Resolution No. 2016-17 Authorizing the Florida Department of Law Enforcement Justice Assistance Grant Application - March 1, 2016 RESOLUTION NO. 2016-17
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA,
FLORIDA AUTHORIZING THE CITY MANAGER TO EXECUTE THE
ATTACHED JUSTICE ASSISTANCE GRANT APPLICATION WITH THE
FLORIDA DEPARTMENT OF LAW ENFORCEMENT IN THE AMOUNT OF
$10,000; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND
PROVIDING FOR AN EFFECTIVE DATE.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The City Manager is authorized to execute the attached Justice
Assistance Grant Application with the Florida Department of Law Enforcement in the
amount of $10,000.
Section 2. The City Manager is authorized to do all things necessary to carry
out the aims of this Resolution.
Section 3. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Vice Mayor Shelley, who moved its
adoption. The motion was seconded by Commissioner Holzberg, and upon being put to
a vote, the vote was as follows:
Commissioner Enbar Cohen Yes
Commissioner Teri Holzberg Yes
Commissioner Denise Landman Yes
Commissioner Marc Narotsky Yes
Commissioner Howard Weinberg Yes
Vice Mayor Robert Shelley Yes
Mayor Enid Weisman Yes
City of Aventura Resolution No. 2016-17
PASSED AND ADOPTED this 1st day of March, 2016.
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- ENID WEISMAN, MAYOR
ATTEST:
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ELLISA L. HORVA'WIF C
CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
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IL-AnA3
CITY ATTORNEY
Page 2 of 2
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
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Subgrant Recipient
Organization Name: City of Aventura
County: Dade
Chief Official
Name: Enid Weisman
Title: Mayor
Address: 19200 West Country Club Drive
City: Aventura
State: FL Zip: 33180-2403
Phone: 305-466-8900 Ext:
Fax:
Email: eweisman@cityofaventura.com
Chief Financial Officer
Name: Brian Raducci
Title: Finance Director
Address: 19200 West Country Club Drive
City: Aventura
State: FL Zip: 33180-2304
Phone: 305-466-8900 Ext: 8922
Fax:
Email: bRaducci@cityofaventura.com
Application Ref# 2016-JAGD-1887 Section#1 Page 1 of 2
Contract -JAGD-DADE---
Rule Reference 11D-9 006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
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Implementing Agency
Organization Name: Aventura Police Department
County: Dade
Chief Official
Name: Steven Steinberg
Title: Chief of Police
Address: 19200 West Country Club Drive
City: Aventura
State: FL Zip: 33180-2403
Phone: 305-466-8996 Ext:
Fax: 305-466-8991
Email: steinbergs@aventurapolice.com
Project Director
Name: Shelisa Anderson
Title: Grant Manager
Address: 19200 West Country Club Drive
City: Aventura
State: FL Zip: 33180-2403
Phone: 305-466-8965 Ext:
Fax:
Email: sanderson@aventurapolice.com
Application Ref# 2016-JAGD-1887 Section#1 Page 2 of 2
Contract -JAGD-DADE---
Rule Reference 11D-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
General Project Information
Project Title: OPERATION STEALTH ENFORCEMENT
Subgrant Recipient: City of Aventura
Implementing Agency: Aventura Police Department
Project Start Date: 2/1/2016 End Date: 6/30/2016
Problem Identification
The city of Aventura is made up of mostly Condo Communities and Commercial Businesses
(besides having one of the largest malls in Miami Dade County). We have over 81 Condo
Communities, 4 Rental Communities, 4 Retirement Communities and an estimated 2504
businesses within the cities 3.2 square mile radius. Aventura borders Broward County and has
one of the busiest roadways that run through it. Because of the high number of transient
commuters that come through the city on a daily basis the number of vehicle crimes committed is
an issue. We have installed License Plate Readers (LPRs) around the Aventura mall and have a
few police vehicles that have LPRs attached to them that scan license plates as the officer is
driving. But for the residential areas and other commercial areas of the city we do not have an
LPR system that can help with tracking vehicle crimes.
Project Summary (Scope of Work)
By obtaining the Road Warrior we will have a mobile automatic license plate reader, which can be
deployed quickly and efficiently without alerting passing traffic. The Road Warrior is a Speed
trailer with an 18 speed-only display. It houses a complete LPR system which runs efficiently and
covertly in tandem with the radar speed system. Being able to place this system inside residential
communities and other commercial areas we will be able to track and receive information on
vehicles that may be involved with a crime. As well as allowing us to explore other areas of the
city that may have certain crimes being committed, but were not being covered because of the
lack of equipment to cover those areas.
deliverables will be tracked through Invoices and Cancelled Check.
Application Ref# 2016-JAGD-1887 Section#2 Page 1 of 3
Contract -JAGD-DADE---
Rule Reference 11D-9 006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
s
Section Questions:
Question: What percentage of the total cost of this project is being funded by sources other than
this award?
Answer: 72
Question: What is the name of the jurisdiction your agency serves? (i.e., your city or your
county)
Answer: Miami Dade County
City of Aventura
Question: What is the combined population of the jurisdiction(s) your agency serves, according
to the 2010 census?
Answer: 37473
Question: What is the physical address of the location being used to provide services for this
project? If services are being provided at more than one location, list all of them.
Answer: n/a
Question: Describe your agency (e.g., municipal government, school board, sheriffs office).
Answer: Local government
Question: Have you verified that the subgrantee has an active and current registration in
SAM.gov? (If no, funds will not be available for drawdown.)
Answer: Yes
Question: What is the Operating Capital Outlay threshold used by the subgrantee? (Verify this
with your finance director.) If the implementing agency is a sheriffs office, indicate the
sheriffs office's threshold instead.
Answer: 5000
Question: Does the subgrantee receive a single grant in the amount of$750,000 or more from
the U.S. Department of Justice?
Answer: No
Question: Does the implementing agency receive a single grant in the amount of$750,000 or
more from the U.S. Department of Justice?
Answer: No
Question: In your organization's preceding completed fiscal year, did your organization (the
subgrantee) receive at least (a) 80 percent or(b) $25,000,000 of your annual gross
revenues in U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or
cooperative agreements?
Answer: No
Question: If you answered yes above, does the public have access to information about the
compensation of the executives in your organization (the subgrantee) through
periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of
1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of
1986? If answer to Part 1, above, was "no," answer N/A.
Application Ref# 2016-JAGD-1887 Section#2 Page 2 of 3
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Rule Reference 110-9 006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
Answer: n/a
Application Ref# 2016-JAGD-1887 Section#2 Page 3 of 3
Contract -JAGD-DADE- --
Rule Reference 11D-9 006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
General Performance Info:
Performance Reporting Frequency: Monthly
Federal Purpose Area: 01 - Law Enforcement(Includes Task Forces)
State Purpose Area: 1G - General Questions (Required)
Objectives and Measures
Objective: General Questions - Required questions for all recipients.
Measure: General 01
Will your organization be using the crimesolutions.gov website during the grant
period regardless of JAG funding? Crimesolutions.gov provides information on
several crime reduction and prevention programs and practices.
Goal: No
Measure: General 02
Will your organization be using the National Training and Technical Assistance
Center(NTTAC) during the grant period, regardless of JAG funding? The NTTAC
serves as BJA's training and technical assistance center. You can find resources,
tools, webinars, and TTA support on a variety of criminal justice issues and
initiatives.
Goal: No
Measure: General 03
Will your organization be using the NCJP.org website during the grant period,
regardless of JAG funding? NCJP.org contains resources to support strategic
planning, program development, and implementation of evidence-based policy and
practice.
Goal: No
Measure: General 04
Will your organization be using the Evidence-Based Policing Matrix during the grant
period regardless of JAG funding? The Evidence-Based Policing Matrix provides
information on evidence-based practices for law enforcement.
Goal: No
Measure: General 05
Will your organization be using the What Works in Reentry Clearinghouse during the
grant period regardless of JAG funding? The clearinghouse provides research on the
effectiveness of reentry programs and practices.
Goal: No
Measure: General 06
Application Ref# 2016-JAGD-1887 Section#3 Page 1 of 3
Contract -JAGD-DADE---
Rule Reference 11D-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
Will your organization be using Research to Practice during the grant period
regardless of JAG funding? Research to Practice promotes the dissemination of
research on drug courts to practitioners and policymakers.
Goal: No
Measure: General 07
Will your organization be using any other resources during the grant period
regardless of JAG funding? If yes, please describe them.
Goal: No
Measure: General 08
During the grant period, will your agency conduct or sponsor (with or without JAG
funds) a survey or focus group of citizens on any of the following topics? Enter all
that apply from the following list: Public satisfaction with police services; public
satisfaction with prosecution services; public satisfaction with public
defender/indigent defense services; public satisfaction with courts; public perceptions
of crime/disorder problems; personal crime experiences of citizens; none of the
above; unsure/don't know.
Goal: N/A
Measure: General 09
During the grant period, which of the following community activities will your
organization be involved in, with or without JAG funds and how often will they each
occur(yearly, monthly, etc.)? Choose from the following list: Hosting community
meetings; attending community meetings; distributing a newsletter, e-mail, or other
bulletin; attending community events; conducting social media activities; conducting
outreach to minority populations; other (please describe)
Goal: N/A
Measure: General 10
Law Enforcement Agencies ONLY: In which of the following ways has your agency
fostered community involvement in the last year? Enter all that apply from the
following list: Citizen Review Board or other review board with citizen representation,
Citizen's Police Academy, Internships for university or high school students,
Volunteer Program, Auxiliary police officer program, Police Cadet Program, k-12
school programs, Youth Athletic Programs, Other(please Describe), None of the
above, Unsure/Don't know.
Goal: N/A
Measure: General 11
Identify the goal(s) you hope to achieve with your funding. If you have multiple goals,
describe each goal separately.
Application Ref# 2016-JAGD-1887 Section#3 Page 2 of 3
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Rule Reference 11D-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
4 ^,#,. r
Goal: Helping residential communities and commercial areas that need to be monitored.
Measure: General 12
Are the subrecipient and implementing agency aware that they will be required to
report on the status of the identified goals during each reporting period?
Goal: Yes
Measure: General 13
Describe any barriers you may encounter which may prevent you from achieving
your identified goal(s).
Goal: N/A
Measure: General 14
Are you aware that the Office of Criminal Justice Grants encourages recipients to
report on any noteworthy accomplishments, success stories, or program results that
they would like to showcase?
Goal: Yes.
State Purpose Area: 3E - Equipment, Supplies, and Technology Enhancements
Objectives and Measures
Objective: Equipment- Questions for recipients funding Equipment, Supplies, and Technology
Enhancements.
Measure: Equipment 01
Do the Subrecipient and Implementing agencies understand that they will be required
to submit an itemized account of all items purchased during each reporting period as
part of their performance reporting?
Goal: Yes
Application Ref# 2016-JAGD-1887 Section#3 Page 3 of 3
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Rule Reference 11D-9 006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer
of the Subgrantee Organization.
Financial Reporting Frequency for this Subgrant: Monthly
Is the subgrantee a state agency?: No
FLAIR/Vendor Number: 650662615
Budget:
Budget Category Federal Match Total
Salaries and Benefits $0.00 $0.00 $0.00
Contractual Services $0.00 $0.00 $0.00
Expenses $0.00 $0.00 $0.00
Operating Capital $10,000.00 $0.00 $10,000.00
Outlay
Indirect Costs $0.00 $0.00 $0.00
--Totals -- $10,000.00 $0.00 $10,000.00
Percentage 100.0 0.0 100.0
Project Generated Income:
Will the project earn project generated income (PGI) ? No
Application Ref# 2016-JAGD-1887 Section#4 Page 1 of 3
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Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
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Budget Narrative:
OCO -
NDI road Warrior- $30,000.75
Installation - $1250
Shipping - Included
Warranty 1st Year- Included
Support Agreement- Gold - 16% of- $5000.12 (Road Warrior unit cost + Installation cost* 16%)
Total with Support Agreement- $36,250.75
Cost in excess of the grant budget will be paid by Aventura Police department.
Application Ref# 2016-JAGD-1887 Section#4 Page 2 of 3
Contract -JAGD-DADE---
Rule Reference 11D-9.006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
r°40114 ettnninqe:.
Section Questions:
Question: If the budget contains salaries and benefits, will this project result in a net personnel
increase, or continue to fund a prior federally grant funded net personnel increase?
(Documentation will be required.)
Answer: n/a
Question: If fringe benefits are included, are they detailed in the budget narrative?
Answer: n/a
Question: If indirect cost is included, explain the indirect cost plan. Provide documentation of
approval.
Answer: n/a
Question: If contractual services in the budget are based on unit costs, provide a definition and
breakdown of cost for each service. Include the methodology for the unit cost plan
and when it was approved.
Answer: n/a
Question: If Expenses or Operating Capital Outlay are included in your budget, what will be the
method of procurement for those items? (e.g., competitive bid, sole source, state term
contract)
Answer: sole source
Application Ref# 2016-JAGD-1887 Section#4 Page 3 of 3
Contract -JAGD-DADE---
Rule Reference 11D-9 006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
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Insert Standard Conditions Page here.
Application Ref# 2016-JAGD-1887 Section#5 Page 1 of 1
Contract -JAGD-DADE---
Rule Reference 110 9 006 OCJG-005(rev.April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement; have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, including Strikeovers,
whiteout, etc. are not acceptable.
State of Florida
Department of Law Enforcement
Office of Criminal Justice Grants
Signature:
Typed Name and Title:
Date:
Subgrant Recipient
Authorizing Official of Governmental Unit
(Commission Chairman,Mayor, or Designated Representative)
Typed Name of Subgrant Recipient: 031-1 OF 44---PTC,
Signature:
Typed Name and Title: Z.cr►c. (AL.. e- 4)
Date: _ 404.
Implementing Agency
Official, Administrator or Designated Representative
Typed Name of Implementing Agency: A(143-7-tyzA e)2_,11.6-- /dk-Pillran&-1 T
Signature:
Typed Name and Title .fl a- A-d 6.44•Zelire6 ct&
Date: 076
Application Ref# 2016-JAGD-1887 Section#6 Page 1 of 1
Contract -JAGD-DADE---
Rule Reference 11D-9.006 OCJG-005(rev April 2005)
Application for Funding Assistance
Florida Department of Law Enforcement
Justice Assistance Grant - Direct
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Insert Certifications and Authorizations here.
Application Ref# 2016-JAGD-1887 Section#7 Page 1 of 1
Contract -JAGD-DADE---
Rule Reference 11D-9.006 OCJG-005(rev.April 2005)
CERTIFICATION FORM
Compliance with the Equal Employment Opportunity Plan (EEOP) Requirements
Please read carefully the Instructions(see below)and then complete Section A or Section B or Section C, not all three. If recipient
completes Section A or C and sub-grants a single award over$500,000, in addition,please complete Section D.
Recipient's Name: a1-ry OP }L/6,-1j02-14
Address: l eI L t7 F I c&jl T/2-y 0_Log DI, 14V Ott l r 32 i
Is agency a; o Direct or o--Sub recipient of OJP,OVW or COPS funding? Law Enforcement Agency?2-Yes o No
DUNS Number: tJ c��,D 4-- Vendor Number(only if direct recipient)
Name and Title of Contact Person: SNC_-(cq /WO(boy,/ G-�ilr titA(s��2
Telephone Number: 30 - I<�i lv � E-Mail Address: .
Section A—Declaration Claiming Complete Exemption from the EEOP Requirement
Please check all the following boxes that apply.
o Less than fifty employees. o Indian Tribe o Medical Institution.
o Nonprofit Organization o Educational Institution 6-Receiving a single award(s)less than S25,000.
1, E-1 GV1 . S-D [responsible
official], certify that (1 l 7' Dr- AV46()
[recipient] is not required to prepare an EEOP for the reason(s)checked above,pursuant to 28 C.F.R §42.302.
I further certify that U-1; OF •1 .-iJ j t/'A [recipient]
will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of
services.
If recipient sub grants a single award over$500,000, in addition,ple e complete Section D
e _ igt So-ole... 0. 17 rgenait
Print or Type Name and Title Signature Dote
Section B—Declaration Claiming Exemption from the EEOP mission Requirement and Certifying
That an EEOP Is on File for Review
If a recipient agency has fifty or more employees and is receiving a single award or,subaward,of$25,000 or more, but less than$500,000,then
the recipient agency does not have to submit an EEOP to the OCR for review as long as it certifies the following(42 C.F.R.§42.305):
1, [responsible
official], certify that
[recipient],which has fifty or more employees and is receiving a single award or subaward for$25,000 or more,but less
than$500,000,has formulated an EEOP in accordance with 28 CFR pt.42,subpt.E. I further certify that within the last
twenty-four months,the proper authority has formulated and signed into effect the EEOP and,as required by applicable
federal law, it is available for review by the public,employees,the appropriate state planning agency,and the Office for
Civil Rights, Office of Justice Programs, U.S. Department of Justice. The EEOP is on file at the following office:
[organization],
[address].
Print or Type Name and Title Signature Date
Section C—Declaration Stating that an EEOP Short Form Has Been Submitted to the Office for Civil
Rights for Review
If a recipient agency has fifty or more employees and is receiving a single award,or subaward,of$500,000 or more,then the recipient agency
must send an EEOP Short Form to the OCR for review.
I, [responsible
official], certify that
[recipient], which has fifty or more employees and is receiving a single award of$500,000 or more, has formulated an
EEOP in accordance with 28 CFR pt. 42, subpt. E, and sent it for review on
[date] to the Office for Civil Rights,Office of Justice Programs, U.S. Department of Justice.
If recipient sub-grants a single award over$500,000, in addition,please complete Section D
Print or Type Name and Title Signature Date
SOLE SOURCE JUSTIFICATION FOR SERVICES AND EQUIPMENT REQUEST
FOR APPROVAL FORM
Florida Department of Law Enforcement
Edward Byrne Memorial Justice Assistance Grant Program
Name of Subaward Recipient: City of Aventura
Authorized Official for Subaward Recipient or Implementing Agency
Typed Name of Authorized Official: Chief Steven Steinberg
Typed Title: Chief of Police
Signature:
Telephone Number (305) 466-8996
Date: 02/10/2016
1. Briefly describe the proposed contractual services and/or equipment and how it relates to your
program.
2. Explain your reasons for proposing to contract with, or purchase from, a non-competitive sole
source. Address the expertise of the contractor, management, responsiveness, program
knowledge and experience of contract personnel. Also provide the results of a market survey to
determine competition availability or address why a market survey was not conducted.
3. Indicate the contract period and explain the potential impact on contract deliverables if due dates
are not met. Relate this information to the approval period for your grant award. Estimate the
time and cost to hire a competent replacement should the current contractor default.
4. Describe what is unique about the project and the proposed sole source contractor that would
warrant a sole source contract.
5. Explain any other points you believe should be covered to support your request for a sole source
contract.
6. Make a declaration that the action to be taken is in the "best interest" of the subaward recipient
and the implementing agency.
7. Address the Conflict of Interest Review (i.e. proposed contractor is not excluded or debarred and
was not involved in development of the procurement)
NOTE:
• If sole source procurement of contractual services and/or equipment is $150,000 or more,
justification for sole source procurement must be submitted to the Department of Law Enforcement
for approval.
• All the foregoing components must be addressed. Start on the next page and use continuation
pages as necessary.
• If the sole source procurement is less than $150,000, the applicant should complete this form and
maintain it in the program files available for monitoring and for audit.
FDLE JAG Grant Application Package Sole Source Form
Page 1of2
Rule Reference 11D-9.006 OCJG-011(Rev. Oct. 2015)
SOLE SOURCE JUSTIFICATION FOR SERVICES AND EQUIPMENT REQUEST
FOR APPROVAL FORM
Florida Department of Law Enforcement
Edward Byrne Memorial Justice Assistance Grant Program
1) Automated License Plate reader Trailer- A trailer disguised as a speed measuring trailer that is
equipped with license plate reading technology.
2) We are proposing to contract with NDi technologies because they are our current ALPR vendor.
This would be an add onto our existing equipment. Because we already have the back end
equipment we must utilize the same vendor as other vendors ALPR equipment is not
compatible.
3) The contract period would be from date of purchase order to delivery which is expected to last
90 days.
4) This is unique in that it will add a "mobile" ALPR platform to our existing system. We would be
able to move and place this unit anywhere within the city limits. It is sole source because this is
proprietary technology.
5) None
6) This is in the best interest of our agency to expand our current ALPR system
7) The contractor is not excluded or debarred and is not involved in development of this
procurement.
FDLE JAG Grant Application Package Sole Source Form
Rule Reference 11D-9 006 Page 2 of 2
OCJG-011(Rev. Oct.2015)