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2015-50 Justice Assistance Grant Application with the Florida Department of Law Enforcement RESOLUTION NO. 2015-50 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA AUTHORIZING THE CITY MANAGER TO EXECUTE THE ATTACHED JUSTICE ASSISTANCE GRANT APPLICATION WITH THE FLORIDA DEPARTMENT OF LAW ENFORCEMENT IN THE AMOUNT OF $10,000; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO CARRY OUT THE AIMS OF THIS RESOLUTION; AND PROVIDING FOR AN EFFECTIVE DATE. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF AVENTURA, FLORIDA, THAT: Section 1. The City Manager is authorized to execute the attached Justice Assistance Grant Application with the Florida Department of Law Enforcement in the amount of $10,000. Section 2. The City Manager is authorized to do all things necessary to carry out the aims of this Resolution. Section 3. This Resolution shall become effective immediately upon its adoption. The foregoing Resolution was offered by Commissioner Weinberg, who moved its adoption. The motion was seconded by Commissioner Shelley, and upon being put to a vote, the vote was as follows: Commissioner Teri Holzberg Yes Commissioner Denise Landman Yes Commissioner Marc Narotsky Yes Commissioner Robert Shelley Yes Commissioner Howard Weinberg Yes Vice Mayor Enbar Cohen Yes Mayor Enid Weisman Yes City of Aventura Resolution No. 2015-50 Page 2 PASSED AND ADOPTED this 1St day of September, 2015. ■ i * I WEISMAN, MAYOR ATTEST: Cc . L1l. / ►r -- ELLISA L. HORVAT , C CITY CLERK APPROVED AS TO LEGAL SUFFICIENCY: VNA *Ne'VP\-/- CITY ATTORNEY El El El y Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct action 1 Mint,istratio Subgrant Recipient Organization Name: City of Aventura County: Dade Chief Official Name: Enid Weisman Title: Mayor Address: 19200 West Country Club Drive City: Aventura State: FL Zip: 33180-2403 Phone: 305-466-8900 Ext: Fax: Email: eweisman©cityofaventura.com Chief Financial Officer Name: Brian Raducci Title: Finance Director Address: 19200 West Country Club Drive City: Aventura State: FL Zip: 33180-2304 Phone: 305-466-8900 Ext: 8922 Fax: Email: bRaducci @cityofaventura.com Application Ref# 2015-JAGD-1733 Section#1 Page 1 of 2 Contract 2015-JAGD-DADE-13-R1-148 Rule Reference 11D-9 006 OCJG-005(rev.April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant- Direct Implementing Agency Organization Name: Aventura Police Department County: Dade Chief Official Name: Steven Steinberg Title: Chief of Police Address: 19200 West Country Club Drive City: Aventura State: FL Zip: 33180-2403 Phone: 305-466-8996 Ext: Fax: 305-466-8991 Email: steinbergs @aventurapolice.com Project Director Name: Shelisa Anderson Title: Grant Manager Address: 19200 West Country Club Drive City: Aventura State: FL Zip: 33180-2403 Phone: 305-466-8965 Ext: Fax: Email: sanderson @aventurapolice.com Application Ref# 2015-JAGD-1733 Section#1 Page 2 of 2 Contract 2015-JAGD-DADE-13-R1-148 Rule Reference 11D-9 006 OCJG-005(rev.April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct ection 2 Project Overview General Project Information Project Title: COMMUNICATION IS VITAL Subgrant Recipient: City of Aventura Implementing Agency: Aventura Police Department Project Start Date: 7/1/2015 End Date: 9/30/2015 Problem Identification Reliable wireless connectivity is a vital component in maintaining an open line of communication with police, fire and other emergency responders in a time of crisis. The Aventura Police department is located on the first floor of the Aventura City building and because of the building structure there are issues with radio and cellular signal. Because of this, communication within the building can be very hard when trying to communicate with other officers, victims in cases, and outside agencies assisting with cases. Due to the location of the Police department and its building structure, communication through cell phones and radio are difficult at times within the building. Currently when detectives are conducting investigations and working their cases, they are actively using their cell phones to communicate with other agencies, victims, etc. Because of the interruption of signal in the building they are unable to use their phone at their desk. They have to walk outside of the building or to the other side of the building just to get service and complete a phone call. This hinders them from the investigation because they have to move away from their work area. Project Summary (Scope of Work) Grant funds will be used to obtain a CellAntenna, it will help increase signal coverage and improves cell phone capabilities for all officers and detectives within the building. The CellAntenna will increase cell phone signal and also helps with radio signal, both improving the communication officers have with each other and the outside community. The request to buy the CellAntenna with grant funding was because this is a non-budgeted item that will enhance public safety communications in our building We will have a contract with the installer. It was not up for bid since it is GSA contract pricing. This project requests federal grant funding for a law enforcement or criminal justice technology related project and may be subject to review and approval by the State Information Technology (IT) Point of Contact. By utilizing funds for this project, the subrecipient and implementing agency agree to conform to all state and national standards for technology and information sharing systems that connect to, and/or interface with state and national systems, and/or reside on the state Criminal Justice Network (CJNet). These standards include, but are not limited to, the FBI CJIS Security Policy and any rules, regulations or guidance enacted by the Criminal and Juvenile Justice Information System (CJJIS) Council under F.S. 943.06.? Application Ref# 2015-JAGD-1733 Section#2 Page 1 of 2 Contract 2015-JAGD-DADE-13-R1-148 Rule Reference 11D-9.006 OCJG-005(rev.April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant- Direct Section Questions: Question: Does the Subgrantee receive a single grant in the amount of$500,000 or more from the U.S. Department of Justice? Answer: No Question: Does the Implementing Agency receive a single grant in the amount of$500,000 or more from the U.S. Department of Justice? Answer: No Question: Part 1: In your business or organization's preceding completed fiscal year, did your business or organization (the subgrantee) receive (1)80 percent or more of your annual gross revenues in U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or cooperative agreements; and (2) $25,000,000 or more in annual gross revenues from U.S. federal contracts, subcontracts, loans, grants, subgrants, and/or cooperative agreements? If yes, answer"yes"or"no"to Part 2, below. Answer: No Question: Part 2: Does the public have access to information about the compensation of the executives in your business or organization (the subgrantee)through periodic reports filed under section 13(a) or 15(d)of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d))or section 6104 of the Internal Revenue Code of 1986? If answer to Part 1, above, was "no," answer N/A. Answer: Yes Question: Do the Subrecipient and Implementing agencies understand that this is a cost- reimbursement agreement for satisfactory performance of eligible activities. Requests for reimbursement may be submitted quarterly or monthly as designated in the Financial Section of the agreement? Requests for reimbursement will be processed in conjunction with receipt and review of programmatic performance reports to determine successful completion of minimum performance for deliverables as specified in the agreement. Answer: Yes Application Ref# 2015-JAGD-1733 Section#2 Page 2 of 2 Contract 201 5-JAG D-DAD E-13-R 1-148 Rule Reference 11 D-9.006 OCJG-005(rev.April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct ection 3: Performance, PoWCYd`"wort%rV General Performance Info: Performance Reporting Frequency: Monthly Federal Purpose Area: 001 - Law enforcement programs State Purpose Area: A-Accomplishments: Includes any accomplishments during the reporting period. Required for all projects. Activity Description Activity: Equipment Purchase Target Group: Law Enforcement Geographic Area: Urban Location Type: Police Department Objectives and Measures Objective: Al - Report on program accomplishments Measure: Part 1 Please briefly describe what your program's accomplishments will be. Please include any benefits or changes to be observed as a result of JAG-funded activities, such as program completion, or changes in attitudes, skills, knowledge, or conditions. [500-character limit] Goal: Adding the bi-amp will enhance public safety communication within the building Objective: A2 - Report on usage of crimesolutions.gov Website Measure: Part 1 Will you be using the crimesolutions.gov Website? Goal: No Objective: A3- Report on subgrants from grantees other than FDLE Measure: Part 1 Are you a subrecipient of a JAG award from another JAG grantee (other than FDLE)?An agency can be a primary recipient of a JAG award from BJA and a subrecipient of a JAG award from another JAG award primary recipient. Do not consider awards that you receive directly from USDOJ. Goal: No Measure: Part 2 If yes, enter grantee organization or agency name. Goal: N/A Application Ref# 2015-JAGD-1733 Section#3 Page 1 of 4 Contract 2015-JAGD-DADE-13-R1-148 Rule Reference 11D-9 006 OCJG-005(rev.April 2005) Application for Funding Assistance Florida Department of Law Enforcement �r ec �oy ui . am Justice Assistance G rant - Direct Sjot r " w w u rtri t1GE naiT . . .r. State Purpose Area: E - Equipment Purchases and/or Technology Investments: Includes activities where equipment purchases or technology investments were made that improve efficiency and/or cost savings. Activity Description Activity: Equipment Purchases and/or Technology Investments Target Group: Equipment Purchases and/or Technology Investments Geographic Area: Urban Location Type: Police Department Objectives and Measures Objective: El - Report on JAG funding allocated for equipment and/or technology investments Measure: Part 1 How much JAG funding has been allocated for equipment purchases and/or technology investments? Please report in dollars ($). Goal: $10,000.00 Objective: E2- Make equipment purchases and/or technology investments Measure: Part 1 What types of equipment purchases and/or technology investments will be made with JAG funds? In your response, please list all that apply from the following choices: Computer-aided Dispatch (CAD), Computers/Mobile Data Terminals, Computer Software, Emergency Medical Services (EMS), Equipment for Police Cruisers (including in-car radios and laptops), In-car/On-person Camera Systems. Goal: Bi-Amp to increase cell phone and radio coverage within the building, increasing officers and detectives communication with the public. Measure: Part 2 What types of equipment purchases and/or technology investments will be made with JAG funds? In your response, please list all that apply from the following choices: Less-lethal Weapons, Impact Weapons (batons, bean bag shotgun rounds, etc.), Chemical Weapons (CS gas, pepper spray), Energy Devices (tasers) Lethal Weapons (firearms); License Plate Readers; Mobile Access Equipment(for example, aircards for Verizon, Sprint, AT&T, etc.); Radios. Goal: Mobile Access Equipment- BiAmp to enhance cellular voice and data signal and public safety frequency Measure: Part 3 What types of equipment purchases and/or technology investments will be Application Ref# 2015-JAGD-1733 Section#3 Page 2 of 4 Contract 2015-JAGD-DADE-13-R1-148 Rule Reference 11 D-9.006 OCJG-005(rev.April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct Section 3: Performance made with JAG funds? In your response, please list all that apply from the following choices: Security Systems (station or evidence room), Tactical Vests/Body Armor, Undercover Surveillance Equipment (microphones, video), Vehicles , Video Observation (station, community, pole cams), Other. Do not select other if your item fits into any of the categories above. If other, state "other"and specify. Goal: Other- CellAntenna -fiber based cell phone repeater system to enahance cellular voice and data signal for all major cell phone carriers and Publice safety frequency. Objective: E3-Achieve efficiencies or cost savings as a result of equipment purchases and/or technology investments. Measure: Part 1 Describe any efficiencies or cost savings that will be achieved as a result of an equipment purchase and/or technology investment. Goal: Technology investment-once installed officers and detectives will be able to use their phones more frequently and will allow them to work more comfortably. Application Ref# 2015-JAGD-1733 Section#3 Page 3 of 4 Contract 2015-JAGD-DADE-13-R1-148 Rule Reference 11 D-9.006 OCJG-005(rev.April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct Section 3: Performance sr a • •Section Questions: Question: If"other"was selected for the geographic area, please describe. Answer: N/A Question: If"other"was selected for location type, please describe. Answer: N/A Application Ref# 2015-JAGD-1733 Section#3 Page 4 of 4 Contract 2015-JAGD-DADE-13-R1-148 Rule Reference 11D-9.006 OCJG-005(rev.April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct General Financial Info: Note: All financial remittances will be sent to the Chief Financial Officer of the Subgrantee Organization. Financial Reporting Frequency for this Subgrant: Quarterly Is the subgrantee a state agency?: No FLAIR/Vendor Number: 650662615 Budget: Budget Category Federal Match Total Salaries and Benefits $0.00 $0.00 $0.00 Contractual Services $0.00 $0.00 $0.00 Expenses $0.00 $0.00 $0.00 Operating Capital $10,000.00 $0.00 $10,000.00 Outlay Indirect Costs $0.00 $0.00 $0.00 --Totals -- $10,000.00 $0.00 $10,000.00 Percentage 100.0 0.0 100.0 Project Generated Income: Will the project earn project generated income (PGI) ? No Application Ref# 2015-JAGD-1733 Section#4 Page 1 of 3 Contract 2015-JAGD-DADE-13-R1-148 Rule Reference 11D-9.006 OCJG-005(rev.April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant- Direct Section 4: Financial (cont.) Budget Narrative: OCO - CellAntenna -Cellular fiber based cell phone repeater system to enhance 3G as well as 4G LTE and AWS cellular voice and data signal for Vrizon, ATT, Sprint and T-Mobile. Includes 800 Mhz Public Safety frequency and 700 Mhz Public Safety Frequency. Total Cost-$11, 166. 75 Installatiion, shipping and handling were all included in the quoted price. There was no individual breakdown of those prices. Cost in excess of the grant budget will be paid by Aventura Police department. Application Ref# 2015-JAGD-1733 Section#4 Page 2 of 3 Contract 2015-JAGD-DADE-13-R1-148 Rule Reference 11D-9.006 OCJG-005(rev.April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct Section Questions: Question: If salaries and benefits are included in the budget as actual costs for staff in the implementing agency, is there a net personnel increase, or a continued net personnel increase from the previous Byrne program? Answer: N/A Question: If benefits are to be included, are they reflected in the budget narrative? Answer: N/A Question: Indicate the Operating Capital Outlay threshold established by the subgrantee or implementing agency, if it is the sheriffs office. Answer: $5000.00 Question: If indirect cost is included in the budget, indicate the basis for the plan (e.g. percent of salaries and benefits), and provide documentation of the appropriate approval of this plan. Answer: N/A Question: If the budget includes services based on unit costs, provide a definition and cost for each service as part of the budget narrative for contractual services. Include the basis for the unit costs and how recently the basis was established or updated. Answer: N/A Application Ref# 2015-JAGD-1733 Section#4 Page 3 of 3 Contract 201 5-JAG D-DAD E-13-R 1-148 Rule Reference 11 D-9.006 OCJG-005(rev.April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct Section 5: Standard Conditions Insert Standard Conditions Page here. Application Ref# 2015-JAGD-1733 Section#5 Page 1 of 1 Contract 2015-JAG D-DADE-13-R 1-148 Rule Reference 11 D-9.006 OCJG-005(rev.April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct Section6:Si•na ues In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this agreement, have read and understand the agreement in its entirety and have executed this agreement by their duty authorized officers on the date, month and year set out below. Corrections on this page, including Strikeovers, whiteout, etc. are not acceptable. State of Florida Department of Law Enforcement Office of Criminal Justice Grants Signature: Typed Name and Title: Date: Subgrant Recipient Authorizing Official of Governmental Unit (Commission Chairman, Mayor, or Designated Representatih- Typed Name of Subgrant Recipient: Signature: Typed Name and Title: Date: mai Implementing Agency Official, Administrator or Designated Representative wd. r` Typed Name of Implementing Agency: Signature: Typed Name and Title: Date: Application Ref# 2015-JAGD-1733 Section#6 Page 1 of 1 Contract 2015-JAGD-DADE-13-R1-148 Rule Reference 11D-9.006 OCJG-005(rev.April 2005) Application for Funding Assistance Florida Department of Law Enforcement Justice Assistance Grant - Direct Section 7: Certifications and Authorizations:. Insert Certifications and Authorizations here. Application Ref# 2015-JAGD-1733 Section#7 Page 1 of 1 Contract 2015-JAGD-DADE-13-R1-148 Rule Reference 11D-9 006 OCJG-005(rev.April 2005)