present at the following facilities:Frank Veltri Tennis Center in Plantation, Woodmont Country Club,Tamarac,and North Shore and Flamingo Parks in Miami Beach. This includes sanctioned junior and adult events in the USTA Florida system. ) Please contact us if you require more information. Regards, ) Ann Brown Coordinator of Competitive Education ) 1 Deuce Court Suite 100 ) Daytona Beach,FL 32124 386-671-8942 )) ) ) ) 1 1 ) • ). ) 1 1 I ,„t le ill 1 s a1 J't {fl Alla i i 141 IS 14 Li FS I ii C it ' gR :, 1:41 I vil Itti lf, ops ii a illifill I 3 hi i4 i LiiflhIII i '4 id O 1) 1) O O ) ) Dear City of Aventura This is a letter recommendation for Mr.Francis Rajotte;He operated his sports summer camp at Ives ) Estates Park,on a permit to conduct private business on county property.Mr. RaJotte followed all Miami ; ) Dade County Parks,rules and policy.Mr. RaJotte oversaw the dally operation of his summer camp for the year of 2013,and 2014. It was a pleasure to work with Mr.RaJotte,and his staff,I would recommend his sports camp to any city or county in the state of Florida. i ) If you have any Question regarding Mr. Rajotte,or his sport camp please feel free to contact.Contact ) information is listed below. 1 ) ) jThanks Ricky Smith Park Manager Ives Estates Park 20901 NE 161"Ave,Miami,Fl.33179 Office Phone:305-770-3125 ) Ridcvsemiamidade.aov _) ) .D l ) I ) ) ) )