Resolution No. 2016-29 Awarding Bid 16-03-23-2 to O & J Electric Corp, Universal Electric of Florida Inc., G & R Electric Corp. for Electrical Maintenance Services - May 3, 2016 RESOLUTION NO. 2016-29
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA AWARDING AND LETTING A
BID/CONTRACT FOR BID NO. 16-03-23-2, ELECTRICAL
MAINTENANCE SERVICE TO 0 & J ELECTRIC CORP.,
UNIVERSAL ELECTRIC OF FLORIDA, INC. AND G & R
ELECTRIC CORP. AT THE INDIVIDUAL BID PRICES
CONTAINED IN EXHIBIT "A" ATTACHED; AUTHORIZING THE
CITY MANAGER TO EXECUTE ASSOCIATED CONTRACTS;
AUTHORIZING THE CITY MANAGER TO TAKE NECESSARY
AND EXPEDIENT ACTION TO CARRY OUT THE AIMS OF THIS
RESOLUTION; PROVIDING FOR THE APPROPRIATION AND
ALLOCATION OF FUNDS FOR SAID BID AWARD; AND
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Manager of the City of Aventura, Florida, has, pursuant to
the various laws of the State of Florida and the Code of the City of Aventura, properly
solicited and accordingly accepted bids for BID NO. 16-03-23-2, ELECTRICAL
MAINTENANCE SERVICE; and
WHEREAS, sealed bids have been submitted to and received by the City
pursuant to the City's Invitation to Bid/Notice to Bidders, specifications, proposals, and
requirements for the project/work as cited above; and
WHEREAS, staff has determined that 0 & J Electric Corp., Universal Electric of
Florida, Inc. and G & R Electric Corp. have submitted the lowest responsible and
responsive bids for said project/work; and
WHEREAS, the City Commission, upon the recommendation of the City
Manager, is therefore desirous of awarding said bid/contract to said lowest responsible
and responsive bidders;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA:
Section 1: That bid/contract for BID NO. 16-03-23-2, ELECTRICAL
MAINTENANCE SERVICE is hereby awarded to 0 & J Electric Corp., Universal
City of Aventura Resolution No. 2016-29
Electric of Florida, Inc. and G & R Electric Corp. at the individual bid prices contained in
Exhibit "A" attached.
Section 2: That the City Manager is hereby authorized to execute, on behalf of
the City, a contract by and between the parties embodying the terms, conditions,
specifications as set forth in the subject Invitation to Bid/Notice to Bidders, bid
specifications, bid proposal and bid requirements and said parties shall execute said
prepared contracts on behalf of the City.
Section 3: That the City Manager is hereby authorized and requested to take
all necessary and expedient action to carry out the aims of this Resolution in awarding
this bid/contract.
Section 4: That the funds to be allocated and appropriated pursuant hereto
and for the purpose of carrying out the tenets of this Resolution shall be from the
General Fund Line Item Nos. 001-5001-539-4301, 001-5001-539-4311 , and 001-5001-
539-4640.
Section 5: This Resolution shall be effective immediately upon its adoption.
The foregoing resolution was offered by Commissioner Shelley, who moved its
adoption. The motion was seconded by Commissioner Holzberg, and upon being put to
a vote, the vote was as follows:
Commissioner Enbar Cohen Yes
Commissioner Teri Holzberg Yes
Commissioner Marc Narotsky Yes
Commissioner Robert Shelley Yes
Commissioner Howard Weinberg Yes
Vice Mayor Denise Landman Yes
Mayor Enid Weisman Yes
Page 2 of 3
City of Aventura Resolution No. 2016-29
PASSED AND ADOPTED this 3rd day of May, 2016.
, / (_; /__j :-z______._7
ENID WEISMAN, MAYOR
ATTEST:
s
ELLISA L. HORVAir C
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
44)1 1 __
CITY ATTORNEY
I
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Page 3 of 3
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CONTRACT DOCUMENTS
ELECTRICAL MAINTENANCE SERVICES
BID NO. 16-03-23-2 RESO. #2016-29
UNIVERSAL ELECTRIC OF FLORIDA, INC.
COPY — CITY CLERK
Prepared by: Indra Sarju, CPPB
SECTION 00510
NOTICE OF AWARD
TO: Mr. Phil Kroyman May 17th,2016
Universal Electric of Florida, Inc.
6784 NW 17th Avenue
Ft. Lauderdale, FL 33309
PROJECT DESCRIPTION: Electrical Maintenance Services; Bid No. 16-03-23-2, in accordance
Contract Documents as prepared by Craven Thompson and Associates, Inc.
The CITY has considered the Bid submitted by you for the above-described WORK in response
to its Advertisement for Bid and Instruction to BIDDERS.
You are hereby notified that your Bid has been accepted for City of Aventura Electrical
Maintenance Services; Bid No. 16-03-23-2, based on the Schedule of Values.
You are required by the Instruction to BIDDER(s) to execute the Agreement and furnish the
required CONTRACTOR'S Performance Bond, Payment Bond and Certificates of Insurance
within ten(10)days from the date of this Notice to you.
If you fail to execute said Agreement and to furnish said Bonds within ten (10) days from the
date of this Notice, said CITY will be entitled to disqualify the Bid, revoke the award and retain
the Bid Security.
BY:
TITLE: CITY MANA t R
Dated this 17th day of 2016
00510- 1
ACCEPTANCE OF NOTICE
Receipt of the above Notice of Award is hereby acknowledged by
Phil'I ph 6Dy mah It .
this the / day of M 61 y ,2016
BY: /" ,-
TITLE: 7/ZcSii?&w 1
You are required to return an acknowledged copy of this Notice of Award to the CITY.
END OF SECTION
00510-2
AGREEMENT
AGREEMENT
THIS AGREEMENT,made and entered into on this 3r° day of May , 2016,by and
between Universal Electric of Florida,Inc.Party of the First Part,and The City of Aventura,Party
of the Second Part:
W ITNESETII:
That, the First Party, for the consideration hereinafter fully set out, hereby agrees with the Second
Party as follows:
That the First Party shall furnish all the materials,and perform all of the Work in manner and
form as provided by the following enumerated Drawings, Specifications, and Documents,
which arc attached hereto and made a part hereof, as if fully contained here:
Advertisements For Bids Section 00100
Instruction To Bidder Scction 00210
Bid Form Section 00410
Award Preference for Identical Tie Bids Section 00420
Bidder Qualification Statement Section 00450
Non - Collusion Affidavit Section 00454
Sworn Statement Pursuant To Florida Section 00456
Statutes On Public Crimes
Notice Of Award Section 00510
Agreement Section 00526
Payment Bond Section 00612
Performance Bond Section 00614
OSHA Acknowledgment Section 00620
General Conditions Section 00710
Supplementary Conditions Section 00810
Technical Specifications Sections 01000 to 16000
Supplementary Technical Specifications As Referred To:
2. That the First Party shall commence the Work to be performed under this Agreement on a
date to be specified in a written order of the Second Party and shall complete all Work
hereunder within the length of time stipulated in the Bid.
3. That the Second Party hereby agrees to pay to the First Party for the faithful performance of
this Agreement in accordance with the unit pricing provided in the Bid Form in lawful
money of the United States.:
4. That the Second Party shall make monthly partial payments to the First Party on the basis of
a duly certified and approved estimate of Work performed during each calendar month by the
First Party, Less the retainage provided in the General Conditions,which is to be withheld by
the Second Party until Work within a particular part has been performed in accordance with
this Agreement and until such Work has been accepted by the Second Party.
5. That upon submission by the First Party of evidence satisfactory to the Second Party that all
payrolls, material bills, and other costs incurred by the First Party in connection with the
construction of the Work have been paid in full,final payment on account of this Agreement
shall be made within 60 days after the completion by the First Party of all Work covered by
this Agreement and the acceptance of such Work by the Second Party.
6. In the event that the Contractor shall fail to complete the Work within the time limit or the
extended time limit agreed upon,as more particularly set forth in the Contract Documents,
liquidated damages shall be paid at the rate of One Thousand and 00/100 Dollars($1000.00)
per day, plus any monies paid by the City to the Consultant for additional engineering and
inspection services associated with such delay.
7. It is further mutually agreed between the parties hereto that if,at any time after the execution
of this Agreement and the Surety Bond hereto attached for its faithful performance and
payment, the Second Party shall deem the Surety or Sureties upon such bond to be
unsatisfactory,or if,for any reason such bond ceases to be adequate to cover the performance
of the Work,the First Party shall,at its expense within 5 days after the receipt of notice from
the Second Party so to do,furnish an additional bond or bonds in such form and amount and
with such Surety or Sureties as shall be satisfactory to the Second Party. In such event, no
further payment to the First Party shall be deemed to be due under this Agreement until such
new or additional security for the faithful performance of the Work shall be furnished in
manner and form satisfactory to the Second Party.
8. No additional Work or extras shall be done unless the same shall be duly authorized by
appropriate action by the Party of the Second Part.
IN W IINESS WHEREOF,the parties hereto have executed this Agreement on the day and date first
above written,in two(2)counterparts,each of which shall,without proof or accounting for the other
counterpart be deemed an original Contract.
I SSES: CONTRACTOR: I/t' i . CZEz-1X�G
BY: as Ai
06/I aN/ ` Z NAME: P4,/tip L. 141 vwt
TITLE: c f
OWNER: City •
BY:
NAME: Eric M. ' •roka
TITLE: CITY MA '
AUTHENTICATION:
BY: c-� `�F AV
NAME: Ellisa L. Horvath10P
TITLE: CITY CLERK
APPROVED S • "• ' . c .)'� OG, ��d`
BY: /I wry o‘ ` t
NAME: tpati Ro41
TITLE: CITY ATTORNEY
END OF SECTION
BONDS and CERTIFICATES
FORM OF PERFORMANCE BOND
Bond No. 1473098
KNOW ALL MEN BY THESE PRESENTS:
That, pursuant to the requirements of Florida Statute 255.05, we, Universal Electric of Florida,
Inc,as Principal,hereinafter called Contractor, and Great American Insurance CompawSurety,
are bound to the City of Aventura, Florida, as Obligee, hereinafter called City, in the amount of Fivq
thousand and zero cents Dollars (5 5.000.001 for the payment whereof Contractor and Surety bind
themselves,their heirs,executors,administrators,successors and assigns,jointly and severally.
WHEREAS,Contractor has by written agreement entered into a Contract, Bid/Contract No.: 16-03-
23-2, awarded the 3`d day of Mav _ 2016 , with City of Aventura for Electrical Maintenance
Services; in accordance with drawings (plans) and specifications prepared by Craven Thompson and
Associates, Inc. which Contract is by reference made a part hereof, and is hereafter referred to as the
Contract;
THE CONDITION OF THIS BOND is that if the Contractor.
I. Fully performs the Contract between the Contractor and the City for construction of Electrical
Maintenance Services, Bid No. 16-03-23-2 within the specified number of calendar days for
each individual work item after the date of Contact commencement as specified in the Notice to
Proceed and in the manner prescribed in the Contract and
2. Indemnifies and pays City all losses, damages(specifically including, but not limited to, damages
for delay and other consequential damages caused by or arising out of the acts, omissions or
negligence of Contractor), expenses, costs and attorneys fees including attorney's fees incurred in
appellate proceedings,that City sustains because of default by Contractor under the Contract;and
3. Upon notification by the City, corrects any and all defective or faulty Work or materials which
appear within one and one half(I and 1/2)year,and:
4. Performs the guarantee of all Work and materials furnished under the Contract for the time
specified in the Contract,then this Bond is void,otherwise it remains in MI force.
Whenever Contractor shall be, and declared by City to be, in default under the Contract,the City
having performed City's obligations thereunder, the Surety may promptly remedy the default, or
shall promptly:
4.1 Complete the Contract in accordance with its terms and conditions;or
4.2 Obtain a Bid or Bids for completing the Contract in accordance with its terms and
conditions, and upon determination by Surety of the best, lowest, qualified, responsible
and responsive BIDDER,ar, if the City elects,upon determination by the City,and Surety
jointly of the best, lowest, qualified, responsible and responsive BIDDER, arrange for a
Contract between such BIDDER and City,and make available as Work progresses(even
00614-6
though there should be a default or a succession of defaults under the Contract or
Contracts of completion arranged under this paragraph)sufficient funds to pay the cost of
completion less the balance of the Contract Price;but not exceeding, including other costs
and damages for which the Surety may be liable hereunder,the amount set forth in the first
paragraph hereof. The term "balance of the Contract Price." as used in this paragraph,
shall mean the total amount payable by City to Contractor under the Contract and any
amendments thereto,less the amount properly paid by City to Contractor.
No right of action shall accrue on this Bond to or for the use of any person or corporation other than the City named
herein.
The Surety hereby waives notice of and agrees that any changes in or under the Contract Documents and compliance
or noncompliance with any formalities connected with the Contract or the changes do not affect Surety's obligation
under this Bond.
Signed and sealed this day of 0 U\I ,20 1 .
WITNESSES: WU/2)1SAZ- a 1? -IC
(Name of Corporation)
By:_Zq__ � l
Secretary (Signature and Title
(CORPORATE SEAL)
P/1/(44 P L iel (/4"-'t`-/ U 6)1iO2 r
(Types Name and Title signed above)
THE PRESENCE OF:/ INSU' C OMPANY:Great American Insurance
Company
•
/�_..:�. . I• f'4 By: �1.. Robert H. Benson
Olt i' Agir
r P / *(Agent and Attorney-in-Fact)
P I Address: 421 Grand Concourse, #3
(Street)_
Miami Shores, FL 33138
City/State/Zip Code
Telephone No.: (305) 759-7697
* (Power of Attorney must be attached)
00614-7
Slate of Florida
County of Froward
On this, the 24th day of May ,20 16 , before me,the undersigned Notary Public of
the State of Florida , the foregoing instrume wpps ackn wl�i�ed b philli L. Kroyma¢taruTiof
corporate officer), President g (title), of �or torida, Inc. (name of corporation), a
(state of corporation)corporation,on behalf of the corporation.
WITNESS my hand
and official seal
Florida
Notary Public, State of
Printed,typed or stamped name of Notary Public
exactly as commissioned
Personally known to me,or CAISPNA N. AODA16UEZ
Notary Public-State of Florida
❑ Produced identification: 42.4; 4' Comm. Expires Oct 15.201
• Cammsston #FF 03P450
(type of identification produced)
❑ Did take an oath,or
❑ Did not take an oath
Bonded by:
00614-8
CERTIFICATE AS TO CORPORATE PRINCIPAL
I, ,certify that I am the secretary of the corporation named as principal in the
foregoing Performance Bond;thatphillip L. Kroyman. Jr,.who signed the Bond on behalf of the Principal,
was then President of said corporation; that I know his/her/their signature; and his/her/their
signature thereto is genuine;and that said Bond was duly signed,sealed and attested to on behalf of said corporation
by authority of its governing body. ''
(CORPORATE SEAL)_6 �Al .
Universal Electric of Flor ia, Inc.
(Name of Corporation)
END OF SECTION
00614-9
FORM OF PAYMENT BOND
Bond No. 1473098
KNOW ALL MEN BY THESE PRESENTS:
That, pursuant to the requirements of Florida Statute 255.05, we, Universal Electric of Florida, Inc., as
Principal,hereinafter called Contractor,and Great American Insurance Company,as Surety, are
bound to the City of Aventura, Florida,as Obligee, hereinafter called City, in the amount of Five thousand
and zero cents Doll s(5 5.000.00 )for the payment whereof Contractor and Surety bind themselves,their
heirs,executors,administrators,successors and assigns,jointly and severally.
WHEREAS,Contractor has by written agreement entered into a Contract,Bid/Contract No.: 16-03-
23-2, awarded the 3rd day of May 2016 , with City of Aventura for Electrical Maintenance
Services, in accordance with drawings (plans) and specifications prepared by Craven Thompson and
Associates, Inc. which Contract is by reference made a part hereof, and is hereafter referred to as the
Contact;
THE CONDITION OF THIS BOND is that if the Contractor.
1. Indemnifies and pays City all losses, damages(specifically including, but not limited to, damages
for delay and other consequential damages caused by or arising out of the acts, omissions or
negligence of Contractor), expenses, costs and attorney's fees including attorney's fees incurred in
appellate proceedings,that City sustains because of default by Contractor under the Contract;and
2. Promptly makes payments to all claimants as defined by Florida Statute 255.050) supplying
Contractor with all labor, materials and supplies used directly or indirectly by Contractor in the
prosecution of the Work provided for in the Contract,then this obligation shall be void;otherwise,
it shall remain in full force and effect subject,however,to the following conditions:
2.1 A claimant, except a laborer, who is not in privity with the Contractor and who has not
received payment for their labor, materials, or supplies shall, within forty-five (45)days
after beginning to furnish labor, materials, or supplies for the prosecution of the Work,
furnish to the Contractor a notice that they intend to look to the Bond for protection.
2.2 A claimant who is not in privity with the Contractor and who has not received payment for
their labor, materials, or supplies shall, within ninety (90) days after performance of the
labor,or after complete delivery of the materials or supplies,deliver to the Contractor and
to the Surety, written notice of the performance of the labor or delivery of the materials or
supplies and of the non-payment.
2.3 No action for the labor, materials,or supplies may be instituted against Contractor or the
Surety unless the notices stated under the preceding paragraphs 2.1 and 2.2 have been
given.
2.4 Any action under this Bond must be instituted in accordance with the Notice and Time
Limitations provisions prescribed in Section 255.05(2),Florida Statutes.
The Surety hereby waives notice of and agrees that any changes in or under the Contract Documents and
compliance or noncompliance with any formalities connected with the Contract or the changes do not affect
the Surety's obligation under this Bond.
00612-2
Signed and sealed this le day of 00 y ,201 (L?
WITNESS: U/v!Ue?1 7. PLe7.,) 1 L
(Name of Corporation)
(k.) By:
Secretary (Signature and Title)
(CORPORATE SEAL) fj
Pau4-iL 1�-2d�vk /9y1 7/L
(Type Name and Title signed above)
IN THE PRESENCE OF; INSURANCE COMPANY: Great American Insurance Company
By: Robert H. Benson
*Agent and Attorney-in-Fact
411:/ i1/
r
Address: 421 Grand Concourse, #3
(Street)
(City/State/Zip Code) Miami Shores, FL 33138
Telephone No.: (305) 759-7697
* (Power of Attorney must be attached)
00612-3
•
State of Florida
County of Broward
On this, the 24th day of May , 2016 ,before me, the undersigned Nor Public
of the State of Florida ,the foregoing instrument was acknowledged by Phillip L. Kroyma tSame of
corporate officer), President (title), of ofnnca,EIRE tr3irname of corporation), a
Florida (state of corporation)corporation,on behalf of the corporation.
WITNESS my hand
and official seal
Florida
Notary Public,State of
Printed, typed or stamped name of Notary Public exactly as
commissioned
Ell Personally known to me,or
Q�TAv nOy,,, CRIST;N
'�• �' `:
El Produced identification: _• _
My
Notary ComPm.uExpiresblic- OctStateof 15Florida,2017
%;7o�oo-:' Commission # FF 038850
(type of identification produced)
❑ Did take an oath,or
❑ Did not take an oath
00612 -4
CERTIFICATE AS TO CORPORATE PRINCIPAL
I, , certify that I am the Secretary of the corporation named as Principal in the
foregoing Payment Bond; that Phillip L. Kroyman, Jr. , who signed the Bond on behalf of the
Principal,was then President of said corporation;that I know his/her their signature;and his/her
their signature thereto is genuine; and that said Bond was duly signed, sealed and attested to on behalf of said
corporation by authority of its governing body.
l � 1
(CORPORATE SEAL)
e' e:'=r
Universal Electric of Florida, Inc.
(Name of Corporation)
END OF SECTION
00612-5
Sf029AB(2/71)
GREAT AMERICAN INSURANCE COMPANY
Administrative Office: 301 E 4TH STREET•CINCINNATI,OHIO 45202 • 513-369-5000 • FAX 513-723-2740
The number of persons authorized by
this power of attorney is not more than ONE No.0 17580
POWER OF ATTORNEY
KNOW ALL MEN BY THESE PRESENTS: That the GREAT AMERICAN INSURANCE COMPANY,a corporation organized and existing
under and by virtue of the laws of the State of Ohio,does hereby nominate,constitute and appoint the person or persons named below,each
individually if more than one is named,its true and lawful attorney-in-fact,for it and in its name,place and stead to execute on behalf of the said
Company,as surety,any and all bonds,undertakings and contracts of suretyship,or other written obligations in the nature thereof;for all obligees
including any and all consents required by the Department of Transportation,State of Florida, incident to the release of retained percentages
and/or final estimates;provided that the liability of the said Company on any such bond,undertaking or contract of suretyship executed under
this authority shall not exceed the limit stated below.
Name Address Limit of Power
ROBERT H.BENSON MIAMI SHORES,FLORIDA $75,000,000
This Power of Attorney revokes all previous powers issued on behalf of the attomey(s)-in-fact named above.
IN WITNESS WHEREOF the GREAT AMERICAN INSURANCE COMPANY has caused these presents to be signed and attested by its
appropriate officers and its corporate seal hereunto affixed this 21ST day of JULY 2011
Attest GREAT AMERICAN INSURANCE COMPANY
v. .4 e 3 Zi4,4d e x44;,
•...•.........•
DAVID C.KITCHIN(877-377-2405)
STATE OF OHIO,COUNTY OF HAMILTON-ss:
On this 21ST day of JULY , 2011 ,before me personally appeared DAVID C.KITCHIN,to me
known,being duly sworn,deposes and says that he resides in Cincinnati,Ohio,that he is a Divisional Senior Vice President of the Bond Division
of Great American Insurance Company,the Company described in and which executed the above instrument;that he knows the seal of the said
Company;that the seal affixed to the said instrument is such corporate seal;that it was so affixed by authority of his office under the By-Laws
of said Company,and that he signed his name thereto by like authority.
KAREN L.GROSHEIM n
''• ' NOTARY PUBLIC,STATE OF OHIO4 �( Afxilsia
MY COMMISSION EXPIRES 02.20-18 '
This Power of Attorney is granted by authority of the following resolutions adopted by the Board of Directors of Great American Insurance
Company by unanimous written consent dated June 9,2008.
RESOLVED: That the Divisional President, the several Divisional Senior Vice Presidents, Divisional Vice Presidents and Divisional
Assistant Vice Presidents, or any one of them, be and hereby is authorized, from time to time, to appoint one or more Attorneys-in-Fact to
execute on behalf of the Company, as surety, any and all bonds, undertakings and contracts of suretyship,or other written obligations in the
nature thereof;to prescribe their respective duties and the respective limits of their authority;and to revoke any such appointment at any time.
RESOLVED FURTHER: That the Company seal and the signature of any of the aforesaid officers and any Secretary or Assistant
Secretary of the Company may be affixed by facsimile to any power of attorney or certificate of either given for the execution of any bond,
undertaking,contract of suretyship,or other written obligation in the nature thereof,such signature and seal when so used being hereby adopted
by the Company as the original signature of such officer and the original seal of the Company,to be valid and binding upon the Company with
the same force and effect as though manually affixed.
CERTIFICATION
I,STEPHEN C. BERAHA,Assistant Secretary of Great American Insurance Company,do hereby certify that the foregoing Power
of Attorney and the Resolutions of the Board of Directors of June 9,2008 have not been revoked and are now in full force and effect.
Signed and sealed this 24th day of May, 2016. ,
00.
h54
-2,4. e 3
15 4/11)