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03-01-2016City Commission Enid Weisman, Mayor Robert Shelley, Vice Mayor Lnlbar Cohen, Commissioner Teri Holzlberg, Commissioner Denise Landman, Commissioner Marc Narotsky, Commissioner Howard Weinberg, Commissioner City Manager ]Eric M. Soroka, 1ICMA-CM City Clerk ]Ellisa L. Horvath, MMC City Attorney Weiss Scrota HelFinan Cole & Bierman CITY COMMISSION MEETING AGENDA MARCH 19 2016 Following the 6:00 p.m. Local Planning Agency Meeting Aventura Government Center 19200 West Country Club Drive Aventura, Florida 33180 1. CALL TO ORDER\ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. AGENDA: Request for Deletions/Emergency Additions 4. CONSENT AGENDA: Matters included under the Consent Agenda are self-explanatory and are not expected to require discussion or review. Items will be enacted by one motion. If discussion is desired by any member of the Commission, that item must be removed from the Consent Agenda and considered separately. If the public wishes to speak on a matter on the consent agenda they must inform the City Clerk prior to the start of the meeting. They will be recognized to speak prior to the approval of the consent agenda. A. APPROVAL OF MINUTES: • February 2, 2016 Commission Regular Meeting • February 17, 2016 Commission Workshop Meeting B. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA DECLARING CERTAIN PROPERTY LISTED UNDER THE ASSETS OF THE CITY AS SURPLUS TO THE NEEDS OF THE CITY; DESCRIBING THE MANNER OF DISPOSAL; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE. AVENTURA CITY COMMISSION MEETING AGENDA MARCH 1, 2016 PAGE 2 OF 4 C. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA AUTHORIZING THE CITY MANAGER TO EXECUTE THE ATTACHED CONTRACT RENEWAL FOR LANDSCAPE MAINTENANCE WITHIN THE FLORIDA DEPARTMENT OF TRANSPORTATION RIGHT-OF- WAY ON BISCAYNE BOULEVARD FROM THE OLETA RIVER BRIDGE NORTH TO THE MIAMI-DADE/BROWARD COUNTY LINE BY AND BETWEEN THE CITY OF AVENTURA AND THE FLORIDA DEPARTMENT OF TRANSPORTATION; AUTHORIZING THE CITY MANAGER TO TAKE NECESSARY AND EXPEDIENT ACTION TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE. D. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA AUTHORIZING THE CITY MANAGER TO EXECUTE THE ATTACHED JUSTICE ASSISTANCE GRANT APPLICATION WITH THE FLORIDA DEPARTMENT OF LAW ENFORCEMENT IN THE AMOUNT OF $10,000; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE. E. MOTION AUTHORIZING THE APPROPRIATION OF UP TO $56,900 FOR MOBILE LICENSE PLATE READER/SPEED LIMIT NOTIFICATION TRAILER, SCREENING FOR K-9 TRAINING AREA AND FUNDS TO COMPLETE PHASE 1 OF THE IN CAR VIDEO PROJECT FROM THE FEDERAL POLICE FORFEITURE FUNDS IN ACCORDANCE WITH THE CITY MANAGER'S MEMORANDUM. F. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA PROVIDING FOR ACCEPTANCE OF EASEMENT DEDICATION FROM TURNBERRY TOWERS CONDOMINIUM ASSOCIATION, INC. TO THE CITY OF AVENTURA TO INSTALL AND MAINTAIN SIDEWALK ON THE EAST SIDE OF TURNBERRY WAY; AUTHORIZING THE CITY MANAGER TO OBTAIN AND EXECUTE INSTRUMENTS CONCERNING DEDICATION; AUTHORIZING ACCEPTANCE OF DEDICATION; AND PROVIDING FOR EFFECTIVE DATE. G. MOTION TO ACCEPT FOR FILING OF THE COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2015 AND THE LETTER DATED FEBRUARY 16, 2016 ATTACHED HERETO AS ATTACHMENT A. H. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA AWARDING AND LETTING A BID/CONTRACT FOR RFP NO. 16- 02-10-2, SCHOOL UNIFORMS, TO CHAI TEES, LLC IN ACCORDANCE WITH THE RFP DOCUMENT ATTACHED AS EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO EXECUTE ASSOCIATED CONTRACTS; AUTHORIZING THE CITY MANAGER TO TAKE NECESSARY AND EXPEDIENT ACTION TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE. AVENTURA CITY COMMISSION MEETING AGENDA MARCH 1, 2016 PAGE 3 OF 4 5. ZONING HEARINGS - QUASI-JUDICIAL PUBLIC HEARINGS: Please be advised that the following items on the Commission's agenda are quasi-judicial in nature. If you wish to object or comment upon any of these items, please inform the Mayor when she requests public comments. An opportunity for persons to speak on each item will be made available after the applicant and staff have made their presentations on each item. All testimony, including public testimony and evidence, will be made under oath or affirmation. Additionally, each person who gives testimony may be subject to cross-examination. If you refuse either to be cross-examined or to be sworn, your testimony will be given its due weight. The general public will not be permitted to cross-examine witnesses, but the public may request the Commission to ask questions of staff or witnesses on their behalf. Persons representing organizations must present evidence of their authority to speak for the organization. Further details of the quasi-judicial procedures may be obtained from the Clerk. RESOLUTION — PUBLIC HEARING: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA GRANTING APPROVAL OF VARIANCE TO SECTION 31-144(f)(4)d. OF THE CITY CODE TO ALLOW OPEN SPACE OF 21.8% WHERE A MINIMUM 33% IS REQUIRED BY CODE; AND MODIFICATION OF THE VARIANCE TO SECTION 31-144(f)(4)d. OF THE CITY CODE GRANTED THROUGH RESOLUTION NO. 2002-07 TO ALLOW A FLOOR AREA RATIO OF 1.38 WHERE A FLOOR AREA RATIO OF 1.35 WAS GRANTED THROUGH RESOLUTION NO. 2002-07 AND MAXIMUM FLOOR AREA RATIO PERMITTED BY CODE IS 1.28, FOR AN EXPANSION TO THE AVENTURA HOSPITAL AT 20900 BISCAYNE BOULEVARD, CITY OF AVENTURA; AND PROVIDING FOR AN EFFECTIVE DATE. 6. SPECIAL PRESENTATIONS: • Presentation of Key to the City to Robert Swedroe 7. ORDINANCES - FIRST READING/PUBLIC HEARINGS: A. AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA AMENDING ARTICLE VIII., SECTION 31-171, "OFF-STREET PARKING, LOADING AND DRIVEWAY STANDARDS", OF CHAPTER 31 "LAND DEVELOPMENT REGULATIONS" OF THE CITY CODE BY AMENDING SECTION 31- 171(a)(6)d. TO ADD MINIMUM WIDTHS FOR ONE-WAY AND TWO-WAY DRIVE AISLES; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN THE CODE; AND PROVIDING FOR AN EFFECTIVE DATE. B. AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, AMENDING CHAPTER 14, `BUILDINGS AND BUILDING REGULATIONS", ARTICLE VI., "GREEN BUILDING PROGRAM" TO ADD CLARIFICATION TO SECTION 14-115, INCENTIVES AND BONUSES; AGREEMENT AND BOND REQUIREMENTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN THE CODE; AND PROVIDING FOR AN EFFECTIVE DATE. C. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AMENDING ORDINANCE NO. 2015-09 WHICH ORDINANCE ADOPTED A BUDGET FOR THE 2015/2016 FISCAL YEAR BY REVISING THE 2015/2016 FISCAL YEAR OPERATING AND CAPITAL BUDGET AS OUTLINED IN EXHIBIT "A" ATTACHED HERETO; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS ORDINANCE; AND PROVIDING FOR AN EFFECTIVE DATE. AVENTURA CITY COMMISSION MEETING AGENDA MARCH 1, 2016 PAGE 4 OF 4 8. ORDINANCES - SECOND READING/PUBLIC HEARINGS: A. AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA AMENDING DIVISION 6 "ARTS IN PUBLIC PLACES ADVISORY BOARD" OF ARTICLE III "ADVISORY BOARDS" OF CHAPTER 2 "ADMINISTRATION" OF THE CITY CODE OF THE CITY OF AVENTURA, FLORIDA; REVISING COMPOSITION AND DUTIES OF THE BOARD; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN CODE; AND PROVIDING FOR AN EFFECTIVE DATE. B. AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA; AMENDING THE CITY CODE BY AMENDING CHAPTER 30 "ENVIRONMENT", BY AMENDING ARTICLE VI "PROPERTY MAINTENANCE"; AT SECTION 30- 191 "PROPERTY MAINTENANCE", BY REVISING PARAGRAPH (B)(6) THEREOF TO REQUIRE ENHANCED DRAINAGE AT PARKING LOTS ON COMMERCIAL PROPERTIES AND ON PAVED AREAS OF SUCH COMMERCIAL PROPERTIES; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN CODE; PROVIDING FOR PENALTY; AND PROVIDING FOR AN EFFECTIVE DATE. 9. RESOLUTIONS — PUBLIC HEARINGS: None. 10. REPORTS 11. PUBLIC COMMENTS 12. OTHER BUSINESS: None 13. ADJOURNMENT FUTURE MEETINGS* COMMISSION WORKSHOP — MARCH 17, 2016 AT 9 AM EXECUTIVE CONFERENCE ROOM (5'H FLOOR) COMMISSION MEETING — APRIL 5, 2016 AT 6 PM COMMISSION CHAMBER COMMISSION WORKSHOP — APRIL 28, 2016 AT 9 AM EXECUTIVE CONFERENCE ROOM (5'H FLOOR) *Meeting dates and times are subject to change. Please check the City's website for the most current schedule. This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and who need special accommodations to participate in this meeting because of that disability should contact the Office of the City Clerk, 305-466-8901, not later than two days prior to such proceeding. One or more members of the City of Aventara Advisory Boards may be in attendance and may participate at the meeting. Anyone wishing to appeal any decision made by the Aventara City Commission with respect to any matter considered at such meeting or hearing will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Agenda items may be viewed at the Office of the City Clerk, City of Aventara Government Center, 19200 W. Country Club Drive, Aventara, Florida, 33180. Anyone wishing to obtain a copy of any agenda item should contact the City Clerk at 305-466-8901. �(^''��,y, CITY COMMISSION �l AventuraQ� REGULAR MEETING MINUTES Aventura Government Center FEBRUARY 2 2016 19200 W.Country Club Drive e Aventura, Florida 33180 •�� 6:00 P.M. 1. CALL TO ORDER/ROLL CALL: The meeting was called to order by Mayor Enid Weisman at 6:00 p.m. The roll was called and the following were present: Mayor Weisman, Vice Mayor Robert Shelley, Commissioner Enbar Cohen, Commissioner Teri Holzberg, Commissioner Denise Landman, Commissioner Marc Narotsky, Commissioner Howard Weinberg, City Manager Eric M. Soroka, City Clerk Ellisa L. Horvath, and City Attorney David M. Wolpin. As a quorum was determined to be present, the meeting commenced. 2. PLEDGE OF ALLEGIANCE: The Pledge was led by Jordan Niefeld. 3. AGENDA: REQUESTS FOR DELETIONS/EMERGENCY ADDITIONS: None. 4. SPECIAL PRESENTATIONS: • Employee Service Award: Mr. Soroka and Mayor Weisman presented awards to Kenneth Rojas, IT Department, recognizing his ten years of service and Zina Strachan, Finance Department, recognizing her 15 years of service. • Certificate of Appreciation — Ephraim Weinberg: Mayor Weisman presented Mr. Weinberg, President of the Turnberry Towers Condominium Association, with a Certificate of Appreciation in recognition of his assistance to the City of Aventura in obtaining an easement to install sidewalk/safety improvements. 5. CONSENT AGENDA: There were no requests from the public to address the Commission. A motion to approve the items on the Consent Agenda was offered by Commissioner Holzberg, seconded by Commissioner Narotsky, and passed unanimously by roll call vote. The following action was taken: A. Minutes were approved as follows: • January 5, 2016 Commission Regular Meeting • January 21, 2016 Commission Special Meeting • January 21, 2016 Commission Workshop Meeting B. Resolution No. 2016-12 was adopted as follows: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA,AUTHORIZING THE CITY MANAGER ON BEHALF OF THE CITY TO EXECUTE AND OTHERWISE ENTER INTO THE ATTACHED AGREEMENT BETWEEN THE CITY OF AVENTURA AND CRAVEN THOMPSON & ASSOCIATES, INC. FOR THE PREPARATION OF A Page 1 of 3 Aventura City Commission Meeting Minutes February 2, 2016 COMPREHENSIVE STORMWATER MANAGEMENT PLAN; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE. C. Resolution No. 2016-13 was adopted as follows: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA AUTHORIZING THE CITY MANAGER TO EXECUTE AND OTHERWISE ENTER INTO AN INTERLOCAL AGREEMENT BY AND BETWEEN THE CITY OF AVENTURA AND MIAMI-DADE COUNTY FOR THE ENFORCEMENT OF SECTION 8CC OF THE MIAMI-DADE COUNTY CODE AS IT RELATES TO SECTION 21-81 OF THE MIAMI-DADE COUNTY CODE; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE. D. Resolution No. 2016-14 was adopted as follows: A RESOLUTION OF THE CITY OF AVENTURA, FLORIDA, SUPPORTING GOVERNOR RICK SCOTT'S PROPOSED REFORMS FOR ENTERPRISE FLORIDA; AND PROVIDING FOR AN EFFECTIVE DATE. 6. ZONING HEARINGS: QUASI-JUDICIAL PUBLIC HEARINGS: None. 7. ORDINANCES - FIRST READING — PUBLIC HEARINGS: Mr. Wolpin read the following Ordinance by title: A. AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA AMENDING DIVISION 6 "ARTS IN PUBLIC PLACES ADVISORY BOARD" OF ARTICLE III "ADVISORY BOARDS" OF CHAPTER 2 "ADMINISTRATION" OF THE CITY CODE OF THE CITY OF AVENTURA, FLORIDA; REVISING COMPOSITION AND DUTIES OF THE BOARD; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN CODE; AND PROVIDING FOR AN EFFECTIVE DATE. A motion for approval of the Ordinance was offered by Commissioner Landman and seconded by Commissioner Cohen. Mr. Soroka explained the Ordinance. Mayor Weisman opened the public hearing. There being no speakers, the public hearing was closed. The motion for approval of the Ordinance on first reading passed unanimously, by roll call vote. Mr. Wolpin read the following Ordinance by title: Page 2 of 3 Aventura City Commission Meeting Minutes February 2, 2016 B. AN ORDINANCE OF THE CITY OF AVENTURA,FLORIDA; AMENDING THE CITY CODE BY AMENDING CHAPTER 30 "ENVIRONMENT", BY AMENDING ARTICLE VI "PROPERTY MAINTENANCE"; AT SECTION 30- 191 "PROPERTY MAINTENANCE", BY REVISING PARAGRAPH (B)(6) THEREOF TO REQUIRE ENHANCED DRAINAGE AT PARKING LOTS ON COMMERCIAL PROPERTIES AND ON PAVED AREAS OF SUCH COMMERCIAL PROPERTIES; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN CODE; PROVIDING FOR PENALTY; AND PROVIDING FOR AN EFFECTIVE DATE. A motion for approval of the Ordinance was offered by Commissioner Weinberg and seconded by Commissioner Holzberg. Mr. Soroka explained the Ordinance. Mayor Weisman opened the public hearing. There being no speakers, the public hearing was closed. The motion for approval of the Ordinance on first reading passed unanimously, by roll call vote. 8. ORDINANCES - SECOND READING/PUBLIC HEARINGS: None. 9. RESOLUTIONS - PUBLIC HEARING: None. 10. REPORTS: Commissioner Landman invited residents to attend the Arts, Crafts & Jazz Festival on March 12, 2016. Mayor Weisman recognized the following four officers, for their promotions within the Aventura Police Department: Captain Cosimo Castronovo, Captain Karyn Brinson, Major Michael Bentolila, and Major Bryan Pegues. 11. PUBLIC COMMENTS: The following members of the public provided comments: Jordan Niefeld (18800 N.E. 29th Avenue, Aventura). 12. OTHER BUSINESS: None. 13. ADJOURNMENT: There being no further business to come before the Commission, a motion to adjourn was offered by Commissioner Cohen, seconded by Commissioner Weinberg, and unanimously approved; thus adjourning the meeting at 6:14 p.m. Ellisa L. Horvath, MMC, City Clerk Approved by the Commission on March 1, 2016. Page 3 of 3 'The City d CITY COMMISSION Meat= WORKSHOP MEETING MINUTES Aventura Government Center 19200 W.Country Club Drive FEBRUARY 17, 2016 Aventura, Florida 33180 .S. ,/ 7:00 P.M. �v_� CALL TO ORDER/ROLL CALL: The meeting was called to order by Mayor Enid Weisman at 7:00 p.m. The following were present: Mayor Enid Weisman, Vice Mayor Robert Shelley, Commissioner Enbar Cohen, Commissioner Teri Holzberg, Commissioner Denise Landman, Commissioner Marc Narotsky, Commissioner Howard Weinberg, City Manager Eric M. Soroka, City Clerk Ellisa L. Horvath, and City Attorney Alan L. Gabriel. As a quorum was determined to be present, the meeting commenced. 1. PROPOSED TEXT AMENDMENT TO CITY LDRS — WIDTH OF DRIVEWAYS (City Manager): Community Development Director Joanne Carr reviewed the staff report on the item, which included a request from Granite Aventura, LLC to amend the City's Land Development Regulations regarding the width of drive aisles. As outlined in the report, it was noted that the City's Engineering and Traffic Engineering Consultants had no objection to the Applicant's proposed amendment and had also suggested that additional amendments be considered for clarification to the Code section. It was noted that the site plan, provided as Exhibit#1 in the agenda, had been updated. The following provided comments on behalf of Granite Aventura, LLC: Marissa Amuial, Esq. and Maeve Desmond, Esq. (Akerman LLP - One SE Third Avenue, Suite 2500, Miami). City Manager Summary: It was the consensus of the City Commission for an Ordinance to be placed on the March Commission Meeting Agenda, providing for the Code amendments as outlined in the agenda. 2. REQUEST TO AMEND CHAPTER 14 OF CITY CODE — GREEN BUILDING PROGRAM (City Manager): Community Development Director Joanne Carr reviewed the staff report on the item, which included a request from the owner of the property at 2875 NE 191 Street (Turnberry Plaza) to amend the section of the City's Code regarding the Green Building Program, to allow for incentives/bonuses to new projects attaining LEED® certification that are located on the same site as an existing office building constructed prior to October 6, 2009 that does not meet LEED® certification. Ms. Carr recommended the amendment, to further encourage green building in the City. City Manager Summary: It was the consensus of the City Commission for an Ordinance to be placed on the March Commission Meeting Agenda, providing for a Code amendment, as outlined in the agenda. 3. RECOMMENDATION FROM CSAB ON "GROWN UP" MOVIE NIGHT (City Manager): Mr. Soroka reviewed the results of the Movie Night Survey and reported that the Community Services Advisory Board had recommended that a "Grown Up" Movie night be provided at the Aventura Arts & Cultural Center on June 25, 2016. Commissioner Weinberg offered to provide flyers regarding the event at the Aventura Property Managers Association meeting. Aventura City Commission Workshop Meeting Minutes— February 17, 2016 City Manager Summary: It was the consensus of the City Commission to proceed with the "Grown Up" movie night, as recommended by the Community Services Advisory Board. 4. DISCUSSION ON CIVIL CITATIONS PROTOCOL (Commissioner Shelley): Commissioner Shelley discussed whether or not guidelines should be set for the City's Police Department to use as a standard, since it had already been established that the individual officer would use their own discretion in issuing a citation. Mr. Soroka clarified that the civil citation would only be for those 18 years of age and older, according to the State Attorney's office. City Manager Summary: It was the consensus of the Commission not to provide guidelines for the City's Police Department, since the issuance of a citation was subjective for the Officer anyway. 5. ADJOURNMENT: There being no further business to come before the Commission, the meeting was adjourned by consensus at 8:00 p.m. Ellisa L. Horvath, MMC, City Clerk Approved by the Commission on March 1, 2016 Page 2 of 2 CITY OF AVENTURA OFFICE OF THE CITY MANAGER MEMORANDUM TO: City Commission FROM: Eric M. Soroka, ICMA-CM, City a -ser DATE: February 22, 2016 SUBJECT: Resolution Declaring Equipment Surplus March 1, 2016 City Commission Meeting Agenda Item AS RECOMMENDATION It is recommended that the City Commission adopt the attached Resolution declaring certain equipment as surplus to the needs of the City. BACKGROUND Section 2-258 of the City Code of Ordinances provides that any property owned by the City which has become obsolete or which has outlived its usefulness may be disposed of in accordance with procedures established by the City Manager, so long as the property has been declared surplus by a resolution of the City Commission. If you have any questions, please feel free to contact me. EMS/act Attachment RESOLUTION NO. 2016- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA DECLARING CERTAIN PROPERTY LISTED UNDER THE ASSETS OF THE CITY AS SURPLUS TO THE NEEDS OF THE CITY; DESCRIBING THE MANNER OF DISPOSAL; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Manager desires to declare certain property as surplus to the needs of the City; and WHEREAS, Ordinance No. 2000-09 provides that all City-owned property that has been declared surplus cannot be disposed of prior to the preparation and formal approval of a resolution by the City Commission. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, THAT: Section 1. Recitals Adopted. The above recitals are hereby confirmed and adopted herein. Section 2. The property listed on Exhibit "A" has been declared surplus and is hereby approved for disposal. Section 3. The City Manager is authorized to dispose of the property listed on Exhibit "A" through a public auction, sale, trade-in, transfer to other governmental agency or, if of no value, discarded. Section 4. The City Manager is hereby authorized to do all things necessary to carry out the aims of this Resolution. Section 5. This Resolution shall become effective immediately upon its adoption. The foregoing Resolution was offered by Commissioner , who moved its adoption. The motion was seconded by Commissioner , and upon being put to a vote, the vote was as follows: Commissioner Enbar Cohen Commissioner Teri Holzberg Commissioner Denise Landman _ Commissioner Marc Narotsky Commissioner Howard Weinberg Vice Mayor Robert Shelley Mayor Enid Weisman City of Aventura Resolution No. 2016-_ PASSED AND ADOPTED this 1st day of March, 2016. ENID WEISMAN, MAYOR ATTEST: ELLISA L. HORVATH, MMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY Page 2 of 2 CITY OF AVENTURA COMMUNITY SERVICES DEPARTMENT MEMORANDUM TO: Eric M. Soroka, City Manager, ICMA-CM FROM: Robert M. Sherman, Director of Community Services) DATE: February 19, 2016 SUBJECT: Surplus Property I am requesting to have the following City property declared as surplus as these items have become unusable for City purposes and have become cost prohibitive to maintain and operate. 1. 200p Saturn Vue Hybrid VIN 3GSCL93Z09S596322 2. Cybex Cable Crossover Fitness Machine: COA Property Tag 1638 RMSgf RMS16001 CITY OF AVENTURA OFFICE OF THE CITY MANAGER MEMORANDU TO: City Commission FROM: Eric M. Soroka, ICMA-CM, Ci tAan:ger DATE: February 8, 2016 SUBJECT: Renewal of FDOT Landscape M tenance Contract for Biscayne Boulevard March 1, 2016 City Commission Meeting Agenda Item 9a RECOMMENDATION It is recommended that the City Commission adopt the attached Resolution authorizing the renewal of the attached contract with the Florida Department of Transportation (FDOT) for landscape maintenance along Biscayne Boulevard from the Oleta River Bridge to the County line. The original renewal contract was authorized by Resolution 2015-37. FDOT will reimburse the City in the amount of $12,670.29 per year. If you have any questions, please feel free to contact me. EMS/act Attachment CC01930-16 RESOLUTION NO. 2016- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA AUTHORIZING THE CITY MANAGER TO EXECUTE THE ATTACHED CONTRACT RENEWAL FOR LANDSCAPE MAINTENANCE WITHIN THE FLORIDA DEPARTMENT OF TRANSPORTATION RIGHT-OF-WAY ON BISCAYNE BOULEVARD FROM THE OLETA RIVER BRIDGE NORTH TO THE MIAMI- DADE/BROWARD COUNTY LINE BY AND BETWEEN THE CITY OF AVENTURA AND THE FLORIDA DEPARTMENT OF TRANSPORTATION; AUTHORIZING THE CITY MANAGER TO TAKE NECESSARY AND EXPEDIENT ACTION TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE. NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, THAT: Section 1. The City Manager is hereby authorized to execute the attached Contract Renewal by and between the City of Aventura and the Florida Department of Transportation to provide landscape maintenance services on the Florida Department of Transportation right-of-way on Biscayne Boulevard from the Oleta River Bridge north to the Miami-Dade/Broward County line. Section 2. The City Manager is hereby authorized to do all things necessary to carry out the aims of this Resolution. Section 3. This Resolution shall become effective immediately upon its adoption. The foregoing resolution was offered by Commissioner , who moved its adoption. The motion was seconded by Commissioner , and upon being put to a vote, the vote was as follows: Commissioner Enbar Cohen Commissioner Teri Holzberg Commissioner Denise Landman Commissioner Marc Narotsky Commissioner Howard Weinberg _ Vice Mayor Robert Shelley _ Mayor Enid Weisman City of Aventura Resolution No. 2016- PASSED AND ADOPTED this 1st day of March, 2016. ENID WEISMAN, MAYOR ATTEST: ELLISA L. HORVATH, MMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY Page 2 of 2 Centennial "c r9r5*2015 Florida Department of Transportation RUCK SCOTT 1000 NW 111 Avenue JIM BOXOLD GOVERNOR Miami,Florida 33172 SECRETARY February 8, 2016 Mr. Eric M. Soroka City of Aventura 19200 West Country Club Drive Aventura, FL 33180 esorokadcitvofaventura.com RE: RENEWAL NOTICE Contract No: ARX02—Renewal# 1 Description: Turf and Landscape Maintenance Joint Participation Agreement Fin Project No: 407334-2-78-03 County: Miami-Dade Dear Mr. Soroka: The Florida Department of Transportation desires to renew the agreement referenced above expiring on July 12, 2016. If your city desires to renew this agreement, enclosed please find two (2) copies of each form as listed below. All two sets must be completed, executed and returned to our office. 1. Contract Renewal, Form#375-020-23 (1 page) 2. E-Verify, Form#375-040-68 (1 page) Please send all requested forms and information on or before March 8, 2016 to: Andres Salzberger, 1000 Northwest 111th Avenue, Room#6205B, Miami, Florida 33172 NOTE:Please leave the date of the contract blank so that It can be filled In by this office at the time the contract Is executed and please return all copies. THE DEPARTMENTWIWILL RETURN AN EXECUTED COPY OF THIS CONTRACT FOR ERIEREE Sincerely, Andres Salzberger, E.I. Contracts support cc: K.Al-Said, Shamita Jain, file www.dot.state.fl.us STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 975-120,23 CONTRACT RENEWAL CONTRACTS ADMINISTRATION OCC-oats Contract No.:ARX02 Renewal: (1st, 2nd,etc.) 1st Financial Project No(s).: 407334-2-78-03 County(ies): Miami-Dade This Agreement made and entered into this day of , by and between the State of (me data w— DltrmlgT— Florida Department of Transportation, hereinafter called"Department', and the City of Aventura, 19200 West Country Club Drive,Aventura, FL 33180 hereinafter called"Contractor". WITNESSETH: WHEREAS, the Department and the Contractor heretofore on this22nd day of June,2015 (This date to be entered by DOT airy() entered into an Agreement whereby the Department retained the Contractor to perform Maintenance of all landscaped and/or turfed areas within the right-of-way having the limits described by Exhibit'W,of the original contract. ;and WHEREAS, said Agreement has a renewal option which provides for a renewal if mutually agreed to by both parties and subject to the same terms and conditions of the original Agreement; NOW,THEREFORE, this Agreement witnesseth that for and in consideration of the mutual benefits to flow each to the other,the parties agree to a renewal of said original Agreement for a period beginning the 12th day of July ' 2016 and ending the 11th day of July 2017 ata cost of$ 12,670.29 All terms and conditions of said original Agreement shall remain in force and effect for this renewal. IN WITNESS WHEREOF, the parties have executed this Agreement by their duly authorized officers on the day, month, and year set forth above. City of Aventura STATE OF FLORIDA Name of Contractor DEPARTMENT OF TRANSPORTATION retBY: Contractor Name and Title District Secretary or Designee(Signature) BY: Title: Authorized Signature (SEAL) Legal: Name of Surety City State Fiscal: Approval as to Availability of Funds By: Florida Licensed Insurance Agent or Date Attorney-In-Fact(Signature) Countersigned: Florida Licensed Insurance Agent Date STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 3750/088 E-VERIFY PROCUREMENT OEM Contract No: ARX02 Financial Project No(s): 407334-2-78-03 Project Description: Turf and Landscape Maintenance Joint Participation Agreement- City of Aventura Vendor/Consultant acknowledges and agrees to the following: Vendor/Consultant : 1. shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the Vendor/Consultant during the term of the contract; and 2. shall expressly require any subcontractors performing work or providing services pursuant to the state contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term. Company/Firm: City of Aventura Authorized Signature: Title: Date: CITY OF AVENTURA OFFICE OF THE CITY MANAGER MEMORANDU TO: City Commission FROM: Eric M. Soroka, ICMA-CM, Ci 14 - - !er DATE: February 16, 2016 SUBJECT: Resolution Authorizing Executio ;f Justice Assistance Grant with the Florida Department of Law Enforcement March 1, 2016 City Commission Meeting Agenda Item 412 RECOMMENDATION It is recommended that the City Commission approve the attached Resolution authorizing execution of a Justice Assistance Grant with the Florida Department of Law Enforcement in the amount of $10,000 to purchase a speed display trailer with automatic license plate reader. If you have any questions, please feel free to contact me. EMS/act Attachment CC01931-16 I RESOLUTION NO. 2016- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA AUTHORIZING THE CITY MANAGER TO EXECUTE THE ATTACHED JUSTICE ASSISTANCE GRANT APPLICATION WITH THE FLORIDA DEPARTMENT OF LAW ENFORCEMENT IN THE AMOUNT OF $10,000; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, THAT: Section 1. The City Manager is authorized to execute the attached Justice Assistance Grant Application with the Florida Department of Law Enforcement in the amount of$10,000. Section 2. The City Manager is authorized to do all things necessary to carry out the aims of this Resolution. Section 3. This Resolution shall become effective immediately upon its adoption. The foregoing Resolution was offered by Commissioner , who moved its adoption. The motion was seconded by Commissioner , and upon being put to a vote, the vote was as follows: Commissioner Enbar Cohen Commissioner Teri Holzberg Commissioner Denise Landman Commissioner Marc Narotsky Commissioner Howard Weinberg Vice Mayor Robert Shelley Mayor Enid Weisman City of Aventura Resolution No. 2016- PASSED AND ADOPTED this 1st day of March, 2016. ENID WEISMAN, MAYOR ATTEST: ELLISA L. HORVATH, MMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY Page 2 of 2 Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct Section 1: Administration Subgrant Recipient Organization Name: City of Aventura County: Dade Chief Official Name: Enid Weisman Title: Mayor Address: 19200 West Country Club Drive City: Aventura State: FL Zip: 33180-2403 Phone: 305-466-8900 Ext: Fax: Email: eweisman@cityofaventura.com Chief Financial Officer Name: Brian Raducci Title: Finance Director Address: 19200 West Country Club Drive City: Aventura State: FL Zip: 33180-2304 Phone: 305-466-8900 Ext: 8922 Fax: Email: bRaducci@cityofaventura.com Application Ref# 2016-JAGD-1887 Section#1 Page 1 of 2 Contract -JAGD-DADE--- Rule Reference 11D-9 006 OCJG-005(rev.April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct Section 1: Administration Implementing Agency Organization Name: Aventura Police Department County: Dade Chief Official Name: Steven Steinberg Title: Chief of Police Address: 19200 West Country Club Drive City: Aventura State: FL Zip: 33180-2403 Phone: 305-466-8996 Ext: Fax: 305-466-8991 Email: steinbergs@aventurapolice.com Project Director Name: Shelisa Anderson Title: Grant Manager Address: 19200 West Country Club Drive City: Aventura State: FL Zip: 33180-2403 Phone: 305-466-8965 Ext: Fax: Email: sanderson@aventurapolice.com Application Ref# 2016-JAGD-1887 Section#1 Page 2 of 2 Contract -JAGD-DADE--- Rule Reference 11 D-9.006 OCJG-005(rev.April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct Section 2: Project Overview General Project Information Project Title: OPERATION STEALTH ENFORCEMENT Subgrant Recipient: City of Aventura Implementing Agency: Aventura Police Department Project Start Date: 2/1/2016 End Date: 6/30/2016 Problem Identification The city of Aventura is made up of mostly Condo Communities and Commercial Businesses (besides having one of the largest malls in Miami Dade County). We have over 81 Condo Communities, 4 Rental Communities, 4 Retirement Communities and an estimated 2504 businesses within the cities 3.2 square mile radius. Aventura borders Broward County and has one of the busiest roadways that run through it. Because of the high number of transient commuters that come through the city on a daily basis the number of vehicle crimes committed is an issue. We have installed License Plate Readers (LPRs) around the Aventura mall and have a few police vehicles that have LPRs attached to them that scan license plates as the officer is driving. But for the residential areas and other commercial areas of the city we do not have an LPR system that can help with tracking vehicle crimes. Project Summary (Scope of Work) By obtaining the Road Warrior we will have a mobile automatic license plate reader, which can be deployed quickly and efficiently without alerting passing traffic. The Road Warrior is a Speed trailer with an 18 speed-only display. It houses a complete LPR system which runs efficiently and covertly in tandem with the radar speed system. Being able to place this system inside residential communities and other commercial areas we will be able to track and receive information on vehicles that may be involved with a crime. As well as allowing us to explore other areas of the city that may have certain crimes being committed, but were not being covered because of the lack of equipment to cover those areas. deliverables will be tracked through Invoices and Cancelled Check. Application Ref# 2016-JAGD-1887 Section#2 Page 1 of 3 Contract -JAGD-DADE--- Rule Reference 11D-9 006 OCJG-005(rev.April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct Section 2: Project Overview Section Questions: Question: What percentage of the total cost of this project is being funded by sources other than this award? Answer: 72 Question: What is the name of the jurisdiction your agency serves? (i.e., your city or your county) Answer: Miami Dade County City of Aventura Question: What is the combined population of the jurisdiction(s)your agency serves, according to the 2010 census? Answer 37473 Question: What is the physical address of the location being used to provide services for this project? If services are being provided at more than one location, list all of them. Answer: n/a Question: Describe your agency (e.g., municipal government, school board, sheriffs office). Answer: Local government Question: Have you verified that the subgrantee has an active and current registration in SAM.gov? (If no, funds will not be available for drawdown.) Answer: Yes Question: What is the Operating Capital Outlay threshold used by the subgrantee? (Verify this with your finance director.) If the implementing agency is a sheriffs office, indicate the sheriffs offices threshold instead. Answer: 5000 Question: Does the subgrantee receive a single grant in the amount of$750,000 or more from the U.S. Department of Justice? Answer: No Question: Does the implementing agency receive a single grant in the amount of$750,000 or more from the U.S. Department of Justice? Answer: No Question: In your organization's preceding completed fiscal year, did your organization (the subgrantee) receive at least (a) 80 percent or(b) $25,000,000 of your annual gross revenues in U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or cooperative agreements? Answer: No Question: If you answered yes above, does the public have access to information about the compensation of the executives in your organization (the subgrantee) through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986? If answer to Part 1, above, was"no," answer N/A. Application Ref# 2016-JAGD-1887 Section#2 Page 2 of 3 Contract -JAGD-DADE--- Rule Reference 11D-9 006 OCJG-005(rev.April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct Answer: n/a Application Ref# 2016-JAGD-1887 Section#2 Page 3 of 3 Contract -JAGD-DADE--- Rule Reference 11D-9 006 OCJG-005(rev.Apnl 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct Section 3: Performance General Performance Info: Performance Reporting Frequency: Monthly Federal Purpose Area: 01 - Law Enforcement(Includes Task Forces) State Purpose Area: 1G - General Questions (Required) Objectives and Measures Objective: General Questions - Required questions for all recipients. Measure: General 01 Will your organization be using the crimesolutions.gov website during the grant period regardless of JAG funding? Crimesolutions.gov provides information on several crime reduction and prevention programs and practices. Goal: No Measure: General 02 Will your organization be using the National Training and Technical Assistance Center(NTTAC) during the grant period, regardless of JAG funding? The NTTAC serves as BJA's training and technical assistance center. You can find resources, tools, webinars, and TTA support on a variety of criminal justice issues and initiatives. Goal: No Measure: General 03 Will your organization be using the NCJP.org website during the grant period, regardless of JAG funding? NCJP.org contains resources to support strategic planning, program development, and implementation of evidence-based policy and practice. Goal: No Measure: General 04 Will your organization be using the Evidence-Based Policing Matrix during the grant period regardless of JAG funding? The Evidence-Based Policing Matrix provides information on evidence-based practices for law enforcement. Goal: No Measure: General 05 Will your organization be using the What Works in Reentry Clearinghouse during the grant period regardless of JAG funding? The clearinghouse provides research on the effectiveness of reentry programs and practices. Goal: No Measure: General 06 Application Ref# 2016-JAGD-1887 Section#3 Page 1 of 3 Contract -JAGD-DADE--- Rule Reference 11 D-9.006 GCJG-005(rev.April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct Section 3: Performance Will your organization be using Research to Practice during the grant period regardless of JAG funding? Research to Practice promotes the dissemination of research on drug courts to practitioners and policymakers. Goal: No Measure: General 07 WII your organization be using any other resources during the grant period regardless of JAG funding? If yes, please describe them. Goal: No Measure: General 08 During the grant period, will your agency conduct or sponsor(with or without JAG funds) a survey or focus group of citizens on any of the following topics? Enter all that apply from the following list: Public satisfaction with police services; public satisfaction with prosecution services; public satisfaction with public defender/indigent defense services; public satisfaction with courts; public perceptions of crime/disorder problems; personal crime experiences of citizens; none of the above; unsure/don't know. Goal: N/A Measure: General 09 During the grant period, which of the following community activities will your organization be involved in, with or without JAG funds and how often will they each occur(yearly, monthly, etc.)? Choose from the following list: Hosting community meetings; attending community meetings; distributing a newsletter, e-mail, or other bulletin; attending community events; conducting social media activities; conducting outreach to minority populations; other(please describe) Goal: N/A Measure: General 10 Law Enforcement Agencies ONLY: In which of the following ways has your agency fostered community involvement in the last year? Enter all that apply from the following list: Citizen Review Board or other review board with citizen representation, Citizen's Police Academy, Internships for university or high school students, Volunteer Program, Auxiliary police officer program, Police Cadet Program, k-12 school programs, Youth Athletic Programs, Other(please Describe), None of the above, Unsure/Don't know. Goal: N/A Measure: General 11 Identify the goal(s) you hope to achieve with your funding. If you have multiple goals, describe each goal separately. Application Ref# 2016-JAGD-1887 Section#3 Page 2 of 3 Contract -JAGD-DADE--- Rule Reference 11 D-9.006 GCJG-005(rev.April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct Section 3: Performance Goal: Helping residential communities and commercial areas that need to be monitored. Measure: General 12 Are the subrecipient and implementing agency aware that they will be required to report on the status of the identified goals during each reporting period? Goal: Yes Measure: General 13 Describe any barriers you may encounter which may prevent you from achieving your identified goal(s). Goal: N/A Measure: General 14 Are you aware that the Office of Criminal Justice Grants encourages recipients to report on any noteworthy accomplishments, success stories, or program results that they would like to showcase? Goal: Yes. State Purpose Area: 3E - Equipment, Supplies, and Technology Enhancements Objectives and Measures Objective: Equipment-Questions for recipients funding Equipment, Supplies, and Technology Enhancements. Measure: Equipment 01 Do the Subrecipient and Implementing agencies understand that they will be required to submit an itemized account of all items purchased during each reporting period as part of their performance reporting? Goal: Yes Application Ref# 2016-JAGD-1887 Section#3 Page 3 of 3 Contract -JAG D-DAD E--- Rule Reference 11D-9 006 OCJG-005(rev.April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct Section 4: Financial General Financial Info: Note: All financial remittances will be sent to the Chief Financial Officer of the Subgrantee Organization. Financial Reporting Frequency for this Subgrant: Monthly Is the subgrantee a state agency?: No FLAIR/Vendor Number 650662615 Budget: Budget Category Federal Match Total Salaries and Benefits $0.00 $0.00 $0.00 Contractual Services $0.00 $0.00 $0.00 Expenses $0.00 $0.00 $0.00 Operating Capital $10,000.00 $0.00 $10,000.00 Outlay Indirect Costs $0.00 $0.00 $0.00 --Totals -- $10,000.00 $0.00 $10,000.00 Percentage 100.0 0.0 100.0 Project Generated Income: Will the project earn project generated income(PGI) ? No Application Ref# 2016-JAGD-1887 Section#4 Page 1 of 3 Contract -JAGD-DADE--- Rule Reference 11D-9 006 OCJG-005(rev.April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct Section 4: Financial (cont.) Budget Narrative: OCO - NIDI road Warrior- $30,000.75 Installation -$1250 Shipping - Included Warranty 1st Year- Included Support Agreement-Gold - 16% of-$5000.12 (Road Warrior unit cost+ Installation cost* 16%) Total with Support Agreement- $36,250.75 Cost in excess of the grant budget will be paid by Aventura Police department. Application Ref# 2016-JAGD-1887 Section#4 Page 2 of 3 Contract -JAGD-DADE--- Rule Reference 11D-9 006 OCJG-005(rev.April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct Section 4: Financial Section Questions: Question: If the budget contains salaries and benefits, will this project result in a net personnel increase, or continue to fund a prior federally grant funded net personnel increase? (Documentation will be required.) Answer: n/a Question: If fringe benefits are included, are they detailed in the budget narrative? Answer: n/a Question: If indirect cost is included, explain the indirect cost plan. Provide documentation of approval. Answer: n/a Question: If contractual services in the budget are based on unit costs, provide a definition and breakdown of cost for each service. Include the methodology for the unit cost plan and when it was approved. Answer: n/a Question: If Expenses or Operating Capital Outlay are included in your budget, what will be the method of procurement for those items? (e.g., competitive bid, sole source, state term contract) Answer: sole source Application Ref# 2016-JAGD-1887 Section#4 Page 3 of 3 Contract -JAGD-DADE--- Rule Reference 11D-9 006 OCJG-005(rev.April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct Insert Standard Conditions Page here. Application Ref# 2016-JAGD-1887 Section#5 Page 1 of 1 Contract -JAGD-DADE--- Rule Reference 11D-9 006 OCJG-005(rev.April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct Section 6: Signatures In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this agreement, have read and understand the agreement in its entirety and have executed this agreement by their duty authorized officers on the date, month and year set out below. Corrections on this page, including Strikeovers, whiteout, etc. are not acceptable. Signature: Typed Name and Title: Date: r Typed Name of Subgrant Recipient: L I- liOiL -Atjagp,A Signature: Typed Name and Title: Date: Typed Name of Implementing Agency: 0t.tp 1%uc 121enA 7\j Signature: --•� Typed Name and Title: f J ' /�' �_s,i49 P�� (mas , er Date: a/,o�i b Application Ref# 2016-JAGD-1887 Section#6 Page 1 of 1 Contract -JAGD-DADE--- Rule Reference 11 D-9.006 OCJG-005(rev.April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct Section 7: Certifications and Authorizations Insert Certifications and Authorizations here. Application Ref# 2016-JAGD-1887 Section#7 Page 1 of 1 Contract -JAGD-DADE--- Rule Reference 11D-9.006 OCJG-005(rev.April 2005) CERTIFICATION FORM Compliance with the Equal Employment Opportunity Plan (EEOP) Requirements Please read carefully the Instructions(see below)and then complete Section A or Section B or Section C, not all three. If recipient completes Section A or C and sub-grants a single award over$500,000, in addition,please complete Section D. Recipient's Name: L(W 0 F 4V�YQ t;A Address: 1NA/Jr:CIci.o1 7k2. AkiNITLIZA Is agency a; o Direct or erSub recipient of OJP,OVW or COPS funding? Law Enforcement Agency?e'Yes o No DUNS Number: k)D$VF1(o D. - Vendor Number(only if direct recipient) Name and Title of Contact Person: S-1Cuc q 4JThSC o-nf /C-flaf}r7 4.-eMr.(}to -it Telephone Number: 30\----(4{06,-gtj lar E-Mail Address: 5,4,.1D s�-r,J CD sqv rruM pow cf,.0_JM Section A—Declaration Claiming Complete Exemption from the EEOP Requirement Please check all the following boxes that apply. o Less than fifty employees. o Indian Tribe o Medical Institution. o Nonprofit Organization o Educational Institution [(Receiving a single award(s)less than$25,000. /1..4 . S Olt:/GA [responsible official], certify that (Il-7,-/ OF ,l}.V vr,f [recipient] is not required to prepare anEEOPfor the reason(s)checked above,pursuant to 28 C.F.R§42.302. t, I further certify that �t i OF- 14i2 JTtyz74 [recipient] will comply with applicable federal civil rights laws that prohibit discrimination in employment and in the delivery of services. If recipient sub-grants a single award over$500,000, in addition,please complete Section D Print or Type Name and Title Signature Date Section B—Declaration Claiming Exemption from the EEOP Submission Requirement and Certifying That an EEOP Is on File for Review If a recipient agency has fifty or more employees and is receiving a single award or,subaward,of$25,000 or more, but less than$500,000,then the recipient agency does not have to submit an EEOP to the OCR for review as long as it certifies the following(42 C.F.R.§42305): I, [responsible official], certify that [recipient],which has fifty or more employees and is receiving a single award or subaward for$25,000 or more,but less than$500,000,has formulated an EEOP in accordance with 28 CFR pt.42,subpt.E. I further certify that within the last twenty-four months,the proper authority has formulated and signed into effect the EEOP and,as required by applicable federal law, it is available for review by the public,employees,the appropriate state planning agency,and the Office for Civil Rights,Office of Justice Programs, U.S. Department of Justice. The EEOP is on file at the following office: [organization], [address]. Print or Type Name and Title Signature Date Section C—Declaration Stating that an EEOP Short Form Has Been Submitted to the Office for Civil Rights for Review If a recipient agency has fifty or more employees and is receiving a single award,or subaward,of$500,000 or more,then the recipient agency must send an EEOP Short Form to the OCR for review. I, [responsible official], certify that [recipient],which has fifty or more employees and is receiving a single award of$500,000 or more, has formulated an EEOP in accordance with 28 CFR pt. 42, subpt. E, and sent it for review on [date] to the Office for Civil Rights,Office of Justice Programs, U.S.Department of Justice. If recipient sub grants a single award over$500,000, in addition,please complete Section D Print or Type Name and Title Signature Date SOLE SOURCE JUSTIFICATION FOR SERVICES AND EQUIPMENT REQUEST FOR APPROVAL FORM Florida Department of Law Enforcement Edward Byrne Memorial Justice Assistance Grant Program Name of Subaward Recipient: City of Aventura Authorized Official for Subaward Recipient or Implementing Agency Typed Name of Authorized Official: Chief Steven Steinberg Typed Title: Chief of Police Signature: Telephone Number (305) 466-8996 Date: 02/10/2016 1. Briefly describe the proposed contractual services and/or equipment and how it relates to your program. 2. Explain your reasons for proposing to contract with, or purchase from, a non-competitive sole source. Address the expertise of the contractor, management, responsiveness, program knowledge and experience of contract personnel. Also provide the results of a market survey to determine competition availability or address why a market survey was not conducted. 3. Indicate the contract period and explain the potential impact on contract deliverables if due dates are not met. Relate this information to the approval period for your grant award. Estimate the time and cost to hire a competent replacement should the current contractor default. 4. Describe what is unique about the project and the proposed sole source contractor that would warrant a sole source contract. 5. Explain any other points you believe should be covered to support your request for a sole source contract. 6. Make a declaration that the action to be taken is in the "best interest' of the subaward recipient and the implementing agency. 7. Address the Conflict of Interest Review (i.e. proposed contractor is not excluded or debarred and was not involved in development of the procurement) NOTE: • If sole source procurement of contractual services and/or equipment is$150,000 or more, justification for sole source procurement must be submitted to the Department of Law Enforcement for approval. • All the foregoing components must be addressed. Start on the next page and use continuation pages as necessary. • If the sole source procurement is less than$150,000, the applicant should complete this form and maintain it in the program files available for monitoring and for audit FDLE JAG Grant Application Package Sole Source Fonn Rule Reference 11D-9.006 Page 1 of 2 OCJG-011(Rev.Oct.2015) SOLE SOURCE JUSTIFICATION FOR SERVICES AND EQUIPMENT REQUEST FOR APPROVAL FORM Florida Department of Law Enforcement Edward Byrne Memorial Justice Assistance Grant Program 1) Automated License Plate reader Trailer- A trailer disguised as a speed measuring trailer that is equipped with license plate reading technology. 2) We are proposing to contract with NDi technologies because they are our current ALPR vendor. This would be an add on to our existing equipment. Because we already have the back end equipment we must utilize the same vendor as other vendors ALPR equipment is not compatible. 3) The contract period would be from date of purchase order to delivery which is expected to last 90 days. 4) This is unique in that it will add a "mobile" ALPR platform to our existing system. We would be able to move and place this unit anywhere within the city limits. It is sole source because this is proprietary technology. 5) None 6) This is in the best interest of our agency to expand our current ALPR system 7) The contractor is not excluded or debarred and is not involved in development of this procurement. FDLE JAG Grant Application Package Sole Source Form Page 2 oft Rule Reference 110-9.006 OCJG-011(Rev.Oct.2015) CITY OF AVENTURA OFFICE OF THE CITY MANAGER MEMORANDUM TO: City Commission FROM: Eric M. Soroka, I :ger DATE: February 16, 2016 SUBJECT: Disbursement of Police Forfei Funds March 1, 2016 City Commission Meeting Agenda Item 4 E RECOMMENDATION It is recommended that the City Commission adopt the following Motion to expend funds from the Police Forfeiture Fund: "Motion authorizing the appropriation of up to $56,900 for mobile license plate reader / speed limit notification trailer, screening for K-9 training area and funds to complete Phase I of the In Car Video Project. If you have any questions, please feel free to contact me. EMS/act Attachment CC01932-16 CITY OF AVENTURA POLICE DEPARTMENT INTER OFFICE MEMO- NDUM TO: Eric M. Soroka, City FROM: -ven Steinberg, hie of P. ice DATE: 17 February 2016 SUBJECT: Use of Forfeiture Funds The Federal Equitable Sharing Agreement (FESA), Section VIII allows for the use of federally forfeited funds for law enforcement. Section IX, A9 of the Federal Equitable Sharing agreement requires that the funds be expended only upon request of the Chief of Police to the governing body of the municipality and approval of the governing body. I am requesting City Commission approval for the expenditure of: ALPR Trailer $19,900 Screening for K9 area $7,000 In Car Video project $30,000 Total Expenditure Request: $56,900 Summary ALPR Trailer— Requesting to purchase an ALPR trailer for mobile operations in various locations. It will give the PD the ability to monitor various locations in the city on a periodic basis. The total cost of the trailer is $29,900; however, $10,000 will be paid back to the city by an FDLE JAG Grant. Asa result we only need $19,900 from forfeiture. Wind screen for K9 training area — This windscreen would be placed all around the fence of the new K9 training area; the screening provides privacy during training exercise and keeps debris from blowing into the K9 area. In Car Video Project— Request to expend up to $30,000 to complete Phase I of the in car video project during the current budget year. CITY OF AVENTURA CITY MANAGER'S OFFICE MEMORANDUM TO: City Commission FROM: Eric M. Soroka, City T. . -r BY: Antonio F. Tomei, a. - .jects Manager (t.70, DATE: February 19, 2016 SUBJECT: Turnberry Way— Sidewalk Easement Dedication March 1, 2016 City Commission Meeting Agenda Item 4 F Recommendation It is recommended that the City Commission adopt the attached Resolution allowing for a portion of private property be dedicated to the City of Aventura from Turnberry Towers Condominium Association, Inc. for the Tumberry Way sidewalk improvements project. Background The existing City right-of-way is not wide enough to provide for sidewalk on the east side of Turnberry Way between Yacht Club Way and the Beth Yaacov Safra Congregation 155 feet south of Yacht Club Way. Dedication to the City of private property outlined on the attached legal description and sketch will allow construction of a six (6) foot wide sidewalk within the limits described above providing for safe pedestrian access and safety. If you have any questions or need any additional information, please feel free to contact me. RESOLUTION NO. 2016- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA PROVIDING FOR ACCEPTANCE OF EASEMENT DEDICATION FROM TURNBERRY TOWERS CONDOMINIUM ASSOCIATION, INC. TO THE CITY OF AVENTURA TO INSTALL AND MAINTAIN SIDEWALK ON THE EAST SIDE OF TURNBERRY WAY; AUTHORIZING THE CITY MANAGER TO OBTAIN AND EXECUTE INSTRUMENTS CONCERNING DEDICATION; AUTHORIZING ACCEPTANCE OF DEDICATION; AND PROVIDING FOR EFFECTIVE DATE. WHEREAS, the City wishes to provide sidewalk on the east side of Turnberry Way for pedestrian access and safety between Yacht Club Way and the Beth Yaacov Safra Congregation; and WHEREAS, the existing City right-of-way is not wide enough to construct a sidewalk on the east side of Turnberry Way between Yacht Club Way and the Beth Yaacov Safra Congregation; and WHEREAS, the City Commission finds that it is appropriate and in the best interest of the public to facilitate the dedication of this private property, and to accept the dedication; NOW THEREFORE, IT IS HEREBY RESOLVED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AS FOLLOWS: Section 1. That the easement dedication, as reflected on the attached documents, is hereby accepted and the City Manager is hereby authorized to cause such easements to be recorded in the Official Records of Miami-Dade County, Florida, subject to confirmation by the City Attorney as to the legal form and sufficiency of the Dedication and instrument of conveyance. Section 2. That the City Manager is authorized to take all action necessary to implement the purposes of this Resolution. Section 3. That this Resolution shall be effective immediately upon adoption hereof. The foregoing Resolution was offered by Commissioner , who moved its adoption. The motion was seconded by Commissioner , and upon being put to a vote, the vote was as follows: Commissioner Enbar Cohen Commissioner Teri Holzberg Commissioner Denise Landman Commissioner Marc Narotsky Commissioner Howard Weinberg Vice Mayor Robert Shelley Mayor Enid Weisman City of Aventura Resolution No. 2016- PASSED AND ADOPTED this 1st day of March, 2016. ENID WEISMAN, MAYOR ATTEST: ELLISA L. HORVATH, MMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY Page 2 of 2 THIS INSTRUMENT PREPARED BY AND AFTER RECORDING RETURN TO: Lillian M.Arango,Esq. Weiss Serota Helfinan Cole&Bierman,P.L. 2525 Ponce de Leon Blvd.,Suite 700 Coral Gables,FL 33134 (305)854-0800 For Recording Purposes Only GRANT OF SIDEWALK EASEMENT AGREEMENT THIS GRANT OF SIDEWALK EASEMENT AGREEMENT (the "Agreement") is made as of this /9 day of / /fly , 2016 ("Effective Date"), by and between TURNBERRY TOWERS CONDOMINIUM ASSOCIATION, INC., a Florida Not for Profit Corporation, having an address at 19355 Tumberry Way, Aventura, Florida 33180 (hereinafter referred to as the "GRANTOR"), and CITY OF AVENTURA, a Florida municipal corporation, having an address at 19200 West Country Club Drive, Aventura, Florida 33180, and its heirs, successors and/or assigns (hereinafter referred to as "CITY"). RECITALS: 1. GRANTOR is the Condominium Association for Tumberry Towers, a Condominium, pursuant to the Declaration of Condominium recorded in Official Records Book 11209, Page 2602, of the Public Records of Miami—Dade County, Florida (the "Condominium"), and has the power and authority to operate and manage the Condominium and grant easements on portions of the Common Elements of the Condominium on behalf of the members or owners as necessary for the proper operation and maintenance of the Condominium and the general health and welfare of owners. 2. For the safety of pedestrians and proper access to and from the Condominium, GRANTOR has agreed to grant a sidewalk easement to the CITY on a portion of the Common Elements of the Condominium, consisting of approximately 275 square feet, which easement area is legally described and depicted in Exhibit "A" attached hereto and made a part hereof(hereinafter the "Easement Parcel"), for the purpose of a public sidewalk and right-of-way, and for all uses and purposes incidental thereto, including, but not limited to, as a means of pedestrian access and ingress and egress to and from the Condominium. 3. CITY has agreed to install, construct operate, repair and maintain certain sidewalk improvements and facilities on the Easement Parcel in order to provide for pedestrian access and C:\Users\Manager\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\MI IK4L5I\390201103-Sidewalk Easement Tumb Towers Condo(City atty v3 add Assoc c .doc safety, subject to the terms and conditions hereinafter set forth in this Agreement. NOW, THEREFORE, for and in consideration of the premises and the sum of TEN AND NO/100 DOLLARS ($10.00) and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto do hereby agree as follows: 1. Recitals. The parties acknowledge that the foregoing recitals are true and correct and hereby incorporated into this Agreement as if fully set forth herein. 2. Grant of Easement. GRANTOR does hereby grant to the CITY an exclusive, perpetual easement on the Easement Parcel for the purpose of a sidewalk and public right-of-way, and for all uses and purposes incidental thereto, including, but not limited to, as a means of access and ingress and egress for pedestrians on, over, through and across the Easement Parcel, and for the installation, construction, operation, repair, replacement, reconstruction and maintenance of a sidewalk, road and all facilities and improvements incidental thereto, including paving, asphalt, signage, drainage, utilities (overhead and underground), lighting, pedestrian and bicycle paths and crossings, curbs, traffic signalization improvements and devices, and all facilities and improvements incidental to a sidewalk and public road (hereinafter collectively the "Improvements"). CITY shall have full rights and authority to enter upon and excavate the Easement Parcel in order to install, construct, reconstruct, operate, replace, improve, repair and maintain the Improvements. GRANTOR also grants CITY a license to temporarily locate its equipment on the Condominium property adjoining the Easement Parcel as may be necessary to perform the foregoing installation and construction of the Improvements beginning with the date of commencement of the work on the Improvements and continuing until the date that is the earlier of(i) the date of completion of the Improvements, or (ii) 180 calendar days from commencement of the work, unless extended by mutual written agreement of the parties. CITY shall provide Grantor with not less than ten (10) days prior written notice of the date on which the CITY intends to commence the Improvements. 3. Improvements and Restoration. CITY shall install and construct the Improvements on the Easement Parcel in accordance with Miami-Dade County and City of Aventura engineering standards, and shall provide adequate drainage and lighting thereon, as necessary. By acceptance of this Agreement, CITY agrees to maintain and keep in good repair the Improvements, at its cost, in accordance with City of Aventura maintenance standards, and shall keep the Improvements and Easement Parcel clean and free of rubbish and debris. CITY and/or Contractor performing the Improvements shall be responsible to identify and locate all existing utilities and obstructions within the Easement Parcel, and shall be responsible for the coordination of the Improvements with the associated utility owner and permitting agencies having jurisdiction over the specific location to be verified. GRANTOR, and its successors and assigns, shall not build, install, construct or create, or permit others to build, install, construct or create any improvements, buildings, fixtures, structures, facilities or any other obstructions (including fences or walls) on the Easement Parcel that may interfere with the operation of the Easement Parcel as a sidewalk and public highway, or interfere with or restrict in any manner access and ingress and egress on, over, through and across the Easement Parcel, or interfere with or restrict in any manner the Improvements as set forth herein. CITY agrees to restore the Easement Parcel to its pre-existing condition (subject to the 2 installation of the Improvements as provided for in this Agreement) in connection with any work performed by the CITY pursuant to this Agreement, including replacement and restoration of trees and landscaping, unless such restoration is required due to the acts or omissions of GRANTOR. 4. Insurance. The parties hereto recognize that the Contractor performing the installation and construction of the Improvements will be required to maintain general liability insurance coverage against claims arising in connection with the Improvements on the Easement Parcel for property damage and personal injury. 5. Warranties and Representations. GRANTOR does hereby warrant and represent to CITY, that (a) it has the power, authority and right to enter into this Agreement and grant the perpetual easement rights granted herein to CITY; (b) any and all applicable condominium, corporate, partnership, trust or other required authorizations, approvals or consents have been obtained and no other authorizations, approvals or consents are required to effectuate GRANTOR's execution and delivery of this Agreement (including any approvals and consents required pursuant to the Declaration of Condominium for Turnberry Towers and owners and members thereof); and (c) that the Easement Parcel is free and clear of all mortgages, liens, taxes, assessments, fees and encumbrances that could prohibit or restrict the use of the Easement Parcel by CITY for the purposes set forth herein. GRANTOR acknowledges and agrees that CITY is materially relying upon the warranties and representation made by GRANTOR in this Agreement. 6. Covenants Running with the Land. This Agreement, and the rights and interests created herein, shall run in perpetuity with the land and shall be binding upon and inuring to the benefit of the parties hereto and their respective, heir, successors and assigns. 7. Enforcement; Attorney's Fees. GRANTOR and CITY shall each have the right to enforce the terms of this Agreement, and the rights and obligations hereby created, by the exercise of any rights and remedies provided under the laws of the State of Florida, including, without limitation, the right to sue for damages for breach, injunction, or specific performance. In the event either party institutes any legal action or proceedings for the enforcement of any right or obligation set forth in this Agreement, the prevailing party shall be entitled to recover its costs and reasonable attorney's fees incurred in the preparation and prosecution of such action or proceeding. 8. Miscellaneous. This Agreement shall be construed under the laws of the State of Florida. CITY shall, at its cost and expense, record this Agreement and any amendments hereto in the Public Records of Miami-Dade County, Florida. This Agreement may only be modified, supplemented or revised in writing signed by the parties, or their successors or assigns, and any modification shall be effective only upon recordation in the Public Records of Miami-Dade County, Florida. [SIGNATURE PAGES FOLLOW ON NEXT PAGE] 3 IN WITNESS WHEREOF,the undersigned have caused these presents to be executed by its duly authorized officer or representative as of the day and year written below their signature. WITNESSESS: GRANTOR: SIGNED, SEALED AND DELIVER: D TURNBERRY TOWERS CONDOMINIUM IN THE PRESET CE OF' ASSOCIATION,INC., a Florida Not for \ I • Profit Corporation f' • •' 406 By: 4, Z Print Name Name: E�/'/fNlizi 4 ftoi Title: /,iiniO:✓i ecetnroth Print Name Date Executed: 1911 STATE OF FLORIDA COUNTY OF MIAMI-DADE The foregoing instrument was sworn and acknowledged before me this /7 day of Jf91441M% , 201L, by ittitzfrAy p/E-V , as ez&eisair of TURNBERRY TOWERS CONDOMINIUM ASSOCIATION, INC., a Florida Not for Profit Corporate , rQ e .. - .or oing document on behalf of the corporation, and who is [ ] personal own o me o as [ ] produced 4 as identification. atz �`<P�•.�1.,�.. . .. �� as �'�u/bllicc,, State of lI/D,� •°�ril 2. �'' VI:*S Print Name of Notary =*: �•• : = Commission No. *FF 179220 Loci %. oe` Commission Expires: 4197:4Abtc -0*\`gyp 4 IN WITNESS WHEREOF, the undersigned have caused these presents to be executed by its duly authorized officer or representative as of the day and year written below their signature. WITNESSESS: CITY: SIGNED, SEALED AND DELIVERED CITY OF AVENTURA, a Florida municipal IN THE PRESENCE OF: corporation By: Name: Print Name Title: Print Name Date Executed: ATTEST: City Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY City Attorney STATE OF FLORIDA COUNTY OF MIAMI-DADE The foregoing instrument was sworn and acknowledged before me this day of , 201 , by , as of CITY OF AVENTURA, a Florida municipal corporation, on behalf of the City and who is [ ] personally known to me or who has [ ] produced as identification. [SEAL] Notary Public, State of Print Name of Notary Commission No. Commission Expires: 5 EXHIBIT "A" [Insert Legal Description and Sketch of Easement Parcel] 'TR: ::ITE OF AvENT..R . SKETCH AND ESC IP'TIONI SI E;`i.A.LK EA.SEVENT LEGAL DESCRIPTION: A PCW^T1CW cc TACT a. FLFTW £UWI7C N 81'SCAYNE YACWT ALIO C,CtWTRY CLUE. ACCCWOLPdG TO !FIE PLAT TMEREcF. AS RECCPDSO A' PLAYROOM 99, PAGE 22 GG TMS PLA..0 RKCCWDS CG MIALP-NDE C711.WTY FW%GA, DESCRIBED AS FOLLOWS: CpAVENCF .41 NE SCVNIIEST CCRNER OF SA,i. TRACT EE. TWSNCE AIORTM (I'47'32. EAST ALONG T)E WEST 60UNCARY OF SAO TRACT EL, 1 CtSTMN'CW cc 757.04 FEET TV NE FLINT CF RMGMNING; TIMNcE CCN'T1NT.E ALGWS TWE LAST CISCRIBEC C/M'RSE NCRTW 1!47'32'EASY A DISTANCE CC 192.89 FYiAT; THENCE SOUTH 76572E EAST A CISTACE CC 4.01 FEET ThENCC SCOW 13732'33' WE5? A DISTANCE OF (07.61 FEET; N'ENCE SOUTW ?Fitter MES!: A A'St4N'CE Or 57.71 FEET,' mENCE SCU'W' IS2D'ZI' WEST, A 015TANCE OF 27.34 FEET TO INE F01NT OF BEGWA'.WV THE LAST?WEE (-) OESCR'REO CM:PSES LSO AL ANC TW'E RACE OF A PR)F'O ii!D 6 FOOT Wtii CONCRETE !OE WAL F. SA,C PRO1A_Yi.7 BACx OA 5it1WAiK L TNY7 8 FW EASTERL Y OF AND PARALLEL MN, INEN MEASURED AT A%i,T ANGLES T3, TME Ex2S17N1 EAST EDGE OF PASEMEN7 FCA TUPA'BEARY WAY. SAC LA.N.S SR'ATE SN NE ❑T'OF AVEN'RWA, MAK'-CAL1 CCINTY,, FLORIDA. C.:PITMANS M5 SWARM FEET OR 2009 ACRES MORI A4 LESS. NOTES: BEARINGS SNOAN TIEREGT. ARE BASED ON AN ASSUMED BEAMED ASD AR1 REFERENCED TO NE NEST 6CUY.L^ARY OF 7.ACT EE, MTH A00I71CW &SCA NE YAORT AND COUNTRY CLL'6, ACCORAWC TV TME PUT TMERED; A5 RECORDED AY PLAT 80OK S8 PAC6E 2C or -NE FUBLIC RECOPCS OF MIAMI-04DE COUNTY FtCIWA, M S1CM REARS Nan; ,x47'32'EAST 74'S SKETtI. AND DESCR'P77AN CCN'95T3 CF 2 SoiSTS AND lath, S'411 SWALL NOT 91 CC4i4DEREC FULL, '/AL'U AND COMPLETE MESS ATTACnED TO NE CTh'ER. CERTIFlCATEz WE 4*NEWY CiRTN'Y NAT N'S SKETCH ANC 0ISCRIPT'GN ANC OTFKR PERTINENT DATA SWAIN IfEALCN. OF Tha ABO'K DESCRIBED PROPERTY WAS WADE ON TOL' GROUND, CONFORMS TO NE STANDARDS CC PRACRGS FDR LAND SUCOVEWMO W Ti4E }TATE OF FLPR,,DA. AS OUTLINLT 'N CHAPTER J-?7, ((FL OR.CA ADMINISTRATIVE COVE) 45 ADOPTED 6Y fJEP4RTW5NT OF AGM=ILK AND CCNSUMER SER'ACES, DOARD OF P CCESSK1NAL SURVEYORS AND MAPPERS, PQRSUAN'T TO CHARTER 472.02? FLORCA STATUTES AND 11447 SAID store,IS TRUE AAL. 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Y"tw?xs-'a DRAWN BY: RY 16 N/A PG N/A m11.Wire ala** .imY.�a, m.rn AMYL OSA NEVA a'> s aiNmfwomi 4.rAR.ls IC we slam CHECKED DY: TCS DATED: 02-C9-16 AMYL TammmA••K wa'Uamiah 1r M'nM •af4 aTwIC to ani 6 SIDEWALK EASEMENT LEGEND 494 LC4:!N R RAr7LL'S 1 II ti '�[.pgUMY .TACT�'A�—_"._ _ �,� .1 mac, A4(ttE 1 IIh O -- _ YA='f_ CL i.V ROAU __ i' giy 41h e 1 p19 ig 41 S ___L_ARY 1 1 �RAC7 Pr _ 4j le.- 878Y777'E N. M7ANY TRA^' rr 1 4.01' t l i x. ! < [h ;WARM]Mai 1 1 & i i 5 O & N1fY7'srE MAW 151 PU !- h L. A' 3 I- C-5U` Cj43i. ) k iO Q s, ,• i ticil i 1 � w 4 ^^atea, •4.1 t. O .[� p et. I _ nom. 4 "� J ) z N. cf1 N.1 Q W Ci q d a Q -� .l` c h '111� 1 C�i a ___RR �.1 A naul. '1! 4j If ___alr4YY6-w rC. Q+s. v 1 > , �1 67.77' L Ci c 4 r r 4: 1 1 W t i I __8fd76'M'W ,._:5 11,1 i fled' 1 —POINT OF BEGINNING 1+ if 11 S tif + ,1St, iA.ee.r 11 1 1 n' +.717327 I C: L. e.'t.__ ' 1 „ 1 1 1 I. I w �jC I qI: 1 t _POINT OF COMMENCEMENT 1 1 r-' B.W.CORNIER TRACT Ea X771 iy �0g .7 C 0 EiO 120 [Eft R "r r GRAPHIC SCALE IN FEET cVrVnaal.0_areasNt wY 14l cI mwDsn.as 1L(Mk hwT CRAVEN•THOMPSON &ASSOCIATES INC_ nu NO.: 01—G103-224 sneer 2 Cf 2 stems p RS PWr11Qt5 SLRvflcWt raew•s .. ran..lNS raw.irhep. . I.+ M <.+n>�.'� ORAYITJ BY: RY ►6 N/A PG N/A =ITEM fYri1.H• �1Y1GIC as Sn wcw*ail NEWS a M Maoiwlr s aglow ltwaw•.um.r c.c a s.r1& CHECKE D BY: TCS DATED: 02-09—'16 cm ramp po s'an&;gra ran wino'/.n.Ipa.a..Onion em ma 7 CITY OF AVENTURA FINANCE DEPARTMENT MEMORANDUM TO: City Commission FROM: Eric M. Soroka, ICMA-CM, City Manager BY: Brian K. Raducci, Finance Director DATE: February 19, 2016 SUBJECT: Comprehensive Annual Financial Report (CAFR) Fiscal Year Ended September 30, 2015 March 1, 2016 City Commission Meeting Agenda Item IA& Recommendation It is recommended that the City Commission approve the following motion: "Motion to accept for filing of the Comprehensive Annual Financial Report (CAFR) for the fiscal year ended September 30, 2015 and the letter dated February 16, 2016 attached hereto as Attachment A." Background The CAFR, a letter from our independent auditors — Alberni Caballero & Fierman, LLP and a staff-prepared memorandum (dated February 16, 2016 and February 19, 2016, respectively), were distributed electronically to the City Commission on February 19, 2016. The Rules of the Auditor General, Chapter 10.550, require that the CAFR be filed as an official record at a public meeting. This motion satisfies that requirement. In addition, the auditors have requested that their letter dated February 16, 2016, identified as "Attachment A" on the staff-prepared memorandum, be accepted for filing with the City Commission. A representative from the auditing firm will be present at the March 1st City Commission meeting. However, since the CAFR is the City's responsibility, I respectfully request that any questions be discussed with the City Manager prior to the meeting. BKR/bkr ATTACHMENT A A LETTER FROM OUR INDEPENDENT AUDITORS- ALBERNI CABALLERO& FIERMAN,LLP DATED FEBRUARY 16,2016 AC&r Alberni Caballero&Fierman,LLP 4649 Ponce De Leon Blvd.lvd.Suite 404 Coral Gables,FL, 33146 T:305.662.7272 F:305.662.4266 ALBERNI CABALLERO&FIERMAN,LLP ACF-CPA.COM ACCOUNTANTS•ADVISORS February 16, 2016 Honorable Mayor, Members of the City Commission and Management City of Aventura, Florida We have audited the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Aventura, Florida (the "City"), for the fiscal year ended September 30, 2015. Professional standards require that we provide you with information about our responsibilities under generally accepted auditing standards, as well as certain information related to the planned scope and timing of our audit.We have communicated such information in our letter to you dated March 11, 2015. Professional standards also require that we communicate to you the following information related to our audit. Significant Audit Findings Qualitative Aspects of Accounting Practices Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by the City are described in Note 1 to the financial statements. No new accounting policies were adopted and the application of existing policies was not changed during 2015. However, the City did implement a new significant accounting standard (GASB) Statement No. 68, Accounting and Financial Reporting for Pensions—an amendment of GASB Statement No. 27. We noted no transactions entered into by the City during the fiscal year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period. Accounting estimates are an integral part of the financial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimate affecting the financial statements was: Management's estimate of collectability of accounts receivable and postretirement obligations. Certain financial statement disclosures are particularly sensitive because of their significance to financial statement users. The most sensitive disclosures affecting the financial statements was: The disclosure of the deposits and investments in Note 3 to the financial statements. The disclosure of risk management in Note 9 to the financial statements. The disclosure of commitments and contingencies in Note 8 to the financial statements. The financial statement disclosures are neutral, consistent, and clear. Difficulties Encountered in Performing the Audit We encountered no difficulties in dealing with management in performing and completing our audit. 1 Disagreements with Management For purposes of this letter,a disagreement with management is a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditors' report. We are pleased to report that no such disagreements arose during the course of our audit. Corrected and Uncorrected Misstatements Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are trivial, and communicate them to the appropriate level of management. Management has corrected all such misstatements. There were no uncorrected misstatements. Management Representations We have requested certain representations from management that are included in the management representation letter dated February 16, 2016. Management Consultations with Other Independent Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the governmental unit's financial statements or a determination of the type of auditor's opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Other Audit Findings or Issues We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the governmental unit's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention. Other Matters We applied certain limited procedures to Management's Discussion and Analysis, the Budgetary Comparison Schedules,the Schedule of Changes in Net Pension Liability and Related Ratios,the Schedule of Contributions and the Schedule of Funding Progress (OPEB), which are required supplementary information (RSI) that supplements the basic financial statements. Our procedures consisted of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We did not audit the RSI and do not express an opinion or provide any assurance on the RSI. We were engaged to report on the Schedule of Expenditures of Federal Awards and the Combining Non Major Fund Financial Statements,which accompany the financial statements but are not RSI. With respect to this supplementary information, we made certain inquiries of management and evaluated the form, content, and methods of preparing the information to determine that the information complies with accounting principles generally accepted in the United States of America, the method of preparing it has not changed from the prior period, and the information is appropriate and complete in relation to our audit of the financial statements. We compared and reconciled the supplementary information to the underlying accounting records used to prepare the financial statements or to the financial statements themselves. 2 In addition,with respect to the information included in the introductory and statistical sections accompanying the financial statements, we read this information and noted no material inconsistencies with the audited financial statements. This information is intended solely for the use of the City Commission and management of the City of Aventura, Florida, and is not intended to be, and should not be, used by anyone other than these specified parties. Very truly yours, il//ewai CaIa/eema & fiirmaa, 7/P Alberni Caballero& Fierman, LLP 3 THE CITY OF AVENTURA, FLORIDA Comprehensive Annual Financial Report For The Fiscal Year Ended September 30, 2015 COMPREHENSIVE ANNUAL FINANCIAL REPORT OF THE CITY OF AVENTURA, FLORIDA FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2015 Prepared By The Finance Department Brian K. Raducci, Finance Director Brent Rogers, Controller Now 01 Prepared By The Finance Department Brian K. Raducci, Finance Director Brent Rogers, Controller CITY OF AVENTURA, FLORIDA COMPREHENSIVE ANNUAL FINANCIAL REPORT TABLE OF CONTENTS SEPTEMBER 30, 2015 PAGES INTRODUCTORY SECTION (UNAUDITED) Letter of Transmittal i -vi List of Principal Officials vii Organizational Chart viii GFOA Certificate of Achievement ix II. FINANCIAL SECTION Independent Auditors' Report 1-3 Management's Discussion and Analysis (Unaudited) 4-13 Basic Financial Statements: 55-57 Government -Wide Financial Statements: 58 Statement of Net Position 14 Statement of Activities 15 Fund Financial Statements: 62 Balance Sheet — Governmental Funds 16 Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Position 17 Statement of Revenues, Expenditures and Changes in Fund Balances — Governmental Funds 18 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities 19 Statement of Net Position — Proprietary Fund 20 Statement of Revenues, Expenses and Changes in Net Position — Proprietary Fund 21 Statement of Cash Flows — Proprietary Fund 22 Statement of Net Position — Fiduciary Fund Police Officers' Retirement Plan 23 Statement of Changes in Net Position — Fiduciary Fund Police Officers' Retirement Plan 24 Notes to Basic Financial Statements 25-54 REQUIRED SUPPLEMENTARY INFORMATION: Budgetary Comparison Schedules: General Fund 55-57 Street Maintenance Fund 58 Schedule of Changes in Net Pension Liability and Related Ratios 59 Schedule of Contributions 60-61 Schedule of Funding Progress — Other Post -Employment Benefits 62 Notes to Required Supplementary Information 63 OTHER FINANCIAL INFORMATION: Combining Fund Financial Statements Combining Balance Sheet — Nonmajor Governmental Funds 64 Combining Statement of Revenues, Expenditures and Changes in Fund Balances — Nonmajor Governmental Funds 65 Budgetary Comparison Schedules: Schedules of Revenues, Expenditures and Changes in Fund Balance — Budget and Actual - Special Revenue Funds 66-67 Schedules of Revenues, Expenditures and Changes in Fund Balance — Budget and Actual - Capital Projects Fund 68 Schedules of Revenues, Expenditures and Changes in Fund Balance — Budget and Actual - Debt Service Funds 69-72 CITY OF AVENTURA, FLORIDA COMPREHENSIVE ANNUAL FINANCIAL REPORT TABLE OF CONTENTS SEPTEMBER 30, 2015 (CONTINUED) IV. COMPLIANCE SECTION Independent Auditors' Report on Internal Control over Financial Reporting and on Compliance and PAGES III. STATISTICAL SECTION (UNAUDITED) Net Position by Component 73 Changes in Net Position 74-75 Governmental Activities Tax Revenues by Source 76 Fund Balances of Governmental Funds 77 Changes in Fund Balances of Governmental Funds 78 General Governmental Tax Revenues by Source 79 Assessed Value and Estimated Actual Assessed Value of Taxable Property 80 Property Tax Rates — Direct and Overlapping Governments 81-82 Principal Property Taxpayers 83 Property Tax Levies and Collections 84 Ratios of Outstanding Debt by Type 85 Ratios of General Bonded Debt Outstanding 86 Direct and Overlapping Governmental Activity Debt 87 Legal Debt Margin Information 88 Demographic and Economic Statistics 89 Occupational Employment by Group — Miami -Dade County, Florida 90 Full -Time Equivalent City Government Employees by Function 91 Operating Indicators by Function 92 Capital Asset Statistics by Function 93 IV. COMPLIANCE SECTION Independent Auditors' Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards 94-95 Management Letter Required by Section 10.550 of the Rules of the Auditor General of the State of Florida 96-97 Independent Accountants' Report on Compliance with the Requirements of Section 218.415 Florida Statutes in Accordance with Chapter 10.550, Rules of the Auditor General of the State of Florida 98 Independent Auditors' Report on Compliance for Each Major Federal Program and Report on Internal Control Over Compliance required by OMB Circular A-133 99-100 Schedule of Expenditures of Federal Awards 101 Notes to Schedule of Expenditures of Federal Awards 102 Summary Schedule of Prior Audit Findings 103 Schedule of Findings and Questioned Costs 104-105 INTRODUCTORY SECTION _ City ®f Aventura Government Center 19200 West Country Club Drive Aventura, Florida 33180 February 16, 2016 To the Honorable Mayor, Members of the City Commission and Citizens of the City of Aventura, Florida ENID WEISMAN MAYOR COMMISSIONERS ENBAR COHEN TERIHOLZBERG DENISE LANDMAN MARC NAROTSKY ROBERT SHELLEY HOWARD WEINBERG ERIC M. SOROKA, ICMA-CM CITY MANAGER In accordance with Section 11.45(3)(a) (4), Florida Statutes, and Article I, Section 4.11 of the City of Aventura (the "City") Charter, we hereby submit the City's Comprehensive Annual Financial Report (the "CAFR") for the fiscal year ended September 30, 2015. The CAFR includes an Introductory, Financial, Statistical and Compliance section. The financial statements included in the CAFR conform to accounting principles generally accepted in the United States ("GAAP") as set forth by the Governmental Accounting Standards Board ("GASB"). Management assumes full responsibility for the completeness and reliability of the information contained in this report, based upon a comprehensive framework of internal control that it has established for this purpose. Because the cost of internal control should not exceed anticipated benefits, the objective is to provide reasonable, rather than absolute, assurance that the financial statements are free of any material misstatements. We believe this data fairly reflects the financial position of the City and the results of its operation. The Certified Public Accounting firm of Alberni Caballero & Fierman, LLP has issued an unmodified ("clean") opinion on the City's financial statements for the fiscal year ended September 30, 2015. The independent's auditor report is located at the front of the Financial Section of this report. Management's Discussion and Analysis ("MD&A") immediately follows the independent auditor's report and provides a narrative introduction, overview and analysis of the basic financial statements. MD&A complements this letter of transmittal and should be read in conjunction with it. PROFILE OF THE GOVERNMENT The City was incorporated on November 7, 1995 and is a political subdivision of the State of Florida. It is located on the Intracoastal Waterway in northeast Miami -Dade County (the "County") between Miami and Fort Lauderdale. The City is 3.2 square miles and serves a population of more than 37,000 residents and 2,700 businesses. Pursuant to its Charter, the City operates under a commission -manager form of government. Under this form of government the City Commission (the "Commission") and the City Manager are the legislative and executive branches of the government, respectively. The Commission enacts PHONE: 305-466-8900 ■ FAX: 305-466-8939 www.cityofaventura.com Ordinances, the laws of the City, adopts Resolutions authorizing actions on behalf of the City, reviews plans for development and establishes the policies by which the City is governed. The City Manager is the City's Chief Executive Officer who oversees the day-to-day operations, administers the City's service providers, prepares long range plans and implements the policies established by the Commission. The Commission is comprised of seven (7) members, including the Mayor and six (6) Commissioners. The Mayor is the ceremonial leader of the City and is considered to be "part-time." The Mayor is elected at large to a four-year term and may reside in any area of the City. City Commissioners each have the same authority and ability to bring matters to and to discuss and vote on matters before the Commission. A Commissioner is considered to be "part-time" and is elected to serve a four-year term. For election purposes, the William Lehman Causeway divides the City into two areas. The City Charter requires that two (2) Commissioners reside in the northern area and two (2) Commissioners reside in the southern area and two (2) Commissioners and the Mayor shall be elected without regard to residence in any particular area. Mission Statement Our mission is to join with our community to make Aventura a city of the highest quality and a city of excellence. We do this by providing RESPONSIVE, COST EFFECTIVE AND INNOVATIVE local government services. The City employs 165 full-time positions and provides high-quality public services including General Government, Public Safety and Community Services to its residents and business community. Public Safety On March 25, 2000, the Aventura Police Department became the youngest agency to ever receive accreditation status through the Commission on Accreditation for Law Enforcement Agencies, Inc. ("CALEA"). The accreditation means the Police Department has been recognized by an independent organization composed of representatives of the International Association of Chiefs of Police, the National Sheriff's Association, the National Organization of Black Law Enforcement Executives and the Police Executive Research Forum and has complied with over 400 standards that have been established as benchmarks of excellence. The Aventura Police Department has met or exceeded international accreditation standards set by CALEA. Accreditation is a coveted award that symbolizes professionalism, excellence and competence. The accreditation process increases the Department's ability to prevent and control crime through more effective and efficient delivery of law enforcement services to the community. The process enhances community understanding of the Department and its role in the community, its goals and objectives. A City with a Stronq Community In recent years, the City has adopted several initiatives aimed at reinforcing a strong sense of community. With the building of its first Charter School in 2003, a state-of-the-art Community Recreation Center, Founders Park and Waterways Park Expansion and the Aventura Arts & Cultural Center, the City continues to grow and progress in this effort. Community Services The City offers many parks and recreational facilities to its residents including Founders Parks and the Community Recreation Center and provides a wide variety of recreational services and athletic leagues for children and adults including tennis and fitness programs. The City also offers winter, spring and summer camps and teacher planning day programs and City-wide special events (i.e., Founders Day) that foster community spirit and pride. In addition, the City offers senior programs such as trips to local theaters, museums and historical points of interest. Aventura Express Shuttle Bus You can explore the City and connect to both Miami -Dade and Broward Transit services by utilizing one (1) of the six (6) convenient Aventura Express shuttle bus service routes. The Aventura Express serves the Aventura community within its boundaries to major points of interest like the Aventura Mall, Aventura Community Recreation Center, the Aventura Arts & Cultural Center and the Northeast Branch of the Miami -Dade Library to name a few. Aventura City of Excellence School The City owns and operates the Aventura City of Excellence School (the "School"). The School is a K-8 Municipal Charter School that is part of the City's government and is not a separate legal entity or otherwise organized apart from the City. The School operates under a charter granted by the sponsor — the Miami -Dade County Public School District. The current charter is effective until June 30, 2018 but provides for a renewal of up to 15 years by mutual agreement of both parties. Since its opening on August 25, 2003, the Aventura Charter Elementary School has achieved several milestones in the City's short history including: ✓ Being the first School within the City's boundaries and being the first municipal sponsored charter school in the County. ✓ In 2005, the School amended the charter to include grades six through eight. ✓ In 2012, the School amended the charter to increase its capacity from 972 to 1,032 students over the next five (5) years commencing with the 2012/13 school year. ✓ Served 1,008 students in the 2014/15 school year (represented the 12`h year of the School's operations). The School has been well received and has been at full capacity since its inception and has obtained academic success by receiving an "A" grade from the State of Florida for the past eleven (11) years. The School will serve 1,020 students in the 2015/16 school year. In accordance with Chapter 10.850, Rules of the Auditor General of the State of Florida, the School is required to prepare special purpose financial statements. Section 10.855(4) states that the special purpose financial statements should present the charter school's financial position including the charter school's current and capital assets and current and long-term liabilities, and net position; and the changes in financial position. Aventura Arts & Cultural Center The Aventura Arts & Cultural Center ("AACC") is a beautiful 14,864 square -foot waterfront performing arts facility situated on the intracoastal whose mission is to enhance the quality of life for Aventura by providing a variety of performing arts and relevant cultural programming for audiences of all ages. The AACC has been managed by the Broward Center for the Performing Arts since its opening in October 2010 and has just completed its fifth season. The AACC has become the cultural heart of the City as thousands have enjoyed a wide range of shows in this beautiful waterfront facility. In November 2015, the AACC highlighted Founders Day Weekend (which celebrated the City's 20th Anniversary) with a Broadway Style production of Angel of Music. Budget Process The City's fiscal year begins on October 1st and ends on September 30`h of each year as mandated by Florida statutes. The City Manager submits to the Commission the Proposed Operating and Capital Budget for the coming year no later than July 10`h of each fiscal year. The preliminary millage rate is based on the certified taxable value that is received on July 1s`. The appropriations contained in the proposed recommendation shall not exceed the funds derived from taxation and other revenue sources. The budget is approved via Commission adoption of an Ordinance at two (2) public meetings scheduled for September and becomes effective October 1s`. An annual appropriated budget is adopted for all governmental funds with the exception of the Charter School Fund, Federal Forfeiture Fund and Law Enforcement Trust Fund. The City Manager is authorized to transfer part or all of an unencumbered appropriation balance within departments within a fund; however, any revisions that alter the total appropriations of any department or fund must be approved by the City Commission. The classification detail at which expenditures may not legally exceed appropriations is at the department level. ECONOMIC CONDITION AND OUTLOOK Local Economy The City is an affluent suburb in a metropolitan area and serves as a major retail and medical economic driver and attraction for South Florida. It is home to the Aventura Mall which is ranked the #2 Most Visited Shopping Mall in the U.S. by Travel + Leisure, South Florida's largest super regional mall and is ranked one of the top five highest grossing malls in the country in sales per square foot. The Aventura Mall is a 2.7 million square -foot multi-level indoor shopping center. In addition, the City is home to many other beautiful shopping centers, fine dining establishments and the Aventura Hospital and Medical Center. In September 2015, the Commission adopted the budget for the fiscal year beginning October 1, 2015. The budget adopted the same tax rate as the prior year of 1.726, which is the lowest rate in the County, making it the City's 20`h year without a property tax increase. The City's property tax component is only responsible for approximately 10% of the total tax bill, with the largest portions being incurred from the County and School Board. In FY 2015/16, the City will look to maintain the same service levels and programs that our residents and businesses enjoyed in the prior year. More information about the City's economy may be obtained in the MD&A. Maior Capital Improvements One of the City's main priorities is to maintain its infrastructure to a high standard. As a result, the City completed the following major capital improvements during fiscal year 2015: ✓ NE 185`h Street/Biscayne Boulevard Median Channelizing Modification ✓ Design of NE 188`h Street Park ✓ NE 30`h Avenue Street Lighting Project Design (NE 203 d Street to NE 207`h Street) ✓ Soffer Exercise Trail Asphalt Restoration ✓ NE 29`h Avenue (North) Street Improvements In addition, the following projects were in process at the end of fiscal year 2015: ✓ Biscayne Lake Gardens Road Resurfacing ✓ NE 207`h Street Road Resurfacing ✓ Traffic Video Monitoring System ✓ ACES School Flashers ✓ Country Club Drive Sharrows & Signage Improvements In fiscal year 2016, the City's budget provides funding for the following major capital outlay expenditures: Nearly $ 1.68 million worth of Park Improvements that consists of developing the 1.5 acre parcel on NE 188`h Street into a large oval play area, 2 playground areas and an adult exercise area that will connect to the promenade along the water. $ 1.42 million to upgrade our 10 year old TVMS equipment to state-of-the-art technology and to expand service by adding two cameras in the southern portion of the City. The TVMS program utilizes cameras at key intersections to allow for the Police Department to monitor and respond to traffic conditions. iv LONG-TERM FINANCIAL PLANNING AND RELEVANT FINANCIAL POLICIES Maintaining Adequate Fund Balances The City follows GASB Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions which requires that governmental fund financial statements present fund balances based on classifications that comprise a hierarchy that is based primarily on the extent to which the City is bound to honor constraints on the specific purposes for which amounts in the respective governmental funds can be spent. Some of our more significant fund balance classifications include: The City's policy is to maintain an adequate General Fund balance to meet seasonal shortfalls in cash flow and reduce susceptibility to emergency and unanticipated expenditures and/or revenue shortfalls Committed: This classification includes amounts that can be used only for the specific purposes as determined by adoption of an ordinance by the Commission. Once adopted, the limitation imposed by the ordinance remains in effect until another ordinance either removes or revises the limitation. Effective September 30, 2015, the Commission provided a General Fund Capital Reserve of approximately $ 16.4 million and continued to maintain a Hurricane/Emergency and Disaster Recovery Reserve in the amount of $ 5 million. Unassigned: This classification includes the residual fund balance for the General Fund and represents fund balance that has not been assigned to other funds and that has not been restricted, committed, or assigned to specific purposes within the General Fund. Minimum Level of Unassigned Fund Balance of the General Fund At the beginning of each fiscal year, the total unassigned fund balance shall not be less than 10% of the annual General Fund revenue. In any fiscal year where the City's unassigned fund balance falls below the required 10% threshold, the City shall not budget any amounts of unassigned fund balance for the purpose of balancing the budget. In addition, the City Manager will make every effort to reestablish the minimum unassigned fund balance in a 24 — 36 month period beginning with the year from which the reserve funds fell below the 10% threshold. 10% of the FY 2015/16 annual General Fund revenue approximates $ 3.6 million, while at September 30, 2014 unassigned fund balance approximated $ 16.9 million. Pay -As -You -Go Financing Although the City Charter makes no reference to limitations in establishing debt, the City has limited its borrowing to prudent levels that are able to be satisfied with existing revenue and cash flow projections. In order to minimize our debt issuance (and the related costs) to when it is absolutely necessary, the City has adopted a pay-as-you-go financing policy for CIP projects which include: • A large number of projects having a relatively small dollar value. • Projects which can be broken into phases with a portion completed each year without impairing the overall effectiveness of the project. • Projects which are of a recurring nature. • Projects where the assets acquired will have relatively short useful lives. By adhering to this policy, the City has been able to utilize reserves and pay cash instead of issuing debt to fund the Charter School and the Government Center Garage Expansion projects. Privatization of City Services The City utilizes a model of privatizing the operations of many service areas to allow for a more cost effective service delivery system as compared to the traditional government structure. By utilizing outside contractors to provide certain functions such as Building Inspection and Engineering Services, the City is able to quickly adjust its cost of providing such services in direct correlation to the demand for the related service. AWARDS AND ACKNOWLEDGEMENTS The Government Finance Officers Association of the United States and Canada ("GFOA") awarded a Certificate of Achievement for Excellence in Financial Reporting to the City of Aventura for its comprehensive annual financial report for the fiscal year ended September 30, 2014. This was the nineteenth consecutive year that the City has achieved this prestigious award. In order to be awarded a Certificate of Achievement, a government must publish an easily readable and efficiently organized comprehensive annual financial report. This report must satisfy both generally accepted accounting principles and applicable legal requirements. A Certificate of Achievement is valid for a period of one year only. We believe that our current comprehensive annual financial report continues to meet the Certificate of Achievement Program's requirements and we are submitting it to the GFOA to determine its eligibility for another certificate. The City also received the GFOA's Distinguished Budget Presentation Award for its annual budget document for the fiscal year beginning October 1, 2014. To qualify for the Distinguished Budget Presentation Award, the City's budget document had to be judged proficient as a policy document, a financial plan, an operations guide, and a communications device. The preparation of this report on a timely basis could not have been accomplished without the efficient and dedicated services of the entire Finance Department. We express our appreciation to all members of the Department who assisted and contributed to its preparation. We also wish to thank the City Commission for their interest and support in planning and conducting the City's financial operations in a responsible and progressive manner. Respectful! submitted, Eric M. SorokMA-CM City Manager Brian K. Raducci Finance Director vi CITY OF AVENTURA, FLORIDA LIST OF PRINCIPAL OFFICIALS Title Name Mayor Enid Weisman Commissioner Enbar Cohen Commissioner Teri Holzberg Commissioner Denise Landman Commissioner Marc Narotsky Commissioner Robert Shelley Commissioner Howard Weinberg City Manager Eric M. Soroka Community Services Director Robert M. Sherman City Clerk Ellisa L. Horvath Community Development Director Joanne Carr Information Technology Director Karen J. Lanke Police Chief Steven Steinberg Charter School Principal Julie Alm Finance Director Brian K. Raducci Arts & Cultural Center General Manager Steven D. Clark City Attorney Weiss Serota Helfman Cole Bierman & Popok, P.L. City Auditor Alberni Caballero & Fierman, LLP Vii CITY OF AVENTURA City Attorney I Legal Services F -- IPublic Safety Community Department Development Department Police Patrol Community Relations Criminal investigations Traffic Enforcement Emergency Preparedness Organizational Chart Planning Zoning Building Inspections Code Enforcement Economic Development Occupational Licenses F— — Charter School Department K-8 School Residents City Commission City Manager City Clerk Administrat on Budget Pre )aration Minutes Customer 1 ervice Records Retention Capital Pro acts Clerical Support Elections Finance Department Finance/Accounting Purchasing Risk Management Personnel Arts & Cultural Center Department Facility Management Performing Arts Programming Viii Information Technology Department I Information Management Communications Community Services Department ■ Community Facilities Parks/Beautification ROW/Median Maint. Public Works Mass Transit Special Events Recreation/Cultural IlJ Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting Presented to City of Aventura Florida For its Comprehensive Annual Financial Report for the Fiscal Year Ended September 30, 201.4 * �J-, �0� Executive Director/CEO ix FINANCIAL SECTION INDEPENDENT AUDITORS' REPORT AC ALBERNI CABALLERO & HERMAN, LLP ACCOUNTANTS • ADVISORS INDEPENDENT AUDITORS' REPORT Honorable Mayor and Members of the City Commission City of Aventura, Florida Report on the Financial Statements Alberni Caballero & Fierman, LLP 4649 Ponce de Leon Blvd. Suite 404 Coral Gables, Florida 33146 T: 305.662.7272 F: 305.662.4266 ACF-CPA.COM We have audited the accompanying financial statements of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of City of Aventura, Florida (the "City") as of and for the fiscal year ended September 30, 2015, and the related notes to the financial statements, which collectively comprise the City's basic financial statements as listed in the table of contents. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error. Auditors' Responsibility Our responsibility is to express opinions on these financial statements based on our audit. We did not audit the financial statements of the City of Aventura Police Officers' Retirement Plan Pension Trust Fund, which represents 91%, 92% and 56% respectively, of the assets, net position, and revenues of the aggregate remaining fund information. Those statements were audited by other auditors' whose report has been furnished to us, and our opinion, insofar as it relates to the amounts included for the City of Aventura Police Officers' Retirement Plan Pension Trust Fund, is based solely on the report of the other auditors. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. Opinions In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, the business -type activities, each major fund, and the aggregate remaining fund information of the City, as of September 30, 2015, and the respective changes in financial position and, where applicable, cash flows for the fiscal year then ended in accordance with accounting principles generally accepted in the United States of America. Emphasis of Matters As discussed in Note 1 to the financial statements, the City implemented Governmental Accounting Standards Board (GASB) Statement No. 68, Accounting and Financial Reporting for Pensions—an amendment of GASB Statement No. 27 as of October 1, 2014. As further discussed in Note 1, the opening net position has been restated due to the implementation of this new standard. Our opinion is not modified with respect to this matter. Other Matters Required Supplementary Information Accounting principles generally accepted in the United States of America require that the Management's Discussion and Analysis on pages 4 through 13 and the budgetary comparison schedules, schedule of changes in net pension liability and related ratios, schedule of contributions and schedule funding progress for other post employment benefits on pages 55 through 63, be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Other Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City's basic financial statements. The introductory section, combining and individual nonmajor fund financial statements, budgetary comparison schedules, statistical section and schedule of expenditures of federal awards, as required by the U.S. Office of Management and Budget Circular A-133, Audits of States, Local Governments, and Non - Profit Organization are presented for purposes of additional analysis and are not a required part of the basic financial statements. The combining and individual nonmajor fund financial statements, budgetary comparison schedules and schedule of expenditures of federal awards are the responsibility of management and were derived from and relate directly to the underlying accounting and other records used to prepare the basic financial statements. Such information has been subjected to the auditing procedures applied in the audit of the basic financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the combining and individual nonmajor fund financial statements, budgetary comparison schedules and schedule of expenditures of federal awards are fairly stated in all material respects in relation to the basic financial statements as a whole. The introductory and statistical sections have not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we do not express an opinion or provide any assurance on them. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated February 16, 2016, on our consideration of the City's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City's internal control over financial reporting and compliance. 7Qe-,Y G'a6a��ewo & fie /ffay LLQ' Alberni Caballero & Fierman, LLP Coral Gables, Florida February 16, 2016 MANAGEMENT'S DISCUSSION AND ANALYSIS (M D&A) CITY OF AVENTURA, FLORIDA MANAGEMENT'S DISCUSSION AND ANALYSIS SEPTEMBER 30, 2015 As management of the City of Aventura (the "City"), we offer readers of the City's financial statements this narrative overview and analysis of the City's financial activities for the fiscal year ended September 30, 2015. We encourage readers to consider the information presented herein in conjunction with the Letter of Transmittal, which can be found on pages i through vi of this report. All amounts, unless otherwise indicated, are expressed in thousands of dollars. Financial Highlights • The assets and deferred outflows of resources of the City exceeded its liabilities and deferred inflows of resources at the close of the most recent fiscal year by $ 120.2 million (net position). Of this amount, $ 41.4 million represents unrestricted net position, which may be used to meet the government's ongoing obligations to citizens and creditors. • The City's total net position increased by $ 3.9 million over the course of this year's operations. Net position of our business -type activities increased by $ 0.7 million and the net position of our governmental activities increased by $ 3.2 million. • At the end of the current fiscal year, the City's governmental funds reported combined fund balances of $ 46.7 million, an increase of $ 3.8 million in comparison with the prior year. Approximately 36% of this amount ($16.9 million) is available for spending at the government's discretion (unassigned fund balance). • At the end of the current fiscal year, unrestricted fund balance (the total of committed, assigned and unassigned components of fund balance) for the General Fund was $ 38.6 million, or approximately 123% of total General Fund expenditures. Overview of the Financial Statements The financial section of this annual report consists of four (4) parts—management's discussion and analysis (this section), the basic financial statements, required supplementary information, and other financial information that presents combining and individual fund financial statements and budgetary comparison schedules. MANAGEMENT'S DISCUSSION AND ANALYSIS BASIC FINANCIAL STATEMENTS Government -Wide (Full Accrual) Fund Governmental Activities Governmental (Modified Accrual) Business -Type Activities Proprietary (Full Accrual) (No Fiduciary Activities) Fiduciary (Full Accrual) Notes to the Financial Statements REQUIRED SUPPLEMENTARY INFORMATION OTHER FINANCIAL INFORMATION Supplementary Information – Combining Fund Financial Statements & Budgetary Comparison Schedules Scope Required financial statements Accounting basis and measurement focus Type of asset, liability, and deferred outflows/inflows information CITY OF AVENTURA, FLORIDA MANAGEMENT'S DISCUSSION AND ANALYSIS SEPTEMBER 30, 2015 Major Features of the Basic Financial Statements Government -Wide Financial Statements Entire City government (except fiduciary activities) • Statement of net position • Statement of activities Accrual accounting and economic resources focus All assets and liabilities, both financial and capital, and short-term and long-term. It also includes the consumption and the acquisition of net position that applies to future period(s). Basic Financial Statements Government -wide financial statements Governmental Funds Activities of the City that are not proprietary or fiduciary • Balance sheet • Statement of revenues, expenditures, and net changes in fund balances Modified accrual accounting and current financial resources focus Only assets expected to be used up and liabilities that come due during the year to soon thereafter, no capital assets and long-term liabilities are included. It also includes the consumption and the acquisition of net position that applies to future period(s). Fund Financial Statements Proprietary Funds Fiduciary Funds Activities of the City that are operated similar to private business • Statement of net position • Statement of revenues, expenses, and changes in net position • Statement of cash flows Accrual accounting and economic resources focus All assets and liabilities, both financial and capital, and short-term and long-term. It also includes the consumption and the acquisition of net position that applies to future period(s). Instances in which the City is the trustee or agent for someone else's resources • Statement of net position • Statement of changes in net position Accrual accounting and economic resources focus All assets and liabilities, both short-term and long- term. It also includes the consumption and the acquisition of net position that applies to future period(s). The focus of the government -wide financial statements is on the City's overall financial position and its activities. Reporting is similar to that of a private -sector business. The government -wide financial statements report information about the City as a whole and about its activities in a way that helps answer questions about the City's financial health and whether the current year activities contributed positively or negatively to that health. The City's government -wide financial statements include the statement of net position and statement of activities. As described below, these statements do not include the City's fiduciary activities because resources of these funds cannot be used to finance the City's activities. However, the financial statements of fiduciary activities are included in the City's fund financial statements because the City is financially accountable for those resources, even though they belong to other parties. The Statement of Net Position presents financial information on the assets held and liabilities owed by the City, both long and short-term, as well its deferred outflows/inflows of resources. Assets are reported when acquired by the City and liabilities are reported when they are incurred, regardless of the timing of the related cash flows to acquire these assets or liquidate such liabilities. For example, the City reports buildings and infrastructure as assets even though they are not available to pay the obligations incurred by the City. On the other hand, the City reports liabilities, such as other post -employment benefits even though these liabilities might not be paid until several years into the future. Deferred outflows/inflows of resources represent the consumption/acquisition, respectively, of net position that applies to a future period(s). CITY OF AVENTURA, FLORIDA MANAGEMENT'S DISCUSSION AND ANALYSIS SEPTEMBER 30, 2015 Basic Financial Statements (Continued) Government -wide financial statements (Continued The difference between the City's total assets, deferred outflows of resources, total liabilities and deferred inflows of resources is net position. Over time, increases or decreases in net position may serve as a useful indicator of whether the City's financial position is improving or deteriorating. Although the City's purpose is not to accumulate net position, in general, as this amount increases it indicates that the City's financial position is improving over time. • The Statement of Activities presents the revenues and expenses of the City. The items presented on the statement of activities are measured in a manner similar to the approach used in the private -sector, in that revenues are recognized when earned and expenses are reported when incurred. Accordingly, revenues are reported even when they may not be collected for several months after the end of the accounting period and expenses are recorded even though they may not have used cash during the current period. Both of the government -wide financial statements distinguish City functions that are principally supported by taxes and intergovernmental revenue (governmental activities) from other functions that are intended to recover all or a significant portion of their costs through user fees and charges (business -type activities). The City's governmental activities include general government, public safety and community services. The City's business -type activities include stormwater utility. Fund financial statements Unlike government -wide financial statements, the focus of fund financial statements is directed to specific activities of the City rather than the City as a whole. Except for the General Fund, separate funds are established to maintain control over resources that have been segregated for specific activities or objectives. The City, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance -related legal requirements. All of the funds of the City can be divided into three (3) categories: governmental funds, proprietary funds and fiduciary funds. Governmental funds Financial statements consist of a balance sheet and a statement of revenues, expenditures, and changes in fund balances. These statements are prepared on an accounting basis that is significantly different from that used to prepare the government -wide financial statements. In general, these financial statements have a short-term emphasis and, for the most part, measure and account for cash and other assets that can easily be converted to cash. For example, amounts reported on the balance sheet include items such as cash and receivables but do not include capital assets such as land and buildings. The difference between the fund's total assets, deferred outflows of resources, total liabilities and deferred inflows of resources is fund balance, and generally indicates the amount that can be used to finance the next fiscal year's activities. The operating statement for governmental funds reports only those revenues that were collected during the current period or very shortly after the end of the year. Expenditures are recorded when incurred. For the most part, the balances and activities accounted for in governmental funds are also reported in the governmental activities columns of the government -wide financial statements. However, because different accounting basis are used to prepare governmental fund financial statements and government -wide financial statements, there are often significant differences between the totals presented. For this reason, there is an analysis after the governmental funds balance sheet that reconciles the total fund balances for all governmental funds to the amount of net position presented in the governmental activities column on the statement of net position. Also, there is an analysis after the statement of revenues, expenditures and changes in fund balances that reconciles the total change in fund balances for all governmental funds to the change in net position as reported in the governmental activities column in the statement of activities. CITY OF AVENTURA, FLORIDA MANAGEMENT'S DISCUSSION AND ANALYSIS SEPTEMBER 30, 2015 Basic Financial Statements (Continued) Proorietary funds Financial statements consist of a statement of net position, statement of revenues, expenses, and changes in net position and statement of cash flows. These statements are prepared on an accounting basis that is similar to the basis used to prepare the government -wide financial statements. For financial reporting purposes, proprietary funds are grouped into Enterprise Funds and Internal Service Funds. The City uses Enterprise Funds to account for business -type activities that charge fees to customers for the use of specific goods or services. These funds are used to report the same functions presented as business -type activities in the government -wide financial statements. Internal Service funds are used to account for services provided and billed on an internal basis. The City does not have any Internal Service Funds. Proprietary funds provide the same type of information as the government -wide financial statements, only in more detail. The City has one major enterprise fund, the Stormwater Utility fund. A statement of cash flows is presented at the fund financial statement level for proprietary funds, but no equivalent statement is presented in the government - wide financial statements for either governmental activities or business -type activities. Fiduciary funds Fiduciary funds are used to account for resources held for the benefit of parties outside the government. Fiduciary funds are not reflected in the government -wide financial statement because the resources of those funds are not available to support the City's own programs. Fiduciary financial statements consist of a statement of net position and a statement of changes in net position. The City reports one fiduciary fund to account for the Police Officers' Retirement Plan Fund. Notes to the financial statements The notes provide additional information that is essential to a full understanding of the data provided in the government -wide and fund financial statements. Required Supplementary Information In addition to the basic financial statements and accompanying notes, this report also presents certain required supplementary information concerning various issues such as a comparison between the City's adopted and final budget and actual financial results for its General Fund and major special revenue funds (if applicable). The City adopts an annual appropriated budget for its governmental funds. A budgetary comparison schedule has been provided for the General Fund and major special revenue funds (if applicable) to demonstrate compliance with this budget. Required supplementary information is also presented for the City's defined benefit pension plan including a schedule of funding progress and schedule of employer and State of Florida contributions as well as a schedule of funding progress for other post -employment benefits. Combining and Individual Fund Financial Statements and Budgetary Schedules Combining statements referred to earlier in connection with nonmajor governmental, internal service and fiduciary funds are presented immediately following the required supplementary information. Additional budgetary schedules are presented in this section including, as applicable, nonmajor special revenue funds, debt services funds and capital projects funds. CITY OF AVENTURA, FLORIDA MANAGEMENT'S DISCUSSION AND ANALYSIS SEPTEMBER 30, 2015 Government -Wide Financial Analysis The table below presents a summary of net position as of September 30, 2015 and 2014, derived from the government -wide Statement of Net Position: Current and other assets Capital assets Total assets Total deferred outflows of resources Long-term liabilities Other liabilities Total liabilities Total deferred inflows of resources Net position: Net investment in capital assets Restricted Unrestricted Total net position Net Position (in thousands) Governmental Activities Business -Type Activities Total 529 2015 2014 2015 2014 2015 2014 $ 50,955 $ 47,286 $ 2,656 $ 2,086 $ 53,611 $ 49,372 92,524 94,769 6,775 6,532 99,299 101,301 143,479 142,055 9,431 8,618 152,910 150,673 2,263 529 - - 2,263 529 30,416 28,859 - - 30,416 28,859 4,077 3,991 107 29 4,184 4,020 34,493 32,850 107 29 34,600 32,879 361 - - - 361 - 68,719 69,229 6,775 6,532 75,494 75,761 3,272 3,779 - - 3,272 3,779 38,897 36,726 2,549 2,057 41,446 38,783 $ 110,888 $ 109,734 $ 9,324 $ 8,589 $ 120,212 $ 118,323 As noted earlier, net position may serve over time as a useful indication of a government's financial position. At the close of the most recent fiscal year, the City's assets and deferred outflows of resources exceeded its liabilities by approximately $ 120.2 million. The largest component of the City's net position is net investment in capital assets and is 63% of total net position. This category reflects its investment in capital assets net of any outstanding related debt used to acquire these assets. The City uses these capital assets to provide services to the citizens of the City; consequently this component of net position is not available for future spending. Although the capital assets are shown net of debt, it should be noted that the resources needed to repay this debt must be provided from other sources. The next largest portion of the City's net position is unrestricted and is 34% of total net position. Unrestricted net position represents resources that are available for spending. Restricted net position represents 3% of total net position. Restricted net position represents resources that are subject to external restrictions on how they can be used. Capital assets and net investment in capital assets decreased approximately $ 2.2 million and $ 0.5 million, respectively, in the governmental activities primarily due to the net effect of new capital/infrastructure projects, increase in accumulated depreciation, disposal of equipment and decrease in related debt. Current and other assets and unrestricted net position in the governmental activities increased by approximately $ 3.7 million and $ 2.1 million, respectively. The increase in capital assets and net investment in capital assets is due to the City's ability to self - finance current year capital/infrastructure projects. CITY OF AVENTURA, FLORIDA MANAGEMENT'S DISCUSSION AND ANALYSIS SEPTEMBER 30, 2015 Government -Wide Financial Analysis (Continued) Over time, increases and decreases in net position measure whether the City's financial position is improving or deteriorating. In the current fiscal year, ad valorem taxes increased by approximately $ 1.2 million as the assessed value of our taxable property increased modestly over the prior year coupled with no change in our ad valorem millage rate. In addition, the City also received developer contributions in the amount of $ 0.8 million and experienced a $ 0.4 million increase in police service revenue as the demand for this service increased. Generally speaking, most other revenues and expenditures remained fairly consistent with the prior year. The table below presents a summary of changes in net position for the years ended September 30, 2015 and 2014, as derived from the government -wide Statement of Activities: Revenues: Program revenues: Charges for services Operating grants and contributions Capital grants and contributions General revenues: Property taxes Utility service taxes Franchise fees Intergovernmental revenues Other revenues Total revenues Expenses: General government Public safety Community services Interest and fiscal charges Stormwater utility Total expenses Change in net position Net position, beginning of year (as restated) Net position, end of year E Changes in Net Position (in thousands) Governmental Business -Type Activities Activities Total 2015 2014 2015 2014 2015 2014 $ 8,667 $ 8,003 $ 926 $ 858 $ 9,593 $ 8,861 8,261 7,841 - - 8,261 7,841 1,253 4,428 - - 1,253 4,428 13,978 12,791 - - 13,978 12,791 7,872 7,934 - - 7,872 7,934 2,295 2,290 - - 2,295 2,290 5,968 5,767 496 - 6,464 5,767 560 1,703 7 4 567 1,707 48,854 50,757 1,429 862 50,283 51,619 5,472 5,341 - - 5,472 5,341 21,261 21,178 - - 21,261 21,178 18,108 16,927 - - 18,108 16,927 812 905 - - 812 905 - - 694 806 694 806 45,653 44,351 694 806 46,347 45,157 3,201 6,406 735 56 3,936 6,462 107,687 103,328 8,589 8,533 116,276 111,861 $ 110,888 $ 109,734 $ 9,324 $ 8,589 $ 120,212 $ 118,323 E CITY OF AVENTURA, FLORIDA MANAGEMENT'S DISCUSSION AND ANALYSIS SEPTEMBER 30, 2015 Financial Analysis of the City of Aventura's Funds As noted earlier, the City uses fund accounting to ensure and demonstrate compliance with finance -related legal requirements. Governmental funds The focus of the City's governmental funds is to provide information on near-term inflows, outflows and balances of spendable resources. Such information is useful in assessing the City's financing requirements. In particular, unrestricted fund balance (committed, assigned, and unassigned) may serve as a useful measure of a government's net resources available for spending at the end of the fiscal year. The General Fund is the City's chief operating fund. At end of the current fiscal year, unrestricted fund balance of the General Fund was $ 38.6 million while the total fund balance reached $ 39.1 million. Much of the unrestricted fund balance will be utilized in future years to continue to fund various capital needs and to maintain a hurricane/emergency and disaster recovery reserve. As a measure of the General Fund's liquidity, it may be useful to compare both unrestricted fund balance and total fund balance to total general fund expenditures. Unrestricted fund balance and total fund balance represent approximately 123% of total general fund expenditures. Approximately 43% of the General Fund total fund balance — $ 16.9 million constitutes unassigned fund balance, which is available for spending at the government's discretion. The fund balance of the City's General Fund increased by $ 2.9 million during the current fiscal year as the overall revenues increased by $ 2.1 million while the overall expenditures decreased by only $ 1.2 million. In the current fiscal year, ad valorem taxes increased by approximately $ 1.2 million as the assessed value of our taxable property increased modestly over the prior year coupled with no change in our ad valorem millage rate. In addition, the City experienced a $ 0.4 million increase in police service revenue as the demand for this service increased. The Charter School Fund is used to record the operations of the Aventura City of Excellence School. The School's fund balance increased by nearly $ 0.3 million as the School's enrollment increased by 12 students (from 996 to 1,008) in the 2014/15 school year. As a result, the School's intergovernmental revenues increased by approximately $ 0.5 million along with an increase in funding from the State for education. During the 2014/15 school year, the aggregate of operating and capital expenditures remained relatively constant in comparison to the prior year. The Street Maintenance Fund is used to record the operations of the street maintenance and construction costs, which are designated by State Statute. The activities in this fund vary from year to year based on the projects planned. The Debt Service Fund Series 2000 is used to record the principal retirements and related interest payments and did not have any significant changes from the prior year. Proprietary Fund The proprietary fund is used to record the operations of the stormwater-related activities and experienced a $ 0.74 million increase in net position over the prior year. This was due in large part to a grant of nearly a $ 0.5 million that the City received to fund a street drainage improvement project. In the current year operating revenues increased by approximately $ 0.07 million while operating expenses decreased by $ 0.1 million all while maintaining the same service level. 10 CITY OF AVENTURA, FLORIDA MANAGEMENT'S DISCUSSION AND ANALYSIS SEPTEMBER 30, 2015 General Fund Budgetary Highlights During the year, the original budget was amended and revenues and expenditures were increased by approximately $ 2.3 million primarily due to the following: • $ 0.79 million related to the automatic appropriation of capital -related encumbrances for projects that were in process at the end of fiscal year 2014. • $ 0.6 million related to appropriation of remaining capital -related funds from fiscal year 2014 for various projects which were incomplete or assigned at the end of that fiscal year. • $ 0.3 million related to the increase in building permit and planning review activity. • $ 0.3 million related to an increase is services provided by the police for off-duty services at private entities. • $ 0.3 million related to operational overages in various departments which were offset by additional revenues. During the year, revenues exceeded budgetary estimates and expenditures were less than budgetary estimates, resulting in a net increase to fund balance of nearly $ 2.9 million. The positive variance in revenues primarily resulted from the City receiving higher utility taxes and building permit revenue as several hundred new residential units were added during the current fiscal year. The positive expenditure variance primarily related to capital outlay expenditures that were still in the planning phase at the end of the fiscal year. These projects need to be reappropriated into the current year. Capital Assets and Debt Administration Capital Assets As of September 30, 2015 and 2014, the City had $ 99.3 million and $ 101.3 million, respectively, invested in a variety of capital assets, as reflected in the following schedule: Capital assets (in thousands, net of depreciation) Governmental Business -Type Activities Activities Total 2015 2014 2015 2014 2015 2014 Land $ 21,023 $ 21,023 $ - $ - $ 21,023 $ 21,023 Buildings 34,962 36,453 - - 34,962 36,453 Improvements other than buildings 8,839 7,774 - - 8,839 7,774 Furniture, machinery and equipment 5,175 3,159 - - 5,175 3,159 Infrastructure 21,313 22,751 6,348 6,532 27,661 29,283 Construction in progress 1,212 3,609 427 - 1,639 3,609 Total $ 92,524 $ 94,769 $ 6,775 $ 6,532 $ 99,299 $ 101,301 Additional information can be found in Note 6 - Capital Assets 11 CITY OF AVENTURA, FLORIDA MANAGEMENT'S DISCUSSION AND ANALYSIS SEPTEMBER 30, 2015 Debt Administration As of year-end, the City had $ 23.805 million in debt outstanding compared to the $ 25.540 million last year, a 6.8% decrease. All debt is secured only by a covenant to budget and appropriate. The debt position of the City is summarized below and is more fully explained in Note 7: Bonded Debt and Notes Payable (in thousands) Governmental Business -Type Activities Activities Total 2015 2014 2015 2014 2015 2014 Non -Ad Valorem bonds $ 23,805 $ 25,540 $ - $ - $ 23,805 $ 25,540 Economic Factors and Next Year's Budgets and Rates The State of Florida, by constitution, does not have a state personal income tax and therefore the State operates primarily using sales, gasoline and corporate income taxes. Local governments (cities, counties, school boards) primarily rely on property and a limited array of permitted other taxes (utility taxes, franchise fees and occupational licenses) as well as intergovernmental revenues for their governmental activities. For business -type activities and certain governmental activities (construction services and recreational programs), the user pays a related fee or charge associated with the service. The City experienced an 8.4% increase in property values over the prior year. The new value of $ 9.095 Billion is still down from the pre -recession value of $ 9.609 Billion, but continues to trend upward for our community. For the 201h year in the row the budget does not include a tax rate increase. In addition, General Fund reserve funds were not utilized to balance the budget and no additional debt was proposed. Strong fiscal policies and prudent budgeting have enabled the City to maintain the lowest tax rate in the County while providing high-quality services to our residents. The new construction assessed values rose by $ 10 million over the prior year. Recent development approvals for the Park Square Aventura mixed use project and the expansion of the Aventura Mall will insure that this trend continues in the near future. Although the local economy has made strides, the City needs to continue to remain prudent in its financial management by utilizing conservative revenue estimates and ensuring that expenditures remain within the projected revenue amounts. The budget process produced a total budget of $ 60.6 million or 1.9% more than the previous year. Capital Outlay expenditures are budgeted at $ 7.5 million and increased by $1.3 million or 20% compared to the prior year. Projects included range from drainage improvements to road resurfacing and the commitment to invest in state-of-the-art technology to serve and protect our residents. Maintaining our infrastructure from government buildings to our park facilities continues to be a major funding priority to protect these assets. Operating costs increased by $ 1.7 million as compared to the previous year. The budget maintains our current level for all City services except funding for the following areas: • A part-time Park Attendant position was reclassified to full-time to meet the increased service needs of our parks and the new park on NE 188th Street. • Building Inspection and Review costs were increased by $ 0.27 million to response to the upswing in building activity. • Funding has been provided to support the planned events for celebrating the 20th anniversary of the incorporation of the City. • Shuttle bus costs increased by $ 0.15 million to address possible route improvements during peak times. • Off-duty police costs went up by $ 0.25 million based on increased use of this service by Aventura Hospital and Medical Center and is offset by fees paid by the Hospital. • Added a Public Records Specialist position to respond to the increased demand for public records attributed to 911 tapes and the expanded use of the in -car video system. 12 CITY OF AVENTURA, FLORIDA MANAGEMENT'S DISCUSSION AND ANALYSIS SEPTEMBER 30, 2015 Economic Factors and Next Year's Budgets and Rates (Continued) The model of privatizing many service areas of the City's operations over the years has served the City well and has allowed for a more cost effective service delivery system as compared to the traditional government structure. The total number of full-time employees contained in the proposed budget increased by 2 compared to the prior year for a total of 176. Our mission is to join with our community to make Aventura a city of the highest quality and a city of excellence. We do this by providing responsive, cost effective and innovative local government services. Requests for Information This financial report is designed to provide our citizens, taxpayers, customers and investors and creditors with a general overview of the City's finances and to demonstrate the City's accountability. If you should have any questions pertaining to the information presented in this report or would like additional information, please contact the City's Finance Director at 19200 W. Country Club Drive, Aventura, Florida 33180. 13 BASIC FINANCIAL STATEMENTS CITY OF AVENTURA, FLORIDA STATEMENT OF NET POSITION SEPTEMBER 30, 2015 ASSETS Cash, cash equivalents and investments Receivables, net of allowance for uncollectibles Due from other governments Prepaid expenses Inventories Restricted cash, cash equivalents and investments Capital assets: Nondepreciable Depreciable, net of accumulated depreciation Total assets Governmental Business -Type Activities Activities Total $ 48,156,181 $ 2,013,889 $ 50,170,070 928,448 - 928,448 911,861 642,685 1,554,546 431,964 - 431,964 26,267 - 26,267 500,594 - 500,594 22,235,850 427,437 22,663,287 70,288,265 6,347,928 76,636,193 143,479,430 9,431,939 152,911,369 DEFERRED OUTFLOWS OF RESOURCES Pension contributions 1,773,092 - 1,773,092 Deferred charge on refunding 490,066 - 490,066 Total deferred outflows of resources 2,263,158 - 2,263,158 Accounts payable Accrued liabilities Due to other governments Unearned revenues Due within one year: Compensated absences payable Bonds payable Due in more than one year: Compensated absences payable Bonds payable Net pension liability OPEB obligation Total liabilities 1,870,479 107,156 1,977,635 1,437,152 - 1,437,152 3,025 - 3,025 766,994 - 766,994 1,109,853 - 1,109,853 1,790,000 - 1,790,000 2,061,155 - 2,061,155 22,015,000 - 22,015,000 3,063,824 - 3,063,824 376,000 - 376,000 34,493,482 107,156 34,600,638 DEFERRED INFLOWS OF RESOURCES Unavailable revenue - intergovernmental 140,376 - 140,376 Pension expenses 220,857 - 220,857 Total deferred inflows of resources 361,233 - 361,233 Net investment in capital assets 68,719,115 6,775,365 75,494,480 Restricted for: Community services 1,770,123 - 1,770,123 Public safety 1,147,971 - 1,147,971 Debt service 353,377 - 353,377 Unrestricted 38,897,287 2,549,418 41,446,705 Total net position $ 110,887,873 $ 9,324,783 $ 120,212,656 See notes to basic financial statements 14 O Cl) Of LU Q m 0 U) 75; EE W OF- F- LL?w c)U) Q U 0 LULL a HOZ Z WW H Z \ W LL LU >- 0 OQ� U U) Fl- LU ry O LL U Z P N f2 H (n LD N .> C U N Q 7 m > Q O (n -0 C: 5 c O .QNB (6 � U � U (n (n > O -(B� o O U O (n (nN O U 2) U) (n U (n N (n C N X W 00 CA (OI- I- O LO (A OO C6 LO CA O I� ,l N CA Cb "T N 69 I- C`7 LO C`7 00 (brn0r- I� O LO 0) v CA O CA LO CA O I� � N CA Cb 'T Ln 0 I-� N (A 0 1 0 rn rn Ch Ch Ch Ch Ln Ln N N 69 "T� (O "T O N m N 00 00 (A N 0 "T O O O CA 00 I - Ch N (O 00 00 (O (O - 00 00 00 LO CO "T LO 0 I- r- r - "T LO O (A O r- 0 O Ln ,�' N - 00 0 Lo 00 LO N "T e» (n N (n CD O N m Nco N N (A co co N N fA v N fA 0 m m Ch Ln N N N Oo fA CO r- N N co N LO C6 611 co co 00 m Ch 0 m v 0 co (n N Ovr- r- rn(b Ln_ Ln 0 Cl) 00 0 N O O "T LO 0 "T 0 00 I- CA (h (h Ch 0 I- N "T Ch CA I- 0 I- LO N CA 00 N "T = C`) � N N Ch I- N (O Ch (O O (h = N (A Cl) LO 00 N C`7 O Cl) N " 00 N Ch 0 O I- r- � O � 000 N 00 CA ff3 Ovr- vv(b r- rn v Cl) m 00 0 m 0 O 00 0 O r - 0"T 0 LO "T CA 0 N 0 00 I- r- � 0 ONO I- r O 000 00 CA 00 N (A - Ch 0 N 0 00 Ch I- N L(i O Ch I� O Ch O (A O 21 U m in N c (n a O U .0 U o N (n E E N C (6 > (n Lr - o + > 0 C > N 7 �O (n U 7 E O O O 0C7�U N O c U' ((6) Z W 7 CD O N m Nco N N (A co co N N fA v N fA 0 m m Ch Ln N N N Oo fA CO r- N N co N LO C6 611 co co 00 m Ch 0 m v 0 co (n N Ovr- r- rn(b Ln_ Ln 0 Cl) 00 0 N O O "T LO 0 "T 0 00 I- CA (h (h Ch 0 I- N "T Ch CA I- 0 I- LO N CA 00 N "T = C`) � N N Ch I- N (O Ch (O O (h = N (A Cl) LO 00 N C`7 O Cl) N " 00 N Ch 0 O I- r- � O � 000 N 00 CA ff3 Ovr- vv(b r- rn v Cl) m 00 0 m 0 O 00 0 O r - 0"T 0 LO "T CA 0 N 0 00 I- r- � 0 ONO I- r O 000 00 CA 00 N (A - Ch 0 N 0 00 Ch I- N L(i O Ch I� O Ch O (A O (n 2 O U) Ln U) (n (6 7 o ((6) Z 7 N U)i C N 'O ZA - O U =;N N N on N 2 U) Z, >'c o)U 0 C X (n c:O c0 N 0) 'o c N 0 N E U (n 7 N C 0) a) N O U ,S O N (D a) Ec N 6) O O L U o (n'N> L N> .+-' C 21 (n U 0 0 c o = Q I1 (D c > c (n Z Z O (n 2 O U) Ln ASSETS Cash and cash equivalents and investments Restricted cash, cash equivalents and investments Accounts receivable, net Due from other governments Inventories Prepaid expenditures Total assets LIABILITIES Accounts payable Accrued liabilities Due to other governments Unearned revenues Total liabilities DEFERRED INFLOWS OF RESOURCES Unavailable revenue - intergovernmental Total deferred inflows of resources FUND BALANCES Nonspendable: Inventories Prepaid expenditures Restricted for: Community services Public safety Debt service Committed for: Capital reserves Hurricane/emergency and disaster recovery operating reserves Assigned for: Charter school operations Community services Subsequent year's budget Unassigned: General Fund Total fund balances Total liabilities, deferred inflows of resources and fund balances CITY OF AVENTURA, FLORIDA - BALANCE SHEET - GOVERNMENTAL FUNDS 500,533 SEPTEMBER 30, 2015 500,594 Major Funds 3,471 - Debt 50,788 Service Charter Street Fund General School Maintenance Series Fund Fund Fund 2000 Nonmajor Total Governmental Governmental Funds Funds $ 39,458,852 $ 2,806,757 $ 2,717,519 $ 148,636 $ 3,024,417 $ 48,156,181 - - 500,533 61 500,594 874,189 3,471 - - 50,788 928,448 538,438 11,152 361,806 465 911,861 26,267 - - - 26,267 422,498 9,466 431,964 $ 41,320,244 $ 2,830,846 $ 3,079,325 $ 649,169 $ 3,075,731 $ 50,955,315 $ 891,586 $ 383,154 $ 558,065 $ - $ 37,674 $ 1,870,479 581,741 190,183 - 434,340 230,888 1,437,152 - 3,025 - - 3,025 766,994 - - - - 766,994 2,240,321 576,362 558,065 434,340 268,562 4,077,650 _ 100,000 100,000 26,267 - 422,498 9,466 16,405,561 5,000,000 - - 2,245,018 313,426 1,770,123 651,137 40,376 140,376 40,376 140,376 - 26,267 431.964 - 1,770,123 - 1,147,971 1,147,971 214,829 138,548 353,377 - - 16,405,561 5,000,000 - 2,245,018 1,472,182 1,472,182 8,092 972,655 16,912,171 16,912,171 39,079,923 2,254,484 2,421,260 214,829 2,766,793 46,737,289 $ 41,320,244 $ 2,830,846 $ 3,079,325 $ 649,169 $ 3,075,731 $ 50,955,315 See notes to basic financial statements 16 CITY OF AVENTURA, FLORIDA RECONCILIATION OF THE BALANCE SHEET OF GOVERNMENTAL FUNDS TO THE STATEMENT OF NET POSITION SEPTEMBER 30, 2015 Amounts reported for governmental activities in the statement of net position are different as a result of: Total fund balances - governmental funds (Page 16) Capital assets used in governmental activities are not financial resources and therefore are not reported in the governmental funds. Governmental capital assets Less accumulated depreciation Pension contributions Deferred charge on refunding Pension expenses Long-term liabilities, including bonds payable, are not due and payable in the current period and therefore are not reported in the governmental funds. Notes payable OPEB liability Net pension liability Compensated absences Net position of governmental activities (Page 15) See notes to basic financial statements 17 141,995,949 (49,471,834) $ 46,737,289 92, 524,115 1,773,092 490,066 (220,857) (23,805,000) (376,000) (3,063,824) (3,171,008) (30,415,832) $ 110,887,873 CITY OF AVENTURA, FLORIDA STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES GOVERNMENTAL FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2015 REVENUES: Ad valorem taxes Utility service taxes Franchise fees Intergovernmental Licenses and permits Charges for services Fines and forfeitures Investment income Miscellaneous Total revenues EXPENDITURES: Current: General government Public safety Community services Capital outlay Debt service: Principal Interest Total expenditures Excess (deficiency) of revenues over expenditures OTHER FINANCING SOURCES (USES): Sale of general capital assets Transfers in Transfers out Total other financing sources (uses) Net change in fund balances FUND BALANCES, beginning of year FUND BALANCES, end of year Charter General School Fund Fund Debt Service Street Fund Maintenance Series Fund 2000 Nonmajor Total Governmental Governmental Funds Funds $ 13,977,630 $ $ $ $ $ 13,977,630 7,872,484 7,872,484 2,294,667 2,294,667 3,802,562 7,595,633 2,233,061 123,937 13,755,193 3,097,167 - - - 3,097,167 2,977,872 662,035 81,455 792,775 4,514,137 2,274,477 - - 508,745 2,783,222 130,838 10,833 9,589 25,336 5,868 182,464 132,937 203,592 336,529 36,560,634 8,472,093 2,324,105 25,336 1,431,325 48,813,493 4,631,847 - - - - 4,631,847 20,030,756 - - 120,550 20,151,306 5,276,579 7,704,288 897,996 - 13,878,863 1,529,502 144,140 1,218,329 - 912,631 3,804,602 - - - 360,000 1,375,000 1,735,000 - - - 148,680 663,293 811,973 31,468,684 7,848,428 2,116,325 508,680 3,071,474 45,013,591 5,091,950 623,665 207,780 (483,344) (1,640,149) 3,799,902 40,850 - - - - 40,850 30,000 100,000 508,680 2,027,654 2,666,334 (2,192,334) (444,000) (30,000) (2,666,334) (2,121,484) (344,000) 508,680 1,997,654 40,850 2,970,466 279,665 207,780 25,336 357,505 3,840,752 36,109,457 1,974,819 2,213,480 189,493 2,409,288 42,896,537 $ 39,079,923 $ 2,254,484 $ 2,421,260 $ 214,829 $ 2,766,793 $ 46,737,289 See notes to basic financial statements 18 CITY OF AVENTURA, FLORIDA RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES FISCAL YEAR ENDED SEPTEMBER 30, 2015 Amounts reported for governmental activities in the statement of activities (Page 15) are different because: Net change in fund balances - total governmental funds (Page 18) $ 3,840,752 Governmental funds report capital outlays as expenditures. However, in the statement of activities, the cost of those assets is allocated over their estimated useful lives and reported as depreciation expense. This is the amount by which capital outlays exceeded depreciation in the current period. The details of the difference are as follows: Capital outlay $ 2,608,949 Depreciation expense (4,854,249) Net adjustment (2,245,300) The net effect of various transactions involving capital assets (i.e., sales, trade-ins, and donations) is to increase (decrease) net position. (217,323) The issuance of long-term debt (e.g., bonds, master leases) provides current financial resources to governmental funds, while the repayment of the principal of long-term debt consumes the current financial resources of governmental funds. Neither transaction, however, has any effect on net position. The details of the differences are as follows: Principal payments: Notes payable 1,735,000 Some expenses reported in the statement of activities do not require the use of current financial resources and, therefore, are not reported as expenditures in governmental funds. The details of the difference are as follows: Change in OPEB liability $ (54,000) Decrease in net pension liability and related expenses 316,124 Increase in compensated absences (173.984) Net adjustment 88,140 Change in net position of governmental activities (Page 15) $ 3,201,269 See notes to basic financial statements 19 CITY OF AVENTURA, FLORIDA STATEMENT OF NET POSITION PROPRIETARY FUND SEPTEMBER 30, 2015 ASSETS Current assets: Cash, cash equivalents and investments Due from other governments Total current assets Capital assets: Capital assets not being depreciated Capital assets being depreciated, net Total noncurrent assets Total assets LIABILITIES Current liabilities: Accounts payable Total liabilities NET POSITION Net investment in capital assets Unrestricted Total net position See notes to basic financial statements 20 Stormwater Utility Fund $ 2,013,889 642,685 2,656,574 427,437 6,347,928 6,775,365 9,431,939 107,156 107,156 6,775,365 2,549,418 $ 9,324,783 CITY OF AVENTURA, FLORIDA STATEMENT OF REVENUES, EXPENSES AND CHANGES IN NET POSITION PROPRIETARY FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2015 Operating revenues: Charges for services Operating expenses: Cost of sales and services Depreciation expense Total operating expenses Operating income Non-operating revenues (expenses): Grant revenue Investment income Change in net position Net position, beginning of year Net position, end of year See notes to basic financial statements 21 Stormwater Utility Fund $ 926,278 396,540 297,324 693,864 232,414 496,293 7,335 736,042 8,588,741 $ 9,324,783 CITY OF AVENTURA, FLORIDA STATEMENT OF CASH FLOWS PROPRIETARY FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2015 Cash flows from operating activities: Cash received from customers, users and others Cash paid to suppliers Net cash provided by operating activities Cash flows from non capital financing activities: Grant proceeds Net cash provided by non capital financing activities Cash flows from capital and related financing activities: Acquisition and construction of capital assets Net cash (used in) in capital and related financing activities Cash flows provided by investing activities: Investment income received Net cash provided by investing activities Net increase in cash, cash equivalents and investments Cash, cash equivalents and investments, beginning of year Cash, cash equivalents and investments, end of year Reconciliation of operating income to net cash provided by operating activities: Operating income Adjustments to reconcile operating income to net cash provided by operating activities: Depreciation expense Changes in assets and liabilities: Increase in due from other governments Increase in accounts payable Total adjustments Net cash provided by operating activities See notes to basic financial statements 22 $ 428,134 (318,816) 109,318 496,293 496,293 (540,564) (540,564) 7,335 7,335 72,382 1,941,507 $ 2,013,889 $ 232,414 297,324 (498,144) 77,724 (123,096) $ 109,318 FIDUCIARY FUNDS CITY OF AVENTURA, FLORIDA STATEMENT OF NET POSITION FIDUCIARY FUND - POLICE OFFICERS' RETIREMENT PLAN SEPTEMBER 30, 2015 ASSETS Investments, at fair value: Common stocks, net of options and futures $ 19,150,605 U.S. Government securities 3,639,513 Hedge funds 2,552,416 Corporate bonds 2,296,239 Money market funds 1,156,233 Real estate 1,312,578 Receivables: Other receivables 4,092 Accrued investment income 58,038 Prepaid expenses 31,639 Total assets 30,201,353 LIABILITIES Accounts payable 3,921 Due for securities purchased 58,331 Deferred revenue 53,343 Total liabilities 115,595 Net position held in trust for pension benefits $ 30,085,758 See notes to basic financial statements 23 CITY OF AVENTURA, FLORIDA STATEMENT OF CHANGES IN NET POSITION FIDUCIARY FUND - POLICE OFFICERS' RETIREMENT PLAN FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2015 Additions: Contributions: Employer $ 1,550,643 Employees 541,792 State of Florida, premium tax 310,355 Total contributions 2,402,790 Investment (loss) Net (depreciation) appreciation in fair value of investments (927,415) Interest and dividend income 574,155 Total investment (loss) (353,260) Less: investment expenses 261,901 Net investment (loss) (615,161) Total additions 1,787,629 Deductions: Administrative expenses 64,108 Benefits paid 382,361 Refund of contributions 14,800 Total deductions 461,269 Change in net position 1,326,360 Net position held in trust for pension benefits, beginning of year 28,759,398 Net position held in trust for pension benefits, end of year $ 30,085,758 See notes to basic financial statements 24 NOTES TO BASIC FINANCIAL STATEMENTS CITY OF AVENTURA, FLORIDA NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30, 2015 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The City of Aventura, Florida (the "City") was incorporated on November 7, 1995. The City operates under a commission -manager form of government and provides the following full range of municipal services as authorized by its charter: public safety, highways and streets, building, licensing and code compliance, culture and recreation, public works and stormwater management, public records and general administrative services. The Comprehensive Annual Financial Report (the "CAFR") of the City includes all funds. The financial statements of the City have been prepared to conform with accounting principles generally accepted in the United States of America ("GAAP") as applicable to state and local governments. The Governmental Accounting Standards Board ("GASB") is the accepted standard-setting body for establishing governmental accounting and financial reporting principles. Significant accounting and reporting policies and practices used by the City are described below: A. Financial Reporting Entity The financial statements were prepared in accordance with Government Accounting Standards, which establishes standards for defining and reporting on the financial reporting entity. The definition of the financial reporting entity is based upon the concept that elected officials are accountable to their constituents for their actions. One of the objectives of financial reporting is to provide users of financial statements with a basis for assessing the accountability of the elected officials. The financial reporting entity consists of the City, organizations for which the City is financially accountable and other organizations for which the nature and significance of their relationship with the City are such that exclusion would cause the reporting entity's financials statements to be misleading or incomplete. The City is financially accountable for a component unit if it appoints a voting majority of the organization's governing board and it is able to impose its will on that organization or there is a potential for the organization to provide specific financial benefits to, or impose specific financial burdens on the City of Aventura. Based upon the application of these criteria, there were no organizations that met the criteria described above. B. Government Wide and Fund Financial Statements The basic financial statements include both government -wide (based on the City as a whole) and fund financial statements. The government -wide financial statements (i.e., the statement of net position and the statement of activities) report information on all activities of the City. As a general rule, the effect of interfund services provided and used has been eliminated from these statements. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business -type activities, which rely to a significant extent on fees and charges for services. The government -wide statement of activities demonstrates the degree to which the direct expenses of a given function or segment is offset by program revenues. Direct expenses are those expenses that are clearly identifiable with a specific function or segment. Program revenues include: 1) charges to customers or applicants who purchase, use or directly benefit from goods, services or privileges provided by a given function or segment and 2) grants and contributions that are restricted to meeting the operation or capital requirements of a particular function or segment. Taxes and other items not properly included among program revenues are reported instead as general revenues. The net cost (by function) is normally covered by general revenue (i.e., property taxes, sales taxes, franchise taxes, unrestricted intergovernmental revenues, interest income, etc.) 25 CITY OF AVENTURA, FLORIDA NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30, 2015 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) B. Government Wide and Fund Financial Statements (Continued) Separate fund financial statements are provided for governmental funds, proprietary funds and fiduciary funds, even though the latter are excluded from the government -wide financial statements. The focus of fund financial statements is on major funds. Major individual governmental funds and the major individual enterprise fund are reported as separate columns in the fund financial statements. GASB Statement No. 34 sets forth minimum criteria (percentage of assets/deferred outflows, liabilities/deferred inflows, revenues or expenditures/expenses of either fund category for the governmental and enterprise, combined or funds that management deems of public importance) for the determination of major funds. The nonmajor funds are combined and presented in a single column in the fund financial statements. The government -wide -focus is more on the -sustainability of the City as an entity and the -change in aggregate financial position resulting from the activities of the fiscal period. The focus of the fund financial statements is on the major individual funds of the governmental and business -type categories, (by category). Each presentation provides valuable information that can be analyzed and compared to enhance the usefulness of the information. C. Measurement Focus, Basis of Accounting and Financial Statement Presentation The government -wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting, as are the proprietary and fiduciary fund financial statements. Revenues are recorded when earned and, expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the year when an enforceable lien exists and when levied for. Grants and similar items are recognized as revenues as soon as all eligibility requirements imposed by the provider have been met. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the government considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to compensated absences, pension, other postemployment benefits and claims and judgments, are recorded only when due. Property taxes when levied for, franchise fees, utility taxes, charges for services, impact fees, intergovernmental revenues when eligibility requirements are met and investment income associated with the current fiscal period are all considered to be measurable and have been recognized as revenues of the current fiscal period, if available. All other revenue items such as fines and forfeitures and licenses and permits are considered to be measurable and available when cash is received by the City. Proprietary fund -type operating statements present increases (e.g., revenues) and decreases (e.g., expenses) in net total position. Proprietary funds distinguish operating revenues and expenses from non-operating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund's principal ongoing operations. The principal operating revenues of the proprietary fund are charges to customers for sales and services. Operating expenses for proprietary funds include the costs of sales and services, administrative expenses and depreciation on capital assets. All revenues and expenses that do not meet this definition are reported as non-operating revenues or expenses. 26 CITY OF AVENTURA, FLORIDA NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30, 2015 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) C. Measurement Focus, Basis of Accounting and Financial Statement Presentation (Continued) The City reports the following major governmental funds: General Fund - This fund is the principal operating fund of the City. All general tax revenues and other receipts that are not allocated by law or contractual agreement to another fund are accounted for in this fund. Charter School Fund - This fund is used to account for revenues and expenditures from the operations of the Aventura City of Excellence School, a special revenue fund of the City. Street Maintenance Fund - This fund is used to account for revenues and expenditures, which by State Statue are designated for street maintenance and construction costs. Debt Service Fund Series 2000 - is used to account for the payment of principal, interest and other expenditures associated with the Series 2000 Revenue Bonds. The City reports the following major proprietary fund: Stormwater Utility Fund - This fund accounts for the operation of the City's stormwater system. Additionally, the government reports the following fiduciary fund type: Police Officers' Retirement Plan Fund - This fund accounts for the activities of the Police Officers' Retirement Plan that accumulates resources for pension benefits to qualifying police officers. The financial statements of the City have been prepared in accordance with generally accepted accounting principles (GAAP) as applied to governmental units. The Governmental Accounting Standards Board (GASB) is the standard setting body for governmental accounting and financial reporting. The financial statements of the City follow the guidance of GASB Statement No. 62, Codification of Accounting and Financial Reporting Guidance Contained in Pre -November 30, 1989 FASB and AICPA Pronouncements for both the government wide and proprietary fund financial statements. Governments also have the option of following subsequent FASB pronouncements for their business type activities and enterprise funds subject to this same limitation. The City has elected not to follow subsequent FASB guidance. As a general rule, the effect of interfund activity has been eliminated from the government -wide financial statements. Amounts reported as program revenues include: 1) charges to customers or applicants for goods, services or privileges provided and fines and forfeitures, 2) operating grants and contributions and 3) capital grants and contributions. Internally dedicated resources are reported as general revenues rather than as program revenues. Likewise, general revenues include all taxes. 1. Cash, cash equivalents and investments - Cash and cash equivalents are defined as demand deposits, money market accounts and other short-term investments with original maturities of three months or less from the date of acquisition. The City maintains a pooled cash account for all funds. This enables the City to invest large amounts of idle cash for short periods of time and to optimize earnings potential. Cash, cash equivalents and investments represents the amount owned by each City fund. Resources of all funds, with the exception of the pension fund, are also combined into investment pools for the purpose of maximizing investment yields. Earnings on pooled cash and investments are allocated monthly based on balances of the respective funds. The City's investments are reported at their fair value based on quoted market prices as reported by recognized security exchanges except for the Guaranteed Investment Contract which is recorded at cost and the City's investment in the Florida PRIME which is recorded at the amortized cost method. 27 CITY OF AVENTURA, FLORIDA NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30, 2015 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) C. Measurement Focus, Basis of Accounting and Financial Statement Presentation (Continued) 1. Cash, cash equivalents and investments (Continued) - The pension plan's investments in common stocks, U.S. government securities, hedge funds, corporate bonds, and real estate are reported at fair value based on quoted market prices. Investments in money market funds are generally valued at amortized cost. 2. Receivables and pavables - Activities between funds that are representative of lending/borrowing arrangements outstanding at the end of the fiscal year are referred to as either "due to/from other funds" (the current portion of interfund loans) or "advances to/from other funds" (the noncurrent portions of interfund loans). Any residual balances outstanding between the governmental activities and business activities are reported in the government -wide financial statements as "internal balances." 3. Prepaid expenses/expenditures - Certain payments to vendors reflect costs applicable to a future accounting period and are recorded as prepaid items in both government -wide and fund financial statements. 4. Inventories - Inventories are valued at the lower of cost (first -in, first -out) or market. These amounts are reported as nonspendable in governmental fund financial statements. Inventory is accounted for using the consumption method whereby inventories are recorded as expenditures when they are used. 5. Capital assets - Capital assets purchased or acquired with an original cost of $5,000 or more are reported at historical cost or estimated historical cost. Contributed assets are reported at estimated fair value as of the date received. Additions, improvements and other capital outlays that significantly extend the useful life of an asset are capitalized. Other costs incurred for repairs and maintenance are expensed as incurred. Depreciation on all assets is provided on the straight-line basis over the following estimated useful lives: Buildings 25 Improvements other than buildings 20-30 Infrastructure 20-40 Furniture, machinery and equipment 3-20 Within governmental funds, amounts incurred for the acquisition of capital assets are reported as fund expenditures. Depreciation expense is not reported within the governmental fund financial statements. 6. Deferred outflows/inflows of resources - In addition to assets, the statement of financial position will sometimes report a separate section for deferred outflows of resources. This separate financial statement element, deferred outflows of resources, represents a consumption of net position that applies to a future period(s) and so will not be recognized as an outflow of resources (expense/expenditure) until then. The City has pension contributions and deferred charges on refunding that qualify for reporting in this category in the amount of $1,773,092 and $490,066, respectively. Pension contributions were recorded during the fiscal year as a result of the implementation of Governmental Accounting Standards Board (GASB) Statement No. 68, Accounting and Financial Reporting for Pensions—an amendment of GASB Statement No. 27 as of October 1, 2014 (See Note 1) Deferred charge on refunding reported results from the difference in the carrying value of refunded debt and its reacquisition price. This amount is deferred and amortized over the shorter of the life of the refunded or refunding debt. In addition to liabilities, the statement of financial position will sometimes report a separate section for deferred inflows of resources. This separate financial statement element, deferred inflows of resources, inflow of resources (revenue) until that time. The City has pension expenses and unavailable revenues that qualify for reporting in this category in the amount of $220,857 and $140,376, respectively. 28 CITY OF AVENTURA, FLORIDA NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30, 2015 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) C. Measurement Focus, Basis of Accounting and Financial Statement Presentation (Continued) 6. Deferred outflows/inflows of resources (Continued) - Pension expenses were recorded during the fiscal year as a result of the implementation of Governmental Accounting Standards Board (GASB) Statement No. 68, Accounting and Financial Reporting for Pensions—an amendment of GASB Statement No. 27 as of October 1, 2014 (See Note 1) Unavailable revenues consist of intergovernmental revenue and utility service taxes. These amounts are deferred and recognized as an inflow of resources in the period that the amounts become available. 7. Compensated absences payable - The City's sick leave policy permits employees to accumulate earned but unused sick pay benefits. Upon termination, sick pay is paid out, between 0 - 100% based on length of service. The City's vacation policy is that earned vacation is cumulative although limited to certain maximums based on length of service. Accumulated compensated absences are recorded in the government -wide and proprietary fund financial statements when earned. Expenditures for accumulated compensated absences have been recorded in the governmental funds only if they have matured, (e.g., resulting from employee resignations and retirements). Payments are generally paid out of the General Fund. 8. Long-term obligations - In the government -wide financial statements and proprietary fund types in the fund financial statements, long-term debt and other long-term obligations are reported as liabilities in the applicable governmental activities, business -type activities or proprietary fund type statement of net position. Bond premiums and discounts are deferred and amortized over the life of the bonds using the straight line method, which approximates the effective interest method. Bonds payable are reported net of the applicable premiums and discounts, if applicable. In the fund financial statements, governmental fund types recognize bond premiums and discounts during the current period. The face amount of debt issued is reported as other financing sources. Premiums received on debt issuances are reported as other financing sources while discounts on debt issuances are reported as other financing uses. 9. Net position - Net position in the government -wide and proprietary funds are categorized as net investment in capital assets; restricted or unrestricted. Net investment in capital assets, is the difference between the cost of capital assets, less accumulated depreciation reduced by the outstanding balances of any borrowings used for the acquisition, construction or improvement of those assets. Restricted consists of net position with constraints placed on their use by external parties (creditors, grantors, contributors, or laws or regulations of other governments) or imposed by law through constitutional provisions or enabling legislation. Unrestricted indicates that portion of net position that is available to fund future operations. Sometimes the government will fund outlays for a particular purpose from both restricted (e.g., restricted bond or grant proceeds) and unrestricted resources. In order to calculate the amounts to report as restricted – net position and unrestricted – net position in the government -wide and proprietary fund financial statements, a flow assumption must be made about the order in which the resources are considered to be applied. It is the government's policy to consider restricted – net position to have been depleted before unrestricted – net position is applied. 29 CITY OF AVENTURA, FLORIDA NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30, 2015 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) C. Measurement Focus, Basis of Accounting and Financial Statement Presentation (Continued) 10. Fund balance The City follows GASB Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions which requires that governmental fund financial statements present fund balances based on classifications that comprise a hierarchy that is based primarily on the extent to which the City is bound to honor constraints on the specific purposes for which amounts in the respective governmental funds can be spent. The classifications used in the governmental fund financial statements are as follows: Nonspendable: This classification includes amounts that cannot be spent because they are either (a) not in spendable form or (b) are legally or contractually required to be maintained intact. "Not in spendable form" includes items that are not expected to be converted to cash (such as inventories and prepaid amounts) and items such as long-term amount of loans and notes receivable, as well as property acquired for resale. The corpus (or principal) of a permanent fund is an example of an amount that is legally or contractually required to be maintained intact. Restricted: This classification includes amounts for which constraints have been placed on the use of the resources either (a) externally imposed by creditors (such as through a debt covenant), grantors, contributors, or laws or regulations of other governments, or (b) imposed by law through constitutional provisions or enabling legislation. Committed: This classification includes amounts that can be used only for the specific purposes determined by a formal action of the government's highest level of decision making. The City Commission is the highest level of decision-making authority for the government that can, by adoption of an ordinance prior to the end of the fiscal year, commit fund balance. Once adopted, the limitation imposed by the ordinance remains in place until a similar action is taken (the adoption of another ordinance) to remove or revise the limitation. Assigned: This classification includes amounts that are constrained by the City's intent to be used for a specific purpose but are neither restricted nor committed. The City Commission has by resolution authorized the City Manager to assign fund balance. The City Commission may also assign fund balance as it does when appropriating fund balance to cover a gap between estimated revenue and appropriations in the subsequent year's budget. Unlike commitments, assignments generally can only exist temporarily. In other words, an additional action does not normally have to be taken for the removal of an assignment. Conversely, as discussed previously, an additional action is essential to either remove or revise a commitment. Unassigned: This classification includes the residual fund balance for the General Fund. This classification represents fund balance that has not been assigned to other funds and that has not been restricted, committed, or assigned to specific purposes within the General Fund. Unassigned fund balance may also include negative balances for any governmental fund if expenditures exceed amounts restricted, committed or assigned for those specific purposes. The City uses restricted amounts to be spent first when both restricted and unrestricted fund balance is available unless there are legal documents/contracts that prohibit doing this, such as in grant agreements requiring dollar for dollar spending. Additionally, the City would first use committed fund balance, followed by assigned fund balance and then unassigned fund balance when expenditures are incurred for purposes for which amounts in any of the unrestricted fund balance classifications could be used. KH CITY OF AVENTURA, FLORIDA NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30, 2015 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) C. Measurement Focus, Basis of Accounting and Financial Statement Presentation (Continued) 11. Fund balance policies - The City's policy is to maintain an adequate General Fund balance to meet seasonal shortfalls in cash flow and reduce susceptibility to emergency and unanticipated expenditures and/or revenue shortfalls. Minimum Level of Unassigned Fund Balance of the General Fund At the beginning of each fiscal year, the total unassigned fund balance shall not be less than 10% of the annual General Fund revenue. In any fiscal year where the City's unassigned fund balance falls below the required 10% threshold, the City shall not budget any amounts of unassigned fund balance for the purpose of balancing the budget. In addition, the City Manager will make every effort to reestablish the minimum unassigned fund balance in a 24 — 36 month period beginning with the year from which the reserve funds fell below the 10% threshold. Hurricane/Emergency and Disaster Recovery Reserve The City's Commission has adopted a fund balance reserve policy to maintain Hurricane/Emergency and Disaster Recovery's Operating Reserve at a minimum level of 5,000,000. 12. Net position flow of assumption - Sometimes the City will fund outlays for a particular purpose from both restricted and unrestricted resources. In order to calculate the amounts to report as restricted -net position and unrestricted -net position in the government -wide financial statements, a flow assumption must be made about the order in which resources are considered to be applied. It is the City's policy to consider restricted net position to have been depleted before unrestricted -net position is applied. 13. Encumbrances - Encumbrance accounting, under which purchase orders, contracts and other commitments for the expenditure of funds are recorded in order to reserve that portion of the applicable appropriation, is employed as an extension of formal budgetary integration. Encumbrances are recorded at the time a purchase order or other commitment is entered into. Encumbrances outstanding at year-end represent the estimated amount of expenditures which would result if unperformed purchase orders and other commitments at year-end are completed. Encumbrances lapse at year-end; however, the City generally intends to honor purchase orders and other commitments in process. As a result, encumbrances outstanding at year-end are re -appropriated in the next fiscal year and are therefore presented as committed or assigned fund balance for the subsequent year. 14. Use of estimates - The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. ILy, l:jIALy, IA�11re'll1101�K91&r1.1Ta:1�ILy, IA�11VillWAKK9111�1111�[CI&IVe1�IOil :1Dim -.107e1:J•J&1re'llIA Ly, IA�111 The City implemented the following GASB Statement during the fiscal year ended September 30, 2015 that had an impact on the financial statements: GASB Statement No. 68, Accounting and Financial Reporting for Pensions, an amendment of GASB Statement No. 27. This Statement replaces the requirements of Statements No. 27 and No. 50 related to pension plans that are administered through trusts or equivalent arrangements. 31 CITY OF AVENTURA, FLORIDA NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30, 2015 NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) C. Measurement Focus, Basis of Accounting and Financial Statement Presentation (Continued) IMPLEMENTATION OF GOVERNMENTAL ACCOUNTING STANDARDS BOARD STATEMENT (Continued) As a result of the implementation of this standard it was determined that the opening net position of the governmental activities, as of October 1, 2014 was to be restated as follows: Net position - beginning as previously reported $ 109,734,376 Record net pension liability (3,644,758) Eliminate net pension asset (220,059) Record deferred outflows 1,817,045 Net position - beginning as restated $ 107,686,604 NOTE 2 - PROPERTY TAXES Property taxes are assessed as of January 1 each year and are first billed (levied) and due the following November 1. Under Florida law, the assessment of all properties and the collection of all county, municipal, school board and special district property taxes are consolidated in the Offices of the County Property Appraiser and County Tax Collector. The laws for the State regulating tax assessments are also designed to assure a consistent property valuation method statewide. State statutes permit municipalities to levy property taxes at a rate of up to 10 mills ($10 per $1,000 of assessed taxable valuation). The millage rate assessed by the City for the year ended September 30, 2015 was 1.7261 mills. The City's tax levy is established by the City Commission prior to October 1 of each year, and the County Property Appraiser incorporates the millage into the total tax levy, which includes Miami -Dade County, Miami - Dade County School Board and certain other special taxing districts. All property is reassessed according to its fair market value as of January 1 each year. Each assessment roll is submitted to the Executive Director of the Florida Department of Revenue for review to determine if the assessment rolls meet all of the appropriate requirements of State Statutes. All real and tangible personal property taxes are due and payable on November 1 each year or as soon as practicable thereafter as the assessment roll is certified by the County Property Appraiser. Miami -Dade County mails each property owner on the assessment roll a notice of the taxes due and collects the taxes for the City. Taxes may be paid upon receipt of the notice from Miami -Dade County, with discounts at the rate of 4% if paid in the month of November, 3% if paid in the month of December, 2% if paid in the month of January and 1 % if paid in the month of February. Taxes paid during the month of March are without discount, and all unpaid taxes on real and tangible personal property become delinquent and liens are placed on April 1 of the year following the year in which the taxes were assessed. Procedures for the collection of delinquent taxes by Miami -Dade County are provided for in the laws of Florida. There were no material delinquent property taxes as of September 30, 2015. 32 CITY OF AVENTURA, FLORIDA NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30, 2015 NOTE 3 - DEPOSITS AND INVESTMENTS Deposits The City's custodial credit risk policy is in accordance with Florida Statutes. Florida Statutes authorize the deposit of City funds in demand deposits or time deposits of financial institutions approved by the State Treasurer. These are defined as public deposits. All City public deposits are held in qualified public depositories pursuant to Chapter 280, Florida Statutes, "Florida Security for Public Deposits Act." Under the act, all qualified public depositories are required to pledge eligible collateral having a market value equal to or greater than the average daily or monthly balance of all public deposits times the depository's collateral pledging level. The collateral pledging level may range from 50% to 125% depending upon the depository's financial condition and the length of time that the depository has been established. All collateral must be deposited with the State Treasurer. Any losses to public depositors resulting from insolvency are covered by applicable deposit insurance, sale of securities pledged as collateral and, if necessary, assessment against other qualified public depositories of the same type as the depository in default. The City's bank balances were insured either by the Federal depository insurance corporation or collateralized in the bank's participation in the Florida Security for Public Deposits Act. The Florida SBA Pool, hereinafter referred to as "Florida PRIME", is not a registrant with the Securities and Exchange Commission ("SEC")- however, its board has adopted operating procedures consistent with the requirements for a 2a-7 fund. For the Florida PRIME, a 2a-7 like pool, the value of the City's position is the same as the value of the pool shares and is recorded at amortized cost. At September 30, 2015, the City's investment in the Florida PRIME was that of $17,450,475. In accordance with these requirements, the method used to determine the participants' shares sold and redeemed is the amortized cost method. Amortized cost includes accrued income and is a method of calculating an investment's value by adjusting its acquisition cost for the amortization of discount or premium over the period from purchase to maturity. Thus, the City's account balance in the SBA is its amortized cost. The SBA is governed by Chapter 19-7 of the Florida Administrative Code. These rules provide guidance and establish the general operating procedures for the administration of the SBA. Additionally, the Office of the Auditor General of the State of Florida performs the operational audit of the activities and investment of the SBA. The SBA accounts are not subject to custodial credit risk as these investments are not evidenced by securities that exist in physical or bank entry form. Investments: On July 8, 2014, the City re -adopted Chapter 6.6 of the Administrative Policy and Directives and Procedures Manual, entitled "Investments Objective and Parameters," as the City's Investment Policy for the management of Public Funds ("the policy"). The policy was created in accordance with Section 218.415, Florida Statutes. The policy applies to all investments held and controlled by the City, with the exception of the Police Officers' Pension Plan and its debt issuance where there are other existing policies or indentures in effect for the investment of related funds. 33 CITY OF AVENTURA, FLORIDA NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30, 2015 NOTE 3 - DEPOSITS AND INVESTMENTS (Continued) Investments (Continued The City's policy for investments other than pension plan and debt issuance is summarized herein. The Finance Director has responsibility for the type of investments the City makes. The investment policy establishes permitted investments, asset allocation, issuer limits, credit rating requirements and maturity limits to protect the City's assets. All investment securities are held by a Trust custodian, and are managed by financial advisors. In general, the City's policy allows to invest, in the following: (1) securities and obligations of the United States and its agencies; (2) nonnegotiable interest bearing time deposits or savings accounts provided that such deposits are secured by collateral as prescribed by the Florida Security for Public Deposits Act, Chapter 280, Florida Statutes; (3) repurchase agreements collateralized by full or general faith and credit obligations of the U. S. Government or Agency securities; (4) the Florida Local Government Surplus Funds Trust Fund "SBA"; (5) intergovernmental investment pools authorized pursuant to the Florida Interlocal Cooperation Act, provided by Section 163.01, Florida Statutes, and provided that such funds contain no derivatives; (6) money market mutual funds - registered investment companies with the highest credit quality rating; (7) commercial paper of any U.S. company; (8) corporate notes; (9) asset backed securities issued by corporations organized and operating within the United States or by depository institutions licensed by the United States; and (10) taxable/tax-exempt municipal bonds. The City policy for pension investments is under the oversight of the Plan's Board of Trustees (the "Board"). The Board contracts with investment advisory firms and approves any new investment vehicles presented by the consultants. The Board follows all applicable state statutes. The City has a Guaranteed Investment Contract ("GIC") that is not subject to interest rate risk classification because it is a direct contractual investment and is not a security. The GIC also is not rated for credit risk classification purposes. The GIC provides for a guaranteed return on investments over a specific period of time at a rate of 5.04% per annum. The collateral value of the GIC as of September 30, 2015 is $521,058 and is expected to continue to be sufficient to meet the reserve fund requirement for the Series 2000 Revenue Bond of a minimum of $500,000. The GIC is recorded at the contract amount which is $500,594. 34 CITY OF AVENTURA, FLORIDA NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30, 2015 NOTE 3 - DEPOSITS AND INVESTMENTS (Continued) Investments (Continued): As of September 30, 2015, the City's cash, cash equivalents and investments consisted of the following: Cash and cash equivalents and investments: 19,150,605 State Board of Administration - 3,639,513 SBA, Florida PRIME $ 17,450,475 Deposits with financial institutions 17,011,362 U.S. Treasury bills 4,918,231 U.S. Government obligations 3,634,529 Corporate bonds 3,719,215 Asset backed securities 1,609,332 Guaranteed investment contract 500,594 Municipal obligations 156,227 Mortgage-backed securities 1,667,544 Petty cash 3,155 50,670,664 Fiduciary fund investments Common stocks, net of options and futures 19,150,605 U.S. Government securities 3,639,513 Hedge funds 2,552,416 Corporate bonds 2,296,239 Money market funds 1,156,233 Real estate 1,312,578 30,107,584 $ 80,778,248 35 CITY OF AVENTURA, FLORIDA NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30, 2015 NOTE 3 - DEPOSITS AND INVESTMENTS (Continued) Investments (Continued): Cash, cash equivalents and investments are classified in the accompanying financial statements as follows: Statement of Net Position: Cash, cash equivalents and investments $ 50,170,070 Restricted cash, cash equivalents and investments 500,594 50,670,664 Statement of Net Position - Fiduciary Fund Common stocks, net of options and futures 19,150,605 U.S. Government securities 3,639,513 Hedge funds 2,552,416 Corporate bonds 2,296,239 Money market funds 1,156,233 Real estate 1,312,578 30,107,584 $ 80,778,248 Inti -n-0 rata rick The City's policy is to limit its exposure to fair value losses arising from changes in interest rates by structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity, and investing operating funds primarily in shorter -term securities, money market mutual funds or similar investment pools. This is the risk that changes in market interest rates will adversely affect the fair value of an investment. Generally, the longer the maturity of an investment, the greater the sensitivity of its fair value to changes in market interest rates. The City's policy is that unless matched with specific cash flow, the City will not directly invest in securities maturing more than seven (7) years from the date of purchase. Because of inherent difficulties in accurately forecasting cash flow requirements, a portion of the portfolio should be continuously invested in readily available funds to ensure that proper liquidity is maintained to meet ongoing obligations. The City does not have a formal investment policy for its pension funds that limits investment maturities as a means of managing its exposure to fair value losses arising from increasing interest rates. KE CITY OF AVENTURA, FLORIDA NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30, 2015 NOTE 3 - DEPOSITS AND INVESTMENTS (Continued) Interest rate risk (Continued) Information about the exposure of the City's debt -type investments to this risk using the segmented time distribution model is as follows: Summary of Investments and Interest Rate Risk City Investments: State Board of Administration - SBA, Florida PRIME U.S. Treasury bills U.S. Government obligations Corporate bonds Asset backed securities Municipal obligations Mortgage-backed securities Subtotal - City Investments Fiduciary Fund: U.S. Government securities Corporate bonds Subtotal - Fiduciary Fund Total investments Credit Risk Fair Value Less Than 1 Year Time to Maturity (in Years) Greater 1-5 6-10 Than Years Years 10 Years $ 17,450,475 $ 17,450,475 $ - $ $ 4,918,231 1,942,604 2,975,627 3,358,673 3,634,529 1,337,029 2,297,500 14,434,822 3,719,215 994,591 2,724,624 1,609, 332 13,277 1,596,055 156,227 35,368 120,859 1,667,544 36,396 1,361,484 269,664 33,155,553 21,809,740 11,076,149 269,664 3,639,513 1,326,958 1,732,523 580,032 2,296,239 101,197 1,626,150 568,892 5,935,752 1,428,155 3,358,673 1,148,924 $ 39,091,305 $ 23,237,895 $ 14,434,822 $ 1,418,588 $ Generally, credit risk is the risk that an issuer of a debt -type investment will not fulfill its obligation to the holder of the investment. This is measured by assignment of a rating by a nationally -recognized rating organization. The City's investment policy provides strict guidelines and limits investments to highly rated securities with minimum ratings of A (long term securities), A -1/P-1 (short term securities), and AAAm (money market mutual funds). The Finance Director shall determine the appropriate action for any investment held that is downgraded below the minimum rating by one or more rating agencies. U.S. government securities or obligations explicitly guaranteed by the U.S. government are not considered to have credit risk exposure. The pension fund limits its credit risk by limiting its fixed income investments to securities with the top (4) ratings issued by nationally recognized statistical rating organizations. 37 CITY OF AVENTURA, FLORIDA NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30, 2015 NOTE 3 - DEPOSITS AND INVESTMENTS (Continued) Credit Risk (Continued) The City's and fiduciary fund's portfolio is rated by Standard & Poor's and Moody's Investor Services, respectively, as follows: Fiduciary Fund Al Fair Rating Value City Investments: 152,510 AAA $ 1,724,770 AAAm 17,450,475 AA+ 9,601,466 A/A1 999,412 AA 365,816 AA- 351,019 A+ 660,438 A- 525,596 A-1+ 840,041 Not Rated 636,520 33,155,553 Fiduciary Fund Al 573,736 A2 1,062,028 A3 152,510 Aa3 257,458 Aaa 3,639,513 Baal 126,547 Not Rated 123,960 5,935,752 $ 39,091,305 Concentration The City's policy is to maintain a diversified portfolio to minimize the risk of loss resulting from concentration of assets in a specific issuer. Specific limits have been established which limit the percentage of portfolio assets that can be invested with a specific issuer. GASB Statement No. 40, Deposit and Investment Risk Disclosures, requires disclosure when the percentage is 5% or more in any one issuer. Investments issued or explicitly guaranteed by the U.S. government and investments in mutual funds external investments pools, or other pooled investments are excluded from this requirement. At September 30, 2015, the City had investments in the Federal National Mortgage Association (Fannie Mae) and the Federal Home Loan Banks (FHLB) amounting to 7.48% and 12.92%, respectively, of the total investments held by the City. W CITY OF AVENTURA, FLORIDA NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30, 2015 NOTE 3 - DEPOSITS AND INVESTMENTS (Continued) Concentration (continued The pension fund limits investments that may be invested in any one issuer to no more than 5% of plan's net position, other than those issued by the U.S. Government or its Agencies. More than 5% of the plan's net position is invested in debt securities issued by the Unites States Treasury. The United States Treasury investments represented 9% of Plan's Net Position. Given the restriction to the highest rating, this concentration is not viewed to be an additional risk to the City. Custodial credit risk For an investment, custodial credit risk is the risk that, in the event of the failure of the counterparty (e.g., broker- dealer) to a transaction, a government will not be able to recover the value of its investment or collateral securities that are in the possession of another party. The City's investment policy requires securities, with the exception of certificates of deposit, to be registered in the City's name and held with a third party custodian. Foreign credit risk For an investment, foreign credit risk is the risk that fluctuations in currency exchange rates may affect transactions conducted in currencies other than U.S. dollars and the carrying value of foreign investments. The City is not exposed to foreign credit risk. The pension fund's investments include American Depository Receipts ("ADRs"), which are non -U.S. equity issued in U.S. dollars and have no foreign credit risk. The total of the investments in foreign securities, all of which are ADRs, is $3,958,791. The investment policy limits the foreign investments to no more than 12.5% of the plan's investments balance. At September 30, 2015, these foreign investments were 13% of the total investments. NOTE 4 — RECEIVABLES Receivables as of September 30, 2015 for the City's individual major funds and non -major funds in the aggregate consist of the following: KE Street Charter Nonmajor General Maintenance School Stormwater Governmental Fund Fund Fund Fund Funds Total Receivables: Franchise and utility $ 479,761 $ - $ - $ - $ - $ 479,761 Intergovernmental 538,438 361,806 11,152 642,685 465 1,554,546 Police services 201,605 - - - - 201,605 Vendors and miscellaneous 192,823 3,471 - 50,788 247,082 Net total receivables $ 1,412,627 $ 361,806 $ 14,623 $ 642,685 $ 51,253 $ 2,482,994 KE CITY OF AVENTURA, FLORIDA NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30, 2015 NOTE 5 - INTERFUND TRANSFERS Interfund transfers during the year ended September 30, 2015 were as follows: Transfers Transfers In Out General Fund $ 30,000 $ 2,192,334 Charter School Fund 100,000 444,000 Debt Service Fund Series 2000 508,680 - Nonmajor governmental funds 2,027,654 30,000 $ 2,666,334 $ 2,666,334 Transfers are used to: (1) move revenues from the fund that statute or budget requires to collect them, to the fund that statute or budget requires to expend them from or (2) use of unrestricted revenues collected in the General Fund to finance various programs accounted for in other funds in accordance with budgetary authorizations. Transfers to the General Fund represent transfers from the 911 Fund of $30,000. The transfer to the Charter School Fund consists of $100,000 from the General Fund which is being used to support future capital projects occurring in the Charter School Special Revenue Fund. The remaining transfers represent transfers to meet debt service requirements in the Debt Service Funds. 40 CITY OF AVENTURA, FLORIDA NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30, 2015 NOTE 6 - CAPITAL ASSETS Capital assets activity for the year ended September 30, 2015 was as follows: Balance Retirements Balance September 30, and September 30, 2014 Additions Transfers 2015 Governmental activities: Capital assets, not being depreciated: Land $ 21,022,864 $ - $ - $ 21,022,864 Construction in progress 3,608,723 1,200,586 (3,596,323) 1,212,986 Total capital assets, not being depreciated 24,631,587 1,200,586 (3,596,323) 22,235,850 Capital assets, being depreciated: Buildings 49,094,273 - - 49,094,273 Improvements other than buildings 11,852,138 1,571,887 - 13,424,025 Infrastructure 39,706,110 41,809 - 39,747,919 Furniture, machinery and equipment 14,845,471 3,390,990 (742,579) 17,493,882 Total capital assets, being depreciated 115,497,992 5,004,686 (742,579) 119,760,099 Less accumulated depreciation for: Buildings 12,641,008 1,491,372 - 14,132,380 Improvements other than buildings 4,078,041 507,164 - 4,585,205 Infrastructure 16,954,621 1,480,820 - 18,435,441 Furniture, machinery and equipment 11,686,494 1,374,893 (742,579) 12,318,808 Total accumulated depreciation 45,360,164 4,854,249 (742,579) 49,471,834 Total capital assets, being depreciated, net 70,137,828 150,437 - 70,288,265 Governmental activities capital assets, net $ 94,769,415 $ 1,351,023 $ (3,596,323) $ 92,524,115 Business -type activities: Capital assets, not being depreciated: Construction in progress $ - $ 427,437 $ - $ 427,437 Total capital assets, not being depreciated - 427,437 - 427,437 Capital assets, being depreciated: Infrastructure 9,658,576 113,127 - 9,771,703 Less accumulated depreciation 3,126,451 297,324 - 3,423,775 Total capital assets, being depreciated, net 6,532,125 (184,197) - 6,347,928 Business -type activities capital assets, net $ 6,532,125 $ 243,240 $ - $ 6,775,365 41 CITY OF AVENTURA, FLORIDA NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30, 2015 NOTE 6 - CAPITAL ASSETS (Continued) Depreciation expense was charged to functions/programs of the primary government as follows: Governmental activities: Balance General government $ 549,189 Public safety 965,421 Community services 3,339,639 $ 4,854,249 Business -type activities: Due Within Stormwater utility $ 297,324 NOTE 7 - LONG-TERM LIABILITIES OF GOVERNMENTAL ACTIVITIES Changes in Governmental Activities long-term liabilities during the year ended September 30, 2015 were as follows: Compensated absences attributable to governmental activities are generally liquidated by the General Fund. 42 Balance Balance September 30, September 30, Due Within 2014 Additions Reductions 2015 One Year Series 2000 Revenue Bonds payable $ 2,950,000 $ $ (360,000) $ 2,590,000 $ 380,000 Series 2010 Refunding Revenue Bonds payable 9,055,000 (470,000) 8,585,000 485,000 Series 2011 Refunding Revenue Bonds payable 4,875,000 (255,000) 4,620,000 260,000 Series 2012 Refunding Revenue Bonds payable 8,660,000 (650,000) 8,010,000 665,000 Compensated absences payable 2,997,024 1,306,777 (1,132,793) 3,171,008 1,109,853 Other post -employment benefits 322,000 54,000 376,000 - $ 28,859,024 $ 1,360,777 $ (2,867,793) $ 27,352,008 $ 2,899,853 Compensated absences attributable to governmental activities are generally liquidated by the General Fund. 42 CITY OF AVENTURA, FLORIDA NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30, 2015 NOTE 7 - LONG-TERM LIABILITIES OF GOVERNMENTAL ACTIVITIES (Continued) Revenue bonds as of September 30, 2015 were comprised of the following: Series 2000 Revenue Bonds, principal is due annually over 20 years in various amounts through October 2020. The bonds bear interest at 5.04% and are payable semi-annually on October 1 and April 1 of each year. The bonds are collateralized by available Non -Ad Valorem revenues. $ 2,590,000 Series 2010 Refunding Revenue Bonds, principal is due annually over 18 years in various amounts through April 2029. The bonds bear interest at 3.42% and are payable semi-annually on October 1 and April 1 of each year. The bonds are collateralized by available Non -Ad Valorem revenues. 8,585,000 Series 2011 Refunding Revenue Bonds, principal is due annually over 18 years in various amounts through April 2029. The bonds bear interest at 3.64% and are payable semi-annually on October 1 and April 1 of each year. The bonds are collateralized by available Non -Ad Valorem revenues. 4,620,000 Series 2012 Refunding Revenue Bonds, principal is due annually over 15 years in various amounts through August 2027. The bonds bear interest at 2.18% and are payable semi-annually on February 1 and August 1 of each year. The bonds are collateralized by available Non -Ad Valorem revenues. 8,010,000 $ 23,805,000 Series 2000 Revenue Bonds The City previously issued $6,555,000 in Series 2000 Revenue Bonds to finance the acquisition of land for parks and recreational purposes and for the construction of a community recreation center. The bond indenture relating to this issue requires that a reserve fund of $500,000 be established, the balance of which as of September 30, 2015 was sufficient to meet this requirement. The indenture also requires the maintenance of a minimum debt service coverage ratio of 2.50:1.00. Series 2010 and 2011 Refunding Revenue Bonds The City previously issued $21,000,000 in Series 1999 Revenue Bonds to finance the acquisition of land, buildings and other improvements related to municipal parks and the City's administrative complex and police station. At September 30, 2014, this bond series was fully defeased. In fiscal year 2010, the City issued Series 2010 Refunding Revenue Bonds to partially advance refund $10,580,000 of the then outstanding Series 1999 Revenue Bonds. In fiscal year 2011, the City issued Series 2011 Refunding Revenue Bonds to advance refund the remaining $5,700,000 of the then outstanding Series 1999 Revenue Bonds. The City refunded the Series 1999 Revenue Bonds to reduce its aggregate debt service payments by approximately $3,166,000. Series 2012 Refunding Revenue Bonds The City previously entered into a bond indenture agreement with the Florida Intergovernmental Finance Commission through an interlocal governmental agreement. As a result, the City issued $12,610,000 in Series 2002 Revenue Bonds to finance the acquisition of land and construction of a charter school as well as the construction of the community recreation center. At September 30, 2014, this bond series was fully defeased. 43 CITY OF AVENTURA, FLORIDA NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30, 2015 NOTE 7 - LONG-TERM LIABILITIES OF GOVERNMENTAL ACTIVITIES (Continued) Series 2012 Refunding Revenue Bonds (continued) In fiscal year 2012, the City issued $9,885,000 in Series 2012 Refunding Revenue Bonds to advance refund $10,165,000 (including a City contribution of approximately $598,000) of the then outstanding Series 2002 Revenue Bonds. The City advance refunded the Series 2002 Revenue Bonds to reduce its total debt service payments by approximately $3,810,000. The annual debt service requirements to maturity for the revenue bonds are approximately as follows: Year Ending September 30. Principal Interest Total 2016 $ 1,790,000 $ 753,904 $ 2,543,904 2017 1,850,000 693,680 2,543,680 2018 1,820,000 631,325 2,451,325 2019 1,880,000 568,749 2,448,749 2020 2,455,000 503,875 2,958,875 2021-2025 8,120,000 1,585,285 9,705,285 2026-2029 5,890,000 365,045 6,255,045 $ 23,805,000 $ 5,101,861 $ 28,906,861 NOTE 8 - COMMITMENTS AND CONTINGENCIES Litigation: Various claims and lawsuits, which arise in the normal course of operations, are pending against the City. It is management's opinion, based on the advice of the City Attorney, that the outcome of these actions will not have a material adverse effect on the financial statements of the City. Management also believes that any possible adverse effect on litigation against the City will be covered by insurance. Government grants: Revenue recognized from grants may be subject to audit by the grantor agencies. In the opinion of City management, as a result of such audits, disallowances of grant revenues, if any, would not have a material adverse effect on the City's financial condition. Employment agreement: The City has an employment contract with its City Manager that provides for an annual salary, adjusted for cost - of -living increases and certain benefits. This agreement is effective for an indefinite term subject to termination of the City Manager by the City Commission in accordance with Article I II, Section 3.08 of the City Charter. The City Manager must provide six (6) months advance written notice to resign voluntarily. 44 CITY OF AVENTURA, FLORIDA NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30, 2015 NOTE 8 - COMMITMENTS AND CONTINGENCIES (Continued) Charter school aareements: The City has a contract with the School Board of Miami -Dade County, Florida, that allows for Aventura City of Excellence School to provide the residents of the City of Aventura an elementary and middle school education choice. In 2012, the City Commission acting in their capacity as the School's Governing Board, signed their third contract amendment with the County to increase the School's capacity from 972 to 1032 students over five years, commencing with the school year 2012/2013. The contract ends on June 30, 2018 but provides for a renewal of up to 15 years by mutual agreement of both parties. The City previously entered into an agreement with Charter School USA, Inc. ("CSUSA") to provide administrative and educational services for the City's charter school. The agreement expired on June 30, 2013 and both parties agreed to a five-year renewal term through June 30, 2018. The renewed agreement provides for an additional renewal term of up to five years upon agreement of both parties and provided the Miami -Dade County School Board extends the charter granted to the City. Other agreements: The City has a three-year nonexclusive agreement with an engineering consulting firm (the "Consultant") to provide building inspections and plan review services. Pursuant to the agreement, the Consultant receives 70% of the gross building permit fee revenues for the first $50,000 in fees in a month and 65% of the amount in excess of $50,000 per month. However, the Consultant receives 35% of the permit fee for all projects owned, paid for and to be operated by the City. The agreement may be renewed for one additional three-year term. Pension funding: Economic developments surrounding the overall market -liquidity, credit availability and market collateral levels may result in declines in the value of the investment securities held by the Police Officers' Retirement Plan. Consequently, the City's required contribution amount to the Plan, which is necessary to maintain the actuarial soundness and to provide the level of assets sufficient to meet participant benefits, could significantly increase in future periods. It is management's opinion that future contributions to the Plan will not have a material adverse effect on the City's financial position. Construction agreements: The City has entered into various agreements in reference to the construction and maintenance of the City streets and other infrastructure projects. At year-end, outstanding construction commitments amounted to approximately $321,000. Encumbrances: As discussed in Note 1(12.) Summary of Significant Accounting Policies, encumbrance accounting is utilized to the extent necessary to assure effective budgetary control and accountability and to facilitate effective cash planning and control. At year end the amount of encumbrances expected to be honored upon performance by the vendor in the next year were as follows: General Fund $ 313,426 Charter School Fund 2,245,018 Street Maintenance Fund 651,137 Capital Projects Fund 8,092 Stormwater Utility Fund 44,538 $ 3,262,211 45 CITY OF AVENTURA, FLORIDA NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30, 2015 NOTE 9 - RISK MANAGEMENT The City is exposed to various risks of loss related to torts, thefts of, damage to and destruction of assets, errors and omissions, employee health, workers' compensation and natural disasters for which the City carries commercial insurance. Settlement amounts have not exceeded insurance coverage for any of the past three (3) fiscal years. In addition, there were no reductions in insurance coverage from those in the prior year. NOTE 10 - OTHER POST -EMPLOYMENT BENEFITS The City had previously implemented the Governmental Accounting Standards Board Statement No. 45, Accounting and Reporting by Employers for Postemployment Benefits Other Than Pension (OPEB), for certain postemployment health care benefits provided by the City. As of October 1, 2014, the latest actuarial valuation, health care and dental plan participants consisted of: Active Plan participants Retiree Plan participants Plan Description: 163 166 Pursuant to Section 112.0801, Florida Statutes, the City is required to permit participation in the health insurance program to retirees and their eligible dependents at a cost to the retiree that is no greater than the cost at which coverage is available for active employees. Other than certain department directors, retirees must pay a monthly premium as determined by the insurance carrier. Retirees pay 100% of the blended equivalent premium rates. The blended rates provide an implicit subsidy for retirees because, on an actuarial basis, their current and future claims are expected to result in higher costs to the plan on average than those of active employees. Pursuant to Resolution 2006-64; department directors who retire at age 55 or later with at least 10 years of service are not required to pay a premium for medical or dental coverage for themselves prior to age 65. For these individuals, there is an explicit subsidy where the City provides for the retiree's coverage. The plan described above is currently offered by the City under a "single employer plan" structure. The City provides all financial information and required disclosures of its other post -employment benefit plan in this document; therefore, a separate audited post -employment benefits plan report is not available. Funding Policy: The City is funding the post -employment benefits on a pay-as-you-go basis. For the fiscal year ended September 30, 2015, the annual required contribution was $122,000. The City made estimated explicit and implicit contributions of $47,000 towards this amount. Retirees contributed approximately $17,000 towards the cost of these benefits, for the fiscal year ended September 30, 2015. At September 30, 2015 the City recorded a net OPEB obligation of $376,000 for governmental activities, in its government -wide statement of net position. 46 CITY OF AVENTURA, FLORIDA NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30, 2015 NOTE 10 - OTHER POST -EMPLOYMENT BENEFITS (Continued) Annual OPEB Cost and Net OPEB Obligation: The annual other postemployment benefit (OPEB) cost (expense) is calculated based on the annual required contribution (ARC), an amount actuarially determined in accordance with the parameters of GASB Statement No. 45. The ARC represents a level of funding that, if paid on an ongoing basis, is projected to cover the normal cost each year and amortize any unfunded actuarial liability over a period not to exceed 30 years. The following table shows the components of the City's annual OPEB cost for the year, the amount actually contributed, and the changes in the net OPEB obligation. Annual Required Contribution (ARC) $ 122,000 Interest on net pension obligation 13,000 Adjustment to annual required contribution (33,000) Total annual OPEB cost 102,000 Employer contributions made (47,000) Interest on employer contributions (1,000) Increase in net OPEB obligation 54,000 Net OPEB obligation, beginning of year 322,000 Net OPEB obligation, end of year $ 376,000 *estimated, reflects both the explicit and implicit subsidy. The City's annual OPEB cost, the percentage of annual OPEB costs contributed to the plan, and the net OPEB obligation for 2015 and two preceding years were as follows: 47 Percentage Annual of Annual Year Ending OPEB OPEB Cost Net OPEB September 30. Cost Contributed Obligation 2015 $ 102,000 43.00% $ 376,000 2014 $ 103,000 43.00% $ 322,000 2013 $ 103,000 43.00% $ 263,000 47 CITY OF AVENTURA, FLORIDA NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30, 2015 NOTE 10 - OTHER POST -EMPLOYMENT BENEFITS (Continued) Funded Status and Funding Progress: The schedule of funding progress, presented as RSI following the notes to the financial statements, presents multiyear trend information about whether the actuarial value of plan assets are increasing or decreasing over time relative to the actuarial accrued liability for benefits. An analysis of funding progress (the last plan year valuation date) is as follows: Actuarial Accrued Unfunded Liability Actuarial Actuarial Actuarial at Entry Accrued Valuation Value of Date Assets Age Liability (AAL) (UAAL) UAAL as % of Funded Covered Covered Ratio Payroll Payroll 10/01/14 $ - $ 700,000 $ 700,000 0.0% $ 12,625,000 Methods and Assumptions: Projections of benefits for financial reporting purposes are based on the substantive plan (the plan as understood by the employer and the plan members) and include the types of benefits provided at the time of each valuation and the historical pattern of sharing of benefit costs between the employer and plan members to that point. The actuarial methods and assumptions used include techniques that are designed to reduce the effects of short- term volatility in actuarial accrued liabilities and the actuarial value of assets, consistent with the long-term perspective of the calculations. In the October 1, 2014 actuarial valuation, the projected unit credit cost method was used. The annual required contribution (ARC) reflects a 12 -year open period, level dollar payment amortization of the unfunded actuarial accrued liability (UAAL). The actuarial assumptions included a 4.0% investment rate of return. The following assumptions were made: Eligibility: For police officers, retirement was assumed to occur at the earlier of any age with at least 25 years of service or at age 55 with at least six (6) years of service; for all other employees eligibility was assumed to occur at the earlier of any age with at least 30 years of service or at age 62 with at least six (6) years of service. Mortality: Sex -distinct mortality rates set forth in the RP -2000 mortality table for annuitants and non -annuitants, projected to 2015 by Scale AA, as published by the IRS for purposes of IRC section 430. Disability: Sex -distinct disability rates set forth in the Wyatt 1985 Disability Study; class 4 rates were used for police officers and class 1 rates were used for all other employees. 48 5.5% CITY OF AVENTURA, FLORIDA NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30, 2015 NOTE 10 - OTHER POST -EMPLOYMENT BENEFITS (Continued) Permanent Withdrawal from Active Status: Sex -distinct withdrawal rates set forth in Scale 155 table. Investment Rate of Return: A discount rate of 4.00% per annum. General Inflation Rate: A general inflation rate of 2.50% per annum. Healthcare Cost Trend Rate: The cost of covered medical services has been assumed to increase in accordance with the following rates, compounded annually: 2014/2015 8.00% 2015/2016 7.50% 2016/2017 7.00% 2017/2018 6.60% 2018/2019 6.00% 2019/2020 5.50% 2020/2021 and later 5.00% With respect to the fully subsidized dental insurance, the assumed dental costs increase at the rate of 3.00% per year. Implied Subsidy (Medical Insurance): The implied subsidy for a 62 -year old retiree is assumed to be $6,600 per year for each the retiree and $5,700 for the retiree's spouse. Implied Subsidy (Dental Insurance): There is no implied subsidy for the dental insurance since we have assumed that the premium charged for the covered individuals does not increase with age. Age -Related Morbidity: The cost of the medical services has been assumed to increase with age at the rate of 3.50% per annum. Retiree Contributions: Other than eligible department directors, retirees electing post -employment healthcare coverage have been assumed to make monthly contributions equal to the premium charged to active employees. Eligible department directors have been assumed to make the required contribution for healthcare coverage for their spouses. Cost -of -Living Increase: Retiree contributions have been assumed to increase in accordance with the healthcare cost trend assumption. 49 CITY OF AVENTURA, FLORIDA NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30, 2015 NOTE 10 - OTHER POST -EMPLOYMENT BENEFITS (Continued) Future Participation Rates Other than eligible department directors, 5% of eligible employees were assumed to elect coverage until age 65 upon retirement or disability; 100% of department directors who are eligible for the explicit subsidy from the City were assumed to elect coverage until age 65. Marriaae and Dependent Assumption: 80% of males and 50% of females are assumed to elect coverage at retirement for themselves and their spouses, with husbands assumed to be three (3) years older than their wives; active employees were not assumed to have any dependent children upon retirement or disability. COBRA Assumption Future healthcare coverage provided solely pursuant to COBRA was not included in the OPEB valuation; because the COBRA premium is determined periodically based on plan experience, it is assumed that the COBRA premium to be paid by the participant fully covers the cost of providing healthcare coverage during the relevant period. NOTE 11 - DEFINED CONTRIBUTION PENSION PLANS The City is a single -employer that contributes to four (4) defined contribution pension plans based on employee classification created in accordance with Internal Revenue Code Section 401(a). The plans currently cover all full-time employees of the City. Under these plans, the City contributes between 7% and an amount equal to the annual IRS maximum depending on employee classifications. City contributions for the City Manager, department directors and assistant department directors vest in the year they are contributed. City contributions to general employees vest beginning after one year of service through year five in 20% increments. Participants are not permitted to make contributions during the year. The City made plan contributions of approximately $759,000 during the year. Plan provisions and contribution requirements may be amended by the City Commission. In addition, the City provides to all full-time employees a deferred compensation plan under Section 457 of the Internal Revenue Code. Under this program, employees may voluntarily elect to defer a portion of their salary to future years; with no required contributions from the City. Both programs are administered by ICMA Retirement Corp. The City does not exercise any control or fiduciary responsibility over the Plans' assets. Therefore, the assets, liabilities and transactions are not included in the City's financial statements. NOTE 12 - DEFINED BENEFIT PENSION PLAN General Information about the Pension Plan Plan Description The Plan is open solely to active police officers of the City of Aventura. A police officer is any person employed full time in the Police Department of the City, who is certified as a police officer as a condition of employment in accordance with the provisions of Florida Statutes and whose duty is to protect life and property and exercise lawful arrest powers of the State of Florida. The definition includes all supervisory and command personnel whose duties include, in whole or in part, the supervision, training, guidance, and management responsibilities of full-time police officers. All full-time police officers of the City of Aventura, except the Chief of Police, must participate in the pension plan. Board of Trustees: Two City Commission appointees who are City residents, two elected Members of the System, and a fifth member elected by the other four and appointed by Commission (as a ministerial duty). .11 CITY OF AVENTURA, FLORIDA NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30, 2015 NOTE 12 - DEFINED BENEFIT PENSION PLAN (Continued) General Information about the Pension Plan (Continued) Plan Membership as of October 1, 2014: Inactive Plan particitpants or beneficiaries currently receiving benefits 11 Fully vested, partially vested and non -vested active participants covered by the Plan 85 Total 96 The financial statements of the Plan are prepared using the accrual basis of accounting. Plan member contributions are recognized in the period in which the contributions are due. The City's contributions are recognized when due and a formal commitment to provide the contributions has been made. Benefits and refunds are recognized when due and payable in accordance with the terms of the Plan. The general administration, management and investment decisions of the Plan and the responsibility for carrying out its provisions is vested in the five (5) members Board of Trustees. Administrative costs of the Plan are financed through current or prior investment earnings. The City has issued audited stand-alone financial statements for the Plan, which may be obtained from the City's Finance Department. Benefits.- Normal enefits.Normal retirement may be received upon attainment the earlier of age 55 with 10 years of credited service or upon completion of 25 years of credited service, regardless of age. For the first 40 years of service, the monthly benefit received will be 3.00% of final monthly compensation multiplied by the number of years of service, to a maximum of 80.00%. Years credited beyond 40 will be taken into account at 2.00% of final compensation per year. Early retirement may be received upon the attainment of age 45 with 10 years of credited service. The benefit may be received either on a deferred basis or on an immediate basis. On an immediate basis, the benefit amount will be the normal retirement benefit reduced by 3.00% per year for each year by which the retirement date precedes the normal retirement date. On a deferred basis, the benefit amount will be the same as the normal retirement benefit except that the final compensation and credited service will be based upon the early retirement date. Disabilitv retirement Members who become disabled due to service -incurred injuries, which arise out of performance of service with the City, will receive a monthly benefit amount equal to the member's accrued benefit but not less than 42.00% of the member's final monthly compensation as of the date of disability, offset by any other payments, such as worker's compensation. Members who become disabled due to non -service -incurred injuries, which do not arise out of performance with the City, and who have completed at least 10 years of service, will receive a monthly benefit amount equal to 3.00% of final monthly compensation for each year of credited service, but not less than 30.00%. 51 CITY OF AVENTURA, FLORIDA NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30, 2015 NOTE 12 - DEFINED BENEFIT PENSION PLAN (Continued) Net Pension Liability The Sponsor's net pension liability was measured as of September 30, 2014. The total pension liability used to calculate the net pension liability was determined as of that date. Actuarial Assumptions: The total pension liability was determined by an actuarial valuation as of October 1, 2012 updated to September 30, 2014 using the following actuarial assumptions applied to all measurement periods. Inflation 3.00% Salary Increase 5.00% Investment Rate of Return 7.50% RP -2000 Combined Healthy (current). Disabled set forward 5 years. Based on a study of over 650 public safety funds, this table reflects a 10% margin for future mortality improvements. The long-term expected rate of return on pension plan investments was determined using a building-block method in which best -estimate ranges of expected future real rates of return (expected returns, net of pension plan investment expenses and inflation) are developed for each major asset class. These ranges are combined to produce the long term expected rate of return by weighting the expected future real rates of return by the target asset allocation percentage and by adding expected inflation. Best estimates of arithmetic real rates of return for each major asset class included in the pension plan's target asset allocation as of September, 30 2014 are summarized in the following table: Discount Rate: The discount rate used to measure the total pension liability was 7.50 percent. The projection of cash flows used to determine the discount rate assumed that plan member contributions will be made at the current contribution rate and that sponsor contributions will be made at rates equal to the difference between actuarially determined contribution rates and the member rate. Based on those assumptions, the pension plan's fiduciary net position was projected to be available to make all projected future benefit payments of current plan members. Therefore, the long-term expected rate of return on pension plan investments was applied to all periods of projected benefit payments to determine the total pension liability. 52 Long Term Expected Asset Class Target Allocation Real Rate of Return Domestic Equity 55% 7.80% Internation Equity 10% 7.70% Fixed Income 20% 2.30% Real Estate 5% 6.90% Hedge Funds 10% 5.10% Total 100% Discount Rate: The discount rate used to measure the total pension liability was 7.50 percent. The projection of cash flows used to determine the discount rate assumed that plan member contributions will be made at the current contribution rate and that sponsor contributions will be made at rates equal to the difference between actuarially determined contribution rates and the member rate. Based on those assumptions, the pension plan's fiduciary net position was projected to be available to make all projected future benefit payments of current plan members. Therefore, the long-term expected rate of return on pension plan investments was applied to all periods of projected benefit payments to determine the total pension liability. 52 CITY OF AVENTURA, FLORIDA NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30, 2015 NOTE 12 - DEFINED BENEFIT PENSION PLAN (Continued) CHANGES IN NET PENSION LIABILITY Balances at September 30, 2013 Changes for a Year: Service Cost Interest Liability Contributions - Employer Contributions - State Contributions - Employee Net investment income Benefit payments, including refunds of Employee contributions Administrative Expense New Changes Balances at September 30, 2014 Increase (Decrease) Total Pension Liability Plan Fiduciary Net Net Pension Liability (a) Position (b) (a) -(b) $ 28,314,013 $ 24,669,255 $ 3,644,758 1,732,252 - 1,732,252 2,238,129 - 2,238,129 - 1,548,543 (1,548,543) - 318,440 (318,440) - 541,099 (541,099) - 2,199,131 (2,199,131) (409,085) (409,085) - - (55,897) 55,897 3,561,296 4,142,231 (580,935) $ 31,875,309 $ 28,811,486 $ 3,063,823 Sensitivity of the net pension liabilty to changes in the discount rate. Sponsor's Net Pension Liability Current Discount 1% Decrease Rate 1/% Increase 6.50% 7.50% 8.50% $ 6,902,291 $ 3,063,824 $ (259,355) Pension plan fiduciary net position. Detailed information about the pension plan's fiduciary net position is available in a separately issued Plan financial report. 53 CITY OF AVENTURA, FLORIDA NOTES TO BASIC FINANCIAL STATEMENTS SEPTEMBER 30, 2015 NOTE 12 - DEFINED BENEFIT PENSION PLAN (Continued) Pension Expense and Deferred Outflows of Resources and Deferred Inflows of Resources related to Pensions For the year ended September 30, 2015 the Sponsor will recognize a pension expense of $1,188,465. On September 30, 2015 the Sponsor reported deferred outflows of resources and deferred inflows of resources related to pensions from the following sources: Deferred Inflows of Resources Actual Earnings on Pension Plan Investments $ 220,857 Amounts reported as deferred outflows of resources and deferred inflows of resources related to pensions will be recognized in pension expense as follows: Year ended September 30 2016 $ (55,214) 2017 (55,214) 2018 (55,214) 2019 (55,215) 2020 - Thereafter - 54 REQUIRED SUPPLEMENTARY INFORMATION CITY OF AVENTURA, FLORIDA REQUIRED SUPPLEMENTARY INFORMATION SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL - GENERAL FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2015 Charges for services Certificate of use fees 5,000 5,000 3,115 Variance Lien search fees 100,000 100,000 103,422 with Final Development review fees 90,000 190,000 235,523 Budget Recreation/cultural events Budgeted Amounts Actual Positive Police services Original Final Amounts (Negative) Revenues: 2,343,000 2,769,000 2,977,872 208,872 Ad valorem taxes: Current $ 13,764,950 $ 13,764,950 $ 13,572,764 $ (192,186) Delinquent 46,147 46,147 404,866 358,719 Utility service taxes: Electric 4,350,000 4,350,000 4,453,953 103,953 Telecommunication 2,410,000 2,410,000 2,281,655 (128,345) Water 870,000 870,000 1,102,567 232,567 Gas 22,000 22,000 34,309 12,309 Franchise fees: Electric 1,782,000 1,782,000 1,758,766 (23,234) Gas 18,000 18,000 14,584 (3,416) Sanitation 460,000 460,000 498,785 38,785 Towing 30,000 30,000 22,532 (7,468) Total taxes 23,753,097 23,753,097 24,144,781 391,684 Intergovernmental revenues: Federal grants 7,200 7,200 8,040 840 State and local grants 9,679 9,679 12,671 2,992 State pension contribution 318,000 318,000 310,355 (7,645) Alcoholic beverage licenses 20,000 20,000 19,993 (7) State revenue sharing 500,000 569,000 656,351 87,351 Half cent sales tax 2,630,000 2,665,000 2,747,774 82,774 County occupational licenses 49,000 49,000 47,378 (1,622) Total intergovernmental revenues 3,533,879 3,637,879 3,802,562 164,683 Licenses and permits: City business tax receipts 880,000 880,000 942,846 62,846 Building permits 1,602,000 1,862,000 2,004,789 142,789 Certificates of occupancy 35,000 35,000 70,122 35,122 Engineering 16,000 16,000 79,410 63,410 Total licenses and permits 2,533,000 2,793,000 3,097,167 304,167 Charges for services Certificate of use fees 5,000 5,000 3,115 (1,885) Lien search fees 100,000 100,000 103,422 3,422 Development review fees 90,000 190,000 235,523 45,523 Recreation/cultural events 1,095,000 1,121,000 1,077,751 (43,249) Police services 1,053,000 1,353,000 1,558,061 205,061 Total charges for services 2,343,000 2,769,000 2,977,872 208,872 See notes to required supplementary information 55 CITY OF AVENTURA, FLORIDA REQUIRED SUPPLEMENTARY INFORMATION SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL - GENERAL FUND (CONTINUED) FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2015 See notes to required supplementary information 56 Variance with Final Budget Budgeted Amounts Actual Positive Original Final Amounts (Negative) Fines and forfeitures: County court fees 425,000 425,000 254,107 (170,893) Code violation fines 1,207,000 1,277,000 2,020,370 743,370 Total fines and forfeitures 1,632,000 1,702,000 2,274,477 572,477 Other: Investment income 125,000 125,000 130,838 5,838 Miscellaneous 57,450 57,450 132,937 75,487 Total other 182,450 182,450 263,775 81,325 Total revenues 33,977,426 34,837,426 36,560,634 1,723,208 Expenditures: Current: General government: City Commission: Personnel services 62,063 62,063 63,041 (978) Operating 63,276 63,276 57,668 5,608 City Manager: Personnel services 666,431 666,431 670,894 (4,463) Operating 141,500 141,500 106,873 34,627 Finance: Personnel services 862,010 862,010 868,548 (6,538) Operating 124,965 124,965 99,723 25,242 Capital outlay 2,000 2,000 1,639 361 Information technology: Personnel services 711,423 711,423 617,741 93,682 Operating 257,165 257,165 213,135 44,030 Capital outlay 221,000 604,898 185,323 419,575 Legal: Operating 270,000 375,000 374,571 429 City Clerk: Personnel services 225,521 225,521 252,007 (26,486) Operating 87,500 87,500 44,168 43,332 Capital outlay 3,000 3,000 2,459 541 Total general government - departmental 3,697,854 4,186,752 3,557,790 628,962 See notes to required supplementary information 56 CITY OF AVENTURA, FLORIDA REQUIRED SUPPLEMENTARY INFORMATION SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL - GENERAL FUND (CONTINUED) FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2015 Community development Personnel services 802,585 802,585 800,404 Variance Operating 1,301,850 1,661,850 1,619,184 with Final Capital outlay 3,500 93,645 2,459 Budget Total public safety Budgeted Amounts Actual Positive 789,152 Original Final Amounts (Negative) Nondepartmental: Net change in Personnel services 1,433,710 Personnel services 10,000 10,000 - 10,000 Operating 1,459,000 1,459,000 1,263,478 195,522 Capital outlay 16,378,324 16,408,324 1,500 16,406,824 Total general government- Operating 726,900 nondepartmental 17,847,324 17,877,324 1,264,978 16,612,346 Total general government 21,545,178 22,064,076 4,822,768 17,241,308 Public safety: 5,454,566 192,961 Total expenditures 47,420,433 Police: 31,468,684 18,223,421 Personnel services 15,677,180 15,977,180 15,796,304 180,876 Operating 1,951,500 1,951,500 1,814,864 136,636 Capital outlay 781,450 1,493,742 1,158,135 335,607 Community development Personnel services 802,585 802,585 800,404 2,181 Operating 1,301,850 1,661,850 1,619,184 42,666 Capital outlay 3,500 93,645 2,459 91,186 Total public safety 20,518,065 21,980,502 21,191,350 789,152 Total other financing sources (uses) 13,443,007 Community services: (2,121,484) (16,976,163) Net change in Personnel services 1,433,710 1,433,710 1,450,302 (16,592) Operating 3,042,500 3,137,500 3,103,943 33,557 Capital outlay 154,080 349,417 142,616 206,801 Arts and cultural center: Operating 726,900 726,900 722,334 4,566 Capital outlay - - 35,371 (35,371) Total community services 5,357,190 5,647,527 5,454,566 192,961 Total expenditures 47,420,433 49,692,105 31,468,684 18,223,421 Excess (deficiency) of revenues over expenditures (13,443,007) (14,854,679) 5,091,950 19,946,629 Other financing sources (uses) Sale of general capital assets - - 40,850 40,850 Transfers in 30,000 30,000 30,000 - Transfers out (2,212,045) (2,192,334) (2,192,334) - Appropriated fund balance 15,625,052 17,017,013 - (17,017,013) Total other financing sources (uses) 13,443,007 14,854,679 (2,121,484) (16,976,163) Net change in fund balance $ - $ - $ 2,970,466 $ 2,970,466 See notes to required supplementary information 57 CITY OF AVENTURA, FLORIDA SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL SPECIAL REVENUE FUND STREET MAINTENANCE FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2015 Revenues: Intergovernmental revenues Impact fees Investment income Total revenues Expenditures: Operating Capital outlay Total expenditures Excess (deficiency) of revenues over expenditures Other financing sources (uses): Appropriated fund balance Total other financing sources (uses) Net change in fund balance Variance with Final Budget Budgeted Amounts Positive Original Final Actual (Negative) $ 1,725,000 $ 1,725,000 $ 2,233,061 $ 508,061 - - 81,455 81,455 2,000 2,000 9,589 7,589 1,727,000 1,727,000 2,324,105 597,105 862,500 862,500 897,996 (35,496) 2,223,315 3,077,980 1,218,329 1,859,651 3,085,815 3,940,480 2,116,325 1,824,155 (1,358,815) (2,213,480) 207,780 2,421,260 1,358,815 2,213,480 - (2,213,480) 1,358,815 2,213,480 - (2,213,480) $ - $ - $ 207,780 $ 207,780 See notes to required supplementary information 58 CITY OF AVENTURA, FLORIDA SCHEDULE OF CHANGES IN NET PENSION LIABILITY AND RELATED RATIOS LAST 10 FISCAL YEARS Total Pension Liability 9/30/2014 Service Cost $ 1,732,252 Interest 2,238,129 Employee Contributions (409,084) Net change in total pension liability 3,561,297 Total Pension liability - beginning 28,314,013 Total Pension liability - ending (a) $ 31,875,310 Plan Fiduciary Net Position Contributions - Employer $ 1,548,543 Contributions - State 318,440 Contributions - Employee 541,099 Net investment income 2,199,131 Benefit payments, including refunds of Employee contributions (409,085) Administrative Expense (55,897) Net change in plan fiduciary net position $ 4,142,231 Plan fiduciary net position - beginning 24,669,255 Plan fiduciary net position - ending (b) $ 28,811,486 Net Pension Liability - Ending (a) - (b) $ 3,063,824 Plan Fiduciary Net Position as a Percentage of the Total Pension Liability 90.39% Covered Employee Payroll $ 7,986,695 Net Pension Liability as a Percentage of covered Employee Payroll 38.36% This schedule is presented to illustrate the requirement to show information for 10 years. However, until a full 10 -year trend is compiled, pension plans should present information for those years for which information is available See notes to required supplementary information 59 CITY OF AVENTURA, FLORIDA SCHEDULE OF CONTRIBUTIONS LAST 10 FISCAL YEARS 9/30/2014 Actuarially Determined Contribution $ 1,828,554 Contributions in Relation to the Actuarially Determined Contributions 1,866,983 Contribution Deficiency (Excess) $ (38,429) Covered Employee Payroll $ 7,986,695 Contributions as a Percentage of Covered Employee Payroll 23.38% Notes to Schedule Valuation Date: 10/1/2012 Actuarially determined contribution rates are calculated as of October 1, two years prior to the end of the fiscal year in which contributions are reported Methods and assumptions used to determine contribution rates: Funding Method: Entry Age Normal Actuarial Cost Method. Amortization Method: Level Dollar. Remaining Amortization Period: 21 Years (as of 10/1/2012) Assets Valuation Method: All assets are valued at market value with an adjustment made to uniformly spread actuarial investment gains and losses (as measured by actual market value investment return against expected market value investment return) over a five-year period. See notes to required supplementary information 60 CITY OF AVENTURA, FLORIDA SCHEDULE OF CONTRIBUTIONS LAST 10 FISCAL YEARS (CONTINUED) Inflation: 3% Salary Increases: 5% Interest Rate: 7.5% per year compounded annually, net of investment related expenses Payroll Increase (for purpose of amortizing UAAL) 0% per year Wage Increase (for purpose of projecting Sponsor Normal Cost in between valuations 3% per year Retirement Age: Earlier of age 57 and 10 years of Credited Service, or upon completion of 25 years of Credited Service, regardless of age. Early Retirement: Commencing with the earliest Early Retirement Age ( 45), members are assumed to retire with an immediate subsidized benefit at the rates below: AA ee Rate 45-49 10.0% 50+ 25.0% Termination Rates: See table below for sample rates Disability Rates: See table below for sample rates. 44% are assumed to be in -the -line -of -duty. Mortality: RP -2000 Combined Healthy (current). Disabled set forward 5 years. Based on a study of over 650 public safety funds, this table reflects a 10% margin for future mortality improvements. Other Information Termination and Disability Rate Table % Becoming Disabled During % Terminating Age the Year During the Year 20 0.04% 10.30% 30 0.09% 4.15% 40 0.18% 0.99% 50 0.55% 0.48% This schedule is presented to illustrate the requirement to show information for 10 years. However, until a full 10 -year trend is compiled, pension plans should present information for those years for which information is available See notes to required supplementary information 61 CITY OF AVENTURA, FLORIDA REQUIRED SUPPLEMENTARY INFORMATION SCHEDULE OF FUNDING PROGRESS OTHER POST -EMPLOYMENT BENEFITS See notes to required supplementary information 62 Actuarial Accrued Unfunded Liability Actuarial UAAL Actuarial Actuarial at Entry Accrued as % of Valuation Value of Age Liability Funded Covered Covered Date Assets (AAL) (UAAL) Ratio Payroll Payroll 10/1/2014 $ - $ 700,000 $ 700,000 0.0% $ 12,625,000 5.5% 10/1/2013 - 679,000 679,000 0.0% 11,640,000 5.8% 10/1/2011 - 710,000 710,000 0.0% 12,781,000 5.6% See notes to required supplementary information 62 CITY OF AVENTURA, FLORIDA NOTES TO REQUIRED SUPPLEMENTARY INFORMATION SEPTEMBER 30, 2015 NOTE 1 - BUDGETS AND BUDGETARY ACCOUNTING An annual appropriated budget is adopted for all governmental funds with the exception of the Charter School Fund, Federal Forfeiture Fund and Law Enforcement Trust Fund. All of the funds mentioned in this paragraph are Special Revenue Funds. The City follows these procedures in establishing the budgetary data reflected in the basic financial statements: a. The City Manager submits to the City Commission a proposed operating and capital budget for the ensuing fiscal year. The budget includes proposed expenditures and the means of financing them. b. Public hearings are conducted to obtain taxpayer comments. c. Prior to October 1, the budget is legally enacted through passage of an ordinance. d. Formal budgetary integration is employed as a management control device during the year for the governmental funds described above. e. The City Commission, by ordinance, may make supplemental appropriations for the year up to the amount of revenues in excess of those estimated. The City Commission made several supplementary budgetary appropriations throughout the year including approximately $2,271,672 in the General Fund. f. Budgets for the governmental funds are adopted on a basis consistent with generally accepted accounting principles ("GAAP"). g. The City Manager is authorized to transfer part or all of an unencumbered appropriation balance within departments within a fund; however, any revisions that alter the total appropriations of any department or fund must be approved by the City Commission. The classification detail at which expenditures may not legally exceed appropriations is at the department level. h. Encumbrances lapse at fiscal year-end. Encumbrances are reappropriated in the following year's budget. i. Expenditures did not exceed appropriations in any of the governmental funds. NOTE 2 - ACTUARIAL ASSUMPTIONS Police Officers' Retirement Plan Fund - Information as of the latest actuarial valuation date of October 1, 2014 included no cost of living adjustments and a 3.00% annual inflation rate; an annual investment rate of return of 7.50%; projected annual salary increases of 5.00%; the amortization method is level dollar, closed; and a remaining amortization period of 24 years. Other Post -Employment Benefits - Information as of the latest actuarial valuation date of October 1, 2014 included an annual investment rate of return of 4.0%; the amortization method is level dollar; an amortization period of 12 year -open and an actuarial cost method of projected unit credit. 63 COMBINING AND INDIVIDUAL FUND STATEMENTS NON -MAJOR GOVERNMENTAL FUNDS SPECIAL REVENUE FUNDS Special revenue funds are used to account for and report specific revenues that are restricted or committed to expenditure for particular purposes other than debt service or capital projects. Police Education Fund - This fund is used to account for revenues and expenditures associated with the two dollars ($2) the City receives from each paid traffic citation, by State Statute, must be used to further the education of the City's police officers. 911 Fund - This fund is used to account for revenues and expenditures specifically earmarked for the City's emergency 911 system in accordance with Florida Statutes 365.172. The funds may be used to provide emergency dispatch systems, training, communication, maintenance and repairs and related capital outlay purchases. The fund offsets a portion of the emergency 911 operations. Federal Forfeiture Fund - This fund is used to account for proceeds obtained from the sale of confiscated and unclaimed property turned over to the City through court judgments. Proceeds are to be used solely for crime fighting purposes. Law Enforcement Trust Fund - This fund is used to account for resources resulting from police department confiscations and their expenditure for law enforcement purposes. CAPITAL PROJECTS FUNDS Capital projects funds are used to account for and report financial resources that are restricted, committed, or assigned to expenditure for capital outlays, including the acquisition or construction of capital facilities and other capital assets. Capital Projects - This fund is used to account for impact fees and other revenue sources specifically earmarked for capital projects. DEBT SERVICE FUNDS Debt service funds are used to account for and report the accumulation of financial resources that are restricted, committed, or assigned for the payment of principal and interest on all general long-term debt. Debt Service Fund Series 2010 & 2011 - This fund is used to accumulate monies for the payment of the 2010 and 2011 Refunding Revenue Bonds. Non -ad valorem tax revenues in the governmental funds are pledged for the payment of principal and interest. Debt Service Fund Series 2012 - Charter School Land Acquisition - This fund is used to accumulate monies for the payment of the 2012 Refunding Revenue Bonds. Non -ad valorem tax revenues in the governmental funds are pledged for the payment of principal and interest. Debt Service Fund Series 2012 - Charter School Building Construction - This fund is used to accumulate monies for the payment of the 2012 Refunding Revenue Bonds. Non -ad valorem tax revenues in the governmental funds are pledged for the payment of principal and interest. H Lu w W O = G J U) F LL W Q U L Z Q Q C Z m L > C7 C Q Z LL Z C O Ccp C c G U OU C Q LLL Q U LLL y6 U .0 0 u ■ i Ln r O ' N co 0 ry W M W C a LL LU U 7 C a) M ,It M I� OJ In V 0 N CO N N 0 CO (n CO OJ COM I� V I-- I- 0 CO of CO LQ I- M OJ d) O I- 0) LQ O I� M a) O Lo I� O Co O N Co I� Co CO Lo E c O U O M N N V V co CSO 0 00 Q) LL co co N co Z 0 s L 6r3 6r3 6r3 6r3 C N O MO L (0 CMO CMO CMO s LL � 00 C) O O O O O O O O of O a) 0 0 a3 t �2 LL M U M M M W = O Z J o W a) co J_ Cn s a) U COi Q D N c a) 2 > O J LL Z chi C N O 2 N U -O a3 N Q N .� V V V =3 0 Q LL C, 00 -p .0 a) 0 N 0 U t E 0 >— n n n a) 0 0 a) t C N U C Q O N L U a) 0 Q N .N 0 E 0 'E =3 a3 w y a3 a) N a) 0 E U (>6 O a) 0 — N W LL > 0E 'O a) U y U N O (6 0 0 C L .0 � 0'� 0 � 7 °U H CO Q 0) `m c E- 0-0 Na0 H H w a) CO a) N�)CO U a) Q D QQ 0 0 M Cl) O N N 0 0 co M N O of ON of ON N N N 7 In ON N N co co N LL cU I� co co N N V I� V OJ d) N In OJ OJ LQ L LQ O N OJ � co0) co o 00 0) .aco a va va va va c o o rn rn 0 E a) i C I� J 0 LL C: W V3H3 H3 H3 °� °� 0 o 0 o r- r- 0 0 0 0 0 oc CO M co co LSi co co N LSi 00 w d) d) d) d) d) a) LL LL LL H3 H3 H3 H3 M In 0 co N N V V co I� LQ N N M 0) 0) LQ OM co 0) V LO LO 0) d) LL H3 H3 H3 H3 I� LO N N N N N O N 1- ° 0 Lu va va va ,It M U) (n LU a) U U D O s L LU L w w LL U -a w w W = O Z J o W a) J_ Cn s a) w Q N a) COi Q D N c a) 2 > O J LL Z chi a3 O 2 N U -O a3 N Q N .� O C LL a) 0 N 0 U t E 0 >— W E Y N U C Q O N L U a) 0 Q N .N 0 E 0 'E =3 a3 w y a3 a) N a) 0 E U (>6 O a) 0 — N W LL > 0E 'O a) U y U N O (6 0 0 C L .0 � 0'� 0 � 7 °U H W 0) `m c E- 0-0 Na0 H H w a) a) N�)CO U a) Q D QQ Q ,It M LLQ LO r rLOLOo0 N o C z M wC/)Q 0� 6 = Fu LL a X r z m m D LLJ z U .o OLuaJLL � LL LLZ zw Cl) co V LLI 0 Lu N LL O O Z LL Z LLJ Z V > W O � LO LLL W U � Lu 00 LLI _J (6 E QC)<< C Li U z Cl) z0LL _ zazLu a) = z Of LL LO cn0 U A rLOLOo0 LO o Om It w vo v LO o ch LO C co V r O O N LO m O O r V LO O LO O 00 0) (6 E O r NOO r 00 O m LO O ONN O N rC(D V O O NOm O 0) LO N O r 000 m N T Q r O LO N COO O E j U7 I-- V O) m O O O O 0) m V I-- LL .0 N C a) Ch N N C .N p N N Z O != 0 0 O N N (n (n N O > N T Q 64 O O W W —00 O v 64 N ' O ' r ' r O ' O r r O O O O O O I-- (D r O O W LO r m O r O O O O O O LO O 00 C) N m m N N H O H Cl) O cn cn H LL N O U N O) N V V N 00 O O O L o ALL V 0) co V V V V V V V V N m p N U CLU W O LL LL U U m U U U (� NN O O r O O LO �O �. N (D VV (D V V U7 V p O Oa) LL r 0) O O O O r rN OW Cl) OOOO Cl) Cl) Cl) Cl)Ua) 0LUM < (� ' O ' CO ' Co O ' O Ch m O 00 ' 00 N U7 m O m m O LO LO N V V r O m N N O V VN N N 0) N N CN 0) 0) N N r 1-- O Oro 0000 0 Ll N - - - .W (n U) O LO 0 r O r 0 � r N r O r O O O N O � r r ON ON LO 000 m 000 co 0r r m v v O v_ U LL or rn m o r rn 00 aoo N O) O LO m m — O N _C ON ON JU L 0) 0) r r O r O LL LU ' ' ' (D 0' — LO' LO co m O � -O � V C( LO N O � N 000 O 000 O G O LO 00 LO O Cl) Cl) LO 7 LL V V LO , O) La) LL r O ' LO ' N O ' ' O N ' O O N O N m O V 00 00 O O O (.0 00 V O) N V V O O O O N m _C N Om N 00 00 V co V LO mLL ' I- ' ' I- LO ' ' LO 00 ' 00 O N O ONO ONO 000 000 N r N .2'O U O d ) LL W 64 A O N O N � .. U C O N T Q O > N N O N O E a) .0 N C a) C N C .N p != 0 0 O N N (n (n N O > N T Q -o O O W W —00 O v N N 0 O Z Z Q Q O != N w w O O N N m m N N H O H LU O cn cn H Z ALL UD tHH CLU W O LL LL A CITY OF AVENTURA, FLORIDA SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL SPECIAL REVENUE FUND POLICE EDUCATION FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2015 Revenues: Fines and forfeitures Investment income Total revenues Expenditures: Operating Total expenditures Excess (deficiency) of revenues over expenditures Other financing sources (uses): Appropriated fund balance Total other financing sources (uses) Net change in fund balance Budgeted Amounts Original Final $ 7,000 $ 7,000 $ Variance with Final Budget Positive Actual (Negative) 6,287 $ (713) 7,000 7,000 6,287 (713) 7,000 8,120 6,675 1,445 7,000 8,120 6,675 1,445 (1,120) (388) 732 1,120 - (1,120) 1,120 - (1,120) (388) $ (388) CITY OF AVENTURA, FLORIDA SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL SPECIAL REVENUE FUND 911 FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2015 Revenues: Intergovernmental revenues Investment income Total revenues Expenditures: Operating Capital outlay Total expenditures Excess (deficiency) of revenues over expenditures Other financing sources (uses): Transfers out Appropriated fund balance Total other financing sources (uses) Net change in fund balance Budgeted Amounts Original Final $ 153,600 $ 153,600 $ Variance with Final Budget Positive Actual (Negative) 123,937 $ (29,663) 205 205 153,600 153,600 124,142 (29,458) 188,600 158,400 81,480 76,920 - 10,480 - 10,480 188,600 168,880 81,480 87,400 (35,000) (15,280) 42,662 57,942 (30,000) (30,000) (30,000) - 65,000 45,280 - (45,280) 35,000 15,280 (30,000) (45,280) See notes to basic financial statements 67 12,662 $ 12,662 CITY OF AVENTURA, FLORIDA SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL CAPITAL PROJECTS FUND FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2015 Revenues: Impact fees Investment income Miscellaneous income Total revenues Expenditures: Capital outlay Total expenditures Excess (deficiency) of revenues over expenditures Other financing sources (uses): Appropriated fund balance Sale of general capital assets Total other financing sources (uses) Net change in fund balance (1,515,824) (1,059,639) 420,635 1,480,274 1,515,824 1,059,639 - (1,059,639) 1,515,824 1,059,639 - (1,059,639) W $ 420,635 $ 420,635 Variance with Final Budget Budgeted Amounts Positive Original Final Actual (Negative) $ 15,000 $ 15,000 $ 6,775 $ (8,225) 750,000 750,000 786,000 36,000 765,000 765,000 792,775 27,775 2,280,824 1,824,639 372,140 1,452,499 2,280,824 1,824,639 372,140 1,452,499 (1,515,824) (1,059,639) 420,635 1,480,274 1,515,824 1,059,639 - (1,059,639) 1,515,824 1,059,639 - (1,059,639) W $ 420,635 $ 420,635 CITY OF AVENTURA, FLORIDA SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL DEBT SERVICE FUND SERIES 2010 & 2011 FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2015 Revenues: Investment income Total revenues Expenditures: Debt Service: Principal Interest Total expenditures Excess (deficiency) of revenues over expenditures Other financing sources (uses): Transfers in Appropriated fund balance Total other financing sources (uses) Net change in fund balance Variance with Final Budget Budgeted Amounts Positive Original Final Actual (Negative) $ - $ - $ 233 $ 233 - - 233 233 725,000 725,000 725,000 - 474,453 474,453 474,453 - 1,199,453 1,199,453 1,199,453 - (1,199,453) (1,199,453) (1,199,220) 233 1,199,453 1,187,248 1,187,248 - - 12,205 - (12,205) 1,199,453 1,199,453 1,187,248 (12,205) $ (11,972) $ (11,972) CITY OF AVENTURA, FLORIDA SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL DEBT SERVICE FUND SERIES 2000 FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2015 Revenues: Investment income Total revenues Expenditures: Debt Service: Principal Interest Total expenditures Excess (deficiency) of revenues over expenditures Other financing sources (uses): Transfers in Total other financing sources (uses) Net change in fund balance 70 Variance with Final Budget Budgeted Amounts Positive Original Final Actual (Negative) 25,336 $ 25,336 - - 25,336 25,336 360,000 360,000 360,000 - 148,680 148,680 148,680 - 508,680 508,680 508,680 - (508,680) (508,680) (483,344) 25,336 508,680 508,680 508,680 - 508,680 508,680 508,680 - 25,336 $ 25,336 CITY OF AVENTURA, FLORIDA SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL DEBT SERVICE FUND SERIES 2012 - CHARTER SCHOOL LAND ACQUISITION FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2015 71 Variance with Final Budget Budgeted Amounts Positive Original Final Actual (Negative) Revenues: Investment income $ - $ - $ - $ - Total revenues - - - - Expenditures: Debt Service: Principal 307,190 307,190 307,190 - Interest 89,222 89,222 89,273 (51) Trustee fees and other 7,500 7,500 - 7,500 Total expenditures 403,912 403,912 396,463 7,449 Excess (deficiency) of revenues over expenditures (403,912) (403,912) (396,463) 7,449 Other financing sources (uses): Transfers in 403,912 396,406 396,406 - Appropriated fund balance - 7,506 - (7,506) Total other financing sources (uses) 403,912 403,912 396,406 (7,506) Net change in fund balance $ - $ - $ (57) $ L5 7) 71 CITY OF AVENTURA, FLORIDA SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL DEBT SERVICE FUND SERIES 2012 - CHARTER SCHOOL BUILDING CONSTRUCTION FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2015 72 Variance with Final Budget Budgeted Amounts Positive Original Final Actual .(Negative) Revenues: Investment income $ - $ - $ 677 $ 677 Total revenues - - 677 677 Expenditures: Debt Service: Principal 342,810 342,810 342,810 - Interest 99,567 99,567 99,567 - Trustee fees and other 3,500 3,500 - 3,500 Total expenditures 445,877 445,877 442,377 3,500 Excess (deficiency) of revenues over expenditures (445,877) (445,877) (441,700) 4,177 Other financing sources (uses): Transfers in 445,877 445,877 444,000 (1,877) Total other financing sources (uses) 445,877 445,877 444,000 (1,877) Net change in fund balance $ - $ - $ 2,300 $ 2,300 72 STATISTICAL SECTION STATISTICAL SECTION This part of the City of Aventura's comprehensive annual financial report presents detailed information as a context for understanding what the information in the financial statements, note disclosures, and required supplementary information says about the City's overall financial health. Contents Page Financial Trends 73-79 These schedules contain trend information to help the reader understand how the City's financial performance and well-being have changed over time. Revenue Capacity 80-84 These schedules contain information to help the reader assess the City's most significant local revenue source, the property tax. Debt Capacity 85-88 These schedules contain information to help the reader assess the affordability of the City's current levels of outstanding debt and the City's ability to issue additional debt in future. Demographic and Economic Information 89-90 These schedules offer demographic and economic indicators to help the reader understand the environment within which the City's financial activities take place. Operating Information 91-93 These schedules contain service and infrastructure data to help the reader understand how the information in the city's financial report relates to the services the City provides and the activities it performs. Sources: Unless otherwise noted, the information in these schedules is derived from the comprehensive annual financial reports for the relevant years. a Z LU Z O O w O LL U U O Q Q LL Hmcb0 Z Z LL U) Lu Q Q CO OOU)< _ a QD J fr U Z U Q lI7 r Cl) CO N LO LC) a0 Cl) M OLO CO V r 00 V N r a0 LO I) N (O M V 00 r N (O 00 r O V V r LO CO mi r m Co 0 O V I- V N m r V N r N W 00 r r LO M m m N V N V N N 00 M M O -0 ;� (O N O) 613 LO M O EA 613 U3 EA (f3 (f3 O EA EA LO O CO LO I- V r LC) (O lI) 0) CO O O r r r V N Vr Ln V M r r N CD (O V r M V N LO Ln Ln O N r N I- N co {Q O V co LO 0006 M O N co (O � 00 co N N r r r LO O LO r r r M (v 0 co M m0 CO N 00 LO co M 00 m r N O) LC) V O N CO N LO O) M V N CO M 00 N N (O LO (O N 00 V V (O N LO I) N V r r 00 N (O LC) V M M_ M r NO) O O 00 N 0 O V O) Cl) N O Cl) Cl) (O O V LO O) CO r m (O M r 00 r LQ m m N LQ m M 00 N M CO N (O Cl) Cl) O -0 ;� CO 00 613 O N 00 r Cl) 613 EA 613 (f3 EA EA U3 O 613 U3 N M_ O LC) LO I- V r N Cl) lI) 0) CO V M_ M O r 00 N O O O c r r r V r O 00 M V CO CO O O N r N CO r O O V O (fl {Q O V CO O) N N LO LO M O N Cl) O O) O V N N r- 0 0O - N m M V LIJ CM N CM 00 N O) LO N O) co O r 00 (O N (O V O) O 61) EA EA U3 613 613 O) 00 (O Cl) LO CO V 00 N V (O r 00 00 N W V CA O) 00 O M a0 V CO 00 r 00 N N N V ll) V V Cl) r O) V ll) O) 0O N m N (O (O M Lr) N O) V O) V Cl) O)V CO CO CO CA N o 00 0) r COO M M O EA 613 61) EA U3 EA V I'- N O r V V O) CCO V V IQ M W N O V N r ON m (O W O r 0 00 0 M CA V Cl) AM 00 M (O (O N CA 00 a0 CO (00 Cl) 0) r CO Cl) O 613 u3 cfl cfl cfl cfl VO lI7 CO N 00 ON Cl) O V W V LO V LI) r-_ CA LC) V V M_ CO N N O O) O) (O N m O) (O r N 00 N O O) O) O) a0 RN Ll) 0) Ll) Ll) r V Ll) N M CV M (NO Cl O O M CA N O O O O CO CA N W (00 r M r- C11 CA O C rl (00 CO Cl) 00 a0 CD CD V (O 00 N O M O N N LC) CA N O lI7 N M M Cl) 00 V V r 00 r V N LO a0 lI7 M m l00 O (O M CO m00 CO N LO LO Cl) 00 N 00 CO 00 M r N LC) V 00 V M LO I) N 00 r 00 N (O r N r O N CO r- 0 O V O- U V CO O O LO CA O N LO r LI) r r m m N N Eco V N 0).- a) N E D -0 ;� LO N a0 613 _ 613 613 613 613 EA 00 r LC) O W O 00 (O r LC) 0ll)0 O r LO I- V r V (p 00 N V 0) CO N LO LO m V Cl co (O r m a0 r r V 00 r r M 00 O M V N m {Q O V O N (O N M O N 0) V CO CO N Cf) O Cl) N CO EAI 1 (f71 EA 1 U)1 EA 1 U) a) C O O fes/) O O N O (U C NO O+� _ (0 Ol O- a) U C N CL M CL U .T. 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F O m C O m d C E N N 8 X Q Z) LL C d> o N 65 W O) a) W c C E (n au) a a) c 0 E c� H d d .S X> tl) a) O N (� a) L W C C — O) > y C O �C7m cU m LC7m Z C7 0 LO CITY OF AVENTURA GOVERNMENTAL ACTIVITIES TAX REVENUES BY SOURCE LAST TEN FISCAL YEARS (ACCRUAL BASIS OF ACCOUNTING) 76 Tax Utility Fiscal Roll Ad Valorem Service Franchise Year Year Taxes Taxes Fees Total 2006 2005 $ 14,089,388 $ 6,015,016 $ 3,359,261 $ 23,463,665 2007 2006 17,127,913 6,269,809 4,234,574 27,632,296 2008 2007 15,942,020 6,741,903 4,270,671 26,954,594 2009 2008 15,189,005 7,451,872 3,644,177 26,285,054 2010 2009 13,253,848 7,362,899 3,686,885 24,303,632 2011 2010 11,734,232 7,379,830 2,684,216 21,798,278 2012 2011 11,724,189 7,772,000 3,070,065 22,566,254 2013 2012 12,080,224 7,551,899 2,823,490 22,455,613 2014 2013 12,791,444 7,933,535 2,289,721 23,014,700 2015 2014 13,977,630 7,872,484 2,294,667 24,144,781 76 U) ± § ( LL z � z of LL q/// A\\\ wom< zoE� >0z< «rOf U) b§2§ {5< Q< S 2 § § o L E ca I Cal ca I ca CD o)(1) � o \ LO (D ca I (coal / ^ ` / LL\ \�fj } \)\/) 0 0 ®�l7A 22 a72=\ LL a) /|2£&eee FuErma§ =!#a)r«a ƒ5)345 t)5 ))# G 7 o o 0 OD OD OD co o co co In ca I Cal ca I ca CD o)(1) � o \ LO (D ca I (coal / ^ ` / LL\ \�fj } \)\/) 0 0 ®�l7A 22 a72=\ LL a) /|2£&eee FuErma§ =!#a)r«a ƒ5)345 t)5 ))# G 7 0 Z LL < Z Z F- LU Z a� 0 of U U LLJ of C) pwLLLL U } U 9 LL J 0 � Q Z Lit IL m i Z LU O LL m Cf) U } 0 g Q U 0 LL LL Z 0 U U LU 0 Z Q U (6 0) (6 L LL O V I- M I- r N' V O M I- O M ' N O ' M N ' O V V O N o M 00 (D O (D M N (D N (D V (D N V M O V V O (D O W M W (D O I- O O O M O O M M M W M M M W M I- O I- N V M r V M N (D M O0 V M M O O (D (D O O (D I- I- O M O O0 W M O W N I� O M r M W M M r O (D W W M r- 00 O O r V (D (D O O V V W M I- N M M V N O0 V O M M M M N N M V N V V O O (D O M 1 O M M I- W ' N O ' O O V ' I- M In r o V N N W 00 O O V M V W I� O M M O O O N V 00 M O N O O O W O I- O O N (D M O O0 O0 O (D (D O O N V I� V O V (D N I� O V M (D N V V M r N O W M M O0 O (D O O0 O0 (D O0 I- M r- 00 1- I� W N O (D V O0 (D M O0 M I- M O O O I- O O O0 O V O N I- I- I� r N M_ N I- NM M M N M V O M M M N N _ V V V O O Ln r- O V M (D (D O Ln I- I- ' I- O ' O Ln In ' ' NN In o N (D O O O V V N V N r- V I- � O M�r- V I- N N N V N Ln (D O (D O (D O I� O M N M 00 00 00 00 N M V M O (D M N O I- � M M O V I- O r 00 O 00 N 00 r r 00 O 00 In N M 00 m I� In O 00 O W W V V O M (D M In M N N In V W I� m V M O 00 (D N M Ln Ln O O N M V V 00 N 00 (D N N N N V V O M O M r (D (D N LO O M O ' (D O (D M O O (D O ' M M O O (D o 00 O (D (D V I- N M O I� O O O O N V I- O W N N M O M I� N O M O O O W M O M M O N O O 00 O W W O O O O N V (D O 00 NO N V M M (D M M O O r 00 r O V M I` I` O M O M N1) I� (`M N OM N r O I� V O I� M W V A M O M O O M N V M O O O W I� O M O M (D M I� W V V W I� r W I- O W I� M N N N N V 00 N M O O N N O N O (D N N N I- O N 00 O M OD O ' O O W N (D I- M O ' 0 0 (D V I� o M N "T0 M I- V O0 I- N O N (D O (D (D V M (D M W I- V O O M O M O N 00 O O O W V V N O (D O O O M M O O O O M I- O V M V V V V (D O M V M V (D M (D M O N O M 00 LO O O V O O M M (D 00 (D I -O 00 O I� V (D c'! 00 O -- V M I- I- M 00 O N O O M M M V O M N N W O O (D O M M M M (D (D O I� N N N N N - 00 N LON N M N V M `- 61) 00 M V O V O M r- O O OD ' O O O O (D M O ' r O O o V O W W OI� O 00 O W O O I- O O r O O W O V O O 00 O O O O I� N O O O V V (D O V V M 'IT V O M M 00 (D O M N r O 00 V O M O O O O M O M O (D 0') _ I� M V 00 I- N N O N N V (D O O M M V M M O O M M O O M M N M W M M V O V 00 N N N M M M M (D I� V M I- M N N N M LOV (D W O V O (n (n MN r M N V N O I� r O O ' M O ' V V (D ' ' .-. o O I- r O (D N 00 W 00 N O 00 - M 00 N 00 M- V O I- M N I- V r O- I- O 00 O O O- (D 00 M O M M N N M O O O O V M N 00 M M N W O M r 00 O I-7 00 (D V V V V I� 00 M V I- O r r O M V (D N W O N N V M M M N M r O O O N 00 O- O O O M V N M M N N V N Ln 1- M M N N V In r- r r Ln Ln Ln W O M M O O N ' N O ' (D (D M (D ' ' O o N O O O V M M O O (D r- r V W (D N V r O O W N O O O O O (D M M O M (D M (D r N O N 00 M N In 00 000 (D In N In O 00 I� 00 00 V V I- O O M M V O I� N� 00 M (D O r- r N O N O M M N M V N O O V O N N O O O O N N M O VN N V V O CF) NV V N V (n (n M O V N OD (D OD O OD V N OD M O ' O ' OD ' ' OD 00 ' o O I- r r O V V I- V O W M W r- M M O M M M O r W r W M (D O O O O N (D (D M O O O O V V O O O N I- O V (D O V O O V (D V O I: M M N V O M 00 00 M 00 N (D M 00 N O I- V 00 M N N M N M M N I- O 00 OO W M 00 N O 00 N O (D V O M O O O W W M O I- O V : M N O O N LO N N M 00 (D LO 0 0 (D OD V 00 V M O O V ON O W ' N O o 00(D 00 (D V M M I- 00 M O N W O M V r M 00 M 00 M N O I- N M N O M O O O M 00 M M M 00 M O W V I� O M N O O M O M r V � 00 O O N 00 O 00 O M O M 00 M O O O V 00 00 M O r O O O M O O M O N O (D M (D N M (D W I- O (D I-- O O W O N O M O M V O r O M V V (D M O m N N M O N M (D M N N M V M C N 0) 0) m N N (0 � O 0) ?i N > U i .. 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N M V WC 0 0 0 0 0 0 0 0 0 } N N N N N N N N N N (6 0 I— 00 O O N M U O O O O O (� O O O O O O O O O O O jL N N N N N N N N N N • .� CITY OF AVENTURA, FLORIDA PROPERTY TAX RATES DIRECT AND OVERLAPPING GOVERNMENTS (PER $ 1,000 OF TAXABLE VALUE) LAST TEN FISCAL YEARS Source: Miami -Dade County Appraisers Office. 81 Overlapping Rates City of Aventura School District Regional South Florida Tax Debt Total Debt Total Water Fiscal Roll Operating Service City Operating Service School Management Everglades Okeechobee Year Year Millage Millage Millage Millage Millage Millage District Project Basin 2006 2005 2.2270 2.2270 7.9470 0.4910 8.4380 0.5970 0.1000 2007 2006 2.2270 2.2270 7.6910 0.4140 8.1050 0.5970 0.1000 2008 2007 1.7261 1.7261 7.5700 0.3780 7.9480 0.5346 0.0894 2009 2008 1.7261 1.7261 7.5330 0.2640 7.7970 0.5346 0.0894 2010 2009 1.7261 1.7261 7.6980 0.2970 7.9950 0.5346 0.0894 2011 2010 1.7261 1.7261 7.8640 0.3850 8.2490 0.5346 0.0894 2012 2011 1.7261 1.7261 7.7650 0.2400 8.0050 0.3739 0.0624 2013 2012 1.7261 1.7261 7.7650 0.2330 7.9980 0.3676 0.0613 2014 2013 1.7261 1.7261 7.6440 0.3330 7.9770 0.3523 0.0587 - 2015 2014 1.7261 1.7261 7.7750 0.1990 7.9740 0.1577 0.0548 0.17 Source: Miami -Dade County Appraisers Office. 81 82 Overlapping Rates Regional Miami -Dade County Other Total Florida Direct Inland Total Debt Fire Total and Navigational Regional Operating Service and Fire County Children's Overlapping District Millage Millage Millage Rescue Debt Library Millage Trust Rates 0.0385 0.7355 5.8350 0.2850 2.6090 0.0520 0.4860 9.2670 0.4288 21.0963 0.0385 0.7355 5.6150 0.2850 2.6090 0.0420 0.4860 9.0370 0.4223 20.5268 0.0345 0.6585 4.5796 0.2850 2.2067 0.0420 0.3842 7.4975 0.4223 18.2524 0.0345 0.6585 4.8379 0.2850 2.1851 0.0420 0.3822 7.7322 0.4212 18.3350 0.0345 0.6585 4.8379 0.2850 2.1851 0.0420 0.3822 7.7322 0.5000 18.6118 0.0345 0.6585 5.4275 0.4450 2.5753 0.0200 0.2840 8.7518 0.5000 19.8854 0.0345 0.4708 4.8050 0.2850 2.4496 0.0131 0.1795 7.7322 0.5000 18.4341 0.0345 0.4634 4.7035 0.2850 2.4496 0.0131 0.1725 7.6237 0.5000 18.3112 0.0345 0.4455 4.7035 0.4220 2.4496 0.0127 0.1725 7.7603 0.5000 18.4089 0.0345 0.4187 4.6669 0.4500 2.4207 0.0114 0.2840 7.8330 0.5000 18.4518 82 rO r1 awa of a a °Q� www Q z j O z Z LU wOa >ofry a0 -a LU On _ U W Z- U Of ry d =) U N O U) 23 r— O M 00 M 0 0 0 LO M M N I— a) M O O M— O I— O O O LO LO I— O i H nS N i-�T 0 0 0 0 0 0 O O O n ~ Q O Y O n3 O N COL(7 O O 00 O) 0 N r' O O LO I— O 0 0 0� 0 "T O O O I— O O O O N O N -p O ' O N r— O O O O 00 r— O (1) U a) nS N � C 0 0 0 O 000 N"T O N Nco 00 r— 00 00 O (h 00 L(i I— -�i Qm 00 r— O LO "T Cl) CO "T "T � fA fA a) _0 N O o 0 0 0 0 0 0 0 0 0 0 0 0 0 N O CU U) 23 (h M O O S 00 LO 00 00 00 00 O O i N M � LO O 00 00 LO LO � � � � O O N o Q> Lo X 0 0 0 0 0 0 0 0 0 0 0 n LO Y n3 N O (h -�T Lo (O I— 00 0) O� O O N rnm r-000000 (o Ln (`') (O O O N O O O (h r� N -p Cl) (O 00 O O (h O O O 00 0) O N (`') (`') O O 00 0 C:) Lf) I— U (O (O O O (h N O (O 0) "T co N Co LO 00 O 00 (O O O O O N QLO � � (hco 69 U m 0) N LLN�> N >' N D E 2 E m �U E °� E 06 U U °6 O E N U Eo o2j U o U c.N c U (n c j U= N M D o M U N co 0)060- �5 _0 0- '5 N 0)2 E c F Q c Q v 00 D Q S co a) Q.Q U Q a) -o m .Q .Q E .= a) U U a) L O a) O -O a) a) X 0= O O cn=ofCD cofw02Of cn=U (h co (o N o 0 0 0 0 0 0 0 0 0 � X 15 Q J N T N N"T CO O r- O N H H O O x (O N N N 00 ch Ln N.� R1) L(7 co Co L(7 Co (h Co L(7 (O O U O 0) 0) 0) 0) 0) 0) 0) 0) 0) 0) 00 m O LO 00 N O) "T "T O 00N CD "T M 00 N"T M (h O O O 00 N N I� O r- N O M"T i O U 00 N "T 00 LO m N 00 O) 00 O = O = N I- r- O r- O) O I- LO LO CO U 69 LO M "T CO "T M N CO N O LO co co O) r- m m I- O O O N N O N (`') 00 N O r- m N N N-�T N N 0= N= (09 N N="T O p U c O U (j N N v� N O -0 7 N N c: O O U mO U J N � N 7 O U Fl- v co U) (n `6 °� o 0 0 0 0 0 0 0 0 0 z x .O O N N0') 0) I- � 0 0) 2 Z co v r— N v v c0 U ° o of r— 00 0 v LO 6 LO 00 r— H (1)o m m m m m m m 0') 0') 0')Q 0 U U p W J J� ch N O N"T"T Ln N 00 O O Q (O N (O N (O CO O LO rnN��Oo ,! 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(J O N O)a) C -) U Cl) 0- O O N (6 (6 a N w O m O N O m CO 0 N O (6 0 I— 00 O O N ('7 V L(7 O Z U O O O O E M N N N N N N N N N N LO 00 0 0 LL D z w Q LL O U) LY LU J a U U) LL z LU H H U) V O O N 0 = M 00 O m 00 O V O m O _0 'Q z O m U m o � a) o N a) O -.-0 -0-0 -0-0 -0-0 -0-0 O O O O o .F z-0 E N� CO N V V 00 OA O N 00 (6 0 V CO CO CO V CO CO CO N O m 0 ) I O O O O O O O O O O O V O N m 1— O 1— 00 O O O m Lf) O O m (h V O V O N O O N N (b O m O m m m a) V O (b (b 00 O O N V CO O X O O O O) O (7 V O (O V to 0- m O O CO O V OA O OO OA Q M H O O V O N N LO 1— (h O Ob O OA 06 Ob (A N 1— O Lf) O 00 O O O ('7 �� N ccNO V V O N(C -O LOQ = M N V M O M N N m N 00 O m m O O Lf) -6 N O O Lf) (b Lf) CA N V z O 0 M M M (N7 N N N N NN m OO M O Lf) N TIT O I-- � Lf) M � N O O 00 � 1-- N N O 1—= M 0 0 M I-- M O V M O 1— OV M C U O N CO CO CO 00 ('7 1— CO Lf) N C4 N co co co J Q > C (n LL 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O Lf) O O Lf) Lf) Lf) Lf) O Lf) LO _ _ CD O_ N N N (b O 000 N LLLO 00 6 O Lf) V m N O O 00 � Lf) (7 mO 0 M CO CO CO CO CO N N N N (A (6 O 1— 00 O O N (2 V Lf) U N O O O O jL } N N N N N N N N N N c � E 0 O I / \ ■ % \ 0) \ e S R \ w � \\ _0_ _0 c Cl)\ o 2 E ¢ ¢ \ \ / e = q ( / / a / ±\ /j a LU Q\ e w m J J ± 2 \ \ = ) / » co m m 2 7 U =; 2 LU (D « D k w 0 3 w o LL 2i q / S w \ 2 c ¥w E e o w R \ 7 / 7 BOE \\ / / / m 4:5> w 7 2 « ¥ LL 0_ n ® \ƒ r Q ± > a O 2 (n 2 E [ 2 Za k LU \ c \ t \ ± \ 5=I 2 Co ) 5 ® o e = _ = J 5 7c= = gƒj j / ƒ\ \ \ \ \ / \ ■ % \ 0) ƒ � \\ _0_ \ / 5 \ \ \ / I-- _0 / ±\ a / \ ■ % ) co co CO }\ \7 }7\ o 00 00 co co co co 00 00 co co co co 2 C11 CIA LO LO Q) \ j co co - co - -E 7 C,04 \ \ \ \ \ \ \ —.0 — CL_ o - - = 0— {A - \0 ) ® \ } \ \\)) \\co coco co00 0000co 030C6 1 coCall 0600cc 000 0000 00 ) co co CO }\ \7 }7\ o ) CITY OF AVENTURA, FLORIDA DEMOGRAPHIC AND ECONOMIC STATISTICS LAST TEN FISCAL YEARS Data sources: Per Capita Personal Unemployment Income Income (Amounts Fiscal Population Expressed in Year M Thousands) 2006 29,451 $ 1,101,762 2007 30,383 1,168,074 2008 31,044 1,216,087 2009 31,126 1,143, 881 2010 31,181 1,211,881 2011 35,723 1,410,523 2012 37,239 1,508,701 2013 37,725 1,516,696 2014 37,262 1,560,644 2015 37,473 Data sources: Per Capita Personal Unemployment Income Rate $ 37,410 2.3% 38,445 2.5% 39,173 3.4% 36,750 7.3% 38,866 9.2% 39,485 8.1% 40,514 6.7% 40,204 6.2% 41,883 5.5% * 5.4% (1) Years are as of April 1 of each year per the University of Florida Bureau of Economics & Business Research. (2) Represents income per capita for Miami -Dade County as provided by the U.S. Department of Commerce, Bureau of Economic Analysis. (3) Florida Department of Labor, Bureau of Labor Market Information. * Information not available. E7 CITY OF AVENTURA, FLORIDA OCCUPATIONAL EMPLOYMENT BY GROUP - MIAMI-DADE COUNTY, FLORIDA CURRENT YEAR AND NINE YEARS AGO Source: Represents Metropolitan and Nonmetropolitan Area Occupational Employment for the entire Miami -Miami Beach -Kendall, Florida Metropolitan Division as provided by the U.S. Department of Labor, Bureau of Labor Statistics as of May 2014. Estimates do not include self-employed workers. N/A: Information not available. .8 Fiscal Year 2015 2006 Percentage Percentage of Total of Total Occupational Groups Employees Rank Employment Employees Rank Employment Office and administrative support 202,070 1 19.29% 211,360 1 21.02% Sales and related 145,320 2 13.87% 131,030 2 13.04% Food preparation and serving related 100,010 3 9.55% 77,860 4 7.75% Transportation and material moving 78,940 4 7.54% 83,890 3 8.35% Healthcare practitioners and technical 65,240 5 6.23% 54,790 5 5.45% Business and financial operations 56,980 6 5.44% 44,390 7 4.42% Education, training and library 50,000 7 4.77% N/A N/A N/A Protective service 42,830 8 4.09% 39,130 8 3.89% Installation, maintenance and repair 39,380 9 3.76% 35,740 10 3.56% Production 38,730 10 3.70% 44,680 6 4.45% Management 36,490 11 3.48% 30,370 12 3.02% Building and grounds cleaning and maintenance 35,120 12 3.35% 34,460 11 3.43% Personal care and service 31,010 13 2.96% 26,080 13 2.60% Healthcare support 25,920 14 2.47% 21,590 14 2.15% Construction and extraction 25,620 15 2.45% 36,800 9 3.66% Computer and mathematical 17,590 16 1.68% 16,280 15 1.62% Legal 14,930 17 1.43% 12,460 18 1.24% Arts, design, entertainment, sports and media 13,330 18 1.27% 15,280 16 1.52% Community and social service 12,250 19 1.17% 12,690 17 1.26% Architecture and engineering 9,680 20 0.92% 12,230 19 1.22% Life, physical and social science 3,790 21 0.36% 5,870 20 0.58% Farming, fishing and forestry 2,310 22 0.22% N/A N/A N/A Other, not classified N/A N/A N/A 57,970 21 5.77% Total 1,047,540 100.00% 1,004,950 100.00% Source: Represents Metropolitan and Nonmetropolitan Area Occupational Employment for the entire Miami -Miami Beach -Kendall, Florida Metropolitan Division as provided by the U.S. Department of Labor, Bureau of Labor Statistics as of May 2014. Estimates do not include self-employed workers. 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Our report includes a reference to other auditors who audited the pension trust fund, as described in our report on the City's financial statements. This report does not include the results of the other auditors' testing of internal control over financial reporting or compliance and other matters that are reported on separately by those other auditors. Internal Control Over Financial Reporting In planning and performing our audit of the financial statements, we considered the City's internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control. Accordingly, we do not express an opinion on the effectiveness of the City's internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or, significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. Compliance and Other Matters As part of obtaining reasonable assurance about whether the City's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. NOS Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City's internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity's internal control and compliance. Accordingly, this communication is not suitable for any other purpose. 7Qe-,Y G'a6a��ewo & fie /ffay LLQ' Alberni Caballero & Fierman, LLP Coral Gables, Florida February 16, 2016 ACSro ALBERNI CABALLERO & HERMAN, LLP ACCOUNTANTS • ADVISORS Alberni Caballero & Fierman, LLP 4649 Ponce de Leon Blvd. Suite 404 Coral Gables, Florida 33146 T: 305.662.7272 F: 305.662.4266 ACF-CPA.COM MANAGEMENT LETTER REQUIRED BY SECTION 10.550 OF THE RULES OF THE AUDITOR GENERAL OF THE STATE OF FLORIDA Honorable Mayor and Members of the City Commission City of Aventura, Florida Report on the Financial Statements We have audited the basic financial statements of City of Aventura, Florida (the "City"), as of and for the fiscal year ended September 30, 2015, and have issued our report thereon dated February 16, 2016. Auditors' Responsibility We conducted our audit in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; OMB CircularA-133, Audits of States, Local Governments, and Non -Profit Organizations; and Chapter 10.550, Rules of the Florida Auditor General. Other Reports and Schedule We have issued our Independent Auditors' Report on Internal Control over Financial Reporting and Compliance and Other Matters Based on an Audit of the Financial Statements Performed in Accordance with Government Auditing Standards; Independent Auditor's Report on Compliance for Each Major Federal Program and Report on Internal Control over Compliance Required By OMB Circular A-133; and Independent Accountant's Report on Compliance with the Requirements of Section 218.415 Florida Statutes in accordance with Chapter 10.550, Rules of the Auditor General of the State of Florida. Disclosures in those reports and schedule, which are dated February 16, 2016, should be considered in conjunction with this management letter. Prior Audit Findings Section 10.554(1)(i)1., Rules of the Auditor General, requires that we determine whether or not corrective actions have been taken to address findings and recommendations made in the preceding annual financial audit report. There were no findings or recommendations made in the preceding annual financial audit report. Official Title and Legal Authority Section 10.554(1)(i)4., Rules of the Auditor General, requires that the name or official title and legal authority for the primary government and each component unit of the reporting entity be disclosed in this management letter, unless disclosed in the notes to the financial statements. This information is disclosed in the notes to the financial statements, Note 1. Financial Condition Section 10.554(1)(i)5.a., Rules of the Auditor General, requires that we report the results of our determination as to whether or not the City has met one or more of the conditions described in Section 218.503(1), Florida Statutes, and identification of the specific condition(s) met. In connection with our audit, we determined that the City did not meet any of the conditions described in Section 218.503(1), Florida Statutes. Pursuant to Sections 10.554(1)(i)5.c. and 10.556(8), Rules of the Auditor General, we applied financial condition assessment procedures. It is management's responsibility to monitor the City's financial condition, and our financial condition assessment was based in part on representations made by management and the review of financial information provided by same. Annual Financial Report Section 10.554(1)(i)5.b., Rules of the Auditor General, requires that we report the results of our determination as to whether the annual financial report for the City for the fiscal year ended September 30, 2015, filed with the Florida Department of Financial Services pursuant to Section 218.32(1)(a), Florida Statutes, is in agreement with the annual financial audit report for the fiscal year ended September 30, 2015. In connection with our audit, we determined that these two reports were in agreement. Other Matters Section 10.554(1)(i)2., Rules of the Auditor General, requires that we address in the management letter any recommendations to improve financial management. In connection with our audit, we did not have any such recommendations. Section 10.554(1)(i)3., Rules of the Auditor General, requires that we address noncompliance with provisions of contracts or grant agreements, or abuse, that have occurred, or are likely to have occurred, that have an effect on the financial statements that is less than material but which warrants the attention of those charged with governance. In connection with our audit, we did not have any such findings. Purpose of this Letter Our management letter is intended solely for the information and use of the Legislative Auditing Committee, members of the Florida Senate and the Florida House of Representatives, the Florida Auditor General, Federal and other granting agencies, City Commission and applicable management, and is not intended to be and should not be and should not be used by anyone other than these specified parties. 7Qe-,Y G'a6a��ewo & fie /ffay LLQ' Alberni Caballero & Fierman, LLP Coral Gables, Florida February 16, 2016 Neu ACSro ALBERNI CABALLERO & HERMAN, LLP ACCOUNTANTS • ADVISORS Alberni Caballero & Fierman, LLP 4649 Ponce de Leon Blvd. Suite 404 Coral Gables, Florida 33146 T: 305.662.7272 F: 305.662.4266 ACF-CPA.COM INDEPENDENT ACCOUNTANTS' REPORT ON COMPLIANCE WITH THE REQUIREMENTS OF SECTION 218.415 FLORIDA STATUTES IN ACCORDANCE WITH CHAPTER 10.550, RULES OF THE AUDITOR GENERAL OF THE STATE OF FLORIDA Honorable Mayor and Members of the City Commission City of Aventura, Florida We have examined the City of Aventura, Florida, (the "City") compliance with the requirements of Section 218.415 Florida Statutes during the fiscal year ended September 30, 2015. Management is responsible for the City's compliance with those requirements. Our responsibility is to express an opinion on the City's compliance based on our examination. Our examination was conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants and, accordingly, included examining, on a test basis, evidence about the City's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our examination provides a reasonable basis for our opinion. Our examination does not provide a legal determination on the City's compliance with specified requirements. In our opinion, the City complied, in all material respects, with the aforementioned requirements for the year ended September 30, 2015. 7Qe-,Y G'a6a��ewo & fie /ffay LLQ' Alberni Caballero & Fierman, LLP Coral Gables, Florida February 16, 2016 ACSro ALBERNI CABALLERO & HERMAN, LLP ACCOUNTANTS • ADVISORS Alberni Caballero & Fierman, LLP 4649 Ponce de Leon Blvd. Suite 404 Coral Gables, Florida 33146 T: 305.662.7272 F: 305.662.4266 ACF-CPA.COM INDEPENDENT AUDITORS' REPORT ON COMPLIANCE FOR EACH MAJOR FEDERAL PROGRAM AND REPORT ON INTERNAL CONTROL OVER COMPLIANCE REQUIRED BY OMB CIRCULAR A-133 Honorable Mayor and Members of the City Commission City of Aventura, Florida Report on Compliance for Each Major Federal Program We have audited City of Aventura (the "City"), Florida's compliance with the types of compliance requirements described in the OMB CircularA-133 Compliance Supplement, that could have a direct and material effect on each of City's major federal programs for the year ended September 30, 2015. City of Aventura, Florida's major federal programs are identified in the summary of auditors' results section of the accompanying schedule of findings and questioned costs. Management's Responsibility Management is responsible for compliance with the requirements of laws, regulations, contracts, and grants applicable to its federal programs. Auditors' Responsibility Our responsibility is to express an opinion on compliance for each of the City's major federal programs based on our audit of the types of compliance requirements referred to above. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the City's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion on compliance for each major federal program. However, our audit does not provide a legal determination of City's compliance. Opinion on Each Major Federal Program In our opinion, City of Aventura, Florida, complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the fiscal year ended September 30, 2015. :S Report on Internal Control over Compliance Management of City of Aventura, Florida, is responsible for establishing and maintaining effective internal control over compliance with the types of compliance requirements referred to above. In planning and performing our audit of compliance, we considered the City's internal control over compliance with the types of requirements that could have a direct and material effect on each major federal program to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for each major federal program and to test and report on internal control over compliance in accordance with OMB Circular A-133, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the City's internal control over compliance. A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. Purpose of this Report The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of OMB Circular A-133. Accordingly, this report is not suitable for any other purpose. 7Qew,Yi caxalle-o & fie #(a yl LLQ' Alberni Caballero & Fierman, LLP Coral Gables, Florida February 16, 2016 100 CITY OF AVENTURA, FLORIDA SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS FISCAL YEAR ENDED SEPTEMBER 30, 2015 Federal Agency/Pass-Through Grantor/Program Title U.S. Department of Justice Direct Programs Equitable Sharing Program Bulletproof Vest Partnership Program COPS Hiring Program Indirect Program -Passed through the Florida Department of Law Enforcement: Edward Byrne Memorial Justice Assistance Grant Total U.S. Department of Justice U.S. Department of Agriculture Indirect Program -Passed through the Florida Department of Education: National School Lunch Program Total U.S. Department of Agriculture TOTAL EXPENDITURES OF FEDERAL AWARDS Federal CFDA Number Federal Grant Number Expenditures 16.922 FLO139100 $ 550,095 16.607 N/A 2,909 16.710 N/A 3,487 16.738 2015-JAGC-DADE-31-R3-237 5,131 $ 561,622 10.555 N/A 12,148 $ 12,148 See notes to schedule of federal awards 101 $ 573,770 CITY OF AVENTURA, FLORIDA NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS FISCAL YEAR ENDED SEPTEMBER 30, 2015 The accompanying schedule of expenditures of federal awards includes the federal grant activity of the City of Aventura and is presented on the modified accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of OMB Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the basic financial statements. �1011MKO191►III II�1C]A�Iwo The grant revenue amounts received are subject to audit and adjustment. If any expenditures are disallowed by grantor agency as a result of such an audit, any claim for reimbursement to the grantor agencies would become a liability of the City. In the opinion of management, all grant expenditures are in compliance with the terms of the grant agreements and applicable federal and state laws and regulations. 102 CITY OF AVENTURA, FLORIDA SUMMARY SCHEDULE OF PRIOR AUDIT FINDINGS FISCAL YEAR ENDED SEPTEMBER 30, 2015 PRIOR YEAR FINANCIAL STATEMENT FINDINGS None. PRIOR YEAR FEDERAL AWARDS FINDINGS AND QUESTIONED COSTS None. 103 CITY OF AVENTURA, FLORIDA SCHEDULE OF FINDINGS AND QUESTIONED COSTS FISCAL YEAR ENDED SEPTEMBER 30, 2015 SECTION I - SUMMARY OF AUDITORS' RESULTS Financial Statements Type of auditors' report issued: Internal control over financial reporting: Material weakness(es) identified? Significant deficiencies identified not considered to be material weakness? Non-compliance material to financial statements noted? Federal Awards Program Internal control over major federal awards programs: Material weakness(es) identified? Significant deficiencies identified not considered to be material weakness? Type of auditors' report issued on compliance for major federal awards programs: Any audit findings disclosed that are required to be reported in accordance with Circular A-133? Identification of major federal awards programs: Federal Awards Program Equitable Sharing Program Dollar threshold used to distinguish between Type A and Type B programs: Auditee qualified as low risk auditee for audit of federal awards programs? 104 Unmodified Opinion _ yes X no yes X None reported yes X no yes X no yes X None reported Unmodified Opinion yes X no Federal CFDA No. 16.922 Federal $300,000 X yes no CITY OF AVENTURA, FLORIDA SCHEDULE OF FINDINGS AND QUESTIONED COSTS FISCAL YEAR ENDED SEPTEMBER 30, 2015 (Continued) SECTION II — FINANCIAL STATEMENT FINDINGS None. SECTION III — FEDERAL AWARDS FINDINGS AND QUESTIONED COSTS None. 105 NNI-I b1i e � 19200 West Country Club Drive Aventura, Florida 33180 Phone: (305) 466-8920 Fax: (305) 466-8939 www.cityofaventura.com CITY OF AVENTURA OFFICE OF THE CITY MANAGER MEMORANDUM TO: City Commission FROM: Eric M. Soroka, ICMA-CM, C' - ”er DATE: February 22, 2016 SUBJECT: Recommendation to Award School Uniforms RFP #16-02-10-2 March 1, 2016 City Commission Meeting Agenda Item RECOMMENDATION It is recommended that the City Commission award the School Uniforms RFP #16-02- 10-2 to Chai Tees, LLC. BACKGROUND The current contract with In Unison Uniform Company for school uniforms at ACES will expire shortly. The City issued a new RFP. The RFP was opened on February 10, 2016. The following companies responded to the RFP:" All Uniform Wear Madimli USA, Inc. In Unison Uniform Company Chai Tees, LLC The proposals were reviewed by a Committee consisting of the Principal, Business Manager, Finance Director, parents from ACES and City Manager. All the firms were interviewed and provided samples of the uniforms they outlined in the RFP. The firms were evaluated based on the following: Price Quality Service Reliability & Reputation of the Proposer Memo to City Commission February 22, 2016 Page 2 After the interviews were concluded and based on the evaluation criteria, the Committee ranked the companies as follows and recommended the company ranked number one be awarded the contract for the initial two year period: 1. Chai Tees, LLC 2. All Uniform Wear 3. Madimli USA, Inc 4. In Unison Uniform Company Chai Tees, LLC was selected for the low cost of the uniforms, proximity to ACES and experience with serving area schools. If you have any questions, please feel free to contact me. EMS/act CCO1933-16 RESOLUTION NO. 2016- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA AWARDING AND LETTING A BID/CONTRACT FOR RFP NO. 16-02-10-2, SCHOOL UNIFORMS, TO CHAI TEES, LLC IN ACCORDANCE WITH THE RFP DOCUMENT ATTACHED AS EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO EXECUTE ASSOCIATED CONTRACTS; AUTHORIZING THE CITY MANAGER TO TAKE NECESSARY AND EXPEDIENT ACTION TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Manager has, pursuant to the various laws of the State of Florida and the Code of the City of Aventura, properly solicited and accordingly accepted bids for RFP NO. 16-02-10-2, School Uniforms; and WHEREAS, sealed bids have been submitted to and received by the City pursuant to the City's RFP Bid/Notice to Bidders, specifications, proposals, and requirements for the project/work as cited above; and WHEREAS, staff has determined that Chai Tees, LLC has submitted the most responsible and responsive bid for said project/work; and WHEREAS, the City Commission, upon the recommendation of the City Manager, is therefore desirous of awarding said bid/contract to said lowest responsible and responsive bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA: Section 1: That bid/contract for RFP BID NO. 16-02-10-2, School Uniforms, is hereby awarded to Chai Tees, LLC. Section 2: That the City Manager is hereby authorized to execute, on behalf of City of Aventura Resolution No. 2016- the City, a contract by and between the parties embodying the terms, conditions, and specifications as set forth in the subject Invitation to Bid/Notice to Bidders, bid specifications, bid proposal and bid requirements, or if a City prepared contract was part of said bid proposal, said parties shall execute said prepared contract on behalf of the City. Section 3: That the City Manager is hereby authorized and requested to take all necessary and expedient action to carry out the aims of this Resolution in awarding this bid/contract. Section 4: This Resolution shall be effective immediately upon its adoption. The foregoing Resolution was offered by Commissioner , who moved its adoption. The motion was seconded by Commissioner , and upon being put to a vote, the vote was as follows: Commissioner Enbar Cohen Commissioner Teri Holzberg Commissioner Denise Landman Commissioner Marc Narotsky Commissioner Howard Weinberg Vice Mayor Robert Shelley Mayor Enid Weisman PASSED AND ADOPTED this 1St day of March, 2016. Page 2 of 3 City of Aventura Resolution No. 2016- ENID WEISMAN, MAYOR ATTEST: ELLISA L. HORVATH, MMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY Page 3 of 3 low `r Letter of Transmittal • r To: City Manager, Mr. Eric Soroka sr r Office of City Manager err City of Aventura 19200 West Country Club Drive tir ♦ Aventura, Florida 33180 • From: Chai Tees, LLC, a single member LLC, • owned and operated by Nancy Meister, and located presently at 20725 Northeast 16 rr Avenue,A-5, North Miami Beach, Florida, 33179, 305-970-0642 S Iiir Hereby acknowledges receipt of all RFP agenda number: 16-02-10-2 and addendum Or Contact person: Nancy Meister, owner of Chai Tees, LLC, 20725 Northeast 16 Avenue,A-5 305-970-0642 Ir it This proposal shall remain valid for a period not less than 120 days from February rr lir 10, 2016 it yr Nancy Meister, Owner of Chai Tees, LLC Iry rlr lbw it it Introduction it rr 'r' Chai Tees, LLC, a single member LLC, owned and operated by Nancy Meister, and or 4f„ located presently at 20725 Northeast 16 Avenue,A-5, North Miami Beach, Florida, 33179, has been an LLC since August 16, 2012. (3.2 miles from ACES) it or S r I, Nancy Meister, owner and founder,was born and raised in North Miami Beach, Florida. Attended neighborhood schools. Graduated from North Miami Beach r' Senior High School in 1981,went on to graduate from Duke University's Trinity or r College of Arts and Sciences in 1985,worked with Billie Jean King for two years in Sports Promotion in New York City and off to Law School at University of Miami where I graduated in 1990. I practiced law for a very short time before having 4 beautiful girls under the age of 3 and decided a full time job at home would be much lir +r more rewarding. I worked periodically as the kids grew up but most of my work • was at the schools with PTSA where I put in 16 years, trying to creatively earn 'r money so the kids could have more resources. After two of my children graduated or ,r from their respective 12 years in public school, it was time for me to start finding something to do. or 3.2.1 I only sell top quality merchandise (never seconds or irregulars), and all are +► fully representative of the materials that you will see as the samples. • ti► 3.2.2 If awarded the job, I will handle all aspects of this account. My assistant,Julia it Cubas, is fully capable of handling any issues at all if I am unavailable and will get any message to me immediately. 3.2.3 The store is located at 20725 Northeast 16 Avenue,A-5, North Miami Beach, r' Florida 33179,which is 3.2 miles away from ACES. Our store hours over the law summer months will be 9-5 some days, 7-7 other days, and we will be open 6 to 7 days a week, giving every student the opportunity to purchase school uniforms. Our it store is open Monday through Friday all year round from 10-5 Monday through Thursday and 10-3:30 on Friday; and during September on Saturday, during the rest • Or of the year as needed. Additionally, on Open House and other pertinent days as *sr requested by the Principal, Chai Tees, LLC,will have a presence at ACES to sell •' uniforms (appropriate space must be provided for set up). fir Sir 3.2.4 I have purchased top of the line equipment (Revel) that keeps track of each S schools inventory separately. It is all programmed into the system that is also the cash register. ACES would have its own section, and its own report that would be ter 11r printed each month, but for your purposes, on May 1st of each year so that the gross Ir annual sales can be calculated. It will give a chart and a list of every item sold to r► date, and the dollar amount (all inclusive of taxes, shipping, handling and delivery as r I will be responsible for all of these items). rr s • lir r►. le lay ♦ SCOPE OF SERVICES PROVIDED ♦ tar 3.3.1 If there is ever a time that you feel there is a student that truly cannot afford uniforms, I will work with the parents. I will need a call or email from the Principal ,r to this affect and I will work it out. I will always go above and beyond for any of my ♦ clients. If I see an area where I can do something extra for you, I will. ♦ ♦ 3.3.2 Chai Tees prefers that all clients come to our store since it is only 3.2 miles ♦ ♦ away, and we will handle all money, merchandise, etc. We have a very well ♦ organized store that is very attentive to all our clients. We will carry a large IP lbw inventory so that all students will be able to purchase uniforms the first time they it come to the store. You will not have to deal with anything other than giving out our flyers and website! ♦ ger +r 3.3.3 We will not purchase irregulars or seconds. Chai Tees only purchases top of • ♦ the line merchandise. ♦ ♦ r' 3.3.4 Sample Flyer rr • it ♦ ♦ ♦ rr ♦ ♦ ♦ ♦ tip r.. 0 • • • • • • • 1\1 • • Cbax-tees • in c‘,„,„„,„ 0 • • • n � rm • Salel • • School uniforms available for ' • purchase . • • Polos (all colors) $13.99 (size YXS — YXL) $ 13.99 (size 18 - XL) • • SS Gym Crew - Navy (all sizes) $8.99 • • Jacket - Navy - $ 19.99 (size YXS — YXL) $22.99 (sixe 18 —XL) • • Girls Bermuda Shorts — Navy & Khaki $ 1 1 (size YXS — YXL) $ 12 • (size 18-XL) • ' Boys Classic LE Shorts — Navy & Khaki — $ 10.50 (size YXS — YXL) $ 1 1 .50 • • (size 18 - XL) • ' • February 10, 2016 ' only at • 6 Chai Tees • • 20725 NE 16t" Ave., #A5, N. Miami Beach, FL 33179 786-520-3625 • a it rr 3.3.5 1 will also provide uniforms for you Fashion Show if requested by the Principal. it For your edification,there is a lot more that I can do other than just uniforms, as I do • for all the schools that I do work for. I do their sports teams, I do all of their class t- it shirts, I do all of their club shirts, I do all of their trip shirts etc. and because they are • already my client, I work with them on logos and I give them superior pricing (I do sto have to charge for these items but I will charge much less than I would normally). ar • 3.3.6 We have a 20 day return policy if the items have not been washed or worn,we • Ir exchange sizes if necessary, and we will give a "Money Back Guarantee" if a student • pays for their uniform and they do not attend or withdraws from the school (as long as the uniform has not been washed or worn). • S 3.3.7 If awarded the job, I will handle all aspects of this account. My assistant, Julia r. Cubas, is fully capable of handling any issues at all if I am unavailable and will get it any message to me immediately. S 3.3.8 I will absolutely run sales a couple times a year. I can also offer a 10% tbs discount to teachers if they would like to purchase uniforms for themselves. tar • • 3.39 The title to all artwork, designs and any other product necessary for the S Ir, completion of the finished product for use in the connection with any Aventura City • of Excellence uniform shall be the property of and owned by the school for which it +b • was designed. You may have access to such art whenever you ask for it! • tre • it S it gar '` 3.3.10 If awarded the job, I will handle all aspects of this account as noted on the 41, Proposal Certification. My assistant,Julia Cubas, is fully capable of handling any issues at all if I am unavailable and will get any message to me immediately. S tar 3.3.11 Chai Tees will take orders and collect payments directly from the students rlr and parents. ACES will have nothing to do with the money or uniforms. it 3.3.12 Chai Tees will provide uniforms for a fashion show held by the school at the request of the School Principal. r ifor oar• far it war fir S S it 11r yr Chaitees, LLC %r Profit & Loss +r January through December 2015 Jan-Mar 15 Apr-Jun 15 Jul-Sep 15 Oct-Dec 15 TOTAL * Ordinary Income/Expense Income rr Sales 25,832.39 59,983.27 189,589.25 69,488.18 344,873.09 `, Total Income 25,832.39 59,983.27 189,589.25 69,468.18 344,873.09 Cost of Goods Sold lir Cost of Goods Sold 1,329.57 28,397.77 137,439.87 17,949.78 185,116.99 Mg Sales Tax 1,160.37 1,161.42 6,639.87 5,061.89 14,023.55 Total COGS 2,489.94 29,559.19 144,079.74 23,011.67 199,140.54 titr Gross Profit 23,342.45 30,424.08 45,509.51 46,456,51 145,732.55 Expense VW Advertising and Promotion 2,041.00 1,196.00 8,561.33 9,400.00 21,198.33 0.00 340.20 343.35 170.10 853.65 titr Automobile Expense 0.00 1,874.00 0.00 0.00 1,874.00 Bank Service Charges 5.00 47.50 0.00 0.00 52.50 Commissions 0.00 0.00 0.00 1,457.99 1,457.99 Mg Contract labor 0.00 676.00 0.00 0.00 676.00 Credit card fees 274.38 208.37 2,000.90 506.92 2,990.57 * Dues and Subscriptions 679.15 975.00 881.64 656.45 3,192.24 Insurance Expense 540.70 540.70 1,081.40 1,651.39 3,814.19 Licenses110.00 85.00 0.00 75.00 270.00 ilbr Office Supplies 1,348.84 3,467.96 1,116.58 1,879.71 7,813.09 MP Payroll Expenses 3,105.29 7,245.68 6,399.59 7,245.68 23,996.24 Postage and Delivery 0.00 172.34 0.00 383.34 • Printing 0.00 13.04 0.00 553.04 Professional Fees 0.00 13.04 0.80 0.002,950.00 0.00 6,374,68 • Rent Expense 3,076.89 3,689.91 4,327.95 5,279.93 16,374,68 Repairs and Maintenance 0.00 187.29 0.00 112.00 299.29 B' Telephone Expense 0.00 0.00 569.18 90.00 659.18 Travel Expense 212.37 0.00 0.00 0.00 212.37 * Utilities 114.84 234.96 487.79 307.72 1,145.31 MP Total Expense 11,508.46 20,953.95 28,719.71 29216.23 90,398.35 lir Net Ordinary Income 11,833.99 9,470.13 16,789.80 17,240.28 55,334.20 M' Net Income 11,833.99 9,470.13 16,789.80 17,24028 55,334.20 air VW Mr Bio S * 4 MP filv S IP 4 VW OM Mr Page 1 kw • it .r ,rr SECTION 5 PROPOSAL FORMS 'fir CITY OF AVENTURA Y„ REQUEST FOR PROPOSALS SCHOOL UNIFORMS FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL RFP# 16-02-10-2 lir PROPOSAL FORM ter I hereby propose to furnish the goods and services specified in the Request for Proposal. I agree that my proposal will remain firm for a period of 120 days after S opened by the City in order to allow the City adequate time to evaluate the proposals. I certify that all information contained in this proposal is truthful to the best of my knowledge and belief. I further certify that I am duly authorized to submit this proposal `'' on behalf of the Company named as Proposing Company and that said Company is rr ready, willing and able to perform if awarded the contract. lir I further certify, under oath, that this proposal is made without prior understanding, • agreement, connection, discussion, or collusion with any other person, firm or vow corporation submitting a proposal; no officer, employee or agent of the City of Aventura • or any other proposer has an interest in said proposal. Furthermore, I certify that the undersigned executed this Proposal Form with full knowledge and understanding of matters therein contained and was duly authorized to do so. it • Addendum # I Dated 2/5 / 16 Addendum # Dated Addendum # Dated os. +rr Attached hereto are the following forms/documents which form a part of this proposal: Attachments or Proposal Form gar Respondent's Certification r Proposal Pricing Sheet/Certification No Bid or Proposal Response +' Agency Reference List ♦ Other References Proposer's Qualifications Indemnification Clause r' Sworn Statement Pursuant to Section 287.133 (3)(a), Florida Statutes, S �' 29 yr or • +fir • eir On Public Entity Crimes to' Business Entity Affidavit * Drug-Free Workplace Affidavit Anti-Kickback Affidavit Non-Collusive Affidavit Request for Tax Identification Number and Certification tit Cot“ TEES, NAME OF BUSINESS lw lOp IP SIGNAT ♦ tJAnic-y m.e Sr a-. ow Ns 2 / MG2 NAME &TITLE, TYPED OR PRINTED fr MAILING ADDRESS ion's Wro2"t-1/4-tcRST tb A•IE►S44E2 A—S 1�foacn+ MtgMt l3rcoft cic r1 oo_tnA •33tj9 r CITY, STATE, ZIP CODE ( 304 qTo— G(o42 TELEPHONE NUMBER Ir ,r STATE OF l3 �c, 1.1' 1' rr COUNTY OF /l///7`/4/ f1///l ) SS +ir The regoing instrument was sworn to and subscribed before me this c7�,�/1/ ` day of ' "' — ..200 //6 by who is rsonally isnowirto me or produced as way GRACE L@PEZ NOTARY PUBLIC, State of )7.:-/z-?C f'V-A_. Notary oun;c.sz;e o Fa(iaa l A/ MY Comm.Expires Feh.25,2CYa; Print Name: ( 7` j4C E= "CT �-e thmArthur.Gal g 46gE Ow a„ Commission No.: [7:---co /1(; Commission Expires: ?. ;�� �{ "1.0/ K•• SEAL (if Corporation) tar fop 30 w 4 rr gar CITY OF AVENTURA REQUEST FOR PROPOSALS tarSCHOOL UNIFORMS FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL rr +r► RFP# 16-02-10-2 it rr RESPONDENTS CERTIFICATION tar CERTIFICATE -fif-eorporation) StN4)LE eaaep_Lcc it STATE OF FLo140A ) �► ) SS COUNTY OF MIAMI - pppt ) `r I HEREBY CERTIFY that a meeting of the ad of ~ a vr - 'the c-o-At tett L.L.C.. 1r a cQFporation existing f�under the laws of-the-State of PLo2.DA held on IZt"4 4-toC.� , 20%�, the followingresolution was duly it passed and adopted: tr SiOblA ;At r"6t a. RESOLVED, that, as l9 w N rc a- of the Corporation, be and is hereby •r authorized to execute the proposal dated, Fwc; to , 20 tt. to the City of ,r Aventura from this corporation and that his execution thereof, attested by the SeeFetary of-the-Gelporatjon, ar iJ with , Wu ♦ of€ieiaE9et Ot✓tJC&1 A00 orAGtvn- SttaN#t c£' a. SI4Au, se Tete O=(Gtpt,,Acr I further certify that said resolution is now in full force and effect. * IN WITNESS WHEREOF, I have hereunto set my hand ial'T+k r Io+" UIil of FtailiMi .y , 2olb Secretary it (SEAL) ito• ar 31 'S it CITY OF AVENTURA REQUESTED FOR PROPOSAL SCHOOL UNIFORMS Ir. RFP # 16-02-10-2 rr. '�► PROPOSAL PRICING SHEET/CERTIFICATION The information listed below, together with other requirements, if any, becomes the specifications to cover the needs of the school: it I1r All uniforms are a cotton/poly material for Elementary and Middle School students in accordance with the colors, sizes and styles found on the PROPOSAL PRICING SHEET below. The following items are included in the RFP for the proposer's to fill in the prices for each item. This is what the school will use to determine which proposer offers the best price. 1) I agree to be bound by all terms and conditions contained in this Request for it Proposal. +1r for YES v/ NO * fir 2) I agree that the yearly Services amount as proposed shall remain in effect for the initial two (2) year term. farYES V NO * +1r tip 14 AK' C-y ME t S Tea-) o w N Ert_ /M &2 Bidder Name and Title rr CHAt TEC—S Lt_ C. ttr Company Name r 2o71- 5 OC Ito AV1/4.1E") A — S , Noa_rti MIA MI BEecHj FL 330-9 Address lop (305) cta-o - 06 2 rr Phone • G h a% #e.e.g t S @ Gyna; 1 . Loch r` Email Address to, for afr 34 goy gar it CITY OF AVENTURA REQUEST FOR PROPOSALS lip SCHOOL UNIFORMS FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL r► RFP# 16-02-10-2 i„ "NO BID or PROPOSAL" RESPONSE • Iry If your firm is unable to submit a proposal, please complete and return this form prior to • date shown for receipt of proposal, and return to: CITY OF AVENTURA We have declined to propose on RFP# 16-02-10-2, for the following reasons: tip We do not offer this service/product +rr rr Our schedule would not permit us to perform it Unable to meet specifications lir Unable to meet bond/insurance requirements Specifications unclear (please explain below) S Other (please specify below) REMARKS +r to et Typed Name and Title ur ► Company Name yr Address +r r, Business Phone Fax Number 36 e CITY OF AVENTURA REQUEST FOR PROPOSALS * SCHOOL UNIFORMS FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL • RFP #16-02-10-2 u. AGENCY REFERENCE LIST • Please list five (5) Governmental Agency contract references for which you r have done business within the past three (3) years, if available: it to Agency Name: Du . Mtort-nsQ. tot. Sane SQ. N-t6H Address: i't t o r- its scaeT low to Mt artt ft.o2tOA • City, State, &Zip Code: 33 tl-y (365)4o524o6ot5 ext.115 Contact's Name & Phone#: H S . P A M L L_or p P iE2 I>E51ace Ter41E14 PTsA PREs% ett- r C 3057 `t 58-824 tit Agency Name: A t-o NSo A N o T2_Prcy r- .o.ia.t3 ttJG R. '- s4 SCjvL i Address: 2 Coo t tV o tnkC-Pts T t 51 S T Q-CET W • City, State, & Zip Code: M t A•Mtn rt..o 2AoA 33 to o • ,s Contact's Name & Phone#: Ms. Lt SA GAPciA C30.09 ct -z,000 / E C9(n.Ptca ?TSA ?QEs%o$T—C3os) 1-bb -o(bb it Agency Name: 1) AJt9 L Av/(LEnicE j2.. K- $ Itr Address: t S coo '13 Ay V tsTA Bou1/4-EJAQ4 w it City, State, &Zip Code: N o2Trt M l AMI) ftoe.to A 33 t g t °i Contact's Name & Phone#: MR. gen.NAav oS3atzal C3o5)3Stf-2 boo r • 37 rir REFERENCES (continued) fr Agency Name: M A w/ AL—rats cc MENTAQ1 Sckto0L, fr Address: (05c) v.nsr 3aa -r STa -v far • e, City, State, & Zip Code: L4 t R1/4..eai oN� � 2n ip 330 2 • Contact's Name & Phone#: M a.. M t LIco 3 a.krod P Rkroc,vq '50N) 8 ii — 46o0 Agency Name: AME. Ara SeN,00 t+arotA Sc * ot, • Address: 183So 1.4/ 6? AJE14J6 fr far 'r' City, State, &Zip Code: 14 IA LeAH 1 ?Lai tOA 33ot i fr Contact's Name & Phone#: fa-Ar►ct sco cQp.1t iso?) SS4-334o fir * Attach additional sheets if necessary. fr If there are less than five (5) agencies listed above, complete Attachment B-1 to bring the total number of references to at least five (5). fir S fr fr fir * far, lar fr fir • far far S 38 • r 1r S CITY OF AVENTURA REQUEST FOR PROPOSALS it SCHOOL UNIFORMS FOR THE AVENTURA CITY OF EXCELLENCE +r SCHOOL rr RFP #16-02-10-2 OTHER REFERENCES i Please list NAME OF COMPANY, ADDRESS, PHONE NO., AND CONTACT PERSON opir AT COMPANY of any other Non-Governmental entities for which you have done business within the past three (3) years: • Agency Name: INtLpcoAcs'TAt. PArLx INce +' Address: 33oo CAST co,.�rtEntiwt S T3 ov k rvnt,g3) S isr City, State, &Zip Code: eon-1' L.AvOenAst� it J o�.oA 33308 r Contacts Name & Phone #: ToQQ,M c.,A3fr m.0/ Agency Name: &Ask-es t3Eantty can pit rr // r, Address: t854 uJES'( vocte 1,-ktvNvv4y • w City, State, &Zip Code: N o ft--(k4 rt IAr.41 Q eAc +1 FLod-,oA 33 i Go ve Contacts Name & Phone #: Man ITN Fos teen_ 30s)9-3t— Sz91 sto r Agency Name: Address: S ti' City, State, &Zip Code: `. Contact's Name & Phone#: S 39 +`r it S OTHER REFERENCES (continued) +r. Agency Name: Address: rr. City, State, &Zip Code: • Contact's Name & Phone#: tor gur Agency Name: r �► Address: S far * City, State, & Zip Code: * Contact's Name & Phone #: `. Note: The total number of references contained on Agency References and Other References must total at least five (5). 11,r • it • r it it �" 40 CITY OF AVENTURA REQUEST FOR PROPOSALS • SCHOOL UNIFORMS FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL Air ,r, RFP #16-02-10-2 • PROPOSER'S QUALIFICATIONS gar (Page 1 of 3) er NOTE: This statement of Proposer's Qualification must be completely filled out, r" properly executed and returned as part of your Proposal. ler 1. List the true, exact and proper names of the company, partnership, corporation, trade or fictitious name under which you do business and principals by names and titles: for ,r Name of Company: C 4 A l TEES, LL G yr Address: 2.o325 No21-IFF.FlST %b A\)st e) A-S tcoa-TH tklAM1 Be.Prc.xl) rt 3 3 v4,9 rr Principals: NA-tAC/ t- tisre._ Titles: O a../ M(o2 IV sr 411, 2. a. Are you licensed, as may be required, in the designated area(s) of Miami-Dade County, Florida? s` YES ✓ NO r, b. List Principals Licensed: vw Name(s): MG1s-e& Title: o n. ell c_vrecl Tis ,....Lac_ Iry • Remarks: Sl►aGLE µctageY .sir it tr • 3. How long has your company been in business and so licensed? Sn c.G A‘)G,os-r 2_012_ • • • • 41 • • vs up gerPROPOSER'S QUALIFICATIONS (continued) (Page 2 of 3) * 4. If Proposer is an individual, corporation or a partnership, answer the following: `r 4 a. Date of Organization t JCovsT ice 2.01/42- b. 012b. Name, address and ownership units of all partners: er 1� a4csc.j Il asrta — Ioo0lO (MICA: 2.04-ZS !J 6 I b PcJENJQ A- S . Noc2.-rtl M 14 M t3Cmc t, Fc ' 3149 1{e AV. 1219 IJoa,THEAST 180 ClAter Ne2TH- M►A.MI 46acµ) 331 bZ tist S I Ir G c c M118 M 13 ea- L.I.C. " O tS 12cro/k2Dco e.t• -ck c. State whether general or limited partnership: d. State whether a corporation tot rp Date and place of incorporation .4 If Proposer is other than an individual, corporation or partnership, describe the garorganization and give the name and address of principals. ter SIIJG E MEM$E2 L-1.-C.. \' J152EGPtR-DSD E taTt7 �I 5. If Proposer is operating under a fictitious name, submit evidence of compliance with er the Florida Fictitious Name Statute. 46. 6. How many years has your organization been in business under its present business name? .► 5 * a. Under what other former names has your organization operated? .r NqA 7. a. Has your company ever failed to complete a bonded obligation or to complete a contract? YES NO ✓ +r a If so, give particulars including circumstances, where and when, name of • bonding company, name and address of City and disposition of matter: • 42 • S i • PROPOSER'S QUALIFICATIONS (continued) tr • (Page 3 of 3) ger b. Are you now or in the past five (5) years been involved as a defendant in litigation concerning the performance of your company operations? If so list: er N e► ow rr 8. a. List thepertinent experience of the keyindividuals of � p your organization; (continue on insert sheet, if necessary). S er er er S b. State the name of the individual(s) who will have personal supervision of the er work: low NANcY Fits tSTE7L 41,* 9. List name and title of persons in your company who are authorized to enter into a contract with the City of Aventura, Florida for the proposed work should your company be the successful Proposer. er r, Name N Mal Me-1ST-ea_ Title p W N o„ 10. Describe your Company's experience in providing services to other school agencies similar to the comprehensive service to be provided herein. 40 er See- PerT ,CSC sr er gip er er er +r 43 er 0► rr Mir Vendor Qualifications and Experience Or r • Chai Tees, LLC., has worked with a number of schools successfully for a number of years; i +lir Dr. Michael M. Krop Senior High School (2014-2015) 2725 students, 2703 (2015- 2016) +Yr David Lawrence Jr. K-8 (2015-2016) 1700 students it Alonso and Tracey Morning (2015-2016) 2000 students it Mae Walters Elementary (2015-2016) 583 students sir American Senior High School - (2015-2016) - projects 2167 students • MAST @ FIU - (2015-2016) 200 students i ,r, Amelia Earhart Elementary (2015-2016) - projects `or Country Club Middle School (2015-2016) 600 S Ir Aventura Waterways 8th grade - Mr. Jeffrey Dean (2014-2015), (2015-2016) - projects * Crestview Elementary (2015-2016) - projects rr S wor Party Planners: b Ir Events by Phillipa (2015-2016) Life of the Party Productions (2015-2016) Constant flow of Bar and Bat Mitzvah's or Many small businesses and charities (ongoing when they need): S gitir Intracoastal Parking (2014-2015), (2015-2016) ur r err w S Orbis Realty S r Car Man Chris tar JAFCO - 2013-2014, 2014-2015, 2015-2016 er Florida International University- 2015-2016 Breast Cancer shirts to lir Aventura Turnberry Jewish Center (2015-2016) fir Slate Construction w tor Ives 5K it #Values Matter it Y► All Pool r Coastal Volleyball 's Gables Beauty Supply Have excellent suppliers. Have a varied number so rarely have any issues with lor running out of materials. Only had an issue one time in all my working days and rr +` that is because every vendor ran out of one particular size in a specific color. • +ir I ask all of my clients now to give me specifics as to what they want to avoid this so I • can stock up ahead of time. Since this is a lengthy contract I will hold plenty of fir S inventory to prevent this issue. I prefer to have everything on sight to the best of my • ability so everyone can leave with the product they want. +r er t► During the summer I have plenty of staff to service the high volume of parents and er students that come through the doors. Many of my clients do not come to the +ir rr store...many have the apparel delivered to their schools and the PTSA sells the it rr • rr S it uniforms themselves. The store front will be fully stocked with your articles and lir there will be 6-10 staff on hand to service all people walking through the doors. it it Feel free to contact any references or others that came to the store to ask if they S were treated properly and quickly! it S S i S S • yr S it S S rr S ler tor 4r CITY OF AVENTURA lirREQUEST FOR PROPOSALS SCHOOL UNIFORMS FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL 0 RFP #16-02-10-2 it +r INDEMNIFICATION CLAUSE +Yr The Contractor shall indemnify, defend and hold harmless the City Commission, the ,Yr City of Aventura and their agents and employees from and against all claims, damages, tr losses and expenses (including attorney's fees) arising out of or resulting from the contractors performance of the work, provided that any such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease or death, or to injury to or damage on destruction of property including the loss of use resulting therefrom, and (2) is caused in whole or in part by any breach or default by Contractor or negligent act or omission of the Contractor, any Subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless or whether or not it is caused in part by a party indemnified hereunder. Anicy kicr2 -6r CU' S ��m- '► Pr oser's Name � p Signatu" II ate nr STATE OF FLORIDA COUNTY OF MIAMI-DADE S +r SWORN TO AND SUBSCRIBED before me, the under signed authority, N A-tJ c.1 ME t Ste 2 who, after first being sworn by me, affixed his/her er [name of individual signing] it signature in the space provided above on this( d day of te �� 20 /6' . NOTARY PUBLIC er GRACE l0l�EZ a t NWaryPu01iq Slave of Ror ter R �Y fAmm.Erplrea Feb.TS,2018 dgd Nru Arthur J. No.FF84646 IV Gal her 6�, • 4rI it 4r • 44 • sir er er SWORN STATEMENT PURSUANT TO SECTION 287.133 (3) (a), FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES lir THIS FORM MUST BE SIGNED AND SWORN TO IN THE �► PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICAL way AUTHORIZED TO ADMINISTER OATHS. or 1. This sworn statement is submitted to the CITY OF AVENTURA, FLORIDA saw By: NA�cy Me sTee- (print e _(print individual's name and title) For GHAT TEES,LLorC (print name of entity submitting sworn statement) far �Ir whose business address is: 204 is Ne Ib AJcN‘C, -S, No2Tt+MIAm! 9eAc ft. fay and (if applicable) its Federal Employer Identification Number (FEIN) is: lib-082.1884 to (If the entity has no FEIN, include the Social Security Number of the individual signing this sworn statement - - 2. I understand that a "public entity crime" as defined in Paragraph 287.133 (1)(g), 'r' Florida Statutes, means a violation of any state or federal law by a person with yr respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the `rr United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentations. 3. I understand that "convicted" or "conviction" as defined in Paragraph 287.133 (1) (b), * Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non jury trial, or entry of a plea of guilty or non contendere. 11. ,a, 4. I understand that an "affiliate" as defined in Paragraph 287.133(1)(a), Florida Statutes, means: 1. A predecessor or successor of a person convicted of a public entity crime; or tar isp 2. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers' directors, executives, partners, `► shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income i' among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person +ir 45 IP it fir ur gir who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida duringthe to considered an affiliate. preceding 36 months shall be or 5. I understand that a "person" as defined in Paragraph 287.133(1) (e), Florida gi' Statutes, means anynatural person or entity organized under the laws of any state or of the United States with legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a • public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, and partners. Shareholders, employees, members, and agents who are active in tip management of an entity. to 6. Based on information and belief, the statement, which I have marked below, is true ei in relations to the entity submitting this sworn statement. (Indicate which statement * applies). �1r to o Neither the entity submitting this sworn statement, nor any of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has ti, been charged with and convicted of a public entity crime subsequent to July 1, 1989. r' o The entity submitting this swom statement, or one or more of its officers, ♦ directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, to 1989. S o The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has `' been charged with and convicted of a public entity crime subsequent to July 1, to 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted +rr vendor list(attach a copy of the final order). I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING • OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 ABOVE IS �r FOR THAT PUBLIC ENTITY ONLY AND THAT THIS FORM IS VALID THROUGH e DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT r PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR CATEGORY TWO OF ,r ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. 46 it rr i. it Air Signature Sworn to and subscribed before me this l d! it ��� day C'l�l alli� : 20�g +r Personally ally known tar IliaOR (_t ii C . Name of Notary Prod ced idgntification4, c_ 7. .,1' Notary Public — State of • =o1rrc✓c Notlry pC RA Fe: tl a a� MY COMM. IIBS Fe: Ta er '�' Ba1tlBd thN No. lir • ter Or 4100 lir • ilr iIr 11r +`r �Ylr ter it i rr r it 47 ter tar • Sr CITY OF AVENTURA REQUEST FOR PROPOSALS S SCHOOL UNIFORMS FOR THE AVENTURA CITY OF EXCELLENCE • SCHOOL • +r. RFP#1 6-02-1 0-2 r IryBUSINESS ENTITY AFFIDAVIT ier (VENDOR/BIDDER DISCLOSURE) or I, NAN) EisrtiQ • State: M being first duly sworn The full legal name and business address of the person(s) or entity contracting or transacting business with the Cityof Aventura ("City")) are (Post Office addresses are rry not acceptable), as follows: 41, Mfr,- o629884 Federal Employer Identification Number(If none, Social Security Number) GNAT -res LA Name of Entity, Individual, Partners or Corporation rr tr 2oflT NG I (9 AJE00e) ASI 1.)o(2.1.1 MIAMI 6 .AcH) F1,0 8.10.4 33A-1 s, Street Address Suite City State Zip Code OWNERSHIP DISCLOSURE AFFIDAVIT imp rr 1. If the contact or business transaction is with a corporation, the full legal name and business address shall be provided for each officer and director and each stockholder who holds directly or indirectly five percent (5%) or more of the r corporation's stock. If the contract or business transaction is with a trust, the full ♦ legal name and address shall be provided for each trustee and each beneficiary. All such names and addresses are (Post Office addresses are not acceptable), as follows: i. Full Legal Name Address Ownership lor • ,ar 48 i S • orBUSINESS ENTITY AFFIDAVIT (continued) or The full legal names and business address of any other individual (other than `r"' subcontractors, material men, suppliers, laborers, or lenders) who have, or will have, +rr any interest (legal equitable, beneficial or otherwise) in the contract or business transaction with the City are (Post Office addresses are not acceptable), as follows: w it it yr • *1r • --%Srgnature of Affiant Date NPS it 1-kEIST'a2 Print Name • it Sworn to and subscribed before me this day of 47,1?- l p / 6 Personalty known„; �� r Nofary Public orProduced identification Notary Public—State ofc —^ —J e ci My Commission expires: :9-y /?`' `r Type of identification gap Printed, typed or stamped commissioned P GRACE LOPEZ =u M14a� Notary Public.State of Ronda My Comm.Expires Feb.25,2018 CP r`� No.FF84646 Oed thru Arthur J.Gallagher&CC. lir 111, 41, r gar S 49 • rr top CITY OF AVENTURA • REQUEST FOR PROPOSALS S ty SCHOOL UNIFORMS FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL +r RFP# 16-02-10-2 • DRUG-FREE WORKPLACE AFFIDAVIT rr er FLORIDA STATE STATUTE 287.087 row Identical Tie Bids: Preference shall be given to business with drug-free workplace +r programs. Whenever two (2) or more bids which are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the ar award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall: a) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. or * b) Inform employees about the dangers of drug abuse in the workplace, the * business's policy of maintaining a drug-free workplace, any available drug ;rr counseling, rehabilitation, and employee assistance programs, and the penalties err that may be imposed upon employees for drug abuse violations. r 1) Give each employee engaged in providing the commodities law or contractual services that are under Bid a copy of the statement rr specified in subsection (1). +r 2) In the statement specified in subsection (1), notify the to, employees that, as a condition of working on the commodities or contractual services that are under Bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or • plea of guilty or nolo contendere to, any violation of chapter 893 or of any Iv controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. fer S 50 r or DRUG-FREE WORKPLACE AFFIDAVIT (continued) ter it 3) Impose a sanction on, or require the satisfactory e participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted. �r 4) Make a good faith effort to continue to maintain a drug-free workplace through the implementation of this section. i FLORIDA STATE STATUTE 287.087 * As the person authorized to sign the statement, I certify that this firm complies fully with rr the above requirements. or In, Vendors Signature S +fir rr S o1r • tar • S r la„ S or • 51 • r +r CITY OF AVENTURA REQUEST FOR PROPOSALS to SCHOOL UNIFORMS FOR THE AVENTURA CITY OF EXCELLENCE "+"' SCHOOL S or RFP# 16-02-10-2 ver. ANTI-KICKBACK AFFIDAVIT it STATE OF FLORIDA } SS: ,r COUNTY OF } I, the undersigned, hereby duly sworn, depose and say that no portion of the sum rr herein bid will be paid to any employees of the City of Aventura, its elected officials, and or its design consultants, as a commission, gir oir kickback, reward or gift, directly or indirectly by me or any member of my firm or by an officer of the corporation. to ilr By: Title: OW 0 -/M fot cif-A -Cs lay `ar Sworn and subscribed before this 4r c day of',a-41h', , 2016 • otary Public, State of Florida �, GRACE LOPEZ .` Notary PubLc,State o1 Honda p y VSS, My Comm.Expires Feo.25,2018 lir � It FF84848 u+ru Arthur J.Gel her g Co rinted Name) +r My commission expires: C/ ' • it 4r 4ar • 52 rr oar CITY OF AVENTURA REQUEST FOR PROPOSALS vs 41 SCHOOL UNIFORMS FOR THE AVENTURA CITY OF EXCELLENCE * SCHOOL rr RFP# 16-02-10-2 sir r. NON-COLLUSIVE AFFIDAVIT v STATE OF FLORIDA } er } SS: Or COUNTY OF } r S +1r it N PrN Nl c S-reL being first duly sworn, deposes and says that: H- (125's the tJ 4 CAI MCt-S Ir (Owner Partner, Officer, Redresentative of Agent) of +rr CA-A1 Tees, t-LC. the Proposer that has submitted the attached Proposal; • b) H= i' '- fully informed respecting the preparation and contents of the attached Proposal and of all pertinent circumstances respecting such Proposal; vir r' c) Such Proposal is genuine and is not collusive or a sham Proposal; • d) Neither the said Proposer nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any +1r other Proposer, firm, or person to submit a collusive or sham Proposal in orconnection with the Work for which the attached Proposal has been submitted; or to refrain from proposing in connection with such work; or have in any manner, directly or indirectly, sought by person to fix the price or prices in the attached Proposal or tr of any other Proposer, or to fix any overhead, profit, or cost elements of the or Proposal price or the Proposal price of any other Proposer, or to secure through • any collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or any person interested in the proposed work; • +rr e) The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Proposer or any other of its agents, representatives, owners, employees or parties in interest, including this affiant. 53 S it it rr, NON-COLLUSIVE AFFIDAVIT (continued) it 'er Signed, sealed and delivered �Ir in the presence of: +Ir dness it Vtb N AN w t-1 St do (Printed Name) er f7 wNErL (Title) er S S er rr air S er er ler sr er e. 54 er Irr S ear NON-COLLUSIVE AFFIDAVIT (continued) ACKNOWLEDGMENT vr.. STATE OF FLORIDA } tar COUNTY OF } SS: fur } S S BEFORE ME, the undersigned authority personally appeared err I�/04-#1cy Mei s-r -g, to me well known and known by me to be the person( described herein and who executed the foregoing Affidavit and acknowledged to and before me that GHa1 TeesLuc. i' executed said Affidavit for the purpose therein expressed( e. WITNESS, my hand and official seal this 97 day of ♦ ( _ , 2C . • ran My Commission Expires: -21)J/cc j • it it \ GRACE LOPEZ i - mR._�, Notary Public,State of Hori& ' 2 % �!m// - 'a\ 3 My Comm.Expires Feb.25.2018 r No.FF84846 Notary Public State of lorida at Large ., armed J Shur J.Gagner& ler 1410, S r • r • • 55 S S tor s► CITY OF AVENTURA tip REQUEST FOR PROPOSALS S ""' SCHOOL UNIFORMS FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL yr r• RFP# 16-02-10-2 it REQUEST FOR TAX IDENTIFICATION NUMBER AND CERTIFICATION +b S S rr it rr S • Sr S S lar S +rr rr terars `r r +r 56 it S S • Sr rr Sr rr fir Sr dr Sr Sr 005388 Srr rr it S r �tlrr S1W .. Local Business Tax Receipt LBT Miami-Dade County, State of Florida -THIS IS NOTA BILL - DO NOT PAY Sr 7163176 Stir BUSINESS NAME/LOCATION RECEIPT NO. EXPIRES CHN TEES LLC RENEWAL r OPERATING IN DADE COUNTY 7441 SEPTEMBER 30, 2016 Must be displayed at place of business Pursuant to County Code Chapter BA-Art.9&10 Sr OWNER SEC.TYPE OF BUSINESS CHM TEES LLC 220 TANGIBLE PERSONAL PROP DLR PAYMENT RECEIVED Sr Employee(s) 1 BY TAX COLLECTOR 875.00 09/26/2015 Sr CREDITCARD-15-049772 This Local Betimes Tax Receipt only coolrms payment MS heel Business Tax.The Receipt is not a license, psrlail or a macron olt s holder'spmlMcatiot,to do busmen.Holder must comply with any governmental rild or nangoveun aml rs slamry laws alal requbamenm which applyto the busiest. The RECEIPT NO.above mint be displayed on all commercial vehicle-Munni-Dada Code See Ba-275. Sr For more information,visit mwtraiarrddadmovilexcoliaeldt 'Sr S Sr i Sr Sr Sr I 2016 Florida Annual Resale Certificate for Sales Tax 1r • DR-18 R.10/15 'rr THIS CERTIFICATE EXPIRES ON DECEMBER 31, 2016 FLORIDA yr' Business Name and Location Address Certificate Number CHAITEES LLC 23-8016337907-1 rr 20725 NE 16TH AVE STE A5 MIAMI, FL 33179-2123 rr r, By extending this certificate or the certificate number to a selling dealer to make eligible purchases of taxable ♦ property or services exempt from sales tax and discretionary sales surtax, the person or business named isto above certifies that the taxable property or services purchased or rented will be resold or re-rented for one or more of the following purposes: nr +tr • Resale as tangible personal property. r • Re-rental as tangible personal property. err • Resale of services. * • Re-rental as commercial real property. it • Incorporation into and sale as part of the repair of tangible ang personal property by a repair dealer. • Re-rental as transient rental property. lir • Incorporation as a material, ingredient, or component part of tangible personal property that is being produced for sale by manufacturing, compounding, or processing. or Florida law provides for criminal and civil penalties for fraudulent use of a Florida Annual Resale +err Certificate. ow The Florida Annual Resale Certificate is issued to active, your certificate to purchase or rent propertyregistered sales and use tax dealers.As a buyer, use or services tax exempt that you intend to resell or re-rent to your e customers. You cannot use this certificate to purchase or rent property or services that you will use in your oirr business. As a seller,you must collect sales tax and discretionary sales surtax imposed on retail sales or rentals of taxable property or services, unless the transaction is exempt. ear Seller Certificate Verification—Verify resale or exemption certificates using a customers sales tax certificate number. • Phone: 877-FL-RESAL (877-357-3725) • Online: Go to www.myflorida.com/dor and select "More e-Services" and then "Verify resale and exemption certificates" ler • Mobile App: Florida Tax(FL Moo mobile app for iPhone, iPad, Android phones and tablets, Windows Phone i rr If you obtain an authorization number for each tax-exempt sale, or for all sales to a specific customer, you do not need to keep a copy of the customers Florida Annual Resale Certificate. i • MIAMI-DADE COUNTY PUBLIC SCHOOLS Micro Business Enterprise(MBE)Certificate THIS CERTIFIES THAT Chai-Tees,LLC OWNED AND CONTROLLED FIRM,PURSUANT TO MIAMI-DADE COUNTY PUBLIC SCHOOL BOARD POUCY 6320.02 FElEVIDa aai rebus a.2017 Sue Date speeds Oats Brian Willa 0E0 Development Officer SUM Office of Economic Oppodunly Vendor FS JAN NE ted Awns,SWte 426 Mame,Florida 33132 • 1 1 1 1 1 ! 1 1 1 1 1 1 1 1 1 1 ! 1 1 1 1 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 J IOW. S S tar AVENUURA CRY OF EXCELLENCE PROPOSAL PRICING SHEET • ELEMENTARY MIDDLE i Available Youth Adult Available Youth Adult Colors YXS-YXL i8-4X Colors YXS-YXL 18.4X r TOPS illay Polo It Blue,Khaki $ 13.49 - $ l2.001 - Na /White $ US - $ 3• - Girls Fitted Princess Polo Lt.Blue 13.99 - 15.94 - ♦ LS Polo Lt.Blue t- - ll•So - Navy/White to.SO- ll• O - RugbyStripedPolo-WSL Navy/Lt.Blue 32-00. 32.00. It Tops Total $ 38.9.8- $ 39.14 $ 50.4.1_ $ Sff•39. Bf GYM WEAR lit SS Gym Crew Navy $ 8.99 - $ `3.99 - Navy $ 8-99 - $ B-Si - i, LS Gym Crew Navy 9-99 - 4.49 - NavyOt.4t 9 -9 - 9.99 SS Dry Fit Gym Crew Navy 4.44 - 9.49 - Navy �s{{ � R.49 5 Gym Shorts(Dazzle) Gold 1.4.00 - 14.00 - Gold I lL•oo- 14.00 - Open Bottom Sweatpanrs Navy t T•W'19- l 1.49 - Navy 15.49 - tC.49 - IV Elastic Bottom Sweatpants Navy t 5.4 9- I C.49- Navy 1 S.49.- 15•44 IP Gym Wear Total $ 1-3.15 $ 13.95 $ t3.5S $ 1.3 3S- ii OUTERWEAR Jacket Navy $ 19.99 - $ 22•g9- Navy $ 1S.99 - $ 22•`i9 - O Sweatshirt Navy 11.49 - 11.99 - Navy IL•611 - t\. % - Zip Up Noodle Navy 18.99 - 19.99 - Navy 13.99 - 101.99- Outerwear Total $ go.tj} $ 5s1A} $ 50,441 $ 54.9 yr i GIRLS BOTTOMS Shots S Girls Bermuda Shorts 'Nary 'S 11.00 - j$ tt.00 Khaki 1$ 11.00 - 1$ 12.0o- Pants Girls Straight Pants Navy 12.00 - 11.9'S- Khaki t2.00 12.9.5 klY GirlsSkinny Pants Navy 12.25 - t3.00 - Khaki 1.2. 2$ - t3.00 - Girls Capri Pants Navy 12.25 - 13 . 00- Khaki ti. 2.S - (3 .00 - VP Skorts Cheer K.Cst(t.4 (30K pleat Navy $ 13.So - $ 13. co - Khaki $ 13•SO - $ t3. So - IV Front Buckle WI Flo We/S i Navy 11.00 - 11.1.00 - Khaki 12.00 - 1.4.oo - Plaid Navy/Lt.Blue - 6 Button .Blue 1 2.00 - 13.25- Khaki 1.2.00 - I3•'2.S - Pleated Navy 1 11•00 - 1 3• co- Khaki 12•o - 1.3•co - it Flower Buckle Navy i I .00 - I7•00- Khaki L t• 00 - I3•oo - Tennis ,a/( ?(Bad-t In utortS Navy Il•SO - 13. SO - Khaki t 1• So- -3• 0- lir Polo Dress Navy 1(. 2 5 - 12. T-S- _ S Girt;Bottoms Total $ lig +5. $ II{'{•1.5 $ I 1 9.5a $ 111.50 er BOYS/UNISEX BOTTOMS el Shorts Classic LE Shorts Navy $ (0. SO - $ IL•So - Khaki $ 10. 50 - $ IL So - It Dickies flex Waist Shorts Navy l OO - Ig.00- Khaki 11-. 00 - t 8.00 - Pull OnShorts(Youdr) 2T- AT (Nary 4. So- --- - Pants ♦ Classic LE Pants Navy 10.90 - It• 50 - Khaki I.O. '0- It-SO - Dickies Hex Waist Pang Navy 2.t•00 - 22,oo- Khaki 1. 0- O- • Pull On Pants(Youth) 21.-4T Navy -4.c0- __,-- - pr Boys/unisex Bottoms $ 9-4.00- $ 63.00 $ SQ•00- $ 63.00 VIP ACCESSORIES Reversible lather Belts(cut to size) Back/Brown - Black/Brown - Total eV �$ - I$ _ �$ - $ MY IF MIP S It �1r +ir +r o, To Whom It May Concern: raw Workers Compensation and Employers Liability insurance is only required if you 'r have four or more employees. Chai Tees, LLC only has one full time employee. If I * win the project,and you believe it is imperative for me to hold this insurance, I will do so. row mor • Nancy Meis-te>,owner Chai Tees,LLC oer r • tor S S +rr war r • • • r row yr s it ar 42. row +r +r +► r —, t.)MAI I Cl ur 1N: Ma lined►`OR0 CERTIFICATE OF LIABILITY INSURANCE DATE"WDDmrr) 02/10/2016 411,0 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES ir BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED as REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. T IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the poiicy(Ies)must be endorsed. If SUBROGATION IS WAIVED,subject to et the terms and conditions of the policy,certain policies may require an endorsement A statement on this certificate does not confer rights to the I certificate holder in lieu of such endorsement(s). tRODUCER CONTACT NAME: Vita Kagan Gopman Rlemerinsurance Group PHONE - FAX _ -- -- ----- f�rlallandale Branch lac No,Eat):800-742-1691... .tac,No): 954454-9552 TI PO Box 250 E-MAN- ayiallandale,FL 33008-0250 ADDVis- _ - - ita Kagan Gopman - INSURER(S)AFFORDING COVERAGE RAC s INsurESA:Travelers Insurance Co. '36161 'INSURED Chai Tees, LLC. INSURER B: j lir 20725 NE 16th Ave#A5 North Miami Beach,FL 33179 INSURER c_ Ilya INSURER O: T INSURER E lir INSURER F ',COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: T THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE USTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD asINDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. ThN >IN..._ TYPE OF INSURANCE .._. iADDLQUety- -- POLICY NUMBER _..I IMLDDSYYFYYh POLICY LICYYYrrYY) _ INSR MD ' LIMITS fer LTR GENERAL LIABILITY EACH OCCURRENCE 1.$ 1,000,000 I `DAA AGE TO RENTED girA X COMMERCIAL GENERAL LIABILITY X 1660-1 F89478A-TIA-15 1Wg6Y1015; 10/o6/2D18 PREMISES(Ea occurrence) $ 100.000 CLAIMS-MADE X ' OCCUR MED EXP(Arty one Jerson) ,5 5.000 •• . ' PERSONAL It ADM INJURY $ 1,000,000 • GENERAL AGGREGATE I $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: _-_�$ _2 000,000 PRODUCTS COMP/OP AGG X POLICY jF LOC , $ 1 AUTOMOBILE LIABILITY 1 COMBINED SINGLE LIMIT 1Ea aweent). S.• . ANY AUTO BODILY INJURY Person :$ Pa ) $ lirI ALL OWNED SCHEDULED BODILY INJURY(Per aaitlenU'I AUTOS AUTOS . NON-OWNED I PROPERTY DAMAGE '$ HIRED AUTOS AUTOS 1 (PER ACCIDENT) j _ ATy i +$ 1 UMBRELLA LIAR 1 OCCUR LEACH OCCURRENCE $ EXCESS LIAR 1 AGGREGATE _.. $. CLAIMS-MADE! ORY UMIrSL LER YIN $. ANY RP OPRIETer WORKERS MORRARTNERIEXECUTIVE E L WC STATU- OTH-1 OED RETENTIONS • viiir AND EMPLOYERS'LIABILITY • 1 7 11 __-... 'OFFICER/MEMBER EXCLUDED? IN/AI EACH ACCIDENT i$ (Mandatory In NN) E L DISEASE FA EMPLOYEE!$ sr i If yes,desert);under DESCRIPTION OF OPERATIONS below EL DISEASE POLICY LIMIT i $ • DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES IAM.ON ACORO 101.Additional Ramada Schedule.B awn apace Is required) City of Aventura is added as additional insured. 1� SiI 1R at I CERTIFICATE HOLDER CANCELLATION CITYAVE City of Aventura SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE II Attn: Finance Director THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 19200 W Country Club Dr, ACCORDANCE WITH THE POLICY PROVISIONS. Aventura,FL 33180 ehti AUTHORIZED REPRESENTATIVE n 11111 . �'4 ae/ SF (Q1988-2010 ACORD CORPORATION. All rights reserved. CVACORD 25(2010/05) The ACORD name and logo are registered marks of ACORD • Is • Wednesday,February 10,2016 at 12:25:15 PM Eastern Standard lime Subject: Auto Insurance Confirmation • Date: Wednesday, February 10, 2016 at 11:48:00 AM Eastern Standard Time From: USAA • To: nmeisty@gmail.com • To ensure delivery to your inbox, please add USAA,Customer.Service@rnailcenterusaa.com to your address book. • • Auto Insurance USM Confirmation • I Privacy Promise I . •. • Please use this as confirmation of auto insurance; however, this does not take the place of an insurance identification card. S • Registered owner : NANCY MEISTER • Address: 1298 NE 180TH ST N MIAMI BEACH FL 33162 s1' Policy #: CIC 003652771 7101 • Policy effective: November 1, 2015 • Policy expiration: May 1, 2016 Vehicle: 2011 HYUNDAI VERACRUZ • VIN : KM8NU4CC1BU163402 • Bodily injury liability limit: $300,000 • each person / $500,000 each accident • Property damage liability limit: $50,000 each accident Comprehensive deductible: $1,000 • Collision deductible: $1,000 • Meets Florida minimum statutory liability requirements •, This confirmation of coverage neither affirmatively nor negatively amends, extends or alters • the coverage given by the policy issued by USAA Casualty Insurance Company. • Thank you for choosing us for your auto insurance needs. If you have questions, please call • us at 210-531-USAA (8722), our mobile shortcut #8722 or 800-531-8722. • Thank you, • USAA Casualty Insurance Company . . • • . . • Page l of 2 • • • • • From: USAA USAA.Customer.Services?mailcenter.usaa.com Subject: USAA Auto Insurance Confirmation • Date: February 10,2016 at 12:20 PM • To: chaitees15@gmail.cor • To ensure delivery to you! inoox,pion s add USA:a.,_uscon; oae;,i_e. rnalIcenteu'.U_aa.coru to your address boor.. • • Auto Insurance O USAASECURITYZONE Nancy • Confirmation Meister USAA. USAA#ending in:2771 View Accounts I Privacy Promise I Contact Us • • • Dear Nancy Meister, • Please use this as confirmation of auto insurance; however, this does not take the place of an insurance identification card. • • Registered owner : Nanct Meister Address: 1298 NE 180TH ST • N Miami Beach Policy #: CIC 003652771 7101 Policy effective: May 1, 2016 • Policy expiration: November 1, 2016 Vehicle: 2011 Hyundai Veracruz • 14 Lienholder : Chai Tom EES LLC 19200 W COUNTRY CLUB DR • AVENTURA • Additional insured: Chai Tom EES LLC 19200 W COUNTRY CLUB DR • AVENTURA • • Meets Florida minimum statutory liability requirements • This confirmation of coverage neither affirmatively nor negatively amends, extends or alters the coverage given by the policy issued by USAA Casualty Insurance Company. Thank you for choosing us for your auto insurance needs. If you have questions, please call us at 210-531-USAA (8722), our mobile shortcut #8722 or 800-531-8722. !or • Thank you, USAA Casualty Insurance Company • • • USAA Casualty Insurance Company, 9800 Fredericksburg Road,San Antonio,Texas 78288 • Liy_kcy Promise • Please do not reply to this e-mail.To contact USAA,visit our secure contact oaoe. • 93127-0415 • • • • • • CITY OF AVENTURA COMMUNITY DEVELOPMENT DEPARTMENT MEMORANDUM TO: City Commission FROM: Eric M. Soroka, I .• --C City Manager e BY: Joanne Carr, AICP ,�� Community Develop -n Director DATE: February 9, 2016 SUBJECT: Request of Aventura Hospital & Medical Center for Variance to allow open space of 21.8%, where a minimum 33% open space is required by Code, and, Modification to Variance granted through Resolution No. 2002-07 to allow a floor area ratio of 1.38, where a floor area ratio of 1.35 was permitted through Resolution No. 2002-07, to facilitate construction of an expansion of the emergency room at the Aventura Hospital at 20900 Biscayne Boulevard (01-VAR-16) March 1, 2016 City Commission Meeting Agenda Item RECOMMENDATION It is recommended that the City Commission approve the variance request to allow reduced open space and approve the request to modify the variance approval granted through Resolution No. 2002-07 to allow a floor area ratio larger than permitted by Code to facilitate construction of a 15,190 square foot expansion to the ground floor emergency room at the Aventura Hospital, subject to the conditions contained in this staff report. THE REQUEST The applicant, Gresham Smith and Partners on behalf of Aventura Hospital & Medical Center, is requesting a variance to Section 31-144(f)(4)d. of the City Code to allow open space of 21.8%, where a minimum of 33% open space is required by Code, and, modification to the variance to Section 31-144(f)(4)d. granted on February 5, 2002, through Resolution No. 2002-07, to allow a floor area ratio of 1.38 where a maximum floor area of 1.35 was permitted through Resolution No. 2002-07. (See Exhibit #1 for Letter of Intent and Exhibit #2 for Resolution No. 2002-07). BACKGROUND OWNER OF PROPERTY Miami Beach Health Care Ltd. (Aventura Hospital & Medical Center) ADDRESS OF PROPERTY 20900 Biscayne Boulevard (See Exhibit #2 for Location Plan) SIZE OF PROPERTY 11.25 acres (east side of campus) 2.03 acres (north side of campus) 6.39 acres (west side of campus) Overall campus is 19.684 acres LEGAL DESCRIPTION Tracts 1, 2 and 3 according to the plat of Biscayne Medical Plaza as recorded in Plat Book 137 at Page 76 and other lands in the City of Aventura as described in the complete legal description attached as Exhibit #3 Zoning - Subject Property: MO Medical Office District Properties to the North: MO Medical Office District Properties to the South: MO Medical Office District Properties to the East: OP Office Park District Properties to the West: MO Medical Office District and U Utilities Existing Land Use - Subject property: Overall campus contains the hospital building, 5 medical office buildings, 2 parking garages, central energy plant and surface parking East side of campus contains the hospital building, 2 medical office buildings, parking garage and surface parking Properties to the North: Self-Storage Facility Properties to the South: Residential and Retail Buildings Properties to the East: Retail Plaza, Funeral Home and Religious Facility Properties to the West: East Dixie Highway Future Land Use - According to the City of Aventura Comprehensive Plan, the following properties are currently designated as follows: Subject property: Business and Office Property to the North: Business and Office Property to the South: Business and Office Property to the East: Business and Office Property to the West: Business and Office 2 The Site — The hospital campus is located on parcels fronting on Biscayne Boulevard to the east, East Dixie Highway to the west, NE 209 Street to the south and NE 211 Street to the north. The east portion of the campus is 11.25 acres and contains the hospital building, two medical office buildings, parking garage and surface parking. The west portion of the campus is 6.39 acres and contains three office buildings, parking garage and surface parking. The north portion of the campus is 2.03 acres and contains the central energy plant and a temporary parking area. The overall size of the campus is 19.784 acres. The areas subject of this application are the emergency room expansion on the east portion of the campus and the surface parking area on the north portion of the campus. The Project— The applicant has applied for administrative site plan review approval for construction of a 15,190 square foot expansion of the emergency room to house 22 exam rooms, conference room, staff lounge, multipurpose room and service and support rooms and construction of a new surface parking area on the north side of NE 211 Street with 120 new parking spaces. The overall site plan, elevations, emergency room floor plan and detail of the new parking area are attached as Exhibit #4 to this report. As part of site plan review, road improvements including curbing, sidewalk and drainage were requested on the north side of NE 211 Street and on the east side of East Dixie Highway adjacent to the new surface parking area. The applicant has asked that these improvements be completed as part of the next hospital expansion phase. This has been included as a condition of approval of the variance requests. ANALYSIS Consistency with Comprehensive Master Plan - The request is not inconsistent with the City of Aventura Comprehensive Plan. Citizen Comments - The Community Development Department has received no written citizen comments to date. I. REQUEST FOR VARIANCE TO OPEN SPACE REQUIREMENT Community Development Department Analysis — The proposed expansion to the emergency room does not reduce existing open space percentage on the east side of the campus, as this expansion is being constructed in an area currently used for surface parking. The deficiency in open space was not addressed as part of the last east side hospital building expansion approved in 2002. The east side of the campus meets the height, lot coverage and setback site development criteria of the Medical Office district. 3 Criteria The guidelines for approval of variances as required by Section 31-76(e) of the City's Land Development Regulation states: "Standards of review. A variance shall be granted only where competent and substantial evidence presented in the particular case shows that all of the following are met: (1) The particular physical surroundings, shape, topographical condition, or other physical or environmental condition of the specific property involved would result in a particular hardship upon the owner, as distinguished from a mere convenience, if the regulations were carried out literally. The hardship at this location is caused by a number of factors unique to the site and to the redevelopment of the Aventura Hospital campus. The condition is existing and the proposed expansion of the emergency room does not reduce open space from existing percentage. (2) The conditions upon which the request for a variance is based are unique to the parcel and would not be generally applicable to other property within the vicinity. The conditions are unique to this site and are not applicable to other locations. (3) The alleged difficulty or hardship is not economic and has been deliberately created to establish a use or structure, which is not otherwise consistent with the LDR. The applicant's difficulty is not economic in nature and the difficulty was not deliberately created by the applicant. (4) The granting of the variance will not be detrimental to the public welfare or injurious to other property or improvements in the vicinity. The variance will not be detrimental to the public welfare or injurious to other property or improvements in the vicinity. The condition is existing and is not reduced by the expansion. (5) The proposed variance will not substantially increase the congestion in the public streets, or increase the danger of fire, or endanger the public safety, or substantially diminish or impair property values within the vicinity" The variance will not substantially increase traffic congestion or increase the danger of fire or endanger the public safety or substantially diminish or impair property values. The condition is existing and is not reduced by the expansion. 4 II. REQUEST FOR MODIFICATION TO VARIANCE FOR INCREASED FLOOR AREA RATIO Community Development Department Analysis — Variance approval was granted in 2002 through Resolution No. 2002-07 for a floor area ratio of 1.35, where a maximum 1.28 floor area ratio is permitted by Code for a 9 story building. The proposed expansion of the emergency room increases the floor area ratio from 1.35 approved in 2002 to 1.38. Floor area ratio is calculated by dividing the gross building area by gross lot area. Taking the campus as a whole at 19.684 acres, this 15,190 square foot expansion, in addition to all existing buildings, would meet the floor area ratio criteria of the City Code. However, the campus parcels are separated by public rights-of-way and therefore, cannot be evaluated for zoning purposes as a whole. Each lot has to be evaluated on its specific gross lot area. The east portion of the campus contains 11.25 acres. The east portion of the campus meets the height, lot coverage and setback site development criteria of the Medical Office district. Criteria The guidelines for approval of variances as required by Section 31-76(e) of the City's Land Development Regulation states: "Standards of review. A variance shall be granted only where competent and substantial evidence presented in the particular case shows that all of the following are met: (6) The particular physical surroundings, shape, topographical condition, or other physical or environmental condition of the specific property involved would result in a particular hardship upon the owner, as distinguished from a mere convenience, if the regulations were carried out literally. The hardship at this location is caused by a number of factors unique to the site and to the redevelopment of the Aventura Hospital campus. The proposed expansion houses the emergency services department which needs to be a part of the main hospital building located on the east portion of the campus, for efficiency and patient comfort, safety and security. (7) The conditions upon which the request for a variance is based are unique to the parcel and would not be generally applicable to other property within the vicinity. The conditions are unique to this site and are not applicable to other locations. 5 (8) The alleged difficulty or hardship is not economic and has been deliberately created to establish a use or structure, which is not otherwise consistent with the LDR. The applicant's difficulty is not economic in nature and the difficulty was not deliberately created by the applicant. The need to site the emergency room expansion in the main hospital building located on the east portion of the campus creates the need for a floor area ratio variance. (9) The granting of the variance will not be detrimental to the public welfare or injurious to other property or improvements in the vicinity. The variance will not be detrimental to the public welfare or injurious to other property or improvements in the vicinity. The proposed addition will improve the public welfare by providing improved medical care facilities for the community. (10) The proposed variance will not substantially increase the congestion in the public streets, or increase the danger of fire, or endanger the public safety, or substantially diminish or impair property values within the vicinity." The variance will not substantially increase traffic congestion or increase the danger of fire or endanger the public safety or substantially diminish or impair property values. The proposed emergency room expansion will allow for more efficient heath care services, patient comfort, safety and security. It is recommended that the requests for variance be granted subject to the following conditions: CONDITIONS OF APPROVAL 1. Plans shall substantially comply with those submitted with this application as follows: • "Aventura Hospital and Medical Center", Cover Sheet, Sheet C000, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", General Notes, Sheet C001, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital & Medical Center", ALTA/ACSM Land title Survey, Sheet 1 of 4, prepared by Fortin, Leavy, Skiles, Inc., signed and sealed. • "Aventura Hospital & Medical Center", ALTA/ACSM Land title Survey, Sheet 2 of 4, prepared by Fortin, Leavy, Skiles, Inc., signed and sealed. • "Aventura Hospital & Medical Center", ALTA/ACSM Land title Survey, Sheet 3 of 4, prepared by Fortin, Leavy, Skiles, Inc., signed and sealed. • "Aventura Hospital & Medical Center", ALTA/ACSM Land title Survey, Sheet 4 of 4, prepared by Fortin, Leavy, Skiles, Inc., signed and sealed. • "Aventura Hospital and Medical Center", Overall Existing Campus, Sheet C100, prepared, by Gresham Smith and Partners, dated 1/29/2016, not signed and sealed. 6 • "Aventura Hospital and Medical Center", Existing Conditions-ED Expansion, Sheet C101, prepared, by Gresham Smith and Partners, dated 1/29/2016, not signed and sealed. • "Aventura Hospital and Medical Center", Existing Conditions-Remote Surface Parking Lot, Sheet C102, prepared, by Gresham Smith and Partners, dated 1/29/2016, not signed and sealed. • "Aventura Hospital and Medical Center", Demolition Plan—ED Expansion, Sheet C103, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Demolition Plan—Remote Surface Parking, Sheet C104, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Overall Site Plan, Sheet C200, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Overall Campus Parking Exhibit, Sheet C201, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Site Plan—ED Expansion, Sheet C202, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Site Signage Plan – ED Expansion, Sheet C203, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Site Plan—Remote Surface Parking Lot, Sheet C204, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Overall Site Grading and Drainage Plan- ED Expansion, Sheet C300, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Detailed Site Grading and Drainage Plan— ED Expansion, Sheet C301, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Detailed Site Grading and Drainage Plan— ED Expansion, Sheet C302, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Detailed Site Grading and Drainage Plan— ED Expansion, Sheet C303, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Site Grading and Drainage Plan—Remote Surface Parking Lot, Sheet C304, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Grading Sections—Remote Surface Parking Lot, Sheet C305, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Overall Existing Drainage Map —, Sheet C400, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Existing Drainage Plan—ED Expansion, Sheet C401, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Proposed Drainage Plan—ED Expansion, Sheet C402, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Existing Drainage Plan-Remote Surface Parking Lot, Sheet C403, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center, Proposed Drainage Plan- Remote Surface Parking Lot Sheet C404, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center, Site Utility Plan, Sheet C501, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", ED Addition – SWPPP Plan Phase I, Sheet C600, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", ED Addition – SWPPP Plan Phase I, Sheet C601, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Remote Surface Parking Lot – SWPPP Plan Phase I, Sheet C602, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Remote Surface Parking Lot – SWPPP Plan Phase II, Sheet C603, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Site Details, Sheet C901, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Site Details, Sheet C902, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Site Details, Sheet C903, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Site Details, Sheet C904, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Site Details, Sheet C905, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Site Details, Sheet C906, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Site Details, Sheet C907, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. 8 • "Aventura Hospital and Medical Center", Tree Disposition Plan - ED Expansion, Sheet L101, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Tree Disposition Plan — Remote Surface Parking Lot, Sheet L102, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Landscape Plan-ED Expansion, Sheet L201, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Landscape Plan-Remote Surface Parking Lot, Sheet L202, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", First Floor — New Construction Plan, Sheet A2.1.1, prepare, by Gresham Smith and Partners, dated 12/17/2015, signed and sealed 1/26/2016. • "Aventura Hospital and Medical Center", Third Floor — Roof Plan, Sheet A2.3, prepared by Gresham Smith and Partners, dated 12/17/2015, signed and sealed 1/26/2016. • "Aventura Hospital and Medical Center", North and East Elevation, Sheet A3.00A, prepared by Gresham Smith and Partners, dated 12/17/2015, signed and sealed 1/26/2016. • "Aventura Hospital and Medical Center", South and West Elevation, Sheet A3.00B, prepared by Gresham Smith and Partners, dated 12/17/2015, signed and sealed 1/26/2016. • "Aventura Hospital and Medical Center", Electrical — Site Plan, Sheet ES1.00, prepared by Gresham Smith and Partners, dated 1/29/2016, signed and sealed 1/28/2016. 2. A building permit for the project shall be obtained within twelve (12) months of the date of the Resolution or the approvals granted shall be deemed null and void unless extended by a motion of the City Commission. The City Commission may, at a regular or special meeting, grant up to a six-month extension request for good cause shown by the applicant. 3. The owner agrees to design and construct road improvements on NE 211 Street and East Dixie Highway, consisting of sidewalk and curb and necessary drainage improvements as approved by the City, as part of any future hospital expansion or improvement project that first occurs after this emergency room and surface parking lot expansion; however, if such hospital expansion or improvements are not initiated prior to March 1, 2017, the owner shall complete the design and construction of the road improvements no later than March 1, 2018. The owner may request an extension of time to complete the design and construction of the road improvements and the City Manager may grant up to a six-month extension for good cause shown by the owner. 9 GRESHAM SMITH AND PARTNERS Exhibit#1 January 04, 2016 01-VAR-16 Ms. Joanne Carr, Community Development Director City of Aventura 19200 West Country Club Drive Aventura, FL 33180 Subject: Letter of Intent—Application for Variance Aventura Medical Center GS&P Project No. 40730.00 Dear Ms. Carr: Aventura Hospital and Medical Center is the major healthcare facility serving Aventura and its surrounding communities. In order to accommodate the needs of the residents of the city, Aventura Hospital has undertaken the design for an expansion to its existing Emergency Department. The proposed Emergency Department Expansion will further increase the sites building square footage, therefore requiring a variance for allowable floor area ratio (FAR). The previously approved site plan (01-SP-02-REV), approval date 11-15-02, provides the following information: Gross Site Area = 490,112 sf Buildable square footage = 627,343 sf Actual Building square footage = 662,944 sr Existing FAR = 135% *Information shown on previously approved Site Plan (01-SP-02) contains an addition error under 2"d floor building square footage. Approved plan notes 93,124 building square feet for 2nd floor but should be 92,924 square feet, making the overall actual building square footage 662,744 square feet. This error has been correct on sheet C200. The proposed Emergency Department building expansion will increase the overall campus building square footage as follows: Gross Site Area = 490,109 sf Existing Building square footage = 662,744 sf Proposed Building square footage = 677,934 sf Proposed FAR = 138% Net change to building square footage = 677,934 sf— 662,744 sf = 15,190 sf Design Services For The Built Environment 1400 Nashville City Center / 511 Union Street / Nashville, Tennessee 37219-1733 / Phone 615.770.8100 / www.greshamsmith.com �f Ms. Joanne Carr September 9, 20156 Page 2 The proposed Emergency Department Expansion will further increase the sites FAR from an existing FAR of 135%to a proposed FAR of 138%. The proposed building addition will add 15,190 square feet to the sites overall building square footage. The East Side of the hospital campus contains an existing deficiency with regards to the City's requirements for Open Space as follows: Gross Site Area= 490,109 sf Open Space Requirements (33%) = 161,736 sf Provided Open Space (21.8%) = 106,876 sf` Variance Required for Open Space Requirements = 54,860 sf `The East Side deficiencies for open space requirements are existing conditions allowed for by previously permitted projects. The proposed Emergency Department Building Addition does not increase the existing open space deficiencies. Gresham, Smith, and Partners is submitting the application for variance approval of this project on behalf of Aventura Hospital and Medical Center. We look forward to working with the City throughout this process to achieve approval of this plan. Sincerely, Matt Lackey, P.E. BROWARD COUNTY I ' l ..�.....— r ' liTJ .ever I R'f7 Yr LT:r•I'.� 1 .i MS — DADECOUNTY L f .7V rt.re%Mi7V n•rvwere IN Gulfstream YACHT CLUB DR ' .'\ • • .. \� ^----(j MARINA :. A1'01111)0 ' H—ARBOR C RCLE • :. Hospital / /� WAY ■ n '• & Medical'r,e I tL WAY ■ J '• Cenrer 7J - _ G LMA INER ■ H _ Subject Lands :■ GJ Waterways D ■ _��WAI tHWAYS 1.VDJ Shopper 207 ST. f W w •. il ;� a a COUNTRY CLUB DR. ii i• The N 2�5 ST M • Promenade V Id ShopsI■ O�VESDAIRY RD. i. 20CST. IU r— ii C'T�Tm• N i'• 201 TER. m cc ao to ■ N O Turnberry Isle . Lip Z :• O m Resort& Club • Bev cL '• AVENTURA J . co :• Fire i / , r, '• Rescue Aventura • ;s Station Library + sfe,� a d U� �Q :• O., •` ta.°'IP' ': > , :. Aventura Mall �,�` 2 • _ «' O YACHT 2 ,� .City of Aventura a�"1•' U Lug tiJ ■ Government Center a '.�. .5 i. :. 192 ST �l'�HM' � WILLIAM Q, • 192 ST 111.1911 O • -C • _ . ST. �� Q � 190 ST MYSTIC X I. Loehmann's a ;. Fashion tui -� • ::. Island Q _. _ .._ _._ a ....i a m 188 ST. • CO ie N . Z MIAMI fit • 187 ST / _._._. 33180 - U GARDENS DR. _...___ t. —• ^ — - 185 ST 33 60 :.. O •• S;� U, Dumfoundling •• 183 ST Bay • •i el . _ • Atlantic %■ ( �� Ocean '• i Little Z 7 Williams %. BiscayneMaule to ?, Sound Y •1 arbour 180 ST? Lake cio N '• Point ac-) s • Y 7i East 1 P•IN rAs.r P ' • s A O _. c 1 E A�.,��.- • •a• ••. .. . •2 LEGEND 0 x (....„. O ; - Maule ♦ ^ l__ Lake ♦1 ` ' ♦ `� Roadways - ♦ c City Boundary ♦ —•—•— ZIP Code Boundary ♦ .<;� e = - Railroad • ■ i•• J Exhibit #2 I I 01-VAR-16 EXHIBIT #3 01-VAR-16 LEGAL DESCRIPTION OF LAND PARCEL 1: Tracts 1, 2 and 3 of Biscayne Medical Plaza, according to the Plat thereof, as recorded in Plat Book 137, Page 76, of the Public Records of Miami-Dade County, Florida. TOGETHER WITH: The west '/ of the northwest quarter of the southeast quarter of the northwest quarter of Section 34, Township 51 South, Range 42 East of Miami-Dade County, Florida; aka the west 'A of Lot 2 in Block 6 of Map of the Town of Hallandale, according to the Plat thereof, as recorded in Plat Book B, Page 13 of the Public Records of Miami-Dade County, Florida. LESS THE FOLLOWING PORTIONS THEREOF: The west 25 feet of Lot 2 in Block 6 of the northwest ''A of Section 34, Township 51 South, Range 42 East of Map of the Town of Hallandale, according to the Plat thereof as recorded in Plat Book B, Page 13 of the Public Records of Miami-Dade County, Florida AND The south 25 feet of the west '/ of Lot 2, Block 6 of the northwest 1/4 of Section 34, Township 51 South, Range 42 East of Map of the Town of Hallandale, according to the Plat thereof as recorded in Plat Book B, Page 13 of the Public Records of Miami-Dade County, Florida AND The area bounded by the North line of the south 25 feet of Lot 2 of said Block 6 and bounded by the east line of the west 25 feet of Lot 2 of said Block 6; and bounded by a 25 foot radius arc concave to the northeast said arc being tangent to both of the last described line. FURTHER LESS AND EXCEPT FROM THE FOLLOWING: All units within Biscayne Medical Plaza, a Condominium, as recorded in Official Records Book 14509, Page 205; as amended pursuant to the instruments recorded in Official Records Book 15003, Page 691, Official Records Book 15691, Page 2934 and in Official Records Book 22973, Page 10, of the Public Records of Miami-Dade County, Florida Exhibit#4 01-VAR-16 eamamovvreme ZONING .,,„ 'M0. cs & r .i. ZONING -- u... m Ye .. a vitt Design Services aamtavalI.. — tt MO n� tamale a w mem .®m,.p. .P>o• .... ,m. .. ». ,., Per a .m •' „M„ REWIRED FOR wavxoED,WIT ION eILD'.cmawz roornz TO BE VOW. � (. ' ZONING M M MO aanrEswr.cEa.nnw r».. o.,,E....,,.x .r. P. ,,. .,. .,. >.. ., to Stu ewe :n" ul 1.-_.,_ .e..r Gu ,n r'n -GRESHAM -1 soul SMITH ' .. I / r ru at w,c.wamtal Wr L'. PARTNERS ittamommsm. DAPEM33.4) II 71.16F LIMITS OF-------- r» IF � ,..a",aKou`. . ......�.... REMOTE _ „„,,, PARKING Al ..I w� I /r. ,®��,.00E. �„O,.nweTHE w....OP. LOT AND ! / I r `sF�.o€ m. « ......<.. .. 2 !p. ®M..o,E. CENTRAL - � " � ' il. � a .n-"" et,. EMERGENCY PLANT _ 1` 1 .f°" .`. S' DE PARTMENT / \ Ii a1 011055 s.EAP...,»o. 00 r� 11.31E API.ACE PAW"'�S, PA ION .ENAROACHING DU//IKE - LOT, a.E,,,.n.�. .. ,r &RELATED illf SITE yy So noortiom ma, RN atermes ¢� , IMPROVEMENTS �! aAIM 9 OE aR20. mm� I i w.l p, xo.n.. .. ,'-',50Q,,,,,, ro.2. Aventura Hospital& ___ ,et„� �,� Medical Center sieve YE / ,aP»6°i:®.` rook® ra ZONING /. ,o.xuw '°" E. ADA ZONING j MO / / LIMITS OF/ . Ie:: / a..,,u1. E,A..a.I"' o 1.1 WEST SIDE .. . ' / / .r. ,m a' ZONING i ci s . oo TOTAL CAMPUS ,o MO / «,o ....a.,,E / - / Luwancw,ewdnnw / / norm .E AC.ION LO on ace ne ra. wwn El 1411.101 a,WOW. al nrr. ,s.'4.¢u,w O / PLOW SC. •PR..zmrz 5RevKM* rrmwie NO nu 09.01,0,111/ _ NOT 41, 1 • / • 1 / / / ., / • LIMITS OF EAST SIDEI ' " y . 'b9 / .3'• ./ NORTH ZONING / ZONING . 41111) I GS & P _ i�pT sera.. _ r, _,... AA _ /,' a 1 11 .1! rr rrFr.1:,111r1;r1e •�•ssk.. '. �.� a J1 a 1 1I IE lP 1�� RRES NAM ' 22 PARTNERS PARKINGIi // ; SMITHA To , 12 SPACES IIS _ _.. -c_ll J SPACES - Oj I: I 2 r . . I .. .r..r.,,. I y� EMERGENCY ��� I ... . I . ' Yl DEPARTMENT SITE � ...,r7....---.—_.--...-:‘,.---.,„:, II -- - a . EPANSION 1 _�. _p t - ` / &RELATED- 1. 1 � � n1_ _ IMPROVEMENTS ..,.u, r , �� t Aventura al Cental 8 Ee I,' I I Medical Center It ) ' 1.5:;rnnI _ as 1 ,_I / / iAL I ( rS Ij - (R 0 1` PAR1125 I -1 yl�. SPACES.1125 - { SPACES {J I - )I ('' 1 c_ { J L t �t I I: I' ' . f e 1. L �._ IIF Id; �E ' ><l: 1 ! I�;' O I. � . y iOiAl •�rru a Mr nmYw - , 2 _' ; .. . �. I� PAP NG f'/ SP CES=I,III R 6bn I:, `R 1 L' � {l �SPAGES cnWbn r 1 f: .1_I >l II J J,Y I ,I ,II, P 1 t I 113 j q t� r/ J r . N I tl y"l r j Ir Ill-5.: I f :. 4 WPI - r " NORTH ��.y� — — d _�' .- r—,,(>4.-51;,..,-.,- F•i ���- - Li '-� _ ' seer PUSP..SRNG r t mreRAucw " C201 e, w.. _„,---„turi 1.een, PROPOSED LEGEND 1E4i I .uv,wrv�ai.�iiall) 1 d III -._ r on..., ,c.. I r 1 r1 PAvimen "are,aa. G S & P 4 , :Eea<e,c„,,,E,„, Devon Serves For The SWn ('L.. 1 CONCRETE arcww. em foramen � s.••-,.w e. I - .e.0 o, uer m n • .. n, m., r<w• aemwa,m n c.. ..w WNr.m FL 1 ...1-LINr . ... QM.TX NOMA.VA 3T m Li V 1 ti rmecw efexxa • ,c—' — mu�mmm - -- R yfn GRESNFM '-J� SMITH NO - 1 --- L wow. PARTNERS 1 V e � •••;::•.;:::::•:::•: ,,.f..v...r .vw ve..a 11 111 f'I(':li SCHEMED ITEMS MCAT!A mfwc .,.ffn. c,nae.k '''...f.n DEPARTMENT�..,` _� �' &RELAT D • EN _ _ ry _x a. r---,w' �R SITE -_12� ,. . �i Sir IMPROVEMENTS + ., -e a - • 4 P • Aventura Hospital 8 1 e�^uW` Naee nw....o.,e- .CUPS \ � Medical Center ned - .c co) ADDITION ..,.�.c, `�°.°.a'w'"na.f�.a,.n .. I G wew,eNn emm x 6:a� 'E10.).I1 r it, IPA -T a r . aAa� .fie 4 9.2),1 ". �, -- rv.�,�a�N �� ` aR� SEE .,..,� .BUILDING o r c ll..NV - ® _a:I vf..,ow.e,erwc...• I , i n 4 — Rev','" if r 1 .fK L a LIQ ♦nP OF M h.IM`LE .l i. . ^Ir 1 F IL'NCf t PAIN Yo v Y 0 /.Gk o on. n•.bem YLar r 'f aN E i 'T ` �.- " - 5 I e9M C _ JI ' • = •I - ?j U L NY I f v [ ,.i- _[� NORTH �I A - k r r E a ;-- T 4,A ,rP 1 t°: Y E Pi-'aooI afn aill ELIPL-SE ED EXPAHELCD NSW' .. .1 ...".u 1 y e C202v III I i �wrncec.e �— T PROPOSED LEGEND — I cancy um wc.crE..urr GSP i I 1 ]E, i/d0fP: '< a x 1 H CS 3E1ELxw.wt asy, SmkeE .,.Pc c E '.'.D.e P,u E. .:-r .,. EO, 13 Built ..... y.. -�... ..xwv ...a n... ,[wuiuxc,nrti Emr.m 1 . au s. .a m (Wm...c„„...,,0„2.Wm v aR r ,mwwd uwvr:: e is _ S> H® V vwrcussmE Row,.ena POARRTETH EARD 1 41 11 rAv2 4 es It I —g„ ,... - EMERGENCY Ti ,u r C II� P LOT ze s c9 _I I ,r�a . pi -;:, DEPARTMENT I' 1f1Ot' 1 EXPANSION -AMOR,: - O ® : .- _. - &RELATED ICI r11. q< CI 19 L 1 SITE AW,N IJ$A - ' �.�.', , j IMPROVEMENTS r 11°11� lesl Aventura Hospital& a n Medical Center U 1 v �. �.. -©i y,�S l ,wi,a,X r NI 1 U t Alndul C q 01 AI IAIAnl w I sr ( I R ) :\'/ {{ I Jr 24 - - y — »wvr y. i51 4 0 ®1 ` I la f ,`. r Lo a i g S : rx© 1 s y o 4I - max__ •`' 1 • aiEe. <4;t0 ' ��ce1 # ... . _. _ ACP, ", wr„...o c�ir".o..., G Jnor �1C� --1Q Io II,11101 1 mr � ReviSiOn 1 i E F °1m CO.PErE t 4,a �l 9 tf / lig' r NORTH 1 r r .n - -_li Po5 -b„5 - /�\ SITE PLAN PEMOTE SURFACE 21`n _ i��� ./ PARK.°Lor A on - — u E C204 i ..o. _-- "'. ilkii ' E 1.1 ll! r, rIub• N 116.ill rl a=m v W.2 11$ II� ,.. E n1 e8 a ! ' ! �11 [ , , i 1 4C h A,_11. 1„ i z' ii 1 1. I 1 i! I t 1!I €! I raw i °I 1! 1 :I i 11!` !ra 1 go–•!+ilti, !-I ! �- .7 ii li! ., '� j �� 211 I i, p .. TO —i r,- 4. I� _ s ANN O 8i1 `I it i! ¢:s ' .4 �'1 U '.17° t t 3 I! 5 l7 zl SII • 1! I! I I.i �.' .0 .. ° i ' El !1 illi! ¢• i J r!!! I i! ..l1€• i,1 i! i! L • 1'iIi g ® ,1 1 D.O1 I maws/ i- �p}i f era �� I I Z !",�8 . L i r !Al 10 > 4 l " " ! I! ® il P rap € I J — 4 liI: 1 1 iii? h e ! 1 7i ..uv�••v.A _N MILT? 1 ca• ! ° " ii, E• I A1%14 1 i! 0; 0., ii ! i gzlr_iOIL - lq 1 rali y is ig ! 0 a era ... •t! 4 ,�dI14;i n • "1-7‘„1. ll I 10 o•, �' M. 8 ! Ii:p L I!© E 112 It Ea 3i A ! I,., . j 11 i IL s w., A IlI ! ! ! i II!' li4._ 1ii I I'111 11 S1 , Abi 0.....4411,4- o' i _ i . . _ 31 - 17; Ate' — 81 . 1§I c' !`I lira 11 13 1 3 k_"S 1 1‘ 5 -0 e; e 4 y� - , .----- Is i! IPII I i ;; iif . lgl plan i !1 X41@1I I I 1g OHO 11i I!1llll! 1 s ei.illsilll1ihinn" i 1 iii,€,,,, !l..li,,,,". 11 i 4 1! ! ! I I i 9i- p . .n.lIIIiIllliEuliiim Iii y p i !d II tl 'Wild * ,1,1,11!ei 1 I i * 1!y 033313333 ) ili�iliwittl wEEE..:..ir!*€.: . . , *l313l313piI� w111„i!!1!!1Z . !€Ef[lECE[LI A7-N.wYOn*WINE Legend KvValveI(rytipi Tull -- L51 1 INI.IMO WNONO. . 0 ! kt LAI 'CALMING PRECAM CONCRETE COLUMN COVER. CIO :EXISTING PRECAST CONCRETE FEVEA p .w T-LOSIINOCANOPY - 655 .ETOTING CANOFv9I Fc R-- - - — - l I� - . 's I G S & P I E 56 ECAST CONCRETE PFA(IE,PTJWA l7]NTMEiFVEMa �y je 6RISCRS Ili II ® II ■■ES NEFVFS C ACPIO ATCH01ETRASWMLREVEILBREAM - . - . -_-—-—-—-—--_—- ------_—----- —_ —-- _ ..wH'a% Design Services Lse 'MEIN.COPMOCAP.MATCHEx6TNBCM.NOCAPPROFILE For The Built ANO EM6HLW CA' VSUIMORT PANTED TUBESIE3ELAN0 CUSTOM EnVlronmerlt • STEEL CONNECTOR ELATES FMIL911 TO MATCH EXTSTWO. - - - " � • TAO 'CANOPY SUPPORT ANGLED.PAINTED TUNE STEEL AND AN.•A CA Jacumn6e EL CUSTOM STEEL CONNECTOR RATES FINI1 TO MATCH Nrr-mpnarr AL INaa-'.TN ETOT►q. Chvvrrm N: Lout..NV STEEL LDWER'ED SCREEN WALL.GLLVANIZED MOH --- - - - . rr% Cnottna OH AlernWrs/N ELT 'PRECAST CONCRETE COLUMN COVER AT NEW STEEL • foLmpye OR MMrrn FL N Nashn,.e IN CIXUMN IRE:RANI MATCH REVEAL RIECNf.OPRR AND II I.aW.Oal.rL Rtlhmono VA CORVONIAIILLIOENiWRH EXST.q _ rxNoon 11'CWER, _ - _ w ...Oloc.v s Tan,..I,i Fi .. Mti Tanga E:GL) ••WALIIWAv CANOPY. _- ■"R6a BifL 1 IRE w.Bry. _ Ln„�„ GRESHAM EU 'OVERFLOW ROOF CMM,f DUI TVR.(RE PLUMBING).FA6 WAIL HYDRANT FI TERCR(RE• .PwMBMM). - ^'~ SMITH AND ix,l EMF PUMP TE sr WADER ME.PLUMENO)•M '7'NRF I ME IHIM(RE RUMBiNO) - P A,rR,�„NyE R S ,tvH0I100) Lrlu.mom COcnL WNBI C PRECAST PANEL IRE.87RlICTlalE 4 _ - __._.. • . _�- �,.r arW m ma ,,. f'0 ABOVE ARICaria.W 111 INNDIMlAND 9UPPDIR8,7 10' a ABOYC RAMP RIC BW/AI 1+. PL novo VII ---ATERMEEER OtAq -_' ■■ ■in Q■ ■p ■■ In L .Msnoloeffm Tc NORZOSIMGMONG^fO®®YQR ETWBNCWTN6ALD rr a, ?HYOS /111,1JM UI New Wn.Msnc,cC.0A.SHALL.Woh FRfIYG w xsr r ELLIPSE LEGEND - "�' Aventura ..0, I AM. ► moi• "°ate AL Hospital °°"""”" — , J I and *OCR•R.e,.e H ti G,.TM1110ewTNOL7 Medical z Nora" «, N RPJo-ti Center m a.T,n X. e.WNL N41. . I. Ts At ON ammo .m.Mnnill . MY.WMVN 40 NwOleavor Amu, I erm� 1M.HML • ■ ■ ■ I I Y..A.� • ---- ---` - -- - — -- - -- ' —-- . YI0.OM 1alE ".:1L' MSPIENTDNo-nIwL KEYPLAN - ■ ■ • E ■ ■ ..M1.. -— - — '—-— — — — — Pxaearai, L...TrAATn T r TArLI — _ 0.411•01l11114.• IIII II 111 I 111 111 - . -- - An A.1wm01150FM.F Revksion� 11414.4.,111. :IMAM RKNTOOM - • I III t ■ ■_ ■ arx0.00A` No. BEC Description ll Ma.wOWNM 0.1,RN(1•01 - ■ ■ ! II III II 6TH HO.I A. ..� Mn .. El ■ ■ ■ ■ ■ - •� ILI '�n' ',on, ■ ■ El ■_ L■ • • w,5Raw.<rr,.Ix.� —-—L——-—- ------ *"9 'IP — _1 Wwj. .. 1 r W HI a....~ NORTH AND EAST 1 IA lap la4 „` ELEVATION ec a.n ..,, l I.>; r I . 11 R,,,,s A3.00A 1 East IMM w ,1H K E Y PLAN RROJECT:g7IDA0 ` GATE: Coombs I7,XIS AS w Renew Sew*Ia.! I emy Toe 661 FINSTINO NUL DN0. - - -I . el , p S yq 66. EXISTING PRECAST CONCRETE LALLM!OD- 7 �! P 65.V 663 USERS c*NIEGING O PRECAST CONCREIE�REVEAL -____..__J - -_-- - ` ti GS & PI a 16 665 EItB11NDGaNURYiUPPORT. ji 656 M1 p 667 �EL SIDES CANOPY.ESS .EMfp1 E%6ftq FF16M. VGI-SIZE AND ' _ • r.nun ° REVEAL SPACa10. - - -•-- II -- - - --- 'Mr,>'ti Design SarvICCS — II 666 METAL..._-.00iV.MATCH EA4TagCOL1gCAPPNOftE- For The Built ANO FLASH ■ ■ ■ ■ Itvw Environment 655 CANOPYSUPPORT.PAWITED TUBE STEEL ANO CUSTOM STEEL CONNECTOR PLATES.FINER TO MATCH EXISTING rr L. • 666 'CANOPY SUPPORT.ANOLE)/PLANTED TUBE STEEL AND • ANN,to GA .I6dGo vale FL CUSTOM STEEL CONNECTOR PLATES FINISH TO WATCH ■ . ■ I II TLm.tgrr.m Al 551-arT.TN EMSTND. r CrryrsAr NG Laun1.IKY N ,661.--._—STEEL LOUVERED SCREEN-WOOL,OALVANIZFD RAW - - __ _ ___ nrr H6g3n� Celery*OH MH6rar s IN 667 PRECAST CONCRETE 0551MN COVER AT NEW STEEL _ '''''''''''D. 4Wn F1 COLUMN((1111FF•RAN)MATCH REVEAL NEWER DEMI AND ■ I DA1r TO N.m..T6 IHOF.i�O1/TAL ALIGNMENT W•I IH DUSTING PRECAST COLUMN F L�-dNaM I L {ITmpip VA 663 WNW/AY GAMOPY unAlw TX 14.7.716.71 COVER 'le':diF LIAfGn LIS Imre.Fl. 6N :1SgeoMTSF OE Al0 l •' 665 INE PLOW*OE DRAW.6 UN IRP tilt P MEWS) ■ • ® ■ G R E S H A M 666 WALL HYDRANT.EXTERIOR PLUMBING). .;T'S SMITH AND 667 FIRE PUMP TEST HEADER(RE PLUMBING). 66e '3.ETREIJNEDMM(REPLUGGNG). r ■ ■ ■ 111 PA RSTNO6RS SAA '{REMOVABLE H'HFG11.N1 PANEL INE'STIRLX%IIINFI - _----.---_---_-_-_-------- ""ii': f°,(F]6 67) GALVANIZED STEEL TUBE nosExiAlL AND SUPPORTS.Z.'Cr • 41..7074 /BONE RA6P1IN 0A4) 611 WATER METED GONG ■ ■■ ■■ ■■ ■■ ■ r r.wra.rtw:A..s fr. STORAGE r'FHX a•U RWLCILVLLU C( . -- ...F....r�pooHr __ -- CHANNEL LETTERE MAIM RED LED LRCM SOWCE. _ -. ..__- _ ___ _. -__ _ _-_ ____ _- _._ _. _- Hocrw� ra.r.r WIOl RED TRANSLUCENT FACES.RE,WEINOTE I�L PROP SED AL.MLO ALL NEWEl..DLN%TU D1RgMMlE BETWEENIEXISI OWNS AND ■ - ■ ® -CI •. nil NrorosmADDm«LAIl NDRMAfENLSNIDCOW0.59/4LMwHLEf65MMG. Milk - VW ill • x= Avert ura +- HNK' eo6 ELLIPSE LEGEND — — W' �, =�J i® ■■■■ a S Hospital .a NMn P - and PMu.AK.INr6 '' Erni R E m iqR U, `.:_ ., .� �� A:1�_,� a:ti Medical cr GUM•RxT4�. -- 4; TWEOV ens i South .E.I WF RI NT ti Center I4r.oF.a AT r 6m OMATKvral �An �- M.6"'RrA i....*,.IbaR OM 1•10.16040 0.6.116111.01 .ler weuwan CO aaiwdmFT V WLIMPArF, WO IMO. O.O OF*OM KEYPLAN CM WAS:H a ASNW. I1111ICII.Im ,� r1.• No, 616406.., .......... Revision _ NO ML. wF1�rm. Nn MORcc r.nr !Ned Date " LA COW WV 1 MP WW1.NAL 1 YMCA 41s4Haa T-72 S • - Pr `EE.! me 24.6CIAO CM t>,A1.6Ias Lw'ti • TED Wilt WC WOO.N.. wr H v.OF a.MORIe W,rte,.Rte. EIM MINIM '..°:..-'I. RESOUTH AND WEST EM rd 1 ELEVATION �_ii ■■ O1 pp at r1 SE A3.00B KEYPLAN 2 westp PROJECT"MO IN DATE I..m..14 FlIT RESOLUTION NO. 2016- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA GRANTING APPROVAL OF VARIANCE TO SECTION 31-144(f)(4)d. OF THE CITY CODE TO ALLOW OPEN SPACE OF 21.8% WHERE A MINIMUM 33% IS REQUIRED BY CODE; AND MODIFICATION OF THE VARIANCE TO SECTION 31-144(f)(4)d. OF THE CITY CODE GRANTED THROUGH RESOLUTION NO. 2002-07 TO ALLOW A FLOOR AREA RATIO OF 1.38 WHERE A FLOOR AREA RATIO OF 1.35 WAS GRANTED THROUGH RESOLUTION NO. 2002-07 AND MAXIMUM FLOOR AREA RATIO PERMITTED BY CODE IS 1.28, FOR AN EXPANSION TO THE AVENTURA HOSPITAL AT 20900 BISCAYNE BOULEVARD, CITY OF AVENTURA; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the property described herein is zoned MO, Medical Office District; and WHEREAS, the applicant, Miami Beach Healthcare Ltd., through Application No. 01-VAR-16, is requesting a variance from Section 31-144(f)(4)d. of the City Code to allow open space of 21.8%, where a minimum 33% open space is required by Code and modification of the variance to Section 31-144(f)(4)d. of the City Code to allow a floor area ratio of 1.38 where a maximum floor area ratio of 1.35 was granted through Resolution No. 2002-07 and a maximum floor area ratio of 1.28 is permitted by Code; and WHEREAS, following proper notice, the City Commission has held a public hearing as provided by law; and WHEREAS, the City Commission finds that the Application meets the criteria of the applicable codes and ordinances, to the extent the Application is granted herein. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, THAT: Section 1. Application for variance to Section 31-144(f)(4)d. of the City Code to allow open space of 21.8%, where a minimum 33% open space is required by Code and modification of a variance from Section 31-144(f)(4)d. of the City Code to allow a floor area ratio of 1.38 where a maximum floor area ratio of 1.35 was permitted through Resolution No. 2002-07 and the maximum floor area ratio of 1.28 is permitted by Code, on property legally described in Exhibit "A" to this resolution is hereby granted exclusively to the Applicant, subject to the following conditions: City of Aventura Resolution No. 2016- 1) Plans submitted for building permit shall substantially comply with those submitted as follows: • "Aventura Hospital and Medical Center", Cover Sheet, Sheet C000, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", General Notes, Sheet C001, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital & Medical Center", ALTA/ACSM Land title Survey, Sheet 1 of 4, prepared by Fortin, Leavy, Skiles, Inc., signed and sealed. • "Aventura Hospital & Medical Center", ALTA/ACSM Land title Survey, Sheet 2 of 4, prepared by Fortin, Leavy, Skiles, Inc., signed and sealed. • "Aventura Hospital & Medical Center", ALTA/ACSM Land title Survey, Sheet 3 of 4, prepared by Fortin, Leavy, Skiles, Inc., signed and sealed. • "Aventura Hospital & Medical Center", ALTA/ACSM Land title Survey, Sheet 4 of 4, prepared by Fortin, Leavy, Skiles, Inc., signed and sealed. • "Aventura Hospital and Medical Center", Overall Existing Campus, Sheet C100, prepared, by Gresham Smith and Partners, dated 1/29/2016, not signed and sealed. • "Aventura Hospital and Medical Center", Existing Conditions-ED Expansion, Sheet C101, prepared, by Gresham Smith and Partners, dated 1/29/2016, not signed and sealed. • "Aventura Hospital and Medical Center", Existing Conditions-Remote Surface Parking Lot, Sheet C102, prepared, by Gresham Smith and Partners, dated 1/29/2016, not signed and sealed. • "Aventura Hospital and Medical Center", Demolition Plan—ED Expansion, Sheet C103, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Demolition Plan—Remote Surface Parking, Sheet C104, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Overall Site Plan, Sheet C200, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Overall Campus Parking Exhibit, Sheet C201, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Site Plan—ED Expansion, Sheet C202, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Site Signage Plan – ED Expansion, Sheet C203, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Site Plan—Remote Surface Parking Lot, Sheet C204, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Overall Site Grading and Drainage Plan- ED Expansion, Sheet C300, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. Page 2 of 7 City of Aventura Resolution No. 2016- • "Aventura Hospital and Medical Center", Detailed Site Grading and Drainage Plan— ED Expansion, Sheet C301, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Detailed Site Grading and Drainage Plan— ED Expansion, Sheet C302, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Detailed Site Grading and Drainage Plan— ED Expansion, Sheet C303, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Site Grading and Drainage Plan—Remote Surface Parking Lot, Sheet C304, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Grading Sections—Remote Surface Parking Lot, Sheet C305, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Overall Existing Drainage Map —, Sheet C400, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Existing Drainage Plan—ED Expansion, Sheet C401, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Proposed Drainage Plan—ED Expansion, Sheet C402, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Existing Drainage Plan-Remote Surface Parking Lot, Sheet C403, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center, Proposed Drainage Plan- Remote Surface Parking Lot Sheet C404, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center, Site Utility Plan, Sheet C501, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", ED Addition – SWPPP Plan Phase I, Sheet C600, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", ED Addition – SWPPP Plan Phase I, Sheet C601, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Remote Surface Parking Lot – SWPPP Plan Phase I, Sheet C602, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Remote Surface Parking Lot – SWPPP Plan Phase II, Sheet C603, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Site Details, Sheet C901, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. Page 3 of 7 City of Aventura Resolution No. 2016- • "Aventura Hospital and Medical Center", Site Details, Sheet C902, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Site Details, Sheet C903, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Site Details, Sheet C904, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Site Details, Sheet C905, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Site Details, Sheet C906, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Site Details, Sheet C907, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Tree Disposition Plan - ED Expansion, Sheet L101, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Tree Disposition Plan — Remote Surface Parking Lot, Sheet L102, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Landscape Plan-ED Expansion, Sheet L201, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", Landscape Plan-Remote Surface Parking Lot, Sheet L202, prepared, by Gresham Smith and Partners, dated, signed and sealed 1/29/2016. • "Aventura Hospital and Medical Center", First Floor — New Construction Plan, Sheet A2.1.1, prepare, by Gresham Smith and Partners, dated 12/17/2015, signed and sealed 1/26/2016. • "Aventura Hospital and Medical Center", Third Floor — Roof Plan, Sheet A2.3, prepared by Gresham Smith and Partners, dated 12/17/2015, signed and sealed 1/26/2016. • "Aventura Hospital and Medical Center", North and East Elevation, Sheet A3.00A, prepared by Gresham Smith and Partners, dated 12/17/2015, signed and sealed 1/26/2016. • "Aventura Hospital and Medical Center", South and West Elevation, Sheet A3.00B, prepared by Gresham Smith and Partners, dated 12/17/2015, signed and sealed 1/26/2016. • "Aventura Hospital and Medical Center", Electrical — Site Plan, Sheet ES1.00, prepared by Gresham Smith and Partners, dated 1/29/2016, signed and sealed 1/28/2016. 2) A building permit for the project shall be obtained within twelve (12) months of the date of the Resolution or the approvals granted shall be deemed null and void unless extended by a motion of the City Commission. The City Commission may, at a regular or special meeting, grant up to a six-month extension request for good cause shown by the applicant. Page 4 of 7 City of Aventura Resolution No. 2016- 3) The owner agrees to design and construct road improvements on NE 211 Street and East Dixie Highway, consisting of sidewalk and curb and necessary drainage improvements as approved by the City, as part of any future hospital expansion or improvement project that first occurs after this emergency room and surface parking lot expansion; however, if such hospital expansion or improvements are not initiated prior to March 1, 2017, the owner shall complete the design and construction of the road improvements no later than March 1, 2018. The owner may request an extension of time to complete the design and construction of the road improvements and the City Manager may grant up to a six-month extension for good cause shown by the owner. Section 2. The City Manager is authorized to cause the issuance of permits in accordance with the approvals and conditions herein provided and to indicate such approvals and conditions upon the records of the City. Section 3. Issuance of this development order by the City of Aventura does not in any way create any right on the part of an applicant to obtain a permit from a state or federal agency and does not create any liability on the part of the City of Aventura for issuance of the development order if the applicant fails to obtain requisite approvals or fulfill the obligations imposed by a state or federal agency or undertakes actions that result in a violation of state or federal law. All applicable state and federal permits must be obtained before commencement of the development. This condition is included pursuant to Section 166.033, Florida Statutes, as amended. Section 4. This Resolution shall become effective immediately upon its adoption. The foregoing Resolution was offered by Commissioner , who moved its adoption. The motion was seconded by Commissioner , and upon being put to a vote, the vote was as follows: Commissioner Enbar Cohen Commissioner Teri Holzberg Commissioner Denise Landman Commissioner Marc Narotsky Commissioner Howard Weinberg Vice Mayor Robert Shelley Mayor Enid Weisman PASSED AND ADOPTED this 1st day of March, 2016. Page 5 of 7 City of Aventura Resolution No. 2016- ENID WEISMAN, MAYOR ATTEST: ELLISA L. HORVATH, MMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY This Resolution was filed in the Office of the City Clerk this day of , 2016. CITY CLERK Page 6 of 7 City of Aventura Resolution No. 2016- EXHIBIT "A" TO RESOLUTION NO. 2016- _ LEGAL DESCRIPTION OF LAND PARCEL 1: Tracts 1, 2 and 3 of Biscayne Medical Plaza, according to the Plat thereof, as recorded in Plat Book 137, Page 76, of the Public Records of Miami-Dade County, Florida. TOGETHER WITH: The west 'A of the northwest quarter of the southeast quarter of the northwest quarter of Section 34, Township 51 South, Range 42 East of Miami-Dade County, Florida; aka the west ''A of Lot 2 in Block 6 of Map of the Town of Hallandale, according to the Plat thereof, as recorded in Plat Book B, Page 13 of the Public Records of Miami-Dade County, Florida. LESS THE FOLLOWING PORTIONS THEREOF: The west 25 feet of Lot 2 in Block 6 of the northwest 'IA of Section 34, Township 51 South, Range 42 East of Map of the Town of Hallandale, according to the Plat thereof as recorded in Plat Book B, Page 13 of the Public Records of Miami-Dade County, Florida AND The south 25 feet of the west 'A of Lot 2, Block 6 of the northwest 'A of Section 34, Township 51 South, Range 42 East of Map of the Town of Hallandale, according to the Plat thereof as recorded in Plat Book B, Page 13 of the Public Records of Miami-Dade County, Florida AND The area bounded by the North line of the south 25 feet of Lot 2 of said Block 6 and bounded by the east line of the west 25 feet of Lot 2 of said Block 6; and bounded by a 25 foot radius arc concave to the northeast said arc being tangent to both of the last described line. FURTHER LESS AND EXCEPT FROM THE FOLLOWING: All units within Biscayne Medical Plaza, a Condominium, as recorded in Official Records Book 14509, Page 205; as amended pursuant to the instruments recorded in Official Records Book 15003, Page 691, Official Records Book 15691, Page 2934 and in Official Records Book 22973, Page 10, of the Public Records of Miami-Dade County, Florida. Page 7 of 7 CITY OF AVENTURA COMMUNITY DEVELOPMENT DEPARTMENT MEMORANDUM TO: City Commission FROM: Eric M. Soroka, I e ' £-C City Manager / BY: Joanne Carr, AICP Community Develop t Director DATE: February 18, 2016 SUBJECT: Application to Amend Section 31-171(a)(6)d. of the Land Development Regulations to add specifications for minimum widths of one-way and two- way access aisles and driveways (01-LDR-16) March 1, 2016 Local Planning Agency Agenda Item Q March 1, 2016 City Commission Meeting Agenda Item air April 5, 2016 City Commission Meeting Agenda Item _ RECOMMENDATION It is recommended that the City Commission approve the request for an amendment to Section 31-171(a)(6)d. of the Off-Street Parking, Loading and Driveway Standards of Chapter 31 of the City Code to add minimum widths for one-way and two-way access aisles and driveways. THE REQUEST The applicant, Granite Aventura LLC, has submitted an application to amend Section 31- 171(a)(6)d. of Chapter 31 of the City Code to allow a minimum width of 20 feet for two-way drive aisles where there is no parking on either side of the drive aisle. (See Exhibit #1 for Letter of Intent) BACKGROUND The applicant's request for this Code amendment results from staff review comments on the applicant's site plan approval application for construction of a 158 unit, 18 story, 186'6" tall residential condominium building on the vacant parcel at the northwest corner of NE 185 Street and NE 28 Avenue. The site plan proposes an internal, 20 foot wide, two-way drive aisle for the driveway from the lobby to the parking garage along the NE 185 Street frontage of the site. There are no parking spaces proposed on either side of this driveway. (See Exhibit #2 for drive aisle location). Section 31-171(a)(6)d. of the City Code states that drive aisles less than 24 feet wide shall be one-way only. The Code does not differentiate between the required width of a two- way drive aisle with adjacent parking spaces or a two-way drive aisle without adjacent parking spaces; only that any drive aisle less than 24 feet wide is to be one-way only. The applicant is proposing a 20 foot wide, two-way drive aisle when there are no parking spaces on either side of the driveway and is requesting an amendment to allow this drive aisle width in the City Code. The City's Traffic Engineering Consultant and the City's Engineering Consultant have both advised that they have no objection to the proposed amendment and that it is consistent with many other codes and standards, including the minimum standard required by the Miami-Dade County Fire Rescue Department for emergency vehicle access on two-way drive aisles. Exhibit #3 is a sketch prepared by the City's Engineering Consultant showing the distance between vehicles passing on a 24 foot wide, two-way drive aisle and the distance between vehicles passing on a 20 foot wide, two-way drive aisle. At 24 feet wide, there is an 8 foot wide separation between cars and a 7 foot wide separation between SUVs and trucks. At 20 feet wide, there is a 4 foot wide separation between cars and a 3 foot wide separation between SUVs and trucks. In addition to the applicant's request, the City's Engineering Consultant has also recommended that three other drive aisle width details be included in Section 31- 171(a)(6)d. The Consultant's recommendation is to include the following specifications: 1. The minimum width of drive aisle for one-way driveways where there is no parking on either side of the drive aisle shall be 14 feet, and 2. The minimum width of drive aisle for one-way drive aisles abutting parallel parking spaces shall be 12 feet, and 3. The minimum width of drive aisle for two-way drive aisles abutting parallel parking spaces shall be 20 feet. The table in Section 31-171(a)(6)d., Figure 31-171(1), "Minimum Space Requirements at Various Parking Angles for Self-Parking Facilities", will be amended to add the four new drive aisle widths recommended by this staff report. 2 DESCRIPTION OF THE PROPOSED AMENDMENT The proposed amendment to Section 31-171(a)(6)d. of Chapter 31, Article VIII., Off-Street Parking, Loading and Driveway Standards, follows and is shown in underlined text: "Section 31-171. — Off-Street Parking, Loading and Driveway Standards. (a) General. Every building, use or structure, instituted or erected after the effective date of this chapter shall be provided with off-street parking facilities in accordance with the provisions of this section for the use of occupants, employees, visitors or patrons. Such off-street parking facilities shall be maintained and continued as an accessory use as long as the main use is continued. (6) Size and character of required parking. The following design requirements shall be observed for off-street parking: d. Accessibility. In all zoning districts, the width of access aisles and driveways for parking lots shall be substantially in conformance with the standards set forth in Figure 31-171(1). Every space shall be accessible without driving over or through another parking space, except as provided in subsection 31-171(a)(6)i. Parking stalls abutting the same continuous drive aisle shall have the same angle and orientation. Drive aisles shall be one-way only which are less than 24 feet wide or which abut parking stalls with angles less than 90 degrees, except: (i) one-way drive aisles for driveways with no parking spaces on either side of the drive aisle shall be a minimum of 14 feet wide; (ii) two-way drive aisles for driveways with no parking on either side of the drive aisle shall be a minimum of 20 feet wide; (iii) one-way drive aisles abutting parallel parking spaces shall be a minimum of 12 feet wide; (iv) two-way drive aisles abutting parallel parking spaces shall be a minimum of 20 feet wide. Parking stall angles and drive aisle direction of flow may change only when the drive aisle is interrupted by a circulation drive or structure. 3 FIGURE 31-171(1) MINIMUM SPACE REQUIREMENTS AT VARIOUS PARKING ANGLES FOR SELF-PARKING FACILITIES "B" "C" D„ "E Parking Parking Stall Aisle Curb "F" Overall Angle Width Depth Width Length 12.0' (1 way drive aisle) 0° (parallel) i 9_0' 23.0' 23' N/A 20.0' (2 way drive aisle) 30° T 9.0' 16.8' 18.0' 45.6' 120 45° 9.0' 19.0' 13.0' 12.7' 51.0' 60° F 9.0' 20.1' 18.0' 10.4' 58.2' 90° 9.0' 18.0' 24.0' 9.0' 60.0 ** One-way drive aisles for driveways with no parking on either side of the drive aisle shall be a minimum of 14 feet wide; two-way drive aisles for driveways with no parking on either side of the drive aisle shall be a minimum of 20 feet wide. ANALYSIS Staff provides the following analysis of the request using the standards for reviewing proposed amendments to the text of the Land Development Regulations contained in Section 31-77 of the City Code. 1. The proposed amendment is legally required. The proposed amendment is legally required to implement the requested revision to the Code. 2. The proposed amendment is consistent with the goals and objectives of the Comprehensive Plan. The proposed amendment is consistent with the goals and objectives of the Comprehensive Plan, specifically, Objective 1 and its measure of the Land Use Goal in the Future Land Use Element which states that "the Land Development Regulations shall provide a cohesive blueprint for development and redevelopment of the City that accommodates growth while maintaining the integrity of the built and natural environment." The measure of Objective 1 above is incorporation of policy provisions in to the Land Development Regulations. This amendment incorporates policy decisions for minimum width of one-way and two-way drive aisles for development and redevelopment in the City. 4 3. The proposed amendment is consistent with the authority and purpose of the LDRs. The proposed amendment is consistent with the authority and purpose of the Land Development Regulations. The purpose of the LDRs is to implement further the Comprehensive Plan of the City by establishing regulations, procedures and standards for review and approval of all development and uses of land and water in the City. The proposed amendment is consistent with this purpose. 4. The proposed amendment furthers the orderly development of the City. The proposed amendment furthers the orderly development of the City by establishing standards for review and approval of development of land. 5. The proposed amendment improves the administration or execution of the development process. The proposed amendment improves the administration or execution of the development process in that it provides for regulation by which to approve development or redevelopment projects in the City. 5 Marissa Amuial Akerman LLP One Southeast Third Avenue Akerman Suite 2500 Miami, FL 33131-1714 Tel: 305.374.5600 Fax: 305.374.5095 Dir: 305.982.5614 m ari ssa.am u ial@akerman.corn January 20, 2016 Joanne Carr, Community Development Director City of Aventura JAN 19200 West Country Club Drive Aventura, FL 33180 Re: Letter of Intent Proposed Text Amendment to Land Development Code Dear Ms. Carr: On behalf of Granite Aventura LLC (the "Applicant"), enclosed herein please find an application for a text amendment to the City of Aventura Land Development Code ("Code"). It has come to our attention that the Code does not differentiate between the required width of a two-way driveway with no abutting parking and the required width of a drive aisle within a surface parking lot. Therefore the minimum standard width presently applied to two-way driveways with no abutting parking is 24 feet, which is wider than necessary to meet safety standards. Further, this requirement creates additional, unnecessary impervious surfaces that add to the heat island effect and increase stormwater runoff. The purpose of this request is to create clarity within the Code to allow appropriate widths of internal site driveways to be permitted. As set forth in Table 3-8 (attached as Exhibit 1) of the Manual of Uniform Standards for Design, Construction and Maintenance for Streets and Highways (the "Florida Greenbook") produced by the Florida Department of Transportation ("FDOT"), 10 foot minimum lane width is acceptable for local roads. Further, Miami-Dade County allows lane widths of 10 feet for driveways as set forth in the County Code of Ordinances Chapter 33, Article VII, Section 33-122 (Exhibit 2).This section indicates that, Driveways where there is no parking on either side shall be a minimum of 20 feet in width for two-way traffic.. Finally, according to the National Association of City Transportation Officials, lane widths of 10 feet akerman.com EXHIBIT #1 01-LDR-16 137200246,ll Joanne Carr, Planning Director January 20, 2016 Page 2 are appropriate in urban areas and have a positive impact on a street's safety without impacting traffic operations.' Based on the accepted engineering standards for roadways cited herein, 10 foot minimum lane width is acceptable for an internal roadway. A two-way driveway could therefore be constructed at total width of 20 feet if the proposed text amendment is adopted. In order to address the scenario described above, the Applicant requests that Code Section 31 -171(a)(6)d be amended as follows (additions underlined): Accessibility. In all zoning districts, the width of access aisles and driveways for parking lots shall be substantially in conformance with the standards set forth in figure 31-171(1). Every space shall be accessible without driving over or through another parking space, except as provided in subsection 31- 171(a)(6)i. Parking stalls abutting the same continuous drive aisle shall have the same angle and orientation. Drive aisles shall be one-way only which are less than 24 feet wide or which abut parking stalls with angles less than 90 degrees, except that two-way driveways with no abutting parking may be 20 feet wide. Parking stall angles and drive aisle direction of flow may change only when the drive aisle is interrupted by a circulation drive or structure. We look forward to presenting this item to the City Commission at its Workshop on February 17'", to the Local Planning Agency on March 1 st and to the City Commission on 2nd Reading on April 5th. Thank you for your consideration of this proposed text amendment. Sincerely, 1\ (uV\ftfu-u Marissa R. Amuial See: http://nacto.org/publication/urban-street-design-guide/street-design-elements/lane-width/ (37200246,1) Exhibit 1 ;28721073,1} Topic#625-000-015 May - 2013 Manual of Uniform Minimum Standards for Design, Construction and Maintenance for Streets and Highways TABLE 3 - 8 MINIMUM LANE WIDTHS Minimum Lane Width (FEET) Freeways 12 Major Arterials 11 — Minor Arterials 11 Collectors (Major and Minor) 11 Local Roads * 10 Auxiliary Lanes 10 * Pavement widths may be reduced for the paving of certain existing unpaved subdivision streets and low volume rural roads. See CHAPTER 3, SECTION A for conditions. TABLE 3 - 9 MINIMUM WIDTHS OF PAVEMENT AND SHOULDERS FOR TWO (2) LANE RURAL HIGHWAYS DESIGN AVERAGE DAILY TRAFFIC (2-WAY) SPEED 250 250-400 400- 750 750- 1,600 ABOVE 1,600 (MPH) MINIMUM WIDTH OF PAVEMENT (FEET) 30 20 2022 22 24 35 20 20 22 22 24 40 20 20 22 22 24 45 20 20 22 22 24 50 20 20 22 24 24 55 20 22 22 24 24 60 20 22 22 24 24 65 20 22 24 24 24 MINIMUM WIDTH OF SHOULDER (FEET) ALL 6 6 6 8 8 Geometric Design 3-34 Exhibit 2 128721073,11 Sec. 33-122.-Required;definitions of parking space. Permanently maintained off-street parking for vehicles shall be provided in connection with any building or premises used or designed to be used for the purposes set forth in this article. Parking spaces on private roadways shall not be credited towards required parking. For the purpose of this article, each parking space shall be a minimum of eight and one-half (8.5) by eighteen (18) feet with the following exceptions: (1) Where parking spaces for the handicapped are to be provided, they shall be a minimum of eighteen (18) feet long and the width and quality shall be in accordance with the South Florida Building Code. Parking stall and aisle dimensions shall conform to the charts entitled "Minimum Parking Stall Dimension"and "Striping Detail"hereby incorporated as part of this section. x V,1.11� t �I I 1 AL -{ -I- 1 MINIMUM PARKING STALL DIMENSIONS (IN FEET) AT VARIOUS ANGLES Dimension Symbol (8.5' x 18') 45° 60° 75° 90° Stall width,parallel to aisle A 12.0 9.8 8.8 8.5 Stall length of line B 26.5 22.9 20.3 18.0 Stall depth to wall C 18.7 19.8 19.6 18.0 Aisle width between stall lines D 12.0 17.0 21.0 22.0 Stall depth, interlock E 15.7 17.7 18.5 18.0 Page 1 Module,wall to interlock F 46.5 54.6 59.1 58.0 Module, interlocking G 43.5 52.4 58.0 58.0 Module, interlock to curb face H 44.7 52.4 56.7 55.5 Bumper overhang(typical) I 1.8 2.2 2.4 2.5 Offset J 6.0 2.5 0.6 0.0 Setback K 12.7 9.0 4.7 0.0 Driveways L ** ** ** ** For parallel parking minimum widths and length are 6.01x 23.0'. ** Driveways where there is no parking on either side shall be a minimum of twenty (20) feet in width for two-way traffic and fourteen (14) feet for one-way traffic. Access drives between the paved portion of the right-of-way and the property line shall comply with the Miami-Dade County public works manual. Page 2 - I. nrniar ABOUITECTONlCA L \\\., `. _ ae.fps... iVi:s I'I i . .I© ,° ' II rk i-ir I >� ..;.: '%'SCI. _... ..,.�.,.,a.,,,... aI �, NCD '�� ' ' �� 1I �' I� 41 I li;. . °I .a w as ei.; �.o' r, _...._.�o. net } w 6 .. .•� � WI m a` ` . r•' erIii • it 1 1 • 1 Ei X• ° _I IA =-4-.-- I r, i i r. i W un xtk o / —e.L T '110 -4- '4;9 .e..�. ---.- kms - '^4jt tea! i<.I �Jtf K si —�y�'� _No. Agatha i {. �— \ ````' tel.:.. A'-�_�� 1-,'- m y CAR ° Lr-f'` E IBS"- - . n:,.,o .. —+— r,.�� \��� '— llilas-- ih S7 'a{��- mme_ Vii. i __[ __1 �._---._h'_ u o-..r me r,l .` �� SITEF ,, I ` SITE A 0 SITE PAN A0.101 j uuwdH i 14----* — Ep r ' ,T r u) • uc DRIVE LANE i WIVE UNE ! I DRIVE LANE i DRIVE LANE I ' aI I It 24'ROAD WIDTH(CAR) J0 ROA1)WIDTH!CAR) r ▪ N CO 0 = J Xi W � s s• .aw. wolx i 1 y sworn --.- .—. 12' T 10' -. - _ 10'.. DRIVE LANE i OWE LANE DRIVE LANE 1 DRIVE(ANI I ...- .- „ I I li 24'ROAD WIDTH(SUV/TRUCK) .'0,'HUHU WII))H SUV.'I HEI(k.) APPLICANT REPRESENTATIVE AFFIDAVIT itbV Pursuant to Section 31-71(b)(2)(i)of the City of Aventura Land Development Code,this Applicant Representative Affidavit is hereby made and submitted. The undersigned authorized representative of the individual or entity applying for the Development Permit,which is identified in the accompanying application,and the owner of the property subject to the application(if different)hereby lists and identifies all persons representing the individual or entity applying for the Development Permit in connection with the application,as follows. Name Relationship (i.e.Attorneys,Architects,Landscape Architects, Engineers,Lobbyists,Etc.) Nelsen 0. Kasdin Attorney Marissa R. Amuial Attorney Maeve E. Desmond Planner (Attach Additional Sheets If Necessary) NOTICE: ANY STATEMENT OR REPRESENTATION MADE BY ANY PERSON LISTED ON THE APPLICANT REPRESENTATIVE AFFIDAVIT SHALL BE BINDING UPON THE INDIVIDUAL OR ENTITY APPLYING FOR THE DEVELOPMENT PERMIT AND THE OWNER OF THE SUBJECT PROPERTY. APPLICANTS AND AFFIANTS ARE ADVISED TO TIMELY SUPPLEMENT THIS AFFIDAVIT PURSUANT TO SEC.31-71(8)(2)(IV)OF THE CITY'S LAND DEVELOPMENT REGULATIONS IN THE CITY CODE,IN THE EVENT THAT PRIOR TO CONSIDERATION OF THE APPLICATION BY THE CITY BOARD OR COMMISSION, THE INFORMATION PROVIDED IN THE AFFIDAVIT BECOMES INCORRECT OR INCOMPLETE. AA WITNESS MY HAND THIS I S DAY OF ,h1(AW Y 20th AUTHORIZED REM'S TATIVE OF APPLICANT: OWNER By: y: /f E k B PP11 nature) (Signature) Name: o,ki ( i--&-ci Name: (Print) (Print) Title: V)<E ('lZCSi2,7, Title: Address: 2/ Y W. > r J I. _ Address: ,yaik 7%4 STATE OFFi,9r11@:A ) COUNTY OF MillialligerNc lot.(L Before me the undersigned authority personally appeared (C0/.1.")is 6'T4-S1' as the authorized representative of the Applicant and/or the owner of the property subject to the application, who being first by me ly)swo , did swear or affirm that he/she executed this Affidavit for the purposes stated therein and that it is true and correct. Cv � — ;11A er AFFIA SWORN TO AND SUBSCRIBED BEFORE ME thistS day of_J una164" I ,20#j �Pu Ic State of Lh�� Printed Na e of Notary 2/,‘s`��+-A2)N' 1--LMy commission expires: S‘?;-),f c:�Z.o� oL 3�.ly a 1 201 -ornrzc BUSINESS RELATIONSHIP AFFIDAVIT* This Affidavit is made pursuant to Section 31-11(b)(2)(ii)of the City of Aventura Land Development Code. The undersigned Affiant hereby discloses that: (mark with'I'applicable portions only) )(1. Affiant does not have a Business Relationship with any member of the City Commission or any City Advisory Board to which the application will be presented. ( ]2. Agent hereby discloses that it does have a Business Relationship with a member of the City Commission or a City Advisory Board to which the application will be presented,as follows: (List name of Commissioner or Advisory Board Member) who serves on the (List City Commission or City Advisory Board upon which member serves). The nature of the Business Relationship is as follows: Member of City Commission or Board holds an ownership interest in excess of 1%of total assets or capital stock of Applicant or Representative: Member of City Commission or Board is a partner,co-shareholder(as to shares of a corporation which are not listed on any national or regional stock exchange) or joint venturer with the Applicant or Representative in any business venture; (]iii. The Applicant or Representative is a Client of a member of the City Commission or Board or a Client of another professional working from the same office or for the same employer as the member of the City Commission or Board; []iv. A City Commissioner or Board member is a Client of the Applicant or Representative; [j v The Applicant or Representative is a Customer of the member of the City Commission or Board(or of his or her employer)and transacts more than$10.000.00 of the business of the member of the City Commission or Board(or his or her employer)in a given calendar year; []vi. The member of the City Commission or Board is a Customer of the Applicant or Representative and transacts more than$25,000.00 of the business of the Applicant or Representative in a given calendar year. WITNESS MY HAND THIS ' DAY OF JCiit4U„Y i APPLICANT: C>f: r"it=- /tt/‘;.-.Wri.r::.;} ire-C- By: �, -S (Signature) Name: 'cogL� g S-` (Print) Title V I Ctr SPI`'_ a i 1Deti i (Print) WITNESS MY HAND THIS DAY OF 200_ PROPERTY OWNER: By._ (Signature) Name: (Print) Title: . (Print) The terms 'Business Relationship,” "Client," "Customer," 'Applicant," 'Representative"and "Interested Person"are defined in Section 2-395 of the Aventura City Code. WITNESS MY HAND THIS _ DAY OF ,200 REPRESENTATIVE.(Listed on Business Relationship Affidavit) By. (Signature) By (Signature Name. (Punt) Name (Pin) Title'. (Print) Title.. . .. (Print) By. (Signature) By_. (Signature Name _ _(Punt) Name _(Pum) Title _. .(Pilot) Title: (Punt) By (Signature) By (Signature Name. (Pant) Name. (Pont) Title —_.(Pm) Title: __. (Punt; By - .. (Signature( By -_._. ....— (Signature Title. (Print) Title. _ _,(Print) Title. (Print) Title (Print) By _._ — _._(Signature) By. _ (Signature Title_ (Pon° Title (Punt) Title. (Print) Title. __(Pint) By (Signature) By (Signature Title (Print) Title. -_- _(Pnnt) Title (Print) Title: (Pont) NOTE, 1) Use duplicate sheets it disclosure information for Representative varies 21 Applicants and Affiants are advised to hind) supplement this Affidavit pursuant to Sec. $I-71(b)I2i(iv) of the Cit)'s Land Development Regulations in the City Code, in the event that prior to consideration of the application by the City Board or Commission, the information pro'lded in the Affidavit becomes incorrect or incomplete. STATE OF F13 'N'i )J0 ; k NOTARIZATION PROVISION _ COUNTY OFMInDWE) N&yJ `r,Cit. Before me,the undersigned authority,personally appeared KoN j"tL C'' . "the Affiant,who being first by me duly sworn,did swear or affirm that he/she executed this Affidavit for the purposes stated therein and that it is true and correct. rl ,C:Iv* - 71„,....v , AFFIANT �' . SWORN TO AND SUBSCRIBED before me this �� day of J CV1 ob.`" . 00_'iI �x �f�//�/� l ' +).- LIZ%AGETi V.APoLLA -CTAP Y PUBLIC-STATE PUBLIC—STATEOF NEW YORK •,.iC.. 11 _ CV-Vt. 0:..J.IC No. °IBO 14756'. Prince Nameol Notary6L,alifietl n aueers Coi • Mycommissianexpires.J�%Y1F.-S; ZL` F .__ Y ornrnIsr,nEx4:aes J .,e 5S. 015 STATE OF FLORIDA ) COUNTY OF MIAMI-DADE) Before me,the undersigned authority,personally appeared the Affiant,who being first by me duly sworn,did swear or affirm that he/she executed this Affidavit for the purposes stated therein and that it is true and correct. AFFIANT_. — — — — SWORN TO AND SUBSCRIBED before me this_ __day of.. Notary Pubhc State of Florida At Large Printed Name of Notary My commission expires: _ __._ STATE OF FLORIDA ) COUNTY OF MIAMI-DADE) Before me,the undersigned authority,personally appeared the Affiant,who being first by me duly sworn,did swear or affirm that he/she executed Nis Affidavit for the purposes stated therein and that it is true and correct. AFFIANT SWORN TO AND SUBSCRIBED before me this_ day of __ _ .,200_ Notary Public State of Flonda At Large Printed Name of Notary My commission expires:_ _. __ STATE OF FLORIDA ) COUNTY OF MIAMI-DADE) Before me,Me undersigned authority,personally appeared _.. _ _ the Affiant,who being first by me duly sworn,did swear or affirm that he/she executed this Affidavit for the purposes staled therein and that it is true and correct AFFIANT SWORN TO AND SUBSCRIBED before me this- __day of _ _ _200_ Notary Public Slate of Florida At Large Printed Name of Notary My commission expires.. .... . . BUSINESS RELATIONSHIP AFFIDAVIT* 'c4 y./ This AKioavit is made pursuant to Section 31-71(b)(2)(ii) of the City of Aventura Land Development Code. The undersigned Affiant hereby discloses That. (.mark with'x'applicable portions only) • Affiant does not have a Business Relationship with any member of the City Commission or any City Advisory Board to which the application will be presented. ( (2 Affiant hereby discloses that it does have a Business Relationship with a member of the City Commission or a City Advisory Board to which the application will be presented,as follows (List name of Commissioner or Advisory Board Member) who serves on the (List City Comm ssion or:sly Advisory Board upon which member serves) The nature of the Business Relationship is as follows. [)i. Member of City Commission or Board holds ar ownership interest in excess of 1%of total assets or captal stock of Applicant o'Representative, Member of Cly Commission or Board is a panne co-sna'eholder (as to shares of a corporation which are not listed on any national or regional stock exchange) or joint venturer w.ih the Applicant or Representative in any busness venture, ((iii. The Applicant or Representative is a Client of a member of the City Commission or Board or a Client of another professional wolking from the same office or for the same employer as the member of the Goy Commission or Board, ((iv. A City Comm ssioner or Board member is a Client of the Applicant or Representative, ((v The Applicant or Representative is a Customer of too member of the City Commission or Board(or of his or her employer]ano transacts more than$10,000.00 of The business of trio member of the City Commission or Board(or his or her employer)in a given calendar year, vi. The member of the City Commission or Board is a Customer of the Applicant or Representative and transacts more than$25.000 00 of the business of the Applicant or Representative in a given calendar year WITNESS MY HAND TH',C Ir DAY OF TTnh,.ekt l -2E1B 2ci APPLICANT By (Signature) Name (Print) Title [POO W'TNESS MY HAND THIS DAY OF 200 PROPERTY OWNER: By _ _ %Signature) Name (Print) Title _!Pin( 'The terms "Business Relationship," 'Client,' Customer" "Applicant," 'Representative"and "Interested Person" are defined in Section 2-395 of the Aventura City Code. WITNESS MY HAND,HIS_)9 DAY OF -3 Aso AR14 ,20tt10 REPRESE ��/jlisted on Business Relationship Affidavit) By:_ �%/ _ I (Signature) By: (Signature Name: , -. 1• / ,I (Print) Name: _(Piro!) Title:__ t . v (Print) Title: (Print) By,__ V � -Q ((( ignature) By:_.. (Signature Name:k_C1\I P&.`' nik`t Pnin) Name: (Pont) Title: \tWI p t. (Print) Title: (Print) By:_11 Le t\r^� I (Signature) By: (Signature Name: 1c vit. son ti (Print) Name: (Print) Title: Pielii0cI (Print) Title:__._..... (Print) By: (Signature) By: _ (Signature Title: (Print) Title: (Print) Title: (Print) Title: (Print) By:_ (Signature) By: (Signature Title: (Print) Title: (Print) Title: (Print) Title: —(Print) By: (Signature) By: _ (Signature Title: (Print) Title: __(Print) Title: (Print) Title: _...__(Print) NOTE: 1) Use duplicate sheets if disclosure information for Representative varies 2) Applicants and Affiants are advised to timely supplement this Affidavit pursuant to Sec. 31-71(b)(2)(iv) of the City's Land Development Regulations in the City Code, in the event that prior to consideration of the application by the City Board or Commission, the information provided in the Affidavit becomes incorrect or incomplete. NOTARIZATION PROVISION STATE OF FLORIDA ) COUNTY OF MIAMI-DADE) _ iff Before me,the undersigned authonty,personally appeared 1-w5\Isr f'Yyic1140 the Affiant,who being first by me duly sworn,aid swear or atar'n that he/she executed this Affioav I for the purposes staled therein and that it Is Yue ano correct 1y��l� AFFIANT _.. SWORN TO AND SUBSCRIBED before me Ins In day otlnat1.a A l a. ' ':"'"• SLISWNEYM.SAINZ Ir-A 94 /4 : Y MY COMMISSION t FF 919693 •^r Pub St to of Florida At'ye. W of EXPIRES:December21,2019 ptls ctr ew.t G t n1'Z +2,Rtty.9 Bonded Thm Notary Public Odometers inled Name of Notary My commissior expires l'a-Q I. 1 c1 STATE OF FLORIDA ) COUNTY OF MIAMI-DADEE) Beim me.the undersigned authoritypersondlry appearecNeASe1"1 t.annl e A . , remg fast by me duly swo'n,did swear or affirm that he/she executed this Affioavlr for the purposes stated therein and that/Is we and correct. j / 1 AFFiAN 1�l SWORN TO AND SUBSCRIBED before me this l day ok.t.4 snay) Qa Q/ l \.. ••(, • �,p�}�'"5 9LISWNEY M.SAINZ d Public4ate�o-f�Fpb�ade arge Z.` ""kr MY COMMISSION I FF 919693 a-I isJ cit — I SGI (1Z Primed Name o!Notary a• V EXPIRES:December 21,2019 1 a A_VCI Y .�• My commission expires _?,,B�h.•' Bonded lluu NotaryPu6kYc lhdenniten STATE OF FLORI A I COUNTY OF MIAMI-DADE) Before me.the undersigned authoritypersonally appeared All,-.0 Ve l n<n& 4oe Alfant woo being first by me duly sworndid swear or affirm that he/she executed this AI(bay.I for the purposes slated therein and Ina'l'is true and correct -k"- � __�. -AIkIANT ttom�-,, r x nil& As 4 SWORN TO AND SUBSCRIBED before me lnisr''I day 'JO h-. a. IV ILIA a ,+":"•. •'quay/•"rc t te,of Fronde At .g. 'Err °. DUSIAINEY M.SAINZ C - le IV-NCI CA fl2 _*/ MY COMMISSION tFF 919693 Printed Name of Notary I= EXPIRES:December 21,2019 M commission expires I'�—a 1-1c-1 �"Rrj Bonded ThW Notary PybiGUodsnelm_1 - Y STATE OF FLORIDA ) COUNTY On MIAMI-DADE) Beton methe undersigned authority,personally appeared_ _. ... . the Altant,who being first by me duty sworn,did swear or affirm that he/she executed this Affidavit for the purposes stated therein and that it is true and correct. AFFIANT SWORN TO AND SUBSCRIBED before lee this day al _.. .._... ._,200_ Notary Public Staten(Florida At Large Printed Name at Notary My commissinr.expires. ORDINANCE NO. 2016- AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA AMENDING ARTICLE VIII., SECTION 31-171, "OFF-STREET PARKING, LOADING AND DRIVEWAY STANDARDS", OF CHAPTER 31 "LAND DEVELOPMENT REGULATIONS" OF THE CITY CODE BY AMENDING SECTION 31-171(a)(6)d. TO ADD MINIMUM WIDTHS FOR ONE-WAY AND TWO-WAY DRIVE AISLES; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN THE CODE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the applicant, Granite Aventura LLC, through Application No. 01- LDR-16, is requesting amendment to Article VIII., Section 31-171 "Off-Street Parking, Loading and Driveway Standards" of Chapter 31 "Land Development Regulations" of the Code of Ordinances ("City Code") by amending Section 31-171(a)(6)d. to add a minimum width of twenty (20') feet for two-way drive aisles without abutting parking spaces; and WHEREAS, it is further recommended that minimum widths for one-way drive aisles with no abutting parking spaces, for two-way drive aisles abutting parallel parking spaces and for one-way drive aisles abutting parallel parking spaces be added to Section 31-171(a)(6)d.; and WHEREAS, Objective 1 of the Land Use Goal in the Future Land Use Element of the City's Comprehensive Plan provides that "...the Land Development Regulations shall provide for a cohesive blueprint for development and redevelopment of the City that accommodates growth while maintaining the integrity of the built and natural environment." and the Measure of Objective 1 is incorporation of policy provisions into the Land Development Regulations; and WHEREAS, the City Commission finds that the proposed amendment to Section 31-171 of the City Code to provide minimum widths for one-way and two-way drive aisles for development and redevelopment in the City is consistent with the applicable goals, objectives and policies of the City's Comprehensive Plan; and City of Aventura Ordinance No. 2016- WHEREAS, the City Commission has been designated as the Local Planning Agency for the City pursuant to Section 163.3174, Florida Statutes; and WHEREAS, the Local Planning Agency has reviewed the proposed amendment during the required public hearing and has recommended approval to the City Commission; and WHEREAS, the City Commission has reviewed the proposed amendment, and finds that it is in the best interests of the public to amend Section 31-171 of Chapter 31 "Land Development Regulations," as set forth in this Ordinance; and WHEREAS, the City Commission has held the required public hearings, duly noticed in accordance with law; and WHEREAS, the City Commission has reviewed the action set forth in the Ordinance and has determined that such action is consistent with the Comprehensive Plan. NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, THAT: Section 1. Recitals. The foregoing whereas clauses are hereby ratified and incorporated within this Ordinance. Section 2. City Code Amended. Section 31-171(a)(6)d. and Figure 31- 171(1) of Article VIII., Section 31-171 "Off Street Parking, Loading and Driveway Standards" of Chapter 31 "Land Development Regulations" of the City Code is hereby amended to read as follows': Section 31-171. — Off-Street Parking, Loading and Driveway Standards. Underlined provisions constitute proposed additions to existing text. Strikethrough provisions constitute proposed deletions to existing text. Page 2 of 6 City of Aventura Ordinance No. 2016- (a) General. Every building, use or structure, instituted or erected after the effective date of this chapter shall be provided with off-street parking facilities in accordance with the provisions of this section for the use of occupants, employees, visitors or patrons. Such off-street parking facilities shall be maintained and continued as an accessory use as long as the main use is continued. (6) Size and character of required parking. The following design requirements shall be observed for off-street parking: d. Accessibility. In all zoning districts, the width of access aisles and driveways for parking lots shall be substantially in conformance with the standards set forth in figure 31-171(1). Every space shall be accessible without driving over or through another parking space, except as provided in subsection 31-171(a)(6)i. Parking stalls abutting the same continuous drive aisle shall have the same angle and orientation. Drive aisles shall be one-way only which are less than 24 feet wide or which abut parking stalls with angles less than 90 degrees, except: (i) one-way drive aisles for driveways with no abutting parking spaces shall be a minimum of 14 feet wide; (iii) two-way drive aisles for driveways with no abutting parking shall be a minimum of 20 feet wide; (ii) one-way drive aisles abutting parallel parking spaces shall be a minimum of 12 feet wide; (iv) two-way drive aisles abutting parallel parking spaces shall be a minimum of 20 feet wide. Parking stall angles and drive aisle direction of flow may change only when the drive aisle is interrupted by a circulation drive or structure. Page 3 of 6 City of Aventura Ordinance No. 2016- FIGURE 31-171(1) MINIMUM SPACE REQUIREMENTS AT VARIOUS PARKING ANGLES FOR SELF-PARKING FACILITIES "B C.. D.. E.. Parking Parking Stall Aisle Curb "F" Overall Angle Width Depth Width Length 12.0' (1 way drive aisle) 0° (parallel) 9_0' 23.0' 23' N/A 20.0' (2 way drive aisle) 30° 9.0' 16.8' 12.0' 18.0' 45.6' 45° 9.0' 19.0' 13.0' 12.7' 51.0' 60° 9.0' 20.1' 18.0' 10.4' 58.2' 90° I 9.0' 18.0' I 24.0' 9.0' J 60.0' ** One-way drive aisles for driveways with no parking on either side of the drive aisle shall be a minimum of 14 feet wide; two-way drive aisles for driveways with no parking on either side of the drive aisle shall be a minimum of 20 feet wide. Section 3. Severability. The provisions of this Ordinance are declared to be severable and if any section, sentence, clause or phrase of this Ordinance shall for any reason be held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining sections, sentences, clauses, and phrases of this Ordinance but they shall remain in effect, it being the legislative intent that this Ordinance shall stand notwithstanding the invalidity of any part. Section 4. Inclusion in the Code. It is the intention of the City Commission, and it is hereby ordained that the provisions of this Ordinance shall become and be made a part of the Code of the City of Aventura; that the sections of this Ordinance may be renumbered or re-lettered to accomplish such intentions; and that the word "Ordinance" shall be changed to "Section" or other appropriate word. Page 4 of 6 City of Aventura Ordinance No. 2016- Section 5. Effective Date. This Ordinance shall be effective immediately upon adoption on second reading. The foregoing Ordinance was offered by Commissioner , who moved its adoption on first reading. This motion was seconded by Commissioner and upon being put to a vote, the vote was as follows: Commissioner Enbar Cohen Commissioner Teri Holzberg Commissioner Howard Weinberg Commissioner Marc Narotsky Commissioner Denise Landman Vice Mayor Robert Shelley Mayor Enid Weisman The foregoing Ordinance was offered by Commissioner , who moved its adoption on second reading. This motion was seconded by Commissioner and upon being put to a vote, the vote was as follows: Commissioner Enbar Cohen Commissioner Teri Holzberg Commissioner Howard Weinberg Commissioner Marc Narotsky Commissioner Denise Landman Vice Mayor Robert Shelley Mayor Enid Weisman PASSED on first reading on this 1st day of March, 2016. PASSED AND ADOPTED on this 5'h day of April, 2016. Page 5 of 6 City of Aventura Ordinance No. 2016- ENID WEISMAN, MAYOR ATTEST: ELLISA L. HORVATH, MMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY This Ordinance was filed in the Office of the City Clerk this day of , 2016. Page 6 of 6 CITY OF AVENTURA COMMUNITY DEVELOPMENT DEPARTMENT MEMORANDUM TO: City Commission FROM: Eric M. Soroka, IC /- City Manager BY: Joanne Carr, AICP kg • Community Developme lirector DATE: February 18, 2016 SUBJECT: Proposed Amendment to the Chapter 14 of the City Code Article VI.,Green Building Program, Section 14-115 to clarify calculation of incentives and bonuses (01-CC-16) March 1, 2016 City Commission Meeting Agenda Item 7 1,5 April 5, 2016 City Commission Meeting Agenda Item _ RECOMMENDATION It is recommended that the City Commission approve an amendment to Chapter 14, Article VI., Green Building Program, Section 14-115 of the City Code to clarify calculation of incentives and bonuses. THE AMENDMENT Chapter 14, Article VI., Green Building Program, of the City Code was adopted on October 6, 2009 through Ordinance No. 2009-18 to encourage green building construction in the City. Section 14-115(11) of the Green Building Program permits a lot coverage and floor area ratio bonus for those buildings that attain LEED® Gold or Platinum certification. The incentives and bonuses were included to reward the higher levels of green building. These bonuses are subject to approval at public hearing using the conditional use approval standards in Section 31-73 of the City Code. The incentives and bonuses section of the Green Building Program does not specifically address a situation where a LEED® Gold or Platinum building is proposed on the same site that had an existing building on October 6, 2009; the date of adoption of the Green Building Program and that existing building is not certified at one of these two levels. Based on the current language in Section 14-115 (II) of the Code, only the portion of the property on which the green building project is located would be used for calculation of the lot coverage and floor area ratio bonuses. This may be a disincentive to attain the higher green building certification. In order to preclude the construction of a LEED® Gold or Platinum certified building that is smaller than an existing building on the same site that is not certified, it is recommended that the bonuses be calculated on the total lot area only when the LEED® Gold or Platinum certified project is the same size or larger than the total square footage of the existing building or buildings. It is further recommended that this amendment apply only to sites with an existing office building or buildings to encourage non-residential development. The proposed amendment to Section 14-115 (II) is shown in underlined text, as follows: Chapter 14, Article VI, Section 14-115. II. For those Buildings that attain LEED® Gold Certification or Platinum Certification (i) All of the incentives in I. above; and (ii) Floor Area Ratio (FAR) bonus not to exceed an FAR of 2.0 for properties with a Business & Office Future Land Use Designation, using the conditional use approval standards in Section 31-73 of the City Code rather than the variance approval standards in Section 31-76 of the City Code; and (iii) Lot coverage bonus provided that a green roof and/or green rooftop amenities are provided and maintained for the common benefit of building occupants; and; that increased Florida-Friendly tree canopy and Florida- Friendly plantings designed to calm the heat island effect are located on site, all in an amount equal to the requested increased lot coverage, using the conditional use approval standards in Section 31-73 of the City Code rather than the variance approval standards in Section 31-76 of the City Code. (iv) For projects located on the same site as an existing office building or buildings, which office building or buildings was/were constructed before October 6, 2009 as evidenced by a temporary certificate of occupancy or certificate of occupancy and does/do not meet LEED® Gold or Platinum certification, the bonuses in (ii) and (iii) above shall be calculated based on the applicant's total site area, provided that the new construction that attains LEED® Gold or Platinum certification is the same size or larger than the total square footage of the existing office building or buildings. 2 ORDINANCE NO. 2016- AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA, AMENDING CHAPTER 14, "BUILDINGS AND BUILDING REGULATIONS", ARTICLE VI., "GREEN BUILDING PROGRAM" TO ADD CLARIFICATION TO SECTION 14-115, INCENTIVES AND BONUSES; AGREEMENT AND BOND REQUIREMENTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN THE CODE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS Ordinance No. 2009-18, adopted on October 6, 2009, enacted an amendment to Chapter 14 of the City Code to establish a green building program for the City of Aventura; and WHEREAS green building construction results in benefits to the environment, economy and health of the community; and WHEREAS the City Commission determined that due to these benefits, it is in the best interest of the public health, safety and welfare of the citizens, residents and workers in the City of Aventura to provide an incentive program for private new construction and substantial renovations to LEED® standards; and WHEREAS the City Commission has determined that a clarification to Chapter 14, Article VI. "Green Building Program", Section 14-115, Incentives and Bonuses; Agreement and Bond Requirements of the City Code is in the best interest of the public health, safety and welfare; and WHEREAS following proper notice, the City Commission has held a public hearing as provided by law; NOW THEREFORE BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, AS FOLLOWS: Section 1. Findings. That the foregoing "Whereas" clauses are hereby ratified and incorporated as the legislative intent of this Ordinance. City of Aventura Ordinance No. 2016- Section 2. That the following text is hereby added to Chapter 14 "Buildings and Building Regulations", Article VI. "Green Building Program", Section 14-115, of the City Code': Section 14-115. Incentives and Bonuses; Agreement and Bond Requirements. The Program shall consist of incentives/bonuses (collectively referred to as "incentives" when the context requires) designed to encourage the use of the Program and listed in this section. Incentives and bonuses shall be administered by the City Manager or designee on an incremental basis based on level of certification to be attained and subject to full documentary evidence being provided to the satisfaction of the City Manager or designee and in accordance with the criteria established by this article and the pertinent provisions of the Land Development Code. I. For those buildings that attain LEED® Certification or LEED® Silver Certification (i) Expedited site plan review, that is, site plan applications for green buildings shall be given priority review by the City; (ii) Expedited building permit review, that is, building permit applications for green buildings shall be given priority review by the City; (iii) Marketing incentives including Program participation announcement on the site construction sign; a plaque not to exceed two square feet to be attached to the Building designating the project under the Program, subject to the review and approval of the City Manager or designee; such plaque shall be treated as a governmental information sign exempt from permitting but subject to other regulations as provided in the City Code; the inclusion of Program Participants and their Building information on the City's "Go Green" webpage; press releases; and eligibility for Green Building award in the City's annual "Go Green" awards program. (iv) Administrative variances to allow orientation of the Building to take full advantage of available natural resources, such as yard setbacks, landscape buffers, driveways and/or architectural design standards needed to support the proposed design in the opinion of the City Manager or his designee. II. For those Buildings that attain LEED® Gold Certification or Platinum Certification (i) All of the incentives in I. above; and (ii) Floor Area Ratio (FAR) bonus not to exceed an FAR of 2.0 for properties with a Business & Office Future Land Use Designation, using the conditional use approval standards in Section 31-73 of the City Code ' Underlined text indicates proposed additions to the City Code; etrielcen- ^ugh text indicates proposed deletions from existing City Code text. Page 2 of 6 City of Aventura Ordinance No. 2016- rather than the variance approval standards in Section 31-76 of the City Code; and (iii) Lot coverage bonus provided that a green roof and/or green rooftop amenities are provided and maintained for the common benefit of building occupants; and; that increased Florida-Friendly tree canopy and Florida- Friendly plantings designed to calm the heat island effect are located on site, all in an amount equal to the requested increased lot coverage, using the conditional use approval standards in Section 31-73 of the City Code rather than the variance approval standards in Section 31-76 of the City Code. (iv) For projects located on the same site as an existing office building or buildings, which office building or buildings was/were constructed before October 6, 2009 as evidenced by a temporary certificate of occupancy or certificate of occupancy and does/do not meet LEED® Gold or Platinum certification, the bonuses in (ii) and (iii) above shall be calculated based on the applicant's total site area, provided that the new construction that attains LEED® Gold or Platinum certification is the same size or larger than the total square footage of the existing office buildinq or buildings. Prior to filing an application for award of incentives and/or bonuses, the Program Participant shall register their intent with the USGBC for LEED® certification and obtain in writing a proposed checklist of certification points that may be attainable for the project. The Program Participant shall then be required to attend a pre-application meeting with the City Manager or designee for the purpose of a review of the proposed certification checklist and detail of proposed credits for certification. The checklist and certification details shall be confirmed through a written agreement between the property owner and the City, in the form prescribed by the City, and through a covenant recorded in the public records in form approved by the City Attorney, that the proposed manner of compliance with LEED® certification as provided by the Program guidelines, policies and procedures will be incorporated into the development and maintained in perpetuity. All checklist items will be shown and/or noted on the plans submitted for building permit approval, as a condition of permit issuance. Prior to filing an application for award of incentives and/or bonuses for LEED® Gold and Platinum buildings described in Paragraph numbered II. of this section, in addition to the requirements of the preceding paragraph, the Program Participant shall provide a performance bond or other security in form approved by the City Manager and City Attorney as follows: (i) the bond or security shall be in an amount ranging from one (1%) percent to five (5%) percent of the value of proposed costs of construction as approved by the City's Building Official, or such greater amount as determined by the City Manager; (ii) the bond or security shall be submitted at the time of filing of any application for award of incentives and/or bonus; (iii) the bond or security shall be subject to call by the City 180 days from the Page 3 of 6 City of Aventura Ordinance No. 2016- issuance of the certificate of occupancy or certificate of completion, whichever first occurs, if LEED® certification has not been achieved by that time. Reasonable extensions of time, up to a maximum of one (1) year from the issuance of the certificate of occupancy or certificate of completion whichever first occurs, may be granted by the City Manager or his designee for good cause. If the Program Participant is awarded an incentive and/or bonus provided herein and fails to complete LEED® certification as committed within one (1) year from the issuance of the certificate of occupancy or certificate of completion, whichever first occurs, then the City Manager or designee shall deem such bond or security forfeited to the City for any lawful governmental purpose identified by the City Commission; and If the project receives LEED® certification at the level described in the agreement and covenant prior to the expiration of the 180 day period provided for above, or extensions of time granted by the City Manager or designee, and the bond has not been forfeited as provided above, then the bond or security may be released following submittal to the City of written proof of level of LEED® certification by the USGBC. Section 3. Severability. That the provisions of this Ordinance are declared to be severable and if any section, sentence, clause or phrase of this Ordinance shall for any reason be held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining sections, sentences, clauses, and phrases of this Ordinance but they shall remain in effect, it being the legislative intent that this Ordinance shall stand notwithstanding the invalidity of any part. Section 4. Inclusion in the Code. That it is the intention of the City Commission and it is hereby ordained that the provisions of this Ordinance shall become and made a part of the City Code of the City of Aventura. Section 5. Effective Date. That this Ordinance shall be effective upon passage by the City Commission on second reading. Page 4 of 6 City of Aventura Ordinance No. 2016- The foregoing Ordinance was offered by Commissioner , who moved its adoption on first reading. This motion was seconded by Commissioner and upon being put to a vote, the vote was as follows: Commissioner Enbar Cohen Commissioner Teri Holzberg Commissioner Denise Landman Commissioner Marc Narotsky Commissioner Howard Weinberg Vice Mayor Robert Shelley Mayor Enid Weisman The foregoing Ordinance was offered by Commissioner , who moved its adoption on second reading. This motion was seconded by Commissioner and upon being put to a vote, the vote was as follows: Commissioner Enbar Cohen Commissioner Teri Holzberg Commissioner Denise Landman Commissioner Marc Narotsky Commissioner Howard Weinberg Vice Mayor Robert Shelley Mayor Enid Weisman PASSED on first reading this 1St day of March, 2016. PASSED AND ADOPTED on second reading this 5th day of April, 2016. Page 5 of 6 City of Aventura Ordinance No. 2016- ENID WEISMAN, MAYOR ATTEST: ELLISA L. HORVATH, MMC, CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY This Ordinance was filed in the Office of the City Clerk this _ day of April, 2016. City Clerk Page 6 of 6 CITY OF AVENTURA FINANCE DEPARTMENT MEMORANDUM TO: City Commission FROM: Eric M. Soroka, ICMA-CM, City Manager BY: Brian K. Raducci, Finance Director DATE: February 19, 2016 SUBJECT: Mid-Year Ordinance Amending 2015/16 Budget 1s` Reading March 1, 2016 City Commission Meeting Agenda Item i C 2nd Reading April 5, 2016 City Commission Meeting Agenda Item RECOMMENDATION It is recommended that the City Commission approve the attached Ordinance amending the 2015/16 budget. The total amount of each fund's budget amendment is outlined below. BACKGROUND As you may be aware, the City normally amends the budget at mid-year to: • recognize actual fund balance amounts carried over based on the prior year's audit, and to • re-appropriate the balances in capital outlay projects which were not 100% complete by the end of the prior fiscal year. The need to re-appropriate unspent capital accounts and to recognize the actual fund balances at September 30, 2015 to the 2015/16 budget will also be addressed in my memorandum which will accompany the Commission's electronic package containing the Comprehensive Annual Financial Report. In addition, there were a few other items that were approved formally or by consensus since the start of the new fiscal year that now require a corresponding budget amendment to provide the necessary funding. For simplicity, the following narrative addresses all of the items discussed above in "Fund/Account Number sequence" in terms of how they appear on the adjacent Budget Amendment Schedule. 1 GENERAL FUND (001) Revenues and Expenditures— a net increase of$591,041, respectively Revenues: Net increase of$591,041 as follows: To recognize and re-appropriate additional Carryover in the amount $591,041 in order to provide the necessary funding for the items as described below. Expenditures: Net increase of$591,041 as follows: 1. To increase the Legislative Expenses in the City Commission Department by $14,000 to provide the funding for the increase from $6,059 to $8,059 per year (per Commissioner)that was by approved by Ordinance No. 2015-11. 2. To increase the Election Expenses in the City Clerk Department by $43,000 to provide the funding for the mail-in ballot related to the City Charter proposed amendments. 3. To re-appropriate $457,723 worth of capital outlay projects which were not 100% complete by the end of the prior fiscal year as follows: a. computer equipment $430,000 i. Information Technology $340,000 ii. Community Development $90,000 b. equipment—other(Public Safety) 27,723 Total $457,723 4. To establish a budget for Capital Outlay — Community Center Improvements in the amount of $84,000 for Acoustic Improvements which were approved by consensus at the January 21, 2016 Commission Workshop. 5. To decrease Non Departmental/Transfers to the debt service funds as follows: a. Fund 230 - $233 b. Fund 250 - $7,449 (for a total of$7,682) This amendment allows the City to recognize and utilize actual fund balances from the two-related debt service funds (as described below), based on the prior year's audit. 2 SPECIAL REVENUE FUNDS POLICE EDUCATION FUND (110) Revenues and Expenditures— a net increase of$732, respectively To recognize and re-appropriate a Carryover in the amount of $732 based on the prior year's audit in order to provide for additional Training. TRANSPORTATION AND STREET MAINTENANCE FUND (120) Revenues and Expenditures— a net increase of$587,268, respectively To recognize and re-appropriate additional Carryover in the amount of $587,268 to fund the three (3) projects below as well as to adjust the Capital Reserve budgeted line item. 1. To establish a budget for the Turnberry Way Sidewalk in the amount of $32,000 which was approved by consensus at the January 21, 2016 Commission Workshop. 2. To establish a budget for City-wide Bicycle Sharing System in the amount of $215,000 for a new initiative which was approved by consensus at the January 21, 2016 Commission Workshop. 3. To re-appropriate $467,000 worth of NMS Upgrades which were not 100% complete by the end of the prior fiscal year. 4. To decrease the Capital Reserve budgeted line item by a net amount of $126,732 in order to adjust it as a result of the post-audit budget amendments described above. 911 FUND (180) Revenues and Expenditures— a net increase of$44,042 To recognize and re-appropriate additional Carryover in the amount of $44,042 based on the prior year's audit in order to provide for additional capital reserve. 3 DEBT SERVICES FUNDS DEBT SERVICE FUND SERIES 2010 & 2011 (230) (Revenue Reclassification of$233—net effect is $0) To recognize and re-appropriate a Carryover in the amount of $233 based on the prior year's audit and to simultaneously reduce the transfer from the General Fund by $233 for a net effect of$0. DEBT SERVICE FUND SERIES 2012, Charter School Land (250) (Revenue Reclassification of$7,449— net effect is $0) To recognize and re-appropriate a Carryover in the amount of$7,449 based on the prior year's audit and to simultaneously reduce the transfer from the General Fund by $7,449 for a net effect of$0. CAPITAL PROJECTS FUND (392) Revenues and Expenditures— a net increase of$572,182, respectively To recognize and re-appropriate additional Carryover to fund the project below as well as to provide for additional capital reserve. 1. To re-appropriate $100,000 worth of TVMS Upgrades which were not 100% complete by the end of the prior fiscal year. 2. To re-appropriate $17,670 worth of NE 188th Street Park Improvements which were not 100% complete by the end of the prior fiscal year and to provide an additional $258,701 to the project to cover the increase in the construction cost over the original estimate which was approved at the January 21, 2016 Commission Meeting. 3. To increase the Capital Reserve budgeted line item by a net amount of $195,811 in order to adjust it as a result of the post-audit budget amendments described above. If you should have any questions related to this memorandum, please feel free to contact the City Manager. BKR/bkr 4 ORDINANCE NO. 2016- AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AMENDING ORDINANCE NO. 2015-09 WHICH ORDINANCE ADOPTED A BUDGET FOR THE 2015/2016 FISCAL YEAR BY REVISING THE 2015/2016 FISCAL YEAR OPERATING AND CAPITAL BUDGET AS OUTLINED IN EXHIBIT "A" ATTACHED HERETO; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS ORDINANCE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, upon the periodic review and analysis of current budgetary commitments and obligations, and based upon the projected needs and requirements of the City and upon the recommendations of the City Manager (and the concurrence of the Finance Director as to Accounting Principles), it is deemed necessary to adjust, amend and implement the 2015/2016 Operating and Capital Budget as set forth in Exhibit "A" attached hereto and made a part hereof. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AS FOLLOWS: Section 1. The recitals contained in the preamble to this Ordinance are incorporated by reference herein. Section 2. The City Commission hereby authorizes the amendment of Ordinance No. 2015-09, which Ordinance adopted a budget for the 2015/2016 fiscal year, by revising the 2015/2016 budget as set forth on the attached Exhibit "A" which exhibits are deemed incorporated by reference as though set forth in full herein. Section 3. The City Manager is hereby authorized to do all things necessary to carry out the aims of this Ordinance. City of Aventura Ordinance No. 2016- Section 4. Effective Date. This Ordinance shall be effective immediately upon adoption on second reading and shall be applicable retroactively from and after October 1, 2015. The foregoing Ordinance was offered by Commissioner who moved its adoption on first reading. This motion was seconded by Commissioner , and upon being put to a vote, the vote was as follows: Commissioner Enbar Cohen Commissioner Mayor Teri Holzberg Commissioner Denise Landman Commissioner Marc Narotsky _ Commissioner Howard Weinberg _ Vice Mayor Robert Shelley Mayor Enid Weisman The foregoing Ordinance was offered by Commissioner , who moved its adoption on second reading. This motion was seconded by Commissioner , and upon being put to a vote, the vote was as follows: Commissioner Enbar Cohen Commissioner Mayor Teri Holzberg Commissioner Denise Landman Commissioner Marc Narotsky Commissioner Howard Weinberg Vice Mayor Robert Shelley Mayor Enid Weisman PASSED on first reading this 1st day of March, 2016. PASSED AND ADOPTED on second reading this 5th day of April, 2016. Page 2 of 3 City of Aventura Ordinance No. 2016- MAYOR ENID WEISMAN ATTEST: ELLISA L. HORVATH, MMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY Page 3 of 3 Exhibit A FY 2015/16 Budget Amendments GENERAL FUND (001) Revenues Non-Revenue 3999000 Carryover $ 16,691,750 $ 591,041 $ 17,282,791 SUBTOTAL $ 16,691,750 $ 591,041 $ 17,282,791 Total Amendments - Revenues $ 591,041 Expenditures City Commission(0101-5111 4030 Legislative Expenses $ 42,413 $ 14,000 $ 56,413 SUBTOTAL $ 42,413 $ 14,000 $ 56,413 City Clerk's Office(0801-519) 4915 Election Expenses $ - $ 43,000 $ 43,000 SUBTOTAL $ - $ 43,000 $ 43,000 Capital Outlay/Information Technology(8012-513) 6401 Computer Equipment>$5,000 $ 237,821 $ 340,000 $ 577,821 SUBTOTAL $ 237,821 $ 340,000 $ 577,821 Capital Outlay/Public Safety(8020521) 6410 Equipment>$5,000 $ 178,058 $ 27,723 $ 205,781 SUBTOTAL $ 178,058 $ 27,723 $ 205,781 Capital Outlay/Community Development(8040-524) 6402 Computer Equipment<$5,000 $ 4,500 $ 90,000 $ 94,500 SUBTOTAL $ 4,500 $ 90,000 $ 94,500 Capital Outlay/Community Services(8050-5721 6205 Community Center Improvements $ - $ 84,000 $ 84,000 SUBTOTAL $ - $ 84,000 $ 84,000 Non Departmental/Transfers(9001-5811 9123 Transfer to 1999 Debt Service Fund(230) $ 1,193,750 $ (233) $ 1,193,517 9125 Transfer to 2012 Debt Service Fund (250) 404,304 (7,449) 396,855 SUBTOTAL $ 1,598,054 $ (7,682) $ 1,590,372 Total Amendments -Expenditures $ 591,041 Page 1 of 3 Exhibit A POLICE EDUCATION FUND (110) "mss -r c .. A xi Revenues Non-Revenue 3999000 Carryover $ - $ 732 $ 732 SUBTOTAL $ - $ 732 $ 732 Total Amendments - Revenues $ 732 Expenditures Public Safety(2001-5211 5450 Training $ 7,000 $ 732 $ 7,732 SUBTOTAL $ 7,000 $ 732 $ 7,732 Total Amendments - Expenditures $ 732 TRANSPORTATION AND STREET MAINTENANCE FUND (120) t.. Revenues Non-Revenue 3999000 Carryover $ 1,833,992 $ 587,268 $ 2,421,260 SUBTOTAL $ 1,833,992 $ 587,268 $ 2,421,260 Total Amendments - Revenues $ 587,268 Expenditures Community Services(5001-5411 6302 Walkways/Sidewalks $ - $ 32,000 $ 32,000 6308 City-wide Bicycle Sharing System - 215,000 215,000 6341 Transportation System Improv. 673,218 467,000 1,140,218 6999 Capital Reserve 506,450 (126,732) 379,718 SUBTOTAL $ 1,179,668 $ 587,268 $ 1,766,936 Total Amendments - Expenditures $ 587,268 911 FUND (180) ....i 6 a5 Revenues Non-Revenue 3999000 Carryover $ 13,900 $ 44,042 $ 57,942 SUBTOTAL $ 13,900 $ 44,042 $ 57,942 Total Amendments - Revenues $ 44,042 Expenditures Public Safety(2001-521) 6999 Capital Reserve $ - $ 44,042 $ 44,042 SUBTOTAL $ - $ 44,042 $ 44,042 Total Amendments -Expenditures $ 44,042 Page 2 of 3 Exhibit A DEBT SERVICE FUND SERIES 2010 & 2011 (230) ' Revenues Non-Revenue 3811001 Transfer from General Fund $ 1,193,750 $ (233) $ 1,193,517 3999000 Carryover - 233 233 SUBTOTAL $ 1,193,750 $ - $ 1,193,750 Total Amendments - Revenues $ - DEBT SERVICE FUND SERIES 2012 CHARTER SCHOOL LAND ACQUISITION (250) Revenues Non-Revenue 3811001 Transfer from General Fund $ 404,304 $ (7,449) $ 396,855 3999000 Carryover - 7,449 7,449 SUBTOTAL $ 404,304 $ - $ 404,304 Total Amendments - Revenues $ - CAPITAL PROJECTS FUND (3_92) Revenues Non-Revenue 3999000 Carryover-Public Safety $ 8,092 $ - $ 8,092 3999000 Carryover-Community Services 900,000 572,182 1,472,182 SUBTOTAL $ 908,092 $ 572,182 $ 1,480,274 Total Amendments - Revenues $ 572,182 Expenditures Community Services(5001-5411 6341 Transportation System Improv. $ - $ 100,000 $ 100,000 SUBTOTAL $ - $ 100,000 $ 100,000 Community Services(5001-5721 6325 NE 188th Street Park Improvements $ 900,000 $ 276,371 $ 1,176,371 6999 Capital Reserve - 195,811 195,811 SUBTOTAL $ 900,000 $ 472,182 $ 1,372,182 Total Amendments - Expenditures $ 572,182 Page 3 of 3 CITY OF AVENTURA OFFICE OF THE CITY MANAGER MEMORAND M TO: City Commission FROM: Eric M. Soroka, ICMA-CM, ager DATE: January 22, 2016 SUBJECT: Ordinance Amending Art in Pu • Places Advisory Board 1st Reading February 2, 2016 City Commission Meeting Agenda Item -IA 2"d Reading March 1, 2016 City Commission Meeting Agenda Item 84- RECOMMENDATION It is recommended that the City Commission adopt the attached Ordinance amending the section of the City Code establishing the Arts in Public Places Advisory Board. BACKGROUND In accordance with the discussion and recommendations at the January Workshop Meeting amending, certain aspects of the Arts in Public Places Advisory Board, the attached Ordinance has been prepared for your consideration. The main amendments are as follows: • Increases the number of residents from three to four by eliminating the City Manager from the Board. • Provides for the Board to meet when requested by the City Commission or City Manager. • Provides that individual Commissioners may make recommendations for appointments to the Board. If you have any questions, please feel free to contact me. EMS/act Attachment CC01928-16 ORDINANCE NO. 2016- _ AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA AMENDING DIVISION 6 "ARTS IN PUBLIC PLACES ADVISORY BOARD" OF ARTICLE III "ADVISORY BOARDS" OF CHAPTER 2 "ADMINISTRATION" OF THE CITY CODE OF THE CITY OF AVENTURA, FLORIDA; REVISING COMPOSITION AND DUTIES OF THE BOARD; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN CODE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS,the City Commission desires to amend City Code provisions concerning the Arts in Public Places Advisory Board, as provided herein. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AS FOLLOWS:' Section 1. City Code Amended. That Division 6 "Arts in Public Places Advisory Board" of Article III "Advisory Boards" of Chapter 2 "Administration" of the City Code, is hereby amended, to read, as follows: DIVISION 6. - ARTS IN PUBLIC PLACES ADVISORY BOARD Sec. 2-201. - Creation, composition and qualifications. A. There is hereby created and established the City of Aventura Art in Public Places Advisory Board (the "Board") consisting of five (5) members, including the Mayor, City Manager, who shall beth serve by virtue of their his/her office, and three (3) four (4) residents of the City who shall be appointed by the Mayor, subject to the approval of the City Commission. The resident members of the Board shall be appointed in accordance with procedures established herein and shall hold office at the pleasure of the City Commission. Members of the Board shall serve on the Board without compensation and shall not be reimbursed for travel, mileage, or per diem expenses as to Board service. The resident members shall serve for a two-year term and may be reappointed in accordance with the process outlined herein. B. In the event of the resignation or removal of any member of the Board, the Mayor shall appoint a person to fill the vacancy on such Board for the unexpired portion of the term of the member vacating such office, subject to approval of the City Commission in accordance with procedures established herein. 1 Underlined provisions constitute proposed additions to existing City Code text.St•ikc`ugh provisions constitute proposed deletions from existing City Code text. City of Aventura Ordinance No. 2016- C. In the event that a member of the Board shall be absent and unexcused from a duly-called meeting of the Board for three consecutive meetings, then, in that event, such member shall automatically be removed as a member of the Board by the City Manager. An excused absence shall be requested in writing via email, fax or letter prior to the Board meeting. D. The City Manager or his designee shall provide or designate necessary staff support for the Board. Sec. 2-202. —Process of Appointment of Board Members. A. Individuals wishing to be a member of the Board shall make application to the City Manager on the forms provided by the City. City Commissioners may each recommend to the City Manager a proposed nominee. The City Manager shall interview all applicants and make recommendations to the Mayor. The Mayor shall appoint,to the Board,members from the list of applicants recommended by the City Manager, subject to the approval of the City Commission. B. In recommending members of the Board, the following guidelines shall be considered: (i) The resident membership of the Board should consist of persons who have demonstrated a strong commitment to arts, including painting, photography, sculpture and other art forms. (ii) Reasonable efforts should be made for the membership of the Board to be representative of a range of comprehensive adult age groups. Sec. 2-203. - Advisory capacity. The powers and duties of the Board shall be solely of an advisory nature to the City Manager and Mayor and City Commission. The City Manager, by virtue of his office as City Manager, shall be responsible for communicating to the City Commission the actions of the Board. Sec. 2-204. - Rules of procedure; quorum. A. The Board shall adopt rules of procedure not inconsistent with the ordinances of the City and the laws of the State of Florida and shall utilize Robert's Rules of Order recently revised 1990 Edition for the rules of procedure for the conduct of meetings of the Board. The Board may create additional rules for the conduct of its internal proceedings. B. The Mayor shall serve as the Board Chairperson, and the City Manager shall. The Board shall select a member to serve as the Vice-Chairperson. C. Three (3) members shall constitute a quorum for the transaction of business of the Board. Official action shall be taken by the Board only upon the concurring vote of a majority of the members present at an official meeting of the Board, except that at least three (3) affirmative votes shall be required for official action. Sec. 2-205. - Mission; jurisdiction and duties. A. The mission of the Board is to, from time to time, when requested by the City Manager or Page 2 of 5 City of Aventura Ordinance No. 2016- City Commission, assist the City in identifying; and selecting and obtaining works of art for display in City owned and/or operated parks, buildings and facilities, in order to further enhance the diverse array of cultural and educational opportunities which are available within the City. approval by thc City Commission. Further, the final decision on the acceptance, placement and display of specific works of art at City owned and/or operated parks, buildings and facilities shall be subject to the approval of the City Commission. B. Action of the Board shall be in the form of a written recommendation of advice to the City Manager and Mayor, who shall confer as to the presentation of the recommendation of the Board to the City Commission. C. The Board shall meet as needed as determined by the City Manager or City Commission. Sec. 2-206. - Standards of conduct for members. All members of the Board shall be subject to the Standards of Conduct for Public Officers and Employees, as set by Federal, State, County, City or other applicable law pursuant to City Charter Section 7.03 and must file the appropriate financial disclosure forms. Section 2. Severability. That the provisions of this Ordinance are declared to be severable and if any section, sentence, clause or phrase of this Ordinance shall for any reason be held to be invalid or unconstitutional such decision shall not affect the validity of the remaining sections, sentences, clauses and phrases of this Ordinance, but they shall remain in effect it being the legislative intent that this Ordinance shall stand notwithstanding the invalidity of any part. Section 3. Inclusion in the Code. That it is the intention of the City Commission and it is hereby ordained that the provisions of this Ordinance shall become and be made a part of the Code of the City of Aventura, that the sections of this Ordinance may be renumbered or relettered to accomplish such intentions, and that the word Ordinance shall be changed to Section or other appropriate word. Section 4. Effective Date. That this Ordinance shall be effective immediately upon adoption on second reading. Page 3 of 5 City of Aventura Ordinance No. 2016- The foregoing Ordinance was offered by Commissioner Landman, who moved its adoption on first reading. This motion was seconded by Commissioner Cohen, and upon being put to a vote, the vote was as follows: Commissioner Enbar Cohen Yes Commissioner Teri Holzberg Yes Commissioner Denise Landman Yes Commissioner Marc Narotsky Yes Commissioner Howard Weinberg Yes Vice Mayor Robert Shelley Yes Mayor Enid Weisman Yes The foregoing Ordinance was offered by Commissioner , who moved its adoption on second reading. This motion was seconded by Commissioner and upon being put to a vote, the vote was as follows: Commissioner Enbar Cohen Commissioner Teri Holzberg Commissioner Denise Landman Commissioner Marc Narotsky Commissioner Howard Weinberg Vice Mayor Robert Shelley Mayor Enid Weisman Page 4 of 5 City of Aventura Ordinance No. 2016- PASSED on first reading on this 2nd day of February, 2016. PASSED AND ADOPTED on second reading on this 1st day of March, 2016. ENID WEISMAN, MAYOR ATTEST: ELLISA L. HORVATH, MMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY This Ordinance was filed in the Office of the City Clerk this day of , 2016. Page 5 of 5 CITY OF AVENTURA OFFICE OF THE CITY MANAGER MEMORANDUM TO: City Commission FROM: Eric M. Soroka, ICMA-CM, C' anaeer DATE: January 22, 2016 SUBJECT: Proposed Code Amendment to stablish Drainage Maintenance Standards for Commercial Properties 1st Reading February 2, 2016 City Commission Meeting Agenda Item 111 2nd Reading March 1, 2016 City Commission Meeting Agenda Item f3$ RECOMMENDATION It is recommended that the City Commission adopt a City Code amendment to Section 30-191 entitled "Property Maintenance" to establish drainage maintenance standards for commercial properties in the City. BACKGROUND Since the incorporation of the City, many improvements have been made to the stormwater system throughout the City, including upsizing pipes, adding drainage pipes where none was available, and increasing capacity to the existing system. In fact, over $10 million, including State funding, has been spent on these improvements over the past 20 years. The City continues to monitor the system and include projects in our Capital Improvement Program, to improve drainage and reduce flooding. Some of our older commercial properties in the City have not kept pace with the City's improvements and despite their own efforts, we have witnessed flooding of parking lots during storm events. This reflects poorly on the City as many don't understand that the City is not responsible for maintaining these private properties. The City's Code of Ordinances contains a section outlining property maintenance requirements. Currently, the Code provides that "adequate runoff drains shall be provided and maintained to eliminate any recurrent or excessive accumulation of stormwater." It is recommended that the following language be added to Sec 30-191 entitled property maintenance: Memo to City Commission Page 2 (6) Adequate runoff drains shall be provided and maintained to eliminate any recurrent or excessive accumulation of stormwater. Further, all parking lots on commercial properties and other commercial property paved areas shall be maintained in a good state of repair, which shall include proper drainage and the routine cleaning/clearing of drains by the property owner, occupant and/ or operator to prevent the accumulation of pools of water and the correction and removal of all ruts, potholes, and broken pavement. The property owner, occupant and/ or operator of any parking lots which serve commercial properties and the property owner, occupant or operator of other commercial property paved areas shall not allow the accumulation of stagnant water in excess of two (2) inches in depth for a period of time exceeding twelve (12 ) hours. The term "stagnant water" is defined for the purposes of this paragraph as an accumulation of water, whether from rain or other sources, regardless of volume or dimensions, which is not moving or not flowing, or is substantially motionless, and may become foul, stale or may promote the breeding of mosquitoes or other insects. After consulting with our City Engineer and reviewing drainage standards adopted by other Cities, the additional requirements are reasonable and will serve to protect our residents and visitors utilizing our shopping centers as well as the individual shop owners. If you have any questions, please feel free to contact me. EMS/act ORDINANCE NO. 2016- _ AN ORDINANCE OF THE CITY OF AVENTURA, FLORIDA; AMENDING THE CITY CODE BY AMENDING CHAPTER 30 "ENVIRONMENT", BY AMENDING ARTICLE VI "PROPERTY MAINTENANCE"; AT SECTION 30-191 "PROPERTY MAINTENANCE", BY REVISING PARAGRAPH (B)(6) THEREOF TO REQUIRE ENHANCED DRAINAGE AT PARKING LOTS ON COMMERCIAL PROPERTIES AND ON PAVED AREAS OF SUCH COMMERCIAL PROPERTIES; PROVIDING FOR SEVERABILITY; PROVIDING FOR INCLUSION IN CODE; PROVIDING FOR PENALTY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission finds that it is necessary, as provided herein, to bolster existing City regulations in order to better assure that the owners and operators of commercial properties take action to improve drainage and reduce flooding in commercial property parking lots and on commercial property paved areas; and WHEREAS, the City Commission has held the required public hearing, duly noticed in accordance with law; and WHEREAS, the City Commission finds that this proposed Ordinance serves to further enhance the protection of the public health, safety and welfare. NOW, THEREFORE, IT IS HEREBY ORDAINED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AS FOLLOWS': Section 1. Recitals Adopted. That each of the above stated recitals is hereby adopted and confirmed. Section 2. City Code Amended. That Chapter 30 "Environment", of the City Code, is hereby amended by amending Article VI "Property Maintenance", at Section 30-191 "Property Maintenance", by amending paragraph (b)(6) thereof, to read as follows: Underlined provisions constitute proposed additions to existing City Code text.SEriketrenghr provisions constitute proposed deletions from existing City Code text. City of Aventura Ordinance No. 2016- ARTICLE VI. PROPERTY MAINTENANCE *** Section 30-191. Property Maintenance (a) The purpose of this section is to protect the public health, safety and welfare by establishing minimum standards governing the maintenance, appearance and condition of residential and non-residential premises;to fix certain responsibilities and duties upon owners and occupants; and to fix penalties for the violation of this section. Permits may be required as provided by the Florida Building Code. (b) The exterior of the premises and all structures within the City of Aventura shall be kept free of all nuisances and any hazards to the safety of the occupant, pedestrians, and other persons utilizing the premises and free of unsanitary conditions. It shall be the duty of the owner and/or occupant to keep the premises free of hazards and unsafe and/or unsightly conditions, which include, but are not limited to,the following: *** (6) Adequate runoff drains shall be provided and maintained to eliminate any recurrent or excessive accumulation of stormwater. Further, all parking lots on commercial properties and other commercial property paved areas shall be maintained in a good state of repair, which shall include proper drainage and the routine cleaning/clearing of drains by the property owner occupant and/or operator to prevent the accumulation of pools of water and the correction and removal of all ruts, potholes,and broken pavement. The property owner, occupant and/or operator of any parking lots which serve commercial properties and the property owner occupant or operator of other commercial property paved areas shall not allow the accumulation of stagnant water in excess of two(2) inches in depth for a period of time exceeding twelve(12) hours. The term"stagnant water" is defined for the purposes of this paragraph as an accumulation of water, whether from rain or other sources, regardless of volume or dimensions which is not moving or not flowing,or is substantially motionless, and may become foul, stale or may promote the breeding of mosquitoes or other insects. (c) If, in the opinion of the Code Compliance Officer, a violation of this section exists, the Code Compliance Officer shall notify the owner,er occupant or operator of such violation and give the owner,Of occupant or operator reasonable time to correct the violation, as provided for in the City Code, as it may be amended from time to time. If the violation is not corrected within the specified time period,the Code Compliance Officer may proceed in accordance with Chapter 2, Article V of the City Code. (d) Notwithstanding the provisions of Chapter 2,Article V,City Code, if a violation of this section continues after the Code Compliance Officer has ordered and cited the owner,Of occupant or operator to correct such violations,the Community Development Director may recommend to the City Manager that the violations be corrected by the City if it is determined by the City Manager or his or her designee that the violations present an immediate or serious health or safety hazard to the public. The City Manager or his or her designee may proceed as provided in paragraphs(e)—(h), below. Page 2 of 5 City of Aventura Ordinance No. 2016- •:* Section 3. Severability. That the provisions of this Ordinance are declared to be severable and if any section, sentence, clause or phrase of this Ordinance shall for any reason be held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining sections, sentences, clauses, and phrases of this Ordinance but they shall remain in effect, it being the legislative intent that this Ordinance shall stand notwithstanding the invalidity of any part. Section 4. Inclusion in the Code. That it is the intention of the City Commission, and it is hereby ordained that the provisions of this Ordinance shall become and be made a part of the Code of the City of Aventura; that the sections of this Ordinance may be renumbered or relettered to accomplish such intentions; and that the word "Ordinance" shall be changed to "Section" or other appropriate word. Section 5. Penalty. That any person who violates any provisions of this Ordinance shall, upon conviction, be punished by a fine not to exceed $500.00 or imprisonment in the County jail not to exceed sixty (60) days or both such fine and imprisonment. Each day that a violation continues shall be deemed a separate violation. This Ordinance shall also be subject to enforcement under the Local Government Code Enforcement Act, Chapter 162, F.S., as amended, and City Code Section 2-331, et. seq., as amended. Enforcement may also be by suit for declaratory, injunctive or other appropriate relief in a court of competent jurisdiction or as authorized by Section 162.22, F.S. Section 6. Effective Date. That this Ordinance shall be effective immediately upon adoption on second reading. Page 3 of 5 City of Aventura Ordinance No. 2016- The foregoing Ordinance was offered by Commissioner Weinberg, who moved its adoption on first reading. This motion was seconded by Commissioner Holzberg, and upon being put to a vote, the vote was as follows: Commissioner Enbar Cohen Yes Commissioner Teri Holzberg Yes Commissioner Denise Landman Yes Commissioner Marc Narotsky Yes Commissioner Howard Weinberg Yes Vice Mayor Robert Shelley Yes Mayor Enid Weisman Yes The foregoing Ordinance was offered by Commissioner , who moved its adoption on second reading. This motion was seconded by Commissioner and upon being put to a vote, the vote was as follows: Commissioner Enbar Cohen Commissioner Teri Holzberg Commissioner Denise Landman Commissioner Marc Narotsky Commissioner Howard Weinberg Vice Mayor Robert Shelley Mayor Enid Weisman PASSED on first reading on this 2nd day of February, 2016. PASSED AND ADOPTED on second reading on this 15` day of March, 2016. Page 4 of 5 City of Aventura Ordinance No. 2016- ENID WEISMAN, MAYOR ATTEST: ELLISA L. HORVATH, MMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY This Ordinance was filed in the Office of the City Clerk this day of , 2016. Page 5 of 5