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09-17-2015 Workshop The 'City of CITY COMMISSION WORKSHOP MEETING MINUTES Aventura Government Center Ventura SEPTEMBER 17, 2015 19200 W.Country Club Drive Aventura, Florida 33180 _ FOLLOWING THE 9:00 A.M. SPECIAL COMMISSION MEETING CALL TO ORDER/ROLL CALL: The meeting was called to order by Mayor Enid Weisman at 9:14 a.m. The following were present: Mayor Enid Weisman, Vice Mayor Enbar Cohen, Commissioner Teri Holzberg, Commissioner Denise Landman, Commissioner Marc Narotsky, Commissioner Robert Shelley, Commissioner Howard Weinberg, City Manager Eric M. Soroka, City Clerk Ellisa L. Horvath, and City Attorney David M. Wolpin. As a quorum was determined to be present, the meeting commenced. 1. BIKE SHARE SERVICE/SHUTTLE BUS ROUTE IMPROVEMENTS (City Manager): Bike Share Service: Mr. Soroka reviewed a PowerPoint presentation highlighting the Bike-Share Service for Aventura including: seven proposed locations for the bike share services with five to ten bikes at each location, and the need for the City to subsidize the program with the amount to be determined as part of the RFP process. City Manager Summary: It was the consensus of the Commission for the Manager to move forward with an RFP (Request for Proposals) for a one-year pilot program. Shuttle Bus Route Improvements: Mr. Soroka reviewed a PowerPoint presentation highlighting the Peak Season Shuttle Bus Route Improvements including: adding a silver route for a trial period from October 19, 2015 through February 12, 2016, at a cost of $54,000 based on 1,000 service hours. City Manager Summary: It was the consensus of the Commission to proceed with the improvements as presented. 2. UPDATE ON CITY PRECINCT CHANGES (City Clerk): Mrs. Horvath provided an overview of the reprecincting changes implemented by the Miami-Dade County Elections Department, in preparation for the 2016 election including: the addition of two new precincts and voting locations (99 — Northeast Aventura Branch Library and 114 — Williams Island Club House) affecting 3,504 of the 19,860 registered voters in the City. City Manager Summary: No action. 3. LEGISLATIVE PROGRAM AND PRIORITIES (City Manager): Mr. Soroka reviewed the proposed list of legislation, for the City to endorse and support for 2016, as well as seeking financial assistance for stormwater drainage improvements (NE 29th Place South and NE 191 Street). Commissioner Weinberg discussed Legislative Item 9 (Amend Safe Harbor provisions) and requested consensus for him to contact the sponsors, to ensure the residents are protected from any adverse language that may be considered. Aventura City Commission Workshop Meeting Minutes— September 17, 2015 Page 2 City Manager Summary: It was the consensus of the City Commission for a resolution to be placed on the October Commission Meeting Agenda adopting the 2016 Legislative Program and Priorities with the items listed, and for Commissioner Weinberg to contact the sponsors of the specified legislation. 4. DISCUSSION ON CITY SPECIAL EVENTS (City Commission): • Movie Night Format: The Commission discussed the possibility of an outside movie venue in the fall for adults, with food trucks and live music. City Manager Summary: It was the consensus of the Commission for this item to be referred to the Community Services Advisory Board for recommendations, to make it more of an event. • Fourth of July Parade: The Commission discussed the possibility of a parade or a cookout, with the focus to do something additional to the fireworks display on Independence Day. Mr. Soroka discussed issues with closing down Country Club Drive, getting groups during the summer, etc. City Manager Summary: It was the consensus of the Commission for this item to be referred to the Community Services Advisory Board for recommendations, to offer something additional to the fireworks display on Independence Day. • Arts Festival: The Commission discussed having an Arts Festival tied in with Art Basel. Vice Mayor Cohen offered to contact the Chair of Art Basel. City Manager Summary: It was the consensus of the Commission for Vice Mayor Cohen to speak to the Chair of Art Basel. 5. DISCUSSION ON LEGISLATIVE EXPENSES ACCOUNT (Vice Mayor Cohen): Vice Mayor Cohen suggested that the Legislative Expenses Account for the Commission members be increased and that the pre-approved travel expenses policy concerning conferences be revised to include Dade Days. City Manager Summary: It was the consensus of the Commission to provide a resolution at the next Workshop Meeting adding Dade Days and NALEO to the list of pre-approved conferences and seminars. It was also the consensus of the City Commission for an Ordinance to be placed on the October Commission Meeting Agenda, to increase the Legislative Expense Account by $2,000 for each member of the Commission. Aventura City Commission Workshop Meeting Minutes — September 17, 2015 Page 3 6. DISCUSSION ON USE OF GOVERNMENT CENTER BY CONGRESSWOMAN (Commissioner Shelley): Commissioner Shelley discussed the use of an office at Government Center by Congresswoman Debbie Wasserman Schultz and whether or not that space should continue to be offered. It was noted that the space had been historically provided for residents to have easy access to their Congressional Representatives, which was also common in other municipalities. Laurie Flink, Deputy District Director for Congresswoman Debbie Wasserman Schultz, discussed the importance of the use of the space, to meet with local constituents. City Manager Summary: It was the consensus of the Commission to continue providing a legislative space at Government Center for the City's Congressional Representatives, provided that those representatives using the space provided a town hall meeting once a year. 7. DISCUSSION ON PROPOSED ORDINANCE TO BAN STYROFOAM (Mayor Weisman): Mayor Weisman withdrew this item from the agenda. City Manager Summary: No action. 8. ADJOURNMENT: There being no further business to come before the Commission, a motion to adjourn was offered by Commissioner Shelley, seconded by Vice Mayor Cohen, and passed unanimously. The meeting was adjourned at 11:47 a.m. .4 L/LL Aga Ellisa L. Horvath, MM , City Clerk Approved by the Commission on October 6, 2015.