03-17-2016 WorkshopThe City of City Commission
A)TeEfura WorkshopMeeting
- _ March 17, 2016
°- 9 A.M.
19200 West Country Club Drive Aventura, FL 33180 Executive Conference Room
AGENDA
1. Proposed Charter Amendment — Charter Revision Process (City
Manager) *
Future Action Required- Ordinance
2. Hospital District Overview (City Manager) **
3. Email Policy (Mayor Weisman)*
4. Policy Goal/Priorities Update (City Manager)**
5. Adjournment
* Back-up Information Exists
** PowerPoint
This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who are
disabled and who need special accommodations to participate in this meeting because of that disability should contact
the Office of the City Clerk, 305-466-8901, not later than two days prior to such proceeding.
CITY OF AVENTURA
OFFICE OF THE CITY MANAGER
MEMORANDUM
TO: City Commission
FROM: Eric M. Soroka, ICMA-CM, C .Man.ger
DATE: March 1, 2016
SUBJECT: Proposed Charter Amendment—Charter Revision Process
Section 7.06 of the City Charter provides that at the first regular meeting of November
every five years, the City Commission shall appoint a Charter Revision Commission
(CRC). This section outlines that the CRC shall commence its proceedings within 15
days after appointment by the Commission. Any recommended changes are required
to be submitted to the City Commission by January 1 of the upcoming year. The City
Commission shall, not less than 60 days or more than 150 days after the submission of
the proposed amendments to the City Commission, submit them to the electors of the
City.
This procedure worked well when City Commission elections were held in March.
However, in 2008 the voters approved a Charter Amendment that placed the elections
for the City Commission in November. Therefore, each time the CRC meets and
places items on the ballot a special election is required along with its associated
additional costs.
In order to address this issue, it is recommended that the City Commission consider
adopting an Ordinance to present to the electors at the November 8, 2016 general
election a proposed Charter Amendment to provide that future proposed amendments
arising from the periodic CRC process be submitted to the electors at the next general
election which occurs in the following November, along with any other appropriate
adjustments to Section 7.06.
I have placed this item on the Workshop Agenda for the City Commission's review and
direction.
EMS/act
CITY OF AVENTURA
OFFICE OF THE CITY COMMISSION
MEMORANDUM
TO: Eric M. Soroka, ICMA-CM, City Ma - 9er
FROM: Mayor Enid Weisman I
DATE: March 9, 2016
SUBJECT: Discussion Regarding Amending Current Email Policy for the City
Commission
Please place on the March Workshop Meeting a discussion regarding amending the
current email policy for the City Commission as follows:
• Each member of the City Commission will have the option to have email sent
directly to their phone utilizing the city email address or continue the current
practice. The City Manager will have the IT Department assist members with this
process. The City Clerk shall continue to receive City Commission emails even if
a member chooses to have email on their phone.
• For security purposes members will place a passcode on the phone and notify
the City Manager if their phone is lost or stolen, so access to City email can be
suspended.
• Any email received by a City Commission member involving any litigation matter
shall be referred to the City Manager and/or City Attorney for a response.
• Any email received by a City Commission member involving any police officer
and/or employee of the City shall be forwarded to the City Manager for his
handling.
• Members who have chosen to have email sent directly to their phone will be
responsible for responding directly with the person emailing them. All responses
shall be done through the City email system so that a public record is preserved.
Members should not use "reply all" when other members are included on an
email.
• The email account will only be used for official City business.
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