2015-63 RFP 16-10-05-2 Professional Traffic Engineering Services - Kimley-Horne and Associates, Marlin Engineering, The Corradino Group RESOLUTION NO. 2015-63
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
AVENTURA, FLORIDA, SELECTING THE FIRMS OF KIMLEY-HORNE
AND ASSOCIATES, INC., MARLIN ENGINEERING, INC., AND THE
CORRADINO GROUP, INC. TO PERFORM PROFESSIONAL TRAFFIC
ENGINEERING SERVICES RELATIVE TO RFP NO. 16-10-05-2,
TRAFFIC ENGINEERING SERVICES; AUTHORIZING THE CITY
MANAGER TO NEGOTIATE THE TERMS AND FEES FOR SAID
SERVICES WITH EACH FIRM; AUTHORIZING THE CITY MANAGER
TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS
RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Aventura, in accordance with applicable State law, has
requested proposals from firms to provide professional services relative to Professional
Traffic Engineering Services; and
WHEREAS, proposals were evaluated by a Review Committee consisting of the
Community Services Director, the Finance Director, the Community Development
Director, and the City Manager; and
WHEREAS, said Selection Committee recommends the firms of Kimley-Horne
and Associates, Inc., Marlin Engineering, Inc., and the Corradino Group, Inc. based on
the experience and qualifications of said firms; and
WHEREAS, the City Commission desires to authorize the City Manager to
negotiate a scope of services and fees with the three (3) recommended firms.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF AVENTURA, FLORIDA, THAT:
Section 1. The firms of Kimley-Horne and Associates, Inc., Marlin
Engineering, Inc., and the Corradino Group, Inc. are hereby selected to perform Traffic
Engineering Services for the City relative to RFP No. 16-10-05-2 Traffic Engineering
Services.
City of Aventura Resolution No. 2015-63
Section 2. The firms have been selected on the basis of their experience and
qualifications and have not finalized a fee structure with the City. Therefore, the City
Manager shall immediately negotiate the scope of services and basis of fees with each
firm.
Section 3. The basis of fees above described shall be negotiated by the City
Manager and approved by the City Commission prior to said firms beginning any labor
or work for which the City may later be billed.
Section 4. This Resolution shall become effective immediately upon its
adoption.
The foregoing Resolution was offered by Commissioner Landman, who moved
its adoption. The motion was seconded by Commissioner Cohen, and upon being put to
a vote, the vote was as follows:
Commissioner Enbar Cohen Yes
Commissioner Teri Holzberg Yes
Commissioner Denise Landman Yes
Commissioner Marc Narotsky Yes
Commissioner Howard Weinberg Yes
Vice Mayor Robert Shelley Yes
Mayor Enid Weisman Absent
PASSED AND ADOPTED this 3rd day of November, 2015.
Page 2 of 3
City of Aventura Resolution No. 2015-63
E MAYOR
0\ ` i
ATTEST:
ELLISA L. HORVATr C, CITY CLERK
APPROVED AS TO LEGAL SUFFICIENCY:
Lir/v--\
CITY ATTORNEY
Page 3 of 3
CITY OF AVENTURA
REQUEST FOR PROPOSAL
16- 10 -05 -2
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TRAFFIC ENGINEERING SERVICES
SUBMITTAL DATE: Monday, October 5, 2015 2:00 P.M.
LAST DATE TO SUBMIT QUESTIONS: Monday, September 28, 2015
ISSUING DATE: Tuesday, September 1, 2015
TABLE OF CONTENTS
CONTENTS: PAGE #
FORMAL REQUEST FOR PROPOSAL ...................................... ..............................4
GENERAL INFORMATION ......................................................... ..............................5
A. SCOPE OF SERVICES ............................................ ...............................
5
B. PROPOSAL DUE DATES ......................................... ..............................5
C. ACRONYMS /DEFINITIONS ...................................... ..............................6
REQUEST FOR PROPOSAL ...................................................... ..............................8
INTENT................................................................................... ..............................8
BACKGROUND.......................................................................... ..............................8
SERVICES SOUGHT .................................................................. ..............................9
CONTENT OF PROPOSAL ...................................................... .............................10
EVALUATION OF PROPOSALS ............................................... .............................11
CITY'S RIGHTS ......................................................................... .............................11
INSURANCE REQUIREMENTS ................................................ .............................12
GENERAL REQUIREMENTS .................................................... .............................14
NONCONFORMANCE TO CONTRACT CONDITIONS ............ .............................16
ASSIGNMENT........................................................................... .............................16
AWARD OF PROPOSAL ........................................................... .............................16
IDENTICAL (TIE PROPOSALS) ................................................ .............................16
PREFERENCE TO LOCAL BUSINESSES ................................ .............................17
HOLD HARMLESS .................................................................... .............................17
CANCELLATION........................................................................ .............................17
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DISPUTES................................................................................. .............................17
ADDENDA, CHANGES OR INTERPRETATIONS DURING BIDDING ...................17
DEFAULT PROVISIONS ........................................................... .............................18
SECONDARY /OTHER VENDORS ............................................ .............................18
CONE OF SILENCE PROVISION .............................................. .............................18
CAMPAIGN FINANCE RESTRICTIONS ON VENDORS ........... .............................20
PUBLIC ENTITY CRIME /DISQUALIFICATION ......................... .............................23
CONFLICTS OF INTEREST ...................................................... .............................23
RESPONDENT'S CERTIFICATION ......................................... ............................... 24
SWORN STATEMENT PURSUANT TO SECTION 287.133(3) (a)
FLORIDA STATUTUES, ON PUBLIC ENTITY CRIMES ...... .............................26
BUSINESS ENTITY AFFIDAVIT ................................................ .............................28
"NO BID OR PROPOSAL" RESPONSE .................................... .............................30
REFERENCES......................................................................... ............................... 31
W -9 ................................................................................ ............................... 33
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REQUEST FOR PROPOSAL
RFQ # 16- 10 -05 -2
CITY OF AVENTURA
TRAFFIC ENGINEERING SERVICES
The City of Aventura, Florida, (the "City ") is requesting proposals from qualified firms to provide
the City with Traffic Engineering Services. Such proposals, which will be received at the
address below, until 2:00 P.M. (EST), Monday, October 5, 2015 at which time they will be
opened and read aloud.
RFP # 16- 10 -05 -2
Office of the City Manager
City of Aventura
19200 West Country Club Drive
Aventura, FL 33180
Submittals must be received no later than 2:00
marked on the outside "RFP # 16- 10 -05 -2
submittals will not be accepted.
P.M. on Monday, October 5, 2015 and clearly
TRAFFIC ENGINEERING SERVICES. Late
Interested parties may obtain the Request for Proposal (RFP) package from
www.demandstar.com or www.citvofaventura.com /finance /bids.shtml, on or after Tuesday,
September 1, 2015. The RFP package contains detailed information about the Statement of
Work, Proposal submission requirements and selection procedure resulting from this RFP.
Any or all questions should be directed in writing to Indra Sarju, Purchasing Agent at
sarjuiCa-,)cityofaventura.com (305) 466 -8925 by Monday, September 28, 2015.
Pursuant to City Code Sec. 2 -260 (Ordinance 2002 -12), public notice is hereby given that a
"Cone of Silence" is imposed concerning this City's competitive purchasing process, which
generally prohibits communications concerning the RFP from the time of advertisement of the
RFP until the beginning of the City Commission meeting at which the City Manager makes a
written recommendation to the City Commission concerning the competitive purchase
transaction. Please see the detailed specifications for the public solicitation for services for a
statement fully disclosing the requirements of the "Cone of Silence ".
Please see the applicable "Campaign Finance Restrictions on Vendors," provisions in the RFP
package.
The City of Aventura reserves the right to accept or reject any and /or all proposals or parts of
proposals, to workshop or negotiate any and all proposals, to waive irregularities and to request
re- proposals on the required materials or services.
Eric M. Soroka, ICMA -CM
City Manager
!1
GENERAL INFORMATION
A. SCOPE OF SERVICES
Provide Professional Traffic Engineering Services.
B. PROPOSAL DUE DATES
Complete proposals are due on Monday, October 5, 2015 at 2:00 P.M. Proposals must
be received in the Office of the City Manager by the date and time indicated, with
opening immediately following at the City of Aventura, 19200 West County Club Drive,
Aventura, FL 33180.
Proposals should be addressed or delivered to:
RFP # 16- 10 -05 -2
Office of the City Manager
City of Aventura
19200 West Country Club Drive
Aventura, FL 33180
Questions Concerning this RFP must be received by Monday, September 28, 2015 and
directed to:
Ms. Indra Sarju, Purchasing Agent
City of Aventura
19200 West Country Club Drive
Aventura, FL 33180
Phone: (305) 466 -8925
Email: sarjui(a cityofaventura.com
In order to facilitate review of the proposals, each proposer must submit an
original with one (1) CD that contain a single PDF file that contains your entire
response in the order as presented in the Proposer document, including any
attachments plus three (3) additional copies with CDs of the RFP response on or
before the submission deadline indicated herein.
THE RESPONSIBILITY FOR OBTAINING AND SUBMITTING A PROPOSAL TO THE
OFFICE OF THE CITY MANAGER ON OR BEFORE THE STATED DATE AND TIME
OF:
MONDAY, OCTOBER 5, 2015 AT 2:00 P.M.
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IS SOLELY AND STRICTLY THE RESPONSIBILITY OF THE PROPOSER. THE CITY
IS NOT RESPONSIBLE FOR DELAYS CAUSED BY ANY MAIL, PACKAGE OR
COURIER SERVICE, INCLUDING THE U.S. MAIL, OR CAUSED BY ANY OTHER
OCCURRENCE. ANY PROPOSAL RECEIVED AFTER THE DATE AND TIME
STATED IN THE SOLICITATION TIMETABLE IN THIS REQUEST FOR PROPOSAL
WILL NOT BE OPENED AND WILL NOT BE CONSIDERED. ELECTRONIC OR
FACSIMILE PROPOSALS SHALL NOT BE CONSIDERED.
Hand - carried Proposals may be delivered to the above address during the City's regular
business hours, Monday through Friday, excluding holidays observed by the City, but
not beyond the Due Date and Time. Proposers are responsible for informing any
commercial delivery service, if used, of all delivery requirements and for ensuring that
the required information appears on the outer wrapper or envelope used by such
service.
The Proposal must be signed by an authorized officer of the Proposer who is legally
authorized to enter into a contractual relationship in the name of the Proposer. The
submittal of a Proposal by a Proposer will be considered by the City as constituting an
offer by the Proposer to perform the required services, and /or provide the required
goods, at the price stated by the Proposer.
C. ACRONYMS /DEFINITIONS
For the purposes of this Request for Proposal (RFP), the following acronyms /definitions
will be used:
Contract: Shall refer to the Contract that may result from this RFP.
Contractor: The organizations) /individual(s) that is awarded and has an approved
contract with the City for the services identified in this RFP.
City /Owner: City of Aventura or designated representative when appropriate.
Commission: The term Commission as used throughout this document will mean the
City Commission of City of Aventura, Florida.
Competitive Solicitation: Means an invitation to bid, a request for proposal, or an
invitation to negotiate.
Evaluation Committee: An independent committee comprised solely of City
representatives established to review proposals submitted in response to the RFP,
score the proposals and recommend a Proponent(s).
FSS: Florida State Statutes.
May: Indicates something that is not mandatory but permissible.
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Offeror: Shall refer to any offerer(s) submitting an Offer in response to this RFP.
Proposal: Shall refer to any offer(s) submitted in response to this RFP.
Proposal Due Date & Time: Shall refer to the due date and time listed in this
Solicitation.
Proponent: Organization /individual submitting a bid /proposal in response to this RFP.
Proposer: Shall refer to anyone submitting a Proposal in response to the RFP.
Provider or Successful Proposer: Shall refer to the Proposer receiving an award as
a Result of this RFP.
RFP: Request for Proposal
Request for Proposal, RFP, RFQ or Solicitation:
Shall mean this Request for Proposal including all Exhibits and Attachments as
approved by the City and amendments or change orders issued by the City.
Responsible Vendor: A vendor who has the capability in all respects to fully perform the
contract requirements and the integrity and reliability that will assure good faith
performance.
Responsive Bid /Proposal: A bid or proposal or reply submitted by a responsive and
responsible vendor that conforms in all material respects to the solicitation.
Shall /Must: Indicates a mandatory requirement. Failure to meet a mandatory
requirement will, if material, result in the rejection of a proposal as non - responsive.
Should: Indicates something that is recommended but not mandatory. If the
Proponent fails to provide recommended information, the City may, at its sole option,
ask the Proponent to provide the information or evaluate the proposal without the
information. Failure after demand will result in rejection.
Sub - Contractor & Sub - Consultant: Shall refer to any person, firm, entity, or organization,
other than the employees of the Successful Proposer, who contract with the Successful
Proposer to furnish labor, or labor and materials, in connection with the Work or
Services to the City, whether directly or indirectly, on behalf of the Successful Proposer.
Work, Services, Program, Project or Engagement:
Shall refer to all maters and things that will be required to be done by the Successful
Proposer in accordance with the Scope of Work and the Terms and Conditions of this
Solicitation.
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REQUEST FOR PROPOSAL
SUBJECT: Traffic Engineering Services
OPENING DATE & TIME: Monday, October 5, 2015 @ 2:00 P.M.
SUBMIT TO: RFP # 16- 10 -05 -2
Office of the City Manager
City of Aventura
19200 West Country Club Drive
Aventura, Florida 33180
RFP NUMBER: 16- 10 -05 -2
INTENT
The City of Aventura, Florida (the "City ") is inviting the submission of proposals from
qualified firms to provide Traffic Engineering Services for the City.
BACKGROUND
The City has a diverse population of over 37,000 residents. It is located in the
northeast corner of Miami -Dade County and is approximately 3.5 square miles in size.
The City is committed to the efficient administration of government operations. The
staff, along with its consultants, contractors and service providers have been providing
exceptional customer service to its residents, businesses and visitors for nearly 20
years. The City is also committed to providing quality products and services at
competitive prices and we expect that tradition to continue.
Pursuant to Chapter 287.055, Florida Statutes, the City intends to retain a consultant to
provide Traffic Engineering Services as described under the section labeled
"SERVICES SOUGHT" below. In order to fulfill the needs of quick response and
professional expertise, the City intends to retain one (1) Traffic Engineering Consultant.
While pursuing this RFP process, the City reserves the right to award contracts to
Consultants who will best serve the interests of the City and whose Responses are
considered by the City to be the most responsive and most responsible.
The City reserves the right to accept or reject any or all Responses, based upon its
deliberations and opinions. In making such determination, the City reserves the right to
investigate the financial capability, integrity, experience and quality of performance of
each Consultant, including officers, principals, senior management and supervisors as
well as the staff identified in the Response.
Lel
The City also reserves the right to waive minor variations or irregularities in the
Responses.
SERVICES SOUGHT
The scope of services sought shall include but not be limited to providing the City with
municipal Traffic Engineering Services on a contractual basis such as:
Transportation planning and traffic engineering, traffic - impact and safety
studies, parking studies; neighborhood traffic management; multi -modal
traffic planning and design, Roadways /Transportation planning and design,
bicycle and pedestrian paths design and integrated mobility options; traffic
calming; collection of traffic counts and reports; signal timing analysis and
warrant studies; signs and pavement markings and other miscellaneous
professional services that the City may desire.
In order to facilitate review of the proposals, each proposer must submit an
original with one (1) CDs that contain a single PDF file that contains your entire
response in the order as presented in the Proposer document, including any
attachments plus three (3) additional copies with CDs of the RFP response on or
before the submission deadline indicated herein.
Submittals shall be received no later than 2:00 P.M. on Monday October 5, 2015 and
clearly marked on the outside "RFP # 16- 10 -05 -2 TRAFFIC ENGINEERING SERVICES
PROPOSAL ".
OFFICE OF THE CITY MANAGER
CITY OF AVENTURA
19200 WEST COUNTRY CLUB DRIVE
AVENTURA FL 33180
The proposal shall include the following information at a minimum.
1. Qualifications of firm and principals, including but not limited to: firm's history;
number of years in business; local availability of key personnel; demonstrated
ability to cooperate with local municipal agencies; comply with all applicable laws
and regulations.
2. Provide all necessary licenses and permits relating to performing all services
requested by the City.
3. The successful firm will be required to meet with any involved City department
upon request by the City Manager or his designee. The successful firm's project
manager will be available to resolve any related issues that arise during the normal
course of providing the requested services. The successful firm will be expected to
coordinate and communicate effectively with designated City personnel. The
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frequency, nature, scope, and definition of the services desired by the City may
change from time to time, at the City's sole discretion.
This solicitation, although described as a Request for Proposals, shall serve as a
request for qualifications pursuant to Sec. 287.055, F.S.
CONTENT OF PROPOSAL
Please submit the following information, with responses numbered accordingly, on 8.5"
x 11 " sheets:
1. Name, address, telephone, fax number and email address of your firm.
2. Type of organization (i.e., individual, partnership, corporation, joint venture,
etc.), year established, and address of home office if different than above.
3. Principals of the firm.
4. Name and title of person who will be responsible for City account.
5. Name, function, and qualifications of personnel in the organization who will
be involved in this project. Please note, to receive further consideration, the
contact person or project manager assigned to this project must, within the
past five (5) years, have conducted or been solely responsible for providing
professional design and engineering services in a similar environment.
6. General, workers' compensation, automobile and professional liability
insurance company name, and extent of coverage.
7. A complete list of present clients and at least three (3) letters of
recommendation.
8. Any other information you feel is appropriate to assist in the selection
process.
9. Respondents must submit one (1) original and three (3) copies of the
proposal.
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EVALUATION OF PROPOSALS
1. A Review Committee consisting of the City Manager, and the Community
Development Director, Community Services Director and the Finance Director will
evaluate the written proposals based on the following criteria:
✓ Approach to Handling of Potential Projects and Timeliness
Indicate Firm's understanding of the City's needs and projects proposed.
(Max. 20 points)
✓ Qualification of Project Team
Credentials and accomplishments of the proposed team (up to 3) members.
(Max. 25 points)
✓ Previous Similar Projects and References
Experience and background in providing similar municipal services and past
performance, including, but not limited to, familiarity with local, state and federal
regulatory agencies procedures and requirements, and assisting in the
administration of grants requirements. (Max. 25 points)
✓ Qualifications of Firm
To include years of municipal experience, ability, capacity and skill of firm(s) and
personnel to perform (i.e., references), including timeliness, stability and
availability and licenses. (Max. 20 points)
✓ Submittal Package
Compliance with the response preparation and submission requirements.
(Max. 10 points)
The evaluation process and criteria which are utilized by City shall comply with Sec.
287.0557 F.S., as applicable.
2. The highest ranked proposals will be identified and those firms will be requested to
make a formal presentation before the selection committee. The selected firms will
then be ranked according to the content of their presentations. The City Manager
will then recommend that the City Commission adopt a resolution authorizing the
City Manager to negotiate an agreement with the highest- ranking firm to provide
Traffic Engineering Services for the City.
CITY'S RIGHTS
The City reserves the right to accept or reject any and /or all proposals or parts of
proposals, to workshop or negotiate any and all proposals, to waive irregularities, and to
request re- proposals on the required materials or services. The City Commission shall
make a final determination and award of proposal(s).
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All materials submitted in response to the RFP become the property of the City and will
be returned only at the option of the City. The City has the right to use any or all ideas
presented in any response to the RFP, whether amended or not, and selection or
rejection of the Proposal does not affect this right, provided however, that any submittal
that has been submitted to the City Manager's Office may be withdrawn prior to
submittal opening time stated herein, upon proper identification and signature releasing
submittal documents back to the proposing firm.
INSURANCE REQUIREMENTS
Such policy or policies shall be without any deductible amount unless otherwise noted
in this Agreement and shall be issued by approved companies authorized to do
business in the State of Florida, and having agents upon whom service of process may
be made in Miami -Dade County, Florida. The vendor shall pay all deductible amounts,
if any. The vendor shall specifically protect the City and by naming the "City of
Aventura" as additional insureds under the Commercial Liability Policy as well as on
any Excess Liability Policy coverage. The official title of the certificate holder is the
"City of Aventura." This official title shall be used in all insurance documentation.
The Contractor shall purchase and maintain, in full force and effect for the life of the
contract, at contractor's sole expense, the following insurance policies:
1. A business automobile policy (including automobile liability, garage
keepers, and garage liability) which covers any vehicles used in
connection with this agreement, regardless of whether the vehicle is
owned, rented, hired or borrowed by the contractor. Minimum limits for
bodily /property damage liability shall be One Million Dollars ($1,000,000)
per occurrence. Coverage must be afforded on a form no more restrictive
than the latest edition of the Business Automobile Liability Policy, without
restrictive endorsements, as filed by the Insurance Services Office, and
must include:
Owned Vehicles, if applicable.
Hired and Non -Owned Vehicles, if applicable.
Employers' Non - Ownership, if applicable.
2. A Comprehensive general liability policy shall be provided which shall
contain minimum limits of One Million Dollars ($1,000,000) per occurrence
and Two Million Dollars ($2,000,000) combined single limit for bodily injury
liability and property damage liability. Coverage must be afforded on a
form no more restrictive than the latest edition of the Commercial General
Liability Policy, without restrictive endorsements, as filed by the Insurance
Services Office and must include:
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Premises and /or operations and independent contractors. Products
and /or Completed Operations for contracts. Broad Form Contractual
Coverage applicable to this specific Agreement, including any hold
harmless and /or indemnification agreement.
Personal Injury Coverage with Employee and Contractual Exclusions
removed, with minimum limits of coverage equal to those required for
Bodily Injury Liability and Property Damage Liability.
3. A workers' compensation and employer's liability policy which covers all of
the contractor's employees to be engaged in work on this contract as
specified by and in accordance with Chapter 440, Florida Statutes, as
may be amended from time to time, the "Workers' Compensation Law" of
the State of Florida, and all applicable federal laws. In addition, the
policy(ies) must include:
Employers' Liability with a limit of One Hundred Thousand Dollars
($100,000) each accident.
The contractor acknowledges that the City will not be held responsible for
Workers' Compensation or medical care for any /all of the contractor's
employees.
4. A crime policy or fidelity bond covering, among other things: theft,
employee dishonesty, or embezzlement. The policy or bond shall have
minimum limits of Five Hundred Thousand Dollars ($500,000) per
occurrence.
The City of Aventura shall be named as additional insured on policies listed as 1 -4 of
the contractor's above required policies of insurance except for the Workers'
Compensation insurance. The form and types of coverage and sufficiency of insurer
shall be subject to approval of the City Manager.
The contractor agrees to indemnify, defend and hold harmless the City of Aventura
from and against any and all claims, suits, judgments, executions, and /or liabilities as to
bodily injuries and /or property damages which arise or grow out of this contract or
contractors performance or operations hereunder. Notwithstanding any other
provisions of this solicitation, it is hereby provided that to the extent that Sec. 725.08,
F.S., is applicable, the selected contractor/ vendor shall indemnify and hold harmless
the City and City's officers and employees solely to the fullest extent authorized by Sec.
725.08(1)7 F.S., which shall be deemed to be incorporated herein.
The contractor shall, in its contract with the City, be required to indemnify and hold
harmless the City and its officers, agents, employees and instrumentalities from any
and all liability, claims, liabilities, losses, and causes of action, including attorneys' fees
and costs of defense which the City or its officers, employees, agents and
13
instrumentalities may incur as a result of claims, demands, suits, causes of actions or
proceedings of any kind of nature arising out of, or relating to or resulting from the
provision of professional services by the contractor and /or its officers, employees,
agents or independent contractors. The contractor shall be required to pay all claims
and losses in connections therewith, and shall investigate and defend all claims, suits or
actions of any kind or nature in the name of the City, where applicable, including
appellate proceedings, and shall pay all costs, judgments and attorneys' fees which
may issue thereon. The City shall require that the contractor expressly understands
and agrees that any insurance protection required by this agreement or otherwise
provided by the contractor shall in no way limit the responsibility to indemnify, keep and
save harmless and defend the City and its officers, employees, agents or
instrumentalities as herein provided.
Copies of all policies or certificates of such insurance shall be delivered to the City, and
said documentation shall provide for the City to be notified a minimum of thirty (30)
days prior to any cancellation, termination, reduction or non - renewal of any required
insurance policy.
The Contractor shall also, upon request by the City, provide copies of all official receipts
and endorsements as verification of contractor's timely payment of each insurance
policy premium as required by this contract.
Coverage is not to cease and is to remain in force (subject to cancellation notice) until
all performance required of the vendor is completed. All policies must be endorsed to
provide the City with at least thirty (30) days' notice of expiration, cancellation, and /or
restriction. If any of the insurance coverages will expire prior to the completion of the
work, copies of renewal policies shall be furnished at least thirty (30) days prior to the
date of their expiration.
The City reserves the right to review and revise any insurance requirements at the time
of renewal or amendment of this Agreement, including, but not limited to, deductibles,
limits, coverage, and endorsements based on insurance market conditions affecting the
availability or affordability of coverage, or changes in the scope of work or specifications
that affect the applicability of coverage. If the vendor uses a subcontractor, then the
vendor shall ensure that subcontractor names the City as an additional insured.
GENERAL REQUIREMENTS
A. Proposers must have been in business for a period of no less than five (5)
years. In the event of a joint venture, at least one (1) of the entities must
have been in business for a period of no less than five (5) years.
B. The original proposal with CDs and three (3) additional copies of the RFP
response must be furnished on or before the submission deadline indicated
herein.
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C. Costs of preparation of a response to this RFP are solely those of the
Proposer's. The City of Aventura assumes no responsibility for any such
costs incurred by the Proposer's.
D. Proposing team members responding to this RFP must be present at the
presentation to the Selection Committee. The Committee will conduct no
phone interviews.
E. The contents of the written proposal of the successful firm will become part of
the contractual obligations.
F. Proposers shall respond to each item in the Content Proposal Section.
G. Proposals shall be typed or printed. All corrections made by the Proposer
prior to the initial screening must be initialed and dated by the Proposer. No
changes or corrections will be allowed after the initial screening of proposals
has commenced.
H. The City of Aventura reserves the right to accept or reject any or all
proposals, with or without cause, to waive technicalities, or to accept the
proposal which, in its sole judgment, serves the best interest of The City of
Aventura.
I. Any person submitting a proposal in response to this invitation must execute
Form PUR.7068. SWORN STATEMENT UNDER SECTION 287.133(A),
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES, including proper
check(s) in the space provided, and enclosed said form with the proposal
(See attached for blank form).
J. The City reserves the right to issue modifications or addenda to more fully
meet the needs of the City.
K. By submitting a proposal, the Proposer certifies that he or she has fully read
and understands the proposal method and has full knowledge of the scope,
nature, and quality of work to be performed.
L. The City reserves the right to negotiate modifications to proposals that it
deems acceptable, reject any and all proposals, and to waive minor
irregularities in the procedure.
M. All firms submitting a proposal shall document the date and time they visited
the project site.
N. All proposals submitted shall be binding for one hundred twenty (120)
calendar days following opening. Proposals should be prepared simply and
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economically, providing a straightforward, concise description of the
Proposer's ability to fulfill the requirements of the proposal.
O. In accordance with Chapter 119 Florida Statutes (Public Records Law), and
except as may be provided by other applicable State and Federal Law, all
Proposers should be aware that Request for Proposals or Request for
Qualifications and the responses are public record. All proposals received in
response to this Request for Proposal or Request for Qualifications will
become the property of the City of Aventura and will not be returned to the
Proposers. In the event of contract award, all documentation produced as
part of the contract will become the property of the City.
NONCONFORMANCE TO CONTRACT CONDITIONS
Services offered must be in compliance with RFQ /RFP conditions and specifications
and any resulting agreement at all times. Services not conforming to RFQ /RFP
conditions, specifications or time frames may be terminated at proposer(s) expense and
acquired on the open market. Any increase in cost may be charged against the
proposer.
ASSIGNMENT
The contractor shall not transfer or assign the performance required by this proposal
without the City's prior written consent. Any award issued pursuant to this proposal
invitation and monies which may be payable by the City, are not assignable except with
the City's prior written approval.
AWARD OF PROPOSAL
The City reserves the right to accept or reject any and /or all proposals or parts of
proposals, to workshop or negotiate any and all proposals, to waive irregularities, and to
request new proposals on the required materials or services. The City also reserves
the right to award the contract on a split order basis, group by group or item by item, or
such combination as will best serve the interests of the City unless otherwise stated.
The City also reserves the right to waive minor variations to the specifications
(interpretation of such to be made by the applicable department personnel). Final
determination and award of proposal (s) shall be made by the City Commission.
IDENTICAL (TIE PROPOSALS)
Shall be awarded by the City in compliance with Florida State Statutes providing for a
drug free workplace and also City Ordinance #96 -07; that is, in the event of an identical
tie bid, a preference shall be given to a business having a drug free workplace under
Florida State Statute 287.087, as amended. Failure to provide proof of compliance
when requested shall be just cause for rejection of the proposal as determined by the
City, holding the City harmless for such rejection.
16
PREFERENCE TO LOCAL BUSINESSES
Pursuant to Section 1(G), of Ordinance
(corporate limits) of the City shall receive
during the tabulation of bid proposals."
HOLD HARMLESS
No. 96 -07, "businesses located within the
a preference bonus of 10% or 10 points
All proposers shall hold the City, its officials and employees harmless and covenant not
to sue the City, its officials and employees from their decisions to reject, award or not
award a proposal, as applicable.
CANCELLATION
Failure on the part of the vendor to comply with the conditions, specifications,
requirements and terms as determined by the City, shall be just cause for cancellation
of the award, with the vendor holding the City harmless.
DISPUTES
If any dispute concerning a question of fact arises under this contract, other than
termination for default or convenience, the dispute will be handled in accordance with
Section 2 -259 of the City Code.
ADDENDA, CHANGES OR INTERPRETATIONS DURING BIDDING
Any inquiry or request for interpretation received five (5) or more days prior to the date
fixed for the opening of the proposals will be given consideration. All such changes or
interpretations will be made in writing in the form of an addendum and, if desired, will be
mailed or sent by available means to all known prospective proposers not later than the
established proposal opening date. Each prospective proposer shall acknowledge
receipt of such addenda by including it in the proposal form. In case any proposer fails
to include such addenda or addendum, his proposal will nevertheless be considered as
though it had been received and acknowledged and the submission of his proposal will
constitute acknowledgement of the receipt of same. All addenda are a part of the
contract documents and each proposer will be bound by such addenda, whether or not
received by him. It is the responsibility of each prospective proposer to verify that he
has received all addenda issued before proposals are opened.
Any or all questions should be directed in writing to Indra Sarju, Purchasing Agent at
sarjui(a cityofaventura.com (305) 466 -8925 by Monday, September 28, 2015. Under no
circumstances will the City accept facsimile or electronic transmissions in lieu of a
sealed proposal. Any proposals received in the above manner will be deemed
unresponsive and a "no proposal" will be entered for the proposer.
17
No verbal or written information which is obtained other than by information in this RFP
or by Addenda to this RFP shall be binding on the CITY.
DEFAULT PROVISIONS
In case of default by the proposer or contractor, the City may cancel the service
agreements, procure the articles or services from other sources and hold the proposer
or contractor responsible for any excess costs occasioned or incurred thereby.
SECONDARY /OTHER VENDORS
The City reserves the right in the event the primary proposer cannot provide an item(s)
or Service(s) in a timely manner as requested, to contact the second best proposer of
this RFP to perform said service. If the secondary contractor is unavailable, the City
reserves the right to seek and obtain other sources without thereby violating the intent
of the contract.
CONE OF SILENCE PROVISION
A. Notwithstanding any other provision of these specifications, the provisions of
City Code Sec. 2 -260 "Cone of Silence" are applicable to this transaction.
The "Cone of Silence," as used herein, means a prohibition on any
communication regarding a particular Request For Proposal ( "RFP "), Request
for Qualification ( "RFQ ") or bid, between:
a potential vendor, service provider, proposer, bidder, lobbyist, or
consultant, and
the City Commission, City's professional staff including, but not
limited to, the City Manager and his or her staff, any member of the
City's selection or evaluation committee.
B. The Cone of Silence shall be imposed upon each RFP, RFQ and bid
after the advertisement of said RFP, RFQ or bid.
C. The Cone of Silence shall terminate at the beginning of the City
Commission meeting at which the City Manager makes his or her
written recommendation to the City Commission. However, if the City
Commission refers the Manager's recommendation back to the
Manager or staff for further review, the Cone of Silence shall be
reimposed until such time as the Manager makes a subsequent written
recommendation.
D. The Cone of Silence shall not apply to:
(1) oral communications at pre -bid conferences;
(2) oral presentations before selection or evaluation
committees;
(3) public presentations made to the City Commissioners
during any duly noticed public meeting;
(4) communications in writing at any time with any City
employee, unless specifically prohibited by the applicable
RFP, RFQ or bid documents. The bidder or proposer
shall file a copy of any written communication with the
City Clerk. The City Clerk shall make copies available to
any person upon request;
(5) communications regarding a particular RFP, RFQ or bid
between a potential vendor, service provider, proposer,
bidder, lobbyist or consultant and the City's Purchasing
Agent or City employee designated responsible for
administering the procurement process for such RFP,
RFQ or bid, provided the communication is limited strictly
to matters of process or procedure already contained in
the corresponding solicitation document;
(6) communications with the City Attorney and his or her
staff;
(7) duly noticed site visits to determine the competency of
bidders regarding a particular bid during the time period
between the opening of bids and the time the City
Manager makes his or her written recommendation;
(8) any emergency procurement of goods or services
pursuant to City Code;
(9) responses to the City's request for clarification or
additional information;
(10) contract negotiations during any duly noticed public
meeting;
(11) communications to enable City staff to seek and obtain
industry comment or perform market research, provided
all communications related thereto between a potential
vendor, service provider, proposer, bidder, lobbyist, or
consultant and any member of the City's professional
staff including, but not limited to, the City Manager and
his or her staff are in writing or are made at a duly
noticed public meeting.
E. Please contact the City Attorney for any questions concerning Cone of
Silence compliance.
F. Violation of the Cone of Silence by a particular bidder or proposer shall
render any RFP award, RFQ award or bid award to said bidder or proposer
voidable by the City Commission and /or City Manager.
19
CAMPAIGN FINANCE RESTRICTIONS ON VENDORS
A. Pursuant to Ordinance 2005 -14; City Code Section 2 -420, vendors of the City
are prohibited from in any way providing campaign contributions to City
Commission candidates.
B. City Code Sec. 2 -420. Prohibited campaign contributions by vendors.
(a) General, prohibition, disqualification, definitions.
(1) a. No vendor shall give, solicit for, deliver or provide a campaign
contribution directly or indirectly to a candidate, or to the campaign
committee of a candidate, for the Offices of Mayor or Commissioner.
Commencing on the effective date of this article, all proposed City
contracts, as well as requests for proposals (RFP), requests for
qualifications (RFQ), requests for letters of interest (RFLI), invitations to
submit qualifications (ISQ) or solicitations of bids issued by the City, shall
incorporated notice of this section so as to notify potential vendors of the
proscription embodied herein.
b. No candidate or campaign committee of a candidate for the Offices
of Mayor or Commissioner, shall deposit into such candidate's campaign
account any campaign contribution which is received directly or indirectly
from a vendor or which such candidate or campaign committee knows or
should know was solicited by or for a vendor or delivered or provided for
a vendor. Candidates (or those acting on their behalf) shall ensure
compliance with this code section by confirming through examination of
the official vendor list which is posted on the City of Aventura website to
verify the vendor status of any potential contributor. A candidate or the
campaign committee of a candidate shall not be in violation of this
subsection if the vendor ways' not listed as a vendor in the City website
at the time that the contribution was received or deposited so long as the
candidate or the campaign committee of a candidate did not know that
the person or entity was a vendor of the City.
(2) Each prohibited act of giving, soliciting for, delivering or providing a
campaign contribution or depositing a campaign contribution in violation
of this section shall constitute a separate violation. All contributions
deposited into a candidate's campaign account in violation of this section
shall be forfeited to the City's general revenue fund.
(3) a. A person or entity, other than a then existing vendor, who
directly or indirectly makes a campaign contribution to a candidate who is
elected to the office of Mayor or Commissioner shall be disqualified for a
period of 12 months following the swearing in of the subject elected
official from serving as a vendor with the City. A then existing vendor
who directly or indirectly makes a contribution to a candidate who is
elected to the Office of Mayor or Commissioner, shall be disqualified from
serving as a vendor with the City for a period of 12 months from a final
finding of a violation of this section, or from the time of action on a waiver
request by the City Commission pursuant to subsection (b) below, in the
20
event that a waiver is sought by the vendor. In the event that such waiver
request for a particular transaction is granted, the affected vendor shall
nonetheless be disqualified from serving as a vendor with the City as to
any other goods, equipment or services to be provided by the vendor to
the City, beyond the vendor goods, equipment or services which are the
subject matter of any waiver which is granted. In the event such waiver
request is denied for a particular transaction the 12 -month disqualification
period shall continue to apply to both the particular transaction for which
the waiver was sought, as well as all other vendor activities for the
provision of goods, equipment or services to the City during that 12-
month period.
b. For purposes of this section, the term "disqualified" shall be defined
to include:
1. Termination of a contributor /vendor's existing contracts with the City,
subject to the applicable waiver provisions of subsection (b) herein; and
2. Disqualification of a contributor's response to solicitation requests
for prospective vendor contracts with the City, subject to the applicable
waiver of subsection (b) herein.
(4) As used in this section:
a. Vendor.
1. A "vendor" is a person and /or entity who has been selected by the
City as the successful bidder on a present or pending bid to provide to
the City goods, equipment or services, or has been approved by the City
of a present or pending award to provide to the City goods, equipment or
services, prior to, upon or following execution of a contract, or purchase
order.
2. "Vendor" shall include natural persons and /or entities who hold a
controlling financial interest in a vendor entity. The term "controlling
financial interest" shall mean the ownership, directly or indirectly, of ten
percent or more of the outstanding capital stock in any corporation or a
direct or indirect interest of ten percent or more in a firm. The term "firm"
shall mean a corporation, partnership, business trust or any legal entity
other than a natural person.
3. "Vendor" shall not include City officers or employees.
4. For purposes of this section, "vendor" status shall terminate upon
completion of performance of the agreement for the provision of goods,
equipment or service.
b. Services. For purposes of this section, the term "services" shall
mean the rendering by a vendor through competitive bidding or
otherwise, of labor, professional and /or consulting services to the City,
including, but not limited to, the provision of lobbying services to the City.
C. Campaign contributions. The term "campaign contribution" shall
have the meaning which is ascribed to the term "contributions" pursuant
to F.S. § 106.011, as amended.
(b) Waiver of prohibition.
21
(1) Criteria for waiver. The requirements of this section may be waived
by the affirmative vote of five members of the City Commission for a
particular transaction after a public hearing, upon finding that:
a. The goods, equipment or services to be involved in the proposed
transaction are unique and the City cannot avail itself of such goods,
equipment or services without entering into a transaction which would
violate this section but for waiver of its requirements; or
b. The business entity involved in the proposed transaction is the sole
source of supply as determined by the City Manager in accordance with
procedures established by the City Manager; or
c. An emergency contract (as authorized by subsection 2- 253(5) of this
Code) must be made in order to protect the health, safety or welfare of
the citizens of the City; or
d. A contract for the provision of goods, equipment or services exists
which, if terminated by the City would be substantially adverse to the best
economic interests of the City.
(2) Limited waiver. Notwithstanding the denial of the City Commission
of a waiver request regarding the provision of goods, equipment or
services under an existing contract pursuant to subsection (b)a. above,
the City Commission, may by the affirmative vote of five members of the
City Commission after a public hearing, grant a limited waiver concerning
an existing contract for the provision of goods, equipment or services
between a vendor and the City upon finding that in order to protect the
health, safety and welfare of the citizens of the City, it is necessary that
the affected contract be continued for a limited duration (not to exceed a
period of six months) in order for the City to obtain a replacement vendor.
(3) Full disclosure. Any grant of a waiver or limited waiver by the City
Commission must first be supported with a full disclosure of the subject
campaign contribution.
(c) Implementation. The City Manager is authorized to adopt additional
procurement procedures for goods, equipment or services to implement
this section. These procedures shall provide for the assembly,
maintenance and posting of an official City vendor list as referenced
above.
(d) Penalty. The Ethics Commission created pursuant to Miami -Dade
County Ordinance 97 -105, shall have primary jurisdiction for enforcement
of this section. A finding by the Ethics Commission that a person violated
this section, shall subject such person to an admonition or public
reprimand and /or a fine of $250.00 for the first violation, and $500.00 for
each subsequent violation.
(e) Applicability. This section shall be applied only prospectively to
campaign contributions which are made after the date of this section.
(Ord. No. 2005 -14, § 37 10- 11 -05)
22
PUBLIC ENTITY CRIME /DISQUALIFICATION
Pursuant to Section 287.133(3)(a), Florida Statute all proposers are advised as follows:
"A person or affiliate who has been placed on the convicted vendor list following a
conviction for a public entity crime may not submit a bid on a contract to provide any
goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit
bids on leases of real property to a public entity, may not be awarded or perform work
as a contractor, supplier, subcontractor, or consultant under a contract with any public
entity, and may not transact business with any public entity and may not transact
business with any public entity in excess of the threshold amount provided in s.287.017
for CATEGORY TWO for a period of 36 months from the date of being placed on the
convicted vendor list."
CONFLICTS OF INTEREST
The award of any contract hereunder is subject to the provisions of Chapter 112,
Florida State Statutes. BIDDER's must disclose with their Bids, the name of any officer,
director, partner, associate or agent who is also an officer or employee of the City of
Aventura or its agencies.
THE REST OF THIS PAGE IS INTENTIONALLY LEFT BLANK
23
RESPONDENT'S CERTIFICATION
RFP # 16- 10 -05 -2
PROVIDE TRAFFIC ENGINEERING SERVICES
I have carefully examined the Request for Proposal.
I hereby propose to furnish the services specified in the Request for Proposal. I agree
that my submittal will remain firm for a period of at least 120 days in order to allow the
City adequate time to evaluate the submittals and determine a ranking of the most
qualified firms.
I certify that all information contained in this submittal is truthful. I further certify that
am duly authorized to provide this submittal on behalf of the firm as its act and deed
and that the firm is ready, willing and able to perform if awarded the contract.
I further certify, under oath, that this submittal is made without prior understanding,
agreement, connection, discussion, or collusion with any other person, firm or
corporation tendering a submittal for the same service, that no officer, employee or
agent of the City of Aventura or any other respondent is interested in said submittal;
and that the undersigned executed this Respondent's Certification with full knowledge
and understanding of the matters therein contained and was duly authorized to do so.
Addendum # Dated
Addendum # Dated
Addendum # Dated
NAME OF BUSINESS
SIGNATURE
NAME &TITLE, TYPED OR PRINTED
MAILING ADDRESS
CITY, STATE, ZIP CODE
TELEPHONE NUMBER
FAX NUMBER
EMAIL ADDRESS
24
STATE OF )
)SS
COUNTY OF )
The foregoing instrument was sworn to and subscribed before me this
20 by
personally known to me or produced
identification.
NOTARY PUBLIC, State of
Print Name:
Commission No.:
Commission Expires:
25
. day of
who is
as
SWORN STATEMENT PURSUANT TO SECTION 287.133 (3) (a),
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED AND SWORN TO IN THE
PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICAL
AUTHORIZED TO ADMINISTER OATHS.
1. This sworn statement is submitted to the CITY OF AVENTURA, FLORIDA
By:
(print individual's name and title)
For:
(print name of entity submitting sworn statement)
whose business address is
and (if applicable) its Federal Employer Identification Number (FEIN) is:
(If the entity has no FEIN, include the Social Security Number of the individual signing this
sworn statement:
2. 1 understand that a ""public entity crime" as defined in Paragraph 287.133 (1)(g), Florida
Statutes, means a violation of any state or federal law by a person with respect to and
directly related to the transaction of business with any public entity or with an agency or
political subdivision of any other state or of the United States, including but not limited to,
any bid or contract for goods or services to be provided to any public entity or an agency or
political subdivision of any other state or of the United States and involving antitrust, fraud,
theft, bribery, collusion, racketeering, conspiracy, or material misrepresentations.
3. 1 understand that "convicted" or "conviction" as defined in Paragraph 287.133 (1) (b), Florida
Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an
adjudication of guilt, in any federal or state trial court of record relating to charges brought
by indictment or information after July 1, 1989, as a result of a jury verdict, non -jury trial, or
entry of a plea of guilty or non contendere.
4. 1 understand that an "affiliate" as defined in Paragraph 287.133(1)(a), Florida Statutes,
means:
1. A predecessor or successor of a person convicted of a public entity crime; or
2. An entity under the control of any natural person who is active in the management of the
entity and who has been convicted of a public entity crime. The term "affiliate" includes
those officers' directors, executives, partners, shareholders, employees, members, and
agents who are active in the management of an affiliate. The ownership by one person
of shares constituting a controlling interest in another person, or a pooling of equipment
or income among persons when not for fair market value under an arm's length
agreement, shall be a prima facie case that one person controls another person. A
person who knowingly enters into a joint venture with a person who has been convicted
of a public entity crime in Florida during the preceding 36 months shall be considered an
affiliate.
26
5. 1 understand that a "person" as defined in Paragraph 287.133(1) (e), Florida Statutes,
means any natural person or entity organized under the laws of any state or of the United
States with legal power to enter into a binding contract and which bids or applies to bid on
contracts for the provision of goods or services let by a public entity, or which otherwise
transacts or applies to transact business with a public entity. The term "person" includes
those officers, directors, executives, and partners. Shareholders, employees, members,
and agents who are active in management of an entity.
6. Based on information and belief, the statement, which I have marked below, is true in
relations to the entity submitting this sworn statement. (Indicate which statement applies).
❑ Neither the entity submitting this sworn statement, nor any of its officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in
the management of the entity, nor any affiliate of the entity has been charged with and
convicted of a public entity crime subsequent to July 1, 1989.
❑ The entity submitting this sworn statement, or one or more of its officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in
the management of the entity, or an affiliate of the entity has been charged with and
convicted of a public entity crime subsequent to July 1, 1989.
❑ The entity submitting this sworn statement, or one or more of its officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in
the management of the entity, or an affiliate of the entity has been charged with and
convicted of a public entity crime subsequent to July 1, 1989. However, there has been
a subsequent proceeding before a Hearing Officer of the State of Florida, Division of
Administrative Hearings and the final Order entered by the Hearing Officer determined
that it was not in the public interest to place the entity submitting this sworn statement
on the convicted vendor list (attach a copy of the final order).
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING
OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 ABOVE IS FOR THAT
PUBLIC ENTITY ONLY AND THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF
THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM
REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT
IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA
STATUTES FOR CATEGORY TWO OF ANY CHANGE IN THE INFORMATION CONTAINED
IN THIS FORM.
Signature
Sworn to and subscribed before me this day
Personally known
OR
Produced identification
27
Name of Notary
Notary Public — State of
.20
I,
State:
BUSINESS ENTITY AFFIDAVIT
(VENDOR /BIDDER DISCLOSURE)
, being first duly sworn
The full legal name and business address of the person(s) or entity contracting or
transacting business with the City of Aventura ( "City ") are (Post Office addresses are
not acceptable), as follows:
Federal Employer Identification Number (If none, Social Security Number)
Name of Entity, Individual, Partners or Corporation
Street Address Suite
OWNERSHIP DISCLOSURE AFFIDAVIT
City State Zip Code
1. If the contact or business transaction is with a corporation, the full legal name
and business address shall be provided for each officer and director and each
stockholder who holds directly or indirectly five percent (5 %) or more of the
corporation's stock. If the contract or business transaction is with a trust, the full
legal name and address shall be provided for each trustee and each beneficiary.
All such names and addresses are (Post Office addresses are not acceptable),
as follows:
Full Legal Name Address Ownership
w
The full legal names and business address of any other individual (other than
subcontractors, material men, suppliers, laborers, or lenders) who have, or will have,
any interest (legal equitable, beneficial or otherwise) in the contract or business
transaction with the City are (Post Office addresses are not acceptable), as follows:
Signature of Affiant
Print Name
Sworn to and subscribed before me this day of
Personally known
OR
Produced identification
Type of identification
29
Date
.20
Notary Public
Notary Public — State of
My Commission expires:
Printed, typed or stamped
commissioned
CITY OF AVENTURA
"NO BID or PROPOSAL" RESPONSE
If your firm is unable to submit a bid, please complete and return this form prior to date
shown for receipt of proposal, and return to:
CITY OF AVENTURA
We have declined to propose on RFP # 16- 10 -05 -2, for the following reasons:
REMARKS
We do not offer this service /product
Our schedule would not permit us to perform
Unable to meet specifications
Unable to meet bond /insurance requirements
Specifications unclear (please explain below)
Other (please specify below)
Typed Name and Title
Company Name
Address
Business Phone Fax Number
30
REFERENCES
Proposer shall submit as a part
of the proposal package, at least five (5) business
references with Project Name/Title, Client Name with Address, Telephone &Fax
Numbers, Project Location, Fee
Charged, Source of Funds, and Performance Period
that have utilized the services
being proposed to the City. ( *Indicates required
information)
Name:
Contact Name:
*Address:
*Telephone No.:
*Fax No.:
Cell Phone No.:
Email:
Date of Contract:
................................................ ...............................
Name:
Contact Name:
*Address:
*Telephone No.:
*Fax No.:
Cell Phone No.:
Email:
Date of Contract:
31
Name:
Contact Name:
*Address:
*Telephone No.:
Cell Phone No.:
Date of Contract:
REFERENCES continued
*Fax No.:
Email:
********************************************************************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
Name:
Contact Name:
*Address:
*Telephone No.:
Cell Phone No.:
Date of Contract:
*Fax No.:
Email:
********************************************************************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
Name:
Contact Name:
*Address:
*Telephone No.:
Cell Phone No.:
Date of Contract:
32
*Fax No.:
Email:
W -9
33
Form W9 Request for Taxpayer Give Form to the
(Rev.December2014) Identification Number and Certification requester.Do not
Department of the Treasury send to the IRS.
Internal Revenue Service
1 Name(as shown on your income tax return).Name is required on this line;do not leave this line blank.
N 2 Business name/disregarded entity name,if different from above
a)
o>
is
3 Check appropriate box for federal tax classification;check only one of the following seven boxes: 4 Exemptions(codes apply only to
❑Individual/sole proprietor or ❑ C Corporation certain entities,not individuals;see
p ❑ S Corporation ❑ Partnership ❑Trust/estate
instructions on page 3):
N c single-member LLC
0.' c Limited liability company.Enter the tax classification(C=C corporation,S=S corporation,P= artnershi ► Exempt payee code(if any)
u ❑ b P Y• ( P rP P P)
`p 2 Note.For a single-member LLC that is disregarded,do not check LLC;check the appropriate box in the line above for Exemption from FATCA reporting
the tax classification of the single-member owner. code(if any)
•c
a
Li (see instructions)► (Applies to accounts maintained outside the U.S.)
lE 5 Address(number,street,and apt.or suite no.) Requester's name and address(optional)
U
S
Q
6 City,state,and ZIP code
a
7 List account number(s)here(optional)
Part I Taxpayer Identification Number(TIN)
Enter your TIN in the appropriate box.The TIN provided must match the name given on line 1 to avoid Social security number
backup withholding.For individuals,this is generally your social security number(SSN).However,for a
resident alien,sole proprietor,or disregarded entity,see the Part I instructions on page 3.For other - -
entities,it is your employer identification number(EIN).If you do not have a number,see How to get a
TIN on page 3. or
Note.If the account is in more than one name,see the instructions for line 1 and the chart on page 4 for Employer identification number
guidelines on whose number to enter.
Part II Certification
Under penalties of perjury,I certify that:
1. The number shown on this form is my correct taxpayer identification number(or I am waiting for a number to be issued to me);and
2. I am not subject to backup withholding because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue
Service(IRS)that I am subject to backup withholding as a result of a failure to report all interest or dividends,or(c)the IRS has notified me that I am
no longer subject to backup withholding;and
3. I am a U.S.citizen or other U.S.person(defined below);and
4.The FATCA code(s)entered on this form Of any)indicating that I am exempt from FATCA reporting is correct.
Certification instructions.You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding
because you have failed to report all interest and dividends on your tax return.For real estate transactions,item 2 does not apply.For mortgage
interest paid,acquisition or abandonment of secured property,cancellation of debt,contributions to an individual retirement arrangement(IRA),and
generally,payments other than interest and dividends,you are not required to sign the certification,but you must provide your correct TIN.See the
instructions on page 3.
Sign Signature of
Here U.S.person■ Date■
General Instructions •Form 1098(home mortgage interest),1098-E(student loan interest),1098-T
(tuition)
Section references are to the Internal Revenue Code unless otherwise noted. •Form 1099-C(canceled debt)
Future developments.Information about developments affecting Form W-9(such •Form 1099-A(acquisition or abandonment of secured property)
as legislation enacted after we release it)is at www.irs.gov/fw9.
Use Form W-9 only if you are a U.S.person(including a resident alien),to
Purpose of Form provide your correct TIN.
An individual or entity(Form W-9 requester)who is required to file an information If you do not return Form W-9 to the requester with a TIN,you might be subject
return with the IRS must obtain your correct taxpayer identification number(TIN) to backup withholding.See What is backup withholding?on page 2.
which may be your social security number(SSN),individual taxpayer identification By signing the filled-out form,you:
number(ITIN),adoption taxpayer identification number(ATIN),or employer 1.Certify that the TIN you are giving is correct(or you are waiting for a number
identification number(EIN),to report on an information return the amount paid to to be issued),
you,or other amount reportable on an information return.Examples of information
returns include,but are not limited to,the following: 2.Certify that you are not subject to backup withholding,or
•Form 1099-INT(interest earned or paid) 3.Claim exemption from backup withholding if you are a U.S.exempt payee.If
•Form 1099-DIV(dividends,including those from stocks or mutual funds) applicable,you are also certifying that as a U.S.person,your allocable share of
any partnership income from a U.S.trade or business is not subject to the
•Form 1099-MISC(various types of income,prizes,awards,or gross proceeds) withholding tax on foreign partners'share of effectively connected income,and
•Form 1099-B(stock or mutual fund sales and certain other transactions by 4.Certify that FATCA code(s)entered on this form(if any)indicating that you are
brokers) exempt from the FATCA reporting,is correct.See What is FATCA reporting?on
•Form 1099-S(proceeds from real estate transactions) page 2 for further information.
•Form 1099-K(merchant card and third party network transactions)
Cat.No.10231X Form W-9(Rev.12-2014)
CITY OF AVENTURA
ADDENDUM #1
TRAFFIC ENGINEERING SERVICES
RFQ # 16-10-05-2
DATE OF ADDENDUM: Tuesday, September 8th, 2015
TO ALL PROSPECTIVE BIDDERS:
PLEASE NOTE THE FOLLOWING CHANGE TO THE PROPOSAL:
1. Request for Proposal, Background: page 8 paragraph 3 has been revised as
follows:
"Pursuant to Chapter 287.055, Florida Statutes, the City intends to retain a
consultant to provide Traffic Engineering Services as described under the section
labeled "SERVICES SOUGHT" below. In order to fulfill the needs of quick
response and professional expertise, the City intends to retain more than one (1)
Traffic Engineering Consultant. Respective sections in the RFP that are in
conflict with this Addendum shall be deemed to be revised accordingly."
PLEASE NOTE THE FOLLOWING QUESTIONS AND ANSWERS:
None at this time
PLEASE NOTE THE FOLLOWING ADDITIONS:
END OF ADDENDUM #1