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11-19-2015 Commission MeetingCity Commission Enid Weisman, Mayor Robert Shelley, Vice Mayor Enbar Cohen, Commissioner Teri I Ioizberg, Commissioner Denise Landman, Commissioner Marc Narotsky, Commissioner Howard Weinberg, Commissioner CITY COMMISSION MEETING AGENDA NOVEMBER 19, 2015 -10:00 AM Aventura Government Center 19200 West Country Club Drive Aventura, Florida 33180 1. CALL TO ORDER\ROLL CALL 2. ORDINANCE - SECOND READING - PUBLIC HEARING: Citi Manager Eric M. Soroka, ICMA-CM City Clerk Elllisa L. Horvath, MMC Citi Attorney Weiss Scrota Hellfman Cole & Bierman CITY COMMISSION, IN ITS CAPACITY AS THE AVENTURA CITY OF EXCELLENCE SCHOOL BOARD OF DIRECTORS: AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AMENDING ORDINANCE NO. 2015-04, WHICH ORDINANCE ADOPTED A CHARTER SCHOOL OPERATING AND CAPITAL BUDGET FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL FOR FISCAL YEAR 2015/2016 (JULY 1 - JUNE 30) BY REVISING THE 2015/2016 FISCAL YEAR BUDGET DOCUMENT AS OUTLINED IN EXHIBIT "A" ATTACHED HERETO; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS ORDINANCE; AND PROVIDING FOR AN EFFECTIVE DATE. 3. RESOLUTION: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA DECLARING CERTAIN PROPERTY LISTED UNDER THE ASSETS OF THE CITY AS SURPLUS TO THE NEEDS OF THE CITY; DESCRIBING THE MANNER OF DISPOSAL; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE. 4. ADJOURNMENT This meeting is open to the public. In accordance with the Americans with Disabilities Act of 1990, all persons who are disabled and who need special accommodations to participate in this meeting because of that disability should contact the Office of the City Clerk, 305-466-8901, not later than two days prior to such proceeding. One or more members of the City of Aventura Advisory Boards may be in attendance and may participate at the meeting. Anyone wishing to appeal any decision made by the Aventura City Commission with respect to any matter considered at such meeting or hearing will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. Agenda items may be viewed at the Office of the City Clerk, City of Aventura Government Center, 19200 W. Country Club Drive, Aventura, Florida, 33180. Anyone wishing to obtain a copy of any agenda item should contact the City Clerk at 305-466-8901. CITY OF AVENTURA OFFICE OF THE CITY MANAGER MEMORANDUM TO: City Commission FROM: Eric M. Soroka, ICMA-CM, c anag •r DATE: October 21, 2015 SUBJECT: Ordinance Amending 2015/16 Cha er School Fund Budget 1st Reading November 3, 2015 City Commission Meeting Agenda Item 8B 2"d Reading November 19, 2015 City Commission Meeting Agenda Item a.. RECOMMENDATION It is recommended that the City Commission approve the attached Ordinance amending the 2015/16 Charter School Fund Budget. The total amount of the amendment is $157,350. BACKGROUND At the end of Fiscal Year 2014/15, $202,651 remained from higher than anticipated revenues and lower than estimated expenditures in the Charter School Fund Budget. The attached budget amendment was prepared to utilize a portion of the surplus to fund capital projects at the school and increase the Contingency Fund. The following is a summary of the amendments. REVENUES 1. Recognizes $157,350 in surplus revenues. EXPENDITURES 1. Increases the Contingency Fund line item by $40,000. 2. Increases laptop replacements by $32,250 to expedite replacement schedule by 30 laptops. 3. Increases interactive whiteboard (Smartboards) replacements by six in the amount of $35,100. Memo to City Commission Page 2 4. Provides $50,000 to upgrade the school security camera as follows: • Move all analog cameras to new IP based system. • Storage and network equipment will be added. • Replace / add 20 cameras. • Additional network equipment and cabling as required. The items contained in the attached amendment were prepared based on recommendations from the Principal and Information Technology Director. If you have any questions, please feel free to contact me. EMS/act Attachment CCO1917-15 ORDINANCE NO. 2015- AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AMENDING ORDINANCE NO. 2015-04, WHICH ORDINANCE ADOPTED A CHARTER SCHOOL OPERATING AND CAPITAL BUDGET FOR THE AVENTURA CITY OF EXCELLENCE SCHOOL FOR FISCAL YEAR 2015/2016 (JULY 1 — JUNE 30) BY REVISING THE 2015/2016 FISCAL YEAR BUDGET DOCUMENT AS OUTLINED IN EXHIBIT "A" ATTACHED HERETO; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS ORDINANCE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, upon the periodic review and analysis of current budgetary commitments and obligations, and based upon the projected needs and requirements of the Aventura City of Excellence School and upon the recommendations of the City Manager (and the concurrence of the Finance Director as to Accounting Principles), it is deemed necessary to adjust, amend and implement the 2015/2016 Operating and Capital Budget of the Aventura City of Excellence School as set forth in Exhibit "A" attached hereto and made a part hereof. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AS FOLLOWS: Section 1. The recitals contained in the preamble to this Ordinance are incorporated by reference herein. Section 2. The City Commission hereby authorizes the amendment of Ordinance No. 2015-04, which Ordinance adopted a budget for the 2015/2016 fiscal year for the Aventura City of Excellence School by revising the 2015/2016 budget as set forth on the attached Exhibit "A", which exhibit is deemed incorporated by reference as though set forth in full herein. City of Aventura Ordinance No. 2015- Section 3. The City Manager is hereby authorized to do all things necessary to carry out the aims of this Ordinance. Section 4. Effective Date. This Ordinance shall be effective immediately upon adoption on second reading. The foregoing Ordinance was offered by Commissioner Holzberg, who moved its adoption on first reading. This motion was seconded by Commissioner Weinberg, and upon being put to a vote, the vote was as follows: Commissioner Enbar Cohen Yes Commissioner Teri Holzberg Yes Commissioner Denise Landman Yes Commissioner Marc Narotsky Yes Commissioner Howard Weinberg Yes Vice Mayor Robert Shelley Yes Mayor Enid Weisman Absent The foregoing Ordinance was offered by Commissioner , who moved its adoption on second reading. This motion was seconded by Commissioner , and upon being put to a vote, the vote was as follows: Commissioner Enbar Cohen Commissioner Teri Holzberg — Commissioner Denise Landman Commissioner Marc Narotsky Commissioner Howard Weinberg Vice Mayor Robert Shelley — Mayor Enid Weisman PASSED on first reading this 3rd day of November, 2015. PASSED AND ADOPTED on second reading this 19th day of November, 2015. Page 2 of 3 City of Aventura Ordinance No. 2015- ENID WEISMAN, MAYOR ATTEST: ELLISA L. HORVATH, MMC, CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY Page 3 of 3 EXHIBIT A Budget Amendments ,,& ) CHARTER SCHOOL FUND 190 _ a `�tr , '''.44 ''p ¢ .. ,. ' 4 i`L�,...,w a. r _. w '. ,:l if:- ;FS Y y,a yy Revenues Other Non-Revenues 3999000 Beginning Surplus $ - $ 157,350 $ 157,350 SUBTOTAL $ - $ 157,350 $ 157,350 Total Amendments-Revenues Expenditures Other Uses 5901 Contingency $ 85,000 $ 40,000 $ 125,000 SUBTOTAL $ 85,000 $ 40,000 $ 125,000 Capital Outlay 6401 Computer Equipment >5000 $ 45,000 $ 35,100 $ 80,100 6402 Computer Equipment <5000 111,500 32,250 143,750 6410 Furniture, Fixture & Equipment - 50,000 50,000 SUBTOTAL $ 156,500 $ 117,350 $ 273,850 Total Amendments-Expenditures ::::::157.350:;: Capital Outlay Summary Upgrade Network Switches and Routers $ 15,000 Replace AV Equipment and/or Smartboards 65,100 Subtotal $ 80,100 Replace 120 Laptops/Computers $ 142,750 Replace Desktop Scanner 1,000 Subtotal $ 143,750 Upgrade Security Camera System $ 50,000 CITY OF AVENTURA OFFICE OF THE CITY MANAGER MEMORANDUM TO: City Commission FROM: Eric M. Soroka, ICMA-CM, ' t Man. •er DATE: November 6, 2015 SUBJECT: Resolution Declaring Equipment Surplus November 19, 2015 Commission Meeting Agenda Item 3 RECOMMENDATION It is recommended that the City Commission adopt the attached Resolution declaring certain equipment as surplus to the needs of the City. BACKGROUND Section 2-258 of the City Code of Ordinances provides that any property owned by the City which has become obsolete or which has outlived its usefulness may be disposed of in accordance with procedures established by the City Manager, so long as the property has been declared surplus by a resolution of the City Commission. If you have any questions, please feel free to contact me. EMS/act Attachment RESOLUTION NO. 2015- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA DECLARING CERTAIN PROPERTY LISTED UNDER THE ASSETS OF THE CITY AS SURPLUS TO THE NEEDS OF THE CITY; DESCRIBING THE MANNER OF DISPOSAL; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Manager desires to declare certain property as surplus to the needs of the City; and WHEREAS, Ordinance No. 2000-09 provides that all City-owned property that has been declared surplus cannot be disposed of prior to the preparation and formal approval of a resolution by the City Commission. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, THAT: Section 1. Recitals Adopted. The above recitals are hereby confirmed and adopted herein. Section 2. The property listed on Exhibit "A" has been declared surplus and is hereby approved for disposal. Section 3. The City Manager is authorized to dispose of the property listed on Exhibit "A" through a public auction, sale, trade-in, transfer to other governmental agency or, if of no value, discarded. Section 4. The City Manager is hereby authorized to do all things necessary to carry out the aims of this Resolution. Section 5. This Resolution shall become effective immediately upon its adoption. The foregoing Resolution was offered by Commissioner , who moved its adoption. The motion was seconded by Commissioner , and upon being put to a vote, the vote was as follows: Commissioner Enbar Cohen Commissioner Teri Holzberg Commissioner Denise Landman Commissioner Marc Narotsky Commissioner Howard Weinberg Vice Mayor Robert Shelley Mayor Enid Weisman City of Aventura Resolution No. 2015- PASSED AND ADOPTED this 19th day of November, 2015. ENID WEISMAN, MAYOR ATTEST: ELLISA L. HORVATH, MMC CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: CITY ATTORNEY Page 2 of 2 CITY OF AVENTURA POLIC 'EPARTMENT INTER • E MEMORANDUM TO: Eric M. Soroka, C;► - _er FROM. t-ven Steinberg, i ief of Police DATE: 2 November 2015 SUBJECT: Surplus Property I would like to have the below listed items, owned by the City of A entura, declared Surplus Property as per City of Aventura APDP, Chapter 6, Sul section 5, Page 1, as these items have become inadequate for public purposes: Boat Engines as shown below: 1 - Mercury Verado 300 XL: Part Number 1300V23KD: Serial Number 1B 2066 1 - Mercury Verado 300 CXL (Counter Rotating): Part Number 1300V24K : Serial Number 1B842058 g� P 1 MIAMI DAILY BUSINESS REVIEW Published Daily except Saturday,Sunday and Legal Holidays Miami,Miami-Dade County,Florida STATE OF FLORIDA COUNTY OF MIAMI-DADE: Before the undersigned authority personally appeared MARIA MESA, who on oath says that he or she is the LEGAL —t,� CLERK, Legal Notices of the Miami Daily Business Review i vt I, f/k/a Miami Review, a daily (except Saturday, Sundayand Via\ 3 Legal Holidays) newspaper, published at Miami in Miami-Dade (— . IJ County, Florida; that the attached copy of advertisement, s‘ i i VS, being a Legal Advertisement of Notice in the matter of .,';.i ,c, 1rvfExcE PUBLIC NOTICE OF PROPOSED ORDINANCE-CITY OF AVENTURA-NOV. 19.2015 CITY OF AVENTURA PUBLIC NOTICE OF PROPOSED ORDINANCE F in the XXXX Court, NOTICE IS HEREBY GIVEN that oh Thursday, the 19th day of November, was published in said newspaper in the issues of 2015,at a meeting of the City Commission of the City of Aventura to be held at 10:00 a.m. in the Executive Conference Room (5th Floor) in the Aventura 11/06/2015 Government Center, 19200 West Country Club Drive, Aventura, Florida, the City Commission will consider the adoption of the following Ordinance on second reading entitled: Affiant further says that the said Miami Daily Business Review is a newspaper published at Miami, in said AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, AMENDING ORDINANCE NO. 2015-04, WHICH ORDINANCE Miami-Dade County, Florida and that the said newspaper has ADOPTED A CHARTER SCHOOL OPERATING AND CAPITAL BUDGET FOR heretofore been continuously published in said Miami-Dade THE AVENTURA CITY OF EXCELLENCE SCHOOL FOR FISCAL YEAR County, Florida each day (except Saturday, Sunday and 2015/2016(JULY 1 -JUNE 30)BY REVISING THE 2015/2016 FISCAL YEAR Legal Holidays) and has been entered as second class mail BUDGET DOCUMENT AS OUTLINED IN EXHIBIT "A"ATTACHED HERETO; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO matter at the post office in Miami in said Miami-Dade County, CARRY OUT THE AIMS OF THIS ORDINANCE; AND PROVIDING FOR AN Florida, for a period of one year next preceding the first EFFECTIVE DATE. publication of the attached copy of advertisement; and affiant further says that he or she has neither paid nor promised any The proposed Ordinance may be inspected by the public at the Office of the City Clerk, 19200 West Country Club Drive, Aventura, Florida. Interested person, firm or corporation any discount, rebate, commission parties may appear at the Public Hearing and be heard with respect to the or refund for the purpose of securing this advertisement for proposed Ordinance. Any person wishing to address the City Commission on any publication in the said newspaper. item at the Public Hearing may do so after the Mayor opens the public hearing. Aft In accordance with the Americans with Disabilities Act of 1990,all persons who are disabled and who need special accommodations to participate in these proceedings because of that disability should contact the Office of the City Clerk,.(305) 466-8901, not later than two business days prior to Sworn bscribed before me this such proceedings. 6 day of NOVEMBER,A.D.20]5 If person decides to appeal any decision made by the City Commission Aj ili. f�/// with respect to any matter considered at a meeting or hearing, that person will need a record of the proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record (SEAL) includes the testimony and evidence upon which the appeal is to be based. MARIA MESA personally known to me Ellisa L.Horvath,MMC,City Clerk 11/6 15-99/0000046214M • • RHONDA MI PELTIER lily MY COMMISSION x FF231407 •!4o; r/; EXPIRES May 17 2019 1.4:1;314n4.•:-.:: I-lorWallotx,SC:KA;.aril'