Resolution No. 2016-45 Awarding Bid 16-06-24-2 to Lukes' Landscaping Inc. for Right of Ways, Public Works, and Landscape Maintenance Services - July 12, 2016 RESOLUTION NO. 2016-45
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA AWARDING AND LETTING A
BID/CONTRACT FOR BID NO. 16-06-24-2, RIGHT-OF-WAYS,
PUBLIC WORKS & LANDSCAPE MAINTENANCE SERVICES
TO LUKES' LANDSCAPING, INC. AT THE BID PRICE OF
$999,477.00; AUTHORIZING THE CITY MANAGER TO
EXECUTE ASSOCIATED CONTRACTS; AUTHORIZING THE
CITY MANAGER TO TAKE NECESSARY AND EXPEDIENT
ACTION TO CARRY OUT THE AIMS OF THIS RESOLUTION;
PROVIDING FOR THE APPROPRIATION AND ALLOCATION
OF FUNDS FOR SAID BID AWARD; AND PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City Manager of the City of Aventura, Florida, has, pursuant to the
various laws of the State of Florida and the Code of the City of Aventura, properly solicited
and accordingly accepted bids for BID NO. 16-06-24-2, RIGHT-OF-WAYS, PUBLIC
WORKS & LANDSCAPE MAINTENANCE SERVICES; and
WHEREAS, sealed bids have been submitted to and received by the City pursuant
to the City's Invitation to Bid/Notice to Bidders, specifications, proposals, and
requirements for the project/work as cited above; and
WHEREAS, staff has determined that Lukes' Landscaping, Inc. has submitted the
lowest responsible and responsive bid for said project/work; and
WHEREAS, the City Commission, upon the recommendation of the City Manager,
is therefore desirous of awarding said bid/contract to said lowest responsible and
responsive bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA:
Section 1: That bid/contract for BID NO. 16-06-24-2, RIGHT-OF-WAYS,
PUBLIC WORKS & LANDSCAPE MAINTENANCE SERVICES, is hereby awarded to
Lukes' Landscaping, Inc. in the amount of $999,477.00.
City of Aventura Resolution No. 2016-45
Section 2: That the City Manager is hereby authorized to execute, on behalf of
the City, a contract by and between the parties embodying the terms, conditions,
specifications as set forth in the subject Invitation to Bid/Notice to Bidders, bid
specifications, bid proposal and bid requirements, and said parties shall execute said
prepared contract on behalf of the City.
Section 3: That the City Manager is hereby authorized and requested to take all
necessary and expedient action to carry out the aims of this Resolution in awarding this
bid/contract.
Section 4: That the funds to be allocated and appropriated pursuant hereto and
for the purpose of carrying out the tenets of this Resolution shall be from the General
Fund Line Item No. 001-5001-539-3450, Street Maintenance Fund Line Item No. 120-
5001-541-3450, and Stormwater Utility Fund Line Item No. 410-5001-538-3450.
Section 5: That this Resolution shall be effective immediately upon its adoption.
The foregoing resolution was offered by Commissioner Holzberg, who moved its
adoption. The motion was seconded by Vice Mayor Landman and upon being put to a
vote, the vote was as follows:
Commissioner Enbar Cohen Absent
Commissioner Teri Holzberg Yes
Commissioner Marc Narotsky Yes
Commissioner Robert Shelley Yes
Commissioner Howard Weinberg Yes
Vice Mayor Denise Landman Yes
Mayor Enid Weisman Yes
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City of Aventura Resolution No. 2016-45
PASSED AND ADOPTED this 12th day of July, 2016.
r
- ENID WEISMAN, MAYOR
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F1.0 ;),
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ATTEST:
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ELLISA L. HORV H, 11�IC
CITY CLERK
APPRO ED AS TO LEGS FFICIENCY:
CITY ATTORNEY
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O'Leary
Richards
Design
Associates,
Inc.
Landscape Architecture&Planning
June 30, 2016
Mr. Robert M. Sherman, CPRP
Director of Community Services
City of Aventura
19200 West Country Club Drive
Aventura, Florida 33180
Re: Right-of-Ways, Public Works & Landscape Maintenance Services
IFB #16-06-24-2
Dear Mr. Sherman:
Pursuant to your directive, we have reviewed the bids submitted for the
above-referenced project. Based on our review, it is our recommendation
that this contract be awarded to Lukes' Landscaping, Inc., the lowest and
most responsive bidder.
Please let me know if you require any additional information.
Sincerely,
O'Leary Richards Design Associates, Inc.
1 rI
v* 1�w
Kathryn •Leary Ric ards, RLA, ASLA, LEED GA
President
Oak Plaza Professional Center
8525 SW 92nd Street,Suite C-11
Miami, Florida 33156
tel:305.596.6628
fax:305.596.9160
LC26000195
www.olearyrichards.corn
City of Aventura
Right-of-Ways,Public Works Landscape Maintenance!Services
Bid#16-06-24-2
BID TABULATION
Bid Opening after 2:00 PM on Friday,June 24,2016
TOTAL COST PER
Bidder Item# Description 12 MONTHS
BrightView Right-of-Ways,Public Works and
Landscape Landscape Maintenance Services
Mainteance,Inc. 1 within the scope of this project $ 1,052,750.00
Unit price shall be delivered and in-place:includes removal of
prior season's flowers,fertilization,soil and soil amendmens,and
Seasonal Color Replacement,4%z" pre-emergent herbicide as per specifications. $_1.25_x 205,500
2 pot.full 68,500 X 3 changes per year per year=$ 256,875.00 TOTAL
Merit Soil Drench for Royal Palms(One
3 application Per Application
including follow up per year) $ 9.75 x 342 Royal Palms=$ 3,334.50 TOTAL
Cygon Foliar Spray for Royal Palms(one
4 application Per Application
including follow up per year) $ 30.00 x 342 Royal Palms=$10,260.00_TOTAL
Pheonix Dactylifer/Phoenix carariensis
5* Maintenance Per Application
(Three applications per year) x 104 Date Palms x 3=$ 2,496.00_TOTAL
***TOTAL BASE BID $1,325,715.50
NOTE: ITEM 5
Bidder used incorrect math multiplying$8 x 104;yielding an incorrect price of$832.00.Price Extended$2,496.00
Bidder omitted three applications per year multiplier.
TOTAL BASE BID
***Due to math error base bid change from$1,321,051.50 to$1,325,715.50
TOTAL COST
Bidder Item It Description PER 12 MONTHS
Right-of-Ways,Public Works and
Landscape Maintenance Services
VisualScape, Inc. 1 within the scope of this project $1,386,895.00
Unit price shall be delivered and in-place:includes removal of
prior season's flowers,fertl ization,soil and soil amendmens,and
Seasonal Color Replacement,4%z" pre-emergent herbicide as per specifications. $_1.55_x 205,500
2 pot,full 68,500 X 3 changes per year per year=$ 318,525.00 TOTAL
Merit Soil Drench for Royal Palms(One
3 application Per Application
including follow up per year) $ 21.60 x 342 Royal Palms_$7,387.20 TOTAL
Cygon Foliar Spray for Royal Palms(one
4 application Per Application
including follow up per year) $_36.40 x 342 Royal Palms=$12,448.80 TOTAL
Pheonix Dactylifer/Phoenix carariensis
5* Maintenance Per Application
(Three applications per year) $_64.80 x 104 Date Palms x 3=$ 20,217.60_TOTAL
**TOTAL BASE BID $1,745,273.60
NOTE: ITEM 5
Bidder used incorrect math multiplying$64.80 x 104;yielding an Incorrect extended of$6,739.20 should be$20,217.60
Bidder omitted three applications per year multiplier.
TOTAL BASE BID
***Due to math error base bid change from$1,731,995.20 to$1,745,273.60
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City of Aventura
Right-of-Ways, Public Works Landscape Maintenance ervices
Bid#16-06-24-2
TOTAL COST PER
Bidder Item# Description 12 MONTHS
Right-of-Ways,Public Works and
Lukes' Landscape Maintenance Services
Landscaping,Inc. 1 within the scope of this project $ 717,000.00
Unit price shall be deliver and in-place:includes removal of
prior season's flowers,fent lization,soil and soil amendmens,and
Seasonal Color Replacement,4'/z' pre-emergent herbicide as er specifications. $1.31 x 205,500
2 pot,full 68,500 X 3 changes per year per year=$ 269,205.00 T TAL
Merit Soil Drench for Royal Palms(One
3 application Per Application
including follow up per year) $ 8.00 x 342 Royal Palms=$2,736.00 TOTAL
Cygon Foliar Spray for Royal Palms(one
4 application Per Application
including follow up per year) $ 8.00 x 342 Royal Palms=$2,736.00 TOTAL
Pheonix Dactylifer/Phoenix carariensis
5 Maintenance Per Application
(Three applications per year) $ 25.00 x 104 Date Palms x 3=$7,800.00 TOTAL
TOTAL BASE BID I $999,477.00
TOTAL COST PER
Bidder Item# Description 12 MONTHS
Superior Right-of-Ways,Public Works and
Landscaping& Landscape Maintenance Services
Lawn Service,Inc. 1 within the scope of this project $ 915,235.00
Unit price shall be delivered and in-place:includes removal of
prior season's flowers,fertilization,soil and soil amendmens,and
Seasonal Color Replacement,4''/a" pre-emergent herbicide as per specifications. $_1.05_x 205,500
2 pot,full 68,500 X 3 changes per year per year=$ 215,775.00 TOTAL
Merit Soil Drench for Royal Palms(One
3 application Per Application
including follow up per year) $ 20.00x 342 Royal Palms=$6,840.00 TOTAL
Cygon Foliar Spray for Royal Palms(one
4 application Per Application
including follow up per year) $ 25.00 x 342 Royal Palms=$8,550.00 TOTAL
Pheonix Dactylifer/Phoenix carariensis
5 Maintenance Per Application
(Three applications per year) $ 50.00 x 104 Date Palms x 3=$15,600.00 TOTAL
TOTAL BASE BID I $1,162,000.00
Rank Bidder Base Bid
1 Lukes'Landscaping,Inc. $999,477.00
2 Superior Landscaping&Lawn $1,162,000.00
3 BrightView Landscape Maintenance $1,325,715.00
Inc
4 VisualScape,inc. $1,745,273.60
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City of Aventura
Right-of-Ways,Public Works Landscape Maintenance ervices
Bid#16-06-24-2
Offers listed from the vendors herein are the only offers received timely as of the above op-fling date and time.
All other offers submitted in response to this solicitation, if any, are hereby rejected as late.
"Bid Manuel,Section 2 Item 2.5-Mistakes:It there is a discrepancy in the unit and extended prices,the u it price(s)
will prevail and the extension adjusted to coincide.Bidders are responsible for checking their calculations. 'allure to do so will at
at the bidder's risk and errors will not release the bidder from his responsibility as noted herein.
Name: "Art� t�
Indra Sarju Date:
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